HomeMy WebLinkAbout12/05/2000TENTATIVE AGENDA
CITY OF SHAKOPEE
REGULAR SESSION SHAKOPEE, MINNESOTA
LOCATION: 129 Holmes Street South
Mayor Jon Brekke presiding
1] Roll Call at 7:00 p.m.
2] Pledge of Allegiance
3] Approval of Agenda
4] Mayor's Report
5] Approval of Consent Business — (All items noted by an * are anticipated to be routine. After a
discussion by the Mayor, there will be an opportunity for members of the City Council to
remove items from the consent agenda for individual discussion. Those items removed will be
considered in their normal sequence on the agenda. Those items remaining on the consent
agenda will otherwise not be individually discussed and will be enacted in one motion.)
6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS — (Limited to five
minutes per person/subject. Longer presentations must be scheduledthrough the City Clerk.
As this meeting is cablecast, speakers must approach the microphone at the podium for the
benefit of viewers and other attendees.)
*7] Approval of Minutes: None
*8] Approval of Bills in the Amount of $344,308.82 plus $69,566.07 for refunds, returns and
pass through for a total of $413,874.89
9] Public Hearings:
*A] Continuation of public hearing on application for taxicab and taxicab drivers license —
Oscar Javier Salas
B] 2000/01 tax levy and budget hearing — Res. No. 5456 and Res. No. 5458
10] Communications: MN Dept. of Employee Relations regarding pay equity act
11] Liaison Reports from Council Members
12] Recess for Economic Development Authority meeting
13] Re -convene
14] Recommendations from Boards and Commissions
TENTATIVE AGENDA
December 5, 2000
Page 2
15] General Business
A] Public Works and Engineering
1. Consultant Services for Pedestrian Bridges over TH 169 at CSAH 17 and CR 79
B] Police and Fire
* 1. Towing Contract
C] Parks and Recreation
1. Authorize Plans and Specifications for 2001 Park Projects — tabled 11/21
2. Combined School-Year/Summer Aquatics Program Agreement
D] Community Development
1. Revised AUAR for Proposed Shakopee Crossings — Res. No. 5453
*2. Extension Agreement with WSB Inc. for Proposed Heritage Square Project
E] Personnel
* 1. Completion of Probation — Mark Themig
*2. Adopting 2001 Pay Plan for Part-time Employees — Res. No. 5459
3. Reclassification of Recreation Supervisor Positions
4. Approve Job Description and Advertising for Recreation Supervisor (Aquatics)
*5. Completion of Probation — Kim Hartman
*6. Completion of Probation — Luis Diaz -Calle
*7. Completion of Probation — Angela Trutnau
*8. Completion of Probation -John DeLacey
*9. Personnel Policy Amendments — Res. No. 5457
F] General Administration:
* 1. 2001 Cigarette Licenses
*2. 2001 Pawnshop Licenses
*3. 2001 Tattoo Licenses
*4. Banking Services
*5. On Sale 3.2 Beer License — Sky Ventures LLC dbalPizza Hut
6. Boards and Commissions Expiring Terms
7. Youth Building Architectural Services
*8. 2001 Fee Schedule — Res. No. 5461
*9. Cleaning Contract Renewal — Masterpiece Cleaners
10. Set Work Session for January 9, 2001
* 11. Apportionment of Assessments for Orchard Park West PUD 4th— Res. No. 5460
16] Council Concerns
17] Other Business
18] Adjourn to Tuesday, December 19, 2000
ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE
CITY OF SHAKOPEE, MINNESOTA
Regular Meeting
1. Roll Call at 7:00 p.m.
2. Approval of the Agenda
December 5, 2000
3. Approval of Consent Business - (All items noted by an 4 are anticipated to be routine.
After a discussion by the President, there will be an opportunity for members of the EDA
to remove items from the consent agenda for individual discussion. Those items removed
will be considered in their normal sequence on the agenda. Those items remaining on the
consent agenda will otherwise not be individually discussed and will be enacted in one
motion.)
A.) 4 Approval of Minutes:
4. Financial
A.) 4 Approval of Bills
5. Small Cities Development Program
A.) Update
6. Informational Items:
A.) Downtown Development Workshop
7. Other Business:
8. Adjourn (next meeting: Tuesday January 2, 2001)
edabeuda.doc
CITY OF SHAKOPEE
Memorandum
TO: President & Commissioners
Mark H. McNeill, Executive Director
FROM: Gregg Voxland, Finance Director
SUBJ: EDA Bill List
DATE: November 30, 2000
"CcNs��T
Introduction
Attached is a listing of bills for the EDA for the period
11/03/2000 to 11/30/2000.
Action Requested
Move to approve bills in the amount of $346.35 for the EDA
General Fund (0191).
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64
CITY OF SHAKOPEE
Memorandum
TO: Economic Development Authority
FROM: Paul Snook, Economic Development Coordinator
SUBJECT: Small Cities Development Program - update
DATE: December 5, 2000
Enclosed is the November 2000 update on the Small Cities Development Program (SCDP) from the
Carver County HRA.
In summary, the HRA reports the following application activity; there have been no changes from the
October report:
Single Family Owner -Occupied
Residential (goal: 30 units)
Rental Residential (goal: 30 units)
Commercial (goal. 15 units)
TOTAL
Applications Applications
Requested/Mailed in Process or Completed
50 21
11 7 (19 units)
12 5
73 33
Note: The numbers in parentheses next to the property types listed above indicate the "rehabbed property
unit goals" by property type for Shakopee's SCDP program, set by the Minnesota Department of Trade
and Economic Development.
Sma 7 7 Cities Shakopee Rehab Program
The single family rehab program is well underway and we have begun closing on
loans. Applicants for the rental and commercial rehab have been approved and
will be scheduling inspections with our Rehab Specialist, soon to determine what
improvements can be done and the applicants can start obtaining bids.
S7 ng 7 e -Fam i 7y Rehab i 7 i to t i on Project
Recap on the program
To be eiigibie for the program, the applicant's income must be below 80% of the
area median income, The homeowner will be eligible for a 50 to 100% grant
depending upon their income. The homeowner would need to provide leverage
ranging from 0 to 50%. The HRA has low-interest loans the homeowner could
apply for to use as their leverage requirement. However, if they are not eligible
for a leverage source due to poor credit, too many debts, no equity, etc., the
leverage requirement will be waived and they will receive a 100% Small Cities
grant.
The grant is a 0% interest, 10 -year deferred loan. If the homeowner stays in the
home for 10 years, they will not have to pay the loan back. The loan is forgiven
on a pro -rated basis of 10% per year. For example, if the homeowner moves out
3 years later they would be responsible for paying back to the City 70% of what
they borrowed.
After their application has been approved, Dave Schaffer, the HRA's Rehab
Advisor, will schedule an appointment to inspect the home to determine what
improvements can be done. Dave will draw up a work write-up for the
homeowner to submit to contractors. It is the responsibility of the homeowner to
select the contractor(s).
After reasonable bids have been attained, the homeowner will schedule a time to
close on the loan with the HRA. The HRA will make the payments to the
contractor(s) after the work has been inspected by Dave Schaffer. The HRA will
then submit a draw request to the City (to submit to DTED) for reimbursement.
S i ng 7 e -Fam i 7 y Rehab Summary
We have 8 applicants that closed on their loans and construction is underway.
Many applicants are doing exterior work, so the improvements will be very
noticeable when driving through the neighborhood. We currently have 8
Summary Sheet 10/23/00
additional applicants that have been approved for the program and are currently
out to bid or have scheduled an inspection with our Rehab Advisor, Dave
Schaffer. Furthermore, 5 more applications are in the approval process.
The amount of inquires has slowly a bit. However, inquires will pick up again
now that construction has started and the program becomes more visual. What
usually happens is that people will notice that a lot of their neighbors are having
work done and will start asking questions and find out about the program by word
of mouth. Everyone in the target area received two mailings about the program
so they should already know about the program. However, we will consider
doing additional marketing if the inquires do not pick up.
Amount Funded
$369,000.00
Amount Committed
$122,561.60
Amount Allocated
$134,575.00
Balance Remaining
$111,863.40
App 7 i cants that have c 7 osed
HRA Loan Number. NO NEW APPLICANTS THIS MONTH
Household Composition:
Loan Amount:
Gross Income:
Improvements:
Market Value of the
Renta 7 Rehab i 7 i to t i on Project
Recap on the program
Any rental owner may apply for the program as long as their property is located
in the targeted Small Cities Boundary. 51 % of their rental units need to be
leased by tenants at or below 80% of Metro Area Median Income, and the rents
for all of the units would need to be at or below the Fair Market Rents. If the
property is in the targeted area, and both the tenant's income and rent are within
the allowable limits a property owner would be eligible for a deferred loan up to
$10,000 per unit. A maximum loan amount is currently under advisement with
Summary Sheet 10/23/00
city staff. The owner is required to match these dollars with a 50% match. This
is a secured loan, which will be forgiven after seven years. Compliance of rent
restriction and tenant characteristics is in force for the full seven years. The loan
is forgiven on a pro -rated basis of 14.28% per year.
After their application has been approved, Bill Schwanke, the HRA's Rehab
Advisor, will schedule an appointment to inspect the rental property to determine
what improvements should be incorporated into the scope of work. Bill will draw
up a work write-up for the homeowner to submit to contractors. It is the
responsibility of the homeowner to select the contractor(s).
After reasonable bids have been attained, the property owner will schedule a
time to close on the loan with the HRA. The HRA will make the necessary
payments to the contractor(s), after Bill Schwanke has inspected the work. The
HRA will then submit a draw request to the City (to submit to DTED) for
reimbursement
Renta 7 Rehab Summary
Carver County HRA has had 0 new inquiries regarding the Small Cities Rental
Loan Program; 7 rental property owners have completed their applications.
Those 7 properties represent 19 rental units. One of those 7 has been
preliminarily approved and will be inspected and out to bid in the next few weeks.
The six other applicants are in various stages of providing additional
documentation; after reviewing that additional documentation our inspector
should be able to visit the approved applicants properties for and inspection and
assistance with the necessary work write-up.
Amount Funded
$121,500
Amount Committed
$0.00
Amount Allocated
$0.00
Balance Remaining
$0.00
App i cants that have c 7 used
Once we have closed on a loan, we will submit a summary of that loan to the City
Council; eg. owner, address, # of units, dollars borrowed. Attached is an
example of what the summary will entail:
Summary Sheet 10/23/00
HRA Loan Number.
Loan Amount:
Number of Rental Units:
Monthly Renta
Improvements:
Market Value of the Property.
Commercial Rehab 7'7 tat 7 on Project
Recap on the Program
Any commercial property owner may apply for the program as long as their
property is located in the targeted Small Cities Boundary. Note: this boundary is
the small area located in the core downtown area of the bigger Small Cities
targeted area. Priority is given to owner occupied structures or where leases are
currently in place. Building improvements must be directed toward correcting
defects or deficiencies in the property affecting the aesthetics or the property
safety, energy consumption, structural/mechanical systems, habitability or
handicapped accessibility of the property. Owners are eligible for 50% of the
total commercial repair costs, with a maximum loan up to $25,000. The loan is a
deferred loan for seven years; which is pro -rated in case of sale.
Commerc i a 7 Rehab Summa ry
Currently Carver County HRA has received 3 new inquiries, this is in addition to
the original 9 in the early marketing of the program. Out of those inquiries five
have completed their applications. Two are ready to meet with our rehab
specialist and prepare a scope of work. A request for additional documentation
had been sent to the other two applicants.
Amount Funded $251,250.00
Summary Sheet 10/23/00
Amount Committed
$0.00
Amount Allocated
$0.00
Balance Remaining
$0.00
App? icants that have closed
Once we have closed on a loan, we will submit a summary of that loan to the City
Council; eg. owner, address, # of units, dollars borrowed. Attached is an
example of what the summary will entail:
HRA Loan Number.
Loan Amount.
Gross Income.-
Improvements:
ncome.
Improvements:
Market Value of the Property.
Summary Sheet 10/23/00
"40
1/�u� tit.0
TO: Mayor and City Council
Economic Development Authority
FROM: Paul Snook, Economic Development Coordinator
SUBJECT: Downtown Development Workshop (10-10-00)
DATE: October 30, 2000
Introduction & Background:
On October 10, 2000 there was a workshop regarding downtown development and
redevelopment issues. Members of the Vision Shakopee Downtown Partnership
suggested the informal, roundtable workshop, which included a small group comprised of
downtown merchants / members of Vision Shakopee, representatives from the post
office, Mayor Brekke, EDA President Amundson, two members of the City's Economic
Development Advisory Committee, and three City staff members. The workshop was
originally intended for August, but due to the City Council's very busy meeting schedule,
the most opportune time for the workshop was October 10t".
The intent of the workshop was to gather a small, workable group of downtown
stakeholders to identify development and redevelopment issues of the Downtown and 1St
Avenue Corridor, and to develop goals and strategies based on the identified issues.
The Workshop Meeting:
The workshop meeting was arranged in two segments, 1.) Background and review of
current development, and 2.) Identification of Issues / Goals / Strategies:
Background / Current Developments
Workshop participants provided background and updates regarding the following
developments:
• Phase 2 Application to the Livable Communities Demonstration Account of
Metropolitan Council
• City Facilities (City Hall, Library)
• Small Cities Development Program
• Facade Loan Program (2 potential projects)
• Office Building Expansion
• Huber Park Proposal — Vision Shakopee Riverfront Committee
• Post Office Expansion Needs
• Scott County HRA Development on Bluff Street
DTWo rkshopGoals10-10-OO.doc
Identification of Issues / Goals / Strategies
Based on background and information on current development, the workshop participants
developed the following goals:
1. Retain post office retail service center in the downtown area.
The retail portion of the post office is considered an important economic asset to
downtown; it is a major traffic generator and provides market opportunities for
the district. Through a retention plan, City staff will work with Vision Shakopee
and other downtown stakeholders to encourage the post office to retain its retail
service center in the downtown area. The post office retention plan would include
assisting the post office in searching for sites; facilitating communication between
downtown stakeholders, post office officials, and local, state, and federal elected
officials, urging support for retaining the post office in the downtown; engaging
non -elected opinion makers; and developing and implementing a media plan. The
City will not be committing resources to acquire property for a new downtown
post office.
2. Update 1996 Riverfront Master Plan, focusing on Huber Park
In 1996, the City retained Brauer & Associates to develop a master plan for the
development of the riverfront and blocks 3 & 4. The redevelopment of blocks 3 &
4 has been realized but no other elements of the master plan have been
implemented or planned for. Based on information provided in the 1996 riverfront
master plan, the Vision Shakopee Riverfront Committee and City staff earlier this
year identified Huber Park as an opportunity to continue improvements to the
riverfront; specifically an outdoor performance venue similar to the facility in
Eden Prairie's Staring Park.
