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HomeMy WebLinkAbout02/17/1981 1 MEMO TO : t M,Iyor and City Council FROM: I JoLn K. Anderson , City Administrator RE : Non-Agenda Informational Items DATE : February 12 , 1981 1 . I have checked with Rod Krass regarding the number of Holmes Street appeals as requested by the Mayor . Rod says there are seven active files scheduled for court , two of the original nine have been dropped. 2 . I have checked with LeRoy regarding K-mart ' s storage of hazard- ous materials . LeRoy said that K-mart ' s storage of gun power, chemicals and flammables (includes aresol cans) was carefully reviewed before construction , and that the plan accepted by the City was to randomly store such items throughout the build- ing in small quantities to minimize any problem that would develop . They do provide the Fire Department with a storage plan . All state agencies involved agree with this approach. 3 . Tim Keane will be available for up to 10 hours per week until we hire a new planner . I would like to use him on an hourly basis for the Planning Commission agendas and meetings until we hire a new planner . Please contact me on Monday if you have a problem with this . I think the continuity in the operation of the Planning Commission will be significantly improved if we do this . 4 . A letter from Richard Braun, Commissioner - Mn/DOT, to Joseph Ries , Scott County Administrator, re : S .P . 7005-42 (T .H. 100) Shakopee By-Pass Official Map is attached . 5 . A letter from Joseph Ries , Scott County Administrator, to Scott County City Councils and Township Boards , re : Officers of the Board of Commissioners for 1981 is attached . 6 . A memo from Judith Cox to John Anderson, re : Empire Vending and Music Company Inc . is attached. 7 . A memo from Phyllis Knudsen to Councilmen, re : Monthly Building activity Report is attached. 8 . An article from the Minneapolis Tribune titled The Great , Costly Bond Abuse is attached. 9 . Minutes from the January 26 , 1981 Ad Hoc Cable Communications Committee are attached. 10. Minutes from the January 28, 1981 Industrial Commercial Commis- sion are attached. Mayor and City Council February 12 , 1981 Page Two 11 . Minutes from the January 8 and January 22 , 1981 Planning Commis- sion are attached. 12 . Minutes from the December 1 and December 8 , 1980 and January 5 , and January 19 , 1981 SPUC are attached. 13 . Jack Coller checked State law, Section 4 .12 states that the Mayor shall be a member of the Council . This Jack interprets to mean that he shall be a voting member of the Council . 14. A letter from Richard Braun, Commissioner - Mn/DOT, to Walter Harberk, re : Traffic signal at First and Atwood . 15 . Mary Arlt , previously Recording Secretary for the Subdivision Committee , has been requested to continue as Recording Secretary for the Cable Communications Committee . Her salary will be $6 .00 per hour and it is estimated that the total cost of her services will be $360.00, which is within the cable budget of $3500 for 1981 . 16 . Bid tabulation for the VIP Interceptor Sanitary Sewer is attached. 17 . Planning Commission actions from February 12 , 1981 are attached. :7 1/7 ,/ oaspT coy 4-4., Minnesota 1, �Z , Department of Transportation 13 Transportation BuildingY( ;Fti j St. Paul. Minnesota 55155 OF TRPS Office 0) Commissi0ner (612) 296-3000 PRESENTED AT T-r / /? 7— S /1 January 12, 1981 ' '—.... / '� J )� SESSION OF THE oCC.} 7.... I COUNTY BOARD OF COMM!SS1(.,0,. Mr. Joseph F. Ries Scott County Administrator Scott County Court House Shakopee, Minnesota 55379 Re: S.P. 7005-42 (T.H. 100) Shakopee By-Pass Official Map Dear Mr. Ries: I was delighted to receive your December 31, 1980 letter which transmitted the Scott County Board of Commissioners resolution concerning the Shakopee By-Pass Official Map adotion. In response to your request to be advised of any further actions, I would like to offer the following information. As you may know, a bill was proposed late in the 1980 legislative session to provide funding for high- way right of way acquisition where official maps were adopted. If this bill is revived again in the 1981 legislative session, Mn/DOT would certainly appreciate any local support that would help enact the funding provisions. Mr. Gene Ofstead, Mn/DOT's Director of Government Relations, would be the appropriate person to contact. By copy of this letter, I am also requesting Mr. Ofstead to evaluate the current Official Map legislation for clarification of situations where the county and/or municipality adopt an Official Map for Trunk Highways. Even though Mn/DOT is unable to identify funds for the Shakopee By-Pass at this time, the important thing is to keep the project eligible for possible future funds as part of the Metropolitan Highway System. Therefore, it is advisable for Scott County to monitor the Metropolitan Council's Transporta- tion Policy Plan update as it relates to the Shakopee By-Pass. An Equal Opportunity Employer 1 - L Mr. Joseph F. Ries January 12, 1981 Page Two While the Official Map adoption represents a significant milestone in the Shakopee By-Pass implementation, a lot of work remains to be accomplished. My staff and I will continue to work with Scott County towards implementa- tion. Mn/DOT appreciates the cooperation demonstrated by you, the Scott County Commissioners and the County Staff. Sincerely, 411111k;41 ''ichard P. Braun wmmi.ssio~ner - — -- - - - OFFICE OF THE ADMINISTRATOR ,6-' „,,,,,,1,- SCOTT COUNTY COURT HOUSE 110 a �f ' SHAKOPEE, MN.55379 (612)-445-7750, Ext.100 JOSEPH F.RIES Administrator AECEIvFo :,„. , JAMES M.SULERUD Asst.Administrator F,1 n 4 1981 Ct OF SHAKOREE January 26, 1980 TO: Scott County City Councils Scott County Township Boards FROM: Joseph F. Ries -/�.. Scott County, d inistrator RE: Officers of the Board of Commissioners for 1981 Please be advised that Commissioner Anthony Worm has been elected by the Scott County Board of Commissioners to succeed Commissioner William Koniarski as the Chairman for 1981. Commissioner Doug Hafermann has been elected to serve as Vice-Chairman of the Board of Commissioners for 1981 . Kindly reflect this change in your records. JFR:aem An Equal Opportunity Employer MEMO TO : John K. Anderson , City Administrator FROM : Judith S . Cox, City Clerk RE : Empire Vending and Music Company Inc . DATE : February 3 , 1981 For Your Information Empire Vending and Music Co . Inc . (located in the Minnesota Valley Mall) surrendered their liquor licenses today . (It was indicated that there was a lease problem which could not be resolved . ) One-half of the Garcia Inn Inc . license fee was paid in June of 1980 and the second half was due January 1 , 1981 . The second one- half fee was paid by the new licensee in the amount of $2 ,350. The check for payment did not clear the bank. The matter will be sent to the City Attorney for process , should there be some proce- dure available to obtain the lost revenue . JSC/jms - ,-,---,-c 1:14;:-..\ CITY OF SHAKOPEE 7 „,,4 ,, ,,t a_11'�a 4 129 East First Avenue, Shakopee, Minnesota 55379 N.k ^, MEMO TO: Councilmen/Commissioners/SPUC/Dept . Heads , etc . FROM: Phyllis Knudsen SUBJECT: Monthly Building Activity Report DATE: February 2 . 1981 The Engineering Department has asked me to keep track of new structures, both Residential and Industrial , as to whether they are built on sewered lots or on septic systems . You will note this on the breakdown sheet. Also , since the Engineering Department takes care of requests for curb cuts and street openings, I have eliminated the "Sidewalks & Drives” category and have replaced it with "Fireplaces/Wood Stoves" since this classification seems to have mushroomed recently. If there is any other classification breakdown you would like • to see on this monthly report , please notify me. Or 7 - CITY OF SHAKOPEE BUILDING ACTIVITY REPORT January 31 , 1981 PERMITS ISSUED Jan. Yr. to Date Total Previous Year 5271 - 5277 (1-VOID) Number Number Valuation Number Valuation MO . YTD . Single Fam. -Sewered 1 1 52 ,000 - - - Single Fam. -Septic Multiple Dwellings - - - 1 1 1 , 850, 138 (Mo.Units) (YTD Units) ( 66) ( 66) Dwelling Additions - - - - - - Other - - - - - - Business District - - - - - - Agricultural - - - - - - Industrial -Sewered - - - - - - Industrial -Septic - - - 2 2 16, 472 ,000 Accessory/Garages - , - - 1 1 3, 100 Signs & Fences 1 1 100 1 1 100 Fireplaces/Wood Stove 1 1 600 - - - Grading/Foundation - - - - - - Remodeling (Res. ) - - - 3 3 3 , 200 Remodeling ( Inst. ) - - - - - - Remodeling (Other) 3 3 139 ,000 6 6 111 , 800 TOTAL TAXABLE 6 6 191 , 700 14 14 18 , 440, 338 TOTAL INSTITU'TICNAL - - - - - - GRAND TOTAL 6 6 191 , 700 14 14 18 , 440, 338 MO . YTD . MO . YTD . Variances - - - - Conditional Use 1 1 1 1 Re-Zoning - - - - Moving - - - - Electric Permits 17 17 13 13 Pimbg. & Htg. Permits 6 6 15 15 Razing Permits - - - - Residential - - - - Commercial - - - - Total dwelling units in City after completion of all construction permitted to date 3 , 434 Phyllis Knudsen Bldg. Dept. Secretary 7 CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN JANUARY , 1981 5271 Jerald Wilking Rt . 1 , Box 1001 Wood Stove $ 600 5272 Conklin Company Valley Park Dr. Int.Remodel 125 ,000 5273 V 0 I D 5274 Mahowald Bldrs. 1054 Legion , House 52 ,000 5275 S & W Realty 810 E . 1st Int.Remodel 6, 000 5276 Realty Pride 230 Lewis Sign 100 5277 Ronald Hughes 123 E. 1st Fire Dam.Repair 8,000 $191 , 700 abuse• ivr2 . -Tr---i-f=-0t-ite• . z • & •,/ . 8` .. The great , costly bond . . modest $88 million nationally. But in Record. In Fairfax County,Va., Rich- M, r By Neal R. Peirce the mid-1970s, as interest rates and Viguerie, the nation's premier 41 soared and localities became ever direct-mail promoter of right-wing rr eeeeee eee,,:neY s �, Washington • more aggressive in scrambling for causes, recently got a $7-million IRB d `x # ',;.^. ° ` Should the federal government — fresh business investments, the IRBs for a new'computer center and oa .. \ � aae end thereby the nation's taxpayers began their explosive growth. Tice building. ' 1 \ aae — be subsidizing the investment cost `<• � ;b rem of K-Marts, McDonald's hambueger If ever there were an irresistible It would be one thing if the tax-free e m.,f ,� s« ` ` stands, private medical clinics, Eck- deal for local officials, this is it: loans were going to struggling small � `' a*e erd Drug Stores,projects of such cor-• Without a cent of outlay from the 10- businesses that have trouble getting k '.I , :,-Vii, porute giants as Nabisco and Bur- cal budget, they can authorize so- regular bank financing. But, as Law- •,:se}rgl lington Industries, or even — as re- called "small issue" bonds of up to rence Lltvak and Belden Daniels ¢ ` lite,1 el . . ported from Philadelphia recently $10 million for favored businesses. note in a study for the Council of ' ' t :744,,,,441.,s --adult book stores and go-go bars? Local mortgage bankers, bond coun- State Planning Agencies, that simpl z`t c"' 1, sets, lawyers and financial consul- doesn't happen because the only in -*ea. n i �i, ' ,f, No,you reply? But that very kind of tants all get a piece of the action. come to back up an IRB.is the rev h i 1 i{t ? .abuse is rising rapidly. Last year, to- The businesses get loans typically 30 enue the recipient business gener ' .� V. ; , cal governments issued $8 billion of percent below standard commercial ates. So the firm has to be highly r .e,` e j tax-free (and thus low-cost) revenue rates. And the federal treasury ends credit-worthy in the first place. Un- t ai bonds to finance private investments up paying the bill because the inves- like regular municipal bonds, the ';1 ' — up from only $1.2 billion in 1975. tors who buy the bonds need pay no "full faith and credit" of the local ren And there is every indication that'.. tax on the interest they receive. government is not behind these secu av13 e f the practice will widen and broaden . rities. ., : , h • unless the Reagan administration' Now there are 46 states that Issue leiii 3 44313� and new Congress show their cour- IRBs and 24 that allow the bonds to . The best quick cure for IRB abuses ' age and call a halt to a misuse of the cover not just factories, but almost would be for Congress to take away "� p` x municipal bond market that is cost- any kind of commercial purpose. the tax-exempt carrot. But John Pe I Fi : � ,�— ' ing the treasury (and thus us taxpay- California was the last state to join terson, director of the Government ', ee , a erg;) $1 billion a year or more. the club, last September. Only'a •" Finance Research Center and nop handful of states — Massachusetts " friend of the bonds, believes "that's It t a The villain in this story is not the and New Jersey among them —. not politically feasible" because of garden variety of municipal debt, make even a semblance of restrict- the powerful forces backing them. the•strcalled general-obligation bond log the bonds to economically de- . of state and local governments used pressed areas. I hope Peterson is too pessimistic. If A cold IA tci finance such essential public fa- the Reagan administration is going ciiities as schools, roads, water and To the horror of many Main Street to back heavy urban and socialser- secver" systems. Nor is the chief businessmen, K-Mart, the country's vice budget cuts,it should also take a - abuse in such other kinds of tax-free second largest retailer, has obtained look at each "tax expenditure" that By Russell Baker financing as public hospitals, low-in- $219 million In IRBs to build 93 balloons federal deficits. IRBs are The New York Times Come`,ousing, port facilities, Indus- stores In 20 states — usually, notes now turning local governments into _ trial pollution control equipment and Alicia Shepard in Washington Month- bankers vying to provide tax-shelter New York public utilities. At least some argu- •Iy, by working through a developer financing for business investments Andrei Gromyko looked meet"can be made that there's a who proposes a shopping center and that would probably occur anyway. than usual when he call/. clear.,public interest in encouraging makes K-Mart the major tenant. first secretary.• "Como sUctt1nvestments. Finally, because there's a limited nev," he said, "I hardly k In Grand Junction, Coto., I discov- pool of investors looking for tax-free begin." Rattier, triggered by a crescendo of ered that the city council was direct- bonds, the crowding of the bond ' reported abuses, attention is turning ly undermining its struggling central market with such misplaced issues "Give it to me straight sharply to the so-called industrial- business district by issuing IRBs for as IRBs simply drives up the interest shoulder," said Brezhnt ' revenue bonds (IRBs) issued by state two national retailers — Target and rates that governments must pay for yet, let me guess. The 1 and local governments to underwrite LaBelles — in a competing fringe their own legitimate, vital bond is- ernment is going to resur= ftie costs of private factories, stores, shopping center. Yet a downtown re- sues. That means higher local taxes. to the Americans." office buildings, golf courses or just taller seeking $20,000 or $30,000 for And it could throw a monkey wrench about any kind of project that can renovations has to pay near the into state and local government ef- Gromyko sighed."Worse win approval of local governments prime rate to get a hank loan. forts to meet the looming need of or the development agencies they this decade: to finance the overhaul "President Reagan has create. McDonald's has snared $47.8 million or replacement of the nation's badly the sale of Pepsi-Cola to in the tax-subsidized bonds for 103 of deteriorated highway, bridge, sewer Union,"said Brezhnev. IRBs had their start when Mississippi its golden-arch hamburger stands in and water systems. began to issue them in 1936 as a way nine states. The Kroger Co., Federat- "Worse than that," said • to provide low-cost loans to attract ed Department Stores, General Mills "The Reagan administra industry. For years, they were large- and the Johns-Manville Corp. have Neal R. Peirce Is a columnist who dered Ambassador Dobr ly a Southern phenomenon, and in all climbed on the tax-exempt gravy writes on state and local govern- the front door at the St 1963 their total volume was still a train, according to Moody's Bond ment. ment." . Brezhnev studied his For . • tary with hooded eyes. V. • • ko getting old? Overwork Maybe a long vacation a open -and tame � � ` s � ' Sea a a youwas lfeeling well?" ndrec By Jonathan Freedman ( 0,,,,-.--- — . �,,,� ` "It is a provocation,"said — ----------- I t, '{�$z -- `-\ 41 Brezhnev looked punted. ; }inn F'rTeetrea , ,///), !' .^Z _ :1VE �\FVt , • Icy iii AD HOC CABLE COMMUNICATIONS COMMITTEE Shakopee , Minnesota Adjourned Special Session January 26 , 1981 Chairman Foudray called the meeting to order at 7 :07 p .m . in the Council Chambers of City Hall , with committee members present : Christensen , Davis , Gorman and Kirchmeier . Committee member Abeln was late . Also present were John Anderson , City Adminis- trator and Jeanne Andre , Administrative Assistant . Kirchmeier/Davis moved to approve the minutes of January 19 , 1981 as presented . Motion carried . Committee member Abeln arrived at 7 :09 p .m . Gorman/Christensen moved to accept the results of the Citizens ' Cable Communications Survey ' s (2) as presented . Motion carried . Kirchmeier/Abeln moved that the Shakopee City Council be informed that the Ad Hoc Cable Communications Committee has completed cable communications needs assessment survey and determined that there is a need for cable communications in Shakopee and justification for the Committee to proceed with the franchise process as out- lined in Resolution 1772 . Roll call was taken . Motion carried unanimously . Christensen/Gorman moved to hire a recording secretary previously in the employ of the City for purposes of taking minutes of the Ad Hoc Cable Communications Committee , to attend meetings as needed by the Committee . Motion carried . Kirchmeier/Davis moved to adjourn at 7 : 58 p .m . Motion carried . R . Gene Foudray Chairman Jeanne Andre Recording Secretary 10 MINUTES OF INDUSTRIAL/COMMERCIAL COMMISSION SHAKOPEE, MINNESOTA January 28, 1981 Chairman Henderson called the meeting to order at 5:35 P.M. . Present were: Furrie, O'Neill , Henderson, and B. Uermerskirchen, Liaison. Absent: Peterson, Raduenz, Woodward, and Eastlund. The minutes of the January 14, 1981 , meeting were approved. O'Neill/Furrie moved that nominations be open for the election of officers for a one year term. Motion carried unanimously. O'Neill/Furrie nominated Henderson for the office of Chairman. Nominations were closed. A unanimous ballot was cast for Henderson. Furrie/Wermerskirchen nominated O'Neill for the office of Vice Chairman. Nominations were closed. A unanimous ballot was cast for O'Neill . O'Neill/Furrie moved that if any member of the ICC misses three consecutive meetings his position be terminated. Motion carried unanimously. Furrie/O'Neill moved that the ICC give apporval to the letter to be sent to local businesses, industries, etc. announcing plans for the Industrial Tour, and inviting them to participate by having exhibits, giving handouts, etc. Motion carried unanimously. Time frame for the Industrial Tour was set up as follows: 1 . Meeting at K.C. Hall 1 :30 P.M. 2. Greetings from City Officials 1 :45 P.M. 3. Bus Tour 2:00 P.M. to 3:00 P.M. 4. Open bar/buffet/exhibits 3:00 P.M. to 5:00 P.M. 5. Helicopter Overview 3:00 P.M. to 5:00 P.M. 6. Wrap-up 5:00 P.M. Costs for the Tour were estimated as follows: 1 . Invitations: $185.75 per bid 2. KC Hall Rental :$50.00 3. Refreshments (bar & buffet): $950. 