HomeMy WebLinkAbout01/19/1982 MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Non-agenda Informational Items
DATE: January 15, 1982
1. Good News - The recently passed State Budget Bill should insure that the City
receives its Local Government Aid payments withheld in November and December.
Equally important is the size of the 1982 Local Government Aid cut. It is
11%, or 3% over the 8% we already cut. This 3% amounts to roughly $12,000
which we can manage without difficulty when we review the 1982 Budget in late
February. All the tough budgeting should be done for 1982 unless the State
develops more problems.
2. The Prairie View 3rd Addition law suit I listed on the January 12th agenda
is not for the concrete pan we negotiated, that was paid. The suit is to
recover engineering inspection costs that were billed to the developer
pursuant to the developers agreement.
3. All the parties in the Holmes Street assessment appeal have signed the agree-
ment.
4. Citizens Bank has made arrangements to remove the mobile banking unit they
had on County Road 17 and the crews have been working on it. Their condi-
tional use permit has expired.
5. The Polk Street Feasibility Study costs have been charged to Engineering in
the General Fund as per Council instructions. The cost required to wrap-up
the report will be charged to the General Fund too.
6. M. A. Mortenson Company, the Hospital's contractor, was caught illegally
dumping demolition debris on James Hauer's property (with Mr. Hauer's per-
mission) along County Road 16. This violates the building code and Mortenson
has been directed to remove the debris. The Hospital had been told that the
material was going to the Louisville Landfill.
7. Attached is a letter from Senator Boschwitz confirming the tax exempt IRS
ruling on police and fire relief associations.
8. Attached is the Building Activity Report for the period ending December 31,
1982.
9. Attached is the Ad Hoc Cable Communications Committee agenda for January 20,
1982 and their tour of cable facilities of the two bidders. You are invited
to go on the tour so please contact Jeanne if you can go. If you know how
Jeanne could line up a van she would appreciate it.
10. Attached are the minutes of the December 9, 1981 and January 13, 1982 meetings
of the ICC. Please read the January 13th minutes regarding the Committee's
goals and suggestions for Committee membership.
11. Attached are the minutes of the January 6, 1982 meeting of the Ad Hoc Cable
Communications Committee.
Non-agenda Information Items
Page Two
January 15, 1982
12.. Attached are the minutes of the Dcember 7, 1981 meeting of SPUC.
13. Enclosed is your copy of the adopted Policies & Legislative Proposals of
the Association of Metropolitan Municipalities.
7
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WASHINGTON, D.C. 20510
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January 11 , 1982 ` a^� � , = ' : � 8._Vaik
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Mr . John Anderson
129 E. 1st Avenue CITY r- i,
Shakopee , Minnesota 55379
KOPEE
Dear John :
We have some good news regarding Revenue Ruling 81-58 which
wcv.ld have affected the tax exempt status of police and fire
relief associations .
On January 4 , I received a final report from E. D. Coleman ,
Chief , Exempt Organizations Technical Branch of the Internal
Revenue Service . Mr . Coleman ' s letter reads :
"This is in reference to your letter concerning the
application of Rev . Rul . 81-58 to Minnesota police and
fire relief associations .
"Upon request of one of the Minnesota associations , we
have issued a ruling comfirming that Rev. Rul . 81-58
does not affect its qualification for continued exemp-
tion from Federal income tax under section 501 (c ) (4 ) of
the Code . All similar Minnesota associations are like-
wise not adversely affected by Rev. Rul . 81-58 .
"We appreciate your interest . If we can be of further
assistance , please let us know ."
I always enjoy communicating with Minnesotans -- especially
when there ' s good news to tell ! I look forward to continuing to
sere y ,u.
Sincere,y ,
ttati
Judy Boschwitz
United States Senator
RB/ci
CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT T' December, 1981
PERMITS ISSUED Yr. to Date Total Previous Year
Number Number VrtIuation Number Valuation
5523-5536
' MO . YTD.
Single Fam.-Sewered - 27 1 , 587 , 200 3 29 1 , 734 , 240
Single Fam. -Septic - 8 642 ,000
Multiple Dwellings 1 15 1 , 538 ,400 2 18 3 , 510 ,438
(Mo.Units) (YTD Units) ( 2 ) (40 ) ( 8 ) ( 113 )
Dwelling Additions - 26 175 , 113 1 19 104 , 900
Other 1 1 1 ,600 2 4 54 ,000
Business District - 3* 240 ,000 2 11 3 ,423 ,400
Agricultural - 1 132 ,000 - 3 36 ,000
Industrial -Sewered 2 7 4,008 ,000 3 28 23 ,656 , 390
Industrial -Septic - 3 792 ,000
Accessory/Garages 2 . 46 333 ,084 - 30 143 ,418
Signs & Fences 1 15 27 ,453 2 25 51 , 133
Fireplaces/Wood Stove 1 22 111 ,625 - _ _
Grading/Foundation - 3 • 209 ,000 2 7 113 , 100
Remodeling (Res. ) 2 36 133 , 770 2 55 95 , 252
Remodeling ( Inst . ) 1 3 4,005 , 300 - 5 506 ,000
Remodeling (Other) 2 41 1 ,640 , 147 4 48 712 , 754
TOTAL TAXABLE 12 254 10 ,642 , 335 23 277 33 ,635 ,025
TOTAL INSTITUTIC'NAL 1 3 4,005 , 300 - 5 506 ,000
GRAND TOTAL 13 257 14, 647 ,635 23 282 34 , 141 ,025
MO . YTD. MO . YTD .
Variances - 6 - 9
Conditional Use - 16 - 15
Re-Zoning - 1 - 8
Moving - 3 - 2
Electric Permits 14 203 16 215
Plmbg. & Htg. Permits 10 200 15 187
Razing Permits
Residential - - - 1
Commercial - - - -
Total dwelling units in City after completion of all construction permitted
to date 3 ,508
Cora Underwood
Bldg. Dept. Secretary
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN DECEMBER, 1981
5523 Ted Rietveld 8535 Eagle Creek Blvd. Stg. Bldg. $ 11 , 210
5524 St. Francis Hosp. Temp. Pkg. Lot 8,000
5525 Wiggin, Inc . L986 W. 112tthh Twnhse-1 unit 30,000
-5L J
5-4;?
5526 Wiggin, Inc . 988 W. 12th Twnhse-1 unit 30,000
5527 Carol Moore 2.21 E . 2nd Ave . Alteration 8 , 500
5528 Void
5529 Steel Structures 1788 Marschall Rd. Ofc-Research 315 , 000
Facility
5530 Laurent Bldrs. 229 W. 1st Ave. Garage 8,000
5531 Dean Townsend 2056 Eagle Creek Blvd. Fireplace 2 , 100
5532 Ronald Martens RR 1 , Box 1000H Pool 1 , 600
5533 Case Power & Equip . 6340 Hwy. 101 Tanks 12, 847
5534 Scott Lucius 528 E. 1st Ave . Alteration 200
5535 Trucker-Sheehy 6268 Hwy. 101 Whse . 500,000
5536 M.A. Mortenson 325 W. 5th Ave. Addition 4,000,000
TOTAL: $4, 927,457
q
TENTATIVE AGENDA
Shakopee Ad Hoc Cable Communications Committee
Shakopee , Minnesota
Adjourned Special Session January 20 , 1982
Chairman Foudray presiding
1 . Call to order at 7 : 00 p.m.
2 . Approval of Minutes of January 6 , 1982 ( see memo)
3 . Review of Schedule for Cable Franchise Award
4 . Review of February 5 , 1982 Tour Schedule
5 . Discussion of establishment of non-profit community access
corporation and citizens cable advisory committee
6 . Review of Proposals as to:
a . Rates
b. System Design
c . Construction Schedule
d . Service Area
7 . Other Business
8 . Adjourn
Jeanne Andre
Administrative Assistant
Ad Hoc Cable Communications Committee
Worthington - Tour of Facilities
Zylstra Communications
6 : 00 a .m. -. Leave Shakopee City Hall (rear municipal parking lot )
9 : 00 a .m. - Arrive in Worthington
9 : 00-9 : 30 a.m. - Coffee at ?
9 : 30-11 : 00 a .m. - Meet with officials of Zylstra Communications
General : Roger Zylstra or Nancy Meyers or Dick Reddy
Fredi Lowry, Local System Manager
9 : 30-10 : 15 View Head-End
Tony Gauer, Engineering Construction Mgr.
10 : 15-11 : 00 Studio (at High School )
Dale Peterson, Studio Operator
Al Johnson, H. S. Principal
11 : 00-12 : 30 p.m. - Meet with City officials at lunch
Holiday Inn. North Highway 59
Gary Brown, City Administrator
Carol Dyke , Chairwoman, Cable Board (access )
Councilmember
Dick Frisch, Member Cable TV Committee ( franchise)
and Cable Board
Ad Hoc Cable Communications Committee
St. Peter - Tour of Facilities
Progress Valley Totalvision (Communications System, Inc. )
12 : 30 p.m. - Leave Worthington
2 : 30-3 : 30 p.m. - Meet with City official at City Hall
227 South Front Street
Ken Huber, City Administrator
3 : 30-5 : 00 p.m. - Meet with officials of Progress Valley Totalvision
General : Roy Foslid, Secretary, PVT
Arlin Muenzhuber, V.P. North American
Communications Corporation
Local Manager - Ron Hanson
Studio (downtown)
Head-End
5 : 00 p.m. - Leave St . Peter or Dinner at Holiday House
6 : 00 p.m. - Arrive Shakopee
/
PROCEEDINGS OF THE
INDUSTRIAL COMMERCIAL COMMISSION
Shakopee , Minnesota January 13, 1982
Vice Chairman Al Furrie called the meeting to order at 5 : 15 P.M.
in the Council Chambers of the City of Shakopee, Minnesota.
Present : Commissioners Al Furrie, Don Woodward, Paul
Wermerskirchen, Jake Manahan, Jim ONeil;
Advisor, Gary Eastlund and Chamber of Commerce
Liaison, Bill Wermerskirchen, Sr.
Absent : Philip Bifulk
Guest : John Anderson, City Administrator
Direction of Industrial Commercial Commission:
City Administrator explained that the City Council is also reviewing
the City ' s goals and objectives , including those for the ICC. He
distributed copies of the previous years ' goals . Discussion followed
on the past activities of the ICC and whether the ICC has fulfilled
its original goals , or completed its work originally expected of
the ICC .
General discussion involved the topics of orderly development of
industrial areas , provision of support services, housing, etc . ,
storm sewer in the Industrial Park and VIP, expansion of tax base ,
provision of jobs , possible problems to developers and the impact
of current economic climate on development in Shakopee . During
the course of this discussion, the following goals , sub-goals and
objectives were identified.
ICC Preliminary Goals :
Goal - To create jobs and increase the City' s tax base to
create a truly freestanding, "full service" community,
Sub-Goal - To attract industry to VIP and elsewhere
within the City .
Objective - Storm Sewer issue in the
Industrial Park (T. I.F. Kmart )
drainage west of Co . Rd. 83/VIP
Basin,
Objective - Who pays up front study costs?
Sub-Goal - Transportation - bridge & Bypass
Sub-Goal - Community promotion
Sub-Goal - Attract Housing Development
" w
Proceedings of the Industrial January 13, 1982
Commercial Commission Page Two
Objective - VIP Storm Sewer
Objective - Alternative Financing
Sub-Goal - River Development/Recreational Industry Development
Sub-Goal ,- Downtown Redevelopment
Manahan/Wermerskirchen moved to provide to the City Council a copy
of the ICC goals , designated as Preliminary Goals to be more detailed
in the future; further, that the ICC feels a priority in terms of
attention by the City bedirected to the Storm Sewer issue as it relates
to the Industrial Park and drainage problems west of County Road 83
(Millpond Basin) . Motion carried.
Industrial Day Ideas :
Al Furrie reported that the concensus at present was to rely on a
literature promotion this year. Discussion followed on the pros
and cons of repeating the grand effort of 1981 or waiting until next
year when the business climate may be more favorable than currently
is the case. Gary Eastlund stated that Scottland will be hosting
30 - 35 company presidents and Chairman of the Boardsin May 1982,
who will represent major national and possibly international
companies . Al Furrie suggested one possibility may be to expand
on what Scottland has planned, plus including the downtown.
Don Woodward pointed out that if we wait with a tour until 1983, we
may miss the land purchases needed for 1983 constructions .
Paul Wermerskirchen asked if this year was to include an emphasis
on commercial or the downtown. General comments followed on the
activity of the Downtown Committee and whether the ICC was to be
involved with retail concerns . Consensus was that the original ICC
purpose was to advance the Industrial Park and deal with commercial-
meaning office, not retail.
ICC Membership :
Jim O 'Neill announced the resignation of Don Woodward at the end
of his term which is this month.
Wermerskirchen/Furrie moved to request the City Council to offer
a Resolution of Appreciation to Don Woodward for his service of
three years . Motion carried.
Manahan/Furrie moved to recommend to the City Council that Paul
Wermerskirchen be reappointed to the ICC because of his dutiful and
short service making him deserving of another appointment. Motion
carried .
Proceedings of the Industrial January 13, 1982
Commercial Commission Page Three
Furrie/Manahan moved to recommend to the City Council that Gary
Eastlund be appointed to the ICC to replace Don Woodward , because
os .his participation in every meeting in the past four years , and
the fact that he has done more work for the ICC than many ICC
members . Motion carried.
Manahan/Furrie moved to call the seat of Philip Bifulk vacant due
to his consecutive absences , as per staff review of the ICC Bylaws
regarding meeting absences . Motion carried.
Manahan/Wermerskirchen moved to recommend to the City Council to
appoint Gary Laurent to the ICC; further that this recommendation
be based on the fact that the ICC will be looking into the
residential issue in the next year or so and will need an appointment 1
to represent this area on the ICC. Motion carried.
Furrie/Manahan moved to adjourn the meeting. Motion carried. Meeting
adjourned.
Respectfully submitted,
Glenda D. Spiotta
Recording Secretary
/D
Industrial-Commercial Commission
Shakopee, MN December 9, 1981
• MINUTES
Chairman O'Neill called the meeting to order at 5: 10 p.m. in the City Council
Chambers of the City of Shakopee, MN.
Present: Commissioners Jim O'Neill , All Furrie, Don Woodward, Jake Manahan,
Paul Wermerskirchen,
Advisor Gary Eastlund
Chamber Liason Bill Wermerskirchen
Absent: Conunissioner Philip Bifulk
Guests : Virgil Steinhoff, Representative, Chicago-Northwestern Railroad
Jeanne Andre, Administrative Assistant, City of Shakopee
John K. Anderson, City Administrator, City of Shakopee
Dan Steils , Downtown Committee Chairman
Fred Corrigan, Shakopee Chamber of Commerce
Approval of Minutes of November 18, 1981
M/S/P Manahan/Furrie to approve the minutes of the November 9, 1981 meeting.
Chicago Northwestern Railroad presentation
Jim O'Neill reviewed a letter received from Jeanne Andre several months ago
requesting the ICC to consider rail routes through Shakopee in view of a
letter the City received from MnDOT which identified a North-South Rail
Corridor which would not include Shakopee, In order to assess the impact
of this and other rail related concerns of the ICC, Gary Eastlund arranged
to invite the Industrial Representative from Chicago Northwestern Railroad
to attend the December ICC meeting and exchange thoughts and ideas regarding
rail issues in Shakopee. The ICC is most interested in plans which the
Chicago Northwestern Railroad has for the Minnesota River Valley area,
including the route through the City.
Mr. Steinhoff explained that the Chicago Northwestern Railroad is interested
in the North-South Rail Corridor to the effect that they are attempting to
purchase the Rock Island Line which currently operates the North-South Corridor.
At the present the Rock Island Line leases the track to Chicago-Northwestern
for the right to operate on the line, which is the best north-south line from
here to Kansas City.
When asked of what impact the designated North-South Corridor will have on
Shakopee, Mr. Steinhoff suggested that fewer trains may eventually run through
the City. Most Chicago-Northwestern traffic used to travel through Marion,
New Prague, Montgomery and on to Albert Lea , but now most of this traffic goe-;
along the Rock Island Line. He stated that it shouldn't really affect the
service through Shakopee, though, and emphasized that there are currently no
plans to abandon the line from Shakopee and through to Albert Lea or Sioux City.
page 2
ICC Minutes December 9, 1981
Discussion turned to the topic of coal trains. The railroad representative
stated that coal train.traffic is a big part of the growth potentian at
Chicago-Northwestern. • At present building is occurring for use in 1983 to bring
in coal from Wyoming, another line may bring Union Pacific up from Omaha on
the Mankato line. But their are no contracts at this time either way.
Impact on the downtown of Shakopee was discussed. Mr Steinhoff commented that
at a 20 mph speed limit a 100 car unit train will travel through town rather
quickly. Dan Steil inquired about the burying of the overhead communication
lines and stated that his inquiries to the railroad company indicated that
the railroad would not share any of the cost to bury these lines. Mr Steinhoff
concurred and suggested contacting Richard Nolting in St. Paul to get the
latest information on the micorwave expansion plans at Chicago-Northwestern.
Jake Manahan asked what specifically can the City do with its downtown improvements
that would be consistent with the railroad's plans or proposed use of its lines.
Dan Steil added the thought that we are interested in minimizing the effect of
the railroad on our downtown area. Discussion included the problem of switching
trains from Rahr and the resulting delays at crossings to which Mr Steinhoff
suggested going to the local depot to consider improvement in switching times .
Sunken crosswalks or smoothen tracks between Lewis and Holmes along 2nd Steet
was suggested but the railroad representative stated that the railroad was not
interested in creating more pedestrian traffic along the tracks; and would
have to consider putting up fences to not create additional liability for the
company.
Al Furrie asked Mr. Steinhoff if the railroad would join with a community to
clean up and beautify the areas around the tracks , specifically the several
blocks in downtown Shakopee. Mr. Steinhoff replied that Beautification Leases
have been available in the past through the Real Estate Department but that
the 25 feet on center of the track must remain clear right of way. Beautification
would be limited to rock , grass, flowers , etc. Jim O'Neill asked if any
prototype communities could be named as examples where we may look for ideas .
Mr. Steinhoff suggested the removal of street crossings , encouraging one-way
traffic and signalization are items that the railroad would be interested in
in any community but that there is no railroad funds that could be involved
in any of these changes . He suggested that bringing a plan with such positive
changes to the railroad may lead to a Beautification Lease.
Fred Corrigan asked about the safety of the tracks through the downtown area of
Shakopee, indicating the two derailments in the last three years has shown
the need for safety improvements along the track in downtown Shakopee.
Mr. Steinhoss indicated that he did not know the priority status of the track
through town but suggested that the City contact Herb Clark in the Engineering
Department.
Other discussion included the possible reduction of the number of trains
through town depending on the results of current negotiations among metro area
train companies, the acknowledgement of the amount of cooperation historically
between the railroad and industrial development in Shakopee, that the yard east
of the Stagecoach is scheduled for expansion and the conclusion that there
will continue to be rail service industrially to the City of Shakopee.
page 3
ICC Minutes December 9, 1981
Jim O'Neill thanked.Mr: Steinhoff for his remarks and concluded by stating that
the railroad is mutua7I benefiting to both the railroad company and the City,
and we look forward to a mutual future of service together.
Other Business :
There will be discussed at the next meeting a memo from the City Engineer
regarding drainage problems in the area , prompted by the Metro Council' s
attempt to add Surface Water Resources Management to the Metro Development
Guide.
Old Business :
M/S/P Manahan/Woodward to look at the City Engineer's Plan for establishment
of design criteria as per the conclusions from the November meeting and to
discuss same at the March ICC meeting.
Items to be considered next month are 1 ) direction of the ICC committee,
2) Industrial Day ideas .
M/S/P Wermerskirchen/Manahan to adjourn the meeting. Meeting adjourned.
Next ICC meeting is January 13, 1982.
Respectfully submitted,
Glenda D. Spiotta
/i
AD HOC CABLE COMMUNICATIONS COMMITTEE
Shakopee, Minnesota
Special Session January 6 , 1982
Vice-Chairman Christensen called the meeting to order at 7 : 12 p.m. in
the Council Chambers of City Hall , with Committee members present :
Abeln, Davis , Gorman and Kirchmeier. Chairman Foudray arrived at the
end of the meeting. Also present were John Anderson, City Adminis-
trator and Jeanne Andre , Administrative Assistant .
Gorman/Davis moved to approve the minutes of July 22 , August 11 , and
December 9 , 1981 as presented. Motion carried.
Jeanne Andre presented information by the two cable operators pro-
posing cable services for Shakopee on the advantages and disadvan-
tages of visiting various existing sites operated by these companies .
Gorman/Abeln moved to direct staff to arrange a tour of cable opera-
tions in the cities of Worthington and St . Peter, Minnesota on
February 5 , 1982 , to include tour of the head-end, studio (and public
access ) and discussion with city officials and members of citizens '
advisory groups on the cable operations in their respective cities .
Motion carried.
The members discussed the remaining schedule related to the award
of the cable franchise and asked staff to present to the City Council
the following suggested schedule :
March 8 , 1982 - Consultant Report received
March 9 , 1982 - Report forwarded to City Council
Council set public hearing for March 30 , 1982
March 30 , 1982 - Council hold public hearing with presentation
by consultant , cable operators and public
March 31 , 1982 - Cable Committee meet to consider recommenda-
tion of operator to City Council
April 6 , 13 or 20th - Council receive Committee recommendation and
and award franchise
Abeln/Gorman moved to purchase list of audio cassettes recommended
by Committee member Abeln related to the formation of non-profit
community access corporation at a cost of not more than $100.
Ayes : Abeln, Christensen
Noes : Gorman
Abstain: Davis , Kirchmeier
Committee member Abeln circulated information she had received from
the State Cable Board on the formation of a non-profit community
access corporation. It was determined to place this topic on the
agenda of the next committee meeting.
Members decided that when they adjourn they should adjourn to Wednes-
day, January .20 , 1982 at 7 : 00 p.m. At that meeting the Committee
will review the proposals received for cable systems and compare
particularly the following: 1 ) rates , 2 ) system design, 3 ) construc-
tion schedule , 4) service area.
Ad Hoc Cable Communications Committee
Page Two
January 6 , 1982
Discussion was held on the letter received from the Shakopee Minis-
terium Association requesting the City Council to take action to ban
the showing of R- and X-rated material on the cable system in Shakopee.
