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HomeMy WebLinkAbout10/20/1981 MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Non-Agenda Informational Items DATE: October 15 , 1981 1 . Walt has asked that Councilpersons consciously listen for any reaction citizens may have to the newspaper article on the 1982 Budget. 2 . We have received an appeal on the assessments on the CR 16 utility project from Carl Lindstrand and Richard Grayson. Rod is pro- cessing it. 3 . Attached is a memo from Rod updating you on the status of our tax appeal cases. 4 . Attached is a memo from Gregg giving you some background on a problem that could come before Council in the future. 5 . Attached is the monthly Building Department report for the period ending September 30, 1981 . 6 . Attached is an interesting update on what is happening to the Municipal Bond Market. 7 . Attached is the list of official cable company representatives . 8 . Attached is a staff response to Progress Valley Totalvision' s request for a clarification of three items in the specs. 9 . Attached are the minutes of the September 9 , 1981 ICC meeting. 10 . Attached are the minutes of the September 14 , 1981 SPUC meeting. 11 . Attached are the minutes of the September 17 , 1981 Ad Hoc Down- town Committee meeting. 12 . Attached are the minutes of the September 23 , 1981 Police Civil Service Commission meeting. 13 . Enclosed is a copy of the new LOGIS informational brochure. MEMORANDUM TO: John Anderson City Administrator FROM: Phillip R. Krass Asst. City Attorney RE: Tax Appeal Cases DATE: October 13, 1981 The following tax appeal cases have been settled: K-Mart Estimated market value was reduced from $4,950,000.00 to $4,300,000.00 Viking Steel Adjustment for the 1980 disparity in the valuation of property in the amount of $8,000 less to $100,000. J. Wampach Parcel #27-001259-0 reduced from $13,135 to $ 9,195 Parcel #27-001257-0 reduced from 21 ,300 to 10,735 Parcel #27-001256-0 reduced from 63,900 to 32,205 M. Lebens Parcel #27-001260-0 reduced from $34,085 to $24,929 The following tax appeal cases are scheduled for trial on the date noted: Clete Link - October 19, 1981 J. Ries - December 7, 1981 L. Gross - December 7, 1981 United National & Minnesota Holdings Corporation - December 7, 1981 Joseph R. & Anthony Noterman - January 11 , 1982 Valleyfiar - January 11 , 1982 J. Notermann - January 18, 1982 Shakopee Realty - January 25, 1982 Shakopee Realty - February 1 , 1982 Certain-teed - has not been set for a date certain. Mensing - has not been set for a date certain. MEMO TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: Sewer Billings DATE: October 14, 1981 The City has received about ten calls regarding sewer bills on apartments and non-owner occupied duplexes in the past week. The 10/1/81 bill was the first bill that some of them had received under the new method (quarterly billing for them) . Several people objected to being billed for their tenants sewer use. The water is on their house meter so therefore the sewer is also on the house account. The City (Council) may be approached to spread the sewer charge back against the tenants. If Council makes a policy decision to do so, it would entail manual calculations and data entry for each two and three unit building every time there is a rate or base period change and quarterly for four plexes and above. GV/ljw .. . 5 CITY OF SHIAKOPE;E BUILDING ACTIVITY REPORT September, 1981 PERMITS ISSUED Sept Yr. to Date Total Previous Year 5444 - 5466 Number ' Number Valuation Number Valuation MO . YTD. Single Fam. -Sewered 1** 24 1 , 409 ,000 3 17 994, 660 Single Fam. -Septic - 7 562,000 - - - Multiple Dwellings - 11 1 , 264,000 2 12 2 , 787, 438 (Mo.Units) (YTD Units) - (32) (4) ( 96) Dwelling Additions 2 22 146, 637 1 16 102 ,000 Other - - - - - - Business District - 3* 240,000 1 8 919, 500 Agricultural - 1 132 ,000 1 2 23,000 Industrial -Sewered - 3 2 , 343,000 3 23 21 , 961 , 590 Industrial -Septic - 3 792 ,000 - - - Accessory/Garages 5*** 32 178, 360 5 24 110, 468 Signs & Fences - 10 15 , 718 1 16 35 , 633 Fireplaces/Wood Stove 4 9 98,000 - - - Grading/Foundation - 2 59,000 3 4 30, 600 Remodeling (Res. ) 6 30 122 , 800 2 41 63 , 270 Remodeling ( Inst . ) 2 5, 300 - 3 154, 500 Remodeling (Other) 2 31 1 , 377,000 1 34 481 , 120 TOTAL TAXABLE 20 188 8, 739 , 515 23 198 29 , 521 , 279 TOTAL INSTITUTIONAL 0 2 5 , 300 - 3 154, 500 GRAND TOTAL 20 190 8, 744,815 23 201 29 , 675 , 779 MO . YTD. MO . YTD . Variances 1 5 - 8 Conditional Use 2 15 - 12 Re-Zoning - 1 - 8 Moving - 3 1 2 Electric Permits 37 149 30 157 Plmbg. & Htg. Permits 11 146 19 126 Razing Permits Residential - - - - Commercial - - - - Total dwelling units in City after completion of all construction permitted to date 3, 496 *Circus tent - no valuation **Includes $30,000 for relocation of house-not added in YTD tot. Cora Underwood ***Includes $250 for relocation Bldg. Dept . Secretary of garage-not added in YTD tot. J/ CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN SEPTEMBER, 1981 5444 Francis Lepley 1037 S. Jackson Remodel $ 1 , 900 5445 Super America East 1st Ave Driveway 500 5446 St . Mary' s Assoc . 426 W. 4th Ave Relocate Gar. 250 5447 Valley Fair, Inc . Patio 90,000 5448 James Lodermeier 830 S. Apgar Garage 7 , 560 5449 Stanley Beireis Rt. 1 , Box 996 Chimney 250 5450 Edward Hennen 860 Prairie House 52,000 5451 V O I D 4i 3 , ea. . /s./ 5452 Marvin Theis 639 S . Jefferson Porch 5 ,000 5453 Bruce Strohschein 1190 Jefferson Addition 16, 512 5454 Charles Mensing 744 E. 2nd Relocate House 30,000 5455 William Simon 406 S . Clay Garage 4, 500 5456 James Pierce 1053 Legion Fireplace 2,500 5457 Kermit Bischoff Rt. 1 , Box 76 Garage 3,700 5458 Gerald Theis 1158 Madison Fireplace 2 ,450 5459 Earl Bakken 1145 Merrifield Wood Stove 800 5460 Charles Breeggemann 617 E. 1st Remodel 5 ,000 5461 David Benson Rt. 2, Box 634 Pole Bldg. 4, 600 5462 Gerald Mareck 724 W. 7th Remodel 10, 200 5463 Gerald Klegstad 7835 Eagle Creek Blvd. Pole Barn 7 ,000 5464 Margaret Lodermeier , 217 W. Shakopee Ave. Alteration 5 , 870 5465 Shakopee Sports Ctr. 1038 E. 1st. Remodel 3,000 5466 Larry Link 1165 Monroe Finish House 7 , 200 TOTAL: $260, 792 ............. EHLERS AND ASSOCIATES, INC. FINANCIAL SPECIALISTS FIRST NATIONAL-SOD LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 612) October 1, 1981 File: Financial Specialists: Ehlers and Associates,Inc. Please distribute to governing body members In times past we've expressed concern about credit markets but the third quarter decline in the bond market has never been equaled. The trade was alarmed about rates going up 1/4 of 1% per week for six or seven weeks running but then tax exempt rates went up 1/2 of 1% per week. 'Used to be that that kind of movement was big in a year. ,a The underlying cause has to be the FED effort ' to control the money supply and inflation, but , ow DONE MJNICIPALS tata the tax exempt market got a triple whammy with reduction of the maximum tax on so-called " "unearned" ,income, and with tax exempt all- MENLV AVERAGE Of TWENTA20 YEAR BONDS saver's certificates. They've taken tens of 0 LAST WEEK 13.66% billions out of the regular tax exempt bond PREV.WSEKI4.o7% market. I 6 ID WIRB lit. W. fll. W11."1141 m Y[ NN NI. THE WALL STREET JOURNAL MONDAY, SEPTEMBER 21, 1981 It proves with a vengeance that the tax-exempt bond market is limited and fragile. If, with innovative and expanded uses, we saturate higher bracket tax exempt investors, interest rates must increase to attract investors from lower and lower tax brackets. The spread between taxable and tax exempt interest rates is narrowing dramatically and if the spread closes all-saver certificates not only won't do much for the "thrifts" but will have destroyed for local governments any advantage from tax exempt financing. The underwriting fraternity isn't so lily-white either. Dealers loudly lament the all-saver's certificates but defend to the limit the unlimited use of tax exempt bonds for housing and �,. industrial loans which also compete with cities, school districts, counties and the states. State and local governments must realize that allowing others to use their tax exemption does increase their own interest rates. * * * * * Underwriters act as though tax exemption is the very basis for their existence, but businesses will need financing whether or not it's tax exempt. Some marginal industries might not proceed unless their borrowing costs are tax free but in most cases a viable industry will finance its expansion anyway. If every community can finance tax free then none has a peculiar tax exempt advantage. So why give away your tax exempt status? * * * * * We have some interesting computer programs that might help you, your board, council or commission in making financial decisions. Attached are short descriptions to which we invite your attention and enquiries. We'll be getting out a catalog with more detail but, in the meantime, you might find a good use for them. * * * * * Meet Neil Johnson, M.S.W., University of Minnesota, joining Ehlers and Associates with ten years experience providing development services to northern Minnesota communities, most recently with the Upper Great Lakes Regional Commission. Mr. Johnson brings special expertise in putting together indus- trial development and redevelopment projects. Very truly yours, EHLER; D SSOCI S I 'obert L. Ehlers SUMMARY OF AREA BOND SALES Net Dow Municipality Date Type of Bonds Amount Maturity Rate Jones Rating MINNESOTA Jackson, Minnesota 7/7/81 G.O. Improvement 320M 1983-92 9.9636% 11.79% Baa-1 Owatonna, Minnesota 7/7/81 G.O. Improvement 1,140M 1982-92 9.6999% 11.79% A I.S.D. #704 (Proctor), Minnesota 7/7/81 G.O. School Building 7,650M 1982-2.002 11.43% 11.79% A Shakopee, Minnesota 7/7/81 G.O. Improvement 940M 1982-91 9.75% 11.79% A Rosemount, Minnesota 7/7/81 G.O. Tax Increment 315M 1983-92 9.83% 11.79% A Brooklyn Park, Minnesota 7/8/81 G.O. Temp. Improvement 10,890M 1984 9.7833% 11.79% A Deephaven, Minnesota 7/13/81 G.O. Improvement 360M 1984-93 9.99056% 11.92% A-1 Farmington, Minnesota 7/13/81 G.O. Improvement 656M 1983-93 10.2558% 11.92% NR Goodview, Minnesota 7/13/81 G.O. Improvement 1,000M 1983-96 10.6204% 11.92% A Swift County, Minnesota 7/13/81 G.O. Drainage 845M 1983-97 10.531% 11.92% A Annandale, Minnesota 7/20/81 G.O. Nursing Home 1,530M 1984-2003 11.57% 12.03% Baa Worthington, Minnesota 7/21/81 G.O. PIR Fund 875M 1983-97 10.7156% 12.03% A-1 Worthington, Minnesota 7/21/81 G.O. Golf Course 795M 1983-97 10.7156% 12.03% A-1 Long Prairie, Minnesota 7/27/81 G.O. Improvement 260M 1983-92 10.44% 12.25% Baa-1 Ham Lake, Minnesota 7/27/81 G.O. Improvement 500M 1983-90 9.99% 12.25% A Lewisville, Minnesota 7/28/81 G.O. Temp. Improvement 495M 1982 9.55% 12.25% NR State of Minnesota 7/28/81 General Obligation 63,000M 1982-2001 10.00% 12.25% Aaa Rush City, Minnesota 7/28/81 G.O. Tax Increment 1,375M 1984-98 11.3351% 12.25% Baa Rush City, Minnesota 7/28/81 G.O. Improvement 165M 1983-98 11.5564% 12.25% Baa Princeton, Minnesota 7/30/81 G.O. Tax Increment 2,395M 1984-96 11.4672% 12.25% Baa Winona, Minnesota 8/3/81 G.O. Tax Increment 660M 1984-97 10.50% 12.35% Aa St. James, Minnesota 8/3/81 G.O. Improvement 390M 1983-92 10.186% 12.35% NR Eveleth, Minnesota 8/4/81 G.O. Energy Improvement 200M 1983-87 9.40% 12.35% A I.S.D. No. 2 (Hill City), Minnesota 8/4/81 G.O. School Building 1,505M 1984-2000 11.91% 12.35% Baa Minneapolis, Minnesota 8/4/81 River Terminal 21,755M 1982-2002 10.2445% 12.35% Aaa Minneapolis, Minnesota 8/4/81 Redevelopment 650M 1985-94 10.5515% 12.35% Aaa Minneapolis, Minnesota 8/4/81 Redevelopment 2,700M 1985-95 10.5515% 12.35% Aaa Lake County, Minnesota 8/5/81 G.O. Law Enf. Center 1,000M 1984-97 11.35% 12.35% A Blue Earth, Minnesota 8/11/81 G.O. Temp. Improvement 900M 1984 9.980% 12.50% Baa-1 Cannon Falls, Minnesota 8/11/81 G.O. Improvement 595M 1984-97 11.27% 12.50% A Champlin, Minnesota 8/11/81 G.O. Improvement 710M 1983-98 11.38% 12.50% Baa-1 Crookston, Minnesota 8/11/81 Grant Ant. Notes 500M 1983 10.20% 12.50% NR Crookston, Minnesota 8/11/81 Temporary Improvement 4,500M 1984 10.48% 12.50% NR Rochester, Minnesota 8/11/81 G.O. Tax Increment 5,800M 1984-2001 10.78% 12.50% Aaa I.S.D. No. 566 (Askov), Minnesota 8/12/81 G.O. School Building 795M 1984-95 11.811% 12.50% Baa Chanhassen, Minnesota 8/13/81 G.O. Tax Increment 4,715M 1984-99 11.9999% 12.50% NR ,,,.,, North Mankato, Minnesota 8/17/81 G.O. Improvement 1,965M 1983-92 10.94% 12.80% A Spring Park, Minnesota 8/17/81 G.O. Water Revenue 650M 1983-96 11.8872% 12.80% Baa-1 Elk River, Minnesota 8/17/81 G.O. Improvement 770M 1984-93 11.40% 12.80% Baa-1 Willmar, Minnesota 8/19/81 G.O. Improvement 935M 1983-92 10.9362% 12.80% NR Marshall County, Minnesota 8/20/81 G.O. Watershed 405M 1983-97 11.5533% 12.80% NR Red Wing, Minnesota 8/24/81 G.O. Improvement 550M 1983-92 11.06% 13.30% Aa Red Wing, Minnesota 8/24/81 G.O. Fire Station 1,500M 1983-93 11.14% 13.30% Aa Moorhead, Minnesota 8/25/81 G.O. Improvement 400M 1984-93 11.85% 12.30% A Maple Grove, Minnesota 8/31/81 G.O. Temporary Imp. 1,330M 1984 11.12% 13.79% A Maple Grove, Minnesota 8/31/81 G.O. Temporary Imp. 1,760M 1984 11.12% 13.79% A Baxter, Minnesota 9/1/81 G.O. Temp. Const. 110M 1982 11.40% 13.79% NR Baxter, Minnesota 9/1/81 G.O. Temporary Imp. 820M 1982 11.40% 13.79% NR Glenwood, Minnesota 9/8/81 G.O. Improvement 290M 1984-93 11.71% 13.97% Baa Board of Western Lake Superior Sanitary District 9/9/81 General Obligation 3,100M 1986 11.43698% 13.97% A-1 Board of Western Lake Superior Sanitary District 9/9/81 Gr. Anticipation Notes 2,725M 1983 11.4777% 13.97% A-1 WISCONSIN Ashland, Wisconsin 7/14/81 Promissory Notes 890M 1982-90 10.350% 11.92% A Frederic, Wisconsin 8/24/81 Sewerage System Mortgage Revenue Bonds 250M 1983-92 12.55% 13.30% NR Moraine Park Vo-Tech & Adult Education, Wisconsin 8/31/81 Promissory Notes 2,280M 1982-91 11.54% 13.79% Aa Pewaukee, Wisconsin 9/1/81 Promissory Notes 750M 1984 12.26% 13.79% A Pepin Area Schools 9/2/81 Promissory Notes 260M 1984-91 12.13% 13.79% NR Mauston, Wisconsin 9/3/81 Corporate Purpose 1,325M 1984-86 11.8748% 13.79% Baa-1 Grafton, Wisconsin 9/8/81 G.O. Promissory Notes 1,800M 1984 11.53953% 13.97% A NORTH DAKOTA Mandan Public School Dist. #1 7/14/81 School Building 2,500M 1983-96 10.44135% 11.92% A Munich Public School Dist. #19 7/14/81 G.O. School Building 320M 1983-93 10.2558% 11.92% NR Fargo, North Dakota 8/11/81 Refunding Improvement 10,500M 1984-99 10.7485% 12.50% Aa IOWA Fort Madison, Iowa 8/4/81 Solid Waste Disposal 250M 1983-92 9.8375% 12.35% NR Hull, Iowa 8/10/81 Sewer Improvement 38M 1981-90 10.00% 12.50% NR Hull, Iowa 8/10/81 Various Bonds 23M 1981-87 9.9729% 12.50% NR Des Moines, Iowa 8/25/81 Various Purpose 25,390M 1982 9.80% 12.30% Aaa 7 MEMO TO: Members of the Ad Hoc Cable Communications Committee and the Shakopee City Council FROM: Jeanne Andre, Administrative Assistant (on behalf of Judith Cox, City Clerk) RE: Resolution No. 1796 , A Resolution Establishing a Uniform Policy Regarding Communications from Cable Communications Companies and Their Representatives DATE : October 14 , 1981 The above-listed resolution sets a policy on communications from cable communications companies and, among other things , requests interested companies to supply an acknowledgement of the resolu- tion and a list of official speakers on behalf of the company. The City Clerk is requested to provide the City Council and Cable Communications Committee with a list of cable operators and their official speakers from time-to-time. The list of companies who have been supplied copies of the policy is supplied below. To the right of the listed companies appear the names of the persons desig- nated as official speakers . Name of Company and Date Supplied Copy of Policy Names of Designated Speakers Zylstra Communications Roger Zylstra, Nancy Myers , 3/10/81 Paul Zylstra, Cynthia Trumble Mickelson Media, Inc . Ron Schmidt, Hubertus Sarrazin, 3/10/81 Dennis Pellant, Thor Mickelson, Bill Mickelson, Victoria Long Progress Valley Totalvision John Siegfried, Elmer Rechtziegel, 3/10/81 Allen Brakemeier, Ray Foslid Raymond Joachim, Keiran O'Brien, Leroy Miller, Mike Nevin, Larry Vanderlinde , Robert Davies, W. R. Glaeser Herritage Communications, Inc . (No response) 3/10/81 Cable World, Inc . (No response) 7/16/81 Nor-Com Video Mary Louise Van Meter, Robert Helmuth, 9/18/81 (with RFP) Wes Hanemayer, Harold Alston Tribune Company Cable of Minn. Richard Joyce, Mike Kruger, 8/11/81 Hugh Buchanan ELRA Group, Inc . Requested clarification 9/18/81 9/9/81 (with RFP) Members of the Ad Hoc Cable Communications Committee and the 1 Shakopee City Council Page Two October 14 , 1981 Name of Company and Date Supplied Copy of Policy Names of Designated Speakers Northern Cable Vision (No response) 9/11/81 (with RFP) Dowden Communications (No response) 9/11/81 (with RFP) Teleprompter (No response) 9/14/81 (with RFP) Satellite Communications Systems , Inc . (No response) 9/14/81 (with RFP) Global Cable TV (No response) 9/14/81 (with RFP) Home Theater Network (No response) 9/28/81 (with RFP) Tony Werner (No response) 10/13/81 (with RFP) JA/jms RECEIVED ai 4, OCT 71981 PROGRESS VALLEY TOTALVISION CITY OF SHAKOPEE P.O. Box 272•Shakopee, MN 55379 218 Chestnut•Chaska, MN 55318 612-445-6261 October 6, 1981 Jeanne Andre Shakopee City Hall 129 East First Avenue Shakopee, Mi 55379 Dear Jeanne : • I would appreciate clarification on three points covered in the Request For Proposals. First, on the current statistics on page 17, is the households in multiple dwelling units (736) included in the total number of households (3,4Li1) , or is that in addition to the total. Second, I would appreciate a clarification on the financial plans and rate schedules found on page six in section 1 , General Instructions , and in the options on Forms G-1 and G-2. Under assumption two, would the additional cost over and above the 30- percent be absorbed by the Initial Service Territory. I also have a question on whether Sub-Section I • in section 1 was inadvertently left out or if it is covered in a different section of the RFP. Thank your for your assistance. Sincerely, V1,40-.W ay Foslid Secretary PVT Pres. John M. Siegfried • V. Pres. Elmer Rechtzigel • Sec. Ray Foslid • Treas. Allen Brakemeier CITY OF SHAKOPEE 1, ' ,‘„,, ,,,,, INCORPORATED 1870 I 1UL�, •-'-- 129 E. First Ave. - Shakopee, Minnesota 55379— (612) 445-3650 ,,PI0 1 3 7 6 �46 'f October 8 , 1981. , `:•i Mr. Ray Foslid , Secretary Progress Valley Totalvision PO Box 272 Shakopee , MN 55318 Dear Mr . Foslid : In response to your letter of October 6 , 1981 , a clarifica- tion of the three points raised is as follows : 1 . Section V. Uniform Data for Applicants (p. 17 ) the house- holds in multiple dwelling units ( 736 ) is included in the total number of households ( 3 ,441 ) . 2 . Section II , Subsection B Initial Service Area and Line Extension Policy (p. 6 ) Assumption II provides that 30 of the cost of extending cable to those in the designated line extension area will be borne by those living in the designated line extension area . The remaining 70 of the cost of extending cable to those in the designated line extension area will be borne by fees provided by all sub- scribers in the initial service area and line extension areas . 3 . The Table of Contents incorrectly indicates the existance of a Section I . Subsection I . Policy on Communications . This subsection does not exist although the topic of this subsection is covered in Section VIII Resolution No. 1796 A Resolution Establishing a Uniform Policy Regarding Com- munications from Cable Communications Companies and Their Representatives . Please contace me if you wish further clarification of the items covered in this letter or any other information available in the Request for Proposals . Sincerely , j(....t eanne Andre Administrative Assistant JA/ jms The Heart of Progress Valley An Equal Opportunity Employer Minutes of Industrial/Commercial Commission City of Shakopee , MN September 9 , 1981 Vice-Chairman O ' Neill called the meeting to order at 5: 05 p .m. in the City Council Chambers of the City of Shakopee. Present : Commissioners Paul Wermerskirchen, Jim O "Neill, Don Woodward, Advisor Gary Eastlund, and ChamberLiaison Dill Wermerskirchen. Absent : Commissioners Al Furrie and Jake Manahan Guests : Don Steger , City Planner Dan Steil, Downtown Committee Chairman Bill Wermerskirchen, John K . Anderson, City Administrator P . uermerskirchen/B. Wermerskirchen moved to approve the minutes of August 10, 19B1 meeting. Election of Officers This agenda item was postponed until the October meeting due to absence of commission members . N/S/P Woodward/P. Wermerskirchen to postpone election Downtown Committee report O ' Neill reported that this item is added to the agenda at the request of Don Steger , City Planner and the Downtown Committee, which is a sub-committee of the ICC . Dan Steil , Chairman of the Downtown Com- mittee presented the group 's findings , described in the attached Downtown Design Concepts and the Downtown Committee meeting minutes of July 9 , 1981 and September 3, 1981 . Of importance is the Downtown Committee ' s suggestion to consider several short-term goals to proceed with immediately and show attempts for current changes to pain momentum within the community that will help to foster the support necessary to continue on with the other goals for the downtown. These short-term goals are : , 1 . Placing all utilities along a section of Second Avenue under- ground. This basically would consist of a three block section of the downtown business area. 2 . Placing a no-parking restriction on a portion of the North side of First Avenue between Holmes and Lewis . (Ne9otiations could be held on which blocks should be considered. ) 3. Negotiating with the State Highway Department on the possibility of them purchasing the Northeast corner of First Avenue and Holmes Street for the use of a right-hand turn lane. 4 . To persuade the extension of Levee Drive eastward. Comm. O ' Neill asked how this may be accomplished and it was explained that the DOT will fund the turn lane 100'j if the Opera House is down. Also a feasibility study by the City Engineering Department will be done this winter on the Levee Drive extension. page 2 ICC minutes September 9, 1981 Huber Park would be included in a possible Levee Drive extension but Don Steger pointed out that the river corridor will continue to provide park space . The purpose of extending Levee Drive was described to provide access to this area because of traffic on First Avenue, to provide large blocks for development potential and to emphasize the river thomo downtown. The north side of First Avenue would orient to the river and the south side of First Avenue would orient to Second Avenue . Comm. O ' Neill stated that Huber Park is needed as a development attraction. There was general discussion on the ideas presented, and the point was made to work with we have end forrot the potential impact of the highway by—pass . Comm.Woodward asked if the earlier feasibility study was still valid and it followed in discussion that demolition was not the way to go. D.Woodward/Paul Wermerskirchen moved to recommend that on review, the concepts as presented is a step in the right direction, and therefore move on to the City Council with the ideas and move as quickly as possible . The Downtown Committee was commended for its progress and ideas . Resignation of Roger Peterson: Comm. O ' Neill announced the resignation of Roger Peterson effectiLe immediately. There was no name to suggest at this time. John Anderson suggested that any names submitted by Friday, Sept 11, 1901, could be put on the agenda for next Tuesday 's meeting of City Council. Any Commissioner is encouraged to phone in names to John. Industrial Day: Comm. O ' Neill reported that JohnAnderson presented a budget of 3300. for next year 's Industri. 