HomeMy WebLinkAboutJanuary 02, 2001 TENTATIVE AGENDA
CITY OF SHAKOPEE
REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 2,2001
LOCATION: 129 Holmes Street South
Mayor Jon Brekke presiding
1] Roll Call at 7:00 p.m.
2] Pledge of Allegiance
3 ] Approval of Agenda
4] Mayor's Report
5] Approval of Consent Business — (All items noted by an * are anticipated to be routine. After a
discussion by the Mayor, there will be an opportunity for members of the City Council to
remove items from the consent agenda for individual discussion. Those items removed will be
considered in their normal sequence on the agenda. Those items remaining on the consent
agenda will otherwise not be individually discussed and will be enacted in one motion.)
6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS — (Limited to five
minutes per person/subject. Longer presentations must be scheduled through the City Clerk.
As this meeting is cablecast, speakers must approach the microphone at the podium for the
benefit of viewers and other attendees.)
*7] Approval of Minutes of October 17, and November 2, 2000
*8] Approval of Bills in the Amount of $1,219,228.28 plus $40,178.23 for refunds, returns and
pass through for a total of $1,259,406.51
9] Public Hearings:
10] Communications:
11] Liaison Reports from Council Members
12] Recess for Economic Development Authority meeting
13 ] Re- convene
14] Recommendations from Boards and Commissions
=TENTATIVE AGENDA
January 2, 2001
Page —2-
151 General Business
A] Parks and Recreation
B] Communily Development
1. Final Plat of South Parkview 4th Addition, located north of Vierling Drive
and east of Jefferson Street — Res. No. 5468
*2. Set Public Hearing on Vacation of Easements in Shakopee Valley
. Marketplace — Res. No. 5471
*3. Authorize Distribution of Draft Environmental Assessment Worksheet (EAW)
for Heritage Square, located west of 17 Avenue west of Marschall Road
*4. Request for Concurrent Review of the Revised Preliminary and Final Plat for
Shenandoah Apartments, located north of CSAH 16 and east and west of
Alysheba Road
5. Alternative Urban Areawide Review (AUAR) for Properties on 4 Avenue East
C] Public Works and Engineering
* 1. Purchase of Box, Hoist, Plow, Wing and Sander for Dump Truck
*2. Accepting Work on 17 Avenue from t /4 Mile West of CSAH 17 to
CSAH 17, Project No. 1998 -4, Res. No. 5469
*3. Accepting Work on the 2000 Parking Lot, Sidewalk and Trail Improvements,
Projects 2000 -2, 2000 -3, and 2000 -6 — Res. No. 5470
D] Police and Fire
1. Discussion on Snowmobile Regulations
E] Personnel
F] General Administration
* 1. Designation of Official Newspaper
*2. Renewal of Tattoo License — Michael Malone
*3. Audit Services for FY 2000
*4. 2001 Workers Compensation Insurance
16] Council Concerns
17] Other Business
18] Adjourn to Tuesday, January 9, 2001, at 5 p.m.
ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE
CITY O ♦. , • •.
Regular Meeting January 2, 2001
1. Roll Call at 7:00 p.m.
2. Approval of the Agenda
3. Approval of Consent Business - (All items noted by an 4 are anticipated to be routine.
After a discussion by the President, there will be an opportunity for members of the EDA
to remove items from the consent agenda for individual discussion. Those items removed
will be considered in their normal sequence on the agenda. Those items remaining on the
consent agenda will otherwise not be individually discussed and will be enacted in one
motion.)
A.) 4 Approval of Minutes: �c.� 3 , �OdC?
4. Financial
A.) 4 Approval of Bills
5. Small Cities Development Program
A.) Update
B.) Request to DTED for Extension of Grant Period and Reallocation of Funds
6. Recommendations from Economic Development Advisory Committee
A.) Strategic Planning Facilitation Services
7. Other Business:
edageuda.doc
OFFICIAL PROCEEDINGS OF
ECONOMIC DEVELOPMENT AUTHORITY
SHAKOPEE, MINNESOTA
October 3, 2000
Members Present: President Amundson, Morke, Sweeney, Link, Brekke
Members Absent: None
Staff Present: Mark McNeill, City Administrator; Bruce Loney, Public Works Director; Judith S.
Cox, City Clerk; R. Michael Leek, Community Development Director; Jim
Thomson, City Attorney; Gregg Voxland, Finance Director; Paul Snook, Economic
Development Coordinator and Tracy Coenen, Management Assistant.
I. RO - 11 Call
President Amundson called the meeting to order at 8:26 p.m. Roll call was taken as noted
above.
Approval of the Agenda
Sweeney/Link approved the agenda as presented. Motion carried unanimously.
Consent Agenda
Sweeney/Morke moved to approve the Consent Agenda as presented. Motion carried
unanimously.
A.) Approval of Minutes for July18, 2000 and August 1, 2000
Sweeney/Link moved to approve the meeting minutes of July 18, 2000 and
August 1, 2000. (Motion carried under the Consent Agenda)
Fi nancial
A.) Approval of Bills
Sweeney/Link moved to approve the bills in the amount of $ 39.44 for the
period 09 -01 -2000 to 09 -14 -2000, and $708.52 for the period 09 -15 -00 to 09-
28-00. (Motion carried under the Consent Agenda.)
V. Small Cities Development Prog
A.) Update
Paul Snook, Economic Development Coordinator, reported on the Small Cities
Development Program_ This is an update for the month of September on the
program. There is some information from the Carver County HRA updating the
Council. Mr. Snook gave updates on the applications and what has been
completed so far. The single owner occupied class has reached seventy percent of
the goal proposed for that classification or 21 applications are in process or
complete. For the rental residential part of the program, 63 percent of the goal of
30 units has been achieved. Five applications are in process or have been completed
for the commercial portion, with a goal of 15 units. No commercial projects have
been completed yet. There has been good growth in the program.
Official Proceedings of the
Shakopee Economic Development Authority
October 3,2000
Page 2
According to Mr. Snook, the City does have a target area for these funds. The
City cannot apply for these funds.
Chair Amundson said she would like to see an update like this monthly.
VI. Ec onomic Development Advisory Committee Upda — Jeff Jansen, Chair
Jeff Jansen, Chair of the EDAC updated the Council on what the EDAC was doing. There
are some issues they are considering and right now they are trying to focus on a strategic
plan for economic development. They struggled over mission statement development.
Commissioner Morke addressed the issue of signage.
Michael Leek approached the podium and said some signage issues will be followed up by
City staff contacting Metro Council for permission to erect signs in their right -of- -way.
VU Informational Item
Paul Snook gave the Council a quick update on parcels 43 and 37. The RFP's had been
approved and sent to interested parties. They were advertised in the July 10, 2000
Minnesota Real Estate Journal. One letter of intent was received back. Follow up calling
was done and the recurring issue heard in the followed up calls was we are too busy with
other projects. There was some concern for possible future liability on contamination
issues on parcel 37. Since this RFP went out, MnDOT has notified the City that they are
possibly interested in retaining parcels 43 and 37 for a maintenance facility (CR 69 and
South of 10`" Avenue and the mall). At a staff level, we are meeting with MnDOT in the
very near future.
Commissioner Amundson asked if the MnDOT maintenance plant would it in the zoning.
Michael Leek stated that without exception the zoning districts in the City Code allow
public buildings and facilities in any district. This would be permitted under the zoning
rules.
Commissioner Brekke had two comments. He would be interested in hearing from
MnDOT if they have any plans for the interchange of 69 and 41. He wondered if it was
wise to repeat this ad in a more widespread area.
Commissioner Morke thought if the EDA re- advertised this, MnDOT might then consider
parcel 75 for a maintenance facility (in Southbridge).
Mark McNeill reported that three interchanges on 169 are planned for in the future.
MnDOT's maintenance department has been contacted and they are not interested at all in
parcel 75-
Commissioner Sweeney said this was the parcel the interchange was planned for.
Paul Snook said in addition to parcels 43 and 37 there is some additional MnDOT area
that MnDOT is retaining for the purposes of a ramp. Bruce Loney, Public Works
Official Proceedings of the October 3,2000
Shakopee Economic Development Authority Page 3
Director, said this was worth investigating.
Commissioner Link wanted to know when a deed would be available for the MnD OT
property. Jim Thomson, City Attorney, said the Council did make a decision not to close
on parcels 37 and 43 without a buyer in hand. Everything is ready to go when a buyer
steps forward. We do have an agreement with MnDOT to purchase this land.
Commissioner Sweeney stated that we need to close on parcel 75 and then discuss parcels
37 and 43. It was decided to close on parcel 75 with MnDOT.
VM Other Business
There was no other business.
I%. Acli ®urn
Sweeney/Morke moved to adjourn the meeting. Motion carried unanimously. The
meeting adjourned at 8:55 p.m.
J dith S. Cox
DA Secretary
Carole Hedlund
Recording Secretary
1 A
CoNSF- n1T "
CITY OF SHAKOPEE
Memorandum
TO: President & Commissioners
Mark H. McNeill, Executive Director
FROM: Gregg Voxland, Finance Director
SUBJ: EDA Bill List
DATE: December 28, 2000
Introduction
Attached is a listing of bills for the EDA for the period
12/01/2000 to 12/28/2000.
Action Requested
Move to approve bills in the amount of $206,826.22 for the
EDA General Fund (0191) and TIF Funds.
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TO Economic Development Authority
FROM: Paul Snook, Economic Development Coordinat r
SUBJECT: Small Cities Development Program - update
MEETING DATE: January 2, 2000
Enclosed is the December 2000 update on the Small Cities Development Program (SCDP) from the
Carver County IIRA.
In summary, the BRA reports the following application activity:
Applications Applications
Requested/ Mailed in Process or Completed
Single Family Owner- Occupied 16
Residential (goal: 30 units) 50 +
Rental Residential (goal: 30 units) 11 7 (19 units)
Commercial (goal: 15 units) 12 5
TOTAL 73 28
Note: The numbers in parentheses next to the property types listed above indicate the "rehabbed property
unit goals" by property type for Shakopee's SCDP program, set by the Minnesota Department of Trade
and Economic Development.
Dec -28 -00 12:05P CARVER COUNTY HRA 612 448-6506 P-02
Smd77 Cities ShakODee Rehab Program
Si rig 7e-Fami7y Rehab i7itation
Project
Summary Sheet 12128100
o 12:05P CARVER COUN HRA 612 448-6506 P-O:�
Amount Funded
$359,000-00
$151,534-60 (closed on their loans)
Amount Committed
S 79,475-00 (have been approved)
Amount All o cate d
-
Balance Remaining
$137,690.40
A
AP that have c7osed
– Wf — ?ALoan Number
57-00-02
Household Composition.
2 Adults 4 Children
Loan Amount.
$6568-00
Gross Income:
$33,228
Improvements:
plumbing update and bathroom repairs
Market Value of the Property. $71,100
HRA Loan Number
57-00-18
Household Composition:
1 Adult over 65
Loan Amount.-
$3705-00
Gross Income.-
$15,543-04
Summary Sheet 12125100
Oc?c-28-00 12:06P CARVER COUNTY HRA 612 448-6506 P-04
Improvements: electrical update, new water heater &
Market Value o f th p $69,400.00
Renta7 Rehabi7itation Project
After reasonable bids have been attained, the property owner will schedule a
time to close on the loan with the HRA. The HRA will make the necessary
payments to the contractor(s), after Bill Schwanke has inspected the work. The
HRA will then submit a draw request to the City (to submit to DTED) for
reimbursement
0 12:06P CARVER COUNTY HRA 612 448-6506 P-05
Amount Funded
$121,500.
Amount Committed
$ 22,500-
Allocated
Aa.
7 500.10
"unt
I M
(closed on their loans)
(have been pre-approved)
App7icants that have c7osed
Once we have closed on a loan, we will submit a summary of that loan to the Gifi
Council eg. owner, address, # of units, dollars borrowed. Attached is an
example of what the summary will entail:
improvements: Complete rehab and upgrade of mechanical sy
improvements to windows, walls and cielings.
Market Value of the Property._ $265,000.00
firoject
Commercla7 Rehabi7ftaU7 0n '
Summary Sheet 12128100
D 12:06P CARVER COUNTY HRA 612 448-6506 P-0 0 Fm
Amount Funded $251,250.00 (closed on their loan
Amount Committed $0.00
AmountA lo
l:ated $0.00 (have b een approve
al
Bance Remaining $251,250.00 1
A r '
PP77cants that have 7 7osed
Once we have closed on a loan, we will submit a summary of that loan to the Ci
Council; eg- owner, address, +i units, dollars borrowed. Attached is an
example of w a«<.. , t mmary will entail:
MM MM= »?£„
CITE' OF SHAKOPEE
Memorandum
TO: Economic Development Authority
FROM: Paul Snook, Economic Development Coordinato
SUBJECT: Request to DTED for Extension of Grant Period and Reallocation
of Funds
MEETING DATE: January 2, 2001
This is an informational item.
At the December 5 meeting, the EDA directed staff to request that the Department of
Trade & Economic Development allow an extension of the time limit of the Shakopee
SCDP grant and to permit the reallocation of funds (among activities) within the
program.
Staff contacted Shakopee's representative at DIED, Leona Humphrey with the request.
Ms. Humphrey replied that the Shakopee SCDP grant end date is 9- 30 -01, and that the
City should wait until sometime further into 2001 to make the request. Ms. Humphrey
also explained that since grant extensions are not uncommon, particularly for
comprehensive projects such as Shakopee's, she doesn't anticipate DTED having a
problem extending Shakopee's grant period for another year if needed.
Ms. Humphrey also added that DTED can transfer funds from one activity to another but
recommends that the City wait until further into 2001 to make that request as well.
Making these changes requires modifying the original Grant Agreement between the City
and DTED. Modifying the Grant Agreement involves following the process as outlined in
Exhibit A, Section Eight: Changes to the Grant Agreement from the SCDP
Implementation Manual.
extensionregmo.doc
Since the application, as approved, becomes a part of the grant Grant
agreement, any change to the approved program or budget becomes Agreement
a grant agreement change. Therefore, before any program change or
any cost incurred that has not been previously approved, the grantee
must contact DIED to request a change in program activities,
purpose or duration, and a corresponding change in budget.
To request a change, these steps must be followed:
1. The authorized official or project director must submit a letter
stating the nature of and justification for the proposed change.
The Budget Revision Request, Illustration 9 -1, must accompany
the letter if budget amounts are affected by the change.
2. Citizen Participation. When substantially changing the
proposed use of funds, the grantee must allow for citizen
participation. A substantial change is defined as:
a. an increase, decrease or change to the target area of the grant
as approved;
b. introduction of an activity not in the approved project;
c. a substantial change in the funds budgeted for an activity that
would significantly alter the impact of the activity; or
d. deletion of an activity that was part of the approved project.
3. A resolution from the governing body authorizing the
substantial change must accompany the letter requesting the
change.
4. If the proposed change is to increase the geographic area or add
an activity not previously addressed by the environmental
review, the grantee must follow the appropriate environmental
review procedures.
29
To maintain a consistent and fair approach in administering the Small
Cities Development Program, DTED has established the following
guidelines for dealing with grant change requests:
• SCDP funds budgeted for 100 percent direct low- and
moderate - income benefit activities will be expected to remain
100 percent LMI benefit activities.
• Requests for significant changes in activities or goals will
require DTED to re- evaluate the initial rating of the grant
application. If, in incorporating the requested change, the project
would have still been funded, the request may be approved. If the
change requested would have prevented the project from receiving
funding, the request will be denied.
• If SCDP funds remain after all activities are complete, the grant will
be closed and funds will be reallocated to new grantees.
The assigned Business and Community Development Representative
will review all requests and notify grantees in writing of the approval
or disapproval of requests. If an approved change affects the terms
of the grant agreement, a grant adjustment notice will be issued by
DIED.
All changes must be requested in writing in advance. Requesting
approval for additional activities after they have been implemented
will not be allowed. Each request will be considered on an individual
basis, and the grantee should not assume that requests for changes
will be approved.
Please note that all budget changes, regardless of the amount, must
be requested in writing prior to drawing down funds.
30
N M - 1' W � 111
TO: Economic Development Authority
FROM: Economic Development Advisory Committee
Paul Snook, Economic Development Coordinator
SUBJECT: Recommendation from EDAC regarding Strategic Planning
Facilitation Services
MEETING DATE: January 2, 2001
t it
Through recommendation by the Economic Development Advisory Committee, the EDA
is asked to enter an agreement with Quinlivan & Associates to provide facilitation
services for economic development strategic planning.
Strategic planning for economic development is a means by which a community can take
a proactive rather than reactive approach to the economic development challenges that
face it. Most importantly, strategic planning can provide direction and define goals for
the economic development program. The strategic planning process is composed of a
cycle of eight steps:
1. Initiate and organize the process.
2. Develop a mission statement.
3. Analyze the community's current economic situation, and evaluate community's
economic development strengths, weaknesses and opportunities for and threats to
economic development.
4. Identify and prioritize economic development issues.
5. Formulate goals and objectives.
6. Develop strategic actions.
7. Implement the strategic plan.
8. Review, evaluate and update the strategic plan.
Discussion:
The EDAC has done considerable research on strategic planning for economic
development (see Exhibit A), and believes that in order for economic development
efforts to be effective, there needs to be a systematic process for identifying and
prioritizing economic development issues and goals, and implementing strategic actions.
A strategic plan for economic development assists the leadership of the community to
identify what needs to be done to foster economic development and how to get it done.
FacilRecomndMo.doc
The EDAC has concluded that an outside consultant/facilitator is necessary to assist in
the development of a strategic plan. A professional with experience in economic
development and strategic planning will know many facilitation techniques that can help
to make the process move more quickly and effectively. In addition, an "outsider" is a
neutral parry who has no stake in the outcome of the process beyond the community
successfully completing the process. The outside facilitator also acts as a moderator on
economic development issues that are subject to disagreement within the community.
After receiving proposals from and conducting in -depth interviews with
consultants Roger Guenette of Advance Resources for Development, and Jack Quinlivan
of Quinlivan & Associates, the EDAC arrived at a decision to recommend that the EDA
enter an agreement with Quinlivan & Associates for strategic planning facilitation
services. Please refer to Exhibit B, Quinlivan & Associates' proposal, and Exhibit C,
proposal from Advance Resources for Development.
The primary reason for the EDAC's recommendation is that Quinlivan & Associates
proposes a "staged" or "stepped" approach to the strategic planning process, with cost
breakdown for each step of the process, versus a more rigid approach offered by Advance
Resources for Development. The EDAC prefers Quinlivan & Associates' proposal in that
it gives the EDAC/EDA the flexibility of engaging in and expending resources for as
many of the three steps as it deems necessary.
Budget Impact:
Quinlivan & Associates estimates its services to cost $2,100 for Step One, between
$1,500 and $10,000 for Step Two, and $1,600. for Step Three. The total cost would
depend upon the number of steps and meetings involved, with funding and undertaking of
each step contingent upon the approval of the EDA. Advance Resources for Development
estimates its services to cost $6,500. Should the EDA decide to enter an agreement for
strategic planning facilitation services, it is recommended that a "not to exceed" amount
be established in that agreement.
I I r,
Direct staff to enter a "not to exceed" agreement with Quinlivan & Associates in
the amount of $2,100 to provide facilitation services for economic development
strategic planning as outlined in Step One of the proposal, and for subsequent
funding and undertaking of Steps Two and Three as outlined in the proposal, the
EDAC must seek approval from the EDA.
2. Direct staff to enter a "not to exceed" agreement with Advance Resources for
Development to provide facilitation services for economic development strategic
planning.
3. Do not direct staff to enter an agreement to provide facilitation services for
economic development strategic planning, and request additional information.
Faci[RecomndMo.doc
Option 1.
Action Requested:
Offer and pass a motion to accept the Economic Development Advisory Committee's
recommendation to direct staff to enter a "not to exceed" agreement with Quinlivan &
Associates in the amount of $2,100 to provide facilitation services for economic
development strategic planning as outlined in Step One of the proposal, and for
subsequent funding and undertaking of Steps Two and Three as outlined in the proposal,
the EDAC must seek approval from the EDA.
FacilRecomndMo.doc
2
CITY OF SHAKOPEE EXHIBIT
TO: Economic Development Advisory Committee
FROM: Paul Snook, Economic Development Coordinator
SUBJECT: Strategic plan outline
DATE: June 13, 2000
Introduction & Background:
At its May 23` meeting, the EDAC, for informational purposes, directed staff to provide
examples of outlines of the strategic planning process.
Exhibit I - " Strategic Planning Defined " / "Identifying Local Economic Development Issues ";
Exhibit 2- "Strategic Planning for Economic Development "; and Exhibit 3 — " Using Strategic
Planning in Economic Development" provide general outlines of the strategic planning process as
it is applied to economic development. The strategic planning process to be led by the EDAC
should generally follow these outlines. A basic strategic plan outline, derived from the above
referenced publications, involves the following basic steps:
1. Initiate and organize the process
2. Develop a mission statement
3. Analyze the community's current economic situation and competitive position
4. Identify and prioritize economic development issues
5. Formulate goals and objectives
6. Develop strategic actions
7. Implement the strategic plan
8. Review, evaluate and update the strategic plan
Action Required
No action is required at this time. This is provided for informational purposes per the EDAC's
direction.
As Kierkegaard once observed,
"life is lived forward but under-
stood backward."
Strategic planning has been defined
as "the process by which an orgam-
zation (or a community) envisions its
future and develops the necessary
procedures and operations to
achieve that future."' There are three
key elements in this definition.
The first element is the idea that
the envisioning, or visioning, process
is very different from the concept of
long -range planning in which trends
are determined and forecasts are
projected into the future. "Envisioning
involves a belief that aspects of
the future can be influenced and
changed by what we do now.""' The
importance of the visioning process
is that it can be used to shape the
future rather than simply prepare for
it. For communities, this belief can
lead to a measure of economic self -
determination, freeing them from
the position of constantly trying to
respond to crises.
The second key element of this
definition of strategic planning is
that it focuses on the process of
planning rather than on the plan
that is produced. Although docu-
ments detailing mission or vision
statements, goals and /or objectives,
and strategies do result, "It is the
process of self - examination, the
confrontation of difficult choices,
and the establishment of priorities
that characterize successful strategic
planning. "
The third element is that strategic
planning is an ongoing process. As
quickly as the planning cycle is
completed, it must be implemented
and the process set in motion for
the next cycle. Since we can never
be certain what is in store for a
community, economic development
organizations must simultaneously
implement existing plans, adjust
those plans as necessary, and make
new plans.
The nature of the strategic plan-
ning process is clearly defined by
Peter Drucker, noted management
expert. He states that it is "the con-
tinuous process of making present
entrepreneurial (risk - taking) deci-
sions systematically and with the
greatest knowledge of their futurity;
organizing the efforts needed to carry
out these decisions; and measuring
the results of these decisions against
the expectations through organized,
systematic feedback. 114
These elements of the strategic
planning process are illustrated in
the flow chart in Exhibit 1. These
elements include:
Initiating and organizing the
process
• Analyzing the community's
situation
— Conducting the economic
assessment
— Identifying the local
economic development
issues
• Formulating the plan
— Visioning
— Defining goals and /or
objectives
— Developing strategic actions
— Finalizing the overall
strategic plan
• Implementing the planning
process
— Assigning organizational
responsibilities
— Formulating the work plan
— Allocating resources
• Evaluating the process and
its results
— Monitoring
— Performance review
— Impact analysis
— Adjusting the plan
This is the strategic planning
process basically defined. The rest of
the monograph will discuss in more
detail each of these elements and
how they can be most easily and
effectively used.
Exh ibit is Planning Ppoc
� O
ANALYSIS
Conduct Economic Assessment Identify Local Issues
FORMULATION
Envision
Define Goals /Objectives
Develop Strategic Actions Finalize Strategic Plan
IMPLEMENTATION
Assign Organizational Responsibilities Allocate Resources
: Fo : rmulatee za Or Develop Work Programs
Strategic Action Plans
EVALUATION
Monitor Review Performance Analyze Impact
0
"We are not capable of everything."
- Virgil, 25 B.C.
- He that is everywhere is nowhere."
- Thomas Fuller, 1732
"Take time from the urgent to do
what's important."
The vision provides the "grand
design" for the future of the commu-
nity, but typically cannot itself be
implemented. Rather, a vision needs
to be translated ultimately into an
action agenda.
The next step in this process is to
ascertain more specifically what the
community views as the key issues in
the future growth and development
of the area. These "strategic" issues
are defined as problems, constraints,
needs, desires, and opportunities
related to the economic health of the
community. They are also problems
that community organizations can do
something about. If nothing can be
accomplished locally, it is not a
strategic issue.
For example, a 1988 strategic plan
for the state of South Carolina listed
the following prominent, or strategic,
questions that needed to be
addressed:
How can South Carolina
accelerate progress toward
enhancing the economic
prosperity of its citizens?
How will the state capture a
leading position among its
southern neighbors?
How should South Carolina
establish and sustain a competi-
tive foothold in the burgeoning
international marketplace?
interest groups.
