HomeMy WebLinkAbout01/20/1981 h
1
MEMO TO Mayor and City Council
FROM Jdtin K. Anderson, City Administrator
RE : Non-Agenda Informational Items
DATE : January 15 , 1981
1 . The Planning Commission did not receive the Trunk Water Main
data in time to make a studied recommendation to SPUC and
the City Council . Therefore , Lou and I recommend moving the
joint meeting to 5 p .m. on January 27 , 1981 .
2 . The Dorothy Egan sewer bill , item 6f on the January 6 , 1981
agenda , is finished, but she cannot make the January 20, 1981
meeting so I have held the item over until February 3 , 1981 .
3 . We have received information from the League regarding the
reporting of stored hazardous material . I would like to review
it with LeRoy, who has been at a conference this week, so it
should be on the agenda at your February 3 , 1981 meeting.
4. Because LeRoy was gone , I still haven ' t talked to him and
Gregg regarding the vacation issue . I haven ' t forgotten it
and will have it for your February 3 , 1981 meeting.
5 . The Mayor , Rod Krass and I met with John Hay regarding the
hospital parking lot and John is drafting something for us
to review as a possible contract .
6 . Rod Krass , LeRoy and I will be meeting with Kmart representa-
tives on January 21 , 1981 to resolve our concern with regard
to the valuation, the increment , etc .
7 . Attached is a memo , for your information, from Walt to SPUC
regarding the replacement of our Industry Agreement Revenue .
If you want to know more about the status of this item please
call Walt .
8 . Jeanne , Bo and I met last week with Mr. Jasper regarding his
letter of December 22 , 1980 expressing concerns about the
assessments for the Dakota and Minnesota Street water main
loop . Several items were clarified, but only time will tell
if Mr . Jasper will be satisfied with our explanation of what
had been said by whom and why. I ' ll keep you posted .
9 . Attached is a list of Met Council Board and Commission
openings . If you are interested let us know and also let
Representative Tom Rees know.
10. Attached is a League notice regarding their annual session
for "Newly Elected Officials" . If you're interested in
attending, contact Judy and she will make the reservations .
Mayor and City Council
January 15 , 1981
Page 2
11 . Attached are the building permits issued for December and a
report on the years activity.
12 . Walt and Eldon asked for a clarification on the payroll cycle
and how it affects Council . Gregg' s memo is attached, if you
have any additional questions please call Gregg.
13 . Tim checked with the railroad regarding the storage of metal
and ties along 2nd Avenue as per Mrs . Leben' s request . The
material is there because of the rail abandonment and should
be removed by a private contractor within 30-120 days . We
will keep checking this monthly to insure they follow-up .
14. Attached for your information is a copy of the Resolution
adopted by Scott County regarding the By-Pass Corridor.
15 . As per Council ' s request , I have attached a copy of our IRB
Policy, a copy of the Commercial Development Issue Application
Form and the Industrial Revenue Bond Application Form. After
reviewing the material , let me know if and when you'd like to
see it discussed by Council .
16 . Attached for your information are the minutes of the 12-18-80
Planning Commission Meeting.
17 . Council asked staff to work on the codification material for
January. We haven ' t been able to. We will shoot for February.
18 . Attached is a memo regarding the latest Police Labor Negotiation
offer. The Police Union meets 1-19-81 so I ' ll be able to tell
you Tuesday if we 've gotten a tentative agreement .
JKA: jms
MEMO TO: SPUC and City Council
FROM : Walt Harbeck, Mayor
RE: Replacement for Industry Agreement Revenue
DATE : January 15 , 1981
Introduction
I an interested in the status of SPUC ' s efforts to collect
background data for the basis of an electrical franchise fee
or "surtax" . The City is concerned about replacing lost
revenues as soon as possible and I 'd like to know when SPUC
will have something for the City Council to review.
Process/Procedures
It was my understanding that SPUC was well along in collect-
ing this data that was to be used to make a proposal to City
Council . If this is correct , I would also like to clarify
what you feel the next step should be . What should the role
of SPUC , City Council and/or the Mayor ' s office be so that
the matter can be worked on at the right level at the right
time and as expeditiously as possible .
Summary
I feel this replacement of the Industry Agreement revenues
is the number one priority of 1981 . The City and SPUC must
develop an alternative as soon as possible . Please let me
know what you see as the next step(s) and as a realistic
time table so I can relay this information to City Council .
WCH/jms
Summary of Vacancies Cr
A enc No. of Vacancies For further information call :
(area code 612 unless indicated)
Arts Board 4
Board of Abstractors 2 341-7170
Board of Accountancy 296-7937
Board on Aging 1 296-7937
Board of Animal Health 6 296-2770
2 296-2942
Board of Architecture, Engineering, Land
Surveying and Landscape Archietecture 4 296-2388
Board of Assessors 2
Board of Barber Examiners 1 296-2364
Board of Boxing 296-2364
Board of Chiropractic Examiners 2 296-2501
3 296-3456
Board for Community Colleges
31 296-
Board of Cosmetology 8456
Board of Dentistry 296-5313
296-53
Board of Education 2 296-23583
Board of Electricity 3 7111
Board of Examiners for Nursing Home 1 297-2111
Administrators 2 296-5406
Board of Examiners in Watchmaking 2
Board of Medical Examiners 2 296-296-55534
3 296-55
Board of Nursing 493
Board of Optometry 44
Board of Peace Officers Standards & Training 2 296-5544
296-2620 1
Board of Pharmacy296-5411
2 296-5513
Board of Podiatry3
Board of Private Detective and Protective
Agent Services 1 296-2662
Board of Psychology .2 296-5419
Board of Residential Utility Consumers 2 296-4026
Board of Teaching 4 296-2415
Board of Veterinary Medicine 1 296-5388
Cable Communications Board 2 296-2545
Capitol Area Architectural and Planning Board 1 296-7138
Consumer Advisory Council on Vocational
Rehabilitation 5 296-1822
Controlled Substances' Advisory Council 3 296-5411
Council on Quality Education 2 296-5072
Crime Control Planning Board 3 296-3133
Crime Victims Reparations Board 1 296-7080
Designer Selection Board 1 296-4656
Environmental Education Board 1 296-2368
Ethical Practices Board 1 296-5148
Gillette Hospital Board 2 291-2848
Higher Education Coordinating Board 3 296-3974
Higher Education Facilities Authority 3 296-4690
Housing Finance Agency 2 296-5738
Humane Society Board of Directors 1 296-3613
Levy Limitations Review Board 1 296-2246
Meat Advisory Council 1 296-2627
Merit System Council 1 296-3996
Metropolitan Council 8 291-6461
Metropolitan Parks and Open Space Commission 3 291-6461
Metropolitan Sports Facilities Commission 3 332-0386
Metropolitan Transit Commission 4 291-6461
Metropolitan Waste Control Commission 4 291-6461
Mississippi River Parkway Commission 2 224-9903
Pollution Control Agency 2 296-7373
Public Employment Relations Board 1 296-8947
Public Utilities Commission 1 296-8994
Rehabilitation Review_Panel 2 296-3391
Soil and Water Conservation Board 3 296-3767
State Information Systems Advisory Council 1 296-6852
State Retirement System 2 296-2761
State University Board 7 296-3717
Tax Court 1 296-2806
Water Resources Board 1 296-2840
Zoological Board 4
432-9010
ff r
_i JJ Minnesota PoLition Con i r of Aaency
. t27 ,-..
Mr. David W. Hanson -
President JAN 1 5 13- 1
FABCON, Incorporated
6111 West Highway 13 .
Savage, Minnesota 55378 .
Dear Mr. Hanson:
This is in response to your proposal of December 24 , 1980 , •
-
wherein permission was requested to land apply a concrete
dust slurry generated by your company in order to evaluate
its effectiveness as an agricultural liming material .
A review of the chemical analysis of the concrete slurry revealed
a pH value of 12 . 3 and a solids content of 32 percent. Pursuant
to Minnesota Rule 6 MCAR § 4. 9001 , an aqueous material with a
pH value of 12 or greater is considered a corrosive material , •
and thus must be managed as a hazardous waste in accordance with
- Minnesota Rule 6 MCAR § 4 . 9002 . -
Minnesota Pollution Control Agency (MPCA) staff are currently
reviewing the analyses and corrosive properties of substances
similar to your concrete dust slurry . Also , MPCA staff are
now considering proposing a rule revision in order to increase
the maximum pH value for an aqueous material to 12 . 5 . This
• change would serve to make our State rules consistent with
Federal regulations .
Therefore, at this time MPCA cannot approve your proposal without
a complete evaluation of the concrete dust slurry pursuant to
Minnesota Hazardous Waste Rules . If you have any questions
regarding the hazardous waste rules or the above mentioned
proposed rule change , please contact Larry P. Christensen
at 297-2714 . If you have any questions regarding landspreading
• in general, please contact Margaret A. Bahr at 296-7391 .
Sinc) ()
cerely,
v...._..u.v.
\ ., ,
Ho man
�" 0��
Terry
Executive Director
TIl: lmjphone: (612) 296-7391
1935 West County Road 82, Roseville, Minnesota 55113
cc: See Regional Offices - Dufuth;Brainetd?Detroit Lakes/Marshall/Rochester
Attached List Equal Opportunity Employe:
Mr. David W. Hanson •
Page Two
JAN 15 i 1
cc: W. K. Johnson , Metropolitan Waste Control Commission
R. C. Polta, Metropolitan Waste Control Commission
Al Frechette , Scott County
v, alter Harbeck , City of Shakopee
CONFERENCE FOR
NEWLY ELECTED
OFFICIALS
Saturday, January 31 , 1981
L'hotel de France, Bloomington
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______
SEMINARS FOR
ALL ELECTED
OFFICIALS
"Making Sense Out of Dollars"
and
" Let's Do It MY Way: The Uses and Abuses of Power"
Friday, January 30, 1981
L'hotel de France, Bloomington
Making Sense Out of Dollars:
Economic Analysis for Local Government
Friday, January 30, 1981 12:30 — 4:30 p.m.
Sponsored by the Government Training Service
Elected officials are often required to make difficult economic decisions affecting their cities. At such times,they both
want and need sound information on which to base those decisions. On one hand,they know the problems which con-
front their local economies; on the other hand,they are not sure what steps to take to solve them.
This workshop will provide an overview of various methods of economic analysis which can be applied to local prob-
lems such as:
• Whether to improve Main or Elm Street
• Whether to provide trash service or contract it out
• How to determine the level of efficiency of current fire services
• When to substitute user charges for taxes; how to establish pricing
• How to calculate the costs and revenues of rezoning a tract of land for industrial use
Local officials will discover the policy questions involved, how to find the answer, plus results and limitations you can
expect. You will also learn what techniques can be utilized by current staff without resorting to outside consultants or
lengthy and expensive calculations. Three topic areas (chosen on the basis of participant interest) will be covered in
depth,allowing participants to work through actual examples.
NOTE:
Both newly elected and experienced city officials will find this workshop of interest. You may also find it valuable to
team with an administrative staff member.
FEE
The registration fee of $40 includes tuition, refreshment break and copies of The Making Sense Out of Dollars; Eco-
nomic Analysis for Local Government Handbook and Executive Summary published by the National League of Cities
(a $9.00 value).
FACULTY
Arthur Schreiber, Assistant Dean of Administration and Professor of Economics, College of Business, Georgia State
University. Author of Making Sense Out of Dollars; instructor of 15 workshops for the National League of Cities.
Let's Do It MY Way:. The Uses and Abuses of Power
Friday, January 30, 1981 7:00 to 9: 15 p.m.
Sponsored by Women in City Government
Presented by the Government Training Service
Most city council members have ideas of what they would like to accomplish during their term of office. But not every-
one is skilled in working within the council environment to obtain desired results in a positive and effective manner.
This session is designed for those who would like to:
- broaden their repertoire of influence styles and skills
- improve their ability to change the way they influence to match the specific situation
- mobilize the commitment and energy of others
- make a positive difference in their city
Participants will learn what power is and how it can be used,plus assess their own styles of influencing others and iden-
tify an effective strategy to use in their particular council situation.
Why not invite a colleague or two for an evening of presentations,small group discussion and sociability. ALL elected
officials and administrative staff are welcome!
FEE
The registration fee for this program is $10.00 payable with registration. Light refreshments will be served following
the program.
FACULTY
John Abbott,Principal,Abbott Development Services. Certified facilitator for copyrighted Positive Power and Influence
Program. Has been director of training and organization development services,a change consultant to over 70 organiza-
tions,and holds an MBA degree.
Conference For Newly Elected Officials
January 31 , 1981
8: 15 a.m. to 4: 00 p.m.
Sponsored by the League of Minnesota Cities
Presented by the Government Training Service in cooperation with the Department of Conferences, University of
Minnesota
Now that the elections are over, it's time to take your seat on the Council and meet the growing challenge of governing
your city. Recognizing the tough job and serious responsibilities confronting you,the Government Training Service is
offering a one-day Conference for Newly Elected Officials to ease the transition.
WHO SHOULD ATTEND?
The Conference will speak primarily to newly elected Mayors and Council Members; however,any incumbent elected
official or appointed employee will find it to be a valuable "refresher" course. In response to numerous requests, we
have initiated a special "spouse"registration.
FEE
The conference fee af-$354ncludes tuition, materials,-luncheon and breaks. The "spouse" conference fee of $20 in-
cludes all the above except materials.
PROGRAM
8:00 a.m. Registration
8:15 Welcome and Introduction to the Day Vaughn Thorfinnson
8:30 Some Survival Tactics for the Newly Elected Official Meg Bye
9:00 Councils —What They Can and Cannot Do (a look at
their forms, functions, authorities and limitations) David Kennedy
The Open Meeting Law/the Data Privacy Act To Be Announced
Personal Liability, Conflict of Interest and You George Hoff
12:00 noon Luncheon
League of Minnesota Cities Resources for Cities June Demos
1:15 p.m. Governing Your City —Getting a Good Start
(practical tips in three critical areas)
Smaller Cities
Personnel and Labor Relations Daniel Foth
Budgeting and Finance William Jokela
Planning and Zoning Gunnar Isberg
Larger Cities
Personnel and Labor Relations Michael Hulett
Budgeting and Finance Ken Yager
Planning and Zoning Earl Laufenburger
2:45 Refreshment Break
3:00 No City Is An Island Donald Slater
(how to relate to federal,state and other local Wayne Burggraaff
governments to benefit your city —locating and Jerry Chasteen
maximizing resources,dealing with constraints and
mandates, lobbying)
4:00 Adjourn
FACULTY
Wayne Burggraaff,Commissioner Daniel Foth, Labor Relations Consultant David Kennedy,Attorney
Minnesota Department of Finance League of Minnesota Cities LeFevere, Loeffler,O'Brien and Drawz
Maureen Bye,Council Member George Hoff,Attorney at Law Earl Laufenburger,Mayor
City of Duluth Collins, Hoff and Allen P.A. City of Winona
Jerry Chasteen, Executive Director Michael Hulett,Personnel Director Donald Slater, Executive Director
Southwest Regional Development City of Moorhead League of Minnesota Cities
Commission Gunnar Isberg,President Vaughn Thorfinnson,Mayor
June Demos,Mayor Gunnar Isberg&Associates City of Red Lake Falls
City of Roseville William Jokela,Clerk-Treasurer Ken Yager,Mayor
and former Mayor City of Minnetonka
City of Sandstone
Location and About The Government .
Accommodations Training Service 61§
The location for all three programs is L'hotel de France The Government Training Service is a public, joint
(5601 West 78th Street, Bloomington, MN 55435, powers organization providing training and consulting
612/835-1900). A block of sleeping rooms has been services to public officials, employees and employers
reserved for Friday, January 29. Those requiring in the State of Minnesota. Its members include the
accommodations are asked to contact the hotel League of Minnesota Cities, the Association of Min-
directly by January 16. To obtain the substantial nesota Counties, the Association of Minnesota Town-
block reduction, mention the Conference for Newly ships, the University of Minnesota, the State Planning
Elected Officials. Agency and the State Department of Employee
Relations.
Registration
Register in advance by mailing the attached form. Cancellation
Multiple registrations can be made by duplicating the
form. Registrations should be received by Friday, Fees will be fully refunded if the registration is can-
January 23. celled in writing by January 27. Alternates will be
accepted at any time.
For Information
Carol Schoeneck
Government Training Service
636 Minnesota Building
Fourth and Cedar Streets
St. Paul, MN 55101 The co-sponsors are committed to the policy that
(612/222-7409 or Toll Free 800/652-9719) all persons have equal access to their programs,
facilities, and employment without regard to race,
— or — creed, sex, color, national origin or handicap.
Joe Kroll
Department of Conferences
University of Minnesota
315 Pillsbury Drive SE
Minneapolis, MN 55455
(612/373-3685)
Conference for Newly Elected Officials/ J K 39 - 59
Seminars for All Elected Officials L'hotel de France
NAME
(LAST) (FIRST) (MIDDLE)
CITY
ADDRESS
(STREET) (CITY) (STATE) (ZIP)
PHONE POSITION
Please register me for: C. ( ) Saturday Conference:
A. ( ) Friday Seminar: "Conference for Newly Elected Officials/Regular" ($35)
"Making Sense Out of Dollars" D. ( ) Saturday Conference:
"Conference for Newly Elected Officials/Spouse" ($20)
B. ( ) Friday Evening Program:
"Let's Do It MY Way" Spouse Name:
❑ Registration fee in the amount of$ enclosed. ❑ My fee(s) will be paid by my city. Enclosed is a letter of
(Makecheckpayable to the University of Minnesota.) authorization to bill and/or a purchase order number.
Wit Mail to: Registrar, Department of Conferences, University of Minnesota, P.O. Box 14084, Minneapolis, MN 55455
CITY OF SHAKOPEE 1 '
BUILDING PERMITS ISSUED IN DECEMBER 1980
5248 Robert T. Wohlers •811 Prairie House $ 50,000
i.�i' d3 Zirrk. 7 v'I c:_,
5249 John Engler 1148 Tyler St. Fireplace 1 ,000
5250 Jack Brambilla 115 N. Lewis Paint Rm. 550'
5251 Puckett Trucking, Inc . Maras Addn. Addition 45 ,000
5252 Valley Fair Footings Only 10,000
5253 Valley Fair Addition 45 , 900
5254 Valley Fair Addition 60,000
5255 Valley Fair Addition 6, 000
5256 Laurent Bldrs. 1268 , 70, 72 , 74 Polk Townhouse 164,000
L I-'/ IJ,;t MO vAlk£y '�'�
5257 Conklin Road - Access 4 , 384
5258 James A. Link 1091 E. Shakopee House 60,000
5259 Laurent Bldrs. Footings Only 16 ,000
5260 Amcon 4571 Valley Ind.Blvd Office/Mfg. 550,000
5261 Fairest Made Foods 134 S. Main Alteration 1 , 500
5262 Viking Steel Prod. Hwy 101 Addition 22 ,000
5263 Kathleen George 829 Lewis Fire Repair 6,000
5264 John T. Anderson 20:110 Hilldale Dr. House 48 ,000
1.4 ii i Zrsc 'x 1
5265 Howe Chemical 7632 Hwy 101 Grading 22 ,000
5266 Howe Chemical 7632 Hwy 101 Foundation 60,000
5267 Eugene Pearson 112 Sommerville Sign 200
5268 Laurent Bldrs. 1260, 2 , 64 66 Polk �.,ko
wnhouse 164,000
L ,-/ 0; fu VqLLEy
5269
Jim Graves 1251 E. 1st Ave . (Motel ) Sign 3 , 300
5270 Robert Rawson 5215 Eagle Creek Blvd. Porch 900
$1 , 340, 734
n 11
• 'CITY OF SHAKOPEE
.BU] LDING ACTIVITY REPORTDecember 31 , 1980
PERMITS ISSUED Dec . Yr. to Date Total ,Previous Year
5248 - 5270 Number Number Valuation Number Valuation
•
MO . YTD.
Single Dwellings 3 29 1 , 734, 240 - 80 4, 434,032
Multiple Dwellings 2 18 3, 510,438 1 3 1 , 883, 500
(Mo.Units) (YTD Units) (8) ( 113) (-) ( 64)
Dwelling Additions 1 19 104, 900 2 22 197, 150
Other FOUNDATION ONLY 2 4 54,000 - - -
Business Dist . - 2 11 3 , 423 , 400 - 10 1 , 119 , 200
Agricultural - 3 36,000 - 1 5, 200
Industrial Dist . 3 28 23, 656, 390 3 22 7, 254, 560
Accessory/Garages - 30 143, 418 1 65 254, 195
Signs & Fences 2 25 51 , 133 2 24 19 , 569
Sidewalks & Drives - - - - 1 500
Grading/Excavation 2 7 113 , 100 - 13 1 , 550, 200
Remodeling (Res. ) 2 55 95, 252 3 48 89,050
Remodeling (Inst . ) - 5 506,000 2 11 405 , 758
Remodeling (Other) 4 48 712, 754 6 23 3 , 516, 538
TOTAL TAXABLE 23 277 33, 635 ,025 18 312 20, 323 , 694
TOTAL INSTITUTIONAL - 5 506,000 2 11 405 , 758
GRAND TOTAL 23 282 34, 141 , 025 20 323 20, 729 , 452
MO. YTD. MO . YTD .
Variances - q 1 19
Conditional Use - 15 2 26
Re-Zoning - 8 _. 4
Moving - 2 1 7
Electric Permits 16 215 26 222
Plmbg. & Htg. Permit 15 187 10 221
Razing Permits :
Residential - 1 - 1
Commercial - - - -
Total dwelling units in City after completion of all construction permitted
to date 3 , 433
Phyllis Knudsen
Deputy City Assessor
MEMO TO : John K. Anderson, City Administrator
FROM: Gregg Voxland, Finance Director
RE : Payroll Cycle
DATE : January 8, 1981
In response to your questions concerning Council payroll , the
system works as follows . The first check received by an
employee in this calendar year is wages for the prior year
and at the prior year ' s rate . However, the employee received
the check in the current year so it is his first pay for 1981
under IRS rules .
Example - Council members received 26 checks in
calendar 1980
1980 pay $3 ,000 26 = $115 .38 X 25 checks received = $2 ,884.50
First check received in ' 80 for ' 79 92 . 30
Wages received in 1980 $2 ,976 .80
Likewise the first check received in ' 81 is for 1980.
GV/jms
BOARD OF COUNT? COMMISSIONERS' i/3/e1 cam= BG
` scary COUNTY, MINNESOTA 1 P� Xe' }
December 30, 1980Resoiuiion No vl 80?13
Date
Motion by Commissioner gr"?'
Seconded by Commissioner 3oe?emar.
Page 1. of 3
RESOLUTION NO. 80113 ; ADOPTING CONDITIONALLY, JAN 1 2 1981
THE OFFICIAL MAP FOR THE SHAKOPEE BY-PASS.
CITY OF SHAKOPEE
WHEREAS, the Corridor Location Study for Trunk Highways 169, 212 and 41
prepared by the firm- of Howard, Needles, Tammen and Bergendoff, Consulting
Engineers, on behalf of the Minnesota Department of Highways and completed in
February, 1970, offered three corridor system design options for the study
area; and
•
WHEREAS, those representatives of communities within Scott County directly
affected by the study, as well as the county itself, offering testimony at the
public hearing on the corridor options conducted on June 3, 1969, favored a.
composite system identified as Unique System D; and
WHEREAS, the Unique System D plan provides for a trunk highway corridor
by-passing the City of Shakopee to the south and passing through the Township
of Jackson and the Cities of Shakopee and Savage; and
WHEREAS, in recognition of the need to study and define the Shakopee by-
pass corridor described in the study, the Scott County Board of Commissioners
created the Shakopee By-Pass Task Force of Scott County by Resolution No. 74017
adopted January 15, 1974, with that charge and appointed representatives there-
to from the County, the Cities of Shakopee, Prior Lake, and Savage, the Town-
ship of Jackson, the citizenry at large, the Minnesota Highway Department and
the Metropolitan. Council; and
WHEREAS, following the organization of the Task Force, said body assumed
the tasks of establishing a. centerline for the by-pass corridor, and preparing
an Official Map for adoption by those jurisdictions required to do so, and in
the manner prescribed by MSA 394.32, Subdivision 3; and
`REAS, upon the recommendations of the Shakopee By-?ass Task Force, the
Scott County Board of Commissioners authorized the conduct of a Location Study
Report, an Environmental Impact Statement, and a Preliminary Design Plan for
a trunk highway by-pass around the City of Shakopee by Resolution No. 75119
adopted on July 29, 1975; and
;REAS an agreement with the firm of Howard, Needles, Tammen and Bergen-
doff to conduct these studies was authorized on January 20, 1975 , by Resolution
No. 75223, again upon the recommendations of the task force; and
.- . BOARD OF COUNTY COMMISSIONERS
" w SCOTYCOUNTY, MINNESOTA
December 30, 1980 Resolution Na 80113
Date
Hron i Boegeman
•
Motion by Commissioner , 1' Seconded by Commissioner
. Page 2 of 3
WHEREAS, pending the adoption of these studies, a series of public meet-
ings and hearings were conducted which offered input from all citizens, pro-
perty holders and public officials having an interest in this project; and
.WHEREAS, throughout the course of the task force's activities, the com-
prehensive plans. for those jurisdictions affected by the by-pass corridor
were consulted on a regular basis; and
WHEREAS, in the present state of the comprehensive plans for those juris-
dictions, the Shakopee By-Pass Corridor is addressed; and
;REAS, on August 2.9, 1979, the County Attorney rendered an opinion
wherein it was set out in effect that an official map will not be binding
until either the municipality adopts the official controls (official map)
or the County adopts official controls (official map) to apply within the
incorporated area at the request of the municipality; and
WFIREAS, at a meeting of the Shakopee By-Pass Task Force held on December
19, 1979, the Official Map for this project, is its completed form, was re-
viewed and recommended for adoption by the several governmental jurisdictions
affected; and
WHEREAS, on January 2, 1980, the Shakopee City Council went on record re-
questing the County of Scott to adopt an official map for the Shakopee By-Pass
on behalf of the City of Shakopee, by the adoption of Resolution No. 1542;.
and
WHEREAS, in response to concerns raised by the Jackson Township Board,
the Scott County Board of Commissioners adopted Resolution No. 80037 on May
a, 1980, in which it committed to land uses for lots in Jackson Township
subject to displacement by the proposed Shakopee By-Pass; and
WHEREAS, by action taken on September 18, 1980, the Jackson Township
Board went on record declining to sign the Official Map. for the Shakopee By-
•
pass for reasons set out therein; and
W1EREAS, the County Attorney's opinion of August 29, 1978, as it inter-
prets Chanter 394 of Minnesota Statutes has been questioned by the task force;
and
WHEREAS, upon notice duly published, a public hearing on the adoption
of the Official Map (Official Controls) was held on December 23, 1980-
HOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
December 30, 198080113
Date Resolution No
HronBoegeman
Motion by Commissioner Seconded by Commissioner
Page 3 or 3
NOW THEREFORE 3E IT RESOLVED by the Board of Commissionersin and for
the County of Scott, Minnesota, that pursuant to MSA 394, the Official Map
(Official Controls) for the Shakopee By-Pass as was conveyed to Scott
letter from William A. Crawford, ?.Z. , District V Engineer,
Count•, under Z..,.tel m '
Minnesota Department of Transportation, dated September 7, 1979, be and
hereby is adopted subject to legal findings in the review of the County
Attorney' s Opinion cited above.
BE IT FURTHER RESOLVED, that should the aforementioned action be ruled
invalid, and that ruling upheld by the Office of the Attorney General or a
court of competent jurisdiction, the Metropolitan Council and the Minnesota
Department of Transportation, in their respective roles in this project, are
requested and urged herewith, to include the Shakopee By-Pass as a high pri-
ority project within the Transportation Policy Plan for construction at the
earliest possible date.
BE IT FURTHER RESOLVED, that pursuant to the commitment of the immediate
past Chairman of the Metropolitan Council to resolve the. issue of sewer inter-
ceptor needs for the City of Shakopee and the Township of Jackson, the Scott
County Board of Commissioners assures those same local units of government
herewith, that it will pursue through every available means, a commitment from
the Metropolitan Council that the planning for the construction of the Shakopee
By-Pass and the necessary sewer interceptors will take place simultaneously.