The committee met with Brauer & Associates to attain an estimate of an update to
the 1996 master plan, focusing specifically on the Huber Park area as an outdoor
performance venue. Brauer & Associates estimated the update to cost between
$5,000 and 10,000. The committee intended to go before the EDA and City
Council to recommend that the update of the master plan be done, however, in the
last few months the City has been in the process of applying to the Metropolitan
Council for a planning grant (Livable Communities Demonstration Account) that
potentially could include costs for Huber Park master planning. Therefore, City
staff recommended to the committee that it postpone its recommendation until
results of the grant application were known. As emphasized at the workshop it
currently looks as if Shakopee's Livable Communities grant application, should it
be successful, would not include costs for the planning of Huber Park but would
focus on the 1 st Avenue corridor and core area of downtown. Mayor Brekke and
EDA President Amundson requested that staff present the Huber Park master plan
update at the next Council/EDA meeting in which the Livable Communities grant
application is discussed.
DlworkshopGoals 10-10-00. d oc
3. Work with Vision Shakopee to establish a Special Service District
The Vision Shakopee Downtown Partnership has been researching ways to be
most effective in comprehensively revitalizing downtown and the 1St Avenue
corridor. This includes considering methods by which to fund the organization's
activities.
One method being used more by downtown organizations across the country is
the "business improvement district" (in Minnesota, it's called a "special service
district"). In general, a special service district (SSD) is an organizing and
financing mechanism used by property owners and merchants to determine the
future of their retail, commercial and industrial areas. The special service district
is based on state law, which permits property owners and merchants to band
together to use the city's tax collecting powers to "assess" themselves. These
funds are collected by the city and returned in their entirety to the SSD and are
used for purchasing supplemental services (e.g. marketing, promotions, special
events, maintenance, sanitation, security, business retention and recruitment, etc.)
and capital improvements (e.g. street furniture, trees, signage, special lighting,
etc.) beyond those services and improvements provided by the city. In essence the
program is one of self-help through self -taxation.
A special service district is established through petition support from property
owners and merchants who will pay the proposed assessments. A special service
district can only be established if the following threshold of property owners,
individuals and business organizations subject to service charges in the proposed
district file a petition requesting a public hearing on the proposed action
a. Owners of 25 percent or more of the land area of property, and
b. Owners of 25 percent or more of the net tax capacity of property, and
c. 25 percent or more of the individual or business organizations
Conversely, if 35 percent of property owners, individuals and business
organizations subject to the service charges in the proposed district file an
objection to the ordinance establishing the district before the effective date, the
ordinance does not become effective.
In order to become a more effective organization, members of Vision Shakopee
are willing to pursue establishing a special service district. At the workshop
meeting Mayor Brekke and EDA President Amundson expressed support for
establishing a district, and advised staff to work with the Vision Shakopee board
in further researching the feasibility of this.
Action Requested
No action is requested at this time. This is an informational item.
D7wo rkshopGoals 10-10-OO.doc
*S
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance director
RE: City Bill List
DATE: November 30, 2000
Introduction and Background
Attached is a print out showing the division budget status for
2000 based on data entered as of 11/30/2000.
Also attached is a regular council bill list for invoices
processed to date for council approval.
Included in the checklist but under the control of the EDA are
checks for the EDA General Fund (code 0191) in the amount of
$346.35.
Also included in the checklist are various refunds, returns, pass
through, etc. totaling $69,566.07. The actual net expense amount
is $344,308.82.
Action Requested
Move to approve the bills in the amount of $413,874.89.
CITY OF SHAKOPEE
EXPENSES BY DEPARTMENT
11/30/00
CURRENT
YEAR
ANNUAL
MONTH
TO
PERCENT
DEPT DEPT NAME
BUDGET
ACTUAL
DATE
EXPENDED
11
MAYOR & COUNCIL
80,130
4,782
73,315
91
12
CITY ADMINISTRATOR
310,820
21,236
251,969
81
13
CITY CLERK
219,290
17,565
159,759
73
15
FINANCE
459,990
29,534
387,146
84
16
LEGAL COUNSEL
343,500
12,056
311,549
91
17
COMMUNITY DEVELOPMENT _
574,780
43,431
533,662
93
18
GENERAL GOVERNMENT BUILDINGS
253,840
10,776
194,717
77
31
POLICE
2,197,560
143,954
1,784,701
81
32
FIRE
705,840
5,623
633,582
90
33
INSPECTION-BLDG-PLMBG-HTG
428,070
36,195
427,296
100
41
ENGINEERING
571,650
40,887
616,050
108
42
STREET MAINTENANCE
907,970
43,433
624,884
69
44
SHOP
156,240
10,140
127,143
81
46
PARK MAINTENANCE
679,730
25,115
469,321
69
91
UNALLOCATED
488,930
3,782
622,151
127
TOTAL GENERAL FUND
8,378,340
448,511
7,217,242
86
17
COMMUNITY DEVELOPMENT
509,990
30,569
339,367
67
TOTAL TRANSIT
509,990
30,569
339,367
67
19
EDA
247,380
5,029
123,159
50
TOTAL EDA
247,380
5,029
123,159
50
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MY OF SHAKOPEE
MemorandumGII
t ,
ENT
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Application for Taxicab and Taxicab Driver's License
DATE: December 1, 2000
INTRODUCTION•
City Council is asked to continue the public hearing on the
applications from Oscar Salas for a taxicab license and a taxicab
driver's license to December 19, 2000
BACKGROUND:
On November 21, 2000, City Council opened the public hearing on the
applications from Mr. Salas for a taxicab license and a taxicab
driver's license. The applications were not in order and the
hearing was continued to December 5, 2000. The applications are
not in order for consideration on December 5, 2000 and it is
recommended that the public hearing be continued to December 19,
2000.
Since the hearing was opened on November 21 and opportunity was
given to the audience to comment and then continued, the City
Attorney advises that the hearing may be continued again on
December 5 to December 19 as a consent item.
RECOMMENDED ACTION:
Move to continue the public hearing on the applications from Oscar
Salas for a taxicab license and a taxicab driver's license to
December 19, 2000.
X,
Judith S. Cox, City Clerk
9. Q.
City of Shakopee
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Hearing For The Adoption Of The 2000/01 Tax Levy And Budget
Resolutions
DATE: November 27, 2000
Introduction and Background
The state requires that the tax levy and the budget be adopted at
a hearing subsequent to the public hearing on the tax levy and
budget which is held December 4th. The Department of Revenue has
indicated that the subsequent hearing may be held at a regularly
scheduled council meeting.
Resolution Number 5456 adopts the final tax levy for payable
2001. The total gross tax levy for 2000/01 is $577,151 more than
for 1999/00 due to changes in the General Fund Budget. It
includes reimbursement to the General Fund for 2000/01 debt
service levies transferred from the General fund in 2000.
Despite the increase in the dollar amount of the tax levy, the
large increase in the tax base has resulted in a lowering of
taxes for most tax payers.
Resolution Number 5458 adopts the 2001 Budget. The budget must
be adopted after the tax levy.
Action
• Open the hearing and call for comments.
• Offer Resolution Number 5456, A Resolution Setting the 2000 Tax
Levy, Collectable In 2001, and move its adoption.
• Offer Resolution Number 5458, A Resolution Adopting the 2001
Budget, and move its adoption.
• Close the hearing.
-F
Gregg Voxland
Finance Director
g:\budget01\budres01
RESOLUTION NO. 5456
A RESOLUTION SETTING 2000 TAX LEVY, COLLECTIBLE IN 2001
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
COUNTY OF SCOTT, MINNESOTA, that the following sums of money be
levied as the tax levy in accordance with existing law for the
current year, collectible in 200, upon the taxable property in
the City of Shakopee, for the following purposes:
General Levy (net of HACA) $3,661,763
Plus Economic Development Authority 47,010
Transit Levy 460,247
Debt Service - Fire Referendum 261,939
(Market Value)
BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed
to transmit a certified copy to this resolution to the County
Auditor of Scott County, Minnesota.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this th day of December, 2000.
Mayor of the City of Shakopee
ATTEST:
City Clerk
RESOLUTION NO. 5458
A RESOLUTION ADOPTING THE 2001 BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA that the 2001 Budget with the estimated revenues
and appropriations for the General Fund and the Special Revenue Funds
as shown below is hereby adopted.
Expenditures
& Other Uses
$ 92,370
470,100
226,660
593,890
332,500
529,870
244,430
2,376,560
773,210
531,280
631,270
931,070
173,060
697,100
527,630
475,040
$9,606,040
$623,850
Adopted in session of the City Council of the City
of Shakopee, Minnesota, held this th day of December, 2000.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Estimated Revenue
& Other Sources
General Fund
Mayor and Council
Administration
City Clerk
Finance
Legal
Planning
Government Buildings
Police
Fire
Inspection
Engineering
Street
Shop
Park
Unallocated
Transfers
Total General Fund
$9,798,555
Transit Fund
$611,280
Expenditures
& Other Uses
$ 92,370
470,100
226,660
593,890
332,500
529,870
244,430
2,376,560
773,210
531,280
631,270
931,070
173,060
697,100
527,630
475,040
$9,606,040
$623,850
Adopted in session of the City Council of the City
of Shakopee, Minnesota, held this th day of December, 2000.
Mayor of the City of Shakopee
ATTEST:
City Clerk
CITY OF SHAKOPEE
2001 GENERAL FUND BUDGET SUMMARY
Expenditures
1998
1999
2000
2001
General Government
Actual
Actual
Estimate
Estimate
Revenue
2,396,551
2,884,155
3,307,650
3,681,050
Taxes
$3,102,353
$3,318,114
$3,353,740
$3,803,945
Special Assessments
390,557
458,417
535,430
697,100
Licenses and Permits
1,182,851
1,875,506
1,176,250
2,571,880
Intergovernmental
1,368,529
859,684
1,011,100
981,280
Charges for Service
1,294,739
1,913,702
1,315,450
1,756,450
Fines and Forfeits
99,140
148,835
95,000
130,000
Miscellaneous
413,991
335,088
365,600
315,000
Total Revenue
7,461,603
8,450,929
7,317,140
9,558,555
Expenditures
General Government
1,605,783
2,039,286
2,106,130
2,489,820
Public Safety
2,396,551
2,884,155
3,307,650
3,681,050
Public Works
1,549,421
1,436,401
1,602,740
1,735,400
Recreation
390,557
458,417
535,430
697,100
Miscellaneous
413,064
109,182
209,900
527,630
Total Expenditures
6,355,376
6,927,441
7,761,850
9,131,000
Excess (deficiency) Revenues
over Expenditures 1,106,227 1,523,488 (444,710) 427,555
Other Sources 876,328 1,065,541 825,000 240,000
Other Uses (1,791,309) (2,096,800) (347,110) (475,040)
Excess (deficiency) Revenues
& Other Sources Over
Expenditures & Other Uses $191,246 $492,229 $33,180 $192,515
Residual Equity Transfer
Fund Balance December 31 $4,019,747 $4,700,338 $4,733,518 $4,926,033
State of Minnesota: Employer of Choice
November 7, 2000
Marilyn Remer
Shakopee
129 Holmes Street South
Shakopee, MN 55379
Dear Ms. Remer:
Congratulations! I am very pleased to send you the enclosed notification of compliance with
the Local Government Pay Equity Act. Since the law was passed in 1984, jurisdictions
throughout Minnesota have been working diligently to meet the requirements of the act, and I
commend your hard work and commitment to achieving compliance.
As you know, Minnesota Rules Chapter 3920 specifies the procedure and criteria for
measuring compliance, and information about your situation is enclosed. If you have any
questions about the materials or about pay equity in general, please contact me at
(651) 296-2653.
u
One of the things the rule requires is that our department notify each jurisdiction when the
next pay equity report is due. In your case, this date is January 31, 2003, and we will be
sending you forms and instructions at a later time. Also, this notice and results of the
compliance review are public information and must be supplied upon request to any interested
PAY -
Again, congratulations on your achievement!
Sincerely,
Faith Zwemke
Pay Equity Coordinator
Attachments
'00 Centennial Office Building* 0 658 Cedar St. ^ St. Paul, MN 55155-1603 e (651) 297-1184 - TTY (651) 282-2699
An equal oppormnity employer
Minnesota
For
�.;
Department of
Employee
Relations
State of Minnesota: Employer of Choice
November 7, 2000
Marilyn Remer
Shakopee
129 Holmes Street South
Shakopee, MN 55379
Dear Ms. Remer:
Congratulations! I am very pleased to send you the enclosed notification of compliance with
the Local Government Pay Equity Act. Since the law was passed in 1984, jurisdictions
throughout Minnesota have been working diligently to meet the requirements of the act, and I
commend your hard work and commitment to achieving compliance.
As you know, Minnesota Rules Chapter 3920 specifies the procedure and criteria for
measuring compliance, and information about your situation is enclosed. If you have any
questions about the materials or about pay equity in general, please contact me at
(651) 296-2653.
u
One of the things the rule requires is that our department notify each jurisdiction when the
next pay equity report is due. In your case, this date is January 31, 2003, and we will be
sending you forms and instructions at a later time. Also, this notice and results of the
compliance review are public information and must be supplied upon request to any interested
PAY -
Again, congratulations on your achievement!
Sincerely,
Faith Zwemke
Pay Equity Coordinator
Attachments
'00 Centennial Office Building* 0 658 Cedar St. ^ St. Paul, MN 55155-1603 e (651) 297-1184 - TTY (651) 282-2699
An equal oppormnity employer
I
m
CITY OF SHAKOPEE
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Request for Proposals - Consultant Services related to the Pedestrian
Bridges over TH 169 at CSAH 17 & CR 79
DATE: November 30, 2000
This agenda item is intended to request City Council approval to proceed with the
selection of a consultant to provide engineering services for the Pedestrian Bridges over
TH 169.
The City has received Federal Funding for the construction of two Pedestrian Bridges
over TH169 at CR17 and CR79. Last fall City staff submitted applications for this
funding provided by the Transportation Equity Act for the Twenty -First Century (TEA -
21) program. Under this program, the Federal Government provides 80% funding to
construct pedestrian bridges, bridge approaches, and connecting trails. The City must
pay 20% of construction and provide 100% engineering and administration costs. The
City has identified funding sources within the CIP (see attached). The total cost for both
bridges is estimated to be $1,084,824. The City costs are estimated to be $373,464
(34.4% of total cost). This is a savings to the City of $711,360 by using the TEA -21
program. Please find attached a breakdown of project and City costs.
It should be pointed out that the CIP estimate did not include the 20% local contribution
match for construction. The City may also be able to obtain additional MN/DOT funds
through the Cooperative Agreement process which would lower the City's amount. The
City's funding is projected to be from the CIF.
