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January 16, 2001
1, • M -. • ffimu LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda JANUARY 16, 2001 4] Mayor's Report 5] Approval of Consent Business — (All items noted by an * are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) *7] Approval of Minutes - none *8] Approval of Bills in the Amount of $516,442.64 plus $328,274.24 for refunds, returns and pass through for a total of $844,716.88 9] Public hearings: A] Vacation of Easement within Valley Park 6` Addition — Res. 5473 B] Proposal for Vacant Dwelling or Building Ordinance C] Local Law Enforcement Block Grant 10] Communications: Start time for the February 20, 2001, council meeting 11] Liaison Reports from Council Members 12] Recess for Economic Development Authority meeting 13] Re- convene TENTATIVE AGENDA January 16, 2001 Page —2- 14] Recommendations from Boards and Commissions: A] Rezoning property from Highway Business (B1) to Multiple Family Residential (R3), located north of CR 16 and west of Roundhouse Street — DMC Companies *B] Rezoning property from Multiple- Family Residential (R3) and Highway Business (B1) to Medium Density Residential (R2), located northwest of Sixth Avenue and east of CSAH 69 — Ord. No. 587 C] Amendment to the Final Plat Approval for Maple Trails 3r Addition D] Oppidan Appeal of Sign Variance Denial by the Board of Adjustment and Appeals E] Recommendations for Architectural Firm to Design and Construct New Library 1. Balance Available Building Fund 15] General Business A] Community Development 1. Proposal to Amend City Code Sec. 4.03, Building Permits, Subd. 1 Regarding the Requirement of a Permit for Construction of a Fence 2. Set Workshop Meeting to Discuss Prior Lake Outlet Study and Other Issues B] Public Works and Engineering * 1 Approve Additional Costs for Prior Lake Outlet Channel Feasibility Report *2. Accept Feasibility Report for Improvements to Vierling Drive from CR 15 to the West Plat line of Orchard Park West — Res. No. 5476 *3. Joint Powers Agreement for 2001 Street Maintenance Work. 4. Authorize Feasibility Report for Holmes Street from 3 rd Avenue to 10 Avenue. 5. Discussion on Sarazin Street and Valley View Road Feasibility Report 6. Public Works/Police Building Roof Repair C] Police and Fire 1. Snowmobile Regulations — Ord. No. 589 *2. Installation Design for Emergency Vehicle Preemption System (EVPS) D] Parks and Recreation * 1_ Holmes Park Play Equipment TENTATIVE AGENDA January 16, 2001 Page —3- E] Personnel 1. Approve Hiring of Three Police Officers — memo on table 2. Approve Hiring of a Recreation Supervisor — memo on table *3. Completion of Probation — Jason Bullard *4. Completion of Probation — Kevin Hennes *5. Accept Resignation of Layne Otteson and Authorize Filling Vacancy F] General Administration: 1, 2001 Liaison/Related Appointments 2. Recycling Containers J. Vehicle Purchases 16] Council Concerns 17] Other Business 18] Recess for executive session to discuss litigation — Gene Hauer condemnation 19] Re- convene 20] Adjourn to Tuesday, January 30, 2001 at 5 p.m. 2. Approval of the Agenda 3. Election of Officers for 2001 4. Master/Concept Plan Update for Huber Park 5. Other Business: 1,101mus "01 edagoenda.doc CITY OF SHAKOPEE Memorandum TO: Economic Development Authority FROM: Paul Snook, Economic Development O L�� SUBJECT: 2001 EDA Officers MEETING DATE: January 16, 2001 Introduction: The EDA is asked to elect officers for 2001. Background: As January 16"' will be the annual meeting for 2001, a slate of officers should be elected for the EDA. Appointments by election may be done by motion. By -Laws of the Economic Development Authority require that the terms of office for President, Vice President, and Treasurer expire on the date of the annual meeting of the EDA of the subsequent year. The offices of the Secretary and Assistant Treasurer do not expire unless the Board takes specific action. Judy Cox serves as the Secretary, while Gregg Voxland serves as Assistant Treasurer. Therefore, the President, Vice President and Treasurer positions should be elected at the January 16 meeting. The EDA officers for the past year (2000) are as follows: President — Deb Amundson Vice President — Gary Morke Treasurer — Bob Sweeney Mayor Brekke has asked that Gary Morke serve as President of the EDA for 2001, and makes that recommendation to the EDA. Nominations for Vice President and Treasurer should be made at the meeting. Action Required: The EDA should, by motion, elect officers for the positions of President, Vice President, and Treasurer of the Shakopee Economic Development Authority for the year 2001. edaofficers2001.doc v � Alf" ' 1 TO: Economic Development Authority FROM: Mark McQuillan, Natural Resource Director Paul Snook, Economic Development Coordinates SUBJECT: Updating the Riverfront Master Plan, focusing on Huber Park MEETING DATE: January 16, 2001 Introduction: The EDA is asked to approve funding from the Professional Services account of the EDA budget not to exceed $7,000 to contract with Brauer & Associates to update the 1995 Riverfront Master Plan, with emphasis placed on an outdoor performance area in Huber Park and related parking facilities. The purpose of the master plan is to guide future development and redevelopment of the riverfront area, including the proposed outdoor performance venue in Huber Park. In order to generate ideas, discussion and action in redeveloping the riverfront and downtown's Blocks 3 & 4, the City (in 1995) commissioned Brauer & Associates to develop the Downtown Area Riverfront Project Master Plan, (See Exhihit A). The plan includes concept plans and general cost estimates. To date the development that has occurred as a result of the plan is Blocks 3 & 4, now known as River City Centre. In 1999, the City sponsored a downtown strategic planning conference to which all residents and business owners were invited. One of the overwhelming consensus issues was the lack of an attractive riverfront adjacent to downtown. Since (and as a result of) the conference, the Vision Shakopee Downtown Partnership has formed, with one of its committees being the Riverfront Committee. This committee has been undertaking various activities to help realize the riverfront's full potential. One idea generated by the committee is an outdoor performance area in Huber Park. Currently this idea is in the early stages of conceptualization, with committee volunteers producing a computer - generated graphic concept. Since the City will have to be involved in this project (for the reason that it's in Huber Park), the next step is to produce a more refined master plan that includes location and specifications of the outdoor performance venue, along with accurate cost estimates. Discussion: Since this proposed project has been a priority for the Vision Shakopee Downtown Partnership, the organization is committed to playing a significant role in its development. Specifically, the partnership proposes to raise funds for its construction. However, there first needs to be an estimate of the cost of materials and construction, which the plan update from Brauer & Associates would provide. The partnership is also working with Anchor Block Co. to secure in -kind services and materials, possibly at cost. Anchor has verbally indicated that it wants to participate but would like to see further commitment from the City before formally committing. Scott Lucas, John Roach and Bryan Turtle from Vision Shakopee will be at the January 16 EDA meeting to give a brief presentation and answer questions. The current master plan needs updating to reflect the changes proposed by the Vision Shakopee Downtown Partnership. Alterations in the landscape in recent years will influence the location of some facilities being proposed. For example: • The topography changed due to half of the park being filled -in. This changes the dynamics and location of certain planned facilities. • Plans are underway to close the existing boat landing in the park and to construct a new one on the north side of the river. The U.S. Fish and Wildlife Service has tentatively agreed to donate the parking area next to the mini by -pass for a boat landing. The Minnesota Department of Natural Resources will assist the City in securing grant funds to construct the boat launch and the City would design it. Further negotiations are needed to determine who will be responsible for ongoing management and maintenance of the facility. • The south riverbank in the park is rapidly eroding, threatening the stability of existing facilities (boat launch and trail) and future projects. The EDA may question how improvements to Huber Park are related to economic development. An argument could be made that with the proposed improvements, Huber Park will become more of an attraction and destination, bringing more people (and attendant potential spending) to the downtown area. An improved Huber Park can also enable the downtown district and riverfront to expand existing downtown events (Derby Days) and add new events. An improved Huber Park also would reinforce the downtown and riverfront's position as the center of Shakopee's civic and cultural activities, and as a symbol of community identity. The EDA may want to consider including downtown and the 1 St Avenue corridor in the master plan update since those areas were identified by the community in the 1999 downtown planning conference, and also identified by the City Council in their goal setting session in Spring of 1998. Another reason for considering inclusion of these areas in the master plan update is that, according to Community Development Director Michael Leek, the City's two recent applications to the Metropolitan Council for redevelopment planning funds were not selected. Including Downtown and the 1 St Avenue Corridor in the master plan update would be advantageous in that it would be more cost effective; undertaking a plan update for Huber Park now and another, separate master plan for the downtown and 1 St Avenue corridor later would likely be more expensive. From an urban design perspective, there certainly are physical relationships between the riverfront, downtown and 1 st Avenue corridor, and therefore it makes sense to undertake a master plan inclusive of all three areas. Budget Impact Brauer & Associates estimates a master plan update, focusing on an outdoor performance venue for Huber Park, to cost between $6,000 and $7,000. Vision Shakopee has committed to raising funds to help construct the venue but recognizes that this is a project that would benefit the entire community, logically making the City the lead partner in funding the master plan update. There are funds available in the EDA budget under Professional Services for updating the master plan. 71 t 1. Approve funding from the Professional Services account of the EDA budget not to exceed $7,000 to contract with Brauer & Associates to update the 1995 Riverfront Master Plan, with emphasis placed on an outdoor performance area in Huber Park and related parking facilities. 2. Approve funding from the Professional Services account of the EDA budget not to exceed $ to contract with Brauer & Associates to update the 1995 Riverfront Master Plan with an outdoor performance area in Huber Park and related parking facilities, and that incorporates the Downtown and 1 St Avenue Corridor. (Staff will know this cost after meeting with Brauer & Associates on Tuesday morning January 16 Th ) 3. Do not approve funding to update the 1995 Riverfront Master Plan. 4. Table the matter and request additional information. 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X arx a U m a 9 aA m U R -i ce Pf a to S CITY OF SHAKOPEE P � b E nti Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance director RE: City Bill List DATE: January, 11, 2001 Introduction and Background Attached is a print out showing the division budget status for 2000 based on data entered as of 12/31/2000. Also attached are two regular council bill lists for invoices processed to date for council approval. One is generated from our old software which has 2000 business only. The other generated from our new software is 2001 business only. There is no "Expenses By Department'' report on the new system for 2001 business at this time. Also included in the checklist are various refunds, returns, pass through, etc. totaling $328,274.24. The actual net expense amount is $516,442.64. Action Requested Move to approve the bills in the amount of $844,716.88. 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N m O W m N N V J m V J V J m V J m m m n = N N O m N N N c-) c m N m x W m 0 CD c N m m v v N m rn 0 D m m N 0 C X 0 z cn z m m 0 0 c C N N O O r r Cn N m cn m cn N 0 A 2 v O O m z CT z z cn A z z W G) G) z N X n O O 7, x m N O N O 1 0 J O z z z z z m m m v Z D p z z m m Z > O z m m � -� m O_ O 3 z� m m z � 0 G) G) 0 G) 0 O V J 0 O O O A m 0 J J O W W O W C m m m m m m m m W z co co O O O m O N N J J 0 W A O 0 0 0 0 O O O - - 1 o m m I 0 0 m m 2 2 r 0 � X w 0` 0 0 m I O 0 Z CD N D Ol Ot m m m m A CO A CO cn > > > > Cl) D S n ( co N m m v 3 c0 cD N N D m Ot v m V J m m O O D O O O O z O O m O O m D D m (C 0 m m m m M O m O O O O O O O m O m O O O O O O O O O O O O O O O O O K O O O O O O O O A --4 N O m O Z m O_ r'a m O O m Cl O O_ O O � O O J N W _ O_ O O A_ O A O m (n N c0 N O J m m m Cn N m O v O z K K K < D r 'n X O z Z z m 0 O -p (_) T r D D O 0 m = y o O O m v G) D -i m v c -r m O cn z m m z D 2 O m m m G) O Co 2 c) D m cn D Z Cl) z m x v 0 A W (p m m N N N N N O O O O O O O O_ O_ O O_ O_ O_ N_ - 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Z Z O O c O D m 0 0 w 0 0 D z z m m D > D r z O K K r m m m m m Z p x m m m Z z O z z z z m z z z z m m m i Or D D o N G) G) O z -� -� m -� --� z J o K � w O z K z 0 I � co � � 0 O O o_ = CD m o � � m m = O N o N w A 3 tO � I0 n CD m O # N A x N 3 3 W N N N O A CD O A O x A o � N W W O O O O W W N m A A m m m tT W W O V V N V V 0 G Z o im0 V O Ol N O O_ tT 0 Cn C11 0 m W 0 m m W W 0 W A W A W W A A CD W D � o I n o N A w v A A A w l w N -• m � 'm O D 3 j W W W N V V A A 0 m A A m W O O 0 O O U1 CT t71 A W m W W m O O O O SO p z C W W m m m W co Cl) OI 01 O O O m O O V U) D O O W W D O O O O O 00 O m G7 Q p z p O O N co O m Cl) j � W n N co A N O V O Cl m m O N r z y z D ' m z Q° m X o K z O m v CO z m o to m o O O z m T m O 70 O C) z m O m R° T Z r m m T O m cn > cn O z m n a C m m 0 z o � 0 O O o_ = CD m o � � m = O o w w w w 3 � � CD m O # t x N 3 3 N N N N O CD O O O O v o � W W O O O O W W N m A A m m m tT W W O V V N V V V m G Z V (It V (T V O Ol N O O_ tT fT Cn C11 m W m W m m W W W A W A W W A A -i -1 -i -i m m m m r r r r m m m m x x x x O O O O z z z z m m m m D D D 3 p z z ? v C 0 d -t D O O O rn z z z z T O m m N N O O O W m N m A O O m in 0 z m m v m m z Z A O C U) m m X O co v c G) D z T O A 0 m V O O_ O m N Q1 W A m m m v x O z m m O 0 c G) D Cl) z T O x 0 m co O O Iil n O m V N 0 O z m x m z 0 m Co O 2 O O z Z G) m Z G) z m m z G) D Z G) m K m Z --I Z7 0 (7 r m G) O G7 N 0 O O O o � � = O T T O # t x D O v o � m C) to m m z O N N O O G Z O O_ O O D � o n o N c v A z N N O (� C O z 0 m z O 0 T z c m ° v z m CD Q m U) D 0 D O 00 O m z Z Cl) W D m O N r y ' z m o K z m G) r z m o , a. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner H SUBJECT: Vacation of Easement within Valley Park 6` Addition MEETING DATE: January 16, 2001 INTRODUCTION: American Color Graphics has submitted an application for vacation of an easement within Valley Park 6"' Addition. The proposed area for vacation is located within Lots 1 and 2, Block 1, Valley Park 6"' Addition. City staff has not received any adverse comment to the proposed vacation. PLANNING COMMISSION RECOMMENDATION: The Planning Commission reviewed the proposed vacation at its meeting of January 4, 2001, and recommended approval of the vacation. A copy of the staff memorandum prepared for the Planning Commission has been attached for the Council's information. ALTERNATIVES: 1. Approve Resolution No. 5473, a resolution of the City of Shakopee approving the vacation easement within Valley Park 6''' Addition. 2. Deny the proposed vacation. I I the decision to allow staff or the applicant time to provide additional information. ACTION QUESTED: Approve Resolution No. 5473, a resolution of the City of Shakopee approving the vacation of easement within Valley Park 6"' Addition. JIie Klima Planner II o Acc\2001 \cc0 116 \vacamericancolorgraphics.doc RESOLUTION OF THE CITY OF SHAKOPEE VACATING AN EASEMENT WITHIN VALLEY PARK 6 TH ADDITION, CITY 0 SHAKO' SHAKOPEE, SCOTT O 1 `. WHEREAS, it has been made to appear to the Shakopee City Council that a portion of an easement described below, serves no public use or interest; The East 60.00 feet of the North 20.00 feet of Lot 2, Block 1, Talley Par k Sixth Addition, Scott County, Minnesota, and The West 20.00 feet of the North 20.00 feet of Lot 1, Block 1, Valley Park Sixth Addition, Scott Coitnty, Minnesota; together with the North 15.00 feet of said Lot 1, Block 1, which lies southerly and adjacent to the following described line: Commencing at the northwest comer of said Lot 1, Block 1, thence South 74 degrees, 53 mimaes, 36 seconds East, an assumed bearing along the northerly line of said Lot 1, a distance of 23.29, feet; thence contiunte along said northerly line 116.71 feet, on a tangential curve conccne to the northwest, said crurve has a central angle of 18 degrees, 02 mitnites, 25 seconds and a radius of 3 70.67 feet and said line there terminating WHEREAS, the public hearing to consider the action to vacate was held in the Council Chambers of the City Hall in the City of Shakopee at 7:00 P.M. on the 16 day of January, 2001; and WHEREAS, two weeks published notice was given in the SHAKOPEE VALLEY NEWS and by posting such notice on the bulletin boards on the main floor of the Scott County Courthouse, at the U-S. Post Office, at the Shakopee Public Library, and in the Shakopee City Hall; and WHEREAS, all persons desiring to be heard on the matter were given an opportunity to be heard at the public hearing in the Council Chambers in the City of Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CI'T'Y COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: That it finds and determines that the vacation hereinafter described is in the public interest, That the easement described above serves no further public purpose; and That the easement described above is hereby vacated. After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the County Auditor and County Recorder of Scott County. Adopted in _ Held the day of session of the City Council of the City of Shakopee, Minnesota, 2001. Jon P. Brekke, Mayor of the City of Shakopee ATTEST: Judith S. Cox, City Clerk PREPARED BY: City of Shakopee 129 Holmes Street South Shakopee, MN 55379 s 1, Judith S. Cox, City Clerk of the City of Shakopee, Minnesota, do hereby certify that the attached is a true and correct copy of Resolution No. 5473, presented to and adopted by the City Council of the City of Shakopee at a duly authorized meeting thereof held on the 16 day of January, 2001, as shown by the minutes of the meeting in my possession. Dated this day of , 2001 Judith S. Cox, City Clerk x'13 CITY OF SBAROPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner II SUBJECT: Vacation of Easement within Valley Park 6" Addition MEETING DATE: January 4, 2001 Site Information Applicant: American Color Graphics DBA Shakopee Valley Printing Site Location: Lots 1 and 2, Block 1, Valley Park 6" Addition Actiacent Zoning: North: Heavy Industrial (12) Zone South: Heavy Industrial (I2) Zone West: Heavy Industrial (L) Zone East: Heavy Industrial (I2) Zone Introduction The City Council has received a request from American Color Graphics to consider the vacation of a portion of drainage and utility easement located within Lots I and 2, Block 1, Valley Park 6`" Addition (see Exhibit A). Discussion The City Council will hold a public hearing on January 16, 20010, to consider this vacation request. A recommendation from the Planning Commission is needed for the vacation process. The applicant is planning to proceed with a construction project should the vacation for this area be acted upon favorably by the City of Shakopee. Other agencies, city departments and utilities have been notified of the proposed vacation. Staff has not received any adverse comment to the requested vacation. Alternatives 1. Recommend to the City Council the approval of the vacation. 2. Recommend to the City Council denial of the request. 3. Table the decision to allow staff or the applicant time to provide additional information. Staff Recommendation Staff recommends Alternative No. 1, the City Council approval of the vacation of the easement. Action Requested Offer and pass a motion recommending approval of the vacation. \boaa- pcL001 \jan 4wacamericancolororaphics.doc spa . rayf Vacation Easements American Graphics Z o-ning %Of I %.w ParcinIQ 12/7/00 EQ ain a9e ce ment , Ufilif Per Plot v T � I 1 J L- Q O / J The East 60.00 feet of the North 20.00 feet of Lot 2, Block 1, VALLEY PARK SIXTH ADDITION, Scott County, Minnesota. AND The West 20.00 feet of the North 20.00 feet of Lot 1, Block 1, VALLEY PARK SIXTH ADDITION, Scott County, Minnesota; together with the North 15.00 feet of sold Lot 1, Block 1, which lies southerly and adjacent to the following described line: Commencing at the northwest corner of said Lot 1, Block 1, thence South 74 degrees, 53 minutes, 36 seconds East, an assumed bearing, along the northerly line of said Lot 1, a distance of 23.29 feet; thence continue along said northerly line 116.71 feet, on a tangential curve concave to the northwest, said curve has a central angle of 18 degrees, 02 minutes, 25 seconds and a radius of 370.67 feet and said line there terminating. t I am that registered Land report or specification the taws prepared by me or under of Minnesota. direct supervision and As surveyed by w , 20- this�doy of '..�`- CZIL�d� L.S. Minnesota License No. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Proposal for Vacant Dwelling or Building Ordinance MEETING DATE: January 16, 2001 Introduction: At its December 19, 2000 meeting the Council set a public hearing to consider public comment on a proposed ordinance having to do with the securing, rehabilitation or razing vacant buildings in the City of Shakopee. The draft ordinance is based on the City of Minneapolis' ordinance, which was referred to city staff by Councilor Morke. As presented, the ordinance would provide more specific procedures and requirements for dealing with vacant structures. Alternatives: 1. Close the public hearing, and approve the draft ordinance as presented. 2. Close the public hearing, and approve the draft ordinance with revisions and direction to staff to bring the ordinance back to the Council for formal adoption. 3. Close the public hearing, but table the matter. 4. Do not pass the proposed ordinance. 5. Continue the public hearing to allow the development or submission of additional information. Action Requested: Offer a motion consistent with the Council's wishes. d R. Michael Leek Community Development Director AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAP. 4 BY REPLACING SEC. 4.09, UNSAFE BUILDINGS WHEREAS, the City Council has determined that it is desirable to amend the City Code as it relates to unsafe or vacant dwellings and buildings within the City of Shakopee; and WHEREAS, notices were duly posted, and a public hearing was held before the City Council on January 16, 2001, at which time all persons present were given an opportunity to be heard; and NOW THEREFORE, The City Council of the City of Shakopee, Minnesota hereby ordains as follows: Section 1 - That City Code Sec. Chap 4 is hereby amended by replacing Sec. 4.09, Unsafe Buildings, in its entirety with the following provisions, CONDITION. Subd 1 Policy. It is the policy of the City of Shakopee to promote the rehabilitation of vacant and unoccupied buildings and to assure a prompt process for the demolition of hazardous buildings through a procedure fixing approp responsibility in accordance with due process requirements. This policy is undertaken pursuant to Minnesota Statutes Section 463.26, which gives cities authority to enact and enforce ordinances related to hazardous buildings. Subd 2 Findings The City Council of the City of Shakopee finds and declares that buildings that remain vacant for any appreciable period of time beco I an attractive nuisance to children 2) a harborage for rodents 3) an invitation to derelicts vagrants and criminals as a temporary abode 4) an increased fire hazard, 5) that the unkept grounds surrounding such property invites the du mping of garbate thereon 6) that such buildings are allowed to become dilapidate s ince suc buildings are often economically obsolete 7) that owners of such buildings are unwilling to expend the necessaty funds to raze or repair buildings 8) that such buildings contribute to the growtof blight within the City, depress market val ues of surrounding properties to the detriment of the various taxing districts and require additional governmental services. For the reasons stated above the a dequate protection of public health safety, and welfare therefore requires the establishment and enforcement of the means by which such nuisance conditions may be abated_ Subd 3 Securing Vacant Buildings. a. The Building Official may order a vacant building secured, and shall cause notice of order to be served upon the owner of the premises in the following circumstances, i. If anv building becomes v acant or unoccupied, and ii. Is deemed hazardous due to the fact that the building has not been secured, and is open to trespass, and iii. The building could be made safe by securin tithe building. Such notice may be served personally or by mail. Service by mail is complete upon mailing of a copy of the order to the owner at the last know address If the owner fails to comply with the order within ten (10) days after the order is served the Building Official shall cause the building to be boarded up or otherwise properly secured- b. Emergency. The Building Official Police Chief, or Fire Chief may waive all requirements herein and cause a vacant building to be immediately boarded or otherwise secured when anv one of them shall determine that an emergency exists with respect to the health or safety of persons in the community that requires the immediate boarding or securing of a vacant building An emergency may declared provided that: i. The conditions showing the existence of an emergency are documented in writing by the Building Official Police Chief Fire Chief or their designees. ii. Notice be mailed immediately b the he department invoking this section to the address of the owner and taxpayer, and if recorded on the assessors rolls, the address of the mortgage holder, of the date of boarding or otherwise securing and the reasons therefore. b. After a vacant building has been boarded or otherwise secured under this section should the owner fail to maintain the building in a secured condition until such time has the building has been repaired and reoccupied the Building Official Police Chief, or Fire Chief shall resecure any openings into the building whenever it again becomes open to trespass without further notice to the owner. All costs including an administrative fee incurred by the city for boarding or otherwise securing a building under this section, shall be assessed. "Owner," for purposes of this section shall mean the person who is listed as the owner by the records of the Scott County assessor. Subd 4 "Nuisance Condition" defined; waiver of waitin per a A building within the city shall be deemed a nuisance condition if: i) It is vacant and unoccupied for the purpose for which it was erected and for which purpose a certificate of occupancy may have been issued,. and the building has remained substantially in such condition for a period of at least six (6) months: or ii) Evidence clearly demonstrates that the values of neighborhood properties have diminished as a result of deterioration of the subject building. iii) Evidence clearly demonstrates that the cost of rehabilitation is not justified when compared to the post - rehabilitation resale value of the building. b. When it i s determined by the Building Official Police Chief or Fire Chief or their designees that a building constitutes an immediate hazard to the public health safety, and welfare and after City Council approval the sixty (60) day waiting period set out in this section may be waived and the other procedures as set out in this section may be implemented immediately. c. Notwithstanding the foregoing provisions accessory buildings such as garages barns and other similar structures not intended to be used for human habitation shall be deemed to constitute a nuisance condition when such building is structurally unsound in the opinion of the Building Official. Subd 5 Abatement of nuisance condition Upon complet of the procedures set forth in this section and approval by the City Council, buildings determined to be a nuisance condition may be rehabilitated or razed_ a. Bef an action is taken to abate a nuisance condition except as p rovided in subdivision 3 relating to securing vacant buildings the Building Official shall examine the building to ascertain whether the nuisance condition should be ordered for rehabilitation or demolition. Before making its order the Building Official shall consider the following: The need for neighborhood housing; ii. The historic value of the building; iii. The impact on the neighborhood and the ability of the neighborhood to attract future residents, iv. The capacity of the neighborhood to use the property, V. The comprehensive plan and zoning classifications for the property use, vi. The market potential of the property; vii. The estimated cost of rehabilitation; viii. The severity and history of neglect ix. The availability to the owner of funds for rehabilitation; X, The structural condition of the building; b. If the owner contests the order of the Building Official to demolish a structure deemed to be a nuisance conditions the owner shall provid to the department a statement itemizing the cost to rehabilitate the building in order to demonstrate the feasibility of rehabilitation. C. Before the execution of any order to demolish or rehabilitate a building under this section the Building Official shall give notice of hearing at the last known address to the owner and other persons shown to ha an interest in the building deemed to create a nuisance condition. Proper notice shall be sufficiently given when mailed by a certified mail ret receipt requested. postage prepaid addressed to the owner to whol the building is registered with the Building Official or if not registered to the owner or other persons shown to have an interest in the property as ascertained by the files and records of the register of deeds or registrar of titles in and for Hennepin County Such notice shall also be given to such p ersons that the Building Official has actual knowledge of having an interest in the said property . In addition such notice of hearing before the City Council shall contain the Building Official's determination recommendation and the date time and place of the hearing. In addition, notice of the hearing shall be sent to all property owners within three hundred fifty (350) feet of the subject property. d At the hearing the Building Offical shall present an oral s ummary of the background and reasons for its recommendations. A rep ort, including any pertinent documents and photos shall be filed as part of the record. Subd. 6. Alternatives to Demolition. a The City Council may consider as alternatives to demolition; i. Ordering the owner of any such nuisance condition to rehabilitate the building and specifying the time within which such rehabilitation shall occur- If rehabilitation is the alternative required by the City Council the owner shall present a plan for rehabilitation to the Building Official which shall contain a commitment of funds to accomplish the plan. If the plan required herein is not received by the Building Official within the time ordered by the City Council, the city shall proceed to demolish the building. ii. After the h earing the City Council shall order demolition or rehabilitation of the building the Building Official shall prepare findings and an order based upon the evidence and record of the hearing_ After Council approval of the order, a copy of the order shall be mailed to the last known address of the owner. If the owner of the subject property fails to abide by the decision and order of the City Council the Building Official shall immediately notify the Council which may order immediate demolition or otherwise amend its order. Subd 7 Collection of Costs The Building Official shall notify the owner of the costs incurred in razing or rehabilitating the building and the owner shall be responsible for the payment of the same together with an administrative fee of fifteen (15) percent of the cost within thirty (30) days of such notification. Upon default ayment after the said thirty (30 ) days the cost of razing or rehabilitating the building and the administrative fee shall be levied and collected as a specia assessment against the property with interest at the rate of eight (8) percent per annum on the unpaid balance thereof. Section 2 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in Minnesota, held this day of Attest: Judith S. Cox, City Clerk session of the City Council of the City of Shakopee, 2001. Mayor of the City of Shakopee Published in the Shakopee Valley News on the day of , 2001. 