Administrative Assistant Andre reported on information provided by
Ann Davis of the Minnesota Cable Communications Board (MCCB) on this
matter. Ms . Davis suggested that if the cable company has a policy
it can be incorporated into the franchise . In lieu of a company
policy , the City can adopt a policy in its ordinance , although it
would probably not be enforcable if challenged. Waite Park and 'a
few other Minnesota cities have adopted such a policy, and none have
been challenged as of this time . The MCCB Administrative rules
(4. 230B) follow the U. S. Supreme Court ruling on obsenity which
establishes the community standards as the norm against which
materials will be judged. Recent federal legislation has also
established that in the role of leasing channel space the cable
operator serves as a common carrier, which places materials dis-
played by the leasee outside the rules established by and for the
company.
Gorman/Kirchmeier moved to forward the following concensus of the
Committee to the City Council for consideration in the City Council
response to this letter:
1 . One company proposing to serve Shakopee has a policy of showing
no X-rated material . The Committee is supportive of this type
of policy.
2 . R-rated movies are generally shown at later hours and lock-out
devices will be provided by the cable companies to interested
subscribers .
3 . Any Shakopee citizen has the right to chose not to subscribe to
any or all cable programming.
4. Parents are a more appropriate control of children' s activities
than ordinances .
Motion carried.
Abeln/Christensen moved to request Zylstra-United to provide the
Access Center handbook to all Committee members . Motion carried.
Chairman Foudray arrived at 8 : 35 p.m.
Davis moved to adjourn at 8 :40 p.m. Motion carried.
MEMO TO: Members of Ad Hoc Cable Communications Committee
FROM: Jeanne Andre , Administrative Assistant
RE: January 6 , 1982 Minutes
DATE: January 11 , 1982
Please note the third motion on page 1 of the minutes . At the
meeting the Vice-Chairman announced that this motion failed.
However a review of Robert ' s Rules shows that this motion passes ,
but that members should not abstain from any vote without an
approved rationale.
Possible approaches to this problem are as follows :
1 . Note before the minutes are approved they should be amended to
show the motion carried.
2 . Abeln and Christensen can move to reconsider the motion at this
time so that Davis and Kirchmeier can state their reasons for
abstaining and the Chair can determine the validity of the
abstensions .
JA/jms
/
e;:Z
MINUTES OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
(Regular Meeting)
The Shakopee Public Utilities Commission convened in regular session on
December 7, 1981 at 4:30 PM in the Utilities meeting room.
Commissioner Bishop offered a prayer for divine guidance in the deliberations
of the Commission.
MEMBERS PRESENT: Commissioners Bishop, Reinke and Nolting. Also Manager
Van Hout, Superintendent Leaveck and Secretary Barbara Menden.
Motion by Reinke, seconded by Notting that the minutes of. the November 9, 1981
regular meeting be approved as kept. Motion carried.
BILLS READ:
City of Shakopee, $ 20,032.00
Auto Central Supply 31,35
Border States Electric Supply Co. 847.50
Burmeister Electric Co. 120.66
Burroughs Corporation 44.25
Burroughs Corporation 3,354. 12
City of Shakopee 814.93
Dunnings Hardware 19.36
Graybar 2,067.33
H & C Electric Supply 8,171.60
Hennen's ICO 8.50
Kaplan Bros. 95.98
Leef Bros. , Inc. 15.00
Motor Parts Service 36.94
NSP 911.94
NSP 196,267.52
NSP 264. 10
Northwestern Bell 225.56
Scott County Sheriff Office 278.07
Serco 52.00
Shakopee Community Services 33.93
Shakopee Lumber Co. 16.50
SPUC 236.42
Shakopee Services 18.00
Dean Smith Trenching, Inc. 494.50
Starks Cleaning Services 8.65
Suel Business Equipment 255.97
Valley Industrial Propane, Inc. 9.73
Water Products Company 5,410.30
Wesco 2,193.00
Ziegler Tire Service 99.59
Motion by Reinke, seconded by Nolting that the bills be allowed and ordered
paid. Motion carried.
l
The employees of the Shakopee Public Utilities Commission were present to
make their 1982 wage and benefit requests.
Manager Van Hout gave the Commission an update as to the Minnesota Valley
Electric Coop acquisition.
The progress of the Northern States Power Co. acquisition was discussed by the
Shakopee Public Utility Commission.
The progress on the permit for lock and dam #2 was discussed. A legal opinion
of our options is needed before deciding the next step.
No progress on the office remodeling has been made. Manager Van Hout will
present plans at the next meeting.
Commissioner Reinke asked the Commissions feeling about the City applying for
a grant through the HRA for the watermain on Second Avenue East of Market Street.
The Commission felt this was a good approach.
Superintendent Leaveck reported on the fire calls for the month of November.
A total`of`7 hours spent on fire calls by 3 employees during November.
Superintendent Leaveck reported no loss time accidents for the month of
November, 1981.
There will be a. special meeting of the Shakopee Public Utilities Commission
on December 17, 1981 at 7:00 P.M. in the Utilities meeting room.
The next regular meeting of. the Shakopee Public Utilities Commission will be
January 4, 1982 at 4:30 P.M.
Motion by Reinke, seconded by Nolting that the meeting be adjourned. Motion
carried.
Lou Van Hout, Manager
TENTATIVE AGENDA
ADJ .REG .SESSION SHAKOPEE, MINNESOTA JANUARY 19 , 1982
Mayor Reinke presiding
1 ] Roll Call at 7 : 30 P.M.
2 ] Approval of Minutes of January 5, 1982
3 ] Communications :
a ] James Sulerud, Ass ' t Scott County Admr. re : public hearing
on considering creation of Mn. Metropolitan Regional Rail
Authority
b] Richard Hullander re : resignation from Downtown Ad Hoc Committee
c ] Mark Nagl , Executive Director of Scott County Housing &
Redevelopment Authority re : upcoming annual meeting
d] Save O'Dowd Lakes Chain, Inc . re : installation of three
aerators in Lake O' Dowd
e] Thomas Gamec , Mayor, City of Ramsey re : State law distributing
State Local Government Aid to Cities
f ] E. J. Deering re : sewer charges
4] Liaison Reports from Councilmembers
5 ] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS :
6 ] Old Business :
a] Sewer Billing (W.C. Harbeck)
b] LawiiWatering/Sewage Charges (J . O'Neill )
c ] Request from Shakopee MinisteriuL. Association re : Cable TV
d] Murphy ' s Landing - John Lynch will be present to discuss
this matter (bring item 6a from 1/5/82 agenda)
7 ] Planning Commission Recommendations :
a ] Policies on Lot Splits - Ord. No. 81
b] Conditional Use Permits fo._ Bulk Liquid Storage Tanks
c ] 1981 Shakopee Planning Commission Annual Report - Accept
8 ] Resolutions and Ordinances :
a] Res . No . 1970 - Ordering Improvement and Preparation of Plans
and Specifications - 82-1 Trunk Hwy 101 Frontage Road
b] Res . No. 1969 , Amending Policy on Appointments to Boards and
Commission
c ] Res . No . 1966 , Appro .ing The Permit for Connection to Metropolitan
•
Waste Control Commission Facilities by Conklin Company
d] Res . No . 1965 , Approving the Appointment of Commissioners
for the Housing and Redevelopfflent Authority in and for the
City of Shakopee
e ] Res . No . 1967 , Amending the City of Shakopee Personnel Policy
on Holidays and Overtime
f ] Res . No . 1971 , Authorizing the City Clerk to Release Developers
Agreements and Park Dedication Agreements
g] Res . No . 1972 , Final Approval of $650 ,000 I .R. Bonds for
Equities Unlimited
9 ] New Business :
a] 8 : 30 P.M. PUBLIC HEARING Vacation of Easement in Macey 2nd
Addition - Res . No . 1968
b] Ad Hoc Energy and Transportation Committee
c ] Senior Center
d] Well No. 6 , Inspection & Staking Costs
e ] Prior Lake/Spring Lake Watershed District - Amendment to Agreement
f ] Appointing a Director and Alternate Director to Suburban Rate
Authority - Res . No . 1973
g] Establishing a New Time for Council Meetings
h] Erosion Control in Horizon Heights Park Areas
TENTATIVE AGENDA
January 19, 1982
Page -2-
i ] Appointments to Boards and Commissions
j ] Lease for City Hall Copier
k] Public Works Director' s Vacation Benefit
1 ] Move that the bills in the total amount of $909 , 582 . 26
be allowed and ordered paid
10] Consent Business :
a ] Car allowance for Admr. and Chief of Police
b] Interfund Transters - Capital Purchases
c ] 1982 Cigarette Licenses
d] 1982 Salary/Richard Cheever
11 ] Other Business :
a] Eldon would like to discuss possibility of accepting proposals
from various consultants
b] Mss . Lebens would like to discus, the recent rate increase of
Minnegasco
c ]
d]
e ]
f]
12 ] Adjourn.
John K. Anderson
City Administrator
NOTICE OF PUBLIC HEARING
CONSIDERING CREATION OF MINNESOTA METROPOLITAN
REGIONAL RAIL AUTHORITY
TO WHOM IT MAY CONCERN:
Pursuant to Minnesota Statutes 398A.03, Subdivision 2,
the Board of Commissioners of Scott County will hold a Public
Hearing to accept public comments on the adoption of a resolution
which would support the creation of a Minnesota Metropolitan
Regional Rail Authority for the seven county metropolitan
area and approving of the Joint Resolution and By-laws of the
aforementioned Authority. The proposed Joint Resolution and
By-Laws are available for public inspection during normal
business hours in the Office of the Administrator, Room 110 of
the Shakopee Court House, Shakopee, MN.
This public hearing will be held on Tuesday, February 9,
1982 , at 11:00 a.m. in the Commissioner's Room of the Court
House, Shakopee, Minnesota. Dated January 6, 1982.
JAMES SULERUD
Assistant County Administrator
313
1071P.
CITY OF SHAKOPEE4111„ ' n
INCORPORATED 1870
129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 ,� #1 :
January 6, 1982
Mr. Don Steger
City Planner
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
Dear Mr. Steger:
it is with the deepest regrets that I herewith submit my resignation
as a member of the Downtown Ad Hoc Committee, effective immediately.
I am presently in the process of moving out of the community and
closer to the area of my employment, therefore, I find this resignation
necessary.
I have enjoyed being a part of the Downtown Ad Hoc Committee and
working for the betterment of the downtown area. This Committee is one
which can initiate new ideas for the Shakopee downtown area and is, there-
fore, a vital entity for the community. My good wishes go to the Downtown
Ad Hoc Committee.
Sincerely,
q1,2/,-/j)(- 1eild4K(1:-;-)
Ric and S. Hollander
jiw
cc:Lion A. Reinke, Mayor
John A. Anderson, City Administrator
Chamber of Commerce
l' Iill (7rl aI Pra r ,
An Equal Opportunity Employer
SCOTT COUNTY HOUSING & REDEVELOPMENT AUTHORITY
707 COUNTY ROAD 83 • SHAKOPEE, MINNESOTA 55379 • (612)445-8700
January 5, 1982
The Honorable Eldon Reinke
Shakopee City Hall
129 East 1st. Avenue
Shakopee, Minnesota 55379
To Whom It May Concern:
To Comply with our bylaws, please be advised that the Annual Meeting of
the Scott County Housing and Redevelopment Authority will take place in
our offices at 8:00 P.M. on January 26, 1982.
The attached notice should provide you with additional information on
this meeting should you want to attend. If you have any other questions,
please do not hesitate to contact me.
Sincerely,
// 7
Mark E. Nagel,
Executive Director
MEN;jmb
Enclosure
cc: City Administrator RECE1VED
JAN 71982
CRY OF SHAKOPEE
MARJORIE HENDERSON, SHAKOPEE, CHAIRMAN
WILLIAM CHARD, BELLE PLAINE, VICE-CHAIRMAN �.
KEITH THORKELSON, PRIOR LAKE, SECRETARY
SYLVESTER WACKER, SAVAGE, TREASURER
MARIETTA SHARKEY, JORDAN EQUAL HOUSING
OPPORTUNITY
Equal Opportunity Employer
NOTICE OF ANNUAL MEETING
In compliance with the bylaws of the Scott County Housing and Redevelopment
Authority, notice is hereby given that the Annual Meeting of the Scott County
Housing and Redevelopment Authority will be held on Tuesday, January 26, 1982
at 8:00 P.M. at the Authority office located at 707 County Road #83 in the
City of Shakopee, Minnesota. Among other appropriate matters, the Agenda
of the Annual Meeting will include election of officers, designation of an
official depository, designation of an official newspaper, and the reading of
the financial statement and annual report.
CJ
Save O'Dowd Lakes Chain,
Incorporated
Post Office Box 337
Shakopee, Minnesota, 55379
January 14, 1982
City Council
City of Shakopee
Shakopee, Minnesota, 55379
The Save O'Dowd Lakes Chain non-profit corporation is attempting
to install three aerators in Lake O'Dowd off the south shore of
the city parkland on Lake O'Dowd.
After discussion with John Anderson, George Muenchow, and Louis
Van Hout, we request the following of the city :
1) the City Attorney draft a lease for our corporate use
of the land to run electrical power from county road 79
to a point on the shore approximately 200 feet east of
county road 79 ;
2) whatever assistance may be made available from the city
for installation of that power run ;
3) off-season storage for these units.
The corporation will provide :
1) public notice, cautionary signs, and authorization from
the Minnesota Department of Natural Resources as pre-
scribed by DNR Commissioner' s Order Number 2114 dated
December 21, 1981 ;
2) payment of all operating expenses involved in the aeration
operation ;
3) insurance for the corporation at a minimum of $300, 000.00
for claims against its operations . This insurance will
include protection for the city for the defense of its
lease and assistance.
The nature of the problem we are trying to solve demands that
we begin operation immediately. We therefore ask temporary
approval for such operation to last until a final decision
may be made.
Sincerely,
Michael J. Sulik,
Chairperson
AofRqy110`
�
• Cityof Ramsey
15153 NOWTHEN BOULEVARD N.W., RAMSEY,MINNESOTA 55303 • (612) 427-1410
•
•
n 1.7"7, ,fi ra a ?..P'y.37,7)
qtr
January 13, 1982
.r ., , aIi,"r'
CITY er , , Y
Mayor and Councilmembers
City of Shakopee
Shakopee, Minnesota 55379
Dear Mayor and Councilmembers:
The City of Ramsey is in the process of bringing suit against the State
of Minnesota in regards to the inequities in the State law that distri—
butes State Local Government Aid to Cities. Accordingly, we would like
to have your support in this case. We are not asking for your financial
support as we recognize that you are engaged in a court case in regards
to the Fiscal Disparity Act which we also support you on and have sub—
mitted a resolution requesting the repealing of the Fiscal Disparities
Act.
We would appreciate your Council sending us a letter or resolution stating
your support in the unfairness of the present local government Aid law.
Sincerely,
CITY OF RAMSEY
Thomas G. Gamec
Mayor
TGG:sb
Int trs.�,�re•m.
!moi
JAN 1 51982
904 South Fuller CITY OF SHAKOPEE
Shakopee, MN 55379
January 13, 1982
Mr. John Anderson
City Administrator
City of Shakopee
129 East 1st
Shakopee, MN 55379
Dear John:
Pursuant to our telephone conversation of January 11, I would again state my
rationale for having the Council reconsider the abominable sewer charge they
have inflicted on the citizens of Shakopee. My last bill for utilities, which
I just paid, included a water bill of $16.20 for the quarter, which divided by
three gives me a water usage bill of $5.40 per month. Yet, I am charged $23.40
per month to dump the water. This really indicates that it costs me approxi-
mately 343% more to dump my water than to buy the water in the first place.
I realize that I am paying sewer charges on the basis of last winter's con-
sumption, but the sewer charge to the city by Metro must be current, yet I am
being penalized for a leaky toilet we had a year ago.
It does not seem equitable that a man's real estate tax should be approximately
$60.00 per month and his use of the sewer system should be almost 50% of that
figure.
When a citizen of Shakopee compares his sewer charges to the other metro areas
mentioned in this week's Tribune, he does not look very well in comparison,
and that does not include the fact that the contact at City Hall did not even
tell the entire story. The sewer rate was increased from 76 per 1,000 gallons
to $1.14 per 1,000 gallons plus a service charge (whatever that means) increase
from $2.00 to $9.00 per quarter. This fact was omitted in the article and, yet,
this meant an increase of 350% in this area also.
The cost of living is high enough the way it is without the added burden of an
unfair charge for service that happened a year ago.
John, many thanks for the time spent reading this epistle.
Sincerely,
i41111• •
E. J. Deering �=
cc: Delores Lebens
MEMO TO: John K. Anderson, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Sewer Billing
DATE: January 13, 1982
Introduction
Council passed a sewer service rate increase at the same time the 1982
Budget was adopted. The increase was 50% and appeared on bills customers
received on or about 1/1/82. These bills are based on winter quarter (1981)
water usage.
Background
I have been contacted by 23 customers regarding the most recent bills.
Most calls involved explaining how the bill was derived. About four callers
indicated that they may want to pursue the issue with a letter to the Admini-
strator or to Council. All but the very basic informational calls on sewer
are referred by SPUC to me.
One customer (Kathy Lindgren, 635 W. 4th) had contacted me last June
regarding the size of her bill and has again called in. Her bill is currently
$45.00 per month. It was related to me that there was a leaky toilet last
winter quarter but that the leak was repaired. The leak last winter caused
her bill to be what it is. The City's policy is not to adjust bills for leaks
that have been repaired. This customer has stated that she refused to pay this
and subsequent sewer bills unless adjustments are made. Her water use has
been for the following quarters: 9/80= 75,000, 12/80= 89,000, 3/81= 112,000,
6/81= 50,000, 9/81= 22,000, 12/81= 19,000. The current sewer bill is based
on the 112,000 gallons used last winter. I told the customer that I would
forward this information to Council to see if they would adjust her bill .
A review of water use for 1981 winter quarter (residential) showed the
following consumption pattern and range of bills.
May'81* June '81 Jan. '82
Gallons # of Accounts Flat Rate/mo. Bill Range/mo. Bill Range/mo.
0-5,000 g/qtr 204 $ 6.44 $2.00-$3.27(=49%) $3.00-$4.90(-24%)
5,000-10,000 246 6.44 $3.27-$4.53(-30%) $4.90-$6.80(+6%)
10,000-15,000 533 6.44 $4.53-$5.80(-10%) $6.80-$8.70(+35%)
15,000-20,000 424 6.44 $5.80-$7.06(+10%) $8.70-$10.60(+65%)
20,000-25,000 308 6.44 $7.06-$8.33(+29%) $10.60-$12.50(+94%)
25,000-30,000 193 6.44 $8.33-$9.60(+49%) $12.50-$14.40(+124%:
30,000-35,000 103 6.44 $9.60-$10.87(+70%) $14.40-$16.30(+153%,
35,000-40,000 42 6.44 $10.87-$12.13(+88%) $16.30-$18.20(+183%
40,000 + 56 6.44 $12. 13- $18.20-
*Note: Residential Flat Rate(Not Senior Citizen Rate)
**Note: Percentages are for top of range versus flat rate
John K. Anderson /
Page Two
January 13, 1982.
For Informational Purposes: The budget for 1982 shows on a cash basis, sewer
service revenues of $728,000 and MWCC cash payments of $566,000. Total cash
disbursements for the Sewer Fund are shown as $705,000.
Alternatives
For alternatives and recommendations regarding problems like Kathy Lindgren's
see City Administrators memo re: James O'Neil sewer billing.
For alternatives for the users, such as Walt Harbeck, that have experienced
the higher rate increases because of our change from a flat rate billing system
there are four alternatives.
1. The homeowner can seek to curb his/her water consumption (conserve) which
could include fixing leaks, etc.
2. The City could modify it's 2 quarter winter months to make sure no lawn
sprinkling shows up in the winter quarter(s) bill (currently we use the
4th quarter, September 15 to December 15, and the 1st quarter, December
16 to March 15) . We could use one quarter, the Dec. 16 to March 15 period.
3. The City could shift its rate structure to put more emphasis on the flat
$3 per month service charge portion of the rate.
4. The City could keep the present structure and make modification when it
next adjusts the rates thus giving the new system a longer shake down period.
Recommendation
The staff recommendation for handling the Kathy Lindgren request is included in
the James O'Neill Sewer Bill/Lawn Sprinkling memo.
The staff recommends alternative No. 1 and No.4 for the present, that is no change
in the rate structure. In addition the staff recommends that alternative No. 2
and No. 3 be seriously considered when the City makes its next rate adjustment.
This recommendation is made for the following reasons: First we do need a shake
down period during which people can adjust to the change from the flat rate system
which carried no incentive to conserve; Second we have had two changes already
in 1982 and a third would simply be more confusing to consumers; and Third the
change to a consumption based rate inevitably would impact a certain number of
high users and we understood that when making the shift.
Action Requested
Motion to continue to use the present sewer rate structure until another rate
increase is needed and then consider shifting more of the cost to people who
consume less water.
GV/dkw;jms
6ID
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Lawn Watering/Sewage Charges
DATE: January 12 , 1982
Introduction
City Council , at its December 15 , 1981 meeting, directed staff to
respond to Jim O'Neill ' s letter of December 9 , 1981 regarding his
sewer charges which included charges for water that did not enter
the sewer.
Problems
Lou VanHout , Gregg Voxland, Jim O'Neill and I met on January 11th
to discuss the problem. The consensus was that there were two
separate issues .
1 . Separating the billing for lawn sprinkling from the present
system that is tied to the sewer billing.
2 . Consideration of a rebate of $4,671 .82 for sewer bills that
had been paid and were based in part on a flow that went into
the ground rather than into the sewer.
Potential Solutions
1 . Lou VanHout and Mr. O'Neill agreed that a second water meter
could be installed at the owner ' s expense. Mr. VanHout will
size the meter this spring.
In addition the City will make an effort to inform new industrial
building owners that plan to sprinkle lawns that they should
have separate meters .
2 . The problem of the rebate was more difficult to resolve. The
City has roughly 200 commercial industrial users who do not
have separate sewer flow meters who could have claims of a
similar nature ( the biggest claims would be from those who
do lawn sprinkling) . For this reason the rebate question had
the potential for setting a precedent with an unmeasurable
impact ( industries could go back any number of years since
commercial industrial users without sewer flow meters have
always paid based on water usage) .