1 Day to the City Council. John Anderson stated that the Council is aware of the fact that it is a low amount of funding; the Council wants to know what ideas the ICC has for next year 's Industrial Day. There followed discussion about this year's activities and expenses and whether the City is on record to have an annual Industrial Day. Concensus upon how very worthwhile and beneficial the past Industrial Day was for Shakopee, and further discussion occurred on the following issues : 1—is annually too often 2—does it turn into a social function 3—if it6 a hard—sell thing, then it takes a lot of work to come up with something new each year 4—perhaps consider hard/soft sell in alternative years 5—need to update slides 6—do we aim for same or new clientele 7—Chamber 's contribution 8—actual cost of last year 's event was about $5,000 with much volunteer time , too. Don Woodward/Paul Wermerskirchen to recommend to John Anderson to include ;;,5, 000 in the City ' Budget as the Industrial Day budget in 1982 . Notion passed with 4 affirmatives and 1 nay. , - page 3 ICC minutes Sept . 9, 1981 industrial Revenue Bonds Comm. O ' Neill stated that the City staff has asked for a recommenction from the ICC to present to City Council regarding IR3 policy changes. Discussion followed, including a review of the current problems seen with IRBs : maintaining a city advantage of attracting new industry while maintaining a fair policy of permitting financial advantage of the IR3 to applicants . John Anderson explained that some City Cancil members are considering more strinoent financial stability requirements of IRS applicants . Concern was expressed for not making it more difficult to qualify for IRO approval. Cary Eastlund stated that the City wait to see what the 1982 Legislature does to IRO law. Both State and Federal lenislation is being considered for changes to prevent misuse and relocation vs. new businesses . Other issues discussed were : potential national revision of IRR policy, state legislative chances of IRE policy, use of IShs to relocate existing businesses vs . establishing new businesses , job creation, tax base increases through use of IRBs , specifying type of business use as a screening tool, effect of current financinc availability, interim financing availability and maintaining any current advantages that Shakopee now has . raw]. Wermerskirchen/Don Woodward moved to recommend that the City Council make no changes now to the IRE', policy, for the following reasons : 1. The present economy makes it an increasingly difficult ability to obtain permanent tax exempt financing , and if obtainable, this does not mean obtaining the interim financing even on a conventional basis . There are financial difficulties even with an IRS resolution. 2 . Adding restrictions now will hinder development and could eliminate future tax base and jobs . 3. State policies on IRD 's aro under consideration for revision in the 1982 legislative session. Motion passed. New Business : Comm. O ' Neill explained that the ICC received a letter from Jeanne Andre , City Administrative Assistant, retarding the Minnesota north—south rail corridor . The ICC is requested to make a recommenda— tion on local rail needs for City Council action. Gary Eastlund reported that he thought this corridor was a route for high speed grain service from Iowa to Minneapolis . Comm. O ' Neill requested copies of the letter from Jeanne Andre be sent to all members and will continue discussion of this issue at a later date. Woodward/P . Wermerskirchen moved to adjourn the meeting. Motion passed. Next meeting will be October 14, 1901. Respectfully submitted, Glenda D. Spiotta /0 MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION (SPECIAL MEETING) The Shakopee Public Utilities Commission convened in special session on September 14, 1981 at 4:30 P.M. in the Utilities meeting room. Commissioner Bishop offered a prayer for divine guidance in the deliberations of the Commission. MEMBERS PRESENT: Commissioners Bishop, Reinke and Notling. Also Manager Van Hout and Superintendent Leaveck, City Administrator John Anderson, and City Engineer Bo Spurrier. Motion by Reinke, seconded by Nolting to adopt the concept as proposed on sharing costs on rock excavation. Motion carried. Motion by Reinke, seconded by Nolting to concur with the figures for the additional sums to be charged for the oversizing of the watermain on County Rd. 16 due to rock excavation. Motion carried. The assessment area was reviewed. Arrangements for temporary construction power in an area where the underground assessment is not paid was discussed. Motion by Nolting, seconded by Reinke to provide temporary service to property owned by Ed Hennen. Motion carried. Motion by Nolting, seconded by Reinke that the Shakopee Public Utilities Commission manager contact the Utilities lawyer in regard to legal action against William Chard in order to get the problem resolved. Motion carried. Mr. Chuck Mensing attended the meeting regarding water service to Lot 7, Block 6, East Shakopee Plat. The consensus was to allow temporary hook-up to an existing water stub from another lot if an agreement was legally made that the owner would waive rights to appeal a public improvement project to bring city water service to the lot in the future, which would be by public watermain. Motion by Nolting, seconded by Reinke that the meeting be adjourned. Motion carried. 6; 7244i:f1,441--- Lou Va Hout, Manager SHAKOPEE CITY i ; AD HOC DOWNTOWN COMMITTEE ' MEETING September 17, 1981 7:00 A.M. City Council Chambers Present: Dan Steil, Bill Wermerskirchen, Jr. , Lee Stoltzman, Dick Hullander, Gene Pearson, Don Martin, Don Steger, Nancy Christiansen, & John Anderson. Fred Corrigan called to report that he would not be present. Dan Steil called the meeting to order at 7:06 A.M. Hullander/Wermerskirchen moved to approve the minutes of the September 3, 1981 meeting. Motion approved unanimously. It was noted that Bill Berens reported that he had a conflict with the meeting time and his job. He would be contacted to see if he is interest- ed in remaining on the committee. The replacement for Kay Benson was discussed. Wallace Kopisca felt he would be too busy during tax time to be able to attend the meetings. Jim Dunning and Pat Schroers names were mentioned as replacements and would be contacted. Dan Steil reported on the meeting of the I.C.C. The four issues that were originally discussed at a prior meeting were again discussed. Don Steger reported his findings were as follows: The State Department of Highways has no money budgeted for the purchasing the Opera House property. They would be interested in installing a right hand lane if the property could be acquired las other sources. One choice would be to have the building declared unsafe and have it condemned with the city purchasing the property. Hullander suggested further discussions with state officials to pursue the issue further. There may be a possibility th'the state would budget money for future acquisition. It was also suggest- ed that a meeting with the City Council and State Highway Department be arranged. The date was tentatively set for October 15, 1981 and also invit- ed would be State Senator Bob Schmitz and Representative Tom Rees. It was also reported that Levee Drive is scheduled to be extended westward in 1982, but a feasibility study would be conducted in the future to deter- the extension eastward and for what distance. This study may be conducted this winter. It was also reported that the railroad lines along Second Avenue were communication lines and could be place underground at the city's expense only. It was suggested by Hullander that a study be made try the city to place the lines underground in conjunction with the upgrading of Second Avenue. Chairman Dan Steil suggested that we still present our four step plan to the City Council on the October 6, 1981 meeting as originally planned. Stoltzman stated that the Planning Commission be made aware of our suggest- ions and also be invited to the meeting. Hullander noted that the Chamber of Commerce also be included. Don Steger reported he had contacted Rod Krass on the Port Authority program. He said Mr. Krass was not familiar with the program but did give him. names of people who were knowledgable. 1/ It was reported that the State's Wildlife Refuge Park program had indicated that they are interested in using Huber Park as a focal point. Hullander/Christiansen moved to adjourn at 8:20 A.M. Submitted by Don Martin + � /0.? OCT 1. 3 1981 CITY OF SHAKOPEE MINUTES OF THE SHAKOPEE POLICE COMMISSION Minutes of the meeting of September 23, 1981 Members present: Chairperson Virgil Mears, Commissioner Stan Dircks, Commissioner Dan Steil and Police Chief Tom Brownell. Members absent: None 1. Meeting was called to order at 4:03 P.M. and the minutes of the meeting of August 19, 1981 were approved. 2. Discussion was held on the Crime Prevention Fund and on the articles of incorporation and the by-laws which were drafted by members Mears and Brownell. The articles of incorporation and by-laws will be sent to Mr. Coller for his legal opinion and then they should be presented to the City Council for approval. 3. The request for funding the Crime Prevention Fund has been initiated and the original money will be used for printing and mailing supplies. 4. Discussion was held as to the makeup of the Board of Directors for the Crime Prevention Fund and it was suggested that there should be • a seven member committee with broad representation from the community. 5. The Police Commission Meeting was adjourned at 4:23 P.M. Daniel G. Steil October 8, 1981 E C >11 g • N •- o � •_ co zz 0 I- a 2 cc 0 LL z cc LU C7. 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SESSION SHAKOPEE, MINNESOTA OCTOBER 20, 1981 Mayor Harbeck presiding 1 ] Roll Call at 7 : 30 P.M. 2] Approval of Minutes of September 15, 28, and 29, 1981 3] Communications : a] Marcia Spagnolo re : Meet the Candidates b] National League of Cities re ; Highway Funding, Hazardous Material Transportation, and Senate Cable Votes x -3aJ0 4] Liaison Reports from Councilmembers 5 ] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS: 6] Old Business : I' a] a � myCo Hospital Parking Lot Agreements 1- ]f Contracts for Future Assessments for Holmes Street Storm Sewer -F c ] Sludge Disposal Site Temporary Restraining Order d] Reconsider Res . No. 1915, Abating Assessments for Certain Parcels Involved in the Holmes Street Storm Sewer Improvement 80-3 - Memo fro Asst . City Attorney coming Monday e ] Traffic Control at 3rd and Fuller ,.� f ] Bonding for Link Judgement 7 ] Planning Commission Recommendations : 4 a] Signing of Rezoning and Subdivision Sites b] Preliminary Plat of Hauer ' s 3rd Addition, a 2. 5 acre parcel lying E. of Austin St . , W of Hauer ' s 1st Add 'n. and S. of 11th Avenue PC 81-32P Developer: Grine Hauer, 2088 Hauer Trail Planning Comm. Recommendation: Approval w/conditions Action: Approve/Deny Preliminary Plat 8] Routine Resolutions and Ordinances : a] Res . No . 1929, Establishing A Crime Prevention/Criminal Apprehension Program for the City of Shakopee -- b] Ord. No . 77 , Mandating Hookups with Municipal Sewer and Water Systems Under Certain Conditions 8O tt fM $± Wafermain ens an �� p'-dp,"o^^ ' .r) d] Res . No. 1911 , Volunteering A Hazardous Waste Disposal Site - Tabled 10/6/81 9] New Business : a] Change Order on Well #6 Contract deleting approximately $10,000 in temporary pump and piping for the test pumping - discussion only -r b] Change Order No. 2 for Halo 2nd Add'n. improvement 80-10 at , additional cost of $11 , 145.00 ,k tyro u c ] Renewal of Garbage Contract with G & H Sanitation - .J- d] Five Year Capital Improvement Program e] Step Increase for Receptionist f] Move that the bills in the total amount of $288, 583. 15 be allowed and ordered paid 10] Consent Business : a] Developers Agreement for Mn. Valley 5th Addition b] Violation of the Law Relating to the Sale of Liquor c] Appeal on the By-Pass Right-of-way Map d] Road East of Viking Property from 4th Ave . to Hwy 101 e ] Accept 1980 Annual Report of the Planning Commission and. Board of Adjustments and Appeals 11 ] Other Business : 12 ] Adjourn. John K. Anderson, City Administrator TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE Adjourned Regular Session October 20 , 1981 Chairman Hullander presiding 1 . Roll Call at 7 : 00 P.M. 2 . Approval of Minutes of October 6 , 1981 3 . Fourth and Minnesota Neighborhood Revitalization Project a. Closings under 235 Homeownership Program b. Open House c. Other Business 4 . Authorize Payment of the Bills a. Shakopee Public Works, $157 . 85 , materials to improve drainage of "Outlot A" in Macey Second Addition b. 5 . Other business 6 . Adjourn Jeanne Andre Executive Director PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 6, 1981 Vice-Chairman Leroux called the meeting to order at 7:05 P.M. with Comm. Lebens and Colligan present. Absent were Chairman Hullander and Comm. Reinke. Also present were Jeanne Andre, HRA Director and John K. Anderson, City Admr. Colligan/Lebens moved to approve the minutes of September 15, 1981 as kept. Motion carried unanimously. Lebens/Colligan offered Resolution No. 81-7, A Resolution Adopting A Tentative General Fund Budget for 1982, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Lebens offered Resolution No. 81-8, A Resolution Requesting The Shakopee City Council To Consent To the Levy Of a Special Tax By The Housing and Redevelop- ment Authority In and for the City of Shakopee, and moved its adoption. The City Admr. summarized the resolution. Roll Call: Ayes; Unanimous Noes; None Motion carried. The HRA Director made an addition to the bills; to wit, Al's Landscaping in the amount of $732.69 for landscaping already installed. Colligan/Lebens moved to approve payment of the bills as presented: For the 4th and Minnesota Neighborhood Revitalization Project: Tom Siebenaler, $262.50 for sod for 506-508 Minnesota Street; Parrot Construction, $70.00 to remove concrete debris; Al's Landscaping, $732.69, for landscaping already installed. Roll Call: Ayes; Unanimous Noes; None Motion carried. The HRA Director gave a report on the progress of the 4th and Minnesota Neighbor- hood Revitalization Project. She stated they have closed on two more houses. Goodwin Bldrs. should be completed with 2 more units in one building by the end of the month, and Pomije Construction should be finished within 2 months. The HRA Director stated she is hoping to have an open house on October 21 or 26, from 4:00 - 7:00 P.M. This would be held in a couple of houses that at that time would be substantially completed, but not yet closed. This would probably consist of coffee and cookies in the garage area, with efforts being taken to protect the carpets, etc. The HRA Director presented a memo regarding a request by Pomije Custom Homes to assist in paying some unexpected costs he has incurred on the two single family homes in the 4th & Minn. Project. She explained that he is working with a low profit margin, and these were unexpected costs. Discussion followed. Colligan/Lebens moved to reimburse Pomije Custom Homes, Inc. up to $1169 for as- built lot survey and excavation work upon presentation of paid receipts for work completed for these items on homes constructed on Lot 11, Block 2 and Lot 10, Block 3, Macey Second Addition. Funds to be drawn from block grant. Roll Call: Ayes; Unanimous Noes; None Motion carried. Shakopee HRA October 6, 1981 v Page 2 The HRA Director presented a letter received from HUD explaining that the Shakopee Village Apartments were built under a HUD subsidized mortgage, and under Federal regulations the local public housing authority (Shakopee HRA) has the right to review evictions. She asked if this body wanted to do that. The consensus was that the HRA did not want to be involved in reviewing evictions. Colligan/Lebens moved to adjourn to 7:00 P.M. October 20, 1981. Motion carried unanimously. Meeting adjourned at 7:30 P.M. Jeanne Andre, HRA Executive Director Diane S. Beuch Recording Secretary jQ, MEMO TO: Members of the Shakopee Housing and Redevelopment Authority (HRA) FROM: Jeanne Andre, Executive Director RE: Closings Under the 235 Homeownership Program Fourth and Minnesota Neighborhood Revitalization Project DATE: October 15 , 1981 Background Two units in Macey Second Addition should be ready to close by the end of October. The units are: Lot 6 , Block 3 , to be purchased by Chris and Rhonda Dircks, constructed by Goodwin Builders, Inc . Lot 7 , Block 3 , to be purchased by Lawrence and Delores Gardner, constructed by Goodwin Builders, Inc. The units are not yet complete, but will be before staff arranges for the execution of the deeds . The Shakopee Building Inspector and FHA inspector must grant final approval before the closings occur. The remaining two units now under construction should close soon, the main determinant being when gas service will be installed. Requested Action The following motions should be adopted by the HRA to prepare for the closings : 1 . Authorize appropriate HRA officials to make, execute and deliver deed to Lot 6 , Block 3 , Macey Second Addition, subject to in- spection and approval by staff of improvements constructed therein, to Goodwin Builders , Inc . This action to be in accordance with contract for deed between Goodwin Builders, Inc. and the Shakopee Housing and Redevelopment Authority, for the purpose of conveying said property to authorized buyer identified by HRA. 2 . Authorize appropriate HRA officials to make, execute and deliver deed to Lot 7 , Block 3, Macey Second Addition, subject to in- spection and approval by staff of improvements constructed therein, to Goodwin Builders, Inc . This action to be in accordance with contract for deed between Goodwin Builders, Inc . and the Shakopee Housing and Redevelopment Authority, for the purpose of conveying said property to authorized buyer identified by HRA. JA/jms THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE invites you to attend an OPEN HOUSE at the FOURTH AND MINNESOTA NEIGHBORHOOD REVITALIZATION PROJECT Undertaken with Community Development Block Grant and 235 Mortgage Funding Monday, October 26 , 1981 3 : 30 p.m. to 7 :00 p.m. Tour redevelopment subdivision and newly constructed 235 Homeownership Homes in Shakopee , Minnesota - Homes open for inspection at 486, 488, 526 and 547 Minnesota Street - Reception at 486 Minnesota Street - Map enclosed v OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA SEPTEMBER 15, 1981 Acting Mayor Reinke called the meeting to order at 7:30 P.M. with Cncl. Colligan, Hullander, Lebens and Leroux present. Absent was Mayor Harbeck. Also present were Rod Krass, Ass't City Atty. ; H. R. Spurrier, City Engineer; Jeanne Andre, Admr. Ass't; Judith S. Cox, City Clerk and John K. Anderson, City Admr. Leroux/Colligan moved to approve the minutes of August 11, 1981 as kept. Motion carried unanimously. Cncl. Hullander stated the Downtown Redevelopment Committer will be making a report at Council's next meeting. Liaison reports were heard from Cncl. Colligan and Cncl. Leroux. Acting Mayor Reinke asked if there was anyone present in the audience who wished to adcress the Council on any matter not on the agenda, and there was no one. Leroux/Hullander moved to remove Resolution No. 1907, Declaring Assessments for parcels appealing Holmes Street Storm Sewer Assessments 80-3, from the table. Motion carried unanimously. The Ass't City Attorney stated that the legal advice he gave at the last meeting regarding deferring assessments for the Holmes Street storm sewer appeals was incorrect.; He has since received additional information