1 L 1 Differences Between Current and Proposed Ordinances Current Proposed 1. Building Official to make determination 1. Building Official may order a vacant that a building is unsafe. Building secure, but allows building official, police chief, or fire chief to declare and act on an emergency vis -a- vis a vacant building. 2. Building Official vested with all Responsibilities. 2. Hearing process provided before the City Council. 3. Term "unsafe" not defined 4. No appeal process specified. 5. Provides for levying of costs. 3. "Nuisance Condition" defined 4. Appeal process to City Council set out. 5. Provides for levying costs plus collection of interest on unpaid balance r CITY OF S !1 ' 0 PoRce Department TO: Honorable Mayor, City Council Mark McNeill, City Administrator FROM: Dan Hughes, Chief of Police SUBJECT: Bureau of Justice Assistance (BJA) Local Law Enforcement Block Grant DATE: January 9, 2001 The Shakopee Police Department is seeking authorization to accept a $10,604 Local Law Enforcement Block Grant and hold a public hearing to authorize expenditure of the funds. The United States Department of Justice, Bureau of Justice Assistance (BJA), notified the Police Department that our jurisdiction is eligible to apply for direct funding. Our funding level was predetermined by the BJA to be $10,604. The funds made available through this grant opportunity are to be used by local jurisdictions in seven broad purpose areas identified by the BJA as: Law Enforcement support for hiring, training and employing new, additional police officers, paying overtime to currently employed officers, or the purchase of equipment, technology and other material directly related to the law enforcement function. 2. Enhancing security measures in and around schools or any other facility the local unit of government considers a special risk. 3. Establishing or supporting drug courts. 4. Enhancing the adjudication of cases involving violent offenders. Establishing a multi jurisdictional task force. January 9, 2001 BJA Grant 6. Establishing crime prevention programs. 7. Defraying the cost of indemnification insurance for law enforcement. The grant requires the City to establish an interest bearing trust fund to hold the awarded dollars, provide matching funds, establish or designate an existing advisory board to make non - binding recommendations on how the grant funds should be spent, and hold a public hearing to make the public aware of the program and its proposed spending plan. The City must meet these requirements before any expenditure is made. An advisory board, which was a requirement of this grant, met on February 4, 2000, and recommended that the federal funds ($10,604) and the local match ($1,178) be spent on the following items: Community Center Alarm System ($5,026). Police Department Dictation System ($6,756). -I Ov ' _ The BJA does require local matching dollars of $1,178. These funds currently exist in the 2001 Police Department budget. After holding the public hearing, offer Resolution No. 5475 a Resolution concerning the Bureau of Justice (BJA) Local Law Enforcement Block Grant, and move its adoption. January 9, 2001 2 BJA Grant • • 1 • WHEREAS, the City of Shakopee authorized appropriate City staff to enter into an agreement with the United States Bureau of Justice Assistance (BJA), for a $10, 604 Local Law Enforcement Block Grant, with matching funds of $1,178, at its meeting on January 16, 2001; and WHEREAS, the City Finance Director has agreed to establish an interest bearing trust fund to hold the awarded dollars; and WHEREAS, an advisory board met on February 4, 2000, to make non - binding recommendations on how the grant funds should be spent; and WHEREAS, the City held a public hearing to make the public aware of the program and its proposed spending plan on January 16, 2001. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL THE CITY OF SHAKOPEE, MINNESOTA, That the requirements to allow the expenditures of the Bureau of Justice Assistance (BJA) Local Law Enforcement Block Grant is hereby met and the proposed expenditures are approved, as follows: 1. Community Center Alarm System ($5,026). 2. Police Department Dictation System ($6,756). Adopted in Adjourned Regular Session of the City Council of the City of Shakopee, Minnesota held the 16th day of January 2001. Mayor of the City of Shakopee I City Clerk TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Start Time — February 20 Meeting DATE: January 12, 2001 Because of the School District referendum vote that is scheduled for Tuesday, February 20 by State law, the City Council could not meet until after the polls have closed at 8:00 PM. Therefore, unless the Council chooses to change meeting dates (February 19 is a legal holiday — Presidents Day), we will advertise all public hearings, and the start of the February 20 meeting for 8:00 PM. If there are other issues that the Council wishes to discuss, it so should advise. Mark McNeill City Administrator Mem TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner II SUBJECT: Amendment to the Zoning Map — Rezone property from Highway Business (B 1) to Multiple Family Residential (R3) APPLICANT: DMC Companies ME ETING DATE: January 16, 2001 DMC Companies has requested that the City amend its zoning map to rezone property currently zoned Highway Business (B 1) to Multiple Family Residential (R3). The property is located north of County Road 16 and west of Roundhouse Street. The approved Comprehensive Plan guides this area for Multiple Family Residential purposes. The draft Comprehensive Plan guides this area for commercial purposes. At its January 4, 2001, meeting the Planning Commission took public testimony and reviewed this request. After review and discussion a motion to recommend approval of the rezoning request and directing staff to revise the boundaries of land uses on the draft land use plan failed on a 2 to 5 vote. A motion to recommend denial of the rezoning was then passed unanimously. Provided for your reference is a copy of the January 4, 2001 memorandum to the Planning Commission The Planning Commission cited Criteria 93 as not being met with the request. Criteria 43 states "that significant changes in City-wide or neighborhood dei�elopmetlt patterns have occur -ed'. Should the City Council concur with the Planning Commission, staff should be directed to prepare a resolution of denial with findings consistent with the Commissions direction regarding Criteria 93_ Also please find attached copies of communication from the applicant and property owner(s). ALTERNATIVES: 1. Approve the request to rezone property from Highway Business (B 1) to Multiple Family Residential (R3) and direct staff to revise the boundaries of land uses on the draft land use plan, as well as prepare an ordinance approving the rezoning request. 2. Deny the request to rezone property from Highway Business (B 1) to Multiple Family Residential (R3) and direct staff to prepare a resolution denying the rezoning request. 3. Table the decision and request additional information from the applicant and/or staff. ACTION REQUESTED: Offer a motion consistent with the wishes of the City Council. Juf lie Klima --� larmer 1E1 gAcc\200 1\ccO I 16\rezdennyczech.doc 4 ::� _/ CITY OF S HAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner II SUBJECT: Amendment to the Zoning Map - Rezone property from Highway Business (B1) to Multiple Family Residential (R3) D ATE: January 4, 2001 REVIEWPERIOD: December 7, 2000 — February 5, 2001 SITE INFORMATION Applicant: DMC Companies Property Owner: Mary Lindstrand Estate Location: East of CSAH 17, north of County Road 16, and west of Roundhouse Street Adjacent Zoning: North: Multiple Family Residential (R3) South: Highway Business (B 1) East: Multiple Family Residential (Ri) West: Her Business (B 1) MUSA: The site is within the MUSA boundary. DISCUSSION The applicant is requesting that the City amend the Official Zoning Map by rezoning property currently zoned as Highway Business (B 1) to Multiple Family Residential (R3). Please see Exhibit A for the location of the subject site. The Comprehensive Plan has set basic policies to guide the development of the City. The purpose of designating different areas for residential, commercial, and industrial land uses is to promote the location of compatible land uses, as well as to prevent incompatible land uses from being located in close proximity to one another. The Zoning Ordinance is one of the legal means by which the City implements the Comprehensive Plan, Exhibits B and C provide a listing of the uses, both permitted and conditional, that are allowed in the Hi Business (B 1) and Multiple Family Residential (R3) zones. The 1995 Land Use Plan guides this property for Multiple Family Residential purposes. Copies of the land use plan are available for viewing at City Hall and will be made available at the January 4, 2001, meeting. The draft land use plan currently guides this area for commercial purposes, however, the property has been marketed for quite some time and has not attracted notable commercial interest. Should the Planning Commission and City Council decide that the property is better utilized as high density residential, it should direct staff to revise the boundaries of land uses on the draft land use plan prior to City Council review of the Comprehensive Plan. Fl"INGS The criteria required for the granting of a Zoning Ordinance Amendment are listed below with staff findings. Criteria #1 That the original Zoning Ordinance is in error; Finding #I The original Zoning Ordinance Is not in error. Criteria #2 That significant changes in community goals and policies have taken place; Finding #2 Significant changes III community goals and policies have not taken place. The land use plan adopted by the Metropolitan C0711lcil in 1996 indicated a land use patte7'11 consistent lvllh the request of the applicant. Criteria #3 That significant changes in City -wide or neighborhood development patterns have occurred; or Finding - V3 Sid i'ficanl change's in City - }fide or neighborhood development patterns have occ11 %I "ed In lhLit sigil ficallt commercial development. has occurred adjacent to HigMvay 169 tivith the opening of the highway, particularly at the locations of the interchanges. Thereby, decreasing the deniands'desires for additional commercial properties along Marschall Road ((SAH 17) north of 10` Avenue. The area around CSAH 17, County Road 16 has increasingly developed Vvith A1111hiple Family Residential projects in the recent past. Criteria #4 That the comprehensive plan requires a different provision. Finding #4 The proposed re:Aning lvollld not be III conflict lvith the adopted Comprehensive Plait. NUEgLATIVES 1. Recommend to the City Council the approval of the request to rezone the subject property from Highway Business (B 1) to Multiple Family Residential (R3). 2. Recommend to the City Council the denial of the request to rezone the subject property from Highway Business (B 1) to Multiple Family Residential (R3). 3. Continue the public hearing and request additional information from the applicant or staff. 4. Direct staff to revise the boundaries of land uses on the draft land use plan prior to City Council review of the Comprehensive Plan. 5. Do not direct staff to revise the boundaries of land uses on the draft land use plan prior to City Council review of the Comprehensive Plan. STAFF CON ENDA'TION Staff recommends Alternative Nos. 1 and 4, recommending to the City Council the approval of the request to rezone the subject property from Highway Business (BI) to Multiple Family Residential (R3) and directing staff to revise the boundaries of land uses on the draft land use plan prior to City Council review of the Comprehensive Plan. ACTION REQUESTED Offer a motion to recommend to the City Council the approval of the request to rezone the subject property from Highway Business (BI) to Multiple Family Residential (R3) and directing staff to revise the boundaries of land uses on the draft land use plan prior to City Council review of the Comprehensive Plan, and move its adoption. Tl Klima Planner iI g: \bona -pc \2001 \rzdnic. doc Rezoning - B1 to DIVIC. Companies - Denny Czech Zoning Parcels 12/7/00 N Pam W E SHAKOPEE S CpN,yU:vRYPFIDESl." 1.Y9 i y° §11.36 SEC. 11.36. HIGHWAY BUSINESS ZONE (B-1). Subd. 1. Purpose. The purpose of the highway business zone is to provide an area for business uses fronting on or with immediate access to arterial and collector streets. Subd. 2. Permitted Uses. Within the highway business zone, no structure or land shall be used except for one (1) or more of the following uses: A. motels and hotels; B. restaurants, class I; C. retail establishments; D. utility services; E. administrative, executive and professional offices; F. financial institutions; G. medical or dental clinics; H. public buildings; 1. dwellings when combined in the same structure with another, permitted use within the Highway Business Zone (B -1) along the County Road 69 /State Highway 101 /First Avenue corridor west of County Road 17 /Marschall Road and east of Webster Street or a line running northwesterly along the eastern boundary of the Webster Street right -of -way; (Ord. 525, December 31, 1998) J. single and mixed use developments which comply with Section 11.50, and have received approval from the City Council. (Ord. 563, November 25, 1999) Subd. 3. Conditional Uses. Within the highway business zone, no structure or land shall be used for the following uses except by conditional use permit: A. taverns; B. churches; C. animal hospitals and veterinary clinics; D. open sales lots or any use having exterior storage of goods for sale; E. gas stations; F. restaurants, class 11; G. private lodges and clubs; page revised in 1999 1171 - H. commercial recreation, major or minor, I. bed and breakfast inns; J. uses having a drive -up or drive - through window; K. vehicle sales, service, or repair; including general repair, rebuilding or reconditioning of engines or vehicles, including body work, frame work and major painting service, replacement of any part or repair of any part, incidental body and fender work, painting or upholstering; L. vehicle rental facilities; (Ord. 546, May 6, 1999) M. car washes; N. hospitals; O. theaters; P. funeral homes; Q. utility service structures; R. day care facilities; S. adult day care centers as conditional use, subject to the following conditions: The adult day care centers shall: 1. serve thirteen (13) or more persons; 2. provide proof of an adequate water and sewer system if not served by municipal utilities; 3. have outdoor leisure/recreation areas located and designed to minimize visual and noise impacts on adjacent areas; 4. the total indoor space available for use by participants must equal at least forty (40) square feet for each day care participant and each day care staff member present at the center. When a center is located in a multifunctional organization, the center may share a common space with the multifunctional organization if the required space available for use by participants is maintained while the center is operating. In determining the square footage of usable indoor space available, a center must not count: a. hallways, stairways, closets, offices, restrooms and utility and storage areas; b. more than 25% of the space occupied by the furniture or equipment used by participants or staff; or page revered in 1999 1172 §11.36 C. in a multifunctional organization, any space occupied by persons associated with the multifunctional organization while participants are using common space; 5. provide proof of state, federal and other governmental licensing agency approval; and S. comply with all other state licensing requirements; (Ord. 482, May 15, 1997) T. relocated structures; U. structures over thirty-five (35) feet in height; (Ord. 554, July 15, 1999) V. developments containing more than one (1) principal structure per lot; or W. other uses similar to those permitted by the subdivision, upon a determination by the Board of Adjustment and Appeals, may be allowed upon the issuance of a Conditional Use Permit. (Ord. 528, October 29,1998; Ord. 554, July 15, 1999) Subd. 4. Planned Unit Development Uses. (Ord. 554, July 15, 1999) Within the highway business zone the following uses shall be planned unit development uses: A. retail centers; Subd. S. Permitted Accessory Uses. Within the highway business zone the following uses shall be permitted accessory uses: A. any incidental repair or processing necessary to conduct a permitted principal use; S. parking and loading spaces; C. temporary construction buildings; D. decorative landscape features; B. communication service apparatusldevice(s) as permitted accessory uses, subject to the following conditions: 1. shall be co- located on an existing tower or an existing structure; 2. must not exceed 175 feet in total height (including the extension of any communication service device(s) apparatus); 3. lights and/or flashing equipment shall not be permitted unless required by state or federal agencies; 4. signage shall not be allowed on the communication service device(s) /apparatus other than danger or warning type signs; page revised in 1999 1173 §11.36 5, must provide proof from a professional engineer that the equipment will not interfere with existing communications for public safety purposes; 6. shall be located and have an exterior finish that minimizes visibility off-site to the maximum extent possible; 7. applicable provisions of the City Code, including the provisions of the State Building Code therein adopted, shall be complied with; g, all obsolete or unused towers and accompanying accessory facilities shall be removed within twelve (12) months of the cessation of operations at the site unless a time extension is approved by the City. After the facilities are removed, the site shall be restored to its original or an approved state. The user of the tower and/or accompanying accessory facilities shall be responsible for the removal of facilities and restoration of the site; 9, the applicant shall submit a plan illustrating all anticipated future location sites for communication towers and/or communication devices(s) /apparatus; 10. wireless telecommunication towers and antennas will only be considered for City parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved by the City Council: a. City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; b. commercial recreation areas and major playfields used primarily by adults; 11. all revenue generated through the lease of a City park for wireless telecommunication towers and antennas should be transferred to the Park Reserve Fund; or (Ord. 479, March 13, 1997) F. other accessory uses customarily appurtenant to a permitted use, as determined by the Zoning Administrator. Subd 6. Design Standards. Within the highway business zone, no land shall be used, and no structure shall be constructed or used, except in conformance with the following minimum requirements: A. minimum lot size (new lots): one (1) acre (Ord. 485, June 12, 1997) B. Maximum impervious surface percentage: 75% C. Lot specifications: minimum lot width: (new lots): 100 feet (existing lots): 60 feet minimum front yard setback: 30 feet minimum side yard setback: 20 feet page revised in 1999 1174 §11.37 minimum rear yard setback: 30 feet minimum side or rear yard setback from residential zones: 75 feet D. Maximum height: Thirty -Five (35) feet without a conditional use permit. (Ord. 31, October 25, 1979; Ord. 150, October 4, 1984; Ord. 158, January 31, 1985; Ord. 159, February 28, 1985; Ord. 246, June 17,1988; Ord. 264, May 26, 1989; Ord. 275, September 22, 1989; Ord. 279, December 1, 1989; Ord. 292, September 7, 1990; Ord. 320, October 31, 1991; Ord. 377, July 7, 1994; Ord. 434, November 30, 1995) SEC. 11.37. COMMUNITY COMMERCIAL (CC). (Ord. 563, November 25, 1999) Subd. 1. Purpose. The purposes of the community commercial zone are: (Ord. 563, November 25, 1999) A. to provide areas that allow the concentration of general commercial development for the convenience of Shakopee residents and the greater Shakopee trade area; B. to provide space for larger community facilities and institutions that may be appropriately located in commercial areas; C. to provide adequate space to meet the parking spaces, loading, and traffic management needs of larger scale commercial development. Subd. 2. Permitted Uses. Within the community commercial zone, no structure or land shall be used except for one (1) or more of the following uses: (Ord. 563, November 25, 1999) A. retail; B. administrative, executive, and professional offices; C. medical or dental clinics; D. restaurants, class I; E. showroom facilities; F. medical or dental clinics; G. services; H. public buildings. Subd. 3. Uses Permitted with a Conditional Use Permit. Within the Neighborhood Commercial zone, no structure or land shall be used for any of the following uses except after approval of a conditional use permit; (Ord. 563, November 25, 1999) A. taverns; B. churches; C. animal hospitals and veterinary clinics; page remised in 1999 1175 �icN�SrrG §11.34 _ SEC. 11.34. MULTIPLE - FAMILY RESIDENTIAL ZONE (R -3). Subd. 1. Purpose. The purpose of the multiple- family zone is to provide an area which will allow six (6) to eighteen (18) multiple - family dwelling units per acre, and also provide a transitional zone between single family residential areas and other land uses. Subd. 2. Permitted Uses. Within the multiple - family residential zone, no structure or land shall be used except for one (1) or more of the following uses: A. multiple - family dwellings containing three (3) or more units; B. existing single family and two (2) family dwellings; C. public recreation; D. utility services; E. public buildings; F. day care facilities serving twelve (12) or fewer persons; G. residential facilities serving six (6) or fewer persons; H. townhouses; or (Ord. 467, December 19, 1996) 1. single family detached residences previously constructed as accessory uses to a church, where the resulting lot meets the design standards found in Subdivision 5 of Section 11.28. (Ord. 496, August 21, 1997) Subd. 3. Conditional Uses. Within the multiple - family residential zone, no structure or land shall be used for the following uses except by conditional use permit: A. nursing homes; B. churches and other places of worship; C. cemeteries; D. hospitals and clinics; E. public or private schools having a course of instruction approved by the Minnesota Department of Education for students enrolled in K through grade 12, or any portion thereof; F. bed and breakfast inns; G. utility service structures; H. day care facilities serving from thirteen (13) through sixteen (16) persons; 1. adult day care center as conditional use, subject to the following conditions: The adult day care centers shall: page revised in 1997 1156 1. serve thirteen (13) or more persons; 2. provide proof of an adequate water and sewer system if not served by municipal utilities; 3. have outdoor leisurelrecreation areas located and designed to minimize visual and noise impacts on adjacent areas; 4. the total indoor space available for use by participants must equal at least forty (40) square feet for each day care participant and each day care staff member present at the center. When a center is located in a multifunctional organization, the center may share a common space with the multifunctional organization if the required space available for use by participants is maintained while the center is operating. In determining the square footage of usable indoor space available, a center must not count: a. hallways, stairways, closets, offices, restrooms and utility and storage areas; b. more than 25% of the space occupied by the furniture or equipment used by participants or staff; or C. in a multifunctional organization, any space occupied by persons associated with the multifunctional organization while participants are using common space; 5. provide proof of state, federal and other governmental licensing agency approval; and 6. comply with all other state licensing requirements. (Ord. 482, May 15, 1997) J. residential facilities serving from seven (7) through sixteen (16) persons; K. relocated structures; L. structures over two and one -half (2 -1/2) stories or thirty -five (35) feet in height; M. developments containing more than one (1) principal structure per lot; or N. other uses similar to those permitted by the subdivision, upon a determination by the Board of Adjustment and Appeals, may be allowed upon the issuance of a Conditional Use Permit. (Ord. 528, October 29, 1998) Subd 4 Permitted Accessory Uses. Within the multiple - family residential zone, the following uses shall be permitted accessory uses: A, open off - street parking spaces not to exceed three (3) spaces per dwelling unit; S. garages; page revised in 1998 1157 §11.34 C. fences; D. gardening and other horticultural uses not involving retail sales; E. communication service apparatus/device(s) as permitted accessory uses, subject to the following conditions: 1. shall be co- located on an existing tower or an existing structure; 2. must not exceed 175 feet in total height (including the extension of any communication service device(s) apparatus); 3. lights and/or flashing equipment shall not be permitted unless required by state or federal agencies; 4. signage shall not be allowed on the communication service devices) /apparatus other than dancer or warning type signs; 5. must provide proof from a professional engineer that the equipment will not interfere with existing communications for public safety purposes; 6, shall be located and have an exterior finish that minimizes visibility off -site to the maximum extent possible; 7. applicable provisions of the City Code, including the provisions of the State Building Code therein adopted, shall be complied with; a. all obsolete or unused towers and accompanying accessory facilities shall be removed within twelve (12) months of the cessation of operations at the site unless a time extension is approved by the City. After the facilities are removed, the site shall be restored to its original or an approved state. The user of the tower and/or accompanying accessory facilities shall be responsible for the removal of facilities and restoration of the site; 9, the applicant shall submit a plan illustrating all anticipated future location sites for communication towers and/or communication devices(s) /apparatus, 10. wireless telecommunication towers and antennas will only be considered for City parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved by the City Council: • City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; ® commercial recreation areas and major playfields used primarily by adults; 11. all revenue generated through the lease of a City park for wireless telecommunication towers and antennas should be transferred to the Park Reserve Fund; (Ord. 479, March 13, 1997) page revised in 1997 1158 §11.34 F. swimming pools; G. tennis courts; H. receive only satellite dish antennas and other antennas; I. home occupations contingent upon approval of a home occupation permit; (Ord. 501, September 18, 1997) J. solar equipment; or K. other uses similar to those permitted by this subdivision, as determined by the Zoning Administrator. Subd 5 Design Standards. ithin the multiple- family residential zone, no land shall be used, and no structure shall be constructed or used, except in conformance with the following requirements: A. Density: a minimum of seven (7) and a maximum of eighteen (18) dwellings per acre. Streets shall be excluded in calculating acreage. B. Maximum impervious surface percentage: 60% C. Lot specifications: Minimum lot size: 1 acre Minimum lot width: 150 feet Minimum lot depth: 200 feet Minimum front yard setback: 50 feet Minimum side yard setback: One -half (112) of building height or fifteen (15) feet, whichever is greater. All multiple- family residential structures thirty (30) feet or greater in height shall be setback a minimum of four (4) times the height of the structure from the nearest low density residential (R -1A), urban residential (R-113), Old Shakopee residential (R -1C), medium dens residential (R -2), or multiple - family residential (R -3) zone line. Minimum rear yard setback: 40 feet In the case of townhouse developments which contain both public streets and private streets or driveways, the front yard setback on public streets may be reduced to the average setback from private streets or driveways, so long as the front yard setback from any public street in the development is no less than twenty (20) feet. (Ord. 467, December 19, 1996) D. Maximum height: No structure shall exceed thirty-five (35) feet in height without a conditional use permit. Subd 6 Additional Requirem page revised in 1997 1159 §11.34 A. All dwellings shall have a depth of at least twenty (20) feet for at least 50% of their width. All dwellings shall have a width of at least twenty (20) feet for at least 50% of their depth. B. All dwellings shall have a permanent foundation in conformance with the Minnesota State Building Code. (Ord. 31, October 25, 1979; Ord. 60, May 14, 1981; Ord. 96, November 11, 1982; Ord. 159, February 28, 1985; Ord. 203, July 10, 1986; Ord. 246, June 17, 1988; Ord. 264, May 26, 1989; Ord. 377, July 7, 1994; Ord. 435, November 30, 1995) SEC. 11.35. Reserved. (The next page is 1171.) page revised in 1997 1160 SANB & GRAYSON Attorneys at Law 50 East Fifth Street, Suite 201 Saint Paul, Minnesota 55101 BRUCE W. SANBORN (DECEASED) TELEPHONE (651) 222 -3784 RICHARD A. GRAYSON FACSIMILE (651) 222 -3785 PETER C. GRAYSON INTERNET: GRAYSONLAW@mac.com mac.com January 9, 2001 To the Honorable Mayor and members of the City Council of the City of Shakopee: Re: Property No. 27- 906028 -1, 2.89 acres xxx Roundhouse Street, Shakopee, MN Carl G. Lindstrand and I purchased the above property from Lorraine M. Lenzmeier on April 1, 1979. Mr. Lindstrand, a licensed Minnesota real estate agent marketed the property beginning in 1981, and continued such marketing until his death in 1998. In the meantime we cooperated with the City of Shakopee and contractors in the development of the adjacent land and the roads and utilities necessary for its development. After the death of Mr. Lindstrand's widow I again tried to market the property, and finally was able to attract a developer in October 2000. However, I am now advised that the Planning Commission desires to retain the "Highway Business" zoning in spite of the fact that the property is not on a highway, and in fact adjoins "Multiple Family Residential" (R -3); it never should have been zoned B -1 because it lies hundreds of feet from County Road #16 and has no commercial application. The Lindstrand heirs and I, after paying real estate taxes on this property for years, and subsidizing other developments through assessments feel that we are being held hostage by the City, and for no good reason. In 1979 I believed that the investment in this property would put my children through college; however, it appears that it will have to wait for my great grandchildren. It should not take this long to use the property for a reasonable use. Very�ruly YO T r � , d Richard A. Grayson Hie G. lveeU: i , t) ""I _ . . I i GI; JAN -09 -2001 14:10 /Ib J/J toll // � Lt,INA HEf\l_I'/ YJESI 61. HAUL; WASHBURN SCHOOL DIST. of of .• •.n• Route 3 Box 3 410 P.O. Box 781 • January 9. 2001 715 373 5877 t'uoa ._ P. 02/02 Re: Property No. 27- 906028 -1, 2.89 acres xxx Roundhouse Street, Sbalcopee, MN To the Honorable Mayor and Member of the City Council of the City of Shakopee: I am the court- appointed personal representative for the Estate of Mary C. Lindstran¢, who is a partial owner of the above - referenced property. This correspondence shall serve as confirmation that the Estate of Mary C. Lindstrand fully supports the January 9, 2001, letter from Richard A. Grayson regarding this property. As personal representative of the Estate of Mary C. Lindstrand, I have a fiduciary responsibility to preserve and protect the assets owned by the estate. If the estate is unable to sell this property, the estate assets will continue to be depleted due to on -going costs and expenses (i.e. real estate taxes, assessments, etc.) related to this property. Further, the estate must remain open imtil this property is sold, I ask that the Council reconsider its decision relating to the zoning designation for this property. Sincerely, - rn O n-) DMC Company Inc,, PJ AN 0 9 2001 � + Mr. Jon Brekke Mayor of Shakopee 129 South Holmes Street Shakopee, MN 55379 Mr. Brekke, DMC Company, Inc. is a developer of Market Rate Multi Family affordable rental housing. DMC Company and its investors are not into subsidized or ask the communities for TIF or any other kind of assistance. W e do our market studies and analyze if a project can be self- sustaining through the convential market. DMC has done two projects in Shakopee in the last two years. I. Timberland Forest formally (Borman Estates 2. White Pines Apartments Those two projects related to 183 affordable rental units. The demand is very high for affordable housing. The City of Shakopee is allowing all kinds of businesses into their community. Many are retail types, they are not high paying jobs. This creates demand for affordable housing. The above two sites were real difficult to work with for the following reasons: 1. Configuration and size. 2. Location 3. Soil Condition (rock) 4. Availability of Services W e had taken two small pockets of undeveloped land and developed it into a real viable product. With the demand high for affordable housing, DMC has purchased another parcel on Roundhouse Street. The current zoning is B -1. We are requesting it to be rezoned to R -3 Nigh - Density Zoning. This would allow us to put up to 52 units of market rate rental units. PO Pox 422, 5artell, ,YIN 56377 - (320) 259 -1059 - Fax: (320) 253 -6393 DMC companx Inc,, On January 4, 2001 the planning commission held a public Hearing on the rezoning, as you know it was turned down. This parcel is not a good location for B-1. The following are some issues to reconsider you decision: 1. The Planning Commission was in error not recommending rezoning approval of the 2.89 acre Roundhouse Street property at their January 4 2001 meeting. 