The "program year" for both projects is in the 2003 fiscal year. The "program year" is
the federal fiscal year when plan, specifications and estimates (PS&E) for the project are
expected to be complete, and the federal funds can be authorized to implement the
project. The 2003 fiscal year begins in October of 2002. Likewise, fiscal year 2002
begins in October of 2001. MN/DOT has indicated to City staff that it may be possible to
move the project ahead to 2002 as funding becomes available if PS&E is complete.
With the rapid development adjacent to TH 169 and CSAH 17, vehicular and pedestrian
traffic has significantly increased. Currently, the bridges over TH 169 are not considered
wide enough in order to legally be declared a pedestrian walkway. For this reason, staff
believes it to be of the utmost importance to select a consultant and complete PS&E by
October of 2001. Staff would like to reprogram both bridges from 2003 ahead to 2002,
with TH 169/CSAH 17 having priority.
In order to begin the selection process of a consultant, staff will need City Council
approval. The action being requested is for Council to direct staff to proceed with
receiving proposals from consultants and to select a consultant to assist the Engineering
Department with the pedestrian bridge projects. If consultant RFP's are authorized and a
selection made, staff would bring back the proposal for Council to approve and to order
plans and specification to be prepared.
1. Approve the a motion directing staff to proceed with the consultant selection
process to assist the Engineering staff with the design, approval, and funding
process to construct the pedestrian bridges as identified in this memorandum.
2. Do not approve staff to begin a consultant selection process.
3. Table for additional information.
Staff recommends Alternative No. 1, in order to begin the process to receive Federal
funding and construct these projects, which staff believes is needed to begin now to
construct the bridges in 2002.
Approve the a motion directing staff to proceed with the consultant selection process to
assist the Engineering staff with the design, approval, and funding process to construct
the pedestrian bridges located over TH 169 at CSAH 17 and CR 79.
P
7
fi
Bruce Loney 61
Public Works Director
BL/lro
TEA21-RFP
Project Costs
Description
1. TH1691CSAH17 Bridge
A. Construction $
B. Eng/Admin $
Subtotal $
2. TH1691CSAH17 Bridge
434,600.00 $
95,612.00
530,212.00 $
A. Construction
$
454,600.00 $
B. Eng/Admin
$
100,012.00
Subtotal
$
554,612.00 $
Grand Total
$
1,084,824.00 $
• a .
CEJ
347,680.00 $ 86,920.00
$ 95,612.00
347,680.00 $ 182,532.00
363,680.00 $ 90,920.00
$ 100,012.00
363,680.00 $ 190,932.00
711,360.00 $ 373,464.00
Project Delivery Schedule
A schedule has been identified with assistance from MN/DOT State -Aid office.
Completion Date
December 2000
January 2001
February 2001 - January 2002
June 2002
Description
Request for Proposals
Consultant Selection
Project Memorandum/Environmental Clearance, Preliminary
Design, Cooperative Agreement w/ MN/DOT, Right of Way,
Legal, Final Design (PS & E)
Possible construction start
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TO:
FROM:
SUBJECT:
DATE:
INTRODUCTION:
1 1'
Police Department
I!'u• Iit,is
Honorable Mayor and City Council
Mark McNeill, City Administrator
Bob Forberg, Sergeant
City Towing Contract
November 30, 2000
lS t3. 1,
The Shakopee Police Department is requesting the Council to approve a two-year
contract for vehicle towing and storage services with Shakopee Towing, Inc.
• 1 1
The City has utilized the services of Shakopee Towing for the past two years under the
existing contractual agreement. The contract expires December 31, 2000. Shakopee
Towing has consistently met, and, on occasion exceeded, their responsibilities to the City.
In the new contract the Contractor has agreed to provide one additional secured storage
space for forfeited motor vehicles at no cost to the City. This is an increase from five (5)
to six (6) spaces. This change is shown in paragraph 5.
The Contractor has proposed fee increases as listed below:
Paragraph 12, A. 1.
Towing Charges from $45.00 to $60.00
Paragraph 12, A. 2.
Administrative Fee from $10.00 to $20.00
Paragraph 12, B.
Towing of barge Vehicles from $95.00 to $125.00
Paragraph 12, D. 1.
(A) Inside storage from $15.50 to $25.00
(B) Outside storage from $10.50 to $20.00
Paragraph 12, E. 1.
Clean Up/Removing vehicular parts from $10.00 to $20.00
Paragraph 12, G.
Vehicle Release/After Hours from $25.00 to $50.00
Shakopee Towing, Inc. has not increased their fee schedule since 1992. The cost of
doing business has increased over the past eight years. I contacted two area towing
companies to do a fee analysis. The Contractor's proposed fee increase is consistent with
current fees being charged by other towing companies.
November 30, 2000
Towing Contract Dec. 31, 2000 — Dec. 31, 2002
Staff recommends that the two year contract, with the agreed upon fee changes and
additional language be renewed for a two-year period. Staff also recommends that the
City obtain bids from various towing contractors before the expiration of this contract on
December 31, 2002.
If the Council concurs, they should, by motion, authorize the appropriate city officials to
enter into a two-year contractual agreement with Shakopee Towing, Inc., for towing,
impounding and storage of motor vehicles.
MM
2
AGREEMENT
THIS AGREEMENT, made and entered into this day of
, by and between the City of Shakopee, and
, hereinafter referred to as the "Contractor."
WITNESSETH:
WHEREAS, the City of Shakopee desires to enter into a contract
for the towing, impounding, and storage of motor vehicles; and
WHEREAS, the Contractor is the operator of a towing and
storing facility located in the City of Shakopee and is desirous
and willing to enter into such a contract with the City.
NOW THEREFORE, the parties heretofore, in consideration of the
covenants hereinafter set forth, agree as follows:
1. The Contractor hereby agrees to tow, impound, and store all
motor vehicles which are ordered removed under the direction of
the Police Chief of the City of Shakopee or persons authorized
by him.
2. The Contractor shall have satisfactory equipment and personnel
to provide immediate service on all vehicles ordered impounded
by authorized city officials at all times, twenty-four (24)
hours a day, seven (7) days a week, holidays included.
3. The contractor shall own or have available to the City of
Shakopee, Minnesota, the following equipment:
A. A minimum of two (2) tow trucks having a gross vehicle
weight of eight thousand (8,000) pounds or more, equipped
with a crane and winch, and further equipped to control
the movement of the towed vehicle; and
1
B. Equipment capable of uprighting and towing a loaded semi
tractor -trailer combination; and
C. Equipment sufficient to move a completely demolished
vehicle on dollies or low -bed trailer.
The Contractor agrees to maintain said equipment in good
condition and repair. The City reserves the right to inspect
the Contractor's equipment from time to time for the purpose of
determining whether the equipment is in good condition and
repair and in conformance with the terms and conditions of this
Agreement.
4. All storage and parking lot facilities and equipment of the
Contractor must be located within the City limits of Shakopee,
Minnesota. The storage and parking lot facilities of the
Contractor shall meet all applicable state and building code
standards and municipal licenses and zoning requirements,
including those relating to screening and landscaping.
S. The Contractor shall control and operate facilities capable of
storing a minimum of four (4) vehicles inside and facilities
capable of storing a minimum of twenty (20) vehicles outside.
The Contactor will provide six (6) secured storage spaces for
forfeited motor vehicles at no cost to the City.
It is further agreed that vehicles need be stored inside only
when so directed by an authorized City Official.
6. The Contractor assumes full responsibility for the conduct of
its employees and guarantees that its employees will respond
2
promptly to calls, use safe and adequate equipment, be clean in
appearance, use decent language, and treat the public
courteously at all times.
7. The Contractor shall be solely responsible for the loss or
damage to any motor vehicle, including its equipment and
contents, from the time the vehicle is turned over to the
Contractor or its agent by an authorized City Official until
such time as the vehicle is released to the registered or actual
owner or agent thereof.
8. The Contractor agrees to maintain proper records of all
vehicles received. These records shall be approved by the
Police Chief of the City and are available at all times for
inspection by authorized City Officials. The records shall
include a copy of the police impounding report. The
Contractor must submit to the Police Chief of the City of
Shakopee monthly reports of vehicles stored and released. The
contents of these reports shall be determined by the Police
Chief of the City.
9. All vehicles towed or impounded for the Police Department of the
City are to be released by the Contractor only upon the showing
of a release form issued by the Police Department of the City.
Either the Contractor or its employee must be present at
the Contractor's parking facility or on call at least between
the hours of 8:30 a.m. and 5:30 p.m., Monday through Friday, and
on Saturday from 9:00 a.m. to 1:00 p.m., and Sunday from 10:00
3
a.m. to noon, for the purpose of releasing vehicles to
authorized claimants.
10. It is agreed that motor vehicles will not be driven during the
towing procedure. Where a motor vehicle is without tires or
has flat tires, the Contractor agrees to tow the vehicle without
damaging the wheels further and further agrees not to tow a
vehicle on its rims, on wheels without tire, or on flat tires.
11. When the Contractor arrives at the scene of a tow where a motor
vehicle accident has occurred, the Contractor assumes
responsibility for removing any vehicular parts or other debris
resulting from the accident.
12. The Contractor shall be entitled to a charge for its towing,
storage, and debris removal services pursuant to those fees
specified in the following schedule. The fees shall apply only
when the car is towed to the Contractor's storage area at the
direction of the City of Shakopee. Towing requested by vehicle
owners shall be subject to fees agreed upon between the
Contractor and the owner including charges for towing vehicles
outside the City of Shakopee.
A. 1. Towing Charges:
Type I, all tows which involve a vehicle which is
on or immediately adjacent to a public street or alley
and which can be secured for towing with the usual
type of winching. $60.00.
Type II, all tows which involved a vehicle which is
not on or immediately adjacent to a public street or
alley or which requires an unusual amount of winching
to secure it for towing by one tow truck or the use of
a dolly to tow the vehicle. $95.00.
0
Type III, all tows which involve a vehicle that
requires, and for which a specific request has been
made, two or more tow trucks. $125.00 minimum.
NOTE: The designation as to the type of tow
performed will be by the duly authorized agent of the
City. Any disagreement with this designation shall be
made in writing to the City Administrator within 24
hours.
2. Administrative Fee.
A minimum $20.00 administrative fee will be added
to all tows.
B. Towing of Large Vehicles.
Towing of vehicles of more than five (5) ton factory
rated capacity. $125.00 minimum.
C. Reclaimed Vehicles at Scene.
If an operator of the Contractor is called to tow a vehicle
and after arriving at the scene of the tow, the owner
appears to claim said vehicle, the vehicle may be turned
over to the owner provided the police authorize the release
of the vehicle and the towing operator is paid a service
fee in the amount of one-half (1/2) of the Type I towing
charge.
D. Storage Charges.
1. Twenty-four (24) hours or fraction thereof
A. Inside storage $25.00.
B. Outside storage $20.00.
2. Forfeited Vehicles: Two (2) dollars a day to
maximum of $750.00 for each forfeited motor
vehicle over the allotted six (6) free storage
spaces referenced in paragraph 5 of this
agreement.
E. Clean Up Charges.
1. Removing vehicular parts and routine sweeping
and clean-up $20.00.
2. Removing debris other than vehicular parts,
and more extensive clean-up $45.00 per 1,2 hour.
5
F. Unlocking Vehicles: $35.00.
G. Vehicle Release.
The release of vehicles will be conducted during posted
normal working hours. A release requested after normal
working hours will be charged an additional service call
fee of $50.00.
H. The Contactor will provide the City five (5) service calls
per month with no charge to the City.
13. The City shall not be responsible to the Contractor for the
payment of any charge for towing, storage, clean-up, and/or
unlocking vehicles.
14. Should the Contractor fail to appear at the designated point to
tow within twenty (20) minutes after a call, the City reserves
the right to call another tow service to perform the work. If
the Contractor is called for a tow and is unable to respond, it
must immediately so inform the City Official or department
requesting the tow, and the City hereby reserves the right to
another tow service to perform the work. In any case, only the
towing service which performs the work will be paid.
15. This Agreement will not be executed nor shall the Contractor
commence work under this Agreement until the Contractor has
established that it has obtained the insurance coverage set
forth and effect with respect to all operations of the
Contractor. The Contractor agrees to furnish to the City a
certificated of insurance of its policy or policies which shall
be in force on the date of the execution of the Agreement and
M1
shall continue for a period equal to the duration of the
Agreement. The following coverage is required:
A. Garage Liability and Automobile Liability as follows:
1. Bodily Injury and Property Damage Liability in the
amount of not less than $1,000,000 per occurrence.
2. Garage Keepers' Legal Liability policy in the amount
at least $30,000.
Each of these policies shall carry an endorsement which
reads:
It is understood and agreed that the insurance provided
under the undermentioned policy and endorsement attached
thereto, is hereby extended to apply to the liability
imposed by law on the City of Shakopee for bodily injury
and for damage to property, which liability is assumed by
the Insured under the towing Agreement between the City of
Shakopee and the Insured.
B. Worker's Compensation Insurance covering all employees of
the Contractor working in the job in accordance with the
Minnesota Worker's Compensation Law.
C. Cancellation Notice the policy shall provide for 10 days
notice to the City before any changes or cancellation of
each policy becomes effective.
16. The Contractor shall defend, indemnify, and hold harmless the
City, its employees and agents, from any and all claims, causes
of action, lawsuits, damages, losses and expenses on account of
bodily injury, sickness, disease, death, or property damage as
a result, directly or indirectly, of the operations of the
Contractor in connection with the work performed under this
Agreement. In the event the Contractor shall fail to assume
full responsibility for the defense of any claim after proper
7
notice, the City shall have the right to defend such action and
to charge all costs thereof to the Contractor.
17. The Contractor shall operate its parking facility in compliance
with the terms of this Agreement and all applicable laws,
ordinances, rules, and regulations which are now in effect or
which may hereafter be adopted.
18. It is mutually understood and agreed that no alteration of the
terms of this Agreement shall be valid unless made in writing
and signed by the parties hereto.
19. In the event of a breach by Contractor of any terms or condition
of this Agreement, the City shall have, in addition to any
other legal recourse, the right to terminate this a Agreement
forthwith.
20. This Agreement shall be for a period from January 1, 2001
to December 31, 2002, provided that either party may terminate
the same without cause by giving ninety (90) days' written
notice to the other.
21. A copy of this Agreement and a schedule of the fees authorized
shall be posted in a conspicuous place in the Contractor's
garage.
IN WITNESS THEREOF, the parties have caused this Agreement to be
executed by their appropriate officers and their seals affixed as
of the day and year first above written.
CITY OF SHAKOPEE:
Its Mayor
Its Clerk
Its Administrator
CONTRACTOR:
Its
Revised 11/15/00
I:\clerk\Kelly\towagree
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark McQuillan, Natural Resource Director
Subject: Authorization of Plans and Specifications for 2001 Projects
Date: November 28, 2000
INTRODUCTION
At the November 21, 2000 City Council Meeting, Council tabled staffs request to move
forward with plans and specifications and survey work for parking lot projects planned in
year 2001. Apparently, the price quote submitted by Bolten & Menk was not clear to
some Council members.