The most comprehensive approach
for determining public opinion and
quantifying results is through a
formal survey. Such a survey can be
directed to all local leaders and a
sampling of area residents.
It is crucial that the survey be well
designed. A poorly designed survey
leads to results that are misleading or
that cannot be interpreted, making it
difficult to determine any priority of
key economic development issues.
Unfortunately, it is extremely difficult
to design a survey that will provide
clear results with respect to the views
of the local populace. Most residents
are likely to be unacquainted with
many of the area's "real" economic
development issues and will be able
to respond credibly to only well-
publicized or neighborhood issues.
Furthermore, questions are often
misunderstood or misread, no matter
how clearly they are written.
Frequently, interviewing key leaders
can help gain a sense of direction and
identify economic development issues.
However, this is an expensive and
time- consuming approach if done
properly, and it does not provide an
opportunity for building consensus.
Another approach to broad
involvement is the use of public
meetings and forums to elicit
responses to issues and goals
prepared in advance and presented
by community leaders. The trick is to
walk the thin line between providing
an atmosphere that encourages open
dialogue and imposing a structure
that inhibits clear examination of the
local economic situation. Frequently,
open discussion leads to dominance
from outspoken individuals, which
can strongly bias the outcome. The
Town Hall format is proving a popu-
lar and effective way of eliciting
response from a large cross - section
of a community or region through
a small- group, consensus - building
process. An example of an agenda
for a modified Town Hall is found
in Appendix C.
Many actions need to be taken to
have a productive Town Hall meet-
ing. Generally, the following
elements are essential:
• Extensive publicity
• Convenient time and location
• Well thought -out agenda
• Follow -up to ensure attendance
There are obvious problems in
facilitating the general public's
participation in the strategic plan-
ning process. If the community at
large is too heavily involved, it is
likely that the planning process will
be slowed considerably, and that the
issues will be too broad to enable the
design of specific actions. On the other
hand, lack of involvement can lead to
inappropriate and unsupported goals
and strategies for the community's
economic development plan.
16
In the end, the goals for economic
development should adequately
reflect the desires of the greater
community rather than a limited
number of special interest groups.
If the desires of the local leadership
and citizens are adequately reflected,
the community as a whole is more
likely to support the economic
development effort, increasing the
probability of its success.
An effective approach used by many
communities to involve leadership in
the planning process is the weekend
retreat or full-day workshop. With this
approach, the first step is to identify
key issues. A previous community
assessment, community survey, focus
groups, or survey of resident industry
can be used, or participants can
provide an initial list through
brainstorming in small groups.
Once the issues have been iden-
tified, the process for assigning
priorities can begin. The goal is to
achieve general agreement among
the leadership as to what are the
primary barriers to economic growth,
what are the best opportunities for
growth, and what kind of growth is
most desirable for the community.
Keep in mind, however, that it is
highly unlikely that a community
could effectively tackle all of its
economic development needs and
problems simultaneously. The
resources just wouldn't be there.
Thus, by taking a focused approach,
it is easier to obtain a commitment
to implement the ultimate strategies.
The final ranking of issues, of
necessity, is usually accomplished
through a voting process. Although
consensus - building is a more desir-
able approach in terms of the end
product, the number and diversity of
people involved generally precludes
the possibility of universal agree-
ment on each issue's priority.
Regardless of which approach is
used, it is important to structure the
process so that each participant
shares his or her beliefs, values,
perceptions, attitudes, preferences,
and expectations with respect to the
desirable future state of the commu-
nity. But, at some point in this sharing
of ideas, it becomes important to
work toward group agreement.
Using Nominal Group Technique
(NGT) to identify and prioritize
issues, ask group members to write
down what they view to be the key
economic development issues for the
community. This should be done
silently and independently. By doing
so, you gain the following benefits:
• Adequate time for thinking and
reflection.
• Social facilitation (i.e., the
constructive tension created by
observing other group members
working hard).
, Avoidance of interruptions.
• Avoidance of too much focusing
on a particular idea or train of
thought.
• The benefit of remaining
problem- centered.
Avoidance of the need
to choose among ideas
prematurely.'
The following is a 12 -point
summary of NGT:
1. Break into smaller groups if
appropriate (no more than
10 per group).
2. Each group member lists 5 to 7
of the most important issues
for local economic growth and
development.
3. Each member ranks issues in
order of importance.
4. Each member gives his /her
first priority issue, which is
recorded by the group leader
on a blackboard or flipchart. If
the first priority issue has
already been stated, the
member then shares the
second priority issue; other
members of the group are not
allowed to discuss the issue
except to ask for clarification.
5. On a second round, each
member shares the second
priority issue (or third or
fourth).
6. Consolidate issues into issue
sets (groups of closely related
issues) as appropriate; the
objective is to clarify and
eliminate duplication or broad
generalities: no discussion is
17
allowed on the merits of
any item.
7. Each member of the group
rates the issues as finally listed.
8. Results are tabulated and
displayed.
9. The larger group (plenary
session) is reconvened and the
findings of the breakout
groups are reported.
10. Results are discussed.
11. The lists of issues are consoli-
dated and the larger group
rates each issue.
12. The results are displayed and
next steps are discussed.
It is generally agreed that the
sharing of all ideas and equalization
of participation increases group
creativity. The procedure of going to
each member in turn to elicit ideas
establishes an important behavior
pattern. By the second or third round
of sharing ideas, each member is an
active participant in the group. A
precedent for further participation
will have been established which
discourages competition from high -
status members, more aggressive
personalities, or more emotional
individuals.
It is worth noting at this point
that outside assistance can play an
important role in the process just
described. It is often helpful to have
someone who can be objective and
nonpolitical serve as moderator and
facilitator of the discussions on the
key economic development issues.
Furthermore, the outside profes-
sional can continually introduce the
element of economic reality to these
discussions and can prevent them
from becoming mired in ambiguity./
Because facilitators also will be
required to work with each of the
small groups, it is important that
they be adequately prepared prior to
the small-group process. Each small-
group facilitator should be someone
who is capable of effectively working
with people and is a good listener.
The facilitator needs to be firm in
getting the group to abide by the
"rules" without becoming adversarial
in the process.
Keep in mind that the process of
identifying issues and ranking them
does not answer questions; rather, it
raises them. Answers are provided
through the formulation of strate-
gies. However, moving leadership
through the issues process provides
numerous benefits, including:
• Education about economic
development generally and the
local situation in particular
• Appreciation for other
viewpoints
• Consensus - building
opportunities
• Gaining commitment and
support for the economic
development program
18
g
Chapter 6
Strategic
Economic Development
Strategic planning for economic development is not forecasting or
projection of current trends. It is a means by which your community can
take a proactive rather than a reactive approach to the challenges that
face it. Through strategic planning, a community can define what it wants
to become, can influence the course of its future economy, and can take
some measure of control over its economic destiny. Of course, all of this
is within limits, and a well - designed strategic plan not only seeks to
outline what is desired, but also defines the limits of what can realistically
be accomplished.
Although strategic planning is a well - accepted tool in the corporate
world, it is only now being widely adopted by economic developers. It
is being adopted by them because it can improve the efficiency of
development efforts, overcome differences between various groups
involved in the development process, and define goals. It can also create
a realistic understanding not only of what is desirable, but also what is
possible under the inevitable constraints of limited manpower and
money resources and competitive conditions.
Steps in Strategic Planning
Strategic planning is often viewed as a highly elaborate and technical
process. This need not be the case. In essence, strategic planning is an
orderly and rational means of bringing about change, in this case
community economic development. Strategic planning focuses on pro -
cess, not product. This process is designed to answer the questions: What
is to be done? Who should do it? How will performance (accountability)
be measured?
The strategic planning process is composed of a cycle of eight steps,
defined here specifically for small community and rural economic
development:
1. Establishing a framework. How should economic development be
organized within your community and how should it relate to local
government and other community organization?
2. Developing a mission or vision statement for your economic devel-
opment program.
55
3. Conducting an "environmental scan" establishing the major regional,
national, and world trends influencing the economic development of
your community.
4. Evaluating your community's strengths and weaknesses and major
opportunities for and threats to economic development. (This is
often referred to as a SWOT analysis, an acronym for the first letters
of strengths, weaknesses, opportunities, and threats.)
5. Defining priority issues in economic development for your commu-
nity as a basis for allocating and focusing resources.
6. Analyzing issues to determine which ones are most important to the
community's economic development and how they are perceived by
local decision makers and the general public.
7. Preparing detailed strategies, objectives, and action steps to realize
your community's development objectives, including their cost and
responsibilities for achieving them_
8. Reviewing, evaluating, and updating your development program.
ffl��M�
Strategic plans do not simply happen; the organization of a strategic plan
requires a good deal of effort and some luck. Strategic plans are not
successful without a "product champion," that is, without someone who
believes in the process, is a "missionary" for the process, is willing and
able to devote a good deal of time and effort to getting the idea of
strategic planning off the ground, keeps it moving through its various
stages, and has the right personality and skills to do all of these things.
Finding someone with the desire, time, and willingness is not easy, and
finding such an individual is the luck part of strategic planning.
Making strategic planning work requires more than one motivated
individual, however. It is important that the local power elite buy into the
process, as should the general public. The support of these larger groups
must be based on the belief that a strategic plan will improve the
efficiency and effectiveness of local development programs, will help to
end bickering among local groups and individuals concerned with
economic development, and will bring realism and accountability to the
development process. Unfortunately, strategic plans are often borne out
of some major economic crisis that befalls a community, making the need
for effective, proactive development efforts apparent.
Typically, a strategic community economic plan is prepared by an ad
hoc steering committee or a working group. Who should be involved?
Among the likely participants are city, village, or county elected officials
Strategic Planning for Economic Development 57
and staff; leading local businesspeople and industrialists; representatives
of local civic organizations such as the Rotary, Lions, and Kiwanis;
representatives of local utilities, bankers, developers, realtors, and
educators —in short, all of the people who should be involved in an
economic development organization in general. It is important that these
groups have a sense of ownership of the plan and work to sell it to their
constituencies and the community at large.
Use of an Outside Facilitator
You may wish to consider using an outside consultant or facilitator to
assist in the development of a strategic plan. Doing so has two primary
benefits. First, a professional with experience in strategic planning will
know many techniques that can help to make the process move more
quickly and effectively. Second, an outsider is a neutral party who has no
particular stake in the outcome of the process. The facilitator can act as
a referee on issues that are subject to disagreement within the community
and when a particular course of action may benefit some members of the
community more so than another.
The role of a facilitator is to help arrange and conduct meetings and
to assist in assembling the input received from the community. As the title
implies, it is not the role of the facilitator to create the strategic plan, but
merely to assist the community in the process. A major drawback of
hiring a facilitator, who may be a private consultant or perhaps a
university or college faculty member, is cost. As with use of any outside
consultant, finding a qualified individual is difficult. The fee for a
facilitator can vary widely, but it is likely to be several thousand dollars.
In addition to the resources of your own community, possible sources of
funding for a facilitator include major local businesses and local utilities.
,
Planning in
Economic Developmem
Barbara Francis Keller
STRATEGIC PLANNING:
A DEFINITION
trategic planning and long -range
planning are not the same thing.
Understanding the difference is
important and can be key to a successful
planning process. As General Electric
Company Chairman John F. Welch asserts:
"Strategy is trying to understand where
you sit in today's world. Not where you
hoped you would be, but where you are.
And [it's trying to understand] where you
want to be in 1990. [It's] assessing with
everything in your head the competitive
changes, the market changes that you can
capitalize on or ward off to go from here
to there. [And] it's assessing the realistic
chances of getting from here to there. "'
The term strategic planning has to do
with the grand design, the major directions
for an organization or community. Strate-
gic planning is designed to assist an entity
to make the best use of its resources in order
to respond effectively to change, to take
full advantage of its opportunities, and to
avert threats to its existence.
Strategic planning is about direction, not
time. It could be either long or short term.
It deals with overall organization purpose
(or community direction); it focuses on the
future; it is concerned with both external
and internal environments; and it is inno-
vation oriented. Contrary to most long -
range planning, strategic planning is not a
simple aggregation of functional plans, an
extrapolation of current programs and
budgets, or a set of goals and objectives
based on wished -for futures. Rather, it asks
the fundamental questions of: What is the
purpose of the organization? Is it the right
purpose? What is likely to happen in the
future that will affect the community; that
is, what are the opportunities and threats it
will face? What are its strengths? Realisti-
cally what are its weaknesses? And what
directions should it therefore take? Strate-
gic planning also differs from other forms
of planning in its specific recognition and
concern for the outside environment. It
concentrates on identifying strategic advan-
tages and vulnerabilities in meeting the
challenges in the environment.
The essence of strategic planning lies
in positioning the organization or commu-
nity in order to gain major advantage. That
is, after careful assessment, to direct the
organization's (or community's) limited
resources toward a limited number of major
directions where the greatest benefit can
be realized.'
Such strategic decision making is often
dominated appropriately by non- quantita-
tive factors. Strategic planning is an art, a
creative process that requires analysis and
knowledge different from that of long range
planning. The key to organizational sur-
vival or the economic health of a commu-
nity lies in the clarity of its strategic think-
ing. 3
Intuition is extremely important in stra-
tegic thinking and planning, intuition that
is, which represents a leap in thinking pre-
ceded by very careful analysis of facts.
According to Bruce Hendrickson of the
Boston Consulting Group:
"For the most significant decisions, the
ideal is to be sure that the result is based
upon rigorous and painstaking analysis
guided and reinforced by intuition based
upon experience. Intuition is needed to
determine the method of rigorous analysis
to be employed, the data collected and the
method of analysis. The final decision is
intuitive. If this were not so, all manage-
rial problems would be solved by mathe-
maticians. "'
Strategic planning is designed to struc-
ture opportunities for intuition to break
loose. A wise planning process uses both
pertinent quantitative analysis and quali-
tative intuition and judgment. Without
both, the process is not strategic planning.
To further distinguish between a strate-
gic and a long range plan, the strategic plan
answers the question of what the organi-
zation or community intends to be in the
future. The long range operational plan
answers very specific questions about how
to get from here to there. Long and short
range planning are both parts of a strategic
planning process. What have been too of-
ten neglected are the initial strategic deci-
sions about mission, purpose, major serv-
ices, and clients. It is very much like set-
ting out to drive a thousand miles (a long
range plan) without deciding if the goal is
to arrive at New York or San Francisco (the
strategic destination).' Thus strategic plan-
ning sets the vision, the framework, and
the boundaries for operational planning.
WHY STRATEGIC PLANNING
Strategic planning is a process, and a
rather rigorous process at that. So why
should an organization or community go
to all this work? Simply because it works.
It works because it forces concentration on
key strategic issues and questions, because
the process promotes creativity and inno-
vative thinking, because it forces those
involved to face facts they do not like and
to ask questions they have lacked the cour-
age or knowledge to ask. It works because,
in today's increasingly turbulent, changing
environment, the ability to adapt properly
is key to survival. It works because it iden-
tifies opportunities, because it concentrates,
husbands, controls, and directs resources
to assure a future consistent with organ-
izational or community interest'
Strategic planning provides an organ-
ized way in which a consensus can be
developed that allows strategies to be suc-
cessfully implemented in a community.
This is more probable with strategic plan-
ning than with other planning processes for
two reasons. First, good strategic planning
is not an ivory tower, intellectual exercise.
It involves key participants in ways that
insure their agreement with the final prod-
uct. Second, the careful analysis of envi-
ronmental threats and opportunities, inter-
nal strengths and weaknesses is more likely
to result in successful, implementable
strategies. It has been documented that
those using strategic planning have been
more successful in attaining their goals than
those without such a plan. In a report to
the Chicago Department of Economic De-
W ,
velopment, the Institute of Cultural Affairs,
hired by the city to do economic develop-
ment planning with 46 Chicago agencies,
states that "groups that were able to pro-
duce the most results were those which had
done strategic planning. "' In a 1970 study
of 67 companies, those with strategic plan-
ning reported a 38 percent greater sales
increase, 64 percent greater earnings per
share, and a 56 percent greater apprecia-
tion in stock prices during the planned
period than those without such a plan'
Strategic planning does make a difference.
THE PROCESS
The strategic planning process consists
of nine essential elements (see Figure 1): a
plan to plan, mission /goals, the situation
audit, a strategic analysis, master strategies,
long range plans, short range operational
plans, intentional allocation of resources,
( "budgeting" financial and people re-
sources) and an evaluation system. There
might be a tendency, in the midst of the
demands of everyday economic develop-
ment, to shortchange one or more of these
steps. This would be a mistake; effective
systems require each of the nine elements.
Judgment about the steps is needed how-
ever. It is crucial to decide on the appro-
priate depth or intensity of each element
for each local situation. And probably just
as many mistakes are made insisting on a
process that is too complicated for the situ-
ation at hand as are made eliminating or
short changing steps.
The strategic planning process must be
adapted to the local "organizational cul-
ture." In economic development this means
adapting not only to the style of the leader-
ship of the economic development organi-
zation, but it also means creating a com-
fort level among the citizens of the com-
munity. This is particularly important be-
cause development strategies are often long
term and risky in nature. A correct judg-
ment about who needs to be involved in
the decision making process and when can
mean greater overall understanding of the
economic development process and con-
sequently greater patience with long term
results.
COMMUNITY STRATEGIC
PLANNING
Stepl: Planning to Plan
In a community, selection of the right
groups and individuals to participate in the
planning process is very important. Can-
FIGURE 1
Elements of the Strategic Planning Process
— PLAN TO PLAN
I
MISSION AND GOALS
What is our
present mission?
- SITUATION AUDIT
STRATEGIC ANALYSIS
MASTER STRATEGIES
LONG RANGE
OPERATIONAL PLANS
I
SHORT RANGE
OPERATIONAL PLANS
I
RESOURCE ALLOCATION
I
EVALUATION
didates include persons from government,
civic, and private sectors. The first step in
any new effort is to create a focal point for
the planning process. Typical focal points
include: a speck governmental agency,
• government committee or commission,
• local development corporation, an ad hoc
group, and the Chamber of Commerce.
The next action is to select individual
participants. Candidates for inclusion from
the government sector include: local
elected officials, state agencies, council/
board representatives, county/ regional
government, regional planning groups,
education institutions, and publicly owned
utilities. Civic group participants can be
found in business associations, citizen
groups, service clubs, tourist bureaus, tax-
payer's associations, foundations, profes-
sional associations, women's organiza-
tions, or church groups. Private sector can-
didates include businesses and individuals
with an interest in economic development
i.e. bankers, realtors, attorneys, develop-
ers, retail corporations, industrial corpora-
tions, utilities, transportation, service cor-
porations, communications companies, and
news media.
The key is to analyze community power
What could happen in our
field of endeavor?
How prepared are we to face
what will happen?
What should we become?
How should we become it?
and influence structures to determine who
is important to insure the success of the plan.
The group should include people with
power to approve the plan, and those who
will be needed to see that it is implemented.
It is important to look for respected, non-
partisan persons. Both the formal and in-
formal decision makers should be secured
for the team. It is important to have needed
expertise represented. Persons of author-
ity and charisma can sell the rest of the
community on the plan. The group can be
small or large, operate through an infor-
mal or formal structure, but the persons
chosen can make the difference between
success and failure of the effort. t0
There is a pitfall to avoid in designing a
timeframe for the plan. The economic
developer must carefully judge how long
it takes his/her community to make and
implement a decision requiring substantial
expenditure. This is the "tuming radius"
of that community. The timeframe for the
plan should be at least as long as the turn-
ing radius. On the other hand, it is also
important to evaluate how long the com-
munity will wait patiently for results. If the
timeframe demanded for evaluation of
M
results is unrealistic, then the plan could
be judged unsuccessful when it is not. For
an impatient community, short term interim
benefits should be built into the plan. A
realistic picture of each of these factors will
help in determining an optimum timeframe
for the planning cycle.
Step 2: Creating the Mission Statement
The words mission, purpose, charger,
role, definition of the business, the grand
design have all been used to describe this
step in the planning process. This is the first
major strategic decision. "If one does not
know what game one's playing, it is im-
possible to know whether to run, dribble,
or putt. " The concept of a mission /goals
statement is not as easy to imagine clearly
for a community as it is for an organiza-
tion. However, conflict in communities
often stems from differences in what vari-
ous citizens want the community to be like
in the future. Therefore, the process of
sharing views, looking realistically at what
is possible, and coming to some form of
consensus on the community's hoped -for
future, is a very important part of the plan-
ning process.
In a community, the mission question
is: what is the nature of the community now
and what is the community's vision of what
it wants to be in the future? The vision may
be, for instance, of a sleepy rural town, a
regional commercial center, a diversified
blue collar industrial city, a wealthy sub-
urb, or a tourist center. Consensus must be
forged here before effective economic
development strategies can be established.
Failure to build this consensus is the source
of much community tension, backing up
and restarting, even loss of jobs for eco-
nomic developers.
A mission statement can be developed
by the economic developer, submitted to
public hearing, and approved by the City
Council. However, because of the need for
consensus, it is recommended that the
mission statement be developed by a plan-
ning group representative of the commu-
nity.
Step 3: Conducting a Situation Audit
The idea that a community needs to do
a comprehensive, objective situation audit
is relatively new. The need has been cre-
ated by the competitive environment of
economic development today. A credible
situation audit can be a great aid to the
economic developer in getting the commu-
nity to face unpleasant facts or to trade wish
dreams for real possibilities. It is also ex-
tremely important to the process of resolv-
ing the strategic weaknesses of a commu-
nity. Traditionally economic development
has looked at factors such as transporta-
tion, utility capacities /rates, tax compari-
sons, other costs of doing business, and
industrial site availability. One of the re-
sults of today's changes in the business
environment is the need to focus on addi-
tional factors in this audit. Included among
these new issues are skill levels of employ-
ees, environmental issues, quality of life,
community services, community response
time, entrepreneurial potential, and various
business retention issues.
A local planning group can gather data
through interviews, surveys, public hear-
ings, reading publications, talking to ex-
perts, and hiring of consultants as well as
through special reports, case studies, fea-
sibility studies, statistics, group brainstorm-
ing meetings, and aggregate quantitative
analyses. However the analysis is done, the
planning data base should include long
range futuring projections, analyses of past
and current environmental conditions, and
internal performance.
Future forecasts are important and
should not be neglected, but there is always
a danger that community people will view
them as promises about the future. Fore-
casts can be wrong. Education on th is point
is important to the community's ac, ;ance
of changes in the plan made because the
external situation shifts. Frequent updates
of forecasts and of the planning data base
provides for rapid course corrections as our
turbulent environment shifts. Conversely,
the "environmental scanning" process can
confirm decisions to move in the directions
already planned. One way to be alert for
needed course corrections is to assign
members to read various publications regu-
larly in order to be alert for changes that
could mean that a shift in the plan is war-
ranted.
The community needs to consider its
situation in the following areas. Not all
areas will require an indepth analysis in
every community. It is important to con-
sider, however, whether each area provides
a significant economic development advan-
tage or a significant disadvantage to the
community.
Economic trends: iniemational, na-
tional, state and local;
Demographic realities: population
growth/decline, age distribution;
Business base: type; diversity; trends
likely to affect existing businesses; work
force (employed, unemployed and poten-
tial) — skills, wages, availability, unioni-
zation;
Taxes: relative position of the state and
community; services provided for tax dol-
lars;
Housing: age, type, condition, gaps,
changing expectations;
Physical environment: air and water
quality, natural amenities;
Political conditions: strengths and weak-
nesses, state and local;
Health and safety: crime, fire and po-
lice protection, medical services;
Transportation: highway, rail, air water,
Utilities: water, sewer, electric, gas;
Education: childhood, worker training,
management training;
Community services: recreation, cul-
tural opportunities, service groups,
churches;
Climate;
Industrial/commercial site information;
Current economic development activity;
Entrepreneurial potential;
Business assistance programs /financial
resources;
Analysis of external environmental
factors;
Central business district evaluation;
Community vitality;
Economic Development Network
Analysis: assistance and competition for
local efforts.
Step 4: The Strategic Analysis
The strategic analysis focuses the situ-
ation audit in relationship to the mission/
goals. It involves discerning the commu-
nity's strategic issues and strategic oppor-
tunities. It describes the key areas where
the limited resources of the community
should be focused at this particular moment
to realize the greatest benefit. The strate-
gic analysis takes the broad collection of
problems and opportunities described in the
situation audit and focuses in on those few
things that are most worth the community's
investment: the key issues that must be
resolved to move into the future, and the
real opportunities that this community
should not miss. It - is. perhaps the most
crucial part of the entire process and the
least understood. It requires both disci-
plined analysis and creative decision mak-
ing. Developers who stand out are often
those that are intuitively good at strategic
analysis. Good strategic planning processes
use the creativity of all of the members of
the development organization at this point.
The strategic analysis should be done
by the planning group after reviewing the
M
entire situation audit. There are normally
only 5 -10 strategic issues and opportuni-
ties in a community at any given point in
time. It should also be remembered that
since economic development is an ongo-
ing process, strategic issues will change as
progress is made. They should therefore be
reviewed in every planning cycle.