2. This land should never have been zoned B -1 because it lies hundreds of feet from even a moderate traffic count (County Rd. 416). l&. Lindstrand tried for many year to market this land for commercial use and couldn't. 3. The commercial market for lots in this part of town is soft compared to the 169 "hot area" as is evidenced by lots on Marschall Rd., just a few hundred feet away, that have been for sale for years and still are for sale. 4. The Comprehensive Plan shows the parcel guided for R-3. 5. R-3 zoning for the parcel shows a natural transition form B-1 on Marschall to this R-31, then to R-2 to the north and east, and finally R-1. 6. Market rate rental property is in short supply in Shakopee where workers moving into town and can afford market rate housing are unable to find it, 7. Tax income to the City from market rate rental buildings more than pay for the city services afforded the residents in them. 8. DMC Company has a good reputation of building, in Shakopee, constructing attractive three story brick dwellings with adequate parking a garage space as well as aesthetically pleasing landscaping. 9. The Council has an opportunity to correct a wrong that occurred many years ago when this remote land parcel was zoned B-1. Now is the time to correct this wrong by down zoning to R-3. The present owners are, in effect, being held hostage unless the change it. Please call if you have any questions. Thank you, Dennis M. Czech PO Box 422, Sartell, MN 56377 - (320) 259-1059 - Fax: (320) 253-6393 Sent by: EDINA REALTY WEST ST. PAUL 651 450 4528; 01 /12101 11:09AM; #270; Page 2/2 1q, Pr January 11, 2001 To the Honorable Mayor and members of the City Council of Shakopee: Re: Property No. 27- 906028 -1 -- xxx Roundhouse Street, Shakopee, MN As the current listing agent for the above referenced property, I offer the following observations in support of my clients' request to rezone the acreage. Last September in anticipation of marketing the property, I made several trips to the area to familiarize myself with the site, take photos, and mark the location for a commercial real estate sign. During these excursions into the woods, I discovered a substantial amount of refuse including paper trash, spoiled garbage, beer cans, liquor bottles, etc. In several areas, I found the charred remains of abandoned camp fires. It was apparent that trespassers were not only leaving an abundance of litter strewn throughout the property, but also introducing a potential fire hazard to the area. In addition, at a later date in the fall, I further discovered that the large professionally installed sign that I had ordered appeared to have been vandalized. It was discovered dismantled on the ground long before weather conditions became severe. Secluded and distanced from the main highway, the property has become a haven for intruders. At best, this situation causes a nuisance for those compelled to maintain it. At worst, it creates a hazard for those charged to protect it. Efforts in the past to market the properly have been unsuccessful suggesting that its value for commercial use is limited by its location. Rezoning the land to accommodate the proposal under review would seem to be a reasonable compromise between the historic stance that the land be used for highway business and the current reality that it remain vacant for unauthorized activity. Such a compromise would provide immediate positive impact. The Sellers would be relieved of the burden that the properily now imposes. The Buyer would be positioned to develop the acreage for quality usage. Area residents in need of housing would have an additional option. And ultimately, the City of Shakopee would benefit from the aesthetic and financial enhancements that would prevail. I respectfully urge that strong consideration be given to adoption of the proposal in question. Sincerely, Susan C. Maher 1336 Aeadv4x Aoad &rat <?eruez qw&e AeigA&, SSP77 651 -dS.SV 3119 /Y. /3 - CITY OF 1' Memorandum CONSENT TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Amendment to the Zoning Map rezoning property from Multiple - Family Residential (R -3) and Highway Business (B -1) Zones to Medium Density Residential (R -2) ME ETING DATE: January 16, 2001 Emerald Crest of Shakopee has made application to amend the Zoning Map by rezoning property from Multiple - Family Residential (R -3) and Highway Business (B -1) Zones to Medium Density Residential (R -2). • 1. 1 1 I / 1 1 1 1 1 At its January 4, 2001 meeting, the Planning Commission took public testimony and reviewed this request. The Planning Commission recommended approval of this request to the City Council with a vote of 7 -0. Provided for the Council's reference is a copy of the January 4, 2001 memorandum to the Planning Commission. 1. Approve the request to amend the Zoning Map by rezoning property from Multiple - Family Residential (R -3) and Highway Business (B -1) Zones to Medium Density Residential (R -2) 2. Deny the request to amend the Zoning Map by rezoning property from Multiple - Family Residential (R -3) and Highway Business (B -1) Zones to Medium Density Residential (R -2) 3. Table the decision and request additional information from the applicant and/or staff. Offer a motion to approve Ordinance No. 587, amending the Zoning Map by rezoning property from Multiple - Family Residential (R -3) and Highway Business (B -1) Zones to Medium Density Residential (R -2) _Z � f - � -1 ��� R Michael Leek Community Development Director g:\cc\2000\ccl2l9\rezassoccap.doc I 1 AN ORDINA OF :I OF SHAKOPEE AMEN DING 11 ZONING , '. A DOPTED 1 CITY CODE I BY REZ ONING 1 GENERALLY LOCATED NORTH OF !• AND EAST O WHEREAS, Emerald Crest of Shakopee, applicant and Soloma Burris, property owner, has requested the rezoning of land from Multiple - Family Residential (R -3) and Highway Business (B- 1) Zones to Medium Density Residential (R -2); and WHERE the subject property is legally described as follows: All that part of the West � of the Northeast �/�, Section 11, Township 115, Range 23, Scott County, Minnesota, described as follows: Beginning at the intersection of the West line of said W '/2 of NE '/4; with the centerline of T H. No. 300; thence N 59 degrees 32 minutes E along said centerline a distance of 451.19 feet; thence N 31 degrees 04 minutes W a distance of 241.20 feet; thence S 63degrees 19 minutes W a distance of 296.19 feet to the West line of said W� of NE -1'4; thence South along said West line to the point of beginning. WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on January 4, 2001, at which time all persons present were given an opportunity to be heard, and WHEREAS, the City Council heard the matter at its meeting of January 16, 2001, and found that the proposed rezoning is consistent with the Comprehensive Plan for the area of the City within which it is located. Section 1 - That the zoning map adopted in City Code Sec. 11.03 is hereby amended by rezoning property from Multiple - Family Residential (R -3) and Highway Business (B -1) Zones to Medium Density Residential (R -2). Section 2 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2001. Mayor of the City of Shakopee Attest: Judith S. Cox, City Clerk Published in the Shakopee Valley News on the day of , 2000. 11�� S" CTTT Mem TO: Shakopee Planning Commission FROM: R. Michael Leek, Community Development Director SUBJECT: Amendment to the Zoning Map rezoning property from Multiple - Family Residential (R -3) and Highway Business (B -1) Zones to Medium Density Residential (R -2) PLICANT: Emerald Crest of Shakopee (by Thomas Kearney), Applicant Soloma Burris. — Property Owner ME ETING DATE: January 4, 2000 December 7, 2000/February 6, 2001 Emerald Crest of Shakopee has made application for an amendment to the Zoning Map rezoning property from Multiple - Family Residential (R -3) and Highway Business (13-1) Zones to Medium Density Residential (R -2). The property is located northwest of Sixth Avenue and east of CSAH 69. Both the approved 1995 and proposed Comprehensive Plans guide this area for medium - density residential use. It should be noted that the public hearing notice incorrectly noted that the property is, in part, zoned Urban Residential (R -1B). The northwest comer is, in fact, zoned Highway Commercial (B -1). It would not seem that this error should be adversely affect the notice of public hearing, in that the majority of the property is zoned Multiple - Family Residential (R-3), and so the proposed change in zoning would still result in a less intensive zoning classification. Site Information: Applicant: Emerald Crest of Shakopee Property Owner. Soloma Burris Location: Northwest of Sixth Avenue and east of CSAH 69 Adjacent Zoning: North: Highway Business (B -1) South: Old Shakopee Residential (R -1 C) East: Multiple - Family Residential (R -3) and Old Shakopee Residential (R -1 C) West: Jackson Township MUSA: The site is within the current MUSA boundary. Exhibits: A: Zoning and Location Map B: Written Statement of the Application C: Proposed Site Plan D: B -1, R -3, R -2 zoning regulations Discussion: Emerald Crest of Shakopee has made application for an amendment to the Zoning Map rezoning property from Multiple - Family Residential (R -3) and Highway Business (B -1) Zones to Medium Density Residential (R -2). Please see Exhibit A for the location of the subject site. The City's Comprehensive Plan sets basic policies to guide the development of the City. The purpose of designating different areas for residential, commercial, and industrial land uses is to promote the location of compatible land uses, as well as to prevent incompatible land uses from being located in close proximity to one another. The Zoning Ordinance is one of the legal means by which the City implements the Comprehensive Plan. Under Minnesota statute, zoning is to conform with a city's comprehensive plan. Both the adopted and proposed city land use plans guide the subject property for medium density residential use. The proposed rezoning is consistent with those land use plans. Exhibits D provides a listing of the uses, both permitted and conditional, that are allowed in the B -1, R -3, and R -2 zones. Copies of the land use plans are available for viewing at City Hall and will be made available at the January 4, 2001 meeting. The applicant proposes to develop the property with 3 single -story, assisted living, residential structures that would house up to 16 persons per structure (a total of 48). If the request to rezone is approved, it is expected that the applicant will proceed with an application for a conditional use permit (CUP) for the proposed use. As the applicant's statement indicates, it is not expected that any variances from zoning provisions will be sought. The applicant has provided both detailed storm water and traffic /parking information. The traffic parking information is included as a part of Exhibit B. Findings: The criteria required for the granting of a Zoning Ordinance Amendment are listed below with proposed findings for the Commission's consideration. Criteria #1 That the original Zoning Ordinance is in error, Finding #I The original zoning, districts as depicted oil the City's current zoninlg, lnlap is not consistent with the City's adopted Conlprehensii e Plan. Criteria #2 That significant changes in community goals and policies have taken place; Finding #2 Significant changes in community goals and policies have not taken place relative to the subject property. Criteria #3 That significant changes in City -wide or neighborhood development patterns have occurred; or Finding #3 Significant changes have not occurred that would affect the efficacy of the current and proposed guiding of this property for land use.. Criteria #4 That the comprehensive plan requires a different provision. Finding #4 The proposed rezoning would be consistent with both the adopted and proposed Comprehensive Plan land use maps. Alternatives: 1. Recommend to the City Council the approval of the request to rezone the subject property from Agricultural Preservation (AG) to Urban Residential (R - 1B). 2. Recommend to the City Council the denial of the request to rezone the subject property from Agricultural Preservation (AG) to Urban Residential (R -1B). 3. Continue the public hearing and request additional information from the applicant or staff. Staff Recommendation: Staff recommends Alternative No. 1, recommending to the City Council the approval of Emerald Crest of Shakopee's application for an amendment to the Zoning Map rezoning property from Multiple - Family Residential (R -3) and Highway Business (B -1) Zones to Medium Density Residential (R -2). � = Offer a motion to recommend to the City Council the approval of the request of Emerald Crest of Shakopee's application for an amendment to the Zoning Map rezoning property from Multiple- Family Residential (R -3) and Highway Business (B -1) Zones to Medium Density Residential (R -2). R_ Michael Leek Community Development Director g: \boaa -pc\ 2001 \Jan042001\rzEmeraldCrest.doc mezoning from R3 and B1 to R2 Emerald Zoning Parcels 12/11 /00 p W E SHAK ®PEE CaNQ,a2 CIY FMESZX:E197 S I am Igo r M IMQN , ,X rM ,,, a Ot Project Description The 2.17 acres to be developed at 1831 6th Avenue, Shakopee will consist of the construction of three (3) single story residential assisted living homes for the elderly ("Emerald Crest "). Each home will contain 12 -14 suites and provide services for up to sixteen (16) elderly residents. Two of the homes will be connected by a corridor. Each resident room will have its own bathroom along with access to common space areas consisting of a central kitchen or serving area, dining room, living room/activity area, laundry and assisted bathing and shower areas. An enclosed outside courtyard with raised garden beds and a walking path will be attached to each home_ Emerald Crest will primarily serve individuals residing in the immediate Shakopee area, and in some cases, will help relocate them from other surrounding suburbs so they can be closer to their family_ The small homelike environment has been specially designed for elderly with physical and mental disabilities so residents can live a more "normalized" lifestyle as opposed to "institutional" type settings. By limiting occupancy to 16 residents per house, the quality of care, programming and supervision will be personalized and individualized along with meeting the mission and goals of Emerald Crest. The typical resident residing on the property will be an older adult with some degree of physical or mental disability. Residents will receive 24 hour supervision and assistance with activities of daily living as needed (Le_, bathing, grooming, dressing, eating, etc.). A structured program of daily activities will be provided by staff to ensure that residents maintain their individual lifelong interests and routines. The development of Emerald Crest is very complimentary to the surrounding neighborhood, as it is directly bordered on two sides by single family and multifamily housing. A residential design for each building was incorporated to reflect the character of the neighborhood. A brick wainscot with conventional siding, a garage and front porch, will all contribute to helping the project blend in with the established surroundings. Nlinimal excavation of the site and disturbance to existing natural landscape will also preserve the current integrity of the neighborhood. Given the population to be served, the impact on city or governmental services and facilities will be minimal (Police, School System, etc_). Residents will not be operating automobiles and there will be no additional children or pets as a result of the project. Ample off-street parking will be provided per City requirements to eliminate any on- street parking by staff or visitors. The majority of the parcel is currently zoned R-3 with a small portion zoned R -l. We are requesting that the zoning for the entire parcel changed to R -2. This will clean up the confusing existing dual zoning and is more consistent with the intended use. In addition, there are no variances requested with this application. The proposed development meets all city codes and specific conditions relative to the conditional use. Upon review of the conditional use, it has been concluded that the Emerald Crest will not be detrimental to public health, safety, comfort, convenience or general welfare of the neighborhood or the City. The proposed development is harmonious with the general and applicable objectives of the City's Comprehensive Plan. The design will not detract from the character of the area. The public facilities and services available appear to be adequate to service this development and Will not require any excessive additional cost for public facilities. The planned use and operation of the buildings will not be detrimental to the community. The development will not destroy any historical feature, create any traffic congestion or depreciate any surrounding property values. 'f PARKING The proposed Emerald Crest Developement does not clearly fall into the parking requirements associated with the R2 zoning ordinances. At the request of the planning department I am attaching copies of traffic and parking studies done by the Institute of Traffic Engineers and the American Senior mousing Association. Along with the studies I *!I give you a comparison of what other cities we have worked with required for parking. None of the residents in our assisted living or memory are homes will own a car. The parking spaces will be used by employees and visitors. We will provide 20 regular parking spaces in the large parking lot, one handicapped parking space in each of the three driveways in front of the garages and two parking stalls in each of the three garages. The total amount of on site parking will be 29 spaces. Based on the study by the Institute of Traffic Engineers, assisted living residences typically provide an average of 0.5 parking spaces per unit, including on -site, disabled, reserved and ancillary parking spaces. If we multiply 0.36 parking spaces by the projected amount or resident rooms (38) we would need 21.28 parking spaces. In comparing parking requirements by other cities that we have built in and are currently working with here is a recap of their parking requirements; 1. Emerald Crest of Minnetonka City of Minnetonka Requirements: one parking space for every 4 beds plus 0.73 space per employee on the largest shift. Total city parking requirement for 36 rooms was 18 parking spaces. ( 6 spaces per building with 12 rooms) Actual parking spaces built - 24 2. Emerald Crest of Burnsville City of Burnsville Requirements: One parking space for every 2 beds. Total city parking requirement for 60 rooms was 30 parking spaces ( 6 spaces per building with 12 rooms) Actual parking spaces built - 40 3. City of Maple Grove Note_ We have purchased property in this city and are currently working on a similar project. Requirements: Four parking spaces per building plus one space for every 3 beds. The total parking requirement for a typical building with 12 bedrooms will be 8 parking spaces. in comparison, in the City of Shakopee, we are proposing three buildings with a total of 38 rooms and proposing 29 parking spaces. This would break -down to be just under 10 parking spaces per building. -Q Briefings on Assisted Living Despite what 1'•4'INIBY (Not In - - , My Backyard'- minde neighbors may say, pa rkin is generally not a prob- Lem in aSSiSLL:d living. in fact, the neigh s h ou ld we assisted '1 jj\1[1g COMMUn-fties because thcy, bring far fewer parking and traffic woes than n'LOSL Other L, "PI-IS 01 housing- Those are the findings of a st udy recenLIV released by The Housing Association KASHA)- In October )6, -�'L�HA be =Ian compiling data L on traffic and parking volumes --led 11' "'Cllf"c Data From jS C1 I i ': i 1 L un C, L to FOCM - a -'o!npos;tC I lroffiE of an t and rl daLa wl- Ll"Cn conlpa11V'j Wj 1 ,172il- FiC arid En MC Insi-inuc of i ' �Inct" -'. ACC:07din to L11c ASH.' d 1� d durl'n weckc avcFa,;ed I., - 'LrIps pct unit sin�gflc 1'= Iy hcmcs' en t oLh,ff hand, gencraieC, 9J. rr pc:" unit durul a Lypical wcc'kday. Avg. weekday a.m. peak hours 7 a.m.-9 a-m- AN./g. weekday p.m- peak hours (4 p.m.-6 p.m.) Avg. weekday (all hours) A �iudvof TratHL: -4111Cr-icall Sob's Hoti A while MUILifanlilv housing generat- ed 6-28 trips per Unit. residences also Assisted living i require fewer parking spaces than h,-,usin 2 park- i-i sp act du:i.n F. -,.'vct'kday c j r i , :imj huui compared r.o condo- M w 'L j j�h 1-1L park- ing spaces per Unit. low/mod-ftse aparumenL-c WILh 1.0i park , s at i'T'f Spaces per L11 or ti h -'L� , 0.�S oa spaces. E nucsi-n- aorncs and ECUrCMML communides L CCC[jirc 17 1orc FaCkino 'I is i5icd T-affic generators The main reason for LI paucity of 'riz PCOIDLIMS is because assisL- VV\ 1 1, 1 - rcvz.' .1 91unj 1 L/ .1 1 /unit .1 6 /unit I .22/unit .91 /unit I .55/unit cd living residents ow-n few cars, only .05 cars per household, or 4 v ehicles for a 78-unit community. Employee vehicles are the biggest contributor 10 traffic volume, mak- ing up 553� (see chart below. But 0 because most assisted living employees work full-time, the "in and out" activity is limited. Visi tors contribute buLe approximaLel 30`'0 OF traffic volume. This vol- ume is considered fairly moderate because the vLsitors arrive a'1CL depart Lhrou- t ? -- r1loul i - day on bCL'-' weekdays and weekends, a pattern dit frorn other hous u', that u-sually have- n-,(?rc visilors- during Ocal� dri 3 peak 'accoUPIL for I-) of traffic. This volume is also cons:L crcd moderate. One or two cme- gencie5z Pcr rnoniH may rcquiyc I dispatch of ail irnlbulancc, - ,vhlch is sli&Lly higher for assisrcd livin-- than for other housing types. -4 Eiftol noic: COT-lics 0 ' f this rqlort are C11,C1 y Cal" at AS1 Lit 'i" -OPY �C'2)A 5t)-338 t �'! o oh[u- - TU TkLkL- .07/unit I .37/unit -Munit I 43 /unit -26/unit I 1.72/unit H ral�f�3�� STUDY OF TRAMC & PARKING INMPLICATIONS AMEMCM SENIORS HOUSING ASSC(NATIOM 1850 M STREE-7, NW, SUrl W WASHING TION, DC 20036 Ta-EPHONE: 2021974-23 FAcsimiLE: 202f775-01 12 A iL A Study of Traffic & Parking Implications 2n Edition Created in 1991 and based in Washington, DC, ASHA represents the interests of the az members more are prominent firms in the country participating in the seniors housin industry . engaged in all aspects of the development and operation of congregate, assisted living, and s, including the building, financing, and management of such continuing care retirement communitie properties. ' For more information on the benefits of becoming a member of ASHA, as well as other research resources, contact us at: ASHA 1850 M Street, Nom', Suite 540 Washington, DC 20035 Phone: 2021974 -2304 FAX: 2021775 -0112 ASSISTED LIy =�+G RESIDE`' : A ST MY OF TRAFFIC P �vG BTLICATIONS Table of Contents Introduction------------- ----- - - - - -- Study MetHodology .............................. • 11 Traffic Generation Data ------------------ - - - - -- Par'_ -cinaanerat on Data-------- - - - - -- 6 Key Fir- 5 - -• -- - - - -- A SH gratefully acknowledges the technical assistance provided by Fred M. Greenberg, P.E., Director of Transpor*.a;xon, Barakos- Landino Design Group, Meriden, CT. ©1998 by the American Seniors Housing Association ons of this work may trot rr� be reproduczd or t mwru in any form or by any means, clecnonic or mechanical, All tiZhu reserved- The text porn a and retrieval systrm without permission m writin.- fmm the pubYSher. including photocopying. tecordrna or by information s torms This publication is desi�`ned to provide ate and authorita�ive u in regard to the subject mm- cavczcd YL is ice or oth r w ith the under5tastdm. that the publisher is r �° in rendering le-al, aecounun. or other professional service n if l ad legavice or other d pat asscstan� is rcquued the services of a compewm professional person should be sou° (From a L�e ciarati on of principles jointly adopted by a COT=t,Mee of the �can Bas won and a Comntinree ofPubfrshers.) Price. 550.00 r'1SSETED LIVZVG RES IDENCES: A STC,°DY of TRrkFFiC & P.A.RK - G LyIPIICATIONS The elderly population (thoseindividuals aged a� and older) currently numbers 33.9 million, or 12.8 percent of the U.S. population_ U.S. Bureau of the Census projections indicate by the year 2030, the elderly population w increase to about 70 million. or 20 percent of the U.S. population (see Figure 1). As the graying of America accelerates. policymakers wzll be forced to confront the Iong- term care needs of the elderly. It has been well documented thatas individuals age, their capacity for independent living (Jiminishes. According to the most recent data available from the National Sure °v for example. more than Projected Elderly Population ion so Middle a fog 20 o 19S0 2008 2010 2020 2030 2C30 !"O50 Figure l .:cum: J.S. 3u2au cf,:^e iznsus. 55 "e Jnrfed S.'aies Health Interview . , _ half (34= percent) of the older population reported haying at least one disability which limits them in carrying out activities of dairy living (4DLs) (such as batl dressing, and eating) - Likewise, the need for assistance with ADLs ®�aL-emncs With AD" By A increases si icantly with age (see Figure 2)- Altho the U.S. has historically relied on nursing homes to proNide Iona -terns care, spiraling costs and rising consumer discontent' have led polI ,makers and consumers to search for less costly and more - Mcient long -term care alternatives. U.S. General Accounting Office estimates that Medicaid nursing home disbursements, which serve as the primarypubEc funding, source for long -tern care, cost tax payers $24.2 billion in 1995 (the last year for which data from all funding sources is available). Medicare, a federallstate program, funded an additional 58.4 billion for nursing home care in 1995. 1 Assts =D LI Y G RESMEN-CES: A S TUDY of TRAFEC & PA2 -X2 G NPUG3TIONNs One of the most promising long -term care options for seniors and their families is assisted living residences_ Assisted living residences provide 24 -hour care for seniors who need assistance Nvith ADLs. but do not nerd the more costly continuous health care provided by nursing homes_ Assisted living residences are a relatively new long -term care option that has met with strong consumer demand. The American Seniors Housing Association's most recent (1998) construction survey, for example, identified 1 -.60 assisted living residences (32,666 units) being built in the U-5-, accounting for three- fourths of all seniors housing. under construction. Assisted living residences incorporate many appealma attributes: housing, hospitality services and health care. The hybrid nature of assisted living, however, has created some confusion about the impact of these residences on the surrounding community_ Misperception abounds with regard to assisted living residences' traffic volume and parsing requirements. This study, which is based on a more comprehensive sample than its predecessor (released in 1997); provides policy7nakers with an objective overview of assisted living traffic and parking_ 7 Asses i =n L:vZ� RU �Etic=s: A S ruDY of TRH FC & PAP.=NG Iyrnuc %.TtoNs In order to document the Unique tra.�ic and parking characteristics of assisted living residences, the American Seniors Housing Association examined and aggregated parking and traffic Qenerationdata from professionally owned and managed assisted living residences located in nine states: Colorado, Florida. Georgia, Illinois, Massachusetts, New jersey, New York, Ohio, and Texas. The data was then compared to traffic and parking data collected by the Institute of Transportation Ena ne°rs (ITE }, whose traffic and parkins reports are considered the industry standard fora udde range of property types. ITE, however. does not provide data on assisted living traf is and parkins characteristics. l�he re�aZSed edition of this report is !cased on a more comprehensive data set than the earlier report, and is believed to more accurately reflect assisted living arc generation during peak weekday morning and evening ;'?OUTS. The assisted l�v ing residences examined contained an average of 109 units. Typically, assisted livIn2 residences dedicate at legit 90 percent of their units for si�uale- occupancy. i4lost of the units wi`�h?