The price quote only includes those areas specified by city staff and not the entire park.
See Attachment A.
ACTION REQUESTED
Move to direct the City Engineer to proceed with the plans and specifications for the
Lions Park and Tahpah Park parking lot projects and the skate park pad.
Move to hire Bolten and Menk, inc. to do topographic surveys of the Tahpah Park and
Lions Park project sites at a cost not to exceed $4,000.00 with funding allocation from
the Park Reserve Fund.
MarkJI'4M1cOifiAZn
Natural Resource Director
November 22, 2000
Mr. Mark McQuillan
Natural Resources Director
129 South Holmes Street
Shakopee, MN 55379
RE: Tahpah Park
Lions Park
Dear Mark,
Bolton & Menk, Inc. is pleased to submit the following cost estimate and cost not -to -exceed to
complete topographic survey of the subject area of future expansion and redesign of the following
parks per the sketch plan provided by the City.
Estimate Not to Exceed
Tahpah Park $1,475.00 $1,975.00
Lions Park $1,585.00 $2,025.00
Mark, if this proposal is acceptable, please sign below and fax back to me. Thank you for your
consideration of Bolton & Menk, Inc.
Sincerely,
BOLTON & MENK, INC.
Dennis M. Honsa, L.S.
Survey Manager
Wetland Specialist
cc: Bruce Loney, Director of Public Works
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CITY OF SHAKOPEE f
MEMORANDUM
To: Mayor and City Council ,
Mark McNeill, City Administrator
From: Mark McQuillan, Natural Resource Director
Subject: Authorization of Plans and Specifications for 2001 Park Projects
Date: October 30, 2000
INTRODUCTION
The City Council is asked to approve staff's request to have the City's Engineer prepare
plans and specifications for new parking lots in Lions Park (pool) and Tahpah Park. In
order to proceed with this work, Council also needs to order complete topographic
surveys of the project sites.
BACKGROUND
At the November 2, 2000 Budget Workshop, Council was notified of adjustments needed
for the 2001 Parks CIP. Those changes included increasing the budget amount for land
acquisition for soccer fields and moving the Tahpah Park parking lot project to 2001.
The 2001 Parks CIP identifies new or expanded parking lots for Lions Park and Tahpah
Park. An asphalt surface area is also needed for the proposed skate park. The Public
Works Director Bruce Loney has indicated he would prefer to have his staff prepare the
plans and specifications for these projects. In order to complete these projects in a
timely fashion, he would need approval now so they can be scheduled along with other
street projects.
By ordering the plans and specifications now, the City Council is not committing itself to
do any of the projects next year. Council will need to approve the plans and
specifications before it authorizes staff to advertise for bids.
The cost of the three projects are estimated as follows:
Lions Park Parking Lot Project $250,000
Tahpah Park Parking Lot Project $200,000
Skate Park $ 80,000
(includes ramps and apparatus)
ALTERNATIVES
1. Direct the City's Engineers to prepare plans and specifications for new parking
lots in Lions Park (pool) and Tahpah Park and a skate park pad.
2. Approve the hiring of Bolten & Menk, Inc. to do Topographic surveys of of the
project sites.
3. Request additional information from staff.
4. 3. Do nothing.
RECOMMENDATION
Alternatives #1 & #2
ACTION REQUESTED
Move to direct the City Engineer to proceed with the plans and specifications for the
Lions Park and Tahpah Park parking lot projects and the skate park pad.
Move to hire Bolten and Menk, inc. to do topographic surveys of the Tahpah Park and
Lions Park project sites at a cost not to exceed $4,000.00 with funding allocation from
the Park Reserve Fund.
ark J. M 'Quillan V
Natural Resource Director
Nov. 2 City Council• •• Memo
CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark Themig, Facilities and Recreation Director
Date: November 29, 2000
Subject: Combined School-Year/Summer Aquatics Program Agreement
INTRODUCTION
As directed by City Council at their November 21St, 2000 meeting, the City and School
District developed the attached agreement outlining the rights and responsibilities
associated with a combined school-year/summer aquatics program.
BACKGROUND
The attached agreement was developed to clearly specify rights and responsibilities
associated with the City coordinating an aquatics program using School District facilities.
One of the concerns expressed by City Council was the expense of operating,
maintaining, and repairing the School District pool. In this agreement, the School District
is fully responsible for these expenses.
In preparing the agreement, City and School District representatives had considerable
discussion regarding costs for staffing the school when no school district activities are
taking place (please refer to City of Shakopee Responsibilities #6 on the agreement).
Typically, School District staff would be on -duty for School District activities during the
majority of time when the aquatics program would be taking place. The only exception
would be some Saturdays, from Noon until 2:00 p.m. Based on previous aquatic
program schedules, we anticipate that there will be no more than 50 hours of use that
would require reimbursement to the School District for staff, at a cost of approximately
$500. These costs could be factored into the program fees.
REQUESTED ACTION
City Council is asked to review this agreement, and if so inclined, move to:
1. Authorize approval of the "Agreement for Use of the Shakopee Junior High School
Swimming Pool Between the City of Shakopee and the Shakopee School District
#720."
2. Direct staff to work with School District representatives to implement this change,
effective January 1, 2001.
Mark Themig
Facilities and Recreation Dired
AGREEMENT FOR USE OF •PEE JUNIOR HIGH SCHOOL
SWIMMING POOL BETWEEN THE CITY OF • '
SHAKOPEE SCHOOLDISTRICT #720
THIS AGREEMENT, made and entered into this day of , 2000,
by and between the CITY OF SHAKOPEE, a municipal corporation and political subdivision of
the State of Minnesota, hereinafter referred to as "CITY", and INDEPENDENT SCHOOL
DISTRICT NO. 720, a municipal corporation, hereinafter referred to as "SCHOOL"; and
WITNESSETH:
WHEREAS, the CITY and SCHOOL supports the combined and coordinated aquatics program
that will be operated by the CITY effective January 1, 2001; and
WHEREAS, the SCHOOL has provided a school -year learn -to -swim program, open swim, and
a water fitness program at the Junior High School; and
WHEREAS, the CITY has coordinated a summer learn -to -swim program, in conjunction with its
operation of the Aquatic Park; and
WHEREAS, although each organization has provided a quality program, the transition of the
program between programs has, at times, limited its success; and
WHEREAS, CITY and SCHOOL staffs, along with councils and boards, agree to the concept of
this combined program.
NOW, THEREFORE, it is hereby agreed by and between the CITY and SCHOOL as follows:
This agreement is for a two-year period, from January 1, 2001 to December 31, 2002 between
Shakopee School District #720 and the City of Shakopee. The agreement is for the use of the
Shakopee Junior High School Swimming Pool for the CITY aquatics program.
Shakopee School District #720 Responsibilities:
1. The DISTRICT shall provide free usage of the Junior High School Swimming Pool to the
CITY.
2. The DISTRICT will provide for pool maintenance, basic operational expenses and capital
expenses.
3. The DISTRICT shall provide supervision for the building when city programs are in
progress. In the event the CITY needs to access the pool or pool area for non -program
activities, the DISTRICT shall provide the CITY a keyless entry card to the Junior High
School and interior keys as appropriate to the pool area and locker rooms.
4. The DISTRICT will provide the pool with modern and up-to-date emergency equipment,
signage for pool safety and first aid supplies on-site.
5. The DISTRICT will have first priority to schedule the Junior High School Swimming Pool and
Locker Rooms for its K-12 program (physical education instruction, competitive team
practices and meets, and any existing contractual agreements with another agency). The
CITY gains priority access to all other time periods.
6. The DISTRICT and CITY will meet to establish procedures for the day to day operation of
the pool.
7. The DISTRICT will provide insurance coverage for the facility, including liability insurance
for its use.
City of Shakopee Responsibilities:
1. The CITY will provide appropriate staffing and supervision for the aquatics program
activities at the Junior High School Swimming Pool during city use.
2. The CITY will provide the coordination and registration for the aquatics program at no
expense to the DISTRICT.
3. The CITY will schedule the use of the Junior High School Swimming Pool with the
DISTRICT Community Education Department.
4. The CITY will be responsible for the cleaning and picking up and restoring the swimming
facility to its regular status after city controlled aquatic activities, and shall secure all areas.
These areas include, but are not limited to the following areas: pool, deck, pool office,
bleachers and locker rooms.
5. The CITY will provide current and adequate insurance to cover all swimming pool
participants in the event of injury and/or accident. The CITY will provide for proof of
insurance naming the DISTRICT as "additionally named insured".
6. The CITY shall be responsible for school supervision expenses incurred at times when the
DISTRICT would not have the Junior High School building open and staffed. The CITY will
reimburse the DISTRICT for such expenses.
7. The CITY agrees that if the school building or property thereof is damaged due to the fault
of swimming facility users, the CITY shall pay reasonable costs for repair or replacement of
any damage caused to the building or property of the school district.
8. The CITY shall enforce and all DISTRICT policies in its use of the Shakopee Junior High
School swimming pool.
The DISTRICT and the CITY mutually agree in the terms of this agreement to set and agree
upon procedures for the daily operation of the Shakopee Junior High School Swimming Pool.
The DISTRICT and CITY will continue to develop together common programs, such as the
Family Fun Night and other programs as identified at the Shakopee Junior High Swimming
Pool.
This agreement may be modified through mutual agreement or dissolved by written 90 -day
notice by either party. The two parties agree to review the agreement for possible extension by
September 1, 2002.
IN WITNESS WHEREOF, the parties hereto have caused these presence to be executed the
day and year first above written.
CITY OF SHAKOPEE
By:
Its:
By:
Its:
By:
Its:
INDEPENDENT SCHOOL DISTRICT #720
By:
Its:
By:
Its:
i�. a
CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark Themig, Facilities and Recreation Director
Date: November 17, 2000
Subject: Combined School-Year/Summer Aquatics Program
INTRODUCTION
At the August 24th, 2000 City Council Budget Workshop, City Council was presented
with a concept where the school -year aquatics program (coordinated by Community
Education) and the summer aquatics program (coordinated by the City) would be
combined and coordinated entirely by the City. Based on the discussion at the
workshop, there seemed to be support for this concept.
At this time, City Council is asked to affirm their support of this concept, and direct staff
to begin working with School District representatives to implement this change, effective
January 1, 2001.
BACKGROUND
Traditionally, Community Education has provided a school -year learn -to -swim program,
open swim, and a water fitness program at the Jr. High School. During the summer, the
City has coordinated a summer learn -to -swim program, in conjunction with its operation
of the Aquatic Park.
Although each organization has provided a quality program, the transition of the program
between organizations has, at times, limited its success. Staffing, registration
procedures, and training have posed issues for each of the organizations.
Earlier this year, staff from both Community Education and the City began exploring
ways to strengthen the overall aquatics program. Several key issues were identified,
including:
• The need for a qualified supervisor to ensure consistency in program and staff.
• The difficulty in retaining staff from school year to summer.
• Participant confusion when registering for -programs.
• The significant resources required to operate the City's aquatic park.
The most significant issue of those identified was the need for a single individual who
could provide continuous supervision and coordination for the program throughout the
year. Given the seasonal characteristics of the two programs, two scenarios were
discussed to address this need:
1. The School District could assume operation of the City's Aquatic Park and summer
programs.
2. The City could assume coordination of the school -year aquatics program.
School District and City staff discussed each of these scenarios in detail. We considered
skills and expertise, financial issues, and the future direction of each organization. Based
on these discussions, it appears that the City would be best suited to oversee the
combined program.
If City Council endorses the concept of a combined school -year and summer aquatics
program coordinated by the City, the following changes could be expected:
1. A full-time Recreation Supervisor would need to be hired who would coordinate the
aquatics program.
2. Staff currently working for the school district would be hired by the City (pending
employment screening), similar to the process that is currently required for summer
employment at the Aquatic Park.
3. The City would handle all program registrations, using existing resources. This
should reduce program participant confusion regarding registering for programs.
4. The City would receive all program revenue for both the summer and school -year
program.
BUDGET IMPACT
The following is an analysis of the impact for the proposed combination of programs.
(Based on discussion at the August 24th City Council budget workshop, the Finance
Department has incorporated the expenditures and revenue reflected in this analysis in
the department's 2001 budget request.)
Expenditures
Item
Amount
Full -Time Wages and Benefits
48,000
Part -Time Wages and Benefits
19,802
Operating Supplies (4210)
3,000
Recreation Supplies (4211)
2,000
Training and Development (4330, 4390)
600
Total
73,402
Revenue
Item
Amount
School -Year Lesson Program
43,200
Expanded Summer Program
11,500
Estimated savings from reduction in one seasonal Aquatic Park manage
6,500
Total
1 61,200
i. The Gity would receive revenue from all school -year aquatic programs that are coordinated
by the City. We do not anticipate charges for pool use.
2. In order to meet the growing needs, we anticipate the ability to expand the summer program
under the direction of a full-time supervisor.
3. After further analysis of the Aquatic Park operation, we determined that the addition of a full-
time Recreation Supervisor would reduce staffing needs at the Aquatic Park. This reduction
was not included in department's revised budget estimate.
RECOMMENDATION
The Park and Recreation Advisory Board evaluated and supported this concept during
their review of the 2001 budget request. In addition, the Advisory Board discussed it
further during their joint meeting with the Community Education Advisory Council in
October, and maintains their support.
The department is prepared to accept the additional program and staffing
responsibilities, should City Council concur with this recommendation. Given the
challenges each organization faces in providing a quality program, I believe that
combining the programs under one organization will enhance the services that we
provide in aquatic programs, as well as operation of the Aquatic Park.
REQUESTED ACTION
City Council is asked to confirm their support of the combined school-year/summer
aquatic program to be coordinate by the City, and direct staff to begin working with
School District representatives to implement this change, effective January 1, 2001.
Mark Themig
Facilities and Recreation Director
Shakopee School Board
SliAKOPEEAnne Tuttle, Chair
Todd Anderson, Vice Chair
w1i : IN Steve Schneider, Clerk
Mary Romansky, Treasurer
Community Education Kathy Busch, Director
Jessica Geis, Director
Andrew Unseth, Director
Superintendent: Jon McBroom
Director of Community Education
Robert W. Greeley
To Shakopee City Council
From: Bob Greeley, Community Education Director 1% -Dv -
Date: November 17, 2000
CC: Mark Themig, Facilities & Recreation Director
Shakopee Community Education supports the proposed changes in delivering
aquatics programs to and for our community residents. These proposed changes
have been discussed at the staff and advisory council/board levels numerous times.