4. Buses: No report available 5. Helicopters: $800.00 6. Gift packets: Total not as yet available. Furrie will do follow up on tickets for gift packet. (Renaissance, Restoration, & Valley Fair) The List of Invitees for the tour was discussed. It was decided that the ICC spend time working on this list at the next meeting. The next regular meeting will be held on February 11 , at 5 P.M. . Furrie/O'Neill moved to adjourn the meeting at 6:25 P.M. . Motion carried unanimously. M. Henderson, Chairman .41 // PROCEEDINGS OF THE PLANNING COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 8, 1981 Chrm. Schmitt called the meeting to order at 7:30 p.m. with Comm. Koehnen, Coller and Rockne present. Absent were Comm. Vierling, Stoltzman and Perusich. Also present were the City Planner, Tim Keane; City Engineer, H. R. Spurrier; City Admr. , John K. Anderson and Cncl. Colligan. Koehnen/Coller moved-to amend the minutes of December 18, 1980, page 6, to delete the second to last paragraph and insert instead, "Comm. Koehnen asked that the Velodrome's Conditional Use Permit be checked to see if renewal is due, and asked the City Planner to check trailers in agricultural zones for renewal of Condi- tional Use Permits." Motion carried unanimously. Coller/Koehnen moved to approve the minutes of December 18, 1980 as amended. Motion carried unanimously. Renewal - Conditional Use Permit - Shakopee Sports Center Rockne/Coller moved to take off the table the renewal of the Conditional Use Per- mit for Shakopee Sports Center. Motion carried unanimously. Rockne/Colley moved that upon recommendation of the City Planner this item be tabled until February 12, 1981. Motion carried unanimously. Public Hearing (cont. ) - Amendment to Shakopee City Code to permit certain sales as a Conditional Use in an I-2 Zone Coller/Koehnen moved to remove from the table the public hearing on the amendment to the Shakopee City Code. Motion carried unanimously. Coller/Rockne moved to table this public hearing to February 12, 1981, and that the Industrial Commercial Commission be notified that the Planning Commission will act with or without its comments at that time. Motion carried unanimously. Discussion - Metropolitan Council' s Comments on the Shakopee Comprehensive Develop- ment Plan The City Planner informed the Planning Commission of the City Council' s action on the Comprehensive Plan review. The City Council concurs with staff recommenda- i tions, pending review by the Planning Commission, and its acceptance, and if there are any changes made by the Planning Commission it is up to that body to decide if the changes are significant enough to be brought back to the City Council for a special meeting. The City Planner explained why this procedure is out of sequence because of the time problems. Bill Price, of. Suburban Engineering, explained Metro Council's position on the 1990 sewer flow and saturation development condition and its problems accepting Shakopee' s Comprehensive Plan. Metro Council is trying to control land development by sewer allocation, and it is concerned that Shakopee has opened enough sewered area to greatly exceed the flow allocated in the System Statement. Discussion followed concerning historical flow rates in the industrial area and the probability of reaching saturation development. Shakopee Planning Commission /f January 8, 1981 • Page 2 Cncl. Colligan pointed out that this plan is scheduled for review in 1990, and at that time the allocation figures should be amended. The City Council will probably actually start re-planning in 1985. Bill Price stated Shakopee has roughly twice as many industrial acres as the Metro Council thinks we should have. It has no problem with the residential areas opened up, it is only concerned with the industrial. Discussion was also held regarding Metro Council' s comments on CSAH #18, airspace zone map, Comprehensive Plan and Sewer map consistencies. Regarding Metro Council's comments on the on-site system management program of the Water Quality Management Policy Plan, the City Planner stated the inspection requirements is the problem for Shakopee. City staff estimates this would require very near a new full-time staff position. It was the City Council's position that these requirements would place an unreasonable financial burden on the City and it would be more properly a service delivered by the county or metropolitan level of government. Coller/Rockne moved that the Planning-Gommission go on record that we wish to maintain the 22 acre lot size in R-1 zones. and if required, to adopt the provisions of the Metro Council procedure No. 10 that it be so adopted along with a fee that would be borne by the beneficiary, and that if possible agricultural homesteads be excluded. Comm. Koehnen stated that probably half of the homeowners do not even know where their septic systems are located, and she just couldn't support digging up every- ones yard twice a year; besides which, many tanks do not even have covers, so the problems encountered could be significant. She stated she doesn't like adopting something that can't be enforced. Further discussion ensued. Motion carried unanimously. Cncl. Colligan polled the members of the Commission for their stands on changing the 2t acre requirement to 5 acres, and all responded they wanted to stay with the 22 acre requirement. The City Planner stated that he had requested and received from the City Council its concurrence that the proposed relief line from existing sewer service area should be a metro facility and not a City facility. Coller/Koehnen moved to affirm the City Council' s position that the relief line should be a metro facility. Motion carried unanimously. Coller/Koehnen moved that the Planning`Commission go on record concurring with staff recommendation. Motion carried unanimously. The City Planner stated the sign ordinance would be brought up at the February 12, 1981, Planning Commission meeting. The Engineering Department will submit a plan and report on traffic circulation in the Minnesota Valley Mall area at the February 12, 1981 meeting. Shakopee Planning Commission 1 January 8, 1981 L Page 3 A discussion was held regarding a letter dated December 19, 1980 from the Minne- sota Soil and Water Conservation Districts regarding extending the agricultural preservation area to conform with existing use. It was decided if the property owner involved wished to chqnge it , he could petition for rezoning. Lou VanHout, Utilities Manager, was present to ask the Commission members to review and comment on the trunk water policy. Chrm. Schmitt stated the Commission was not prepared to discuss this matter on short notice. They need more background information, and they need this to be received in their regular agenda packets to give them time to evaluate it and make an adequate decision. Lou VanHout then gave a short presentation for background information for the next meeting. Several areas of possible problems were discussed, and Chrm. Schmitt suggested the Utilities Commission go back and phase the policy in a manner con- sistent with the land use plan and the waste water treatment service that is anti- cipated for the general area through 1990. Comm. Rockne suggested the trunk pipes not be so definitely delineated, but instead try to just outline possible areas. The City Planner reminded the Commissioners of a sludge disposal site meeting on January 27, 1981 at the high school. The Subdivision Ad Hoc meeting to put a plat through the newly drafted Subdivision Ordinance will be on January 14 , 1981. Chrmn. Schmitt suggested it might be advisable to have the Utility Manager participate in that procedure. Cncl. Colligan asked if it was possible to start the meeting on the 22nd a half hour earlier and deal with the trunk water policy at that time, before discussing the subdivision ordinance. Chrm. Schmitt stated that would be agreeable if the materials were available in the agenda packet and the discussion was ended at 8:00 p.m. Cncl. Coller asked about the addition at Valleyfair. The City Planner will check. Cncl. Coller also asked the City Planner to check the new bank, as the exterior looks different than the preliminary site plans submitted, Cncl. Koehnen asked the City Planner what he had found out regarding the parking facilities at Raceway Park. He answered that he had talked to the general manager and he does plan to develop additional parking on the east and south sides as nec- cessary to accomodate parking. Chrm. Schmitt requested the City Planner to submit a memo regarding his findings. Coller/Rockne moved to adjourn to January 22, 1980. Motion carried unanimously. Meeting adjourned at 11:00 p.m. John Schmitt Chairman RecordingBbecretary // PROCEEDINGS OF THE PLANNING COMMISSION Shakopee , Minnesota Adj . Reg. Session January 22 , 1981 ` Chrmn. Schmitt called the meeting to order at 7 : 35 PM. MEMBERS PRESENT: Chrmn. Schmitt , Comm. Perusich, Stoltzman, Vierling, Coller, Koehnen, Rockne ALSO PRESENT: John Anderson, City Administrator; Tim Keane , City Planner; Cncl . Colligan; H . R. Spurrier, City Engineer; Shakopee Public Utilities Trunk Water Policy : Discussion was held on the proposed Shakopee Public Utilities Commission (SPUC) resolution (No . 222) on establishing a water policy and setting fees . Along with City staff and members of the Planning Commission, Lou VanHout , Utility Manager and Ken Adolph, Schoell & Madson were present for discussion of this trunk water policy . Ken Adolph explained the proposed watermain schedule for Shakopee . He stated that the total cost of the trunk watermain improvements is over $2 ,000 ,000. Specific discussion took place on the fees forthe oversizing cost . Chrmn. Schmitt suggested that the proposed trunk watermains for Shakopee be included as an appendix in the Comprehensive Plan. Coller/Rockne moved that the Planning Commission endorse Resolution No. 222 , as proposed by the Shakopee Public Utilities Commission, A Resolution Establishing A Trunk Water Policy, Setting Fees And Repealing Resolution No. 217 . Motion carried unanimously . Chrmn. Schmitt suggested that the Trunk Water Policy be also included in the Subdivision Ordinance . Perusich/Vierling moved for a 5 minute recess at 8 : 00 PM. Motion carried unanimously . Perusich/Vierling moved to reconvene at 8 : 15 PM. Motion carried unanimously . Subdivision Ordinance : Discussion was held at length on the newly revised Subdivision Ordinance . Clete Link, Gary Eastland and Wynne Ventling were present from the Subdivision Review Ad Hoc Committee . Specific discussion was held on the following items : - Section 12 . 08 "Small Subdivisions" . City Planner stated that this section could also be called "Waiver of Platting Requirements" since it dealt with requirements that coula oe waived for small plats . Shakopee Planning Commission -2- January 22, 1981 // Comm. Rockne questioned if the term "Small Subdivisions" vs "resubdivide" could be better defined. - Section 12. 09, Subd . 2 . Discussion was held and concerns voiced on the word "adjacent" . - Section 12 . 11 Planned Unit Development was discussed at length with the City Planner recommending that PUD zoning districts be created on a "case-by-case" basis . He indicated that this would allow more flexibility for the City . The Planning Commission had concerns with where a PUD would be allowed in the City and what type of mixed zonings could be included. Gary Eastland stated that no zones would have to be mapped out for a PUD District until a PUD proposal was being submitted. Discussion was then held as to the advantages/disadvantages of rezoning to a PUD district vs . granting Conditional Use Permits in a particular area. Discussion also was held on the intent of "mixing uses" . Gary Eastland stated that the intent behind "mixing uses" was to prohibit a developer from using the PUD as a "loop hole" for a particular development . City Planner brought forth the point that the Planning Commission would have the responsibility in determining what would be allowed in a particular PUD, where it would be allowed, the size of a proposed PUD and any other issues regarding a proposed Planned Unit Development . - Discussion also took place on the fihancing of required improvements . - Section 12 . 07 , Subd. 2 Discussion held on lot lines and requested easements . City Admin. stated the concerns the Utility Manager had raised regarding the definition of "easements" . Chrmn. Schmitt suggested that the City Engineer and Utility Manager get together to determine and better define "easement" . - Discussion was held on the concerns of the City Engineer regarding the proposed width of 40 feet for collector streets . He stated that in order for the City to receive State Aid funds for the construction of collector streets , the streets must have a width of 44 feet or a variance would be required before State Aid funding would be granted. It was suggested by the Planning Commission that the City Engineer contact Mn/DOT regarding this problem and inform them of Shakopee ' s proposed. Subdivision Ordinance . Shakopee Planning Commission -3- January 22, 1981 // City Eng. stated collector streets of 40 foot width would be okay providing parking would be restricted on one side of the street . He then stated all the reasons behind having 44 feet wide collector streets . The Planning Commission and members of the Subdivision Review Ad Hoc Committee then agreed to recommend in the Subdivision Ordinance, the adoption of a width of 44 feet for collector streets . - Discussion was then held on the statement "underground utility installation shall be required" . Comm. Rockne suggested changing this phrase to "may be required" . City Planner suggested providing for exceptions and not changing the statement . He stated he will report back to the Planning Commission with a recommendation . The Planning Commission suggested that the Shakopee Public Utilities Commission review the phasing proposal and respond on this in writing to the Planning Commission. Favorable comments were made from City staff, Planning Commission and the members of the Subdivision Review Ad Hoc Committee on the newly revised Subdivision Ordinance and the workability for the developer as well as City staff with the adoption of this ordinance . Coller/Rockne moved to set the public hearing on the Subdivision Ordinance for February 26, 1981. Motion carried unanimously . Other Business : Fred Corrigan, President of Chamber of Commerce, had been in contact with the City Planner and suggested the setting up of a Task Force for redevelopment of the Central Business District (CBD) . Chrmn. Schmitt suggested this area of concern be addressed right after the adoption of the Subdivision Ordinance . City Planner stated that the Joint Seven Man Committee had a tentative meeting set for February 4th. Chrmn. Schmitt requested the City Planner check into the number of Building Permits that had been issued for Valleyfair. Coller/Vierling moved to adjourn. Motion carried unanimously . Meeting adjourned at 11: 15 PM. Tim Keane City Planner Jane Wostrel Recording Secretary 11;2 MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION (Regular Meeting) The Shakopee Public Utilities Commission convened in regular session on December 1, 1980 at 4:30 P.M. in the Utilities meeting room. Commissioner Bishop offered a prayer for divine guidance in the deliberations of the Commission. MEMBERS PRESENT: Commissioners Nolting and Reinke. Also Superintendent Leaveck and Manager Van Hout, and Secretary Barbara Nevin. Motion by Reinke, seconded by Nolting that the minutes from the November 3, 1980, regular meeting be approved as kept. Motion carried. BILLS READ: City of Shakopee 20,032.00 Auto Central Supply 47.00 Burneister Electric co. 1,375.38 Burroughs Corporation 358.86 City of Shakopee 2,219.66 City of Shakopee 1,081.73 Chanhassen Lawn and Sports 56.34 Dressen Oil Co. 231.55 Dunning's Hardware 153.59 Fox Valley Marking Systems Inc. 88.94 Graybar Electric Co. ,Inc. 22,155.76 General Electric Supply Co. 1,575.00 H & C Electric Supply 2,019.75 Hennen's Skelly Service 8.50 Kupler Corporation 285.82 Dept. of Labor and Industry 32.00 Leef Bros. , Inc. 14.16 Minneagasco 27.22 Metro Sales, Inc. 171.40 Motor Parts Service Co. 107.03 Malkerson Motors, Inc. 2.60 Minnesota Electric Supply Co. 318.00 Northern States Power Co. 140,196.96 Northern States Power Co. 732.28 Northern States Power co. 233.94 Northland Electric Supply 212.53 National Fire Protection Association 18.97 Chas. Olson and Sons 11.23 Pitney Bowes 78.00 Reynolds Welding Supply Co 9.65 Rogers Pero Chemical: Inc. 200.00 Sand Mechanical Inc. 2.58 Shakopee Lumber Co. 305.87 Shakopee Public Utilities Commission 338.98 Shakopee Services 18.00 Siemens-Allis 281.13 Shakopee Valley News 152.64 Serco Laboratories 28.00 Starks Cleaning Services 17.30 Stemmer Farm and Garden Supply Inc. 11.50 Suel Business Equipment 34.12 Touche Ross & Co. 5,000.00 Underground Piercing, Inc. 152.00 Uniforms Unlimited 22.50 Valley Industrial Propane 9.30 Wilensky Auto Part Co. 107.11 Water Products Co. 1,428.23 City of Shakopee 4,150.00 Motion by Reinke, seconded by Nolting that the bills be allowed and ordered paid. Motion carried. A communication regarding ordinance #48 that exempted watertanks from the zoning ordinance was presented. Motion by Nolting, seconded by Reinke that Jerome Jaspers & Co. be hired to do the 1980 audit. The APPA - Deed Program was discussed. The Commission will look the information over and decide. More information is required. Discussion was held on Touche Ross & Co. report. The Commission would like to meet and discuss this on December 8, 1980, at 7:30 P.M. The Commission requests Jim Streefland to attend the meeting. Motion by Reinke, seconded by Nolting to consult with Schoell and Madson to see if there are any problems with developing Well #5 and if there are no problems that we advertize for bids for that method to refurbish Well #5. Motion carried. Manager VanHout reported on the status of the new tank. The tank will be filled when the pressure transducer is operational. The status of the watermain from K-Mart to Co. Rd. 16 at Jasper Rd, and the timing for Well #6 was discussed. The electric usage at Murphy's Landing was discussed. Motion by Nolting, seconded by Reinke that Art Young be sent to Water School on December 4th. and 5th. Motion by Reinke, seconded by Nolting that the Manager enter into the negotiations on a trenching unit and trailer for Shakopee Public Utilities. Motion carried. Commissioner Reinke gave the liason report. Supt. Leaveck reported no lost time accidents for the month of November. Motion by Reinke, seconded by Nolting that the meeting re adjourned to December 8 at 4:30 P.M. Motion carried. Mana er, Lbu g is VanHout MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION Shakopee Public Utilities Commission meeting adjourned from December 1, 1980 to December 8, 1980. The Shakopee Public Utilities Commission meeting of December 1, 1980 was reconvened at 4:30 P.M. December 8, 1980 at the Shakopee Public Utilities Conference room. Present were President Bishop, Commissioner Reinke, Commissioner Nolting, Manager VanHout, Superintendent Leaveck. The 1981 pay scales were discussed. At 7:30 P.M. Jerome Jaspers, Jim Streefland, Derick Dahlen, Deb Peterson, arrived to discuss financial matters. Mr. Dahlen presented a study. The purchase of a 500 KVA transformer to replace one borrowed from North St. Paul was discussed. Motion by Reinke, seconded by Nolting, to purchase a transformer from Border States Supply Co. in the amount of $6,138. Motion carried. Motion to adjourn by Nolting, seconded by Reinke to adjourn. Motion carried. F ana er Louis VanHout 9 MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION Regular Meeting The Shakopee Public Utilities Commission convened in regular session on January 5, 1981, at 4:30 P.M. in the Utilities meeting room. Commissioner Bishop offered a prayer for divine guidance in the deliberations of the Commission. MEMBERS PRESENT: Commissioners Nolting and Reinke. Also Superintendent Leaveck and Manager VanHout, and Secretary Barbara Nevin. Motion by Reinke, seconded by Nolting that the minutes from the December 1, 1980, regular meeting and the reconvened meeting of December 8, 1980 be approved as kept. Motion carried. BILLS READ City of Shakopee 20,032.00 Anderson Electric 7.34 Auto Central Supply 49.63 B & B Transformer 1,750.00 Border States Electric Supply 718.31 Burroughs Corporation 358.86 Burroughs Corporation 735.87 Burmeister