�� the residences were similar to rhos: in apartment communities and included kitchenettes, refrigerators, microwave ov ens- sinks- and counter and storage space- Most residences also had SA. common areas, including dining rooms- sitting rooms, lounges, libraries, beauty/barber shops, convenience stores, and exerciseiwellness rcoms. The assisted living residences operated at or near full capacity; average resident age was 8-. The average t e assisted living residence examined had a s taff - resident ratio of one -to -two. Units were almost always rented_ Fees for services were charged on an a la carte basis, or were included in the monthly rent. Se provided to residents varied. but typically included the following: in 2 =-hour protective oversight Social and recreational activities a Meals, including snacks and special diets Transportation Housekeeping • Laundry • On -call physicianlnurse • Exercise/wellness programs • Emergency call systems • Assistance with daily living activities such as bathing, dressing, and eating 1viedication administration or reminders First aid -and medical care for minor ailments and conditions ITrp Generation, b"" Edition, Volume 1 of 3. Institute of Transportation Engineers, 1997; parking Generation, 2° Edition, Institute of T Engineers, 1987- 3 4-15 r_ � tRzsmB CFS: A STUDY OF TELkF_FC & P.RKL`�G L Traffic Generation Data Traffic aener 3.ted by assisted living residences was generally limited to trips by employee, visitor. service vendor, and resident vehicles. Employee Vehicles Employee vehicles contributed over half (5-6 percent) of rill traffic volume generated by assisted living residences (see Fiaure 3 }. Employee vehicle trips�durina the weekday for all dri -'ing hours average 0.9 trips per unit. During the pew weekday morning hour', e= aployee vehicles made an average of 0.10 trips per unit. During the peak weekday evening driving hour, employee vehicles made an average of 0.09 trips per unit (see Fide The moderate impact of employee vehicles on trafnc volume is largely due to the fact that most Assisted Living Residence Source of Trip Generation Visitor (29%) Service - - Employee Semi (56x) Figure 3 Seurib: Amer=- Senrus 1-+cusng A-sc '7CoR assisted living employees are full -time staff This limits the "in and out" activities associated with part -time staff Additionally, because assisted living residences provide 24- hourprotective oversight, employees are typically scheduled to begin and end their shifts during non -peak driving hours_ Employees are often scheduled in three shifts: a morning shift from 7:00 am _ to 3:00 p.m.; an afternoon shift from 3:0 00 - to t 1 : 00 m might shift = and a ni Assisted Living Residence Traffic Generation Visitor Vehicles Visitor vehicles contribute over one - quarter (29 percent) of all traffic volume generated by assisted living residences. On - a typical weekday, visitor vehicles made an average of 0.50 trips per unit. During the peak weekday morning driving hour, visitor vehicles made an average of 0.06 taps per unit_ During the peak weekday evening - driving hour, visitor vehicles made an average of 0.09 trips per unit The impact of visitor vehicles on traffic volume generated by assisted living residences is moderate, largely because visitor vehicles arrive and depart throughout the day on both weekdays and zW h en indicated the peak hour' typically coincides with the peak hour of the adjacent stream t' ' �c- Weekday Weekday Hour wee slnnit 0.97haeit Yrsdcr nW ��Pe2k',N sAmit a.s�ra sue. A=ft c- 2Comlit 11.n t 1_Tlsmii Figure 4 sow: a Visitor Vehicles Visitor vehicles contribute over one - quarter (29 percent) of all traffic volume generated by assisted living residences. On - a typical weekday, visitor vehicles made an average of 0.50 trips per unit. During the peak weekday morning driving hour, visitor vehicles made an average of 0.06 taps per unit_ During the peak weekday evening - driving hour, visitor vehicles made an average of 0.09 trips per unit The impact of visitor vehicles on traffic volume generated by assisted living residences is moderate, largely because visitor vehicles arrive and depart throughout the day on both weekdays and zW h en indicated the peak hour' typically coincides with the peak hour of the adjacent stream t' ' �c- AsstsiM Lr�,Z -iG RESIDEN7 A S;�t. of Tx c & P-A. +c L rLIcArsoys weekends._ and do not fit the typical traEc (and parking) volumes generated by other housing types, which are usually highest during peak driving hours- Service Vehicles Service vehicles contribute 15 percent of all traffic volume generated by an assisted living residence. On a typical weekday, service vehicles made an average of 0.26 trips per unit. During the peak weekday morning driving— hour, service vehicles made an average of 0.04 trips per unit. During the peak weekday evening driving hour, service vehicles made an average of 0.03 trips per unit. The moderate impact of service vehicles, on traffic volumes generated by assisted living residences is due. in pam to the fact *hat most service vendors are contracted and scheduled to arrive and depart during non -peak . hours. Assisted liv residences typically have trash removal scheduled daily; bulk food deliveries three times a week — two deliveries per week for meat and vegetable products and one delivery per week for dairy products; medical supplies delivered by a pharmacy are typically scheduled once a week, as are florist deliveries; office supplies are typically scheduled once a month; hazardous material/sharp object pick -up is typically scheduled on demand, as are overnight shipments. U.S. mail, which is not contracted. is delivered six days per week. Resident Vehicles Resident vehicles did not contribute measurably to the traffic generation of the assisted living residences_ This was generally due to three factors. First, most residents, due to physical and/or cognitive limitations, do not drive. The average number of resident vehicles was 0.05 per household. This is extremely low compared to other property types such as single- family homes and apartments (see Figure ). Second, most ofthe assisted living residences in the sample were located in established residential areas in close proximity to public transportation services- Finally, each assisted living residence owned avan or mini -bus, which was used to provide resident transportation on a scheduled basis. other Vehicles Although there is no known data available on the number of emergency vehicles dispatched by . property type, anecdotal evidence suggests that one to medics. per The total demand glaced on residence may require the dispatch of an ambulance an p 5 ASSISTED LIti�;G RFSID +CS_ A ST , of TP_-% -?C & P NR MN'S LNIPLISA'noNs Traffic Generation Comcarison by Property Type 1 Peak Peak t Weekday Ptaperryry ?ype Wedcday Weekday I I A..W Hour P.m- Hour Sa�9�e- e•atrrilY 0.75/unit 9.01 1unit 9.571unit peochec 0.511tnit 0.6Ztunit 6.59hmit LovaZiae Aparmxnr 0.34Jttnit i OACAn 4_-V=it Xgts -Ri<�e Et Q_,W„,r 1 0.61runit 3__X tit Ham 9 lunK 0.SSlunit 4o[ AvaUl V Recre neat ccnsr=nitY Armed L-ving 0 ',Wunit E I 0.29 /unit 1.7..hanit Residence FigUre 5 /7a � }efaOCn 7 = .'ItgR; rans,'craccn !1C°1S .s�aernan -trot- ?cw a community's emeraenev services by assisted living residences. however, is no higher than it would be if the residents lived invnon- service - enriched housing- In fact. emergency service usage is probably lower because assisted living residences feature a wide - range of desiagn considerations for the frail elderly that are generally not available in other residential settings_ Traffic Generation Comparison Total trafnc volume generated by assisted living residences during a typical weekday averaged 1.73 trips per ulut. Total ��ic volume generated by assisted livin6 residences during the peak weekday morning dri hour averaged 0."0 dips per unit Total tr= - c volume gene uted during the peak. weekday evening driving hour averaged 0.2 zips per unit. Assisted living residences generate low trafc volumes compared to most other proper ty types (see Figure 6). Law -rise apartLaent communiti for example, generate an average of f 0.5 1 trips per unit during the pea,. weekday morning dny�ng hour as compared to O l0 trips per unit for assisted living residences- Paridng Requirements by Property Type 7arking Generat - PtogeCy T y;- Figure 7 -sxanr s+mnee d raic>e� ' �"Q G°°"Y'� z•F�: Parking requirements for assisted living residences are also low compared to other housing types- Based on the traf`nc data examined, assisted living residences require 0. parking spaces during peak weekday driving hours_' The assisted living residences, however, typically provide an average of 0 -56 parking spaces per unit, including on -site, disabled, reserved, and ancillary parking spaces- idences are between 7:00 am_ and 3.00 p -m ; for most 3 peak -weekday driving hour's f or assisted living res other residential proPeTV types, .Peak weekday driving hours extend to b. 00 p -m.- 0 Assts= L1vLNG RE=_NcEs: A S TUDY of T RAFFIC & PARKLNG LK LicATIoN-s Key Findings The comparatively low t1'aff c generation and parking requirements of assisted living residences are generally attributable to the follow�ina factors: Residents typically do not drive Employees are usually M -tune staff and are typically scheduled to arrive and depart during non -peak driving hours Visitors typically arrive and depart at all hours during the day Service vendors are usually contracted and scheduled to arrive and depart during non -peak driving hours Assisted living residences are frequently located in close proximity to major art erial roadways serviced by public transportation + :assisted living residences typically own a van or mini -bus, which is used to provide resident transportation on a scheduled basis 7 American S H S enior s M ousing Associ CHAI RINUUN Philip J. Downey Marriott Senior Living Services Washington, DC Christopher J. Coates American Retirement Corporation Brentwood, TN Graham P. Espley -Jones ARV Assisted Living, Inc. Costa Mesa, CA Jerome Spevack Associated Estates Realty Corporation Richmond Heights, OH W. Patrick NiulIoy, II Aura Communities, Inc. Louisville, KY Karen M. Anderson Boston Financial Boston, MA Mark J. Schulte Brookdale Living Communises, Inc Chicago, IL Mark D. Roth Capital Consulting Group Newark, DE Jeff�ey L. Beck Capital Senior Living, Inc. Dallas, TX Marc Benson CareMatrix Corporation Needham, MA Phillip M. Anderson Classic Residence by Hyatt Chicago, IL WtIliam E_ Colson Colson & Colson/ Holiday Retirement Corp. Salem, OR VICE CELAM -IAIN D. Lee Field Alternative Livens Services, Inc. Tacoma, WA Patrick R Leardo Coopers & Lybrand L_L.P. New Yor'ek, NY Martin R. Satava CRSA, Inc. Memphis, TIN Donald I_ MacKinnon Donaldson, Lufkin & Ienrette Securities Corporation New York, NY Rick D. McDaniel Encore Senior Living Portland, OR David I_ Freshwater Fountains Affiliated Companies, Inc. Tucson. AZ Donald P. Quinn Goodwin, P-octer, & Hoar LLP Plymouth, MA James T. Hands Hampstead Group Dallas, TX Paul A. Gordon Hanson, Bridgett, Marcus, Vlahos & Rudy LLP San Francisco, CA Charles J. Herman, Jr. Herman Turner Group, LLC New Castle, DE Edward R. Kenny Life Care Services Corporation Des Moines, IA Karen A. Struve Mercy Services for Aging Farmington Hills, MI Ralph J. Nagel Meridian Retirement Communities Denver, CO Tjarda Van S. CIagett Merrill Lynch & Co. New York, NY Raymond M. Anthony Nomura CaDltal New Yor_t NY Frederick T. Caven, Jr. PaineWebber Incorporated San Francisco, CA Michael S. McCarthy Parkside Senior Services, L.L.C. Skokie, IL Raymond J. Reinert, Jr. PW Funding Inc. Mineola, NY Peter Sidoti Schroder & Co., Inc. New York, NY Mel Gan zon Senior Housing Investment Advisors, Inc. Newton, NL<k William B. Kaplan Senior Lifestyle Corporation Chicago, II, Janet A. Lindbo Walker Methodist, Inc. Minneapolis, MN William H. Elliott W E Associates, mac. Beverly Hills, CA Suite 540 - 1850 M fit, MN - Washington, DC 20036 - (202) 659 -3381 - Fca (202) 775-0112 §11.36 SEC. 11.36. HIGHWAY BUSINESS ZONE (B -1). Subd. 1. Purpose. The purpose of the highway business zone is to provide an area for business uses fronting on or with immediate access to arterial and collector streets. Subd. 2. Permitted Uses. Within the highway business zone, no structure or land shall be used except for one (1) or more of the following uses: A. motels and hotels; B. restaurants, class 1; C. retail establishments; D. utility services; E. administrative, executive and professional offices; F. financial institutions; G. medical or dental clinics; H. public buildings; I. dwellings when combined in the same structure with another, permitted use within the Highway Business Zone (B -1) along the County Road 69 /State Highway 101 /First Avenue corridor west of County Road 17 /Marschall Road and east of Webster Street or a line running northwesterly along the eastern boundary of the Webster Street right -of -way; (Ord. 525, December 31, 1998) J. single and mixed use developments which comply with Section 11.50, and have received approval from the City Council. (Ord. 563, November 25, 1999) Subd. 3. Conditional Uses. Within the highway business zone, no structure or land shall be used for the following uses except by conditional use permit: A. taverns; S. churches; C. animal hospitals and veterinary clinics; D. open sales lots or any use having exterior storage of goods for sale; E. gas stations; F. restaurants, class II; G. private lodges and clubs; page revised in 1999 1171 am- H. commercial recreation, major or minor; I. bed and breakfast inns; J. uses having a drive -up or drive - through window; K. vehicle sales, service, or repair; including general repair, rebuilding or reconditioning of engines or vehicles, including body work, frame work and major painting service, replacement of any part or repair of any part, incidental body and fender work, painting or upholstering; L. vehicle rental facilities; (Ord. 546, May 6,1999) M. car washes; N. hospitals; O. theaters; P. funeral homes; Q. utility service structures; R. day care facilities; S. adult day care centers as conditional use, subject to the following conditions: The adult day care centers shall: 1. serve thirteen (13) or more persons; 2. provide proof of an adequate water and sewer system if not served by municipal utilities; 3. have outdoor leisureirecreation areas located and designed to minimize visual and noise impacts on adjacent areas; 4. the total indoor space available for use by participants must equal at least forty (40) square feet for each day care participant and each day care staff member present at the center. When a center is located in a multifunctional organization, the center may share a common space with the multifunctional organization if the required space available for use by participants is maintained while the center is operating. In determining the square footage of usable indoor space available, a center must not count: a. hallways, stairways, closets, offices, restrooms and utility and storage areas; b. more than 25% of the space occupied by the furniture or equipment used by participants or staff; or page revised in 1999 1172 C. in a multifunctional organization, any space occupied by persons associated with the multifunctional organization while participants are using common space; 5. provide proof of state, federal and other governmental licensing agency approval; and 6. comply with all other state licensing requirements; (Ord. 482, May 15, 1997) T. relocated structures; U. structures over thirty-five (35) feet in height; (Ord. 554, July 15, 1999) V. developments containing more than one (1) principal structure per lot; or W. other uses similar to those permitted by the subdivision, upon a determination by the Board of Adjustment and Appeals, may be allowed upon the issuance of a Conditional Use Permit. (Ord. 528, October 29,1998; Ord. 554, July 15, 1999) Subd. 4. Planned Unit Deveiooment Uses. (Ord. 554, July 15, 1999) Within the highway business zone the following uses shall be planned unit development uses: A. retail centers; Subd. 5. Permitted Accessory Uses. Within the highway business zone the following uses shall be permitted accessory uses: A. any incidental repair or processing necessary to conduct a permitted principal use; S. parking and loading spaces; C. temporary construction buildings; D. decorative landscape features; E. communication service apparatus / device(s) as permitted accessory uses, subject to the following conditions: 1. shall be co- located on an existing tower or an existing structure; 2. must not exceed 175 feet in total height (including the extension of any communication service device(s) apparatus); 3. lights and/or flashing equipment shall not be permitted unless required by state or federal agencies; 4. signage shall not be allowed on the communication service device(s) /apparatus other than danger or warning type signs; page revised in 1999 1173 §11.36 5. must provide proof from a professional engineer that the equipment will not interfere with existing communications for public safety purposes; 6. shall be located and have an exterior finish that minimizes visibility off-site to the maximum extent possible; 7. applicable provisions of the City Code, including the provisions of the State Building Code therein adopted, shall be complied with; 8. all obsolete or unused towers and accompanying accessory facilities shall be removed within twelve (12) months of the cessation of operations at the site unless a time extension is approved by the City. After the facilities are removed, the site shall be restored to its original or an approved state. The user of the tower and/or accompanying accessory facilities shall be responsible for the removal of facilities and restoration of the site; 9, the applicant shall submit a plan illustrating all anticipated future location sites for communication towers and/or communication devices (s) /apparatus; 10. wireless telecommunication towers and antennas will only be considered for City parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved by the City Council: a. City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; b. commercial recreation areas and major playfields used primarily by adults; 11. all revenue generated through the lease of a City park for wireless telecommunication towers and antennas should be transferred to the Park Reserve Fund; or (Ord. 479, March 13, 1997) F. other accessory uses customarily appurtenant to a permitted use, as determined by the Zoning Administrator. Subd. 6. Design Standards. Within the highway business zone, no land shall be used, and no structure shall be constructed or used, except in conformance with the following minimum requirements: A. minimum lot size (new lots): one (1) acre (Ord. 485, June 12, 1997) B. Maximum impervious surface percentage: 75% C. Lot specifications: minimum lot width: (new lots): 100 feet (existing lots): 60 feet minimum front yard setback: 30 feet minimum side yard setback: 20 feet page revised in 1999 1174 §11.33 B. parking and loading spaces; C. temporary construction buildings; D. decorative landscape features; E. other accessory uses customarily appurtenant to a permitted or conditional use, as determined by the Zoning Administrator. Subd. 5. Design Standards. Except as otherwise provided above, design standards in the Planned Residential District shall be as found in City Code, Section 11.28, Urban Residential Zone (R-113). (Ord. 563, November 25, 1999) SEC. 11.34. MULTIPLE- FAMILY RESIDENTIAL ZONE (R -3). Subd. 1. Purpose. The purpose of the multiple- family zone is to provide an area which will allow six (6) to eighteen (18) multiple - family dwelling units per acre, and also provide a transitional zone between single family residential areas and other land uses. Subd. 2. Permitted Uses. Within the multiple - family residential zone, no structure or land shall be used except for one (1) or more of the following uses: A. multiple- family dwellings containing three (3) or more units; B. existing single family and two (2) family dwellings; C. public recreation; D. utility services; E. public buildings; F. day care facilities serving twelve (12) or fewer persons; G. residential facilities serving six (6) or fewer persons; H. townhouses; (Ord. 467, December 19, 1996) I. single family detached residences previously constructed as accessory uses to a church, where the resulting lot meets the design standards found in Subdivision 5 of Section 11.28; (Ord. 496, August 21, 1997) J. single family detached dwellings; (Ord 563, November 25,1999) K. structures containing two (2) attached dwelling units; (Ord. 563, November 25, 1999) L. structures containing two (2) to four (4) attached dwelling units; (Ord. 563, November 25, 1999) M. structures containing more than four (4) attached dwelling units; or (Ord. 563, November 25, 1999) page revised in 1999 1158 §11.34 N. single and mixed use developments which comply with Section 11.50, and have received approval from the City Council. (Ord. 563, November 25, 1999) Subd. 3. Conditional Uses. Within the multiple- family residential zone, no structure or land shall be used for the following uses except by conditional use permit: A. nursing homes; B. churches and other places of worship; C. cemeteries; D. hospitals and clinics; E. public or private schools having a course of instruction approved by the Minnesota Department of Education for students enrolled in K through grade 12, or any portion thereof; F. bed and breakfast inns; G. utility service structures; H. day care facilities serving from thirteen (13) through sixteen (16) persons; I. adult day care center as conditional use, subject to the following conditions: The adult day care centers shall: 1. serve thirteen (13) or more persons; 2. provide proof of an adequate water and sewer system if not served by municipal utilities; 3, have outdoor leisure/recreation areas located and designed to minimize visual and noise impacts on adjacent areas; 4. the total indoor space available for use by participants must equal at least forty (40) square feet for each day care participant and each day care staff member present at the center. When a center is located in a multifunctional organization, the center may share a common space with the multifunctional organization if the required space available for use by participants is maintained while the center is operating. In determining the square footage of usable indoor space available, a center must not count: a. hallways, stairways, closets, offices, restrooms and utility and storage areas; b. more than 25% of the space occupied by the furniture or equipment used by participants or staff; or page revised in 1999 1159 §11.34 C. in a multifunctional organization, any space occupied by persons associated with the multifunctional organization while participants are using common space; 5. provide proof of state, federal and other governmental licensing agency approval; and 6. comply with all other state licensing requirements. (Ord. 482, May 15, 1997) J. residential facilities serving from seven (7) through sixteen (16) persons; K. relocated structures; L. structures over two and one -half (2 -1/2) stories or thirty -five (35) feet in height; M. developments containing more than one (1) principal structure per lot; or N. other uses similar to those permitted by the subdivision, upon a determination by the Board of Adjustment and Appeals, may be allowed upon the issuance of a Conditional Use Permit. (Ord. 528, October 29, 1998) Subd. 4. Permitted Accessory Uses. Within the multiple- family residential zone, the following uses shall be permitted accessory uses: A. open off- street parking spaces not to exceed three (3) spaces per dwelling unit; B. garages; C. fences; D. gardening and other horticultural uses not involving retail sales; E. communication service apparatus /device(s) as permitted accessory uses, subject to the following conditions: 1. shall be co- located on an existing tower or an existing structure; 2. must not exceed 175 feet in total height (including the extension of any communication service device(s) apparatus); 3. lights and/or flashing equipment shall not be permitted unless required by state or federal agencies; 4, signage shall not be allowed on the communication service device(s) /apparatus other than danger or warning type signs; 5, must provide proof from a professional engineer that the equipment will not interfere with existing communications for public safety purposes; 6. shall be located and have an exterior finish that minimizes visibility off -site to the maximum extent possible; page revised in 1999 1160 §11.34 7. applicable provisions of the City Code, including the provisions of the State Building Code therein adopted, shall be complied with; S. all obsolete or unused towers and accompanying accessory facilities shall be removed within twelve (12) months of the cessation of operations at the site unless a time extension is approved'by the City. After the facilities are removed, the site shall be restored to its original or an approved state. The user of the tower and/or accompanying accessory facilities shall be responsible for the removal of facilities and restoration of the site; 9. the applicant shall submit a plan illustrating all anticipated future location sites for communication towers and/or communication devices(s) /apparatus; 10. wireless telecommunication towers and antennas will only be considered for City parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved by the City Council: a. City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; b. commercial recreation areas and major playfields used primarily by adults; all revenue generated through the lease of a City park for wireless telecommunication towers and antennas should be transferred to the Park Reserve Fund; (Ord. 479, March 13, 1997) F. swimming pools; G. tennis courts; H. receive only satellite dish antennas and other antennas; I. home occupations contingent upon approval of a home occupation permit; (Ord. 501, September 18, 1997) J. solar equipment; or K. other uses similar to those permitted by this subdivision, as determined by the Zoning Administrator. Subd. S. Design Standards. Within the multiple- family residential zone, no land shall be used, and no structure shall be constructed or used, except in conformance with the following requirements: A. Density: a minimum of seven (7) and a maximum of eighteen (18) dwellings per acre. Streets shall be excluded in calculating acreage. B. Maximum impervious surface percentage: 60% page revised in 1999 1161 §11.34 C. Lot specifications: Minimum lot size: 1 acre Minimum lot width: 150 feet Minimum lot depth: 200 feet Minimum front yard setback: 50 feet Minimum side yard setback: One -half (1/2) of building height or fifteen (15) feet, whichever is greater. All multiple- family residential structures thirty (30) feet or greater in height shall be setback a minimum of four (4) times the height of the structure from the nearest low density residential (R -1A), urban residential (R -16), Old Shakopee residential (R -1C), medium density residential (R -2), or multiple - family residential (R -3) zone line. Minimum rear yard setback: 40 feet (Ord. 467, December 19, 1996; Ord. 544, April 15, 1999) D. Maximum height: No structure shall exceed thirty -five (35) feet in height without a conditional use permit. Subd. 6. Additional Reguirements. A. All dwellings shall have a depth of at least twenty (20) feet for at least 50% of their width. All dwellings shall have a width of at least twenty (20) feet for at least 50% of their depth. B. All dwellings shall have a permanent foundation in conformance with the Minnesota State Building Code. (Ord. 31, October 25, 1979; Ord. 60, May 14, 1981; Ord. 96, November 11, 1982; Ord. 159, February 28, 1985; Ord. 203, July 10, 1986; Ord. 246, June 17, 1988; Ord. 264, May 26, 1989; Ord. 377, July 7, 1994; Ord. 435, November 30, 1995) SEC. 11.35. NEIGHBORHOOD COMMERCIAL ( -C) (Ord. 563, November 25, 1999) Subd. 1. Purpose. The purpose of the Neighborhood Commercial zone is to provide areas for the development of low- intensity, service - oriented uses for surrounding the immediate residential areas. "Immediate residential areas are understood to be those that are generally within five (5) minutes walking distance of a neighborhood commercial area. (Ord. 563, November 25, 1999) Subd. 2. Permitted Uses. Within the Neighborhood Commercial zone, no structure or land shall be used except for one (1) or more of the following uses: (Ord. 563, November 25, 1999) A. retail; B. administrative, executive, and professional offices; C. medical or dental clinics; D. services; page revised in 1999 1162 §11.32 SEC. 11.32. MEDIUM DENSITY RESIDENTIAL ZONE (R -2). Subd.1. Purpose. The purpose of the medium density residential zone is to provide an area which will allow two and one -half (2 -1/2) to eight (8) residential dwellings per acre and also provide a transitional zone between single family residential areas and other land uses. Subd. 2. Permitted Uses. Within the medium density residential zone, no structure or land shall be used except for one (1) or more of the following uses: A. residential structures containing two (2) to four (4) dwelling units; B. existing single family dwellings; C. public recreation; D. utility services; E. public buildings; F. day care facilities serving twelve (12) or fewer persons; G. adult day care centers as permitted uses, subject to the following conditions: The adult day care center shall: 1. serve twelve (12) or fewer persons; 2. provide proof of an adequate water and sewer system if not served by municipal utilities; 3. have outdoor leisure /recreation areas located and designated to minimize visual and noise impacts on adjacent areas; 4. the total indoor space available for use by participants must equal at least forty (40) square feet for each day care participant and each day care staff member present at the center. When a center is located in a multifunctional organization if the required space available for use by participants is maintained while the center is operating. In determining the square footage of usable indoor space available, a center must not count: a. hallways, stairways, closets, offices, restrooms, and utility and storage areas; b. more than 25% of the space occupied by the furniture or equipment used by participants or staff; or C. in a multif unctional organization, any space occupied by persons associated with the multifunctional organization while participants are using common space; and 5. comply with all other state licensing requirements; (Ord. 482, May 15, 1997) page revised in 1999 1151 §11.32 H. residential facilities serving sic (6) or fewer persons; I. townhouses; (Ord. 467, December 19, 1996) J. single family detached dwellings; (Ord. 563, November 25,1999) K. structures containing two (2) attached dwelling units; (Ord. 563, November 25, 1999) L. structures containing two (2) to four (4) attached dwelling units; or (Ord. 563, November 25, 1999) M. single and mixed use developments which comply with Section 11.50, and have received approval from the City Council. (Ord. 563, November 25, 1999) Subd. 3. Conditional Uses. Within the medium density residential zone, no structure or land shall be used for the following uses except by conditional use permit: A. multiple- family dwellings containing up to six (6) units; S. (Deleted, Ord. 501, September 18, 1997) C. hospitals and clinics; D. cemeteries; E. churches and other places of worship; F. public or private schools having a course of instruction approved by the Minnesota Board of Education for students enrolled in K through grade 12, or any portion thereof; G. nursing homes H. bed and breakfast inns; I. utility service structures; J. day care facilities serving from thirteen (13) through sixteen (16) persons; K. adult day care centers as conditional use, subject to the following conditions: The adult day care centers shall: 1. serve thirteen (13) or more persons; 2. provide proof of an adequate water and sewer system if not served by municipal utilities; 3. have outdoor leisure/recreation areas located and designed to minimize visual and noise impacts on adjacent areas; page revised in 1999 1152 §11.32 4. the total indoor space available for use by participants must equal at least forty (40) square feet for each day care participant and each day care staff member present at the center. When a center is located in a multifunctional organization, the center may share a common space with the multifunctional organization if the required space available for use by participants is maintained while the center is operating. In determining the square footage of usable indoor space available, a center must not count: a. hallways, stairways, closets, offices, restrooms and utility and storage areas; b. more than 25% of the space occupied by the furniture or equipment used by participants or staff; or C. in a multifunctional organization, any space occupied by persons associated with the multifunctional organization while participants are using common space; 5. provide proof of state, federal and other governmental licensing agency approval; and 6. comply with all other state licensing requirements; (Ord. 482, May 15, 1997) L. residential facilities serving from seven (7) through sixteen (16) persons; M. relocated structures; N. structures over two and one -half (2 -1/2) stories or thirty-five (35) feet in height; O. developments containing more than one (1) principal structure per lot; or P. other uses similar to those permitted by the subdivision, upon a determination by the Board of Adjustment and Appeals, may be allowed upon the issuance of a Conditional Use Permit. (Ord. 528, October 29, 1998) Subd 4. Permitted Accessory Uses. Within the medium density residential zone, the following uses shall be permitted accessory uses: A. open off - street parking spaces not to exceed three (3) spaces per dwelling unit; B. garages; C. fences; D. gardening and other horticultural uses not involving retail sales; E. communication service apparatus /device(s) as permitted accessory uses, subject to the following conditions: page revised in 1999 1153 §11.32 1. shall be co- located on an existing tower or an existing structure; 2. must not exceed 175 feet in total height (including the extension of any communication service device(s) apparatus); 3. lights and/or flashing equipment shall not be permitted unless required by state or federal agencies; 4. signage shall not be allowed on the communication service device(s) /apparatus other than danger or warning type signs; 5. must provide proof from a professional engineer that the equipment will not interfere with existing communications for public safety purposes; 6, shall be located and have an exterior finish that minimizes visibility off -site to the maximum extent possible; 7. applicable provisions of the City Code, including the provisions of the State Building Code therein adopted, shall be complied with; all obsolete or unused towers and accompanying accessory facilities shall be removed within twelve (12) months of the cessation of operations at the site unless a time extension is approved by the City. After the facilities are removed, the site shall be restored to its original or an approved state. The user of the tower and/or accompanying accessory facilities shall be responsible for the removal of facilities and restoration of the site; 9. the applicant shall submit a plan illustrating all anticipated future location sites for communication towers and/or communication devices(s) /apparatus; 10. wireless telecommunication towers and antennas will only be considered for City parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved by the City Council: a. City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; b. commercial recreation areas and major playfields used primarily by adults; 11. all revenue generated through the lease of a City park for wireless telecommunication towers and antennas should be transferred to the Park Reserve Fund; (Ord. 479, March 13, 1997) F. swimming pools; G. tennis courts; H. receive only satellite dish antennas and other antennas; page revised in 1999 1154 §11.33 1. home occupations contingent upon approval of a home occupation permit; (Ord. 501, September 18, 1997) J. solar equipment; or K. other accessory uses, as determined by the Zoning Administrator. Subd. 5. Design Standards. Within the medium density residential zone, no land shall be used, and no structure shall be constructed or used, except in conformance with the following requirements: A. Density: a minimum of five (5) and a maximum of eleven (11) dwellings per acre. Streets shall be excluded in calculating acreage. B. Maximum impervious surface percentage: 60% C. Lot specifications: Minimum lot width (single - family detached): 60 feet; (two- family dwelling): 70 feet; (multiple - family dwelling): 100 feet Minimum lot depth: 100 feet Minimum front yard setback: 35 feet Minimum side yard setback: 10 feet Minimum rear yard setback: 30 feet (Ord. 467, December 19,1996; Ord. 544, April 15, 1999) D. Maximum height: No structure shall exceed thirty-five (35) feet in height without a conditional use permit. Subd. 6. Additional Requirements. A. All dwellings shall have a depth of at least twenty (20) feet for at least 50% of their width. All dwellings shall have a width of at least twenty (20) feet for at least 50% of their depth. B. All dwellings shall have a permanent foundation in conformance with the Minnesota State Building Code. (Ord. 31, October 25,1979; Ord. 60, May 14,1981; Ord. 159, February 28, 1985; Ord. 264, May 26, 1989; Ord. 377, July 7, 1994; Ord. 435, November 30, 1995) SEC. 11.33. PLANNED RESIDENTIAL DISTRICT (PRD). (Ord. 563, November 25, 1999) page revised in 1999 1155 §11.33 Subd. 1. Purpose The purpose of the Planned Residential District (PRD) is to provide areas for the mixed -use development; including single - family detached, medium - density, and high - density residential, as well as compatible neighborhood commercial and service uses. By allowing mixed- use development, the PRD provides a mechanism for providing a range of housing types and easy accessibility to services either within a single development or area of the City of Shakopee. (Ord. 563, November 25, 1999) Subd. 2. Permitted Uses. Within the Planned Residential District, the following shall be permitted uses. (Ord. 563, November 25, 1999) A. single family detached dwellings; B. two (2) family dwellings; C. public recreation; D. utility services; E. day care facilities servicing twelve (12) or fewer persons; F. public buildings; G. group family day care facilities serving fourteen (14) or fewer children; H. residential facilities serving six (6) or fewer persons; I. adult day care centers subject to the following conditions; 1. serve twelve (12) or fewer persons; 2. provide proof of an adequate water and sewer system if not served by municipal utilities; 3. have outdoor leisure /recreation areas located and designed to minimize visual and noise impacts on adjacent areas; 4. the total indoor space available for use by participants must equal at least forty (40) square feet for each day care participant and each day care staff member present at the center. When a center is located in a multifunctional organization, the center may share a common space with the multifunctional organization if the required space available for use by participants is maintained while the center is operating. In determining the square footage of usable indoor space available, a center must not count: a. hallways, stairways, closets, offices, restrooms, and utility and storage areas; b. more than 25% of the space occupied by the furniture or equipment used by participants or staff; page revised in 1999 1156 t � i� v \ pppil6GYUCE \ �// c� 10N S 6`2 DdSTW, 1 �z 6:P.CTJ4 4 l �F=TTG " I U � r nmw :au 4c• rna �{�.rx 1, II�I'I• i' ���'i. �II - O F 4 P r Pik `C 1j �• / /c,� n / O G Y i �P .'