which changes the issue. The attorney now recommends either levying the assessments as originally proposed, or that the City Council indicate by resolution its intent to levy assessments for trunk benefit for storm sewer in the future, along with the lateral assessment for that same area, This could be done by contract between the City and the individual property owners, wherein the property owners would agree that at such time that the laterals are in and successfully assessed, then the property owner agrees to the trunk assessment. The trunk assessment will come into fruition and be levied only upon the successful assessment of lateral benefit. This will eliminate the problem of a property owner not being able to take the matter to Court. The Attorney stated he has discussed this new alternative with Jerry Wampach, but not with any of the other property owners affected. Cncl. Hullander suggested that staff meet with the 6 property owners affected and come back at the next meeting with information about whether or not they are agree- able to this type of an agreement. This might be just delaying the assessment, but he thinks this is fair. The Ass't City Attorney explained that for the future Chapter hJ;4 should be investi- gated regarding setting up a special taxing district for assessing storm sewers, be- cause of the difficulty a lot of municipalities are having in successfully assess- ing storm sewers. Cncl. Lebens stated she felt that for storm sewers it should go to a vote of the people, because if the people affected do not want it, the Council should not be putting it in. Especially since in many cases the new one doEsn't work any better than the old system. The attorney stated that even if a majority of the residents want the storm sewer, a minority can still sue the City and the City would still end up in Court defending the assessment. Also, he is not sure that there is authority for a referendum in these matters. Cncl. Leroux stated that the City virtually had a vote of the people by setting up the ad hoc committee outside of the Council. He stated he does not feel the Council should make a special case of these assessments just because 6 people appealed them, just to settle the matter. There are other people who accepted the assessments. By deferring the assessments, he stated the City is just deferring the Court case. Cncl. Colligan stated that he felt changing the assessment policy at this point is serious and should be well considered. He feels the properties should be assessed as proposed, because of future ramifications. Cncl. Hullander stated that he felt the reason these assessments were appealed is because they were assessed on a 50,-50% assessment policy. The storm sewer assess- Shakopee City Council September 15, 1981 Page 2 went policy used to be 20% assessed, 80% ad valorem. During the West Side storm sewer improvement process, a compromise was reached and the policy was changed to 50%- 50%. If the assessments were smaller, people would be more inclined to accept them and not take the matter to Court. He agrees that in the future the City should look into the potential for Chapter 444 creating a special tax district, or go back to the assessment policy of 20%-80%. But in this case, since the policy was already set down at 50%-50%, the City should meet the challenge in Court. Cncl. Lebens stated she feels the Council is remiss in not considering all the 4 points the Judge ordered the Council to consider to show benefit. She stated she will vote no on this agreement because she doesn't feel the Council is dealing in good faith by offering one deal and then withdrawing it. • The Attorney stated it is his understanding that the Judge was only remanding the case back to Council because there weren't before and after appraisals at the time of the assessment. When he spoke to the Judge, the Judge indicated he wanted before and after appraisals before the hearing, not at the time of the trial. Jerry Wampach read a portion of the Memorandum dealing with what the Judge wanted the Council to consider. Cncl. Leroux asked_ about the possibility of under-engineering the project on Fuller Street, especially in reference to catch basins. Discussion was held with the City Engineer about the changes that were made. The City Admr. made a suggestion regarding the ordering of a feasibility study for laterals for that area. Discussion followed. Pat O'Connor stated the property owners just were appearing to answer the question put to them last week, and the answer is yes, he has conferred with the others and agrees to go along with them. But he also added that he still does not believe he has received benefit because he has a worse water problem now than he has ever had. In fact, he feels he has been damaged by the project. He just came tonight in good faith to accept the offer made to them at the last meeting, and that they are all in agreement. The neW problems brought up regarding the deferment are not their problems. Leroux/Colligan moved to table Resolution No. 1907 until the second regular meeting in January, 1982, and during the interim the City Engineer prepare a feasibility report for the installation of laterals in this area. Cncl. Hullander stated he felt that this action would be penalyzing a group of people for appealing their assessments, by putting in laterals before they are needed, in addition to the trunk assessment. Further discussion followed. Cncl. Colligan stated he felt this action was just deferring trunk assessments until a justification for laterals could be made. Motion failed with Cncl. Leroux and Colligan in favor and Cncl. Reinke, Lebens and Hullander in opposition. Upon question from the chair, "Shall Resolution No. 1907 to levy assessments now pass?' Roll Call: Ayes; Hullander Noes; Lebens, Reinke, Colligan, Leroux Motion failed. Lebens/Leroux moved to make a contract with the 6 individuals and assess at a later date according to the alternative presented by the Ass't City Attorney. (Parties agree to the assessment of Trunk Storm Sewer upon the successful levy of a lateral assessment. ) The Ass't City Attorney explained again that this alternative is to enter into an agreement with these property owners that would set the amount this trunk benefit is going to be, and the trunk assessment will be levied at such time as the City successfully levies lateral assessments against the properties. If the City assesses for laterals and they appeal successfully, the City loses and doesn't get either assessment. If they have the lateral benefit, they have the trunk benefit. If they don't have the lateral benefit, they have nothing. Considerable discussion followed. Motion carried with Cncl. Leroux and Colligan opposed. Cncl. Leroux asked for a roll call. • Shakopee City Council September 15, 1981 Page 3 Roll Call: Ayes; Hullander, Lebens, Reinke Noes; Colligan, Leroux Motion carried. The City Admr. explained that staff will be putting together an agreement and will contact the property owners and then bring the contract back to Council. The Ass't City Attorney stated the City would also have to draft a resolution to abate existing assessments which have been set aside by the Court. Colligan/Leroux moved for a 5 minute recess at 8:40 P.M. Motion carried unanimously. Lebens/Hullander moved to reconvene at 8:45 P.M. Motion carried unanimously. Leroux/Hullander moved to open the public hearing to amend the Request for Proposals for Cable Communications. Motion carried unanimously. The Admr. Ass't stated the figures that were referred to for the video portion of the emergency override at the last meeting, $65,000 - $80,000, were in error. The correct figure should be $10,000, so the potential for savings is not available to the degree previously thought. Discussion followed. There were no comments from the audience regarding.the proposed amendment to the Request for Proposals for Cable Communications. Hullander/Leroux moved to amend Section II. , G. , 6. , Services, applicants shall provide to read: Audio emergency alert override system on all programmed channels, with video emergency notices to be provided on designated emergency channel. Motion carried with Cncl. Lebens opposing. Lebens/Hullander moved to close the public hearing. Motion carried unanimously. The Change Order administrative procedures was reviewed and it was the consensus of the Council that it did not need changes. Colligan/Lebens moved to adopt the Trunk Watermain Policy clarifying language (motions) adopted by SPUC at their August 31, 1981 meeting as outlined in their minutes of that meeting. Motion carried unanimously. Colligan/Leroux offered Resolution No. 1905, A Resolution Adopting Assessments 80-4 Public Improvement Program, County Road 16 Utilities, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Colligan offered Resolution No. 1908, A Resolution Authorizing Improvement, Approving Plans and Specifications, Ordering Advertisement For Bids and Designating A Project Engineer For A Water Supply Pumphouse At Well No. 6 Contract No. 81-KT, and moved its adoption. The City Admr. summarized the resolution. Cncl. Reinke stated this is the final item as far as the water system in the tax increment dis- trict. Roll Call: Ayes; Leroux, Colligan, Reinke, Hullander Noes; Lebens Motion carried. Hullander/Lebens offered Resolution No. 1909, A Resolution Of Appreciation To Roger A. Peterson, and moved its adoption. The City Admr. read the resolution. Motion carried unanimously. Hullander/Lebens offered Resolution No. 1910, A Resolution Setting Fees and Require- ments For the Rental of Pat Thielen Rodeo Arena, and moved its adoption. The City Admr. summarized the resolution. Cncl. Leroux asked the Attorney for a definition of the word "local". The Attorney stated he would accept as local an organization chartered in Shakopee or having a Shakopee address. Leroux/Hullander moved to amend the Resolution No. 1910 to change l.a. to "Non- profit organization within the City limits of Shakopee, and 1.b. to "Other non- profit organizations". Motion to amend carried unanimously. Roll Call on amended Resolution No. 1910: Ayes; Unanimous Noes; None Motion carried. Hullander/Lebens moved to open the public hearing on the proposed Revenue Sharing Fund Budget. Motion carried unanimously. Shakopee City Council �/ September 15, 1981 ;1' Page 4 Acting Mayor Reinke asked if there was anyone in the audience who had any ques- tions regarding the proposed Revenue Sharing Fund Budget, and there was no one. Hullander/Leroux moved to close the public hearing. Motion carried unanimously. Hullander/Lebens moved to approve the Change Order No. 3 for 80-11 TH101 Watermain Project, at an increased cost of $1,022.50 and authorize proper officials to exe- cute same. Roll Call: Ayes; Unanimous Noes; None Motion carried. The City Admr. stated that the Industrial Commercial Commission went on record requesting a 1982 budget of $5,000, and stated their intent is to hold a similar Industrial/Commercial Day next year, and that is what the funds will be used for. The City Admr. also stated it is the ICC's recommendation that the City Council make no changes now to the City's IRB policy for reasons submitted. Leroux/Hullander moved to accept the recommendations of the ICC regarding making no changes now in the City's IRB policy. Motion carried unanimously. Discussion was held regarding the Dressen Oil Co. property which was sold by the City and which does not have access to a public road. The Ass't City Attorney stated the alternative which mentioned taking the road by right of adverse posses- sion was not correct for a public use, it could be taken by prescriptive easement. Hullander/Leroux moved to direct City staff to make a report of the feasibility of taking the road by prescriptive easement and bring it back to Council. Motion carried unanimously. Cncl. Hullander asked the City Admr. to check on the difference in per acre tax in the Dressen Oil property versus Viking Steel. Colligan/Leroux moved to direct staff to draft an Ordinance covering establishing a hook-up policy for utilities. Discussion followed. Cncl. Colligan stated he called some other areas about their policies in this matter and most communities require some time limit for hook up, in order to pay for installing the system. Most require hook-up at the time a well goes bad. Some allow a property to keep the well if it is not hooked up to a system and use it for watering flowers, washing cars, etc. Discussion centered on a separate policy for residential and industrial. Motion carried unanimously. Hullander/Lebens moved to support Alternative No. 1 listed by the Metropolitan Council's "208" Water Quality Management Advisory Committee regarding surface water management, which would be a watershed management organization; and to direct staff to write a letter to the Water Quality Management A visory Committee expressing our desires. Motion carried unanimously. Colligan/Lebens moved that the unexpended seal coat funds be reallocated ane added to the 1982 Seal Coat Budget. Motion carried unanimously. Discussion was held regarding the problem of grass growth in cracks in concrete or bituminous surfaces. Colligan/Lebens moved to maintain a consistent 4 to 5 year seal coat program for bituminous surfaces. Motion carried unanimously. Hullander/Colligan moved to direct staff to draft a resolution incorporating the proposed hiring procedures for presentation at the next Council meeting. Cncl. Leroux stated he would like to see the City Council's option of changing or not filling a position as a separate step in the process. Motion carried unanimously. Hullander/Lebens moved to direct staff to have a resolution prepared authorizing the issuance of bonds at a date in the near future for a three year issue with level principal payments. Roll Call: Ayes; Unanimous Noes; None Motion carried. Hullander/Colligan moved to authorize payment of th, bills as presented. Roll Call: Ayes; Unanimous Noes; None Motion carried. • Shakopee City Council September 15, 1981 Page 5 Leroux/Hullander moved to abate accrued interest on Joel Hunzinker's assessment for the Holmes Street improvement for parcel #27-001-748-0 if the assessment is paid within 3 days after the repair of his sewer cap by Barbarosa & Sons and deduct any lost interest from the final payment to the contractor; and direct Barbarosa & Sons to make the necessary repair and to inform the City Engineer when the repair is made. Roll Call: Ayes; Unanimous Noes; None Motion carried. Hullander/Leroux moved to approve the consent business: 1. Authorize purchase by Park Dept. of Toro Groundsmaster Model 52 mower, $3600 from the Toro Company. 2. Abate assessment on parcel #27-001-630-0 in the amount of $704.98 for 80-3 Sanitary Sewer Service Lines, etc. 3. Approve the completion of the probationary period for Don Steger and authorize full time permanent employee status. Roll Call: Ayes; Unanimous Noes; None Motion carried. Hullander/Colligan moved to appoint Judy Cox, City Clerk, as Acting City Admr. for the period of Sept. 19-26, 1981, while the City Admr. will be at the ICMA Conference in California. Motion carried unanimously. SPUC Manager gave an informational report regarding the status of the CR16 over- sizing costs, Eastview Add'n electric problems with Bill Chard and a water problem on 2nd Avenue between Market and Minnesota. Leroux/Lebens moved to authorize payment of $2,000 to Larry Heinen for the shelter for JEJ Park. Roll Call: Ayes; Unanimous Noes; None Motion carried. Cncl. Hullander submitted his written resignation as a member of the Shakopee City Council. He stated there could be no changing of his mind. Leroux/Lebens moved to accept the resignation of Richard Hullander from the Shakope City Council effective December 31, 1981, with regrets. The vacancy will have to be filled by appointment, with that person serving the remaining full 2 years. Motion carried with Cncl. Hullander abstaining. Leroux/Lebens moved to adjourn to September 28, 1981 at 8:00 P.M. for a work ses- sion on the budget. Motion carried unanimously. Meeting adjourned at 10':15 P.M. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary v OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA SEPTEMBER 28, 1981 Mayor Harkteck called the meeting to order at 8: 00 P.M. with Cncl . Hullander, Lebens , Reinke, Colligan and Leroux present. Also present were John K. Anderson, City Admr. ; Gregg Voxland, Finance Director; and members of the Louisville Township Board. Discussion began with the Fire Department Budget ' s impact on the Town- ship and the use of several alternative budget proposals to ease the burden on the Township. Leroux/Hullander moved to delete the purchase of a replacement rescue vehicle from the proposed 1982 Budget and reschedule it for 1983. Motion carried unanimously. Colligan/Reinke moved to include $31, 159 in the 1982 Budget for a new roof for the Fire Hall . Motion carried with Cncl . Leroux abstaining. General discussion ensued on the proposed 1982 Budget . Hullander/Leroux moved to approve the issuance of a check in the amount of $51, 551 .00 to Richard B. Ogilvie as trustee of the property of the Chicago, Milwaukee , St . Paul and Pacific Railroad Company for purchase of part of the N 1/2 of Block 30, Original Shakopee Plat to come out of the P. I .R. Fund. Discussion followed. Harbeck/Lebens moved to table authorizing issuance of the check until the use of the P. I .R. Fund for financing is clarified. Motion carried unanimously. Harbeck/Colligan moved to adjourn to September 29, 1981 at 7 : 30 P.M. Motion carried unanimously. Meeting adjourned at 11 : 10 P.M. • Judith S. Cox City Clerk Orr John. 'n.erson Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA SEPTEMBER 29, 1981 Mayor Harbeck called the meeting to order at 7 : 30 P.M. with Cncl . Hullander, Lebens , Reinke, Colligan and Leroux present. Also present were John K. Anderson, City Administrator and Gregg Voxland, Finance Director. Discussion ensued on the proposed 1982 Budget. Reinke/Leroux moved to spend Capital Equipment Revolving funds for the Chicago, Milwaukee , St. Paul and Pacific Railroad property pur- chase. Motion carried unanimously. Harbeck/Colligan moved to direct staff to estimate the 1981 revenues and expenditures to determine if there will be a surplus that could be used to reduce the proposed levy for the Link Judgment for 1982. Motion carried unanimously. Harbeck/Colligan moved to approve the issuance of a check in the amount of $51, 551 . 00 to Richard B. Ogilvie as trustee of the property of the Chicago , Milwaukee , St. Paul and Pacific Railroad Company for purchase of part of the N 1/2 of Block 30, Original Shakopee Plat to come out of the Capital Equipment Revolving Fund. Motion carried unanimously. Cncl . Leroux reported on the Metropolitan Waste Control Commission' s and Met Council ' s actions regarding the Shakopee Sludge Farm site #31 . Leroux/Harbeck moved to instruct the Assistant City Attorney to file an action with the District Court for a temporary injunction to cease any further consideration by the Met Council of the Scottland property based on the fact that they have selected it outside of the guidelines of the law. Roll Call : Ayes ; Harbeck, Hullander, Reinke , Colligan, Leroux Noes ; Lebens Motion carried. Reinke/Harbeck moved to adjourn at 11 : 40 P.M. Motion carried unanimously Judith S. Cox City Clerk / izt., - lohn K. derson Recording ecretary 949 Main Street Shakopee , MN October 8, 1981 •Dear Y2f,A-c, 0.„7-Lei �7'�1x^.,rnitud., O The Shakopee League of Women Voters traditionally sponsors a "Meet the Candidates" night . This year the League is sponsor- ing a Government Week, October 19 - 24. We would like to sub- stitute the "Meet the Candidates" night with a political rally to be held at the Minnesota Valley Mall on Saturday, October 24. We have asked all of the candidates for local offices to be there and to make a short presentation. We are also asking other elected officials who are not candidates this year to be there . It will help to enhance the political atmosphere and also provide an opportunity to visits with the public . The rally will begin at 11:-oo a .m. , and the candidates ' .presentations at 11: 30 a .m. We hope that you can attends we are looking forward to see- ing;you on Saturday, October 24 . Sincerely, a Marcia Spagnolo Voters Service R .S .V. P. , please • 445-4411 • T1 -2- The present highway program does not expire until September 30, 1982. The House has already passed a one-year highway bill, H. R. 3210, which would continue the 75 percent federal match and maintain current funding levels. House Public Works Committee Chairman Howard has indicated his opposition to any multi-year program until next year. City officials should write to their Rgpresentatives in support of H. R. 3210, and in opposition to ally compromise with the Senate involving such a sharp reduction in urban highway funding. Write aso_to _Senators in opposition to the disproportionate reduction in the urban highway program. Highway program funds are appropriated from the Highway Trust Fund, and not from general revenues. The Trust Fund comes from gasoline and user taxes, a major portion of which are raised at the local level. Thus, any disproportionate reduction forces cities to pay for local highways twice, once through user taxes and once again through local property taxes. HAZARDOUS MATERIALS TRANSPORTATION In response to concerns raised by truckers, Senator John Danforth of Missouri has proposed an amendment to S . 