Electric Co. 3,963.44 Chanhassen Lawn and Sports 16.55 City of Shakopee 40.80 City of Shakopee 790.32 Ditch Witch of Minnesota, Inc. 23,365.62 Dunning's Hardware 1.13 Feed-Rite Controls, Inc. 526.26 FRESCO 56.48 W.W. Grainger, Inc. 276.28 Graybar Electric Co. 1,008.85 Hennen's Skelly Service 25.05 Kaplan Bros. 371.92 Kuhlman Corporation 6,555.00 Layne Minnesota Company 517.94 Leef Bros, Inc. 14.70 Malkerson Motors, Inc. 281.15 Minnegasco 105.25 Midway Tractor & Equipment Co. 56.50 Motor Parts Service of Shakopee 131.88 Northwestern Bell Telephone 75.41 Northern States Power Co. 233.94 Northern States Power Co. 156,916.51 Northern States Power Co. 738.49 -2- Minnesota Valley Fence 160.00 Northland Electric Supply Co. 121.69 Chas. Olson and Sons 20.09 Ruffridge-Johnson Equip. Co. Inc. 139.36 Scott County Sheriff Dept. 370.76 Serco Laboratories 28.00 Shakopee Services 18.00 Shakopee Valley News 92.99 Dean Smith Trenching Inc. 761.50 Software Consultants, Inc. 410.00 Starks Cleaning Services 8.65 Stemmer Farm & Garden Supply Inc. 11.50 Suel Business Equipment 344.43 Valley Industrial Propane 9.30 WESCO 153.00 Water Products Company 688.33 1981 Burroughs Corporation 2,240.26 C. & N.W. Trans. Co. 50.00 Capesius Agency, Inc. 6,530.00 U.S. Post Office 30.00 Motion by Nolting, seconded by Reinke that the bills be allowed and ordered paid. Motion carried. Ken Adolf was present and presented updated figures of the trunk water policy. It was decided that the material should be presented to the Industrial and Planning Commission before going to the City Council. Motion by Nolting, seconded by Reinke that we accept the multiplier factor of 1.67 as a basis for estimating costs on the oversizing project and that a percentage charge be added on to cover legal, engineering, inspection, and fiscal costs and that this percentage for the first year will be 25% and that in future years this amount will be adjusted based upon the actual cost at the actual expense incurred. Motion carried. Motion by Nolting, seconded by Reinke that we don't go out of the City limits of Shakopee with any future watermains at the present time. Motion Carried. Motion by Nolting, seconded by Reinke that we adopt 5A and 6A of the Schoell Madson report. Motion Carried. • Motion by Reinke, seconded by Nolting, that the manager meet with legal counsel to draw up the proper resolution pertaining to our trunk water policy. Motion carried. Motion by Reinke, seconded by Nolting, that we direct Schoell & Madson to prepare the necessary documents for open hole Well #6 and bid letting be as soon as possible and that wording on bid forms should allow the City Council to reject all bids if such action is desirable. Mr. Dave Dahl of the Citizens State Bank was present and asked that his bank be named SPUC depository. Discussion. Manager VanHout presented a memo on the subject. The Commission deferred action on this until next regular meeting and directed Manager to set up a meeting between the Bank, himself, the Commission Secretary, and City Treasurer to determine the details necessary. -3- /c2" Motion by Reinke, seconded by Nolting that we award the bid to Ditch Witch of Minnesota for an R40 trencher at bid price with the trade in of 19,413.89 and that the Federal excise tax be checked into as to if we as the Public Utilities have to pay the Federal excise tax. Motion carried. Motion by Nolting, seconded, Reinke, that we buy a trailer from Ditch Witch in the amount of $3,951.93, with the possible deletion of excise tax of $203.00. The Commission will meet January 19 at 4:30 to discuss Planning & Industrial Commission comments on the Trunk Policy and to discuss personel policies. A joint meeting with the City Council for January 20 at 5:00 P.M. will be requested to discuss Trunk Water Policy. Superintendent Leaveck reported no lost time accidents to date this month. The next regular Commission meeting will be held on February 2, 1981, at 4:30 P.M. in the Utilities meeting room. Motion to adjourn by Nolting, seconded by Reinke, Motion Carried Louis VanHout, Manager A MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION (Special Session) The Shakopee Public Utilities Commission convened in special session on January 19, 1981, at 4:30 P.M. in the Utilities meeting room. Commissioner Bishop offered a prayer for divine guidance in the deliberations of the Commission. MEMBER PRESENT: Commissioners Reinke and Bishop. Also Superintendant Leaveck and Manager VanHout and City Administrator John Anderson. MEMBER ABSENT: Commissioner Nolting. Motion by Reinke that resolution #221 is offered regulating salaries. A roll call vote Reinke aye and Bishop aye. Motion carried. Motion by Bishop seconded by Reinke to concur with City Council resolution #1781 for a feasibility study on Bluff Avenue from Dakota Street to the West line of Halo 1st. Add'n. , with the following notes: 1. that the watermain is to be looped and will connect to the existing mains at Dakota and at the West line of Halo 1st. Add'n. 2. that no consideration be given in this study for a loop through the Halo 2nd. Add'n. 3. and that the need for a pipe on Prairie Street between Bluff and First Avenue be examined from the standpoint of fire flow. Motion by Bishop seconded by Reinke to concur with City Council resolution #1782, a delay in bid award for watermain in Halo 2nd. Add'n. , with the following notes: 1. Resolutions #1781 and 1782 are separate issues and the feasibility study should so indicate, and 2. that the viewpoint of the buyer of Lot 4, Halo 2nd. Add'n be made known. A joint meeting with the City Council for January 27, at 5 P.M. was requested. Motion to reconvene by Bishop seconded by Reinke. Motion carried. A memo from the Mayor dated January 15, 1981 was discussed. Manager VanHout was directed to make a draft of a response for the Commission to consider. A proposal concerning small hydroelectric power was discussed. A representative will be requested to attend the February 2 meeting at 8 P.M. to present the proposal. The next regular meeting date will be February 2, at 4:30 P.M. Motion to adjourn by Reinke seconded by Bishop. Motion carried. Lou Van Hout, Manager NE / V �N �T o� �y Minnesota Department of Transportation Transportation 13uilding 1.(,‘ e St. Paul, Minnesota 55155 tiT OF TRP�� • (Mice oI commissioner ( i12) 29(i-3000 7C44x a x-.;712 1981 February. 11, 1981 SHAKOPIEI Honorable Walter C. Harbeck Mayor of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 C.S. 7009 (T.H. 169) At Atwood Street Traffic Signal Dear Mayor Harbeck: In response to your request dated December 29, 1980, I must support Mr. Crawford's decision concerning the installation of an unwarranted signal on Trunk Highway 169 at Atwood Street. There are advantages and disadvantages to traffic signals. The warrants listed in the Manual on Uniform Traffic Control Devices are intended to help define the levels at which the advantages outweigh the disadvantages. I'm sure Mr. Crawford and Mr. Robinson have discussed these factors with you. Although the elderly highrise may be a "special case" pedestrian crossing problem in Shakopee, this same problem exists at many locations in other cities. I believe the compromise to allow a mid-block pedestrian signal is fair and suggest you pursue it. Sincerely, Richard P. Braun Commissioner An Equal Opportunity Employer R • �, = I c a P, 1 - ! I . \ R cct O t" c- , j c) O ch v Sj I rD ' 3 �' u.• n I Cl F. C, +, t • I ! �' C • , t . • _• s" i C) I z ' s2� ± C I P ._ I -• � I I (' f c: c' f I ! U. (I) c.• i • i G1 C O- 1 A !• c' ` I• H• U7 P v 1 P.-. v i r-- i n I ,., i CDI I li i •I I `f i N C r 1 I U n ' 1-)1 ;� i . I I I ( C, (5 O I i I I H I I i I CJ , 1 I • ! I I I 1 I • ' i 1j j ! CD m I 1)< Eh CD m ; (D CD ( CCD ' Cl) 0:1 i rn . Cl) I U 1 � I F, ; I I 1 i i j 1 d i ! I o ! I I I I I 1 _ b I 1 I I i 1 H. I---,. I I I 1 i i ' d j 0 rJ i ! I , ! 'r; H rn - r I m 1-< m m I cn m i rn ! r' I -, CD tC ti) j ED u� ti) i rn I m i u) I u) C1 ' H. ,,,-.5 H c ' ! K y P c O t ! 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I I I I I > 0 I 1 I I I r a) i 1-3 1 I I 1 I I I I Crl 1-4 I I 1 1 I • 1 • Z Ot1 I 1 1 I D> 1 }-3 1 I I I I I I 1 1 I I II i I I I I I i I 1 I • 1 L., 1 , 1-••! 1 cr\ --., i 1 i G I I I I i I I I i I I I I I 1 1 I 1 i i •-,...... I I I 15. t 1 ! 1 , / 7 MEMO TO : John K. Anderson, City Administrator FROM: Tim Keane, City Planner RE : P .C . Actions, February 12 , 1981 DATE : February 13, 1981 At its regular meeting of February 12 , 1981 , the Planning Commission took the following actions : St. Francis Hospital Conditional Use Permit to expand existing facility in an R-2 zone (P .C . 81-51C) Approved with conditions. Shakopee Sports Center Conditional Use permit to operate an open sales lot in B-1 zone, 1038 E . 1st Ave. , (P .C . 80-43C) Approved with conditions. Gary Sheehan Conditional Use permit to operate a class II restaurant in a B-1 zone , 1350 E 1st Ave . (P.C . 81-53C) . Tabled pending submission of additional information. Howe 1st Addition, Final Plat (P.C . 80-38P) Recommend approval to City Council with conditions. Superior Supply 1st Addition, Final Plat (P.C . 80-36P) . Recommend approval to City Council with conditions. TJK:plk TENTATIVE AGENDA ADJ.REG. SESSt9N SHAKOPEE, MINNESOTA FEBRUARY 17 , 1981 Mayor Harbeck presiding 1] Roll Call at 5 : 00 P.M. 2] Joint Meeting With The Shakopee Public Utilities Commission 3] Recess at 6 : 30 P .M. (or sooner) 4] Reconvene at 7 : 30 P .M. 5] Approval of Minutes of October 18th and 21st , 1980, January 27th and February 3rd, 1981 6 ] Communications : 7 ] RECOGNITION BY THE CITY COUNCIL OF ANYONL P ;.ESENT IN THE AUDIENCE WHO DESIRES TO SPEAK ON ANY ITEM NOT ON THE AGENDA 8] Old Business : a] Cost for Installation of A Storm Drainage Pan in Prairie View 3rd Addition b] Storm Sewer Costs for Furrie ' s 2nd Addition c] Fire Service Agreement With Townships d] Change Order No . 1 , Holmes Street Improvement (80-3) increase contract in amount of $67 ,021 . 00 e ] 1981 Public Improvement Priority List 9 ] Planning Commission Recommendations : a] Final Plat of Howe 1st Addition, a 20 acre tract located So . of Hwy 101 , West of North Star Auto Auction, and No . of RR tracks (PC 80-38P) Developer : Howe, Inc . , 4821 Xerxes Ave . No . , Mpis . 55430 Action: Resolution No . 1794 Planning Commission Recommendation: Approval w/conditions b] Final Plat of Superior 1st Addition, a 20 acre parcel located West of Hwy 101 , E of CR-89 and So. of RR tracks (PC 80-36P) Developer : Superior Supply Corp. , C/O Hart Kuller, 2380 American Nat ' l Bk. Bldg. , St. Paul 55101 Action: Resolution No . 1795 Planning Commission Recommendation: Approval w/conditions 10] Routine Resolutions and Ordinances : a] Ordinance No. 53, Amending Civil Defense Ordinance , tbld 2/3 b] Ordinance No . 56 , Requiring the Annual Reporting of All Stored Hazardous Materials c ] Nominations to Police Civil Service Commission d] Nominations to Community Services Board e ] Amendment to Developers Agreement for Halo 2nd Addition f ] Railroad Property Purchase : 1] Authorize submission of a formalbid as per original offer 2] Forward bid form information to H.R.A. TENTATIVE AGENDA February 17 , 1981 Page -2- g] Assessing Improvements Prior to Letting A Contract - Discussion v j h] Resolution No . 1792 , Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment & Setting Public Hearing for 80-1 V. I .P. Sanitary Sewer Interceptor i ] CR-17 and 4th Avenue Senior Citizen Apartment Driveway j] Authorize to pay the bills k] Authorize partial payment to Barbarosa and Sons for Holmes Street Project in amount of $58, 784. 09 1 ] Authorize retainage reduction for Kmart grading and utility contract with Barbarosa and Sons in amount of $45 ,000 11] Consent Business : (Any item a Councilperson wishes to discuss may be removed by requesting such action before a vote on the consent agenda items . ) a] Move to approve abatement of the certified assessment for code 51 against parcel #27-901-015-0 in the original amount of $314. 88 b] Move to appoint the new City Planner to the TAC Committee on on CSAH 18 Location Study c] Approve entering. into an agreement with Glen a Spiotta for planning services and authorize the appropriaee city officials to execute the agreement 12 ] Other Business : a] Resolution No. 1793, Authorizing Condemnation Proceedings For the N2 of Section 8-115-22, Lateral Sanitary Sewer System (Hauer ' s Addition 80-1) b] c ] 13] Liaison Reports from Councilmembers 14] Adjourn. John K. Anderson City Administrator , E,C, Fr=? 2198' CITY OF SHAK PE ]E o 414 PUBLIC UTILITIES COMMISSION 1030 EAST FOURTH AVENUE SHAKOPEE, MINNESOTA 55379 'Kr 445-1988 TO: Mayor and City Council FROM: Shakopee Public Utilities Commission RE: Reexamination of sources of revenue to General Fund (Capital Fund) DATE: January 30, 1981 In response to the questions in your memo of January 15, 1981, the Utilities Commission has prepared the following (1) statement of the status of SPUC's efforts to collect background data for the basis of an electrical franchise fee of "Surtax", (2) and a suggested approach for all of us to follow in evaluating the sources of revenue, and (3) the proposed roles of the Mayor and Council, and of the Utilities Commission in this process. page 2 In the collection of background data to be used in evaluating the various alternatives, we have had a preliminary evaluation made of the profitability which could be expected if customers presently served by NSP were served by SPUC, and a preliminary evaluation made of the electric departments financial capability. The preliminary analysis of serving these customers was prepared with estimated data. We have recently requested actual sales, demand and energy data for all customers served by NSP in the City of Shakopee for use in making a more thorough analysis. Findings in the preliminary studies are: a) Present data is insufficient for precise analysis of costs and revenues, but it is estimated that new customers can be served at a profit to the city. b) SPUC has been a cost effective distributor of electricity. c) The return on the city's investment in the electric department has been profitable for the city. d) SPUC's reserve funds (for cash, investments, and construction reserve) should be increased. e) It is possible for SPUC to generate sufficient funds for long term financial health, and a fair return to the city, while charging rates competive with NSP. f) The electric department has paid a higher cash return to the city than the water department. page 3 As an approach for evaluating the sources of revenue in an orderly manner, we suggest that a series of steps be laid out for consideration, with each step comprising a point to be examined before proceeding to the next step. As each individual step in the series is considered, that the Mayor and City Council, and the Utility Commission-- I hold a joint meeting to lay out the basic guidelines of that step, II and following this joint meeting that SPUC have the consultant analyze the alternative under consideration and make a report of his findings. Because of the legal questions regarding tax proposals, that task would be more properly performed by an attorney,such as the firm of Krass, Meyer, And Kanninq, and the firm of Boardman, Suhr, Curry & Field. III and that these findings would be brought to a joint meeting and discussed. IV Then the next step considered. The series of steps suggested are: 1. The role of water revenues in funding the general fund of the city. 2. Franchise fee (surtax, or excise tax) --collect NSP sales data --collect Minnesota Valley Electric Cooperative sales data --collect SPUC sales data --develop franchise fee .(or surtax, or excise tax) proposals with attorney(s) --evaluate revenue potential of tax proposals 3. SPUC to serve present NSP customers, by orderly purchase, or condemnation. --collect monthly load data --collect monthly consumption data --compute additional revenues --compute additional purchased energy costs --estimate additional operating and capital costs --estimate profit from serving additional industrial customers. Shakopee Public Utilities Commission MEMO TO : Mayor and City Council FROM : John K. Anderson , City Administrator RE : Cost For Installation of a Storm Drainage Pan in Prairie View 3rd Addition DATE : January 29 , 1981 Introduction On September 10, 1980 City Council reviewed the above issue and instructed that a pan be installed as requested by the City Engineer . Council also asked that the cost for the installation of the pan be brought back to Council when the project was com- plete . Background I have spoken with the City Engineer , Mr . LeRoy Menke , the developer, and Ron Swanson of Valley Engineering , the consulting engineer, on the project . All three will be present on February 3 , 1981 to explain , from their perspective , whether the pan was required when the plans for the street were approved by the City or whether it was an item that was requested by the City after the plans were approved . Summary I have requested that Ron Swanson bring the copy of the plans reviewed by the City to the meeting . Should there be no written information presented February 3 , 1981 to resolve the matter , Council should seek to resolve the matter of who should pay the $3 ,460 pan so the project can be closed out and the contractor paid . JKA/jms • MCIIAMARA a / M AMARA V io A;J 7 / ( (�)/1J/igfc/ /ui 7 ' (iiy fill -, - lie. ,I 14605 Johnny Cake Ridge Road Apple Valley, Minnesota 55124 ASPHALT CONSTRUCTION PARKING LOTS VIVA NJ T STREETS ROADS September 30, 1980 Valley Engineering Co. , Inc. Hwy 13 North Hillside Office Building Prior Lake, MN 55372 Attention: Ron Swanson Re: Prairie View Development III Dear Ron: The following are extras that should be included on the next estimate for the above reference3project. Concrete Valley Gutter Lump Sum $2,550.00 Extra for regrading after valley gutter was installed Mobilization 250.00 Motor Grader 71 Hrs @ 45.00 337.50 Vibratory Roller 72 Hrs @ 43.00 322.50 $3,460 .00 Very truly yours, McNAMARA-VIVANT IICONTRRACTING CO. , INC. Th i GQ� C n. �•�tM rJ�. KF}- Michael H. Sand MHS/kh LMEMO TO: John Anderson City Administrator FROM: H. R. Spurrier 0011111.0 City Engineer N1 WWI, RE: Furrie's 2nd Addition igillh DATE: February 11, 1981 Introduction: In a City Council meeting December 2nd, 1980, the City staff was directed to inset with the developer's engineer regarding payment for oversizing for the above-referenced subdivision. Background: Pursuant to Council request, City Engineer contacted the developer's engineer and discussed the computation of oversizing cost. City Engineer and developer's engineer are at the point where we are agreeing to disagree. Alternatives: There is one computation method for the adjustment of the sanitary sewer manhole. There are two alternative payment amounts for constructing the valley gutter for Lot 2, Block 2. There is one computation method and two alternative amounts for storm sewer construction. There is one computation method and two alternative road areas for roadway construction and there is one amount for technical services. The City Engineer's position is that the cost of the gutter should be paid for by the developer or the owner of Lot 2, Block 2. When the building plans were reviewed for the structure on Lot 2, Block 2, a valley gutter was required at the entrance. The City Engineer and the developer's engineer agree on the total cost of storm sewer construction but according to City policy, the City Engineer has allocated only half of that cost to the City. It is the developer's position that City Council agreed to pay an amount not to exceed $5,000.00 for that storm sewer construction along 2nd Avenue. John Anderson -2- February 11, 1981 S The City Engineer and the developer's engineer agree on the method used to compute the amount of participation by the City in roadway construction, but the City Engineer does not agree with the area established by the dveloper's engineer. The principal difference between the roadway areas as computed by the City Engineer and the developer's engineer is that the City Engineer applied all fronting roadway costs to the developer and assumed the balance by the City. This follows past practice and present policy. The City Engineer and the developer's engineer agree on the amount for technical services. Recommendation: Based on the City Engineer's computation, City participation is $6,120.76. If the City pays both halves of the storm sewer along 2nd Avenue, that amount is $7,503.26. A tabulation of these costs is attached hereto. HRS/jiw Attachment cc: Al Furrie, developer Attachment Furrie's 2nd Addition City Developer's Description Engineer Engineer 1. Adjust Sanitary Sewer Manhole $ 785.50 $ 785.50 2. Build Valley Gutter for Lot 2, Block 2 0.00 672.00 3. Storm Sewer Construction 100 LF 18" RCP 8 $23.50 = S2350.00 1 Ea. 18" End Section 8 $415.00 = 415.00 SubTotal $2765.00 $2765.00/2 = $1,382.50 1,382.50 2,765.00* 4. Roadway Construction (See details) 3,165.26 4,338.19 5. Technical Services 788.00 788.00 56,120.76 58,676.19 City pays both halves of storm sewer 1,382.50 0.00 S7,503.26 $8,676.19 *It is the developer's position that City Council agreed to pay an amount not to exceed S5,000.00 for storm sewer construction along 2nd Avenue. c.