BE IT FINALLY RESOLVED, that the County Administrator is directed to
furnish copies of this resolution to all government jurisdictions and agencies
affected by the above action adopting the Official Map (Official Controls) for
the Shakopee By-Pass forthwith.
YES NO
Koniarski
Kcniarsici X
Worm
`Norm
Hron
X Hron
+aiermann Hafermann
_oecarran , goegeman
State of Minnesota ), ss.
Gaunt,of Sean
I,„Oeecin F. vies.Ct:!v atm:+nmem eual+tieq and annq Ceunry administrator for the County of.Scan.State of Minnesota.ea nereey certify that
Reso±uC1OP. M,cn':nsengine+minutes ofthearecrea+ngsaftne2oaraotC:untyCommtsmaners
gave=reared the tcregcu'q cony et a
-� 9 QO now en t,±e.n my cities.and nave cuna.me"tame to ce a
C ?Air!n9SCt8. 3t err<_ass;cn ^e+a :rt .^e•i - .:aY,;f -
=cea aunty. c. -
r•;earse cerrectcec,mentor. `�_J'-" December. 1980.
�aY CT
.V,tne33 Tr nand enc crtic:af seal at Sn akcCee.�dinneSCt3.:?'
Ji
/ .:.:unry^cm+r i'ra+or
1/5/78 Adopted
f
CITY OF SHAKOPEE, MINNESOTA
POLICY , CRITERIA AND PROCEDURES FOR THE REVIEW OF
MUNICIPAL INDUSTRIAL AND COMMERCIAL DEVELOPMENT BOND APPLICATIONS
I . GENERAL POLICIES - SHAKOPEE
The Cicy of Shakopee has been granted the power to issue
revenue bonds commonly called Industrial Development Bonds
by the Minnesota Industrial Development Act , Ch . 474, Minnesota
Statutes (the "Act") .
Tne Shakopee City Council , being aware chat such financing may
be advantageous co the City of Shakopee and may help achieve
the overall development and employment goals of the Cicy, has
expressed its support for the use of such bonds- but has reserved
the right co approve or reject projects on a case basis caking
into consideration the following factors :
a . The industrial or commercial project shall be
compatible with the .overall development plans
and objectives of the Cicy and of the neighborhood
in which the project shall lie .
b . The project shall be of a nature chat the City
wishes to attract , or an existing business the
City wishes to have expand within the City con-
sidering potential for employment , incentive for
further development, impact on City service needs
and support for industrial or commercial operations
currently located in the City .
-2- (,)
c . The total aggregate amount of industrial development
bonds and/or exempt mortgages outstanding at any one
So%
time shall not exceed-§oto of the total assessed
( taxable) valuation of the City .
3
d . Tax exempt mortgage financing will be allowed as an
alternative to bond financing but will be subject
to the same policy, rules , and regulations .
e . The application cannot be considered by the Cicy
Council until the City Council finds that the
project is in accordance with the existing
comprehensive planning, zoning, platting and
building regulations .
f . The applicants proposed facility, or expansion of
an existing one , shall provide a significant
number of new jobs within the City .
g . The applicant shall select qualified financial
consultants and/or underwriters as well as legal
counsel to prepare all necessary documents and
materials .
h . The applicant must not commence any pare of the
construction of the project until there has been
preliminary approval by the Council of the appli
cation for financing .
-3-
i . The City is co be reimbursed and held harmless ,
for and from any costs related to the actual or
proposed issuance of bonds or tax exempt mortgages
ac the time of application . ' 1 submitting
:
appli ants will - crow with the ' ty of S akopee
$1000 c• cove the costs of staff an. 'consultant
considerac " .•n of any proposed developme c project .
Unexpen.ed funds shall be recur ed to the applicant
when the project " s withdraw , denied or gra ted
f" nal approval . SEE ATTACHED FEE SCHEDULE .
j . The City Council reserves the right to deny any
application for financing at any stage of the
proceedings prior to adopting the final resolution
authorizing issuance of industrial development
bonds .
II . CRITERIA FOR APPROVAL OF APPLICATIONS
a . Commercial Development Issues :
The following minimum criteria must be met before the
. City Council adopts the appropriate resolution approving
any proposed project :
Preliminary Resolution -
1 . The loan is CO be secured by a real estate mortgage
and there is a determination that the real estate
value shall be equal to at least 90'/0 of the total
bond or note issued .
2 . The applicant has a firm commitment on interim
financing from a reputable lender .
-4-
3 . The type of financing is to be a mortgage
revenue note which will be sold only co
institutional , not individual investors .
A . The proposed underwriter is known co the City ,
or has satisfied the City as to the history and
reliability of the firm.
5 . Satisfactory arrangements have been made with the
City for the reimbursement of all local public
costs for the project , including the cost of any
public improvements required for the property..
Final Resolution -
1 . The City Attorney has reviewed and approved all
documentation affecting the security of the issue ,
as prepared by Bond Counsel for final execution.
2 . A list is provided of all purchasers of mortgage
revenue notes .
3 . The project has been completed in general compliance
with the plans submitted at the time of the request
for the preliminary resolution.
4 . Final arrangements have been made to the City' s
satisfaction that all public costs have been or
will be paid .
b . Industrial. Revenue Bonds :
-5- lJ
The following minimum criteria must be met before the
City Council adopts the appropriate resolutions approving
any proposed projects .
Preliminary Resolution -
1 . The financial_ instruments are to be secured by a
mortgage and no senior unsecured debt would be
approved unless the City Council accepts a Standard
and Poorsor Moody ' s rating as evidence of fiscal
ability to repay the costs incurred .
2 . The debt service schedule shall be fixed to coincide
with the useful life of any equipment or furnish-
ings which are not considered an integral part of
the building .
3 . A certificate is furnished which indicates that
the building and the furnishings value shall be
equal co at least 90% of the total amount of the
issue .
4 . Net earnings statements for the last three years
must show chat net earnings exceed the total
anticipated annual cost of debt service on the
issue by two times .
5 . The proposed underwriter is known to the City and
has satisfied the City as to the reliability of
the firm.
-6-
6 . Satisfactory arrangements have been made for
the payment of all public cost of the development .
7 . If interim financing is to be required that a firm
commitment be presented from a reputable lender ,
or an indication from the corporation chat it has
funds available to complete the building itself on
an interim basis .
Final Resolution -
1 . The project is completed in general compliance
with original plans .
2 . The City Attorney has reviewed and approved all
legal documentation including mortgage and trust
indentures .
3 . Final arrangements have been made to pay all public
cost .
4 . The certification that no major financial change
has occurred which adversely affects the
•
corporation ' s ability to pay the debt service or
threatens the continued profitable operation of the
corporation since the date of the last financial
statement presented at the time of the initial
resolution request .
III . ADMINISTRATION PROCEDURES
1 . Fully completed application and supporting documentation
payment must be submitted three ( 3) weeks before
City Council consideration .
-7- /,7
2 . City staff and consultants will review the
application and prepare a report to the City Council .
3 . City Council may deny the project or request
preparation of the appropriate resolution for
preliminary approval at the next Council meeting .
4 . Approval of the final resolution will be considered
by the City Council after the required criteria
for firm approval have been met .
S
CITY OF SHAKOPEE
APPLICATION FOR COMMERCIAL DEVELOPMENT ISSUES
Date
Applicant Name :
Address :
Phone :
Location of Proposed Project (address and legal description) :
Please answer fully all of the following questions . You may attach
requested documentations :
1 . What is the specific proposed use of the facility?
What is the project ' s estimated minimum and maximum size and/or
capacity?
f
3 . How many new people will be employed in Shakopee as a direct
result of this proposed project?
4 . What is the proposed date for start of construction? Completion
of construction?
5 . What is the estimated range of costs for the facility :
a. Building construction.
b . Furnishings .
c . Property development .
d . Land acquisition .
e . Professional fees .
Application for Commercial Development Issues Page/,2
1) Architectural engineering
2) Legal
3) Fiscal
f . Other (detail) .
6 . What is the applicant ' s legal interest in the land?
7 . A list of all members of any corporation , partnership or
other organizations which will have a legal and fiscal
interest in the ownership and management of project and that
identification of that interest , and listing of credit and
professional references for all interested parties (if
applicable) .
8 . Resume of any person, partnership, or corporation which will
own or manage any portion of the facility.
9 . If any of the project is to be leased to other parties , an
identification of those parties and a showing of commitment
for that interest .
10. If interim financing is required, a showing of a binding
commitment for that financing from a reputable lender .
11 . Statement as to the fiscal financing method to be used such
as bonds , mortgage revenue notes , or unsecured debt .
12 . Statement as to whether the financing instruments will be
sold to individuals , insurance companies , savings institutions
or other .
13 . If considered appropriate by the City, a financing feasibility
report may be required which will detail those physical
service and financial factors which will indicate possible
success or failure of the proposed facility .
14 . Method of payment of all public cost to be incurred in develop-
ment of the property .
Application for Commercial Development issues Page 3
15 . Name of the underwriter or investment banker who will be
selected to place the final financing. A list of at least
five other issues which have been completed by the underwriter
or banker shall be provided .
16 . Name of the proposed trustee to be designated .
(Signed)
(Date)
•
1 `5
CITY OF SHAKOPEE
APPLICATION FOR INDUSTRIAL REVENUE BONDS
Date :
Applicant Name :
Address :
Phone :
Location of Proposed Project (address and legal description) :
Please answer fully all of the following questions . Requested
documents may be attached:
1 . Specific proposed use of the facility .
2 . A list of all of their facilities owned or operated by the
applicant .
3 . How many new people will be employed in Shakopee as a direct
result of this proposed project?
4 . What is the proposed date for start of construction? Completion
of construction?
5 . The estimated cost of the facility classified by:
a) Building construction.
b) Furnishings or non-fixed equipment .
c) Land acquisition .
d) Property development .
e) Professional fees .
1) Architectural engineering .
•
• Application for Industrial Revenue Bonds Page 2
2) Legal
3) Fiscal
f) Other (detail) .
6 . Applicant ' s legal interest in the land .
7 . Audited financial statements of the corporation for the
immediate past three years .
8 . A description of the corporation, including a resume of owners
if privately held, or a resume of major officers and the board
of directors of publicly held corporations .
9 . If interim construction financing is required, a commitment for
such financing from a reputable lender .
10 . A statement as to the final financing vehicle as to whether the
instrument should be bonds , mortgage revenue notes , or
unsecured debt .
11 . Method of payment to the City of all public cost .
12 . The resume of the underwriters including a listing of five other
comparable offerings which have been placed with chat under-
writer .
13 . A listing of all other corporate debt by amount, date of
obligation, annual required payments , obligee , and type of
security.
(Signed)
(Date)
INDUSTRIAL REVENUE BONDS FEE
Approved March 5 , 1980
Mortgage or Bond City Fee
$1 .00 to $1 ,000,000 $1 ,000.00
$1 ,000 ,000 and over $1 ,000.00 plus 0 . 5% of
amount over $1 ,000,000
PROCEEDINGS OF THE PLANNING COMMISSION
Special Session Shakopee, Minnesota December 18, 1980
Chrmn. Schmitt called the meeting to order at 7:30 PM.
MEMBERS PRESENT: Chrmn. Schmitt, Comm. Perusich, Coller, Koehnen & Vierling.
MEMBERS ABSENT: Comm. Stoltzman
ARRIVING LATE: Comm. Rockne
STAFF PRESENT: City Admin. , John Anderson; City Planner, Tim Keane & Cncl. Colligan
Coller/Vierling moved to accept the special meeting call. Motion carried
unanimously.
Coller/Koehnen moved to approve the minutes of November 13, 1970 as kept. Motion
carried unanimously.
Public Hearing - Conditional Use Permit - J. I. Case (PC 80-50C)
Coller/Vierling moved to open the public hearing on the request for a Conditional
Use Permit for open sales and exterior storage in an I-2 Zone. Motion carried
unanimously.
City Planner explained the applicant is Brant Construction (Case Power & Equipment)
and the Conditional Use Permit is for the operation of an open sales lot and an on-
site exterior storage to develop the site for the sales and service of construction
equipment. He voiced the concern of city staff regarding screening of exterior
storage and dust control in the demonstration area. The City Engineer has requested
that the structural capacity of the sanitary sewer be verified.
Chrm. Schmitt asked for comments from the applicant.
Jerry Maas, representing Brent Construction, stated that he just this evening found
out about the additional requirements, so couldn't adequately respond, but he didn't
think there was anything that couldn't be taken care of. Don Woodward received the
report instead of him.
Jim Shrank, with the J. I. Case Co. , said he is familiar with the Ziegler property,
and their site would be somewhat similar. Essentially, all equipment is for sale
so it would be in rows and arranged attractively. Customer used equipment for re-
pair would normally be kept to the rear. The demonstration of equipment would be
to the very rear and there would be a minimum of movement.
Chrm. Schmitt asked the applicant to quantify and identify the exterior storage area.
A discussion was held regarding the base material and dust control.
Jerry Maas stated the drainage plans would be engineered locally, after preliminary
approval.
Comm. Coller said he was concerned with the total use of the surrounding property;
to wit, how much is decreased for parking for Raceway Park. He was informed that
Mr. Woodward was told by Darwin Hintz that he owns property on the east side and
will park cars there if necessary. He will still have 5 acres left on the west
side, plus whatever he has on the east side.
City Planner said the size of the exterior storage screened area would be determined
by use. It should be clearly understood that equipment which is for sale can be
displayed and everything else should be screened.
• • Shakopee Planning Commission
December 18, 1980 t,
Page 2
Comm. Rockne explained the screening requirements are to protect the adjacent
property owners. Chrm. Schmitt said therefore there would be no need to screen
to the south, and the storage building and loading ramp may be sufficient
screening to the east.
Mr. Shrank asked if cyclone fencing with slatting was sufficient, and was answered
"Yes" by the City Planner.
Perusich/Coller moved to close the public hearing. Motion carried unanimously.
Perusich/Vierling offered Conditional Use Permit Res. No. 268, for open lot sales
and exterior storage, and moved for its adoption, subject to the following
conditions:
1) City Engineer' s approval of the drainage plan.
2) Submission of a dust control plan subject to approval of the City Engineer.
3) Verification of the structural capacity of the sanitary sewer for parking
and loading.
4) Specific designation of the exterior storage area screened in accordance
with the ordinance.
Motion carried with Comm. Rockne abstaining.
Coller/Vierling moved to direct the City Planner to look at the potential parking
problem associated with Raceway Park, and report back at the next meeting. Motion
carried unanimously.
Public Hearing (continued) - Amendment to Shakopee City Code to permit certain
sales as a conditional use in an I-2 zone
Coller/Vierling moved to take off the table the public hearing on the amendment
to the Shakopee City Code. Motion carried unanimously.
Coller/Vierling moved to continue the public hearing to January 8, 1981 to receive
comments from the Industrial Commercial Commission. Motion carried unanimously.
Comm. Coller requested the City Admr. notify the media that the Planning Commission
will again be addressing the topic.
Renewal - Conditional Use Permit - Shakopee Sports Center
City Planner stated that a Conditional Use Permit had been issued on June 28, 1977,
which was subject to various conditions, including annual review. He presented a
slide presentation showing how some of the conditions of the permit had been viola-
ted.
Chir:. Schmitt stated that anything stored on the site other than boats for sale was
a violation of the Conditional Use Permit. The applicant should be notified that
he is not in compliance with the ordinance, and by continuing to do so he is jeopar-
dizing any extension of the permit.
Shakopee Planning Commission
December 18, 1980
Page 3
John Laudon spoke as a representative of the Shakopee Sports Center. I-Ie stated
he just recently assumed many of the responsibilities at the store and he appre-
ciates the things which have been pointed out by the Commission. He is in total
agreement that there has been misuse of the permit - - the debris, tires and
general appearance definitely needed cleaning up.
The west end of the lot was apparently a good place for people to display their
items for sale. The Sports Center had nothing to do with the sale of these items,
other than allowing them to be there. Most of the cars appear there after hours
and on weekends. Maybe they need to put up a sign stating that there is no park-
ing allowed. A brief discussion was held on not permitting parking on Prairie.
Mr. Laudon stated the tires are utilized somewhat, but they don't need the number
they had there, so he has had them all removed and will bring back only the amount
that is needed for under boats.
Mr. Laudon stated the lot in the future will be strictly for display of boats and
trailers that they sell. There will be no long term storage. They have a number
of boats that come in for repair and maintenance, and sometimes the space in back
is not adequate for the completed work and is therefore sometimes put in the front
lot until the owner picks it up. This is not winter storage. A discussion was
held regarding the space problem for customer boats.
Comm. Koehnen asked who exactly the owners and operators are. Mr. Laudon said
himself, John Bjorklund, John Dobson and Gary Aslakson. John Bjorklund has gone
into the wildlife gallery and John Laudon has taken over his responsibilities.
Comm. Vierling asked if the Gallery changed the parking requirements. Chrm. Schmitt
said it was just an expansion of the business, still retail and sales.
Chrm. Schmitt asked the City Planner to research why when one of the conditions
of the boat storage was that they be parked at least 10 feet back from the front
and 10 feet from the side, yet apparently the permit for the chain link fence
allowed it to go up to the sidewalk. Maybe if they moved the chain link fence back
10 feet that would be a definite barrier and a way to be sure the boats were 10 feet
back.
Comm. Koehnen asked if the City Planner had received complaints of persons loading
boats later than allowed. City Planner said he hadn't, but someone on the council
had.
John Laudon stated they have a storage facility 3 miles out of town and most of tha
loading and semi parking has been transferred there.
Mr. Laudon said he would be willing to provide measurements, etc. regarding the
concern of the excessive signage. He said most of the issues involved here could
be worked out without any legal action.
The City Planner stated it is quite evident that there has been a substantial effort
in cleaning up the area, but there still appears to be storage within the lot which
is non-conforming. Except for the set-back, it is largely in compliance with the
original conditions.
Shakopee Planning Commission
December 18, 1980
Page 4
Chim. Schmitt suggested we continue the matter to allow staff to research the
questions and problems and work with Shakopee Sports Center on solving them.
The City Planner suggested we place the responsibility on Shakopee Sports Center
to come up with a plan that works and give staff a chance to respond. Comm.
Koehnen suggested staff check with the Police Department to see if there are any
complaints. Comm. Perusich stated that if the applicant wants to have storage in
the lot, he could make application for storage.
John Laudon said the needs for the lot have changed over the years, but he is sure
they can conform with the conditions set forth by the Planning Commission.
Chim. Schmitt suggested the applicant incorporate parking needs into the plan,
and then the commission can review the clean-up process.
Coller/Rockne moved to continue the review of this Conditional Use Permit until
January 8, 1981. Motion carried unanimously.
Review .Preliminary Plat of Minnesota Valley 5th, 6th & 7th Additions
City Planner stated this is a tabled item, not a public hearing. The developer
has come back with a new proposal.
Dick Wiggin, the applicant for the preliminary plat, presented his new plan. He
pointed out that it contains no specific park, but a lot of green area which will
create a buffer. A state highway engineer informed Mr. Wiggin that a berm is 3
decibals better than any fence for noise control, but he couldn' t give him any
elevation figures, etc. , as the highway was so far in the future.
City Council wants Polk Street developed as soon as possible. This has to be worked
out with Watson Construction Co. Mr. Wiggin would like to add another street
to cut down on the length of the cul-de-sac.
A discussion followed regarding truck and general traffic going to the shopping
center and moving around the development. Comm. Perusich asked if Polk Street
will have the capacity for truck use. City Planner said that right now it is de-
signed for residential use, but the County will build a collector street there when
it is upgraded. Dick Wiggin stated that Watson dedicated 60 feet for Polk Street
over a gas line easement, which the Engineer and staff doesn't like, and therefore
the city wants more land from Watson.
City Planner said there will be a new entrance to the shopping center off Polk
Street. This new entrance proposed by Wiggin does seem to be a viable option, but
it hasn't been looked at close enough to see if it would work with traffic circula-
tion.
Cncl. Colligan arrives at this point, 9:15 p.m.
Comm. Perusich said the traffic circulation around the shopping center should be
looked at before the engineering is all done for the plat.
Chrm. Schmitt directed the City Admr. and City Planner to report back at the Janu-
ary 8, 1981 meeting as to when the Engineering Department can start on the project
and their tentative completion time for working on the traffic circulation around
the shopping center. The Planning Commission generally likes the new plan.
Chrm. Schmitt also directed City Planner to make sure the City has an easement
to link the trail to Tompah.
Shakopee Planning Commission
December 18, 1980
Page 5
Discussion on Subdivision Regulations from Shakopee City Code
City Planner stated the ad hoc committee wants to run a mock plat through these
subdivision regulations sometime early in January.
Chrm. Schmitt said he thought it was a great idea to take a plat through the sub-
division regulations and he would like to know the results of that before further
discussion.
Comm. Coller asked if staff could lay out the current ordinance with this as to
where the differences are, is it possible to get a cross-reference? City Planner
replied it would be worth the effort.
Coller/Perusich moved the Chrm. , with staff's assistance, draft a letter commending
the ad hoc committee for drafting this subdivision pack. Motion carried unanimously.
Coller/Vierling moved for a special meeting on January 22, 1981 to consider only
thesa subdivision regulations. Notion carried unanimously.
Discussion - amending Shakopee City Code to permit structures in excess of zoning
height limitations as a conditional use in all zones.
City Planner explained he is concerned about structures such as wind generators.
He has researched and found that no other municipalities that have dealt with the matter.
He would like to come up with performance standards, considering set-back, minimum
lottage, noise, etc. It doesn't seem practical in urban areas, but large lot in-
dustrial and agricultural are definite possibilities.
It was suggested he might get some companies in private enterprise to work with
the city. It was suggested he check with Plymouth and Aberdeen to see how they
have coped with wind generators. We could also include antennaes, solar collectors,
etc.
Discussion - Metropolitan Councul' s Comments onthe Shakopee Comprehensive Develop-
ment Plan
At the next Planning Commission meeting the City Planner will come back with
alternate strategies to be approved to ultimately be taken back to Metro Council.
Discussion - Other Business:
It was decided to try for three months as the City Planner suggested; to wit,
setting public hearings for 7: 35 PM or thereafter, trying to keep the easier,
faster ones at the beginning and the more time-consuming ones at the end of the
meeting.
City Planner stated that he did not have time to get research done on the sign
ordinance.
Coller/Koehnen moved that we express our concern as members of the Planning
Commission to the City Council that the action taken to change the code rather
than apply for variance leaves the City in a vunerable position for future
sign problems. Motion carried unanimously.
•
Shakopee Planning Commission
December 18, 1980
Page 6
Coller/Vierling moved the Commission send a letter of appreciation to Jane to
thank her for her contribution as recording secretary for the Planning Commission,
as no one else has taken the interest she has in following up on items. Motion
carried unanimously.
City Planner informed the Commission that the City Council did concur with the
Planning Commission action in granting approval of a Conditional Use Permit to
St. Francis Hospital to allow the development of a parking lot on Lots 3, 4 and
5 of Block 45 (4th and Scott), and denied permanent closing of Atwood Street.
Comm. Perusich asked if there was any way the city could add something to the
forms to be sure pertinent information goes to all parties concerned in applica-
tions for permits, etc. The case reports have been coming out on a real short
notice and this doesn't allow the people to respond at the meetings.
Chrm. Schmitt suggested that we add an extra section to the application forms
which would allow the applicant to list additional names of interested parties
who want to receive the information.
Cncl. Colligan said he was at a Waste Management Siting meeting earlier, that was
why he was late here. He and Building Official Houser put on a presentation re-
garding PCI and its violations. He received a packet of information which he will
give to the City Planner for distribution to the Commissioners. Input ard feedback
are requested to be taken back to the Council.
Comm. Rockne asked about the research on the Auto Salvage, has it expanded? City
Planner said their report was inconclusive, but now they have a point of reference
for perimeters for the future.
Comm. Koehnen asked that the Velodrome be checked to see if it is storing trailers.
Perusich/Coller moved to adjourn. Motion carried unanimously. Meeting adjourned
at 10:35 p.m.
John Schmitt
Chairman
Diane S. Beuch
Recording Secretary
rf )
CITY OF SHAKOPEE411A0V!itt
INCORPORATED 1870 ~
129 E. First Ave. - Shakopee, Minnesota 55379 (612) 445-3650 KO
rs
1";y,' )
January 16 , 1981
The Honorable City Council
City of Shakopee
Shakopee , Minnesota 55379
Mayor Walter C. Harbeck has notified me , Judith S . Cox,
City Clerk of Shakopee , that a Special Meeting of the City
Council will be held at 7 : 30 P .M. , on Tuesday, January 20, 1981 ,
in the Council Chambers of the City Hall for the purpose of conducting
a regular meeting pursuant to the attached agenda.
Please note that the 5 : 00 P.M. meeting, scheduled with the
Utilities Commission, has been postponed.
If you are unable to attend at this time , please let me know .
Sincerely,
i1
aklk , .
Ju ' th S. Cox
City Clerk
jc
Encl .
ISI
Th c' /l ) / )" Valle 1/
An Equal Opportunity Employer
IF
WI league of minnesota cities
January 13, 1981
TO: Mayors and Councilmembers
(c/o City Manager/Clerk - Please bring to the attention of your Mayor and
Council )
FROM: Darlyne M. Lang, Office Manager
RE: National League of Cities Congressional-City Conference
The National League of Cities 1981 Congressional-City Conference is scheduled for
Saturday, February 28 - Tuesday, March 3, in Washington , D.C. The deadline for
advance registration is February 13. (Additional advance registration forms are
available at the LMC office. ) Cancellation deadline is February 20. (A $25
refund charge will be made, and notice of cancellation must be postmarked by
that date. )
The conference is to be held at the Washington Hilton. You are urged to make
your hotel and flight reservations as soon as possible. Rooms are assigned on
a first-come, first-served basis.
During the conference, LMC will sponsor a caucus for Minnesota delegates as well
as a working session and reception with the Minnesota Congressional Delegation.
A specific schedule will be sent in advance of the conference.
In previous years conference delegates have scheduled their arrival and departure
on various dates, with the majority departing here on Saturday or Sunday and re-
turning on Tuesday or Wednesday. To accommodate these dates the League has made
arrangements for a block of space on the two alternate flights listed below. It
is important to note that delegates must leave and return on the specific group
flight reserved in order to get the group fare. If not, the passenger would be
charged the full round-trip fare in effect at that time and possibly jeopardize
the fare of others in the group.
The group fare at the present time is $212.50 for 10 or more vs. $288 for regular
coach fare. There is a 10% cancellation fee if cancelled within 7 days of departure.
If you wish to take advantage of one of the flights you should send your reservation
request, along with a check in the amount of $212.50 to:
Ms. Shirley Kienholz
Greyhound Travel Club
9601 Garfield Avenue South
Bloomington, MN 55420 Telephone: 612-881-7115
OVER
300 hanover building, 480 cedar street, saint paul, minnesota 55101 C6123222-2861
-2-
Flight #1
Western Airlines Flight #508.
Saturday, February 28. Depart Twin Cities - 1:55 p.m. Arrive D.C. - 4:59 p.m.
Non-stop/snack.
Western Airlines Flight #505.
Tuesday, March 3. Depart D.C. - 5:50 p.m. Arrive Twin Cities - 7:20 p.m.
Non-stop/dinner.
Flight #2*
Republic Airlines Flight #670.
Sunday, March 1. Depart Twin Cities - 8:45 a.m. Arrive D.C. - 11:51 a.m.
Non-stop/breakfast.
Republic Airlines Flight #679.
Tuesday, March 3. Depart D.C. - 8:45 p.m. Arrive Twin Cities - 10: 15 p.m.
Non-stop/snack.
*Note . . . Fare increase to $230 anticipated within two weeks. Those reserving and
submitting payment prior to increase will be accepted at $212.50.
If the group flights do not meet with your time schedule, Ms. Kienholz can make
arrangements for some Super Saver flights if you contact her directly. The Super
Saver fare is presently $216.
Group flight reservations must be made by February 4th. Super Saver flight
reservations can be made up to 7 days prior to departure, subject to availability.