The Shakopee Park & Recreation Advisory Board and Shakopee Community
Education Advisory Council held a joint meeting on October 23rd. At this
meeting, one of the topics of discussion was aquatics and the proposed changes. I
feel in leaving this meeting that evening both boards/councils were very supportive
of the proposed changes. Also, our advisory council has discussed this proposal at
regular advisory council meetings previous to this October joint meeting and were
supportive at those times also.
Recognizing the strengths and future direction of each organization, I believe this
is a move that will benefit our residents now and in the future.
505 South Holmes • Shakopee, MN 55379
(952)496-5029' fax: (952)445-8446
`TTY number
ALL SCHOOLS ACCREDITED BY THE NORTH CENTRAL ASSOCIATION
AN EQUAL OPPORTUNITY EMPLOYER
C. 1
Memorandum
T: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Revised Alternative Urban Area Wide Review (GUAR) for
Proposed Shakopee Crossings
MEETING DATE: December 5, 2000
Introduction:
At its November 21, 2000 meeting, the Council accepted by motion the Shakopee
Crossings AUAR. Since that meeting, the City has received the Metropolitan Council's
formal withdrawal of its objection to the AUAR. For that reason, the attached resolution
formally accepting the GUAR is attached for the Council's consideration.
Council should be aware that the author of this report had a conversation during the week
of November 19, 2000 with Kathy Gerlach, and Linda Lehman, a hydro -geologist who
had been contacted by Ms. Gerlach. The purpose of the meeting and conversation was to
discuss concerns that Ms. Gerlach and Ms. Lehman have that development, especially of
ponding, may in the long run result in the "draining" of Dean Lake and area wetlands. Ms.
Lehman subsequently submitted a letter and report dated November 21, 2000.
While the review and comment period for the AUAR has already passed, staff has
attached copies of Ms. Lehman's letter and report for the Council's information. In
addition, staff has had Pete Willenbring of WSB review the report. Mr. Willenbring has
not suggested that there is anything in the report that would warrant withholding action on
the revised AUAR_ Specifically, Mr. Willenbring noted that there are additional permits
that would need to be obtained (e.g. wetland, water appropriation), and that the permit
review process provides an opportunity for further review of concerns).
Other comments by either staff or Mr. Willenbring on some of the listed concerns found at
pages 5 and 6 of Ms. Lehman's report include the following;
Item Number Comment
4 Substantial study was done of flooding scenarios, and that
study included review by MNDOT
5 Impacts on the Wildlife Refuge, Savage Fen, Eagle Creek,
And Boiling Springs have been adequately explored.
Because of the underground valley/divide in this area, it is
not clear that there would be direct impacts from
development of this area.
6 The OHW of Dean Lake was not adjusted by request of the
developer; it's setting is under the control of the MNDNR.
Comment 6 also seems to be referring to activities in the
Valley Green Corporate Center site, not Shakopee
Crossings.
Alternatives:
1. Offer and approve Resolution No. 5453, a resolution adopting the revised AUAR for
the proposed Shakopee Crossings Development with revisions as agreed to by
Metropolitan Council staff. A follow-up action should be to direct staff to provide
copies of the revised document to reviewing agencies for their files.
Z. Offer and approve Resolution No. 5453, a resolution adopting the revised AUAR for
the proposed Shakopee Crossings Development with additional revisions as
determined by the Council. A follow-up action should be to direct staff to provide
copies of the revised document to reviewing agencies for their files.
3. Table the item for future consideration.
Action Requested:
Offer and approve Resolution No. 5453, a resolution adopting the revised AUAR for the
proposed Shakopee Crossings project with revisions.
R. Michael Leek
Community Development Director
r i ;; vAA
;:
(AUAR) FOR PROPOSED SHAKOPEE CROSSINGS PROJECT
WHEREAS, the Shakopee City Council directed the preparation of an AUAR for
the subject property; and
WHEREAS, a revised alternative urban area wide review (AUAR) has been
prepared which includes responses to comments received in connection with the draft
AUAR, as well as a mitigation plan; and
WHEREAS, an objection to the revised AUAR was received from the
Metropolitan Council, and the objection satisfactorily answered by the City; and
WHEREAS, the revised AUAR is an informational document that will assist the
City of Shakopee in guiding development of the subject area.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of
Shakopee hereby adopts the revised AUAR for the proposed Shakopee Crossings project
with revisions as agreed to by the Metropolitan Council and outlined by City staff.
E IT FURTHER OL , that the reviewing agencies be provided with
copies of the Revised AUAR with revisions for their files.
Adopted by the Shakopee City Council this day of December 2000.
Mayor
City Clerk
AAA Metropolitan Council
Improve regional competifioeness in a global economy
December 1, 2000
R Michael Leek
Community Development Director
City of Shakopee
129 South Holmes Street
Shakopee, MN 55379
RE: Shakopee Crossings Alternative Urban Areawide Review (AUAR)
Metropolitan Council District 5 (Phil Riveness, 952-841-9827)
Referral File No. 18241-3
Dear Mr. Leek:
Metropolitan Council staff reviewed the Revised Shakopee Crossings AUAR received by the Council on
October 24, 2000 to determine its adequacy and accuracy in addressing regional concerns and comments
provided to the City of Shakopee on its draft AUAR on June 7, 2000. The proposal is for commercial and
multiple -family residential development on 315 acres, located on both sides of CSAH 18 south of STH 169
in Shakopee. Construction would occur in five phases and is expected to be completed in 2006.
In its review of the Revised AUAR, staff concluded that it remained incomplete and inaccurate and did not
address the issues raised in a previous letter. In a letter dated November 6, 2000, the Metropolitan Council
filed a formal objection to the revised AUAR as provided for in Minnesota Rules (part 4410-3610, Subpart
5). Council staff have received additional information that addresses concerns about environmental and
transportation issues. As noted in the previous letters, the city will need to amend its comprehensive plan to
allow sewer service to be extended to the southern part of the project area.
This AUAR now appears to be complete and accurate, and the Council hereby removes its formal objection.
This concludes the Council's review, and no formal action by the Council will be taken on the AUAR. If you
have any questions or concerns, please contact Tom Caswell, principal reviewer, at 651-602-1319.
Sincerely,
Helen Boyer, Director
Environmental Services
cc: Gregg Downing, Environmental Review Program, MN Planning Environmental Quality Board
Steven Soltau, Shakopee Crossings LP
Mark McNeill, City Administrator, City of Shakopee
Phil Riveness, Metropolitan Council District 5
Keith Buttleman, Director, MCES Environmental Planning and Evaluation Department
Eli Cooper, Director, MC Planning and Growth Management
Richard Thompson, Supervisor, Comprehensive Planning
Joe Mulcahy, MCES Environmental Planning and Evaluation
Mari, Filipi, Transportation and Transit Development
Tom Caswell, Principal Reviewer, Comprehensive Planning
Metro info Line 602-1888
www. metro co unit. org
230 East Fifth Street • St. Paul. Minnesota 55 10 1-1 626 • (651) 602-1000 • Fax 602-1550 1 =291-0904
An Equrd opportunuy Cmplot,er
Resume* LindadI• d
(continued)
The report served.as a basis for Colorado legislative funding approval of the
state's 10 percent share of remedial action costs.
Prepared environmental equity/environmental ustice evaluaat=3 for the Iii
Groundwater Progr-ammatic Environmental Impact Statement; responsible for
review of environmental equity issues and assessments for UTNE, project
activities.
• Participated in developing environmental equity guidelines for she 4innesota
Pollution Control Agency to use in implementing regulatory permitting and
enforcement responsibilities.
• Served as tribal liaison for the Minnesota Pollution C®ntrol Ag-1in nor`u:e%=�
Minnesota esota to coordinate regulatory responsibilities between szz7ze and tribal
governments.
• Managed socioeconomic baseline studies and impact assessments for potential
tog
LLW facility sites in California and Nebraska.
'
• Managed socioeconomic data collection and preparation of baseline data reports
for potential IMW repository sites in Louisiana, Mississippi, and Utah.•
I
Managed and prepared socioeconomic impact assessment for DDE HLW
Canyon, Utah and Richton and Cypress
,-
60
Statutory EAS for Davis and Lavender
Creek Domes, Mississippi.
Environanental Impact Assessment
'Provide overall strategic and technical direction for preparation of Programmatic atic
Environmental Impact Statement (PEIS) for ground water restoration
project sites. The draft PEIS was prepared and submitted to the DDE
Intent (NOI) was published in the
for review within one year after the Notice of
PEIS identifies and evaluates strategies for selecting
Federal Register. The
ground water restoration methods at the UMIRA sites, and discusses
appropriate
impacts these strategies and methods may have on environmental resources.
Provided technical direction and review of National Environmental Policy Act
in Colorado,
documents for surface remedial actions at UMIRA project sites
New Mexico and North Dakota.
Responsible for preparation of the Applicants Environmental Assessment for the
Central Interstate Compact Low Level Waste Disposal facility
managed contra ors and Nebrastaff ka.
Provided overall direction and review,
for the discipline specific technicalanalysis.
54
T Reg, Inc. Statement Of Qua"J cat'®ns
�w1 :project manager for State of Nevada Envirc 8en*ai St -.:d ro r�,
providing environmental program support and oversight of De;;ai"tmer of Tner=-"V
(DOE) high level radioactive waste sating and development a4 vibes at FL �a
Mountain. Services provided to the Nevada Nuclear 'waste Pro, eLts Office
included development of environmental baseline data, eval to 'on of DOE si tie
character=ization plans and impact assessments, identification and analysis of
environmental regulatory requirements. Environmental field study plans jvere
prepared for ecological resources, soils, cultural resources, water quality_d
hydrology, air quality and meteorology, visual aesthetics, and noise. Th-- st:dies
were designed to provide information to verify analyses performed by the DoE n
its assessments, and to perform an impact evaluation for comparison to similes'
DOE evaluations. An environmental regulatory compliance ccmpore^t i�: : ed
pertinent environmental requirements, and reviewed and evaluated DOE
compliance with stateand fedreral enviornmental requi=en tents in the conduct" o
their activities at Yucca Mountain.
Regulatory Compliance Manager for Uranium NTER Tailings remedial Act—ion
(LTNfFRA) program. Managed staff of 10 environmental, regulatory, health: and
safety, and radiological professionals; provided overall strategic and technical
direction to department activities for compliance with applicable federal, state,
tribal, and local regulations in planning and conducting surface and ground water
remedial actions at 24 abandoned uranium mining and processing sites. Specific
activities for which the department was responsible include:
research, surveys, and analyses for preparation ofNational Environmental Policy
Act (NEPA) documentation;
health and safety, radiological, and environmental audits and surveillances at
project sites to verify compliance with regulatory requirements during remedial
action;
regulatory review and analysis to identify requirements applicable to the
UMTRA
project activities and methods for implementing requirements;
support to site permitting, land access, and site licensing.
Regional Manager for the Minnesota Pollution Control Agenc;, responsible for
overall direction of regulatory compliance activities for a 14 county area in North
Central Minneosta. Managed staff of 20 environmental professionals involved in
compliance activities encompassing, water quality and water resource
management, air quality, solid and hazardous waste management, groundwater
monitoring, emerency response, remediation. responsibilities focused on
interation and coordination of environmental programs with other state agencies,
local units of government, citizen groups, business and industry.
52
T Reg, Inc. Statement Oflif cations
T Reg, Inc. statemext of Qualificatiolts 50
Lisichansk oil reprocessing plant (Ukraine)
West Siberian metallurgical plant
Kuskovo chemical plant (Moscow)
Bratsk aluminium. smelter
Kuznetsk metallurgical plant
Environmental Assessment
Conducted an environmental auditing assignment for the European Bar y for
Reconstruction and Development, to assess the compliance status of -the l perch
shipbuilding plant "Zaliv" (Ukraine) regarding old and new environmental laws and
regulations.
Conducted for the World Hank, initial environmental impact assessment studies and
ecological review for the Roads and Bridges Rehabilitation Progra-n, involving Belarus
and several regions of the Russian Federation.
Economic Consultant
Consulted on numerous economic aspects for privatizing and privatized enterprises in the
former Soviet Union, including.
Assessing the financial status and economic potential of enterprises.
Estimation and analysis of property and capital assets.
• Developing privatization plans for state-owned enterprises into joint-stock ventures..
• Developing options for transforming state-owned enterprises into joint-stock ventures.
• Developing standards for managing and regulating joint stock companies.
• Organizing subscriptions for employees to obtain shares in the enterprises.
• Follow-up management consulting to privatized enterprises to help them compete in
market economics.
T Reg, Inc. Statement Of Qualifications 48
-T
SELECTED?�42E
VL ode1 Onclusion.,
WE_
Lehman, L. L., and T. P Bro
resented to the Nuclear Wastte Technical R�z-v'
uniq�i�olu=iO,
1993.
7�
Te.Zj Z�0,1
Brown, T. P., L. L. Lehman, and J. L. Nieber, 1�- �,i-Qonce �tuql II--etinOn Site
Mo ve County jj�jevada, Topical NT- -
Characterization and Model Validation Focus'93, Las Veras, Sept--Mber 1993.
Brown, T. P., and P,- J. Barnes, Stachastic alp ticfor iro ndQ;(-at�erM
Analytic Element lode
a, of Groundwater Flow ConfeConference,inEazaPOHS, AP
1994.
Brown, T. P., and L. L. Lehman, ter Levels In De -,,;I's bole Nom_
L. Lehman & AssOciates- April 1994.
Brown T.P., L. L. Lehman, and I. I.. Nieber, it-mrated Zone Flo,,-,,
Models for Xucca Iaaaniain, International High -Level Nuclear Waste N-Manage-ment
Conference, Las Vegas, I'VlaY 1994.
46
T Reg, Inc. Statement Of QuaUfications
4 6�0
00,
CIFI
Or
0
407"e -
Da
T&--�: cal & Regulatory Evaluations Croup, -mc.-
1')'-, -3) 1 Fierming Circle NNE
Prior Lake, %_ 553-72
-- (612)496-0594
EDUCATIONAL BACKGROUND:
M.S. Civil Engineering, 1992 - University of Minnesota
B.S. Geo -Engineering 1990 - University of Minnesota
=9
B.S. Geophysics, 1990 - University of Minnesota
StaffHydroggglogist
L. Lehman & Associates, Inc., 1991 - present
Research Assistant
University of Minnesota, 1990 - 1991
Ground `Nater —M-0-delknZ
• Masters'thesis quantifying uncertainty in ground water model output utilizing &
O.D.L. Stracles analytic element model. 410
40W
• Developing and reviewing models for the State of Nev in the international OF
flow and transport model validation effort for nuclear waste repository
performance codes (INTRAVAL).
• implementation of VTOUGH multi -phase unsaturated zone flow model for test
cases relating to the proposed Yucca Mountain high-level radioactive waste
project utilizing the Nevada Cray Supercomputer.