.�:I r� .. `.i� ��� •cd /// / o � oaiac+oo .� IFF NC27 411 Rl 1lG:I wRF,> Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Request by Enterprise Properties (Enterprise) to Amend the Final Plat Approval for Maple Trails P Addition MEETING DATE: January 16, 2001 1 N By letter dated November 7, 2000, Enterprise Properties requested an amendment to the final plat approval that would allow the staging of roadway improvements. The final plat was approved by the Council on November 6, 2000. Attached for the Council's information is a copy of the letter from Enterprise making the request, as well as a copy of the report that was provided to the Council on November 6, 2000. The engineering staff has made specific comments and recommendations regarding the request, and a copy of those also accompanies this report. Specific comment was requested from the police department, fire department, and fire inspector, but no continent or objection has been received. 1. Approve the requested amendment to the final plat of Maple Trails 3` Addition, and direct staff to prepare a resolution consistent with that approval and the recommended conditions. 2. Do not approve the requested amendment to the final plat of Maple Trails 3" Addition. 3. Table the decision and request additional information from staff Offer a motion to consistent with the Council's desires. r R. Michael Leek Community Development Director g: \cc\2000 \cc0116\fpmaplet3 s.doc E NTERPRISE PROPERTIES Land Development Office/ Residential Management Services November 7, 2000 Mr. Michael Leek Community Development Director City of Shakopee 129 Holmes Street Shakopee, MN 55379 Dear Mr. Leek: I am writing you as the developer of the Maple Trails Estates 3rd Addition and the nine lots in Chateau Ridge Addition. I understand the City Council approved the final plat of Maple Trails Estates 3rd Addition on Monday, November 6, 2000. I would like to ask for one amendment or change to what was approved. We would like to market the twenty four (24) lots that we own in two phases. The first phase would consist of the fifteen (15) lots in the Maple Trails Estates 3rd Addition. The second phase would consist of the nine (9) lots in the Chateau Ridge Addition. The phasing is due to the fact that putting twenty four (24) luxury lots is not a prudent idea according to the real estate brokers and builders we have spoke with. Our development plan is to bid the grading for all twenty four (24) lots, drainage for all twenty four (24) lots, complete street construction for fifteen (15) lots in the Maple Trails Estates 3rd Addition and street construction (Class V only) for the nine (9) lots Chateau Ridge Addition. This would be bid in January, 2001, with work to begin Spring, 2001. Enterprise Properties would agree to pave the nine (9) lots in the Chateau Ridge Addition within twenty four (24) months of the completion of the Class V work. We would provide a financial guaranty as part of the Developer's Agreement to cover this future cost. The City of Shakopee would have the street connection that they have desired for over seven years. The amount of traffic that would use the temporary Class V road section, in my opinion would be minimal. The eventual fifteen homeowners in the Maple Trails Estates 3rd Addition would most likely head out & in straight on the Wood Duck Trail street versus turning right and meandering through Chateau Ridge with the respective curves and addition turns that would be required. The time period for the temporary road would be a twenty four (24) months or less. An alternative for your consideration might be to place silt fence across both ends of the Class V road to block all traffic except in case of an emergency. Member of: National :association of Homebuilders Minneapolis Builders .association 11400 tiNavzata Bled. Suite ZOS Minnetonka, MN Sensi'vle Land Use Coalition �� 513 - 355 Twin Cities Developers Council Telephone (012 1 -574 FAX (ol— 54c,-374o I have spoken with Julie Klima and Joel Rutherford in regard to this request. Your prompt consideration of this request will be most appreciated. If you have any questions or comments, please fell free to call me. Thank you in advance for your consideration of this request. Sincerely, David Segal cc_ Jon Lennander, P.E.- Hartford Group City of Shakopee Memorandum TO: Michael Leek, Community Development Director FROM: Joel Rutherford, Assistant City Engineer SUBJECT: Maple Trails Estates ai Addition DATE: December 14, 2000 Per the letter provided by the developer for the referenced development, there is a request to phase the construction of the public improvements. More specifically, the developer would like to delay the paving of the road connecting Chateau Ridge and Maple Trail Estates ai Addition. After reviewing the proposal, I believe the primary issues regarding the unpaved road are as follows: (1) Emergency Access at all times; (2) Maintenance of the unpaved road; and (3) The integrity of the exposed Class V roadway. The engineering department believes the road would require maintenance, including snow plowing, in order to insure emergency access is available at all times, unless the police and fire department feel differently. Dust control may be required in order to control the amount of dust that may be blown around. Also, until the road is paved, grading may be needed occasionally to restore the surface to an acceptable condition. In regards to the integrity of the exposed Class V, there are concerns that the gradation of the Class V may be affected by weathering. However, the City has had other cases where a road was left unpaved for more than 24 months, and it does not appear that the weathering has had a detrimental affect on those roads (Dominion Hills for example). Staff believes additional Class V will need to be brought in and graded, prior to paving the road, in order to restore the road to the correct grade. Recommendation: 1. If the road is to be used for emergency access, the engineering department recommends that the road not be blocked off, but remain open at all times. 2. As determined by the City Engineer, the developer, at their cost, shall complete any grading or dust control needed before the road is paved. 3. An additional security of $5,000 shall be provided to the City, to be used if the developer does not complete the required maintenance. 4. No building permits will be issued for the lots within Chateau Ridge until the road is paved. CITY OF • •' Mem orand um : Mayor and City Council Mark McNeill, City Administrator FROM Julie Klima, Planner H SUBJECT: Final Plat of Maple Trails Estates 3rd Addition NEEETIN GDATE : November 6, 2000 Site Information Applicant. Enterprise Properties, LLP Location: East of CSAH 17 and surrounding Wood Duck Trail extended Current Zoning. Rural Residential (RR) Zone Adjacent Zoning. North: Rural Residential (RR) Zone South: Rural Residential (RR) Zone East: Rural Residential (RR) Zone West: Rural Residential (RR) Zone 1995 Comp. Plan: Future Urban Area Area: 45 Acres MUSA: The site is N within the MUSA boundary_ Attachments. Exhibit A: Location/Zoning Map Exhibit B: Maple Trails Estates 3rd Addition Final Plat Map Introduction Enterprise Properties LLP is requesting Final Plat approval of Maple Trails Estates 3'� Addition. The property is located north of east of CSAH 17 and surrounding Wood Duck Trail (Exhibit A). The preliminary plat for Maple Trails Estates was approved by the City Council on July 21, 1992. The final plat is in conformance with the approved preliminary plat. The plat proposes 15 single family lots with a minimum size of 2.5 acres. The developer has also purchased 9 lots within the Chateau Ridge development (those 9 lots are not a part of this plat) allowing a connection to made between the two developments. Considerations The Scott County Environmental Health Department has commented that the proposed area of development is highly susceptible to ground water contamination and that precautions should be taken to minimiz the potential for such contaminations. Environmental Health has also commented that their office should be contacted regarding Individual Sewage Treatment Systems (ISTS) requirements. The Building Department has commented that all building sites must be accessible to emergency and inspection vehicles. The Engineering Department has provided comment(s) which have been included in the draft conditions of approval- Alternatives 1. Approve the Final Plat of Maple Trails Estates 3rd Addition, subject to the following conditions: a) The following procedural actions must be completed prior to the recording of the Final Plat: i) Approval of title by the City Attorney. Execution of the Developers Agreement for construction of required public improvements: a) Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. b) Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. C) Installation of storm sewer system, and construction of streets in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. d) Street signs shall be constructed and installed by the City of Shakopee at a cost to the developer of $270 per sign pole. The developer shall provide easements, as required by City Code_ iv) The developer shall be responsible for the provision of security for the public improvements and payment of engineering review fees as required by the City's adopted Fee Schedule. V) Park dedication payments shall be required in the amount of $1,250. per unit. The payment of park dedication fees can be deferred until issuance of building permits. If deferred, payments shall be consistent with the City's adopted fee schedule in place at the time of building permit issuance. vi) Final Construction Plans and Specifications must be approved by the City Engineer for Maple Trails Estates 3` Addition and for Leavitt Woods Lane and Maple. Trail within Chateau Ridge. Leavitt woods Lane and maple Trail must be constructed either before, or at the same time, as the streets within Maple Trails Estates 3` Addition_ vii) The applicant shall meet the conditions imposed on the preliminary plat for Maple Trails Estates. b) The following conditions shall apply after the recording of the Final Plat: i) The developer shall install all subdivision monumentation within one year from the date of recording the plat. At the end of the one year period from recording of the Plat, the developer shall submit to the City Engineer written verification by a registered land surveyor that the required monuments have been installed throughout the plat. Monumentation may only be installed on a per lot basis at the time of building permit issuance 2 with prior approval of the City Engineer. ii) Shall obtain approval for Individual Sewage Treatment Systems (ISTS) from Scott County. 2. Approve the Final Plat of Maple Trails Estates 3`� Addition with revised conditions. 3. Do not approve the Final Plat of Maple Trails Estates 3rd Addition. 4. Table a decision in order to allow time for the applicant and/or staff to submit additional information or make any necessary revisions. Staff Recommendation Staff recommends Alternative No. 1, approving the Final Plat of Maple Trails Estates 3rd Addition, subject to conditions. Action Requested Offer Resolution No_ 5436, a Resolution approving the Final Plat of Maple Trails Estates 3rd Addition with conditions. Julie. Klima Planner H g:\cc\2000\cc1 106upinapletrailsestates3. doc 3 WHEREAS, Enterprise Properties, LLP is the applicant and owner of said property; and WHEREAS, the property upon which the request is being made is legally described as follows: Outlot C, Maple Trail Estates IS` Addition, according to record, Scott County, Minnesota; and WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Final Plat of Maple Trails Estates 3` Addition is hereby approved subject to the following conditions: a) The following procedural actions must be completed prior to the recording of the Final Plat: i) Approval of title by the City Attorney. Execution of the Developers Agreement for construction of required public improvements: a) Street lighting to be installed- in accordance with the requirements of the Shakopee Public Utilities Commission. b) Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. c) Installation of storm sewer system, and construction of streets in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. d) Street signs shall be constructed and installed by the City of Shakopee at a cost to the developer of $270 per sign pole_ The developer shall provide easements, as required by City Code. iv) The developer shall be responsible for the provision of security for the improvements and payment of engineering review fees as required public by the City's adopted Fee Schedule. v) Park dedication payments shall be required in the amount of $1,250. per unit. The payment of park dedication fees can be deferred until issuance of building permits. If deferred, payments shall be consistent with the City's adopted fee schedule in place at the time of building permit issuance. vi) Final Construction Plans and Specifications must be approved by the City 10 Engineer for Maple Trails Estates P Addition and for Leavitt Woods Lane and Maple Trail within Chateau Ridge. Leavitt woods Lane and maple Trail must be constructed either before, or at the same time, as the streets within Maple Trails Estates P Addition. vii) The applicant shall meet the conditions imposed on the preliminary plat for Maple Trails Estates. ) The following conditions shall apply after the recording of the Final Plat: i) The developer shall install all subdivision monumentation within one year from the date of recording the plat. At the end of the one year period from recording of the Plat, the developer shall submit to the City Engineer written verification by a registered land surveyor that the required monuments have been installed throughout the plat. Monumentation may only be installed on a per lot basis at the time of building permit issuance with prior approval of the City Engineer. ii) Shall obtain approval for Individual Sewage Treatment Systems (ISTS) from Scott County. E IT FURTBER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement_ Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of ' 2000. 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Michael Leek, Community Development Director SUBJECT: Oppidan Appeal of Sign Variance Denial by the Board of Adjustment and Appeals MEETING DATE: January 16, 2001 Oppidan Investment Company submitted an application for the following variance to sign area for the Kohl's Department Store proposed on the southeast comer of CSAH 17 and STH 169: ♦ A 95 square foot variance to allow a 195 square foot sign instead of the permitted 100 square feet on the rear of the building (STH 169 side). The Board of Adjustment and Appeals held a public hearing on the variance request at its January 4, 2001 meeting, and denied the request, having concluded that it did not meet all of the criteria for granting a variance. The Boards action was consistent with staff's recommendation. A copy Of the report to the Board is attached for the Council's information. In its discussion the Board seemed receptive to the applicant's intention of keeping the aggregate square footage of signage below what is permitted; however, they also stipulated that the present sign ordinance creates uniformity and common size signs and that often the design of the buildings themselves reflect or create an identity for the business. They also expressed concern that the sign ordinance is constantly being chipped away at by larger sign requests that are compromising the integrity of the sign ordinance. The applicant has appealed the Board's determination. ALTERNATIVES: 1. Uphold the determination of the Board of Adjustment and Appeals, and direct staff to prepare a resolution for the Council's consent agenda that is consistent with that decision. 2. Uphold the appeal of the applicant, thereby granting the requested (or some other) variance, and direct staff to prepare a resolution for the Council's consent agenda that is consistent with that decision. 3. Table the appeal for additional information. ACTION REQUESTED: Offer and pass a motion consistent with the Councils determination. R. Michael Leek Community Development Director APPkohl's.DOC OPPIDAN Builder of towns. Creator of value. 5125 COUNTY ROAD 101 - #100 • MINNETONKA, MN 55345 PHONE: 612/294 -0353 - Fnx: 612/294 -0151 WEB: www.oppidan.com January 8, 2001 Ms. Julie Klima City of Shakopee 129 Holmes Street South Shakopee, MN 55379 RE: Exterior Sign Variance Petition— Kohl's Department Store Shakopee Valley Marketplace Dear Julie: In conjunction with our application for a PUD Amendment to build a Kohl's Department, this letter and application are petitioning the City Council to overturn the decision of the Planning Commission on Thursday January 4, 2001, to deny the sign variance for Kohl's. As we addressed with the Planning Commission, the current ordinance allows Kohl's signage totaling 200 square feet on the front of the building and 100 square feet on the west side (abutting County Road 17) and the rear (abutting Highway 169). The variance we requested is to eliminate the west building sign and add this square footage to the rear building sign, bringing it to a total of 200 square feet. This is a similar trade that was made for the rear Target sign when we eliminated the east side sign available to Target. The difference, as was pointed out in the Planning, Commission meeting, is that the total amount of signage for Target exceeded the amount allowed on all sides of the building. In the case of the variance for Kohl's, we are not exceeding the total amount of signage allowed under the code for the entire building, we are only looking to reposition the allowable square footage on two building elevations, rather than three. I have attached elevations and dimensions of the signs for your use in this process. If you have any other questions, please contact me. Sincerely, r ��� 7 Paul J. ucci ATTACHMENTS: • Petition Narrative • Application & Fees • Signage & Building Elevation x, CITY OF ;y Memorandum M Board of Adjustment and Appeals Mark Noble, Planner I Wall Signage Variance — Kohl's Department Store ETG DATE: January 4, 2001 SITE N Applicant: KTJ, L.L.P. 50 Location: Shakopee Valley Marketplace (north of 17th Avenue & east of County Road 17) Current Zoning: Highway Business (B -1) Zone Adjacent Zoning: North: Highway 169 South: Minnesota Valley Health Campus PUD m6 (St. Francis Hospital) East: Multiple Family Residential (R -3) Zone West: Highway Business (B -1) Zone Comp. Plan: Commercial Attachments: Exhibit A: Location Map Exhibit B: Applicant Correspondence Exhibit C: Signage Plan Exhibit D: Resolution No. 5205 — Target Sign Variance /Appeal KTJ, L.L.P. 50 has made application for a signage variance in connection with the Kohl's Department Store proposed within Shakopee Valley Marketplace (see Exhibit A). Attached as Exhibit B is a copy of the applicant's correspondence explaining the request. Exhibit C is the plan for the proposed signage. MW 11 The City Code would allow 200 square feet of wall signage on the front of the building. The applicant is proposing signage on the front of the building that would read "KOHL'S" and would be 195 square feet in area (5' high by 39' long), which is in compliance with the district requirements (see Exhibit Q. The City Code would also allow up to 100 square feet of signage on both the rear (north) and the west side of the building. The applicant is requesting a variance where they would eliminate the allowed west side signage and add that square footage to the sign on the rear of the building, which would allow them to install up to 200 square feet of signage on that side of the building. According to Exhibit C, the proposed signage would be 195 square feet in area (5' by 39'). Planning staff would like to acknowledge that the Board of Adjustment and Appeals (BOAA) had reviewed a similar proposal which was requested by Target. As with this current request, they also proposed to eliminate the allowed 100 square feet of signage on the east side of the Target building in exchange for getting additional signage on the north side. That variance request was to allow a sign area of 272.5 square feet on the south side of the Target building instead of the permitted 200 square feet, and a 117 square foot variance to permit a sign area of 217 square feet instead of the permitted 100 square feet on the nort h (rear) side of the Target building. That variance request was denied by the BOAA but an appeal was filed with the City Council, which overturned the BOAA decision and allowed the requested signage (see Exhibit D, Resolution No. 5205). 1 Section 11.89, Subd_ 2, of the City Code contains provisions for the granting of variances only if all of the following circumstances are found to exist. Staff has provided draft findings on each criterion. The Board of Adjustment and Appeals may use or modify these draft findings as it sees fit: Criterion 1 The strict enforcement of the ordinance provisions would cause undue hardship because of circumstances unique to the individual property under consideration. Undue hardship means the following: I.A. The property in question cannot be put to a reasonable use if used under conditions allowed by the official controls; Fandina LA. The pl operty call be put to a reasonable rise f used Milder conditions allotived by the o C1al C011tl "OIS. L lie Board has not received any evidence to support the notion that increased signage is necessa7y for the site to be viable for development. I.B. The plight of the landowner is due to circumstances unique to the property; Findin- I.R The plight of the landowner is not due to Cll "CI7777stances unique to the property. The property IS ve7 y sllllllal" to other propel - ties glided for similar uses in the area. I.E. The problems extend beyond economic considerations. Economic considerations do not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. F11YfI11l , 1. E. The problems do not extend beyond economic consldet "atlonS. Criterion 2 It has been demonstrated that a variance as requested will be in keeping with the spirit and intent of this Chapter. Finding 2 Finding Variance woldcl not be in keeping with the spirit and Intent of 11 (Zoning) it that there is no hardship or treed to Vayfi"om the ordinance. Criterion 3 The request is not for a use variance. Finding 3 The request for a Slgtlage ;ariatice IS not a Ilse Variance. Criterion 4 Conditions to be imposed by the Board of Adjustment and Appeals will insure compliance to protect the adjacent properties. Finding 4 (Not a pplicable if the application does 'lot meet all the criteria for granting a Variance) Criterion CJ Variances in the flood plain overlay zone also shall meet the following criteria:...... FI'1d1'1g J (Not applicable since the front of the property is not within the f lood plain overlay zone) ALTERN A S 1. Direct staff to prepare a resolution approving the variance with findings as proposed by the Board. 2. Direct staff to prepare a resolution denying the variance with findings as proposed by the Board. 3. Continue the Public Hearing for additional information. 4. Table the decision for additional information. Staff finds that this request does not comply with Criterion 1.A., I.B., 1.C., I.E. and 2.; therefore, staff is recommending Alternative 2, direct staff to prepare a resolution denying the variance with findings as proposed by the Board_ Offer a motion directing staff to draft a resolution consistent with the Board's determination and proposed findings. rk Nob Planner I a � �• a:i� •■ ° :i •a as q +� o • o 00 ■�^ as as p ■a as ou as • ■■ i 12/7/00 Dear Julie: In conjunction with our application for a PUD Amendment to build a Kohl's Department, this letter and application are requesting �van e to the City of Shakopee Codes for signage. Under the current ordinance, Kohl's ould be to 200 square feet on the front of the building and 100 square feet on the west side (abutting County Road 17) and the rear (abutting Highway 169). we . The variance we are requesting is to eliminate the building sign and add this square footage to the building sign, bringing it to a total of 200 square feet. This is a similar trade that was made for the rear Target sign when we eliminated the east side sign available to Target. I have attached elevations and dimensions of the signs for your use in this process. If you have any other questions, please contact me. Sincerely, Paul J. ucci ATTACHMENTS: • Variance Narrative • Application & Fees • Signage & Building Elevation RESOLUTION NO. 5205 A Resolution of the City of Sllal:opee ovei the decision of the Board of Adjustment and Appeals ;lll(I �l'a11tII1� A 72.E Sgllal "C f oot Val'1 ;111CC t0 a110lV :1 SiZY :ll "Ca Of 272.5 square feet on the South side of the proposed Target instead of the pel nlittec] 200 Square feet, and a 1 17 Sgllare foot VAI "laI1CC to perIllit a sill :11 of 217 Square feet instead of the I)ermitted 100 squire feet on the north side (rear) of the proposed Tar6et store. WHEREAS. the Oppidan Investment con)pam tiled an application For variances tinder the provisions OF Chapter 11, Land Use Regulation (Zoning,), of the City of Shakopee City Code, Section 1 1.70, Subd. 10.A. for a ' squclle trot variance to allow a sign area of?7?.� square feet on the south side oFthe proposed Target Instead of the permitted 200 square feet, and a 117 square Foot variance to permit a sl zri area of 217 square feet instead e feet o�) the north side (rear) of the proposed Target store. of the permitted 100 squat arid WHEREAS, the subject parcel oFl ind is presently zoned Highway Business (B -1); and 1�'IIEREAS, the subject parcels oFland For which the request is being glade are identified by the Following property iderititication numbers 27- 8070130, 27- 9070-1-1, 27- 91NOOS0, 2I - - 0190; and NVII EREAS, notice was provided and on July S, 1999, the Board of Adjustments and Appeals conducted a public hearin <, re�gardinv, this application, at which it heard from irector or his designee and invited members of the public the Community D D to comment; and Wil EREAS, the applicant timely appealed the determination of the Board of Adjustments and Appeals and WHEREAS, the City Council reviewed the appeal of the applicant at it's meeting of July 20, 1999; and WHEREAS, the City Council's reached the following findings with respect to the requested variance and applicable ordinance criteria; Fincling I. ; The ordinance prol isinns, as• appliecl to the s7lbjecl properly iV01lILI Car /SC' 1 /r1d1le har•c&hip in that the applicant ivoillcl be unable, to L'ff eclii)ely sr aml Iclenl fy the property. for either passing motorisls or persons for lvhon7 the proposed retail store is a de.rtinalion. The illahi /itv to cffecilvely Slgl'1 ar'ICl1c 0171l the property makes it pracliccrlly difficn /[ for 1170 c7ppliccrnl to sllcceSSf7lllyl opel 017 the srih jecl site. Finclh1 (, 2.; The plighl of the lcl17c/nu'17e1" Is chic to ci1"crrrlls /crnce5 lUli(Ilre to the property. The loccrlinn of the propose'/ store i.s cli.rlant fi onr 17` Al 61176,1 IN elevation of the Prol)O.Ye6l.Slore I.S silhsla1111C111)' lower 117all 1170 elel'alloll of 17 A1'errlle. 111 acicliiioll, IN elerralion of the prnp0sec1.y101'c i.s• loli'el Ihci shat of'ac jaeeJlt STH 1 69, re17cleri17w it clifficllll In sec= .�i,jnae / "o1J1 117[11 ! "OC1CI11'Cll -: F'inclin 3.: The 12roh10177N 1'e1611e .�pC CifiCCll /J: 10 111e churucterisiics of Sole aml adjacent S7N 1G9 C11161 1 %` 11'c1711e, and lhtls exieml he economic collsideraliollS. rinrlill 4; The 1 !allClllCeS' a.S" re(Illesled ir milcl he in keeping lrilh the SI)il 611761 inlellt of the '011imr C17C1j)1eI Ill 117!Il IN al)lVical71 is 17011 T l0 11[11'( all); 117or "e S7grICIJe than the C'iI) ('o6,% lrolr /c/ pc:rnlil, hl /1 IILSIc Cicl see/is Io redistrihule the allolvahle si�r17age 617"661. In doin�� so, the cippl CCI1I1 11'01lkl fr)rego signage nn the hllilding side ahlilll17g 61 resiclenlial area. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIIAKOPEE, (MINNESOTA, AS FOLLOWS: That the decision of the Board of Adjustments and Appeals is hereby overturned, and the applicant's request for a 72.5 square foot variance to allow a sign area of 272.5 square feet on the south side of the proposed Target instead of the permitted 200 square feet, and a 117 square foot variance to permit a sign area of 217 square Feet instead of the permitted 100 square feet on the north side (rear) of the proposed Target store are hereby granted Adopted i session of the City Council of the City of Shakopee, Minnesota, held the day of '1999. Mayor of the City of Shakopee ATTEST:. vn t Ci lerk z U ........................... .................. .............. ioj ` ( q '" Ilfr III li p. Ill� �R �I��G. I ° �I �li ITI IM Two Ell low i 46 1-3 1 � is .. -1 11 5 ��� 1101 1 7 i e S 9 I " ........................... .................. .............. ioj ` ( q '" Ilfr III li p. Ill� �R �I��G. 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IIH .I I IIMII tll r .A - Z '� "Nei , 1, —o 1-1) j I • mooM O=T lGMn zawmr � 11� -II 1 l NIZVN V �J S k� C I� } A t } I f , y } l } d �W Jf } E } } .. w' } a r- } •. BY _ B \ N' } I C gm m nm g 0 0 Q o_ J I _ i a T v� �!I t� L .�._�._.... IIH .I I IIMII tll r .A - Z '� "Nei , 1, —o 1-1) j I • mooM O=T lGMn zawmr � 11� -II 1 l NIZVN V �J S k� C La O J E -- Q � - a:, I� I f , II�, La O J E -- Q � - a:, City of Shakopee Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Tracy Coenen, Management Assistant SUBJECT: Recommendations From Library Committee MEETING DATE: January 16, 2001 Introduction The City Council is asked to direct appropriate city staff to enter into a contract with BKV to provide design, construction, inspection and other related architectural services for the new Shakopee library. Background As directed at the November 21, 2000 City Council meeting, City staff and the Library Committee have conducted the process to select an architectural firm to design and construct the new Shakopee Library. The City received 8 responses from various architectural firms. From that list, the Library Committee invited 3 architectural firms (MS & R, BKV, and Bentz, Thompson, and Rietow) for interviews. An interview panel was selected that consisted of Administrator Mark McNeill, County Library Director Janet Williams, Shakopee Librarian Barb Hegfors, Chairperson Peg Hullander and myself. After comments and a recommendation —BKV- from the interview panel, the Library Committee is recommending BKV for design, construction, inspection and other related architectural services for the new Shakopee Library. BKV in association with Jeff Kelley Architects has built numerous public libraries such as: Rice Street, St. Paul, Anoka County Library (Rum River Branch) as well as other public buildings, including the Shakopee Fire Station in 1998. BKV has extensive knowledge in public libraries and a solid working relationship with the City of Shakopee. Budget Impact The fees for architectural services charged by BKV are proposed to be 9% of the construction contract amount, plus fees for listed reimbursable items. (For example, on a $2.6 million building, the basic architectural fees would amount to $234,000.) Funding for these services would come from the Building Fund. Recommendation The City Council is asked to direct appropriate city staff to enter into a contract with BKV to provide design, construction, inspection and other related architectural services for the new Shakopee library. Action Required 1) Accept the Library Committee's recommendation. 