ALL RATES SUBJECT TO CHANGE AT AIRLINE'S DISCRETION.
DML:rmm
TENTATIVE AGENDA
SPECIAL SESSION SHAKOPEE, MINNESOTA JANUARY 20, 1981
Mayor Harbeck presiding
1 ] Roll Call at 7 : 30 P.M.
2 ] Approval of Minutes of November 5th & 18th, 1980, and Jan. 6 , 1981 .
3 ] Communications :
a] B . J. Glaser re : RR Crossing on CR-83
b]
4] Liaison Reports from Councilmembers :
a] Cncl . Colligan from the Fire Dept . ; Jt . Seven Man Committee
and the Planning Commission
b] Cncl .Hullander from the H.R.A.
c] Cncl .Lebens from the Community Services Board
d] Cncl .Leroux from the Shakopee School Board
e ] Cncl .Reinke from the Shakopee Public Utilities Commission
f] Mayor Harbeck from Scott County Board of Commissioners
5] RECOGNITION BY THE CITY COUNCIL OF ANYONE PRESENT IN THE AUDIENCE
WHO DESIRES TO SPEAK ON ANY ITEM NOT ON THE AGENDA
6 ] Old Business :
a ] Appointments to industrial Commercial Development Comm.
b] Bluff Ave . vs Halo 2nd Watermain Improvements
aa] Res . 1781 , Ordering A Report
bb] Res . 1782, Postponing Bid Opening
c] Engineering Dep ' t . Fees 't4A.416.0-a
7 ] Planning Commission Recommendations :
a] Discussion of public facilities improvements required in
Sections 7 & 8 prior to development
b] Discussion of proposed Metro. Council Plan Amendment
Guidelines
8] Routine Resolutions and Ordinances :
a] Res . No . 1776 , Accepting Work On 1980 Pavement Preservation
and Rehabilitation Program
b] Res . No . 1784, 'Changing Bid Opening For VIP Sanitary Sewer
Interceptor 81-1
c] Res . No . 1786 , Setting Public Hearing Date for Industrial
Revenue Bond Application - Shakopee Professional. Group
d] Res . No . 1787 , Setting Public Hearing Date for Industrial
Revenue Bond Application - Valley Health Properties
9] New Business :
a] Fred & Maetta Jurewicz, Chaircouple, 1981 Senior Class
Graduation Party Committee
b] Senior Citizen High Rise
c] Authorize payment of the bills
d] 1981 Sewer Fund Budget
e ] Authorize Hiring of Police Clerk
;
TENTATIVE AGENDA
January 20, 1981
Page --2-
f] Testing of Fabcon Lime Sludge on Scottland Site
g] Suggested Resolution Opposing the Reallocation of Fire
State Aid to Any Purpose Other Than Presently Mandated
h] Proposed Contract for Engineering Services
i ] = Review of Recommended Civil Defense Ord. & Direct Preparation
of A Final Draft
j ] Authorizing Temporary Position of Engineer Trainee for
Shakopee Fire Department
k] 1977 SAC Charges Audit
1 ] Sewage Sludge Disposal Sites
10] Consent Business :
a] Abatement of Assessment
b] Interfund Transfers
11 ] Other Business :
a] Status of Police Labor Negotiations
b]
c]
d]
12 ] Adjourn to Tuesday, January 27th at 5 : 00 P .M.
John K. Anderson
City Administrator
I I 3 a.)
MEMO TO :'`---Mayor and City Council
FROM: John K. Anderson, City Administrator
RE : Request for Route 83 Railroad Crossing Guard and
Signal Lights at Route 83 and 101
DATE : January 16 , 1981
Introduction
The Mayor received the attached requests for the above improvements
from B . J . Glaser , Owens-Illinois .
Background
It is City practice when requests such as this are made to investi-
gate the need by: 1) doing traffic counts and 2) checking police
accident records . In this case we are talking about a county road
and trunk highway, therefore we would contact the County and MN/DOT
to do 1 and 2 above .
Recommendation
It is my recommendation that Council instruct staff to forward the
request to the County and MN/DOT and request their immediate atten-
tion.
JKA/jms
B. J. Glaser L..
DEC 1 9 1980 01
CITY OF SHAKOPEE
12/15/80
Walt,
I would also like to direct a letter to the correct
person in the State concerning a light at the
intersection of Route 83 and 101. This has become
a dangerous intersection with all the traffic and,
compounded by the hazard at the crossing. It
has become very difficult to safely cross 101 at
peak hours. If you would provide some direction
to me, I would like to write another letter.
Thank you
ccs\\(
B . J. Glas
jh
• • 1
F ,
•
OWENS-ILLINOIS•
Forest Products
A • Division
1
Minneapolis Plant
B J Glaser
Genera!Manager
December 15, 1980
•
Mr. N. H. Clark
Chicago & Northwestern Transportation Co.
275 E. 4th Street
St. Paul, MN 55101
Dear Mr. Clark,
I'm sure you are aware of the increased traffic that is occurring
at the corssing on Route 83 in front of our plant. I understand
from Mayor Walt Harbeck that a crossing light will be installed
once the K-Mark plant is completed. It is my opinion that this
should be accomplished immediately as the traffic at this crossing
is already very heavy due to the construction, equipment involved
in the building of K-Mart and the other new industry in this area.
I'm certain you know about the collision at the crossing last week.
It was very fortunate that no one was injured. I feel there is
considerable risk at the corssing and do not want to endanger
our employees lives any longer.
I request your attention to this urgent need as soon as possible.
s ectfuliy,
\. , ‘,C4`ls(
B. . Glaser
jh
Copy to: Mayor Walter Harbeck
City of Shakopee
Post Office Box 9 Shakopee. Minnesota 55379 (612)445-4201 e_
‘, et.
MEMO TO : John K. Anderson , City Administrator
FROM : Judith S . Cox, City Clerk
RE : Appointments to Industrial Commercial Development
Commission
DATE : January 15 , 1981
Introduction
On January 6 , 1981 the Council unanimously made the following
nominations to the Industrial Commercial Development Commission :
Jim Raduenz and Don Woodward for the term expiring 1/31 /82 ;
Roger Peterson and Al_ Furrie for the term expiring 1 /31/83 ; and
Marjorie Henderson and Jim O ' Neill for the term expiring 1/31 /84 .
Action Needed
Move to make the following appointments to the Industrial Commer-
cial Development Commission : Jim Raduenz and Don Woodward for
the term expiring 1/31/82 ; Roger Peterson and Al Furrie for the
term expiring 1/31/83 ; and Marjorie Henderson and Jim O 'Neill
for the term expiring 1/31/84 , effective upon publication of
Ordinance No . 52 (which expanded Commission to consist of 6
members and will be published on January 21 , 1981 ) .
JSC/jms
MEMO TO : Mayor and City Council
FROM : John K . Anderson , City Administrator
RE : Bluff Avenue Petition for Water Main and the Halo 2nd
Addition Water Main Loop
DATE : January 16 , 1981
Background
City Council , at its January 6 , 1981 meeting , forwarded the
attached resolutions to SPUC for their concurrance with the
intent that SPUC act upon them at their January 19 , 1981
meeting thus enabling Council to act on them on January 20 .
I will provide Council with the action taken by SPUC Tuesday
at the meeting . Please review the City Engineer ' s staff memo
presented with the resolutions January 6 , 1981 as agenda item
11c .
Recommendation
Staff recommends that Council approve Resolutions # 1781 and
# 1782 assuming SPUC concurs in that action .
JKA/jms
// e_,
/
MEMO TO: John Anderson
City Administrator
FROM: H. R. Spurrier
City Engineer
RE: Improvement of Bluff Avenue -- Dakota Street to
the West Line of Halo 1st Addition
DATE : January 2, 1980
Introduction :
Property owners on Bluff Avenue between Dakota Street and
the west line of Halo 1st Addition have petitioned for water and
sewer service ; 47 . 3% of the benefited property has petitioned.
Background :
On September 16, 1980, City Council passed Resolution No. 1689
directing the advertising of bids for improvement of Halo 2nd
Addition pursuant to conditions in a Developer ' s Agreement .
The improvements requested in the petition could replace the
facilities required in the Developer ' s Agreement for Halo 2nd
Addition. Therefore , it is appropriate to consider the alternatives
available at this juncture .
Alternatives :
There are two alternatives : One, to continue with the 429
project ordered and cause the construction of improvements in
Halo 2nd Addition according to the drawing on file or to receive
the petition to order feasibility report on the improvement of
Bluff Avenue and order the postponement of bid opening for improve-
ment of Halo 2nd Addition.
The first alternative is the "do nothing" alternative. If
no action is taken, bids will be received January 30th and approx-
imately 900 linear feet of watermain will be installed in Halo 2nd
Addition. This pipe will benefit approximately 4 . 16 acres . No
area outside Halo 2nd Addition will benefit from the construction of
this watermain. The watermain completes a loop required by
Shakopee Public Utility Commission (SPUC ) for Halo 1st Addition and
one lot in Halo 2nd Addition.
John Anderson -2- January 2, 1981 .?/1
The second alternative is to receive the petition and order
the feasibility report for a watermain which also completes the
loop required by SPUC . This alignment benefits approximately 2070
front feet and 8 . 694 acres . This alignment requires construction of
approximately 1450 linear feet of watermain.
Summary :
In the event , alternative one is selected, the City will
cause the construction of a watermain loop which has little lateral
benefit and virtually no general benefit to the system as a whole .
In the event the second alternative is selected, there exists a
possibility that a watermain will be constructed which will be of
general benefit to the system as a whole and particular benefit to
an additional 4 . 526 acres and 2070 front feet .
Recommendations :
Staff finds that the second alternative is the most reasonable
alternative since selection of alternate two does not rule out
returning to alternate one by readvertising the project. Staff
finds that alternative two makes more effective use of the 429
process in benefiting a much larger area with little increase in
scope of the project .
Therefore, pursuant to State Statute 429, it is recommended
that Council pass Resolution No. 1781, A Resolution Accepting A
Petition And Ordering The Feasibility Report For The Improvement
Of Bluff Avenue Between Dakota Street And The West Line Of Halo
1st Addition; and that Council pass Resolution No. 1782 , A
Resolution Postponing The Bid Opening For Halo 2nd Addition
Improvement 1980-10.
The Utility Manager was unavailable for comment at the
time this report was prepared, therefore, a supplemental report
will be presented on the table detailing the position of SPUC .
HRS/j iw
Attachment
e•
PETITION FOR ASSESSABLE PUBL.
1C OVLML• NT; IMPR l
CITY OF SHAKOPEE
Dace /) ( (.=i_7-1 ..
We , the undersigned , owners of che following described
real property , abutting on che proposed improvemenc and beneficed
thereby, hereby pec.icion che Common Council of che Cicy of
Shakopee , for che following public improvements ;
A"iEi t 16-
on
on 3L rr Sc . /(Ave). , between /\iAJ7'1KAc CT
Sc . and DA K Sc . /Ave . , and request that che same be
made during che year /. /Y7
d PETITIONER /. LOT BLOCK
.sah , '<le/
11.6 t / , 3 ti l S fAAbJ ti
• �/
`c , ! • �1, Z . ,/
M//Z 1(;. 41. /7 5 L1/441-- --
I , hereby , verify chat I circulated the above petition and chat
the above signatures of the property oiners and petitioners were
affixed in my presence .
,fr'Nz 211Q1t-WV&I
Circulator
Approved chis day of , 19
City Attorney
RESOLUTION NO . 1781
A Resolution Declaring The Adequacy Of Petition
And Ordering Preparation or Report
Improvement Of Bluff Avenue - Dakota Street To The West Line Of
Halo lst Addition
WHEREAS, the Council has received a. petIton from property
owners along Bluff Avenue between Dakota. ;.itreet and the west .Linc
of Halo 1st Addition; and
WHEREAS , the petition requests that the City Council improve
said land by water and sewer mains ; and
WHEREAS, 47 . 3 percent of the property to benefit by said
improvement has executed said petition .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA :
1. A certain petition requesting the improvement of Bluff
Avenue by watermain and sanitary sewer is hereby declared to be
signed by the required percentage of property owners affected thereby ,
the declaration is made in conformity to the Minnesota State
Statutes Section 429 . 035 .
2 . This petition is hereby referred to Henry R . Spurrier,
City Engineer, and he is instructed to report to the City Council
with all convenient speed advising the Council in a preliminary way
as to whether the proposed improvements are feasible , as to whether
the proposed improvement should be made as proposed or in connection
with some other improvement , and the estimated cost of the proposed
improvement as recommended .
Adopted in session of the City Council
of the City of Shakopee, Minnesota, held. this day of
, 1981.
Mayor of the City of Shakopee
ATTEST :
•
•
City Clerk
Approved as to form this
day of 1980 .
City Attorney
RESOLUTION NO . 1782
A Resolution:Rescinding The Invitation For Bids For
Halo 2nd Addition Improvement 1980- 10
WHEREAS, the City Council has adopted Resolution No . 1689, A
Resolution Approving Plans And Specifications And Ordering Advertising
For Bids - Halo 2nd Addition improvement 1980- 10 ; and
WHEREAS, Council has determined that it is appropriate to
postpone the bid opening.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA :
1. The City Clerk shall prepared and cause to be inserted
in the official paper and in the Construction Bulletin a correction
to the advertisement for bids which shall postpone the bid opening
until further notice . Said advertisement shall be published once .
Adopted in session of the City Council
of the City of Shakopee, held this _ day of
1981.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1980 .
City Attorney
MEMO TO : John Anderson
City Administrator
FROM: ' H. R. Spurrier
City Engineer
RE : Engineering Department Fees
DATE : January 12, 1981
Introduction :
At the request of City Council, the Engineering Department
has undertaken a study of engineering fees in the Metropolitan
area. The purpose of this study is to determine whether the
City should charge for engineering services and if the City
charges for those services, how should those services be billed.
Background:
The Engineering Department prepared a survey , a copy of which
is attached together with the cover letter, and this survey was
sent to 30 communities in the Metropolitan area; 24 of those
communities responded . A tabulation of that survey is included
in the Appendix . In addition to the survey , a telephone canvas
was made of each of the 30 communities . This canvas collected
specif.c detail regarding the billing of services .
Data:
As a starting point , the survey of engineering services was
tabulated, a copy of this is in the Appendix . An average response
was then drafted; communities which had no more than 2, responses
different than the average community were placed in one group and
the remainder placed in a second group .
The City of Shakopee was most similar to the average city in
activities performed .
Cities in the second group were further divided by those
cities which had an Engineering Department and those cities which
did not have an Engineering Department . Cities without an
Engineering Department were not considered in the study as most of
their charges were direct pass-through charges of consultant services .
John Anderson -2- January 12 , 1981
In the remaining communities in the second group , four were
completely developed and urbanized communities and not similar
in characteristic to the City of Shakopee nor similar to any of
the other communities in the survey . The 2 communities left in
the second group after those exceptions were Bloomington and Prior
Lake . Although, development in Bloomington could in some ways be
compared to the other communities in the survey group, Bloomington
was not considered with that group due to the size of the community
and the size of Bloomington' s Engineering Department . Prior Lake
was included with the average group, noting that there were four
exceptions to the services performed .
The group analized was a group of 16 communities . The majority
of the communities in this group had a population greater than
20 ,000 . The maximum population was 45, 000. The payment method of
this group of 16 communities was compiled.
The compilation indicated that permit , and plan and plat review
were ordinarily handled on a fixed-fee basis .
Studies and reports, preparation of Plans and Specifications,
surveying and staking, project inspection and preparation of assess-
ments and assessment rolls was ordinarily handled by a percentage of
the construction cost or by hourly rates .
Maintaining record drawings was handled either by an hourly
rate or there was no charge at all . Then, administering state aid,
providing maps for staff and Council were ordinarily provided without
charge.
Engineering fee was computed for 10 communities for 4 different
projects to compare the relative amount charged for the design
fee . The results were contained in Table I (attached) .
Tie other payment method, that of an hourly rate, cannot be
detailed in this manner since only the actual manhours applied to
the project are billed . However, for comparison, the hourly rates
that' would be charged in several Metropolitan communities are
listed in Table II, Hourly Rates, which is also attached.
Alternatives :
The study suggested that a combination of computation methods
was appropriate for engineering services . It indicated that there
are 4 alternative computation methods; a fixed fee, percentage ,
hourly rate or no charge at all . Those computation methods exist
for each of the services listed in the survey .
The amount of the charge is dependent on the cities philosophy
in funding the Engineering Deparment . An earlier study by the
Engineering Department indicates that only 11. 5 percent of the
Engineering Department activities are not project related . That
means that 88 . 5 percent of the Engineering Department costs could
be paid by projects .
John Anderson -3- January 12 , 1981
'
Conclusions :
It is the conclusion of the Engineering Department that
in view of the survey, that it would be appropriate to alter the
present computation method of charges for engineering services to
the City and to the public; one that the City charge a fixed-fee
for permit review, plan review and plat review, that a percentage of
construction cost be charged for the preparation of plans and
specifications and for preparation of assessments and assessment
rolls . Also that an hourly rate be charged for studies and reports ,
survey and staking and project inspect ion , that no charge be made
for maintaining record drawings, administering hnunicipal state aid
reporting, maintaining record construction drawings and providing
maps for staff and Council.
In view of proposed construction activity in 1981 and 1982,
it is clear that construction activity utilizes at least 85 percent
of the Engineering Department . Therefore, the rates or fees
charged for engineering services ought to pay 85 percent of
Engineering Department costs .
Recommendations :
Motion by City Council directing the Engineering Department
to 'prepare fees , percentages and hourly rates designed to recover
85 percent of the Engineering Department ' s operating costs and
incorporate those in a resolution fixing fees and rates .
HRS/j iw
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TABLE II
Hourly Billing Rates
City Engineer Tech III Tech II Clerk
Richfield S19 . 77 $ 13 . 33 $11. 69 s 7 . 55
Plymouth 34 . 00 20. 00 15 . 00 12 . 00
Inver Grove Heights 16 . 63 11. 21 9 . 83 6 . 35
Chanhassen 46 . 20 21. 06 17 . 55 --
Apple Valley 34 . 50 20 . 00 15 . 00 12 . 00
Savage - 26 . 03 21. 02 16 . 92 --
Shakopee ' s Consultant 46 . 00 28 . 00 24 . 00 16 . 00
Proposed for City 29. 00 20 . 00 17 . 00 11. 00
MEMO TO : John Anderson
City Administrator
FROM: H. R. Spurrier
City Engineer
RE : Engineering Department Monthly Report
DATE: January 16, 1981
Introduction :
Attached , for your information, is the first Engineering
Department Monthly Report .
Background :
The Engineering Department has compiled a list of current
and proposed projects to be undertaken by the City . Along with
the list , is a preliminary priority, together with the year
requested by Council . For each item there is a labor distribution
and estimated project cost .
Note that with 80 hours of vacation, 80 hours of holiday and
an estimated 40 hours of sick leave, the number of available manhours
for each employee is 1,880 hours . Assuming that the 1,880 hours
is 100 percent billable or productive without any interruptions
(i . e. travel , or other loss of time) , the Engineering Department
should, expect to :
1) Increase staff.
2) Increase overtime .
3) Reduce workload
Due to the uncertain nature of the 1981 construction season,
as a result of potential strikes , it is not yet appropriate to
select an alternative.
In order to make a more effective decision regarding the
recommended alternative for accommodating current and future projects ,
it is necessary to prioritize those projects that are now on the
list . Eighty-seven ( 87) percent of those projects have an "A"
priority, 12 percent of the projects have a "B" priority and only
1 percent have a "C" priority .
John Anderson -2- January 16 , 1981
Recommendations : C�
Engineering Department needs the input of City Council on
the priority of the projects on the present list . It is, therefore,
the recommendation of Engineering Department that this report
be distributed to Council and that Council note what their
priority is for each of the items in the 1981 construction season
and further indicate whether it is appropriate to pursue any or all
of the projects noted for 1982 .
Action Requested :
Distribute Engineering Department Monthly Report to City
Council and City Council return Monthly Report to Engineering
Department with the priority noted for each of the items in 1981
and 1982 .
HRS/j iw
Attachments
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?! -; SUMMARIES
- Eng. Tech III Tech II & I Clerk Total
1981 Projects 1785 1632 6821 488 9,763
Departmental
Responsibilities 316 260 480 210 1,266
TOTAL 2101 1892 7301 698 11,029
•
1982 Projects 1645 1779 6404 489 9,785
Departmental
Responsibilities 316 260 480 210 1,266
TOTAL 1961 2039 6884 699 11,583
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MEMO TO : John K. Anderson , City Administrator
FROM : Tim Keane , City Planner
RE : Public Facilities in Southeast Urbaniying Area
DATE : January 16 , 1981
Introduction
The proposed VIP sewer will open up a sewer service area of
approximately 1000 acres . Prior to the development of parts
of sections 7 and 8 , the City must proceed with plans of
other public facilities to serve this area . These facilities
include transportation (13th Avenue collector) , parks (JEJ
community park and Upper Valley trail) , and drainage (Upper
Valley drainage way) .
Discussion
Jim Johnson has indicated to City staff and the Planning
Commission that he is anxious to proceed with a 34 acre
residential development east of the Junior High School
and south of the JEJ Addition . The City must proceed with
the planning of the following facilities prior to developing
this area :
1 . Transportation - the comprehensive plan identifies a major
east-west collector street , approximately parallel south
of tenth Avenue equally spaced between the by-pass (P . 68
and Map 21 Comp Plan) . The Thirteenth Avenue collector is
an important element in a balanced transportation system.
The development of this facility should be studied from
C .R . 79 east to C .R . 16 .
2 . Parks - the Comprehensive Plan has identified two major
park facilities that will serve the park needs of the south-
east urbaniying area . The proposed JEJ Park is a joint
recreational complex with the Junior High School . This
park will be traversed with an east-west walkway/bikeway
trail that aligns itself parallel to the east-west drainage
way (P. 117 Comp Plan) .
Both of these facilities are in the conceptual stage of
development and require substantial planning for acquisition
and site design . The JEJ Community Park Advisory Committee
consisting of neighborhood residents and representatives
of the school community was formed earlier in 1980 and is
scheduled to meet Wednesday February 25 .
The trail should be planned in conjunction with the drainage
corridor .
3 . Drainage - the Comp Plan included a preliminary drainage
study of the City that identified principal basins and
John K. Anderson
January 16 , 1981
Page 2
drainage ways affecting the City . This plan identified a
major drainage way through VIP service areas 8-12 . This
drainage way cannot be designed until the larger questions
of what areas will be assessed for such a facility are
decided . Determining the land uses in and around the
drainage way cannot be done until the boundaries of the
drainage way are established.
Alternatives
1 . Do nothing .
This makes little sense since the City is presently making
a substantial investment in this area at the present time .
2 . Conduct feasibility studies for each of the corridor improve-
ments separately , i . e . roads , drainage , utilities , trailway .
3 . Conduct a major corridor study from C .R . 16 to 79 to take
an integrated approach to the development of the public
improvements .
Recommendation
Direct staff to prepare a scoping report evaluating the alterna-
tive approaches to studying public facilities improvements in
the VIP service area between C .R. 79 and 16 .
TK/jms
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• ``�gii,„,4A•.,, CI T .�.� F SHAKOPEE
•s� \ It, '.(4.
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129 East First Avenue, Shakopee, Minnesota 55379
i AI
Jl we'
MEMO
John K. Anderson, City Administrator
TO:
FROM: Tim Keane, City Planner
SUBJECT: Plan Amendment Guidelines
DA IE: January 16 , 1981
INTRODUCTION:
The Metropolitan Council has been working over the past eight
months on developing local plan amendment guidelines .
DISCUSSION :
During the past eight months , the Council has been working on
guidelines it would use to review amendments to comprehensive plans
that cities , towns and counties have prepared in response to the
Metropolitan Land Planning Act . The law presently provides that
"any amendment to a plan or program subsequent to the Council ' s
review (of the original plan or program) shall be submitted to and
acted upon by the Council in the same manner as the original plan
or program. " If plan amendments were to follow the same procedure
as the original plan, it would mean that each plan amendment would
have to be submitted to adjacent and affected jurisdictions at
least six months prior to submission to the Council , and then sub-
mitted to the Council . The Council would have 120 days to review
the amendment and issue a written statement of its findings prior to
local adoption of the amendment. The Council ' s review findings
would include the following:
1 . Comments on the apparent consistency of plan amendments
with adopted chapters of the Metropolitan Development Guide.
2. Comments on the compatibility of plan amendments with the
plans of adjacent and affected jurisdictions .
3. Determination of conformity with metropolitan systems
plans (airports, transportation, sewers, parks and open
space) .
•
The Council may require a local governmental unit to modify a plan
amendment which may have a substantial impact on or contain a sub-
stantial departure from the above metropolitan systems plans.
John K. Anderson
Page 2
January 16 , 1981
Since the original guidelines were proposed , Met Council staff
has held several meetings with area developers in addition to
two public hearings. The creation of the ad hoc committee to
review the guidelines was a significant step toward improving
relations of the Council and local governments . IL allowed
for an important exchange of ideas and positions taken by all parties
concerned.
An amendment procedure , to be acceptatle to municipalities and
to the Met Council , must address several concerns, including:
1 . Protection for metropolitan systems.
2. Timeliness in amendment processing.
3. Preservation of autonomy for local decision making.
4. Current local plan status for use by the Metropolitan
Council in A-95 reviews.
5 . Confidence for developers that a plan change is not
likely to be challenged in court .
RECOMMENDATION:
Staff recommends that the following concerns be communicated to the
Physical Development Committee of the Met Council at its Jan . 22nd
public hearing:
--that the guidelines require submission of only those
plan amendments likely to have system impact . This would
include changes to local transportation, sewer and park plans.
--Section III . 1 of the guidelines require submission of certain
comprehensiLe plan amendments following approval by our
Planning Commission. The concern here is that substantial
effort may be expended by a developer' and the City prior to
Metro Council consideration.
This problem should be addressed in future drafts of the guidelines
to perhaps permit review by the Met Council coterminous with the
City .
TJK:plk
METROPOLITAN COUNCIL GUIDELINES
FOR REVIEWING LOCAL COMPREHENSIVE PLAN AMENDMENTS
I . PURPOSE, OBJECTIVES AND SCOPE
The Metropolitan Land Planning Act requires that amendments to
comprehensive plans of local governmental units be prepared , sub-
mitted to the Metropolitan Council for review and adopted in the
same manner as the original plans. Minn. Stat. 473 .864 , subd. 2
(1978) . The purpose of these guidelines is to establish a
procedure for Council review of proposed amendments. Council
authority to prepare and adopt these guidelines appears at
Minn. Stat. 473 . 854 (1978) .
The guidelines contain criteria that the Council will use in
determining which proposed amendments are subject to a 90-day
review for impact on the four metropolitan systems. Within 10
days of receiving a proposed amendment, the Council will make an
initial determination and notify the sponsoring local government
as _to the level of review the Council finds necessary. Proposed
amendments without a potential for metropolitan systems impact
and without effects on other adopted Metropolitan Development
Guide chapters will be completely reviewed within this 10-day
period. Proposed amendments affecting a regional plan but
without potential system impact will be subject to a 60-day
review and comment period for consistency with other chapters of
the Metropolitan Development Guide. The sponsoring local
government may adopt and put these amendments into effect before
the Council completes its review.
Under the guidelines, the most extensive Council review will be
limited to proposed amendments to local comprehensive plans
that potentially affect one or more of the metropolitan
systems , sewers, parks, airports and transportation. It is only
these amendments that the Council may require a local govern-
mental unit to modify, if the proposed amendment has a substan-
tial impact on or contains a substantial departure from metropol-
itan systems plans. Minn. Stat. 473 .175 , subd. 1 (1978) .
Council review of such amendments will take place within 90 days
of receipt of the proposed amendment, and local units may not
adopt or place such amendments into effect until the Council has
completed its review.
II . DEFINITIONS
Airport Influence Area - means a circle whose center is the
airport reference point and whose radius is one mile in the case
of a minor airport, two miles in the case of an intermediate
airport, and four miles in the case of a major airport, as those
airports are identified in the Metropolitan Council' s Airports
System Plan/Development Guide.