� MEMO TO : Mayor and City Council FROM: John K. Anderson , City Administrator RE : Township Fire Service Agreements DATE : February 13 , 1981 Introduction The attached Fire Service Agreement has been redrafted to reflect the items dicussed at Council ' s February 10 , 1981 meeting with representatives of Louisville Township . Key Elements The key elements of the agreement are : 1 . Costs are based upon actual City cost to operate the department . 2 . Costs are allocated based upon assessed valuation including mobile homes . 3 . The Township collects the fire call bills , not the City . 4 . The Township will make an effort to collect past due bills from 1978 through 1980. 5 . The City is applying actual costs to the 1980 bill (this item is actually not in the contract) . 6 . Several previously unstated proceedural items have been clarified . Recommendation The proposed contract has been reviewed by Louisville Township in its present form. Jackson Township has not yet received a copy of it . It is my recommendation that Council approve the agreement and authorize implementation of #5 above only after each Township has executed the new contract . Recommended Action Move to approve the new contract for Township Fire Service for Jackson and Louisville Township , authorize appropriate City officials to execute said contract ; and direct City officials to apply the actual costs to the 1980 bill only after each Township has executed the new contract . JKA/jms FIRE SERVICE AGREEMENT THIS AGREEMENT Made and entered into this day of , 19 , by and between the City of Shakopee , a Municipal Corporation in Scott County , Minnesota , and the Township of , a governmental subdivision in Scott County, Minnesota , lying adjacent to the City of Shakopee . WHEREAS , The said Township deems it advisable to have avail- able for the benefit of the residents of the said Township , ser- vices of the Fire Department of the City of Shakopee , and the electors of said Township have , pursuant to law, provided a fund for the establishment of such service , and WHEREAS , The City of Shakopee has , by appropriate action , authorized its Mayor and its City Administrator to enter into a contract with the said Township of , for the purpose of furnishing such fire service . NOW, THEREFORE , IT IS MUTUALLY AGREED BY AND BETWEEN THE SAID CITY OF SHAKOPEE AND THE SAID TOWNSHIP OF That , for a period of time as thereinafter set out , the Fire Department of the City of Shakopee will answer any and all fire calls for any area within said Township and will respond to such calls , unless otherwise engaged or unless prevented by reasons or causes beyond control of the City and its Fire Department , with suitable fire-fighting apparatus manned by at least three members of the Shakopee Fire Department who will render all assistance possible in the saving and preservation of life and property within said Township during the life of this contract . In consideration of said services , the Township of agrees to pay a stand-by fee to the City of Shakopee for such services each year during the life of this contract . The stand-by fee for the year starting March 1 , 1981 will be $ For subsequent years , the stand-by fee shall be Township ' s proportionate share of the costs of operating the City of Shakopee ' s Fire Department for that calendar year . Such costs will include the costs included in the City of Shakopee ' s General Fund Budget (less any salaries to to paid for actual fire calls (does not include officers salaries) and less any expenses for motor fuels and lubricants) and the Debt Service costs related to the Fire Department . The stand-by fee will be determined on the basis of each governmental unit ' s assessed valuation , including mobile homes , before the fiscal disparities distribution and before tax increment adjustments . The assessed valuation of all participating units of government will be determined . The stand- by fee for each unit shall be that unit ' s percentage share times the total costs as described above . For the year starting March 1 , 1981 , the total costs shall be the costs contained in the approved 1981 General Fund Budget for the City of Shakopee and the approved 1980/1981 tax levy for the Fire Department debt service . The -2- assessed value shall be the 1980/1981 assessed value as determined by the Scott County Auditor . The stand-by fee for each year will be adjusted to reflect actual costs of operation for the prior year . Such adjustment to normally be shown on the second install- ment due . For subsequent years , the appropriate budget year , levy and assessed value will be used in determining the stand-by fee . The Township of will pay the stand-by fee in two equal installments . For the year starting March 1 , 1981 , the payments will be due on September 1 , 1981 and March 1 , 1982 with the March 1st payment being adjusted to reflect actual cost of operation for the City ' s fiscal year ending December 31 . For subsequent years , the payments will be made on September 1st and March 1st of the appropriate years . The stand-by fee for each subsequent year will be determined in January by the City of Shakopee ' s Treasurer and notice of the stand-by fee will be mailed to the Township of _ along with a copy of the City ' s Fire Department Budget . As a further and additional consideration the City of Shakopee will bill the owner of record , payable to the Township of the sum of $185 .00 per hour for each fire call . The Township of shall receive a copy of each bill and shall be responsible to remit to the City of Shakopee the amount of the bill . The Township shall be responsible for compensating the City for the total of all such bills received and verified for the calendar year . The hourly fee shall also be the minimum bill and shall be adjusted in subsequent years by the City of Shakopee as fuel costs and salaries change . (False alarms will be charged to the Township at the same minimum and hourly rate , railroad fires will be billed to the railroad and transient car fires will be billed to the unit of government of the owner unless collected directly from said owner . ) Furthermore , the Township of hereby agrees to make a reasonable effort through action in conciliation court to collect and remit to the City all outstanding fire call bills between March 1 , 1978 and December. 31 , 1980 . A listing of said bills shall be provided the Township by the City . Should the Township fail to collect any such bills after efforts in concilia- tion court it will no longer be responsible for that bill ( s) . IT IS MUTUALLY UNDERSTOOD AND AGREED , HOWEVER, Between the parties hereto that at times , weather and road conditions through the various seasons of the year can and will interfere with the rendering of such service , and the Department could also be previously engaged , and in which event failure to furnish the service herein agreed shall not be taken to be a breach of this agreement , nor shall the City be liable on account thereof . IT IS FURTHER AGREED THAT , as a further consideration for this agreement , the Township of for itself and its inhabitants will defend and hold the City of Shakopee harmless -3- from any and all claims , actions or causes of action that might or could arise by virtue of the terms of this agreement and any failure , omission or malperformance hereunder . IT IS FURTHER MUTUALLY AGREED , by and between the parties ' hereto that this contract shall continue to be in force and effect unless either party serves the other party with a written notice stating the reason for cancellation six months prior to time the cancellation is to become effective . IN TESTIMONY WHEREOF , The City of Shakopee has caused this instrument to be executed by its Mayor and its Administrator by action of the City Council of the City of Shakopee ; and the Town- ship of has caused this instrument to be executed by authority of its Township Board by its Chairman and its Clerk. In the Presence of : CITY OF SHAKOPEE , A MUNICIPAL CORP . by Its Mayor by Its Administrator (SEAL) In the Presence of : TOWNSHIP OF by Its Chairman by Its Clerk 8d MEMO TO : John Anderson City Administrator FROM: H. R. Spurrier City Engineer RE : Holmes Street Reconstruction DATE : February 13 , 1981 Introduction: Change Order No. 1 provides a method of payment for additional units of work and for alterations in the work for the Holmes Street Reconstruction Project . Background : Two types of alterations , or changes , affect the total contract amount . One is a quantity change and the other is an additional or modified unit of work for which there are no unit prices bid that are specified in a Change Order. Attached is a copy of Payment Voucher No. 5 . That payment voucher illustrates the alteration due to quantity changes . Together with that payment voucher is a list of the alterations and a brief explanation of why each quantity was altered . The total increase in contract amount due to quantity changes is $39 , 535 . 60 . The second form of alteration proposed for this contract is an alteration which requires additional or modified work for which there are no unit prices bid. Also attached is Change Order No. 1. There are three different functions performed by Change Order No. 1. First , the Change Order establishes unit prices for additional or modified work. These are unit prices that were not included in the original contract documents but necessary for the reconstruction of Holmes Street . Those additional units amounted to a total $53,878 . 00 , in additional or modified work. Attached to the Change Order is an explanation of each additional item. The second modification in the Change Order is the establishment of different paving quantities where the quantity was altered more than 20 percent . Those alterations were required in order to pave Fuller Street , curb to curb, from Bluff Avenue to 2nd Avenue. John Anderson -2- February 12, 1981 ? V' The final modification to the work is increasing the amount paid for lowering watermain because the quantity exceeded reason- able limits and the work anticipated was different than that work originally proposed . The modification to the lower watermain unit price is such a change . SPUC records did not indicate that the watermain on 1st Avenue was laid inside the sanitary sewer manholes at Fuller Street and at Atwood Streets . The existence of these pipes in the manholes made it impossible to lower the watermain as originally anticipated . Based on the ordinary progress of construction, the contractor spent more than two & one-half days of production as a result of the watermain being inside the sanitary sewer manhole . Attached are invoices which total $16, 421. 62 for work which was judged to be not clearly defined, or covered by unit prices . Pursuant to the unit price bid, this work would have a value of $2 , 678 . 00 . The contractor maintained that that work was a $13 ,743. 62 loss . The other addition- al surprise at 1st & Fuller was that the watermain was not 6 inch as SPUC records indicate but 8 inch. The contractor had stock- piled 6 inch fittings necessary for the connection and had to make special trips to get 8 inch fittings . There were two other modifications to the work for which the contractor claimed additional payment . The first claim for which an invoice is attached is the cost of over-time as a result of making the railroad crossing on Sunday . This work was not specified to occur on Sunday, and, therefore , the amount of $1,365 . 65 is reasonable and should be considered. Finally , the contractor was required to excavate homeowners existing service to determine whether the City project was responsible for a blockage or whether the blockage was between the property line and the dwelling. Two such excavations were made . Invoices totaling $988 . 80 are attached for that work. In both cases , the existing sewer services were found to be plugged between the property line and the dwelling. In summarizing, the additional cost to the contractor because of alterations in the work and because of work not clearly shown on the plans, amounts to $16 ,098 . 07, 85 percent of that request , or $13 , 743 . 62 was related to the water system. That amount was related to lower watermain. Clearly , $2, 354 . 45 was related to other parts of the project , $988 . 80 was related to sewer construction and $1, 365 . 65 was related to the Chicago , Northwestern undercrossing at 2nd and Fuller and it was related to watermain construction, sanitary sewer construction and storm sewer construction. Because a large percentage of the overage related to the water system, the adjustment was made to a water system unit price . The compromise reached by City staff and the contractor was to split additional costs which amounted to $16, 098 . 07 between the City and the contractor and pay that in the lower watermain unit price by increasing that in the amount of $8 ,000. 00. The contractor has agreed to accept as full compensation for that work, the amount specified in the Change Order and forgives , in effect , $8 ,098. 07 . '} John Anderson -3- February 13, 1981 Summary : The table below lists a summary of the changes . Note ; that there has been a $106 ,556 . 00 increase in the amount of the contract , $39, 535 . 60 is a result of quantity changes ; $67, 021. 00 is a result of Change Order No. 1. TABLE 1 Summary of Changes Quantity Change Actual Bid Change Order No. 1 Total Watermain $ 70 ,500 . 00 $17 ,046 . 00 $20, 215 . 00 $ 107 ,761. 00 San. Sewer 109,865 . 00 -2, 836 . 00 38, 401. 00 145 , 430 . 00 Storm Sewer 477 ,656 . 00 -6 , 331. 50 3 , 262 . 00 474 ,586 . 50 Roadway 277 , 122 . 70 31,657 . 10 5 , 143 . 00 313 ,922 . 80 Subtotal $ 935 , 143 . 70 $39 ,535 . 60 $67 ,021. 00 $1,041,700. 30 Tech. Svcs . 196, 380 . 00* 111, 335 . 01 TOTAL $1, 131, 523. 70 $1, 153,035 . 31 *Technical Services at 21 percent of Contract Amount ; 8 percent design, 5 percent inspection; 8 percent other expenses . Recommendation: '-j '. 6 7/ 0 a l : O .o Approve the Change Order No . 1!and Partial Estimate Voucher No . 6 for Change Order No. 1 and direct staff to bring back a report which will specify how Holmes Street Reconstruction items shall be funded. HRS/j iw Attachments . � ^ ' 0 ^ � PARTIAL K ]]M6�'K V0UCUB{ . ����_________ . Contract No. 80-3 Partial Estimate Voucher No. 5 ]',`���n� Endin8: November 28, I980 ------'- | TO: Contractor Barbarossa & Sons, Inc. _-___-__ . . Address Route 3, Box AH, Osseo, M0 55369 ______-- _ Project Projcct DeycriptiooBoImeo Street Reconstruction Project . ���'�����'�� I. Original Contract Amount $ 9343,TO Z. Change Order No. Thru No. -------_-_ � -0- 3. 3. TotuI Funds Encumbered ^ 935,143,7O 4 . Value of Work Completed $ 4]3,602,]0 _ Value or work 5. 5 Percent Retainage �� 680.11 remaining �'__-----' 46,220'00 6. Previous Payments s 745,448.09 Percent Complete --_ --'__- 95%7. Deductions orCharges -8- ���_ U' Total � 792,I28'20 Payment Due (Line 4 - Line 8) ' � I4I,474.I0 CERTIFICATE: (H'' i`8YmvH'/' � the We) hereby agree that the quantity and vx| x`� ''/� wvt :l|my/' hnrin �� a Fair esti ate u/ xoru completed to date. CONTRACTOR: - REVIEWED BY 3U8K0PDC PUBLIC BY: Uqyl LTTIES COMMISSION TITLE: M:!1); cr ----' ' APPROVED - CITY OF GRA8OPE} U:i, �--------'--- City Engineer City Administrator -------- yiouocp Director -----' ( _ PROPOSAL SCHEDULE PROJECT NAME 01111es—Street_Reconstruct1011 ov,-NI_R City of Shakopee-,- MN TYPE OF WORK _.oto.tem_5_ewer_._r_1:c_.snns_trUc.ann._ E�IrOJ. No. __.S.•x'_166-102 O1 __ SHEET 1 of ------ - -----._---------- ITEM CONTRACT ITEM UNIT UNIT _CONTRACT rk Com letec No. PRICE QUANTITY AMOUNT Quantity Amount a to rma n ---- .1 .601 6" DIP, Cl 52 LF 12 .00 75 900 .00 333 3996. 0 .601 8" DIP , Cl 52 LF 13.00 1890 24 ,570.00 2-32? 30,277.0c 601 12" DIP, Cl 52 LF 15 .00 760 11 ,400 .00 ??8 E3, 32a0 =: .614 Fire Hydrant Assembly [A 800.00 4 3,2.00 .00 7 5, l,00.o: 4 .622 6" Ga Leval ve EA 300 .00 12 3,600.00 / ? 5 voo.os .622 8" Ga teval ve EA 100 .00 7 2 ,800 .00 I 1 5i,�00, 1 .622 12" Ga Leval ve EA 650.00 4 2 ,600 .00 3 1950,o 1 .625 DIP Fittings LB 1 .00 4680 4 ,680 .00 5630 530.0 ;.626 Relocate 6" Gatevalve EA 200 .00 1 200.00 -0- o ; .626 Relocate Hydrant EA 500 .00 4 2 ,000.00 -0- 0 ; .630 Insulate Watermain LF 9 .00 950 8,550.00 DD-7 5-1-2 .640 ..ower Watermain EA 1 ,000 .00 6 6000.00 8 400c , ° ___ TOTAL IdATERhU1IN 70 ,500.00 X3-7 r,.¢�, vc Sanitary Sewer '3.511 4" Pipe Sewer, Extra 'Heavy CI LF 16 .00 1680 26 ,880.00 / LOO 22,9Bp;0. ::3.511 8" Pipe Sewer, 0-8 LF 36.00 150 5 ,400.00 SS 30&0 0• .3.511 8" Pipe Sewer , 8-10 - LF 37 .00 245 9 ,065.00 6,6, 2,002.61- 3.511 10" Pipe Sewer, 0-8 LF 24 .00 -60 1 ,440 .00 -0- 3.511 10". Pipe Sewer, 8-10 LF 25 .00 160 4 ,000.00 25l,:. 4„400 0• 3.511 10" Pipe Sewer, 10-12 LF 2.6 .00 1615 41 ,990.00 / it9Z 31, 72.0 3.511 10" Pipe Sewer 12-14 LF 27.00 70 1 ,890.00 / 32. 35-60, co 3.571 Install 4" Outlet Wye EA 75 .00 20 1 ,500.00 2A t,S o o. °c 3.571 Install Connection to Existing Service Line EA 120 .00 42 5 ,040 .00 Co ( '1 X20. ox., .5.598 Construct MH, Shakopee Standard EA 800 .00 6 4 ,800 .00 / 3 1 0, loo, 00 1 PROPOSAL 1L SGIFOULL 6C/ PROJECT NAME HOcnes Street- Reconstructtion OwNEft C.I ty_-_.Qf .5hsl0nee_.--LiCI,____--- TYPE OF wonK __S tor sewer etc. constr_uct ion ruoJ. No. _Sa_P,—]66-102-0 ___ SHEET 2 OF- f: ITEm CONTRACT ITEM UNIT UNIT C7OtdTiiiv7 Rork Complete No. PRICE QUANTITY MOUNT Quantity] Amount Sanitary Sewer (continued) )6,;.:50s Construct MH, Add ' l . Depth LE 80 .00 11 4 ,800.00 3.o 2960. )6.50c Construct MH, Drop Sections EA 900.00 7 6 ,300 .00 8 7,2.000. )6 .50 Construct MH , Add' 1 . Depth of Drop LF 100.00 2 1. 200.00 2.11 2I/, n< TOTAL SANITARY SEWER i109 ,865 .00 IU-` .0 Storm Sewer 15 .515 Unclassified Excavation CY 8.00 165 1 ,320 .00 16 5 ; 7,320,0 :1 . 501 Structure Excavation , Cl R CY 19 .00 2897 55 ,043.00 253 5 ,207o ,1 .502 Concrete , Mix No. 3A45A S . 05 ,000 .00 1 25s 000 .00 1 25Gbo. oc j3.511 18" RC Pipe Sewer, 0-8, Cl III LF 23.00 568 13,064 .00 `t13 5? 77 oc :13.511 21 " RC Pipe Sewer, 0-8, Cl III LF 24 .00 93 2 ,232 .00 --o- O :13.511 24" RC Pipe Sewer, 0-8, Cl III LF 30.00 53 1 ,590 .00 5 2 //5-60,Do :3.511 42" RC Pipe Sewer, 0-8, Cl III LF 65 .00 50 . 3,250.00 `do 5200 0, 3.511 42" RC Pipe Sewer, 8-10, Cl III LF 66 .00 50 3,300 .00 -o-- I 0 13.511 48" RC Pipe Sewer, 0-8, Cl III LF 68.00 1088 73,984 .00 Sit? 5?, 732;0 23.511 48" RC Pipe Sewer, 8-10 , Cl III LF 69 .00 732 .0 ,508.00 970, 5 66, 9oil. 5 :3.511 60" RC Pipe Sewer, 0-8, Cl III LF 101 .00 181 h8,281 .00 ; -6) - 0 1 ;3. 511 60" RC Pipe Sewer, 8-10, Cl III LF 102.00 1 77 18,054 .00 i 358:5 367 567. o• .3.52.1 73" RC Pipe Arch Sewer, 0-8, Cl IIIA l-F 180 .00 20 3,600 .00 2 3 to/o.,00 .3.521 88" RC Pipe Arch Sewer, 0-8 Cl IIIA LF 195 .00 193 37,635 .00 125 2q,375, o 3.521 88" RC Pipe Arch Sewer, 8-10 Cl IIIA LF 200.00 371 74 ,200.00 45 g yl lo00,0• 3.521 88" RC Pipe Arch Sewer, 10-12 Cl IIIA (._F 205 .00 199 40 ,795 .00 232 ,t?,560,00 • 1 lX.