2) Decline the Library Committee's recommendation and give direction as to how to proceed with hiring of an architectural firm. 3) Table. Tracy enen Management Assistant 2 / �- e. /.# CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Balance Available — Building Fund DATE: January 11, 2001 In addition to the Public Works building roof repair, this agenda also recommends the hiring of an architect for the Library. Council should also be aware that at one of its next meetings, there will likely be a request to authorize the solicitation of RFP's for the design of a Police building, in order to meet the 2003 CIP. Items for expenditures in 2001 or 2002 coming from the Building Fund are (latest estimates or CIP): Land Acquisition (Police Building, City Hall) $ 1,175,000 Library Design/Building $ 3,500,000 Public Works Reroofing $ 350,000 City Hall Reroofing $ 100,000 Downtown Fire Station Reroofing $ 100,000 Police Building Design $ 270,000 Youth Building Repairs (estimated) $ 175,000 Total Expenditures $5,670,000 The Capital Improvements Plan in the budget anticipated these expenditures. Anticipating a transfer approximately $1.5 million of excess FY 2000 funds into the Building Fund, we anticipate a 12/31/2000 balance of $5.4 million. By the end of 2002, we anticipate a balance of $2.66 million. There may also be a bit more flexibility in terms of timing. Each of the three candidates for the library architectural services expressed concern that the desire to open the new Library by January 2003 was aggressive. More realistically, it should be May 2003. (An opening date of January, 2003 is doable, but the City will pay a premium for winter construction if it starts in November, 2001). Obviously, replenishing the Building Fund is dependent in part on the amount of building activity underway. If the economy slows, the Building Fund will not grow as quickly, and it will mean that future Building Fund financed items (new Public Works building, City Hall) will need to be deferred or have additional other sources for funding. For your information. t Mark McNeill City Administrator I CC: Department Heads 7 -7 CD M O to co O O O co O 00 CV 'T O p N O p V' O t0 O r- 00 � N N O r N 64 r 64 LO 0 O O 1- r O O O M to M O (y M OD Cl O O r- O O LO O) O O Cl to O to LO '[t to O O O & O r O 0 O O N O p N �- M M M (!3 U> 0 O O O M 0 N co 00 N O O LOO LO O too v N O O V O O O O O CD r to co O O O O (o Cl) O O LO O ui M 00 O Il- O O r- O O N ` I� (D et O N C (D 'r M (a O N h CD 0 M M T 69- 04 C) 0 o r O O N o co O (D N 0 C) _ tf� N O O f- Iq' O O CO O M w C%) O m W LO O O N to M = N O (D O ti O L m O C) O co I. r IT M O Cl) OD M LO M M M Efl v 6 D O 0 O - 00 O O O O O r j C O O M C N M 00 O O O t- Q N V) O fl- N N O O O O O LO t0 (D to N (3) (D v M to C ( r- N C0 - O M C - tU) M >1 M M N to M L U 0 0 O O_ O_ O O O O O O O O_ O O 0 0 0 O O O O O O O O O 'O N O O O V V 0 0 O O O O O V N (D N LO LO O N N_ O O O C7 O O (D co co � C O t` 0 0 LO O O (D CA v v O O M O N I� .- CO to Cl) N (D v In to to a N ffl fA Q m a) d p O w (y O O O O O to O t0 O O O O O) to CD O N m O O O O o Cl) co a O G) ( C D LO to Cl) I-T N to r CA V' LO CA IT O O y CO LO 0 cn m = � (U C � � C L d a) n l6 a N C O N C U) w a) O N (0 N Q 0 7 C N V) c U N N ... c T O ` co U co 0 - N O C C to C C O_ C O 0 U D O d D r O O O O a) a) - " 0 V f6 (B .O. (n Co O N (/j co O (9 R (n fn (/� O _C 3t W C N M (u O N -! > W J 0 0 0_ U U U C 0 0 D_ ` r U O U C O N N '6 fi) (4 - w - O Cl N O V X W N ) 4) co L O rn W R l4 w N p rD 7 @ O O U) Z' = C) () O 0 N CL m II W O O N � N C a) C a a) E N lII (n U) �`� L (n l4 z a 0 ) m ° o o Z °� w a a�'i a�i a a 3 o - O o w m m o = a w�c7cn �mF- w EiTii_,c5zzzzzEa- a m m cr- > a w x Ix w 7 -7 r5- , CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Proposal to Amend City Code Sec. 4.03. Building Permits, Subd. 1 Regarding the Requirement of a Permit for Construction of a Fence MEETTNG DATE: January 16, 2001 The building division has asked that the Council consider eliminating the current requirement for issuance of a permit for the construction of fences in the City of Shakopee. The concern expressed is that the requirement is often viewed as onerous by the public, and that the permits are sometimes difficult to administer since a survey is not required, making it difficult to confirm fence location. The permit fee charged is based on the value of the proposed fence. Metropolitan communities do not uniformly require the issuance of a permit for construction of a fence. Some communities, such as the City of Bloomington, do have ordinances that regulate the height, materials, and location of fences without requiring a permit. Instead, they provide informational material upon request. This approach is one that is suggested. 1. Direct staff to prepare an ordinance amending City Code Sec. 4.03 deleting the requirement of a permit for new fence construction. 2. Direct staff to prepare an ordinance amending City Code Sec. 4.03 is some other particular. 3. Do not direct staff to prepare any amendments to City Code Sec. 4.03. 4. Table the decision and request additional information from staff. Y I► I ) �1 Offer a motion to consistent with the Council's desires. R. Michael Leek Community Development Director g: \cc\2000 \cc0110 \tx doc • A ��. ■. 1t ■ Mem o r andu m T: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Request to Set a Workshop Meeting for Discussion of the Prior Lake Outlet Study and Various Issues Related to Residential Development Proposals MEETING DATE: January 16, 2001 1 ' 11, ;I At its workshop meeting of January 9, 2001the Council was unable to devote sufficient time to the discussion of the Prior Lake Outlet study. In addition, Council was unable to get to a discussion of development standard issues raised by a number of development proposals (from Centex, Ryland, and Town and Country Homes) currently under review. These issues include street standards, setbacks, and the application of the Planned Residential District. A copy of the memo prepared for the January 9`'' meeting is attached for the Council's information. Because there are five Tuesdays in January, staff suggests Tuesday, January 30W" as a possible date for the workshop. It is expected that each item will take about one hour. If Council sets a workshop date, planning staff will invite representatives of the above -named developers to attend the meeting. 1. Approve a Council workshop for Tuesday, January 30, 2001 from 5 — 7 p.m. to discuss the above - described matters. 2. Approve a Council workshop for an alternative date and time to discuss the above - described matters. 3. Do not set a Council workshop to discuss the above - described matters. 1 I 1 Offer a motion to set a Council workshop for Tuesday, January 30, 2001 from 5 — 7 p.m. to discuss the Prior Lake Outlet study and various issues related to residential development proposals. R Michael Leek Community Development Director g: \cc\2000 \cc01164orkshop.doc �' (2 CITT OF '. Mem TO: Mayor & City Council Mark McNeill, City Administrator FROM Bruce Loney, Public Works Director SUBJECT: Discussion on Prior Lake Outlet Channel Feasibility Study Analysis DATE: January 9, 2001 Attached to this memorandum is a Prior Lake Outlet Channel feasibility analysis prepared for the City of Shakopee and the Prior Lake- Spring Lake Watershed District by Montgomery Watson and WSB & Associates, Inc. as authorized on August 3, 1999. On August 3, 1999, a feasibility report for the upgrade and improvement of the Prior Lake Outlet Channel between the City of Shakopee and the Prior Lake -Spring Lake Watershed District was authorized and reimbursement agreement entered into between the City of Shakopee and the Prior Lake - Spring Lake Watershed District for the feasibility report preparation. Currently, the City of Shakopee has a Joint Powers Agreement with the Watershed District for the outlet flow for Prior Lake drainage into and through the City of Shakopee. In the future a revised Joint Powers Agreement will be needed to address further costs to upgrade the improvements of this channel as development occurs both in the City of Shakopee and the watershed district. A feasibility report was prepared to address the design alternatives and cost estimates with those alternatives for upgrading the channel to meet the ultimate in future design flows of this channel, from the outlet of Prior Lake to Blue Lake in the Minnesota River Valley. Also included are some costs split options between the various entities that benefit from an improved channel. The main purpose for this discussion item at a Council work session is to introduce the main findings of this feasibility study and have Council discuss various cost split options that are included in the feasibility analysis. The Prior Lake - Spring Lake Watershed District will also be reviewing this feasibility report and will be providing comments on the report. Staff recommends discussion on the design alternatives by the City Council for information purposes and Pete Willenbring, of WSB & Associates, will make a presentation on this. Staff will be asking Council for some direction in the design alternatives as well as cost split options with the Prior Lake -Spring Lake Watershed District. Also, staff will be able to provide a brief update on the Blue Lake Outlet Channel Feasibility Report at this meeting. To review the feasibility analysis of the Prior Lake Outlet Channel report and discuss the design alternatives for future upgrade of this channel and associated costs, as well as discuss cost split options between the City of Shakopee and the Prior Lake - Spring Lake Watershed District and the City of Prior Lake. Bruce Loney Y Public Works Director BL /pnP CHANNEL TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Development Proposals Involving Reduced Street Widths, Right -of -Way Widths, and Front Yard Setbacks MEETING DATE: January 9, 2001 The City has received several applications for residential development that involve possible variations from city street width, right -of -way (ROW) width, and front yard setback standards. Staff anticipates that the City will continue to receive such project proposals in the future. For that reason, staff is interested in "touching base" with the Council to determine whether it would entertain such proposals, or would prefer to adhere tightly to the street, ROW, and setback standards set during and after the 1999 moratorium. In addition, Steve Ach of Centex Homes has continued to request the opportunity to review their proposal with the Council. It is expected that Mr. Ach will be in attendance at the workshop. Because staff understands that there will be little time on the January 9"' agenda to discuss this item, staff would ask for an indication from the Council as to whether it wishes to set a subsequent workshop to either discuss the issues outlined above or the specific projects referred to. Staff is aware of the informal conversations the City Administrator has had with a majority of the Councilors about the street and ROW width issues, and has communicated the sense of those conversations in a letter to the current applicants. That letter reiterates the current street and ROW width standards. Following is a summary of information related to these projects. Accompanying this memorandum are copies of the plans that have been submitted. !- �• Applicant Project Description Town and Country Homes, Inc. Site Size: 66.33 acres No. and Types of Units; 38 SF 454 Townhouses 492 Total Requested Variations *50 foot ROW width *30 foot street width *Measure setbacks from curbs or sidewalks instead of ROW line Ryland Homes Site Size: 13.97 acres *32 foot street width No. and Types of Units; *10 and 20 foot front yard setbacks 66 "A" Townhouses 48 `B" Townhouses 114 Total Townhouses Centex Homes Site Size: 20.3 acres *50 foot ROW width No. and Types of Units; *30 foot street width 66 "Townhomes" 84 "Carriage Homes" 150 Total Townhouses The concept submitted by Centex originally envisioned private streets as found in its Longmeadow project. Without the use of private streets, presumably Centex would also be requesting about 10 foot front yard setbacks. In addition, Mr. Ach of Centex has asked whether the "roadway " extensions that serve only a limited number of dwellings can be treated as shared, private driveways, and therefore not subject to public street standards. These are circled on the attached Centex plan. Current Standards: The City's current standards for local street and ROW width are as follows • Local streets carrying fewer than 200 ADT.....32 feet wide (curb face to curb face) • Local streets carrying more than 200 ADT ...... 36 feet wide (curb face to curb face) • Local street ROW ...... . .............................60 feet wide The City's Planned Unit Development (PUD) ordinance (City Code Sec. 11.50) allows the following variations, • Local street width ............... . ............. . .....32 feet wide (curb face to curb face) • Local street ROW .... . . .. . ............. . ............55 feet wide 2 The proposed projects largely involve medium density housing types. In the Medium Density Residential Zone (R -2), a front yard setback of 35 feet is required. The PUD ordinance would allow a 10 -foot reduction to 25 feet. Council is asked to provide both staff and the current applicants with direction as to its wishes related to street and ROW width standards and front yard setbacks. In the alternative, Council is asked to indicate whether it wishes to set a subsequent workshop to discuss the issues or projects discussed above. R. Michael Leek Community Development Director 0Aboaa- pc\2001 LSApres.doc pr a O �•• C r�X o tAJ a tt���it�lZ -Old M�f 1 •-{ r 1 -.� I I al IAA .1 :.t.".:. { iirr . 1' • �.16 c I I q I q iq n: I I N ;. b �E Ilb.•AZl't I .b. l ..�...� LE �y18 COURT ,ro .... 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W M x CK V) CL 0 - ------------- 0 LLJ I < o (L 5-- - ---------- - E ---------- - -------------- -* -------- 0 ------- - — ----------- 1 ------------------------ ------ ---=ZZ7 9-3 ri ----------- - ------ LLJ -------------- LLJ .2 LLJ -------------------------- It u - --------------------- --- - ------ ---- -- -- -- ------ - - ----------------- x y ------ -- ------------ i ^! �I I I I I I � � - � \ VE94 94 i S' 4 v -- ------ - ------ u -- t \ /� k, t LLJ -- D X ---------- ro ---------- - -- ------ ------- - -- ol I COL ------------------ /X ui ------------- Ln 7 J10 V99L ------- ---- ----------------------- - -- ------------------------ U b,L C19Z x V) � x 0 V V , Ld ------------- < LJ M \ ' �� � � _ , >�- 8.9L .� i \ A�� y tJr X P � ; ® \ \`\ \\ \ �� y ok- E gg Z W 0 < U- 0 - ------------- 9 cn ----------- --------- cn -------------- 17M T ----------- 4 X LAJ Ln LLI x 2 LLJ j4L ---------- ------------- X )IjVaM Wax ,OC /* -------- D c"I ------------- C3 N x 6X 1 M �a CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Approve Additional Costs for Prior Lake Outlet Channel Feasibility Report DATE: January 16, 2001 .� §Q Previously, City Council approved the reimbursement agreement between the City of Shakopee and the Prior Lake — Spring Lake Watershed District (PLSLWD) for the feasibility report preparation associated with the Prior Lake Outlet Channel. This feasibility report had a cost not -to- exceed $61,505.00. This agenda item is to approve additional work that was needed to complete the feasibility report. •I a hl, A feasibility report was prepared for the Prior Lake Outlet Channel Project with the PLSLWD. Montgomery Watson, who is the watershed district's engineer, and also WSB & Associates, who is the City of Shakopee's hydraulic engineer, did the preparation of this report. WSB & Associates was a sub - consultant through Montgomery Watson in this prof ect. During the course of preparation of this report, it was discovered that more accurate and detailed plan information would be needed to develop survey information in areas not accessible by the survey crew. This additional surveying information was to be done by Markhurd Aerial Surveys at a cost of $8,600.00. City staff and the watershed district met on this issue and decided that this information would be needed and necessary in order to have more accurate survey information throughout the entire channel, and provide the best cost effectiveness with this feasibility report. The agreement between the watershed district and the City of Shakopee is to each pay 1/3 reimbursement of the $8,600.00, with WSB & Associates absorbing the other 1/3. The 1/3 cost to the City of Shakopee is $2,866.66. This cost would be above and beyond the previously authorized cost not -to- exceed amount. City staff is requesting that City Council provide authorization for payment for this additional cost of $2,866.66, which would be paid to the PLSLWD. PLSLWD has already paid the consultant for this service. 1. Authorize the payment of $2,866.66 to the PLSLWD for additional aerial services associated with the Prior Lake Outlet Channel feasibility report. 2. Do not authorize payment of this expenditure. 3. Table for additional information. Staff believes this additional survey work, which was not included in the original scope of services, was a necessary and needed service in order to provide the best cost estimate and preliminary design for the Prior Lake Outlet Channel. Staff's recommendation is to authorize payment of this amount to the PLSLWD. M1il D V Do Approve a motion authorizing payment in the amount of $2,866.66 to the Prior Lake — Spring Lake Watershed District for additional aerial survey services associated with the Prior Lake Outlet Channel feasibility report. Bruce Loney Public Works Director BL /pmp PLSLWD Montgomery Watson; invoice# 274562 _ _ $7,629.08 Montgomery Watson,. invoice # 286260 $1,732.56 Montgomery Watson invoice # 296277 $211.96 Montg omery Watson, invoice # 300915 $2,205.63 Montgomery Watson; invoice # 307166 $3,496.56 Montgomery Watson, invoice # 313579 $590.91 WSB, invoice # 01':97- 020 - 0000001 $192.00 WSB, Invoice # 011 97 -020- 0000002 $513.00 WSB, invoice # 01 97 -020- 0000003 $607.50 WSB, ins <,ise # 01 997 020 - 0000005 $2,280.00 WSB, ins.:_ Je # 01197.00- 0000004 $1,19200 WSB, invoice #01`;97- 020 - 0000004 $1;546.50 WSB, invoice #01197- 020-0000006 $3,195.00 These invoices toy. , $25,392.70 and bring the project payments current through the District's September claims. This plus previous invoiced amounts from the:f mis brings the total to $51,131. The amount agreed between to e- District and the .Citywas "$56,50 to $61,505.. and ...shah not exceed $61,505 without the prior aLlhorization of both she Cite, and the D'istdct. Thus, _we are at the upper end of the amount agreed. A 50% the city's current share of $25,392.70 to be'reimburse: to the District is $12,696.35. This'i_ lus previous reimbursements brings the city's total _share to $30;565.50. Also attached is an:invoice from WSB for an.Arial Survey. This was completed ,by WSB without prior authorization and they requested payment.. I discussions with you earlier this year you suggest a fair compromise would a 3 -way split of this,cost. The Doitri6i Board of Managers and WSB have agreed to this principal and you agreed to represent this'as fair sc;u ion to your council. We are now 'asking for this consideration. Note from the attached invoice: and payment record that the total cost of the survey-was $8,600, and that the District has paid "'vVSBfor 213 of the cost in anticipation of a 1/3 reimbursement coming back to the District from the, City. This 1/3 cost to the City is $2,866.66:, 16670 : =F3AI IGLIN TRAIL S:E. SUITS 1:10 PRIOR LAKE, MN 55372 o W � coasv`r BA. Mittdstcadt, P.E. 350 Westwood Lake Office Brct A . Wciss, P.E. 8441 Wayzata Boulevard Peter R. WiIlenbring, P.E. Minneapolis, MN 55426 Donald W. Sterna, P.E. Ronald B. Bray, P.E. 612- 541 -4800 FAX 541 - 1700 January 7, 2000 Mr. Paul Nelson Administrator Prior Lake - Spring Lake Watershed District 16670 Franklin Trail SE, Suite 110 Prior Lake, MN 55372 -2926 Re: Expansion of Scope of Work Associated with Preparation of Feasibility Report for Prior Lake Outlet Channel Improvement Project WSB Project No. 1197.00 Dear Paul: As a follow up to our meeting in December of 1999, please be advised we have completed our preliminary survey for the Prior Lake Outlet Channel. As you are aware, in an effort to develop more accurate and detailed plan view information, as well as develop surveying information in areas not accessible by the survey crew, we enlisted the services of Markhurd Aerial Surveys to complete an aerial survey of the Prior Lake - Spring Lake Outlet Channel corridor. The aerial survey services for this work came in at $8,600. In addition, as a follow up to .direction at our previous meetings, our staff has started reviewing easement meets and bounds descriptions to verify the location and adequacy of easements that had previously been acquired as part of the original channel improvement project. Preliminary indications are that some of the easements that were acquired at the time of the project were in error and do not cover the channel in its present location. Additional office time has been expended and will be needed in the future to evaluate the extent to which additional easement acquisition inay be needed. As can be observed from our attached invoice for services from November 1 to November 30, the time spent by our registered land surveyor, Steven Ische; our survey technician, Peter Helder; and our GIS specialist, Michael Steuernagel, reflects time related to the easement verification work. This time corresponds to approximately $3,500 in extra costs through the end of November. This work, coupled with the aerial survey services in the amount of 58,600, has increased, through the end of November, the project cost as a result of this expanded scope by $12,182. It is requested that the Prior Lake - Spring Lake Watershed District and City of Shakopee consider this request for extra compensation in light of the extra services that have been secured, and further discuss how the remaining easement issues should be addressed. F:�W ?WI: n1197.00�01 Q?Z000- p1�.uTd M n n ea p o l is - St. Cl o u cd Infrastructure Engineers Planners Z 'd EE9Z10N EQUALOPPORTUNITY'03HS �hVA 1S ld . :01 OOOZ ' lE'upr Mr. Paul Nelson Administrator Prior Lake - Spring Lake Watershed District January 7, 2000 Page 2 We thank you for your consideration of this matter. If you have any questions, please do not hesitate to contact me at (612) 277 -5788. Sincerely, WSB & Associates, Inc. Peter R. Willenbring, P.E. Vice President Enclosures c: Ed Matthiesen, Montgomery Watson kd TA\VF 'rN\1197X0\01071000 -pr. wal £ 'd ££9Z'0N 03HS d31VM 1S 1d �IV1 9 :01 OOOZ 'l£'ueF We have received ; our reimbursement for the previous invoices—thank you. Your action on this new reimbursement request is appreciated. Sincerely, Paul Nelson STANDARD TERMS: Net Due 30 Days from the Date of Invoice. Please refer to contract documents tf other credit terms apply. A 1.5% monthly service charge (18% annually) will be applled to aO past due accounts. 9 'dd EE9Z•0 y sz66 EEs 2TQ3HS d3iM 1S ld�ow �;'IVZS:OI OOOZ ' IE'Uer FROM: Bruce Loney, Public Works Director SUBJECT: Vierling Drive Improvements from County Road 15 to Orchard Park West Project No. 2001 -2 DATE: January 16, 2001 •s) Attached is Resolution No. 5476, a resolution receiving a report and calling a hearing on an improvement to Vierling Drive, from County Road 15 to Orchard Park West. . On September 5, 2000, Resolution No. 5407 was adopted by the City Council which ordered the preparation of a feasibility report for an improvement to Vierling Drive, from County Road 15 to Orchard Park West. The attached resolution sets the date for the public hearing for this project for February 20, 20001. The approval of Resolution No. 5427 does not order the project nor does it commit the Council to constructing any improvements. The intent of this resolution is to accept the feasibility report and set the pubic hearing date. The public hearing will allow the property owners adjacent to the project area and the general public an opportunity to address the City Council on the project. This project was initiated by City Council in order to complete the last segment of Vierling Drive, from Taylor Street to 12 Avenue. Vierling Drive is a major collector, which also serves undeveloped property from County Road 15 to Orchard Park West. Staff has completed the previous 1998 feasibility report to reflect current prices. Construction of Veiling Drive includes street collector, storm sewer, watermain, box culvert, sidewalk, trail and street lighting. The City would be participating in the street oversizing, bituminous trail and assessments along Lion's Park property and box culvert in the Upper Valley Drainageway. A public hearing will be scheduled for February 20, 2001, by adopting Resolution No. 5476 and the final decision on the project to be ordered can be done after the public hearing. 1. Adopt Resolution No. 5476. This action will receive the feasibility report and set the date for the public hearing for February 20, 2001. 2. Deny Resolution No. 5476. This action will halt the project until such time as City Council reconsiders the resolution. 3. Table Resolution No. 5476, to allow time for staff to prepare additional information as directed by the City Council. It I 1 01 MEN M Is Staff recommends Alternative No. 1, to adopt Resolution No. 5476, as this would allow for a public hearing and public input on the proposed improvements to decide whether or not this project should move forward for the 2001 construction season. Offer Resolution No. 5476, A Resolution Receiving a Report and Calling a Hearing for an Improvement to Vierling Drive, from County Road 15 to Orchard Park West, Project No. 2001 -2 and move its adoption. &ruceney Public Works Director BL /prnp MEM5476 WHEREAS, pursuant to Resolution No. 5407 of the City Council adopted September 5, 2000, a report has been prepared by the City Engineer, with reference to the improvements of Vierling Drive, from County Road 15 to Orchard Park West by the installation of street, bituminous paving, curb & gutter, sidewalk, bituminous trail, sanitary sewer, watermain, storm sewer, box culvert, street lighting and all other appurtenant work and this report was received by the Council on January 16, 2001. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF TAI CITY O. SHAKOPEE, 1. The Council will consider the improvement of Vierling Drive, from County Road 15 to Orchard Park West by the installation of street, bituminous paving, curb & gutter, sidewalk, bituminous trail, sanitary sewer, watermain, storm sewer, box culvert, street lighting and all other appurtenant work in accordance with the report and the assessment of abutting and benefited property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $697,543.19. 2. A public hearing shall be held on such proposed improvements on the 20th day of February, 2001, at 8:00 P.M. or thereafter, in the Council Chambers of City Hall, at 129 S. Holmes Street, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 2001 -2 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2001. Mayor of the City of Shakopee ATTEST: City Clerk IF EASIBILYfY REPO R71 FOR V I E R L I T � G D V E 1 her ebyeerti that f-his plan, spec cell.' n, or r'-po.ryas prepared by me or d uncler M-Y professional "Ingineer under -he lalys of direct' supervision and thatT am a duly F .he State of Nlhmesota. 1 A, 6 r 7/ tion- Nn. 17590. ReglsVira Date —57 znr v I AN $j: RY J 1:11Y I DESCRrPTION PA GE NO. Introduction 1 Scope 1 Background 1 Proposed Improvements 2-3 Project Funding and Special Assessments 3-4 Total Costs 4-5 Appendix 6-21 INTRODUCTION -1 On September 5, 2000, the City of Shakopee ordered the preparation of a feasibility report on the construction of County Road (C.R.) 15 to the West Plat Line of Orchard Park West by Resolution No. 5407. This report is to determine the costs and feasibility of constructing this portion of Vierling Drive to State Aid Standards. Previously, staff has done a feasibility report in 1998 on this project area. However, this report will update estimate costs and other requirements since the last report. This Vierlmg Drive project is a City Council initiated project. Properties affected by this project will be the City and a vacant parcel owned by Cal Haasken. Vierling Drive will need to be located partially in Lions Park and will provide access to a future fire station site. Also, this roadway will provide access to the vacant parcel owned by Mr. Haasken and will complete a segment of a City street collector in this area. Mr. Haasken has expressed concern about the zoning of this property and guiding by the Draft Comprehensive Plan. The Met Council is still considering this plan. Vierling Drive has been constructed in different segments from 12`' Avenue to the Orchard Park West Plat Line. A segment from C.R. 15 to Taylor Street has also been constructed. This project will complete Vierling Drive from 12' Avenue to Taylor Street. Vierling Drive is a designated Municipal State Aid roadway. Maps are included in the Appendix depicting the segment. This segment of Vierling Drive is from C.R. 15 to the western boundary of Orchard Park West Plat. PROPOSED IMPROVEMENTS The proposed improvements are based upon a preliminary alignment for Vierling Drive, from C.R. 15 to the western boundary of the Orchard Park West Plat. A preliminary alignment has been designed to maximize development of the property adjacent to and south of Vierling Drive. The property on the north side of Vierling Drive is owned by the City of Shakopee (Lions Park). The property on the south side of Vierling Drive has not been platted and is currently one single parcel containing approximately 24 acres. Vierling Drive will be constructed to a 9 -ton design, 50 foot wide, 4 lane undivided urban roadway with no parking allowed, to State Aid Standards. It is proposed to have concrete walk on the north side and a bituminous trail on the south side of Vierling Drive. As on previous Vierling Drive Projects, this report recommends assessing the concrete sidewalk to the benefiting properties. The bituminous trail would not be assessed. City staff has met with the property owner of the land adjacent to and south of Vierling Drive and he has stated a willingness to dedicate right -of -way for Vierling Drive based upon the City's preliminary alignment. Therefore there are no right -of -way costs for Vierling Drive included in this report. If right -of -way acquisition is necessary, the cost of the right -of -way will be assessed to the property owners. A significant portion does lie within City property (Lions Park). See the right -of -way Map No. 5 in the Appendix. No sanitary sewer is proposed in this segment of Vierling Drive. The developer of Orchard Park West is providing sanitary sewer service for the property to the south of Vierling Drive. The future fire station site has been provided sanitary sewer service with the previous Vierling Drive segment from Fuller Street to the Orchard Park West plat line. Watermain Staff has been in contact with Shakopee Public Utilities Commission (SPUC) regarding this project. A 12 -inch watermain is proposed to be constructed within the Vierling Drive right - of -way. Preliminary design indicates the base size of the watermain to be a 10 -inch watermain adjacent to the fire station and an 8 -inch watermain west to the connection location at CR 15. Watermain service stubs will be provided to the fire station and to Haaskin's property (south of the proposed Vierling Drive). The lateral watermain costs 2 would be assessed to the benefiting properties with SPUC paying for oversizing cost. See the watermain improvement Map No. 7 in the Appendix. I' Storm Sewer Storm sewer will be required to provide drainage for Vierling Drive and the abutting property. No oversizing costs are anticipated for this segment. See the storm sewer Map No. 6 in the Appendix. Vierling Drive will cross the Upper Valley Draimgeway near C.R. 15. Preliminary design indicates the need for a 10 foot x 6 foot box culvert to provide proper drainage. The cost for installing the box culvert has been estimated at $191,812.50. The box culvert crossing is proposed to be funded with the Storm Sewer Trunk Fund, as per the recently adopted Storm Trunk Charge Policy for new developments. The estimated storm sewer trunk fees that will be paid by the benefited properties from Vierling Drive being constructed from C.R. 15 to Fuller Street is approximately $200,000.00. PROJECT FUNDING AND SPECIAL ASSESSMENTS This project will be funded with a combination of Special Assessments, Shakopee Public Utilities (watermain oversizing if required), Storm Drainage Trunk Fund (box culvert) and State Aid Funds. The construction of Vierling Drive will be assessed to the adjacent benefiting property owners on an adjusted front footage basis. The assessment rate will be calculated based on a local street width equivalent (36 foot wide and 7 ton design), with the oversizing being funded by the City. The sidewalk on the north side of the roadway will be also be assessed 100% and is included in the street assessment rate. The bituminous trail on the south side of Vierling Drive will not be assessed as per City policy. Also included in the street assessment is the local street lighting costs for the roadway. The estimated assessment rate for this segment of roadway is $138.17 per front foot. See the assessment Map No. 8 in the Appendix. State Aid Funding will finance non - assessable roadway and oversizing costs mnn� 3 The policies for constructing and assessing watermain are established by SPUC. The watermain is assessed based on the proposed land use. Preliminary indications from SPUC is that the watermain be divided in three (3) segments. Segment A would be assessed based on an 8 -inch watermain with 50% to the City and 50% to Mr. Haasken's property. Segment B would be assessed based on an 8 -inch watermain with 100% to Mr. Haasken's property. Segment C would be assessed for a 10 -inch watermain with 50% to the City and 50% to Mr. Haasken's property. SPUC would pay for any oversizing. SPUC has indicated that the fire station be charged a trunk water fee of $795 per acre. N M This report recommends assessing all storm sewer costs to the benefiting properties. There are no oversizing costs associated with the storm sewer in Vierling Drive, due to the fact that there are no off -site properties that drain into this area. Since the storm sewer in Vierling Drive serves only those adjacent properties, no credits will be given at the time storm sewer trunk fees are collected when the property develops. The estimated assessment rate for storm sewer is $33.59 per front foot. The box culvert crossing for the Upper Valley Drainageway is proposed to be funded with the Storm Drainage Trunk Fund. This would be in accordance with the "Trunk Storm Water Charge Justification Report" that was prepared by the City's consultant, WSB & Associates, Inc. Channel crossings have been identified in this report as being funded by the Storm Drainage Trunk Fund. The estimated cost of constructing the box culvert is $191,812.50. The Storm Drainage Trunk fees to be paid as the properties benefiting by Vierling Drive being constructed from C.R. 15 to Fuller Street when they develop is estimated to be $200,000.00 TOTAL ST $697 Roadway Assessment $237,382.75 Watermain Assessment $102,691.88 Trunk Water Charge $ 1,908.00 Storm Drainage Assessment $ 57,700.50 State Aid Funding $ 97,103.19 Shakopee Public Utilities Oversizing $ 8,944.38 Box Culvert(Storm Trunk Fund) $191,812.50 Total li unding $697,543.19 0 B. City Costs City Assessments (Lions Park & Fire Station) $195,553.38 - State Aid Funding (Oversizing Roadway) $ 97,103.19 Box Culvert (Storm Trunk Fund) $ 191,812.50 Total City Costs $482,561.07 5 Cost Estimates Estimated Assessments Financing Summary Location Map Right -of -Way Dedication Map Storm Sewer Map Watermain Improvement Map Assessment Map VIERLING DRIVE COUNTY ROAD 15 TO ORCHARD PARK WEST PLAT LINE V' NO. DESCRIPTIO P P RICE 1 Mobilization 2 Subgrade Preparation 3 Common Excavation 4 Common Borrow 5 Agg. Base Class 5 100% Crushed -8" Thick 6 Type 31, Bituminous Base Coat (2 -1/2" thick) 7 Type 41, Bituminous Wear Coat (1 -1/2" thick) 8 Bituminous Material for Tack Coat 9 4" Concrete Walk 10 Concrete Curb and Gutter Design - B618 11 Bituminous Trail - 8' Wide 12 Sodding Type Lawn 13 Seeding (min. 4" topsoil, seed, fertilizer & mulch) 14 Furnish and Plant 2 -1/2" Marshall Seedless Ash 15 Furnish and Plant 2 -1/2" Sugar Maple 16 Silt Fence - Heavy Duty 17 4" Solid Yellow - Epoxy 18 4" Broken Line White - Epoxy 19 Street Lighting L.S. R.S. C.Y. C.Y. S.Y. S.Y. S.Y. GALLON S.F. L.F. L.F. S.Y. ACRE TREE TREE L.F. L.F. L.F. L.S. TOTAL ROADWAY 10% CONTINGENCY SUBTOTAL 25% ENG /ADMIN. GRAND TOTAL ROADWAY 1 $ 12,500.00 $ 12,500.00 14.25 $ 200.00 $ 2,850.00 9000 $ 6.00 $ 54,000.00 1000 $ 6.00 $ 6,000.00 8350 $ 4.50 $ 37,575.00 7550 $ 4.00 $ 30,200.00 7550 $ 2.75 $ 20,762.50 400 $ 1.50 $ 600.00 7300 $ 2.25 $ 16,425.00 2900 $ 7.00 $ 20,300.00 1450 $ 8.00 $ 11,600.00 2500 $ 2.50 $ 6,250.00 0.75 $ 4,000.00 $ 3,000.00 12 $ 300.00 $ 3,600.00 12 $ 300.00 $ 3,600.00 150 $ 2.00 $ 300.00 2850 $ 1.00 $ 2,850.00 2850 $ 1.00 $ 2,850.00 1 $ 8,000.00 $ 8,000.00 $ 243,262.50 $24,326.25 $ 267,588.75 $66,897.19 $ 334,485.94 VIERLING DR IVE COUNTY ROAD 15 TO ORCHARD PARK WEST PLAT LINE • � 1' DESCRIPTIO 1 Mobilization 2 Subgrade Preparation 3 Common Excavation 4 Common Borrow 5 Agg. Base Class 5 100% Crushed -6" Thick 6 Type 31, Bituminous Base Coat (2" thick) 7 Type 41, Bituminous Wear Coat (1 -1/2" thick) 8 Bituminous Material for Tack Coat 9 4" Concrete Walk 10 Concrete Curb and Gutter Design - B618 11 Sodding Type Lawn 12 Seeding (min. 4" topsoil, seed, fertilizer & mulch) 13 Silt Fence - Heavy Duty 14 Street Lighting UNI QTY. PRICE PRIC L.S. R.S. C.Y. C.Y. S.Y. S.Y. S.Y. GALLON S.F. L.F. S.Y. ACRE L.F. L.S. TOTAL ASSESSED ROADWAY 10% CONTINGENCY SUBTOTAL 25% ENG /ADMIN. _. • _••. 