A second element of this problem is the computation of the amount
of water that went on the lawn rather than in the sewer. At
best you can use the average winter usage , but with newer
businesses that have little or no history this becomes very
subjective.
To avoid these pitfalls staff and Mr. O'Neill , who was sympa-
thetic with the precedent problem, agreed on an overall policy
that could be applied to Mr. O'Neill and any future requests
of this nature :
Mayor and City Council r
Page Two
January 12 , 1982
POLICY
The City will not rebate sewer bills already paid for
water not flowing in the sewer, but will credit the dif-
ference ( i .e . difference between the average winter usage
and summer , sprinkling usage) to the bill ( s) not yet paid
(normally one billing period) provided the problem
is resolved (new meter, additional meter for sprinkling
or repair made) .
Thus an owner objecting to or questioning his or her bill , should
do so before he/she pays their quarterly bill . This puts the burden
on the owner and creates an incentive for the owner to install an
extra meter or to fix a leak. Again, the policy applies to water
usage that does not make it into the sewer. The City cannot
rebate water that has gone down the sewer because we are billed
for it ourselves .
Summary
Mr. O'Neill initially raised the questions because he believed the
new residential winter quarter (we use two winter quarters ) billing
procedure applied to his commercial and industrial buildings . It
does not , however, his particular problem has helped the City
develop a "policy" for owners who belatedly find they have been
paying sewer charges on water that has gone on their lawns . Staff
recommends that the policy be applied to Mr. O'Neill ' s property
as adopted after the first quarter billing.
Action Requested
1 . Approve a policy that the City will not rebate sewer bills already
paid for water not flowing in the sewer, but will credit the
difference ( i .e. difference between the average winter usage
and summer sprinkling usage) to the bill ( s ) not yet paid
(normally one billing period) provided the problem is resolved
(new meter, additional meter for sprinkling, or repair made) .
2 . That staff inform new commercial/industrial builders about the
need for two meters if they plan to sprinkle lawns when
they take out their Building Permit .
JKA/jiw
6
MEMO TO: John K. Anderson, City Administrator
FROM : Jeanne Andre , Administrative Assistant
RE : Request from Shakopee Ministerium Association Regarding
Cable TV
DATE: January 11 , 1982
Introduction
The Shakopee Ministerium Association contacted the City Council and
the Ad Hoc Cable Communications Committee to express their concerns
regarding R- and X-rated material on Cable TV in Shakopee. The City
Council should now develop its response to the Association and the
policy issues they have raised.
Background
The City Council requested this matter be addressed first by the
Committee , which would forward its comments to the City Council for
consideration and further action. Enclosed is an exerpt of the
minutes of the Committee in which the matter was discussed and the
Committee concensus fowarded to the City Council :
Discussion was held on the letter received from the Shakopee
Ministerium Association requesting the City Council to take
action to ban the showing of R- and X-rated material on the
cable system in Shakopee. Administrative Assistant Andre
reported on information provided by Ann Davis of the Minnesota
Cable Communications Board (MCCB) on this matter. Ms . Davis
suggested that if the cable company has a policy it can be
incorporated into the franchise . In lieu of a company policy,
the City can adopt a policy in its ordinance, although it would
probably not be enforcable if challenged. Waite Park and a
few other Minnesota cities have adopted such a policy, and
none have been challenged as of this time . The MCCB Adminis-
trative rules (4. 230B) follow the U. S . Supreme Court ruling
on obsenity which establishes the community standards as the
norm against which materials will be judged. Recent federal
legislation has also established that in the role of leasing
channel space the cable operator serves as a common carrier,
which places materials displayed by the leasee outside the
rules established by and for the company.
Gorman/Kirchmeier moved to forward the following concensus of
the Committee to the City Council for consideration in the
City Council response to this letter:
1 . One company proposing to serve Shakopee has a policy of
showing no X-rated material . The Committee is supportive
of this type of policy.
2 . R-rated movies are generally shown at later hours and
lock-out devices will be provided by the cable companies
to interested subscribers .
John K. Anderson
Page 2
January 11 , 1982
3 . Any Shakopee citizen has the right to chose not to subscribe
to any or all cable programming.
4. Parents are a more appropriate control of children' s activities
than ordinances .
Motion carried.
Requested Action
Determine whether the City Council will adopt a policy or ordinance
to ban the showing of R- and X-rated material on cable television
within the City limits of Shakopee , and direct staff to prepare a
letter to the Shakopee Ministerium Association explaining the posi-
tion adopted by the Council .
JA/jms
XL,
MEMO TO : John K. Anderson
City Administrator
FROM: Don Steger
City Planner
RE: Policies on Lot Splits
DATE: January 11, 1982
After considerable discussion over the past few months , the
Planning Commission adopted policies regarding lot splits. At
a public hearing conducted during the December 10 , 1981 and
January 7, 1982 Planning Commission meetings, the Planning
Commission unanimously voted to adopt the lot split policies
contained on the following page. The builders/developers in
Shakopee participated in the discussion of this item and were
in agreement with these policies .
The following policies are intended to replace the existing
Section 12 . 08 of the Subdivision Regulations .
Action Requested :
Adopt Ordinance No . 81, which amends Section 12 . 08 of the
Subdivision Regulations .
DS/jiw
Attachments
7 Com/
AMEND SECTION 12 . 08, SMALL SUBDIVISIONS, AS FOLLOWS:
SECTION 12 . 08 . SMALL SUBDIVISIONS (LOT SPLITS)
The following policies regarding the splitting of
platted recorded. lots are hereby established.
When splitting a platted recorded lot into
2 - 5 lots , a simple administrative (staff* )
review shall be required and an official
survey shall be provided for the administra-
tive review. The City Planner shall have the
option of requiring the normal preliminary
and final platting procedures due to complexity
or special circumstances (such as the need for
additional easements , dedications , etc . ) .
The Planning Commission shall be informed of all
staff reviews of lot splits at the earliest regular meeting.
Note : When subdividing unplatted property, the
regular preliminary and final platting procedures
shall be followed.
*Staff shall be defined as the following departments :
Planning, Engineering, Administration, Utilities , Building Inspections ,
Police , Fire , Community Services and Public Works .
ORDINANCE NO. 81 1 a-'
Fourth Series
AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING
SECTION 12 . 08 OF THE CITY CODE GOVERNING LOT SPLITS AND ADOPTING
BY REFERENCE SHAKOPEE CITY CODE, CHAPTER 1 AND SECTION 12 . 17
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS:
SECTION I : Shakopee City Code, Section 12 . 08 is hereby amended
to read as follows :
Section 12 . 08 Small Subdivisions (Lot Splits )
Subd 1: When splitting a platted recorded lot into
two to five lots , the following requirements must be met :
A. A simple administrative review shall be
performed by the staff consisting of representatives from the
following departments : Planning, Engineering, Administration,
Utilities , Building Inspection, Police, Fire, Community Services
and Public Works .
B. An official survey shall be provided for
the administrative review.
C. The City Planner shall have the option of
requiring the normal preliminary and final platting procedures due
to complexity or special circumstances (such as the need for
additional easements , dedications , etc . ) .
D. The Planning Commission shall be informed
of all staff reviews of lot splits at their earliest regular meeting.
Subd. 2 : When subdividing unplatted property, the
regular preliminary and final platting procedures shall be followed.
SECTION II: Adopted by reference :
The general provisions and definitions applicable to the
entire City Code, including Penalty Provisions of Chapter 1 and
Section 12. 17 entitled "Violations" are hereby adopted in their
entirety by reference as though repeated verbatim herein.
w. . . . , Cts
SECTION III : When in Force and Effect :
After the adoption, signing and attestation of this Ordinance ,
it 'shall be published once in the official newspaper of the City of
Shakopee and shall be in full force and effect on and after the
date following the publication.
Adopted in session of the City Council of
the City of Shakopee , Minnesota, held this day of
1982 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
, 1982 .
City Attorney
';71.)
MEMO TO : John K. Anderson
City Administrator
FROM: Don Steger
City Planner
RE: Conditional Use Permits for Bulk Liquid Storage
Tanks
DATE: January 11, 1982
At the January 7, 1982 meeting, the Planning Commission discussed
the present zoning regulation which requires a Conditional Use
Permit for large liquid storage tanks. The Planning Commission
unanimously reaffirmed their support for this present require-
ment for several reasons :
1. The Conditional Use Permit clearly stipulates the contents
of the tanks , thereby providing a legal means of controlling
the future use of the tanks .
2 . The Conditional Use Permit process requires a public hearing
which provides neighboring property owners an opportunity
for input into the decision-making process.
3 . The actual placement of the tanks can be more fully regulated .
4. Significant numbers of tanks have been placed in the City
in the past few years and given the past problems which
have occurred, a thorough control of tank placement and content
was deemed necessary .
DS/jiw
7C
PLANNING COMMISSION
and
BOARD OF ADJUSTMENTS AND APPEALS
1981
ANNUAL REPORT
1981
PLANNING COMMISSION
ANNUAL REPORT
DATE ACTION
February 12th Conditional Use Permit Resolution No. 143 - (Review) -
Open sales lot for boat display in a B-1
zone , located at 1038 E. 1st Ave. Shakopee
Sports Center. Renewal w/conditions of
record.
February 12th Conditional Use Permit Resolution No. 269 -
Expansion to existing facility in R-2 Zone .
St . Francis Hospital . Approved with conditions
or record. Public hearing held.
March 12th Conditional Use Permit Resolution No. 270 -
Request for a Class II ( fast food) rest-
aurant/game room facilities in B-1 Zone .
Gary Shehan. Sub-Machine Shop. 1350 E. 1st
Avenue . Approved w/conditions of record.
Public hearing held February 12th.
April 9th Conditional Use Permit Resolution No. 271 -
Request for a nursery school in basement
apartment of home at 3059 Hauer Trail .
Maureen Strehlow. Approved w/conditions
of record. Public hearing held.
April 9th Conditional Use Permit Resolution No. 272 -
Request for operation of a game room center
in B-3 Zone to be located at 112 Lewis .
Sullivan/O' Sickey. Denied for reasons of
record. Appeal to Council . Council denied
request is public hearing held May 26th.
May 14th Conditional Use Permit Resolution CC-133 (Renewal ) -
Allowing a mobile home as temporary living
quarters in an AG Zone. Roger Whipps .
Approved w/conditions of record .
May 14th Conditional Use Permit No. CC-213 (Renewal ) -
Allowing for a tool and die machine shop
in a B-1 Zone. Approved.
May 14th Conditional Use Permit Resolution No. 273 -
Request to allow a mobile home as tempoary
living quarters in an AG Zone. John Gerold.
Approved w/conditions or record. Public
hearing held.
• 1981 Planning Commission
Annual Report Page -2-
DATE ACTION
May 14th Conditional Use Permit Resolution No. 275 - Request
for a temporary parking lot facility to be located
on E2 of L 9 , and W2 of L 8 , Blk. 57 . O. S.P.
St%. Francis Hospital . Approved w/conditions of
' record . Public hearing held .
May 14th Conditional Use Permit Resolution No. 276 - Request
for a parking lot extension to be located between
Fuller and Atwood Streets on the south side of
4th Ave . Scott County. Approved w/conditions
of record. Public hearing held.
June 11th Conditional Use Permit Resolution No. 278 - Request
to move an existing structure from 214 W. 4th to
1001 Eastview Circle . James Link. Approved
w/conditions of record . Public hearing held. /
August 13th Conditional Use Permit Resolution No. 282 - Request
for a home occupation ( practice of kinlein at
1043 Main) . Marcia Armstrong. Approved
w/conditions of record . Public hearing held.
August 13th Conditional Use Permit Resolution No. 284 - Request
for a home occupation (dance studio) at 642 Adams .
Sharon Fenske . Approved w/conditions of record.
Public hearing held.
August 13th Conditional Use Permit Resolution No. 283 - Request
to operate a motor fuel station in a B-1. Zone at
807 E. 1st Ave . Jack Hennen. Approved
w/conditions of record. Public hearing held .
September 10th Conditional Use Permit Resolution No. 287 - Request
to move an existing structure to L 7, Blk. 6 ,
E.S.P. ( 744 E. 2nd) . Charles Mensing. Approved
w/conditions of record. Public hearing held.
September 10th Conditional Use Permit Resolution No. 270 (Amended) -
Request extension of hours of operation for Fri . &
Sat . evenings . Sub-Machine Shop. 1350 E. 1st Ave .
Gary Shehan. Approved. Public hearing held.
September 10th Conditional Use Permit Resolution No. 286 - Request
to operate & maintain a dog kennel facilities in
an R-1 Zone . Roy Simmons . Denied . Public hearing
held. Appeal to Council . Council held public
hearing October 6th. Council approved
w/conditions of record .
September 10th Conditional Use Permit Resolution No. 265 ( Review) -
Request to handle , store and exterior storage of
• fertilizer in I-2 Zone . Howe Chemical . Review
approved.
• • 1981 Planning Commission
Annual Report Page -3-
DATE ACTION
October 8th Conditional Use Permit Resolution No. 288 -
Request for a beauty salon as a home occupation
in R-1 Zone . Patricia Boyer. Approved w/conditions
of record. Public hearing held.
October 8th Conditional Use Permit Resolution No. 289 -
Request to board horses in an R-1 Zone in
excess of Shakopee City Code requirements of 2
horses per 22 acres on property located at
8535 Eagle Creek Blvd Ted Reitveld. Approved
w/conditions of record. Public hearing held.
October 8th Conditional Use Permit Resolution No . 290 -
Request for expansion and updating of chemical
manufacturing and distributing facilities in a
I-2 Zone, and the installation of underground
storage tanks . Conklin Co. Approved. Public
hearing held.
October 8th Conditional Use Permit Resolution No. 277 -
Request for operation of mineral extraction and
land rehabilitation in AG Zone . Howard
Rosenwinkel for Scott County Lumber Co.
Bert Notermann and nominees . Denied. Public
hearing held. Appealed to Council. Council
held public hearing 10/8/81. Denied request .
December 10th Conditional Use Permit Resolution No. 292 -
Request to allow for installation of three under-
ground liquid storage tanks in B-1 Zone . J. I.
Case Co. Approved. Public hearing held.
* * * * * *
PLATS
February 12th Final plat of Howe 1st Addition. 20-acre tract
located So . of T.H. 101 and No. of Chicago,
Milwaukee , St . Paul Railroad. Howe Chemical .
Approved. Council adopted by Resolution No. 1794 ,
2/17/81. (Prel . approved 1/13/80 ; and by C . C. 11/18/80 ) .
February 12th Final Plat of Superior Supply 1st Addition. 20-
acre parcel W. of T.H. 101, E. of CR 89 & So . of
CNW Rail line . Superior Supply Corp. Approved.
Council adopted by Resolution No . 1795 , 2/17/81.
(Prel . approved 11/13/80; by C. C. 11/18/80 ) .
1981 Planning Commission
Annual Report Page -4-
DATE ACTION
February 26th Request for final plat application extension for
Sandlewood 1st Addition. 65 acre plat lying
So. of Horizon Heights & E. of Titus Addn. Dave
McGuire. Recommended extension to December 31 ,
1981 , due to delay w/City acquiring street easement.
Council concurred and approved extension to
December 31 , 1981 on March 17 , 1981 .
April 9th Preliminary and Final Plat of Link' s 3rd Addition,
lying No. of 4th Ave. between Prairie & Naumkeag
& So. of 3rd Ave. Clete Link. Recommended
approval . Public hearing held. Council adopted
by Resolution No. 1823 on 4/21 /81 .
April 9th Preliminary and Final Plat of Case 1st Addition
lying So. of T.H. 101 , No. of Chicago, St . Paul
Milwaukee & Omaha Railroad, W. of Raceway Park
& E. of Valley Ind. Drive. J. I . Case Co. Recommended
approval . Public hearing held. Council adopted
by Resolution No. 1824 on 4/21/81 .
April 9th Request for final plat extension on A & G 1st
Addition, a 7 . 5 acre plat lying E of CR 89, No.
of Patch 1st Addn. & W of Maras Addn. in I-1 Zone .
James Allen. Recommended extension to 7/17/71.
Council concurred on 4/21/81.
Mzv 14th Preliminary & Final Plat of Minnesota Valley 5th
and 6th Additions , lying at 12th Ave. & Minnesota
Valley Drive. Dick Wiggin. Recommended approval .
Public hearingheld. Council adopted by Resolution
No. 1838 on 19/81 .
June 11th Final Plat of A & G 1st Addition, a 7 . 5 acre
parcel lying E. of CR 89 , No. of Patch 1st Addn.
& W. of Maras Addn. James Allen. Recommended
approval . Council adopted by Resolution No.
1865 on 6/16/81 . (Public hearing held on Prel .
Plat 7/12/79 ) .
August 13th Preliminary and Final Plat of Nor-Dean 1st Addition
( lot split ) . Existing structure located at 1522/
1528 E. 10th. Dean Morlock & Norm Erickson.
Recommended approval . Public hearing held.
Council adopted by Resolution No. 1895 on 8/18/81 .
August 13th Preliminary & Final Plat of Nor-Dean 2nd Addition.
( lot split ) . Existing structures located at 1064/
1076 Sibley. Dean Morlock/Norm Erickson. Recommended
approval . Public hearingheld. Council adopted by
Resolution No. 1896 on 18/81 .
1981 Planning Commission
Annual Report Page -5-
DATE ACTION
September 10th Amending resolution approving final plat of
Superior Supply 1st Addition, to include City
drainage and utility easement in NSP 35 ' easement .
Council adopted by Resolution No. 1912 on 10/6/81.
October 8th Preliminary Plat of Hauer' s 3rd Addition (to be
known henceforth as HAUER'S 2ND ADDITION, lying
E. of Austin St . , W. of Hauer' s 1st Addn. & So.
of 11th Ave . Recommended approval. Public hearing
held. Council concurred on 10/20/81.
December 10th Request for final plat application extension for
Sandlewood 1st Addition. Denied. Council concurred
12/15/81.
* * * * * * *
REZONINGS
July 9th Rezoning a 2 . 63 acre parcel from I-2 to B-1,
lying in eastern Shakopee , So. of T.H. 101.
Family Dining dba I & 44 Liquors . Don Woodward.
Recommended approval upon the rezoning of
additional parcels surrounding requested parcels
to be rezoned. Public hearing held. Council
concurred 7/21/81.
August 13th Rezoning of the following parcels from I-2 to B-1 :
- Cretex Industrial Park 1st Addn. - Lots 1-3,
Blk. 1 & Lot 1, Blk. 3;
- Howe 1st Addn. - Lot 1, Blk. 1,
- Case 1st Addn. - Lot 1, Blk. 1;
- Tobco, Inc . , - a 5. 17 acre parcel in 2-115-22;
- a 6 .2 acre parcel in 3-115-22 . Fee Owner:
Darwin Hentz (CD Rosemarie Gearman) ;
- Landey ' s Camping Center - a 5 . 8 acre parcel in
3-115-22 .
City of Shakopee . Recommended approval . Public
hearing held. Council adopted by Ord. No . 74 on
9/1 /81, which included request for Family Dining
of 7/9/81.
1981 Planning Commission
Annual Report Page -6-
* * * * * * * *
SPECIAL RECOMMENDATIONS TO CITY COUNCIL
DATE ACTION
February 12th Amend City Code Section 11. 33 to permit certain
sales as a conditional use in an I-2 zone where
there are no sales or displays in the front yard
and sales are accessory to a permitted principal
use within a structure not to exceed 15 percent
of the total floor area. Recommended amending.
Public hearing held. Council adopted by Ord . No .
59 on 4/21/81.
February 26th Adoption of new Subdivision Ordinance, City Code
Chapter 12 , Subdivision Regulations . Recommended
adoption. Public hearing held. Council adopted
by Ord . No. 58 on 4/21/81.
April 9th Adoption of a new Sign Ordinance, Section 4 . 30 .
Recommended adoption. Public hearing held.
Council adopted by Ord. No. 68 on 6/16/81.
April 9th Amend City Code Section 11. 24 , Subd. 3, to allow
structures in excess of height limitations as a
conditional use in all zones . Recommended amendment .
Public hearing held. Council adopted by Ord. No . 60
on 4/21/81.
July 9th Amending City Code Section 11. 05, Subd. 9 , Item D,
to require a bond for the moving of structures.
Recommended amendment . Public hearing held.
Council adopted by Ord. No . 72 on 8/18/81.
July 23rd Amendments to the adoption of the Comprehensive
Development Plan to conform with Metro Council
requirements . Recommended approval as revised .
Public hearing held. Council adopted revisions
on 8/4/81.
July 23rd Adoption of 5-Year Capital Improvement Program.
Recommended to Council w/Planning Commission
additions . Public hearing held 7/9/81. Council
adopted 12/1/81.
September 10th Signing of proposed rezonings and proposed
subdivisions by a 2 ' x 2 ' sign. Recommended
approval. Council concurred 10/20/81, effective
1/1/82 .
November 12th Review on 5-Year Capital Improvement Program -
Parks . Recommended to Council with addition of
bike trail from 10th Ave . or Shakopee Senior
High School on easterly side of CR 79 to park'
facility at O'Dowd Lake .
1981 Planning Commission
Annual Report Page -7-
DATE ACTION
December 10th Review of the "Amendment and Modification to
Amended Redevelopment Plan for Elderly Highrise
Redevelopment Project No. 1" , for conformance
with comprehensive plans for City. Approved.
* * * * * * *
MOTIONS FOR RECORD
January 8th Planning Commission wishes to maintain 22 acre
lot sizes in R-1 zones and adopt Metro Council
provisions Procedure No. 10 , adopting fee to be
borne by beneficiary and agricultural homesteads
be excluded.
January 8th Reaffirmed City Council position that relief
line should be a metro facility .
January 22nd Planning Commission endorsement of SPUC Res .
No. 222 , A Resolution Establishing A Trunk Water
Policy Setting Fees and Repealing Res . No. 217 .
February 26th Staff to prepare plans on extension of 13th Ave .
to provide for a southerly entrance to the Shopping
Center.
March 12th Recommended employing a traffic consultant for
Minnesota Valley Mall Area Traffic Study. Council
authorized study 3/17/81.
July 9th Directing staff to draft guidelines indicating when
accessory buildings should be reviewed by City
staff and when staff should be delegated responsi-
bility to make decision as to determination of
necessity of Conditional Use Permit .
July 23rd Moved that Alternative No . 3 of BRW' s (Traffic
Consultants ) Minnesota Valley Mall Traffic Study
be given approval.