� PROPOSAL SCHEDULE CLf, .:.,;./.: PROJECT NAME _HOlmtStreet Reconstruction___ OWNER Ci TYPE OF WOR)< —Storm sewer, etc. construction S ,P. --_ ---_-___ I ROW No. -_ -__.__166-10?_-01 SHEET 3 OF i EM CONTRACT ITEM UNIT UNIT CONTRACT Mork Completed N0, PRICE QUtUT rY nMUUNT Quai Storm Sewer (continued) I 03:521 88" RC Pipe Arch Sewer, 12-14 Cl IVA LF 250.00 40 10 ,000 .00 -c) - 0 03.571 Install 88" RC Pipe Arch , 4 piece Bend EA 8,000 .00 2 16 ,000 .00 2 /6,000. 0 03.571 Install 88" RC Pipe Arch by 48" RC Pipe Reducer EA 3 ,500.00 1 3,500 .00 1 35-oo. o 06.500 Construct MH, Design J , Tee , 88" RC Pipe Arch w/Specified Side Outlet EA 3,600.00 2 7,200.00 2 • '7)260" 06 . 508 Construct MH, Design J , Tee , 48" Pipe w�tivo-42" Outlet & one-42" 90 Bend EA 3,000.00 1 3,000 .00300010• j 06. 508 Construct. MH, Tee w/36" Stub EA 1 ,600.00 1 1 ,600.00 / 444o)a, 06.508 Construct Manhole EA 1 , 100 .00 5 5 ,500.00 4 Lllsfoo,,o• 06 .509 Construct Catch Basins EA 900.00 10 9 ,000 .00 // 9t�. yco• y TOTAL STORM SEWER 477,656 .00 4Z (?3z-k5 Roadway 01 .502 Clearing • EA 200 .001 9 1 ,800 .00 / 2.q00. • , 01 .507 Grubbing EA 85.001 9 765 .00 3Y 3,i�5. 00 :14.501 Remove Pipe Culvert LF 4 .00 561 2 ,244 .00 8G,7 3�6'g ' 14 .501 Remove Curb & Gutter LF 1 .50 6746 10 ,119 .00 61i-?/ 9721. 5 )4 . 503 Remove Sidewalk SF 0.20 25230 5 ,046 .00 2, 3% 52'79.2 )4 .505 Remove Pavement SY 0.40 24503 9 ,801 .20 2z,•,63o 7;652. 05 .501 Common Excavation CY 1 .50 167PA 25 ,176 .00 \?572, 20,,E-t. o 05.523 Common Borrow CY 3.80 2 725 10 ,355 .00 S92 2135, 6 .i1 .505 Aggregate Base , Cl V TON 3. 75 8392 31 ,470 .00 12,25.54 45/ 52. 50 J1 .514 Binder Course TON 16 . 50 2056 33,924 .00 2�44, •,- 8;74'Z•w PROPOSAL SCHEDULE 13 .: PNOJECT NAME Holmes--Str,cet Reconstruction__--_--- owr.ER ._.--C ty _of n_p Shakee._.J1N_- —__. TYPE OF WORK 4.1=ri1_5ly.C'_1"_a-0_tc.:.---or] _i,rll.0_t_l_011-_- PROJ. N0. _S._P__i66_]02:-Q]__ SHEET 4 OF _ 11 CM CONTRACT 17CM UNIT UNIT C'OI1TRACT Work__Cornpletedl N0. PRICE QUANTITY t.MC)UNT Quantityj Amount' Roadway (continued) 34.1 .5C8 Wearing Course TON 20 .00 2111 42 ,220.00 541 io, 64, 0 341 .518 Bit. Mix for Patching TON 32 .00 677 21 ,664 .00 31 C. Ill loll,6 Y21 . 511 4" Concrete Walk SI 1 .2J2_, +„0 28,17b .00 24,:3 (3' ' 1208. 1()1 31 .511 Concrete Curb & Gutter LF 4 .00 6776 27 ,104 .00 `-/c7'7/ i31, 874. c 31 .517 6" Concrete Driveway Pavement SY 22 .00 2 79 6 138.00 /oo0 22 6e,0 c` i 1,31 .5 7 8" Concrete Dri veway SY 30 .00 1 30 .00 --o- ° 31 .5s7 10" Concrete Crosspan Swale S . 800 .00 5 4 ,000 .00 -o- o 75 .5 5 Sodding SY 1 .90 8995 1 7 ,090 .50 /0/ 25s-o 19/56. oc' -------------- TOTAL ROADWAY ' 77 ,122 . 70 2��1,-ro Z.s c Watermain 70 500 .00 Eli 5,4-�.ec Sanitary Sewer 09 ,865 .00 ►al,029*. o Storm Sewer 77 ,656 .00 .g1\Ivz4,S Roadway 777 122 . 70 2C1,702...8c TOTAL CONTRACT ' 35 ,143 .70 `�33(oOZ. 3 I ,---- `'—_-_ I Extra Items: , 1 " Copper (Common Ditch) LF 11 .00 PSE 1 " Corporations EA 15.00 1 " . Curb Stops & Box EA 05 .00 �� 1' 1i 6" CISP EH LF 19 .00 F�D 19 CV f` . f L TOTAL EXTRA ITEMS AL GRAND TOTAL WORK TO DATE 2 . HOLMES STREET QUANTITIES Listed below are Holmes Street quantities that either overan or was under the proposal quantity. Watermain: 1. 6" DIP -- Overan because of water lowers and because some anticipated 8" mains hooked on to were actually 6". Also 30' for Court house service. 2. 8" DIP -- Overan because of water lowers. 3. 12" DIP -- Overan because of corrections @ 2nd & Fuller and 2nd & Holmes. 4. Hyd. Assemblies -- Overan because of SPUC requests for additional "new" hydrants. 5. 6" G.V. - Overan because where new hydrant installed, new G.V. installed. Also some additional requests from SPUC. 6. 8" G.V. -- Overan ; 1 to Senior highrise and remainder to water lower areas. 7. Relocate }rd. -- Underun; SPUC requested a new hyd. 8. Lower watermain -- Overan; watermain lowers at 8th & Holmes and hydrant lower at Shakopee Avenue. Sanitary Sewer: 1. 4" C.I. -- Underun; significant amount of existing services were 6". 2. 8" Sewer Pipe -- Underun ; footage used for intersection tie-ins less than anticipated. 3. 10" Sewer Pipe -- Total amounts are shifted in depth zones, footage total underun by 45 L.F. 4. Conn. to Exist. Service -- Overan ; more exist. services than anticipated. 5. M.H. , Std. -- Overan ; 2 brick M.H. 's on 1st Avenue replaced, 1 added @ 2nd & Holmes instead of crossing R/R tracks & additions at 2nd & Fuller. Storm Sewer: 1. 21" R.C.P. -- Underun ; none used. 2. 42" R.C.P. -- Depth zones shifted 3. 48" R.C.P. -- Depth zones shifted. 4. 60" R.C.P. -- Depth zones shifted. 5. 88" R.C. Arch -- Depth zones shifted. Holmes Street Quantities Page -2- Roadway: 1. Common Excavation -- Underan; some anticipated subcutting not necessary. 2. Common Borrow -- Underun; borrow for subcut areas not needed. 3. Cl. 5 -- Overan; full-width replacement of Fuller & Atwood, curb installation at 5th & Holmes - Southwest corner (Sweeney). 4. Binder Course -- Overan; See Change Order No. 1. 5. Wear Course -- Will overun; $42,220.00 remains. See Change Order No. 1. 6. Patching (Bit. ) -- Underun. See Change Order No. 1. 7. Curb & Gutter -- Overun; for intersection tie-ins, SW cor. 5th & Holmes (Sweeney) and added So. side of 2nd Avenue. 8. 6" Sidewalk -- Overun; more 4" walk was anticipated, 4" quantity does not reflect any underun because of e.g. school sidewalk, 6th Avenue sidewalk, 5th & Holmes , SW cor. (Sweeney) . 9. Sodding -- Overun; for 6th Avenue sidewalk, Sweeney sidewalk. RR/j iw . U CHANGE ORDER Change Order No. : 1 Project Name: Holmes Street Reconstruction improvement District 80-3 Date: January 12, 1981 Contract No. : SP#166-102-01 Imp . #80-3 Original Contract Amount $ 935 , 143 . 70 Change Order(s) No. thru No. $ C Total Funds Encumbered Prior to Change Order $ 935, 143 . 70 Description of Work to be (Added/ffeWeW See Attachment The above described work shall be incorporated in the Contract, referenced above, under the same conditions specified in the original Contract as amended unless otherwise specified herein. Any work not so specified shall be performed in accordance with the Standard Specifications adopted by the City of Shakopee, Minnesota. The amount of the Contract shall be (increased/X ) by $ 67, 021. 00 • The number of calendar days for completion shall be (X r 4. /41X,6ieO by No Change Original Contract Amount $ 935, 143 . 70 Change Order(ONo. 1 thru $ 67,021. 00 Total Funds Encumbered $1,002 , 164 . 70 Completion Date: No Change The undersigned Contractor hereby agrees to perform the work specified in this Change Order in accordance with the specifications, conditions and prices specified herein. / REVIEWED BY : Contractor:( i--�� .. -r-� z --2.,-Y! `.) .---I(4.---'—' Shakopee Public Utilitites : By: ,,,(7:::„...,e-74‹ 27_1,74/ Title: .... ).L.,-r..104.. �' a-A-e • Date: f :f�-Y• / . / y �/ Manager Date i APP"OVE 1. I RECOMME PED: r / ity . g n••er \ Pat: APPROV' =: City of Shakopee By: Mayor Date Approved as to fo.m this day of City Administrator Date 19 City Clerk Date City Attorney ATTACHMENT I Change Order No. 1 SANITARY SEWER Item No. Contract Item Unit Unit Price Quantity Amount 2503.511 8" D.I.P. Pipe Sewer, L.F. $38.00 240 $ 9,120.00 10 - 12 2503.511 8" D.I.P. Pipe Sewer, L.F. 39.00 209 8,151.00 12 - 14 2503.511 8" D.I.P. Pipe Sewer, L.F. 40.00 77 3,080.00 14 - 16 2503.511 8" PVC Pipe Sewer, 0 - 8 L.F. 8.00 190 1,520.00 2503.511 6" Extra Heavy C.I. Pipe L.F. 19.00 870 16,530.00 Sewer. Sanitary Sewer Subtotal $38,401.00 STORM SEWER Item No. Contract Item Unit Unit Price Quantity Amount 2503.511 36" R.C. Pipe Sewer L.F. $51.00 42 $ 2,142.00 2503.511 Install Pipe Sewer L.F. 10.00 112 1,120.00 Storm Sewer Subtotal $ 3,262.00 WATERMAIN Item No. Contract Item Unit Unit Price Quantity Amount 504.601 14" Copper L.F. $15.00 15 $ 225.00 504.601 1" Copper, Common Trench L.F. 11.00 204 2,244.00 504.601 1" Copper, Separate Trench L.F. 14.00 50 700.00 504.601 3/4" Copper, Common Trench L.F. 10.80 63 680.40 504.601 3/4" Copper, Separate L.F. 13.80 457 6,306.60. Trench 504.622 14" Corporation Ea. 40.00 2 80.00 504.622 1" Corporation Ea. 15.00 7 105.00 504.622 1" Curb Stop & Box Ea. 65.00 5 325.00 „ '777=7.7 A g Attachment (continued) -2- Change Order No. 1 pil/ Item No. Contract Item Unit Unit Price Quantity Amount 504.622 3/4" Corporation Ea. $15.00 16 $ 240.00 504.622 3/4" Curb Stop & Box Ea. 65.00 5 325.00 504.650 Repair Flume L.S. 984.00 1 984.00 Watermain Subtotal $ 12,215.00 Sanitary Sewer Subtotal $ 38,401.00 Storm Sewer Subtotal 3,262.00 Watermain Subtotal 12,215.00 TOTAL $ 53,878.00 Pursuant to Article 8 of the General Specifications Estimate of Quantities, the quantity of "lower watermain has exceeded" reasonable limits and shall be increased to $2,000.00 for each and the number of units increased to 8 each. ROADWAY 1) The quantity of 2341.508 Wearing Course shall be increased to 2,654 tons with no alteration in unit price. 2) The quantity of 2341.518 Bituminous Mix for Patching shall be decreased to 376 tons with no alteration in unit price. 3) The quantity of 2331.514 Binder Course shall be increased too0 2348 tons with no alteration in unit price. �3' 1 HOLMES STREET CHANGE ORDER ITEMS Sanitary Sewer: 1. 8" DIP -- Used for sewer relocation on Fuller Street (1st Avenue to 2nd Avenue) and 2nd Avenue from Fuller Street to Eastman Drug. Relocated because improvements cut the plane of existing sewer services on 2nd Avenue. 2. 8" PVC -- Used to replace VCP (existing) sewer on Atwood Street. 3. 6" C.I. -- Used to replace existing 6" services on the project. Storm Sewer: 1. 36" RCP -- Used for stub to west at 5th & Holmes. 2. Install Pipe Sewer -- For installation of City; provided CMP with contractor provided fittings for temporary catch basin leads at 2nd Avenue & Fuller Street and 2nd Avenue & Holmes Street. Watermain: 1. 13" Copper and Corporations -- Used to replace existing taps into watermain in Sanitary M. H. at 1st Avenue and Atwood Street. 3. 3/4" Copper, Corporations and Curb Stops -- Used to replace existing 3/4" services. NOTE: 3/4" and 1" items used to replace existing services were used under a variety of circumstances. Examples are as follows: Link Realty had a shared service from 3rd Avenue which ran under a house with no shut-off for Link. The Sweeney residence on 5th Avenue & Holmes Street had a lead service without an operable curb stop. Beren's Market had an inoperable curb stop. 940 Holmes Street had a service which crossed through a neighbors front lawn diagonally and had no curb stop. 845 Holmes Street had a. curb stop which had been leaking for some time. 321 Holmes had a service which ran all the way down to 3rd Avenue. Also all services in watermain lower areas had to be replaced. 4. Repair Flume -- Caused by SPUC opening a G.V. at 1st Avenue & Fuller when new main construction was incomplete. This caused a settlement in the intersection and water rushing down the incomplete storm sewer pipe to the flume and causing erosion to the side of and underneath the flume. Holmes Street Change Order Items Page -2- Roadway: Increased quantities of bituminous is necessary because of the additional paving required on Fuller and Atwood Streets. This reduces the quantity for patching in this area. RR/jiw BARBAROSSA & SONS, INC. re)'' GENERAL CONTRACTORS N° 5877 ROUTE 3 5877 OSSEO, MINNESOTA 55369 Phone (612)425-4146 Plant Division Phone (612)425-7355 ACCOUNT OF: City of Shakopee Date of Invoice 919/8Q Shakopee, Minnesota Work Done 8/6/80 p � Location of Job Re: Project No. S.P. 166-102-01 Our No Location: First & Fuller Your No DESCRIPTION AMOUNT The existing watermain conflicted with the new sanitary sewer and had to be moved 10 feet. Also relocate existing watermain for new storm sewer. 12 hours Foreman w/pickup @ 27 .50 $ 330.00 112 hours Pipe Layer @ 23.50 270.25 112 hours Bottom Man @ 23.40 269 .10 12 hours 1066 Hyd. Hoe w/oper. @ 105.00 1 ,260.00 13 hours Rubber Tire Loader w/oper. @ 70.00 910.00 12 hours Oiler @ 18.00 216.00 54 LF 8" DIP Cl 52 @ 8. 33 449.82 2 EA 8" 90° Bends @ 101 .66 203.32 5 EA 8" 45° Bends @ 89.46 447. 30 2 EA 8" Gate Valves @ 351 .62 703.24 TOTAL $5,059.03 Invoice BARBAROSSA & SONS, INC. GENERAL CONTRACTORS 5879 ROUTE 3 5879 OSSEO, MINNESOTA 55369 Phone (612)425-4146 Plant Division Phone (612)425-7355 ACCOUNT OF: City of Shakopee Date of Invoice 9/9.1..8.0 Shako ee Minnesota Work Done 8/10/80 p e Location of Job Re: S.P. 166-102-01 Our No Location: First & Fuller Your No DESCRIPTION AMOUNT Cost to excavate and remove existing sanitary sewer and build new sewer at above location. 10 hours Foreman w/pickup @ 27.50 $ 275.00 10 hours Pipe Layer @ 23.50 235.00 10 hours Bottom Man @ 23.40 234.00 10 hours 1066 Hyd. Hoe w/oper. @ 105.00 1 ,050.00 10 hours 966 Rubber Tire Loader w/oper. @ 70.00 700.00 10 hours Oiler @ 24.00 240.00 10 hours Rented Tandum Truck w/driver @ 32 .00 320.00 15 LF 8" PVC @ 2. 38 35 .70 14 VF Manhole @ 68.03 952.42 TOTAL $4,042 .12 / Invoice BARBAROSSA & SONS, INC. S' �- GENERAL CONTRACTORS N° 5883 ROUTE 3 5883 OSSEO, MINNESOTA 55369 Phone (612)425-4146 Plant Division Phone (612)425-7355 ACCOUNT OF: City of Shakopee P e o Invoice 9/10/80 , Shakopee, MinnesotaDate of J 9/6 and 9/7 p Location of Job Re: Project No. 166-102-01 Our No Your No DESCRIPTION - AMOUNT Saturday, 9/6 - Overtime cost at time and one-half. 14 hours Foreman @ 13. 75 $ 192.50 14 hours Pipe Layer @ 11 . 75 164. 50 14 hours Bottom Man @ 11 .70 163.80 15 hours Hyd. Hoe Oper. @ 12 .65 189.75 15 hours Oiler @ 12.00 180.00 14 hours Loader Oper. @ 12 .65 177 . 10 Sub-Total $1 ,067 .65 Sunday, 9/7 - Overtime cost at double time. 2 hours Foreman @ 27.50 55.00 2 hours Pipe Layer @ 23.50 47.00 2 hours Bottom Man @ 23.40 46.80 2 hours Hyd. Hoe Oper. @ 25. 3050.60 2 hours Oiler @ 24.00 )/1/2//// 48.00 7 hours Loader Oper. @ 25.30 50.60 Sub-Total / $ 298.00 TOTAL $1 ,365.65 Invoice ,.,-..4.,-,,,4-6-4...,44.4 -', L. '; t ;..41644t.6t, r; ,. .:., ,.� �T 751ETIE �dinit` .,pp ;4. i:r ,rk, q , iS "vr'«. E' •• • • • i jEti.t4i"kft !{ 00!i?t�E{ n i,i t t;.,? ,n d :�-azt a0}fi ;R ¢i:A i44:r to t ii t' ; a << . tt .:+:4.1 :44'io'i $'4 , i.; k a f: I' ift!4p..fir : ¢ !;iFfet a� f1.1,. 1.1!1..-1'` ` a f,MA!E. v7.-". ilP n► t i. al. - F-ati=�t} :t.4 • :;; a• k :: tEr . il..,. iia i,; , i IPI RaiW�s�t4W Wer " �' t,'1P 4, 1, s�Yu _t S .goal.91 _.. .. • p tii t t t a 4'ry to 9 -.-..•-*, _ '4.r.-,. -rjr�,'. r 't' K .t %7 i. tf :Zig 71 �. i: } tti( {i'i�. � •�� •c'fifdfr � ,(� 'I ti'� �E,�' 1 �t x t )( ilii. E 11 ` <.•i t t , t1{ � �.tit., _;.ti lila .,., liii ii -. i i:i^tits , t s r. t i� iii al?i!ir-gitii0i a ick ! s tai til ai-i.gs £ I,1 r,,,, tt4ti t, r.. ,ib at 4, i �t ;�.. .�..:. ?4,..: .x i ':101W4,x Wab r ..9,$,y b.i4,iYrerkKrn:. .xa5 e ,4�,44.. �. � .qu .. 4*'..:;: ' h r :r :,c,,..,:;,.;,!'',•::,•,;;;,:7.!,`.3. .7-,' " . A .is5!""_ a 4 a ;_ >e Gsd,--z.0-tal.'* illi. _€ a `w' :.r 3 B# _ a Y d +� ''"r''''''''''''> ?^' ff'".': s, 4'''','V'' W7-77....17a.;:: _.---.. __ ._ _ ,, ,;':,.::,,....,,,,-,„:77--7-- ,---. 1. ),ars .. ` ' BARBAROSSA & SONS, INC. yk ' . //��� � " GENERAL • CONTRACTORS |� ' � Q �A �� « vuw ROUTE 3 5880 OSSEO, MINNESOTA 55369 Phone (612)425-4146 Plant Division Phone (6/2)425'7355 ACCOUNT OF : City of Shakopee Date of Invoice 9/9/80 , Shakopee, Minnesota Location of Job Re: S.P. 166-102-01 Our No Location: Atwood & First Your No __ DDS0RlyTI0yT AMO DNT _ Cost to excavate and remove existing sanitary sewer manhole and install new manhole. 8 hours Foreman w/pickup 0 27.50 $ 220.00 ' 8 hours Pipe Layer @ 23.50 ' 188.00 8 hours Bottom Man @ 23.40 ' . 187 .20 2O8 hours 1066 Hyd. Hoe w/oper. @ 105.00 840'008 hours 966 Rubber Tire Loader w/oper. @ 70.00 560'008 hours Oiler @ 18.00 144.00 6 hours Rented Tandum Truck w/driver @ 3Z O0 ' l92 0O 24 LF 8" PVC @ 2.38 ' -- '-- ' . 57.12 . 8 VF Manhole @ 68.03 ' 544.24 / | ' ' � /\ . TOTAL t2,932 .55 ~ ` / ` ` ^| -' � � ,e / `� ' / r ' ' 'Invoice � BARBAROSSA & SONS, INC. ||~�L� ' [ v GENERAL CONTRACTORS hJ» � �7 � •/�- vv `� ROUTE 3 / 5878 {)SSE{}. MINNESOTA 55369 Phone (6/2)425~4/46 Plant Division Phone (6/2)425-7355 / ACCOUNT OF: City of Shakopee Date of 9/9/80 Shakopee, Minnesota LocationWork Done of Job 8/11 /80 Re: Project No. S.P. 166-]02-0] Our No Location: Atwood & First � Your No � DESCRIPTION AMOUNT / -__- - -_-___-___-� Cost to relocate existing 6" watermain that conflicted with new sanitary sewer manhole. 11 hours Foreman w/pickup @ 27.50 $ 302.50 11 hours Pipe Layer @ 23.50 258.50 11 hours Bottom Man @ 23.40 257 .40 li 11 hours 1066 Hyd. Hoe w/oper. @ 105.00 1 ,155.00 l.k hours 966 Loader w/oper. @ 70.00 805.00 11 hours Oiler @ 24.00 264.00 38 LF 6" DIP Cl 52 @ 6.14 233.32 1 EA 8 x 6 Tie @ 142'32 142 .32 1 EA 8 x 6 Reducer @ 73.20 73.20 1 EA h" 90° 'Bend @ 69.13 69 .13 � 2 EA 6" 45O ' Bend @ 61 '00 122.00 1 EA 8" Plug @ 40.66 40.66 2 EA 11/4" Corporation @ 47.54 95.08 30 LF 11/4" Copper @ 2.09 62 .70 2 EA b" Gate Valves @ 253.55 507.10 / '' i/' '� TOTAL $4 ,387.91 ---~ ' / / � / /' �� �� nr, /ro mm BARBAROSSA & SONS, INC.• GENERAL CONTRACTORS N° 5 8 8 8 ROUTE 3 OSSEO, MINNESOTA 55369 Phone (612)425-4146 Plant Division Phone (612)425-7355 ACCOUNT OF: Dale of Invoice 9/26/80 City of Shakopee Location of Job Shakopee, Minnesota Our No 149 Re: Holmes Street Project 1980-3 Your No DES- CRIPTION AMOUNT Cost to re-excavate and inspect new sewer service hook up. Upon inspecting the connection , it was found to he OK and the problem was with the home owner 's existing service. 2 hours Foreman w/pickup @ 27.50 $ 55.00 2 hours Pipe Layer @ 23.50 47 .00 2 hours Bottom Man @ 23.40 46.80 2 hours International Backhoe w/oper. @ 65.00 130 .00 11/2 hours Rubber Tire Loader w/oper. @ 70.00 105 .00 1 hour Self-Propelled Compactor w/oper. @ 45 .00 45.00 TOTAL $428.80 Tnvoice BARBAROSSA & SONS, INC. GENERAL CONTRACTORS N2 55 8 8 9 ROUTE 3 OSSEO, MINNESOTA 55369 Phone (612)425-4146 Plant Division Phone (612)425-7355 :1CCOUNT OF: Date of Invoice 9/26/80 City of Shakopee Work Done 8/20/80 Shakopee, Minnesota Location of Job Re : Holmes Street Project 1980-3 Our No 149 Your No DESCRIPTION AMOUNT Cost to excavate and inspect two new sewer service connections . There was thought to be a problem with the new services installed by Barbarossa And Sons , Inc. Upon excavating, the problem was found to be with the home owners ' existing service. 4 hours Foreman w/pickup @ 27.50 $110.00 4 hours Pipe Layer @ 23.50 94 .00 4 hours International Hyd. Hoe w/oper. @ 65.00 260.00 4 hours Oiler @ 24.00 96 .00 TOTAL $560.00 1 , 1 F' Invoice PARTIAL [;:A1MATE VOIUUJIKli D Contract •No. 80-3 Partial E ;tamatc Vouclhcr No. 6 1',,r•ivd Ending: Jan . 30, 1981 TO: Contractor Barbaro. sa&_ Sons Lnc_ Address Route 3 Box AH Osseo MN55369 Project Description Holmes Street Reconstruction Project 1. Original Contract Amount 143 . 70 2. Change Order No. 1 'T'hru No, $ 67 021 .00 3. Total Funds Encumbered $1_,002 , 164 . 70 1i. Value of Work Completed $ ;95 , 1180_30 Value of work remaining 5. , 5 Percent Retainti c _ `l9, 774 . 0 -_0�.- $ 146, 220 . 00 6. Previous Payments 886 , 922 . 19 Percent Complete 7. Deductions or Charges $ -0- 95 8. Total $ 936 , 696 . 21 Payment Due (Line I - Line 8) 58 ,784 . 09 CEivriFicA1'P; OF i'A`iR(?NT (I, We) hereby agree that the quant ty and Val : c,i• wr,r i ::hown herein f• estimate of the work completed to date. CONTRACTOR: -` ✓Zc., •NS1 � RE /1iEWRD BY SHAKOPEE PUBLIC U'I' 1.1, 1T l ES COMMISSION TITLE: Nlh APPROVED - CI'T'Y OF SHAKOPEE I)rr i.r ---- --- City Engineer — — City Administrator Finance Director '. ;. ,{x testi -,-r a.?�a5 °�* c... t 9 - - sasflis. •`n�� ..� ;i�"'�' ��•. s�� , s_ ,,hn..a'„ a. ._i��' '�s...�..� � .