Step 5: Designing Strategies
The word strategy here is used in a sense
very similar to military strategy. It is a plan,
method, program of action, or series of
maneuvers designed to obtain a specific
goal or result. Strategies provide a frame-
work that guides day to day tactical actions.
Strategies may be designed to exploit
opportunities, to avoid threats, to maximize
strengths or to eliminate weaknesses. They
are directly related to the strategic analy-
sis. This is a key point. One of the dangers
in a strategic planning system is that the
parts have not been integrally related.
Strategies that don't make use of identi-
fied strategic opportunities or resolve stra-
tegic issues are not really strategies, they're
just nice ideas.
Industrial development has traditionally
been interested in growth strategies such
as attraction of new industries. Today's
economic development organizations and
the communities they serve may also need
to consider contraction strategies which
strip the organization down to its most
viable program components. They may
need to be involved in product development
strategies such as downtown rehabilitation,
improving the maintenance of community
housing, or developing parklands. 12 The
questions asked might include: Which
strategies contribute most directly to the
goals? What is the employment impact of
each strategy? Which strategies are the
most expensive? Which strategy brings the
most dollars into the community? Which
contributes most to the retention of dollars
in the community? What are the environ-
mental impacts, social impacts, and com-
munity impacts of each strategy? What are
the skill and time requirements?
Which appear to be pivotal or catalytic?
Which are sequential? Which can be com-
bined? Which are mutually exclusive?
Which can be undertaken immediately and
create signs of progress? Which strategies
are most consistent with the operating prin-
ciples and philosophy? Which strategies
make the best use of strengths? Which
strategies eliminate, or minimize weak-
nesses? Which strategies position the com-
munity to exploit opportunities? Which
strategies position the community to avoid
threats?
In choosing strategies, it is very impor-
tant not to sacrifice the comprehensive
picture. Wisdom from community devel-
opment professionals indicates that it is
more successful ultimately to deal with all
of the problems in a community at the same
time. A networking of strategies is impor-
tant because issues not dealt with often
interfere with the overall success of the
plan. The word "maneuver" has been used
to describe a set of strategies that move in
a few intercoordinated directions to get the
whole job done with the least resources.
To create strategies is to create the maneu-
vers that will give the organization or
community the greatest chance of accom-
plishing its goals. This is the core and
substance of strategic planning.
Communities also need to think about
timing. The proper point in time to initiate
or conclude an action is the "opportunity
window. " Being prepared for such a
window requires an awareness of place,
politics, economics, and technology. Flexi-
bility is required if planning is to be truly
strategic. The strategies should be designed
in such a way that the organization or
community can take advantage of new
opportunities as they arise.
Steps 6 -8: The Operational Plan
One of the key issues in organizational
strategic planning is the translation of
strategies into everyday actions. In public
sector organizations particularly, too often
the budget drives the plan instead of vice
versa. It is no less of a problem in commu-
nities. The challenge is in having the re-
sources of the community directed toward
the plan and not in random directions that
may or may not contribute to reaching the
goals. City councils have many pressures
on them; an effective development plan that
they understand enough to defend, and
which is carefully translated into opera-
tional plans and budgets, can mean less
short term random expenditure which may
even be detrimental to long term success.
Figure 2 (see following page) illustrates the
relationship between long range plans and
short range objectives.
Step 9: The Evaluation System
Evaluation, the end and the beginning,
the most often neglected part of the strate-
gic planning process. Two things need to
be evaluated —the results achieved and the
"plan to plan."
Review of results provides measures of
progress. These become important ele-
ments of the situation audit for the next
FIGURE 2
From Master Strategies To Operational Plans
Master
Strategies Long Range Plans Short Range Plans
Overall Marketing Plan �� Annual Marketing Plans
Budget Guidelines/ Annual Budget
Revenue Projections
Five Year Equipment Plan— Annual Equipment Plan
Strategies Five Year Facility Plan Annual Facility Plan
Product/Service Product/Service /Program
Market Projections Project Plan
Personnel Development �� Personnel Plan
and Expansion Guide
RA
planning cycle. Planning literature indi-
cates that it can take as long as 5 years to
develop a satisfactory planning process;
review of the process itself is therefore also
important_
CONCLUSION
The final key to successful strategic
planning is to remember that it is a proc-
ess. It is more important to create a system
that makes community members, boards
and councils self- conscious about the
impact of their decisions on a long term
healthy economy than to have a fancy
printed planning document, or a precisely
"right" planning process.
For the economic developer, strategic
planning can be a valuable tool to educate
community leaders about economic devel-
opment. Strategic planning can be used to
generate the creativity and enable the ob-
jectivity, to deal with our very competitive
and turbulent environment. It can help
clarify what's possible and impossible,
likely and unlikely, to a community and
its leaders_ Strategic planning is an impor-
tant tool for today's economic development
professional.
11 0 ,1 6 1119 Lei *9
1 -The New Breed of Strategic Planner," Busi-
ness Week, September 17,1984. p. 66.
'Dale D. McConkey, unpublished course materials
from "Strategic Planning for Non -profit Organiza-
tions, Management Institute, University of Wiscon-
sin- Madison, May 1984_
'Benjamin Tregoe & John Zimmerman, "Strate-
gic Thinking: Key to Corporate Survival," The Man-
agement Review, February 1979, p. 15.
"Bruce D. Hendrickson, Management of Local
Planning. (Washington, DC: International City
Management Association, 1984) p. 41.
'Dale D. McConkey, unpublished...
'Avrom Bendavid -Val, "Local Economic Develop-
ment Planning: From Goals to Projects," American
Planning Association's Planning Advisory Service,
#359, (September 1980) Chicago, Illinois, p. 1.
'Institute of Cultural Affairs, "Cultivating Strategic
Thinking in Local Economic Development," Report
to the City of Chicago, Department of Economic
Development, June 1986, p. 11.
'S.S. Thune & R.J. Howe, "Where Long Range
Planning Pays Off," Business Horizons, Vol. 13,
August 1970.
9 - Minnesota Star Cities Program: An Eco-
nomic Development Strategy for Your Community,
Minneapolis: Minnesota Star Cities Program Man-
ual, undated, p. 1 -2 to 1 -11.
10 Ibid.
11 Wm. P. Anthony, "Effective Strategic Planning in
Non -Profit Organizations," The Non - Profit World
Report, July /August 1984, p. 12.
12 Arthur D. Little and Co., Course Handout, original
source unknown.
" "Wtn. L. Shanklin and John K. Ryans, Jr., Thinking
Strategically, Planning Your Company's Future.
(United States: Random House, 1985) p. 21 _
Barbara Francis Keller
Ms. Francis is President, Mooney
LeSage Consulting, Ltd., Brookfield,
Wisconsin. The Mooney LeSage Group
consists of several firms providing afull
range of real estate brokerage, devel-
opment and consulting services for cor-
porations, communities, and investors.
Mooney LeSage Consulting provides
research, strategic planning, financial
planning and implementation assis-
tance for community economic devel-
opment; market research, financial
analysis, and site planning and devel-
opment coordination for real estate de-
velopment projects; strategic planning
and planning systems design for cor-
porations and non - profit organizations_
She is also Past President of the Mid -
American Economic Development
Council. Her article is based on her
experience and her EDI thesis.
She can be reached at 414/797-
9400. -
43
Proposal to: City of Shakopee EXHIBIT
By: John F. Quinlivan & Renae Shields
Quinlivan & Associates
Introduction
In September of 2000 the City of Shakopee EDAC contacted Quinlivan & Associates, an
economic development and land use planning firm, to submit a proposal to facilitate a
strategic planning process for the EDAC. Quinlivan & Associates were asked to submit a
proposal specifically for the facilitation of a community meeting, as well as to present an
extended proposal to facilitate a complete strategic planning process. This proposal
follows.
Organizational Background
The City of Shakopee Economic Development Advisory Committee Member Position
Statement Description states:
"The EDAC's primary responsibility is to advise the EDA on economic
development issues: provide concentrated and dedicated work in economic
development issue identification, strate development, and recommend actions
to the EDA and City Council for implementation."
In a nutshell, it is our understanding that the EDAC is charged with the task of identifying
economic development issues, developing an economic development strategic plan, and
recommending actions to the EDA and City Council regarding implementation of
economic development issue and initiatives_
To date, the EDAC has held a series of meetings and has developed a mission statement
as follows:
EDAC Mission Statement: "The Mission of the Shakopee Economic
Development Authority is to enhance the economy of Shakopee by broadening
the city's job base and increasing it's revenue base through the retention,
expansion, creation, and attraction of quality jobs and businesses, and through
redevelopment activity."
Strategic Planning Overview
Strategic Planning is a management tool that should be used for one purpose only —to
help an organization do a better job. When the process is accomplished in a meaningful
way, it should help your organization (the Shakopee EDA) to:
• focus its energy
• ensure that members of the organization are all working toward the same goals
• assess and adjust your direction in response to a changing environment
• focus on the future
Through the strategic planning process you will realize areas of strength, possibilities for
growth, and a focusing of your priorities. The ultimate result of your strategic planning
should be your strategic plan, which is basically:
1. A set of decisions about what to do
2. Why to do it
3. How to do it
This well- designed plan will give you the following results:
1. A clearly defined direction that guides and supports the leadership and
governance of the Shakopee EDA.
2. A uniform vision and purpose that is shared among all stakeholders.
3. An increased level of commitment to the Shakopee EDA and its goals.
4. A foundation for board recruitment and development and fundraising efforts.
5. The ability to set priorities and match financial and human capital to those
priorities.
Although there are many models of strategic planning, there are basically three steps in
the strategic planning process.
Step One: Information Gathering
Step Two: The board (committee) sets goals and develops an approach to
achieving the goals.
Step Three: The staff works to fulfill the goals.
Brief Project Description
Quinlivan & Associates can assist The City of Shakopee EDAC in the following strategic
planning tasks:
Step One: Information Gathering
Information gathering consists of just that — gathering information from the committee, the
EDA, the staff, and other interested stakeholders —the broader community. This can be
accomplished by many methods: individual surveys, focus groups, telephone surveys, or
community meetings.
The Shakopee EDAC has requested that Quinlivan & Associates present a proposal for
facilitating a community meeting as the chosen method of information gathering. This
method can have very positive results as it builds enthusiasm, establishes accountability,
and creates a vision and values shared with the EDA and the community.
The goal of a community meeting should be to develop an inclusive process so that
people who have a stake in the work of the EDA can participate in the planning process
in an appropriate way. This does not mean that every participant will come to a joint
consensus about what to do. It does mean that those interested individuals have a
chance to be heard by decision- makers so the EDA can plan in the best way.
Appropriate individuals to be invited to this community meeting may include, but may not
be limited to representatives of the following organizations: business and industry
(employers and employees, retail and non - retail), infrastructure /utilities, education
(including students), Chamber of Commerce, banks, planners, City Council and /or City
Administrator, County Commissioners and /or County Administrator, state organizations
(i.e. DTED), other interested collaborators or potential funders.
It is our understanding that EDAC staff will prepare the list of invitees, print, and mail the
invitations to participants of the community meeting. Quinlivan & Associates will assist in
the written preparation of the invitation and assist in organizing the structure of the
meeting.
As important as obtaining information and feedback from interested stakeholders is to the
strategic planning process, many "free for all" informational gathering sessions are not as
effective as they could be. This can be due to the varied backgrounds, knowledge,
expertise, and personal agendas of participants. Individuals lead busy lives, and
although they may be expert in their particular area (i.e. utilities), they may have little or
no background in other areas (i.e. education).
In order to obtain the best information possible, we feel it is important to bring some
specific structure to such a meeting. The most important step is bringing the participants
to a common point for a focused discussion. We suggest the best way to do this is to
truly focus the meeting on pertinent economic development issues instead of opening it
up as a "free- for -all" session. We suggest focusing the meeting by initiating the session
with a slide show (Powerpoint or traditional) that gives an overview of Shakopee where it
is at in October 2000 with regard to economic development issues. While this does add
some up -front hours in preparation for the meeting, it will also give you the best chance in
obtaining the most pertinent information for future planning.
Not only is specific structure important in preparing for this process, enthusiasm in the
process and developing pride in the community are especially important in maintaining
ongoing community interest. It is our belief that this slide show and an enthusiastic
manner in facilitating the meeting will generate this enthusiasm.
As detailed in this proposal, Quinlivan & Associates will facilitate the actual community
meeting and prepare a written report to the EDAC organizing and recapping the
meeting's results.
If attendance at the community meeting is low, it may be imperative to perform a follow -
up survey to gain important planning information from those critical stakeholders not in
attendance. Quinlivan & Associates has not included this as part of the proposal as the
outcome is not known at this point, but would be able to assist with this function as
needed and agreed in the future.
Step Two: Goal setting and strategy planning.
Once information has been gathered from the committee, the staff, the EDA, and other
interested community stakeholders, it is up to the committee (in this case, the EDAC) to
set and prioritize the goals for issues and initiatives related to economic development in
the City of Shakopee; and to develop an approach to achieving these goals. The task of
the EDAC is already specifically spelled out in the City of Shakopee Economic
Development Advisory Committee Member Position Statement Description, which states
the following duties and responsibilities of the committee:
1. "Create a sound economic development policy and recommend to the EDA.
With the EDA and other economic development stakeholders, employ the policy
through strategic plan development and implementation of related programs.
2. Develop and recommend to the EDA an effective strategic plan and related
programs inclusive of the following areas:
■ Business Retention and Expansion
■ Targeted Business Attraction/Marketing
■ Prospect Response
■ New Business Development
■ Redevelopment
■ Financial Incentives
■ Assist with Tourism Development
■ Data Collection/Research
With the EDA and other economic development stakeholders, carry out the
strategic plan and programs accordingly.
As necessary, advise the EDA on funding economic development initiatives.
4. Maintain an effective committee by keeping meetings focused around a planned
agenda."
Going through the process of setting goals, prioritizing goals, and setting sound
strategies to accomplish these goals is, as stated, a process. Quinlivan & Associates can
assist the Shakopee EDAC in accomplishing this task by using our experience in the
strategic planning process and our expertise in the economic development and land use
planning fields. We can assist the staff in setting and coordinating a schedule and
agenda for meetings, facilitating meetings, and offering suggestions as to developing an
approach to achieving these goals.
This process can include anything from two or three highly focused meetings, to a
committee retreat and follow up, to a monthly 6 -month process. In order to give a finite
financial estimate, further discussion would need to be addressed as to how the EDAC
would like to proceed with this process. However, we have included an estimate price
range in our itemized proposal below.
Step Three: The staff works to fulfill the goals.
The development of a realistic work plan is the initial point in staff fulfilling the goals set in
the strategic plan. Quinlivan & Associates will work with the staff and EDAC to develop a
common -sense work plan that includes the following strategies:
• Organizational – the planned revenue for organizational development
(collaborations, earned income, etc.)
• Programmatic – how to develop, manage, and deliver programs.
• Functional – how to manage administrative and support needs that impact your
organization's efficiency and effectiveness.
Proposal
Specifically, Quinlivan & Associates will provide the following services:
Step One: Information Gathering
1. Assist in the written preparation of the invitation for the community meeting.
2. Meet with EDAC staff in organizing and structuring the meeting.
3. Prepare the agenda for the community meeting.
4. Prepare a 10 -15 minute presentation "New Suburb but Old Town" —a slice of
today in Shakopee.
5. Facilitate the community meeting.
6. Prepare a written report to the EDAC as a recap to the community meeting.
Estimated Cost for Step One: $2,100.00
Step Two: Goal Setting and Strategy Planning
1. Assist staff in setting and coordinating a schedule and agenda for EDAC
strategic planning meetings.
2. Facilitate strategic planning meetings /retreats with the Shakopee EDAC to set
goals, prioritize goals, and set sound strategies to achieve those goals.
3. Prepare a written strategic plan outlining the EDAC proposed strategic plan
inclusive of (but not limited to) the following areas (as requested in the City of
Shakopee Economic Development Advisory Committee Member Position
Statement Description):
■ Business Retention and Expansion
■ Targeted Business Attraction /Marketing
■ Prospect Response
■ New Business Development
■ Redevelopment
■ Financial Incentives
■ Assist with Tourism Development
■ Data Collection /Research
Estimated Cost Range for Step Two: $1,500.00 - $10,000.00 ($1,500.00 for the
first meeting and report (includes up -front work and preparations) and $750 for
consecutive meetings.)
Step Three: The staff works to fulfill the goals
1. Assist staff and EDAC in developing a realistic work plan.
Estimated Cost for Step Three: $1600.00
The above estimate is for set services as stated based upon the above schedule and
includes projected costs for each segment of the proposal. Billing will be based on actual
hours and will vary according to actual work requested from contractor. A set price can
be determined and a contract presented before actual work begins on the project, and
further discussion and /or clarification of the steps may be appropriate.
Further consultation services beyond the scope or timeframe or project will be
considered at an additional rate to be determined based upon scope of stated
project. In reading through related documents, we noted that "...Create a sound
economic development policy and recommend to the EDA. With the EDA and
other economic development stakeholders, employ the policy through strategic
plan development and implementation of related programs." is included in the
duties and responsibilities for the committee. As well, no evaluation process is
included in this proposal. While not asked to present a proposal for those items,
Quinlivan & Associates has experience in those areas and could be considered
to assist in those processes.
Employment Status
Quinlivan & Associates will perform this contract as an individual contractor, not as an
employee. As such, John F. Quinlivan, Renae L. Shields, or staff of Quinlivan &
Associates are not eligible to participate in any of the City of Shakopee's employee
benefit programs.
Schedule of Payments
Quinlivan & Associates shall receive a fee for each segment of the contract to be paid
when each segment of the contract is completed. Contractor will invoice the City of
Shakopee for actual hours completed. If contract is terminated, the last payment shall be
made within fifteen days of contract termination date.
John F. Quinlivan
Quinlivan & Associates
Date: September 30, 2000
AGREEMENTBETWEEN
CITY OF •P
ADVANCE AND EXHIBIT C
• FOR •P
WHEREAS, this AGREEMENT is made and entered into this day of September, 2000, by
and between Advance Resources For Development, Inc., a Minnesota Corporation with offices at 201 N. Broad
St., Suite 310, Mankato, Minnesota 56001 (hereinafter referred to as the "CONSULTANT'), and the City of
Shakopee, 129 Holmes St. S., Shakopee, MN 55379 (hereinafter referred to as the "CLIENT'); and
WHEREAS, the CLIENT desires to engage the services of the CONSULTANT to furnish technical and
professional assistance in connection with the preparation of a report identifying issues,m opportunities,
funding options and recommendations for strategies in support of activities as relates to economic development
within the City of Shakopee, Minnesota (hereinafter referred to as the "PROJECT'), and the CONSULTANT
has signified its willingness to furnish technical and professional services to the CLIENT; and
WHEREAS, the CONSULTANT will provide such assistance through the coordination, research, analysis
and subsequent presentation of information to facilitate the PROJECT (hereinafter referred to as the
"ACTIVITIES "); and
WHEREAS, the CONSULTANT represents that it is familiar with the scope of work involved in
undertaking these ACTIVITIES and is qualified and willing to provide such assistance.
NOW THEREFORE, the parties hereto do mutually agree as follows:
A. Scope of Consultant`s Services
The CONSULTANT agrees to perform in a good and professional manner those services outlined in
Appendix A, a copy of which is attached hereto and incorporated in this AGREEMENT.
B. Services to be Provided by the Client
In the event that any information, data, reports, records, and maps are existing and available and are useful
for carrying out the work on this PROJECT, this information shall be promptly furnished to the
CONSULTANT. Specific services and materials to be provided by the CLIENT are outlined in Appendix
B, a copy of which is attached hereto and incorporated in this AGREEMENT.
C. Meetings and Reports
The CONSULTANT shall during the duration of this contract, attend the necessary public meetings to
accomplish the PROJECT. The CONSULTANT shall provide sufficient copies of proposed documents to
the CLIENT for meeting purposes. Sufficient copies of any final documents shall be prepared to ensure
that the CLIENT can meet all obligations for submitting said documents.
D. Changes in Scope of Service
The CLIENT may request of the CONSULTANT changes in the Scope of Services to be performed
hereunder. Changes which are mutually agreed upon by and between the CLIENT and the
CONSULTANT,
Page 1 of 2
including any appropriate increase or decrease in the amount of compensation, shall be incorporated in
written amendments to this AGREEMENT.
E.
Consultant's Compensation
The CONSULTANT shall be compensated six thousand five hundred dollars ($6,500), as referenced under
F below, for CONSULTANT time and expenses including travel, general out -of- pocket expenses and
printing.
F.
Method of Payment
The CONSULTANT shall be paid an initial retainer of $2,500 with the balance of $4,000 due upon
delivery of a final report that is acceptable and satisfactory to the CLIENT.
161
Time of Performance
The services of the CONSULTANT will begin upon delivery to the CONSULTANT of an executed copy
of this AGREEMENT and shall, absent of causes beyond the control of the CONSULTANT, be completed
within ninety (90) days thereafter, unless otherwise mutually agreed between the CONSULTANT and the
CLIENT.
H. Hold Harmless
CONSULTANT hereby agrees to indemnify and hold CLIENT harmless from all claims or liability
including attorneys' fees arising out of the professional services furnished under this contract, providing
that such claims or liability is the result of a negligent act, error or omission of the CONSULTANT and/or
its employees /agents arising out of the professional services described in the contract.
I. Other Provisions
The CLIENT and the CONSULTANT agree to the terms and conditions outlined in Appendix C, a copy of
which is attached hereto and incorporated in this AGREEMENT.
IN WITNESS WHEREOF, the CLIENT and the CONSULTANT have executed this AGREEMENT on the date
and year first above written.
CONSULTANT: CLIENT:
ADVANCE RESOURCES . CITY OF SHAKOPEE
FOR DEVELOPMENT, INC.
By:
Roger Guenette
Its: Partner
Its:
Page 2 of 2
APPENDIX A
The CONSULTANT shall perform the following services to facilitate the PROJECT:
• Work with City staff to compile materials that will overview status of development including existing needs
and opportunities within Shokapee.
• Coordinate development of agenda and dissemination of background materials to workshop participants.
• Conduct workshop to facilitate communication and discussion with staff, Economic Development Advisory
Committee (EDAC) members and "key informants" in the community to determine potential development
goals. Attempt to identify relative benefits and limitations of each goal in order to establish immediate
versus longer term focus for accomplishment.
• Upon achieving consensus of development goals, establish priorities and, quantify costs for
implementation.
• Identify resource network (i.e. existing programs and agencies that may assist in accomplishment) and
incorporate into program.
• Determine organizational structure, criteria, guidelines and staffing requirements for each of the identified
economic development goals.
• Identify funding strategy and steps necessary for implementation.
• Draft a report for consideration by the Economic Development Advising Committee that identifies costs,
strategies, timeframes, benefits and recommendations to accomplish a "Strategic Plan for Economic
Development in Shokapee MN."
• Review draft report and obtain approval by EDAC to forward to EDA and City Council.
A -1
APPENDIX B
INFORMATION AND SERVICES TO BE PROVIDED BY THE CLIENT
The CLIENT agrees to provide the following information and services to the CONSULTANT on a timely
basis. The completion of services to be performed by the CONSULTANT under the AGREEMENT is
contingent upon the timely receipt from the CLIENT, at no cost to the CONSULTANT, the services, data, and
reports described in this attachment. The information and services to be provided are identified in the following
paragraphs.
The CLIENT shall be available on a day -to -day basis to ensure timely progress of the PROJECT.
2. The CLIENT shall assist in the arrangement of meetings.
3. The CLIENT shall provide any information available regarding zoning, land costs, infrastructure capacity,
information on the availability of financial incentives and other related information that would be
beneficial in developing a report on funding options in support of community /economic development
activities.
4. The CLIENT shall be responsible for obtaining any legal or engineering assistance necessary to undertake
the PROJECT.
C I
APPENDIX C
OTHER PROVISIONS
Termination. The CLIENT and the CONSULTANT shall have the right to terminate the AGREEMENT
by 10 days written notice (certified mail) to the other party. In such event, all finished and unfinished
documents and work papers prepared by the CONSULTANT shall become the property of the CLIENT,
and the CONSULTANT shall receive just and equitable compensation and reimbursement for the work
undertaken to the date of termination. If CLIENT does not exercise the option to claim such documents
and work papers as its property, then no fee shall be payable.
2. Excusable Delays. The CONSULTANT shall not be in default by any reason of any failure in
performance of this AGREEMENT in accordance with its terms, if such failure arises out of causes
beyond the control and without default or negligence of the CONSULTANT.
Extra Work. If requested and authorized in writing by the CLIENT, the CONSULTANT will be available
to furnish or obtain from others, additional services. The cost and schedule for completing extra work
authorized by the CLIENT shall be subject to negotiation between the CLIENT and the CONSULTANT.
4. Findings Property of Client. All finished or unfinished documents, data, surveys, studies, drawings, maps,
models, photographs, and reports prepared by the CONSULTANT shall at the option of the CLIENT,
become the CLIENT'S property.