960, the Hazardous Materials Transportation Amendments, to provide new and stronger authority for the U. S. Transportation Department to preempt state and local efforts to control when and where hazardous materials, including nuclear waste, pass through states and cities. The impact of the proposed amendment is to shift the burden from the railroad or trucking firm which does not want to comply with the state or local regulation to the state or local government. Instead of forcing the industry to demonstrate that the local regulation is a serious obstacle to interstate commerce and that the federal regulations pose no greater threat to local health and safety, the local government would be forced to bear the burden of demonstrating a unique and compelling need for its regulation, rather than the federal regulation. Sen. Danforth plans to have the Senate consider S. 960 as soon as possible. City officials should contact their Senators immediately to urge opposition to the Danforth amendment to S. 960. Currentahw provides an equitable balance between federal, -state, and local needs. Any amendment which would further preempt city rules with regard to hazardous materials transportation, while leaving enforcement and disaster responsibilities at the local level, would create greater costs at the local level and possibly greater danger to city residents. No precipitous Congressional action should be taken without the participation of local governments who will bear the full responsibilities and costs to enforce, protect against, and respond to emergencies with regard to the transport of hazardous materials and nuclear waste. • 3 ` National 1301 Pennsylvania Avenue NW Officers: �\nl �,/e\r,� �n \ League Washington,D.'. President 4(J �j 11 ll William H Hutlnut III of 20004 Mayor Indianapolis.Indiana Cities (202)626-3000 First Vice President Esc [00`41- T,IES Ferd Harrison Mayor.Scotland Neck.North Carolina • ) t� � _-.3 ; �� '� Second vice President Charles Royer t�L ` Mayor.Seattle,Washington OCT1 3 1981 Immediate Past President Jessie M Rattley Councilwoman.Newport News.Virginia CITY OF SHAKOPEE Executive Director Alan BealS NLC LEGISLATIVE HOTLINE 202-626-3275 To: (1) Mayors and Managers of Direct Member Cities (2) Executive Directors of State Municipal Leagues (3) Steering Committee Members From: George Gross, Director, Federal Relations Subject: NLC Legislative Letter : 9 October 1981 In this issue: Highway Funding , Hazardous Materials Transportation, and Senate Cable Votes HIGHWAY FUNDING The Senate Environment and Public Works Committee on September 30 reported S . 1024 , a multi-year highway bill that would sharply reduce highway funding in both urban and rural areas. The bill would (1) reduce authorizations for the Federal Aid to Urban System Program (FAUS) from $900 million in the FY 82 Carter budget to $600 million; and ( 2) reduce authorizations for the rural highway program from $700 million in the FY 82 Carter budget to $400 million. In addition, the bill would reduce from 75 to 50 percent the maximum federal contribution to urban and rural projects. The Committee proposes these sharp cuts in order to comply with the President ' s recent 12 percent funding reduction proposals. The result is to make these two programs bear the bulk of budget reductions in the overall highway program, and substantially increase local costs. Past Presidents:Tom Bradley,Mayor Los Angeles California•Henry W.Maier.Mayor Milwaukee Wisconsin•Tom Moody.Mayor Columbus Ohio•John P.Rousakis,Mayor Savannah Georgia•Directors:Richard Arrington,Jr.,Mayor Birmingham Alabama•Stephen C.Bauer,E xecutive Director League of Oregon Cities•Arne Boyum,E xecutive Director North Dakota • League nl Cities•Charles G.Clack,Mayor Garlar vt texas•Malcolm Clark,Council Member Port Arthur Texas•Thorns.J.Clark.Council Member Long Beach.California•Joanne Collins, Council Member Kansas City Missouri•Thomas H.Cooke.Jr..Mayor East Orange' New Jersey•Willie Dell,Councilwoman Richmond Virginia•Woody Etherly,Jr.,Council Member Flint. Michigan•W.Elmer George.Executive Director Georgia Municipa:Association•Anne Gresham,Council Member.Grand Prairie Texas•Paul E.Haney,Council Member Rochester,New York• George Latimer,Mayor St Paul Minnesota•Ronald P Lurie.Commissioner Las Vegas Nevada•Ruth W.Messinger,Council Member.New York,New York•Robert H.Miller,Executive Director. South Dakota Municipal League•Ernest N.Mortal,Mayor.New Orleans I oursiana•Mary Neuhauser,Council Member Iowa City.Iowa•Hernan Padilla,Mayor,San Juan Puerto Rico•Kenneth Payne,Executive Director Rhode Island League of Cities and Towns•Donald R.Peoples,Chart Executive Butte Montana•Jayne H.Plank,Mayor.Kensington.Maryland•Patricia Roach, Commissioner Dayton Ohio•James T.Ryan,Mayor.Arlington Height; unnois•Arthur E.Trujillo,Mayor.Santa Fe.New Mexico•Fred Turnage,Mayor Rocky Mount.North Carolina•John F. Watkins,Executive Director Alabama League of Municipalities•Daniel K.Whitehurst,Mayor Fresno.California•Don A.Zimmerman.E xecutive Director,Arkansas Municipal League • /0-if-8/ f✓.,t�,�- .. 4 � • c:m 44,. 49, o� ,..� c4....«4.i .., ;L•G . - Ca. . ,a .t�t,. • ,444.;..•;-, �"�'✓ a.1.0 09 iu.,C. �¢.a..- -Lc....o i i.•r�C+f. i�.ar e==..... vt.. ( . '14-1• 0/24.4,...- - Alo....41 . r t.~ avot 14,..,.t..-1 ,&k.. c..,.��..+..c..,�.4... .ALL J-4...1- .,.., .i • 19 `. G. 71 _ — XiczA0 r.0- . O •.,, -116 of . �t,t,-...�[ , y ..c.A.r. J .4 �. ,CF-✓ .e.47. • 60 MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: County/Hospital Parking Lot Agreements DATE: October 16 , 1981 Introduction City Council , at its October 6 , 1981 meeting, directed staff and the Assistant City Attorney to meet with the parties involved to deter- mine what the specific problems were with the proposed agreements. Council also asked that we provide them with copies of the County' s "letter of intent" and staff ' s analysis of the letter. Background A meeting was held October 16 , 1981 with the parties involved and it appears that the agreements are still possible if some changes are made. Those changes are being worked on by the Assistant City Attorney and the County Attorney. In addition, the storm sewer out- let for the parking lot may be finalized and included as an element of the agreement. Because progress was made on the agreement, staff has not analyzed the letters of intent (the letters are attached for Council ' s infor- mation) . Summary Because it may be possible to resolve the differences on the proposed agreements, it is staff ' s recommendation to postpone action on either the agreements or the "letters of intent" . In addition, Council should know that on October 13 , 1981 the County Board (1) authorized the County Administrator to commence with acquisi- tion of the remaining three homes on Block 57 and to order appraisals, and (2) to execute a Memorandum of Understanding between the County and Hospital for construction of the Block 57 parking lot. Action Requested Table the County/Hospital Parking Lot Agreements until November 4 , 1981 . JKA/jms V‘- SCOTT COUNTY BOARD OF COMMISSIONERS COURT HOUSE 109 SHAKOPEE, MN. 55379 (612)-445-7750, Ext. 102 WM. KONIARSKI, District 1 October 6, 1981 ANTHONY WORM, District 2, Chairman R. E. MERTZ, District 3 DOUG HAFERMANN, District 4, Vice-Chairman ,,f. ED ROLAND BOEGEMAN, District 5 REGL Honorable Walter C. Harbeck, Mayor OC-T 6 ; �. City of Shakopee 129 East First Avenue CIOF S a�Op� Shakopee, Minnesota 55379 Re: Block 57 Parking Project Dear Mayor Harbeck: This will advise you and the Shakopee City Council that it is the intent of the Scott County Board of Commissioners to acquire the remaining three pro— perties located on the southeast quadrant of Block 57 on or before December 31, 1982. It is the further intent of the county to construct a parking lot on these properties on or before August 31, 1983, in accordance with the plans and speci— fications being prepared by the firm of Israelson & Associates, Inc. , Bloomington, Minnesota, the firm engaged in joint with the St. Francis Hospital. Board action taken today approved this engagement. And finally, it is the intent of the county that the above time limits will be met, unless however, there should be any delay in the purchase, acquisition, condemnation, removal or razing of said property or buildings, or the construc— tion of said parking lot for any reason including but not limited to legal dis— putes, strike, contractual default, natural disaster or any other delay not caused or occasioned by the county, and in such a case, it shall be the intent of the county to complete this project within a reasonable extended period not to exceed one year. It is the request of the County Board that all notices, certificates or other communications required to be given the county, be directed to Joseph F. Ries, Scott County Administrator, Court House 110, Shakopee, Minnesota 55379 on its behalf. Sincerely, ,nthony .0 Chairma rof the Board cc: Sister Agnes Otting, Executive Director, St. Francis Hospital E.W. Prenevost, County Highway Engineer R. Kathleen Morris , County Attorney Joseph F. Ries, County Administrator AW:bn An Equal Opportunity Employer 41w St,Francis Hospital 325 WEST FIFTH AVENUE/SHAKOPEE,MINNESOTA 55379/(612)445-2322 RFCVED October 13, 1931 OCT 1. 3 1981 Honorable Walter C. Harbeck, Mayor City of Shakopee CITY OF SHAKOPEE 129 East First Avenue Shakopee, MN 55379 Dear Mayor Harbeck: This letter will advise you and the Shakopee City Council that it is the intent of St. Francis Hospital to complete construction of a parking lot on our properties owned on Block 57, City of Shakopee, within the timetable set forth below. We own approximately one half of Block 57 and have completed the moving and/or razing of the houses on these properties. The Hospital and Scott County have agreed to a joint engagement of the firm of Israelson & Associates, Inc. Bloomington, MN, to draw up plans and specifications for said parking lot. There will be a need to use a portion of our properties on Block 57 for storage of materials and equipment during construction of our hospital building project. It is the intent of the Hospital to have temporary parking on the remainder of the property by December 1 , 1981 . It is the further intent of the Hospital to complete permanent surface parking on these Block 57 properties upon completion of the building project and no later than August 31 , 1983, unless a delay results from actions beyond the reasonable control of the Hospital . We look forward to working with the City to develop health facilities '' where high quality health care services will be rendered to the citizens of Shakopee and of the surrounding area. Sincerely, Sister Agnes Otting Executive Director SAO:hme cc: Joseph F. Ries, County Administrator SPONSORED BY THE FRANCISCAN SISTERS OF ST. PAUL, MN 6910 Law Offices of i °°r KRASS, MEYER & KANNING Chartered OCT 1 4 1981 Phillip R. Kress Shakopee Professional Building Barry K. Moyer 1221 Fourth Avenue East Philip T. Kenning Shakopee, Minnesota 55379 CITY OF SHAKOPEE Trevor R.Walston (612)445-5080 October 12, 1981 Mr. John Anderson City Administrator 129 East First Avenue Shakopee, MN 55379 Dear John: Enclosed please find copies of the various Contracts for Future Assessments. I would ask that you please read them all over carefully. If you approve of them, please give me a call and I will send them out to the Appellants. Thank you. Yours very truly, KRASS, MEYER &jk1NNING CHARTERED f p Phillip R. Krass PRK:ph File #1-1373-94 Enclosures Action Requested: Authorize proper City officials to execute an agreement for future trunk assessment with the property owners involved in the 80-3 Holmes Street Storm Sewer assessment appeals. CONTRACT FOR FUTURE ASSESSMENTS b THIS AGREEMENT entered into this day of October, 1981 , by and between the City of Shakopee,a body corporate and politic, hereinafter referred to as party of the first part, and Francis P. O'Connor and Rub O 'Connor, husband anr1 wife, party of the second part. RECEIVED RECITALS. OCT 1 b 1981 I . CITY OF SHAKOPEE Party of the second part is the owner of certain property located in the City of Shakopee, and legally described as follows, to-wit: Lot 6, Block 21 , according to the Plat of Old Shakopee on file and of rcord in the office of the Scott County Recorder. II. That the City of Shakopee did levy an assessment against said property as part of the Holmes Street Reconstruction Project No. 80-3, which assessment was adopted on August 26, 1980. Said assessment having been levied for storm water trunk facilities. III . That party of the second part did appeal said assessment to Scott County District Court, and said matter was heard by the Honorable John J . Daly, Judge of said Court, who set aside said assessment and remanded the matter to the City Council of the City of Shakopee for further hearings as are provided by law. IV. That as a result of said further hearings, party of the first part and party of the second part have agreed to the terms and conditions as hereinafter set forth. NOW, THEREFORE, in consideration of the mutual covenants and agreements as herein contained, the parties hereto do agree as follows: 1 . That at such time as the City of Shakopee shall levy an assessment against the above-described property owned by party of the second part, for storm water laterals used to facilitate storm drainage from said property, the City of Shakopee shall also assess said property for storm water trunk facilities, in the total amount of $535.65, to be paid in the sane manner as said lateral assessments. including interest as• set forth in the Resolution adopting said lateral assessments. 2. Should party of the second part appeal such lateral storm water assessments and should it be determined by the Court of ultimate disposition that said property is not benefitted and cannot be assessed for such lateral storm water improvements, there shall be no levy of the trunk storm water assessment set forth in Paragraph 1 . Dated this day of October, 1981 . CITY OF SHAKOPEE By Its Mayor By Its Administrator Francis P. O'Connor Ruby O'Connor STATE OF MINNESOTA) ss. COUNTY OF SCOTT ) On this day of , 1981 , before me a Notary Public within and for said County and State personally appeared and to me personally known, who did say that they are respectively the Mayor and Administrator of the City of Shakopee, and that they executed this ilstrument and acknowledged the same to be the free act and deed of the City of Shakopee. Notary Public STATE OF MINNESOTA) ) ss. COUNTY OF SCOTT ) On this day of , 1981 , before me a Notary Public within and for said County and State personally appeared Francis P. and Ruby O 'Connor, to me personally known, to be the persons described in, and who executed, the foregoing instrument and acknowledged that they executed the same as their free act and deed. Notary Public MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Sludge Disposal Site "Temporary Restraining Order" DATE: October 16 , 1981 Introduction At the October 6 , 1981 Council meeting, Councilman Leroux asked about the status of Council ' s directive to staff to file a tem- porary restraining order on the Met Council ' s Sludge Disposal Siting Process . At that meeting I reported that the Assistant City Attorney had some reservations about proceeding with the restraining order and would report on his reservations October 20 , 1981 . That report is attached. Action Requested 1 . Direct the AssiStart City Attorney to file the temporary restraining order as part of a permanent injunction to stop the Metropolitan Council from including the Scottland Site in their list of possible sludge and/or sludge ash disposal sites. 2 . Or, direct the Assistant City Attonrey to write a letter to the Metropolitan Council stating that Shakopee shall take legal action to remove the Scottland Site from the Council ' s final list of sludge and/or sludge ash disposal sites if the site is included in the final list of sites . JKA/jms , EC E;VED OCT 1 51981 �� Law Offices of KRASS , MEYER & KANNING CITY OF SHAKOPEE Chartered Phillip R. Krass Shakopee Professional.Building Barry K. Meyer 1221 Fourth Avenue East October 15, 1981 Philip T. Kenning Shakopee, Minnesota 55379 (612)445-5080 Trevor R. Walsten Mr. John Anderson Shakopee City Administrator 129 East First Avenue Shakopee, Minnesota 55379 Re: Sludge Disposal Site Dear John: In accordance with your instructions I have reviewed the question of the Metropolitan Council 's citing of a sludge disposal site and ash disposal site. This is in accordance with Councilman Leroux 's motion to have the City take an action resulting in a temporary restraining order precluding the Metropolitan Council from considering the Scottland site for sludge disposal . I would point out that temporary restraining orders are not obtained by any simple method, but rather must be part and parcel of a lawsuit. In this case the lawsuit would be an action for a permanent injunction. This is a major undertaking and will , quite frankly, require a significant amount of work for me to give you any reasonable opinion as to the proper legal theory to use, and the timing involved. I simply do not know at this point whether or not it would be necessary for us to wait until the Metropolitan Council takes some action approving the Shakopee site before we ought to commence litigation if that is your intent. With the extremely high bills we have built up on the fiscal disparities appeal and with the City in a severe fiscal crunch, it may be that this is a matter that you may wish to put off until the Metropolitan Council does take some action. I would estimate that it would take 10 to 20 hours of work for us to be in a position to competently advise the City Council on the prospects for success by litigation. Over and above the financial considerations I can see the possibility of reactions on both the Waste Control Commission and the Metropolitan Council to such a lawsuit. We have been informed by our representative on the Commission that there is still an underlying hostility there against Shakopee as a result of our successful litigation in the sludge farm lawsuit. If we commence an action in this matter prematurely the Commission and or the Council could react adversely when the Council gets to the point of actually selecting sites. (Q C/ Mr. John Anderson October 15, 1981 Page Two A good argument can be made, however, that commencement of an action would let the Metropolitan Council know how serious we are and discourage them from selecting our site. We may have already accomplished that, however, with our meeting with representatives of the Metropolitan Council and my subsequent conversation with their chief attorney wherein I have flatly informed him that a selection of the Scottland site will result in litigation. I suspect they know us and our history well enough to know we are serious. Do not forget that the same Metropolitan Council law department is presently busy writing a respondent' s brief to our fiscal disparities challenge, and that same attorney was involved in the Legislative settlement of the sludge farm lawsuit. As Mayor Harbeck likes to say, "They can even spell our name now." I will take no further action in this matter until you let me know what the City Council desires to do. Yours very truly, KRA / R K NG CHARTERED illov . e )40r i/ . K ss PRK:sm o ' 1ita14 RECEIVED 6 oif Co 4 t OCT 51981 , , n. ��Ifii �i CITY OF SHAKOPEE o� 47 ft4 5P '1N ct'ct�' 300 Metro Square Building, 7th Street and Robert Street, Saint Paul, Minnesota 55101 Area 612, 291-6359 September 30, 1981 TO: People Interested in Sludge/Ash Landfill Siting Program The purpose of this letter is to advise you of an action taken by the Metro- politan Council at its meeting on September 24. At the meeting, the Council selected eight sites for further consideration as potential locations for land disposal of sewage sludge and sewage incinerator ash. Of the eight sites, seven are under consideration for the disposal of sludge ash in a landfill. They are: Site No. Location Rankinq Points 15 Eureka Township 1 1472 22 Dahlgren Township 2 1483 10 City of Lakeville 3 1493 17 Sand Creek Township 4 1616 18 Helena/Belle Plaine Townships 5 1662 Alternates: 4 Forest Lake Township 6 1681 2 Burns/Oak Grove Townships 7 1692 Two of the sites, Site 4 and Site 2, are designated as "alternate" sites. The eight sites will now undergo an "intrinsic suitability" analysis by the Minne- sota Pollution Control Agency (MPCA) . If one or more of Sites 15, 22, 10, 17 and 18 are determined by the MPCA to be unsuitable for such a use, the alter- native sites would replace them. If the five are found to be intrinsically suitable, the alternative sites would be dropped from further consideration. The Council dropped two sites from further consideration. They are Site 23 in Benton Township and Site 14 in Eureka Township. The State Waste Management Act of 1980, under which the Council is conducting the sludge waste siting program, requires the Council to conduct an environ- mental impact statement (EIS) study--the next step following MPCA review--on at least six sites. One of the eight sites, Site 13 in Shakopee, is proposed as a sludge landspreading site. The land is currently owned by the Metropolitan Waste Control Commission. Sincerely, C1,4,4 0 Z.,!:&_.