Hydrologi , Investigations
0 Analysis ofVOC contaminant trends at the Flying Cloud Landfill.
T Reg, Inc. Statement Of Qualifications 44
-CIA A. LANG Project
ychnical & Re��la«xy Evaluations group, -C.
13231 Henning Circle E
Prior Lake, MN 55372
(6,12) 496 -0594
GR i :
--ata, B.S. 1978, Geo-Ergineering
. _-,Lznesota, B.S. 1978, Geology
Staff Engineer/Proiect Manager
L. Lehman & Associates, Inc., 1987 - present
Staff Geologist
Minnesota Department of Natural Resources, 1978 - 1984
Technical Program Management
Provided review and comments to the Midwest Interstate Low -Level -Radioactive
Waste Commission relating to site selection plans for low-level radioactive waste
facility site selections.
Prepared review of low-level waste facility site selection plans for the State of
Connecticut.
0 Prepared and reviewed environmental documents for the Minnesota Department
of Resources.
Regulatory Develg=ent and Analysis
0 Implemented and established databases for environmental projects utilizing
personal t ! mainframe
Directed development of a large land -use data base for Mesabi Iron Range.
T Reg, Inc. Statement Of Qualifications 42
Lehman L.L., Brown T.P.,s VAL Modeling Conc�us onas d ssin NTo _a,
olution°gs, Presented to the Nuclear "Taste Technical Review .Board, Reno, An � l-""33.
Brown, T.B., Lehman, L.L.; Testing Conceptual Unsaturated Flo`v Models Usine y e. cal
Stimulation of RealData fog- the Prolaosed Him Level Nuclear Waste 2epcs ,
Yucca Mountain, Nye County, Nevada, April 1993.
Lehman L.L., Brown T.P., Analyses of Data Bias_ A Follow on Re'0crt on Presen*at ,:_ ns ':�r
the Nuclear Waste Technical Review Board Anri121-22 1993 Reno,aeva,1..
Lehman & Associates, May 1993.
Brown T.P., Lehman L.L., Nieber J.L., Testing Conceptual
Unsaturated Flow �Ld� � � ' _*<__^_•T
Numerical Stimulation of Real Data for the Pronosed High Level Nuclear�n_�
Re ository at Yucca Mountain Nve County. Nevada, 10,931 American Geoph s_c-al
Union Annual Meeting, Baltimore, May 1993.
Brown T.P., Lehman L.L., Nieber J.L., Testing Concentual Unsaturated Zone F1ow'lcdels
for Yucca Mountain Nve County Nevada, Third INTRAVAL Phase -2 Workshop,
Stockholm, September 1993.
Brown T.P., Lehman L.L., Nieber J.L., Testing Conceptual Unsaturated Zone Flow Models
for Yucca Mountain Nve County Nevada, Topical Meeting on Site Characterization
and Model Validation Focus '93, Las Vegas, September 1993.
Lehman, L.L.; Russian High Level Nuclear Waste Disposal Program - A Status Report,
Nuclear Plant Journal Vol. l 1, No. 4, Jul -Aug 1993.
Lehman, L.L., Kamenskaya, Julia; Status of Russian Nuclear Legislation Nuclear Waste
Disposal Programs and Nuclear Safety Agreements, L. Lehman & Associates, Inc.,
October 1993.
Lehman L.L., Brown T.P., Testin Performance Assessment Parameter Sensitivity to Choice
Qf Flydrolo¢ic Conceptual Model, 15th Annual U.S. DOE LLRW Management
Conference, Tucson, December 1993.
Lehman, L.L., Tim P. Brown; Valid__ Conceptual Unsaturated Flow Models using
Numerical Simulation of Real Data, 15th Annual U.S. DOE LLRW Management
Conference, December 1993.
Lehman, L.L.; Policy Reprocessing and DiSDOsa1 Costs, Nuclear Plant Journal, Vol. 12, No.
1, Jan -Feb 1994.
T Reg, Inc. Statement Of Qualifications
UN
RIM
rVy
a
r_
r:_
Resume: Linda . Le-hman
con ' ued
SELECTED
Upchurch, S.B., M. Dalton and L.L. Lehman; Groundwater +y1ixing in the Lower Flor= dan,
Acluifer in the Southern Peace River Basin- Florida Scientist, Volume 41, Sumvlement
1; 1978.
Bennett, R.H., L.L. Lehman, et.al.; Interrelationships of Orroanic Carbon and Suhma ;a�--
Sediment Geotechnical Proaerties; Marine Geotechnology, Volume 6, Nurber 1;
March 1984.
Nguyen, V.V., L.L. Lehman, interscale Transfer of Information n'*i9_=clear "Taste
Muitibarner Svsterns; Proceedings of Western Regional Conference Society of
Groundwater Scientists and Engineers; January 1985.
Lehman, L.L.; Factor Analysis of Groundwater Flow Paths in the Central Columbia Plateau;
Comments of the Yakima Indian Nation on the Drat Environmental Assessment for tine
Danford Site, Washington under the Nuclear Waste Policy Act, Volume 2; March 1985.
Lehman, L.L.; Model Comparison; Comments of the Yakima Indian Nation on the Draft
Environmental Assessment for the Danford Site, Washington under the Nuclear Waste
Policy Act, Volume 2; March 1985.
Lehman, L.L., GeoTrans, Inc.; Preliminary Sensitivity Analysis of Rockwell Flow Path
Using -SWIFT; Comments of the Yakima Indian Nation on the Draft Environmental
Assessment for the Danford Site, Washington under the Nuclear Waste Policy Act,
Volume 2; March 1985.
Nguyen, V.V., G.V. Abi-Ghanem and L.L. Lehman; Fractal Mixing in a Class of Composite
Media; Preprints of Proceedings of the Stochastic Approach to Subsurface Flow,
ontvillargenne, France; June 1985.
Lehman, L.L.; The Search for a Nuclear Waste Repository, Minnesota Governors Council on
Nuclear Waste Meeting, 1986.
Lehman, L.L., V.V. Nguyen; Regional Correlation Between Precipitation and Piezometric
Potential in Basalts: Analysis and Application; March 1988.
Lehman, L.L., Eric H • Secondary Concentration of Air -Released U onium through
Watershed Runoff at the Feed Materials Production Center, Fernald, Ohio; March
1988.
T Reg, Inc. Statement Of Qualifications 38
WE
Resume: Linda T Lehman
continued
technical assistance to the areas of hydrology, geology, -ourd water y odeling
and regulatoryiproSeram analysis.
Provided technical management assistance to the Nevada Dove, sor's office in
regards to scientific and engineering contractor support regardil^ g the high-level
nuclear waste repository at the Nevada Fest Site.
Regulatory Develo�rnent and nalvsis
Directed the development of rules to regulate the siting, desig- cor=action,
operation and closure of a low-level radioactive waste storage or isp,osal fac:-'I
in the State of Maine.
Participated in the development of siting criteria for the Federal Regulation (10
CFR Part 60) for high-level nuclear waste repositories:
Provided formal review and comment efforts for various clients in regards to
ground water and waste management regulations related to solid waste, hazardous
waste, high-level and low-level nuclear waste, U.S. defense wastes, agricultural
impacts on ground water and ground water quality standards.
Developed site suitability and selection criteria for radioactive waste disposal
facilities keyed to various federal and state statutes.
Analyses of feedlot runoff and compliance with Federal guidance and Minnesota
rules including application of a state compliance code FLEVAL and.
i National Academy of Science - Committee to Review New York State's Siting
and Methodology Selection for Low -Level Radioactive Waste Disposal. Serving
as hydrology expert on committee to review and evaluate the scientific, technical
and procedural aspects for the State's approach to siting a low-level radioactive
waste facility, selecting a disposal technology and projecting the LLRW source
term.
NationalAdvisory Councilfor • v- Policy and Technology
expertWaste Isolation Pilot Plant (WIPP) Review Committee. Serving as Performanc
Assessment on committee to advise theEnvironmental
regarding the Department of Energy's Test and Retrieval Plans for WIPP and
T Reg, Inc. Statement Of Quali*ations 36
• Directed the develoome:dt of conceptual flow models at solid and hazaru. ,:,mss 77.rastte
sites contaminated with volatile organic contaminants and Odle polluta"Its• .
Performed ground water flow and contaminant transport modelhng of lhiy' -1 vel
nuclear waste sites the Hanford Site Washington).
Performed time series analyses using computerized data bases to establish
baseline ground water conditions at high-level nuclear waste sites.
Developed independent alternative conceptual models of sat-Urated zone f ovv_
surface water infiltration, and unsaturated zone flow at the proposed Yucca:
Mountain high-level nuclear waste repository site.
Expert ness "1'estimonv
Served as primary technical expert regarding the ground water contamination at
the Flying Cloud Landfill under litigation procedures, public hearings, and formal
governmental agency meetings at various levels.
Fiydrogeologic expert for a class-action suit in Fernald, Ohio regarding ground
water contaminants from defense -related nuclear operations.
Provided hydrologic evaluation and expert testimony for class-action suit against
operators of DOE facility near Portsmouth, Ohio regrading the extent and severity
of ground water and surface water contamination at the site.
0 Served as hydrologic expert for legal proceedings against operators of uranium
mill in Canon City, Colorado, including testimonyon and future impact
• contaminants re- • from tailings ponds.
• Provided the primary expert testimony regarding potential ground water
contamination and site suitability for a solid waste landfill in McHenry County,
Illinois.
• Provided expert testimony concerning potential ground water contamination from
sewage sludge land application and agricultural runof.
Provided ti- rress testimony on groundwater contamination at DOE Rocky
locatedFlats facility in Colorado.
T eg,Inc. Statement Of Qualifications 34
neer -119
PRC
-_�,aber 1987 to March 1988
_T DATES: ,,
CO -1N—,_ -,4 -CT: L_ -n Kramer, Principal
612/8-35-.0.554.
L. Lehman & Associates was hired by Barr Engineering to provide field insrle'_-tors to
supervise and evaluate a soils drilling program at four potential landfill sites in Hennepin
County. Barr served as the Prime Contractor to Hennepin County for the characterization C F
the potential sanitary landfill sites. The goal of the project was to provide geologic data foo
preparation of an Environmental Impact Statement on each site. L. Lehman Associa:tzs'
personnel provided field s&vices, as well as analysis of geologic data. Field
provided included: supervision of multiple drilling crews; direction of sa=le collection;
analysis of samples according to ASTM_ classifications; selection of soil boring and
monitoring well installation locations; maintaining activity logs; serving as public relations
representative to local citizens; and assisting with geophysical investigations. Datta
interpretation and analysis activities included in -field interpretation ofgeologicconditions
including cross-sections based on real-time sample . analysis and water table characteristics
based water level measurements in boreholes and piezometers.
32
EC'I': Bolshevik Biscuit Factory
CL : Dames & Mcore Jnte:-national
PROJECT DATES: February 1994
CONTACT: Jeff.Jeter
-51-891-61.61
Linder subcontract to Dames & Moore International, London, L. Lehman & Associates is
providing technical assistance for an environmental audit of the Bolshevik Biscuit Fac.o-J,.
The factory is located in Moscow. Our company's work under this subcontract includes
evaluation of potential contamination relatirIg to the processing facility and coordination
between environmental regulatory bodies. The work was concluded through L. Leh=a„ A -
Associates' Moscow office. _
PROJECT: Flying Cloud Airport
CL City of Eden Prairie, TNI--mesota
PROJECT DATES: January 1993 to present
CONTACT: Craig Dawson, Assistant City Manager
612/937-2262
L. Lehman & Associates has been retained by the city of Eden Prairie to provide
environmental impact assessment of a proposed expansion to the existing Flying Cloud
Airport The city is concerned about noise and environmental impacts to the surrounding
neighborhoods and the adjacent Minnesota River Valley Wildlife Refuge. Draft
Environmental Impact Assessment Worksheets have been prepared. Site specific issues of
concern include the presence of roadways at both ends of the proposed runway expansion.,
landing glide planes, surface water impacts and potential ground water contamination. An
early task in the project was preparation of an environmental monitoring program to establish
the existing surface and ground water condition.
T Reg, Inc. Statement Of Qualifications
c
tf
.: PROJECT: plying Cloud Landfill
69 CLIF-Ni T: City of Widen Prairie, Minnesota
PROJECT ISA E -S: March 1986 to April 1995
CON -TACT: Carl 3ullie, City Manager
612/937-2 262
Richard Rosow, City Legal Council
612/338-0755
A)
e City of Eden Prairie, Minnesota esota is host for the plying Cloud Landfill, a
operated by Browning Ferris Industries (BFI). The landfill is situated on a 200 c,_ _ ;-
composed of glacial drift and alluvial deposits. This bluff borders the grlinnesota i v.vr
Valley. The landfill, which opened in 1970, is experiencing a continuing relea�
hazardous contaminants to the ground water and a wildlife refuge in the river a"I" ty. `7-n
landfill is presently undergoing the Remedial Investigation�easibili�,f Study X1 / 7 process
under a consent order between BFI and the Minnesota Pollution Control Agency. _
L. Lehman & Associates was retained by the City of Eden Prairie to assist them in a vvo-fold
capacity. First, technical review and oversight of the RI/FS process on behalf of the City.
Secondly, serving as technical representative for the City when the operator applied for a
permit to expand the capacity of the landfill. The tasks performed by L. Lehman &
Associates were managed to develop technical information appropriate for these overlapping
responsibilities without duplication of effort S review performed for the City includes
characterization of regional ground water flow system, determination of contaminant
migration, and review of proposed remediation processes. The site's ground water row
system is complicated by the variable nature of the glacial drill deposits. Contaminant
migration characterization was accomplished with the aid of a database developed and
maintained by L. Lehman & Associates. Complete plume characterization involved
calculating ground water travel time and analytical modeling of solute transport. Regular
sampling events are analyzed and current plume trends are reported to the City.
Interaction with on-going remediation projects on behalf of the City has included
commenting on the site monitoring program and technical review of remediation
technologies selected for the site. Review has focused on a ground water extractionibarrier
well system as well as a landfill gas collection system. L. Lehman & Associates has
represented the City at meetings between the operator and the regulatory agency to discuss
remediation proposals.
Regarding the operators application for expansion of the facility, L. Lehman & Associates
offered regulatory review of permit requirements for such an expansion, technical review of
design plans, expert witness testimony when the City initiated a contested case hearing, and
general on-call technical assistance to the City and its legal counsel. Regulatory review
involved establishing the need for a supplemental Environmental Impact Statement )
when the S investigation brought out concerns not addressed in the original EIS
T Reg, Inc. Statement Of Qualifications 28
lg{3C T : Cotter Mill
CLQ: Waite, Schneider, Rayless & Chesley Co.,� . A.