1 $12,500.00 $ 12,500.00 10.26 $ 200.00 $ 2,052.00 6480 $ 6.00 $ 38,880.00 1080 $ 6.00 $ 6,480.00 6012 $ 4.00 $ 24,048.00 5436 $ 3.50 $ 19,026.00 5436 $ 2.75 $ 14,949.00 288 $ 1.50 $ 432.00 7300 $ 2.25 $ 16,425.00 2900 $ 7.00 $ 20,300.00 2500 $ 2.50 $ 6,250.00 0.75 $ 4,000.00 $ 3,000.00 150 $ 2.00 $ 300.00 1 $ 8,000.00 $ 8,000.00 $ 172,642.00 $17,264.20 $ 189,906.20 $47,476.55 $ 237,382.75 Vierling Drive County Road 15 to orchard Park Po 1 2 2 3 5 6 7 8 9 10 UNIT TOTAL UNITS OTY. P PR IC 12" RCP CL V Design 3006 L.F. 15" RCP CL III Design 3006 L.F. 18" RCP CL III Design 3006 L.F. 21" RCP CL III Design 3006 L.F. 18" RC Pipe Apron w/ Trashguard EA. 15" RC Pipe Apron w/ Trashguard EA. Construct 2 x 3 Catch Basin EA. Construct Catch Basin M. H. 48 -4020 (0 -10') EA. Random Riprap Class III C.Y Casting Assembly EA. TOTAL STORM SEWER 10% CONTINGENCY SUBTOTAL 25% ENG /ADMIN. GRAND TOTAL STORM SEINER 96 $ 25.00 $ 2,400.00 420 $ 25.00 $ 10,500.00 348 $ 28.00 $ 9,744.00 120 $ 31.00 $ 3,720.00 3 $ 900.00 $ 2,700.00 3 $ 700.00 $ 2,100.00 4 $ 1,000.00 $ 4,000.00 2 $ 1,300.00 $ 2,600.00 36 $ 50.00 $ 1,800.00 6 $ 400.00 $ 2,400.00 $ 41,964.00 $ 4,196.40 $ 46,160.40 $ 11,540.10 $ 57,700.50 Vierling Drive County • • 15 to Orchard Park West Plat Lim, TOTAL ASSESSED WATERMAIN $ 74,685.00 10% CONTINGENCY $7,468.50 SUBTOTAL $82,153.50 25% ENG /ADMIN. $20,538.38 GRAND TOTAL ASSESSED WATERMAIN $102,691.88 SHAKOPEE PUBLIC UTILITIES OVERSIZING = $8,944.38 TOTAL TE / COSTS IT TOTAL . DESCRIPTIO IT OTY. PRICE PRICE 1 12" D.I.P. WATERMAIN (W /FITTINGS) L.F. 1325 $ 30.00 $ 39.75100 2 12" GATE VALVE E.A. 3 $ 1,400.00 $ 4.200.00 3 8" D.I.P. WATERMAIN STUB (W /FITTINGS) L.F. 150 $ 25.00 $ 3150.00 4 6" D.I.P. WATERMAIN (W /FITTINGS) L.F. 90 $ 21.00 $ 1.890.00 5 HYDRANT ASSEMBLY W/ GATE VALVE E.A. 3 $ 1,800.00 $ 5.400.00 6 JACK 12" D.I.P. WATERMAIN L.F. 100 $ 150.00 $ 15.000.00 7 CONNECT TO EXISTING E.A. 2 $ 600.00 $ 1.200.00 8 RESTORATION FOR JACKING L.S. 1 $ 5,000.00 $ 5.000.00 9 ROCK EXCAVATION C.Y. 50 $ 100.00 $ 5.000.00 TOTAL WATERMAIN $ 81,190.00 10% CONTINGENCY $8,119.00 SUBTOTAL $89,309.00 25% ENG /ADMIN. $22,327.25 GRAND TOTAL WATERMAIN $111,636.25 TOTAL SSESS1= TERMAIN UNIT TOTAL ®. DESCRIPTION UNITS Y. PRICE PRICE 1 10" D.I.P. WATERMAIN (W /FITTINGS) L.F. 560 $ 27.00 $ 15 120.00 2 10" GATE VALVE E.A. 1 $ 1,200.00 $ 1.200.00 3 8" D.I.P. WATERMAIN STUB (W /FITTINGS) L.F. 150 $ 25.00 $ 3.750.00 4 8" D.I.P. WATERMAIN (W /FITTINGS) L.F. 765 $ 25.00 $$ 19 125.00 5 8" GATE VALVE E.A. L.F. 2 $ 90 $ 1,000.00 21.00 $ 2.000.00 $ 1 390.00 6 6" W.P. WATERMAIN (W /FIT T INGS) 7 HYDRANT ASSEMBLY W/ GATE VALVE E.A. 3 $ 1,800.00 $5_400.00 8 CONNECT TO EXISTING E.A. 2 $ 600.00 $ 1.200--m 9 JACK 12" D.I.P. WATERMAIN L.F. 100 $ 150.00 $ 15 000.00 10 RESTORATION FOR JACKING L.S. 1 $ 5,000.00 $ 5 000.00 11 ROCK EXCAVATION C.Y. 50 $ 100.00 $ 5.010D TOTAL ASSESSED WATERMAIN $ 74,685.00 10% CONTINGENCY $7,468.50 SUBTOTAL $82,153.50 25% ENG /ADMIN. $20,538.38 GRAND TOTAL ASSESSED WATERMAIN $102,691.88 SHAKOPEE PUBLIC UTILITIES OVERSIZING = $8,944.38 Vierling Drive County Road 15 to orchard Park West Plat Line X CULVERT COSTS ®. DESCRIPTION 1 10 X 6 PRECAST BOX CULVERT 2 PRECAST CONCRETE END SECTION 3 RANDOM RIP RAP CLASS III TOTAL BOX CULVERT 10% CONTINGENCY SUBTOTAL 25% ENG /ADMIN. STORM SEINER TRUNK FUND COSTS = $139,500.00 $13,950.00 $153,450.00 $38,362.50 $191,812.50 Vierling Drive County Road 15 to Orchard Park West Plat Line TOTAL TE I .STS UNIT TOTAL . DESCRIPTION UNITS 0 TY PRICE PRICE 1 12" D.I.P. WATERMAIN (W /FITTINGS) L.F. 1325 $ 30.00 $ 3975100 2 12" GATE VALVE EA. 3 $ 1,400.00 $ 4.200.00 3 8" D.I.P. WATERMAIN STUB (W /FITTINGS) L.F. 150 $ 25.00 $ 315100 4 6" D.I.P. WATERMAIN (W /FITTINGS) L.F. 90 $ 21.00 $ 1.89100 5 HYDRANT ASSEMBLY W/ GATE VALVE EA. 3 $ 1,800.00 $ 5.40100 6 JACK 12" D.I.P. WATERMAIN L.F. 100 $ 150.00 $ 15.000.00 7 CONNECT TO EXISTING EA. 2 $ 600.00 $ 1.200.00 8 RESTORATION FOR JACKING L.S. 1 $ 5,000.00 $ 5 000.00 9 ROCK EXCAVATION C.Y. 50 $ 100.00 $ 5.000.00 TOTAL WATERMAIN $ 81,190.00 10% CONTINGENCY $8,119.00 SUBTOTAL $89,309.00 25% ENG /ADMIN. $22,327.25 GRAND TOTAL WATERMAIN $111,636.25 TOTAL SSESSEWATERMAIN IT TOTAL . DESCRIPTION UNITS Q TY PRICE PRICE 1 10" D.I.P. WATERMAIN (W /FITTINGS) L.F. 560 $ 27.00 $ 15.120.00 2 10" GATE VALVE EA. 1 $ 1,200.00 $ 1.200.00 3 8" D.I.P. WATERMAIN STUB (W /FITTINGS) L.F. 150 $ 25.00 $ 315100 4 8" D.I.P. WATERMAIN (W /FITTINGS) L.F. 765 $ 25.00 $ 19.125.00 5 8" GATE VALVE EA. 2 $ 1,000.00 $ 2 000.00 6 6" D.I.P. WATERMAIN (W /FITTINGS) L.F. 90 $ 21.00 $ 1.89100 7 HYDRANT ASSEMBLY W/ GATE VALVE EA. 3 $ 1,800.00 $ 5 400.00 8 CONNECT TO EXISTING EA. 2 $ 600.00 $ 1.200.00 9 JACK 12" D.I.P. 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W � W z 0 w� � Q �v y J ° Li Of 1 °a �- � of zz b��bu o Of I Z Q z V) o X o m W c a (D w Y z ry Of i z Z z w W CD o % i cn % o o U d' N �' Q . -- w W W Z �L7�C'7 WW z z w�� 1 f � r. 1> w v — z 0 w = � t� U J 0 W z � I H O a- W C� � ll 1� Z L Ln o z O w � �y® f cn q-) U O LLJ Elf F-- U~ 1 w Cl- o ry z C) < O Q > w w w ( o z O CO cn J 0 W z � I H O a- W C� � ll 1� Z Ln V 1 O w � �y® �z 0 v D pr- cn z 0 U Z_ C7 W m S , 8 0 o o O O H U W Q W W � CA C/5 (� O O I, �I W � I H W � ll 1� V 1 r�l v Q �y® �I CITY OF SAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Joint Powers Agreement for 2001 Street Maintenance Work DATE: January 16, 2001 Attached is a Joint Powers Agreement (JPA) for 2001 Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating work between Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee for Council consideration. The City of Burnsville and other south suburban communities have been participating in the above referenced JPA in the past years. The purpose of the agreement is to provide street maintenance materials and service utilizing one common contractor for each service. This arrangement has streamlined the process of contracting for these services and resulted in a lower cost by utilizing the purchasing power of several Communities combined needs. The City of Shakopee entered into this JPA in 1996, 1997, 1998, 1999 and 2000. In this JPA, the City of Burnsville will coordinate the bid documents by preparing the plans, specifications, bid proposals and advertise for bids for street maintenance services, such as street traffic markings, street sweeping, crack sealing and seal coating. The City of Burnsville charges a 1% to 2% fee for administering the JPA, depending on the amount of work. The City of Shakopee, for 2001, would be interested in street seal coating, street crack sealing and traffic markings. For this amount of work, the administration fee would be 1.5% of the cost. The 2001 budget has included the following work in the Street Division: • Bituminous Seal Coating $50,000.00 • Bituminous Pavement Crack Sealing $15,000.00 • Street Traffic Markings $10,000.00 Staff is proposing to enter into the JPA to complete the above referenced street maintenance work for 2001. Another advantage of the JPA is that due to the volume of work, the work for each service can be scheduled for the appropriate time. For instance, striping work will be done in early summer in the month of June, as well as the bituminous seal coating and crack sealing work. In the specifications, the City of Shakopee does retain the right to reject participation in the JPA, depending on unit bid price. In reviewing this JPA, staff believes the contract administration fee of 1.5% is reasonable and the volume of work will provide for lower bid prices. City staff has reviewed the JPA and feels that the specifications allow each City to decrease or increase the quantity of work, even to the point of opting out completely, so that the risk to the City of Shakopee is very minimal and there can be cost savings that can be realized by bidding with other Cities. ► : [ xJ 1. Authorize the appropriate City officials to execute the JPA for 2001 Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating between the Cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee. 2. Do not authorize the JPA. 3. Table for more information. I . Staff recommends Alternative No. 1. Authorize the appropriate City officials to execute the Joint Powers Agreement for 2001 Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating between the Cities of Burnsville, Apple Valley Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee. A (5 Bruce Lone Public Works Director BL /pmp JPA City of BURNSVILLE 895 4400 100 Civic Center Parkway ® Burnsville, Minnesota 55337 -3817 December 18, 2000 Mr. Pat Flander City of Apple Valley 14200 Cedar Avenue Apple Valley, MN 55124 Mr. Arnie Erhart City of Eagan 3501 Coachman Point Eagan, MN 55122 Mr. Don Volk City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 Mr. Doug Hartman City of Prior Lake 4629 Dakota Street S.E. Prior Lake, MN 55372 Mr. Rich Lonrnquist City of Rosemount 2875 145th Street West Rosemount, MN 55068 (612) Mr. Bruce Loney City of Shakopee 129 Holmes Street S. Shakopee, MN 55379 Mr. Frank Gaillard City of Savage 6000 McColl Drive Savage, MN 55378 2 001-2002 I PO WERS SEAL SWEEPING, CRACK 1 SEAL COATING Dear GGe ti men: 3� Enclosed is a copy of the Joint Powers Agreement (JPA) for the joint bidding on the above referenced items. This Agreement includes the sliding scale percentage for the actual construction cost for each City. The City of Burnsville collects this cost to cover coordination, legal and administrative costs. This will be billed to each City at the end of the year. Please call and indicate if you wish to participate in the 2001 -2002 JPA, and also place this Agreement on an early agenda for your Council's action. After Council action, please sign the JPA for your City and return the original to me at the Burnsville Engineering Department. Our City Council is considering the JPA on January 16, 2000, and the bid opening on February 23, 2001. I will be calling in two weeks to get the necessary quantities. Also, enclosed is a copy of the 2001 -2002 schedule, last year's specifications an d abstract for your review. If you have any questions, comments or suggestions, please feel free to call me at 895- 4541. Sincerely, CI OF Bi7RNSVILLE Clev e Crowningshield Engineering Department CC /pb Enc: 0 1� .1 C RA CK SEALI O• 1 �� I ff AGREEMENT made this 16th day of January, 2001 by and between the cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee. This agreement is made pursuant to the authority conferred upon the parties pursuant to Minnesota Statutes 471.59. The purpose of this agreement is to provide street maintenance materials and service for the cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee utilizing one common contractor for each service. NOW, THEREFORE, the parties agree as follows: 1. Subject to the other provisions of this agreement, Burnsville shall prepare any plans, specifications, bid proposals and advertise for bids for the placement of street traffic markings, street sweeping, crack sealing and seal coating services. 2. Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee shall provide to Burnsville the estimated quantities for these services in each respective community, and shall also approve the bid documents. 3. Burnsville shall tabulate the bids upon their receipt a nd make a recommendation of award to Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee and upon their approval, award the contract pursuant to State Law. Joint Powers Agreement Page 2 4. Each city shall be responsible for: • Preparing maps showing the proposed locations for these services including estimating the quantities. • Preparing the streets for markings in accordance with the specifications and coordinating with the contractor as to the timing of the actual work. • Inspecting the contractor's work, measuring the quantities of work performed, approving and certifying the progress or final payments to the contractor. • Pay a percentage of actual construction cost to City of Burnsville for legal and administrative cost on a sliding scale basis as follows: $0 - 50,000 - 2% $50,000 - 100,000 -1.5% Over 100,000 -1.0% 5. In accordance with the specifications, the contractor will submit an itemized invoice to each city separately for the work performed in each city. Upon approval of the invoice by the respective city, that city will remit the approved invoice amount directly to the contractor. 6. It is agreed that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee each of them, indemnify, save, and hold harmless the City of Burnsville and all of its agents and employees from any and all claims, demands, actions, or causes of action, for whatever nature, arising out of the contracting procedure by reason of the execution or performance of the work purchased for each respective city under this agreement, and that the cities of Apple Valley, Eagan , Lakeville, Rosemount, Savage, Prior Lake and Shakopee further agree to defend, at their sole cost and expense, any actions or proceedings commenced against their respective cities for the purposes of asserting any claim of whatsoever character arising hereunder. 7. This agreement can be terminated on the part of any individual city by giving sixty (60) days notice to the other cities; otherwise the agreement will automatically terminate on March 15, 2002. Gregory I Konat CITY OF APPLE VALLEY BY: Mayor Clerk Mayor Clerk CITY OF LAKEVILLE BY: -Mayor BY: Clerk, CITY OF ROSEMOUNT BY: -Mayor Clerk BY: CITY OF SAVAGE BY - Mayor BY: -Clerk CYrYPRIORLAKE BY: Mayor Clerk BY: CITY SHAKOPEE BY: -Mayor BY: Clerk DATE: wpmv��� DATE:. CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Authorization of Feasibility Report for 2001 Street Overlay Project - Holmes Street, from 3r Avenue to 10 Avenue DATE: January 16, 2001 Attached is Resolution No. 5472, which orders the preparation of a feasibility report on the above referenced project. BACKGROUND: In the 2001 Capital Improvement Program (CIP), a total of $100,000.00 was budgeted for bituminous overlays. The Engineering and Public Works Department has reviewed the City streets in need of bituminous overlay and is recommending Holmes Street, from 3" Avenue to 10` Avenue. The cost of this bituminous overlay on Holmes Street is estimated to be $100,000.00, including engineering and administration. The City's policy is to assess 25% of bituminous overlay and in this case the estimated assessment is $25,000.00 with the remaining cost to be paid out of tax levy. Holmes Street was reconstructed in 1980, and thus the pavement is 20 years old and a bituminous overlay would restore the pavement life. Also, the sanitary sewer main from 7' Avenue to 10' Avenue was not replaced in 1980. Recent sewer televising of this sewer indicates the sewer should be replaced if a mill and bituminous overlay is being done. Staff has done a preliminary estimate on this work and the cost is estimated to be $147,000.00 for a reconstructed sanitary sewer and bituminous pavement patching prior to an overlay. This cost would be paid out of the Sanitary Sewer Fund. The total cost to the City for this project is estimated at this time to be $247,000.00. The feasibility report would prepare better cost estimates with assessments if Council desires to proceed with this project. 1. Offer Resolution No. 5472, a resolution which orders the preparation of a feasibility report for the 2001 Street Overlay Program, and move its adoption. 2. Deny Resolution No. 5472. 3. Table for additional information. Staff recommends Alternative No. 1, to prepare a feasibility report for the 2001 Street Overlay Program. Funding of this project will be from assessments, tax levy and Sanitary Sewer Enterprise Funds. Offer Resolution No. 5472, A Resolution Ordering the Preparation of a Report on the 2001 Street Overlay Project — Holmes Street, from Y Avenue to l O Avenue, and move its adoption race Loney Loney Public Works Director BL /pmp MEM5472 0 0 A Resolution Ordering The Preparation Of A Report On The 2001 Street Overlay Project— Holmes Street, from 3r Avenue to 10 Avenue WHEREAS, it is proposed to improve Holmes Street, from 3r Avenue to 10` Avenue by sanitary sewer reconstruction, bituminous patching, aggregate base, bituminous overlay and any appurtenant work and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to Bruce Loney, Public Works Director, for study and that he is instructed to report to the City Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made a proposed or in connection with some other improvement, and the estimated cost of the improvements as recommended. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2001. ATTEST: Mayor of the City of Shakopee City Clerk CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Sarazin Street, from Mooer's Avenue to Valley View Road; and Valley View Road, from Sarazin Street to the East Plat Line of Pheasant Run 6 Addition DATE: January 16, 2001 Staff is requesting Council direction in the preparation of the feasibility report for the above referenced project. BACKGROUND: On November 6, 2000, City Council ordered the preparation of a feasibility report for an improvement to Sarazin Street, from Mooer's Avenue to Valley View Road; and Valley View Road, from Sarazin Street to the East Plat Line of Pheasant Run 6 Addition. Currently the property on the north side of Valley View Road lies within "MUSA ", while the property on the south side of Valley View Road does not. In the City of Shakopee's "Draft Comprehensive Plan" submitted to the Met Council, the property on the north side of Valley View Road land use is designated single family and the property on the south side of Valley View Road land use is designated rural residential. Staff is anticipating Met Council approval by April or May of this year, which would allow the City of Shakopee to have a floating "MUSA" boundary. The Shakopee Public Utilities Commission has indicated that they would like to have watermain installed along Valley View Road as part of their system and also to provide a watermain connection to the new water tower. By placing the properties along the south side of Valley View Road into "MUSA ", staff feels that this would allow some of the properties to subdivide, which would help offset their special assessment for the improvements to Valley View Road. In order for these parcels to subdivide, driveway access would need to be given to Valley View Road. Since there are already driveways onto Valley View Road staff would recommend additional driveway access be granted. The purpose of this memorandum is to obtain Council direction on two issues associated with this project as follows: ® MUSA expansion south of Valley View Road. • Allow direct lot access to Valley View Road on future subdivided lots. Issue No. 1 Staff's opinion is that there are areas adjacent to Valley View Road that could be developed into urban residential lots. To do this area south of Valley View Road would need WSA designation, rezoning and direct lot access onto Valley View Road. Issue No. 2 Valley View Road is designated as a minor collector with traffic projection in the year 2020 to be around 4,000 vehicles per day. According to the City's Transportation Plan, no direct access is allowed on a minor collector. However, there are existing accesses to rural residential property off of Valley View Road and much of the property south of Valley View Road can only be developed if access is provided. The reason being is the steep slopes by the bluff near Valley View Road prevents the property from getting access except from Valley View Road. Since there are existing accesses on Valley View Road and the traffic volume projections indicate a low minor collector, additional accesses could be granted. ALTERNATIVES: 1. Provide staff direction on the feasibility report on whether the parcels along the south side of Valley View Road should be placed into "MUSA" and if direct lot access should be granted. 2. Table for additional information. Staff recommends Alternative No. 1 for Council to provide direction on MUSA and driveway access to Valley View Road in order for staff to complete the feasibility report. 1 ' 0 1 BL /j d Memoj and 6 V a N CA 0 N ti d Q V a CITY OF SHAKOPEE 1 /�uI tit.0 TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Public Works/Police Building Roof Repair DATE: January 11, 2001 The Council is asked to authorize the hiring of JEA Architects to prepare plans and specifications for the replacement of the Public Works/Police building roof. B Approximately a year ago, the City hired JEA Architects to perform a City facilities study of the major buildings owned by the City. In a report dated May 15, 2000, JEA outlined results of that study. It noted that the Public Works/Police building was in need of replacement of the existing roof. This structure, built in 1975, has some significant leakage in the existing roof, so that in many places, the roofing material is soaked. There is no insulation in the Public Works portion, and water is seeping down the interior walls in many places, causing a deterioration of the concrete block and other potential structural problems. It is listed as a high priority in the JEA analysis. The attached letter dated January 4, 2001, outlines a proposal from JEA to prepare the plans and specifications to reroof the public services building. It would provide for the replacement of the existing approximately 30,000 square feet of built -up roofing and ballasted membrane system, with an adhered membrane system. Insulation would also be added to bring the roof up to current energy codes. Skylights would also be added in the Public Works portion, which will enhance workspaces in that area. JEA estimates the cost range to be in the $310,000 to $350,000 range. Note that that includes a design contingency of 10 %, general overhead and profit by the contractor of 20 %, and a construction contingency of 12 %. It is anticipated, therefore, that the price range described is conservative. Only by bidding (required because of the size of the project) will the true cost be able to be determined. The architectural fee for the scope of services will be hourly as described in the attached sheet, plus reimbursables. The hourly billing total, not including reimbursables, is not to exceed $30,500. I i 11 I' Both the cost design, and actual construction would come from the Building Fund. 1 So that work can get underway early in the construction season, we recommend that a contract for architectural services for the reroofing of the Public Services building be awarded to JEA Architects. 1 1 1 If the Council concurs, it should, by motion, authorize the appropriate City officials to execute an agreement with JEA Architects for architectural services needed for the reroofing of the Public Services building located at 476 Gorman Street, a total cost not to exceed $30,500, plus reimbursables. Mark McNeill City Administrator J E AARCHITECTS ARCHrrECTURE LANDSCAPE DESIGN SPACE PLANNING January 4, 2001 Mr. Mark McNeill City Administrator City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Re: Shakopee Public Services Building Exterior Remodeling and Reroofing Dear Mr. McNeill: We appreciate this opportunity to propose to you on the City of Shakopee Public Services Building Exterior Remodeling and Reroofing Project. 1. ITEMS FOR CONSIDERATION We have identified the following list of items (through site visitation and meetings and discussions with staff) for consideration in preparation of our fee quotation: A. The reroofing of the Public Services Building will involve removing and replacing the existing (30,000 SF ±) built -up roofing system and ballasted membrane system with an adhered membrane system. The existing building is included per Attachment A. In addition: 1. The existing building was built in 1976. 2. The above work will include removal and replacement of the metal fascia. 3. Skylights will be added to the existing roof. B. A Preliminary Construction Estimate is included herein as Attachment B. II. SCOPE OF SERVICES A. Our services include Architectural services only, unless indicated otherwise. B. Basic Services will involve Design through Construction Administration. C. It is anticipated that the projects will require specifications and the following drawings: 1. Title and Location Sheet 2. Demolition Plans JACK EDWARD ANDERSON ARCHF ECTS, INC. 6440 FLYING CLOUD DRIVE, SUITE 202 EDEN PRAIRIE, MN 55344 (952) 935 -5164 FAX (952) -935 -2102 J E AARCHITECTS Mark McNeill January 4, 2001 Page 2 3. Roof Plan 4. Elevations 5. Details 6. Details D. JEA Architects will enlist a roofing consultant to review the project from a quality control standpoint. E. JEA Architects will use a structural engineer to review the structural consideration needed for the skylights. III. FEE PROPOSAL A. We propose that the Architectural fee for the above Scope of Services be hourly not to exceed $30,500, plus reimbursables. B. Additional services will be billed at the following hourly rates: Principal /Project Manager $105 Project Architect $85 Senior Technician $75 Technician $45 Clerical $35 Structural Engineer $105 Mechanical /Electrical Engineer (if needed) $85 Roofing Consultant $85 C. Reimbursables: Reimbursables required will be billed at 1.12 times cost unless indicated otherwise. These items include: 1. Reproduction ($1.50 per 24 x 36 sheet and $0.25 per 8 1/2 x 11 copy) 2. Plots ($1.50 each) 3. Messenger /delivery 4. Travel ($0.38 per mile) 5. Faxes ($0.85 each) R, Mark McNeill January 4, 2001 Page 3 6. Long distance telephone calls 7. Photography 8. Consultant reimbursables IV. ADDITIONAL NOTES A. We will execute an Owner - Architect AIA Agreement appropriate for the project. Please feel free to call if you have any questions regarding the services provided for in this proposal. We look forward to working with you. Thank you. Sincerely,. Jack Edward Anderson, AIA, CID President v S 0 °23'2 7 1398.2 ma w c� w �a w D 0 z %LK -0\ Gt cti c� 1049.69 CLIFTON 1ST ADD rm I C� La Q a U D D 0 z 2 ffin n %LK -0\ Gt cti c� 1049.69 CLIFTON 1ST ADD rm I C� Shakopee Public Services JEA Project # 1069A 1/4/01 Reroofing (30,000 x 5.50) $ 165,000 Roof Edge Etc. (1,000 x 15.00) 15,000 Skylights (25 SF ea x 20) 500 x 20 10,000 Structural Items Allowance 15,000 Downspouts (18 x 14 x 10.0) 2,520 Miscellaneous 8,000 Mechanical: Allowance 3,000 Electrical: Cost range = $310,000 - $350,000 Additional Costs • Equipment • Architectural /Engineering Fees • Asbestos Abatement • Testing Services ATTACHMENT B CITY OF SHAKOPEE Police Department Ai(Pmnrandum T: Mayor and City Council Mark McNeill, City Administrator FROM: Dan Hughes, Chief of Police . SUBJECT: Snowmobile Ordinance Amendment ATE: January 13, 2001 Council is asked to consider an Ordinance, No. 589, an Ordinance amending Section 8.30 and Section 8.99 of the City Code pertaining to the operation of snowmobiles and all terrain vehicles. On January 2, 2001, the City Council directed staff to prepare an amendment to the City Ordinance. This amendment would restrict the use of snowmobiles on public property, (City Parks, School District Property). The changes in the City Code is that paragraph G from the former Code has been added to paragraph A (1) and the new language, requested by Council, has been inserted in paragraph G. In addition, the word "shall" was changed to "may" in Section 8.99, which allows discretion in regards to impoundment. Both City Attorney Jim Thompson and our Prosecuting Attorney Pat Ciliberto, recommend that signs prohibiting snowmobiles be posted in areas where the City is having the most problems. These signs would eliminate the "I didn't know" defense for people who receive citations. If the Council concurs, it should, by motion, adopt City Ordinance 589, an Ordinance amending Section 8.30 and 8.99 of the City Code pertaining to operation of snowmobiles and all terrain vehicles. DH:pm Attachment: City Ordinance 589 Section 1. Section 8.30, Subdivision 3 of the City Code is amended to read: Subd. 3. Operation. ExGW -eth ePA4se herein PeRI4 ++P,� is unlawful for any person to operate a snowmobile or ATV not licensed as a motor vehicle as follows: A. On the portion of any right -of -way of any public highway, street, road, trail or alley used for motor vehicle travel, except tliat- follows: 1. a A_ snowmobile may operate upon the most right hand lane of a municipal street or alley and may in passing or making a left hand turn, operate on other lanes which are used for vehicle traffic in the same direction only when the snowmobile is traveling directly to or from the residence of the operator and the nearest lawfully designated snowmobile trail, and only when traveling at a rate of speed not in excess of fifteen (15) miles per hour 2. A snowmobile may also be operated upon the ditch bottom or the outside bank of trunk, County State -aid and County highways where such highways are so configured within the corporate limits. B. On a public sidewalk or bicycle trail provided for pedestrian or bicycle travel. C. On boulevards within any public right -of -way D. On private property of another without specific permission of the owner or person in control of said property. E . At a rate of speed greater than reasonable or proper under all surrounding circumstances. F. At any place in a careless, reckless or negligent manner or heedlessly in disregard of the rights or safety of others, or in a manner so as to endanger 2 or be likely to endanger or cause injury or damage to any person or property. G SYIl1 111YY1/ bile A �'1ens sha4 11 be C=ittPl1 An the C ity stpee s whe tr e4i g ll1 Y t GG tG a fFein the r PY1l.P of gie epee ter .]1'1/" TY.Itl systPY31 aGG GS8 - at 7 Y-17'P a speed Ret in GXGP.SS Of fiftP I 1 5) Mile-8 POE Y1/\1 lY O any publicly- owned or publicly- controlled property or land, other than lawfully designated snowmobile trails, except as otherwise allowed in this Section. H. So as to tow any person or thing except through use of a rigid towbar attached to the rear of the snowmobile or ATV. I. At any place while under the influence of alcohol or drugs as defined in M.S.A. 169.12-1 169A.20 which is hereby incorporated herein by reference. �. Within 100 feet of any pedestrian, fisherman, skating rink or sliding area where the operation would conflict with the use or endanger other persons or property. Section 2. Section 8.99, Subdivision 4 of the City Code is amended to read: Su d. 4 Impoundment. Any vehicle used in or during the violation of any provision of Section 8.30 sha44 may be impounded for sixty (60) days in addition to any other penalty provided in this Section. Section 3. Effective Date. This ordinance is effective from and after its passage and publication. Adopted in sessi o f th City Council of the City of Shakopee, Minnesota, held this day of , 2001. Mayor of the City of Shakopee ATTEST: City Clerk t, CITY OF SHAKOPEE Fire Department Memorandum T: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: Marvin Athmann, Fire Chief "PTO The Council is asked to consider approving WSB Engineering to perform the installation design and obtain quotes for the installation of the City's Emergency Vehicle Preemption System (EVPS). .