-----___... Charles R. Weaver, Chairman An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Area Comprising: Anoka County 0 Carver County o Dakota County 0 Hennepin County 0 Rameey County 0 Scott County 0 Washington County RECEIVED � d Law Offices of OCT 2 0 1981 KRASS , MEYER & KANNING Chartered CITY OF SHAKOPEE Phillip R. Krass Shakopee Professional Building Barry K. Meyer 1221 Fourth Avenue East Philip T. Kenning Shakopee, Minnesota 55379 Trevor R. Walston (612)445-5080 MEMORANDUM TO: The Honorable Mayor and City Council of the City of Shakopee FROM: Phillip R. Krass DATE: October 19, 1981 SUBJECT: Holmes Street Appeals I have prepared and had John Anderson and Judy Cox check a set of Contracts I have drafted with the Holmes Street Appellants providing for a trunk storm sewer assessment at such time as we make any valid lateral storm sewer assessment. All the Contracts have been sent out to the Appellants for their signatures and we hope to have them back soon. It will , however, be necessary for the Council to pass a Resolution abating the present assessment and returning any payments made to the Appellants in question due to the fact that the District Court has ordered this action. The abatement of the present assessments is not contingent upon the Appellants entering into the Contract we discussed. The Court has ordered us to make this abatement, and we have no choice. We must file that Resolution in a timely manner so that no Holmes Street Assessments appear on the 1982 taxes or we will be in violation of that Court Order. A Action Requested : Reconsider Resolution No. 1915, Abating Assessments for Certain Parcels Involved in the Holmes Street Storm Sewer Improvement 80-3s � b RESOLUTION NO. 1915 A RESOLUTION ABATING ASSESSMENTS FOR CERTAIN PARCELS INVOLVED IN THE HOLMES STREET STORM SEWER IMPRO\TEMENT R0-3 (APPEALED ASSESSMENTS) WHEREAS, on August 26 , 1980 Resolution No. 1670 was adopted setting assessments for the Holmes Street storm sewer improvements ; and WHEREAS, certain property owners did appeal their assessments to District Court ; and WHEREAS , the Honorable John J. Daly did order that the special assessments levied against these certain parcels be set aside and he ordered a reassessment of these certain parcels . NOW, THEREFORE, BE IT RESOLVED BY THE CITY CrntNCIL OF TNF, CITY OF SHAKOPEE, that the special assessments levied against the follow- ing parcels by Resolution No. 1670 are hereby abated and cancelled pursuant to the order of the Honorable John J. Daly, Judge of Dis- trict Court : Owner Parcel No. Legal Description John Brambilla 27-001-060-00 E 1/3 of L 3 , all of L 4, 620 Monroe Avenue ex. E 39 ' of W 58 ' of S 1 /7 thereof , all. of L 5 , Rl.k 5, O. S.P. Calvin G & Harold A . 27-001-059-00 L 1 , 2 , & W 2 /3 of L 3 , Johnson Rlk 5 O. S.P. 133 West 1st Avenue Brambilla Motors 620 Monroe Avenue Francis P. O'Connor 27-001-140-00 L 6 , B 21 , O.S.P. 1st & Fuller Jerome K. Wampach 27-001-256-00 L 4-6 , R 32 , O. S.P. 524 South Holmes Jerome K. Wampach 27-001-257-00 L 7 , Rlk 32 , o.S.P. 524 South Holmes Jerome_K. Wampach 27-001-259-00 W 22 ' of L Q & E 15 ' of 524 South Holmes L 10 all in Rlk 32 , D.S.P. Charles A. Mensing 27-001-156-00 L 9 ex. W 36 ' of S 75 ' 117 Fuller thereof R 22 , O. S.P. Charles A. Mensing 27-001-157-00 W 36 ' of S 75' of L Q & 117 Fuller all L 10, B 22 , O.S.P. Arthur Fonder 27-001-283-00 Box #57 L 7 , Blk 35 , O.S.P. BE IT FURTHER RESOLVED, that proper City officials are hereby authorized and directed to refund any payments already made and/or payable with the 1981 payable taxes . Adopted in session of the City Council of the City of Shakopee, held this day of , 1981 .. Mayor of the City of Shakopee ATTEST: Approved as to form this day City Clerk of , 1Q81 . i City Attorrev r� - 6 Q.) ��'..► � City of Shakopee /r• H A K O p E � POLICE DEPARTMENT NESpltit 14 Ot; • p' 476 South Gorman Street . fr SHAKOPEE, MINNESOTA 55379 " s'A. PTel. 445-6666 55379 ' TO: John Anderson/City Council FROM: Tom Brownell SUBJECT: Traffic Control, 3rd and Fuller DATE: October 13 , 1981 INTRODUCTION This matter previously brought before the Council shouldbe reconsidered as the action requested does not appear to be the best alternative to the problem, and has been evaluated by the City Engineer and the Chief of Police for a more appropriate solution. BACKGROUND The intersection of 3rd and Fuller has contributed to motor vehicle accidents due to power poles, trees and bushes re- ducing motorists vision. Yield signs presently control east/ west traffic on 3rd Avenue , however due to the vision ob- structions east/west stop signs would be the appropriate control device , along with the removal of a bush on city property on the northeast. corner. PECOI.1.7E.ND TTOY Install stop signs controlling east/west traffic on 3rd and remove a bush creating a visual obstruction on the northeast corner. ALTERNATIVES 1. Do nothing. 2 . Erect stop signs on Fuller. 3 . Control 3rd Avenue with existing yield signs and remove two power poles, one bush and one tree 3' in diameter. go _Se¢ve zotect / J Traffic Control, 3rd and Fuller (9 Page -2- ACTION REQUESTED Direct staff to install east/west stop signs on 3rd Avenue at Fuller and remove the bush on the northeast corner of the city property , and rescind the motion of October 6th directing the installation of north/south stop signs . MEMO TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: Bonding for Link Judgement DATE: October 7, 1981 Introduction & Background Council has authorized the issuance of bonds to cover the costs of the Link Judgement. In conversations and in the letter dated 2/9/81 (previously received by Council) , Springsted has suggested sale by negotiation rather than formal bidding because of the small size of the issue and to save time and effort. This process is not uncommon. Springsted would contact several potential buyers and forward the best offer to Council. Alternatives 1) Sell bond by competitive bidding 2) Sell bonds by negotiation Recommendation #2 - Sell bonds by negotiation Action Move to authorize sale of bonds related to the Link Judgement through negotiation. GV/ljw MEMO TO: John Anderson City Administrator FROM: Don Steger City Planner RE: Signing of Rezoning and Subdivision Sites DATE: October 16, 1981 Background: At the October 6th meeting, the City Council requested specific information concerning the cost of signing rezoning and subdivision sites. The City Council indicated their intention of passing the cost onto the developer through increasing the application fees. The specifics follow: Suggested Wording: "This Site is being Considered for Rezoning/Subdivision For Information Call 445-3650" Note: The greater the number of letters, the greater the cost. Color of Signs: Two colors (colored background with contrasting colored letters) . Size of Signs: 30" x 24" (metal - 16 gauge steel with baked enamel finish). Number of Signs: The following price is based on an order of eight signs. (Note: The greater the number of signs ordered, the lower the cost per sign). Cost per Sign: Approximately $28 per sign. (Note: Cost estimate obtained from Earl F. Anderson & Associates - Bloomington). Anticipated Staff Time per Planning Case: Public Works - 1 hour = S 15.00 (erecting & removing sign) Planning Secretary 2 hours = 22.00 (phone calls) Planner - 2 hour = 8.00 (phone calls & set-up) TOTAL $ 15.00 Duration of Signing: Erect - Upon deadline for applications (3 weeks prior to Planning Commission public hearing) . Remove - After City Council decision on rezoning or preliminary plat, (Note: Preliminary Plat approval is valid for 12 months. ) John Anderson October 16, 1981 Signing of Rezoning & Subdivision Sites Page -2- Alternatives: 1. Adopt the procedure of signing rezoning and subdivision sites, effective January 1982 (to coincide with the annual review of fees). a. Determine wording of signs; b. Determine color of signs; c. Determine size of signs; d. Determine number of signs; e. Determine duration of signing each site; f. Determine the total cost of signing each planning case and increase the application fees for rezonings and subdivisions; current fees are as follows: Rezoning = $150 (1 acre or less) 150 + $10/acre (over 1 acre) Preliminary Plats = $200 + $5/lot or; 100 + 3/acre (whichever is greater) 2. Do not adopt the procedure of signing rezoning and subdivision sites. Requested City Council Action: Chose Alternative No. 1 or No. 2 DS/jiw MEMO TO: John Anderson City Administrator FROM: Don Steger City Planner RE: Preliminary Plat of Hauer's 3rd Addition DATE: October 16, 1981 Background: On October 8, 1981, the Shakopee Planning Commission approved the preliminary plat of Hauer's 3rd Addition with the following eight conditions: 1. The small triangular parcel of property abutting the northwest corner of Lot 1 should be dedicated as 11th Avenue. 2. Execution of a Developer's Agreement: a. Curb & gutter must be installed throughout Austin Court, in addition to Austin Street; b. If the two existing water service "stubs" to the plat do not match the planned lots, they must be removed. 3. The easement along the west property line of Lot 5, be increased to 10 feet on the east side of the proposed sanitary sewer pipe and up to 10 feet on the west side of the pipe where possible. 4. The subdivision be retitled "Hauer's 2nd Addition". 5. Lots 2 and 3 be redesigned in order to reduce the angle between the common lot line and Austin Court. 6. The railroad trestle be removed prior to recording the plat. 7. Approval of Title Opinion by the City Attorney. 8. A cash payment be made to the City in lieu of park dedication. Alternatives: The City Council could: 1. Approve the preliminary plat with the above-listed eight conditions. 2. Approve the preliminary plat with different conditions. 3. Not approve the preliminary plat. • John Anderson October 16, 1981 ? ,er Hauer's 3rd Addition Page -2- Recommended Action: Move to approve the Preliminary Plat of Hauer's 3rd Addition subject to the above-referenced eight (8) conditions, as recommended by the Planning Commission. DS/jiw Attachments: Plat maps Case Report from City Planner to Planning Commission Excerpt from Minutes of October 8, 1981 (unapproved - draft copy) Shakopee Planning Commission . October 8, 1981 �nj Page 3 , Xr- Rockne/Vierling offered Conditional Use Permit No. 289 to allow a maximum of 15 horses to be boarded on 18.75 acres at 853.5 Eagle Creek Blvd. , subject to the con- dition that any permits required by the Minn. Pollution Control Agency be obtained prior to commencing the operation, and that this permit is subject to a bi-annual (2 year) review, and moved its adoption. Motion carried unanimously. The City Planner informed the applicant that this approval is subject to a 7 day appeal period, during which time anyone can appeal the decision to City Council. If after the 7 days, there has been no appeal filed, the applicant is eligible to apply for a building permit. Conklin Company CUP Public Hearing (PC 81-35C) Stoltzman/Koehnen moved to open the public hearing on the request for a conditional use permit to expand a chemical manufacturing and distribution operation and install underground chemical storage tanks. Motion carried unanimously. The City Planner explained the request and stated that staff recommended approval subject to approval of the Minn. PCA. Al Schafer stated he is representing Conklin Company, and stated they have received positive feedback from PCA in their verbal discussions. They will be submitting their plans to PCA for approval as soon as the CUP is granted. He stated that Conklin Company voluntarily seeks out the opinion of PCA and Metropolitan Waste Control Commission regarding their plans to avoid possible future problems. Vice Chrm. Perusich asked if there was anyone in the audience who wished to comment on this matter, and there was no response. Stoltzman/Rockne moved to close the public hearing. Motion carried unanimously. Koehnen/Stoltzman offered Conditional Use Permit No. 290, to allow the addition of liquid storage tanks as part of an expansion program, subject to the condition that prior to the issuance of a Building Permit, the Minn. PCA review and approve the underground and above-ground installation of the proposed tanks, and moved its adoption. Motion carried unanimously. The City Planner informed the applicant about the 7 day appeal period and stated that after that 7 days he would be eligible to apply for a Building Permit if there were no appeals filed. S Public Hearing - Preliminary Plat of Hauer's 3rd Addition - Gene Hauer - PC 81-32P Rockne/Vierling moved to open the public hearing on the preliminary plat of Hauer's 3rd Addition. Motion carried unanimously. The City Planner explained that Hauer's 3rd Addition is a 5 lot subdivision, and enumerated the considerations regarding this request. He stated staff is recommend- ing approval of the Preliminary Plat, subject to certain conditions. Vice Chrm. Perusich asked if there were any comments from the applicant or anyone else in the audience, and there were none. A brief discussion was held by the Commissioners, City Planner and CityEngineer regarding the staff recommendation to redesign Lots 2 and 3 to reduce he angle between the common lot line and Austin Court. Shakopee Planning Commission October 8, 1981 Page 4 Stoltzman/Rockne moved to close the public hearing. Motion carried unanimously. Koehnen/Stoltzman moved to recommend to City Council approval of the Preliminary Plat of Hauer's 3rd Addition, subject to the following conditions: 1. The small triangular parcel of property abutting the northwest corner of Lot 1 should be dedicated as 11th Avenue. 2. Execution of a Developer's Agreement to include: a. Curb and gutter must be installed throughout Austin Court, in addition to Austin Street. b. If the two existing watermain services to the property do not match the proposed lot, they must be removed, according to State Health Dept. rule. 3. The easement along the west property line of Lot 5, be increased to 10 feet on the east side of the proposed sanitary sewer pipe and up to 10 feet on the west side of the pipe where possible. 4. The subdivision be retitled "Hauer's 2nd Addition". 5. Lots 2 and 3 be redesigned in order to reduce the angle between the common lot line and Austin Court. 6. The railroad trestle be removed prior to recording the plat. 7. Approval of a Title Opinion by the City Attorney. 8. A cash payment be made to the City in lieu of park dedication. Motion carried unanimously. The City Planner informed the applicant this matter will most likely be on the agenda for City Council on October 20, 1981. Scott County Lumber CUP Pu lic Hearing (Cont. from 7-9-81) PC 81-18C Stoltzman/Vierling moved to re-open the public hearing on the request for a CUP and Mining and Mineral Land Extraction Permit. .Motion carried unanimously. The City Planner explained that this public hearing was tabled 3 months ago with the express purpose of obtaining questions from the Shakopee Environmental Protec- tion Assoc. , which were answered by the applicant's consultant, Howard Rosenwinkel, the City Planner and other individuals with some State and Federal agencies. A booklet was put together by the applicant 's consultant which contained composit questions and answers, and was sent to the four individuals who formed the citizens' group and to the Planning Commission. The City Planner stated that staff's recommendations remain the same as initially presented 3 months ago, with only some slight wording changes in the 17 conditions. The City Planner then read the list of conditions recommended by staff for approval. Vice Chrm. Perusich stated that the purpose of this hearing is for the Planning Commission to gather information to help make a decision. He explained that the conditions for discussion are to have each individual limit his/her comments to 3-5 minutes and to make them as direct as possible and without repetition. Vice Chrm. Perusich asked if there were any comments from the audience. Roberta Schneider, 330 Valley View Road, stated she is the President of Shakopee Environmental Protection Assoc. , and asked if the questions had been received into the record. Rockne/Vierling moved to accept the questions and answers contained in the booklet into the record. Motion carried with Comm. Koehnen abstaining. r . DATE: October 8, 1981 CASE: PC 81-32P ITEM: Preliminary Plat of Hauer's 3rd Addition APPLICANT: Gene Hauer LOCATION: Austin Street (south of 11th Avenue) ZONING/LAND USE: R-2, Urban Residential/Vacant APPLICABLE REGULATIONS: Section 11.26; Chapter 12 (Subd. Regs.) PUBLIC HEARING HELD: CASE HEARD BY PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL Proposal: The applicant is requesting preliminary plat approval of Hauer's 3rd Addition, a five-lot subdivision. Land Use Compatibility: Surrounding land uses: Single family and twin homes exist to the north, east and west of the proposed subdivision. Agricultural land, zoned for home development, exists to the south. Urban Services Availability: Sanitary sewer, storm sewer, and water services are either available directly adjacent to each proposed lot or in close proximity, so as to be readily extended. Flood Plain: The property lies out of any flood plain. Considerations: 1. The proposed plat consists of five lots, each sufficiently large to meet R-2 zoning requirements for size and building setbacks. Abandoned railroad property has been purchased by the applicant and combined with each lot to provide the larger lot sizes. 2. The plat proposes to use existing Austin Street for access to the lots. In addition, a modified cul-de-sac, Austin Court, is proposed. This "bubble" would align directly across from Davis Court located immediately to the west. 3. Although the topography varies throughout the plat, building restrictions should be minimal or non-existent. 4. Because of the anticipated land uses, no incompatibility with surrounding developments is anticipated. Hauer's 3rd Addition October 8, 1981 PC 81-32P Page -2- 1 5. A bicycle path is proposed to link Park Ridge Drive and 11th Avenue. A small triangular parcel of property abutting the northwest corner of Lot 1 and lying within the 11th Avenue right-of-way should be dedicated, as part of this plat, as llth Avenue. This property could then be used as a portion of the bicycle path in the future. 6. The City Engineer noted, for information purposes, that this proposed subdivision develops runoff that eventually is discharged to other property owned by the developer along County Road 16. The developer should be aware that there is no formal outlet for this drainage other than to pond on the developer's land lying north and south of County Road 16. 7. Curb and gutter should be installed throughout Austin Court in addition to Austin Street. 8. In the opinion of the City Engineer, Austin Street would not be extended because it is not practical to build Austin Street at a reasonable grade. The Planning Commission agreed to this concept at the April 9, 1981 meeting. 9. Ten foot drainage and utility easements are provided along the north side of Lot 1, the fronts of all five lots, and along the west side of Lot 5. However, the proposed sanitary sewer that runs along the Austin Street boulevard adjacent to the west side of Lot 5, aligns diagonally through the 10 foot easement. Therefore, the City Engineer is requesting a 10 foot easement on each side of the Proposed pipe. By increasing this easement, the buildable area is somewhat reduced, however, a slightly smaller house could still be accommodated. Additional sewer easements are indicated across the southern portion of Lots 4 and 5. This easement is in conjunction with the VIP sewer. 10. Because the plat entitled "Hauer's 2nd Addition" was never completed and recorded, Hauer's 3rd Addition should be renamed to the 2nd Addition. 11 . The north property line of Lot 3 intersects Austin Court at a sharp angle, creating a point of land. Maintenance of this irregularly-shaped lot corner may cause neighborhood problems in the future. A redesign of Lots 2 and 3 may reduce the angle. 12 . The former railroad trestle remains on Lot 4. This trestle should be removed prior to recording the final plat. Staff Recommendation: Staff recommends approval of the Preliminary plat, subject to the following conditions: 1. The small triangular parcel of property abutting the northwest corner of Lot 1 should be dedicated as 11th Avenue. 2. Execution of a Developer's Agreement: a. Curb and gutter must be installed throughout Austin Court, in addition to Austin Street. Hauer's 3rd Addition r October 8, 1981 PC 81-32P Page -3- 7 3. The easement along the west property line of Lot 5, be increased to 10 feet on the east side of the proposed sanitary sewer pipe and up to 10 feet on the west side of the pipe where possible. 4. The subdivision be retitled "Hauer's 2nd Addition". 5. Lots 2 and 3 be redesigned in order to reduce the angle between the common lot line and Austin Court. 6. The railroad trestle be removed prior to recording the plat. 7. Approval of a Title Opinion by the City Attorney. 8. A cash payment be made to the City in lieu of park dedication. Planning Commmission Action: Approved with 8 conditions as listed above, plus as an addition to No. 2 b. If the two existing water service "stubs" to the plat do not match the planned lots, they must be removed. City Council Action: City Council Action: DS/jiw Attachments: . . OCL ' �.,, ! % v%\ ;\ City of Shakopee oi tit AIP. IV; „r' H A K '3'. 4.1' \ POLICE DEPARTMENT .