5. Conflict of Interest. The CONSULTANT certifies to the best of its knowledge that no CLIENT employee
or employee or officer of any public agency interested in this AGREEMENT has any pecuniary interest in
the business of the CONSULTANT or the AGREEMENT, and that no person associated with the
CONSULTANT has any interest that would conflict in any manner or degree with the performance of the
AGREEMENT.
6. Compliance with Laws. The CONSULTANT shall at all times observe and comply with all laws,
ordinances and regulations of the state, federal, local and city government which may in any manner affect
the performance of the AGREEMENT.
7. Personnel. All of the services will be performed by the CONSULTANT. The CONSULTANT represents
that it has, or will secure at its own expense, all personnel required to carry out and perform the scope of
services of this AGREEMENT. Such personnel shall be fully qualified.
8. Independent Contractor. The relationship of the CONSULTANT to the CLIENT is that of an independent
contractor. Nothing in this AGREEMENT shall be construed so as to deem any employee or agent of the
CONSULTANT an employee of the CLIENT for any purpose.
C -1
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 17, 2000
The meeting was called to order at 7:00 p.m. with Council members Morke, Link, Amundson,
Sweeney and Mayor Brekke present. Also present: Mark McNeill, City Administrator; Bruce
Loney, Public Works Director; Judith S. Cox, City Clerk; R. Michael Leek, Community
Development Director; Jim Thomson, City Attorney; Gregg Voxland, Finance Director; Tracy
Coenen, Management Assistant; and Mark McQuillan, Natural Resource Director.
The pledge of allegiance was recited.
The following items were added to the Agenda. 16_a School District MUSA Update. 16.b.
Number of Council Members. 16.c. Fence Permits.
Morke/Link moved to approve the agenda as modified. Motion carried unanimously.
The Mayor's report this evening consisted of four brief items. One was the addition of the School
District MUSA update that was added to the agenda_ There is a Scott County land use meeting
regarding the moratorium on October 26, 2000. There will also be a Met Council town meeting
in Prior Lake on October 18, 2000. There is an organization called The Trust for Public Land.
Mayor Brekke had staff circulate materials written by this group; after reading the materials,
Mayor Brekke wanted it discussed to see if the Council thought it would be worthwhile to
schedule this group to come to a work session. This group helps communities to preserve open
space by doing surveys, helps determine what the community wants, and then they help put a
program together. As the community grows, Mayor Brekke would like to see the Council talk
about preserving open space. There is no cost to have the group come in.
The following items were added to the Consent Agenda. 14.A. Approves a PUD Amendment for
Shakopee Valley Market Place regarding rear signage on a building; 15_C.2. Waiver of Minor
Subdivision Criteria, 151.5 Appraisal/Offer for Gorman Street Property, and 151.7. Library
Timeframe.
Sweeney /Amundson moved to approve the Consent Agenda as modified. Motion carried
unanimously.
Mayor Brekke asked if there were any citizens present in the audience who wished to address any
item not on the agenda. There was no response-
Sweeney/Amundson moved to approve the meeting minutes for August 8, August 15, and August
17. (Motion carried under the Consent Agenda.)
Official Proceedings October 17, 2000
of the City Council Page 2
Sweeney /Amundson moved to approve the bills in the amount of $633,394.83 plus $154,319.11
for refunds, returns and pass through for a total of $ 787,713.94. (Motion carried under the
Consent Agenda.)
Cncl. Sweeney deferred his comments on The Shakopee Public Utilities Commission meeting until
the school district MUSA update was given.
Sweeney /Amundson offered Resolution No. 5418, A Resolution Of The City Of Shakopee,
Minnesota, approving An Amendment to the Planned Unit Development # 17 For Shakopee
Valley Marketplace, and moved its adoption. (Motion carried under the Consent Agenda.)
Sweeney /Amundson moved to remove the 2000 -2001 D.A.R.E. Educational Services Agreement
with the Shakopee School District from the table. Motion carried unanimously.
Mark McNeill, City Administrator reported on the D.A.R.E. services agreement between the City
and School District. This was previously tabled after Chief Hughes presented the proposed
agreement between the school district and the City because the Council was not satisfied with the
school district's share of the monies to be paid for the officer. Mark McNeill and the Police
Chief, Dan Hughes, met with Jon McBroom, Superintendent of Shakopee schools and spoke with
him regarding the funding of the D.A.R.E. officer position_ Superintendent, Jon McBroom
restated that there is funding based on $1.50 per capita levy which the school district collects for
the purpose of funding drug programs in conjunction with State law and additional funds would
have to come from elsewhere within the school budget. He and his committee do support the use
of the D.A.R.E. program. Because this is the middle of the school budget year, they were unable
to fund 100% or even 50% of the Cops and School (want. They are willing to pay 60% of the
cost of the D.A.R.E. officer.
Cncl. Sweeny felt if the City Council accepted the agreement of 60% of the monies to come from
the school district, then the agreement needed to be modified to reflect that the D.A.R.E. officer
worked 60% of the time for the school district and 40% of the time for the City.
Cncl. Morke was willing to support Cncl. Sweeney's statement.
Sweeney/Morke moved to modify the Educational Services Agreement between the school
district and the City of Shakopee to reflect that 60% of the time of the D.A.R.E_ officer to be with
Shakopee Schools and 40% of the D.AR.E. Officer's time to be spent with the City.
Mayor Brekke did not share this viewpoint. He thought it was a benefit to the City to have an
officer in the schools. He felt it was well within the Police Department's mission to be in the
schools. He felt this was a fair proposal_ There will be law enforcement issues within the school.
Mayor Brekke thought more information was needed as to how much time the D.A.R.E_ officer
actually spends in the schools doing D.A.R.E_ officer type work.
Official Proceedings October 17, 2000
of the City Council Page 3
Sweeney/Morke moved to table the D.A.R.E. Educational Services Agreement until additional
information could be obtained. Motion carried unanimously.
Mark McQuillan gave the staff report on the MnDOT parcel 75. Council is asked tonight to bring
the MnDOT parcel 75 to some closure. Parcel 75 is located in the Southbridge development.
MnDOT is agreeable to give the entire parcel of 50 acres to the City for public purpose of parks
or roadway. If at a time in the future, part of this parcel is not used for public purpose by the
City, the City will then be required to pay MnDOT $14,431.00 per acre that is not used for public
use. In previous discussions, Council has expressed a desire to use part of this parcel for a fire
station or roadway connection. MnDOT would need to be paid for the number of acres used for a
fire station. Also, the Council has discussed perhaps selling some of the acreage for a housing
development; MnDOT would need to be reimbursed for this acreage also. The Parks and
Recreation Advisory Board has gone on record supporting the acquisition of the MnDOT land for
park purposes and possibly a fire station. Staff has proposed three different scenarios. They are:
1) use the entire 50.24 acres for parkland 2) Use 47 acres for parkland and 3 acres for a fire
station 3) Use 35 acres as parkland, 3 acres for afire station and the remaining 12 acres to be sold
for housin According to Gregg Voxland, Finance Director, there are past due assessments of
$136,250.00 on Parcel 75. He suggests that the City pay the past due assessments now if the
Council directs staff to buy Parcel 75 and spread the remaining balance of $368,441.17 over the
next eight years of the bonds. The City Council does need to decide which fund these past due
assessments should be paid from. The possible funds are, General Fund, CIF or the Park Reserve
Fund. Therefore, the action tonight before the Council is to decide how they want to preserve the
park land (Parcel 75) and what fund the City wants to use to pay the past due assessments. This
land could be deeded to the City without specifying a specific use at this time.
Mark McNeill, City Administrator, stated that there had been a few changes in the agreement with
MnDOT since this parcel was last discussed. Those changes are: Originally, MnDOT was going
to give the City 25 acres, now they are talking 50 acres as long as the acres are used for park or
roadway. The cost to the City per acre if the land is not used for park or roadway has also
declined. The most flexibility and the best cash flow advantages to the City would be for the City
to take the entire 50 acres now and decide in the future what to do with the land. Mark McNeill
suggested sending this as an offer to MnDOT to see if we can get this information included as
conditions of the deed for the transfer. If at sometime in the future, a future City Council decides
to use part of this land for some other purpose, then MnDOT would need to be reimbursed for
the acres not used as park or roadway. This is a policy choice.
Cncl. Sweeney thought from the standpoint of the City, it would be best to take title to the 50.24
acres now and pay for the current assessments out of the Park Reserve Fund and then to continue
paying the assessments, if the use is not changed. He stated that this Council cannot bind a future
Council on how the land will be used.
Sweeney/Link moved to direct staff to proceed with the transfer of title for the entire 50.24 acres
of MnDOT Parcel 75 to the City and determine use later: 1) with the understanding that it will be
used for park purposes or existing or future road right -of -way; at no cost to the City, 2) if the
City chooses to use any portion for other than park or road right -of -way the City shall reimburse
Official Proceedings October 17, 2000
of the City Council Page 4
MnDOT $14,431 /acre for any portion for which the use is changed, 3) payment for the use as a
fire station or other use shall be made in cash or in such manner as mutually agreeable to MnDOT
and the City, 4) the City shall assume the responsibility for all assessments on the property.
Mayor Brekke asked Mr. Loney, Public Works Director, if there was any relationship with this
property and the storm drainage projects that we did. Bruce Loney's response was "no ".
Mayor Brekke asked if there was anyone in the audience who would like to address this matter.
A land use determination will not be decided this evening.
Ann Clark, 6548 Carlisle Curve, approached the podium and said she felt the City needed to
provide parks_ She encouraged the City Council to keeps the needs of the residents of
Southbridge in mind.
Mayor Brekke stated that the Parks and Recreation Advisory Board along with Mark McQuillan,
Natural Resources Director, are putting together a master plan for the development of parks and
this included the Southbridge area.
Jon Albinson, Valley Green Business Park, said approximately 110 acres were dedicated for
parkland. He was against using Park Reserve Funds for paying the past due assessments on
MnDot Parcel 75.
Diana Reganshine, DNR Wildlife Manager for the Shakopee area, approached the podium. The
DNR asked her to attend the meeting this evening. One of the DNR's regional planner's has
some concerns regarding this issue. The concerns were with some of the trees and some of the
vegetation_ As a representative from the DNR she wanted to encourage the Council to pursue this
matter with MaDOT and acquire this land and use as passively as possible.
Mayor Brekke called for more audience participation. There was no more.
Jim Thomson, City Attorney, said the Park Reserve Fund could be used to purchase land for park
purposes, or for paying past due assessments on a piece of land that is being acquired for public
purposes; but in the future, if there is a land use change, there may need to be some
reimbursement to the Park Reserve Fund.
Motion carried unanimously.
Sweeney/Morke moved to allocate from the Park Reserve Fund (currently estimated at)
$136,250.00 to pay past due assessments on MnDOT Parcel 27- 9110040. Motion carried
unanimously.
Sweeney/Morke moved to direct staff to budget for the remaining eight years of assessments as
they come due, for Parcel 27-9110040. Motion carried unanimously.
Official Proceedings October 17, 2000
of the City Council Page 5
Michael Leek reported on the final plat of the first phase of the Pheasant Run Sixth Addition. The
preliminary plat was approved which consists of approximately 42 lots. There were two items
that Michael Leek wanted noted for the Council's attention. They are; 1) there was a condition
outstanding regarding MnDOT approval for of the Hydraulic computations for drainage from
Pheasant Run_ This was received in our office dated August 16th from Donald Barry,
Transportation Specialist with the Minnesota Department of Transportation. 2) There was a
change to the Resolution. The park dedication fees statement I..S was to be deleted and a
condition added under 11. The condition that was added was to read: "that park dedication would
not apply to this final plat of Pheasant Run Sixth Addition but would be taken care of in a future
phase with the replatting of Outlot A, specifically the northern most 6 acres ". Mr. Leek
recommended that if the final plat was approved that these two conditions be included in the final
approval.
There was discussion on the park dedication and an explanation of the park dedication from
Michael Leek.
Sweeney /Amundson offered Resolution No. 5422, A Resolution Of The City of Shakopee,
Minnesota, Approving the Final Plat Of Pheasant Run 6 °i Addition, and moved its adoption.
This is the Resolution that Ms. Cox has the official copy of
Sweeney/Morke moved to amend Resolution No. 5422 to strike item I.E.5 pertaining to park
dedication and adding new wording under II. that park dedication fees shall not apply to this plat,
as dedication will be met by the dedication in a future phase of the northerly six (6) acres of
Outlot A for use as part of a planned community park. Motion carried unanimously.
The main motion as amended carried unanimously.
Sweeney /Amundson moved to grant a waiver of the criteria and approve a zero foot side yard
setback for the townhouse located on the property at 1601 -1603 W. 6"' Avenue. (Motion carried
under the Consent Agenda.)
Michael Leek reported on the township annexation plan. This item was for discussion to gather
whether the Council as a whole was in agreement with the annexation of all properties in Jackson
Township with a date certain or year independent of the fact that municipal services may /may not
be available. Michael Leek had a graphic available showing the areas last talked about for Jackson
Township annexation into the City of Shakopee.
Mayor Brekke also thought it should be discussed this evening if discussions between The City
and Jackson Township should resume regarding the annexation issues.
Cncl_ Sweeney thought there should be some steps taken that are date certain before the final date
of annexation arrives so the City was certain that this is what they really wanted to do_ Property
needs to be within the boundaries of the City for assessment purposes before sewer and water
utilities can be installed and assessments can be imposed.
Official Proceedings October 17, 2000
of the City Council Page 6
Cncl. Morke agreed with the general concept but he had a problem with tonight's timing and
discussion of the Jackson Township annexation issue.
Mayor Brekke was of the opinion that Jackson Townships' next step was to hold a public meeting
to hear their resident's ideas on the orderly annexation proposal. Mayor Brekke thought what
may be helpful in the process of annexation of Jackson Township may be for the City to draft
some history on this annexation process and to let Jackson Township know of some options that
are available to them so the discussion can be continued.
Sweeney/Link moved to direct Mayor Brekke and City Administrator, Mark McNeill to open
discussion with Jackson Township officials and the public and to come back to the Council with
written reports_ Motion carried unanimously.
Cncl. Link removed himself from the table on discussion of his appeal on his variance request.
Michael Leek gave a report on the appeal from Cletus Link on the denial by the Board of
Adjustment and Appeals of his variance request. The Board of Adjustment and Appeals each
time they rule on a variance, they go through specific criteria and make either a positive or
negative finding on each criteria./criterion. Mr. Link made application for three variances on lots
15 and 16 in the South Parkview ) Addition. Variances were granted to these lots in the original
plat of South Parkview -) Addition. October 5 ' 2000 the Board of Adjustment and Appeals
reviewed the request and ultimately denied the request and directed staff to prepare a resolution
consistent with the findings that were determined_ Mr_ Link has appealed this denial.
Cncl. Morke wanted the total number of variances, old and new, to these lots to be reviewed.
Michael Leek said the new variances of lot 15 would be: 1 -foot variance to a side yard setback.,
and a 2 -foot variance to the rear yard. The old variance was an 8 -foot variance on a front yard
setback.
Michael Leek said new variance request for lot 16 is for a 3 -'/2 foot variance to the front yard
setback over the variance granted with the plot. The old variance G ranted a 2 -'/2 foot variance to
the front yard setback.
Cncl. Sweeney asked when this land was bought by Clete Link, the developer.
Mr. Link stated when the State came along and built the by -pass, 28 feet along the easterly
boundary needed to be given to the State. All streets were platted and given to the City by this
time. It is because of the 28 feet given to the State that we are requesting the variances. MnDOT
created this problem. Five of the original variances were not used. One of the variances being
requested this evening was found that it was not needed. This was the variance for lot 16.
There was discussion as to what constitutes a rear lot line and rear set back.
Official Proceedings
of the City Council
October 17, 2000
Page 7
According to Mr. Leek, it appeared that now Mr. Link is requesting a 12 -foot variance to a rear -
yard setback on lot 15.
Jim Thomson said there were two definitions the City Council needed to keep in mind regarding
the setbacks. They are: the definitions of setback and the definition of a rear yard.
Jon Albinson, Valley Green Business Park, approached the podium and discussed with the
Council how they arrive at conclusions on variances. According to City Code, ALL criteria
needed to be met. He hoped all criteria would be gone thru by the Council because he believed
not all could be met. This variance request should be denied.
Mayor Brekke and Michael Leek stated that the findings found by the City Council are
incorporated into the resolutions the City Council directs staff to draw up_
Cncl_ Morke thought the 6" variance for the garage could be addressed by taking 3" off on each
side. The only issue may be the rear yard setback on Lot 1.5.
Michael Leek summarized. According to Mr. Link's presentation a front yard set back variance is
no longer needed for lot 16. On lot 15 we are talking about a variance of 6 inches for a side -yard
setback and a 12 -foot variance for a rear -yard setback. Perhaps there is enough play in the width
of the garage that this setback variance may not be needed. The Council's interpretation of the
definition of a rear lot line and thus the applicability of the rear -yard setback is that in this case the
Council is dealing with the lot line most distant from the front lot line which extends further to the
west and by that interpretation eliminate the need for a variance based on that jog in the property
that was occasion by the taking of land by MnDOT.
Mayor Brekke felt the best way to approve the rear -yard setback on lot 15 in the South Parkview
3` Addition was thru the variance process.
There is some ambiguity in the ordinance regarding the horizontal line for purposes measuring
setbacks according to Jim Thomson. The best approach would be to use the variance criteria.
Mr. Link stated that if the side -yard setback was not granted he would still be able to build on lot
15.
Michael Leek asked Mr. Link to respond to the 12 -foot side -yard setback on the north side. He
asked Mr. Link if the entire footprint of the building could be shifted a foot to the north so the
result would be an 11 foot side -yard setback on one side and 10 -1/2 or 11 -foot setback on the side
yard on the other side. That answer was no by the applicant.
The taking of the land by MnDOT created the hardship.
According to Cncl. Morke, the criteria needed to be gone thru or we needed to look at the
findings of the Board of Adjustment and Appeals.
Mayor Brekke thought an outside arbitrator needed to look at this.
Official Proceedings October 17, 2000
of the City Council Page 8
Morke moved to uphold the Board of Adjustment and Appeals denial of the variances for lot 15
in South Parkview 3` Addition_
Motion failed for a lack of a second.
Michael Leek said as he looked at the criteria findings the Board of Adjustment and Appeals
reached they found four negative findings. They are 1 a, 1 b, 1 c, and 1 e.
According to the City Attorney, ultimately the City Council needs to make this decision.
Criteria No. lb: Cncl. Sweeney thought the circumstances are unique to the property.
Criteria No. l e. Cncl. Sweeny felt the economic considerations extended beyond economics.
Criteria No. l c. Cncl. Sweeny felt the circumstances were not created by the landowner.
Sweeney /Amundson moved to direct staff to prepare an appropriate resolution upholding the
appeal of Mr. Link with respect to the rear -yard setback for lot 15 in the South Parkview 3`
Addition.
There was discussion of providing the Board of Adjustment and Appeals and the Planning
Commission further direction for reviewing variances.
Motion carried 3 —1 with Cncl. Morke dissenting and Cncl. Link abstaining.
Sweeney/Morke made a motion to direct staff to come back with a resolution denying the side -
yard setback for Lot 15 South Parkview 3` Addition based on the Board of Adjustment and
Appeals findings. Motion carried unanimously with Cncl. Link abstaining.
Sweeney /Amundson offered Resolution No. 5428, A Resolution Declaring the Cost To Be
Assessed And Ordering The Preparation Of Proposed Assessments for County Aid Highway 17,
from Trunk Highway 169 to St. Francis Avenue, Project No. 1999 -7, and moved its adoption.
(Motion carried under the Consent Agenda.)
Sweeney /Amundson offered Resolution No. 5429, A Resolution Declaring the Cost To Be
Assessed And Ordering The Preparation Of Proposed Assessments for Vierling Drive, from
County State Aid Highway 17 to Miller Street, Project No. 1999 -5, and moved its adoption.
(Motion carried under the Consent Agenda.)
Sweeney /Amundson moved to approve a suspension of City Code Sec. 10.60, Noise Elimination
and Noise Prevention, Subd. 3, Hourly Restriction on Certain Operations, D, for Saturdays only
as requested by State Mechanical, Inc. and direct staff to publish notice of the suspension terms
with the conditions: 1) minimize noise exposure near residential areas, 2) if residential complaints
are received by the City, the suspension can be revoked at the discretion of the City Engineer, and
3) blasting activities, if any, must be done from 8 a.m. to 5 p.m. (Motion carried under the
Consent Agenda.)
Official Proceedings October 17, 2000
of the City Council Page 9
Sweeney /Amundson offered Resolution No. 5430, A Resolution Accepting Work On Vierling
Drive, From Fuller Street To The West Plat Boundary Line Of Orchard Park West, Project No.
1998 -3, and moved its adoption. (Motion carried under the Consent Agenda.)
Sweeney /Amundson offered Resolution No. 5431. A Resolution Accepting Work on Sarazin
Street, From St. Francis Avenue to 800 Feet South, Project No. 1999 -3, and moved its adoption.
(Motion carried under the Consent Agenda.)
There was a recess at 9:00 p.m.
Meeting reconvened at 9:10 p.m.
Bruce Loney, Public Works Director, reported on the 10"' Avenue and Marschall Road traffic
analysis. The City studied a number of intersections along Marschall Road near our traffic control
signal. We have asked the County the possibility of a split phase traffic control signal being
installed. This would allow for safer left hand turns. Left hand turns seem to be the cause of the
majority of accidents in this area. The County has agreed to look into the possibility of a split
phase traffic control signal for North/South intersections along Marshall Road.
Sweeney /Amundson offered Resolution No. 5432, A Resolution Accepting Bids for the Trunk
Watermain Extension, From Southbridge Parkway to Stagecoach Road, Project Number 2000 -5,
and move its adoption. Motion carried unanimously.
Amundson/Link moved to authorize the appropriate City Officials to execute an extension
agreement with WSB & Associates to provide construction - surveying services for the City of
Shakopee. Motion carried unanimously.
Link/Sweeney moved to authorize a 10% contingency amount for use by the City Engineer in
authorizing change orders or quantity adjustments for the trunk watermain extension, from
Southbridge Parkway to Stagecoach Road. Motion carried unanimously_
There was discussion on getting new bids for the engineering consultant work for the City of
Shakopee. There was consensus on Cncl. Sweeney's suggestion that the staff look at a way to
solicit alternative bids from other engineers.
Sweeney /Amundson moved to accept the resignation of Ronald C. Carlson, effective October 22,
2000, and authorize staff to fill the vacant police officer position created by the resignation.
(Motion carried under the Consent Agenda.)
Sweeney /Amundson moved to approve the application and grant an off sale intoxicating liquor
license to Twin Cities Stores, Inc. 1147 Canterbury Road, contingent upon all conditions of a
building permit being met. (Motion carried under the Consent Agenda.)
Official Proceedings October 17, 2000
of the City Council Page 10
Sweeney /Amundson moved to approve the application and grant an off sale non - intoxicating malt
liquor license to Holiday Stationstores, Inc. dba Holiday Stationstores, 9250, 1381 Greenwood
Court, conditioned upon the issuance of a Certificate of Occupancy from the Building
Department. (Motion carried under the Consent Agenda.)
Sweeney /Amundson moved to approve the application and grant a tobacco license to Holiday
Stationstores, Inc. dba Holiday Stationstores, #250, 1381 Greenwood Court, conditioned upon
the issuance of a Certificate of Occupancy from the Building Department. (Motion carried under
the Consent Agenda.)
Sweeney /Amundson offered Resolution No. 5427, A Resolution of The City Council of the City
of Shakopee Ratifying The Authorization For the Issuance, Sale, and Delivery Of Its Health Care
Facilities Refunding Revenue Bonds (St. Gertrude's Health Center Project), Series 2000, Payable
Solely From Revenues Pledged Pursuant to The Indenture, Approving The form Of And
Authorizing The Execution and Delivery Of The Bonds and The Related Documents; And
Providing For The Security, Rights, And Remedies with Respect to the Bonds, and moved its
adoption. (Motion carried under the Consent Agenda.)
Sweeney /Amundson offered Resolution No. 5425, A Resolution Changing the November 7, 2000
Council Meeting Date, and moved its adoption. (Motion carried under the Consent Agenda_)
Sweeney /Amundson moved to direct staff to submit an offer to purchase the Gorman Street
property this is 4.39 acres located east of Gorman Street, across from the Public Works building
at the appraised value of $420,000.00. (Motion carried under the Consent Agenda.)
Sweeney /Amundson offered Ordinance No. 583, Fourth Series, An Ordinance Amending Section
3.15, Subdivision 7 Of The City Code And Obligating Property Owners To Pay Charges And
Costs For The Collection And Disposal Of Refuse And Recyclable Materials, and moved it
adoption.
Mark McNeill, City Administrator, approached the podium and said the question on this
ordinance is whether or not the City wants to get involved with the collection of delinquent
garbage accounts. This has not been a problem until the latest renewal of the current garbage
contract. When Shakopee Public Utilities had the job of billing for garbage services, if accounts
became delinquent, they had the ability to shut off utilities. If the City helps out with debt
collection, the City can add the delinquent payment total to the taxes. Waste Management did
add $1.18 each month to each customer's bill to help off set the cost of bad debts. If the City
does do this debt collection, then debt for bad accounts would not have to be built into refuse
haulers bids. The City would need to be reimbursed somehow for this service. State Law does
allow the City to assess a 10% penalty.