PROJECT DATES: December 1989 to March 1994
CONTACT: Louise Roselle
513/621=0267
L. Lehman & Associates was retained to provide technical review and expert witness
testimony regarding hydrologic conditions at the Cotter Uranium Mill site, Canon Ci -Ly,
Colorado. Cotter Corporation, a wholly-owned subsidiary of Commonwealth Edison
Companies, has operated a uranium mill near Canon City in south-central Colorado tom
1958 to 1987. Off-site release of mill process materials has been reported. As a resu:it oi
these materials migrating into the nearby town of Lincoln nark, the Colorado Dep& -=en r
af
Health established a consent decree with Cotter for clean up under the Compreheusive
Environmental Response, Compensation and Liability Act (CERCLAj.
L. Lehman & Associates' role was to review existing studies to determine the nate and
extent of contamination at the site. Linder the consent agreement, a remedial action plan has
been developed to reduce er impact form the site. A Remedial Investigation/Peasibilii;
Study has been completed for the site. Technical review focused on ground water
contamination including potential pathways and maximum probable extent: Several
contaminant migration pathways have been proposed. In order to determine maximurn
probable extent, and thus the size of the class for the lawsuit, all potential pathways were
evaluated.
PROJECT: Twin Cities Arsenal
CLIENT:tElliott Hendrickson
CONTACT:PROJECT DATES: September 1989
- •
Project Manager
800/472-5881
L. Lehman & Associates, Inc. was retained by SEH to perform radiological screening at a
national Superfund site. A construction project SEH was involved with at the Twin Cities
Arsenal in New Brighton, UN required a.screening for dangerous levels of ionizing radiation
as part of the site safety program.
Services provided by L. Lehman & Associates included surveying the property as part of a
larger survey team and documentation of survey results including description of regional
background levels and exposure limits for ionizing radiation. A key factor in the project was
our rapid deployment of a field team to meet the clients schedule needs.
T Reg, Inc. Statement Ofifzcations 26
DLontsmouth
Waite, Schneider, Bayless & Chesley C
January 1992 to present
L ouise Roselle
51133/621-0267
L. Lehman, President of T Reg, Inc. is retained by Waite, Schneider, Bayless & Chesley-to
provide hydrologic review and expert witness testimony services regarding litigation at
DOE's Portsmouth. Gaseous Diffision.Plant The facility, in soutlheastern Ohio, is operate:i
by Martin Marietta Energy Systems for the DOE to produce enriched uranium -238. The
uranium is used in commercial and defense nuclear reactors.
Project tasks comprised a comprehensivellydrogeologic evaluation of :�Ie facility as to adiL
our client on the environmental status of the site and recommend prof ec: direction.
Beginning with an extensive document review process, T Reg and AT
LI-I=nan &.A ssccia�._-3
Ip
analyzed environmental impacts from approximately 40 years of site operation.
The site contains four RCRA waste disposal sites in various stages of cloy -tee. Each has alb
independent monitoring system that complements the site -wide monitor-ing program. As part
of our evaluation, the adequacy of this program was evaluated, and recommendations were
made on several deficiencies.
Key to our site -work was establishing past, present and future contaminant migration
patterns. Several ground water and surface water plumes are present at the facility. The
nature, extent and potential impact of these plumes to area residents is the heart of testimony
provided on behalf of our client.
The case is currently awaiting trial- An expert opinion report has been prepared and
submitted to the court. Additional work has included deposition of Linda Lehman and
technical support to the client in deposing the opponents experts.
TReg, Inc. Statement Of Qualifications 24
PRCI�CTI:
CL =,4M
PROJECT DATES:
CONTACT:
DLontsmouth
Waite, Schneider, Bayless & Chesley C
January 1992 to present
L ouise Roselle
51133/621-0267
L. Lehman, President of T Reg, Inc. is retained by Waite, Schneider, Bayless & Chesley-to
provide hydrologic review and expert witness testimony services regarding litigation at
DOE's Portsmouth. Gaseous Diffision.Plant The facility, in soutlheastern Ohio, is operate:i
by Martin Marietta Energy Systems for the DOE to produce enriched uranium -238. The
uranium is used in commercial and defense nuclear reactors.
Project tasks comprised a comprehensivellydrogeologic evaluation of :�Ie facility as to adiL
our client on the environmental status of the site and recommend prof ec: direction.
Beginning with an extensive document review process, T Reg and AT
LI-I=nan &.A ssccia�._-3
Ip
analyzed environmental impacts from approximately 40 years of site operation.
The site contains four RCRA waste disposal sites in various stages of cloy -tee. Each has alb
independent monitoring system that complements the site -wide monitor-ing program. As part
of our evaluation, the adequacy of this program was evaluated, and recommendations were
made on several deficiencies.
Key to our site -work was establishing past, present and future contaminant migration
patterns. Several ground water and surface water plumes are present at the facility. The
nature, extent and potential impact of these plumes to area residents is the heart of testimony
provided on behalf of our client.
The case is currently awaiting trial- An expert opinion report has been prepared and
submitted to the court. Additional work has included deposition of Linda Lehman and
technical support to the client in deposing the opponents experts.
TReg, Inc. Statement Of Qualifications 24
09
PROJECT: Vermont Low -Level Waste Technical Support
CL Vermont Department of Pubic Ser'�ice
PROJECT DATES: -July 1991 to- September 1993
CONS -TACT: William K Sher=4 Nuclear Er -_&e -,T
M 802/828-2811
The Vermont Department of Public Service (DPS) represents the public interest for he
people of the State of Vermont. Under directive of Vermont law, the DPS must advise 1 e
Vermont Public Service Board in matters relating to establishing rtes for the disLosal of
low-level nuclear waste.
L. Lehman & Associates has been retained by the IFPS to provide cn-call techn*,cal : ssi-ce
m their low-level waste activities. Duties to date include review of woi lk contrati: a al -d
by various state agencies, technical review of the state siting prog=an,1, estimation c csts to
implement this plan, and presentation of expert witness testimony for a rate case `i y.
PROJECT: Connecticut Low -Level Waste Technical Support
CLIENT: Connecticut Hazardous Waste _?vlanagemeot Service
CONTACT: Ron tsingerich, Executive Director
203/244-2007
The Connecticut Hazardous Waste Management Service (H i S) was given responsibility
under Connecticut law to site and develop a low-level radioactive waste disposal facility in
Connecticut. As part of this responsibility, the HWMS developed and implemented siting
criteria.
L. Lehman & Associates was retained by the Connecticut Hazardous Waste Management
Service to provide on-call technical assistance to its low-level radioactive waste disposal
program. This assistance has primarily consisted of the development of siting criteria for a
low-level waste disposal facility.
T Reg, Inc. Statement Of Qualifications 22
Ta = Done Nuclear Test Site
Hogan & 11-1.arLson, Attorneys at Lav
S: ug7 � A ust 1901Z to October 1993
-
Ken F.a:i:ser, Attorney
202/637-5600
�10 L. Lehma:--, -. ites, was retained by Hogan & Hartson to provide technical review in
support of mess testimony regarding this former nuclear test site. Tht case invo.-
detenninate: .- v -extent of contamination and the impact of such conta=h ation On lan:-
values. The "as unusual in that we represented the estate of Nifr. Frank Tat--u-n. T��e
estate was b- -,ed over failure to report a gift of land. The land in question cccnm�ine-d a
-1
salt dome the -3 L used for underground nuclear testing in the 1960s. additior to
determining the extent of contamination from the tests and support activities, the case
i- ji required evaluating the impact of these activities on land values.
Specific work involved review of site geology and analysis of contaminant releases at tthe
site. The findings of our work were used in testimony for the Tatum estate. U.S. Department
of Energy Remedial Investigation (RI) Plans were also -evaluated for completeness.
E ,--T
Comments on the RI work plan were submitted to DO on behalf of the es -, e.
T Reg, Inc. Statement Of Qualifications 20
PROJECT: State Planning Agency Ili�&-T evel TecImic ..l review
CLIENT: d : State of Nlinnesota, State Planning Agency
PROJECT DATES: July 1957 to Janua-,T 1935
CONTACT: ACT: Eiil Clausen, Director
11igh Level Waste Prog=
612,1297-4025
'Ihe State of Minnesota was under consideration for a him -level nuclear waste repositor;I
under the second round of the U.S. Dep ent of Enerzv's (DDE) repos-.- siting process.
This effort was suspended by the DOE in May of 1956. The DOE has continued to fiend
research for their Crystalline Repository Project (CRP) in countries outside the U.S. Th:
State of Minnesota esota retained L. Lehman & Associates for the purpose of foilowing the
progress of the DOFs international activities. Of particular hnpor`t-?ce toNEnnesota, was he
Canadian program, referred to as the Canadian nuclear Fuel Waste Management Progra.M.
The primary research location is at Pinawa, Manitoba where the Under—, ound research
Laboratory is located. This laboratory extends 535 feet into granite bedrock. These same
types of Canadian Shield rocks comprise the bedrock underlying the nor-thern two-thirds of
Minnesota.
L. Lehman & Associates had several tasks under its ag eeement with the State of Minnesota.
ngs
The f= monitored the DOE -funded Canadian and European research and provided brief'
to State personnel. The was also responsible for reviewing and providing tec cal
comments on other DOE and U.S. Agencies activities under the NWPA.
T Reg, Inc. Statement Oflif cations 18
Sioux 1Egh-Level Waste Technical
Upper and Lover Sioux Co=unilz_
198®
John Robertson
507,'697-6-185
L. Lehman & Associates, Inc. was retained by the Lipper and Lower Sioux CorrrnB:nitles o
provide expert technical assistance and back�*ound irlforanaiion regarding the ? :S: EC
high-level waste program in general and the Crystalline Repository Project in _Partic',;'v-'.
The major focus of the firnas work was to evaluate the DOE Draft Area Recar.;nendarL.
Report (DARK), and the impact of the DARR on the Lipper and Lower Sioux C0=M =`
e D was a milestone document in the DOE Crystalline Rock Project. hie s
T -n
a comprehensive document which presented the geotechnical factors considered by .. ==r
the selection of rock bodies potentially usable for a mined geologic repository for high le , -1
nuclear waste. A screening process was to be used to reduce she number of ,and'a e
The preparation of the Draft Area Recommendation Report was related to the NTuclear `7V aste
Policy Act of 1982 A); and was the basis for identifying States and Tribes which might
have been directly affected by the location of a high-level nuc'tear waste repository. L.
Lehman & Associates prepared for the Upper and Lower Sioux Communities, a background
report on the NWPA and previous DOE activities. - One of the major considerations for use
client was whether or not the communities should seek affected Tribe status on the basis of
geology and/or hydrology. To support the Upper and Lower Sioux Communities application
for affected Tribe status, L. Lehman & Associates prepared a Geology/Hydrology "Technical
Report. This effort included ground water and surface water flow analyses and
interpretations for the two areas and assessed potential adverse impacts on the Tribal Lands.
T Reg, Inc. Statement Of Qualifications 16
PROJECT: Rusiar.
CLIENT: Europe_
PROJECTDATES: Januar;
L. Lehman & Associates, Inc. has be
understanding of the adrninistrative,,-_
uranium and the return of spent fuel
Lehman & Associates' Moscow offic
Russia. allowing' them a realistic pier..
information they will determine the b
Russian laws and regulations will be
datory Analysis
Confidential)
fay 1993
i by a European Utility to provide an
:ceps involved in the purchase of enriched
nor reprocessing (fuel lease option). L.
g this European Utility with a presence.
existina a political and legal s,uctn.. 7d -!H LMIS
-.roach to Reports onthe,4_1=_VeIcpJrg
--ed.
PROJECT: Soviet U Technology Transfer
CLIENTT: Science .:---__-plications International Corporation (SAIC)
PROJECT DATES: January 1992 to August 1992
CONTACT: Joe Angelo,
407/676-5707
L. Lehman & Associates, Inc., serving as a sub -contractor to SAIC, worked for Sandia
National Laboratories to provide information on environmental restoration technologies.
Staff personnel are responsible for identifying contaminated sites and technologies within the
former Soviet Union that are suitable for possible joint US -USSR demonstration projects.
The ultimate objective of the project is to cooperatively transfer "high -leverage" Soviet
technologies and techniques to support U.S. waste management and environmental
restoration objectives.
Specific L. Lehman & Associates' tasks have drawn on the firm's professional experience and
established interaction capabilities with relevant Soviet institutes and ministries. Following
consultations with such bodies, a final report identifying contaminated facilities, their
potential as a potential joint restoration project, and a list of various Soviet waste remediation
technologies was submitted.
T Reg, Inc. Statement Of Qualifications 14
PROJECT:
CLaRNTS:
Repel L on Oil ai'dEnv,:,: o^a^'3e-=-1 --in, '.n Russia
- loco Eurasia, Peuoleli bt, �e 'r itv se s eLFo e�3„n,
Exxon, Neste Exploration & Production, T =_a -n Pechora
Company L.L.0 and Shell internationale Pe%ole
PROJECT BATES: January 1994 to present
L. Lehman & Associates published a guidebook which desc bes the procedures for joint
venture registrar=on, permitting, and licensing for the use of narmal rrso �s :n °�ssla. It
F
also describes the requirements for environmental impact assessment and competitive
bid ' gs for the oil and gas industry. Appendices of the ,;�iraesaook contra full transla t rs
of'stry of Environmental Protection and Na Resources' regulations and is currren
xthrough March 1995.
3e Guidebook is designed to assist foreign companies, investors, lav;: e-3, envirorunerti
ffi
and safety managers operating in the Russian market and to over txe yiculties
connected with the evolving nage of Russian legislation.
T Reg, Inc. Statement Of Qualifications
12
ifs
PROJECT:
CLaRNTS:
Repel L on Oil ai'dEnv,:,: o^a^'3e-=-1 --in, '.n Russia
- loco Eurasia, Peuoleli bt, �e 'r itv se s eLFo e�3„n,
Exxon, Neste Exploration & Production, T =_a -n Pechora
Company L.L.0 and Shell internationale Pe%ole
PROJECT BATES: January 1994 to present
L. Lehman & Associates published a guidebook which desc bes the procedures for joint
venture registrar=on, permitting, and licensing for the use of narmal rrso �s :n °�ssla. It
F
also describes the requirements for environmental impact assessment and competitive
bid ' gs for the oil and gas industry. Appendices of the ,;�iraesaook contra full transla t rs
of'stry of Environmental Protection and Na Resources' regulations and is currren
xthrough March 1995.
3e Guidebook is designed to assist foreign companies, investors, lav;: e-3, envirorunerti
ffi
and safety managers operating in the Russian market and to over txe yiculties
connected with the evolving nage of Russian legislation.