1
•
Capital Improvement Program - has the same meaning as set forth
at Minn. Stat. 473 . 852 , subd. 4 (1978) .
Chairman - the Chairman of the Metropolitan Council.
Comprehensive Plan - a comprehensive plan of a local
governmental unit prepared, submitted and adopted pursuant to
Minn. Stat. 473 . 851-473 . 852 and 473 .175 (1978) .
Council - the Metropolitan Council.
Local Governmental Unit - all cities, counties and towns lying
in whole or in part within the Metropolitan Area, but does not
include school districts.
Housekeeping Amendment - proposed amendments to comprehensive
plans that consist of editorial changes to correct
typographical errors or to clarify the meaning of and
relationship between plan components or proposed amendments to
elements of the comprehensive plan not required by the Land
Planning Act.
Metropolitan Systems Plans - has the same meaning as set forth
at Minn. Stat. 473 . 852, subd. 8 (1978) .
Private Sewer Facilities - has the same meaning as set forth at
Minn. Stat. 473 .852, subd. 10 (1978) .
III . PROCEDURES
1 . Submission. All proposed amendments to local
comprehensive plans , except housekeeping amendments and
' amendments to capital improvement programs, must be
submitted simultaneously to the Metropolitan Council and to
affected governmental units and school districts following
approval by the planning commission but:
a) prior to final approval by the governing body of the
local governmental unit; or
b) subsequent to conditional approval by the governing
body of the governmental unit, contingent on an
initial Council determination of no system impact
pursuant to No. 3 below or on completion of Council
review pursuant to No. 4 below.
2 . . Method of Submission. All proposed amendments to
comprehensive plans must be accompanied by an "Information
Submission, " attached hereto as Exhibit A and either mailed
to the Council via "certified mail" or hand-delivered to
the Chairman' s Office.
2
7fi
3 . Council Review: Intial Determination. Within 10 working
days of receipt by the Council of a proposed comprehensive
plan amendment and a complete information submission, the
Chairman shall make an initial determination and notify the
governmental unit whether the proposed amendment has a
potential impact on any of the metropolitan systems plans.
Failure of the Chairman to mail notification via "certified
mail" of his initial determination within 10 working days
of receipt of the proposed amendment shall be deemed to
constitute a finding of no potential impact upon any of the
metropolitan systems plans.
4 . Council Review for System Impact. If the Chairman
initially determines that a proposed local plan amendment
has potential impact on any of the metropolitan system
plans, the Chairman shall mail a notice to the local
governmental unit within 10 working days of receipt of the
proposed amendment that the amendment has potential impact
and may not be put into effect until Council review is
completed. The Council shall have 90 days from receipt of
the proposed amendment in which to complete its review,
pursuant to Minn. Stat. 473 .175 , Subd. 1 . Failure of the
Council to act within 90 days of receipt of the proposed
comprehensive plan amendment shall be deemed to constitute
- a finding of no substantial impact on or no substantial
departure from metropolitan systems plans .
5 . Council Review and Comment. If the Chairman initially
determines that a proposed comprehensive plan amendment has
no potential impact upon any of the metropolitan systems
plans, the Chairman' s notice to the local governmental unit
shall state whether the Council intends to review and
comment on the proposed amendment and shall also state that
, the amendment may be placed into effect at any time . The
Council shall have 60 days from receipt of the proposed
amendment to review and comment upon the apparent
consistency of the proposed amendment with other adopted
chapters of the Metropolitan Development Guide pursuant to
Minn. Stat. 473 .175 , Subd. 1 . The review comments shall be
transmitted to the local governmental unit regardless of
whether that unit has finally approved the proposed
amendment. The Council may waive its review and comment
authority in the initial determination at No. 3 above.
6 . Criteria for Determining Potential Systems Impact. The
Council shall utilize the following criteria in making its
initial determination pursuant to No. 3 above.
• a. Whether the proposed amendment may result in a change
in the timing , staging , capacity, or service area of
the approved local facilities in the sewer policy plan
or comprehensive sewer plan (CSP) for which the Metro-
politan Waste Control Commission may require a CSP
amendment;
3
R
b. Whether the proposed amendment may result in an
effluent flow from the service area in which the pro-
posed change (s) is (are) located that exceeds the 1990
or five-year staging forecasts originally projected in
the local sewer policy plan;
c. Whether the proposed amendment may result in a change
to the local sewer policy plan concerning local or
private central sewer facilities for which a National
Pollution Discharge Elimination Systems or State
Disposal System permit or permit modification may be
required;
d. Whether the proposed amendment may result in less
restrictive standards and conditions to be adopted for
the installation or operation of private sewer facil-
ities than those described in the original plan;
e. Whether the proposed amendment may have an impact on
usage of existing regional parks and open space
facilities;
f. Whether the proposed amendment may have an impact on
natural resources relating to a regional park or trail
facility. Impact on natural resources includes the
impact on the level, flow, or quality of water
resources (lakes, streams, wetlands) and impact on
wildlife populations or habitat (migration routes ,
breeding sites, plant communities) ;
g. Whether the proposed amendment may have an impact on
the future acquisition of land in an area proposed to
be a facility or part of a facility of the regional
recreation open space system.
h. Whether the proposed amendment may affect the function
of a metropolitan airport because of its location
within an airport influence area or an airport search
area;
i . Whether the proposed amendment may result in any
change in the timing, staging , volume , capacity,
design, location or functional classification of local
transportation facilities that have interchanges with
the metropolitan highway system from those shown in
the approved comprehensive plan;
. j . Whether the proposed amendment may necessitate a
change in the timing, design or location of existing
or proposed interchanges with the metropolitan highway
system from those shown in the approved comprehensive
plan;
k. Whether the proposed amendment may result in a change
in transit service or facilities from those in the
approved comprehensive plan;
4
7
1. ',4hether the proposed amendment will result in an
increase in densities permitted by the approved
• comprehensive plan for the rural service area.
7 . ' The Council will receive written comments on any proposed
comprehensive plan amendment during the period from the
date of receipt of the proposed amendment until completion
of Council review, pursuant to Nos . 3 , 4 or 5 above,
whichever occurs first.
8 . These guidelines do not apply to proposed amendments to
capital improvement programs.
5
EXHIBIT A
METROPOLITAN COUNCIL
300 Metro Square Building , Saint Paul, Minnesota 55101
INFORMATION SUBMISSION
COMPREHENSIVE PLAN AMENDMENTS
This worksheet must be filled out and submitted to the Metropolitan
Council with a copy of each proposed comprehensive plan amendment.
The purpose of this worksheet is to summarize the proposed change so
that the Metropolitan Council will have enough information about
contemplated plan amendments to determine whether it has an interest
in reviewing the amendment in more detail. Please be as specific as
possible; attach additional explanatory materials if necessary.
I . GENERAL INFORMATION
A. Sponsoring governmental unit
Name of local contact person
Address
Telephone
B. Attach a copy of the proposed amendment, including a map
showing the location of the proposed change, the current
plan map, and the proposed plan map; indicate which
section (s) of the original plan are now being amended.
C. What is the official local status of the proposed
amendment?
' Adopted by planning commission on
Approved by governing body subject to Metropolitan
Council review on
D. Summarize the reasons for the proposed amendment.
E. Provide a list of all local units and all jurisdictions
affected by the change (school districts , watershed dis-
tricts, etc. ) that have been sent copies of this worksheet
and plan amendment and the dates copies were sent to them.
•
6
•
4
II. LAND USE
A. Describe the following, as appropriate:
o Size of area in acres
o Proposed type (s) of land use
o Number of residential dwelling units
o Proposed density
o Proposed square footage of commercial, industrial, or
public buildings
B. Population, Household and Employment Forecasts
Would you expect the proposed amendment to result in
changes to the population, household or employment
forecasts for 1990 , or for the five-year stages contained
in the original plan, for those land parcels affected by
the change?
No/Not applicable .
Yes/Not sure. If yes, show below the expected
changes:
Forecast Based on Forecast Based on
Previous Plan Plan Amendment
Year Pop. Hsg. Empl. Pop. Hsg. Empl.
1990
Interim
Stages
19
19
C. Changes to Timing and Staging of Urban Service Area
Will the proposed amendment result in changes to the
boundaries of the urban service area or to the timing and
staging of development or of the urban service area?
No/Not applicable.
Yes. Be sure Section I contains a map of these
changes, measurements of the land area involved, and
designation of new timing and staging.
7
D. Housing
Will this change have an effect on the community' s ability
or intent to achieve the long-term goals for low- and
moderate-cost and modest-cost housing opportunities
contained in the original plan?
No/Not applicable.
Yes. Describe effect
III . IMPLEMENTATION PROGRAM
A. Official Controls
Will the proposed amendment require a change to zoning,
subdivision, or on-site sewer ordinances?
No.
Yes. Please describe.
B. Capital Improvement Program
Will the proposed amendment require a change to the CIP?
No.
Yes. Please describe.
IV. SUMMARY OF FINDINGS AND CONCLUSIONS (Optional)
You may add comments stating your conclusions about the
effects of the proposed amendment on metropolitan plans . This
would be particularly appropriate in those instances where a
metropolitan system plan is affected, but you feel that the
change is minor or inconsequential. You may also use this
statement to provide the Council with factors or considera-
tions not covered elsewhere in the worksheet or that directly
address the criteria the Council will use to make its initial
determination.
EP5641
8
iEMO TO : John Anderson
City Administrator
FROM: H. R. Spurrier
City Engineer
RE : 1980 Pavement Preservation and Rehabilitation
DATE : December 31, 1980
Attached please find a Certificate of Completion for the 1980
Pavement Preservation and Rehabilitation. The contractor,
Blacktop Service Company, has agreed to the final quantities
herein.
The total contract in place of $51, 088. 22 reflects the increased
scope of work authorized by Council at the time the contract was
awarded .
Recommendation:
Adopt Resolution No . 1776 , A Resolution Accepting Work And Ordering
Final Payment .
HRS/j iw
Attachment
" .
CITY OF A IP E E
NCORPDRATED 1870 ..,::r... "�� : :�"" 3E :+o G:'. UrW S 72:TC 8"` _ Y_
b� a
104
129 E. First Ave., Shakopee, Minnesota 55379 (612) 445-3650 21° Y1
CERTIFICATE OF COMPLETION r,' t
CONTRACT NO. DATE December 29 , 1980
DESCRIPTION: 1980 Pavement i'rc:ervation and Rehabilitation
CONTRACTOR Blacktop Service Company
ADDRESS 1200 W . Highway 13, Burn:;v_i_11e , MR 55337
The work on the Contract specified above has been completed and
accepted by the City .
ORIGINAL CONTRACT AMOUNT 30 , 000 . 00+
AMOUNT OF CHANGE ORDER NO. THRU NO. $ -0-
TOTAL CONTRACT COMPLETE IN PLACE $ 51, 088 . 22
LESS PREVIOUS PAYMENTS $ 48 5 'i . 81
FINAL PAYMENT $ 2_, 554 . 41
APPROVED:
411-k
�
itR,
Date
The // co r of J f 0 g r c ti : �� t7 I I C !,
An Equal Opportunity Employer
RESOLUTION NO . 1776
A Resolution Accepting Work On
1980 Pavement Preservation & Rehabilitation
Public Improvement Program
WHEREAS, puruant to a written cont.rhet ., igned with the
City on July 22, 1980, Blacktop Service Company , Burnsville ,
Minnesota, has satisfactorily completed the 1980 Pavement
Preservation and Rehabilitation for selected City streets , in
accordance with such contract .
NOW, THEREFORE, BE iT RESOLVED BY THE CITY COUNCIL OF THE
CITY 0 ' SHAKOPEE, MINNESOTA, that the work completed under said
contract is hereby accepted and approved ; and
BE IT FURTHER RESOLVED, that the City Clerk and Mayor
are hereby directed to issue a proper order for the final payment
on such contract , in the amount of $2, 55)1 . 111, taking the contractor' s
receipt in full , upon receipt of lien waivers from all subcontractors .
Adopted in session of the City Council
of the City of Shakopee , Minnesota , held this day of
1981.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1981 .
City Attorney
ti
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0 Q/
PROJECT Cq 80 -4AT K1-0 - -sF _\ji\1\6!-t k 111t (Lt 1 I6 (DATE /1-2z/8/
_
/o-r# 77, 9co z7,468 . b$ • -‘ `7, , qo
C 'Zk son/ - MPR NR1L.)
5f t1,0141 /3, /9.0 55 (A , on rl / 77 , 9 (,
(/0pt- -
(0.4 - 7714)
zi 0o 83. , "2.0
ITS l0 7 f1)
i -0Atr i2 , 1S0 (019 ?tot51 -117gt
27,0
1,40 l.1z oo 117 G0 454 . 1E
Hit/S k- 7, 7,9 (7 ‘`Z.:). g
CST,
OS 7 :40 S"/, ZZ,
- crt-ota- cos t Y\t'k 3.B `10 CosT c as:E
$11) 1A c e--)(«b�� �s� ►�tkZE A Q2�c� may a , 8 ND
ivA Silk ll_ 01-k I? ESt►1-A10-Et rty '%y I ,o`'}o_
L,
MEMO TO : John Anderson
City Administrator
FROM: H. R. Spurrier
City Engineer
RE : VIP Interceptor Sanitary Sewer
DATE : January 16 , 1981
Attached is a copy of a letter from Julius A. Coller, II, City
Attorney , regarding the above-referenced project .
Please note that according to Mr. Colley, the City will be
unable to acquire the necessary right-of-way before February
25 , 1981. Additionally , the City will not know the range of
acquisition costs until after February 4th.
It would not be possible to include the final acquisition cost
amount in the estimated assessment for the project , therefore ,
an addendum was issued by the City Engineer, postponing the bid
opening to February 6, 1981 and postponing the date upon
which Council will consider the bids to March 3, 1981.
The revised schedule permits sufficient time to include
acquisition costs in the assessment and postpones the award
until after the City is able to take possession of the easement .
Should there be additional delay in the condemnation proceeding,
the bid opening will have to be postponed once again.
RECOMMENDATION
Council to adopt Resolution No . 1784 , A Resolution Changing The
Bid Opening For The VIP Sanitary Sewer Interceptor 81-1.
HRS/j iw
Attachments
gil ?-7
Jii:r.rUs :\. ( :(d.i.r:x, i ►
1T"1't.>11\I:l' :\'t' LAW6,12-445-1244
JULIUS A.COLLER
1859-1940
X11.\,fOI'/:1:, �H 1\\I:`<(YI.\
:,'i:SZt)
January 8, 1981 ti,,
- ' ;et;'
•
Mr. Henry Spurrier, City Engineer
Shakopee City Hall
Shakopee, Minnesota 55379
Dear Bo:
1
In re: Eminent Domain Proceedings
City v Certain Teed et al
At the adjourned meeting of the Commissioners held January 8, 1981 Mr. Hauer
appeared, stated his attorney was unable to be present and that they would
get an appraiser to give them an appraisal and requested a continuance.
The Commission set the continued hearing for 9 :45 AM on February 4 , 1981 in
the Court House.
In the event the appraisal is submitted at that time and testimony taken,
it would be possible that the Commission might file its award figures
within two weeks thereafter.
Thereafter, the Petitioner has the right to title and possession upon the
payment of the award, if an appeal is waived. If the appeal is not waived ,and
the Petitioner deposits in court an amount equal to 3/4ths of the award
the Petitioner would be entitled to possession.
If you need any further information, please contact me, but it would appear
that the earliest possible date for possession would be on or after February
25, but this is just an estimate.
Very truly yours,
Jtiius A. Coller, II
ti-
Shakopee City Attorney i
JAC/ppm
/
RESOLUTION NO. 1784
A Resolution Changing; The Md Opening
For The VIP Sanitary Sewer Interceptor 81-1
WHEREAS , City Council of the City of Shakopee , Minnesota ,
has adopted Resolution No . 1765 on December 16 , 1980; and
WHEREAS, right-of-way for the construction for the VIP
Interceptor Sewer has not been acquired ; and
WHEREAS, right-of-way will be acquired on or before March
3, 1981 .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA : that Resolution No . 1765 is hereby
amended by changing the bid opening date to February 6 , 1981
and that Resolution No. 1765 be further amended by changing the
date on which Council will consider the bids to March 3 , 1981.
Adopted in session of the City
Council of the City of Shakopee , Minnesota , held this
day of , 1981 .
Mayor of the City of Shakopee
ATTEST :
City Clerk
Approved as to form this __
day of , 11
City Attorney
....
•
MEMO TO : John Anderson
City Administrator
FROM: H. R. Spurrier / 4 q
City Engineer - or-
RE:
i-RE: VIP Interceptor
DATE : January 20, 1981
Introduction :
In a meeting January 6 , 1981 , City Council requested that
staff report on the status of the VIP easements . A report on
the condemnation was previously attached to Council packet .
This memo is to report on a matter which has come to light
since that report was prepared .
Background :
Council passed Resolution No. 1634 , June 10 , 1980, ordering
the condemnation of easements for the VIP Interceptor . Included
in that action were all of the easements the City presumed necessary
for construction of that interceptor sewer.
All other right-of-way required was covered by existing right-
of-way , easements or licenses ; so thought City staff. However ,
the City does not have all of the licenses . There were originally
two required; one from the Chicago , Northwestern Transportation
Company and one from the Chicago, Milwaukee , St . Paul and Pacific
Railroad Company .
We have the Chicago, Northwestern Transportation Company
license as Mr. Coller will report on , but we do not have the Milwaukee
license . Since June 10, 1980 , the Milwaukee Road has abandoned its
right-of-way and sold it to Farmington-Shakopee Association, Inc .
The Farmington-Shakopee Association, Inc . in turn sold that right-
of-way to Mr. Eugene Hauer, Mr. James Hauer, etal .
When the Engineering Department learned that Mr. Hauer owned
the right-of-way , a check was made for the Milwaukee license .
That license had not been executed by the Railroad Company .
John Anderson January 20 , 1981
The next step taken was to determine whether the license
application should have been approved prior to transfer of the
property to the Farmington-Shakopee Association , Inc . The railroad
company was not obliged to approve that license and did not approve
that license before transfer of the right-of-way .
Next , after determining that it would be necessary to acquire
the easement from Mr. 1-Hauer, the City Engineer contacted Mr. Hauer
and advised Mr. Hauer that the City could pay Mr . Hauer no more
than the unit value of the adjacent parcel which is described in
VIP Easement No . i4
Mr. Hauer indicated that in addition to that value , he
expected the City to make other concessions . Mr. Hauer was advised
that the City could not strike any special deals for this right-of-
way . .
Mr. Hauer was advised that pursuant to my conversation with
the City Attorney , we would be able to condemn the right-of-way and
have that prior to completion of the project and that if he
desired to place any conditions on the easement , the City would have
no alternative but to proceed with condemnation .
Alternative :
There are three alternatives :
1) The entire project may be delayed until comdemnation
proceedings are complete .
2) City Council may approve concessions required by Mr .
Hauer and proceed with the present bid opening.
3 ) Authorize condemnation and note in the contract for
the VIP that there will be a six month delay before
the contractor will have access to that part of the
job and continue with the February 6th bid opening. -
A delay of the entire project will have the affect of increasing
the bid cost and would be the least effective of the alternatives .
Making the concessions to Mr. Hauer, would run against the very
reason condemnation proceedings were initiated in the first place .
Finally , if condemnation is authorized by Council , there would be
no delay in the progress of this work except that the last 100 feet
of the project would not be constructed until after the middle of
July . It is doubtful that the entire project would be ready before
the middle of July , therefore , this would not result in any extra-
ordinary delay in the project .
John Anderson -3- January 20 , 1981
Recommendations:
It is recommended that Council pass Resolution No. 1788
which would authorize condemnation of VIP Easement No. 13. 5 and
VIP 13 . 5T and proceed with the project according to the present
. schedule.
Recommended Action :
Adopt Resolution No . 1788 , A Resolution Ordering The Condemnation
Of VIP 13 . 5 And 13 . 5T.
HRS/j iw
Attachment
1
i
RESOLUTION NO. 1788
A Resolution Authorizing Condemnation Proceedings
For The VA' i nter•cepLor Sanitary Sewer
WHEREAS, it is necessary to provide sanitary sewer service
in the area adjacent to the property described in Exhibit A and
numbered VIP 13 . 5 and 13 . 57, hereto attached and it is also
necessary for the construction of said sanitary sewer to provide
sanitary sewer services to the existing and future expanding
installations in said areas ; and
WHEREAS , the City Council of the City of Shakopee has determined
that it would be to the best interests of the general public as
well as the area involved to construct said sanitary sewer and
for that purpose to secure the necessary easements therefor; and
WHEREAS, the City has been unable through negotiations to
acquire the necessary permanent and temporary easements to construct
the said sanitary sewer.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that :
1. The obtaining of the permanent and temporary easements
as aforesaid is for a public purpose and within the powers of
the City of Shakopee and that condemnation proceedings is both
appropriate, expedient and necessary .
2 . That the proper City officials forthwith institute
eminent domain proceedings by the City of Shakopee for the purpose
of acquiring permanent and temporary easements as set forth in
Exhibit A and numbered 13 . 5 and 13 . 5T over the properties as set
forth in Exhibit A , which is hereto attached and made a part hereof .
3. The said condemnation proceedings are authorized by
Minnesota Statutes Annotated Chapter # 117 and the said proceedings
should be instituted and concluded at the earliest possible time
and the proper City officials are hereby authorized , instructed and
directed to do all things necessary and proper to carry out the
terms and intentions of this resolution.
Resolution No. Pa 1788 e -2-
7 g
Adopted in session of the Shakopee City
Council of the City of Shakopee , Minnesota, held this
day of , 7981 .
Mayor of the City of Shakopee
ATTEST :
City Clerk
Approved as to form this
day of , 19R17-
,
981--
--------------- - - -----
City Attorney
Jan. 19, 1981
VIP - 13.5 & VIP 13.57
PROPOSED EASEMENT DESCRIPTION
A PERPETUAL EASEMENT FOR DRAINAGE AND UTILITY PURPOSES OVER, UNDER
AND ACROSS THAT PART OF THE EAST HALF OF THE NORTHWEST QUARTER OF
SECTION 8, TOWNSHIP H5, RANGE 22, SCOTT COUNTY, MINNESOTA, LYING NORTH-
EAST OF THE SOUTHWEST LINE OF THE FORMER RAILROAD RIGHT OF WAY OF THE
CHICAGO, MILWAUKEE, ST . PAUL AND PACIFIC RAILROAD AND EXCEPTING
THEREFROM THAT PART LYING NORTHEAST OF THE NORTHEAST LINE OF SAID
FORMER RAILROAD RIGHT OF WAY. THE SIDELINES OF SAID EASEMENT BEING
15.00 FEET NORTHWEST OF AND 10.00 FEET SOUTHEAST OF, AS MEASURED PER-
PENDICULAR TO, AND PARALLEL WITH LINE A DESCRIBED AS FOLLOWS:
LINE A: B'GG I NN I NG AT A POINT ON THE WEST LINE OF SAID EAST HALF
15.00 FEET NORTH OF THE SOUTHEAST CORNER OF JEJ 2ND ADDITION
ACCORDING TO THE PLAT ON FILE AT THE OFFICE OF THE
COUNTY RECORDER, SCOTT COUNTY, MINNESOTA; THENCE EAST PAR-
ALLEL WITH THE SOUTH LINE OF SAID JEJ 2ND ADDITION 130.62
FEET TO ITS INTERSECTION WITH A LINE PERPENDICULAR TO
THE CENTERLINE OF SAID FORMER RAILROAD RIGHT OF WAY FROM
A POINT 185.00 FEET SOUTHEAST OF THE INTERSECTION OF THE
NORTHEAST LINE OF SAID FORMER RAILROAD RIGHT OF WAY WITH
THE SOUTHWEST LINE OF BLOCK 2, HAUER'S 1ST ADDITION ACCORD-
ING TO THE PLAT ON FILE AT THE OFFICE OF THE COUNTY
RECORDER, SCOTT COUNTY, MINNESOTA, AS MEASURED ALONG SAID
NORTHEAST LINE ; THENCE ALONG SAID PERPENDICULAR LINE,
207.22 FEET TO THE NORTHEAST LINE OF SAID FORMER RAILROAD
RIGHT OF WAY AND THERE TERMINATING.
TOGETHER WITH A TEMPORARY EASEMENT FOR CONSTRUCTION PURPOSES OVER,
UNDER AND ACROSS THAT PART OF SAID EAST HALF LYING NORTHEAST OF THE
SOUTHWEST LINE OF SAID FORMER RAILROAD RIGHT OF WAY AND EXCEPTING
THEREFROM THAT PART LYING NORTHEAST OF THE NORTHEAST LINE OF SAID
FORMER RAILROAD RIGHT OF WAY. THE NORTHWEST SIDELINE OF AND THE
SOUTHEAST SIDELINE OF SAID TEMPORARY EASEMENT BEING, RESPECTIVELY, A
LINE 30.00 FEET NORTHWEST OF AND A LINE 30.00 FEET SOUTHEAST OF, AS
MEASURED PERPENDICULAR TO, AND PARALLEL WITH SAID LINE A. EXCEPTING
THEREFROM THAT PART TAKEN FOR SAID PERPETUAL EASEMENT AS DESCRIBED
ABOVE. SAID TEMPORARY EASEMENT SHALL EXPIRE ON
THE SIDELINES OF SAID EASEMENTS SHALL BE SHORTENED OR LENGTHENED TO
INTERSECT THE SOUTHWEST AND THE NORTHEAST LINES OF SAID FORMER RAIL-
ROAD RIGHT OF WAY.
1....+m...+.u.'J•titla.Ya i n.:z,,ti...." .. '.:.. ..:....>:..L..-_ .0 i.,.. 'i. ..., ...i c .... i ...:i:k.
•
•
MEMO TO : John K . Anderson , City Administrator
FROM : Judith S . Cox, City Clerk
RE : Application by the Shakopee Professional Group for
$1 ,000,000 Industrial Revenue Bonds
DATE : January 16 , 1981
Introduction
I have received an application from the Shakopee Professional
Group for $1 ,000 ,000 I .R . Bonds .
Background
The first step in processing an application would be adopting
the resolution setting a date for the public hearing .
Recommended Action
Offer Resolution No . 1786 , A Resolution Relating To A Project
Under The Municipal Industrial Development Act ; Calling For A
Public Hearing Thereon , and move its adoption .
JSC/jms
DOUGHERTY, DAWKINS, STRAND & EKSTROM C'/INCORPORATED
January 15, 1981
Honorable Walt Harbeck & City Council.
Shakopee City Hall
129 East First Avenue
Shakopee, MN 55379
Re: Tax-Exempt Mortgage Financing
Shakopee Professional Group
Professional Office Building
Mayor Harbeck and Members of the City Council:
At the request of The Shakopee Professional Group, a partnership, we
have conducted an informal study as to the economic feasibility of the
proposal that the City of Shakopee issue a revenue note under the
provisions of the Minnesota Municipal Industrial Development Act to
provide funds to finance the acquisition of land and the construction
of a Professional Office Building to be owned by The Shakopee
Professional Group (the "Owners") .
Based upon preliminary discussions with the Owners, we have concluded
that the project is feasible and that the revenue obligations of the
City can be successfully issued and sold.
We intend to act as Agent for the City and the Owners in arranging
for the private placement of the obligations with institutional
lenders, subject to approval of the project by the City of Shakopee
and the Minnesota Department of Commerce, Securities Division and
subject to final agreement by and among the City, the Owners and the
lender as to the terms and conditions of the issuance and sale. All
documentation for the financing will be prepared by Dorsey, Windhorst,
Hannaford, Whitney & Halladay, subject to approval by the City and
the Owners, in accordance with Minnesota laws.
We understand a copy of this letter will be forwarded by the City to
the Commissioner of Securities of the State of Minnesota to serve as
the letter of intent required by the commissioner.