Cncl. Morke was opposed. The contract of Waste Management says the City will not be
involved. He was okay with the ordinance.
Official Proceedings October 17, 2000
of the City Council Page 11
Cncl. Sweeney felt since the City was requiring that garbage had to be hauled away by one certain
refuse hauler then the City needed to get involved and help the refuse hauler collect the bad debts.
Jim Thomson said what this ordinance does is to allow the City to use this process_ This adds a
collection mechanism at the end of the contract time. This is a procedure that State Law allows
the City to do solely because you have an organized system.
Cncl. Amundson felt the 25% offered from the current waste hauler to recover debts was not
sufficient.
Motion carried unanimously.
Mark McNeill stated the City told Waste Management they can't pick up their containers because
of non - payment.
Brekke /Amundson moved to direct staff to implement this ordinance for the current refuse hauler
and all future refuse haulers. Motion carried 4 — 1 with Cncl. Morke dissenting.
Sweeney /Amundson moved to accept the timeframe as presented by the Library Committee and
outlined in the October 17, 2000, memo from Tracy Coenen. (CC DOCUMENT No. 298)
(Motion carried under the Consent Agenda.)
Mark McNeill reported on Murphy's Landing — Archeological Study. In July the Council
authorized an environmental study be done on the property where Murphy's landing is located in
conjunction with the Outdoor Heritage Education Center (OHEC), when they were considering
constructing a museum on the east end of the property. GME did a phase one environmental
study and that study is now done. There are some concerns, however, the City feels these
concerns are manageable and, therefore, the environmental issues are not cause to turn down
OHEC. If the Council does choose to proceed, the second phase would need an archeological
study done. There are some Indian burial mounds on that piece of property. We need to be
certain where they are. A boundary survey would also need to be done for this parcel of land that
would be leased by OHEC. Mark McNeill received a couple of quotes on the archeological
study. The lowest bid on the archeological study was $5660.00. The estimate on the boundary
survey would be somewhere between $28005 3800_ Mark LaBarberra told Mark McNeill that
the OHEC people still wanted to proceed with this site. Mark McNeill asked the Council if they
still wanted City staff to proceed to the second phase.
Cncl. Sweeney stated that he was opposed to leasing or selling City property to private individuals
who use the City property for their benefit.
Cncl. Morke wondered with the financial problems that Murphy's Landing is incurring would this
project even be viable in the next few years_
Cncl. Amundson felt to proceed to the next level, the City needed a strong recommendation from
Murphy's Landing Board to proceed with the second phase.
Official Proceedings October 17, 2000
of the City Council Page 12
Morke/Link moved to table the archealogical review of the proposed Outdoor Heritage Education
Center (OHEC) site on the Murphy's landing parcel that Murphy's Landing is leasing from the
City of Shakopee for further information. Motion carried unanimously.
Mr. Sweeney brought the item forward on the MUSA expansion application for the proposed new
school in eastern Shakopee, in the area of Southbridge. Mr. Lou VanHout, Shakopee Public
Utilities Commission, received a letter from Jim Utley asking about information on water
availability for this site when it is finished. Everything appeared to be order for the new well to
come on line by that time. SPUC engineers were directed to prepare the information Mr. Utley
requested regarding the sewer flows. SPUC staff was also directed to prepare a letter to Mr.
Utley responding to his questions on the availability of water.
Michael Leek has been communicating with Mr. Utley. Mr. Leek explained that originally this
MUSA Amendment was held by the Met Council, due to issues with the overall Comprehensive
Plan Update. These issues with the Comprehensive Plan Update have now been taken care_ Mr.
Utley also asked Mr. Leek what were the projected 2010 sewer flows in the current
Comprehensive Plan Update and what would the addition of the proposed school be. Mr. Leek
shared this information with Mr. Utley, who is now sharing this information with Donald Blume
of the Environmental Services.
Cncl. Amundson stated that she has received comments from residents that the number of Council
members should be increased.
Jim Thomson said this number could be changed by a recommendation from the Council and put
on a ballot for the residents to consider.
Mayor Brekke felt the number of members on the Commission for Shakopee Public Utilities
should be increased. This will be discussed at a later date.
Cncl. Sweeney addressed the issue regarding fence permits. He felt some fence permits were
unnecessary. He would like to see this looked at by staff.
Michael Leek stated that he would be attending the subcommittee meeting of the Metropolitan
Council and Governances in Prior Lake. It is not his intent to testify before that subcommittee.
The Mayor recessed the meeting at 10:11 p.m. for the purpose of conducting an executive session
to discuss labor negotiations with the Public Works Department.
The Mayor re- convened the meeting at 10:47 p.m. No action was taken during the executive
session.
Mr. McNeill updated the City Council on the fee to trust application of the Mdewakanton Sioux
Community.
Official Proceedings
of the City Council
October 17, 2000
Page 13
Sweeney /Amundson moved to adjourn to Thursday, November 2, 2000 at 5 p.m. Motion carried
unanimously. The meeting was adjourned at 10:48 p.m.
J ith S. Cox
City Clerk
Carole Hedlund
Recording Secretary
OFFICIAL PROCEEDINGS OFT E CITY COUNCIL
REGULAR ADJ. SESSION SHAKOPEE, MINNESOTA NOVEMBER 2, 2000
The meeting was called to order at 5:00 p.m. with Council members Morke, Link, Amundson,
Sweeney and Mayor Brekke present. Also present: Mark McNeill, City Administrator; Bruce
Loney, Public Works Director; Judith S. Cox, City Clerk; Gregg Voxland, Finance Director; Dan
Hughes, Police Chief, Mark McQuillan, Natural Resources Director; Jason Bullard, Assistant
Finance Director, and Mark Themig, Facilities and Recreation Director.
The pledge of allegiance was recited.
Sweeney/Morke moved to approve the agenda as presented. Motion carried unanimously.
There was a review of the FY 2001 Budget issues. Gregg Voxland began the process of
reviewing the budget issues with going over the equipment list. The Fire Department hoped to
transfer their mini -van to the Police Department because they felt it was too large and not
economical for their needs. It was in great shape and it would fit the needs of the Police
Department. The Park and Recreation Department requested a $22,000 van in the 2001 budget.
However, the van that the Fire Department has does not fit the needs for the Park and Recreation
Department. The Police Department has an item in the 2000 budget for a $6,000 trailer. It was
decided to sell the large van and buy a trailer for the Police Department and a mini -van for the
Park and Recreation Department with the proceeds from the sale of the large van.
There was discussion of the leaf collector system and the Storm - Drainage fund. Bruce Loney
addressed this issue_ Consensus was that the system be purchased in 2001.
Mavor Brekke asked that major expenditures within the Fire Department budget be spread out
more.
Gregg Voxland addressed some issues in the CIP_ He said it was pretty much decided to proceed
with the Library in 2001.
Mayor Brekke stated that in 2001 the City would be re- roofing Public Works, buying a site for
the new City Hall, re -roof City Hall, and buy the site for the new Police Station.
According to Mark McNeill, the process has been started to buy the site for the new police
station. Mark McNeill continued to discuss other building issues.
According to Mayor Brekke, in 2002 the new Library will be built and the new Police Station is
scheduled to be built in 2003, Public Works expansion is in 2004, sites will be purchased as they
become available for the new City Hall. Cncl. Sweeny felt one building per year was sufficient.
Official Proceedings
of the City Council
November 2, 2000
Page 3
was proposed in the Sanitary Sewer rate for 2001. It was proposed to increase the Storm
Drainage fees.
Mark McNeill addressed the Health Insurance Options. The City needs to provide affordable
health insurance coverage. The City of Shakopee received notice that insurance is going up 19 %.
The City had discussions with Blue Shield Insurance of Minnesota and there are some more things
we really need to look at. Some of the items that need to be looked at are the "rebate" for single
health coverage recipients_ Mark McNeill recommended that this "rebate" be eliminated for 2001.
He also recommended that a preventative Dental Insurance Plan be added. He also recommended
that both the comprehensive medical and the Triple Gold Insurance should still be continued. He
also suggested that the write down for the single coverage "rebate" be applied to the family
coverage, and that there not be the additional $20 for the triple Gold as there was last year_ In the
future we need to discuss the deductible limits. There was consensus on the recommendations.
Bruce Loney addressed the issue of Consulting Engineering Services. Service and performance is
what is really looked for when a contract is awarded. There is, more or less, a fee structure
throughout the industry. Over the years, WSB has done the City of Shakopee's Storm Water
Management Plan and the City of Shakopee's Transportation Plan. They have expertise in these
fields for the City. Bolton and Menk does well for the City in smaller projects. Bruce Loney
asked that the City go out for RFP's on the pedestrian bridge over SH169. The City will be
responsible for 100% of all costs.
Cncl. Morke only wanted to see what else was available. He wasn't upset with what the City had
but he wanted to see what was out there.
Cncl. Sweeney concurred with Cncl. Morke.
There was a suggestion to extend the contract of WSB and Bolton and Menk for another year and
review their performance and service at the end on 2001. There was discussion on how the
selection committee for the RFP's should be set up. Bruce Loney wanted to do an RF'P for the
pedestrian bridgework and then he would bring back to Council what consultants are out there
that he would recommend.
Cncl. Amundson asked if there was any way to fix the entrance by Superamerica and Wells Fargo
near Vierling and 17''.
Sweeney /Morke moved to adjourn the meeting at 6:54 p.m. Motion carried unanimously.
J it'�dith S. Cox �6 y Clerk
Carole Hedlund
Recording Secretary
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance director
RE: City Bill List
DATE: December 28, 2000
S
nCaNSIF-tvT t.
Introduction and Background
Attached is a print out showing the division budget status for
2000 based on data entered as of 12/15/2000.
Also attached is a regular council bill list for invoices
processed to date for council approval.
Included in the checklist but under the control of the EDA are
checks for the EDA General Fund (code 0191) in the amount of
$67,599.25 and for First Trust (code 9447) in the amount of
$19,160.93 and for Seagate (code 9450) in the amount of
$120,066.04 totaling $206,826.22.
Also included in the checklist are various refunds, returns, pass
through, etc. totaling $40,178.23. The actual net expense amount
is $1,219,228.28.
Not included in the attached bill list but included in the total
amount of bills shown on the agenda is the below listed
subsistence /travel reimbursement for an employee. The
employee(s) were away from their normal work site for a business
purpose but the meal itself was not a "business purpose meal "
or there was no receipt /odometer readings and therefore needs to
be paid through payroll as taxable income.
Eileen Klimek $65.76
Linda Jansen $15.42
Action Requested
Move to approve the bills in the amount of $1,259,406.51.
CITY OF
SHAKOPEE
EXPENSES BY
DEPARTMENT
12/28/00
CURRENT
YEAR
ANNUAL
MONTH
TO
PERCENT
DEPT DEPT NAME
BUDGET
ACTUAL
DATE
EXPENDED
00
N/A
0
288,926
288,926
0
11
MAYOR & COUNCIL
80,130
403
73,718
92
12
CITY ADMINISTRATOR
310,820
21,786
274,453
88
13
CITY CLERK
219,290
15,594
175,411
so
15
FINANCE
459,990
14,797
401,730
87
16
LEGAL COUNSEL
343,500
19,112
330,661
96
17
COMMUNITY DEVELOPMENT
574,780
33,793
567,804
99
IS
GENERAL GOVERNMENT BUILDINGS
253,940
7,107
208,921
82
31
POLICE
2,173,740
163,790
1,956,037
90
32
FIRE
729,660
35,352
692,734
95
33
INSPECTION-BLDG-PLMBG-HTG
428,070
37,620
465,957
109
41
ENGINEERING
571,650
47,379
664,754
116
42
STREET MAINTENANCE
907,970
42,824
687,590
76
44
SHOP
156,240
8,946
133,885
86
46
PARK MAINTENANCE
679,730
22,924
497,391
73
91
UNALLOCATED
995,940
583
621,971
62
TOTAL GENERAL FUND
8,885,350
760,936
8,041,933
91
17
COMMUNITY DEVELOPMENT
509,990
28,201
367,568
72
TOTAL TRANSIT
509,990
28,201
367,568
72
19
EDA
247,380
72,136
195,296
79
TOTAL EDA
247,380
72,136
195,296
79
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Julie Klima, Planner H
SUBJECT: Final Plat of South Parkview 4th Addition
MEETING DATE: January 2, 2001
Site Information
Applicant. Cletus Link
Location: North of Vierling Drive and east of Jefferson Street
Zoning. Urban Residential (R -113) Zone
Adjacent Zoning. North: Urban Residential (R -1B) Zone
South: Vierling Drive
East: Medium Density Residential (R2) Zone
West: Urban Residential (R -1B) Zone
1995 Comp. Plan: Single Family Residential
Area: 1.88 Acres
MUSA: The site is within the MUSA boundary.
Introduction
Clete Link is requesting Final Plat approval of South Parkview 4 Addition. The property is located
north of Vierling Drive and east of Jefferson Street (Exhibit A).
Considerations
South Parkview has been granted Preliminary Plat approval in 1997 from the Planning Commission and
City Council as a part of South Parkview 3` Addition Preliminary Plat. The submitted final plat is in
substantial conformance with the Preliminary Plat.
Park dedication requirements for this plat have been satisfied with previous addition of this project.
Therefore, park dedication fees will not be required at this time.
The Scott County Environmental Health Department has commented that the proposed area of
development is highly susceptible to ground water contamination and that precautions should be taken
to minimiz the potential for such contaminations.
The Minnesota Pollution Control Agency has commented that it is the responsibility of the developer
to provide any noise mitigation from existing highway noise. Such noise mitigation should be designed
to meet the limits defined in MPCA noise rules chapter 7030.
Reliant Energy Minnegasco (REM) has commented that it now owns the easement depicted at the
southeast corner of the proposed Final Plat. REM has further commented that the Final Plat should be
revised to accurately depict the ownership and documentation for the easement. Staff has included a
recommended condition of approval which requires the update of easement information prior to
recording of the Final Plat.
Alternatives
1. Approve the Final Plat of South Parkview e Addition, subject to conditions as provided
2. Approve the Final Plat of South Parkview 4"' Addition with revised conditions.
3. Do not approve the Final Plat of South Parkview 4"' Addition.
4. Table a decision in order to allow time for the applicant and /or staff to submit additional
information or make any necessary revisions.
Staff Recommendation
Staff recommends Alternative No. 1, approving the Final Plat of South Parkview e Addition, subject
to conditions.
Action Requested
Offer Resolution No. 5468, a Resolution approving the Final Plat of South Parkview 4` Addition
with conditions.
J lie Klima
Tanner II
g: \cc\2001 \cc0102\tpsouthparkvi ew4th. doc
2
RESOLUTION NO. 5468
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE
FINAL PLAT OF SOUTH PARKVIEW 4 TH ADDITION
WHEREAS, Clete Link is the applicant and owner of said property; and
WHEREAS, the property upon which the request is being made is legally described as
follows: Outlot A, South Parkview 3Td Addition, Scott County, Minnesota
WHEREAS, South Parkview 4`'' Addition was reviewed and approved by the City
Council subject to conditions; and
WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent and
posted and all persons appearing at the hearing have been given an opportunity to be heard
thereon.
NOW, THEREFORE, DE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF S AKOPEE, MINNESOTA, as follows:
That the Final Plat of South Parkview 4 ° i Addition is hereby approved subject to compliance with
the conditions set forth below:
1) The following procedural actions must be completed prior to the recording of the Final Plat:
a) Dedication Page shall be revised to eliminate the signature block for the Planning Commission
chair.
b) The easement information shall be updated to include Reliant Energy N innegasco as holder of
the easement per Document No. 40001 _
c) Approval of title by the City Attorney.
i) Execution of a Developer's Agreement for construction of required public improvements:
ii) Street lighting to be installed in accordance with the requirements of the Shakopee Public
Utilities Commission.
Ili) Electrical system to be installed in accordance with the requirements of the Shakopee
Public Utilities Commission.
iv) Water system to be installed in accordance with the requirements of the Shakopee Public
Utilities Commission.
d) Final Construction Plans and Specifications must be approved by the City Engineer and
Shakopee Public Utilities.
e) The City Engineer will reapportion the existing special assessments against the lots and the
developer shall waive the right to appeal the reapportionment and shall be responsible for
any associated fees consistent with the City's adopted Fee Schedule.
E IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and
directed to execute said Plat and Developer's Agreement.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held the day of , 2001.
Mayor of the City of Shakopee
City Clerk
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W'111�01
CITY OF SHAKOPEE
Memorandum CONSENT
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Julie Klima, Planner H
SUBJECT: Initiating the Vacation of an Easement within Shakopee Valley Marketplace
DATE: January 2, 2001
INTRODUCTION
The attached Resolution No. 5471 sets a public hearing date to consider the vacation of an easement
within Shakopee Valley Marketplace. For location please see Exhibit A_
DISCUSSION
The City received a petition for the vacation from KTJ Limited Liability Partnership Fifty. The
attached resolution sets a public hearing for February 6, 2001. On that date, comments from staff
members and utilities, as well as a recommendation from the Planning Commission, will be presented
to the City Council for consideration.
ACTION REQUESTED
Offer Resolution No. 5471, A Resolution Setting the Public Hearing Date to Consider the Vacation of
an Easement within Shakopee Valley Marketplace, and move its adoption.
Ulle Klima
Planner II
\cc \2001 \cc0102\setphvackoh1's. doc
RESOLUTION NO. 5471
A RESOLUTION SETTING p1 HEARING DATE TO CONSIDER THE
EASEMENT VACATION OF :I1 SHAKOPEE VALLEY MARKETPLACE
WHEREAS, it has been made to appear to the Shakopee City Council that an easement within
Shakopee Valley Marketplace, City of Shakopee, County of Scott, State of Minnesota, serves no
public use or interest; and
WHEREAS, a public hearing must be held before an action to vacate can be taken and two
weeks published and posted notice thereof must be given.
WHEREAS, two weeks published notice will be given in the SHAKOPEE VALLEY NEWS
and posted notice will be given by posting such notice on the bulletin board on the main floor of the
Scott County Courthouse, the bulletin board at the U-S. Post Office, the bulletin board at the Shakopee
Public Library, and the bulletin board in the Shakopee City Hall.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
F SHAKOPEE, MINNESOTA, that a hearing be held in the Council Chambers on the 6th day of
February, 2001, at 7:00 P.M. or thereafter, on the matter of vacating an easement within Shakopee
Valley Marketplace, City of Shakopee, County of Scott, State of Minnesota.
Adopted in session of the City Council of the City of Shakopee, Minnesota, held the
day of , 2001.
Mayor of the City of Shakopee
[ WIM
Elm
PREPARED BY:
City of Shakopee
129 South Holmes Street
Shakopee, NIN 55379
Proposed Easement Vacation
Shakopee Valley M
Zoning
Parcels
12/27/00
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SHAKOPEE
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CITY OF SHAKOPEE
s
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Heritage Square Environmental Assessment Worksheet (EAW)
MEETING DATE: January 2, 2000
Introduction:
State statute and Minnesota Environmental Quality Board (EQB) rules mandate that an
EAW be prepared for a permanent residential development in the seven - county
Metropolitan Area that will consist of 375 or more attached units of housing. The
development proposed by Town and Country Homes includes a total of 493 dwelling
units, or which 455 would be attached units_ As a result, the proposed projects exceeds
the threshold for a mandatory EAW.
City staff has had a draft EAW prepared. The next step is for the City, as the responsible
governmental unit (RGU) to distribute the EAW for review and publish notice of its
availability in the "EQB Monitor."
For the Council's information, the Board of Adjustments and Appeals has decided to
continue reviewing the application for conditional use permit (CUP) for this project.
Should it choose to take any application on the CUP prior to completion of the EAW
process, that action would be in the nature of a conceptual approval. Formal approval
would then follow completion of the EAW process.
Action Requested:
Offer and pass a motion to authorize publication of notice in the "EQB Monitor" and
distribution of the draft EAW for review and comment. Council is not asked to approve
the EAW at this time, as it, along with review comments and responses, will be brought
back after expiration of the 30 -day review period.
R. Michael Leek
Community Development Director
EAW HeritageSquare /W 9U
Heritage Square
Residential Development
RGU
City of Shakopee
129 Holmes Street
Shakopee, MN 55379
4150 Olson Memorial Highway
Minneapolis, MN 55422
December 14, 2000
L
Millilill
Note to preparers: This form is available at www.mnplan.state.mn.us. EAW Guidelines will be available in Spring 1999 at the web
site. The Environmental Assessment Worksheet provides information about a project that may have the potential for significant
environmental effects. The EAW is prepared. by the Responsible Governmental Unit or its agents to determine whether an Environmental
Impact Statement should be prepared. The project proposer must supply any reasonably accessible data for — but should not complete —
the final worksheet_ If a complete answer does not fit in the space allotted, attach additional sheets as necessary. The complete question as
well as the answer must be included if the EAW is prepared electronically.
Note to reviewers: Comments must be submitted to the RGU during the 30 -day comment period following notice of the EAW in the EOB
Monitor. Comments should address the accuracy and completeness of information, potential impacts that warrant further investigation and
the need for an EIS_
1. Project title Heritage Square Residential Development
2. Proposer Town & Country Homes 3. RGU City of Shakopee
Contact Person Bill Anner Contact Person R. Michael Leek
Title
Address 7716 Golden Triangle Drive
City, State, Zip Eden Prairie, MN 55344
Phone (952)253 -0441
Fax (952)944 -3437
E -mail
Title Community Development Director
Address 129 Holmes Street
City, State, Zip Shakopee MN 55379
Phone (952)445 -3650
Fax (952)445 -6718
E -mail mleek(a_)ci.shakopee.mn.us
4. Reason for EAdV preparation (check one)
EIS scoping Mandatory EAW Citizen petition RGU discretion Proposer volunteered
If EAW is mandatory give EQB rule category subpart number 4410.4300 subp. 19 and subpart name Residential development
5. Project location County Scott City/ Township Shakopee
NW 1/4 Section 18 Township 115N Range 22W
Attach each of the following to the EAW:
• County map showing the general location of the project (Appendix A);
• U.S. Geological Survey 7.5 minute, 1:24,000 scale map indicating project boundaries (photocopy acceptable); (Appendix A)
• Site plan showing all significant project and natural features (Appendix B).
6. Description
a. Provide a project summary of 50 words or less to be published in the EQB Monitor:
This project proposes to construct 38 unattached and 454 attached residential units on a 66 -acre parcel in Shakopee, MN. The site has
been in agricultural production. No wetlands are located within the site.
F:IWPW1N \1231- 03\EAw.wpd
b. Give a complete description of the proposed project and related new construction. Attach additional sheets as necessary.
Emphasize construction, operation methods and features that will cause physical manipulation of the environment or will
produce wastes. Include modifications to existing equipment or industrial processes and significant demolition, removal or
remodeling of existing structures. Indicate the timing and duration of construction activities.
This project, which has been proposed by Town & Country Homes, proposes to construct 38 unattached and 454 attached residential
units within a 66 -acre parcel in the City of Shakopee as shown in Appendix B. This project also proposes to extend 17"' Avenue
through the development, as well as construct lateral residential streets. This high density residential development proposes three
ponding areas for storm water management, as well as some open space for recreation. Construction will be phased over four years in
four parts and is anticipated to begin within the next six months. Construction will be phased from east to west.
The site is located east of County Road 79 with 17' Avenue winding roughly through the center of the property. Construction will
involve grading the 66 -acre site, constructing access roads and building the residential units. The site has been used for agriculture in
the past. No wetlands have been identified within the site. Other proposed work involves connecting the homes to City sewer, water
and electricity.
c. Explain the project purpose; if the project will be carried out by a governmental unit, explain the need for the project and
identify its beneficiaries.
This project will be carried out by Town & Country Homes. The purpose of the project is to provide additional housing in an area
experiencing development pressure.
d. Are future stages of this development including development on any outlots planned or likely to happen? ❑ Yes M No
If yes, briefly describe future stages, relationship to present project, timeline and plans for environmental review.
No development of any outlots or adjacent lands is anticipated as part of this project.
e. Is this project a subsequent stage of an earlier project? ❑ Yes M No
If yes, briefly describe the past development, timeline and any past environmental review.
7. Project magnitude data
Total Project acreage 66 acres
Number of residential units: unattached 38 attached 454 maximum units per building 10
Commercial, industrial, or institutional building area (gross floor space); total square feet N/.
Indicate areas of specific uses (in square feet):
Office N/A Manufacturing N/A
Retail
N/A Other industrial N/A
Warehouse N/A Institutional N/A
Light industrial
N/A Agricultural NIA
Other commercial (specify) N/A
Building height Two -floor townhomes
If over 3 stories, compare to heights of nearby buildings
F: \WPwIN \I ? S 1 -03 \EA.W.mpd
8. Permits and approvals required. List all known local, state and federal permits, approvals and financial assistance for the
project. Include modifications of any existing permits, governmental review of plans and all direct and indirect forms of public
financial assistance including bond guarantees, Tax Increment Financing and infrastructure.