+�, t,} '•r�" �11�� � 5? j2--) MEMO TO : John K. Anderson , City Administrator FROM : H. R. Spurrier, City Engineer RE : 1981 Priority List DATE : February 13 , 1981 Introduction City Council , at its February 3 , 1981 meeting asked that staff prioritize capital improvement projects . The attached list represents the results of our meeting on this subject . Notes The horizontal lines represent the work completed to date on each project . When this list is put in final form a R/W heading will be added , for the present it is listed in writing behind the appropriate project . The 'X' denotes when present staff man hours will be exhausted. All presently bid projects are covered, however, if any additional projects are bid and awarded we will have insufficient inspection personnel . A second 'X' in a column represents the completion of a second years work for that employee . Engineering departmental time represents 20% of each employees time and that has been accounted for in the estimates . Summary Council should discuss the projects and make a decision on priorities for 1981 . JKA/jms �.. .� ...mow 'Illiir , 0 \..0 Co --,1. rn V ..- w N H 'Prior i Ly u tri Cl)p rn ¢) tnO to� i O mi Hi Usk Cl)to W to ,f, cni IV O c+ K ca H Cf P c+ H c+ 'd c+' c+ to c+ H• c+ Ni N c+ I-' to (Cl I-'• Cl) H• H- H• . K H. C0 H• H• Cl H• c+ H• C H• 0K H• 8 C) c+ 5 •c+. c+ 5 < 5 c+ 5 o E 5 H5 p c+ 5 C 5 ) a cn c+ 5 (Cl K 0P • P P CD C!) 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C,,) C - p 0 P, O O H O 0 Ni O O 0 Cl) N c+ 0 O 0 `C O: E O < 0 (no 00 o — c+ w H• 0 P 0• I O 0 P, O a, O P 0 0 0 W 0 0 0 0 0 H 0 O fp 0 0 0 0 p —I IH 0 w 0 H 0 0 o 0 K 0 CO o o o o c+ H• c+ H- Cl CD • ' P Cl o C 1"easib i 1.i ty cn 1 .� Repart E.) C.: Z l ,a pPUC II ��, t lit ,..,� I tr o ei f['ub:l is r cr S "%.\ itiear.-.i.nU tri rr.c��� IPlacnsi N.I. .g. ----r C\1* & C »' Specific atiOns to d �3 i0) Didcn tt=z+• T 6, , )ate ( 1 `, llssessment y 01 llear.i-ra; r d Clkfi ompletion Ni ro r/ 4Afx.i/Y/�i(��6, )ate a cn ti H `� P .s. 0 Ni 0 W X O W X. a Ni a to 3 0 to X a Ni •C n td X. O tib X a W �OEng• S.necr m O O � 0 Cn CYQ H• N 0 t J i'ech11Ic:i.a.n III tD --P ll �• t\-) w,ji N Ir o Giq N '' _ �iechnician II 19 P ( 1 Inspecto :[I H�� rj0 0 �J I, 0 (.1 -P J1Inspector I H, Cid 0) y t`4ary I - 8 8 -__ ► YSecreto i N -1.) "D nt I'o t ti.1. -(N Ul U} W 03rngineerinf, f� -V epartmenL IP ees * * . . N) H H 1--1 H H H H H 0 \0 Co 0---.1 \ \A .-' LA.) f\) }Li IP t'i 0 r i Ly , txiC tri t" ti C) Li 0 t.7 qi Cl) < tx) Cl) txi . X tx1 U) C') X I U Cl) timOMOMOW ,-1WpwompmHWPM Ic-1: CCDj Hc+. 0 CI -,-F• —1.6 -f,. • g icl ed '8' Hcl: . HH' tct ,., -_,'. c3' _,''. ,c-_,`: g C) 'l 5 • ,I 5 1-4) rD 5 • c-i- 5 0. 5 P 11 5 (1) 5 5 )--i) P , P P r•i`• P (. Pcf) P '' SD HP 1\) P p H. c-t- Cl- P.. IC) Cf P ' c+ c-f- H. ri Cf c•-t- Co d- Ci (4- }:. C+ H • CD co CD c+ 11 • 'CD ri) X (D 70 CDOP (1) ") CD c+ (D Cl (D , 0 p (1' Cl H P., H• ra, c+ 0 Cl 0 Cl Cl P Cl Cl Cl (1) Cl cf. H• H 0 p p I--ICD '-1 Ci CD 0 1 a (1) nor() no p, a Cl a < a x a Cl a Cl a Ci a '-1 0 '< o fa, 0 1--4) 0 0 00 0 P, 0 Cl 0 (D 0 P• CD U) U) 0 U) OD CD < CD t:=1 Cl) H. U) H' U) CD H (1- H c+ 0 c+ 0 c+ Cf LA) c+ 0 Cf 11 c+ Cf c+ c+ c+ i—i c+ cn ' •• P Cf CiH . H, 1-, 0 0 '0 .....-, H• H. H. H 11 X -69- Ci -ft:- 0 -0-c+ c+ ,Er)- Cl -Cl)- 0 -EA- P -69- -69- -Eft- 0 -Eo- Ni-' ..,1 H P 1-1) `-• H. 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QA,...,,, +,,, d\ 0 Secretary cl' v 8 u 0 0 cn — .1)1 ......_ — __ _ — ---li ---0 6-6 L'ota.l. 6' CO --r (A tr• -40- -----. 1 N ln 0 --• V\ ---c, 0 CN:,; o( J\ U () 'Engineering Department 'Fees . ' 52' ' • * * N N N N N `n .. W N1\--)) 'Priority • to a t y to H t J x l d H Co Co H• m m O m O im c+ f c+ ry ii H• c+ H c+ H Cl) H• triCD H• 01.Ci- H c • 'i H• H• E n • ) C•< c+ c+ Cl) (D 'Y . A) m P m !D ' ) (D Po Cl) H• .. c+ c+ p' c+ a t+ (D c+ 'i c+ • (D (D rD ' < (D i lD < (D Cl) ci-- ao) aCD m R p•• 0.. c'‘') K o • o b rn o • to 0 c o M0 CD m p m • m c+ 7 c+ c+ (D c+ O Cf c+ c+ C °) a w P co c+ . -64 Cl) -64 -64 m cnR. 'd " c+ 0 �' 0 0nn OD 0 0Co 11 O . 0 v \n 0 O < 0 c+ O VD 0 • O !D 0 0 O 0 0 O O (3 0 0 Feasibility heport PUC `a+ r.pprov..I. 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I ri K hJ 1 1 . f k C] bi x a b7 Z C) Wo w C) tri X Q W Z CD td Z O W Z n td XOWI f} Engineer U� 1i'echnician III I II • £'echnician II Imo ' Inspector II id ' I'-+ ' N 1,3 Cl') ` ' cm Inspector I I,--i td o t Secretary x o •1 • I • CA 1 Total 1 • 'Engineering I Department r ees I ;vu.•:-.�,-.t-.':r.. .+as:::...r ...1. ,,.:..a..u.aursi�.«.a.�6.SVea4iGu.u �e...n...p4�v.Wv.Lue...•..s....�.+Vmltt.WPsie/.,�`qt°°�..��J.wn .. ,••• .'l.rLu:.•.••••-+•' r++... �.,wrr.. y C ,.• JO A e (2, • �1'viority 0 Cl) b c 0 u~iH n • O 1 C lD ClO O C o 5 C) r• CD Cl H. ct- CF H. • m Cn C n CD 5 Cs 47 N t'3 t'! '--i 7 C) t'7 Cl! 1-3 0 r tri ti x n m X CDtd x o rd Z O W Engineer li'echnic.iun :[II It-I. la . W . Pechnician II 1.S.,3 . Inspector .[I 10 H InSpCCtO2' L H .. • td 10 Secretary (= . rota:i. 1 II � 1 ('Engineering Department • 1l ees 1 DATE: February 12 , 1981 CASE : PC 80-38P ITEM: Final Plat of Howe 1st Addition APPLICANT : Howe Chemical , Inc . LOCATION : South of T. H. 101 and . 6 miles West of Col ZONING/LAND USE: I-2 (Heavy Industrial ) /Vacant -- AREA : 20 acres APPLICABLE REGULATIONS : Section 11. 33 , Section 12 CASE HEARD BY PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CASE HEARD ON : February 17 , 1981 PROPOSAL: The applicant is requesting approval of preliminary plat of a 20-acre industrial subdivision consisting of two lots . LAND USE COMPATIBILITY : Surrounding Land Uses : North - AG, Agriculture/Future frontage road South - I-1 , Light Industrial/Chicago N.W. Railroad, vacant East - B-1 , Highway Business/North Star Auto Auction West - I-2 , Heavy Industrial/Vacant (Cretex Plat ) History : Undeveloped , Rezoned from B-1 (Highway Business ) to I-2 (Heavy Industrial ) recommended by the Planning Commission on August 14 , 1980 and approved by the City Council on September 2 , 1980 . Conditional Use Permit for exterior storage in I-2 granted by Planning Commission on September 11, 1980 . Urban Services Availability : Sanitary Sewer - Not presently served Water - Proposed extension under consideration by the Utilities . Commission Storm Sewer - No facilities planned On-site retention Howe Chemical , Inc . PC 80-38P Page Two PRIOR ACTION : Preliminary plat approval by City Council , November 18 , 1980 subject to : 1 . Submission of final design of sanitary septic system to be approved by the City Engineer. 2 . Submission of Developers Agreement and park dedication as required per code . 3 . Delete boundaries of Lot 1 , Block 2 and adjust square footage as noted on plat and redesignate the lots . 4 . Submission of a tree preservation plan . 5 . Indication of the location and dimension of easements required for the storm water detention area . STAFF RECOMMENDATION : Staff recommends final plat approval of Howe ' s 1st Addition conditioned on : 1 . Submission of Developer ' s Agreement for future water service . 2 . Provision of park dedication in cash . TK/jms PLANNING COMMISSION ACTION: Stoltzman/Vierling moved to recommend to the City Council approval of the Final Plat of Howe 1st Addition, subject to the following conditions: 1. Submission of Letter of Agreement to City for future water service. 2. Provision of park dedication in cash. 3. Approval of the Title by City Attorney. CITY COUNCIL ACTION: RESOLUTION NO . 1794 A RESOLUTION APPROVING THE FINAL PLAT OF HOWE FIRST ADDITION WHEREAS , the Planning Commission of the City of Shakopee has approved the Final Plat of Howe First Addition and has recommended its adoption; and WHEREAS , all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; and WHEREAS , the City Council has been fully advised in all things. NOW, THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE , that the Final Plat of Howe ' s First Addition described as follows : The West 504.00 feet (as measured at right angles) of the East 559 .00 feet (as measured at right angles) of that part of the East % of the Southeast Quarter (SE%) of Section 2 , Township 115 , Range 22 , Scott County, Minnesota, lying Southerly of the Southerly Right-of-way line of State Trunk Highway No. 101 . TOGETHER with that part of the West 504. 00 feet (as measured at right angles) of the East 599 .00 feet (as measured at right angles) of the Northeast Quarter of the Northeast Quarter (NE% of NE%) of Section 11 , Township 115 , Range 22 , Scott County, Minnesota, lying Northerly of the Northerly Right-of-way line of the Hastings and Dakota division of the Chicago, Milwaukee, St. Paul and Pacific Railroad. Containing 20 acres more or less. be , and the same hereby is approved and adopted with the requirements that : 1 . Submission of Letter of Agreement to City for future water service. 2 . Provision of park dedication in cash . 3. Approval of the Title by City Attorney. BE IT FURTHER RESOLVED , that the Mayor and City Administrator be and the same are hereby authorized and directed to execute said approved Plat. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 17th day of February, 1981 . Mayor of the City of Shakopee ATTEST : Approved as to form this day of February, 1981 . City Clerk City Attorney DATE : February 12 , 1981 CASE : PC 80-36P (27 ITEM : Final Plat - Superior Supply 1st Addition APPLICANT : Superior Supply , Inc . LOCATION: C .R. 89 and TH 101 ZONING/LAND USE : I-1 , Light Industrial/Vacant AREA : 19 . 5 Acres APPLICABLE REGULATIONS : Section 11 . 32 ; Chapter 12 Subdivision Regulations CASE HEARD BY PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL CASE HEARD ON February 17 , 1981 PROPOSAL The applicant is requesting Preliminary Plat approval of a 19 . 5 acre plat at the above location . The plat consists of one 19 . 5 acre lot . LAND USE COMPATIBILITY: Surrounding land uses : North - B-1 , Highway Business South - I-1 , Light Industrial/Proposed By-Pass East - T .H . 101 and Sewage/Vacant West - I-1 , Light Industrial/Vacant Land use plan : Industrial Flood plain : The site is above the 100 year flood plain . URBAN SERVICES AVAILABILITY : Sanitary Sewer : Not available , served by on-site system. Water : Not available , served by on-site well . Storm Sewer : Not available , on-site retention . PREVIOUS ACTIONS : City Council preliminary plat approval (November. 18 , 1980) subject to : 1 . Submission and approval by the City Engineer of soil borings report and septic system drainage ; 2 . Provision of easements for drainage along drainage ways and 20 foot utility easement along the exterior property lines (in addition to NSP easement) ; Superior Supply, Inc . j PC 80-36P Page Two 3 . Developer execute a drainage agreement with the City prior to final plat approval ; 4 . That the plat be approved with a 1/2 acre lot variance ; 5 . Favorable Title Opinion of the City Attorney ; 6 . Park dedication be in cash, and execution of Developers Agreement . STAFF RECOMMENDATION: Staff recommends final plat approval of Superior Supply 1st Addition conditioned on : 1 . Favorable Title Opinion by the City Attorney . 2 . Submission and approval by the City Engineer of soil borings report and septic system drainage . 3 . Submission of Developers Agreement for construction of detention facilities . 4 . Provision of park dedication in cash. 5 . The plat be approved with a 1 /2 acre lot variance . TK/jms PLANNING COMMISSION ACTION Vierling/Koehnen moved to recommend to the City Council approval of the final plat of Superior Supply 1st Addition subject to the above five listed conditions and six listed below: 6. Submission of tree preservation plan. CITY COUNCIL ACTION: :::::•:.:::„ , ,. . ... _ , .. .. .... ... ::::::.::...... .:-....:::?:: ,, ....• 1q A .. .............. 1 2 . :::::::::::.::::.: :•:••••••••... ::::::....::::.::.,......::.:...::.:•............ ...:•:.,:,:.:.• ::.:.:::::::.:.::•:::.::.:.:.:.::.:.:.::.:::.:›..:.:.• _ ...........„ . . •....:...:.:„.:•:.:.::...:.:......:.::...... . . •.......:::...::.:.:.:•::..7.:.:.... , „..::.:::•::::.:.::.:.:.... .. • ••• ••• •. .•• ••• •.• ••• •.• U l . •. •• ' '. -•• ,, B1 flr�-}� ill: .•...•::::....,:),..,,,--- - lr•f l „ ... , , ..„7„. ,,,. , ... ,, ....- 4.,.... , ll ff'V...:.. ... fi ,.1:::::::.:,. ..., .:... • it i e V , n'F,„!:`.- -,"^F; G'• RESOLUTION NO . 1795 A RESOLUTION APPROVING THE FINAL PLAT OF SUPERIOR FIRST ADDITION WHEREAS , the Planning Commission of the City of Shakopee has approved the Final Plat of Superior First Addition and has recommended its adoption; and WHEREAS , all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; and WHEREAS , the City Council has been fully advised in all things. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE , that the Final Plat of Superior Supply First Addition described as follows: All that part of the Northeast Quarter (NE;) of Section 12, Township 115 , Range 22 , Scott County, Minnesota, which lies between County Road No. 89 on the West ; State Highway No. 101 on the East; the Railroad on the North and the South line of the Northeast Quarter on the South. be , and the same hereby is approved and adopted with the require- ments that : 1 . Favorable Title Opinion by the City Attorney. 2. Submission and approval by the City Engineer of soil borings report and septic system drainage. 3. Submission of Developers Agreement for construction of detention facilities. 4. Provision of park dedication in cash. 5. The plat be approved with a % acre lot variance . 6. Submission of tree preservation plan. BE IT FURTHER RESOLVED , that the Mayor and City Administrator be and the same are hereby authorized and directed to execute said approved Plat and Developers Agreement. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 17th day of February, 1981 . Mayor of the City of Shakopee ATTEST: Approved as to form this day of February, 1981 . City Clerk City Attorney MEMO TO : Mayor and City Council FROM : John K. Anderson , City Administrator. RE : Redrafted Civil Defense Ordinance DATE : February 12 , 1981 Introduction City Council , at its February 3 , 1981 meeting, instructed staff to meet with the Mayor to review the draft of the proposed Civil Defense Ordinance . Review City staff met with the Mayor on December 12 , 1980 to review the proposed ordinance and changes were made to Subd . 7 P . A on page seven and Subd . 8 P . A and B on page eight . Please read the new language . Subd . 7 was changed to conform to our current budget format and Subd . 8 was changed to clearly define "public" . No other changes were made . Recommendation It is staff recommendation that the proposed ordinance be adopted . JKA/jms MEMO TO : Mayor and City Council FROM : John K. Anderson , City Administrator RE : Proposed Ordinance Requiring the Annual Reporting of All Stored Hazardous Materials and Setting Forth Responsibility for the Clean-up of Said Materials Should There be Expenses Incurred by the City DATE : February 13 , 1981 Introduction City Council , at its February 10 , 1981 meeting , directed Staff to draft an ordinance regarding the above mentioned subject . Background At the suggestion of Councilman Leroux, Council investigated several ordinances providing for the reporting on and the cleaning up of hazardous material/chemicals . At its February 10, 1981 meeting, Council directed staff to draft an ordinance using the North St . Paul and Pipestone Ordinances and broadening the ordi- nance to cover more than just agricultural chemicals . The drafted ordinance is attached . Recommendation Offer Ordinance No . 56 and move its adoption . JKA/jms attachment .... ..r».._,_...< -.,...::..w....wmw aaama......rra:ra._.ar.»rtwAW.4�16••" 5.afiL.�tF':W eu f ...e+ •& - ..:.. W'A'R.. r. #" E 6 ORDINANCE NO. 56 Fourth Series AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA AMENDING SHAKOPEE CITY CODE ENTITLED "PUBLIC PROTECTION, CRIM$AND OFFENSES" BY ADDING THERETO SECTION 10.36 ENTITLED "PROVIDING FOR THE STORAGE OF CHEMICALS, FOR THE IDENTIFICATION OF WAREHOUSE STORAGE AREA, PROVIDING THAT INDIVIDUAL MATERIALS BE SEGREGATED ACCORDING TO THE HAZARDOUS CHARACTERISTICS THEREOF, PROVIDING THAT WAREHOUSE STORAGE AREAS BE CLOSED AND LOCKED WHEN NOT IN USE, PROVIDING THAT STORAGE AREAS FOR CHEMICALS MUST BE REPORTED TO THE CITY POLICE AND THE FIRE DEPARTMENT IN WRITING WITH THE LOCATION AND LAYOUT OF STORAGE AREA, A LIST OF THE MATERIALS STORED AND THE HAZARDS INVOLVED AS WELL AS THE PHONE NUMBERS OF THE PERSON OR PERSONS RESPONSIBLE FOR THE STORAGE AREA, PROVIDING RESPONSIBILITY FOR THE CLEANUP OF SAID CHEMICALS AND HAZARDOUS MATERIALS AND PROVIDING FOR PENALTIES IN THE EVENT OF VIOLATIONS HEREOF. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS: SECTION I: Shakopee City Code Chapter 10, "Public Protection, Crimes and Offenses" is amended by adding a new Section 10.36 as follows: Subd. A: Definitions The term 'chemicals' includes all agricultural chemicals, all toxic, flam- mable and caustic chemicals and all materials in liquid, gas, inert or solid form. Subd. B: Storage Area Enclosed All storage areas for chemicals shall be partitioned off from the rest _ I of the area and be locked when not in use. Subd. C: Information Required The location of all storage areas for chemicals shall be reported annually in writing to the Shakopee City Police Department and the Shakopee City Fire Department, such writings to contain the location and layout of the storage area, types of materialsstored therein, the hazards involved, and the names, telephone numbers and addresses of the persons responsible for the storage area. Subd. D: Additional Storage Requirements 1. All containers containing chemicals shall be stored a sufficient dis- tance away from windows and other openings and out of the sun so that they will not be subject to heat and ignition. 2. All combustible chemicals shall be stored a sufficient distance away from steam lines and heat so as not to be subject to heat and ignition. 3. All highly toxic pesticides shall be stored in one common area. Subd. E: Prohibited Actions and Occurrences 1. No person shall cause or allow any hazardous, flammable or toxic materials, liquids or gases as defined herein, to be improperly stored, spilled or dumped upon any premises owned or occupied by him. 7LXP47 117M„. ..i1I � .x amu, ere / 16 2. No person shall dump or spill any hazardous, ' flammable or toxic materials or liquids or gases as defined herein upon any private or public property. Subd. F: Responsibility for Cleanup 1. Any person who causes or allows any hazardous, flammable or toxic materials, liquids or gases as herein defined to be spilled, dumped or improperly stored on any private or public property shall be liable to the City of Shakopee for any material or labor provided by the City, its Police Department, its Fire Department or its Public Works Department in cleaning it up or removing it from the property or otherwise correcting the situation. 2. Any unpaid charges for said cleanup or removal as herein provided shall be a lien against the property or any other property owned by the person who has caused the situation or permitted the situation to arise, except as are exmpt by law, and may becollected as a special assessment, as provided by statutes. Subd. G: Adopted by Reference The general provisions and definitions applicable to the entire City Code including the penalty provisions of Chapter I and Section 5.99 entitled "Violation a Misdemeanor" are aie.reby adopted in their entirety by reference as_though repeated verbatim herein. Subd. H: When in Force After the adoption, signing and attestat-ion of this Ordinance, it shall be published once in the official newspaper of the City of Shakopee and shall be in full forceand effect on and after the date following such publication. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of , 1981. Mayor of the City of Shakopee ATTEST: City Administrator City Clerk Prepared and approved as to form t. '1. 13 'ay of February, 1981 i City Attorney ._ :`aak.x..