July 23rd Moved to endorse staff guidelines on accessory
buildings .
August 13th Moved to change Planning Commission and Board of
Adjustment and Appeals meeting nights from 2nd
Thurs. of month to 1st Thurs. after 1st Tues . of
month; for special meetings change from 3rd Thurs .
of month to 3rd Thurs . after 3rd Tues .
1981 Planning Commission
Annual Report Page _8_ 2 ci
Respectfully submitted,
John Schmitt , Chairman
Joseph Perusich, Vice Chairman
Fred Coller
Beverly Koehnen
Dave Rockne
Lee Stoltzman
Gloria Vierling
<RC.,
MEMO TO: Mayor and City Council
FROM: John K. Anderson
City Administrator
RE: Trunk Highway,101 Proposed Service Drive
DATE: January 14, 1982
Introduction
City Council, at its December 15, 1981 public hearing, heard from a Cretex
Representative stating that they were in favor of the proposed road alignment,
and a representative of School Bus Sales stating their concern about loss
of business, due to the proposed alignment. Council directed staff to
meet with W. M. Crawford, District Engineer, to see if there was any way that
School Bus Sales' driveway onto Trunk Highway 101 could be conditionally
retained after the new road was constructed.
Meeting
City staff met with Mr. Crawford after he had personally viewed the site.
While he said he could understand the request, there was no way that it could
be retained even if special conditions were established. Mr. Crawford's
attached letter dated January 7, 1982 is provided as written confirmation
of Mn/DOT's position.
Purpose of the Project
The proposed Service Road was considered by Mn/DOT, after receiving a request
from the City of Shakopee, because it did constitute a priority safety improve-
ment. Thus, the project apparently had merit when first considered by the
City, and still has merit to Mn/DOT when all the safety improvements are
included. Without accomplishing all of the safety goals, the project looses
its priority with Mn/DOT and Mn/DOT will move the funding to the next project
on their priority list.
Looking at the broader view, Mn/DOT's participation represents more than
improved access and safety for those vehicles using the service drive, it
represents improved safety for all vehicles using Trunk Highway 101. Our
discussions have been more narrowly focused on the access to the service
road while Mn/DOT is looking at the safety of the TH 101 travelers.
Decision Questions for the City
The funding provided by Mn/DOT makes this project feasible. Without the funding ,
the project probably could not be built. If the City passes up the funding
at this time, will we be looking for alternatives in the future to build
1
Mayor and City Council January 14, 1982
T.H. 101 Service Drive Page -2- 81 6-
that portion of the road that serves Cretex or any other business proposed
to be served? Will the project, with a cost to the adjacent properties of
$3:68/F.F. be a long term benefit to the City? What effect does the proposed
assessments, payable late this Fall or over 10 years, have in the present
economic climate? What level of commitment has already been made to the present
road alignment (eg. service to buildable lots, utility right-of-way, etc. )?
Is the proposed project a real detriment to any of the existing properties or
a hardship?
Summary
Staff believes that the answers to the above questions, on balance, argue
for approval of the project.
Action Requested
Offer Resolution No. 1970, A Resolution Approving Project And Ordering
The Preparation Of Plans and Specifications Trunk Highway 101 Frontage Road County
Road 89 To The West Line Of Cretex Industrial Park 1st Addition Public
Improvement Program No. 82-1.
JKA/jiw
Attachment
,s, RECEIVED,/
„lo . . Minnesota
It Department Of Transportation JAN 1 1 1982
District 5
OF TRP��� No.
Golden Drive
Valley, Minnesota
55422 CIS OF SNAKOPEE
(612) 7>7:i-+)1
January 7 , 1982
Mr . John K. Anderson
City Administrator
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
RE: C.S . 7005 (T.H. 101 )
Proposed Service Drive in Shakopee
Dear Mr . Anderson:
As we discussed in our meeting at Shakopee yesterday afternoon
and in response to your December 18th letter, the Department
of Transportation would not be able to participate in the
cost of the frontage road construction as you have outlined.
Our policy in participating in frontage road construction is
aimed at safety improvement for the trunk highway system.
Leaving an entrance inplace for school bus sales is in con-
flict with our policy. With state funds in such short supply,
I cannot in good conscience recommend our participating in this
project when there are so many more pressing needs for our
safety improvement dollar .
As I indicated to you yesterday, I would be willing to explain
our situation to the City Council if they feel that is necessary.
Sincerely
/
�.;j 71
, 4t
W. i4. Craw ord,
District Engineer
A Equal Opportunity Employer
^may U
RESOLUTION NO. 1970
A Resolution Ordering An Improvement
And The Preparation Of Plans And Specifications
for
Improvement Of Trunk Highway 101 Frontage Road
County Road 89 To The West Line Of Cretex Industrial Park 1st Addition
Improvement No. 82-1
WHEREAS, a resolution of City Council adopted November 4, 1981 fixed
a date for a Council hearing on the proposed improvement of Trunk Highway 101
Frontage Road, County Road 89 to the West line of Cretex Industrial Park 1st
Addition, by roadway; and
WHEREAS, ten days published notice of the hearing through two weekly
publications of the required notice was given and the hearing was held thereon
on December 15, 1981, at 8:30 P.M. , at which all persons desiring to be heard
were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA :
1. Such improvement is hereby ordered as proposed in the report
received by Resolution No. 1932, adopted by City Council November 4, 1981.
2. Henry R. Spurrier, City Engineer for the City of Shakopee, Minnesota
is hereby designated as the engineer for the improvement. He shall prepare
Plans and Specifications for the making of such improvement.
Adopted in session of the City Council of the City of
Shakopee, held this day of 1982.
Mayor of the City of Shakopee
ATTEST :
City Clerk
210
MEMO TO : John K. Anderson/City Administr tor
FROM: Judith S . Cox/City Clerk ( _
RE : Amending Res. Setting Forth olicy on
Appointments to Boards and Commissions
DATE: January. 15, 1982
Introduction:
In response to a question of the Council , the current resolution
setting forth the policy on appointments to boards and commissions
does not address waiving the two week waiting period between
nominations and appointment . Should the Council desire to amend
the resolution to so provide , an appropriate resoultion is attached
for consideration.
Alternative :
1 ] Status quo - wait two weeks between nominations
and appointment.
2] Amend resolution giving flexibility to Council
permitting waiving the two week waiting period.
Action Requested:
If Council so chooses , offer Res. No. 1969 and move its adoption.
JSC : cu
RESOLUTION NO . 1969
A RESOLUTION AMENDING RES . NO . 1562 SETTING FORTH
CITY COUNCIL PROCEDURAL POLICY ON APPOINTMENTS TO
CITY BOARDS ANI) COMMISSIONS
Be It Resolved that Resolution No. 1562 is hereby amended by
adding the following:
"Upon majority vote of the Councilmembers present,
the Council may waive the procedural policy on
appointments to permit nominations, voting and
appointment all to occur at the same Council
meeting. "
Adopted in session of the City Council of the City
of Shakopee , Minnesota, held this day of , 1982 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1982.
City Attorney
•
RESOLUTION NO. 1562
A RESOLUTION SETTING FORTH CITY COUNCIL
PROCEDURAL POLICY ON APPOINTMENTS TO
CITY BOARDS AND COMMISSIONS
WHEREAS , in accordance with the City Code , the Shakopee City
Council has the authority and obligation to appoint persons to
the various City boards and commissions ; and
WHEREAS , t he City Council desires to establish a procedure
for the appointment of persons to the various City boards and
commissions .
NOW, THEREFORE, BE IT RESOLVED, that the Shakopee City Council
hereby establishes the following procedure to appoint persons to
the various City boards and commissions :
1 . When an appointment is required, the City Administrator
shall notify the City Council as early as possible
before the appointment is put on the City Council agenda.
2 . The City Council shall make an appointment to a City
board or commission only if the appointment appears
on the printed agenda of that meetir_g or if the appoint
ment was tabled from a previous meeting.
3 . The City Council shall follow Roberts Rules of Order,
Newly Revised, in making nominations for any appoint-
ment to be filled. Any Councilmember can nominate
an individual and the nomination must be seconded by
another member. Each Councilmember who nominates a
person for an appointment should either pass out a
resume of that person to the other Councilmembers or
be able to recite some background information about
the nominee .
A motion to close nominations can be made and seconded
at any time after each Councilmember present has been
polled for a nomination. Once nominations are closed,
no further applications will be received and vote
will be made at the next Council meeting.
4. After nominations have been closed , if there is more
than one person nominated for an appointment , the
City Administrator shall distribute paper upon which
each Councilmember shall write his preference for
. the appointment .
5 . The Mayor shall open the paper ballots and declare
the person getting the most votes and whether or not
he or she received a majority vote of the Council-
members present .
6 . 11 1I1c person receiving the most votes does riot �V
have a majority vote of the Councilmembers present ,
then there shall be a second paper vote between
the top two candidates . If the vote is a tie
between the top two candidates , there shall
• then be an additional paper vote between the top
two candidates .
7 . After a candidate has received a majority vote on
a paper ballot , the Mayor shall announce his or
her name and the fact that he or she has a majority
vote . At that time , a motion is in order to appoint
that person to the position . This motion shall be
voted on and if the person receives a majority, he
or she is then appointed.
Adopted in regular session of the City Council of the City
of Shakopee , Minnesota , held this 5th day of February, 1980.
ie
Mayor of the City of Shakopee
ATTEST:
i
City Clerk . F �„
Approved as to form this
day of February , 1980.
40,
City A � -
torney --- ----------------
MEMO TO : John K . Anderson
City Administrator ,
FROM : H . R. Spurrier
City Engineer
--
RE : Conklin Company Service L ne
DATE : January 8, 1982
Introduction :
Conklin Company is expanding their existing facilities. In doing so, require
a service line connection to Metropolitan Waste Control Commission facilities.
Background :
City staff contacted Donald S. Bluhm, Staff Engineer with Metropolitan Waste
Control Commission, concerning the requirements outlined in the attached letter
from Bernard J . Harrington, Director of Engineering, also with Waste Control
Commission. According to Mr. Bluhm, Metropolitan Waste Control Commission
requests that resolutions approving the permit and authorizing its transmission
and stating that the proposed connection conforms to the City's Comprehensive
Plan, the Waste Control Commission makes this request in order to insure the
orderly expansion, not only of Metropolitan Waste Control Commission facilities,
but City facilities as well.
The primary concern is that connections are not permitted in areas that may be
assessed for lateral services sometime in the future.
Recommended Action :
Adopt Resolution No. 1966, A Resolution Approving The Permit For Connection
To Metropolitan Waste Control Commission Facilities By Conklin Company.
HRS/jiw
Attachment
Mei
41/
DEC 291931 ' G
CITY OF SHAKW EE
December 24, 1981
Mr. John K. Anderson
City Administrator
City of Shakopee
129 E. 1st Avenue
Shakopee, MN 55379
Dear Mr. Anderson:
These permits were submitted to the Commission for approval . Before
the Commission can act on this request for a connection to our inter-
ceptor, it is necessary that the City execute the permits and resubmit
them to my attention.
Along with the permit application, it is necessary that the City
submit a City Council Resolution:
1) Approving the permit and authorizing its transmission; and
2) Stating that the subject sewer connection conforms to the City's
Comprehensive Sewer Plan based on their review.
If you have any questions in this regard, please call .
Sincerely,
- )�
.
Bernard J. Harrington
Director of Engineering'
cc: E. A. Couser, Horwitz, Inc.
BJH:DSB:CLL
350 METRO/QUARE BLDG.
TH&ROBERTITREET/
/AIM PAUL mm 55101
612 222.8423
RESOLUTION NO. 1966 Q
A Resolution Approving The
Permit For Connection To
Metropolitan Waste Control Commission Facilities
By Conklin Company
WHEREAS, ' the Metropolitan Waste Control Commission has required that
the City of Shakopee approve the Permit for Connection To or Use of Commission
• Facilities by Conklin Company, and
WHEREAS, the City of Shakopee is further required to certifiy that
such use conforms to the City's Comprehensive Sewer Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SHAKOPEE,
MINNESOTA THAT :
1 . Proper City Official is authorized to approve the Permit for
Connection To or Use of Commission Facilities for Conklin Company.
2. The connection proposed by Conklin Company conforms to the City
of Shakopee's Comprehensive Sewer Plan, based on the review by City of
Shakopee staff.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
19
Mayor of the City of Shakopee
ATTEST :
City Clerk
Approved as to form this day
of , 1982.
City Attorney
MEMO TO: John K. Anderson, City Administrator
FROM: Jeanne Andre , HRA Executive Director
DATE: January 11 , 1982
The attached resolution was drafted to avoid the necessarity of
appointment by the Mayor and approval of the Council of HRA
Commissioners every two years . As the Council has already
expressed its interest in having Councilmembers serve concur-
rently as HRA Commissioners , the attached is a housekeeping
resolution which will initiate this process automatically.
Recommended Action
Adoption of Resolution No. 1965, A Resolution Approving the Appointment
of Commissioners for the Housing and Redevelopment Authority in and
for the City of Shakopee.
JA/jms
RESOLUTION NO. 1965
A Resolution Approving the Appointment of Commissioners
for the Housing and Redevelopment Authority in and for the
City of Shakopee
•
•
WHEREAS , the City Council of the City of Shakopee on January 11 ,
1977 , adopted Resolution No. 1014 which accepted the resignation of
previous Commissioners of the Shakopee Housing and Redevelopment
Authority and 'appointed in their place the current members of the
City Council , and
WHEREAS , the terms of the new Commissioners so appointed were
set to run concurrently with their Council terms , and
WHEREAS , it was and is the intent of the City Council for all
future members of the City Council to automatically serve as Commis-
sioners of the Housing and Redevelopment Authority concurrently
with their Council terms .
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA:
1 . That the appointment by the Mayor of the City of Shakopee ,
Minnesota of the following persons to serve as Commissioners
of the Shakopee Housing and Redevelopment Authority until
the date set opposite their names and until their successors
are qualified is hereby approved :
John Leroux 12/31/83
Dean Colligan 12/31/83
Jerome K. Wampach 12/31/83
Dolores Lebens 12/31/85
Gloria Vierling 12/31/85
2 . That the Commissioners will serve until new Councilmembers
have taken an oath as members of the City Council and
qualified as Commissioners by taking the Commissioner ' s
oath.
3 . That in the future , all Commissioners will be considered
automatically appointed by the Mayor and approved by the
Council to serve on the Housing and Redevelopment Authority
upon taking an oath as members of the City Council and as
Commissioner, and shall continue as Commissioners until
such time as their term expires or their resignation to
the City Council is accepted and becomes effective and
their successor qualifies .
Adopted in session of the City Council of the
City of Shakopee , Minnesota , held this day of
1982 .
• Mayor of the City of Shakopee
ATTEST:
City Clerk
•
2.C-J
MEMO TO: Mayor and City Council
FROM: John K. Anderson
City Administrator
RE: Amendment to City of Shakopee Peronnel Policy
DATE: January 12 , 1982
Introduction
I have had the attached resolution drafted, which amends the
personnel policy for the City of Shakopee .
Purpose
There are two paragraphs that are proposed for changes . The first
paragraph includes two changes :
1 . Non-union employees would be paid time and one-half ( 11/2) ,
rather than straight time to work holidays . It is rare that
a non-union employee would be scheduled to work on a
holiday, but this change makes non-union employees holiday pay
consistent with union employees .
2 . The second change states that permanent part-time employees
would receive pro-rated holiday pay rather than pay only
if they work the holiday. The new policy would eliminate
having to pay for more than 8 .0 hours on holidays for some
of our permanent part-time employees ( i .e . our custodians
are sometimes scheduled to work 10 - 12 hour days ; if a
holiday happens to fall on one of those days , we have to pay
for that number of hours under the present policy) . Also,
under the present policy, since most holidays fall on Mondays
and/or Fridays , it is not equitable for an employee who is
only scheduled to work Tuesday - Thursday and, therefore,
would never receive holiday pay. The new policy would also
be consistent with policy regarding other benefits , such as
vacation and sick leave, which are earned on a pro-rated basis
by permanent part-time people .
The second two paragraphs do not change any benefit , but clarify
two points :
1 . Non-union employees must choose to take comp. time or over-
time pay. They cannot convert accumulated comp. time into
pay.
2 . Overtime pay is based upon a regularly scheduled work day,
which may or may not be 8 hours , and a regular 40 hour week.
This permits a 10 hour, 4-day week for inspectors , etc. ,
during the summer without having to pay overtime for time
over 8 hours in a given day.
Mayor and City Council January 12 , 1982
Amendment - Personnel Policy Page -2- g Qi
Alternatives
1 . Make the changes for consistency, flexibility and clarity of
administration.
2 . Do not make 'the changes and keep the present policy.
3 . Modify the proposed changes .
Summary
Staff recommends Alternative No. 1 . There is no material change
in cost to the City and there will be improved consistency in City
personnel benefits , personnel procedures and flexibility in
scheduling.
Recommended Action
Offer Resolution No. 1967 , A Resolution Amending The City Of Shakopee
Personnel Policy Adopted by Resolution No. 1571 On Holidays And
Overtime , and move its adoption.
JKA/jiw
Attachment
RESOLUTION NO. 1967
A RESOLUTION AMENDING THE CITY OF SHAKOPEE
PERSONNEL POLICY ADOPTED BY RESOLUTION 1571
ON HOLIDAYS AND OVERTIME
WHEREAS , Resolution No. 1571 was adopted by the City to provide
reasonable and clear expectation of the conditions of employment for
its employees ; and
WHEREAS , it is necessary to amend certain sections of Resolution
No. 1571 from time to time to maintain reasonable and clear condi-
tions of employment .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE , MINNESOTA, that Section 15 , Subd . 2 "Holidays" of the
City of Shakopee Personnel Policy (Resolution No. 1571 ) is hereby
amended to read as follows :
The City shall be closed for business on each such holiday,
but employees may be required to work on paid holidays when the
nature of their duties or those conditions require . An employee
(non-department head) required to work on a holiday shall receive
a rate of pay at one and one-half times for the number of hours
actually worked plus either his regular holiday pay or another
day off within thirty ( 30 ) days thereafter as the department
head determines . Permanent part-time employees are entitled
to paid holidays with pay being pro-rated .
BE IT FURTHER RESOLVED that Section 6 , Subd. 4 "Overtime" of
the City of Shakopee Personnel Policy (Resolution No. 1571 ) is hereby
amended to read as follows :
Comp time shall be earned at a rate of one and one-half
times base. The employee has the choice of recording overtime
hours worked on a given day as being paid at the rate of one
and one-half times base or of banking comp time at a rate of
one and one-half times base .
Employees to whom the State Fair Labor Standards Act
applies shall he compensated for overtime rates at one and
one-half the regular rate of pay for hours worked in excess
of the regularly scheduled hours per day and forty (40) hour
week.
Adopted in session of the City Council of the
City of Shakopee , Minnesota , held this -_« day of
1982 .
Mayor of the City of Shakopee
ATTEST:
•
City Clerk
MEMO TO : John K. Anderson
City Administrator
FROM: Judith S. Cox
City Cleik
EE : Releases from Developers Agreements and
Park Dedication Agreements
DATE : January 15, 1982
Introduction:
When a request is made by a developer to release a Developers
Agreement , if all conditions of the agreement have been met , a
release is prepared and executed by the Mayor, City Administrator,
and City Clerk.
Background :
It is not only a lot of extra work, but also an inconvenience to
acquire all three signatures , especially if a request is made
and a release is needed the same day or the following day . Upon
discussing this matter with the City Attorney, I learned that it
is not necessary for all three parties to sign the release , even
though all three parties do sign the original Developers Agreement
and Park Dedication Agreement . It is only necessary for the City
Clerk to sign the release , however, other signatures may be required
by the Council.
Since this matter has never been addressed, I would ask that the
Council give it some consideration at this time . It would be less
work and time for the City Clerk if it were not necessary to obtain
signatures from the City Administrator and Mayor. It would be
less inconvenient to the Mayor to have to make time to come in to
sign a release , and it would provide faster service to the developer.
The responsibility of staff to make sure all conditions of the
agreements have been met would remain unchanged.
Alternatives :
1. Status quo, continue to have the Mayor, City Administrator and
City Clerk sign all releases from Developers Agreements and
Park Dedication Agreements .
2 . Authorize the City Clerk to release Developers Agreements
and Park Dedication Agreements .
lo' John K. Anderson January 15, 1982 �"�, r
Releases - Developers Agreement
& Park Dedication Agreements
Recommended Action:
Offer Resolution No. 1971, A Resolution Authorizing The City Clerk
To Release Developers Agreements and Park Dedication Agreements , and
move for its adoption.
JSC/jiw
Attachment
•. RESOLUTION NO. 1971
A Resolution Authorizing The City Clerk To
Release Developers Agreements And
Park Dedication Agreements
WHEREAS, when a parcel of property is submitted to the City
Council for approval of a proposed subdivision, a Developers Agree-
ment may be required, which Developers Agreement requires , among
other things , the construction of public improvements and payment
of Park Dedication; and
WHEREAS, the Developers Agreement may provide that either the
developer or the City make the improvements and establish the
conditions thereof, and
WHEREAS, upon completion of the public improvements, as
provided in the Developers Agreement and payment of the Park
Dedication, the City desires to release the Developers Agreement .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA that the City Clerk is hereby authorized and
directed to release the Developers Agreement and/or Park Dedication
Agreement from any lot upon which all conditions of the Developers
Agreement and/or Park Dedication Agreement have been met and upon
payment in full of all debts owing, as a result of said agreements .
Adopted in session of the City Council of the
City of Shakopee , held this day of 3
1982 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
AnnnupA a c to fnrrn thi c r1-1zr
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S . Cox, City Clerk
RE: $650 ,000 I . R. Bonds for Equities Unlimited
DATE: January 15 , 1982
Introduction
Equities Unlimited is now ready for final approval of the IR Bonds
for the new 1 & 44 Off Sale site . Appropriate documents have been
forwarded to Mr. Krass and his recommendation will be provided
Tuesday.
Point of Information
At the time Council considered preliminary approval , staff recommended,
among other things , that a 20 foot drainage and utility easement
around the perimeter of the lot be submitted to the City prior to
issuance of a building permit . A building permit was issued
without an easement in hand and a condition was placed on the building
permit "Dedication of 20 feet utility easement must be made prior to
issue of C .O. " I do now have an executed easement ; however, I do
not know whether or not it is properly executed, and will not know
prior to Council considering final approval of the I .R. Bond
application. I trust that the condition placed on the building
permit will insure that the easement requirement will be resolved
and will therefore not hold up final approval of the I .R. Bonds .