Unit of government Type of application Status
State
A/1PCA
NPDES Permit
To be obtained
A/1PCA
Sanitary Sewer Permit
T® be obtained
NID II
Water Extension Permit
To be obtained
MnDOT
Road Access Approval
To be obtained
County
Scott County
County road access approval
To be obtained
City/Local
Shakopee
Plat Approval
To be obtained
Shakopee
Building Permit
To be obtained
Shakopee
Conditional Use Permit
Under review
SPUC
Utilities Permit /Approval
To be obtained
9. Land use. Describe current and recent past land use and development on the site and on adjacent lands. Discuss project
compatibility with adjacent and nearby land uses. Indicate whether any potential conflicts involve environmental matters.
Identify any potential environmental hazards due to past site uses, such as soil contamination or abandoned storage tanks, or
proximity to nearby hazardous liquid or gas pipelines.
Past land use on the site has been agricultural. There are no known environmental hazards due to past site uses within the project
area. Based on a review of the information gathered from the Pollution Control Agency data base and pollutant source locations, no
such locations are located within the project area. Adjacent land use to the east include residential and commercial development.
This type of development is compatible with the proposed site development.
10. Cover types. Estimate the acreage of the site with each of the following cover types before and after development:
Before After
Types 1 -8 wetlands 0 0 Lawn/landscapingw/
Homes
Wooded /forest 0.4 0 Impervious surfaces
Brush/Grassland 0 0 Park/Open Space
Roads
Cropland 65.6 0 Ponds
TOTAL
Information has been estimated from the Preliminary Plat.
If Before and After totals are not equal, e.Yplain why:
Before After
0 33
0 7
0 13
0 13
66 66
11. Fish, wildlife and ecologically sensitive resources
a. Identify fish and wildlife resources and habitats on or near the site and describe how they would be affected by the project.
Describe any measures to be taken to minimize or avoid impacts.
There are no wetlands within the site.: � small grove of trees is located within the southwest section of the property. The site has
primarily been used for agricultural purposes. This type of land use would attract wildlife adapted to farm habitats. It is anticipated
F: \wrwPr\12s t- os',EAw.,amd
that rodents use the site, as well as deer, with some birds who use the crop as cover: Although the farm field does not provide high
quality habitat, it does provide some value and open space and cover for certain species. Conversion of the site from agricultural to
residential will create a loss in low quality cover and open space for some wildlife.
b. Are any state - listed (endangered, threatened or special concern) species, rare plant communities or other sensitive
ecological resources such as native prairie habitat, colonial waterbird nesting colonies or regionally rare plant communities on
or near the site? ❑Yes ❑ No
If yes, describe the resource and how it would be affected by the project. Indicate if a site survey of the resources has been
conducted and describe the results. If the DNR Natural Heritage and Nongame Research program has been contacted give the
correspondence reference number: . Describe measures to minimize or avoid adverse impacts.
The DNR Natural Heritage Database has been contacted regarding any state listed species, rare plant communities, or other sensitive
ecological resources. When this information is available, it will be included as part of the responses to comments.
12. Physical impacts on water resources. Will the project involve the physical or hydrologic alteration (dredging, filling, stream
diversion, outfall structure, diking, and impoundment) of any surface waters such as a lake, pond, wetland, stream or drainage
ditch? ❑Yes M No
If yes, identify water resource affected and give the DNR Protected Waters Inventory number(s) if the water resources
affected are on the PWI: . Describe alternatives considered and proposed mitigation measures to minimize impacts.
No known wetlands /water bodies are located within the site.
13. Water use. Will the project involve installation or abandonment of any water wells, connection to or changes in any public
water supply or appropriation of any ground or surface water (including dewatering)? ❑Yes ❑ No
If yes, as applicable, give location and purpose of any new wells; public supply affected, changes to be made, and water
quantities to be used; the source, duration, quantity and purpose of any appropriations; and unique well numbers and DNR
appropriation permit numbers, if known. Identify any existing and new dwells on the site map. If there are no wells known on
site, explain methodology used to determine.
There are no known wells within the site. However, a farmstead had previously been located on the site. This farmstead has been
removed. Therefore, the potential exists for a well or septic system to be located within the site. If a well or septic system is
discovered during development activities, they will be abandoned and /or sealed according to State and local regulations:
This project proposes to connect the development to the City of Shakopee's public water supply. The Shakopee Public Utility
Commission (SPUC) anticipates having an additional well available in 2001 that would supply this proposed development with water.
It is estimated that this type of development would use approximately 0.135 million gallons of water per day.
14. Water - related land use management district. Does any part of the project involve a shoreland zoning district, a delineated
100 -year flood plain, or a state or federally designated wild or scenic river land use district? ❑Yes M No
If yes, identify the district and discuss project compatibility with district land use restrictions.
15. Water surface use. Will the project change the number or type of watercraft on any water body? ❑Yes M No
If yes, indicate the current and projected watercraft usage and discuss any potential overcrowding or conflicts with other uses.
16. Erosion and sedimentation. Give the acreage to be graded or excavated and the cubic yards of soil to be moved: acres 66 ;
cubic yards 150,000 . Describe any steep slopes or highly erodible soils and identify them on the site map. Describe
any erosion and sedimentation control measures to be used during and after project construction.
Based on information obtained from the soil survey for Scott County, the soils within the site are classified as susceptible to erosion.
The soils map in Appendix A shows the soil types for the project area. No steep slopes are present within the site. Erosion and
sedimentation control measures will be used during construction. The figures in Appendix B show the grading and erosion control
plan. Silt fence will be used around the southern and eastern perimeter of the site. Erosion control measures will be maintained until
ground cover has been established. A rock entrance to the site will also be provided during construction. Permanent erosion control
measures include landscaping and seeding of disturbed areas.
F:'%.wPWIN \r_S 1- 03\EAw.%vpd
17. Water quality: surface water runoff
a. Compare the quantity and quality of site runoff before and after the project. Describe permanent controls to manage or
treat runoff. Describe any stormwater pollution prevention plans.
This development is anticipated to increase the volume, rate, and pollutant loads of stormwater runoff. To address these adverse
impacts, stormwater is required to be treated to NURP guidelines and be discharged from a site at a rate of 1i3 efs per acre based on
City policy. The City of Shakopee's Comprehensive Stormwater Management Plan indicates that upon development, stormwater
from this area will receive this treatment and rate control within Pond #4 along Trunk Highway 169 just north of the site. The
development plans for the site show three ponds are proposed to be constructed within the site to provide rate control and treatment.
It is anticipated that the on -site treatment ponds will provide additional rate control and treatment along with Pond #4.
b. Identify routes and receiving water bodies for runoff from the site; include major downstream water bodies as well as the
immediate receiving waters. Estimate impact runoff on the quality of receiving waters.
The majority of the water within the site is proposed to be discharged to the north where it will enter the Pond 44 adjacent to Trunk
Highway 169. Water from these ponds eventually drains to the Minnesota River. Since the runoff from the site will be receiving on-
site rate control and treatment, and then flowing through Pond #4, it is anticipated that there will be no negative impact on water
quality to the downstream water bodies.
18. Water quality: wastewaters
a. Describe sources, composition and quantities of all sanitary, municipal and industrial wastewater produced or treated at the
site.
Assuming that each unit produces 274 gallons per day, it is estimated that this development will generate 0.135 million gallons per
day of wastewater. Composition of the wastewater would be typical of the residential development.
b. Describe waste treatment methods or pollution prevention efforts and give estimates of composition after treatment.
Identify receiving waters, including major downstream water bodies, and estimate the discharge impact on the quality of
receiving waters. If the project involves on -site sewage systems, discuss the suitability of site conditions for such systems.
Wastewaters will be treated at the Blue Lake Wastewater Treatment facility. No onsite treatment will be provided as part of this
proj ect.
c. If wastes will be discharged into a publicly owned treatment facility, identify the facility, describe any pretreatment
provisions and discuss the facility's ability to handle the volume and composition of wastes, identifying any improvements
necessary.
As discussed, wastewater will be treated at the Blue Lake Wastewater Treatment facility. No pretreatment will occur onsite. The
Blue Lake Treatment facility has been developed to accommodate this type of development.
d. If the project requires disposal of liquid animal manure, describe disposal technique and location and discuss capacity to
handle the volume and composition of manure. Identify any improvements necessary. Describe any required setbacks for land
disposal systems.
Not applicable.
19. Geologic hazards and soil conditions
a_ Approximate depth (in feet) to ground water:
>6 ft
minimum >6 ft average
to bedrock:
>60 in. minimum >60 in. average
Describe any of the following geologic site hazards to ground water and also identify them on the site map: sinkholes, shallow
limestone formations or karst conditions. Describe measures to avoid or minimize environmental problems due to any of these
hazards.
There are no known sinkholes, shallow limestone formations, or karst conditions within the site.
F : \WPI,VN \1331- 03\EAW.wpd
b. Describe the soils on the site, giving NRCS (SCS) classifications, if known. Discuss soil granularity and potential for
groundwater contamination from wastes or chemicals spread or spilled onto the soils. Discuss any mitigation measures to
prevent such contamination.
Soil Name
Estherville loam & sandy loam
Hubbard loamy fine sand
Dakota sandy loam
Waukegan sandy loam
Kasota sandy loam Well drained
(Information from the Scott County Soil Survey)
Classification
Somewhat excessively drained
Excessively drained
Well drained
Well drained
Based on the geologic atlas of Scott County, the site is located in the middle terrace of the river valley. The surficial geology is
described as an erosional and depositional surface covered with fine wind deposited sand and silt. Materials were also deposited by
stream activity. The surface is approximately 75 to 180 feet above the present flood plain and the terrace is not cut into the bedrock_
Soils are generally loamy fine sand and sandy loam within the project area. The project is not anticipated to pose a threat to
groundwater contamination since these types of chemicals are not anticipated to be stored within the residential site.
20. Solid wastes, hazardous wastes, storage tanks
a. Describe types, amounts and compositions of solid or hazardous wastes, including solid animal manure, sludge and ash,
produced during construction and operation. Identify method and location of disposal. For projects generating municipal solid
waste, indicate if there is a source separation plan; describe hove the project will be modified for recycling. If hazardous waste
is generated, indicate if there is a hazardous waste minimization plan and routine hazardous waste reduction assessments.
This project is anticipated to generate only residential municipal wastewater_ The residents within the development will be
encouraged to participate in the City's recycling program.
b. Identify any toxic or hazardous materials to be used or present at the site and identify measures to be used to prevent them
from contaminating groundwater. If the use of toxic or hazardous materials will lead to a regulated waste, discharge or
emission, discuss any alternatives considered to minimize or eliminate the waste, discharge or emission.
It is not anticipated that toxic or hazardous material will be present on the site once the site is developed. During construction,
construction equipment containing gasoline will be used. The risk of contamination due to this project during construction is similar
to a typical residential construction project.
c. Indicate the number, location, size and use of any above or below ground tanks to store petroleum products or other
materials, except water. Describe any emergency response containment plans.
No storage tanks will be present within the project site after construction. During construction, it is anticipated that temporary
gasoline storage tanks may be present within the site.
21. Traffic. Parking spaces added 984 . Existing spaces (if project involves expansion) N/A . Estimated total average daily traffic
generated 3025 . Estimated maximum peak hour traffic generated (if known) and time of occurrence 283, 4:30 -5:30 P.M. .
Provide an estimate of the impact on traffic congestion on affected roads and describe any traffic improvements necessary. If the
project is within the Twin Cities metropolitan area, discuss its impact on the regional transportation system.
Traffic Generation
Full Development
Year 2004
Average Daily
Peak Hour: 4 :30 -5:30 PM
Single Family Detached Housing
38 units
364
38
Townhomes
454 units
2661
245
Total pull Development
3025
283
The estimated trip generation is based on information identified in the 6`" edition of the Institute of Transportation Engineers Trip
Generation Manual.
F: \wPWIN\ 1 -S 1- Q3\EAw.wpd
Figures C -1 and C -3 located in Appendix C illustrate the traffic distribution for the proposed development, as well as the existing and
proposed full development Average Daily Traffic (ADT) volumes on the impacted roadways. The development is anticipated to be
constructed in four stages occurring from 3001 -2004. The development was analyzed for the years 2004 and 3020, assuming full
build conditions for both time periods.
The primary impacted roadways adjacent to the site area are County State Aid Highway (CSAH) 79 on the westerly border of the site,
C SAH 17 to the east, and 17'' Avenue (proposed) through the development. Access is proposed to be provided to the development
via the extension easterly of 17` Avenue from CSAH 79 to CSAH 17. Primary access to /from the development will be provided via
C SAH 79/17` Avenue and CSAH 17/17` Avenue_ The City of Shakopee is examining alternatives for an extension of Valley View
Road that could potentially provide a second collector route access to the proposed site. Following additional accesses are proposed
to follow with development to the south_
2004 and 3030 Level of Service (LOS) analyses for the P.M. peak hour were run for each of the impacted intersections. Figure C -3
illustrates the peak hour site trip generation. The LOS summary table can be found in Appendix C, Table 1. All site access
intersections are anticipated to operate at LOS A under full build conditions.
The existing intersection of CSAH 17 with 17 Avenue is currently operating at a LOS A with the existing signal and is anticipated to
operate at a LOS A under build or no -build conditions. The intersection of CSAH 17 with 17' Avenue with the existing signal is
anticipated to operate at a LOS of C in the year 2020 under build or no build conditions.
CSAH 79 currently consists of one lane in each direction in the vicinity of the proposed 17`' Avenue connection_ The proposed
CSAH 79 and 17`" Avenue intersection is anticipated to operate at a LOS F with the proposed site and without the following
recommended improvements: northbound right -turn lane; southbound left-turn lane; westbound left-turn lane, through lane and right -
turn lane; eastbound left -tum lane, through lane and right -turn lane. With these improvements, along with the installation of a
warranted traffic signal system, the intersection of CSAH 79 with 17`' Avenue is anticipated to operate at a LOS A without the
proposed development and drop to a LOS B with the proposed improvements for both time periods analyzed.
Regional impacts would be at the intersection of CSAH 17 with Highway 169. As shown in the level of service analysis, the
proposed improvements do have an impact on the existing roadway system_ However, this impact is anticipated to be minim as
illustrated in the LOS analysis. Comparing years 2004 and 3020 build and no -build conditions yield the same LOS C /D, respectively
is attained during the P-M. peak hour.
Based on this data, the proposed site traffic now and in the future, will have an impact on the existing roadway systems. However,
with the anticipated extension /recommended improvements to 17' Avenue and surrounding system, these impacts should become
negligible. Coordination is necessary between the developer, the City of Shakopee, and Scott County to ensure that access(es) are
constructed as permitted. When a point is reached that the stubbed out streets within the Heritage Square residential development are
connected, further analysis will be necessary to show the effects on those roadway systems.
22 Vehicle - :related air emissions. Estimate the effect of the project's traffic generation on air quality, including carbon monoxide
levels. Discuss the effect of traffic improvements or other mitigation measures on air quality impacts. Note: If the project
involves 500 or more parking spaces, consult EAW Guidelines about whether a detailed air quality analysis is needed.
The proposed project will include the development of 38 single family housing units and 454 multi- family units. 984 parking spaces
will be added with the proposed site. This was based on the following assumptions: 38 single family units at 3 spaces /unit for 76
spaces, 454 multi - family homes at 3 spaces /unit for 908 spaces. An Indirect Source Permit (ISP) is not required for this project
because there are less than 2,000 proposed new parking spaces and the proposed improvements are not anticipated to increase the
Average Daily Traffic by greater than 10,000 vehicles per day over a 10 -year period. However, a carbon monoxide analysis was
prepared to document compliance with applicable ambient air quality standards.
To screen the project for potential air quality conformance problems, the Mn/DOT simplified analysis procedure was utilized. Two
receptor locations were utilized for the analysis; the full -build condition was analyzed.
Receptor #1: Block 1, Lot 3 (SW corner of development) -
Receptor #2: Block 1, Lot 9 (NW comer of development)
The background carbon monoxide levels used for this analysis were non -rural one -hour and eight -hour levels indicated in the
Mi m'DOT guidelines which are 2.5 PPM and 1.5 PPM, respectively.
The results of the analysis indicate that the roadways adjacent to the proposed development will be within the current i�IPCA
guideline of 30 PPM for a maximum one -hour reading and 9 PPM for an average eight -hour reading_ Receptor Nos. 1 and 3 recorded
5 and 2.6 PPM, respectively, for a one -hour reading and 1.5 and 1.6 for an eight -hour reading.
R: WPWINT\128 I- 03\EAw.%vpd
23. Stationary source air emissions. Describe the type, sources, quantities and compositions of any emissions from stationary
sources of air emissions such as boilers, exhaust stacks or fugitive dust sources. Include any hazardous air pollutants (consult
EAW Guidelines for a Iisting) and any greenhouse gases (such as carbon dioxide, methane, nitrous oxide) and ozone - depleting
chemicals (chloro- fluorocarbons, hydrofluorocarbons, perfluorocarbons or sulfur hexafluoride). Also describe any proposed
pollution prevention techniques and proposed air pollution control devices. Describe the impacts on air quality.
This project will not generate any stationary sources of air emissions.
24. Odors, noise and dust. Will the project generate odors, noise or dust during construction or during operation? E Yes ❑No
If yes, describe sources, characteristics, duration, quantities or intensity and any proposed measures to mitigate adverse
impacts. Also identify locations of nearby sensitive receptors and estimate impacts on them. Discuss potential impacts on
human health or quality of life. (Note: fugitive dust generated by operations may be discussed at item 23 instead of here.)
Dust
During construction, particulate emissions will temporarily increase due to the generation of fugitive dust. The following dust control
measures will be undertaken as necessary:
1. Minimize the period and extent of an area being exposed or regraded at any one time.
2. Spraying construction areas and haul roads with water, especially during periods of high wind or high levels of construction
activity.
3. Minimize the use of vehicles on unpaved surfaces.
4. Covering or spraying material piles and truckloads.
Odor
The construction and final development of this project is not anticipated to involve any processes or materials that would generate
odors.
Noise
Construction related noise and vibration impacts may occur as a result of operating construction equipment and vehicles. The
construction noise is temporary and would no longer exist after the completion of the project.
Minnesota Statutes (§ 116.07, subd_ 2a) exempts from state noise standards "...an existing or newly constructed segment of a road,
street, or highway under the jurisdiction of a road authority of the town, statutory, or home rule charter city, or county, except for
roadways for which full control of access has been acquired. Therefore, a detailed noise analysis is not required for the extension of
17'" Avenue.
25. Nearby resources. Are any of the following resources on or in proximity to the site?
Archaeological, historical or architectural resources? ❑ Yes ❑ No
Prime or unique farmlands or land within an agricultural preserve? ❑ Yes E No
Designated parks, recreation areas or trails? ❑ Yes E No
Scenic views and vistas? ❑ Yes E No
Other unique resources? ❑ Yes E No
If yes, describe the resource and identify any project - related impacts on the resource. Describe any measures to minimize or
avoid adverse impacts.
The State Historic Preservation Office has been contacted. This information will be discussed as part of the comment period review
process.
26. Visual impacts. Will the project create adverse visual impacts during construction or operation? Such as glare from intense
lights, lights visible in wilderness areas and large visible plumes from cooling towers or exhaust stacks`? ❑ Yes R No
If yes, explain.
The project may create temporary adverse visual impacts during construction. However, this impact will be temporary in nature as
the area will be landscaped upon completion.
F:\wPWIDP� I _S 1- 03\FWvV.wpd
27. Compatibility with plans and land use regulations. Is the project subject to an adopted local comprehensive plan, land use plan
or regulation, or other applicable land use, water, or resource management plan of a local, regional, state or federal agency?
Yes ❑ No. If yes, describe the plan, discuss its compatibility with the project and explain how any conflicts will be
resolved. If no, explain.
The City of Shakopee Comprehensive Storm-water Management Plan outlines a variety of policies within the City related to storm
water. These include maintaining low building opening elevations of three feet above the high water elevation, limiting discharge
from the area to 1/3 cfs per acre, and providing pre - treatment to NURP guidelines prior to discharge. This can be accomplished
within Pond #4 and/or through the use of on -site treatment.
The City of Shakopee Comprehensive Plan indicates that this area is guided for high- density residential development. This
development is compatible with the Plan.
This development is also compatible with the City of Shakopee Transportation Plan as shown in Item #21.
23. Impact on infrastructure and public services. Will new or expanded utilities, roads, other infrastructure or public services be
required to serve the project? 2 Yes ❑ No. If yes, describe the new or additional infrastructure or services needed. (Note:
any infrastructure that is a connected action with respect to the project must be assessed in the EAW; see EAW Guidelines for
details.)
This project requires the extension of 17"' Avenue, as well as extension of water and sanitary sewer services to the residences. This is
anticipated to be completed by the developer in conformance with City standards. A new well will be constructed by the SPUC as
part of a separate project. The new well is anticipated to be able to serve the development.
29. Cumulative impacts. Minnesota Rule part 4410.1700, subpart 7, item D requires that the RGU consider the "cumulative
potential effects of related or anticipated future projects" when determining the need for an environmental impact statement.
Identify any past, present or reasonably foreseeable future projects that may interact with the project described in this EAW
in such a way as to cause cumulative impacts. Describe the nature of the cumulative impacts and summarize any other
available information relevant to determining whether there is potential for significant environmental effects due to
cumulative impacts (or discuss each cumulative impact under appropriate item(s) elsewhere on this form).
Currently, there is residential and commercial development located east of the proposed Heritage Square development. Trunk
Highway 169 is located north of the site. The area south of the proposed development is currently agricultural. It is anticipated that
this area will develop into residential uses. The School District owns the land to the west of the Heritage Square development. It is
anticipated that an elementary and high school will be constructed within the next three to five years at that location.
The most significant environmental impact from these cumulative developments is anticipated to be the conversion of open space to
developed space (see response to No. 31), additional traffic which is discussed in the City's Transportation Plan, and increase
pollutants and runoff rate of stormwater. Storm-water policies and regional ponds anticipate the mitigation for this type of impact.
Another anticipated impact is from increased water use. The SPUC is addressing water use issues in the area and anticipates
constructing another well to address this issue.
30. Other potential environmental impacts. If the project may cause any adverse environmental impacts not addressed by items 1
to 23, identify and discuss them here, along with any proposed mitigation.
No other impacts are anticipated by this project.
31. Summary of issues. Do not complete this section if the E,4W is being done for EIS scoping; instead, address relevant issues in the
draft Scoping Decision document, which must accompany the EAW, List any impacts and issues identified above that may
require further investigation before the project is begun. Discuss any alternatives or mitigative measures that have been or
may be considered for these impacts and issues, including those that have been or may be ordered as permit conditions.
In summary, the following impacts and mitigative measures associated with this project are:
Increase in volume rate and pollutant loads of stormwater runoff This impact will be mitigated through the use of onsite
treatment basins and Pond #4..
F:AwP'vVIN \I2s 1- 03AEAw.wpd
Increase in water use. The project proposes to use approximately 0.135 millions gallons per day of water. This use is
anticipated to be accommodated by the new well that will be constructed by SPUC for the general area.
Increase in wastewater discharge. The Blue Lake Wastewater Treatment facility has been designed to accommodate increased
flows related to development within this area.
Conversion of open space /agricultural land to developed space. The regional land use conversion that has taken place in the
metropolitan area is difficult to mitigate. While this project has proposed some open space, parkland, and the inclusion of many
trees in the landscaping, the intent of the development is a high density residential area to accommodate the housing pressure
within the area.
RGU CERTIFICATION. The Environmental Quality Board will only accept SIGNET) Environmental Assessment Worksheets for public
notice in the EQB Monitor.
I hereby certify that:
❑ The information contained in this document is accurate and complete to the best of my knowledge.
• The EAW describes the complete project; there are no other projects, stages or components other than those described in this
document, which are related to the project as connected actions or phased actions, as defined at Minnesota Rules, parts 4410.0200,
subparts 9b and 60, respectively.
• Copies of this EAW are being sent to the entire EQB distribution list.
Signature
Title
Date
Environmental Assessment Worksheet was prepared by the staff of the Environmental Quality Board at Minnesota Planning. For
additional information, worksheets or for EAW Guidelines, contact: Environmental Quality Board, 658 Cedar St., St. Paul, MN 55155, 651-
296 -8253, or www.maplan.state.mn.us
10 F :`.WPwNll331 -03\E %V.mpd
Appendix A
USGS Quad, Project Location Map, Aerial Photo, Soils Map
12 R\�N -T DAI2S1 -03\EAW.wpd
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Site Development Plans
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Appendh C
Traffic Analysis
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secs /vela LOS
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F
CONSENT
CITY OF SHAKOPEE
Memorandum
TO : Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Heritage Development of Minnesota, Inc. Request for Concurrent
Review of the Revised Preliminary and Final Plat for Shenandoah
Apartments
MEETING DATE: January 2, 2000
Introduction:
Heritage Development of Minnesota, Inc. has submitted the attached request for
concurrent review. Heritage has submitted a preliminary plat application, which will be
reviewed by the Planning Commission at its meeting of January 4, 2001. The proposed
project would have the same density as previously approved for this plat. A concept
review of the revised plat by the Planning Commission yielded generally positive response
to the revisions from the Commission.