�. ;,i., "U.r -.it,. .4t' a:q .uv . t ® C.... MEMO TO : John K . Anderson , City Administrator FROM : Judith S . Cox RE : Appointment to Police Civil Service Commission DATE : February 13 , 1981 Introduction The term on the P .C .S .C . now held by San Von Bokern , expires at the end of this month . Recommendation Pursuant to a Council policy established earlier , all Council members are polled for nominations , with a motion and a second made on each nomination. Election and appointment to be made at the next Council meeting . JSC/jms rdot 1° c iiakuptt (! nmmuuitU EtUiW 129 Levee Drive Shakopee, Minnesota 55379 Phone 445-2742 Community Education • Parks • Recreation • Adult Education February 3, 19P1 Mr. John Anderson, Shakopee City Administrator City Of Shakopee Shakopee, Minnesota 55379 John Anderson: This is to remind you and the Council that Mrs. Gloria Vierlings term of office is up as a City Of Shakopee appointee to the Community Services Board. Mrs. Vierling has served faithfully and well since she came on board in October of 1977. If she is willing to accept re-nomination, and the Council is willing to make the appointment, I should think that this would be given serious consideration. This is a two year term. Georg F. Muenchow /s5-- eA1/mac Vo /2/ e, U/ e /e / iltil ii PI b SA ) u60 1cig:teg -6- A Shewou ici he, tAiteeeso_ ci IN Set u /No f9-Avo 'e4ek, teeA4 . S- S. C 0.x A COOPERATIVE EFFORT OF THE CITY OF SHAKOPEE AND SCHOOL DISTRICT 720 SINCE 1954 JOQ, MEMO TO: John Anderson City Administrator FROM: Tim Keane City Planner RE: Hab 2nd Addition - Developer's Agreement DATE: February 17, 1981 Introduction: Attached is an amendment to the Developer's Agreement for Halo 2nd Addition. Discussion: The amendment corrects an error in the original agreement to express the correct Park Dedication payment for each lot. The correction consists of "flip- flopping" the amount to be paid for Lots 1 and 3. The amendment does not change the total Park Dedication paid for the entire subdivision. The amendment merely corrects what the proper amount is for each lot. Staff. Recommendation: Staff recommends the approval of the amendment to the Developer's Agreement for Halo 2nd Addition. TK/jiw Attachments . . . ` / Li `er AMENDMENT TO DEVELOPER'S AGREEMENT WHEREAS, In the fall of 1980, a Developer's Agreement was made and entered into between the City of Shakopee, a municipal corporation organized under and pursuant to the Laws of the State and Minnesota, and hereafter referred to as "The city" and Halo Development, Inc. , Burmahi, Inc. , Halo Development and Shakopee Countryside Recreation Center Association hereinafter referred to as "The Developer"; and WHEREAS, Said Developer agreed with the City in said agreement, among other things, that : ,Payment to park fund in lieu of land dedication. In accordance with the authority provided by the Shakopee City Code, Section 12.061, the Developer and the City hereby acknowledge that there is due and payable to the City under the terms of said Section by the Developer, the sum and amount of $12,060.00 which amount was payable at the time of final approval of the Subdivision, and payment of which. the Developer has requested deferred until the issuance of building permits for the lots in said Subdivision. Therefore, the City agrees to accept payment of said amount on a per lot basis at the time of the issuance of the building permit therefore, as follows: Lots 1 and 2 $1,736 for each lot. Lot 3 $3,234 for said lot. Lot 4 $5,354 for said lot. . . . ." and WHEREAS, Said agreement is in error and as written does not express true payoff figure as to each lot and it is the mutual desire of all the parties to said Developer's Agreement to correct and reform the said agreement to coincide with the actual agreement reached between all parties. THEREFORE, IT IS AGREED BY AND BETWEEN all the parties hereto as follows: 1. That the following provision of said agreement are hereby abrogated and declared to be null and void and of no further force and effect, viz: s "Lots 1 and 2 $1,736.00 for each lot Lot 3 $3,234.00 for said lot Lot 4 $5,354.00 for said lot. " ,,�� �.kw. : 4"6"4. 4ttleat ;;� „ 2. That in lieu of the above the City agrees to accept payment on the above referred to $12,060.00 on a per lot basis at the time of the issuance of building permit as follows: Lot 1 $3,234.00 Lot 2 $1,736.00 Lot 3 $1,736.00 Lot 4 $5,354.00. IT IS MUTUALLYAGREED BY AND BETWEEN The parties hereto that in all other respects the original Developer's Agreement is hereby affirmed and remains in full force and effect. IN TESTIMONY WHEREOF the City and the Developer have caused this agreement to be duly executed as of this day of , 1981, pursuant to the actions of the Shakopee City Council and the governing bodies of the various developers. CITY OF SHAKOPEE By Mayor By City Administrator By City Clerk HALO DEVELOPMENT, INC. By Its President By Its Vice President BURMAHI, INC. By Its President By Its Secretary HALO INVESTMENT By Partner By Partner ,,.T .. SHAKOPEE COUNTRYSIDE RECREATION CENTER ASSOCIATES By Partner By Partner Prepared and approved as to form t 4th.. . . of February, 1981. I-Ili, lib. Jul us A. Collar, II City Attorney I' I ti j i I i` ,.:,;,,=ar, �'�a'. �.:,_..e.;..w :. -.4�R:�e.'�i��» 4S.`4.4 ...v+:�? � _,i fid.:3.': ._ ::a�C.� dx�;y ..�.z'=c'�"�3"�, I/ Di r h w 129 East First Avenue, Shakopee, Minnesota 55379 LTi umoi, Ili it i MEMO TO: John Anderson. City Administrator FROM: Larry Martin , City Assessor SUBJECT: R _ . * . I • 4145 - 3 a - DATE: February 12 , 1981 INTRODUCTION : Attached please find a map of the land offered by the Farmington- Shakopee Association ( received 2-i1 -81 ) . As you know, on December 22 , 1980, we sent the Association a letter advising them that we were prepared to enter into a Purchase Agreement on the land south of the Utilities and Street Department Bldgs . (Designated as Tract #26 on the map ) . BACKGROUND : Subsequent to that correspondence , the Association took the position of not addressing this topic until the City had a chance to view all the land that the Association had to offer in hopes that the City would like to purchase more land . ConseduenLly they will no longer accept our proposed offer and we must now submit a bid . The reason for this is they want to deter any conflict: that may arise out of other bidders interested in this property. However, their attorney made it clear that- this problem arose from other parties expressing interest in purchasing property without going through the bid process . I then asked Mr. Sayers if anyone else expressed interest in this particular- •- -- property . His reply was "not to my knowledge" . Furthermore , I asked whether or not our offer will remain confidential , he replied "Yes" . Our next action was to have appropriate staff review the brochure to determine whether any of the land offered fits into the Cities plans . Bo , Tim, George and Jeanne were then surveyed . It was their opinion that the only other land that the City would have interest in is that which lies south of Macey ' s 2nd Addn . (H .R .A. Project) . It was pointed out that the addition of the available railroad property ( Tract #28 on the map ) may provide the H .R .A. Project with a desirable open space/lot configuration. . . . . John Anderson Page 2 February 12 , 1981 ALTERNATIVES : At this point the following options come to mind . 1 . Make a bid on Tract x/26 either raising , lowering or maintaining our original offer. 2 . Make a bid on Tract /#2.6 and Tract #28 raising, lowering or maintaining original offer, using the same parameters for Tract #28 . 3. Forget the acquisition attempt althogether. RECOMMENDATION : I would recommend placing a bid on Tract #26 using the original offer and refer the acquisition of Tract #28 to the N .R .A. Commission sug- gesting the same parameters in making a bid be used . If you will recall the range originally agreed upon was $3, 000 to $5 , 000 per acre out of which a final figure was selected. Tract #26 is reported in the brochure to contain . 94 acres ; Tract #28 is reported to contain . 44 acres . If Council does decide to make a bid it must be received by the close of business March 16 , 1981 by the Association . Also any bid must be accompanied by a cashier' s check in the amount of 1.0% of the bid . LDM : p1k 1 101 1 • 4\......- ••'' ..•. 10 ''.1* . \ . "... .,. - ' • n • .1. Vili,. • . 0 ,4...?,-;,,,• ...,•°*-‘‘ I‘O.... !..„,,..1›..? 01, 11401° de... cP r� 10 > C-''' . #1111b ,‘.,do'. $ o }� ��,� . •tib ,f••.'-'d'%,\.:...;.:\'..../'..\.'\0\ 0 / th'( 0 04 4.1.1 soG .7•11 ,.."'s\'.‘cO'N \ .. #.40° 4 -,P, 'f, *.. G . D f., N`' \0 I 1 • ,,: 1. ...-• le„, i'm I ...o .b...1 e} A \ ,, ... P 5'.‘-..•"-\ \/ �°;'\ \ ,it \\ ' , \\ • \ \2 - oois o • / � , \>,:" --'''. . -- - ---\ - ,..., tv if/ -' \ • . \ y, G ''''C'''' .\\Pt :� �\ ..\. � I// : \ \ \a\ n i�1 C. ,iaa > . i \; \ 1-4',.• �/ ter\..r'! ,.,\b`\\' \ 4 .I i I ri /� 7 al ."' J. • • N 7 ayN. \ I' \\ Z 11. y \ �, J 4 „...:f, t ..,,, 1 MEMO TO : John K. Anderson , City Administrator FROM : Judith S . Cox , City Clerk RE : Assessing Improvements Prior to Letting a Contract DATE : February 13 , 1981 Introduction As you are aware , 1980 legislature amended the 429 Public Improve- ment Laws , by permitting the assessment hearing and levying of the assessments prior to awarding a contract and construction of the improvement . This allows the Council to know before the project is actually contracted , if there are going to be any appeals (because notice of intent to appeal must be presented to the Coun- cil prior to or at the public hearing) . Based upon the number of appeals intended and the scope such appeals may have on the pro- posed improvement , the Council may choose not to award a contract , and thus not make the impro,Jements , (the project would be scrapped at this point in time) . Background City chose to implement this new process in the fall of 1980 with the Halo 2nd Improvements , Weinandt Acres , East View, and the Third Avenue Watermain . Three of these four improvement projects were required because of developers agreements and the developers asked that they be made by the City rather than by themselves . It was the feeling of staff that it would be to the benefit of the City to have the assessment hearing before constructing improvements so that if there was a notice of intent to appeal , the City would then not construct the improvements but rather let the developer do so . In the case of the Third Avenue Watermain , again , if there were a number of notices of intent to appeal , so that they would affect the scope of the improvement , the Council would have still had the choice of not installing the watermain at this time . Current Considerations To my knowledge , there has been no discussion on whether or not the City will or will not implement this new early assessment hearing process for all proposed public improvement projects . May I suggest that this process may not always be to the best interest of the City . Point at hand - V . I .P . Sanitary Sewer Interceptor . This is a large project . It encompasses a large area of land and benefitted property owners . It is also , as I understand it , a very necessary improvement in order for Shakopee to continue to grow. If the importance of this sanitary sewer interceptor is such that there John K. Anderson February 13 , 1981 Page Two l is very little chance that it will not be installed , then there is little need for the early assessment hearing . I would recom- mend that the assessment hearing be held after the improvements are complete so that accurate costs are available for preparation of the assessment roll . Alternatives A. When an assessment hearing is held prior to the awarding of a contract : PROS CONS 1 . We know how many and who is 1 . Most of the costs used for going to appeal . computing the assessment roll are estimates . Staff 2 . The benefitted property has the difficult task of owners know how much the estimating various costs for improvement is costing them. the preparation of an assess- ment roll . 3 . The assessment roll is ready well in advance of the Oct . 2 . Unforseen problems can arise 10th County deadline . during construction , making final cost more . 4 . Council can still chose not to make the improvements . 3 . If final cost exceeds what was estimated for the assess- ment hearing , and the City wishes to assess it , an additional assessment hearing must be held . 4 . If final cost is less than what was estimated , an abate- ment will have to be made to all properties . 5 . Property owners may be required to start paying for an improve- ment which is not complete (i . e . East View) . B . When an assessment hearing is held after the improvements are complete : PROS CONS 1 . All costs for project are 1 . Any appeals that are upheld available to compute an by the court will have to be accurate assessment roll . paid by the City . 2 . No need for reassessment hearing for a project that 2 . The City will start receiving cost more or less than payments later than they may estimated . have , had the assessment roll been adopted earlier . John K. Anderson / February 13 , 1981 or Page Three Recommendation 1 . If a new development , have the assessment hearing prior to awarding a contract . Usually there is only a few owners involved and they are requesting the improvement . If they object to the assessments and file a notice of intent to appeal , the Council may chose not to award the contract nor do the work . 2 . If a proposed improvement need not be done at this time and the Council would be willing to delay it if there is strong opposition , have the assessment hearing prior to awarding the contract . If there are a number of notices of intent to appeal filed at the public hearing , the Council could chose not to go ahead with the improvements and not award a contract . 3 . When an improvement is contemplated , which is for the good of the community and the Council does not wish to delay it for awhile (i .e . Holmes Street and V . I .P . Sanitary Sewer Interceptor) delay having the public hearing until after the improvements are installed . As long as the City plans on making the improvements , whether or not there are appeals , there is no need to rush into having the assessment hearing prior to making the improvements . By waiting until the improvements are done before having the assessment hearing, staff is allowed the needed time to obtain accurate costs needed for preparing the assessment roll , thus decreasing the chances of a reassessment . Recommended Action Move that Council members agree that the assessment hearing for new developments should be held prior to letting a contract ; and in the case of all other proposed improvements , the Council will direct staff when to hold the assessment hearing no later than at the time they authorize advertising for bids . JSC/jms Io / MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE : Future Area Charge for the VIP Sanitary Sewer Interceptor DATE : February 13 , 1981 Introduction City Council , at its December 16 , 1980 hearing on the VIP Sanitary Sewer Interceptor decided on a three tiered assessment approach. The three were : (1) Regular assessments (2) Five year deferred assessment (area between County Road 17 and 79) corresponding to the Comprehensive Plans Sewer Availability Schedule and (3) A future area charge for an additional 610 acres yet to be defined (Jackson Township and/or South of the By-pass) referred to as a tap-in-drainage during the meeting. On December 22 , 1980 staff prepared a memo clarifying the above information , which was forwarded to Council (see attached) . Problem The Assessment Hearing Resolution must clearly state the source of funding for the project . To do so for #1 and #2 above is fairly straight forward , but #3 above creates a problem. The only adequate method of implementing Council ' s intent is to establish a "future area charge " much as has been done for the new Trunk Watermain Policy . Thus the resolution is written indicating that #3 will be paid with City funds with the intent that a policy resolution will be passed as it was for the Trunk Watermain Policy establishing the future area assessment for 610 acres at $50/acre . The implementation of the future area assessment should follow the very same guidelines established for the Trunk Watermain Policy. Recommendation 1 . Adopt Resolution No . 1792 . 2 . Direct staff to draft a appropriate future area assessment policy . JKA/jms 04g4,4,4, 0"0,,,04. 4 a { , MEMO TO : Mayor and City Council • FROM : John K . Anderson , City Adm i n i s[ rri ( or RE : VIP Sewer Project DATE : December. 22 , 1980 Introduction The day after the December 16 , 1980 City Council meeting , I was talking to the City' Engineer about the VIP Sewer Project and he expressed some concerns about the action taken by the City Council the previous evening . Specifically , he felt Chat the scope of the area over which .the assessments were to be spread (including deferred assessments ) was broader than originally planned in the Engineer ' s report which would result in areas assessed that hadn ' t been notified of the formal 429 public hearing . As a result of this concern , I suggested we meet •with the Mayor and the Acting Mayor to determine whether or not we had a problem . Background At a December 18 , 1980 meeting we traced the project ' s develop- ment leading up to the December 16 , 1980 public hearing . Accord- ing to the City Engineer , Resolution No . 1423 and tapes of the City Council ' s discussion ordering the project indicated that the area in Jackson Township served by the sewer should not be included in the assessment . The Mayor supported this by recall- ing that Jackson Township had sent a letter saying they wanted nothing to do with the VIP Sewer. Project so the area was "lopped off . " At the December 16 , 1980 public hearing , Mr . Roberts , a represen- tative of Shakopee Sand & Gravel was present and he was told that his "assessments would be deferred since he couldn ' t be served ; " and the City Engineer was instructed to insure that the people on the eastern end of the VIP didn ' t pay for inter- ceptor oversizing that served areas to the south and west that would ultimately benefit from the project - an instruction the City Engineer took to mean that these areas were to be assessed . At the December 18 , 1980 meeting , after considerable discussion , the following course of action seemed the most practical in light of the potential problems discussed above : 1 . The portion of the area served by the project from 101 to County Road #17 would be assessed . The proposed construction stops at County Road #17 . 2 . The portion of the area served by the project between County Road #17 and County Road 1179 would have a deferred assessment for oversizing ( interceptor costs only) until sewer was available . Sewer will he available in 1985 when the MWCC increases our sewer allocation and sewer can be neces- sarily is ) extended into this area . (not v' 3 . No other areas will receive a 429 type assessment . 4 . The area west of County Road #79 (Jackson Township) and/or the area south of the proposed by-pass lying east of County Road #79 will be subject to an availability charge ( tap-in fee) similar to a WCC SAC charge for their fair share of the cost of the proposed interceptor . The SAC charge would be based upon a flow computation rather than a "size of pipe computation" because the unique nature of the project requires oversized pipe to serve the eastern end of the project with or without the western portion . 5 . In this manner all areas ultimately benefited will pay for a share of the interceptor cost and the city can proceed with the project because it is not assessing areas not notified of the 429 hearing December 16 , 1980. This approach also provides needed flexibility because it would be 'difficult to define today which area (s ) would be served in the future - Jackson Township or the area south of the proposed by-pass . 6 . Council may well have to pass a special levy to "front end" the resulting two levels of deferred assessments — namely the one between County Road #17 and #79 deferred until 1985 and the deferred assessments that will be collected in the form of SAC charges . It was the consensus of those at the meeting that the need for the levy would be checked each year and "special levies" made when needed to retire the bonds over their 10 year life . 