Very truly yours,
DOUGHERTY, DAWKINS, STRAND &
EKSTROM, Incorporated
�/
INVESTMENT BANKERS
414 IDS CENTER E] MINNEAPOLIS. MINNESOTA 55402 D 612/341-6000
st)
CITY OF SHAKOPEE
APPLICATION FOR COMMERCIAL DEVELOPMENT I SSUES
Dace 1-14-81
•
Applicant Name : Shakopee Professional Group CA partnership) _
Address : 1221 East Fourth Ave. , Shakopee, Minn. 55379
Phone : /1)15-5020
Location of Proposed Project (address and legal description) :
Lots 4 & 5 Furrie Addition
Please answer fully all of the following questions . You may attach
requested documentations :
1. . What is the specific proposed use of the facility?
Professional Office Building
What is the project ' s estimated minimum and maximum size and/or
capacity?
Approximately 20,000 sq. ft.
3 . How many new people will be employed in Shakopee as a direct
result of this proposed project ?
Approximately 8
4 . What is the proposed date for start of construction? Completion
of construction?
April 1, 1981 - October 1, 1981
5 . What is the estimated range of costs for the facility :
$1,500,000.00
a . Building construction .
b . Furnishings .
c . Property development .
d . Land acquisition .
e . Professional fees .
A13p1icaIion For Commercial Development Issues Page 2
1 ) Architectural engineering V
2 ) Legal
•
3) Fiscal
f . Ocher. (detail ) .
6 . What is the applicant ' s legal interest in the land?
Purchase Agreement
•
7 . A list of all members of any corporation , partnership or
ocher organizations which will have a legal and fiscal
interest in the ownership and management of project and chat
identification of chat interest , and listing of credit and
professional references for all interested parties ( if
applicable) . Donald Schesso, Bernard Baumann, A.L. Furrie,
Phillip R. Krass, John Manahan
8 . Resume of any person , partnership , or corporation which will
own or manage any portion of the facility . •
N/A
9 . If any of the project is to be leased to other parties , an
identification of those parties and a showing of commitment
for chat interest .
•
1U . If interim financing is required , a showing of a binding
commitment for that financing from a reputable lender .
11 . Statement as to the fiscal financing method co be used such
as bonds , mortgage revenue notes , or unsecured debt .
12 . Statement as co whether the financing instruments will be
sold to individuals , insurance companies , savings institutions
or other .
13 . If considered appropriate by the City , a financing feasibility
report may be required which will detail those physical
service and financial factors which will indicate possible
success or failure of the proposed facility .
14 . Method of payment of all public cost to be incurred in develop-
ment of the property .
N/A,
Application for Commercial Development issu.. > Page i
•
15 . Name of the underwriter or investment banker who will be
selected co place the final financing . A list of ac least
five 'other issues which have been completed by the underwriter
or banker shall be provided .
Dougherty Dawkins Strand & Ekstrom, Inc.
16 . Name of the proposed trustee to be designated .
To be determined
(S: gned)
(Dace)
•
•
1 • • •
gC�
RESOLUTION NO . 1786
RESOLUTION RELATING TO A PROJECT
UNDER THE MUNICIPAL INDUSTRIAL
DEVELOPMENT ACT; CALLING FOR A
PUBLIC HEARING THEREON
BE IT RESOLVED by the City Council of the City of
Shakopee, Minnesota (hereinafter, the Municipality) , as
follows:
Section 1 . Recitals.
1 .01 . Shakopee Professional Group a Minnesota
general partnership (hereinafter, the Borrower) , has
advised this Council of its desire to acquire land in the
Municipality and to construct and equip thereon a facility
to be leased by the Borrower for use as a professional
office building.
1 .02 . The Municipality is authorized by
Minnesota Statutes, Chapter 474 ( the Act) , to issue its
revenue bonds to finance capital projects consisting of
properties used and useful in connection with a
revenue-producing enterprise. The Borrower has requested
that the Municipality issue its revenue bonds in an amount
not exceeding $1 ,000 ,000 to finance a portion or all of
the cost of the Project.
Section 2 . Public Hearing.
2 .01 . Section 474 .01 , Subdivision 7b of the Act
requires that prior to submission of an application to the
Minnesota Commissioner of Securities requesting approval
of the Project as required by Section 474 .01, Subdivision
7 of the Act, this Council shall conduct a public hearing
on the proposal to undertake and finance the Project.
Pursuant to that provision, a public hearing on the
proposal to undertake and finance the Project is called
and shall be held on , 1981 , at o' clock
P .M. , in the Council Chambers in the City Hall, City of
Shakopee, Minnesota.
2 .02 . The City Clerk shall cause notice of the
public hearing to be published in the official newspaper
of the Municipality and in the Minneapolis Tribune or
Star, a newspaper of general circulation in the
Municipality, at least once not less than fifteen (15 ) nor
more than thirty (30) days prior to the date fixed for the
hearing, such notice to be in substantially the following
form:
C�
NOTICE OF PUBLIC HEARING ON A PROPOSED
PROJECT AND THE ISSUANCE OF
COMMERCIAL DEVELOPMENT REVENUE NOTE OR
BONDS UNDER THE MUNICIPAL INDUSTRIAL
DEVELOPMENT ACT, MINNESOTA STATUTES,
CHAPTER 474 , AS AMENDED
CITY OF SHAKOPEE, MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council of
the City of Shakopee, Minnesota, will meet
on , 1981 , at o ' clock P .M. , at the
City Hall, 129 East First Avenue, in Shakopee, Minnesota,
for the purpose of conducting a public hearing on a
proposal that the City issue its revenue note or bonds, in
one or more series ( the Obligations) , under the Municipal
Industrial Development Act, Minnesota Statutes, Chapter
474 , as amended, in order to finance the cost of a
project. The proposed project will consist of the
acquisition of land in the City and the construction and
equipment thereon of a facility to be used as a
professional office building by Shakopee Professional
Group. The estimated total amount of the proposed bond
issue is $1 , 000 , 000 . The Obligations shall be limited
obligations of the City, and the Obligations and interest
thereon shall be payable solely from the revenue pledged
to the payment thereof, except that such Obligations may
be secured by a mortgage and other encumbrance on the
project. No holder of any such Obligations shall ever
have the right to compel any exercise of the taxing power
of the City to pay the Obligations or the interest
thereon, nor to enforce payment against any property of
the City except the project.
A draft copy of the proposed application to the
Minnesota Commissioner of Securities for approval of the
Project, together with all attachments and exhibits
thereto, is available for public inspection at the office
of the City Clerk between the hours of 9 :00 A.M. and 4 :00
P .M.
All persons interested may appear and be heard at
the time and place set forth above.
Dated: , 1981 .
BY ORDER OF THE CITY COUNCIL
By
Judy Cox, City Clerk
Q` G
2 .03 . A draft copy of the proposed application
to the Minnesota Commissioner of Securities, together with
all attachments and exhibits thereto, are hereby ordered
place on file with the City Clerk, and shall be available
for public inspection, following the publication of the
notice of public hearing, between the hours of 9 :00 A.M.
and 4 :00 P .M. on Monday through Friday.
Adopted this day of , 1981 .
Mayor
Attest:
City Administrator
And:
City Clerk
The motion for the adoption of the foregoing
resolution was duly seconded by Member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon the resolution was declared duly passed and
adopted and was signed by the Mayor whose signature was
attested by the City Administrator and City Clerk.
MEMO TO : John K. Anderson , City Administrator
FROM : Judith S . Cox, City Clerk
RE : Application by the Valley Health Properties for
$850,000 Industrial Revenue Bonds
DATE : January 16 , 1981
Introduction
I have received an application from the Valley Health Properties
for $850,000 I .R . Bonds .
Background
The first step in processing an application would be adopting the
resolution setting a date for the public hearing .
Recommended Action
Offer Resolution No . 1787 , A Resolution Relating To A Project
Under the Municipal Industrial Development Act ; Calling for a
Public Hearing Thereon , and move its adoption .
JSC/jms
II
DOUGHERTY, DAWKINS, STRAND & EKSTROM e A'
INCORPORATED
January 15, 1981
Honorable Walt Harbeck & City Council
Shakopee City Hall
129 East First Avenue
Shakopee, MN 55379
Re: Valley Health Properties
Medical Office Building
Mayor Harbeck and Members of the City Council:
At the request of Valley Health Properties, a partnership, we have
conducted an informal study as to the economic feasibility of the
proposal that the City of Shakopee issue a revenue note under the
provisions of the Minnesota Municipal Industrial Development Act
to provide funds to finance the acquisition of land and the con-
struction of a medical office building to be owned by Valley Health
Properties (the 'Owners") .
Based upon preliminary discussions with the Owners, we have concluded
that the project is feasible and that the revenue obligations of the
City can be successfully issued and sold.
We intend to act as Agent for the City and the Owners in arranging
for the private placement of the obligations with institutional lenders,
subject to approval of the project by the City of Shakopee and the
Minnesota Department of Commerce, Securities Division and subject to
final agreement by and among the City, the Owners ,and the lender as to
the terms and conditions of the issuance and sale. All documentation
for the financing will be prepared by Dorsey, Windhorst, Hannaford,
Whitney- & Halladay, subject to approval by the City and the Owners, in
accordance with Minnesota laws.
We understand a copy of this letter will be forwarded by the City to
the Commissioner of Securities of the State of Minnesota to serve as
the letter of intent required by the commissioner.
Very truly yours,
DOUGHERTY, DAWKINS, STRAND &
EKSTROM, Incorporated
QA.,•.
INVESTMENT BANKERS
414 IDS CENTER [1 MINNEAPOLIS, MINNESOTA 55402 LI 612/341-6000
CITY OF SHAKOPEE
APPLICATION FOR COMMERCIAL DEVELOPMENT ISSUES
Date 1-14-81
Applicant Name : Valley Health Porperties (A partnership)
222 South Lewis Shakopee, Minnesota 55379
Address : P +
Phone :
Location of Proposed Project (address and legal description) :
Lot 3 Furrie Addition
Please answer fully all of the following questions . You may attach
requested documentations :
1 . What is the specific proposed use of the facility?
Medical office building
2 . What is the project ' s estimated minimum and maximum size and/or
capacity?
44,000 - 15,000 Sq. Ft.
3 . How many new people will be employed in Shakopee as a direct
result of this proposed project ?
Approximately 15
4 . What is the proposed date for start of construction? Completion
of construction?
April 1, 1981 - October 1, 1981
5 . What is the estimated range of costs for the facility :
$1,200,000.00
a . Building construction .
b . Furnishings .
c . Property development .
d . Land acquisition .
e . Professional fees .
- Application for Commercial Development Issues !',it;�_.
I ) Architectural engineering U
2 ) Legal
•
3 ) Fiscal
f . Other (detail ) .
6 . What is the applicant ' s legal interest in the land?
Purchase Agreement
•
7 . A list of all members of any corporation , partnership or
ocher organizations which will have a legal and fiscal
interest in the ownership and management of project and chat
identification of chat interest , and listing of credit and
professional references for .all interested parties ( if
applicable) . Western Enterprises, Dr. Abe Kern, Dr. S. Scott Standa,
Dr. EvanS. Ellison, Dr. Steven Barron, Donald Conroy, Dr. William E Schedit,
Lowell M. Campbell
8 . Resume of any person , partnership , or corporation which will
own or manage any portion of the facility . •
9 . If any of the project is to be leased to other parties , an
identification of chose parties and a showing of commitment
for chat interest .
10. If interim financing is required , a showing of a binding
commitment for that financing from a reputable lender .
11 . Statement as co the fiscal financing method co be used such
as bonds , mortgage revenue notes , or unsecured debt .
12 , Statement as to whether the financing instruments will be
sold to individuals , insurance companies , savings institutions
or other .
13 . If considered appropriate by the City , a financing feasibility
report may be required which will detail those physical
service and financial factors which will indicate possible
success or failure of the proposed facility .
14 . Method of payment of all public cost to be incurred in develop-
ment of the property .
N/A
Appli.cacion for Commercial Development i ssucs Page!
YK
15 . Name of the underwriter or investment banker who will be
selected co place. che final financing . A lit of ac lease
five ocher issues which have been completed by the underwriter
or banker shall be provided .
Dougherty, Dawkins Strand & Ekstrom, Inc.
16 . Name pf the proposed trustee co be designated .
To be determined
(Signed)
/f/,f
(Dace )
RESOLUTION NO. 1787
RESOLUTION RELATING TO A PROJECT
UNDER THE MUNICIPAL INDUSTRIAL
DEVELOPMENT ACT; CALLING FOR A
PUBLIC HEARING THEREON
BE IT RESOLVED by the City Council of the City of
Shakopee, Minnesota (hereinafter, the Municipality) , as
follows:
Section 1 . Recitals .
1 .01 . Valley Health Properties a Minnesota
general partnership (hereinafter, the Borrower) , has
advised this Council of its desire to acquire land in the
Municipality and to construct and equip thereon a facility
to be leased by the Borrower for use as a medical office
building.
1 .02 . The Municipality is authorized by
Minnesota Statutes , Chapter 474 ( the Act) , to issue its
revenue note or bonds (Obligations ) to finance capital
projects consisting of properties used and useful in
connection with a revenue-producing enterprise. The
Borrower has requested that the Municipality issue its
revenue Obligations in an amount not exceeding $850 ,000 to
finance a portion or all of the cost of the Project.
Section 2 . Public Hearing.
2 .01 . Section 474 .01 , Subdivision 7b of the Act
requires that prior to submission of an application to the
Minnesota Commissioner of Securities requesting approval
of the Project as required by Section 474 .01, Subdivision
7 of the Act, this Council shall conduct a public hearing
on the proposal to undertake and finance the Project.
Pursuant to that provision, a public hearing on the
proposal to undertake and finance the Project is called
and shall be held on , 1981 , at _ o' clock
P.M. , at the City Hall, 129 East First Avenue, Shakopee,
Minnesota.
2 .02 . The City Clerk shall cause notice of the
public hearing to be published in the official newspaper
of the Municipality and in the Minneapolis Tribune or
Star, a newspaper of general circulation in the
Municipality, at least once not less than fifteen (15 ) nor
more than thirty (30 ) days prior to the date fixed for the
hearing, such notice to be in substantially the following
form:
•
NOTICE OF PUBLIC HEARING ON A PROPOSED
PROJECT AND THE ISSUANCE OF
INDUSTRIAL DEVELOPMENT REVENUE NOTE OR
BONDS UNDER THE MUNICIPAL INDUSTRIAL
DEVELOPMENT ACT, MINNESOTA STATUTES ,
CHAPTER 474 , AS AMENDED
CITY OF SHAKOPEE, MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council of
the City of Shakopee, Minnesota, will meet
on , 1981 , at o' clock P .M. , at the City
Hall, 129 East First Avenue, in Shakopee, Minnesota, for
the purpose of conducting a public hearing on a proposal
that. the City issue its revenue note or bonds, in one or
more series ( the Obligations) , under the Municipal
Industrial Development Act, Minnesota Statutes, Chapter
474 , as amended, in order to finance the cost of a
project. The proposed project will consist of the
acquisition of land in the City and the construction and
ecuipment thereon of a facility to be used as a medical
office building by Valley Health Properties, a Minnesota
general partnership. The estimated total amount of the
proposed issue is $850 , 000 . The Obligations shall be
limited obligations of the City, and the Obligations and
interest thereon shall be payable solely from the revenue
pledged to the payment thereof, except that such
Obligations may be secured by a mortgage and other
encumbrance on the project. No holder of any such
Obligations shall ever have the right to compel any
exercise of the taxing power of the City to pay the
Obligations or the interest thereon, nor to enforce
payment against any property of the City except the
project.
A draft copy of the proposed application to the
Minnesota Commissioner of Securities for approval of the
Project, together with all attachments and exhibits
thereto, is available for public inspection at the office
of the City Clerk between the hours of 9 :00 A.M. and 4 :00
P .M.
All persons interested may appear and be heard at
the time and place set forth above.
Dated: , 1981 .
BY ORDER OF THE CITY COUNCIL
By
Judy Cox, City Clerk
k
2 .03 . A draft copy of the proposed application
to the Minnesota Commissioner of Securities, together with
all attachments and exhibits thereto, are hereby ordered
place on file with the City Clerk, and shall be available
for public inspection, following the publication of the
notice of public hearing, between the hours of 9 :00 A.M.
and 4 :00 P .M. on Monday through Friday.
Adopted this day of , 1981 .
Mayor
Attest:
City Administrator
And:
City Clerk
The motion for the adoption of the foregoing
resolution was duly seconded by Member
and upon vote being taken thereon, the following voted in
favor thereof:
and .the following voted against the same:
whereupon the resolution was declared duly passed and
adopted and was signed by the Mayor whose signature was
attested by the City Administrator and City Clerk.
MEMO TO : John K. Anderson , City Administrator
FROM : Judith S . Cox, City Clerk
RE : 1981 High School Graduation Party
DATE : January 15 , 1981
Introduction
I have received a request from Mr . & Mrs . Fred Jurewicz to
speak to the Council on the plans for the 1981 Graduation
Party . They would also like permission to use the area
above the Police Department offices for the preparation of
decorations and storage .
Background
Mr . & Mrs . Jurewicz have been in touch with the Police Chief
and he has agreed to let them use this area . This is the
same area they used last year . The boxing sessions are held
there two nights a week, and Tom has told both groups that
they will have to work around one another .
Recommendation
Move to allow the 1981 Graduation Party Committee to use the
upstairs area of the Police Department in preparation of the
party .
JSC/jms
January 15 , 1981
1981 Senior Class Graduation
Party Committee
SHAKOPEE CITY COUNCIL
Shakopee , MN
Dear Council Members,
We, the 1981 Senior Graduation Party Committee, are again
asking your support and cooperation of our efforts to pro-
vide our Seniors with a fun-filled evening that they will
long remember. The tradition has started and we are eager
to perpetuate it.
The past two years have been very successful largely
due to the support our community has shown for this parent
sponsored project.
de will again be using the Police building for preparing
our decorations. I have included a schedule of projected
progress and a list of our committee cha_irpeople.
Respec i ulll
- 4 rpt
Pred an Vae tta Jurewicz
Genbral Chairdouple l
SCHEDUL
All meetings will be held at the Junior High Cafeteria at 7: 30p.m.
unless otherwise noted.
January 14
February 8 - 963 Ramsey
March 1 - 963 Ramsey
March. 25
April 8
April 22
May 13
Nay 27 'Workers meeting. Please invite all people who will be
working at the party.
June 5 - Graduation night
June 27 - Committee and workers turn for a party.
Location and time to be determined.
Cif a...,-
1981
/1981 SENIOR CLASS PARTY COMMITI1} E
Senior Chaircouple Junior Chair' 11.,
Io'red 1''Iaetta Jurewicz •
4.45-'7289
Decorations Publicity
Carol Schmidt Kathy Bongard
445-3732 445-2746
Sally Herzog
445-3222
finance
Food Gary Turen
445-6u30
Carol Goebele
445-4374
Tony Colleen Dressen Communications
445-3467
Audrey Pistulka
445-2465
Reservations
Eva Cryer Secretary - Historian
445-2224
bank isileen Coyer iiary Ann Hron
445-1760 445-4570
Security
Games & Entertainment
John Lynn Loewing
445-4511 Donna & Warren Hallgren
445-2531
Prizes Gery & Jim Stillman
445-3523
Bonnie Mintz
q45-4167
Jane DuBois
445-1662
SCHEDULE OF PROJECTED PROGRESS
tel/
SUNDAY, February 8, 1981
Decorations - Theme chosen and work in progress.
Entertainment & Games - Firm budget - majority of ideas presented.
Prizes - Progress Report, Grand Prize and souvenir selection.
Food - Menu firm, preliminary plans started.
Publicity - Publicity push in progress, donators recognized.
Firm plans for senior slide presentation.
Security - Semi-complete plans foie security and safe t : .
Reservations - Sign-up dates in mind.
Finance - 1u% of revenue raised - most businesses, industry and
clubs contacted. Firm plan for handling finance and pay-
•
ments. Fundraiser.
Communications - Calling committee established, report on fundraiser.
SSUNDAY, larch 1 , 1981
Planning stage complete
Decorations - Final design plans complete. Work started.
Entertainment & Games - Semi-final plans complete and arrangements
made for majority of games.
Prizes - Majority of contacts made. Souvenir ordered.
Food - Menu complete . Most contacts for donated food made.
Publicity - have dates set for Parents Night and student presentation.
Posters up in Sr. High prior to sign-up.
Security - Final details.
Reservations - Sign-up dates set.
Finance - Report on response from all industry and service organizations.
2C/A of revenue raised.
WEDNESDAY, tlarch 25, 1981
Communications - Final report on fundraiser.
Decorations - Work in progress. Plan of individual room decorations
Complete.
• 2ntertainment & games - Final plans complete. Rental contacts made.
Prizes - All contacts complete, preliminary collection of prizes
started.
S
Gets
March 25, 1981 cont.
Food - Contacts for all donated foods made . Budget for food to
be bought.
Publicity - on going publicity in progress. Donators publicly
recognized.
Security - Final details. Workers Ready.
Reservations - Pre-reservations complete. Stop, look back, review
and revise any and all plans. Check into invitations.
Finance - 50% of revenue raised.
WEDNESDAY, April 8, 1981
ALL PLANNING DETAILS 90% COMPLETE! WORK IN PROGRESS ID ALL AREAS.
ALL COMMITTEES SHOULD HAVE WORKERS LINED UP.
Finance - 75% of revenue raised.
Reservations - Invitations ordered.
WEDNESDAY, April, 22, 1981
Finance - 98% of revenue raised.
Security - All ready, Ins. applied for.
THE E/ClTEMENT MOUNTS GANG ! "G" DAY IS DRAWING NEAR.
WEDNESDAY, May 13, 1981
ALL WORK' DONE! Full committee reports.
Reservations - Invitations ready to be mailed.
THE FINISH LINE IS IN SIGHT ! !
WEDNESDAY, May 27, 1981
All plans for set-up complete.
Workers meeting.
Model Costumes.
THIS IS IT FOLKS, ALL SIGNALS GO! !
June 3-4-5 - Set-up.
June 5, 1981 - Graduations for Seniors, Gradification for us.
June 6 , 1981 - Clean-up
These plans are subject to revisions and up-dating,
MEMO TO : John K. Anderson , City Administrator
FROM : Jeanne Andre , Administrative Assistant
RE : Senior Muntipurpose Center - Final Arrangements
DATE : January 15 , 1981
Introduction
The Senior Multipurpose Center in the new elderly highrise is
nearing completion . A few minor arrangements are necessary to
prepare for the opening of the congregate dining program.
Background
1 . Equiping the facility : There is approximately $12 .00 remain-
ing in grant money and $168 .00 remaining of the money contributed
by the Jaycee Women for equiping the site . The Lion ' s have
also agreed to contribute approximately $200 to the Center .
I have discussed with the cook and cleaning personnel the
purchases necessary to operate the site , and prepared a plan
for purchasing items .
2 . Parking: Approximately one year ago City officials negotiated
a lease for the use of a portion of the new elderly highrise
as a Senior Multipurpose Center . At the time the lease was
negotiated a discussion of the parking needs for the building
residents and Center participants was held . The City expressed
an interest in having some spaces in the building parking lot
reserved for Center participants , and the building owners indi-
cated more residents might need parking than provided in the
building lot (21 spaces) . An informal agreement was reached
which provided for a trade-off of building spaces for Center
participants in exchange for an unlimited number of 24 hour
parking permits for building residents in the City Parking
lot at Fuller Street and Levee Drive . However this agreement
was not fine-tuned or documented . I have worked with the
building managers to develop a written plan which can be imple-
mented now that the building has opened .
Alternatives
1 . Equiping the facility : There is always a possibility of pur-
chasing or not purchasing equipment for a new facility and
getting along on whatever is available . I am proposing an
alternative which is fairly austere to get the facility going.
It would include :
a . Purchases from grant and donated money of : a towel dis-
penser , 2 clocks , and a bulletin board , with remaining
funds to purchase the optimum combination of tables and
chairs and a plaque recognizing those who have contributed
for the equiping of the Center .
�. John K. Anderson
January 15 , 1981
Page 2
b. Purchases from City funds of routine items necessary for
the maintenance of the site such as garbage containers ,
mops , and cleaning supplies .
2 . Parking : The use of the building parking lot by Center partici-
pants and the use of the municipal parking lot by building
residents do not need to be linked together , but such linkage
makes sense . Also , any agreement could be for an indefinite
period or a defined long or short term . An indefinite period
would take away flexibility from the City in considering future
alternative uses of the municipal parking lot (for instance in
a downtown renewal project) . A period of five years coinciding
with the lease of the Center by the City seems rational .
Recommendations
1 . Equipment the facility : City Council authorize staff to pur-
chase from the general fund those items necessary for the
routine operation of the new Shakopee Senior Multipurpose
Center, with grant and donated funds to be used to purchase
the following items : towel dispenser , 2 clocks , a bulletin
board , tables , chairs and a plaque recognizing those who
have contributed to equiping the Center .
2 . Parking : The City Council authorize staff to prepare an
agreement for parking spaces which would provide five parking
spaces for participants of the Shakopee Senior Multipurpose
Center in the lot at 200 Levee Drive , and allow parking in
excess of the 24 hour posted limit by up to 10 residents of
200 Levee Drive in the Red Arrow Municipal Parking Lot
bordering on Fuller Street and Levee Drive . This agreement
to be for a five year period concurrent with the lease of
the Senior Multipurpose Center .
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MEMO TO : John K. Anderson , City Administrator
FROM : Gregg Voxland , Finance Director
RE : 1981 Sewer Fund Budget
DATE : January 6 , 1981
Introduction
Council has not yet adopted the 1981 Sewer Fund Budget . There
have been delays in preparing the budget so that it is presented
for consideration at this time . Staff will endeavor to prepare
the 1982 Sewer Fund Budget with the other budget this summer .
Background
The Sewer Fund Budget is a different type budget than the other
budgets that Council has adopted . This is an enterprise fund
and is operated as a business . As such , this budget addresses
operating expenses versus expenditures and net operating income
versus just change in fund balance . The Sewer Fund has long term
assets and liabilities and therefore one cannot look at fund
balance (retained earning) and changes therein in the same manner
as the General and Special Revenue Funds . This is a flexible
budget that represents an operating plan in order to provide the
service . Deviation from the plan may be needed or uncontrollable
in order to provide the service . On the other hand , the General
Fund Budget , for example , is a legal appropriation of xx dollars
that is not to be exceeded .
The revenue shown contains $54 ,000 for the grant in support of
the Infiltration and Inflow Study Mr. Spurrier is proposing .
The balance of revenue is the current sewer service rate pro-
jected for 1981 . Staff and SPUC are working to upgrade their
billing machine to be able to charge all customers for sewer
service on the basis of water consumption during the winter
quarter . Presently we bill all residential accounts the same
flat amount . It is planned to have this feature in operation
for the June 1 , 1981 utility bills . Revenue as shown is less
than anticipated operating expenses . Staff will bring to Council
a rate analysis to address that difference in conjunction with
the change in billing methods this spring .
There are a few changes in operating expenses anticipated for
1981 . Personal services are increased somewhat to reflect
higher salaries and Engineering and Finance staff charging
time spent or sewer fund business to the fund . Utility system
maintenance has been decreased because this is somewhat of a
contingency category and it is felt that it is no longer neces-
sary to provide that same level in the budget . If there are
more expenses incurred it would flow through as an operating
loss for the year and a reduction in retained earnings . The
engineering services category is up substantially to reflect the
John K. Anderson G ,
January 6 , 1981
Page Two
I&I study. Other professional services (billing) are increased
to reflect increased costs and one time costs associated with the
change in billing methods . Current use charges are increased to
reflect the amount MWCC is billing the City for treatment of waste .
Operating income shows how the sewer fund plans to do financially
in the daily operation of its business . As currently shown , the
fund would be losing money. It is desirable at the end of a year
to have a positive operating income to show readers of the financial
report that the fund has been managed in a fiscally prudent manner
and to provide funding for replacement and acquisition of capital
equipment/facilities .
On the bottom portion on the attached sheet there is a section
that converts the operating budget into an estimated cash flow
statement for the year . It should be noted that there is no
capital equipment proposed for 1981 . There is an attached sheet
showing a proposed 5 year equipment list for the Sewer Fund .
These items will be incorporated into the budget in the appro-
priate year and subject to Council action at that time .