Alternatives:
1. Approve Heritage Development's Request for concurrent review by the City Council
of the revised preliminary and final plats of Shenandoah Apartments, noting that this
approval does not require that the City Council act on both the preliminary and final
plats at the same time.
2. Do not approve the requested concurrent review.
Action Requested:
Approve Heritage Development's Request for concurrent review by the City Council of
the revised preliminary and final plats of Shenandoah Apartments, noting that this
approval does not require that the City Council act on both the preliminary and final plats
at the same time.
R. Michael Leek
Community Development Director
HeritagePPHAM
12/20/00 10:07 HERITAGE DEVELOPMENT :INC. 4 S52 445 6718 NO.170 P002/002
e B
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Request of Opus and United Properties to Prepare Alternative
Urban Area Wide Review (AUAR) for Properties located on
Fourth Avenue (i.e. the former Koskovich site and Silverhawk site)
MEETING DATE: January 2, 2000
Introduction:
Opus and United Properties have made a request to have the City prepare an AUAR for
the subject properties. Signed copies of an environmental review reimbursement form, as
well as the $1,000.00 required by the City's fee schedule have accompanied the request.
Discussion:
Several months ago, city staff was approached about the possibility of preparing an AUAR
for the undeveloped portion of the Opus site. The author of this report suggested to Opus
that it was a small site for which to conduct an AUAR, and that if one were to be done it
would be better if it included the " Silverhawk" site. After discussing this suggestion,
Opus and United Properties have come forward with the present request. The subject
properties are not the subject of specific development proposals at this time, hence the
potential use of the AUAR rather than an Environmental Assessment Worksheet process.
Accompanying this report is a draft timeline for completion of the proposed GUAR. Staff
anticipates that staff, with the assistance of WSB Engineering, would direct preparation
and compilation of the material to be included in the AUAR. For that reason, a second
requested action involves authorizing an extension agreement with WSB for completion of
the GUAR.
Alternatives:
1. Authorize the appropriate city officials to proceed with preparation of an AUAR for
the Opus and United Properties located on Fourth Avenue.
2. Do not authorize the appropriate city officials to proceed with preparation of an
AUAR for the Opus and United Properties located on Fourth Avenue.
3. Table the matter for additional information.
AUAROpusLJnited/W9U
Action Requested:
Offer and pass a motion to authorize the appropriate city officials to proceed with an
AUAR for the Opus and United Properties located on Fourth Avenue.
Offer and pass a motion to authorize the appropriate City officials to enter into an
extension agreement with WSB Engineering, Inc.
,�
R. Michael Leek
Community Development Director
AUAR0pusLJnited/W9LJ 2
M ki
12/27/00
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CITY OF SHAKOPEE
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
Bruce Loney, Public Works Director
FROM: Michael Hullander, Public Works Supervisor
SUBJECT: Purchase of Box, Hoist, Plow, Wing and Sander
For One Single Axle Dump Truck.
DATE: January 2, 2001
�
/S C - 1,
CONSENT
On August 18, 1998 and March 2, 1999, City Council approved motions directing staff to
proceed with the 2001 equipment acquisition for one single axle dump truck. This
request was due to the 18 -month delay in acquiring these trucks. This item is for Council
to consider authorizing the purchase of the box, hoist, hydraulics, plow, wing, sander and
accessories for one single axle dump truck.
The City utilized the State bid for purchasing one single axle dump truck, cab and chassis
at a price of $51,221.00. Attached to this memorandum is the State bid price for the
purchase of a box, hoist, hydraulics, plow, wing, sander and accessories for a complete
truck assembly to be utilized by the City in snow plowing operations. The budget
amount for a complete assembly was estimated previously at $100,000.00.
Staff utilized the State bid vendor to obtain the lowest cost for the remaining equipment
attachments. The costs for the attachments are as follows:
Vendor Equipment Attachments Price
* J -Craft, Inc. Box, hoist, hydraulics, plow, $40,935.40
Sander, wing, accessories
* Includes labor for installation and sales tax.
With this purchase and the previous purchase of the truck, cab & chassis, the total price is
$92,156.40 with payment to be expended from the Internal Service Equipment Fund.
1. Authorize the purchase of a box, hoist, hydraulics, plow, wing, sander and accessories
at $40,935.40 using the State bid for a complete truck assembly.
2. Do not authorize purchase at this time.
3. Table for additional information.
Staff recommends that Council approve the purchase of a box, hoist, hydraulics, plow,
wing, sander and accessories for one single axle dump truck using the State bid price.
Move to authorize the purchase of a box, hoist, hydraulics, plow, wing, sander and
accessories for one single axle dump truck at a purchase price of $40,935.40 from J-
Craft, Inc., with the purchase to be paid from the Internal Service Equipment Fund.
Michael ullander
Public Works Supervisor
E
�
CITY OF SHAKOPEE
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Ray Ruuska, Project Coordinator
SUBJECT: 17"' Avenue West, Project No. 1998 -4
DATE: January 2, 2001
Council action is required for a resolution accepting work and making final payment on the 17"'
Avenue West Project No. 1998 -4.
All of the work for this project has been completed in accordance with the contract documents.
Attached is a Certificate of Completion showing the original contract amount of $453,590.08 and
the actual final costs of $428,784.56 for this project.
N OWs 0 owl 1
Offer Resolution No. 5469, A Resolution Accepting Work on 17' Avenue, from V4 Mile West of
County State Aid Highway 17 to County State Aid Highway 17, Project No. 1998 -4 and move its
adoption.
Ray Ruuska
Project Coordinator
RR/pmp
MEM5469
REAS, pursuant to a written contract signed with the City of Shakopee on August 14,
1998, Richard Knutson, Inc. has satisfactorily completed the 17 Avenue Project, from 1 /4 mile west
of County State Aid Highway 17 to County State Aid Highway 17, in accordance with such
contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby
accepted and approved; and
Adopted in
Shakopee, Minnesota, held this
session of the City Council of the City of
day of
, 2001.
Mayor of the City of Shakopee
City Clerk
CERTIFICATE OF COMPLETION
CONTRACT NO ® : 1998 -4 DATE: December 2 2 000
PROJECT DESCRIPTION: 17th Avenue west
CONTRACTOR: Richard Knutson, Inc.
12585 Rhode Island Avenue S.
Savage, MN 55378
ORIGINAL CONTRACT AMOUNT a a a . ® m m ® m ® , ' $ 453,590.08
QUANTITY CHANGE AMOUNT e . a . . ® e , . ® . , ® $ ( 46,040.87)
CHANGE ORDER NO, 1 THRU N0, 2 AMOUNT , , , $ 21,235.35
FINAL CONTRACT AMOUNT , . . 0 e e , , a e , a . , $ 428,784.56
LESS PREVIOUS PAYMENTS 0 . m . , . a m ® . , , , $ 4 28,784.56
FINAL PAYMENT 0 0 1 0 G B ® C 6 t 9 A 6 ® B 0 ® A$ - °-
I, hereby certify that the above described work was inspected
under my direct supervision and that, to the best of my belief and
knowledge, I find that the same has been fully completed in all
respects according to the contract, together with any modifications
approved by City Council, I, therefore, recommend above specified
final payment be made to the above named Contractor.
Professional ineer
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Layne Otteson, Engineering Technician
SUBJECT: 2000 Parking Lot/ /Sidewalk/Trail, Project No.'s 2000-2,2000-3 and 2000 -6
DATE: January 2, 2001
.
Council action is required for a resolution accepting work and making final payment on the 2000
Parking Lot/Sidewalk/Trail, Project No.'s 2000 -2, 2000 -3 and 2000 -6.
+t : . ff al111►`L1 1
All of the work for this project has been completed in accordance with the contract documents.
Attached is a Certificate of Completion showing the original contract amount of $113,995.80 and
the actual final costs of $115,848.57 for this project.
Offer Resolution No. 5470, A Resolution Accepting Work on the 2000 Parking Lot, Sidewalk and
Trail Improvements, Project No.'s 2000 -2, 2000 -3 and 2000 -6 move its adoption.
La son
Engineering Technician
LO /pmp
MEM5470
• I„
A Resolution Accepting Work On The
2000 Parking .
And Trail Improvements
' IIL 1I1 and 1II
WHEREAS, pursuant to a written contract signed with the City of Shakopee on June 14,
2000, S.M. Hentges & Sons, Inc. has satisfactorily completed the 2000 Parking Lot, Sidewalk and
Trail Improvement Project, in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITE' COUNCIL OF THE
CITE' OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby
accepted and approved; and
BE IT FURTHER SOLVED, that the City Clerk and Mayor are hereby directed to
issue a proper order for the final payment on such contract in the amount of $5,792.43, taking the
contractor's receipt in full.
Adopted in
Shakopee, Minnesota, held this
session of the City Council of the City of
day of
, 2001.
Mayor of the City of Shakopee
City Clerk
CERTIFICATE OF COMPLETION
CONTRACT NO.: 2000 -2, 2000 -3 and DATE: December 21, 2000
2000 -6
PROJECT DESCRIPTION: 2000 Parking Lot, Sidewalk and
Trail Improvements
CONTRACTOR: S.M. Hentges & Sons, Inc.
P.O. Box 69
Jordan, MN 55352
ORIGINAL CONTRACT AMOUNT 0 , , a ® , , . , , 0 , $ 113, 995.80
QUANTITY CHANGE AMOUNT . . ... , , , , , a , a m $ 27.92
CHANGE ORDER NO. 1 THRU NO. -- AMOUNT . , , $ 1,824.85
FINAL CONTRACT AMOUNT e . e . m ®, m a, B A m e $ 115,848.57
LESS PREVIOUS PAYMENTS a e a a„ f l t ! 0 ® $ 110,056.14
FINAL PAYMENT m„ a m e, a m ®., B 0 A B m e$ 5,792.43
I, hereby certify that the above described work was inspected
under my direct supervision and that, to the best of my belief and
knowledge, I find that the some has been fully completed in all
respects according to the contract, together with any modifications
approved by City Council. I, therefore, recommend above specified
final payment be made to the above named Contractor,
Professional E6dineer
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Dan Hughes, Chief of Police
SUBJECT: Snowmobile Regulations
DATE: December 29, 2000
Council is asked to consider an amendment to City Ordinance Section 8.30 Snowmobile
and all Terrain Vehicle Traffic control and Regulations.
I17,veff� 1►11
On December 19, 2000 the City Council directed staff to prepare an amendment to the
City ordinance. This amendment would restrict the use of snowmobiles in the "Urban
Area" of Shakopee.
Staff recommends that the City ordinance 8.30 Subd. 3 operation be amended to add the
proposed new paragraph:
K. Operation of snowmobiles shall be prohibited in urbanized areas of
Shakopee, as defined by location bounded by:
South and East of C.R. 101; North of U.S. 169, and West of C.R.
83, (Original Shakopee), and
2. East of C.R. 17, South of 169, West of C.R. 83, and North of
Valley View Road (Hospital/Sun Path School area), and
3. West of C.R. 18, North of future C.R. 21, East and North of
Dean's Lake, and South of U.S. 169 (Southbridge area).
These prohibitions shall not apply for snowmobile operation on established Snow Trails,
Incorporated, Scott County, Minnesota.
I have placed a phone call and left a message for Chuck Doherty of the River Valley Trail
Blazers and advised him and his organization about the possible discussion of this item at
the January 2 nd Council meeting.
If the Council concurs, it should, by motion direct the City Attorney to prepare an
amendment to City Ordinance 8.30 Subd. 3 operating to include the aforementioned
paragraph.
Dan Hughes
Police Chief
Attachments
CITY OF SHAKOPEE
Police Department
AlrPmnYnndum
TO: Mark McNeill, City Administrator
FROM: Dan Hughes, Chief of Police I
SUBJECT: Snowmobile Enforcement
ATE: December 28, 2000
At the December 19, 2000, Council meeting, the City Council raised questions regarding
the possibility of deputizing individuals to assist in enforcement of the law.
To my knowledge the City cannot deputize individuals to assist in the enforcement of
laws. I contacted Mike Busch, Chief Deputy for the Scott County Sheriff's Office and
the County Sheriff s Office does not deputize individuals for this type of enforcement
effort. I believe deputizing untrained individuals could open serious liability for the
County and/or the City. Private citizens continue to have the ability to conduct a citizen's
arrest for offenses that are committed within their presence.
Our Department has been in contact with the Scott County Sheriff s Office and requested
their assistance in enforcing snowmobile laws within our City. We continue to have an
excellent cooperative working relationship with that agency. Last year, we attempted to
train some of our police officers in snowmobile enforcement but the classes were
cancelled due to the snow conditions. We have again started the process of trying to
locate appropriate training for our officers. In the past, the County has been very
gracious in allowing us to use their snowmobile, which we hope to use again once our
officers are trained.
December 28, 2000 1
Snowmobiles
§8.07
C. City or County Maintenance Personnel_ Scott County or City maintenance
personnel, or their contractors under written agreement, may activate the EVPS
only when testing or repairing the system. Sirens and flashing red lights need not
be used except when the test vehicle must exceed the posted speed limits. In
such instances, the test must be pre- approved and coordinated through the Fire
Chief.
D. Emergency Vehicles Not Owned or Operated by the City. The use of EVPS
within the City by non -City emergency vehicles is allowed if the emergency
vehicle is one that is recognized by the City in which it is based or which receives
approval as in Subdivision 3E below. The participating organization or unit of
government shall follow all procedures prescribed by the City in utilizing the
EVPS.
E. The Fire Chief is designated as the System Control Officer. Requests for use
of the EVPS by other organizations or governmental units and the conditions
required for such use shall be approved yearly by the System Control Officer.
F. Except as authorized in this Section, it is unlawful for any person: (1) to activate
the EVPS; (2) to use an EVPS emitter; or (3) to operate any motor vehicle
containing an EVPS emitter.
A. The term "snowmobile" means a self - propelled vehicle designed for travel on
snow or ice steered by skis or runners.
B. The terms "all terrain vehicle" or "ATV" refers to trail bikes, mini bikes, mopeds,
amphibious vehicles and similar devices other than snowmobiles used at least
partially for travel on natural terrain but not "special mobile equipment" defined in
Minnesota Statutes, Section 168.011, Subdivision 22, which is hereby incorporated
herein by reference.
C. The term 'owner" means a person, other than a lien holder having the property in
or title to a snowmobile or ATV entitled to the use or possession thereof.
D. The term 'operate" means to ride in or on and control the operation of a
snowmobile or ATV.
E. The term "operator" means every person who operates or is in actual physical
control of a snowmobile or ATV.
F. The term "deadman throttle" or "safety throttle" means a device which when
pressure is removed from the engine accelerator or throttle, causes the motor to be
disengaged from the driving mechanism.
page revised In 1998
786
M
G. The term "natural terrain" means areas other than roadways or driveways (private
or public), parking lots and other areas the surface of which has been intentionally
modified for motor vehicle operation thereon.
Subd. 2. Scope of Application. Notwithstanding provisions of this Chapter to the contrary, this
Section shall apply to control of traffic and regulation of that certain class of vehicles falling within the
definition of snowmobiles or ATV as to matters set forth herein. All provisions of this Chapter, not
relating to matters herein stated, apply as equally to snowmobiles or ATV as other vehicles.
Subd. 3. Operation. Except as otherwise herein permitted, it is unlawful for any person to operate
a snowmobile or ATV not licensed as a motor vehicle as follows:
A. On the portion of any right -of -way of any public highway, street, road, trail or alley
used for motor vehicle travel, except that a snowmobile may operate upon the most
right hand lane of a municipal street or alley and may in passing or making a left
hand turn, operate on other lanes which are used for vehicle traffic in the same
direction. A snowmobile may also be operated upon the ditch bottom or the outside
bank of trunk, County State -aid and County highways where such highways are so
configured within the corporate limits.
13. On a public sidewalk or bicycle trail provided for pedestrian or bicycle travel.
C. On boulevards within any public right -of -way.
D. On private property of another without specific permission of the owner or person in
control of said property.
E. At a rate of speed greater than reasonable or proper under all surrounding
circumstances. -
F. At any place in a careless, reckless or negligent manner or heedlessly in disregard
of the rights or safety of others, or in a manner so as to endanger or be likely to
endanger or cause injury or damage to any person or property.
G. Snowmobile operations shall be permitted on the City streets when traveling directly
to or from the residence of the operator and the nearest Trail System access at a
rate of speed not in excess of fifteen (15) miles per hour.
H. So as to tow any person or thing except through use of a rigid towbar attached to
the rear of the snowmobile or ATV.
I. At any place while under the influence of alcohol or drugs as defined in M.S.A.
169.121, which is hereby incorporated herein by reference.
J. Within 100 feet of any pedestrian, fisherman, skating rink or sliding area where the
operation would conflict with the use or endanger other persons or property.
Subd. 4. Special Orders. In addition to the regulations provided in Subdivision 3, it is unlawful to
operate a snowmobile or ATV on any public place where prohibited by order of the City. The City
shall have the power, by written order, to prohibit such operation whenever in its discretion the same
would be likely to produce damage to property or endanger the safety or repose of other persons.
Such areas shall be appropriately sign - posted before such order shall become effective.
page revised In 1998 -
787
§8.30
Subd 5 Direct Crossings. A snowmobile or ATV may make a direct crossing of a street or
highway, except an interstate highway or freeway, provided:
A. The crossing is made at an angle of approximately 90 degrees to the direction of
the street or highway and at a place where no obstruction prevents a quick and safe
crossing.
B. The snowmobile or ATV is brought to a complete stop before crossing the shoulder
or main traveled way.
C. The driver yields the right -of -way to all oncoming traffic which constitutes an
immediate hazard.
D. In crossing a divided street or highway, the crossing is made only at an intersection
of such street or highway with another public street or highway.
E. If the crossing is made between the hours of one -half hour after sunset to one -half
hour before sunrise or in conditions of reduced visibility, only if both front and rear
lights are on. ATV not licensed as a motor vehicle are forbidden to cross highways
or streets except when they are pushed across by human power. ATV when
pushed across highways or streets shall be subject to all the regulations of this
Section.
Subd 6 Yielding the Right -of -Way. It is unlawful for any person operating a snowmobile to enter
any intersection without yielding the right -of -way to any vehicles or pedestrians at the intersection, or
so close to the intersection as to constitute an immediate hazard.
Subd. 7_ Persons Under Eighteen .
A. It is unlawful for any person under the age of fourteen (14) years to operate a
snowmobile on streets, in City parks or other public land, or the roadway surface of
highways, or make a direct crossing of a trunk, County State -aid, or County highway
as the operator of a snowmobile. A person fourteen (14) years of age or older, but
less than eighteen (18) years of age, may operate a snowmobile as permitted under
this Section, only if that person has in his or her possession, a safety certificate
issued by the Commissioner of Natural Resources as provided by M.S.A. 84.872.
B. It is unlawful for the owner of a snowmobile to permit the snowmobile to be
operated contrary to the provisions of this Section.
Subd. 8. Equipment. It is unlawful for any person to operate a snowmobile or ATV anyplace within
the City unless it is equipped with the following:
A_ Standard mufflers which are property attached and which reduce the noise of
operation of the motor to the minimum necessary for operation. No person shall
use a muffler cut -out, by -pass, straight pipe or similar device on a snowmobile or
ATV motor.
B. Brakes adequate to control the movement of and to stop and hold the snowmobile
or ATV under any condition of operation.
C. A safety or so-called "deadman" throttle in operating condition.
page revised In 1998
788
.:..
D. When operated between the hours of one -half hour after sunset to one -half hour
before sunrise or at a time of reduced visibility, at least one (1) clear lamp attached
to the front, with sufficient intensity to reveal persons and vehicles at a distance of at
least 100 feet ahead during the hours of darkness and under normal atmospheric
conditions. Such head lamp shall be so aimed that glaring rays are not projected
into the eyes of an oncoming snowmobile or ATV operator. It shall also be
equipped with at least one (1) red tail lamp having a minimum candlepower of
sufficient intensity to exhibit a red light plainly visible from a distance of 500 feet to
the rear during the hours of darkness under normal atmospheric conditions.
E. Reflective material at least sixteen (16) square inches on each side, forward of the
handlebars, or steering device of a snowmobile or ATV and at the highest practical
point on any towed object, as to reflect light at a 90 degree angle.
Subd, 9. Locking Vehicles, It is unlawful for any person to leave a snowmobile or ATV on a public
place unless that person locks the ignition, removes the key and takes the same with him or her.
Subd. 10. Emergencies. Notwithstanding the prohibition of operating a snowmobile upon a
roadway to the contrary, a snowmobile may be operated on a public thoroughfare in an emergency
during the period of time when, at locations where, snow upon the roadway renders travel by
automobile impractical.
Subd. 11, Animals, It is unlawful to intentionally drive, chase, run over or kill any animal with a
snowmobile or ATV.
Subd, 12. Signal From Officer to Stop. - It is unlawful for a snowmobile or ATV operator, after
having received a visible or audible signal from any law enforcement officer to come to a stop, to (a)
operate a snowmobile or ATV in willful or wanton disregard of such signal, or (b) interfere with or
endanger the law enforcement officer or any other person or vehicle, or (c) increase speed or
attempt to flee or elude the officer. (Ord. 1, April 1, 1978; Ord. 187, January 30,1986; Ord. 337, July
23, 1992)
SECTIONS 8.31 - 8.98. Reserved.
Every person violates a section, subdivision, paragraph or provision of this Chapter when the person
performs an act thereby prohibited or declared unlawful, or fails to act when such failure is thereby
prohibited or declared unlawful, and upon conviction thereof, shall be punished as follows:
Subd. 1. Misdemeanor. Where the specific section, subdivision, paragraph or provision
specifically makes violation a misdemeanor, the person shall be punished as for a misdemeanor,
where a violation is committed in a manner or under circumstances so as to endanger or be likely to
endanger any person or property the person shall be punished as for a misdemeanor; where the
person stands convicted of violation of any provision of this Chapter, exclusive of violations relating
to the standing or parking of an unattended vehicle, within the immediate preceding 12 -month period
for the third or subsequent time, the person shall be punished as for a misdemeanor.
Subd. 2. Petty Misdemeanor. As to any violations not constituting a misdemeanor under the
provisions of Subdivision 1 hereof, the person shall be punished as for a petty misdemeanor.
page revised In 1998
789
.:..
Subd. 3. Adoption by Reference. As to any violation of a provision adopted by reference, the
person shall be punished as specif ied in such provision, so adopted.
Subd. 4. Impoundment. Any vehicle used in or during the violation of any provision of Section 8.30
shall be impounded for sixty (60) days in addition to any other penalty provided in this Section. (Ord.