7 . "Special levy" dollars levied to assist the PIR fund pay for the bonds would be "reimbursed" when the delayed assessment fees are collected and if the SAC fees are collected . (There is the slight possibility that the areas in question would not develop) . Summary The above implementation strategy will allow the project to go forward and still incorporates the intent of council ' s action December 16 , 1980 to "spread the assessments over everyone who benefits . " If any Council member sees a problem with this method of imple- menting the VIP Sewer Project please call me on Monday so that the City Engineer and I can do the necessary background work before Tuesday night ' s meeting . If everyone concurs with this implementation no further action is required at this time , however , it could well mean a "special levy" in the years ahead . JKA/jms i°4 RESOLUTION NO . 1792 A RESOLUTION DECLARING THE COST TO BE ASSESSED AND ORDERING THE PREPARATION OF PROPOSED ASSESSMENT 81-1 V . I .P . SANITARY SEWER INTERCEPTOR WHEREAS , bids have been received for the improvement of : V . I .P . Sanitary Sewer Interceptor - beginning at a section of the existing Shakopee interceptor lying between County Road 83 and County Road 17 , thence proceeding southerly to County Road 16 , thence westerly to Marschall Road and there terminating, and the bid price for such improvement is $617 ,823 . 65 , the construction contingency amountSto $61 , 782 . 35 , the right-of-way acquisition amounts to $85 ,167 .00, and other expenses incurred or to be incurred in the making of such improvements amounts to $168 , 532 . 66 , so that the total cost of the improvement will be $933 ,305 . 66 ; and WHEREAS , property outside the corporate limits of the City will benefit in the amount of $24 ,579 . 56 , and since the City chooses not to assess said property at this time , the City will pay the $24,579 . 56 now and will be reimbursed by collecting an area fee from the first 610 acres connecting to the interceptor at the time of construction of a lateral sanitary sewer ; and WHEREAS , the City proposes to defer assessments in the amount of $130,547 . 91 for those properties lying between CR-17 and CR-79 who cannot now benefit from the construction of a lateral sanitary sewer to the interceptor because of the City ' s Comprehensive Sewer Availability Schedule . NOW, THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF SHAKOPEE : 1 . The cost of such improvement to be collected from properties outside the corporate limits of the City of Shakopee is hereby declared to be $24 ,579 . 56 and will be paid by the City now and reimbursed by collecting an area fee from the first 610 acres ¢nz ro ( 4.0 .xaa.}t e sanitary sewer interceptor at the time of construction of a lateral sanitary sewer . 101:4) /6 1 , 2 . The cost of such improvementil to be specially assessed against benefited property owners is hereby declared to be $778, 178 .19 . . 3 . The cost of such improvement to be specially assessed against benefited property owners and deferred until 1985 is hereby declared to be $130,547 . 91 . 4 . The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot , piece or parcel of land within the district affected, without regard to cash valuation , as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection . 5 . That the City Clerk shall , upon the completion of such proposed assessment , notify the City Council thereof . BE IT FURTHER RESOLVED: 1 . That a hearing shall be held on the 10th day of March 1981 , in the Council Chambers of City Hall at 7 : 35 P .M . or thereflter to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment . CAVSe 2 . That the City Clerk is hereby directed to a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and he shall state in the notice the total cost of the improvements . He shall also cause mailed notice of such hearing to be given the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted in session of the City Council of the City of Shakopee , Minnesota , held this day of , 1981 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1981 . City Attorney I I $ ) Jc3 • MEMO TO : Mayor and City Council FROM: John K. Anderson, City Administrator RE : County Road 17 and 4th Avenue Senior Citizens Apartment Driveway DATE : February 13 , 1981 Introduction Jack Coller recently informed me that there is a problem with the above mentioned Apartment Projects ' parking lot driveway that exits on County Road 17. We have been informed that Mr. Clete Link owns a small sliver of land between the apartment complex property and the City R/W for County Road 17; and that the driveway from the apartment parking lot to County Road 17 is constructed across Mr. Link' s land (drawing attached) . Problem Through discussions and correspondence between the parties involved, Jack Ccller has determined: 1 . That Mr. Link does indeed own the land in question and that all taxes have been paid on it . 2. That Mr. Link could "block" the driveway to the apartments. 3. That Doug Goriesky, the City Engineer at the time, recommended in writing that the apartment owners change their parking lot driveway from 4th Avenue to its present location on County Road 17. The recommendation was undoubtedly made assuming the apartment property abutted the street R/W which is normally the case. The City constructed the driveway on. County Road #17 for the apartments. 4. That Mr. Link has offered to sell the "sliver of land" for $4, 000; and that the apartment owners, given the City Engineer' s written recommendation, feel the City is obligated tc resolve the matter. 5. That Jack Coller believes that the City is indeed in a difficult position and should seek a solution. Alternatives 1 . Do nothing and hope that Mr. Link doesn' t block the driveway. 2. Negotiate with Mr. Link to acquire the property in question. Mayor and City Council February 13 , 1981 Page 2 /I) 3. Condemn R/W for an "alley" roughly in the present location of the driveway. Mr. Link also owns the property to the south and any acquisition for a "bonified" alley might mean more problems and more expense. We cannot condemn the parcel itself because we can only condemn for public purposes. 4. Build a second parking lot driveway for the apartment owners from the north end of the lot to 4th Avenue, or along the building' s northly wall to the complex' s second parking lot that exits on 4th Avenue. The owners agree to the concept of a 4th Avenue exit but haven' t yet seen the attached proposal which is required (vs. a straight outlet) because of the grade problem. Summary and Recommendation The City Planner, Engineer, and I have looked the situation over and discussed the alternatives with the City Attorney. It is our recommendation that we approach Mr. Link to determine what he will accept, and simultaneously check with the owners to see if they would accept the proposed driveway location. JKA:plk 4 7a ESTIMATE OF CONSTRUCTION COSTS Item No. Item Unit Unit Price Quantity Amount 1 Curb LF $ 7.00 230 $1610.00 2 Curb Removal LF 2.00 65 130.00 3 Tree Moves (2) LS 300.00 1 300.00 4 2341 Wear Course Ton 6o.00 30 1800.00 5 Cl. - 5 Ton 8.00 84 672.00 6 Grading LS 1000.00 1 1000.00 7 18" CMP LF 5.00 30 150.00 $5662.00 - - x - - - .44 N E. 47A�/E„, N AC_ -- L - lSU 0 - z4 --/- CN, T erc- e N 4 AO " i 0 (...,y__C - $ e c e - Ci '.----- ti -,. U. t ri D r, I (1)r 0 z 0 0 r p. 7 X G1 Z i C) r-^emG r E- m 0Aii ....'44 -t r 1 r I r 0) ,,, .ro- C4 7-4) ' t 4<rn0 r 74, 1p _� t IT on¢:i:c•t0o o.c pool /V :1 4I 4 V N '- O 01,0 V .. N s UI N n O J t9 live, !.1 % ' N ''.1 0 t) : f es O 51 4 Y 21 N O OI ] V ; N ;; I N - O . O VI O O •.Y . _. 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G' w (D w (D G 0 cD 0 G' 0 z I-I w F--' 7+ (D F' Oct I-' I-' C' G w G' w OD z - t O ri rt H• F-' F-' H. I-' (D rt '03 rt G 0 x N 't7 (D co G F-' 0 m co a at 0' (D0 O n ri OQ `< rrt t `C 0 rrit CO '0 rt H' CDD a7 c) CD (-, > m H w tri (D w 'n w co CD w G n H. rt CI 0 G rc rt m CO CO 7 rt x ri GO b (D ri x F--' C) C) Z 0 cD rt 0 w rt H. Z 0 G' Co v In r0 o W r Co w (n G H• C) G w H I I i rt NN F-' CO G H rt (D O CQ O. (D P 0 G C H. d n 0' dCn 00 0 CDD rt (D O GO (n H. CM • G C-+ t 1 COH. E I CD T' G .� o'• H' (DCH' ~ (HD rt N. rt iC t-i 5 rt n . ' H 0 d W CD G Ci• C o W F. ?c 0) O 91-• .D rn r-' V r r• N -Co rt O N W O CW n i-3 W N N -N O In NJ W0 V In UI -L CD NJ W V U^ • In In O O O V O In In O\ O W In CO N O O O In � O O O O N O O Cr C) O' W O .P O O W In V �D r-• O NJ .L� 03 In C) • t_rtW •lo V V V V V V V V V V V V V V V V 2".: V V V V V V V V V V V V V V V V V.r O O In In In In In In .P .P .A 4> .P � .A A O In 'N W Ni r 0 00 V CD U W NJ I--' C) PA11TIAL FST1 MA'I'L: VODU11l H Contract No. 80-3 Partial Est.:imate Vouclwr No. 61' r'i'cci Eficiinr,: Jan . 30 , 1981 TO: Contractor Barbara & . Sons, Inc_ Address Route 3 Box AH Osseo MN 55369 Project Description Holmes Street Reconstruction Project 1. Original Contract Amount 935 , 143 . 70 2. Change Order No. 1 'i'iiru No. :(; 67 021 .00 3. Total Funds Encumbered $1 ,002 , 164 . 70 4 . Value of Work Completed $ 995 , 480 . 30 Value of work remaining 5. 5 Percent ];ei'.,inmc L19 , 77 /4 . 02 $ 46, 220 . 00 6. Previous Payments $ 886 , 922 . 19 Percent Complete 7. Deductions or Charges $ -0- 95 8. Total $ 936 , 696 . 21 Payment Due (Line 4 - Line 8) $ 58 ,784 . 09 CEII'.I'i ICA'TE OF 1'AYMI Ni' (I , We) hereby agree that the quantity and value or work :.; owu herein is o. fair estimate of the work completed to date. CONTRACTOR: - - .�,Sy_s, REVIEWED BY SHAKOPEE PUBLIC U'J'LLI`I'IES COMMISSION BY: • TITLE: `1it4 - -- Mrrrr:rlr:cr APPROVED - CITY OF SHAKOPEE • City Engineer --- -------------- City Administrator Finance Director JOL M. A. MORTENSON COMPANY GENERAL CONTRACTORS • 700 MDOW LANE N()IM1 MAILING ADDRESS: PO BOX 710 MINNEAPOLIS,MINNESOTA 55440•TELEPHONE(612)377-2630 January 28 , 1981 r.i r r JgN y Mgt City of Shakopee 129 East First Avenue Shakopee , Minnesota 55379 Attention : Mr . Bo Spurrier Re : Kmart Distribution Center Shakopee, Minnesota Rough Grading & Site Utility Contract Gentlemen: Work on the above referenced contract is now complete with the exception of a few minor items , which Barbarossa & Sons have currently underway . This letter is to request that you issue the necessary paperwork to allow a reduc- tion in retainage on Barbarossa ' s contract to $5 , 000 . Please contact me if you have any comments or questions on this . Very truly yours , David G . Turney DGT : lo cc : Kmart Corporation Barbarossa & Sons Owner ' s Representative MAM Jobsite INNS "T. i,a.YPer�+..e+.�.xr wis:,. .-...:.-r-. .+...�-e.--,-�L.es.�A•,-r.ITT....,...., _.,.,._...,...-.._._-..,... _. .....,_ ___ _ _ �, .._ - . " PARTIAL, ESTIMATE VOUCHER 4, J2- u, Date: February 12, 1981 Contract No. Partial Estimate Voucher No. Period Ending: 1/30/81 To: Contractor: Barbarossa & Sons, Inc . Address: Route 3 Box AHS Osseo, MN 55369 Project Description: Kmart Rough Grading & Utility Contract No. HRA 79-01 1. Original Contract Amount $ 1,141,400.00 2. Change Order No. 1 Thru No. $ 388 300.00 3. Total Funds Encumbered $ 1,529,700.00 4. Value of Work Completed $ 1,529,700.00 5. Percent Retainage $ 5,000.00 6. Previous Payments $ 1,479,700.00 7. Deduction or Charges $ - 0 - 8. Total $ 1,484 ,700.00 Payment Due (Line 4 - Line 8) 45,000.00 • CERTIFICATE OF PAYMENT (I, We) hereby agree that the quantity and value of work shown herein is a fair estimate of the work com leted to date. CONTRACTOR: ,/ � a o��p� .. Yi By: Title: 4 JA This Partial Estimate Voucher for the Rough Grading and Utility Contract , Contract No. HRA-79-01, is read, agreed to and ratified by Kmart Corporation and M. A. Mortenson Company , its Acting General Contractor. i��'L1RT CORPORATION APPROVED - CITY OF SHAKOPEE By : • Shakopee 1 ub1i.c Utility: Title: _ Date Manager Date M. A. MORTENSON COMPANY City Engineer Date By : Mayor Date Date • • • City Administrator Date Finance Director — — Date • H. -. lit • jjCL/ MEMO TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: Abatement of Assessment DATE: February 4, 1981 Introduction and Background When assessments were certified to the County last fall, the assessment for parcel 27-901015-0, code 51 (Holmes) in the amount of $314.88 was included in error. The assessment was paid in full last fall. Recommendation Request Council to move to approve abatement of the certified assessment for code 51 against parcel // 27-901-015-0 in the original amount of $314.88. GV/ljw / I MEMO TO: Mayor and City Council FROM : John K. Anderson , City Administrator RE: TAC Committee Appointment DATE : February 13 , 1981 Introduction City Council , at its February 10, 1981 meeting, considered the replacement of Tim Keane on the TAC Committee . Council dis- cussed appointment of the City Engineer or the Chief of Police to fill the vacancy , and I asked to check with them before a a decision was made . Findings Tim Keane called the TAC Committee Staff and learned that their March 11th meeting will be an important one with the Committee reviewing the alignment , etc . of the various bridge alternatives . Tim also learned that the Committee will not meet in April or June . Recommendation I recommend that Council appoint the new Planner to the TAC Committee since he/she would only miss the meeting on March 11th. The City Engineer and I will both attend the March 11th meeting given its importance . JKA/jms IIc,. MEMO TO : Mayor and City Council FROM : John K. Anderson , City Administrator RE : Letter of Agreement for Planning Services DATE : February 13 , 1981 Introduction City Council , at its February 10, 1981 meeting voted to contract for planning services with Glenda Spiotta for the CIP and CBD work . Recommendation The attached agreement implements Council action taken February 10, 1981 and should help us get on track with these two projects . Approve entering into an agreement with Glenda Spiotta for planning services and authorize the appropriate City officials to execute the City agreement . JKA/jms Y�( )1 er/ CITY -8701 OF SHAKOPEE '��- INCORPORATED 1870 129 E. First Ave. - Shakopee, Minnesota 55379 (612) 445-3650 {dlG%w February 13 , 1981 off Ms . Glenda Spiotta 1164 Merrifield Court Shakopee , MN 55379 Re : Letter of Agreement for Planning Services Dear Ms . Spiotta : This letter will serve as a formal agreement between yourself and the City of Shakopee establishing certain planning services to be performed for the City and setting forth compensation for said services . The City would like to secure your services to work on two major projects : (1) A Five Year Capital Improvement Program (CIP) and , (2) A Redevelopment Strategy for the CBD . For the CIP the City requests that you establish an approved program Of work as step number one and that the program outline the steps required to arrive at a final report . For the Redevelopment Strategy the City requests that you establish a report outlining alternative strategies for CBD redevelopment in cooperation with the City HRA, Chamber of Commerce and CBD business community . It is anticipated that you will concentrate on the organizational aspects of this latter task. While working for the City you will function in a staff capacity and report to the City Administrator who will approve all work products . The City will provide you with work space and supplies . It is understood that you will work an estimated three (3) days per week, and be compensated at the rate of $10 per hour upon submission of monthly invoices re- flecting actual time worked . This agreement shall be for a three month period beginning February 16 , 1981 . At the end of said period The Heart of Progress Valley An Equal Opportunity Employer ' - Ms . Glenda Spiotta /l C— February 13 , 1981 Page Two the approved schedule of work for the CIP and the outline of redevelopment strategies shall be reviewed to determine the need, if any, for continuing the agreement . Sincerely , John K. Anderson City Administrator JKA/jms cc : Project File //J 92 MEMO TO : John Anderson City Administrator FROM: H. R. Spurrier City Engineer RE : Hauer Lateral Part of Ni of Section 8 - Lateral Sanitary Sewer System DATE : February 13, 1981 Introduction: Attached is Resolution No. 1793 , A Resolution Authorizing Condemnation Proceedings for the above-referenced project . Background : The description numbered HL3 and HL3T describes an easement across property belonging Mr. & Mrs . Ueland on Hauer Trail . This description was not included in the easements sent to the City by the consultant . A subsequent meeting between the City Attorney and City staff regarding the status of condemnation proceedings identified the need for passing this resolution to include a parcel not in the original proceedings . The fact that this easement was not included in the original resolution in no way affects the status of the condemnation proceedings nor does it affect the construction schedule. Based on present court dates , the City would be unable to occupy the easement until June. Consequently , there is no special affect as a result of omitting the description from the original resolution. Recommendation: Adopt Resolution No. 1793, A Resolution Authorizing Condemnation Proceedings For The North Half Of Section 8-115-22, Lateral Sanitary Sewer System Hauer Lateral Sanitary Sewer Improvement No. 1980-1. HRS/j iw Attachment RESOLUTION NO. 1793 A Resolution Authorizing Condemnation Proceedings For The NZ Of Section 8-115-22 Lateral Sanitary Sewer System (Hauer's Addition 80-1) WHEREAS, it is necessary to provide sanitary sewer in the area adjacent to the lines described in Exhibit 'N and numbered HL-3 and HL-3T, hereto attached and it is also necessary for the construction of said sanitary sewer to provide sanitary sewer services to the existing and future expanding installations in said area; and WHEREAS, the City Council of the City of Shakopee has determined that it would be to the best interests of the general public as well as the area involved to construct said sanitary sewer and for that purpose to secure the necessary easements therefor; and WHEREAS, the City has been unable through negotiations to acquire the necessary permanent and temporary easements to construct the said sanitary sewer. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that: 1. The obtaining of the permanent and temporary easements as aforesaid is for a public purpose and within the powers of the City of Shakopee and that condemnation proceedings is both appropriate, expedient and necessary. 2. That the proper City officials forthwith institute eminent domain proceedings by the City of Shakopee for the purpose of acquiring permanent and temporary easements as set forth in Exhibit "A" and numbered HL-3 through HL.--3T over the land as set forth in Exhibit "A" which is hereto attached and made a part hereof. 3. The said condemnation proceedings are authorized by Minnesota Statutes Annotated Chapter No. 117 and the said proceedings should be instituted and concluded at the earliest possible time and the proper City officials are hereby authorized, instructed and directed to do all things necessary and proper to carry out the terms and intentions of this resolution. Adopted in _ session of the Shakopee City Council of Shakopee, Minnesota, held this day of , 1981. Mayor of the City of Shakopee ATTEST: Approved as to form this day of , 1981. City Clerk City Attorney �! • TAXCO!) RT • t 1 (ST. PAUL ) -- THE "II NNEsoTA TAX COuRTIRULED FRII.);:ATHE FISCAL 1L 1 t') DISPARI TIES ACT WHICH REQUIRES THE . CITIES IN THE SEVEN -COUNTY METROPOLITAN ARE TO SHARE TAX REVENUES ON NEW COMMERCIAL AND INDUSTRIAL PROPERTY IS NOT DISCRIMINATORY. UNDER THE LAW. . . So PERCENT OF THE ASS . SED PROPERTY VALUATION FROM INDUSTRIAL AND COMMERCIAL DEVELOPMENT SINCE 197 1 GOES TO THE • CITY IN WHICH THE PROPERTY IS LOCATED. NE REMAINING AO PERCENT GOES INTO A METROPOLITAN AREA POOL TO BE SHARED ON THE BASIS OF POPULA TIO N. THE LAW WAS CHALLENGED 'BY THE CITY OE SBAKOPEE AND SOME alisura2LE RESIDENTS ANDBUSINESS OWNERS, WHO CLAIMED THAT THE LAW VIOLATED THE MINNESOTA AND U -S CONSTITUTIONS . JUDG : EARL GUSTAFSON DISAGREED. HE SAID THE VARIOUS CONTENTIONS RAISED BY THE CITY AND T1s pFsiDENTS WERE REVIEWED AND THEY ALL FALL SHORT OF AMOUNTING TO 'HOSTILE AND OPPRESS IVE DI SCRI MI NATION . ' THE JUDGE SAID THE ACT IS GROUNDED UPON AND ACCEPTS THE REALITY THAT, IN MANY RESPECTS , THE METROPOLITAN AREA IS A SINGLE COMMUNITY. UPI 02- 13-S1 12:39 PCS