� ;16- Y-, �.5 t,N E 5 0 CE � ��, , \ of ,, — ���' ` 1 476 South Gorman Street : ti H 1_ )1r, SHAKOPEE, MINNESOTA 55379 \ �' E Tel. 445-6666 11 r Y\" 55379 ri/ TO: John Anderson/City Council FROM: Tom Brownell SUBJECT: Crime Prevention/Criminal Apprehension Program DATE: October 14, 1981 INTRODUCTION Since 1970, local law enforcement agencies in Minnesota have participated ir: crime prevention/criminal apprehension reward funds in cooperation with concerned citizens within the com- munity. The foundation of the fund is the establishment of a non-profit corporation whose board of directors are members or the coryunity. Funds are solicited from citizens who are concerned about crime in the community and are interested in assisting law enforcement in preventing crime and apprehending persons involved in criminal activity. BACKGROUND During the current budgetary process, the Shakopee Police Civil Service Commission recognized that public safety funding was limited and a program which would prevent crime, apprehend those committing crimes and reduce investigative time required to solve crime , would be beneficial to the community. The Police Commission noted that the posting of a reward by a local business which resulted in the solution of a crime and led to the arrest of the persons responsible, was a viable program which can lead to positive results. The Commission has prepared the By-Laws and Articles of Incor- poration for the fund and is requesting endorsement of the program by the City Council. The By-Laws and Articles of Incorporation have been approved by the City Attorney. go .Se4Ve ,rotect - 2 - RECOMMENDATION Approve the establishment of a crime prevention/criminal apprehension program for the City of Shakopee. ACTION REQUESTED Pass a resolution establishing a crime prevention/criminal apprehension program to function within the guidelines authorized in the By-Laws and Articles of Incorporation. ARTICLES OF INCORPORATION OF THE SHAKOPEE CRIMINAL APPREHENSION FUND The undersigned, for the purpose of forming a corporation pursuant to the provisions of the Minnesota Nonprofit Corporation Act, Minnesota Statutes , Chapter 317 , adopt the following Articles of Incorporation : ARTICLE I The name of the corporation shall be the Shakopee Criminal Apprehension Fund. ARTICLE II The purpose of this corporation shall be to encourage the apprehension of criminals in the City of Shakopee , Minnesota by (i) offering rewards for the apprehension , arrest or conviction of criminals , (ii) providing funds to the Shakopee Police Department for special purposes for which the Department has no budgeted funds, and (iii) engaging in other activities and cooperating with other groups for the pruposes of apprehending crimi- nals . This corporation shall be operated exclusively for the following purpose : the apprehension of criminals in its own behalf or as the agent , trustee , or representative of others ; to aid , assist , and contribute to the support of corporations , associations , and institutions , which are organized and operated exclusively for such charitable and educational purposes and which are described in Section 501(c) (3) of the Internal 1 . gro Revenue Code, as now enacted or as hereafter amended, and in Section 290 . 05 , Subdivision 9 , of the Statutes of the State of Minnesota, as now enacted or as hereafter amended. The corporation shall have such powers as are consistent with the foregoing purposes , including the power to acquire and receive funds and property of every kind and nature whatsoever , whether by purchase , conveyance , lease , gift , bequest or otherwise , and to own , hold, invest , expend, make gifts and contribu- tions of , and to convey , transfer , and dispose of any funds and property and the income therefrom for the furtherance of the purposes of the corporation , and to lease , mortgage , encumber, invest and use the same , and such other powers which are consistent with the foregoing purposes and which are afforded to the corporation by the Minnesota Nonprofit Corporation Act , and any future laws amendatory thereof and supplementary thereto . Provided, further , that all such powers of the corporation shall be exercised only so that the corporation ' s operations shall be exclu- sively within the comtemolation of both Section 501 (c) (3) of the Internal Revenue Code , as now enacted or as herafter , wended, and of Section 290 . 05 , Subdivision 9 , of the Statutes of the State of Minnesota, as now enacted or as hereafter amended. No part of the property or the income of the corporation shall ever be used or employed directly or indirectly by the corporation for the purpose of carrying on propaganda or other- wise attempting to influence legislation , and in no event shall the corporation participate in , or intervene in (including publishing or distributing statements) any political campaign on behalf of any candidate for public office . ARTTICLE III The corporation does not and will not afford pecuniary gain , incident- 2 . ally or otherwise , to its members . No part of the property or the income of the corporation or any other pecuniary gain or profit shall inure to any member of the corporation except that reasonable compensation may be paid for services rendered to or for the corporation . In the event of dissolution of the corporation all of its then assets shall be distributed as follows : (a) The dissolution shall be conducted under Court supervision if required under the Statutes of the State of Minnesota or deemed desirable by the corporation in such manner as in the judgment of the Court will accomplish the general purposes for which the dissolved corporation was organized. (b) If a dissolution under Court supervision is not so required or deemed desirable , the assets of the corporation shall be distributed to or for the benefit of organizations , causes or projects , for and to which gifts are deductible from income of a donor under the Internal Revenue Code and under the Statutes of the State of Minnesota, to the extent then possible . If the Internal Revenue Code , as hereafter amended, does not provide for such a deduction, then the distribution shall be made to one or more state or local governments , for a public purpose . In the event of dissolution, none of the assets shall be transferred to or in any respect whatsoever inure to or for the benefit of any member of the corporation . The corporation shall not lend any of its assets to an officer, director or member of the corporation nor guarantee to any other person the payment of a loan by an officer , director or member of the corporation. ARTICLE IV The period of duration of the corporation shall be perpetual . ARTICLE V The registered office of the corporation in Minnesota shall be located in the City of Shakopee . 3 . ARTICLE VI The names and addresses of the incorpgrators , each of whom is a natural person of full age , are : ARTICLE VII The members of the corporation shall be and constitute the directors of the corporation. The first Board of Directors shall consist of three persons , who shall also be the initial members of the corporation. The names , addresses and tenure in office of each of the first directors are : ARTICLE VIII The corporation shall have no capital stock. ARTICLE IX The members , directors and officers of this corporation shall not be personally liable for the obligations of the corporation. 4. BY LAWS 07 THE SHAKOPEE CRIMINAL APPREHENSION FUND ARTICLE I Membership Section 1 . 01 . Initial Members and Number of Members . The initial members of the corporation shall be those names in the Articles of Incorporation and their term of membership shall be until the first annual membership meeting. The initial members shall designate Shakopee service clubs and other organizations which shall be entitled to name one representative as a member of this corporation . Section 1 . 02 . Term of Membership . Members representing service clubs and other organizations shall serve at the pleasure of the club or organization represented. Other members shall serve for terms of three years . Section 1_03 . Voting Rights . The members , as such, shall have no voting rights with respect to any matter concerning the corporation. ARTICLE II Directors Section 2 . 01 . Membership and General Powers . The Board of Directors shall consist of all the members , who shall serve as directors so long as they continue as members . The business of the corporation shall be managed by the Board of Directors . 1 . Section 2 . 02 . Annual Meeting. The Board of Directors shall meet annually in April at such place as may be designated by it for the purpose of electing the officer:, of the corporation and for the transaction of such other business as shall come before the meeting. Section 2 . 03 . Regular Meetings . Regular meetings of the Board of Directors shall be held from time to time at such time and place as may be fixed by resolution adopted by a majority of the whole Board of Directors . Section 2 . 04 . Special Meetings . Special meetings of the Board of Directors may be called by the President , or by any two of the directors , and shall be held from time to time at such time and place as may be designated in the notice of such meeting. Section 2 . 05 . Notice of Meetings . Notice shall be given of each annual , regular and special meeting of the Board of Directors . Notice of each annual or regular meeting of the Board of Directors shall be given by the Secretary in writing at least 5 days prior thereto to each director . Notice of special meetings shall be given to each director at least 24 hours in advance by the President or Secretary by mail , telephone , telegram, or in person. Section 2 . 06 . Waiver of Notice . Notice of any meeting of the Board of Directors may be waived either before , at or after such meeting in writing, signed by each director . A director , by his attendance and participation in the action taken at any meeting of the Board of Directors , shall be deemed to have waived notice of such meeting . Section 2 . 07 . Quorum: Required Vote . Except as otherwise provided in these bylaws , a quorum for the transaction of business at any meeting of the directors shall consist of one-third of the entire membership of the Board, and the act of a majority of the directors present at a 2 . meeting at which a quorum is present shall be the act of the Board. On any matter for which a specified vote is required by these bylaws , a quorum shall consist of the number of members necessary to take the particular action. The vote of a majority of the entire active membership of the Board shall be required for the election of officers , the approval of the annual budget , amendments to the bylaws , election of members of the corporation, and designation of the Executive Committee . No director may give a proxy for himself or vote by proxy. Section 2 . 08 . Executive Committee . The Board of Directors shall elect an Executive Committee consisting of three to five directors , which shall be authorized to manage the business of the corporation at intervals between meetings of the Board of Directors and to allot and appropriate funds of the corporation. Section 2 . 09 . Other Committees . The Board of Directors may establish other committees from time to time making such regulations as it deems advisable with respect to the membership , authority and procedures of such committees . Section 2 . 10 . Written Action. Any action which might be taken at a meeting of the Board of Directors , or any duly constituted committee thereof , may be taken without a meeting if done in writing and signed by all of the directors or committee members . ARTICLE III Officers Section 3 . 01 . Number . The officers of the corporation shall consist of the President , one or more Vice Presidents , the Secretary , the Treasurer and such other officers and agents as may from time to time be elected by the Board of Directors . No person shall hold two offices at the same time . 3 . • Section 3 . 02 . Election, Term of Office and Qualifications . At each annual meeting of thc Board of Directors , the Board shall elect a President , a Vice President , the Secretary, the Treasurer and such other • officers as may be deemed advisable . Officers need not be directors . The officers shall hold office until the next annual meeting of the directors or until their successors are elected and qualify. All officers shall continue to hold office until the election and qualification of their successors notwithstanding and earlier termination of their member- ship on the Board of Directors . Section 3 . 03 . Removal and Vacancies . Any officer may be removed from his office by the vote of two-thirds of the entire active membership of the Board of Directors , with or without cause , and no officer shall be granted any contractual right to office . If there is a vacancy among the officers of the corporation by reason of death , resignation or otherwise , such vacancy shall be filled for the unexpired term by the Board of Directors . Section 3 . 04. President . The President shall have general management of the business of the corporation. He shall preside at all meetings of the members and directors . He shall be the chief executive officer of the corporation and shall see that all orders and resolutions of the Board of Directors are carried into effect . He shall be a member ex officio of all committees . He shall countersign all checks unless the Board of Directors shall have designated some other person to do so and shall sign and execute other documents as may be required for the business of the corporation and shall , in general , perform all duties usually incident to the office of the President and such other duties as may from time to time be prescribed by the Board of Directors . Section 3 .05 . Vice President . Each Vice President shall have such powers and shall perform such duties as may he specified in the bylaws 4. or prescribed by the Board of Directors or by the President . In the event of absence or disabil4ty of the President , Vice President shall succeed to his power and duties in the order designated by the Board of Directors . Section 3 . 06 . Secretary. The Secretary shall be secretary of the meetings of the members and the Board of Directors and shall record all proceedings of such meetings in the minute book of the corporation . He shall give proper notice of meeting of members and directors . He shall perfoLm such other duties as may from time to time be prescribed by the Board of Directors or by the President. Section 3 . 07 . Treasurer. The Treasurer shall cause to be kept accurate accounts of all monies of the corporation received or disbursed and shall render to the President and the directors , whenever required, an account of the financial condition of the corporation and shall perform such other duties as may from time to time be prescribed by Board of Directors or by the President . He shall be responsible for supervising the receipt , deposit, and disbursement of the funds of the corporation in accordance with the policies established by the Board of Directors . ARTICLE IV Seal , Books and Records , Audit , Fiscal Year , Salaries and Budgets . Section 4 . 01 . Corporate Seal . This corporation shall have no seal. Section 4 . 02 . Books and Records . The Board of Directors of the corporation shall cause to be kept : (1) correct and complete books of account ; and (2) minutes of proceedings of meeting of members , the Board of Directors and committees having any of the authority of the Board of Directors . Section 4. 03 . Audit . The Board of Directors shall cause the records 5 . and books of account of the corporation to be audited at least once in each year and at such other Limes as it may deem necessary or appropriate . Section 4. 04 . Annual Accounting Period. The annual accounting period of the corporation shall be the calendar year. Section 4 .05 . Examination by Members and Directors . Every member or director of the corporation shall have a right to examine , in person or by agent or attorney, at any reasonable time or times , for any proper purpose , and at the place or places where usually kept , all books and records of the corporation and to make extracts therefrom. Section 4. 06 . Information to Members and Directors . Upon request by a member or director of the corporation , the corporation shall furnish to him a statement showing the financial results of all operations and transactions affecting income and surplus during the corporation ' s last annual accounting period and balance sheet containing a summary of its assets and liabilities as of the closing date of such accounting period. Section 4. 07 . Salaries and Budget . Salaries of all officers and employees of the corporation muse be approved by the affirmative vote of two-thirds of the whole Board of Directors . Salaries paid by the corporation shall be commensurate with the amount of time spent by the officer or employee on corporation business and with comparable salary rates in similar organizations . The annual budget and subsequent changes therin must be approved by the affirmative vote of the majority of the whole !Ward of Directors . Section 4. 08 . Reimbursement of Directors . No salary or fees shall be paid to directors , as such , but directors will be reimbursed for expenses incurred on behalf of the corporation . An itemized report of any expenses incurred shall be signed by the director and submitted to the President and Treasurer prior to reimbursement . If the reimbursement if for more than $20 . 00 to any one director in any month, then the 6 . Treasurer shall maila copy of the report to each director within ten days after the close of such month . ARTICLE V Indemnificaion Section 5 . 01 . Each present or futrue director or officer, whether or not in office , and the executors , administrators or other legal representatives of any such director or officer , shall be idemnified by the corporation against all reasonable costs and expenses (including the cost of reasonable settlements made with a view to curtailment of cost of litigation but exclusive of any amount paid to the corporation in settlement) and counsel fees paid or incurred in connection with , or arising out of , any action , suit or proceeding to which any such director or officer or his executors , administrators or other legal representatives may hereafter be made a party by reason of his being or having been a director or officer of the corporation; provided (1) the action, suit or proceeding shall be prosecuted to final deter- mination , and it shall not be finally adjudged that he had been derelict in the performance of his duties as such director or officer, or (2) the action , suit or proceeding shall be settled or otherwise terminated as against such director or officer or his executors , administrators or other legal representatives without a final determination on the merits , and it shall be determined that such director or officer had not in any substantial way been derelict in the performance of his duties as charged in such action, suit or proceeding , such determination to be made by a majority of the members of the Board of Directors who were not parties to such action , suit or proceeding , although less than a quonnni or by any one or more disinterested persons to whom the question may be referred by the Board of Directors . For the purposes of the preceding sentense , (a) "action , suit or proceeding" shall include every 7 . 5 61- D action, suit or proceeding, civil , criminal or other; (b) the right of indemnification conferred thereby shall extend to any threatened action, suit or proceeding , and the failure to i=nstitute it shall be deemed its final determination ; (c) a judgment of conviction in any criminal action , suit or proceeding shall not constitute a determination that the person so convicted has been derelict in the performance of his duties if it is determined by a majority of the members of the Board of Directors who were not a party theretq although less than a quorum, or by one or more disinterested persons to whom the question may be referred by the Board of Directors that the person so convicted acted in good faith , for a purpose which he reasonable believed to be in the best interest of the corporation , and that he had no reasonable cause to believe that his conduct was unlawful . The corporation shall also indemnify an employee who is not an officer to the same extent that it does an officer . The foregoing right of indemnification shall not be exclusive of any other rights to which any director or officer or employee may be entitled as a matter of law or which may be lawfully granted to him. ARTICLE VI Amendments Section 6 .01 . These bylaws may be amended or altered by a vote of two-thirds of the directors who are present and entitled to vote at any meeting , provided that notice of the proposed amendment shall have been given to the directors in the notice of such meeting. 8 . • yOL— RESOLUTION NO. 1929 A RESOLUTION ESTABLISHING A CRIME PREVENTION/CRIMINAL APPREHENSION PROGRAM FOR THE CITY OF SHAKOPEE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that : 1 . There is hereby created the Shakopee Crime Prevention/ Criminal Apprehension Program. 2 . Said Shakopee Crime Prevention/Criminal Apprehension Pro- gram shall be operated within the guidelines authorized by the program' s Articles of Incorporation entitled the Shakopee Criminal Apprehension Fund and the By-Laws of said Fund which are hereby made a part of this resolution. Adopted in _ session of the City Council of the City of Shakopee, Minnesota, held this day of , 1981 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1981 . City Attorney MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Ordinance Mandating Hookups with Municipal Sewer and Water Systems Under Certain Conditions DATE: October 16 , 1981 Introduction This Ordinance has been prepared as directed by City Council October 6 , 1981 and is presented for final action. Action Requested Approval of Ordinance No. 77 . JKA/jms cr- ORDINANCE NO. 77 Fourth Series AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING SHAKOPEE CITY CODE IN CHAPTER 3, ENTITLED " MUNICIPAL PUBLIC UTILITIES RULES AND REGULATIONS, FRANCHISES AND RATES" BY ADDING TO SECTION 3.10 THEREOF A NEW SUBDIVISION 8 MANDATING HOOKUPS WITH MUNICIPAL SEWER AND WATER SYSTEMS UNDER CERTAIN CONDITIONS AND BY ADDING A NEW SUBSECTION 9 PROVIDING PENALTIES FOR THE VIOLATION HEREOF THE CITY COUNCIL OF ']HE CITY OF SHAKOPEE, MINNESOTA, ORDAINS; SECTION I: Shakopee City Code Chapter 3 entitled "Municipal Public Utilities Rules and Regulations, Franchises. and Rates" is amended by adding to Section 3.10 two new subdivisiona as. follows: Subd 8: Hookup Required - when Any property abutting a public street or alley in which any sanitary sewer main or city water lines have been constructed must be connected to said sewer mains and water line within 3 years or immediately when •a private system becomes defective whichever occurs first. A system becomes defective when, but not limited to,such occurrances requiring replacement of drain field lines, pumping of tank or replacement of well pump motor. Subd. 9; Permitted uses of private wells Owners of private wells may continue to use such wells for yard watering, car washing and similar uses providing it isentirely disconnected from the interior supply lines and there isno cross connection to public water systems. SECTION II: Penalty Provisions Adopted Shakopee City Code, Chapter 1, entitled " General Provisions and Definitions Applicable to the Entire City Code including Penalty forViolations" and Section 3.