1, April 1, 1978; Ord. 141, January 26,1984; Ord. 337, July 23, 1992)
(The next page is 841.)
page revised In 1998
790
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Year North of Bypass/ Section 133
West of CR 83 (Area of Hospi
1999 11 1
2000 54 0
Section 135
(Area of Southbridge)
,
rage i
f
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=
ICR #
Section
Dispo
Note
99 -184
130
000
Reckless /trespassing/on trail
99 -432
99 -448
130
131
000
000
On his property
Snowmobile problems/Advised to put up signs
99 -182
133
000
On sidewalk
99 -595
137
000
Snowmobiles all hours
99 -427
147
000
Too fast
99 -78
99 -620
131
112
Advised
Assist
Racing behind house
Crossing lawn, at night
99 -572
131
Assist
Snowmobiles
99 -594
135
Assist
Speed
125
UTL
In park
99 -8147
99 -1760
128
UTL
On bike path
99 -1764
129
UTL
On bike path
99 -406
131
UTL
On sidewalk
137
UTL
In middle of road
99 -1796
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Section
Dispo
Note
2000 -540
116
000
Neighbors drove on her yard
2000 -1000
129
000
On trail, see 2000 -998
2000 -12517
129
000
Speed/path
2000 -422
130
000
Trespassing
2000 -642
130
000
Drove around barricade
2000 -387
137
000
Through yard, on side of road
2000 -12182
126
Advised
On his property
2000 -12592
129
Advised
Speeding
2000 -762
129
Advised
On his yard
2000 -11964
129
Advised
Neighborhood dispute
2000 -12453
129
Advised
Near pond, advised rider
2000 -11371
131
Advised
In drainage way
2000 -12079
131
Advised
On sidewalk (advised violator)
2000 -1264
132
Advised
Trespassing
2000 -1070
143
Advised
Snowmobile complaint
2000 -12598
148
ARREST SWI
Hit sign
2000 -371
101
Asssit Scott Co
Abandoned/involved in PI
2000 -520
101
GOA
Reckless
2000 -692
110
GOA
Speed in alley
2000 -11303
112
GOA
Alley
2000 -523
128
GOA
Speed
2000 -11333
129
GOA
On pond
2000 -11883
129
GOA
Bike path
2000 -12006
129
GOA
On path
2000 -437
131
GOA
Speeding on street
2000 -1257
131
GOA
On path
2000 -1257
131
GOA
On bike path
2000 -11953
l 31
GOA
On sidewalk
2000 -1367
110
No report
In alley, Advised one
2000 -12170
110
No report
On yard
2000 -131
112
No report
In alley
2000 -365
112
No report
Speed
2000 -367
112
No report
Over lawn
2000 -528
113
No report
Speeding on street
2000 -543
113
No report
Ran over shrubs
2000 -521
116
No report
Trespass
2000 -898
116
No report
Snowmobile
2000 -352
128
No report
On his yard/fence down
2000 -809
129
No report
In park, stopped 1
2000 -1422
129
No report
Yards,Advised two
2000 - 12038
129
No report
Looking for information
2000 -908
130
No report
Fence down/in park
2000 -12274
130
No report
On his property
2000 -524
116
� � _ o Rpt
Vand to landscape
By: HP LaserJet 3100; 9522333811; Jan - ? - U1 0:4ur1m; rage +//
2000 -11963
129
No rpt
On path
2000 -11906
129
Unfounded
In alley
2000 -11973
131
Unfounded
On sidewalk
2000 -433
112
UTL
Snowmobiles
2000 -754
129
UTL
On holding pond
2000 -781
129
UTL
On pond
2000 -11925
129
UTL
On pond
2012318
00 -
129
UTL
Speed
2000 -11234
131
UTL
On sidewalk
2000 -11968
1131
UTL
In drainage way
TOTAL 5 /calls for 2000
5,Y
By: HP LaserJet 3100;
19 q 9
9522333811; Jan -2 - U1 0:4UrM;
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rage oji
ICR #
Section
Dispo
Note
99 -620
112
Assist
Crossing lawn, at night
99 -8147
125
UTL
In park
99- 1760
128
UTL
On bike path
99 -1764
129
UTL
On bike path
99 -184
130
000
Reckless /trespassing /on trail
99 -432
130
000
On his property
99 -78
131
Advised
Racing behind house
99 -406
131
UTL
On sidewalk
99 -448
131
000
Snowmobile problems /Advised to put up signs
99 -572
131
Assist
Snowmobiles
99 -182
133
000
On sidewalk
99 -594
135
Assist
Speed
99 -595
137
000
Snowmobiles all hours
99 -1796
137
UTL
In middle of road
99 -427
147
000
Too fast
TOTAL 15
by: rlt Laser jeL JIUU,
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ICR #
Section
Dispo
Note
2000 -371
101
Asssit Scott Co
Abandoned/involved in PI
2000 -520
101
GOA
Reckless
2000 -692
110
GOA
Speed in alley
2000 -1367
110
No report
In alley, Advised one
2000 -12170
110
No report
On yard
2000 -131
112
No report
In alley
2000 -365
112
No report
Speed
2000 -367
112
No report
Over lawn
2000 -433
112
UTL
Snowmobiles
2000 -11303
112
GOA
Alley
2000 - 528
113
No report
Speeding on street
2000 -543
113
No report
Ran over shrubs
2000 -521
116
No report
Trespass
2000 -524
116
No Rpt
Vand to landscape
2000 -540
116
000
Neighbors drove on her yard
2000 -898
116
No report
Snowmobile
2000 -12182
126
Advised
On his property
2000 -352
128
No report
On his yard/fence down
2000 -523
128
GOA
Speed
2000 -1000
129
000
On trail, see 2000 -998
2000 -12592
129
Advised
Speeding
2000 -754
129
UTL
On holding pond
2000 -762
129
Advised
On his yard
2000 -781
129
UTL
On pond
2000 -809
129
No re port
In park, stopped 1
2000 -1422
129
No report
Yards,Advised two
2000 -11333
.129
GOA
On pond
2000 -11883
129
GOA
Bike path
2000 -11906
129
Unfounded
In alley
2000 -11925
129
UTL
On pond
2000 -11963
129
No rpt
On path
2000 -11964
129
Advised
Neighborhood dispute
2000 -12038
129
No report
Looking for information
2000 -12006
129
GOA
On path
2000 -12453
129
Advised
Near pond, advised rider
2000 -12318
129
UTL
Speed
2000 -12517
129
000
Speed/path
2000 -422
130
000
Trespassing
2000 -642
130
000
Drove around barricade
2000 -908
130
No report
Fence down/in park
2000 -12274
130
No report
On his property
2000 -437
131
GOA
Speeding on street
2000 -1257
131
GOA
On path
2000 -1257
131
; GOA
On bike path
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2000 -11234
131
UTL
On sidewalk
2000 -11371
131
Advised
In drainage way
2000 -11953
131
GOA
On sidewalk
2000 -11968
131
UTL
In drainage way
2000 -11973
131
Unfounded
On sidewalk
2000 -12079
131
Advised
On sidewalk (advised violator)
2000 -1264
132
Advised
Trespassing
2000 -387
137
000
Through yard, on side of road
2000 -1070
143
Advised
Snowmobile complaint
2000 -12598
148
ARREST SWI
Hit sign
TOTAL,Yfcalls for 2000
5q
/ S -, I:- / -
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Designation of Official Newspaper
DATE: December 22, 2000
h �
City Council is asked to designate the official newspaper for 2001.
The City is required by law to publish certain matters in its official newspaper, during the course of
the year. We publish the Council minutes (motions primarily), Ordinances, Resolutions when
required by law, notices of public hearings on planning matters and public improvement projects,
and advertisements for bids. It is appropriate that this designation be made at this time.
To be qualified as a medium of official and legal publication, a newspaper must meet certain
qualifications set forth by State law. To name a few, it must be distributed at least five days each
week if a daily paper or be distributed at least once each week for 50 weeks each year if not a daily
paper. News columns devoted to news of local interest to the community, which it purports to
serve must be 25% if published more often than weekly and 50% if weekly. It must be circulated in
the City which it serves and meet certain circulation requirements. It must have its known office of
issue located within the county or adjoining county of the City it serves. It must file a statement of
ownership and circulation with the secretary of state each year.
As long as I can remember, the Shakopee Valley News has been the City's official newspaper.
The City has received the attached letter from Mr. Rolfsrud asking that the City consider appointing
the Shakopee Valley News as its official newspaper.
The 2001 charge for legal notices will be $9.75 per column inch. Previous years charges for legal
notices were:
2000 - $9.25 /column inch for 1` insertion
1999 - $8.78 /column inch for 1 insertion
1998 - $8.37 /column inch for IS` insertion
1997 - $8.05 /column inch for 1s` insertion
Designation of Official Newspaper
December 22, 2000
Page -2-
During the middle of 1997, the City began submitting legal notice copies on floppy disk which
resulted in a cost savings because the Shakopee Valley News staff did not have to retype the notices
for publication in the newspaper. In 1999 we began transmitting our legal notices by e -mail. The
2001 charge for legal notices submitted in this manner will be $8.29 per column inch, reflecting a
15% cost savings to the City.
The City has budgeted $20,000 for 2001 for legal publications.
The City has had a very good working relationship with the Shakopee Valley News They have
been very accommodating in publishing notices that were sent to them after their deadline and have
published them whenever possible. They have published items at no charge in their "In Brief'
section as well as press releases. They have also written articles on matters when requested to get
the word out.
1. Designate the Shakopee Valley News as the City's official newspaper.
2. Obtain quotes from other newspapers that may qualify as an official newspaper.
Staff recommends alternative #1. Residents of the City are more likely to look for legal notices
pertaining to their community in a local publication.
Move to designate the Shakopee Valley News as the official newspaper for the City of Shakopee
for the year 2001.
i:clerk \judy \SVN -oFFi
..,
December 15, 2000
Ms. Judy Cox, City Clerk
City of Shakopee
129 Holmes Street
Shakopee, MN 55379
Dear Ms. Cox,
Please consider our request for appointment of the Shakopee Valley News as the official newspaper for the City of
Shakopee in 2001.
Legal notice, nublisbed in. the Shakopee Valley News during this time period will be billed at the rate of $9.75 per
column inch for the first insertion and $7.30 per column inch per subsequent insertions.
The city can again take advantage of a lower rate if it submits legal notice copy electronically via e -mail. Publication
copy must be submitted in a generic text format and readable by our IBM compatible word processors. This system
worked well in 2000 and allows for a substantial labor savings if the Shakopee Valley News staff does not have to
retype the notices prior to them being published in the newspaper. E- mailed legals should be sent to: lecal@swpub.com.
The rate for the materials submitted in this manner would be $8.29 per column inch, reflecting a 15% cost savings to
the City of Shakopee.
One additional enhancement to the publishing of legal notices will also take place in 2001: Most standard legal
notices (those without maps, graphics or special tabular information) submitted by the City of Shakopee will be
posted on our newspaper website, www.shakopeenews.com, free of charge.
In accordance with Minnesota Statute 331 A.02, the Shakopee Valley News has met'certain qualifications in order to
become a legal newspaper to better serve the community. Some of the qualifications we must meet to become a legal
newspaper include: distribution of the paper at least once a week for 50 weeks out of the year; be circulated in the
local public corporation which it purports to serve, and either have at least 500 copies regularly delivered to paying
subscribers, or have at least 500 copies regularly distributed without charge to local residents; have its known office
of issue established either in the county in which is lies in whole or in part, the local public corporation which the
newspaper purports to serve, or in an adjoining county; file a copy of each issue immediately with the state historical
society; etc. These are just a few of the stringent guidelines a newspaper must fulfill in order to become a certified
.eta? r7 w, - _ pC . Tt Js our goal :.o Sere j i u a5 your le jai fbr [tip cncnil ?. cai.
Thank you for the onnortunity to be of service to you in the past. We hope that relationship can be continued in the
Publisher
enclosure
327 Marschall Road, Suite 125 • Post Office Box 8 • Shakopee, Minnesota 55379 e (952) 445 -3333
City of •a-
T®: Mayor and City Council
Mark McNeill, City Administrator
FR OM: Judith S. Cox, City Clerk
SUBJECT: Tattoo License for Michael Malone
DATE: December 27, 2000
C III
Nr�!'�i - '
City Council is asked to consider the application of Michael Malone for a Tattoo License.
I, • '1 1
Mr. Malone has reapplied for a Tattoo License to work for Linda Malone at her business known
as Body Art located at 205 South Lewis Street. Since her initial Tattoo License was issued in
1994, Ms. Malone has hired additional employees to also practice tattooing at her establishment.
The certificate of insurance does cover Mr. Malone.
1. Approve the application for a tattoo license for Michael Malone.
2. Deny the application for a tattoo license for Michael Malone.
3. Table the application for additional information.
1 1 1 1
Approve the application and grant a Tattoo License to Michael Malone, Body Art, 205 South
Lewis Street.
i
JSC /j s
[i AlicenseVattoo.mem]
1yr-.3,
CITY OF SHAKOPEE =_ V
3
Memorandum =
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: Audit Services
DATE: December 15, 2000
Introduction & Background
The city has received the formal proposal for the provision of audit
services for FY 2000. The firm is Kern, DeWenter and Viere whom the
council selected two years ago.
The proposed price for the basic audit is $19,350 compared to $18,600
for FY 1999. Last year the city also used the auditors to prepare the
TIF reports. The cost for the TIF service for this year stays the same
at $1,750. The cost to prepare the annual financial report is about
$3,000.
Alterna
1.
2.
3.
Retain just the basic audit at $19,350.
Retain the basic and TIF reports for $21,100.
Retain the basic, TIF reports and the annual report for $24,100.
Recommendation
Alternative #3. This alternative contracts out some of the finance
workload at the peak time of the year. The auditors are qualified to
do the work. This reduces the need for additional staff in that time
frame and is more cost effective. The existing budget can accommodate
this alternative.
Action
Move to retain Kern, DeWenter and Viere as auditors for fiscal year
2000 at the proposed amount of $19,350 plus other related services for
a total of $24,100.
G egg oxland
Finance Director
C: \gregg \mem0\00audit
o t
CITY OF SHAK ®PEE
Memorandum
CUS711
, I 115M
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: 2001 Workers Compensation Insurance
DATE: December 28, 2000
Introduction
The Workers Compensation policy for the city is up for
renewal.
Background
This is a routine item that the work comp policy for the
city renews on January 1. The renewal is with the same
terms as last year, namely with a $500 deductible on medical
coverage.
The deposit premium last year was $72,762 and this year it
is $82,930. Actual cost is based on the actual figures
calculated after the end of the year.
The League of Cities Insurance Trust has an excellent
program. There is probably nothing in the market place that
can compare to this program.
Action
Move to affirm the renewal of the workers compensation with
the League of Cities Insurance Trust for a deposit premium
of $82,930.
Gregg /Voxland
Finance Director
9 A F n a r; e A d 0 C s% i 11 _ u r 9 1 0 C c o m p
/S F. S.
NJ WE, i , Me
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Massage Center License — Craig Ballard
DATE: January 2, 2001
INTRODUCTION:
City Council is asked to consider the application from Craig Ballard for a massage center license.
BACKGROUND:
Craig Ballard has made application for a massage center license for Salon St. John at 705 First
Avenue East.
The customary background investigation has been conducted by the Police Department and I have
been advised that there is nothing in the investigation that would preclude the City Council from
granting a license.
A building inspector will be inspecting the premises to insure compliance with the City Code. The
applicant is in the process of obtaining the required insurance coverage. No license will be
delivered until the applicant is in complete compliance with the requirements of the City Code.
Licenses may be granted only for those premises located in the general commercial districts. The
site does comply with this requirement.
RECOMMENDED ACTION:
Approve the application and grant a massage center license to Craig Ballard dba/Salon St. John at
705 First Avenue East upon compliance with the requirements of the City Code.
JSC /j s
i:licenses/ballard
I T
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Planning Commission
FROM: Economic Development Advisory Committee
SUBJECT: Proposed Metropolitan Livable Communities Application for Scott
County HRA Bluff Avenue Urban Village Site
MEETING DATE: January 2, 2001
Introduction & Background:
Per recommendation by the Economic Development Advisory Committee, the City
Council and Planning Commission are asked to do the following in relation to the Bluff
Avenue Urban Village Site proposed by Scott County HRA:
1. Proceed with rezoning to facilitate the project,
2. Amend the Comprehensive Plan accordingly, and
3. Direct staff to work with the HRA to secure Livable Communities Demonstration
funds for the proposed project.
For background information on the project, please refer to Exhibit A, memo from
Community Development Director Michael Leek and attachments related to the proposed
HRA project.
Discussion:
At its December 12`" meeting, the EDAC was asked by Community Development
Director Michael Leek to recommend to the Planning Commission and City Council that
the Bluff Avenue Urban Village Site project proposed by Scott County HRA 1) is a
desirable project, 2) that the City should proceed with rezoning to facilitate the project,
and 3) that the City and its staff work with the HRA to secure Livable Communities
Demonstration funds for the proposed project.
After considerable discussion, the EDAC agreed to recommend to the Planning
Commission and City Council two of the three recommendations as proposed in Mr.
Leek's memo, that the City should proceed with rezoning, and that staff should be
directed to work with the HRA to secure Livable Communities Demonstration funds for
scotthrabluffave.doc
the proposed project. In addition, the EDAC recommended that the Comprehensive Plan
be amended accordingly.
The EDAC elected not to recommend that the project is desirable in that the committee
members feel the site would serve the City best if it was developed and owned privately
rather than by a public body such as the HRA. HRA staff and City staff explained to the
EDAC that the site has not been (and likely will not be) developed by a private party due
to a variety of reasons including but not limited to size of site (the small, narrow site
limits development options), economies of scale (a very limited number of housing units
can be built), nature of nearby development (truck stop /gas station), the need for
rezoning, etc.
Options:
1. 1) Proceed with rezoning to facilitate the project, 2) Direct staff to work with the
HRA to secure Livable Communities Demonstration funds for the proposed project,
and 3) Amend the Comprehensive Plan accordingly.
2. Do not 1) Proceed with rezoning to facilitate the project, 2) Direct staff to work with
the HRA to secure Livable Communities Demonstration funds for the proposed
project, and 3) Amend the Comprehensive Plan accordingly.
3. Table the matter for additional information
Recommendation from Economic Development Advisory Committee:
Option 1.
Action Requested:
Offer and pass a motion to 1) Proceed with rezoning to facilitate the project, 2) Direct
staff to work with the HRA to secure Livable Communities Demonstration funds for the
proposed project, and 3) Amend the Comprehensive Plan accordingly.
scotthrabluffave.doc
CITY OF SHAKOPEE
Memorandum
TO: Shakopee Economic Development Advisory Commission
Paul Snook, Economic Development Coordinator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Proposed Metropolitan Livable Communities Application for Scott
County HRA Bluff Avenue Urban Village Site
DATE: December 6( ?), 2000
Introduction:
The Scott County HRA proposes a 9 -unit, urban village project on 3 parcels of tax -
forfeited land acquired through the Minnesota Department of Revenue. A copy of the
HRA's preliminary proposal is attached for the EDAC's information. The HRA has
asked the City's assistance in seeking Metropolitan Livable Communities demonstration
funds for the proposed project. City staff has prepared a draft Phase I application for the
project, and that document is also attached for the EDAC's information. The EDAC is
asked to recommend to the Planning Commission and City Council that 1) the proposed
project is a desirable project, 2) that the City should proceed with rezoning to facilitate
the project, and 3) that the City and its staff work with the HRA to secure Livable
Communities Demonstration funds for the proposed project.
Alternatives:
1. Recommend to the Planning Commission and City Council that 1) the proposed
project is a desirable project, 2) that the City should proceed with rezoning to
facilitate the project, and 3) that the City and its staff work with the HRA to secure
Livable Communities Demonstration funds for the proposed project.
2. Do not recommend to the Planning Commission and City Council that 1) the
proposed project is a desirable project, 2) that the City should proceed with rezoning
to facilitate the project, and 3) that the City and its staff work with the HRA to secure
Livable Communities Demonstration funds for the proposed project.
3. Table the matter for additional information.
Action Requested:
Recommend to the Planning Commission and City Council that 1) the proposed project is
a desirable project, 2) that the City should proceed with rezoning to facilitate the project,
and 3) that the City and its staff work with the H A to secure Livable Communities
Demonstration funds for the proposed project.
R. Michael Leek
Community Development Director
g: \cc\2000\EDAC \bluffave.doc
• -�•I
Nine (9) Unit Low Density Mixed Style New Construction
Affordable Rental Housing
Introduction:
The Scott County Housing and Redevelopment Authority (SC -HRA) proposes to
construct a combination low density urban village consisting of two (2) twin homes, one
(1) town home (4 plex) and one (1) stand alone single family home. The housing
development is the planned catalyst to access funding from the Metropolitan Council's
Livable Community Act (LCA) Demonstration Account. City guided general public
amenities including connecting trail ways and landscaping, will form the basis for a
downtown river front revitalization effort on the east end of the downtown community.
The development will consist of two (2) and three (3) bedroom units as side by side twin
homes and town homes built slab on grade. Each unit will have attached garage with
square footage ranging from 1,000 for a two bedroom to 1,300 for a three bedroom unit.
The units will have natural gas, forced air heat and central air conditioning. All units will
have standard kitchen appliances plus dishwasher. Washer and dryer hook-ups be
provided in each unit. Tenants will pay gas and electric utilities. The SC -HRA will
provide garbage service, water, sewer and common area maintenance. Site amenities
will include an age appropriate play area connecting the twin homes to the west and the
town homes to the east.
Site Location:
The proposed urban village development site is located on the north side of Bluff
Avenue, just east of Naumkeag Street in Shakopee, Minnesota. The site consists of a
relatively narrow strip of land running from west to east on Naumkeag Street. The
subject property is relatively level and contains few trees. The site is currently
undeveloped and is bordered to the west by an existing home. Nearby development
consists of a mixture of residential and commercial construction. The site has water
and sewer access, but will require a change in zoning, as the site is zoned R -2 and B -1.
Site Control:
The site is atax- forfeited property three parcels
of Revenueb There conveyed
of M nnesota De
to the SC -HRA through the State Department
approximately $70,000 in unpaid special assessments on the parcels.
Scott County Housing and Redevelopment Authority Affordable Housing Income
Limits: -
The urban village development will serve people in the following income limits.
HOUSEHOLD
SIZE
INCOME
30% of area median
Income
INCOME
50% of area median
- Income
INCOME
80% of area median
income
1 Person
2 Persons
3 Persons
4 Persons
5 Persons
6 Persons
$ 13,800
15,750
17,750
19,700
21,300
22,850
24,450
26,000
$ 23,000
26,300
29,550
32,850
35,500
38,100
40,750
43,350
$ 35,150
40,150
45,200
50,200
54,200
58,250
62,250
66,250
7 Persons
8 Persons
Housing Choice Voucher Payment Standa
COMMUNITY
0 — BR
1 —BR
2— BR
3-BR
4 — BR
(Published FMR's)
Belle Plaine
$ 427
$ 549
$ 702
$ 960
$ 1,076
Elko /New Market
Jordan
New Prague
Rural Township Areas
$ 469
$ 469
$
$ 603
� 603
$ 772
$ 772
$ 1,045
$ 1,045
$ 1,183
$ 1,183
Prior Lake 110% of FM R)
Savage 110% of FMR
Shakopee (110% of FMR
OLD SHAXOPEE RE EVELO MEN "R(JI 0 S� -
Phase I Application
Livable Communities Demonstration Account 200
City of Shakopee, Minnesota
Contact: R. Michael Leek
Community Development Director
129 South Holmes Street
Shakopee, Minnesota 55371
Phone (952) 445 -3650
Fax (952) 445 -6718
FUNDING CATEGORY:
CONCEPT/PROCESS TO DATE /STATUS:
The City of Shakopee, Minnesota is a historic city established in the 1850's and located
on the southern banks of the Minnesota River. The city is easily recognized by its
historic and healthy downtown district located on the intersection of STH 101/212 and
C.R 69, as well as the surrounding higher- density, small lot residential development.
With the opening of the new Bloomington Ferry Bridge and STH 169 in the Fall of 1996,
Shakopee began to experience ever -more suburban-style development, with its attendant
pressures for businesses to locate near STH 169. Because the Shakopee City Council is
committed to maintaining the vitality and viability of its established urban core, it has
taken numerous steps to insure the viability of the City's historic downtown. These steps
have included the following;
1. River City Centre - The City entered a partnership to successfully redevelop
two blocks of downtown into a mixed commercial/residential project that architecturally
echoes the remaining historic buildings in the district. Completion of this project has
spurred private investment in downtown, including the rehabilitation to historic
appearance of the original "Rock Spring Cafe."
2. Vision Shakopee - The City helped organize and staff this "grassroots"
effort to develop a vision for the future of Downtown Shakopee.
3. Commercial and Residential Rehabilitation Programs - The City
successfully obtained block grant funds to be used for rehabilitation of commercial and
residential buildings in and near the downtown district.
4. Riverfront Planning - The City has spearheaded efforts to open up the
riverfront within Shakopee by establishing Huber Park, working with Murphy's Landing
(which is on City-owned land) to secure funds for the rehabilitation of the historic inn
and possible river connection to the Eden Prairie trail system).
5. Mini -Bypass - In the mid- 1990's the City worked with Scott County and the
Minnesota Department of Transportation to divert major highway traffic away from the
main shopping street, thereby promoting pedestrian traffic in downtown.
In 2000 the City made application for predevelopment funds to develop a master plan for
the redevelopment of Downtown Shakopee, the City's riverfront and First Avenue
Corridor. The proposed project that is the subject of this application would begin the
implementation of this master plan. A copy of the Scott County HRA's original proposal
is attached to the application.
L mlym
Develop an additional, walkable urban village component of the Downtown, First
Avenue, and Riverfront corridor.
a. Implement additional trail and sidewalk connections to the Minnesota
River regional trail, and Downtown area;
NEXT STEPS: *Rezone the subject property to accommodate the proposed project
*Develop specific architectural and site plans
Potential to Result in a Demonstration Model:
The project area is already a "walkable" environment, and the project will enhance its
character as a denser, mixed -use area accessible both by pedestrians and by transit. The
project is consistent with long -range plans for the project.
Replication:
The joint effort that resulted in River City Centre is already being replicated by other
communities (e.g. Savage) in their downtowns. The elements of the project will easily
provide models for other communities in the Region that are dealing with riverfront and
mixed use development/redevelopment issues.
Partnerships, Community Participation
As stated in the Concept portion of this proposal, the project area is already the site of
numerous partnerships, including VisionShakopeeI, River City Centre, the Mini- Bypass,
and others.
PROJECT FEATURES
Significant features of the proposed project include;
• Provision of affordable, mixed -use rental housing in the Downtown, First
Avenue, and Riverfront area;
• Implementation of trail linkages needed to connect Downtown Shakopee,
Huber Park, Memorial Park, and Murphy's Landing to the rest of Shakopee,
Scott County, and the Regional Trail system.
• Provision of additional mixed use or higher density residential development
FUNDING:
(NOTE: a budget and funding request will still need to be developed)