Recommendation
Recommend that Council review this budget and direct Staff to
prepare an adoption resolution for the following meeting incor-
porating changes , if any, that stem from the discussion . Sewer
service rates will be addressed this spring.
GV/jms
attachment
1 /6/81
SEWER FUND
5 Year Capital Equipment
1981 -
1982 $16 ,000 Eductor
1982 $12 ,000 4 Wheel Drive Unit (replacement)
1983 -
1984 ' $ 5 ,000 Bucket Machine (2) (used)
1985
L
CITY OF SHAKOPEE , MINNESOTA Y ar
Sewer Fund Budget
1
1979 1980 YTD 1981
Actual Adopted 11/80 Proposed
Revenue
Service Charges $458 ,539 $537 ,040 $379 , 530 $572 , 650
I&I Grant 54,000
458 ,539 537 ,040 379 , 530 626 , 650
Expenses
4100 FT Salaries 15 ,194 19 ,000 5 , 898 22 ,000
4112 FT Overtime 612 700 290 750
4130 TP Salaries 651 700 192 700
4140 PERA 1 ,024 1 , 100 376 1 ,290
4141 FICA 750 850 308 1 ,560
4150 Health & Life Ins . 815 650 248 1 ,200
4151 Workmens Comp. 1 ,325 1 ,500 1 ,400 1 , 800
4220 General Supplies 2 ,091 3 , 500 191 2 , 500
4230 Equip . Maint . 759 2 ,000 1 ,384 2 ,000
4232 Vehicle Maint . -- 300 -- 300
4234 Utility System Maint . -- 30,000 1 , 850 10,000
4310 Legal Services -- -- -- --
4312 Engineering Services -- 2 , 500 -- 60,000
4315 Other Prof . Services 7 ,113 7 ,000 620 9 , 500
4350 Legal Notices -- -- 23 --
4351 Printing -- -- -- --
4360 Gen . Liability 168 200 227 300
4361 Property Taxes -- -- -- --
4362 Vehicle Insurance 565 600 513 650
4382 Machinery Rental -- 1 ,000 -- 1 ,000
4393 Awards & Indemnities -- 1 , 500 --- 1 ,000
4990 Miscellaneous -- 100 -- --
4411 Current Use Charges 381 ,151 433 , 734 397 , 590 506 , 747
Depreciation 12 ,210 18,000 16 ,500 26 , 640
Total Operating Expense 424 ,428 524, 934 427 , 610 648 ,237
Operating Income $ 34,111 $ 12 , 106 $ 21 , 587
Conversion to Cash Flow
Operating Income Previous $ 34 , 111 $ 12 , 106 $(21 , 587)
Depreciation 12 , 210 18 ,000 26 , 640
2 yrs . Prior Flow Refund 12 ,432 43 , 734 22 ,292
Current Value Credit 9 ,064 9 ,064 9 ,064
Debt Service Credit 18 , 785 18 ,237 17 , 682
Debt Service - 61 (18 , 900) ( 23 , 600) (22 , 800)
Debt Service - 80 Work -- -- (20,000)
Debt Service - 81 Work -- -- (15 ,000)
Eagle Creek Deferrment ( 6 , 750) ( 6 , 750) ( 6 , 750)
Capital Equipment (37 , 509) -- --
Investment Interest 6 , 170 7 ,000 7 ,000
Current Yr. Flow Receivable (22 , 292) -- --
Oversizing Costs/Reconstruction -- 27 , 500 --
8 ,482 50, 291 ( 3 ,459)
Cash December 31 $104,381 $154, 672 $151 , 213
r. ,« • ''lp;:. Ci of Shakopee -Q-i ,
r . K O p SLICE DEPARTMENT ���
0) N A �/ti/-,'• ; 476 South Gorman Street '
{),,—_i--, SHAKOPEE, MINNESOTA 55379
P . -- . a Tel. 445-6666 ,6 � t
,a 0L G � 4..
10
\'i 55379 i ,t
TO: John K . Anderson
FROM: Thomas G. Brownell
DATE : January 13 , 1981
SUBJECT: Police Clerk Position
I have completed the interviewing process for filling the
existing vacant position of Police Clerk.
I recommend hiring Therese Lenning effective January 21,
1981, salary range 3 ; step 1; $800 . 00 per month.
Sincerely,
3/ /7 . .k':
Thomas G. Brownell
CHIEF OF POLICE
TGB:dmh
IQcen A�J I,`cct7�i`d✓1 /1C('GSG �.�hn i'n
aineel Se grcif-6l as ri✓afc dQ Q .
�s red p y' �'
go CSEYVE JO J ZOEEcL
MEMO TO : Mayor and City Council
FROM : John K. Anderson , City Administrator
RE : Fabcon Inc . and MWCC Request for a Permit to Test Fabcon
Lime Sludge on 20 Acres of the Scottland Site
DATE : January 15 , 1981
Introduction
City Council , at its January 6 , 1981 meeting , requested that staff
investigate the above mentioned permit request , to determine the
nature of the material to be spread on the Scottland site .
Findings
I contacted Al Frechette at Scott County and State Representative
Tom Rees regarding the permit because they also received a copy of
the permit request . Al Frechette had reviewed the Fabcon Lime
Sludge Analysis and said that none of the material met state con-
centrationsfor hazardous wastes . Al stated that the Fabcon Lime
Sludge materialswere very similar to the materials in limestone .
Tom Rees reinforced Al ' s comments , and indicated that he had
suggested to MWCC that they use Fabcon ' s lime waste rather than
buying an expensive agricultural liming agent . Tom is optimistic
about the potential use of the Fabcon lime sludge because he feels
it will eliminate a long standing disposal problem for Fabcon .
Tom Rees also has an article in the January 14, 1981 edition of
the Shakopee Valley News that discusses the subject very thoroughly .
Alternatives
1 . Do nothing .
2 . Object to the requested permit .
3 . Carefully watch the experiment .
Recommendation
I recommend No . 3 , that we allow the testing of Fabcon lime sludge
on 20 acres of the Scottland Site if approved by the PCA and
request a copy of the test results when they are compiled .
JKA/jms
MEMO TO : Mayor and City Council
FROM : John K. Anderson , City Administrator
RE : Suggested Resolution Opposing the Reallocation of Fire
State Aid to Any Purpose Other Than Presently Mandated
DATE : January 16 , 1981
Introduction
Attached is a proposed resolution that the Fire Chief would like
City Council to consider .
Background
The League of Minnesota Cities has , as a part of its 1981 Legisla-
tive Policy , proposed that the mandated use of Fire State Aid be
changed to add flexibility . Currently cities receive "2% money"
and all of it must go for insuring the actuarial soundness of each
City ' s Fire Relief Association . Some cities apparently do not
need all of the 2% money to meet the mandated actuarial amount
for a given year ; and the excess then remains in the fund until
needed or until the Relief Association changes it ' s benefit
schedule .
It is League Legislative Policy that when this occurs that
particular city should have the flexibility to use the money
elsewhere . This policy , according to the League , would in no
way jeopardize the actuarial soundness of Relief Associations .
Alternatives
1 . Continue with the status quo without making a statment
pro or con (eg . passing the suggested resolution) .
2 . Continue with the status quo and pass the suggested
resolution .
3 . Endorse the League ' s Legislative Policy .
Recommendation
The League ' s proposal will have little or no effect upon the
City because our Relief Association requires $17 , 785 in General
Fund support in addition to the 2% money ( state aid) to maintain
actuarial soundness . For this reason I would recommend alterna-
tive #1 for Shakopee , however , if there is a strong feeling that
a statement should be made one way or another alternative #2 or
#3 could be selected .
JKA/jms
RESOLUTION NO . 1785
A RESOLUTION OPPOSING THE REALLOCATION OF FIRE STATE
AID TO ANY PURPOSE OTHER THAN PRESENTLY MANDATED
WHEREAS , the City of Shakopee recognizes the importance of
maintaining a financially sound retirement and disability benefit
program for its volunteer firefighters through the firefighters '
relief association , and
WHEREAS , the City recognizes that the sole purpose of the
fire state aid made available under. Minnesota Statutes 69 . 011.
through 69 .051 is to provide a port ion of the funds necessary to
support the various firefighters relief associations which exist
within the State of Minnesota ; and
WHEREAS , allocation of a portion or all of the fire state aid
to purposes other than now mandated may jeopardize the associations '
financial ability to maintain and improve pension and other benefit
levels which are deemed necessary or desirous by the City to attract
and retain qualified volunteer firefighters .
NOW , THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE , MINNESOTA , that it is opposed to any legislation which
would alter or eliminate the exclusive allocation of the fire state
aid now provided for in Minnesota Statutes Chapter 69 .011 through
69 .051 ; and
BE IT FURTHER RESOLVED , that a copy of this resolution be
presented to the offiers of the Minnesota League of Cities and
to each of the persons who represent the citizens of Shakopee in
the Minnesota State Legislature .
Adopted in session of the City Council of the
City of Shakopee , Minnesota , held this day of
1981 .
Mayor of the City of Shakopee
ATTEST :
City Clerk
Approved as to form this _
day of — , 1981 .
City Attorney
C21 !_c_
To: Shakopee City Council
From: The Shakopee Fire Department
Re: Resolution No. 1785
The volunteer members of the Shakopee Fire Department
unanimously support Resolution Number 1785, a Resolution
opposing the reallocation of Fire State Aid to any
purpose other than presently mandated.
Enclosed is signatures of department members indicating
their support. Two members were at a fire training school
at the time of our meeting Monday night, January 19th, so
were unavailable to sign the sheet but they too support
the resolution.
Members of the Shakopee Fire Department firmly believe
any reallocation would jeopardize our pension fund and
retirement benefits.
We ask for your support on this matter and the support of
your volunteer fire departments retirement program. We
are all dedicated people and feel our retirement benefits
are important after 20 years of volunteer service in fire
fighting and preventnon.
At our departments regular meeting Monday the Shakopee
Volunteer Firemen unanimously supported a motion asking
for possitive council action on Resolution Number 1785.
Thank you.
Members of the Shakopee Volunteer Fire Department.
(attachment)
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•
MEMO TO : Mayor and City Council
FROM : John K . Anderson , City Administrator
RE : Proposed Contract for Engineering Services
DATE :- January 15 , 1981
Introduction
The City has annually contracted with a private firm for
Professional Engineering Services . The attached contract
and fee schedule is proposed for 1981 .
Background
Suburban Engineering has served the City of Shakopee for
a number of years and did so again in 1980 . The City
Engineer, Bill Price , and I recently reviewed Suburban
Engineering ' s proposed contract and fee schedule as well
as Suburban ' s service to the City of Shakopee during 1980.
Suburban ' s service to the City has been satisfactory and
the proposed fee schedule for Shakopee is slightly less
than the, firms standard fees for hourly work. (Regular
fee schedule attached) .
Recommendation
It is the recommendation of both the City Engineer and
myself that the Council approve the proposed contract
and hourly fee schedule of Suburban Engineering for 1981
and authorize appropriate City officials to execute same .
JKA/jms
`r_CI Main Office 571-6066
UBURBAN 6875 Highway No. 65 N. E. .
NQIIEERIN® ___ Minneapolis, Minnesota 55.32 '
INC.
[1:11._,10
South Office 890.6!10
{ Civil, Municipal & Environmental Engineering 1101 Cliff Road
Land Surveying • Land Planning • Soil Testing Burnsville, Minnesota 55337
i
FEE SCHEDULE FOR ENGINEERING & SURVEYING SERVICES
Effective January 1 , 1981
to
Shakopee, Minnesota
General Statement
Due to the variation in complexity of engineering and surveying projects,
it is often impossible to determine in advance the exact time and effort
that any project will require. Where fixed fees or percentage of con-
struction cost fee are not agreed to in advance, all work will be done on an
hourly basis in accordance with this schedule.
Hourly Rates
1. Principal Engineer. $47.00/hr.
2. Senior Engineer $44.00/hr.
3. Project Engineer $33.00/hr.
4. Project Engineer (EIT) $28.00/hr.
5. Surveyor - $42.00/hr.
6. Planner $33.00/hr.
7. Designer $31 .00/hr.
8. Engineering Aide II $29.00/hr.
9. Engineering Aide I - -- $25.00/hr.
10. Draftsman/computer $29.00/hr. ,
11 . Draftsman II $22.00/hr.
12. Draftsman I $20.00/hr.
13. Draftsman Apprentice $14.00/hr.
14. Drafting Room Helper $11 .00/hr.
15. Project Field Coordinator $28.00/hr.
16. Project Field Representative $24.00/hr.
17. 3 Man Survey Crew $65.00/hr.
18. 2 Man Survey Crew $52.00/hr.
19. Clerical and Stenographic N/C
20. Electronic Distance Measuring System N/C
The above hourly rates include all normal expenses such as in-house
printing, field staking supplies, and vehicle operating cost in the
metropolitan area . In special cases with unusual expenses or for travel
away from this area, there will be an additional charge for out of pocket
expense.
Robert Minder, Reg. Eng. E.A. Rathbun, Reg. Suru. Wm. E. Price, Reg. Eng. Gary R. Harris, Reg. Sum. Peter J. Molinaro, Reg. Log.
Wm. E. Jensen, Reg. Eng. William J. Brezinsky, Reg. Eng. H. William Rogers, Reg. Suru. Bruce A Paterson, Reg Eng. Daniel P. Johnson, Reg. Eng.
Kim W. Waldo!, Reg. Eng.
c.
Main Office 571.6066
�` . UNURBAN 6875 Highway No. 65 N. E./.9,,
4;4:4_,. q IeIQINEERIU® IMinneapolls, Minnesota 55432
INC.
- South Office 89C 6510
a Civil, Municipal & Environmental Engineering 1101 Cliff Road•ax
Land Surveying • Land Planning • Soil Testing Burnsville, Minnesota 55337
Li
i FEE SCHEDULE FOR ENGINEERING & SURVEYING SERVICES
Effective January 1 , 1981
General Statement
Due to the variation in complexity of engineering and surveying projects,
it is often impossible to determine in advance the exact time and effort
that any project will require. Where fixed fees or percentage of con-
struction cost fee are not agreed to in advance, all work will be done
on an hourly basis in accordance with this schedule.
Hourly Rates
1 . Principal Engineer $49.00/hour
2. Principal Surveyor $46.00/hour
3': Senior Engineer $44.00/hour
4:. Project Engineer 28.00-$39.00/hour
5. Surveyor $42.00/hour
6. Planner $33.00/hour
7. Designer $31 .00/hour
8. Engineering Aide II $29.00/hour
9. Engineering Aide I $25.00/hour
10. Draftsman/computer $29.00/hour
11 . Draftsman II $22.00/hour
12` Draftsman I $20.00/hour
13. Draftsman Apprentice - - - - - - - $14.00/hour
14. Drafting Room Helper $11 .00/hour
15. Project Field Coordini.itor 528.00/hour
16. Project Field Representative - - - - - $24.00/hour
17. 3 Man Survey Crew $65.00/hour
18. 2 Man Survey Crew $52.00/hour
19. Clerical and Stenographic $16.00/hour
20. Electronic Distance Measuring System - - - $15.00/hour
The above hourly rates include all normal expenses such as in-house
printing, field staking supplies, and vehicle operating co!it in the
metropolitan area. In special cases with unusual expenses or for travel
away from this area, there will be an additional charge for out of pocket
expense.
•
Robert Minder, Req Eng E.A. Rathbun, Reg Surv. Wm. E. Price, Reg. Eng. Gory R. Harris, Reg. Sure. Peter .1 Muhnnro, Reg. I nq
Rif', I Jensen U.. 1,r Wilton, J BrerusAy, Rog Eng H William Rogers, Reg. Sora. Bruce A Paterson. Req 1.,,_ Daniel 1 .lo,.1.,on, Reg. :In,
Kim W. Waldo!, Reg. Eng.
•
AGREEMENT FOR
PROFESSIONAL ENGINEERING AND
LAND SURVEYING SERVICES
•
THIS AGREEMENT, dated January 5, 1981, between the City of
Shakopee, Minnesota, a municipal corporation, hereinafter called the OWNER
and Suburban Engineering, Inc. , hereinafter called the CONSULTANT, pro-
vides for the terms and conditions under which the OWNER intends to
retain the CONSULTANT to provide Professional Engineering and Surveying
Services required to complete preliminary project design, feasibility
report, final design, construction drawings and specifications, and other
required contract documents, contract administration, construction staking
and resident representation.
THIS AGREEMENT also provides for professional services of
a general consulting nature to assist the OWNER with specific matters or
matters of a general engineering or surveying nature.
The OWNER °and the CONSULTANT agree as set forth below:
A. SCOPE OF PROJECTS AUTHORIZED
Authorization to proceed shall be conveyed to the CONSULTANT by a
authorized representative of the OWNER in written form which describes
the scope of the work to be performed and any special conditions of
this agreement.
B. SCOPE OF SERVICES
The scope of services to be provided for each project is as described
in "A Guide for Engagement of Engineering Services" adopted by the
Minnesota Society of Professional Engineers and the Consulting Engineers
Council of Minnesota (hereafter referred to as the 1972 Guide) or as
modified herein. A summary of these Basic Services is as follows :
1. f3��ic Services - Preliminary Study
Teasibility Study and Preliminary Design shall include the normal
pThnning, engineering and land surveying services as follows :
a. Collect and review applicable existing data and reports per-
taining to the project which may have a bearing on establish-
ing routes, service areas and ultimate design criteria.
(1)
r
b. Completion of preliminary engineering design of utility
and/or street alternates including supervision of pre-
liminary soi 1 testing as required, field checking cri ti cal
features of routes by level circuits required for preliminary
design to establish project feasibility , and to develop
i preliminary construction cost estimates.
c. Submit project feasibility report to OWNER including, but
not limited, to, engineer's certification , discussion of
feasibility study findings , and proposed project descriptions ,
preliminary cost estimate summaries and proposed method of
assessment.
2. Basic Services - Final Design
Final design, construction drawings and contract documents shall
include the normal planning, engineering, land surveying services
as follows : •
a. Refine alternates selected by the OWNER to extent necessary
to develop final plans and specifications .
h. Perform field surveys required for final design.
c. Supervise soil borings required for final design.
d. Prepare construction drawings .
e. Submit plans and speci fi cai tons to the OWNER and appl i cable
governmental agencies for approval .
Prepare proposal forms , advertisemetrs for bids and data
for construction contract.
g. Furnish additional copies of plans, specifications and contract
documents to prospective bidders.
h. Assist in securing bids and conducting the bid openings .
i , Tabulate bids and recommend action to be taken on the bids .
3. Basic Services - Construction Phase
Construction phase services shall include the normal cunni neeri na
and land surveying services as follows :
a. General supervision of project during constructino to assure
conformance with the intent of the plans and specifications .
Such general supervision shall be limited to periodic visits
to the construction _. i to by the Project tiananer.
(2)
G
b. Assist with interpretation of plans and speci fi cations .
c. Review shop drawings and related data of the Contractor and
manufacturers .
d. Coordinate the work of testing 1 aboratori es .
. Consult with and advise the OWNER during construction.
4f. Prepare a final report to the OWNER when construction is
substantially complete
g. Prepare and process the Contractor' s periodic and final pay-
ment requests .
4. Addi ti onal Services
The following services c,re not covered in Paragraphs 31 through
B3 above, and if any of these services are authorized by the
OWNER, they shall be paid for by the OWNER as hereinafter provided.
a. Revisions of plans and specifications after approval by the
OWNER and/or local , state or federal authori ties .
b. Construction staking.
-t. Construction observation including daily inspection of Con tractor' s
operations.
d. As-bui 1t surveys .
e. Prepare as-built drawings following completion of construction.
f. Land surveys ,, establishment of boundaries and monuments and
preparation of land and easement descriptions, both temporary
and permanent.
g. Preparation of final assessment data from information furnished
by the OWNER.
h. Assistance to the OWNER in negotiation with individuals ,
corporations , municipalities , or any other local , state of
federal authorities for acquisition of property easements or
right-of-way or agreements requi red for the initiation , pro-
secution and construction of the Project.
i . Special nretings attended or trips made at :he OWN1-P'; request at
locations other than the OWNER' S nr CONSULTANT'S o rice or tho
Project si te.
i. Meetings , conferences or special studies not in cr.nlunction With
specific project, made at the OWN[R'S request.
( 3)
T
•
C. FEES FOR PROFESSIONAL_ SERVICES
The OWNER shall compensate the CONSULTANT for completion of professsional
services described in Paragraph B above as follows :
1 . The fee for the CONSULTANT'S BASIC SERVICES, as described in Paraaraohs
Bl* B2 and B3 of this Agreement shall be based on a percentage of the
actual construction cost or, in the absence of actual cost figures , on
a percentage of estimated construction cost.The percentage determination
shall be based on Curve B appearing on Figure 2, page 15 of the 1972
Gui de , and as attached hereto, unless otherwise provi ded.
The construction cost used to determine the compensation rate on pro-
jects which are constructed shall be the final amount paid to the Con-
tractor upon completion of the project.
The construction cost used to determine the compensation rate on projects
which are not wholly constructed shall be the estimated construction cost
of the project.
Preliminary studies will be compensated for on an hourly basis with tree t
to be allowed toward the basic fee up to a maximum of 15°', of the basic - :e.
In the case of sanitary sewer, water main and storm sewer projects , the
dollar amounts determined by the use of Curve B shall be reduced by an
amount agreeable to both OWNER and CONSULTANT to reflect a credit for
previous comprehensive studies which wi 11 be made available for the
CONSULTANT'S use as described i n Paragraph D of this Agreement.
Progress payments for BASIC SERVICES on individual Projects shall be bas 'd
upon an interim compensation rate of 6.00% and shall be made as follows
unless otherwise provided:
a. BASIC SERVICES - PRELIMINARY STUDY : 15% of Basic Fee , payable upon
completion and acceptance of the written feasibility report by the
OWNER.
N. BASIC SERVICES - FINAL DESIGN: 70% of Basic Fee payable in nrnthly
increments based on the progress towards completion of final plans
and speci fi cations.
c.`BASIC SERVICES - CONSTRUCTION PHASE : 15% of Basic ft , payable in
monthly increments in the same proportion as periodic. payments to the
construction contractor. Final payment due after fi n.,l inspection
and approval of the Project.
( 1\
2. Payment for the CONSULTANT' S ADDITIONAL SERVICES as described in
Paragraph B4 of this Agreement and for all work in progress shall
be according to the attached hourly fee schedule for the actual
time spent on the project, including travel time for all personnel .
"The maximum compensation for all necessary construction staking
~and inspection for each project shall be 6.0% of the final con-
struction cost for that project. Restakinq caused by vandalism or Con-
tractor's neglect shall be subject to the 6.0% limitation.
3. The OWNER shall compensate the CONSULTANT for all reimbursable
expenses , actual expenditures for the CONSULTANT'S additional
servi ces , other than the hourly fees , di rectly connected wi th
the Project, including cost of soil borings , testing or special
consutlants as di rected by the OWNER and special outside services
for such as commercial printing used in reproducing of records ,
drawings and specifications or field work.
4. The OWNER shall compensate the CONSULTANT for making major revisions
•
`in drawings , speci fi cations or other documents directed by the OWNER
'when such revisions are inconsistent with written approvals or
instructions previously given and are due to causes beyond the
control of the CONSULTANT. The 6% limit of Paragraph C2 of this
Agreement shall not apply for these authorized additional services
D: OWNER'S RESPONSIBILITY , "
The OWNER shall make available or a; low access to all existing data
related to the work and all other data or information which may develop
that could possible have a bearing on the decisions or recommendations
made under this Agreement. The OWNER shall specifically provide :
1. Copies of the calculation and supporting data from any reports covering
the trunk sanitary sewer system, waterworks improvements and storm sewer
system as submi tted to the OWNER.
2. Prnposed or approved subdivision , P .U. D. , plats and oth;•:' oertin:•nt date
which may have a bearing on planning and engineering decisions .
3. Tnrrographi c mappi nq and boundary surveys.
4. Ci ty records showing nag s and legal descriptions of property survev', an,
and other information related to the desi go and construction of t.112 Pro ir
(c)
T
5. Authority for representatives of the CONSULTANT to enter lands for
surveys and other information related to the design and construction
of the Project.
6. The OWNER will pay for all soi 1 testing requi red throughout the
design and construction of the Project.
7. The OWNER will pay for laboratory tests of materials and workmanship.
8. The OWNER will provide legal assistance for easement descriptions
where necessary.
E. TERM, TERMINATION, SUCCESSORS AND ASSIGJS
1. Term of the contract shall be concurrent with the work authorized
between January 5, 1981 and December 31 , 1982.
2. Termination may be accomplished by either party at any time by written
notice and shall be effective upon payment in full for all services per-
formed to the date of receipt of such noti ce, provided, however, that
the CONSULTANT may not terminate his services during critical stages of
individual projects as determined by the OWNER.
3. The OWNER and the CONSULTANT each binds itself, its partners , successors ,
assigns and legal representatives to the other party of this Agreement
and to the partners , successors , assisgns , and legal representatives
of such other party with respect to all convenants of this Agreement.
4. Neither the OWNER nor the CONSULTANT shall assign , sublet or transfer
his interest to this Agreement without the written consent of the other.
F. CONSULTANT' S RECORDS , DOCUMENTS, AND INSURANCE
1 . The CONSULTANT shall maintain time records for hourly fees , design
calculations and research notes in legible form and will be made
available to the OWNER, if required.
2. The CONSULTANT reserves the right to secure and maintain statutory
copyright in all ,ublished books , published or unpublished drawings
of a scientific or techni cal character, and ot! r works related to
Project in which copyright may be claimed. The OWNFR shall have
fell rights to reproduce works under this Agreement eith,lr in
‘.110e or in part as related to this Project. One copy of each drp..ii ng
sh.:11 be provided in reproducible form for use by the OlwNER, but the
ori uinal drawings wi 11 remain. the property of the CONSIJI TANT.
(5)
'Jv
3. The CONSULTANT shall carry insurance to protect him from claims under
Wni.kowi's Compensation Acts ; from claims for damages because of bodi ly
injury including death to Isis employees and the pub I iL, and Hum LIainr.
for property damage.
G. EXTENT OF AGREEMENT AND APPLICABLE LAW
1. This Agreement and all letters of authorization described in Paragraph
A represent the entire and integrated Agreement between the OWNER and
the CONSULTANT and supersedes all prior negotiations , representations
or agreements ,whether wri tten or oral with respect to the Projects to be
authorized. This Agreement may be amended only by wri tten instrument
signed by both OWNER and CONSULTANT. •
2. This Agreem.nt shall be governed by the Laws of the State of Minnesota.
IN WITNESS WHEREOF, the OWNER and the CONSULTANT have made and executed this
Agreement:
FOR THE .CITY OF SHAKOPEE
By Mayo
Wi tness
a
By Administ •ator
Dated
FOR SUBURBAN ENGINEERING,INC.
Ti tle
Dated
( 7)
f^'._"), `°'. • 9'*---(-�...'-- -)
/`' �` i ``.,, City of Shakopee
/.:- P E ,,, POLICE DEPARTMENT -4--
,,s,
',',/,,l.,-17-773-(7)-\ l �j c-4.1��ay s
�''7 ✓ i_�'Y� 476 South Gorman Street t� �, .�
,y,_*. ill , V---',.)k SHAKOPEE, MINNESOTA 55379'
G�r \telCAN. P % Tel. 445 6666
1 )9'
y' 5 5 3 7 9 til f4
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I
TO: Mayor and Council Members
FROM: Thomas Brownell
DATE : January 5 , 198].
SUBJECT: Civil Defense Ordinance
I have received notification that Shakopee City Code 2 . 11 (Civil
Defense) does not meet the State or Federal standards necessary
to function during a natural or man-made disaster .
Due to our annual concern relative to storm damage and the high
volume of rail and commercial vehicular traffic in our immediate
area, it is vitally important for City Government to have the
legal authority to function during a disaster.
I have obtained a model ordinance prepared by the League of Mu-
nicipalities which fulfills the State and Federal requirements.
The ordinance establishes the legal emergency authority of City
Governnient, which enables us to obtain monetary and material
aid from other governmental agencies, provides for limited emer-
gency funding procedures, and reduces the impact of civil lia-
bility.