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim herein. SECTION III_ When in Force This ordinance shall be published once in the official newspaper of the City of Shakopee and shall be in full force and effect on and after the date of such public- ation. :.nom c.a F Adopted by the City Council of the City of Shakopee, Minnesota, this day of , 1981. Mayor -- — ATTEST: City Clerk Prepared and approved as, to form this 12th day of October, 1981, City Attorney • 4444,4 N-441:& A4444440064, 4 4fflorewitaiss011iklakatillS ;4,44.MakialagiMION&S;VA, A-., + '4'a= 3".v` " ..5.,,.1.44 x .- fir .co ' • IN a : atNL WHITE. & 1>iI'I COPIES INTACT. WHITE COPY WILL BE RETURNED WITH REPLY. toiN :7-'0 FROM: TO: N� iv De S0 iv SHAKOPEE PUBLIC UTILITIES COMMISSION 1030 East Fourth Avenue SHAKOPEE, MN 55379 (612) 445-1988 Name: S U BJ[CT: 7-151 70 / Gu,��,P.L�i�r¢�14% ��/1-'i?.c -,//) DATE /D /`j "11 —,r e, e /-s 4 0,#‘34.e>74 e_ J-1r 01-'7- fid/ vchle,e J?c c 16, /'/ 77// S �Q�i`�i�'�o��v G.�`i s v/2e._ /T /7 "c4c (- %t 77/e-- / t- ^ ca, ':r.,ti '4 "II oalti�r r AJ 77/4 7- /4/4 S S&Al 1 ) (-7)--; /4 z c; 7/3?pv/ea vs L -' "4e4 s /14 r! 7i5«47- ce/2 I X7c4 c'i11"IZe:70/ti ,be s>- >Pee .vc 1/69/0 ve *69416/5/ cam,e',' c,'&N4 7-v17(os ,—' . .C/1 /L ®n/iv S.z,A) ,q Aii? /39y se c REPLY TO DATEBY Action Requested: Move to approve the partial payment in the amount of $63, 725. 96 to Richard Knutson, Inc . for work on the 80-11 Hwy 101 Watermain. RETURN PART 1 TO SENDER WITH REPLY BY l_d RMCC 847-3 � m•^m.exit,n. .. - - u- PARTIAL ESTIMATE VOUCHER Contract No. 80-11 Partial Estimate Voucher No. 2 Period Ending Oct. 5,1981 TO: Contractor Richard Knutson, Inc. Address 201 Travelors Trail Burnsville, MN 55337 Project Description TH101 Trunk Watermain Extension 1. Original Contract Amount $____170+643.75 2. Change Order No. 1 Thru No. 3 $ 6,812.50 3. Total Funds Encumbered S 177,456.25 _ 4. Value of Work Completed $ 171,785.80 Value of Work Remaining 5. 5 Percent Retainings $ 8,589.29 $ 100 Percent Complete 6. Previ(,us Payments $ 99,470.55 7. Deductions or Charges $ -0- 8. Total $ 108,059.84 Payment due (Line 4 - Line 8 $ 63,725.96 CERTIFICATE OF PAYMENT (1, We) hereby agree that the quantity and value of work shown herein is a fair estimate of the work completed to date. CONTRACTOR: `�ic ioNfL0 V.,Quza,J I -L,aL APPROVED AND RECOMMENDED - BY: lQ!u1 I BLI TITLE: 111L-4-`.x,ut BY: IAU414-64.44,0"-z---- REVIEWED - CITY ENGINEER DATE: /E'/ APPROVED - CITY OF SHAKOPEE: APPROVED - SHAKOPEE PUBLIC UTILITIES COMMISSION City Administrator M‘ 5? Finance Director Date 571-6066 g---= UBURBAN 6875 Highway No. 65 N. E. L NQINEERIN INC Minneapolis, Minnesota 55432 C. - - a 890-6510 Civil, Municipal & Environmental Engineering 1101 Cliff Road Land Surveying • Land Planning • Soil Testing , Burnsville, Minnesota 55337 Oct . 6 ,1981 S78085 Shakopee Public Utilities Comm. 1030 East 4th St . Shakopee , MN 55379 Attn: Mr. Lou VanHout Re : TH 101 Trunk Watermain Extension 80-11 Dear Lou: Enclosed herewith is the Certificate of Completion for the above referenced project and the tabulation of final quantities . The Contractor has been notified that lien waivers for sub-contractors are required. Upon receipt and reveiw of these lien waivers , we will forward them to you so final payment may proceed. rS 'icerely, Dan P . Johnson, P. E. SUBURBAN ENGINEERING, INC. DPJ/lh enc Action Recommended Offer Resolution No. 1930 , A Resolution Accepting Work on the 80-11 Project TH 101 Watermain Extension, and move its adoption. Robert Minder,Reg.Eng. E.A.Rathbun,Reg.Suru. Wm.E.Price,Reg.Eng. Gory R.Harris,Reg.Suru. Peter J.Molinaro,Reg.Eng. Wm.E.Jensen,Reg.Eng. William J.Brezinsky,Reg.Eng. H. William Rogers,Reg.Suru. Bruce A.Paterson,Reg.Eng. Daniel P.Johnson,Reg.Eng. Kim W. Waldof,Reg.Eng. Robert Sikich,Reg.Suru. Peter J.Knaeble,Reg.Eng. g � RESOLUTION NO. 1930 A RESOLUTION ACCEPTING WORK ON THE 80-11 PROJECT TH 101 WATERMAIN EXTENSION WHEREAS, pursuant to a written contract signed with the City on May 28, 1981, Richard Knutson, Inc. , Burnsville, MN has satisfactorily completed the watermain with such contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract in the amount of $72,315.25 taking the contractor's receipt in full, upon receipt of lien waivers from all sub-contractors. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1981. Mayor of the City of Shakopee ATTEST: City Clerk • • Tot CITY OF SHAKOPEE 1 D, INCORPORATED 1870 129 E. First Ave., Shakopee, Minnesota 55379 (612)445-3650 • iy CERTIFICATE OF COMPLETION CONTRACT NO, Project No. 80-11 DATE Oct . 5 ,1981 DESCRIPTION: TH 101 Trunk Watermain Extension CONTRACTOR Richard Knutson, Inc . ADDRESS 201 Travelers Trail Burnsville , MN 55337 The work on the Contract specified above has been completed and accepted by the City. ORIGINAL CONTRACT AMOUNT $ 164 ,973 .30 AMOUNT OF CHANCE ORDER NO. 1 THRU NO. 3 $ 6 ,812 . 50 TOTAL CONTRACT COMPLETE 1N PLACE $ 171 , 785 . 80 LESS PREVIOUS PAYMENTS $ 99 ,470. 55 FINAL PAYMENT $ 72 , 315 . 25 APPROVED: City Engineer �. ��"���"'�/ tilitles Manager • Date Date OaAA:AY Project Engineer Date The l J e a r ( of Progress V c7 I I tI An Equal Opportunity Employer 10/ 5/81 PROPOSAL SCHEDULE PROJECT NAME TA-I_ 101 Trunk Wate ain Ext, . OWNER rnl City of Shakopee TYPE OF WORK Watermain Construction PROJECT NO. $Q-11 _ SHEET ] OF 2 ITEM _ CONTRACT ITEM UNIT UNIT CONTRACT - PRICE QUANTITY AMOUNT ' TRUNK WATERMAIN 1. 16" DIP Class 51 L.F. $ 22.35; 43 961.05 38.5 $ 860.48 2. 12" DIP Class 52 L.F. $ 16.50 5,015 82,747.50 4965 3. 6" DIP Class 52 $81 ,922.50 L.F.Lr $ 11.35 335 3,802.25 375 4,256.25 4. CI Fittings lb. $ . 0.86 8,200 7,052.00 8765 4 7 5. 12" Gate Valve w/box ,37.90 Ea. $ 580.00 10 5,800.00 10 h 5,800.00 6. Hydrant w/6" Gate valve Ea. $ 975.00 13 12 675.00 7 � 13 412,675.00 Granular Material for Foundation C.Y. $ 8.00 10 80.00 15.94 $ 127.52 8. Jacked Road Crossing L.S. $4,350.00 1 4,350.00 9. Clear & Grub 1 y 4,350.00 Tree $ 20.00 72 1,440.00 82 $1 , 640. 00 10. Street Pavement Restoration S.Y. $ 7.00 150 $ 1,050.00 138 966.00 11. Bituminous Drive Restoration S.Y. $ 7.00 430 $ 3,010.00 46Q h 3,220.00 12. Gravel Drive Restoration S.Y. $ 2.00 680 $ 1,360.00 289 h 578.00 13. Shoulder Restoration S.Y. $ 2.00 580 $ 1,160,00 586 �. 1 , 172.00 14. Riprap w/filter blanket S.Y. $ 10.00 25 $ 250.00 10 i, 100.00 15. Sodding w/4" topsoil & fert. S.Y. $ 1.25 21,950 $27,437.50 18,935 x,23,668.75 16. Seed & Mulch S.Y. ,$ 0. 15 6,425 $ 96,3.75 7,919 4 1 , 187.85 Sub-Total Watermain 1 $154,139.05 $1 0 ,062 . 25 12" SERVICES 17. 12' DIP Class 52 L.F. $ 20.00 86 I$ 1,720,00 114 $ 2,280.00 18. 12" Gate valve w/box Ea. $ 580.00 2 $ 1,160,00 3 $ 1 ,740.00 19. CI Fittings lb. $ 0.86 1,160 $ 997.60 1 ,485 $1 , 277 . 10 1 8" SERVICES ; 1 20. 8" DIP Class 52 L.F. $ 15.30' 250 $ 3,825.00 243.5 $ 3,725.55 1 P" G. V. w/box Ea. $ 355.00 10 $ 3,5 �.�, 50,00 8 $ 2,840.00 CT Fittings lb. $ 0.81 3,900 $ 3,354,00 I 3 , 190 $2 , 743 .40 4" CERVICES 11 '7. •1" DIP L.F. $ 11.0 36 $ 397,80 0 0 G. V. w/box Ea. $ 24P.0C 1 $ 240.00 U U 5. CI Fittings lb. $ 0.8 335 $ 288.10 0 0 PROPOSAL SCHEDULE 10/5/81 "/ PROJECT NAMET.H 101 Trunk Watermain Ext. OWNER City of Shakopee TYPE OF WORK Watermain ConstrUction PROJECT NO. $0-11 SHEET 2 OF 2 'EM CONTRACT ITEM UNIT l UNIT CONTRACT PRICE QUANTITY AMOUNT 2" SERVICES 3. 2" Copper pipe, type K L.F. $ 11.0C 36 • $ 396,00 10 $ 110.00 1. 2" Corporation stop Ea. $ 95.0( 1 $ 95,00 1 $ 95.00 3. 2" Curb stop & box Ea. $ 100.00 1 $ 100.00 1 $ 100.00 1" SERVICES A. 1" Copper pipe, type K L.F. $ 9.20 36 $ 331.20 0 0 ). I" Corporation stop Ea. $ 10.00 1 $ 10.00 0 0 1" Curb stop & box Ea. $ 40.00 1 $ 40.00 0 0 TOTAL BID ALL ITEMS ;,170,643.75 $164,973 . 30 Change Order #1 $ 4,500.00 Change Order #2 $ 1 ,290.00 Change Order #3 $ 1 ,022.50 TOTAL PROJECT I OST $171 , 785 .80 A gC1 MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Volunteered Hazardous Waste Disposal Site (PCI Site) DATE : October 15 , 1981 Introduction City Council, at its October 6 , 1981 meeting, tabled Resolution No. 1911 and directed staff to compare the language in the Resolution to that in the original letter to the Waste Management Board. Review The original letter is attached along with the Resolution so Council can make its own comparison. The three key sentences in the letter are underlined, and, I believe, thoroughly covered in the Resolution. In making the review; however, I did check with Councilman Reinke to clarify his concerns and review the language. During the conversation he voiced two additional concerns . 1 . Now that we know PCI is the fee owner of the site, and not the State, does PCI agree with our having volunteered the site and can we get it in writing. On October 14 , 1981 I called Melvin Bell of PCI and explained what had transpired to date. He agrees with the City's action, had previous plans to be in the area October 21st and 22nd and will meet with me to draft a letter to the city volunteering the site. 2 . Can the City actually control the site even with the proposed Resolution No. 1911, if the Waste Management Board has condemna- tion authority? I have posed this question to Bill Kirchner, our representative on the Board. He will be checking with the Board and it' s legal staff, specifically asking for something in writing stating that the City of Shakopee would have final authority over the site. Bill will be able to report back on October 23 , 1981 at the latest, his Board meets the evening before. Summary and Recommendation The present language in Resolution No. 1911 is sufficient; however, the City really needs something in writing from the Waste Management Baord agreeing to the Resolution as the conditions upon which the site was volunteered. In addition, it would be appropriate to have a letter on file from P .C. I. agreeing to the volunteering of the site. Action Requested Table until November 4 , 1981 until staff receives a report from Bill Kirchner on the City ' s request for written acceptance of our Resolu- tion conditions and we receive a letter from P.C. I. JKA/jms o CITY SIIAKOPEE INCORPORATED 1870 • �:411'l:;g; :129 E. First Ave. - Shakopee, Minnesota 55379 (612) 445-3650 4 l4"r June 26, 1981 `r, Mr. Robert Dunn, Chairman Minnesota Waste Management Board 123 Thorson Building 7323 58th Avenue North Crystal, MN 55428 Re: Hazardous Waste Abatement Program Dear Mr. Dunn: As Mayor of Shakopee, and with the support of a majority of the individual Council members of the City of Shakopee, I (we) would like to introduce the possibility of an abatement program in Shakopee. The basic concept which I (we) wish to propose is the conversion of hazardous waste into a usable product for the production of energy. This concept has not been officially acted upon by City Council nor have all of the City Council mem- bers been fully appraised of the concept. Because the concept has not been fully explored you no doubt will have many questions which I (we) cannot answer at this time. Very simply put, the concept is to utilize the facilities (or up-graded facilities) at the former Pollution Controls Incorporated (PCI) site presently owned by the State of Minnesota. The site would be used for high temperature incineration of hazardous waste with high pressure steam as a by-product to be used to drive turbines for electric generation and/or used for district heating. I (we) realize that this idea may meet with serious opposition because of the possible ramifications of such a program if it is not handled properly from its inception. Therefore, I (we) feel that the City of Shakopee must have the oppor- tuniy, using the resources of the Waste Management Board, to research all of the possibilities and ramifications of such a program, and thereby develop methods to control any such program to the satisfaction of the City Council and the citizens. Now that I (we) have presented the concept, I (we) would like the opportunity to work with your Board In the near future to outline the steps that would be re— quired to fully explore such a program in Shakopee. Thank you very much for your time. Sincerely, Walter C. Harbeck Mayor cc: Shakopee Valley News KSMMRadio The Heart of Progress Valleix WCH/jms An Equal Opportunity Employer RESOLUTION NO. 1911 A RESOLUTION VOLUNTEERING A HAZARDOUS WASTE DISPOSAL SITE WHEREAS , there is a critical need in the State of Minnesota to resolve its hazardous waste disposal problems , and WHEREAS , the Minnesota Waste Management Board is currently screening potential sites for hazardous waste disposal , and WHEREAS, the City of Shakopee would like to confirm its volun- teering of the inactive Pollution Controls Incorporated (PCI) hazard- ous waste incineration site in Shakopee for the purpose of converting hazardous waste into a usable product for electrical generation and/or use in a district heating plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, 1 . That the City of Shakopee reaffirms its volunteering of the PCI site . 2 . That the City of Shakopee shall have the resources of the Waste Management Board to research all of the possible ramifications of such a program. 3 . That the City of Shakopee shall have final authority over all private and governmental decisions regarding the control and monitoring of said site should it be selected as a site for hazardous waste disposal . Adopted in session of the City Council of the City of Shakopee , Minnesota , held this day of 1981 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form this day of , 1981 . City Attorney 9.� MEMO TO: John Anderson City Administrator FROM: H. R. Spurrier City Engineer RE: Halo 2nd Addition Improvements Project No. 80-10 DATE: October 16, 1981 Introduction: The Developer's consultant for Halo 2nd Addition did not include a sufficient quantity of curb and gutter to finish Bluff Avenue between Marschall Road and the west line of Halo 1st Addition, which must be included in order to complete that roadway. Background: Proposed Change Order No. 2 iS for work on the Halo 2nd Addition Improvement Project only and includes the following: 1. Install approximately 400 linear feet of curb and gutter for a cost of approximately $4,020.00. 2. Install Class 5 base material at an estimated cost of $725.00. 3. Install bituminous pavement at a cost of approximately $6,400.00. The total amount of the Change Order would be $11,145.00, and the total change in the contract, including Change Order No. 1 is $16,715.30. This increase applies only to improvement #80-10, Halo 2nd Addition Improvement. Requested Action: It is the recommendation of City staff that the appropriate City officials be authorized to execute Change Order No. 2 for Halo 2nd Addition improvement, Project No. 80-10 (Schedule No. 1) , in the amount of $11,145.00. HRS/jiw ---1--���`'4-1 MEMO TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: Garbage Contract Renewal DATE: October 8, 1981 Introduction The garbage service contract expires in mid-January, 1982. Background Our present hauler, G & H, has given the City good service as evidenced by the low number of complaints received at City Hall. Since the contract involves professional services, Council may negotiate a new contract as opposed to a bidding process. This discussion should be made soon to allow staff lead time for a new contract and also to give G & H, and others, lead time for developing proposals. They have indicated that they are considering mechanized pickup for Shakopee if they have the contract again. Other professional services for the City have not been bid (i.e. Attorney and Auditor) . Alternatives 1) Bid the garbage contract 2) Solicit quotations 3) Negotiate a new contract with G & H Recommendation Staff recommends alternative #3 - Negotiate a new contract with G & H. Action Requested Council move to direct staff to enter into negotiation for new contract with G & H. GV/ljw MEMO TO: Mayor and City Council FROM: John K . Anderson, City Administrator RE: Five Year Capital Improvement Program DATE: October 15 , 1981 Introduction City Council has adopted the 1982 element of the Five Year Capital Improvement Program (CIP) with its approval of the 1982 Budget. City priority projects #1 , 6 , 7 , 16 , 19, 23 , 24 , 35 , 37 , 38 , 43 , 44 and 46 are budgeted for 1982 . In addition to using the CIP for 1982 budgeting purposes , this year' s CIP will be used for planning the Engineering Department' s workload and as a pilot project for other cities under the grant we received for preparation of the CIP. Therefore, we need to act on the whole 5 year package now that we completed the 1982 element. Up-date The City staff prepared the CIP using detailed project description sheets submitted by each department. The projects were then re- viewed and given a priority based upon the attached Rating Sheets . The projects were then listed on the large project sheet in rank order with a break down of project costs and revenue resources (at- tached) . The Planning Commission has acted on the list approving it in July. The Commission also suggested that the following projects be added to the list : Acquisition of old railroad r-o-w adjacent to the Library, Ice Arena, Unnamed Collector Street in Section #5 and #8 , Frontage road Conklin to Cavanaugh Drive, T.H. #300 and Mall entrance, Senior Citizens Building, Transit System and Market Street Improve- ment. In addition, the CIP should list as separate projects #43 Valley Park Drainage and Valley Industrial Boulevard South which had been lumped together and include Water and Sewer to Jaycees Park, Third Avenue Water & Sewer Main to CR 17 and Levee Drive Park (i .e. areain front of Senior Citizen Hirise along River) . Summary Council should feel free to add any additional projects and change priorities . It is preferable to have all projects listed and then give some of them low priority if there is a question about them, this way the projects won't be forgotten. Useful questions that should be kept in mind while thinking about this list of projects include : 1 . Does the project fit our Comprehensive Plan and current growth patterns/needs? 2 . Is the financing proposed realistic? Mayor and City Council T October 15, 1981 Page Two 3 . Does a particular project need action before subsequent projects can be built , eg. drainage before streets? 4 . Is there one or more areas of the community that are in need of a variety of improvements to bring it up to acceptable standards? 5 . What do citizens of Shakopee say are the most needed projects? Requested Action 1 . Finalize the 1981-86 Capital Improvement Plan listing projects in priority. 2 . Move to adopt Five Year Capital Improvement Plan for 1981-86 , dated October 20 , 1981 . JKA/jms ?-2.) MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Step Increase for Receptionist DATE: October 15 , 1981 Introduction The Receptionist did complete one year of employment with the City on September 2 , 1981 with no related salary adjustments. Background In September of 1980 the Council discussed a proposed 1981 Clerical Range presented by the City Administrator. Although the Council did not formally adopt the clerical ranges, the 1981 clerical salaries do fall within these steps and ranges , with the exception of the Sr. Accounting Clerk, which falls between two steps . Since this point in time the City has hired a Police Clerk and an Assessing Secretary and has made salary increases for the Police Clerk and the Reception- ist at the 6 month step, in accordance with this plan. The Receptionist did complete one year of employment with the City on September 2nd and under the plan was eligible for a step increase. John, you chose not to make any recommended salary adjustments at that time because of a new proposed program which Council was con- sidering at budget time and possible changes were contemplated. Because Council chose not to adopt a new plan, I am now asking that Mrs . Shaner be considered for the 1st year step increase pursuant to the September, 1980 Clerical Ranges. The increase would be from Range 2 Step 2 to Range 2 Step 3; or from $787 per month to $826 per month retroactive September 2nd. This proposed increase amounts to $156 . 00 for the balance of 1981 and $510 . 