Action Recommended
Offer Resolution No. 1972 , A Resolution Providing for the Issuance
and Sale of Industrial Development Revenue Bond Pursuant to Chapter
474, Minnesota Statutes , to provide Funds to be Loaned to Equities
Unlimited for Industrial Development Project , and move its adoption.
JSC/jms
A RESOLUTION PROVIDING FOR THE ISSUANCE AND
SALE OF INDUSTRIAL DEVELOPMENT REVENUE BOND
PURSUANT TO CHAPTER 474, MINNESOTA STATUTES, TO
PROVIDE FUNDS TO BE LOANED TO EQUITIES UNLIMITED
FOR INDUSTRIAL DEVELOPMENT PROJECT
BE IT RESOLVED by the City Council of the City of
Shakopee, Minnesota (the "City" ) , as follows:
1. Authority. The City is, by the Constitution and
Laws of the State of Minnesota, including Chapter 474, Minnesota
Statutes, as amended (the "Act" ) , authorized to issue and sell its
revenue bonds for the purpose of financing the cost of acquisition
and construction of authorized projects and to enter into contracts
necessary or convenient in the exercise of the powers granted by
the Act and to pledge revenues of the project and otherwise secure
such bonds.
2 . Authorization of Bond. The City Council hereby de-
termines that it is desirable and expedient to authorize, and the
City Council does hereby authorize, the issuance of a $650, 000
City of Shakopee Commercial Development Revenue Note (Equities
Unlimited Project) (the "Bond" ) , in the form attached hereto ?_s
Exhibit A, pursuant to the Act to provide funds to be loaned to
Equities Unlimited, a Minnesota general partnership (the
"Company" ) , to acquire land in the City and to construct thereon
a building to be owned by the Company and leased to Family Dining,
Inc. , a Minnesota corporation, d.b.a. 1 & 44 Liquor Center (the
"Lessee" ) and other commercial tenants and to be used as a commer-
cial retail facility and to acquire and install therein equipment
(the "Project" ) .
3 . Documents Presented. Forms of the following docu-
ments relating to the Bond and the Project have been submitted to
and examined by the City Council and are now on file in the
office of the City Clerk:
(a) Loan Agreement (the "Loan Agreement" ) , dated
as of January 1, 1982, by and between the City and the
Company whereby, among other things, the City agrees to
make a loan to the Company of the proceeds of the sale
of the Bond and the Company covenants to complete the
Project and to pay amounts sufficient to provide for
the prompt payment of the principal of and interest on
the Bond; and
(b) Construction Loan Agreement (the "Construction
Loan Agreement" ) among the City, the Company and Golden
Vally State Bank (the "Bank" ) , whereby, subject to the
terms and conditions therein set forth, the Bank agrees
to purchase the bond from the City and to advance the
proceeds thereof to the Company; and
(c) Combination Mortgage and Security Agreement
and Fixture Financing Statement (the "Mortgage" ) dated
as of January 1, 1982 , by and between the Company and
the Bank, whereby the Company mortgages to the Bank the
Project Site and the other Project Facilities, all as
further described in the Mortgage, as security for the
Bond (this document not to be executed by the City) ;
and
(d) Assignment of Rents and Leases (the "Assign-
ment" ) dated as of January 1, 1982, from the Company to
the Bank, whereby the Company assigns to the Bank its
interests in all leases and rents derived from the
Project Facilities (this document not to be executed by
the City) ; and
(e) Guaranty Agreement (the "Guaranty" ) dated as
of January 1, 1982, from each of the general partners
of the Company (the "Guarantors" ) to the Bank, whereby
the Guarantors unconditionally guarantee payment of the
principal of, premium, if any, and interest on the Bond
(this document not to be executed by the City) ; and
(f) Assignment and Pledge Agreement (the "Pledge
Agreement" ) , substantially in the form attached hereto
as Exhibit B, dated as of January 1, 1982, whereby the
City assigns to the Bank all of its interest in the
Loan Agreement and Loan Repayments of the Company
payable thereunder (except its rights under Sections
4.02, 6.01, 7.04 and 7.05) , for the purpose of securing
the Bond.
4. Findings. It is hereby found, determined and
declared that:
(a) The Project, as described in paragraph 2
hereof and in the Loan Agreement, constitutes a project
authorized by and described in Section 474.02, Subd.
la, of the Act.
(b) The purpose of the Project is and the effect
thereof will be to promote the public welfare by:
preventing the emergence of blighted and marginal lands
and areas of chronic unemployment; preventing economic
-2-
deterioration; the development of sound industry and
commerce to use the available resources of the com-
munity, in order to retain the benefit of the com-
munity' s existing investment in educational and public
service facilities; and halting the movement of talented,
educated personnel to other areas and thus preserving
the economic and human resources needed as a base for
providing governmental services and facilities; and
providing a more adequate tax base to finance the costs
of governmental services.
(c) The Project has been approved by a prelim-
inary resolution of the City Council duly adopted
November 10, 1981, and by the Commissioner of Securities
and Real Estate of the State of Minnesota.
(d) The issuance and sale of the Bond, the execu-
tion and delivery of the Loan Agreement, the Pledge
Agreement and the Construction Loan Agreement and the
performance of all covenants and agreements of the City
contained in the Bond, the Loan Agreement, the Pledge
Agreement and the Construction Loan Agreement and of
all other acts and things required to make the Bond,
the Loan Agreement, the Pledge Agreement and the
Construction Loan Aareement valid and binding
obligations of the City in accordance with their terms,
are authorized by the Act.
(e) There is no litigation pending or, to the
best of its knowledge threatened, against the City
relating to the Project or to the Bond or Loan Agree-
ment, or auectioning the organization of the City or
its power or authorityo issue the Bond or execute and
deliver the Loan Agreement, the Pledge Agreement and
the Construction Loan Agreement.
(f) The execution, delivery and performance of
the City' s obligations under the Bond, the Loan Agree-
ment, the Pledge Agreement and the Construction Loan
Agreement have been fully authorized by all requisite
action, including adoption of this resolution, and do
not and will not violate any order or judgment of any
court or other agency of government in any litigation
to which the City is a party or by which it is bound,
or any indenture, agreement or other instrument to
which the City is a party or by which it or any of its
property is bound, or be in conflict with, result in a
breach of, or constitute (with due notice or lapse of
time or both) a default under any such indenture,
agreement or other instrument.
-3-
(g) The Loan Agreement provides for payments by
the Company to the Bank as Holder of the Bond for the
account of the City of such amounts as will be suf-
ficient to pay the principal of and interest on the
Bond when due. No reserve funds are deemed necessary
for this purpose. The Loan Agreement obligates the
Company to provide for the operation and maintenance of
the Project Facilities, including adequate insurance,
taxes and special assessments .
(h) Under the provisions of Section 474. 10 of the
Act, and the Bond shall recite that, the Bond is not to
be payable from nor charged upon any funds of the City
other than the revenue under the Loan Agreement pledged
to the payment thereof, nor is the City subject to any
liability thereon; no Holder of the Bond shall ever
have the right to compel the exercise of the taxing
power of the City to pay the Bond or the interest or
any late charges or premium thereon; and the Bond does
not constitute an indebtedness of the City within the
meaning of any constitutional or statutory limitation.
(i ) No member of the City Council (i) has a
direct or indirect interest in the Project, the Loan
Agreement, the Construction Loan Agreement, the Pledge
Agreement or the Bond, (ii) owns any capital stock of
or other interest in the Project, the Company, the
Lessee or the Bank, (iii) is an officer or director of
either the Company, the Lessee, or the Bank, (iv) will
be involved in supervising the completion of the Project
on behalf of the Company, or (v) will receive any
commission, bonus or other remuneration for or in
respect of the Project, the Loan Agreement, the
Construction Loan Agreement or the Bond.
(j ) The Municipality is a duly organized and
existing municipal corporation under the laws of the
State of Minnesota and has power to issue the Bond
under the Act.
5. Approval and Execution of Documents . The
forms of Loan Agreement, Pledge Agreement, Construction Loan
Agreement, Mortgage, Assignment and Guaranty referred to in
paragraph 3 are approved. The Loan Agreement, Pledge Agreement
and Construction Loan Agreement shall be executed in the
name and on behalf of the City by the Mayor and the City
Clerk, or shall be executed by other appropriate officers of
the City authorized to execute documents on behalf of such
officers, in substantially the form on file, but with all
such changes therein, not inconsistent with the Act or other
law, as may be approved by the officers executing the same,
which approval shall be conclusively evidenced by the
execution thereof. The Mortgage, the Guaranty and the
Assignment may contain such revisions as may be approved by
the Bank and the Company.
-4-
6 . Approval of Terms and Sale of Bond. The City
shall proceed forthwith to issue the Bond, in the authorized
principal amount of $650,000, substantially in the form,
maturing, bearing interest, payable in the installments and
otherwise containing the provisions set forth in the form of
Bond attached hereto as Exhibit 1, which terms and provi-
sions are hereby approved and incorporated in this Bond
Resolution and made a part hereof.
A single Bond, substantially in the form of Exhibit 1
to this Bond Resolution, shall be issued and delivered to the
Bank in the principal amount of $650, 000 and as authorized by
the Act, the principal of and interest on the Bond shall be
payable at the office of the Bank in Shakopee, Minnesota.
The proposal of the Bank to purchase the Bond at a purchase
price equal to 100% of the principal amount thereof, pursuant
to the provisions of the Construction Loan Agreement, is
hereby found and determined to be reasonable and is hereby
accepted. Pursuant to the Construction Loan Agreement, the
Bank has agreed to pay the purchase price in Advances direct-
ly to the Company, to provide funds to be loaned by the City
to the Company, to pay the costs of the Project.
7 . Ec.:Ll-i n and Delivery of Bond. The Bond may
be in typewritten or printed form and shall be executed by
the manual signatures of the Mayor and the City Clerk, and
the official seal of the City shall be affixed thereto.
When so prepared and executed, the Bond shall be delivered
to the Bank upon payment of the purchase price, and upon
receipt of the signed legal opinion of Faegre & Benson, of
Minneapolis, Minnesota, bond counsel, pursuant to the Loan
Agreement. The Bond shall contain a recital that it is
issued pursuant to the Act, and such recital shall be con-
clusive evidence of the validity and regularity of the
issuance thereof.
8 . Registration Records. The City Clerk, as bond
registrar, shall keep a bond register in which the City
shall provide for the registration of the Bond and for
transfers of the Bond. The principal of and interest on the
Bond shall be paid to the Bank for the account of the Holder
entitled thereto in Federal or other immediately available
funds . The City Clerk is authorized and directed to deliver
a certified copy of this Bond Resolution to the County
Auditor of Scott County, together with such other information
as the County Auditor may require, and obtain the certificate
of the County Auditor as to entry of the Bond on his bond
register as required by the Act and Section 475 .63 , Minnesota
Statutes.
9 . Mutilated, Lost, Stolen or Destroyed Bond. If
the Bond is mutilated, lost, stolen or destroyed, the City
may execute and deliver to the Holder a new Bond of like
-5-
amount, date, number and tenor as that mutilated, lost,
stolen or destroyed; provided that, in the case of mutilation,
the mutilated Bond shall first be surrendered to the City,
and in the case of a lost, stolen or destroyed Bond, there
shall be first furnished to the City and the Company evidence
of such loss, theft or destruction satisfactory to the City
and the Company, together with indemnity satisfactory to
them. The City and the Company may charge the Holder with
their reasonable fees and expenses in replacing any muti-
lated, lost, stolen or destroyed Bond.
10 . Transfer of Bond; Person Treated as Holder.
The Bond shall be transferable by the Holder on the bond
register of the City, upon presentation of the Bond for
notation of such transfer thereon at the office of the City
Clerk, as bond registrar, accompanied by a written instrument
of -:r _._ _ _ �. .�
cuted by the Holder or its attorney duly authorized in
writing. The Bond shall continue to be subject to succes-
sive transfers, at the option of the Holder of the Bond. No
service charge shall be made for any such transfer, but the
City Clerk may require payment of a sum sufficient to cover
any tax or other governmental charge payable in connection
therewith. The person in whose name the Bond shall be
issued or, if transferred, shall be registered from time to
time shall be deemed and regarded as the absolute Holder
thereof for all purposes, and payment of or on account of
the principal of and interest on the Bond shall be made only
to or upon the order of the Holder thereof, or its attorney
duly authorized in writing, and neither the City, the City
Clerk, the Company, nor the Bank shall be affected by any
notice to the contrary. All such payments shall be valid
and effectual to satisfy and discharge the liability upon
the Bond to the extent of the sum or sums so paid. The Bond
shall be initially registered in the name of the Bank.
11. Amendments, Changes and Modifications to Loan
Agreement, Pledge Agreement and Bond Resolution. Except
pursuant to Section 9.03 of the Loan Agreement, the City
shall not enter into or make any change, modification,
alteration or termination of the Loan Agreement, Pledge
Agreement, Construction Loan Agreement or this Bond Resolution.
12 . Pledge to Holder. Pursuant to the Pledge
Agreement, the City shall pledge and assign to the Bank and
its permitted successor Holders of the Bond all interest of
the City (other than certain rights to indemnity and repayment
of advances and expenses) in the revenues of the Project and
the Project Facilities, including all Loan Repayments to be
made by the Company under the Loan Agreement and moneys
derived from enforcement of the Mortgage. All collections
of moneys by the City in any proceeding for enforcement of
-6-
the obligations of the Company under the Loan Agreement
shall be received, held and applied by the City for the
benefit of the Holder of the Bond.
13 . Covenants with Holders; Enforceability.
All provisions of the Bond and of this Bond Resolution and
all representations and undertakings by the City in the Loan
Agreement are hereby declared to be covenants between the
City and the Bank and its permitted successor Holders of the
Bond and shall be enforceable by the Bank or any Holder in a
proceeding brought for that purpose, provided that no such
covenant, representation or undertaking shall ever give rise
to any general liability of the City, its employees, officers
or agents or constitute a charge against its general credit
or taxing powers.
14. Authorized Representative. The City Clerk is
hereby designated as the Authorized Municipal representative
for all purposes of the Loan Agreement with full authority
to do on behalf of the City all those things required or
authorized by the Loan Agreement to be done by action or
certificate of the Authorized Municipal Representative.
15. Definitions and Interpretation. Terms not
otherwise defined in this Bond Resolution but defined in the
Loan Agreement shall have the same meanings in this Bond
Resolution and shall be interpreted herein as provided
therein. Notices may be given as provided in Section 9.01
of the Loan Agreement. In case any provision of this Bond
Resolution is for any reason illegal or invalid or inoperable,
such illegality or invalidity or inoperability shall not
affect the remaining provisions of this Bond Resolution,
which shall be construed or enforced as if such illegal or
invalid or inoperable provision were not contained herein.
16 . Certifications. The Mayor, City Clerk, and
other officers of the City are authorized and directed to
prepare and furnish to Faegre & Benson, bond counsel, to the
Company, to the Bank and to counsel for the Company and the
Bank, certified copies of all proceedings and records of the
City relating to the Project and the Bond, and such other
affidavits and certificates as may be required to show the
facts appearing from the books and records in the officers '
custody and control or as otherwise known to them; and all
such certified copies, certificates and affidavits, including
any heretofore furnished, shall constitute representations
of the City as to the truth of all statements contained
therein.
-7-
Adopted in session of the City Council of the City
of Shakopee , Minnesota , held this day of
1982 .
Mayor of the City of Shakopee
Attest :
City Clerk
Approved as to form this
day of , 1982 .
City Attorney
-8-
1xhibit A
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF SCOTT
CITY OF SHAKOPEE
Commercial Development Revenue Note
(Equities Unlimited Project)
R-1 $650 , 000
FOR VALUE RECEIVED, The CITY OF SHAKOPEE, MINNESOTA,
a municipal corporation of the State of Minnesota (the "City") ,
for value received, hereby promises to pay to the order of
GOLDEN VALLEY STATE BANK, or assigns (the "Holder") , at its
principal office in Golden Valley, Minnesota or at such other
place as the Holder may designate in writing, from the source
and in the manner, and with interest thereon as hereinafter
provided, the principal sum of SIX HUNDRED FIFTY THOUSAND
DOLLARS ($650, 000) , or so much thereof as has been advanced
from time to time pursuant to the provisions of the Construction
Loan Agreement described below, with interest on the unpaid
principal balance hereof, at the rates hereinafter provided,
in any coin or currency which at the time or times of payment
is legal tender for the payment of public or private debts
in the United States of America. Interest on the unpaid
principal balance hereof shall accrue at the rate of thirteen
percent (13%) per annum from the date hereof until the
Amortization Date (hereinafter defined) and for 59 months
thereafter. Commencing on the first day of the 60th month
following the Amortization Date, and on the first day of each
month thereafter until this Note is paid in full, the
interest rate on this Note shall be adjusted so that the
interest rate shall be equal to 110% of the rate determined by
calculating the average municipal general obligation bond yield
for the preceding 52 weeks utilizing the column headed "20 G.O.
Bonds, " as reported in The Daily Bond Buyer under the heading
"Bond Buyer Indexes, Average Municipal Bond Yields - Compiled
Weekly" (the "Adjusted Rate") but in no event may the Adjusted
Rate be greater than fifteen percent (15%) nor less than eleven
and one-half percent (11-1/2%) per annum. In the event that
the Bond Buyer Index shall cease to exist, the Holder shall
choose a comparable index reasonably acceptable to the City to
recompute the Adjusted Rate . If the City fails to consent to
the rate chosen by the Holder within 15 days after receipt of
written notice thereof, the Holder shall have the right, at its
option, to call the unpaid principal balance and accrued
interest on this Note for payment on 30 days prior written notice
to the City. This Note is payable in installments due as follows :
(a) From and after the date hereof until the
first day of the month next following the Completion
Date (the "Amortization Date") (the term "Completion
Date" shall have the meaning given it in the Construction
Loan Agreement dated the date hereof [the "Construction
Loan Agreement"] by and among Golden Valley State Bank,
a Minnesota banking corporation [the "Lender"] ,
Equities Unlimited, a Minnesota general partnership
[the "Company"] and the City) , the City shall pay
interest only on the principal that shall from time
to time be advanced hereunder . Interest shall accrue
from and after the date of each and every advance so
made by the Holder and shall be payable on the date
of each and every advance so made by the Holder, with
a final payment of accrued interest to be made on
the Completion Date; and
(b) Commencing on the Amortization Date, and on
the first day of each month thereafter, the principal
balance of this Note, together with interest thereon
shall be due and payable in 180 consecutive monthly
installments . Each of the first 60 monthly installments
shall be in the amount of
Dollars ($ ) . Commencing with the 61st
monthly installment, the amount of each monthly
installment will be increased to reflect any increase
in the rate of interest payable hereunder. All
principal and accrued interest shall be payable on
the 180th month following the Amortization Date.
All payments shall be applied first to interest and
then to principal.
All interest hereon shall be computed on the basis
of actual days elapsed in a three hundred sixty (360) day year .
In the event the City shall fail to make when due any
interest payments or principal and interest payments required
under this Note, the interest payment or principal and interest
payment so in default shall continue as an obligation of the
City until the interest payment or principal and interest
payment in default shall have been fully paid with interest
thereon at the interest rate borne on the Note.
Notwithstanding the foregoing, in the event that the
interest on this Note becomes subject to federal income taxation
pursuant to a Determination of Taxability as defined in the Loan
Agreement dated the date hereof (the "Loan Agreement") between
the City and the Company, the interest rate on this Note shall
be increased to nineteen and one-half percent (19-1/2%) per
annum from the Date of Taxability, as defined in the Loan Agreement
to the Amortization Date, and thereafter the Adjusted Rate
shall be equal to a rate of interest which is one percent (1%)
-2-
per annum in excess of the rate of interest from time to time
publicly announced by First National Bank of Minneapolis as its
prime rate; provided, however, that after a Determination of
Taxability, the Adjusted Rate will not be less than nineteen and
one-half percent (19-1/2%) per annum nor more than twenty-five
percent (25%) per annum. In the event of any change in said prime
rate, the rate of interest payable hereunder will be adjusted, if
necessary, effective on the date the corresponding change in said
prime rate becomes effective. In the event of a Determination of
Taxability, the amount of each monthly installment will be increased
to reflect any increase in the rate of interest payable hereunder,
and the City shall immediately pay to the Holder of this Note and
to any prior Holder, but solely from the revenues derived from
the Loan Agreement, the aggregate difference between (a) the
amounts actually paid between the Date of Taxability and the
date of such payment and (b) the amounts that would have been
paid to the Holder and any prior Holder during such period
at such increased interest rate.
If a Determination of Taxability is contested,
monthly installment payments under this Note shall continue
to be payable at the increased interest rate, but if the
contest is successful, the Holder will return to the
Company all interest received by it in excess of the interest
that would have been paid had no Determination of Taxability
been made, provided the Company is not then in default under
the Loan Agreement, Mortgage, as hereinafter defined, or
Assignment, as hereinafter defined, and the monthly payments
will be returned to their original amount.
The principal of this Note may be prepaid in part at
any time and from time to time on any monthly installment
payment date upon payment of a price equal to the principal
being so prepaid and accrued interest to the date of prepayment;
provided that no more than Fifty Thousand Dollars ($50, 000)
shall be prepaid in any calendar year. Any prepayment shall
not suspend or reduce required installment payments and shall
be applied, after deduction of accrued interest, to reduce the
principal portion of the installments due under this Note
in inverse order of their maturity.
This Note constitutes an issue in the total authorized
face amount of up to $650 , 000 . This Note is issued by the
City pursuant to the authority granted by Minnesota Statutes,
Chapter 474 , as amended (the "Act") , for the purpose of providing
funds for a Project, as defined in Minnesota Statutes , Section
474 . 02, Subdivision la, consisting of acquisition of certain
improvements thereon (the "Project" ) , and paying necessary expenses
incidental thereto, such funds to be loaned by the City to the
Company pursuant to a Resolution adopted by the City Council
-3-
on , 1982 (the "Resolution") , the Loan
Agreement and the Construction Loan Agreement, thereby
assisting activities in the public interest and for the
public welfare of the City. This Note is secured by a Pledge
Agreement, dated the date hereof (the "Pledge Agreement") ,
between the City and the Lender, a Combination Mortgage and
Security Agreement and Fixture Financing Statement dated
the date hereof (the "Mortgage") , given by the Company in
favor of the Lender and an Assignment of Rents dated the date
hereof (the "Assignment") , given by the Company in favor of
the Lender. In addition, the partners of the Company have
jointly and severally guaranteed the full and prompt payment
of all of the principal of, interest on, and premium, if any,
to become due under the Note pursuant to a Guaranty dated
the date hereof (the "Guaranty") , given by the partners of the
Company to the Lender.