I recommend the adoption of the suggested model ordinance .
Sincerely,
Thomas G. Brownell
CHIEF OF POLICE
TGE:dmh
rlo cS:ezc'e 7o P•totecl
Law Offices of
KRASS, MEYER 13c KANNING
Chartered Phillip R. Krass
Shakopee Professional Building Barry K. Meyer
1221 Fourth Avenue East Philip T. Kenning
Shakopee, Minnesota 55379
(612)445-5080 January 9, 1981
Mr. Thomas Brownell
Chief
Shakopee Police Department
476 Gorman Street
Shakopee, MN 55379
Dear Mr. Brownell :
I have reviewed the Civil Defense Ordinance form you brought over
which I understand was prepared by the League of Cities.
I find it to be in order and would have no difficulty approving it
as to form with one minor change. I believe in Section 12 we should simply
indicate whoever violates the ordinance shall be guilty of a misdemeanor,
and shall be punished in accordance with the Shakopee City Code upon con-
viction rather than setting out a fine which may have to be changed later.
I hope this is of some assistance to you.
Yours very truly,
KRASS, MEYER & KANNING CHARTERED
Phillip R, Krass
PRK:ph
Appendix 13
CIVIL DEFENSE ORDINANCE
SHAKOPEE, MINNESOTA
An Ordinance Providing for Civil Defense and for Protection
and Promotion of Public Safety, Health, and Welfare in the City
of Shakopee , during Civil Defense Emergencies .
THE CITY COUNCIL OF THE CITY OF SHAKOPEE ORDAINS :
Section I
Policy and Purpose
Subdivision 1 . Because of the existing and increasing
possibility of the occurrence of disasters of unprecendented size
and destructiveness resulting from enemy attack, sabotage , or
other hostile action, or from fire, flood, earthquake or other
natural; or man-made causes , and in order to insure that prepara-
tionsof this city will be adequate to deal with such disasters ,
and generally to provide for the common defense and to protect
the public peace, health, and safety, and to preserve the lives
and property of the people of this city, it is hereby found and
declared to be necessary :
a) To establish a city civil defense organization;
b) To provide for the exercise of necessary powers
during civil defense emergencies and the time of
a natural or man-made disaster;
c) To provide for the formulation of necessary plans
and training to meet the requirements of the city
missions;
d) To provide for the rendering of mutual aid between
this city and other political subdivisions of this
state and of other states with respect to the
carrying out civil defense functions .
Subdivision 2 . It is further declared to be the purpose of
this Ordinance and the policy of the City, that all civil defense
functions of this City be coordinated to the maximum extent
practicable with the comparable functions of the federal govern-
ment , of this state , county, and of private agencies of every
type , to the end that the most effective preparations and use
may be made of the nation' s manpower, resources , and facilities
for dealing with any disaster that may occur .
Appendix 13 Page 1
Section 2
Definitions
Subdivision 1 . "Civil Defense" means the preparation for
and carrying out of all emergency functions , other than functions
for which military forces are primarily responsible , to prevent ,
minimize and repair injury and damage resulting from disasters
caused by acts of nature, enemy attack, sabotage or other hostile
action, or from fire , flood, earthquake or other natural or man-
made causes . These functions include, without limitation, fire-
fighting services , police services , medical and health services ,
rescue , engineering, air raid warning services , communications ,
radiological , chemical and other special weapons defense , evacua-
tion of persons from stricken areas , emergency welfare services ,
emergency transportation, existing or properly assigned functions
of plant protection, temporary restoration of public utility
services , and other functions related to civilian protection,
together with all other activities necessary or incidental to
preparation for an carrying out of the foregoing functions .
Subdivision 2 . "Civil Defense Emergency" means an
emergency declared by the Governor under the provisions of
M. S . 12 . 31 as amended, or an emergency declared by the Mayor
and/or City Council under Section 6 of this Ordinance .
Subdivision 3 . "Civil Defense Forces" means any personnel
employed by the City and any other volunteer or paid member of the
City defense organization engaged in carrying on civil defense
functions in accordance with the provisions of this Ordinance of
any rule or other thereunder.
Section 3
r Establishment of Civil Defense Agency
Subdivision 1 . There is hereby created within the City
government a civil defense agency, which shall be under the super-
vision and control of a Coordinator of civil defense , hereinafter
called the Coordinator. The Coordinator shall be appointed by
the Mayor for an indefinite term and may be removed at any time .
The Coordinator may be compensated at a rate to be determined by
the city council and he shall be paid his necessary expenses . The
Coordinator shall have direct responsibility for the organization,
administration, and operation of the civil defense agency, subject
to the direction and control of the Mayor . The civil defense agency
shall be organized into such divisions and bureaus , consistent
with state, county and local civil defense plans , as the Coordinator
deems necessary to provide for the efficient performance of local
civil defense functions during a civil defense emergency . The
civil defense agency shall perform civil defense functions outside
the city as may be required pursuant to the provisions of the
Minnesota Civil Defense Act of 1951 as amended, the Scott County
Common Organization Contract , or this Ordinance .
Appendix 13 Page 2
•
Section 4
Powers and Duties of the Coordinator
Subdivision 1 . The Coordinator, with the consent of the Mayor
or City Administrator, shall represent the city on any county,
regional , or state organization for civil defense .
Subdivision 2 . The Coordinator shall make such studies
and surveys of the manpower, industries resources , and facilities
of the -city including Fallout Shelters as he deems necessary to
determine their adequacy for civil defense, and to plan for their
most efficient use in time of a civil defense emergency.
Subdivision 3 . The Coordinator shall prepare a comprehensive
general plan for the civil defense of the City which will include
a Community Shelter Plan utilizing the established Fallout Shelters
and shall present such plan to the city council for its approval .
When the city council has approved the plan by resolution, it shall
be the duty of all municipal agencies and all civil defense forces
of the City, to perform the duties and functions assigned by the
plan as approved. The plan may be modified in like manner from
time to time . The Coordinator shall coordinate the civil defense
activities of the City to the end that they shall be consistent
and fully integrated with the civil defense plans of Scott County.
Subdivision 4 . In accordance with the state, county, and
City civil defense plan, the Coordinator shall institute such
training programs and public information programs and shall take
all other preparatory steps , including the partial or full mobili-
zation of civil defense forces in advance of actual disaster, as
may be necessary to the prompt and effective operation of the
City civil defense plan in time of a civil defense emergency. He
may, from time to time, conduct such practice air-raid alerts or
other civil defense exercises as he may deem necessary.
Subdivision S . The Coordinator shall utilize the personnel ,
services , equipment, supplies, and facilities of existing depart-
ments and agencies of the City to the maximum extent practicable.
The officers and personnel of all such departments and agencies
shall , to the maximum extent practicable , cooperate with and
extend such services and facilities to the local civil defense
agency and to the Governor or Scott County authorities upon
request . The head of each department and agency, in cooperation
with and under the direction of the Coordinator, shall be respon-
sible for the planning and programming of such civil defense
activities as will involve the utilization of the facilities of
this department or agency. _.
Subdivision 6 . The Coordinator shall , in cooperation with
existing city departments and agencies affected, organize, recruit ,
and train Fallout Shelter Managers , Radiological Monitors , police
reserves, rescue personnel , auxiliary firemen, emergency medical
personnel , and any other personnel that may be required on a
volunteer basis to carry out the civil defense plans of the City,
Scott County, or the State . To the extent that such emergency
Appendix 13 Page 3
personnel are recruited to augment a regular city department or
agency for civil defense emergencies , they shall be assigned to
such department or agency for purposes of administration and
command . ,.The Coordinator may dismiss any civil defense volunteer
at any time and require him to surrender any equipment and identi-
fication furnished by the City.
Subdivision 7 . Consistent with the civil defense plan, the
Coordinator shall provide and equip emergency hospitals , casualty
stations , ambulances, canteens , evacuation centers , and other
facilities , or conveyances for the care of the injured or homeless
persons.
Subdivision 8 . The Coordinator shall carry out all orders ,
rules , and regulations issued by the Mayor, Governor, and Scott County
through the Common Organization Contract , pertaining to civil defense .
Subdivision 9 . The Civil Defense Coordinator shall direct
and coordinate the general operations of all local civil defense
forces during a civil defense emergency in conformity with
controlling regulations and instructions of State and County
civil defense authorities . The heads of departments and agencies
shall be governed by his orders in respect thereto.
Subdivision 10. Consistent with the civil defense plan, the
Coordinator shall use the Scott County Emergency Operating Center
and, if required by the local civil defense plan, auxiliary centers
to be used during a civil defense emergency as headquarters for
direction and control of civil defense forces . He shall arrange
for representation at the center by municipal departments and agencies ,
public utilities and other agencies authorized by Federal or State
authority to carry on civil defense activities during a civil defense
emergency.
Subdivision 11 . During the first 30 days of a civil defense
emergency, if the Legislature is in session or the governor has
coupled his declaration of the emergency with a call for a special
session of the Legislature , the Coordinator may, when necessary to
save life or property, require any person, except members of the
Federal or State military forces and officers of the state or any
other political subdivision, to perform services for civil defense
purposes as he directs; and he may commandeer, for the time being,
any motor vehicle , tools , appliances , or any other property, subject
to the owner ' s right to just compensation as provided by law.
Section 5
General Provisions on Civil Defense Workers
Subdivision 1 . Civil Defense volunteers shall be called into
service only in case of a civil defense emergency or a natural
disaster for which the regular municipal forces are inadequate or
for necessary training and preparation for such emergencies . All
volunteers shall serve without compensation.
Appendix 13 page 4
•
T/L''
Subdivision 2 . Each civil defense volunteer shall be provided
with such suitable insignia or other identification as may be re-
quired by the Coordinator. Such identification shall be in a form
and style approved by the Federal government . No volunteer shall
exercise any authority oyez the person except an authorized volun-
teer shall use the identification of a volunteer or otherwise
represent himself to be :an authorized volunteer.
Subdivision 3 . No civil defense volunteer shall carry any
firearm while on duty except on written order of the chief of the
police department .
Subdivision 4 . Personnel procedures of the city applicable to
regular employees shall not apply to volunteer civil defense
workers , but shall apply to paid employees of the civil defense
agency.
Section 6
Emergency Regulations
Subdivision 1 . When used in this section, the term "civil
defense emergency" includes , in addition to the meaning given in
State law, disasters caused by fire, flood, windstorm, or other
natural and man-made causes .
Subdivision 2 . Whenever necessary to meet a civil defense
emergency or to prepare for such an emergency for which adequate
regulations have not been adopted by the governor or the city
council , the mayor may by proclamation promulgate regulations ,
consistent with applicable Federal or State law or regulations ,
respecting: protection against nuclear missiles ; the sounding of
attack warning; the conduct of persons and the use of property
during emergencies ; the repair, - maintenance , and safeguarding of
essential public services ; emergency health, fire , and safety
regulation, trial drills , or practice periods required for pre-
liminary training; and all other matters which are required to
protect public safety, health, and welfare in civil defense
emergencies .
Subdivision 3. Every proclamation of emergency regulations
shall be in writing and signed by the mayor; shall be dated ; shall
refer to the particular civil defense emergency to which it
pertains , if so limited; and shall be filed in the office of city
administrator, where a copy shall be kept posted and available
for public inspection during business hours . Notice of the existence
of such regulation and its availability for inspection at the Admin-
istrator' s office shall be conspicuously posted at the front of the
city hall or other headquarters of the city and at such other
places in the affected area as the mayor shall designate in the
proclamation. Thereupon the regulation shall take effect immediate-
ly or at such later time as may be specified in the proclamation.
By like proclamation, the mayor may modify or rescind any such
regulation.
Appendix 13 page 5
Subdivision 4. The city council may rescind any such regula-
tion by resolution at any time. If not sooner rescinded, every
such regulation shall expire at the end of 30 days after its
effective date or at the end of the civil defense emergency to
which it relates , whichever occurs first . Any ordinance , rule,
or regulation inconsistent with an emergency regulation promulga-
ted by the mayor shall be suspended during the period of time and
to the . extent that such conflict exists .
During the civil defense emergency, the city is , notwith-
standing any statutory or charter provision to the contrary,
empowered, through its governing body acting within or without
the corporate limits of the city, to enter into contracts and
incur obligations necessary to combat such disaster by protect-
ing the health and safety of persons and property , and pro-
viding emergency assistance to the victims of such disaster . The
city may exercise such powers in the light of exigencies of the
disaster without compliance with time-consuming procedures and
formalities prescribed by law pertaining to the performance, of
public work, entering into contracts , incurring of obligations ,
employment of temporary workers , rental of equipment , purchase of
supplies and materials, limitations upon tax levies ; and the
appropriation and expenditure of public funds including, but not
limited to, publication of ordinances and resolutions , publication
of calls for bids , provisions of civil service laws and rules ,
provisions relating to low bids , and requirements for budgets .
Subdivision S . During a civil defense emergency, the mayor
is authorized to contract on behalf of the City for services or
for the purchase of merchandise or materials where the amount
of the contract or purchase does not exceed $10,000. The
Mayor may take such action without prior approval of the council
and without compliance with regular purchasing and bidding pro-
cedures , but all claims resulting therefrom shall be audited and
approved by the council as in the case of other purchases and
contracts .
Section 7
Civil. Defense Agency Procedure
Subdivision 1 . There is hereby established in the city
treasury a special account to be known as the civil defense
account . Into this account shall be placed the proceeds of taxes
levied for civil defense , money transferred from other funds ,
gifts, and other revenues of the civil defense agency. From
it shall be made expenditures for the operation and maintenance
of the civil defense agency and other expenditures for civil
defense . Regular accounting, disbursement , purchasing, budgeting
and other financial procedures of the city shall apply to the civil
defense fund in so far as practicable; but budgeting requirements
and other financial procedures shall not apply to expenditures
from the fund in any case when their application will prevent
compliance with terms and conditions of a Federal or State grant
of money or property for civil defense purposes .
Appendix 13 Page 6
C
Section 8
Fallout Shelter in Public Structures
Subdivision 1 . It is the policy of the City that fallout
shelters be incorporated in all public buildings owned by the
City to the fullest extent practicable in order to provide pro-
tection against radiation in the event of nuclear attack.
Subdivision 2 . The city council shall require that all
contracts for the design or construction of such public build-
ings , including additions to or alterations of existing struc-
tures , incorporate fallout protection for at least the normal
anticipated daily population of the building. The fallout
shelter protection provided for shall meet or exceed the minimum
space and fallout protection criteria recommended by the Federal
Emergency Management Agency, unless exempted from such shelter
requirement as provided in Subdivision 3 .
Subdivision 3 . The city council may exempt buildings or
structures from the requirements of this section where it finds
that such incorporation of fallout shelter will create an addi-
tional cost in the construction of such structure in excess of
1% of the estimated cost thereof without shelter so incorporated,
or if it finds that other factors make unnecessary or impracti-
cable the incorporation of fallout shelter in such structures .
Section 9
Conformity and Cooperation with
Federal , State and County Authority
Subdivision 1 . Every officer and agency of the city shall
cooperate with Federal , State and County authorities and with
authorized agencies engaged in civil defense and emergency
measures to the fullest possible extent consistent with the per-
formance of their other duties . The provisions of this Ordinance
and of all regulations made thereunder , shall be subject to all
applicable and controlling provisions of Federal and State laws
and of regulations and orders issued thereunder and shall be
deemed to be suspended and imoperative so far as there is any
conflict therewith.
Subdivision 2 . The Mayor, with the approval of the city
council , may appoint any qualified person holding a position in
any agency created under Federal or State authority for civil
defense purposes as a special policeman of the City, with such
police powers and duties within the City, incident to the functions
of his position, not exceeding those of a regular policeman shall
be subject to the supervision and control of the Chief of Police
and such other police officers of the city as the chief may
designate .
Appendix 13 Page 7
. .
Section 10
Civil Defense IA Governmental Function
All functions hereunder and all other activities relating to
civil defense are hereby declared to be governmental functions .
The provisions of this section shall not affect the right of any
person to receive benefits to which he would otherwise be entitled
under this resolution or under the workmen ' s compensation law,
or under any pension law, nor the right of any such person to
receive any benefits or compensation under any act of Congress .
Section 11
Participation in Labor Dispute or Politics
The civil defense agency shall not participatein any form
of political activity, nor shall it be employed directly or in-
directly for political purposes , nor shall it be employed in
a labor dispute .
Section 12
Penalty
Any person who violates any provision of this Ordinance
or of any regulation adopted thereunder, relating to acts ,
omissions , or conduct other than official acts of city officers
or employees , is guilty of a misdemeanor, and upon conviction
may be punished by a fine of not more than $500.
Section 13
Effective Date
This Ordinance shall take effect upon its passage and publica-
tion.
Adopted in session of the City
Council of the City of Shakopee , Minnesota, held this day
of , 1981 .
Mayor
ATTEST:
City Administrator
•
Approved as to form this
day of , 1981 .
City Attorney 8
Annendi x 13 PAPR
CITY 0
,A 41 _go.l� 7
129 East First Avenue, Shakopee, Minnesota 55379
IJ
<ic,24itx3l►►a _
MEMO
John K. Anderson, City Administrator
TO:
FROM: Harot J . Ring, Piro chief
SUBJECT: Assistant Engineer Trainee
DATE: January 14, 1981
INTRODUCTION
The Shakopee Fire Department requests the addition of a new
position of Assistant Engineer Trainee to work with the Chief
Engineer and his First Assistant on a one year training program.
The purpose is to train a young fireman in the maintenance of our
equipment toward the objective of becoming Chief Engineer.
BACKGROUND
Our present Engineer has indicated a desire to retire but has
agreed to stay on as Engineer for another year to train a
replacement.
The work load at the fire station has increased considerably with
the addition of new equipment and the natural aging of the emer-
gency vehicles. Expertise in this work is vital to the peak
function of our equipment in times of fire emergency. Because of
the mechanical sophistication of fire apparatus today, more trained
personnel are necessary.
RECOMMENDATION
Create a temporary one year position of Engineer Trainee with a
$500.00 remuneration to come from the hose budget fund. The
position will then become permanent the second year with salary from
the budgeted payroll . We will also continue the position of
Assistant Engineer during the training period , and continue to
function with an Engineer and First Assistant after the years
apprenticeship is completed.
[:::----
lirwt.::•;• •
John K. Anderson
Page 2
January 14, 1981
1
ALTERNATIVES
1 ) Create a temporary position of Assistant Engineer
Trainee at a salary of $500.00 for one year, after which
the department will continue to have a Chief Engineer
and Assistant.
2) Hire a full time Engineer at a fixed annual salary to
continually keep the emergency equipment operational .
CONCLUSION
We cannot afford to do nothing because the job is a , vital
function of our department, and an adequate training period
of .a new Engineer is necessary.
Also , the number of hcurs necessary to learn the job demands
some type of financial guarantee to the trainee.
FUJI:plk
• (-71kcr
MEMO TO : John K. Anderson , City Administrator
FROM : Gregg Voxland , Finance Director
RE : 1977 SAC Charges Audit
DATE : January 12 , 1981
Introduction
MWCC is requesting payment for SAC charges that the City failed
to collect on building permits for 1973-1977 .
Background
The City failed to collect or collected the wrong amount for SAC
charges for various building permits during 1973-1977 . MWCC
determined this during an audit in 1977 . They wrote a letter
to the City detailing their findings and expected the City to
follow up on it . MWCC has checked into this situation in the
fall of each year , being under the impression that the City has
been taking some action , which in fact we have not taken . They
have again asked for a response to the 1977 audit . We have
responded to and are resolving the 1980 audit but have taken no
action on the 1977 audit .
MWCC is claiming $26 ,433 in principal . They originally claimed
$39 ,798 but the Historical Society paid the portion relating to
them this past summer . They also maintain they can collect
interest and penalties on the $26 ,433 still owed . Staff is
still trying to research old records and may be able to get the
principal amount reduced to $24 ,057 .
From what I was able to determine when research was done on this
issue last year, MWCC is due the money and the City was in error .
MWCC may be persuaded to forgive interest and penalties if the
City takes some action to resolve the issue . Interest and penal-
ties add up to approximately $7 ,400.00. I believe MWCC ' s position
has been upheld in court .
Alternatives
1 . Decline to pay and let MWCC levy against the whole City for
the amount due .
2 . Try to collect from the properties involved and the City pay
the balance or not pay the balance .
3 . Pay the claim from General Fund .
4. Pay the claim from the Sewer Fund .
Recommendation
Recommend number four because it perhaps is not the fairest way
but it is the most practical and probably the least costly
alternative from the standpoint of good business practices and
public relations .
GV/jms
METROPOL1TFfI
Will TE
"• .0 TROLII
" �..
ommiff ion
DEC '
December 12, 1980 or'r'r OFS°`!j:KC)f' E
_
, - Mr. Gregg M. Voxland, Finance Director
-. City of Shakopee
129 E. 1st St.
Shakopee, Minnesota 55379
Dear Mr. Voxland:
In response to your letter of December 4, 1980 several item still
require clarification. The Metropolitan Waste Control Commission
SAC Manual specifies "The SAC unit for a facility not included in the
above list will be determined by the Metropolitan Waste Control Comm-
ission. A request for SAC unit determination must be made prior to the
issuance of the building permits. "The following permits need addition-
al information.
BP4221-Remodel to beauty shop. We need the number of square feet to
determine the credit and the number of hair cutting stations to deter-
; mine the charge.
BP4353-Remodel to dentist office. Dental offices are charged by fix-
ture units. 17 fixture units equal 1 SAC unit. Credit would be given
for the square feet previously charged.
BP5039 added second story 26' x 42' . 1 ,092 sq. ft. would be charged
1 unit, the minimum charge.
BP5121-office-whse. 76' x 60' . 4,560 sq. ft. would be charged 1 unit,
the minimum charge.
In our letter of November 21st we attached a copy of our letter dated
October 25, 1979 which has not been answered.
We would appreciate the clarification of the above listed permits and
your answer to our letter of October 25, 1979.
Sincerely,
I
Richard L. Berg,
Comptroller
•
cc: Mary Jensen, MWCC
Don Bluhm MWCC
Phyllis Knudsen, Shakopee
350 MC TRO IOUARE BLDG.
7TH&ROBERT/TREET/
!AIM PAUL mn 55101
612 222.8423
f11ETROPOLJTRI11
UJRf1E
'CQ(1TROL
(.Ommi/f1Ofl f - .
-„\\\ .
October 27, 1977
\ _%_1 \!
\ •
i
Ms. K. Kirkpatrick
Deputy Treasurer
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Dear Ms. Kirkpatrick: .
This is in reference to our recently completed audit of monthly
reserve capacity reports (SAC) for the period, January 1973
through July 1977.
Enclosed is a list of building permits for which no SAC remit-
tances have been made. The amount due, as indicated on the list,
• is $26,700.00, less the 1% administrative charge, or $26,433.00.
In addition, our Engineering Department has informed this office
that an additional 36 SAC units are due the Commission in that it
was discovered that the Minnesota Valley Restoration Project was
hooked up to our interceptor and no monies were forwarded by the
City of Shakopee. The amount due is as follows:
36 units @ $375 $13,500.00
Less 1% Administrative 135.00
•
$13,365.00
Thus, the total amount due the Commission is as follows:
Amount due as a result of SAC audit S26,433.00
Amount due for Minnesota Restoration Proj .13,365.00
Total Amount Due $39,798.00
Your prompt report of the above and remittance will be appreciated.
If you have any questions, please contact this office.
Sincerely yours,
1
Richard L. erg
Comptroller
RLB:jm
350 mETRO10URRE BLDG. Enclosure
7TH 6ROBERT/TREET1 cc: Rod Graber, MNCC
/AM PRUL m(155101
612 222.8423
C.,
ermit 11. Address Type Units X Unit Charge = Total Charge
' ;anuIry 1973
'971 1174. So. Jefferson S 1 275.00 275.00 l /<
972 1049 Monroe S 1 275.00 275.00
973 . 1088 " S 1 275.00 275.00
974 1150 Jefferson St. . S 1 275.00 275.00
975 1117 II
" S 1 275.00 275.00
976 1149 II II
S 1 275.00 275.00
977 1142 It
It S 1. 275.00 275.00
979 - 1126 II II
S 1 275.00 275.00
980 1134 ' S 1 275.00 275.00
981 1141+ S 1 275.00 275.00
982 1118 S 1 275.00 275.00
arch 1973
995 Co. Rd. 17 S 1 275 .00 275.00
996 Lot 10, Blk 2, Deerview Acres S 1 275 .00 275.00
001 1053 Sibley St. S 1 275.00 275.00
:)ril 1973
023 2034 Eaglewood Circle S 1 275.00 275.00
024 R.R. S 1 275 .00 275.00
030 Co. Rd. 89, R.R.# 1 C 1 275.00 275.00
3y 1973
064 Lot 2, Blk 1, Hauer's,lst Add'n.S 1 275.00 275.00
ine 1973
175 Lot 8, Blk 2, Deerview Acres S 1 275.00 275.00
182 Lot 10, Blk 2, " uS 1 275.00 275.00
igust 1973
132 R.R. S 1 275.00 275.00
.139 R.R. S 1 275.00 275.00
aptember 1973
146 1257 Marshall Rd. C 4 275 .00 1,100.00
abruary 1974
229 R.R.2 Co. Rd. 16 S 1 300.00 300.00
pril 1974
274 P.O. Box 344 S 1 300.00 300.00
ay 1974
280 R.R.I/ 1 C 1 300.00 300.00
295 Lot 1, Blk 2, Hauer's 1st
Add'n. S 1 300.00 300.00
310 191 Mulberry Circle S 1 300.00 300.00
314 R.R.II 1 S 1 300.00 300.00
315 Lot 4, Park Ridge Dr. S 1 300.00 300.00
ane 1974
326 Lot 5 , Deans Lake 5 1 300.00 300.00
my 1974
338 R.R. S 1 300.00 300.00
emit 1/ Address Type Units X Unit Charge = Total Charge
ugust 1974 .
362 R.R. S 1 300.00 300.00 91k_
373 . R.R. S 1 300.00 300.00
376 R.R.I6 1, Box 1000E. Shakopee S 1 300.00 300.00
eptember 1974
393 R.R. S 1 300.00 300.00
399 ° 406 W. 7th S 1 300.00 300.00
ctober 1974 a
434 Lot 15, Blk 1,Riverview Estates S 1 300.00 300.00
Jvember 1974
447 Lot 14, Blk 1, Riverview " S 1 300.00 300.00
arch 1975
504 Lot 2, Blk 1, Zoschkes Addn. S 1 325.00 325.00
505 Sec.13,Twnp. 115,Range 22 S 1 325.00 325.00
ay 1975
548 Co. Rd. 16 S 1 325.00 325.00
561 Sec.31,Twp.115,R22 S 1 325.00 325.00
une 1975
579 Lots 4 & 5, Sec.15 ,Twp.115,R22 S 1 325.00 325.00
581 R.R.1, Hwy 101 C 2 325.00 750.00
586 R.R.',Tract 25,Maras Addn. S 1 325.00 325.00
589 Sec.13,Twp.115,R22 S 1 325.00 325.00
my 1975
590 R.R.1,Deans Lake S 1 325.00 325.00 I
594 R.R.1,Box 10002,Maras Addn. 1
Tract 6 S 1 325.00 325.00
595 Municipal Services Bldg. C 4 325.00 1,300.00
606 Lot ..1, Blk 2, Eaglewood S 1 325.00 325.00
ugust 1975
622 Address not given S 1 325.00 325.00
eptember 1975
;641 Sec.14,Twp 115,R.22 S 1 325.00 325.0
643 Covt.Lot 4,Sec.15,Twp. 115,R22 S 1 325.00 325.00
;659 R.R.1 S 1 325.00 325.00
:ctober 1975
:673 Co.Rd 16 S 1 325.00 325.00
;677 R.R.IL1 1 1 325.00 325.00
:678 R.R.1 S 1 325.00 325.00
:693 Lot 5,Blk 2,Eaglewood 2nd Addn. S 1 325.00 325.00
t
;ovember 1975
719 Earl Dressen Addn. S 1 325.00 325.00
;720 " " II S 1 325 .00 325.00
;725 R.R.#1 C 1 325.00 325.00
;711 Sec.13,Twp,115,R22 S 1 325.00 325.00
Page -3-
erTrit Address _ __ Type Units X Unit Charge = Total Charge fic
ecember 1975
736 Tract 3,S.E.4 Sec. 13,Twp. 115
R.22 S 1 325.00 325.00
743 E. 4th Ave. C 1 325.00 325.00
annary 1976
752 Outlot A Montiseto Hgts. S 1 350.00 350.00
?ril 1976
777 Lot 11, Blk 1, Riverview S 1 350.00 350.00
779 Lot B,Bik 1, Riverview Est. S 1 350.00 350.00
303 Lot 5, Blk 1, " " S 1 350.00 350.00
ane 1976
344 Lot 7, Blk 2, Eaglewood,2nd
Addn. S 1 350.00 350.00
347 Maras Tract 15 S 1 350.00 350.00
' 355 Lot 9, Blk 3 Deerview Acres S 1 350.00 350,00
igust 1976
389 Lot 1, Blk 2, Eaglewood 3rd S 1 350.00 350.00
Ttember 1976
)05 R.R. S 1 350.00 350.00
)26 R.R. S 1 350.00 350.00
)27 130 Norton Drive S 1 350.00 350.00
tnuary 1977 '
)10 R.R.IE1,Box 1078 M 1 300.00 300.00
)ril 1977
)69 1161 Minn. Valley Mall C 1 375.00 375.00• '`: • '.J7(
.68 Lions Park C 1 375.00 375.00 , .,,f
/
TOTAL �� '��°��
$26,700.00
9Z
MEMO TO : Mayor and City Council
FROM : John K. Anderson
RE : Sewage Sludge Disposal Sites
DATE : January 16 , 1981
Introduction
On January 27 , 1981 the Met Council is holding a public hearing
at 7 : 30 p .m. at the Shakopee High School regarding the criteria
it proposes to use in selecting a sewage sludge disposal site .