� �1 In November 2000, the Council authorized the purchase of equipment for the EVPS. The equipment has been delivered and is in storage. The Council background regarding this purchase, dated November 7, 2000, is attached to this memorandum. Staff recommends that WSB begin the installation design for the unequipped EVPS intersections within the City of Shakopee. And further, request that they obtain quotes for the installation of the already purchased equipment into the semaphore systems. The Fire Department has $30,000 budgeted for this expense in the 2001 capital expenditure budget. If the Council concurs, they should, by motion, authorize the appropriate city officials to enter into an agreement with WSB for the installation design of the EVPS System and obtain quotes for the actual installation. January 10, 2001 1 Emergency Vehicle Preemption System CITY OF SHAKOPEE Fire Department Uomnrlynd-lim Honorable Mayor and City Council Mark McNeill, City Administrator Marvin Athmann, Fire Chief Emergency Vehicle Preemption System November 7, 2000 The Council is asked to consider approving the purchase of equipment for the City's Emergency Vehicle Preemption System (EVPS). The EVPS allows emergency vehicles with emitters to control EVPS equipped signaled intersections, allowing emergency vehicles to pass through the intersection safely and unimpeded by other vehicle traffic. In essence, it allows the emergency vehicle to have a green light. Shakopee's Fire and Police vehicles have been equipped with these emitters and are currently using them at intersections that are equipped with these systems. - _ There are 13 intersections that are not equipped with EVPS. The Fire Department believes the following intersections are a priority for these retrofits to allow the safe passage of emergency vehicles. They are as follows, with their priorities: 1. County Road 17 & 10 Avenue 2. County Road 17 & County Road 16 3. County Road 17 & 4 th Avenue 4. County Road 17 & County Road 101 5. Fuller Street & County Road 69 6. County Road 69 & County Road 101 7. 1 St Avenue & County Road 101 8. County Road 101 & County Road 83 9. County Road 101 & Valley Park Drive 10. County Road 17 & County Road 78 11. Scott Street & County Road 69 12. County Road 101 & Stagecoach Road 13. County Road 16 & County Road 83 November 7, 2000 1 Emergency Vehicle Preemption System WSB Engineering was able to obtain quotes for the preferred equipment, which is 3M standardized equipment, which has been installed in other EVPS equipped City and County intersections within the City of Shakopee. The Fire Department has $30,000 budgeted for this expense in the 2000 capital expenditure budget. If the Council concurs, they should, by motion, authorize the appropriate city officials to purchase the necessary equipment for the Emergency Vehicle Preemption System. November 7, 2000 2 Emergency Vehicle Preemption System Received- 1/10/01 10 :30AM; JAN -10 -2001 10:43 WSB i 5. 1' y �.4S60CIfltC�, Inc. - 415Q,_Olsom��• � • MemorlN.tllrghYVa Suits'30 inner dlf ini{ 54 � n:: " January 9, 2001 7636411700 -> HP LaserJet 3100; Page 2 WSB & ASSOCIATES INC. 7635411700 P.02i05 Mr. ]ban Hughes Police Chief City of Shakopee 129 Holmes Street South Shakopee, MN 55379 -1376 Re: Estimate of Cost to Provide Engineering Services 2001 EVP Design and Construction WSB Proposal No. 043 -00 Dear Mr. Hughes: According to our Agreement for Professional Services with the City of Shakopee and Section I -C -2 (Major Projects), this extension agreement is written to provide you with an estimate of cost for engineering services for the above- referenced project We are proposing to complete the work, as detailed on the attached scope of services (Exhibit A). The attached work plan describes the approach and tasks proposed to be completed by WSB. It should be noted that the work plan includes design and construction services for EVP systems at: 1. CSAH 17 at 10 Avenue 2. CSAH 17 at CSAH 16 3. CSAH 17 at 4` Avenue 4. CSAH 17 at CSAH 101 5. Fuller Street at CSAH 69 Payment of services would be completed based on the following schedule: Ran 1. Preliminary Design 2. Final Design 3. Construction Surveying $1,500 $3,750 $2,750 Total $8,000 Cost Not to Ex ceed $2,500 $2,500 $5,000 $5,000 $5,0 $5,000 $12,500 $12,500 The costs for all services will be on a cost - reimbursable basis with a not -to- exceed cost. It is proposed that all work under the contract would be considered complete after final acceptance and testing of the EVP systems. Minneapolis - St. Cloud - Equal Opportunity Employer FAWP WIN\Propxa1\043.0N mJ Received: 1/10/01 10:30AM; 7635411700 -> HP LaserJet 3100; Page 3 JAH -10 -2001 10:43 WSB & ASSOCIATES INC. 7635411700 P.03i05 Mr. Dan Hughes Police Chief City of Shakopee January 9, 2001 Page 2 We are available to begin the work plan as soon as authorized by the City, and we anticipate to complete the project according to the following schedule, assuming that we receive the notice to proceed on January 16, 2001. We would propose to complete the project according to a tentative schedule noted as follows_ Notice to Proceed ............. ............................... January 16, 2001 Meeting with City and/or County . . .......... . ............ Week of January 29, 2001 Preliminary Design Submittal ... . .............................. February 23, 2001 Meeting with City and/or County to Review Preliminary DesignWeek of February 26, 2001 Final Design and Specification Submittal .. ..........................March 23, 2001 Meeting with City and/or County to Review Final Design ...... Week of March 26, 2001 Plans Approved by City Council/Order Ad for Bid ................. . ...April 17, 2001 Ad for Bid ............. ..........................April 27 through May 18, 2001 Open Bids . ........................ ............................May 30, 2001 Award Contract . .................. ............................... June 5, 2001 Construction ........... ...........................June 18 through July 27, 2001 This schedule assumes that no unforseen issues arise and the coordination and review by Scott County and Mn/DOT occurs with no delays. The City of Shakopee agrees to reimburse WSB & Associates for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Sincerely, WSB & Associates, Inc. Bret A_ Weiss, P.E_ President c: Charles T. Rickart, WSB & Associates City Administrator City Clerk Mayor Date FAWPWIN\Propocul \0A3.00 %t mll lmu+pd Received: 1/10/01 10:30AM; 7635411700 -> HP LaserJet 3100; Page 4 JAH -10 -2001 10:43 WSB & ASSOCIATES INC. 7635411700 P.04i05 Task 1- 1"reliminary Design A. Data Collection Available data will be collected from the City of Shakopee, Scott County, and Mn/DOT as necessary to complete the preliminary and final design for the EVP systems. This data will include, but is not limited to: ■ Existing street plans ■ Survey data ■ As -built signal plans ■ Traffic volume information The City of Shakopee and Scott County will be responsible to provide as -built plans of the intersections for use in plan development (Electronic format if available). B. Preliminary EVP Design A preliminary EVP design Will be developed for: ■ CSAH 17 at 10 Avenue ■ CSAH 17 at CSAH 16 W CSAH 17 at 4' Avenue ■ CSAH 17 at CSAH 101 ■ Fuller Street at CSAH 69 The preliminary plan will include the development of base mapping showing the location of the new EVP equipment. The plans will be reviewed by the City of Shakopee and Scott County. The preparation of a Signal Justification Report (SJR) is not included in this scope of work since the addition of EVP is a minor change to the traffic signal systems. C. Meetings It is assumed that up to two meetings will be held with City Staff and/or Scott County Staff to present the preliminary plans and to receive their comments. Task 2 - Final Design A. Final EVP Design Following comments from the City and County on the preliminary EVP design, a final design will be completed incorporating all comments. The design of the EVP systems will be in conformance with all applicable state and local electrical codes, the federal and state manuals on Uniform Traffic control Devices (MUTCD) and the Minnesota Department ofTransportation (Mn /DOT) State Aid Standards. The final design will include: City ofSkakopee Estimate of Cost to Provide Engineering Services EVP Design WSB Proposal Na. 043 -00 Received: 1/10/01 10:30AM; 7635411700 -> HP LaserJe't 3100; Page 5 JAN-10-2001 10:43 WSB & ASSOCIATES INC. 7635411700 P.05i05 ■ Detail sheets ■ Intersection layouts ■ Wiring diagrams B. Bid Proposal WSB will prepare a set of EVP System Special Provisions (Division SS) for review by the City and County. Following approval of the special provisions, WSB will assemble the bid proposal. Fifteen (15) sets of the bid proposal will be supplied to the City. C. Plan Approval WSB will assist the City in obtaining plan review and approval from Scott County and Mn/DOT. The plans will be submitted to State -aid for a compliance review. D. Opinion of Cost An opinion of cost will be developed for major components for the EVP system. E. Meetings /Coordination Two meetings will be held with the City of Shakopee staff and Scott County Staff to review the final design and obtain comments on the final design. This task also includes coordination of the projects with Mn/DOT and the utility companies, assisting the City with advertising the projects, and a prebid conference if necessary. Task 3 - Construction Services A. Preconstruction Conference WSB will assist the City in a preconstruction conference with the representatives from the successful bidder and utility companies. It is assumed that WSB will take the lead and send out the notices for this conference. B. Shop Drawing Review All shop drawings from the contractor will be submitted through the City and be reviewed by WSB to determine their adequacy prior to the ordering of equipment. C. Construction Observation WSB will assist the City with the day -to -day observation as needed. D. Final Inspection WSB will conduct a final observation following the completion of the construction. This will include reviewing a final checklist with the contractor, testing of the EVP systems, and reviewing all new components of the EVP system. City ofSkakopee Estimate of Cost to Provld¢ Englneerdng Services EVP Design WSB Proposal No. 043 -00 TnT01 D films 15. . . CITY OF SHAKOPEE ILEMORANDUM CONSENT To: Mayor and City Council Mark McNeill, City Administrator From: Mark McQuillan, Natural Resource Director Subject: Holmes Park Play Equipment Date: January 10, 2000 INTRODUCTION Staff is seeking the City Council's approval to include new play equipment for Holmes Park in the 2001 Parks Capital Improvement Program. BACKGROUND Due to time restraints, staff was not able to have new playground equipment installed at Holmes Park last year. Staff recommends amending the 2001 Capital Improvement Program to include $40,000 for new play equipment at Holmes Park. ALTERNATIVES 1. Amend the budget to include $40,000 in the 2001 CIP for play equipment at Holmes Park. 2. If Council concurs with this request, then staff also request authorization to proceed with the project. 3- Do nothing. RECOMMENDATION Alternative #2 ACTION REQUESTED If Council concurs, it should, by motion, amend the 2001 Parks Capital Improvement Program to include new play equipment at Holmes Park and authorize staff to proceed with plans for imstalling new play equipment at Holmes Park. ;f Mark JIVicuill Natural Resource Director 2001 PARKS CIP ATTACHMENT 2001 PARKS 1 SUMMARY i U, x O O f N z 2 W uj a- 0 Q J U- 0 0 -15 ° O CD ° C) Cl 0 0 0 c 0 D, D cs 00 C 0 0 0 Q O co O 0 0 0 Lo N CA O 5 ATTACHMEPa AF fH CD O ° Cl ° O O O ° O ° O ° u") ,v, CV N N IT O ° ° 0 C CD O 0 O O O O 0000 O O O o 0 0 00 O O 0 p Cl l00 Cl O O V co cm c'7 CC N O O O O O O O O C, CD Co Cl Co C) Cl 0 N O O O C O O O O O O O O O c7 O O O O O to O O 0 CO 0 Co l '" M N O O CV m c'7 O N t- N c4' O 0 O 0 0 O 0 O O O O O 0 O 0 O 0 O 0 O 0 Cl O c0 O O c0 O 0 0 0 0 0 C co c0 O O � � ( 00000 Nf`OCON i CV co N 00 - N a- C7 ee9 OOO O O b 0,C tO n O tc') C l0 O O O Ott 0 0 CD m co _ti cl CD CV �T 0 '0 0 0 0 0 0 0 0 0 0 (DO 0 0D 0D 0 0) 0D 0 0 0 C U i A W W 0 y 0) l.L 0 y 0 0) N 0) Q) N 0 0) N 0) 0) N 0) 0) 0) 0 C 0 N O C 0 N 0 0) U 0) 0 U 0 O 0 0) 0) 0) O N O C 0 N 0 O C O C m 0 J m C 0) �' W' x m of x o . s. 1' W' 0 0) 0 y� 0 0) Q' 0) Q_' 0) �' 0) S p p 0) X 0) 0) x p 0 cc 0) Q' 07 0) Q) W LL LL V'D O 7 - LS 7 V Jx"� Y =��YY� 0 i _� C�� `Y� X��YY =Y YY C-x -z UU CO l0 m m a�7CLarlCLCLiL m m m m m m O CL0dCL(°; m O m m c0 ma-C�t- m a 4 m cLo m -a-cLo m m O O 0 m cc cp ( .�Qa S 0-�E m O m c0 cq -rte c E 5m� 5 m�►- 5 mmmm � orDO Q o oor) �a gNNgnuD �cn oo $ cn n o0 CmN 0 Cl) ovD co to o0 5� 0 §c� 0 0.- c�i -- Ln �f O �p W _ C O L C m cEEE C_ 0 U 0D W mR 0 W u y O - CD W 0 L W' 0 O O CL �c eD > f � E 0 E 0 � ` m � w co 0) o a -)d O 0 °� 7 2 0 CL m CL 0 0 0 OC ® __ O m a c U co C m m� m 4 o. 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(fl � a) M c'i N (D r 00 N- � 0 b9 r � EA O O O C0 O 00 O O O N M M M - p ' O O CD a0 U 0 0 00 ao rn C) o o C o a c c4 (D O (N co (D (a 6c> 69, c tm 0 > N 0 0 Co rn C) N v o ti � c' Q O O N M w r LO "T r N C CA O 6S 1 O Cn (D N co N O Q CO e U) e Cf> EH O � t O C1 0 \ W'Q 0 0 CL F- O �' w O N N N >1 x. U N J J .J _J (1) C W O N (U N N C1 C1 C1 C1 U t4 N `- U N C N N to N C cu C co (U (D U E C N LLLJ 0 0 0 Q. c cu U O O N W' �_ �_ �_ x CU N CU C p _O w !Y Z 'D "D "d W O En C j 0 n O N cu�Bc �6 I--' C C C C t0 N Q ( p z x x x x W m U C Z N d O U W W W LLI W N - j c W � X W ti m 7 —4 D, 2 To: Mayor and City Council Mark McNeill, City Administrator From: Mark McQuillan, Natural Resource Director Subject: Resolution for Support of a Greenways Comprehensive Natural Resources Grant Date: January 16, 2000 INTRODUCTION Attached is a Resolution supporting the City's participation in a Metropolitan Greenways Planning Grant Program. BACKGROUND The Minnesota Department of Natural Resources has matching funds available for natural resource inventories and natural and /or greenways plans through the Metropolitan Greenways Planning Grant Program. The matching portion is 50% of the proposed project. According to my sources, the City's chances are very favorable to receive funding this year. The application deadline is January 26, 2000. A condition of the grant proposal is the adoption of a resolution supporting the City's participation in the grant program. See Attachment A. The purpose of this inventory is to identify natural areas in need of protection and improvement without compromising their ecological value to the community. A document will be prepared showing all natural resources worthy of protection and stabilization. It will serve as a guide for developing land use policies and regulations that protect and restore ecological resources. Cities such as Burnsville and Lino Lakes have conducted extensive inventories, which are playing a vital role in the management of their natural resources. The estimated cost for a Comprehensive Natural Resource Inventory is $44,000.00. The City's match would be about $22,000.00. On December 19, 2000, the City Council authorized the Kunde Company to do a Tree Inventory of the City and neighboring townships_ The cost of that inventory is $6,000. The City has applied for a forestry grant to cover 50% of the cost_ To avoid duplication, the data from the tree inventory will be included with the natural resource inventory. BUDGET IMPACT There is $8,000 in the Natural Resource Budget available for the match. Community Development Director Michael Leek indicated he also has funding in his budget available for planning purposes ($14,000). A third option is to fund the entire match from the Park Reserve Fund ($22,000). ALTERNATIVES 1. Adopt Resolution No. 5477, A Resolution in support of the City's participation in the Metropolitan Greenways Planning Grant Program. 2. Do not pursue the grant. RECOMMENDATION Alternative 91 ACTION REQUESTED Motion to adopt Resolution No. 5477, A Resolution in support of the City's participation in the Metropolitan Greenways Planning Grant Program. C L11123 y tW4 I us I MXL4 8IM we W. I • WHEREAS, the Minnesota Department of Natural Resources has matching funds available for natural resource inventories and natural resource and /or geenways plans through the Metro Greenways Planning Grant Program, and WHEREAS, a need has been identified to conduct a comprehensive natural resources inventory or natural resources plan for local planning purposes. DE IT RESOLVED that the City of Shakopee is applying for a Metro Greenways Planning Grant and has the legal authority to apply for financial assistance, and has the institutional, managerial, and financial capability to ensure that all aspects of the proposed project will be completed. BE IT FURTHER RESOLVED that the City of Shakopee and its partner(s) will share in the costs of the proposed project with the DNR by providing a cash or in -kind match totaling at least 50% of the proposed project cost. E IT FURTHER RESOLVED that upon approval of its application, the City of Shakopee may enter into agreement with the State of Minnesota for the above project and that the City of Shakopee certifies that it will comply with all aspects of the grant agreement. NOW DE IT FURTHER RESOLVED the Mayor, City Administrator and City Clerk are hereby authorized to execute the grant agreement as necessary to implement the project on behalf of the City of Shakopee. Adopted in adj. regular session of the City of Shakopee, Shakopee, Minnesota, held this 16 day of January, 2001. Mayor of the City of Shakopee ATTEST: City Clerk /' CrrY OF SHAKOPEE Memorandum To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Dan Hughes, Chief of Police P�' Date: January 11, 2001 Subject: Authorization to Hire Police Officers 1 The Police Department is requesting Council approval to fill three vacant police officer positions. :• �e r The Police Department currently has three vacant police officer positions. The vacancies were created by two specific actions. The Police Department was awarded two school resource officer positions by the U.S. Department of Justice COPS office on September 1, 2000. Officer Ron Carlson offered his resignation effective October 22, 2000. The Police Civil Service Commission conducted the necessary tests that created a new eligible register. The following names are currently listed in rank order on the eligible register (see attachment): Fred Radde John Kegley Sean Zauhar Jennifer Hauer Chad Turner Minnesota State Statute Chapter 419 requires the Police Civil Service Commission to submit the top three names listed on the eligible register to the Appointing Authority (City Council) to fill any vacancy. In order for the Council and the Commission to meet the statutory requirements of Chapter 419 a series of motions will be required to hire three officers because the top three names will change after each motion is passed. CITY OF SHAKOPEE Memorandum To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Shakopee Police Civil Service Commission Date: January 15, 2001 Subject: Eligible Register The Shakopee Police Civil Service Commission conducted the appropriate testing and established the following eligible register for the position of police officer in accordance with the provisions ofM_S.A. 419. 1. Fred Radde 2. John Kegley 3. Sean Zauhar 4. Jennifer Hauer 5. Chad Turner Respectfully submitted, Ron Ward, Chair Shakopee Police Civil Service Commission TO: Mayor and City Council Mark McNeill, City Administrator FROM: Mark Themig, Facilities and Recreation Director SUBJECT: Hiring of Recreation Supervisor DATE: January 16, 2001 INTRODUCTION: The recruitment, interview, and selection process has been completed for the Recreation Supervisor who will coordinate the combined aquatics program and other recreation programs. City Council is asked to authorize the appointment of John Lehner to fill this position. BACKGROUND: The Recreation Supervisor position, which will be primarily responsible for the aquatics program, is a new, full -time position within the Parks and Recreation Department. City Council approved the job description and recruitment process at the December 5 2000 meeting. 37 individuals applied for the position, and staff utilized the Scott County Personnel Department to produce a certification list of ten candidates. A panel consisting of Tracy Coenen (Management Assistant), Kristi Organ (Parks and Recreation Director for the City of Waconia), and I interviewed six candidates from this list. Two candidates were brought back for final interviews. We are recommending that John Lehner be appointed to the position. Mr. Lehner is a graduate of St. Cloud State University with a degree in Recreation Administration. He has experience coordinating an aquatics program at Lakes Community Recreation (Alexandria, Minnesota), coordinating teen programs at the City of New Brighton, and facility management at the National Sport Center /Schwan's Super Rink and the Roseville Skating Center. If approved, Mr. Lehner's start date will be January 31 St , pending successfully completion of the required pre - employment physical and background check. All new hires are subject to a 6 -month probationary period. BUDGET I PACT: The advertised starting salary for this position is $37,163 (Grade G, Step 1). Subsequent step increases would occur at his annual anniversary date. This salary was included in the department's 2001 operating budget. The position is exempt from overtime. RECOMMENDATION: Staff recommends the hiring of John Lehner for the Recreation Supervisor position. ACTION REQUESTED: Move to authorize the appointment of John Lehner as Recreation Supervisor, contingent upon successful completion of the pre - employment physical and background check, at a starting salary of $37,163 (Grade G, Step 1) of the 2001 Pay Plan. N k 2 ti. Mark Themig Facilities and Recreation Director �,5,2,3 CITY OF SHAKOPEE Memorandum CONSENT TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Probationary Status Termination DATE: January 10, 2001 Introduction The Council is requested to grant regular full time status to Jason Bullard. Background Mr. Bullard's probationary period ends 1/31/01. Regular full time status is recommended. Recommendation Recommendation is to grant Mr. Bullard regular full time status effective 1/31/01. Action Move to approve regular full time status for Jason Bullard effective 1/31/01. G oz an gg Finance / Director C: \gregg \memo\ /5 4e. Y. CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Termination of Probationary Status Kevin Hennes DATE: January 16, 2001 N� Kevin Hennes started working for the City on July 10, 2000 at Step 1 of the 2000 Pay Plan as a Maintenance Worker in the Public Works Department. His six months probationary period has been completed satisfactorily and it is recommended that his probationary status be terminated. 1. Move to terminate Kevin Hennes's probationary status. 2. Extend his probationary status another six months. 3. Terminate his employment with the City. COMMENDATION: Terminate Kevin Hermes's probationary status. CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Authorization of Engineering Personnel DATE: January 16, 2001 . f'1 Attached to this memo is a letter of resignation from Layne Otteson, Engineering Technician III, notifying the City that he would like to terminate his employment with the City of Shakopee on January 22, 2001 as he has accepted a position with the City of Fridley. With this resignation, staff would like to request authorization from Council to begin advertisement and hiring for an Engineering Technician III. In the 2001 City Budget, Council approved an Engineering Technician III position which was held by Layne Otteson. The Engineering Technician III position consists of CADD design of City projects, inspection of public infrastructure and review of developer or consultant plans. Staff would ask that Council authorize the Engineering Department to begin the hiring process to fill the position vacated by Mr. Otteson's resignation. ALTERNATIVES: 1. Authorize staff to advertise and hire an Engineering Technician III to fill the vacancy left by Layne Otteson's resignation. 2. Do not authorize staff to advertise and hire an Engineering Technician III at this time and utilize a consultant to provide engineering technician services. 3. Table for additional information. 4. Accept the resignation of Layne Otteson. 5. Do not accept the resignation of Layne Otteson. 6. Authorize staff to utilize engineering consultants, as necessary, to assist the department until vacancies are filled. 7. Do not authorize staff to utilize engineering consultants. Staff recommends Alternative No. 1, No. 4 and No. 6, as this position was budgeted in 2001 and the project workload justifies the filling of this position, and authorize staff to use consultants, as necessary, to assist in completing the engineering work until the position is filled. ' VI�11 0 1 1 - 2 1. Move to accept the resignation of employment from Layne Otteson, with regrets, effective January 22, 2001. 2. Move to authorize the appropriate City staff to utilize Scott County in advertising and hiring an Engineering Technician III. 3. Move to authorize staff to utilize consultants to assist staff as necessary. 4 ruce ( Loney Public Works irector BL /pmp HIRES CITE' OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: 2001 Liaison/Related Appointments DATE: January 9, 2001 it 1 ; _1M The City Council is asked to assign liaison duties to its members for 2001. 6�5 1. Past practice of the City Council has been that a member of the Council has served as a liaison to various boards and agencies. Mayor Brekke is recommending the follow7ng appointees for the new year: 1. Shakopee Public Utilities Commission - Sweeney 2. Murphy's Landing - Link 3. I.S.D. 720 - Amundson 4. Scott County Board of Commissioners - Sweeney 5. Shakopee Convention and Visitors Bureau - Amundson 6. Shakopee Chamber of Commerce Board of Directors - Morke 7. Association of Metropolitan Municipalities (and alternative) - Brekke (alternate McNeill) 8. Suburban Rate Authority (and alternate) - McNeill (alternate Snook) 9. Vision Shakopee! — Amundson 10. Shakopee Cable Access Corporation — Morke 11. Acting Mayor — Amundson In the past, the Mayor has recommended specific appointments, and the Council has then endorsed the Mayor's recommendations and affirmed the actual appointments. Note that the appointment to the Shakopee Cable Access Advisory Corporation is as a full voting member, rather than as advisory or liaison. tlq b f 3,_ Mayor Brekke recommends the 2001 liaisons be appointed as listed. If the Council concurs, it should by motion, affirm the 2001 Liaison appointments for the City Council. Mark McNeill City Administrator City of Shakopee Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Tracy Coenen, Management Assistant SUBJECT: Bids for Recycling Containers MEETING DATE: January 16, 2001 Introduction The City Council is asked to direct appropriate City staff to enter into a contract with Rehrig Pacific Company to purchase 7,163 at $3.49 /each for recycling containers as part of the new garbage contract with Dick's Sanitation. Background As directed at the November 21, 2000 City Council meeting, City staff has finalized the recycling bin agreement with Scott County on December 22, 2000 for a sum of $25,000 to purchase new recycling containers for the residents of Shakopee. As required by state law, City staff has received 3 quotes (A -1 Plastics, Rehrig Pacific Company, Otto Industries, Inc.) to purchase at least 6,000 red 18 gallon recycling bins with the City of Shakopee and a recycling logo hot stamped on both sides. Reghrig Pacific Company had the lowest bid price of $3.49 /container delivered, allowing the City to purchase 7,163 recycling containers. If City Council concurs with staff s recommendation, the recycling bins will be ordered by City staff and then stored and delivered by Dick's Sanitation as part of the garbage transition plan in March. Budget Impact The City received $25,000 from Scott County, and Dick's Sanitation will store and deliver the containers, thus there will be no budget impact to the City or residents of Shakopee for the cost of the new recycling containers. Recommendation The City Council is asked to direct appropriate city staff to purchase 7,163 recycling containers for $25,000 from Rehrig Pacific Company at $3.49 each. Action Required 1) Accept the bid from Rehrig Pacific. 2) Decline the Rehrig Pacific bid and give direction as to how to proceed with hiring of an architectural firm. 3) Table. .� Tracy C en Management Assistant CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Vehicle Purchases DATE: January 9, 2001 Introduction The 2001 Internal Service Fund budget contains appropriations for five light trucks. Background The 2001 budget contains $18,000.00 for a compact 4x4 pickup for the Building Department, $38,000.00 for two compact 4x4 pickups Engineering Department, $30,000 for a full size pickup for the Park Department and $22,000 for a mini -van for the Recreation Department. Addressed in this memo is only the purchase of the trucks, not including sales tax, fees, delivery or attachments such as a snowplow. Funds are allocated in the Internal Service Fund for these purchases. All trucks are additions to the fleet with the exception of one older vehicle may be disposed of after summer use. The Hennepin County contract for these vehicles was awarded as shown below. Options listed are as requested by the departments. 4x4 pickup - compact extended cab Building = contract cost $16,569.00 Engineering 16,569.00 Engineering 16,569.00 Shop manual 85.00 Total $49,792.00 Pick 4x4 1 to Park = contract cost $20,999.00 Non - contract options: 9900 GVWR 957.00 Snow plow prep. Package 60.00 Towing Package 134.00 Receiver hitch 130.00 Bedliner 247.00 Cloth seats Tilt wheel Cab steps Running lights Shop manual Total Mini -van Recreation = contract cost Alternatives 1. Buy units as per above. 2. Modify options. 3. Re -bid units on our own. 4. Do not buy trucks this year. Recommendation 138.00 140.00 276.00 38.00 125.00 $23,224.00 $18,803.00 Alternative number 1. The full size 4x4 9900# GVWR pickup was quoted by the dealer based on the 8700## GVWR truck in the Hennepin County contract. There was no 9900# truck in the Hennepin County contract. The quoted price was less than a 9900# GVWR truck in the State of Minnesota contract and therefore recommended purchase is from Airlake Ford. Action Requested Move to authorize the purchase of 3 compact 4x4 pickups from Grossman Chevrolet in the amount of $49,792.00 under the Hennepin County contract. Move to authorize the purchase of a 1 ton 4x4 pickup from Airlake Ford in the amount of $23,224.00. Move to authorize the purchase of a mini cargo van from Valley Ford in the amount of $18,803.00 under the Hennepin County contract. G:rg o Finance Director C: \gregg \memo \Olvehicles TT- CITY OF SHAKOPEE AAomnvty"diim TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Closed Session — January 16, 2001 DATE: January 12, 2001 Following the regular portion of the January 16th City Council meeting, the Council will be asked to go to closed session to discuss litigation (Gene Hauer condemnation). Mark McNeill City Administrator ,1®