As provided in the Resolution, the City will cause to
be kept at the office of the City Clerk a Note
Register in which, subject to such reasonable regulations as
it may prescribe, the City shall provide for the registration
or transfer of ownership of this Note. This Note is transferable
upon the books of the City at the office of the City Clerk
by the Holder hereof in person or by its attorney duly authorized
in writing, upon surrender hereof together with a written
instrument of transfer satisfactory to the City Clerk
duly executed by the Holder or its duly authroized attorney.
Upon such transfer the City Clerk will note the date
of registration and the name and address of the new Holder uTr
the books of the City and in the registration blank appearing
below. Alternatively, the City will at the request and expense
of the Holder issue new notes in an aggregate principal amount
equla to the unpaid principal balance of this Note, and of like
tenor except as to number, principal amount and the amount of
the monthly installments payable thereunder, and registered in
the name of the registered Holder or such transferee as may
be designated by the Holder. The City may deem and treat
the person in whose name this Note is last registered upon
the books of the City with such registration noted on the Note
as the absolute owner hereof, whether or not overdue, for the
purpose of receiving payment of or on account of the principal
balance, redemption price or interest and for all other
purposes, and all such payments so made to the Holder or upon
its order shall be valid and effectual to satisfy and discharge
the liability upon this Note to the extent of the sum or sums
so paid, and the City shall not be affected by any notice
to the contrary .
All of the agreements, conditions, covenants, provisions
and stipulations contained in the Resolution, the Loan Agreement,
-4-
the Construction Loan Agreement, the Mortgage, the Assignment,
the Guaranty and the Pledge Agreement are hereby made a part
of this Note to the same extent and with the same force and
effect as if they were fully set forth herein. If the City
should fail to make any monthly installment of interest or
principal and interest when due, or if an Event of Default
occurs under the Loan Agreement, the Construction Loan Agreement,
the Mortgage or the Assignment, then the Holder may at its
right and option, by written notice to the City and the Company,
delcare immediately due and payable the principal balance of
this Note and interest accrued thereon to the date of declaration
of such default, together with any attorneys ' fees incurred
by the Holder in collecting or enforcing payment of interest
or principal of this Note, whether suit be brought or not, and
all other sums due hereunder or under the Loan Agreement, the
Construction Loan Agreement, the Mortgage, the Assignment or
the Guaranty, and payment thereof may be enforced and recovered
in whole or in part at any time by one or more of the remedies
provided in this Note, the Loan Agreement, the Construction
Loan Agreement, the Mortgage, the Assignment or the Guaranty.
This Note shall not be payable from nor charged upon
any funds of the City other than the revenue under the Loan
Agreement pledged to the payment thereof, nor shall the City
be subject to any liability thereon. No Holder of this Note
shall ever have the right to compel any exercise of the taxing
power of the City to pay this Note or the interest or any
late charges or premium thereon, nor to enforce payment thereof
against any property of the City except the revenues under
the Loan Agreement pledged to the payment thereof and the Project
should the City ever acquire title to it. This Ana
not constitute a charge, lien or encumbrance, legal or
equitable, upon any property of the City, except the revenues
under the Loan Agreement pledged to the payment thereof and
the Project should the City ever acquire title to it. This
Note, including interest and any premiums on late charges
thereon, is payable solely from the revenues under the Loan
Agreement pledged to the payment thereon and the property
described in the Mortgage and the Assignment pledged to the
payment thereof . This Note shall not constitute a debt of the
City within the meaning of any constitutional or statutory limitation.
However, nothing contained in this paragraph shall impair the
rights of the Holder of this Note to enforce covenants made
for the security thereof as provided under the provisions
of Minnesota Statutes, Section 474 . 11 .
The remedies of the Holder, as provided herein, and
in the Loan Agreement, the Construction Loan Agreement, the
Mortgage, the Assignment and the Guaranty shall be cumulative
and concurrent and may be pursued singly, successively or
together, and at the sole discretion of the Holder, and may
be exercised as often as occasion therefor shall occur; and
the failure to exercise any such right or remedy shall in no
event be construed as a waiver or release thereof.
-5-
The Holder shall not be deemed, by any act or omission
or commission, to have waived any of its rights or remedies
hereunder unless such waiver is in writing and signed by the
Holder and then only to the extent specifically set forth in
the writing. A waiver with reference to one event shall not
be construed as continuing or as a bar to or waiver of any
right or remedy as to a subsequent event.
IT IS HEREBY CERTIFIED AND RECITED That all conditions ,
acts and things required to exist, happen and be performed
precedent to or in the issuance of this Note do exist, have
happened and have been performed in regular and due form as
required by law, and that the Commissioner of Securities
and Real Estate of the State of Minnesota has approved the
Project as tending to further the purposes and policies of
the Act.
IN WITNESS WHEREOF, The City has caused this Note to
be duly executed by its duly authorized officers and its
corporate seal affixed all as of the day of
1982 .
CITY OF SHAKOPEE
By
Mayor
(SEAL)
Attest
City Clerk
-6-
PROVISIONS AS TO REGISTRATION
The ownership of the unpaid principal balance of
this Note and the interest accruing thereon is registered
on the books of the City in the name of the registered
holder last noted below.
Date of Name and Address of Signature of
Registration Registered Holder City Clerk
Golden Valley State Bank
8200 Golden Valley Road
Golden Valley, Minnesota
55427
-7-
Exhibit B
ASSIGNMENT AND PLEDGE AGREEMENT
This ASSIGNMENT AND PLEDGE AGREEMENT is made as of the
1st day of January, 1982, between the CITY OF SHAKOPEE, Minne-
sota, a municipal corporation in the County of Hennepin and State
of Minnesota (herein called the "City" ) and GOLDEN VALLEY STATE
BANK, a banking association organized under the laws of Minnesota
and having its principal office and place of business in Golden
Valley, Minnesota (herein called the "Bondholder" ) .
Recitals
The City has executed and delivered to the Bondholder
its single fully registered Commercial Development Revenue Note
(Equities Unlimited Project) in the principal amount of $650, 000,
dated the date of delivery, issued pursuant to a resolution
adopted by the City Council of the City on January 19, 1982 (the
"Bond Resolution" ) .
The proceeds of the Bond have been loaned to Equities
Unlimited, a Minnesota general partnership (the "Borrower" ) ,
pursuant to a Loan Agreement dated as of January 1, 1982, between
the City and the Borrower.
The Bond is payable from and secured by the Loan Repay-
ments to be made by the Borrower under the Loan Agreement and the
Bondholder, as a condition to the purchase of the Bond, has
required the execution of this Assignment.
ACCORDINGLY, as authorized by the Bond Resolution and
in consideration of the premises and other good and valuable
consideration, the receipt of which is hereby acknowledged, the
City does hereby grant, transfer and assign to the Bondholder and
its registered assigns of the Bond, all of the right, title and
interest of the City in the Loan Agreement and the Loan Repayments
of the Borrower payable thereunder (except for the rights of the
City under Sections 4.02 (b) , 6 .01, 7.04 and 7 . 05 thereof relating
to expenses, indemnity and advances of the City) , and does hereby
pledge and grant a security interest in all of its rights in and
to the Loan Agreement and all revenues and income arising there-
under, all for the purpose of securing the Bond.
IN WITNESS WHEREOF, the City has executed this Assign-
ment and Pledge Agreement as of the date first above written.
CITY OF SHAKOPEE
By
Mayor
(Seal ) And by
City Clerk
Law Offices of
KRASS , MEYER & KANNING
Chartered Phillip R. Krass
Shakopee Professional Building Barry K. Meyer
1221 Fourth Avenue East Philip T. Kanning
Shakopee, Minnesota 55379 Trevor R. Walsten
(612)445-5080
January 18, 1982
Mr. John Anderson
Shakopee City Administrator
129 East First Avenue
Shakopee, MN 55379
Re: Equities Unlimited IRB's
Dear John:
I have received and reviewed the following documents dated February
13th, 1982, in the above-referenced bond project. They include the City
Council 's proposed Resolution and attachments thereto, the Guarantee with the
Golden Valley State Bank, the Assignment of Rents and Leases, the Mortgage and
Security and Fixture Agreements, the Construction Loan Agreement, and the
Commercial Development Revenue Note between the City and the partnership. I
find these documents to be in order for consideration by the City Council and
upon Council approval would recommend their execution by proper City officials.
Yours very truly,
KRASS, MEYER, KANNING & WALSTEN
CHARTERED
Phillip R. Krass
PRK:ph
cc Honorable Mayor and
City Council Members
Ms, Judy Cox, City Clerk
i (
v V
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S . Cox, City Clerk
RE: Vacation of Easement in Macey 2nd Addition
DATE: January 13 , 1982
Introduction
Although a public hearing has already been held on the request for
vacation of an easement in Macey 2nd Addition by the HRA, it is
necessary to hold it again because proper publication was not
given.
Background
As you will recall , the vacation of the easement has been requested
to allow for the construction of zero-lot line twin homes on Lots 3
and 4, Block 3 , Macey Second Addition. The HRA has selected this
option for two reasons , 1 ) there is more demand for the two and
three bedroom twin homes and 2 ) the large utility easement on the
north side of Lot 3 , Block 3 , precludes most single family designs
which might be constructed on this lot .
The Shakopee Public Utilities ( SPUC) has been contacted regarding
their interest in the easement proposed to be vacated, and has no
problem with the vacation and their related concerns have already
been addressed.
Alternatives
1 . Vacate easement .
2 . Do not vacate easement .
Recommended Action
Offer Resolution No. 1968 , A Resolution Vacating Utility Easements
As Described Herein Lying Within Macey 2nd Addition, and move its
adoption.
JSC/ jms
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NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Notice is hereby given to the affected property owners and
the public that. the City Council of the City of Shakopee will
hold a public hearing on Tuesday, January 19 , 1982 , at 8 : 30 P.M. ,
or thereafter in the Council Chambers of the City Hall at 129
East First Avenue , to consider the vacation of the drainage and
utility easements along Lots 3 and 4 of Block 3 , Macey 2nd
Addition , described as follows :
10 feet on the southerly boundary of Lot 3 , block 3 ,
except the most easterly 10 feet and the most westerly
10 feet thereof; and 10 feet on the northerly boundary
of Lot 4 , Block 3 except the most easterly 10 feet and
the most westerly 10 feet thereof
to which the City of Shakopee has asserted a claim.
All persons interested in the above vacation will be given
an opportunity to be heard.
Dated this 24th day of December, 1981 .
Judith S . Cox
City Clerk
City of Shakopee
CERTIFICATION OF POSTING
I , Judith S . Cox, City Clerk of of the City of Shakopee , Minnesota,
do hereby certify that I did cause to be posted a copy of the above
notice of public hearing on January 4, 1982 , on the bulletin board
on the main floor of the Scott County Court House , on the bulletin
board in the Shakopee City Hall and on the bulletin board in the
lobby of the Shakopee Public Utilities Building.
Dated this 4th day of January, 1982 .
SEAL
• _(/ Oft-At —4 Lik
t i (2
IX* 4011!ts,
Affidavit of Publication
State of Minnesota
SS.
County of Scott
John F. Neel y
,being duly sworn,on oath says he is and during all the times herein
Published Notice blisher and printer of the newspaper known as The Shakopee Valley News and has full knowledge of
as follows: (1)Said newspaper is printed in the English language in newspaper format and in col-
NOTICE OF PUBLIC HEARING equivalent in printed space to at least 900 square inches. (2)Said newspaper is a weekly and is
TO WHOM IT MAY CONCERN: :.e each week.(3)Said newspaper has 50%of its news columns devoted to news of local interest to the
Notice is hereby given to the af- urports to serve and does not wholly duplicate any other publication and is not made up entirely of
fected property owners and the public and advertisements.(4)Said newspaper is circulated in and near the municipality which it purports
that the City Council of the City of p0 copies regularly delivered to paying subscribers,has an average of at least 75%of its total circula-
Shakopee will hold a public hearing on no more than three •months in arrears and has entry as second-class matter in its local post-office.(5)
Tuesday, January 19 1982, at 8:30 ,to serve the(Cit of Shakopee pec in the County of Scott and it has Its known office of Issue In the City
p.m., or thereafter in the Council linty,established and open during Its regular business hours for the gathering of news,sale of adver-
Chambers of the CityHall at 129 East
der the vacation subscriptions and maintained by the managing officer of said newspaper,personsin its employ and
First Avenue,to consi
n and control during all such regular business hours and at which said newspaper is printed.(6)Said
of the drainage and utility easements
along Lots 3 and 4 of Block 3 Macey 'y of each issue immediately with the State Historical Society.(7)Said newspaper has complied with
2nd Addition, described as follows: ditions for at least two years preceding the day or dates of publication mentioned below.(8)Said
10 feet on the southerly boundary of kith the Secretary of State of Minnesota prior to January 1,1966 and each January 1 thereafter an af-
Lot 3,, block 3, except the most escribed by the Secretary of State and signed by the managing officer of said newspaper and sworn to
easterly 10 feet and the most wester- is stating that the newspaper is a legal newspaper.
ly 10 feet thereof; and 10 feet on the
northerly boundary of Lot 4,Block 3 Notice of Public Hearing
except the most easterly 10 feet and es on oath that the printed
the most westerly 10 feet thereof
to which the City of Shakopee has
asserted a Claim, hereto attached as a part hereof was cut from the columns of said
All persons interested in the above
vacation will be given an opportunity
to be heard. printed and published therein in the English language,once each week,for one successive
Dated this 24th day of December,
1981.
JUDITH S. COX lednesdrty 7_n
City Clerk as first so published on the day of
City of Shakopee 81
(Pub.•in Shakopee Valley News Dec. .
30,1981) (953) 19 and was thereafter printed and published on every
to and including the day of
19 and that the following is a printed copy of the lower case alphabet
from A to 2,both inclusive,and is hereby acknowledged as being the size and kind of type used in the composition and
publication of said notice,to wit:
a bcdefghi jklmnopq rstuvwxyz
abcdefghi jklrnnopgrstuvwxyz
December 81
Subscribed and sworn to before me this - day of 19
)(-,i- t.o.'
a K ��
0k.
(Notarial Seal) Notary Public, County,Minnesota
.re,"..4.0#44~4144,114.?4,-"AMI
as'^
-: IL:._,3 A. KRAMER
NO ARY PUBLIC--MINNESOTA 1' My Commission Expires 19
. SCOTT COUNTY
;ti;.`,` My Commission Expires May 7,Me
,,o-, "'-
i
• RESOLUTION NO. 1968 T
A Resolution Vacating Utility Easements As Described
Herein Lying Within Macey 2nd Addition
WHEREAS , the Housing and Redevelopment Authority in and for the
City of Shakopee , as developer of Macey 2nd Addition, has requested
the vacation of certain drainage and utility easements in this plat ,
to facilitate construction of a zero-lot line , twin homes on Lots 3
and 4, Block 3 , and
WHEREAS , it has been made to appear to the Shakopee City Council
that the drainage and utility easements along Lots 3 and 4 of Block
3 , Macey 2nd Addition, described as follows :
10 feet on the southerly boundary of Lot 3 , Block 3 ,
except the most easterly 10 feet and the most westerly
10 feet thereof ; and 10 feet on the northerly boundary
of Lot 4, Block 3 except the most easterly 10 feet and
the most westerly 10 feet thereof
will serve no public use or interest , and
WHEREAS , the Council has set a date for a public hearing at
which time to consider said vacation and due notice of the hearing
has been given, as prescribed by law, and
WHEREAS , all persons desiring to be heard on the matter were
heard at the public hearing in the Council Chambers in the City of
Shakopee , and
WHEREAS , the Council has been fully advised in all things .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA:
1 . That it finds and determines that the vacation, above
described , is in the public interest and serves no further
public need ,
2 . That the drainage and utility easements described above
are hereby vacated.
3 . That , after the adoption of this resolution, the City Clerk
shall file certified copies hereof with the County Auditor
and County Recorder of Scott County.
BE IT FURTHER RESOLVED that Resolution No. 1949 is hereby
repealed in its entirety.
Adopted in session of the City Council of the
City of Shakopee , Minnesota , held this day of
1982 .
Mayor of the City of Shakopee
ATTEST:
(7k)
MEMO TO: John K . Anderson, City Administrator
FROM: Jeanne Andre , Administrative Assistant
RE: Ad Hoc Energy and Transportation Committee
DATE: December 22 , 1981
Introduction
The City Council formed an Ad Hoc Energy and Transportation Committee
in May of 1980 , but the Committee has never been appointed due to
lack cf citizen interest . City Council should determine if the
existence of this Committee should be promoted at this time.
Background
In Resolution No. 1615 ( copy attached) the Energy and Transportation
Committee was established. The resolution outlines in a general way
the tasks and structure of the Committee . As established the Commit-
tee existed for a one year time period only, so the Committee is now
defunct . The Mayor promoted the Committee through a newspaper article .
Unfortunately, only one person responded to the call for members to
volunteer their efforts . Therefore the committee became defunct before
its membership was established.
The person who expressed interest last year (and is still willing to
serve ) is John Hynes . He is a Shakopee resident who works for the
Minnesota Environmental Quality Board , which considers questions of
power plant siting. He is particularly interested in district heat-
ing and waste recovery systems . His background and interest make
him well suited to serve on this Committee.
The question now is whether to once again establish the Committee and
solicit members , and how the solicitation should be undertaken. It
appears that a straight newspaper solicitation is not enough. Perhaps
a coordinated effort involving newspaper solicitation, contacting;
applicants for other City commissions , personal contact by Council-
members of likely candidates and contacting the League of Women
Voters would be successful .
Alternatives
1 . Reestablish Committee and once again solicit members .
2 . Drop the proposal to have ar, Energy and Transportation Committee .
Recommended Action
Direct staff to amend Resolution No. 1615 tc call for the continua-
tion cf the Ad Hoc Energy and Transportation Committee for an
additional one-year period and initate the process of soliciting
rremhers .
JA/jms
MLMO TO: John K. Anderson
City Administrator
FROM: Jeanne Andre
Administrative Assistant
RE: Senior Center
DATE: January 14, 1982
Introduction
Leroy Houser, who now represents the City of Shakopee on the Senior Task Force
(problem-solving group at Highrise), has received an informal request that the
City consider paying a portion of the salary of the current Senior Center
Director, employed by Scott County to work at the Shakopee Senior Centers.
Background
The request received by Mr. Houser is related to proposed cutbacks in the
Scott County budget. The current Director works two days each week, one
at the 1st National Bank Building and one at the highrise. The proposed
budget would cut her position to half of the previous level. (It is unclear
when this cutback is scheduled to occur). The estimated cost to the City is
quoted by Mr. Houser as $25.00 per day or $100.00 per month. This would appear
to total $1,300.00 on an annual basis. Mr. Houser recommends the City grant
this request as the program is worthwhile and the Director does an excellent
job. He also cites a precedence whereby, the City of Savage picks up $2,300.00
annual cost to fund a Senior Center Director at this time.
While I agree with Mr. Houser that the current Director does an excellent
job and the service provided is worthwhile to Shakopee Seniors, I feel
more information is needed to decide whether to take on this new service at
the City level. This is a policy issue which goes beyond the $1,300.00
requested now and into the question of whether the City wants to provide
this type of service, and if the County network is the best means to provide
it.
If the City Council wants to consider this request for funding from the
General Fund, I think it should be considered in February (after the State
has acted on its budget problems), when the Council considers budget revisions
in 1982. A formal inquiry should be made now to the Scott County Administrator
to obtain the following information:
1. A formal request for funds which indicate the amount of funding
requested, the period of employment covered and procedure recommended
for transfer of funds.
w
John K. Anderson January 14, 1982
Senior Center
Page -2-
2. Background information on the proposed cutback, including when it is to
be instituted and how it would affect the services provided by the Senior
• Center Director to Shakopee Seniors. Specifically, if the Director is to
work one rather than two days per week, how would her time be divided
between the two centers in Shakopee.
3. Assurance that the County indeed plans to cut back all Senior Centers
and not just solicit funds from municipalities to sponsor some centers
and use the savings to allow other centers to retain the previous level
of service.
4+. The City may also wish to negotiate with the County to request
that County dollars provided for senior centers be pegged to population,
tax-base of the municipality or a similar guidepost which would relate the
tax dollars provided by Shakopee citizens to the level of service the
County provides. Such a formula might justify a higher level of service for
Shakopee relative to other communities in the County.
5. What (if any) control would the City maintain over its contribution?
It is best to negotiate accountability and control at the start of a
cost-sharing arrangement. Based on my experience with the cooperative
agreement between the City and the Scott County HRA, it is more difficult
to secure greater accountability after-the-fact. The City may also decide
that the service could be better provided through the Scott-Carver
Economic Council, the Highrise management or Community Services.
Alternatives
1. Turn down the request to fund a portion of the Senior Center Director's
salary, and ask Mr. Houser to convey this decision to the Senior Center
Director.
2. Seek further information on the proposed cutback and request for funding
from the County Administrator, to consider with other budgetary decisions
in February.
3. Agree to fund one-half of the Shakopee Center Director's salary, up to a
maximum of $1,300.00 per year, and direct the City Administrator to
make appropriate arrangements for this cooperative agreement.
Recommended Action
I recommend that the City Council move to seek further information on the
proposed Scott County cutback of service for the Shakopee Senior Center from
the County Administrator, to be considered by the Council with other budgetary
decisions in February.
JA/jiw
3
A E )
JAN 61982
CITY OF SHAKQPEk•
TO: John Anderson
FROM: Lou VanHout
RE: Well #6 Inspection & Staking Costs
DATE: 1-5-82
Introduction:
Request for approval of additional costs for inspection and
staking of Well #6.
Background:
The construction of Well #6 is a part of the K-Mart Tax
Increment Project. The Utilities Commission is administering
this job and payments of construction costs are authorized by
City Council acting on behalf of the HRA.
On June 16, 1981, City Council authorized Schoel and Madsen
Inc. to perform inspection and staking services on this project
at the estimated amount of $3,270.92.