The attached material includes two letters from Al Frechette ,
County Environmental Health Specialist , critiquing Met Council ' s
proposed criteria and the MPCA ' s proposed "Rules Governing Sewage
Sludge Disposal" .
It is quite probable that the final form that these two documents
take will largely determine the fate of the 600 acre Scottland
Site now owned by the MWCC ! Council should take some position
on January 20, 1981 so that it can be officially presented at
the January 27 , 1981 hearing.
Alternatives
1 . John Leroux is folliwing this closely and has the Met Council ' s
and MPCA ' s original proposals . What Council has attached ,
Al Frechette ' s critiques , could well be the official Shakopee
position at the public hearing on the 27th. Please read the
material carefully with the intent of formulating a position
to be taken on the 27th . Al feels that if his comments were
included in the criteria the Scottland Site would not qualify !
2 . I fully realize the material is technical , the originals are
even more so, therefore a second question for Council to
consider is , "How deeply do we want/need to get into this?"
For example , we could try to have a second "expert" or
"knowledgeable" opinion to present along with Al ' s critiques
thus reinforcing his statement . If this should be Council ' s
preference , then we need to find that "expert" person
immediately and get him/her started . If this is your pref-
erence please come to Tuesday ' s meeting with some names
and/or call me Monday so I can begin checking to see if they
are available . We do not have this type of expertise on
staff ; therefore , it is essential that we find someone to
pursue this or we can only go to the hearing on the 27th to
endorse Al Frechette ' s critique (comments) . Tim Keane has
a friend with the State Department of Health who is review-
ing the material now but we are uncertain just whathe can
do for us .
3 . Do nothing but send a representative to the hearing to gain
more information and decide then what course of action should
be taken .
Mayor and City Council d
January 16 , 1981
Page 2
Recommendation
It is my_ recommendation that we go with alternative #2 if we can
find the proper person . This may well mean the expenditure of some
staff time and money . If we do not go this route we should at the
very least endorse Al Frechette ' s critique (comments) so Shakopee ' s
official position can be taken to the hearing on the 27th .
JKA/jms
v
RP
• - ® G. tab• M
AN
L^ 'u tom.^ r** F
1$4 'on
•
0 C!rY OF SH{
ire ,
..
"`"IN C11."‘".
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300 Metro Square.Building, 7th Street and Robert Street, Saint Paul, Minnesota 55101 Area 612, 291-6359
December 29 , 1980
TO : Local Officials and Residents of the Twin Cities Metropolitan Area
Enclosed for your information and review is a copy of a
preliminary report that contains the criteria the Metropolitan
Council proposes to use to select six candidate sites in the
Twin Cities Area for the disposal of sewage sludge and sewage
ash , grit and screenings .
The report also contains estimates of the amount of sewage
sludge that will be generated by sewage treatment plants in the
• Region in the years ahead . A description of how this estimate
was developed is included .
The 19.80 State Waste Management Act requires the Council to
select at least two sites in the Region for the land disposal
of treatment plant waste--one for sludge and one for sewage ash ,
grit and screenings ( such as sticks or stones ) . The law
requires the Council to select six candidate sites that are
generally suitable for land disposal by July 1 , 1981 .
After tie six candidate sites are chosen , detailed environmental
impact statements will be prepared for each location . Then ,
based on environmental impact assessments , public comments ,
particularly those of affected communities , and Minnesota
Pollution Control Agency permit conditions , the Council will
select at least two final sites by October 1982 .
The enclosed preliminary report , Choosing Sewa&e Sludge_Disposai
Sites : Criteria and Volume , has been prepared to communicate the
Council staff ' s current thinking and to stimulate public
discussion of the question . The Council will hold three
information meetings in late January to hear public reaction to
the criteria and sludge tonnage estimates . The schedule of
meetings is as follows :
- January 27 , 7 : 30 p . m . , Shakopee High School auditorium ,
10th and Lewis .
- January 28 , 7 : 30 p . m . , Rosemount Middle School ,
3135 143rd St . , Rosemount .
- January 29 , 7 : 30 p . m . , Coon Rapids City Hall ,
RR
An Agency Createdlt.3 bo 1t�e ii4 R :�ir�1iK Yrcli-DAtWy�lbpment of the Twin Cities Metropolitan Area Comprising:
Anoka County a Carver County 0 Dakota County 0 Hennepin County o Ramsey County 0 Scott County 0 Washington County
ikz ,i iR 7�(a Ti
(l'
ze
l - M:
r t? The, preliminary report has been reviewed by the Council ' s Solid
< ' and Hazardous Waste Management Advisory Committee , and by
regional and state ginvolved in planning .
8 agenciessewerage
Their suggestions have been incorporated into the preliminary
report . Following the public meetings ; the Council will adopt a
final criteria and volume report prior to selection of the six
potential sites . Citizens and local officials will be provided
the oppokrtunity on a continuing basis to comment on proposed
sludge sites during both preliminary and final site selection
processes .
The report is the second in a series of site selection reports
the Council is making available to the public . The first
report , Choosing Sewage Sludge Dis2osal Sites : Why? Where? ,
contains background information about the need of find disposal
sites for sludge and other sewage treatment wastes .
Copies of the first report or additional copies of the enclosed
criteria and volume report are available at no cost by calling
the Council at 291 ,6 +64 .
Sincerely ,
Charles Weaver
Chairman
Fnc :one
CW/ poc
r
AMA iCOUNTY COURT HOUSE - SHAKOPEE, MN. 55379 (612) 445-7750
�' .
Ex3.at>>; 354
.�
January 5, 1981
JAN 9 19 81
Mr. Rodney E. Massey, P.E.
Chief, Ground Water Section CITY OF SHAKOPEE
Division of Water Quality
Minnesota Pollution Control Agency
1935 W. County Road B-2
Roseville, Minnesota 55113
Dear Mr. Massey;
In accordance with the instructions accompanying the publication
of the Minnesota Pollution Control Agency's Proposed Temporary
Rules Governing Sewage Sludge Disposal 6.iCAR §4.8050 in the December
8, 1980 State Register, I wish to submit the following comments.
I will identify the particular issue of concern, explain my
reasons and present my recommendations.
Section B. Definitions:
Process to further reduce Pathogens (PFRP)-Composting:
The definition for composting is more detailed than necessary and
incorporates some assumptions about various composting methods which
may be inaccurate. For example "Using the static aerated pile
composting method, the sewage sludge is maintained at operating
conditions of 55° C or greater for three days." In practice, the
static aerated pile method does not achieve a uniform temperature
throughout. The outside layer of the pile will most likely be only
slightly above ambient temperatures, and therefore pathogens will
not be significantly reduced in this layer. I recommend that the
definition for composting read: Any method of aerobic decomposition
in which every portion of the decomposing material reaches a temperature
of 55u C or greater for at least 3 days.
Section B. Definitions - Sewage sludge disposal facility -
a. "Dedicated sewage sludge disposal facility". Any property which
is owned by a political subdivision and used for the disposal of
sludge should be considered a dedicated site, irregardless of
whether or not crops are grown. Political subdivisions do not
purchase property to grow crops, and therefore one must assume that
such sites are dedicated to sludge disposal , even though the rate or
frequency of sludge disposal permits cultivation of crops. Therefore,
this definition should read: "Dedicated sewage sludge disposal facility
ALLEN J. FRECHETTE _
Environmental Health Specialist
Office of Planning & Zoning
Scott County Is An Equal Opportunity Employer
Page 2 1/2-
Mr. Rodney E. Massey
January 5, 1981
is any facility that is devoted to and managed for the primary function
of sewage sludge storage, composting, or landspreading," or leased,
rented or owned by any political subdivision and used for sludge
disposal, irregardless of crop production.
Section B. Definitions - Water Table. This definition innappropriately
excludes perched water tables. Perched water tables may be just as
important a source of potable water on a local basis as a regional
aquifer. Since the movement of water and the volume of water in
perched aquifers often does not provide the same level of safety
by dilution as do regional aquifers, they should be at least as much
a concern as are regional aquifers. By eliminating perched water
table conditions, this definition, when used within these proposed
rules, would allow these potential valuable sources of potable water
to go unprotected. I recommend omitting the following words from this
definition. ". . .with the exception of a perched water table condition
which will not be considered as a water table".
Section C. 2. b. This statement, would in effect, remove the •
•
applicability of these rules from non-dedicated facilities. It is
obvious that paragraphs F C G were intended to apply to non-dedicated
sewage sludge disposal facilities as well as dedicated. The improper
disposal of sewage sludge can result in serious problems irregardless
of whether or not the site is dedicated or non-dedicated. My recommen-
dation is to delete the word dedicated, so it will read: "All
persons who own or operate sewage sludge disposal facilities. "
Section C. 3. "Permits and letters of approval", is extremely
confusing and appears to create a loophole whereby the Metropolitan
Waste Control Commission does not have to comply in the same manner
as other political subdivisions. The purpose of this section is to
identify who should apply for a State Disposal System Permit and who
should request a letter of approval and the process for doing so.
With this in mind, I recommend rewriting Section 3 as follows:
3. Permits and letters of approval .
a. Anyone owning or operating a dedicated* sewage
sludge disposal facility shall obtain a State Disposal
System Permit.
(1 ) Class A Sewage Treatment Systems other than systems
under the control of the Metropolitan Waste Control
Commission.
•
(a) If a political subdivision owns the sewage
sludge disposal facility, the political subdivision
shall be the applicant and permittee.
(b) If a person other than a political subdivision
owns the dedicated sewage sludge disposal facility,
the owner, the operator and the political sub-
*This includes all political subdivisions owning, renting or leasing any
sewage sludge disposal facility, see my second comment under definitions.
Page 3 ft
Mr. Rodney E. Massey
January 5, 1981
division shall be co-applicants and co-permittees.
(2) Metropolitan Waste Control Commission Sewage Treat-
ment Systems.
{
(a) If the Metropolitan Waste Control Commission
owns the sewage sludge disposal facility, the
Metropolitan Waste Control Commission and the
Metropolitan Council shall be co-applicants and
co-permittees.
(b) If a person other than the Metropolitan Waste
Control Commission owns the dedicated sewage
sludge disposal facility, the owner, the operator,
•
and the Metropolitan Waste Control Commission
shall be co-applicants.
b. A person who owns or operates a non-dedicated
sewage sludge disposal facility shall obtain
a Letter of Approval pursuant to this rule, for
each sludge application.
c. Applicants required to obtain a State Disposal
System Permit under C 3 a must submit applications
within 60 days of the effective date of this rule
if the facility was in use prior to these rules, to
obtain a permit for continued use.
Section D 5 c. The required information for applications for
compo sing or continuous storage sewage sludge disposal facilities
should :include ground water monitoring. The concern for the locations
of and distances to nursing homes and hospitals within % mile is
understandable, but not completely justifiable. Not all high risk
individuals are institutionalized. My recommendation is to identify
all places of habitation, business or recreational areas and potable
water supply wells within % mile. The wells within % mile should be
monitored for nitrates and heavy metals.
Section F 6 a, and b. Seperation distances between the soil
urface and water table and/or bedrock should be increased to protect
ground water from the soluble contaminants in the sludge. This is
especially a concern for dedicated sites. The distances suggested
are equal to those seperation distances recommended for on-site sewage
treatment systems. ' The problem with this analogy is that septic tank
effluent is not in anyway comparable to municipal sludge. Furthermore
the existance of a water table at 3 feet and the existance of fractured
bedrock at 3 feet are in no equal concerns. A water table can
exist in extremely tight soils and a water table 3 feet below the
surface in a deep clay type soil is significantly safer for a sludge
Page 4
Mr. Rodney E. Massey /IL
January 5, 1981
disposal facility than a fractured bedrock aquifer located 3 feet
below any type of soil. The ability of contamination to travel
unattenuated in the bedrock is the primary reason for this difference.
Therefore I recommend Section F 6 a and b to be rewritten as follows:
a. For non dedicated sludge disposal facilities, at least 6
feet of fine textured soils, 12 feet of medium textured
soils and 25 feet of coarse textured soils shall exist
between the soil surface and the water table except that the
distance between the soil surface and the surface of a
fractured bedrock quifer shall be 50 feet*, unless it can be
determined that there is no potential for contamination of
an aquifer as in ground water discharge zones or where an
impervious layer exists within the soil profile.
b. For dedicated sludge disposal facilities, at least 50 feet
of fine or medium textured soils shall exisf—between tEe
soil surface and the water table or• a fractured bedrock
aquifer, unless it can be determined that there is no
• potential for contamination of an aquifer, as in ground water
discharge zones, or an impervious layer exists in the soil
profile.
Section F 6 d. The distance from a dedicated sludge disposal
facility to a place of habitation or business should be farther than
for non dedicated facilities. My recommendation is to insert (1000
feet for a dedicated facility) after the words . . . "500 feet . . ."and
before the words ". . .from any place".
Section F 7 d. Sewage sludge which is stockpiled should be
underlain by an impervious material . Absorbent materials should not
be used as it is impossible to anticipate how much liquid will have to
be absorbed. The two materials recommended, wood chips and straw
are not very absorbent anyway. My recommendation is to strike the
words ". . .or absorbent. . ." and ". . .straw or woodchips. . ." and insert
the word "or" between limestone and plastic.
Section F 7e. The recommended minimum distance of 6 feet between
the soil surface and a water table where sewage sludge is stockpiled
may not be sufficient protection in every situation. My recommendation
is to rephrase this section as follows: The minimum distance between
the soil surface and the water table should be determined using the
same considerations as in (my reommended) F 6 b.
• Section G 1 b. This section establishes the distance a sewage
sludge composting facility should be located from any hospital or
nursing home. Again, this presupposes that only individuals who are
institutionalized are susceptible to potential harm from such a facility.
*Distance based on MND 220 (h) (1) .
Page 5
Mr. Rodney E. Massey
January 5, 1981
This is a dangerous and unprecedented assumption. My recommendation
is to expand this concern to include any place of habitation, business
or recreational area.
Section I . Variance. The phrase "In any cases where upon
application of the responsible person or persons, the agency finds
that. . , disposal of sewage sludge is necessary for the public health,
safety or welfare, . . . the agency in its discretion may permit a variance
therefrom. . . : This phrase could be used in every application to
request a variance. The purpose of these rules is to ensure that
public health is protected. How then can the public health be protected
by relaxing these rules? I can understand what was intended to be
stated here, and I would recommend that the underlined phrase be
restated thusly: . . . the proposed disposal method or site is the best
of all available alternatives in relation to the public health,
safety or welfare. . .
In summary, you can see that all of my recommendations are
intended to increase the level of precaution from those proposed.
It appears from the proposed safeguards that the agency considers
municipal sewage sludge no more of a threat to ground water than septic
tank effluent from private on-site sewage systems, at least as far
as ground water is concerned. It is also evident that hydrogeology
is not very well understood by the agency. For example, the term
water table is used in places where the term aquifer should be used.
The exclusion of perched water tables incorrectly assumes that they
never serve as aquifers. Placing the same level of precaution on
water tables and fractured bedrock is further evidence of the lack
of understanding of hydrogeology. The similarity of concerns is
drastically different. My recommendations make the distinction between
water tables and aquifers, between aquifers in unconsolidated materials
and fractured bedrock. Unlike the proposed rules, I assume that
ground water concerns for disposal of municipal sewage sludge are
significantly different from those for on-site sewage system septic
tank effluent. The differences between these two substances justifies
my recommendations.
The 50 foot seperation distance from ground surface to top of
a fractured bedrock aquifer that I have recommended, is based on
Minnesota Department of Health 's rules which are intended to ensure
that wells drawing water from fractured bedrock aquifers are adequately
protected. My personal experiences with contaminated wells in such
a fractured bedrcok aquifer indicates that this is not an overly
protective safe seperation distance.
I would be glad to discuss any of these issues with you further.
I 'm sorry that I couldn't provide you with my comments within the 20
day review period for the temporary rules. T therefore request that
Page 6
Mr. Rodney E. Massey
January 5, 1981
these comments be entered into the public record for consideration
before. final adoption of these rules. I will be glad to present
my comments at the public hearing. Please place me on the mailing
list for hearing notification.
Sincerely,
l
1." ,b th„,
Allen Frechette
AF:cs
cc: Tom Rees, Rep. Scott County
John Malinka, Director, Science C Technology Project
Matt Walton, MGS, Director
Edwin Ross, MDH, Director, Ground Water Division
Jack Frost, Metropolitan County, Env. Planning
John Anderson, Shakopee Administrator
JAAJE it COUNTY COURT HOUSE - SHAKOPEE, MN. 55379 (612) 445-7750
EXT.i7t 354
January 5, 1981
Mr. Charles Weaver
Chairman
Metrdpolitan Council
Suite 300
Metropolitan Square Building
7th and Robert Streets
St. Paul, MN 55440
Dear Mr. Weaver;
The following comments relate to Metropolitan Council 's Staff
Preliminary Report, December 1980, Choosing Sewage Sludge Disposal
Sites: Criteria and Volume Report Number 2.
Most of my comments relate to the site screening criteria,
environmental factors, and are primarily intended to increase
the level of precaution being recommended. I will explain the •
reasons for my concerns and make positive recommendations. I have
submi,tted similar comments to the Minnesota Pollution Control Agency
in response to their Proposed Sewage Sludge Disposal Rules. I 've
provided Mr. Frost on your staff, copies of these comments as well.
Page 5 & 6, Step 1 Initial Screening (For landfill disposal
sites) : The column headings "Desirable" and "Less Desirable" are
ambiguous. One could assume that these differences could be overlooked
on various criteria. This might be appropriate for policy oriented
criteria, but not for criteria intended to protect the public health.
I recommend the use of the terms "acceptable" and "not acceptable"
for headings.
Page 5 C Geology "Bedrock acquifer formations covered by at
least 10 meters of unconsolidated material" and "Fractured limestone
or dolomites with overburden at least 10 meters of low permeable
materials (less than 10-4 cm/sec) ." The distance of 10 meters is
unprecendented. This level of precaution is less than I feel is
adequate to protect major portions of Scott County from contamination
of a very large bedrock aquifer. The Minnesota Department of Health,
in MHD 220 (h) (1) recommends a separation of 50 feet over fractured
bedrock aquifers before they can be considered a safe source of
potable water. To be consistent with this pre-existing state law
and to provide a sufficient level of protection to these valuable
aquifers, I recommend substituting the distance of 50 feet for 100 meters.
ALLEN J. FRECHETTE
Environmental Health Specialist
Office of Planning & Zoning
Scott County Is An Equal Opportunity Employer
. Page 2
Mr. Charles Weaver
January 5, 1981
Page 6 D. Groundwater "Directions of ground water towards areas
of extensive current or future usage." This is obviously a trans-
cription error. I would recommend the following rephrasing: Direction
of ground water flow away from areas of current or future usage.
Page 9, 4. "Landspreading of Sludge at Agronomic Rates".
1./his ,report, and these criteria, are intended to be used to identify
sites for sludge disposal and for purchase by the Metropolitan Waste
Control Commission. The only reason these sites are being identified 1
is to dispose of excess sewage sludge, and not provide an additional I
source of income to the MWCC, ie. farming. Once purchased, these
sites should be capable of being utilized for 20 years to dispose
of sludge. The continuous use of such a site for the purpose of
disposing sludge and not necessarily for improving the soils for
crop production is entirely different from private farmland which
may accept sludge infrequently, and only to the extent that it is
beneficial to the soil and crops grown. It is because of this
immense difference, due not only to the intended use of the land but
also to the frequency and total volume of sludge which can be expected
to be spread on MWCC owned sites, that I feel making a distinction
between dedicated sites and agronomic sites is inappropriate. There
is no way that all of the possible contaminants in municipal sludge
can be tested for and then used to identify spreading rates which are
safe.._ Therefore, any site used for the disposal of sludge, should
be carefully selected. A site which will be purchased by the MWCC must
be even more carefully selected. I see no justifiable reason for two
sets of criteria. I think the criteria proposed (modified by my
recommendations) on pages 5-8 should be used for all sites to be
purchased by the MWCC. I see no justification for lessening the level
of precaution for sludge spread at agronomic rates on MWCC owned land.
The criteria on pages 10-12, (besides being inappropriately
diffO,rent from those on pages 5-8 from an environmental standpoint)
are so loosely worded, that any site would be acceptable. For
example, the column headings, Preferable and Suitable are even more
ambiguous than Desirable and Less Desirable. In most instances,
the exact oppositely worded criteria from the preferable column
is suitable. This is ridiculous! Why have criteria at all ! My
recommendation is to omit pages 9-12 and utilize the one set of
criteria listed on pages 5-8 for all siting efforts.
On page 4 of the report, Council staff stated that landspreading
of sludge at dedicated sites (landfilling) was not as preferable as
spreading at agronomic rates. I thoroughly agree with this statement.
Unfortunately, the approach the Metropolitan Council and the Waste
Control Commission is proposing is overly simplified and inappropriate.
The best use of sewage sludge appears at present to be landspreading
at rates to improve soils and crop production. The best approach is
for the Metropolitan Council and MWCC to sell this idea to farmers,
foresters, commercial nursuries etc, not to buy land and compete with
them. The only way sludge is going to appear attractive to farmers
Page 3
Mr. 'Charles Weaver 1
January 6, 1981
and others, is if the hazardous wastes are removed, and the MWCC
transports it, spreads it and assists with site approval applications
and follow—up monitoring. Unfortunately, neither the MWCC nor the
Metropolitan Council appear to be committed to a program to even
remdve the estimated 10-12 million gallons of hazardous wastes going into
the metropolitan area sewers annually. Until this is done, it is
going to be very difficult to convince anyone that the benefits of
landspreading sludge on farmland outweigh the risks.
Sincerely,
- v.. .&
Allen Frechette
AF:cs
cc: Tom Rees, Rep. Scott County
John M-alinka, Director, Science C Technology Project
Matt Walton, MGS, Director •
• Edwin Ross, MDH, Driector, Ground Water Division
Jack Frost, Metropolitan County, Env. Planning
'John Anderson, Shakopee Administrator
•
+'
•
MEMO TO: John K . Anderson , City Administrator
FROM : Gregg Voxland , Finance Director
RE : Abatement of Assessment
DATE : January 14 , 1981
The 1980 tax statement prepared by the County for parcel
# 27-069-0000-006-00 (Horizon Heights ) had the assessment
for code 44 duplicated . According to state law , the
County cannot correct this error without first having the
approval of the City Council . Request Council to pass a
motion to approve the abatement of code 44 assessments
against parcel # 27-069-0000-006-00 in the total amount
of $431 .42 for the payable 1980 tax statement .
The minutes can then serve as documentation for the County .
GV/jms
•
MEMO TO: John K. Anderson , City Administrator
FROM: Gregg Voxland , Finance Director
RE : Interfund Transfers
DATE : January 8 , 1981
Request Council approve the following interfund transfers as
provided for in the 1980 budgets .
1 . From Revenue Sharing Fund to General Fund
Fire Department
Yarusso Mfg. (tank) $7 ,160.00
2 . From Capital Equipment Revolving Fund to General Fund
Fire Department
Weber & Troseth (smoke extractor) $ 248 . 50
Weber & Troseth (rope) 340.00
Motorola (pager) 240.00
Weber & Troseth (basket stretcher) 166 .00
S 994. 50
GV/jms
11Q,
MEMO TO : Mayor and City Council
FROM : John K. Anderson , City Administrator
RE : Status of Police Labor Negotiation
DATE : January 16 , 1981
Introduction
At the January 6 , 1981 City Council meeting , I reviewed the status
of the City ' s Police Labor Negotiations to obtain some general
direction (parameters) from City Council . We have had a negotiat-
ing session since that meeting and the police should be voting on
a proposed package January 19 , 1981 totaling , with benefits , approx-
imately 9 . 9% for 1981 and 9 .4% for 1982 . I will convey the results
of that vote to Council at Tuesday ' s meeting .
Proposal Now On The Table
Present 1981 1982
1 . Salary Top Patrol $1782/mo . 9% = $1942/mo . 97 = S2117/mo .
2 . Longevity Year 6 - 20 Year 6 - 35 Year 6 - 45
11 - 40 11 - 55 11 - 65
16 - 60 16 - 75 16 - 85
20 - 60 20 - 95 20 -105
3 . Detective $75 $85 $85
4 . Severence Pay After Probation After 5 years After 5 years
5 . Health & Life $103 equaling 83% 83% of 83% of
of premium premium premium
6 . Uniform $278 lump sum $306 . 36* Depends on
with CPI CPI*
7 . Holidays 11 with 6 paid at 11 with any 11 with any paid
2-1 /2 time if paid 2-1 /2 at 2-1/2 time if
worked time if worked worked
Includes detectives that were 1 /2 lump sum and 1 /2 voucher in 1980 .
Comparative Contract Information
The City of Shakopee has settled with all groups except the Police
for 1981 . The Public Works Exmployees received a 9% salary increase
with a $10 increase ($85/mo . to $95/mo . ) in their health and life
insurance package for 1981 (2nd year of a 2 year agreement) ; and ,
non-union employees received a 9% minimum increase with numerous
Mayor and City Council
January 16 , 1981
Page 2
increases of 10, 11 and 12% and some even in the 14 to 15% range .
(Some of these reflected job status changes) . The proposed police
package for 1981 for wages and benefits of 9 . 9% (9 .4% for 1982)
appears consistant with these prior settlements (adjustments to the
non-union $75/mo . health and life insurance employer contribution
have not been made) .
The 9 . 9% for ' 81 and 9 .4% for ' 82 compare with MAMA ' s current
proposal for wages (they haven ' t settled) of 10% for ' 81 and 9%
for ' 82 . Bloomington , Hopkins , Minnetonka and Plymouth have
settled for 1981 with a 10% wage package and Hastings and Lake-
ville with a 9% wage package . Thus our package appears to be
consistant with the police settlements now coming in from other
metro area communities .
Recommendation
If the union agrees with the package offered I recommend Council
instruct City staff to draft the 1981-82 contract for its February 3 ,
1981 meeting. If the union does not agree , I recommend that the
City initiate mediation and that we take a hard line .
At this point this is still just an "offer" , and should be kept
confident . If the police vote to accept it on January 19 , 1981
it could become a tentative agreement if Council accepts it on
January 20, 1981 . After Council action , we can discuss it as
a "tentative agreement" with the press if they want the informa-
tion .
JKA/jms