00 in 1982 which has not been budgeted in Administration. Some of the Administrator ' s , City Clerk' s and Receptionist ' s time is billed against projects budgeted thus reducing the amount of salary coming out of Administration (i.e. Cable TV, HRA, elections, Finance secretarial, etc . ) . This decrease in salary expenditures in the Administrator' s budget will more than off set the additional expenditure. Mrs. Shaner has performed an excellent job in the capacity of Recep- tionist for the City. Since her employment, additional responsibil- ities have been added to this position and I personally believe the position should be redefined and moved to a higher range. It is my understanding that Council has decided not to redefine posi- tions nor make related salary adjustments, but rather adjust all salaries of non-union employees at a 9% increase for 1982 . I there- fore urge Council to consider my recommendation. Step Increase for Receptionist Page Two October 15 , 1981 Alternatives 1 . Continue using the existing unofficial 1981 clerical ranges through December 31 , 1981 . Beginning January 1 , 1982 there would no longer be an unofficial clerical range. This is the City Administrator' s interpretation of Council ' s discussion at budget time. 2 . Continue to use the existing unofficial 1981 clerical ranges through 1982 , during which time staff (the Administrator) will continue to work on a step plan for all City employees. Should Council agree to continue using the unofficial ranges in 1982, there are about four clerical employees who would be eligible for step increases in 1982 pursuant to the plan. Action Requested 1 . Approve a step increase for Jeanette Shaner, Receptionist, from Range 2 Step 2 to Range 2 Step 3 in the amount of $826 per month retroactive to September 2 , 1981 in accordance with the unofficial 1981 clerical ranges . 2 . Direct staff to utilize the unofficial 1981 clerical ranges until a) January 1 , 1982 , or b) January 1 , 1983 . JSC/jms . ' e ,,, , .k , PROPOSED 1981 CLERICAL RANGES 9 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Start 6 Mos 1 Yr2 Yrs 3 Yrs 5 Yrs 10 yrs Range 1 618 650 682 716 752 790 830 Range 2 750 787 826 867 910 955 1003 Range 3 800 840 882 926 972 1020 1071 Range 4 890 934 980 1029 1080 1134 1190 Job Classifications Range 1 Public Woi-ks Clerk Assessing Clerk Range 2 Receptionist Range 3 Police Clerk Finance Clerk Range 4 Police Office Manager Building/Assessing Secretary Engineering Secretary Senior Accounting Clerk 9/23/80 4 ( . . N N • N NIU • N N V • N N N N N N N N N N N N • N • IJ • N N N A J7 * CD CD A • ; D 73 • 77 7r .3 .D 5 CO •D D 9 CO 'D 33 • .D • .D • 'C 3 A Cl .D S 21 • S .3 3 * D D J) • A D 'C i .A.D A b A•3 A .D • A • CD • .'D D A I D _ )• • , • I . 4 • ) I ) •. ) '.) 0 .) ) :. -) 4 ) • 3 • J .) 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'� (D < 0 0 0 A HI--' N) 000 p) 0 (D (D • H. H 0 ,-s = ,5 CD a m = QC1 H) Cl CPQ Imo• H) O p) m . ••5 oQ OP 0 (I) cn C 0 c--i H 'o H 0 C, CD _ Cl) H 0 Z Z . • CI '1 r ZJ ¢) 11) x 'l7 d H 00 Cl) • ("1" c-r 0 H - - - H , Cl a Z = Cl)CH-' H - H Cl)R Qq '< Cl) CD ct I I 5 ct H CD C/) Cl) CD p) o 1 Cl) C Cn H H) I) 0 0 ¢) p) (D CT Cl) • _ 4 a 0 0 0 0 }I O I 0 cD O 0 (D 0 _• Cl H 0 ? 11 C) Co CJ) N co co cn 0) N n co 01 N 0 H CO 0) A Cil 0) Ul Cn . CO 0) 0) O 0) co 0) O co J U1 0 O co cn 0 cn Co O O cn H co 0 O H O 0 0 W 0 co 0 (3) A 0 A H 0 O O N 0 0) v CO O 0 CD co co co co co cD CO (0 (0 LO n W W CO CA) CO CO CO W CO CO W H 1-' H H H' H H O 0 0 0 z 0) Cn A CO N H 0 (.0 00 J rn 0 MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Developers Agreement for Minnesota Valley 5th Addition DATE : October 16 , 1981 Introduction The developers of Minnesota Valley 5th Addition are requesting that the developers agreement for said plat be released. Background The developers agreement for the Minnesota Valley 5th Addition pro- vides for sidewalk construction, boulevard grading, street signs, and lights . The sidewalks and grading are complete, approved by the City Engineer and a warrantee is on file. The Public Works Director has approved the street sign. Mr. Wiggin has entered into an underground distribution agreement with S.P .U.C. for the street lights and has paid the 50% deposit, required by S.P.U.C. If Council concurs that the underground distribution agreement between Mr. Wiggin and S.P.U.C. affords the city guarantee that the street lights will be installed, all is in order for the release of the developers agreement, with the exception of the park dedication. A park dedication agreement is being executed by the developers . Recommendation Authorize staff to release the developers agreement for Minnesota Valley 5th Addition, upon receipt of an executed park dedication agreement. Action Requested Authorize staff to release the developers agreement for Minnesota Valley 5th Addition, after receipt of an executed park dedication agreement , and direct staff to return the certified check on deposit for the Minnesota Valley 5th Improvements . JSC/jms TO: JUDY COX FROM: LOU VAN HOUT DATE: 8-24-81 RE: MINNESOTA VALLEY 5TH ADD"N This morning Mr. Richard Wiggin signed the necessary "Underground Distribution Agreement" form for this subdivision, and paid the deposit. This will insure that the street lights and electric service will be installed. /OLD MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk RE: Violiation of the Law Relating to the Sale of Liquor DATE: October 16 , 1981 Introduction The City Attorney has advised the Council that the American Legion was convicted of selling liquor in violation of the City Code . Background The City Code provides that a public hearing be held whenever there is a conviction for a violation of any law relating to the sale or possession of beer, wine, or liquor upon the premises of a licensee. If at the public hearing the violation is found to be willful, the license would be revoked. If the violation is found to be not willful , the Council may order suspension, however, revocation shall be ordered upon the third such violation or offense. Recommendation Staff recommends setting public hearing for November 4 , 1981 at 10 : 00 P.M. Action Requested Move to set a public hearing for November 4 , 1981 at 10 : 00 P.M. to consider the revocation of the On Sale Club Liquor License for the American Legion. JSC/jms JULIUS I.toLLLR, rT JULIUS A.COLLER ATTORNEY AT L.kM. 612-445-1244 1859-1940 2 1 1 WEST FIRST AVENUE S HAKOPEE, M INN E'-OTA lSR:)Z() October 6, 1981 Mr. JOhn R. Anderson, City Administrator and Members of the Shakopee City Council Dear Mr. Anderson and Council Members: As required to do,I am advising you that on October 5th, 1981, the American Legion Club Post #2 was convicted by a guilty plea for selling liquor to a person other than a club member or a guest of a club member in violation of City Code 5.50 Sub 3 a with a fine of $300.00 imposed. The foregoing violation occurred February 24, 1981. The post previously had been convicted by a guilty plea in 1980 of the same offense, selling to a non member. There were 3 other charges that were continued for one year. There were no further violations within the year. Very truly yours, Jul us A. Coller, II City Attorney JAC/nh OCT13 /0C— Law Offices ofIs8¢il1 KRASS, MEYER & KANNING - fTpr SHAKUPE Chartered PhilliShakopee Professional Building Barry R. Krass 1221 Fourth Avenue East October 8, 1981 Barry K. Meyer Shakopee, Minnesota 55379 Philip ng Sha R. Walston Mr. John Anderson Shakopee City Administrator 129 East First Avenue Shakopee, Minnesota 55379 Dear John: I spoke yesterday to the Assistant County Attorney handling the Shakopee By-Pass lawsuit. The County has literally done nothing in this matter and has not even talked to the Attorney General 's office relative to having the State involved. I am most reluctant to have the City of Shakopee take the lead in this lawsuit as it is liable to be long and expensive. I have taken no action and as a result the lawsuit is just setting. I am concerned that at some point if the State does want to proceed they will be unable to because this lawsuit is hanging out there. I am going to need some direction as to what you want me to do. I might suggest that you contact Shakopee's representative on the County Board and see if you can get some action out of them. This really should be their lawsuit, not our's. Yours ve' truly KRASS fY J' ' NNING CHARTERED P � 1a • : ass PRK:sm Action Requested: Move to request the Scott County Board to take necessary legal steps to respond to the appeal on the By-Pass right-of-way map approved by the County. /ocC JULIUS A.GOLLER, II RECEIVED JULIUS A.COLLER ATTORNEY AT LAW 612-445-1244 I859-1940 2 211 WEST FIRST AVENUE SEP51981 SnAKOPEE, MINNESOTA sssze CITY OF SHAKOPEE Memo to: City Council and John K. Anderson, City Administrator From: Julius A. Coller, II, City Attorney CA) RE: Road East of the Viking Property from 4th Avenue to 101 Date: September 24, 1981 Introduction: It appears that the Council has decided to take the above road by the right of adverse possession according to the memo to the City Council from the Building Inspector, dated September 2, 1981. Back Ground: It is my understanding that Mr. Dressen wants a public road for ingress and egress to and from his property. There is a road running along the section line just east of the Dressen Oil and Viking Steel property and it extends from 4th northerly to 101. According to the memo and additional memo from the City Administrator, Council has decided to furnish the road and take it by adverse possession. Recommendation: The City would not be able to take this road by adverug1�possession but since it has been maintained for many years prior to 1963 as a/?oadway and tle utility poles are on it, I don't think the City would have any problems in establishing a common law dedication and with this in mind I have requested the City Engineer to furnish me with a legal description of the road. Action Requested: Direct staff to prepare a resolution commencing establishing a common law dedication of the road East of the Viking Property from 4th Avenue to 101. /v SI) 1980 ANNUAL REPORT PLANNING COMMISSION and BOARD OF ADJUSTMENTS AND APPEALS -City of Shakopee, Minnesota- * * * * * * CONDITIONAL USE PERMITS: 1/10/80 Resolution No. 239 - Request for a home occupation to construct a pole barn for storage and maintenance of tractor-trailers at 2540 Marschall Road. Dallas Herrgott. Approved w/cond. of record. Public hearing held. Appealed to Council. Council denied. (R-1 Zone) . 1/24/8O Resolution No. 240 - Request for an open sales lot to be located at 1503 West 3rd. Skeets Held. App oved w/cond. Public hearing held. (B-1 Zone). 1/24/80 Resolution No. 241 - Request for a sugar beet research station in an AG zone. Betaseed, Inc. Approved w/cond. of record. Public hearing held. 3/13/80 Resolution No. 244 - Request for a two-family structure in an R-1 Zone (Macey's 2nd Addn. ) Shakopee HRA. Approved w/cond. of record. Public hearing held. 3/27/80 Resolution No. 245 - Request for a church sanctuary & class room in an R-2 Zone. Shakopee Baptist Church. Approved w/cond. of record. Public hearing held. 4124/80 Resolution No. 247 -Request to house horses on a 10.9 acre parcel. Jerald Wilking. Approved w/cond. Public hearing held. (R-1 Zone). 4/24/80 Resolution No. 248 - Request to install a 10,000 gal. vertically-standing fuel storage tank. Warner True Valu Hardware. Approved w/cond. Public hearing held. (I-1 Zone). 5/8/80 Resolution No. 249 - Request to operate a demonstration grain alcohol production plant on Lot 2, Blk. 5, Valley Park 1st Addition. Conklin. Approved. Public hearing held. (I-2 Zone. ) 5/22/80 Resolution No. 250 - Request to build four two-family structures with joint party walls on Lots 1-4, Blocks 1 & 2, Proposed East Shakopee 2nd Addition (platted as Link's 2nd Addition). Clete Link. Approved w/cond. of record. Public hearing held. (R-3 Zone). /° 1980 Planning Commission Annual Report Page -2- CONDITIONAL USE PERMITS (cont. ) : 5/22/80 Resolution No. 251 - Request to move in a house onto Lot 7 Block 28, Orig. Shakopee Plat (R-3 Zone). James Link. Approved w/cond. of record. Public hearing held. 5/22/80 Resolution No. 252 - Request to operate a temporary concrete batching plant and to operate this plant at 55' in height. Apple Valley Red-E-Mix. Located at Kmart Distr. Center (I-2 Zone). Approved w/cond. of record. Public hearing held. 6/19/80 Resolution No. 253 - Request to keep horses at a density of two animals per 22 acre parcel. Ronald Zimmerman. (R-1 Zone). Approved. Public hearing held. 7/10/80 Resolution No. 256 - Request to operate a commercial recreation facility. Property No. of Highway 101 and E. of Marschall Road in (AG Zone). Wallace Bakken. Approved w/cond. of record. Public hearing held June 26, 1981. 9/11/80 Resolution No. 265 - Request for handling and storage of fertilizer and exterior storage in I-2 Zone. Howe, Inc. Approved w/cond. of record. Public hearing held. 9/11/80 Resolution No. 263 - Request for exterior storage of metal castings in a I-2 Zone. Neenah Foundry. Approved w/cond. of record. Public hearing held. 9111/80 Resolution No. 264 - Request to move in a house unto a 10.90 acre parcel lying E of CR 89 in an R-1 Zone. Jerald Wilking. Approved w/cond. of record. Public hearing held. 11/13/80 Resolution No. 266 - Request to allow a parking lot in an R-2 Zone. St. Francis Hospital. Parcel lying at 4th and Scott. Approved w/cond. of record. Public hearing held. Appealed to Council. Council approved. Court case. 11/13/80 Resolution No. CC-204 (renewal) - Request for an outdoor building material yard in an B-5 Zone. St. Regis. Renewed w/cond. of record. 11/13/80 Resolution No. CC-169 (renewal) - Preschool & Day Care Cent. in a B-5 Zone. Dorothy's Daily Discovery. Renewed w/conditions of record. 12/18/80 Resolution No. 268 - Request for an open sales lot in an I-2 Zone. J.I. Case. Approved w/cond. of record. Public hearing held. 1980 Planning Commission Annual Report Page -3- l, 32' PLATS: 1/10/80 Final Plat of Ziegler 1st Addition. Rec. approval w/cond. of record. Public hearing held December 13, 1979. Council approved 2/5/80. 2/14/80 Preliminary Plat of Macey's 2nd Addition. Shakopee HRA. Rec. approval. Public hearing held 1/24/80. Council approved 2/19/80. 3/27/80 Final Plat of Macey's 2nd Addition. Shakopee HRA. Rec. approval w/cond. of record. Council approved 4/1/80. 4/10/80 Preliminary Plat of Weinandt Acres 1st Addition. Harry Weinandt. Rec. approval w/cond. of record. Public hearing held. Council approved 4/15/80. 5/22/80 Preliminary Plat of E. Shakopee 2nd Addition (Platted as Link's 2nd Addition). Clete Link. Rec. approval w/cond. of record. Public hearing held. Council approved 6/3/80. 5/22/80 Final Plat of Weinandt Acres 1st Addition. Harry Weinandt. Rec. approval w/cond. of record. Council approved 6/3/80. 7/10/80 Preliminary Plat of Halo 2nd Addition. Wallace Bakken. Rec. approval w/cond. of record. Public hearing held 6/26/80. Council approved 7/15/80. 7/24/80 Preliminary and Final Plat of Minnesota Valley 4th Addition. Gary Laurent. Rec. approval w/cond. of record. Public hearing held. Council approved 8/5/80. 8/.14/80 Final Plat of Link's 2nd Addition. Clete Link. Rec. approval w/cond. of record. Council approved 9/2/80. 8/14/80 Final Plat of Halo 2nd Addition. Wallace Bakken. Rec. approval w/cond. of record. Council approved 9/2/80. 11/13/80 Prel. Plat of Minnesota Valley 5th, 6th & 7th Additions, Dick Wiggin. Rec. denial. Public hearing held. Council tabled and sent back to Planning Commission 11/18/80. 11/13/80 Preliminary Plat of Superior Supply 1st Addition. Superior Corp. Rec. approval w/cond. of record. Public hearing held 9/11/80. Council approved 11/18/81. 11/13/80 Preliminary Plat of Howe 1st Addition. Howe, Inc. Rec. approval w/cond. of record. Council approved 11/18/80. 1980 Planning Commission Annual Report Page -4- REZONING: 4/10/80 Rezoning of Lots 1-10, Block 39 and Lots 1-10, Block 175, vacated alley in Block 39 and vacated Webster Street bet. 2nd and 3rd Avenue, Orig. Shakopee Plat from I-1 to I-2. Northrup King. Rec. approval. Public hearing held. Council approved 4/15/80. 4/10/80 Rezone E. 20 feet of Lot 7 and Lot 6, Block 34, Orig. Shakopee Plat from R-3 to B-1. Jerome Jaspers. Rec. approval. Public hearing held 3/27/80. Council approved 4/15/80. 4/24/80 Rezone 58 acres lying E. of Valley Fair and No. of Highway 101 from AG to B-1. 1st Central Service Corp. Rec. approval. Public hearing held. Council approved 5/6/80. 6/19/80 Rezone E. 326 feet of N 500 feet of NE4 of SW4 in Sec. 5-115-22 (4 mile E. of Valley Cemetery) from R-4 to I-1. Shakopee Public Utilities. Rec. denial. Public hearing held. Council denied 7/15/80. 6/19/80 Rezone 0.71 acre parcel lying So. of Eagle Creek Blvd. , E. of CR 17, No. of RR tracts from R-4 to B-1. Brooks Superette, Inc. Rec. denial. Public hearing held. Rezoning request withdrawn by applicant. 6/26/80 Rezone parcel lying E. of CR 17 and No. of Highway 101 from AG to B-1. Wallace Bakken. Rec. approval. Public hearing held. Council approved 7/1/80. 7/14/80 Rezone parcel located So. of T.H. 101 & 0.8 miles West of CR 89 from B-1 to I-2. Cretex, Inc. Rec. approval Public hearing held. Council approved 9/2/80. 8/14/80 Rezone a parcel located So. of T.H. 101 and 0.6 miles W. of CR 89 from B-1 to I-2. Howe, Inc. (AKA Benjamin Investments). Rec. approval. Public hearing held. Council approved 9/2/80. VARIANCES: 2/28/80 Resolution No. 243 - Request for a 2,480 sq. ft. variance from minimum lot size for construction of four separate lots described as Lots 1, 2, 6 and 7, Blk. 27, East Shakopee Plat. Cletus Link. Public hearing held. Approved. 4/10/80 Resolution No. 246 - Request for a 23 ft. variance from side yard setback requirements for a corner lot. Jerome Jasper. (206 So. Scott). Public hearing held 3/27/80. Approved. 1980 Planning Commission Annual Report Page -4- VARIANCES: 6/19/80 Resolution No. 254 - Request for a 5 ft. variance from the side yard setback requirements in order to construct a 22' x 30' attached garage at 3055 Hauer Trail. Steve Hentges Public hearing held. Approved 2 ft. variance. Appealed to Council. Council denied variance request on 8/5/80. 6/26/80 Resolution No. 255 - Request for a 5 ft. variance from the side yard setback requirements for a corner lot in order to construct a house 25 ft. from lot line. Shakopee HRA. (Macey's 2nd Addition). Public hearing held. Approved a four foot side yard setback variance. 7/24/80 Resolution No. 257 - Request for a variance from the sign reg. to erect a temp. Port-a-Panel sign at 1st and Holmes. Mn. Renaissance Festival. Public hearing held. Approved. 7/24/80 Resolution No. 258 - Request for a 5 ft. sideyard setback variance to construct a 16' x 30' addition to rear of existing house at 751 Shumway. Mark Pidde. Public hearing held. Approved. 7/24/80 Resolution No. 259 - Request for a 2 ft. variance from the sideyard setback requirements and a 2 ft. variance from the rear yard setback requirements in order to replace existing garage with a two-car garage. John & Gwen Hennen. Public hearing held. Approved. 8/14/80 Resolution No. 260 - Request for a 23.1 ft. front yard setback variance and a 20.2 ft. front yard setback variance for two existing buildings to comply with City Code. (Located in Clifton Addition). Bor-Son Const. Public hearing held. Approved. 8/14/80 Resolution No. 261 - Request for a 253 sq. ft. sign var. in order to erect a 453 sq. ft. sign. Kmart Retail. Public hearing held. Approved for a temporary 214 sq. ft. sign. 9/11180 Resolution No. 262 - Request for a 20' var. from the front yard setback requirement for property abutting T.H. 101. Wallace Bakken. Public hearing held. Approved. 11/13/80 Resolution No. 267 - Request for a 20 ft. variance from rear yard setback requirements and a 35 ft. variance from front yard setback requirements to construct a 60' x 120' pole barn at 1523 W. 3rd Ave. Steve Hentges. Public hearing held. Approved. 1980 Planning Commission Annual Report Page -5- /b SPECIAL RECOMMENDATIONS TO CITY COUNCIL: 3/13/80 Amending Shakopee City Code Section 11.05 which will add a special provision to the operation of motor fuel stations. Public hearing held 2/28/80. Council Table Ord. #37 on 4/22/80 for further info. Ord. No. 37 still pending. 4/10/80 Recommendation to Council the establishment of an Ad Hoc Committee for the purposes of reviewing the newly proposed Subdivision Ordinance. Council established Subdivision Review Ad Hoc Committee 5/6/80. 6/26/80 Recommended to Council that Prairie Street, between 3rd and 4th Avenues be completed at City expense and assessed to the landowners. Council took action 11/18/80. 8/14/80 Plans and report for mineral extractions be submitted to the Council along with the amendment dated August 13, 1980. 9/11/80 Recommended the vacation of alley in Block 1, East Shakopee Plat between Market & Fillmore & Bluff Ave. & 1st Ave. Al Henderson. Public hearing held by Council 10/7/80 and Council took no action on vacation request since there is no alley and City has no interest in property. 9/11/80 Recommended the vacation of alley in Block 175, Original Shakopee Plat; all of Washington St. adjacent to Block 178; part of Ni of alley in Block 3, Koeper's Addition. Bahr Malting. Council held public hearing 10/7/80 and adopted Res. No. 1723 (granting vacations) . 9/11/80 Recommended the vacation of Prairie Street between 3rd & 4th Avenues w/conditions of record. City of Shakopee. Council held public hearing on 10/7/80. Council adopted Res. No. 1811 on 4/7/81 (granting vacation). 10/9/80 Recommended to Council the extension of time period for filing of Final Plat application for Fleck's 1st Addition w/cond. of record. James Link. Council granted a 90-day extension on 10/14/80. 12/18/80 Expressed the concerns to Council that action taken to change the code rather than apply for variance leaves City in a vulnerable position for future sign problems. RESPECTFULLY SUBMITTID: John Schmitt, Chairman Joe Perusich, Vice Chairman Fred Coller Dave Rockne Bev Koehnen Lee Stoltzman Gloria Vierling , el) it Other Business : a] Kathy Moore of the Mc-tro Waste Management Board staff is available for a review of the Board' s site selection process , public hearing schedule, etc . on November 17th, if Council would like to have her present for questions and answers . What is your pleasure? b] Discussion of City Administrator holding a orientation session for Council candidates prior to the election.