In the attached letter of 12-28-81 from Schoell and Madsen Inc. ,
they are requesting approval of additional costs. The reasons
for these additional costs are contained in that letter.
Recommendation:
The Utilities Commission considered the letter and voted to foreward
it to City Council with recommendation for approval of additional
costs in the amount of $2,433.99 for inspection and staking by
Schoell and Madsen Inc. to bring the total amount authorized to
$5,704.91.
WILLIAM j). SCHOELL
CARLISLE MADSON
JACK T VOSLEP,
JAMES R ORR
HAROLD E DAHLIN
LARRY L. HANSON SCHOELL & MADSON, INC.
JACK E GILL
THEODORE D KEMNA -NV ENGINEERS, SURVEYORS, PLANNERS
JOHN W EMOND AND SOIL TESTING
KENNETH E ADOLF
WILLIAM R. ENGELHARDT
R. SCOTT HARRI (612) 938-7601 • 50 NINTH AVENUE SOUTH • HOPKINS, MINNESOTA 55243
GERALD L. BACKMAN
R. MARK KOEGLER
December 28 , 1981
Shakopee Public Utilities Commission
c/o Mr. Lou Van Hout, Utilities Manager
1030 East Fourth Avenue
Shakopee, Minnesota 55379
Subject: Water Supply Well No. 6
Contract No. 81-1 KT
Gentlemen:
In our May 27 , 1981 , letter (copy attached) we presented
our estimated costs for inspection and staking on the subject
project of $2 , 667 . 92 and $603. 00 , respectively, for a total of
$3 , 270. 92 .
The costs incurred to date consist of $4 , 031. 46 for
inspection and $1, 447. 25 for staking, for a total of $5, 666. 21.
The increase in the staking costs resulted from two changes
in the project. The first, the addition of the blasting for the
watermains and drainlines in Change Order No. 1 required staking.
The second, the deletion of the temporary discharge piping required
additional surveying to check if the water could be accommodated
by over-land flow and to stake the required ditching.
The additional inspection costs resulted primarily from
the amount of time spent on the project during the test pumping
of the well. This was a critical phase of the well construction
and the time spent was necessary to document the Contractor ' s
time and keep abreast of the well development. As the well
development took more time than originally anticipated, the
inspection time also increased. A considerable amount of time
was also spent in communicating and coordinating the test pumping
with the people farming the adjacent property.
0
SCHOELL MADSON.INC.
Shakopee Public Utilities Commission
c/o Mr. Lou Van Hout, Utilities Manager
Page Two December 28 , 1981
We anticipate an additional 10 hours of inspection at a
cost of $226 . 20 will be required to complete the project. The
total anticipated cost for the entire project would therefore
be $5, 704. 91, as compared with the, $3 , 270. 92 originally estimated.
We are requesting approval for these additional costs.
An invoice will be sent later for the costs which are approved.
We will be available to further discuss this matter if you have
any questions.
Very truly yours ,
SCHOELL & MADSON, INC.
KEAdolf:mkr
agez
enclosure
WILLIAM SCHOELL
CARLISLE MAOSON
JACK I vOSLER
lk
JAMES R ORR
HAROLD E DAHLIN
LARRY L HANSON SCHOELL & MADSON. INC.
JACK E GILL
THEODORE O KEMNA ENGINEERS ANO SURVEYORS
JOHN W EMOND
KENNETH E ADOLF
WILLIAM P ENGELHARDT
R SCOTT HARRI (6121 938-7601 • 50 NINTH AVENUE SOUTH • HOPKINS, MINNESOTA 55343
GERALDL BACKMAN
May 27, 1981 /rPfek'�,
cL) if -S.
Shakopee Public Utilities Commission Pe`_...
c/o Mr. Lou Van Hout, Utilities Manager
1030 East Fourth Avenue
Shakopee, Minnesota 55379
Subject: Inspection for Water Supply Well
No. 6 and R bi) 'kon'o,(v �.
NQS f5"
Gentlemen:
As requested, enclosed is our proposal schedule for inspection
of Well No. 6. "<, a;0. pr sed tfts, th apprdgr• ate itefns )
inspected :off` t reh ?i to n 5X.,11K1 1v . ,
Our estimated costs for these services are as follows:
Well No. 6
Inspector 88 hours @ $22. 34 $1,965. 92
Senior Inspector 18 hours @ $39 . 00 702 . 00
Total Estimated Cost $2 ,667. 92
W�1 . No\5
Ins /J ctor 44 ours @ $2 34 98 = .
'Senior Ins¢etor v 9 rs @ 9 .'Q0 35 40 0
‘1' i
of Esti ed Cost $1 - . 96-
In
• 96In addition, we estimate that nine hours of surveying time
would be required to stake the location of Well No. 6 and cross
section the settling basin before and after construction to
determine the volume p —san one removed. The estimated cost
at $67. 00 per hour "s $603. 00.
Te s°dncls v one ume ' CSuri5 ha oZ� � ete ed i
tea !i`m`ated st b
SCHOELL & MADSON, INC. ,"
Shakopee Public Utilities Commission
c/o Mr. Lou Van Hout, Utilities Manager
Page Two May 27 , 1981
We would be happy to discuss the proposed schedules if you
have any questions.
Very truly yours,
SCHOELL & MADSONN,,p INC.
KEAdolf:mkr -e-s G-/G/1
enclosure
INSPECTION SCHEDULE 1
Water Supply Well No. 6
1. Insure compliance• with project Specifications and AWWA Well
Specification .A100.
2. Insure Contractor' s compliance with permits - blasting, water-
shed district, etc.
3. Liaison between Engineer, Contractor and Client.
4 . Insure casing conforms to Specifications for diameter, wall
thickness , grade, lengths and record weld locations.
5. Insure correct location of tailings pit and disposal.
6. Field check formation, materials and formation depths.
7. Confirm drillers records and samples.
8. Prepare progress reports for payment and well construction records.
9. Record and witness development time (hourly rates) ; blasting,
bailing, air surging, etc.
10. Insure proper grouting; method and material.
11. Compute casing alignment and witness tests.
12. Witness and record test pumping for gpm, yield, static level,
drawdown and recovery rates.
13. Insure proper erosion control.
14. Take and deliver samples to lab.
15. Verify pump , motor, bowls, column and shaft with shop drawings
and insure proper installation.
16. Test and insure compliance with Health Department criteria for
disinfection and bacteria test.
17. Expedite proper clean-up and restoration.
MEMO TO : John Anderson
City Administrator
(-
FROM : H. R. Spurrier
City Engineer
RE : Prior Lake/Spring Lake Wa ershed District
DATE : January 4, 1982
Introduction :
When the final draft of the Joint Powers Agreement with the above-referenced
watershed district was made, a typographical error was made in Section 4.05 (b),
that section pertain to the position of the gate which diverted waters into
Deans Lake from the Prior Lake overflow.
Background:
After this matter was called to my attention and after checking with legal
counsel, it was recommended that a formal amendment be made to the Joint
Powers Agreement addressing this particular correction.
A correction has been drafted by Bryce D. Huemoeller and is attached hereto.
This amendment makes no change in the Joint Powers Agreement but corrects
the drafting error.
Action Requested :
A motion directing proper City officials to execute the original and three copies
of an amendment to the Joint Powers Agreement between Prior Lake/Spring
Lake Watershed District, City of Shakopee and the City of Prior Lake.
HRS/jiw
Attachment
7 I
�
BRYCE D. HUEMOELLER e 4`I``re
ATTORNEY AT LAW CST 0 �j�0
P.O. BOX 87 •
' i
18870 FRANKLIN TR.S.E. •
J /
PRIOR LAKE, MINNESOTA 55372
1612)447-2131 `
PAUL H.THOMSEN •
ASSOCIATE
December 29, 1981
Mr. Bo Spurrier, City
Engineer
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
RE: Prior Lake-Spring Lake Watershed
District - Lake Outlet Project,
#WD 76-4 (Joint Powers Agreement)
Dear Mr. Spurrier:
At the request of Bruce Paterson, the district ' s engineer,
I am enclosing for your review and the execution by the Mayor
and City Administrator the original and three copies of an
Amendment to the Joint Powers Agreement correcting the drafting
error contained in Section 4. 04 (b) .
Please contact me if it will be necessary for me to appear
before the council to explain the necessity for the amendment.
Otherwise, if you could have the Mayor and City Administrator
execute the original and all copies of the Amendment and return
them to me, I will have them executed by the City of Prior Lake
and return an executed duplicate to you for your records.
Please call me if you have any questions or if there is any
additional drafting necessary.
Sincerely yours,
Bryce D. Huemoeller
BDH:j d
Enclosures
•
AMENDMENT OF JOINT POWERS AGREEMENT
AGREEMENT, made and entered into by and between the CITY
OF PRIOR LAKE, Minnesota, a municipal corporation, ( "PRIOR LAKE" ) ;
the CITY OF SHAKOPEE, Minnesota, a municipal corporation,
( "SHAKOPEE" ) ; and the PRIOR LAKE-SPRING LAKE WATERSHED DISTRICT,
Prior Lake , Minnesota, a political subdivision of the State of
Minnesota, ( "WATERSHED DISTRICT" ) .
WHEREAS , the parties hereto are all of the parties to a Joint
Powers Agreement , dated on the 2nd day of June , 1981 , filed for
record in the Office of the Scott County Recorder on the
day of , 19 , as document number , relating
to the Watershed District ' s implementation of a project , identified
as the "Lake Outlet Project , Number WD 76-4" , to construct an
artificial outlet for Prior Lake for the purpose of draining water
from Prior Lake and transporting such water to the Minnesota River;
and
WHEREAS , Section 4 .04(b) of the Joint Powers Agreement contains
a "scrivener ' s error" that occurred during the typing of the final
draft of the Joint Powers Agreement and which consists of the
omission of a word which materially changes the meaning of Section
4. 04( b) in a manner contrary to the intention of the parties ;
and
WHEREAS , the parties hereto desire by this Agreement to amend
the Joint Powers Agreement to correct the foregoing drafting error.
NOW, THEREFORE , in consideration of the mutual covenants
hereinafter contained, the parties hereto agree that Section 4.04( b)
of the aforementioned Joint Powers Agreement shall be, and hereby
is, effective on the date hereof, amended to read as follows :
" (b) The normal position of the Dean' s Lake diversion
structure gate ( that is, the position of the gate during
times that water is not being released from Prior Lake) shall
not direct the flow of runoff through Dean' s Lake. Neverthe-
less , the Watershed District agrees to comply with reasonable
requests by Shakopee to divert normal runoff through Dean' s
Lake ; provided, however, that such request shall be made
to the Watershed District in writing and shall be accompanied
by the Agreement of Shakopee to indemnify and hold the Watershed
District harmless from any liability for loss, damage and
cost , including without limitations reasonable attorney' s
fees, resulting from the diversion of runoff through Dean' s
Lake pursuant to the request of Shakopee . "
It is further agreed that all other terms and conditions
of the aforementioned Joint Powers Agreement shall remain the
same unless otherwise amended or modified by written instrument
signed by all of the parties hereto .
IN WITNESS WHEREOF, the parties hereto have executed this
Amendment of Joint Powers Agreement on the day of
19
CITY OF PRIOR LAKE
BY
ITS
AND
ITS
CITY OF SHAKOPEE
BY
ITS
AND
ITS
PRIOR LAKE-SPRING LAKE WATERSHED
DISTRICT f:
BY , j (',. .
AND 1'.
/TS
STATE OF MINNESOTA)
) ss .
COUNTY OF SCOTT
On this day of , 19 , the foregoing Amendment
of Joint Powers Agreement was acknowledged—Uefore me by
and , the
and , respectively, of the City of Prior Lake,
a municipal corporation, on behalf of said corporation.
Notary Public
-2-
7
STATE OF MINNESOTA)
) ss .
COUNTY OF SCOTT )
On this day of , 19 , the foregoing Amendment
of Joint Powers Agreement was acknowledged—before me by
and , the
and , respectively, of the City of Shakopee,
a municipal corporation, on behalf of said corporation.
Notary Public
STATE OF MINNESOTA)
) ss .
COUNTY OF SCOTT )
On this -i day of b_'Se.F , 19E. `co , the foregoing Amendment
of Joint Powers Agr eme t s ac nowledged-Tefore, me by pi y(1.-_ci
,;�-L=. and z2 , 1,r�� , they if
and Vi,..<>c{,1Q,,,ic , respectively , of the Prior La e-Spring
Lake Watershed District , a political subdivision of the State
of Minnesota, on behalf of said district .
r .
, •` JULIE ANN DEUTSCH (, r AVV\ ` -�''�1-€
NOTARY MAX.MMNrEspTA Nota y P ud i s
SCOTT COUNTY
My Commission Expires May 2.1/!A -
THIS AMENDMENT WAS DRAFTED BY:
Bryce D. Huemoeller
Attorney at Law
16670 Franklin Trail SE
P.O. Box 67
Prior Lake , MN 55372
( 612 ) 447-2131
-3-
VLY
+1
RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE
DIRECTOR TO SUBURBAN RATE AUTHORITY
BE IT RESOLVED by the City Council of the City of
, Minnesota, as follows:
is hereby designated
as a director of the Suburban Rate Authority, and
is hereby designated to serve
as alternate director of the Suburban Rate Authority for the
year 1982 and until their successors are appointed.
STATE OF MINNESOTA )
COUNTY OF HENNEPIN )
CITY OF )
I , the undersigned, being the duly qualified and acting
Clerk of the City of
hereby certify that the attached and foregoing is a true and
correct copy of a resolution duly adopted by the City Council
of at its meeting on
, 198 , as the same is
recorded in the minutes of the meeting of such council for said
date , on file and of record in my office .
Dated this day of , 198_
City Clerk
(SEAL) City of
CA
MEMO TO : John K. Anderson/City Administrator //
FROM: Judith S . Cox/City Clerk
RE: Establishing a New Time for Council
DATE : January 15 , 1982
Introduction:
In response to your question, the City Code does set the time for
Council meetings at 7 :30 p.m. A new ordinance could; however, be
adopted changing the time .
Background:
Should Council desire to start Council meetings at 7 :00 p .m. , I am
wondering if they wish also to start HRA meetings at 6 :30 p.m.
Sometime ago, Council procedure was to start HRA meetings at 7 : 30
p .m. and then commence Council meetings thereafter. Because interested
citizens would come to a Council meeting at 7 :30 and the meetings often
wouldn ' t start until 8 :00, Council decided to conduct HRA meetings a
half hour prior to Council , so the public was not misled on just when
the Council meetings did convene.
Alternatives :
1] HRA at 7 :00, Council at 7 : 30.
2] HRA at 6:30, Council at 7 :00.
3] Council convene at 7 :00, recess immediately
(agenda would alert public ) to hold HRA meeting
and reconvene when HRA business is completed.
Recommendation:
Alternative No. 3 appears to be a compromise . It will permit Council
to start considering business at 7 :00 whenever there is no HRA
meeting and also will not require Council to meet as the HRA at 6: 30
when meetings are scheduled .
Recommended Action:
If Council so chooses direct staff to prepare an ordinance amending
the meeting time for commencement of Council meetings to 7 :00 p .m.
JSC :cu
,
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Erosion Control in Horizon Heights Park Areas
DATE: January 15, 1982
Introduction
The Soil and Water Conservation Districts have a grant program which pays up to
75% of project costs called "Cost-Share Assistance". The City of Shakopee has
several erosion problems that might qualify for the program that are of concern
to the City Engineer and so I contacted our district office to explore the pos-
sibilities.
Background
I called the District to discuss the City's erosion problem in Horizon Heights,
believed by the City Engineer to be most critical, to determine if it would be
an eligible project. After discussing the matter, we decided that there was
some potential, but that the site would have to be inspected in the Spring when
the snow is gone.
In the interim, the District suggested that we complete preliminary application
froms so that we will have our project placed on their 1982 project list. The
forms attached are: (1) District Cooperator Agreement and (2) Minnesota Soil
and Water Conservation Board Cost-Share Assistance Contract.
Alternatives
1. Wait until spring until the City knows more about the potential project
before submitting even the preliminary application forms.
2. Submit the forms now with a report to Council in the Spring on the scope
and cost of the project.
3. Drop the idea altogether. 1
Summary
We do not have an estimate of the scope of the Horizon Heights project or its
potential cost, that will have to wait until Spring. The program, however, is
informal as grant programs go and staff recommends that we get on their 1982 list
now (alternative No. 1) . The City can easily back away from the program this
Spring after the site is inspected by the City Engineer and the District's
Engineer.
Baring other appropriate places to obtain the City's 25% of the project cost,
the City could use its Park Reserve Fund for a small project.
Action Requested
Authorize the appropriate City staff to execute the Minnesota Soil and Water
Conservation Board's Cost-Share Assistance Contract for the Horizon Heights
Erosion Project and the District's Cooperator Agreement.
JKA/jms
�
r
NA-03081-01 f ,�.J
(Form 17 Revised)
July, 1978
DISTRICT COOPERATOR AGREEMENT
City of Shakopee
S229 hakopee, Mnst e 55379
(Address)
•
January 12 , 1982
(Date)
Scott Soil and Water
TO: Supervisors of the
107 Water Street , Jordan, Mn 55352
Conservation District, (Address)
We are interested in developing and conserving our soil, water, vegetative and related resources. In order to
properly plan, apply and maintain the needed resource conservation and development practices, we request
your assistance on the following land: in
(acres)
(Description or Location)
We understand that this assistance is contingent upon staff assistance available by the district and in
conformance with its policies and priorities.
This agreement will stay in effect until we or the district cancel it in writing.
Signed by:__— —
•
(Title)
Signed by:
(Title)
Date:
-- (Home Telephone)
(Business Telephone)
APPROVED BY:
(Supervisor)
Date: -
•
(Form furnished by the Soil and Water Conservation Board)
NA-03088-02 (SWCB-3) MINNESOTA SOIL AND WATER CONSERVATION BOARD
Rev. 8/79
COST-SHARE ASSISTANCE CONTRACT
Contract Number 14 (81-82) F
Individual or Group Contract
Priority Contract Number
Signed with ASCS No —
TO: Supervisors of Scott _ Soil and Water Conservation District
(Mr. John Anderson)
FROM: * City of Shakopee , 129 E . 1st Ave . ,_ Shakopee, Mn 55379
(Land o,` �pier) (Address)
Acres in cooperators agreement" _ Section:_ —Township
District/group cooperator agreement signed
(Date)
I (we), the undersigned, do hereby request cost-share assistance to help defray the cost of installing the
CS practices as listed below. It is understood that:
1. CS Practices Installed with Cost-Share Assistance Shall Be Properly Maintained. If the proj-
ect is removed, or modified, during their minimum effective life (lQjears) without consent of the Soil
and Water Conservation District, the land occupier shall be liable for monetary damages, not to exceed
the amount of financial assistance he received from the district. If title to this land is transferred to
another party before expiration of the aforementioned effective life, it shall be the responsibility of
the land occupier who signed this contract to advise the new owner that this contract is in force.
2. Practices must be planned and installed in accordance with technical standards and specifications of
SCS/SWCD_
3. SCS/SWCD technician must make prior determination that the practices are
needed on the site where they are to be installed, and that they are properly planned and installed.
4. Items of cost for which reimbursement is claimed on form SWCB-6 are to be supported by vouchers
for payments and are to be verified by the district board as practical and reasonable.
5. An increase in the practice units and/or cost must be approved by the district as a condition to increases
in cost-share payments.
6. This contract, when approved by the Soil and Water Conservation District, will remain in effect unless
cancelled by mutual agreement, except that if installations of practices covered by this contract have not
been started by _(date), this contract will be automatically terminated on that date.
7. Practices will be installed by __.________.__ (date) unless this contract is amended by mutual con-
sent to reschedule the work and funding.
The CS Practice for which cost-share assistance is requested is as follows:
Practice Type requested Amount requested Cost estimate
(1) Storm Water Control System
Signed: —
(2) --._i (Date) (Land occupier) J (Address)
Signed: — —
(Date) (Owner) (Address)
Technician's Certification — Need and Estimate of Cost
I have viewed the site where the above listed practices are to be installed and find that they are needed
and that the estimated quantities and costs are practical and reasonable.
Practice Type Needed Amount needed Cost estimate
(Other comments may be included on attached sheets.)
(3) (Date) (Technician)
(4) SWCD action on cost-sharing not to exceed $ on the basis of %.
(5) Approved by: ---
(Chairman, Soil and Water Conservation District) (Date)
(6) From SWCB-6: $_ — Authorized for payment
(7) Approved by:_ —
(Chairman,Soil and Water Conservation District) (Date)
If a group contract, this must be filed and signed by group spokesperson as designated in the group agreement.
"*If a group application, acres in group cooperators agreement.
SCOTT SOIL AND WATER CONSERVATION DISTRICT
107 Water Street
lordmr, Mlnneu>tn i�'iil
telephone(612 49, Y63,
January 13 , 1982
MINNESOTA
SOIL AND WATER CONSERVATION DISTRICTS
Mr . John Anderson
City of Shakopee
129 East 1st . Ave .
Shakopee , Minnesota 55379
Dear Mr. Anderson :
Enclosed is an application for state cost-share assistance and a
District Cooperator Agreement . In order to qualify for state cost-
share funds , the landowner must be a cooperator . This agreement
merely states that you are requesting assistance on your property
and we are authorized to give you the needed information, if avail-
able .
vail-
able .
Please fill out the two foLms and return to us as soon 'as possible .
We would appreciate knowing approximately when the city would wish
to start construction, as we will need to fill in the dates on lines
6 & 7 .
Thank you.
Sincerely , ]
/ A A7 J-itti_t/t _
M. Duffy
District Clerk
Encls .
•
,,.
JAN 1. 3 1932
CITY OF S AKO?cc
AN EQUAL OPPORTUNITY EMPLOYER
MEMO TO: Mayor and City Council 91\0
(
FROM: John K. Anderson, City Administrator
RE: Copier Lease
DATE: January 15, 1982
Introduction
The City has leased a Savin 600 Model copier with collator for two years. That
lease ends February 15, 1982. As we have done with other leased equipment, staff
has investigated the possibility of a purchase so that we could change a monthly
General Fund lease expense into a one time capital equipment expense from Revenue
Sharing. Our current lease is $493.58 per month plus supplies.
Proposals
Key features in the proposals were speed, reduction capabilities (we currently
spend $28/month plus staff time for County reductions), automatic front to back
copying, 20 bin collator, autotrons for billing departments and type of paper
(plain or coated) . See attached chart.
Decision Questions
1. Will the City's copying needs change much in the next 2 years? Probably not.
2. Will there be a significant change in equipment available in the next 2 years?
Probably not, there is only the Xerox 5600 at $32,755 or $930.75/month with
new features over the last several years.
3. How much benefit will the City recognize from more speed, front to back copying
capability and reduction? Some benefit.
4. Should the City be making a long term or short term decision? This is the
toughest decision, after discussing it, staff feels it should be short term.
Alternatives
Based upon the answers to questions 1-4 above the alternatives are:
1. Continue to rent the Savin 600 at $444.22/month with copy costs of $.01 per
copy, but with a 2 year rental agreement. Supply costs will run $.01 per copy.
2. Negotiate a purchase of the Savin 600 estimated to be $6995 with supply costs
of $.O1 per copy and a 2 yr. maintenance agreement of .012 per copy or $240/mo.
at 20,000 copies. The break even point for the City is 27 months when com-
pared to current rental costs. The machine will also have a 2 yr. replacement
guarantee.
3. Continue to rent the Savin 600 at $468.90/month on an annual basis.
Recommendation
Staff recommends Alternative No. 2 with a two year Maintenance Agreement which
is less than an annual agreement. Savin representative, Jerry Dulgar, has also
indicated that they have a new jell process that can be put in our machine for
$300-1000 to allow plain paper copying. This process will be available by
summer. This will also cut $250/month from the General Fund or $3000 for 1982.
1
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41""q, CITY U r SHAKOPEE
1-:' 4'1441 11 '. 441 129 East First Avenue, Shakopee, Minnesota 55379
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MEMO
To: MAYOR AND CITY COUNCIL
FROM: Jim Karkanen, Public Works Supt.
SUBJECT: Vacation Benefits
DATE: Jan. 18 , 1982
INTRODUCTION
This memo is in response to the Administrator ' s recommendation
to terminate vacation benefits mentioned in Doug Reeder 's memo
dated Jan. 12, 1977 .
BACKGROUND
The conversion of excess sick leave days to vacation days was
available to all City employees in the early '70 ' s. However, most
City employees were not eligible for this benefit because of their
lack of longevity. This benefit was negotiatei_.away...evgntually by
union negotiations and was replaced by other added benefits resulting
from those negotiations. The only two employees who were eligible
for these benefits and were not involved in the Union negotiations
were former Chief R. G. "Pat" Thielen and myself. That is why Mr .
Reeder elected to negotiate with us and reach a compromise to reduce
the 6 eligible SL/Vacation days down to 3 days of SL/Vacation. This
compromise was agreed upon by Chief Thielen and myself, however,
Chief Thielen has since retired, leaving myself as the only City
employee affected by this agreement initiated by Mr. Reeder. The
agreement, as proposed by Mr. Reeder, was put in writing and placed
in my personnel file to insure me that this agreement wouldn't be
terminated,at a later date, by someone who didn't agree with the
compromise.
I 've always considered this agreement as an exception to Res. 1008 ,
referred to by Mr. Anderson, because of its ' uniqueness, because it' s
not common procedure to cite exceptions in the wage resolutions.
The agreement with Mr . Reeder was negotiated a full year after Res . 1008,
giving thought that it was indeed . intended to "water down" a unique
vacation benefit earned by two long term employees-who were,. at• the time,
willing to accept a reduction in benefits to be more in line with the
remainder of the City employees. It is somewhat disheartening to find
that his successor, through his interpretation of Res. 1008, would like
to terminate an agreement, which was negotiated in good faith, by
his predecessor.
I 'm not asking the Council for restituition of the original 6 day
vacation formula of converting sick leave to vacation leave, only to
honor the agreement as negotiated by both parties as a compromise. I 'm
also requesting Council to direct staff to suggest a vacation plan for
long term employees with excess of 20 years of servide to the City,
possibly from 20 to 25 years, and 26 to .30 years of longevity.
ACTION REQUESTED
1. Adjust my vacation leave by adding the 3 days per year, as
negotiated, from 1978 through 1981. They weren' t used because
these vacation days were never entered into the computor because
the computor operator was never aware of these benefits, nor
aware of the. 'agreement. I wasn' t aware that they hadn' t been
awarded to me because I have never used all of my vacation time
during my tenure with the City. This shouldn 't, however, be
used as a reason to take the benefit away from me.
2. Request Council to direct staff to honor the compromise as
proposed by Mr. Reeder in his memo dated Jan. 12, 1977 .
3 . Request Council to direct staff to review and propose a vacation
plan for long term employees, not affected by Union negotiations,
from 20 to 25 years, and from 25 to 30 years of longevity. After
consulting neighboring communities on this matter, I 've learned
that hardly any of these communities have many benefits for
employees over 20 years of longevity.
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Public Works Director' s Vacation Benefit
DATE: December 31 , 1981
Introduction
The attached memo dated January 12 , 1977 established Jim Karkanen' s
sick leave conversion program when the program, established by
Resolution No. 1008 (attached), was eliminated in 1978 .
Problems
We have several problems with the January 12 , 1977 memo from Doug
Reeder :
1 . The 3 days of extra vacation were not picked up on our records
because they have to be entered manually which means we have
to go back to 1978 and credit Jim with the additional 3 days
per year.
2 . The old conversion program called for a possible conversion of
up to 6 days and that was reduced to 3 days in Mr. Reeder ' s
January 12 , 1977 memo. Jim received a copy of the January 12th
memo when it was typed.
3 . It appears that Resolution No. 1008 had a lid or maximum number
of vacation days ( 20) that could not be exceeded even if an
employee had additional sick leave conversion days .
4. The conversion formula was specifically set at 2 days of unused
sick leave ( after 100 day accumulation) for 1 day of vacation.
Should this policy be maintained or should we authorize a
flat 3 day conversion as implied in Mr. Reeder ' s January 12 ,
1977 memo?
Recommended Response to Problems
1 . I recommend that the City credit Jim Karkanen with the additional
3 days vacation per year from July 1978 to December 31 , 1981 as
specified in the memo.
2 . Jim Karkanen has allowed the reduction from a 6 to a 3 day con-
version since the decision was made . I recommend the City not
reopen this issue 4 years later and Jim has not asked to have it
reopened.
3 . Mr. Reeder told me that he was unaware of the maximum 20 day
vacation lid and it had never been involked; however, the City
had only two employees with enough longevity to fall into this
category. I recommend that the maximum 20 day vacation lid be
used as originally intended in Resolution No. 1008 and that it
be reinstituted January 1 , 1982 thus eliminating Jim Karkanen' s
additional 3 day conversion of sick leave since he now earns the
maximum 20 days vacation per year. This will eliminate the last
employee under this old program.
RK
Public Works Director' s Vacation Benefit
Page Two
December 31 , 1981
4. Problem #4 will be resolved if the recommendation in #3 above
is implemented.
Alternatives
1 . There is probably no way to individualize old personal issues
to everyones satisfaction. What the recommendation above does
is gives Jim Karkanen the 3 days of converted sick leave from
1978 to 1982 as outlined in the memo from Doug Reeder. It then
stops the effect of that memo January 1 , 1982 by employing a
clause in the original sick leave conversion program.
2 . A second alternative to this approach would be to give Jim the
full 6 day conversion factor ( computed on the two to one conver-
sion basis for unused sick leave) thus ignoring Doug Reeder ' s
January 12 , 1977 memo and keeping Jim completely under the
policies as set forth in Resolution No. 1008 including the 20
day maximum as of July 1 , 1978 which is the first year Jim began
earning 20 days of vacation and thus reached the maximum under
this alternative . Jim would receive no additional vacation days
because he was at the 20 day vacation maximum July 1 , 1978 .
3 . A third alternative would be to continue with Doug Reeder ' s
January 12 , 1977 memo since neither Jim or Doug, when drafting
it , envisioned that it would be terminated.
Recommendation
I recommend alternative #1 as outlined in the "Recommended Responses
to Problems" . It would be difficult to go back and reconstruct the
conversion data needed for alternative #2 , and alternative #2 ignores
Doug Reeder ' s memo of January 12 , 1977 altogether, while alternative
#3 gives away something ( 3 days ) that wasn' t intended as I understand
Resolution No. 1008 ' s 20 day maximum.
Action Requested
1 . Direct staff to adjust Jim Karkanen' s vacation leave by adding
3 days per year from 1978 through 1981 , and then to terminate
all use of the sick leave conversion program.
2 . Direct staff to survey the vacation schedules in the metro area
to see if other cities have regular vacation programs that allow
employees to earn more than 20 days after 20 to 25 years .
JKA/jms
MEMO. TO: Jim Karkanen
FROM: Douglas S. Reeder
RE: Employee Benefits
DATE: January 12 , 1977
In regard to recent changes in the administrative code of
Shakopee , you are hereby advised that your benefits will be as
follows .
VACATION
You will receive 15 days vacation per year and be allowed to
convert accrued sick leave for an additional six days vacation
per year. This will allow you a maximum of 21 days vacation per
year assuming that your sick leave accrual stays above the required
minimum.
Effective July 1 , 1978 you will have 15 years of service with
the city and you will then be eligible for 20 days vacation per
year and the maximum conversion sick leave of an additional three
days per year giving you a total maximum possible of 23 vacation
days per year. This would remain in effect as long as you work for
the city unless the vacation benefits are changed. At that time
your individual benefits will be reviewed.
ALL OTHER BENEFITS
Same benefits as the other unorganized city employees .
DSR/jsc
RESOLUTION NO. 1008 K_
A RESOLUTION AMENDING THE ADMINISTRATIVE CODE OF THE `
CITY OF SHAKOPEE TO MAKE CERTAIN CHANGES IN EMPLOYEE
��� BENEFITS
d
WHEREAS , the City Administrator has recommended that certain
changes be made in the Administrative Code of the City of Shakopee ,
and
WHEREAS , these changes will be beneficial to the City of Shakopee
and the City Employees , and
WHEREAS , the City Council has reviewed these proposed changes
and finds that they are in accordance with the goals and objectives of
the Employment Policy of the City of Shakopee Administrative Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the following changes shall be
made in the City of Shakopee Administrative tode :
1 )Section 101 .34 shall be amended to read as follows :
101 . 34 SICK LEAVE . All Group II and Group IV employees shall accuttnulate
sick leave at the rate of one day per month. Sick leave may
accrue at the rate of 12 days per year to a maximum of 100 days .
After the accumulation of 90 days of sick leave , one-half day
per month will be credited to vacation and the other one-half
day to sick leave. AFter 100 days accumulation, one-half day
per month may be added to vacation time .
eln IN ACCORDANCE WITH THIS POLICY, AN EMPLOYEE MAY ACCRUE VACATION
t TIME ANNUALLY IN ADDITION TO THE ANNUAL ACCRUAL SCHEDULE SET
�� p/�`� FORTH IN SECTION 101 .33 OF THE CITY OF SHAKOPEE ADMINISTRATIVE
rio CODE EXCEPT THAT AN EMPLOYEE SHALL NOT ACCRUE ANNUALLY VACATION
TIME IN EXCESS OF THE HIGHEST ANNUAL ACCRUAL RATE AS SET FORTH
IN SECTION 101 .33 OF THE CITY OF SHAKOPEE ADMINISTRATIVE CODE.
2) Section 101 .33 shall be amended to read as follows:
101 . 33 VACATIONS . Vacation leave shall be earned by Group II and Group
IV employees only at the rate of two-and-one-half days for every
three months of continuous employment for the first ten year' s
service ; at the rate of three and three-quarters days for every
three months of continuous employment to and including fifteen
year' s service ; and five days for every three months of continuous
employment thereafter. A MAXIMUM OF ONE HALF OF THE ANNUAL
VACATION ALLOTMENT AS ESTABLISHED IN THE ABOVE SCHEDULE MAY BE
CARRIED BEYOND DECEMBER 31ST OF ANY YEAR. ALL ACCRUED VACATION
IN EXCESS OF THIS MAXIMUM SHALL BE STRICKEN FROM THE ACCRUED
RECORDS AND BE LOST. An employee who is separated for any
reason shall be paid for any accumulated vacation leave ,
provided however, that should an employee resign without
giving two weeks written notice , and except for reasons of
ill-health, he .shall forfeit his right to accumulated vacation.
ir-- 10000*
3) Section 101 .44 shall be amended to read as follows: x>:_
101 .44 INSURANCE COVERAGES. HOSPITALIZATION, MAJOR MEDICAL AND
LIFE INSURANCE COVERAGES SHALL BE PROVIDED TO ALL GROUP II
EMPLOYEES , AND ALL GROUP IV EMPLOYEES AFTER 30 DAYS OF
CONTINUOUS SERVICE, WITH THE CITY PAYING A MINIMUM OF $65
TOWARD THE .TOTAL COST OF THESE COVERAGES FOR THE INDIVIDUAL
EMPLOYEES AND THEIR DEPENDENT COVERAGE PREMIUMS.
Adopted in adjourned regular session of the City Council
of the City of Shakopee , Minnesota, held this 21st day of December,
1976.
Mayor of the City of Shakopee
ATTEST:
ci clE
Approved as to form this al
day of December, 1976.
(1)7124eLA" tiAj
City Att nd`r ey
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/I o
MEMO TO: Mayor and City Council
FROM: John K. Anderson
City Administrator
RE: Car Allowances
DATE: January 14 , 1982
Introduction
The 1982 Budget was prepared without any provisions for car
allowances for the City Administrator or Chief of Police , because
the City is purchasing City vehicles for 1982 .
Problem
There is going to be a one-month gap before the new vehicles
arrive and there is no budget authorization for Finance to pay
one months car allowance.
Alternatives
1 . Authorize payment of a pro-rated car allowance until the
delivery of the new vehicles .
2 . Do not pay a car allowance for the approximately one month
between the termination of the car allowances and the
delivery of the new City vehicles .
mm n
Reco e d
The Chief of Police and I , of course , recommend Alternative No. 1 .
The payment should be charged to the division' s budgets for 1982 ,
with the adjustments made when the budget is reviewed in late
February.
Action Requested
Authorize the payment of pro-rated car allowances to the Chief
of. Police and City Administrator from January 1 , 1982 to the
date of the delivery of the new vehicles at $200 per month.
JKA/jiw
/D-1
MEMO TO: John K. Anderson, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Interfund transfers - Capital Purchases
DATE: January 13, 1982
Request Council approve the following interfund transfer.
This transfer is within the total budgeted amount although
the item was not specifically listed in the Revenue Sharing
Fund budget for 1981. It is in the Park Department budget
for 1981.
Park Department - Plow LaHass $1,000.00
Action: Move to approve transfer of $1,000.00 from the
Revenue Sharing Fund to the General Fund.
GV/ljw
vim
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S . Cox, City Clerk
RE: Cigarette Licenses
DATE: January 12 , 1982
Introduction
In May, 1981 , City Council considered an application for a cigarette
license for an apartment complex. Council denied the application and
directed staff to research and make recommendations on criteria to be
used in considering applications for the next licensing year.
Background
In checking with the City Attorney, neither the City Code nor the
State Law addresses to whom or where cigarette licenses may be
issued. He did add, however, that the Council may deny an applica-
tion for a license for a just reason.
In checking with six other communities , it appears that they too
have no guidelines or policies regarding the issuance of cigarette
licenses .
Over the past ten years , I am not aware of any applications for a
license where there was any reservations , with the exception of the
application received last spring.
Alternatives
1 . Status quo ; staff will continue to issue cigarette licenses to
applicants who sell a product at retail or provide a service and
where there is personnel around much of the time .
2 . Amend the City Code limiting to whom a license can be issued,
i . e .
a. A tobacco license shall not be issued to a person whose
premises are being utilized as residential .
b. The purchasing of cigarettes shall be in full view of
personnel operating the premises where a license is being
considered .
Recommendations
As long as Council has the prerogative to deny issuance of a license
for a just reason, I have no problem with the status quo.
Although the City Code does not specifically state the Council shall
approve each application for a cigarette license , as provided for
liquor , beer ; pool tables , etc . , the City Attorney advised me that
it would be in order for the Council to authorize the City Clerk to
issue cigarette licenses for 1982 .
Recommended Action
Authorize the City Clerk to issue cigarette licenses for 1982 . (No
need to list . )
1982 Tobacco Licenses /6
(Applications Received)
82-1 Shakopee Bowl 222 E. 1st Marlene Berg
82-2 R. Hanover , Inc . 911 E. 1st Richard Hanover
82-3 Torn Thumb 409 E. 1st JoAnne Pauluk
82-4 Rock Spring Supper Club 1561 E. 1st David Rigger
82-5 Cleve ' s Red Owl . 828 E. 1st Richard Cleveland
82-6 Juba ' s Super Valu 1100 Minnesota Valley Richard Juba
Mall
82-7 Clair ' s Bar 1.24 So. Holmes Virginia Sheffer
82-8 Roberts Drug 814 E. 1st John Vander Aarde
82-9 Riverside Liquors 507 E. 1st Peter Capesius
82-- 10 Boron ' s Super Market 123 W. 2nd Mr. Berens
82-11 Dick ' s Service Station 936 E. 1st Gwen Raduenz
82-12 H&H Sports DBA Sport Stop 101 So. Lewis Terry Hennen
82- 13 Koehnens Standard 804 E. 1st Lester Koehnen
82-14 Abelns Bar 220 W. 2nd Margaret Abeln
82-15 Eastman Drug 214 So. Holmes Keith Eastman
82-16 Drug King DBA Snyder ' s Drug1128 Minnesota Valley Janet Snyder
Mall
82-17 Jim & Lucy ' s Inc . 201 W. 1st Jim Rein
82-18 American Legion Post #2 1266 E. 1st W. Kopisca
82-19 Holiday Stationstores 444 E. 1st Jean Robertson
82-20 VFW Club 132 E. 1st Cynthia Anderson
82-21 Hennen ' s ICO 807 E. 1st J. E. Hennen
82-22 Valleyfair 1 Valleyfair Dr. T,eK .aS,tuermer
Coca-Cola
82 23 Warner True Value 1570 Hwy 101 Teri, .Stuermer
Coca-Cola
82-24 Southside Mechanical 234 W. 1st
82-25 Happy Chef 1120 E. 1st Thomas Frederick
82-26 Perkins Cake & Steak 1205 E. 1st Bob Zia
82-27 Raceway Park Rt 1 , Box 1074 Duane Hentz
82-28 Brooks Superette #28 615 Marschall Road Keith Carlson
82-29 1 & 44 Liquor 8576 Hwy 101 Marlys Klein
82-30 Wampach ' s Inc . 126 West 1st Lola Mensing
82-31 K-Mart Minnesota Valley Mall T. Veglahn
82-32 Friendly Folks Club 122 E. 1st Arnold Theis
82-33 K-Mart Distribution Center 901 County Road 83 Mary- Hallgren
Twin- City--Vending
82-34 North Star Auto Auction RR 1 Mary--Hallgren
Twin City- Vending
(D U
. 82.-35 Dairy Queen 835 W. 1st Wallace Jenkins
82-36 Superamerica 1155 E. 1st Steve Daniel
82-37 Cy ' s Standard Service 312 W. 1st Cy Sames
82-38 Pullman Club 124 W. 1st Daniel Colich
82-39 Merchants Hotel 221 E. 2nd Carol Moore
Valley Liquors
1st Avenue Cleaners '
Opera House
Stagecoach
CD a►
MEMO TO: Mayor and City Council
FROM: John K. Anderson
City Administrator
RE: 1982 Salary/Richard Cheever
DATE: January 14, 1982
Introduction
During the process of writing up the formal. 1982 payroll auth-
orization, Linda Willemssen noticed a discrepancy with regard to
the 1982 hourly rate for Richard Cheever.
Problem
Mr. Cheever ' s 1981 hourly rate was $8. 87 . According to Appendix A
(dated December 11 , 1981 ) of the Public Works Union Contract ,
his hourly rate would be $8 . 75 . This represents a pay cut of
$ . 12 per hour. Mr. Cheever ' s service date is March 26 , 1979 .
Based on the 1982 salary schedule , Mr. Cheever would be eligible
for the 36 month rate of $9 . 72 per hour ( $8 . 87 + . 85 = $9 . 72 ) ,
on March 26 , 1982 , which would be the same 85 cent increase his
co-workers received.
Alternatives
1 . Keep the current pay scale .
2 . Adjust Mr. Cheever ' s pay for four months until he fits the
new pay scale .
Summary and Recommendation
It was not management ' s intent to cut Mr. Cheever' s pay for four
months from January 1 , 1982 to March 26 , 1982 . This four month
cut was missed by management and the Union when the new wage scale
was adopted for 1982 ; staff recommends Alternative No. 2 .
Action Requested
Adopt a motion authorizing an hourly wage rate of $9 . 72 per hour
for Richard Cheever from January 1 , 1982 to March 26 , 1982 at which
time he will be paid an hourly rate in accordance with Appendix A
(dated December 11 , 1981 ) , of Local No. 320 ' s Contract with the City
of Shakopee .
JKA/jiw
/ 1ay
consulting
engineers
diversified
inc. Main Office: P.O. Box J,Osseo,Minnesota 55369(612)425-2181
South Office: 8500 210th St. W., Lakeville,Minnesota 55044 (612)469-3881
January 4, 1982
Mayor Eldon Reinke
3071 Hauer Trail
Shakopee, MN 55379
Dear Mayor Reinke:
I would like to take this opportunity to introduce you to Consulting Engineers
Diversified, Inc. We are a consulting engineering firm that specializes in
providing municipal engineering services throughout the Twin Cities area and
the state of Minnesota, to communities such as yours.
As you begin the "New Year", you and your fellow city council members will be
reviewing city contracts for professional services. As you go through that
process this January, we would appreciate the opportunity to be considered as
your engineering consultant. We feel we have much to offer in the way of
experience and expertise in the areas of municipal improvement projects and
their financing.
Enclosed is a copy of our company mini-brochure. We would be happy to provide
a formal presentation on CED's background and capabilities at your January meeting
or at any other convenient time.
Respectfully submitted,
CONSULTING ENGINEERS DIVERSIFIED, INC .
cuzz
Michael A. Schoenecker
Director of Business Development
MAS/dn
Enc.
P .S . I trust you and your family had a most happy holiday season and wish you
the best in the new year.
civil • municipal • planning•environmental • land surveying•geotechnics•waste treatment