T Reg, Inc. Statement Of Qualifications
12
=ED PRO CT DESCRIPTI11-- TS
PROJECT: Yucca Mountain 3-D Non -Isothermal Flow Model
CLIENT: Electric Power Research Institute
V ROJECT DATE S: August 1997 - August 1998
CONTACT: John Kessler
T -Reg, Inc. was retained to complete a three-dimensional groundw=7 flow
heat as a flow path tracer. This involved cooperation with John Bre,--4-_._,oef,in kncor-107aLla5�
aspects of his heat flow and permeability ideas. This computer analyses was done to
ascertain direction and velocity understanding in a structurally contrcilltd 1,11ow field- '.7 -H --se
values were to be utilized in transport calculations.
PROJECT:
Radioactive Waste Storage Sit'
CLIENT:
Northern States Power Comp
PROJECT DATES:
July 1994
CONTACT:
Jim Alders
612/330-6732
L. Lehman & Associates was retained to provide expertise and assistance in the siting of a
dry cask storage facility for nuclear reactor fuel assemblies. Northern States Power was
required by the Minnesota Legislature to site a storage facility off of the generating site at
Prairie Island, Minnesota. This site must be approved by the Minnesota Environmental
Quality Board as well as the U.S. Nuclear Regulatory Commission.
L. Lehman & Associates provides program management and technical services needed to
select and screen potential locations for storing the dry casks. L. Lehman & Associates will
also provide oversight of the technical program as a whole and liaison with various citizen
groups involved. Once a site and alternative are selected L. Lehman & Associates will
provide assistance with the U.S. NRC license application as well as the
application to the Minnesota Environmental Quality Board.
TReg, Inc. Statement OfQualijications 10
TU40THY F. BROWIN
-EDUCATIONAL BACKGROT-7',TD:
i-jvij Engineering, 1992 - University of Mimes=
r, -E- - University of Mmnesota
Geo ngineering, 1990
Geophysics, 1990 - University of Mmes0ta
ND QILAL-IFTICAIT -NS:
SUMMA�R�y OF ENPERIENICE AU10
Mr. Brown has participated in an international model validation group (ENTI-RAVAL) as a,
of L. Lehman & Associates' project concerning the pro -posed high-level nuclear waste
repository at Yucca Mountain, Nevada. He reviewed and -wrote comments cone r =*g
conceptual models and available data relating to unsawrated Low r,hrough the mountain for
the State of Nevada. He implemented the multi -phase flow simulation computer code
VTOUGH, which runs on a Cray Computer, to model flow through the unsaturated zone and
estimate model output uncertainty as part of the LNTRAVAL model validation process.
Mr. Brown was principal investigator for the studies performed by the f= on the Sequoyah
Fuels Uranium Conversion Plant in Gore, Oklahoma and on the Mound Nuclear Facility in
NIiarnisburg, Ohio. His work involved review and analysis of ground water monitoring plans
and compilation and interpretation of ground water data. Mr. Brown was also responsible for
preparing reports, briefings and assisting with litigation inquiries and responses.
Mr. Brown did his graduate work with Dr. R -J. Barnes incorporating uncertainty into the
analytic element model of Dr. O.D.L. Strack. This work consisted of developing innovative
techniques to incorporate statistical analysis in the deterministic model of Strack and resulted
in a model of aquifer head uncertainty based on model boundary condition uncertainty.
T Reg, Inc. Statement Of Qualifications 8
'Zol
z.
S
Ms.'Lehrnar- has in n=,erou-s programs related to nuclear e
Lear as' OfFc-- for 165:rs,
has been a consulta--z- to the State ---.L Neva&S Nuclear W ;-e -
hydrogeciogic and regulatory lyses to the State's nigh -level waste MIS.
providing
Lehm an was also the State of Njievada's representative to the D�-I?UVAL progg'am. I !�-,is
study was anoint effort with thean EuropeEconomic Committees, Nuclear
such, as Japan, USA, Canada, and Australia.' !"I--je goal was to eletrl_irle
and other countries
measures or conditions whereby models used to predict repository performance can ie
presumed "valid!'.
As a Hydraulic . Engineer with the U.S. Nuclear Regulatory Commission (2\4"RC), she provided
technical review of the U.S. D OE High -Level Radioactive Waste Disposal PrDZ,7.-a:r-- al t:, -I--
Nevada Test Site and the Hanford Site with respect to hydrology, particularly Z,01=11� iNI'af--1
P i �dr e
and solute transport modeling. Ms. Lehman developed the -N-RC conceCTM Z h Y 02 cls 'r;c
-cc
model at the Hanford Site in the Pasco Basin, and applied the SIW—TI7T code to eval-,:ate s,
N
suitability for a high-level radioactive waste repository. She also originated. i~-p-lementad.
for the NRC which provided a comparative analysis of
and managed a large private contract
used to license repositories and their applicability to specific sites.
computer codes
Ms. Lehman!s working knowledge of nuclear waste regulations is extensive. She participated
in the drafting and development of the, NRC's 10 CFR 60 relating to high-level radioactive
disposal, and in the development of Minnesota!s Radioactive Waste Management Act (MIN
Relating to Exploratory Drilling for theDisposal 0,
I ON
Statute 116C.71 -116C.74), and the Rules
Waste (NIN Part 4410.7900-4410.7934). This insight has allowed
High -Level Radioactive
her to understand how state and federal regulations interact, and how to work within a tightly
controlled regulatory environment.
J Sk
T Reg, Inc. Statement Of Qualificat'Ons
T Reg, Inc. Statement of lifzc
ug�deairection of Ms. Lei anbvss4 � Sam,.
.
ian Dep,7zlent Of ]PevelCTP=-' ei^Yt a
- at'v _ r�z at'J� rr'i
a" �LVP+c zg G8 .fie -1(Y CZ6.r costestimatingC� La..i%iLLL1 .....L
nuclear waste sal site.
»--
�' i?aS :. v d in Russian language fob a seminar sponsor --d, o y u? v
3 PR't
Lei ate- �' „� t,
_ ge .sb
Energy Agency on the topic of nuc! ear waste iiiaiia � e �
Iiternationa� atomic
f
Uzbekistan, in September 1998.. r
. Lehman speaks, reads aiad is capable of c€�rres-Dondiiig In Russian. e to ager zri e
on numerous Erol "sats,
skil is in the former Soviet Union, Ms. Lehman has been used
i Zeg also maintains computer softw2 ' "' "he
even though she is not an � national.
has become spilled in daily co =cat v_1 Yv •�:= - - Sov e=
an
Cyrillic alphabet. bite company
,a
Union.
dpa
T Reg, Inc. Statement of lifzc
f
0 plw=jing andmananagement, 0 f11--ld 'activities (hydrolz
sampling, and monitoring well installa-dons)-
0 E:qertwitness testimony-
0i expertise, T Reg,, Inc. has Close woe;dn!'T;, relat'onshi7
To complement its hydrogeolo,c arth science disciplines, such as geciozl"
a diverse portfolio of experts -J1.-om the supportinge xh
geochemistry and geophysics. In addition, our years of working in the field of radioactive
ring whose
I -
have allowed us to work with a number Of engine 4:1
waste management Together with T Reg, these experts bring to I-e-he-- years o
expertise complements Our own'
assess' the suitability of sites and designs for the disposal p
research and ractical experience Ing
of hazardous and radioactive materials.
agencies, such aS 7
e come from regulatory and govern, -eat a.
Many of T Reg's personnel have nu-al r
h a Resorz--s, a
Commission, the Minnesota Department Of N
U.S. Nuclear Regulatory specialists to assist 1-11
the U.S. Geological Survey. in addition the firm utilizes computer
complex modeling and data processing.
Z-7
ive understanding of state and federal re L
T Reg, Inc. has a comprehensive gulations appl cable -o
and solid waste issues. The firm has drafted legislation, provided
radioactive, hazardous, ss testimony, and developed regulations and standards for
congressional and expert witness responsibilities. An
state as well as federal agencies charged with waste management regarding
:Z
extensive library of environmental laws, regulations, and technical documents
waste management is maintained by the firm- onal technical arena.
s domestic experience, T Reg is a leader in the internati 441*
In addition to thi
The company has facilitated international cooperations with the former Soviet Union
QF%
aspects of nuclear and hazardous waste management,
regarding the technical and regulatory asp Ms. Lehman, and ® Moscow staff have QP0
and technology transfers. The company president,
que knowledge and expertise in the Soviet nuclear waste management
developed a uni personally visited a number of nuclear reactors, storage and
program. Ms. Lehman has
disposal sites in the former Soviet Union. aps
As an expert in the Russian nuclear pro gram, Linda Lehman has provided briefings and QP9
reports to the European Commission, the National Academy of Sciences, the U.S. Nuclear 09
rep Nuclear Waste (ACNW), the Central QF9
Regulatory Commission Advisory Committee on Nuc .
Intelligence Agency and the U.S. Department Of Energy.
the one of only a few American known to have been appointed to a Russian
Ms. Lehman is development of a Concept Document f�osat
Interagency Working Group for thet� in Russia. This appoinntby mnadzor of
sea—led radioactive sources in ad®
tryRussia, the State nuclear reguty Committee'
OF
T Reg, Inc.. Statement of Qua"ficatio-ns &
ST,4TE T OF Q UALIF11CA T!T'JP`-S
, - LVIEN
TECH LATORYEYAL UA TI 0INS GR 0 L73,
�qCAL & jZfGU
13231 Henning Circle, IN'E
Prior Lake, Minnesota 553
Tele-7 '97
'phone (612)495-0594 Fax (61,) 1 496-20
- T LE OP CONT-," IS
-1
COMPANY DESCRIPTION ....:.:............... .......... _ . -
PROJECT RESUMES ............................. .
9
SELECTED PROJECT DESCRIPTIONS . Y ................ . .
31
EXTENDED RES S ......................
i
n
m. C and
ao� ecor ana IS _NEPA) for L:
73 �r o ajos
,aliforrua or' bias Y Tann Development Program i
x ge ..
larnd use compado liter, wL.lands, threatened and rn
Prepared an en=on ental assessment for a recycling facili a . =s npieX az =e
DOE Saval-Mah liver site_
e en � o� nentati,,O :.4oeconomic specialist for a power n ar:, sitinj
Claprs.
Coordinated input arnd 'epared Environmental Assessinent for a
Propellant Facility at P,dwards Air Force Ease, Califorr
coordinated re'dis:,c s -o DOE Draft Statutory Environ�sevL ss su- . is
for Davis i anyor� Elta� and Richton Dome, Mississippi, po�ential
repository sites.
Public Information and Participation
Designed public participation pro gram for the
Ground Nater PEIS.
s irncluded strategic planning, implementation, and participation in public
Thiscoping meetings held in 16 LTNfTRAsite communities. The scoping Ineetir gs
used an interactive format with opportunities for small roup discussions watlo
project technical representatives. Comments were recorded on flip charts and
presented to the entire group. A sirraiiar format is planned for public hearings on
the draft PSIS (scheduled for Spring, 1994).
management0 Designed com7rehensive public participation program for water resource
design used a systematic
- - s,with water
potentially.i --
approach to identify
ti
resource management and protection, citizen particiation needs and objec: ves,
ected interests
• appopropriate tools
• techniques forparticipation by •°
based on design objectives.
comprehensive public
0 Prepared oil development program •
Central0 planned.and participated in environmental information meetings associated with
the Interstate Compact
55
T Reg, Inc. Statement o ifzcsations
13231 Henning
Prior f
Voice (612) 496-0594 Fax (612) 496-209-1
F. -Mad -111ehmun@aol.com
November 21, 2000
'.mr. Ed Funnier
4731 Eagle Creek Boulevard
Shakopee, MN 55379
Dear Mr. Fonnier,
I have reviewed the Shakopee Crossings Altemative Urban Areea Review h(e �� ) and the
associated documentation prepared for CAMAS, regarding
who are
surrounding Dean's Lake. I have also had discussions -with several and the logn eo a Department
involved in the project from Scott County, M
of Natural Resources. I have prepared the attached statement regarding
this e nt and its
. In this potential
statement several technical concerns are raised regarding d nearby the ro sed development such as
affects on several sensitive or p o ecteS rings an the areas eMinnesota Valle Wildlife Refuge. I have
Deans bake, Eagle Creek, g P
also outlined a couple of recommendations for dealing with the problem.
I hoe you will pass these concerns and recommendations on to the Shame ams that answers
P
my absence and the Southwestriorgtorthe iinitiations of development, which will protect theses
and solutions can be found, p
-Areas before continued draining causes their permanent destruction_
Thank you for the opportunity to perform this review,
feel free to call.
Sincer
Linda Lehman
President
If you should have any questions, please
Technical & Regulatory Evaluadons Group, Inc.
13231 Henning Circle NE
Prior r
Voice (612) 496-6594 Far (612) 496-2097
E-Mail-111ehman@ol.con,
REVIEW OF OPEE CROSSPiGS •
Zi.V-�LX-ILI.#—TRVZfAN.HYDROGEOLOGIST
November 21, 2000
tS t•1
As requested by Mr. Ed Funnier, I have Performed a review of the Shakopee Crossings
Alternative Urban Areawide Review (AUAR)- The goals of an AUAR are similar to those of an
Environmental Assessment Worksheet (EAW), in that, the questions to be answered are
designed to ascertain what environmental impacts will result from the proposed actions of the
developer(s)- The AUAR falls short of achieving this goal. I found this document to be
incomplete, at best and misleading or inaccurate in place fact, tdevelopment and here are several roque and
or sensitive hydrologic environments at the location of the proposed
surrounding a#_ These environments are dean' e and its Wildlife Refugee ®cared JustBo the north-
Springs,
orth
Springs, Eagle Creek and thoiling
e Minnesota River aI1 y
The hydrologic environment of the proposed development, of con�nued development nor tQeC, has
not been adequately characterized to ascertain the afk
answer many questions, some of which are raised inth��d Ai7nnt nd those that have been
raised by the Metropolitan Council's rejection o ee
laws have
Given that the State of Minnesota has already lost most
ou its
important
po orny lirnitation�s have been
been developed to stop their d Stinued dF��ctio t areas, there remains a continuous loss of
developed in terms of size an Pec v4etland
wetland habitat The Local Governmental Units who have authority t the diverseowildlife which gists in
resources should take their Preservation seriously,loss of habitat_
these areas does not suffer further stress from the unnecessary
r sed development is important because this area is
The location of the Shakopee Crossings p opoAs such, it is
an u adient or headNNeters area for the Minnesota River , fers supplyingalley idi the wetlands in the
p 'r of water be maintained in the aqui f
logical that a high quality
refuge. The Minnesota River is one of the most highly contaminated rivers in the state_ ere is
a large effort ongoing to restore the water quality
of the river by minimising contaminated
agricultural and urban runoff. As responsible stewardsli it
protect rtould be the than to l of all future
development which lies Proximate to the refuge to
As is so often the case, the nature of EAWs and AUARs is to focus on a small area for review.
not be to the exclusion of the
picture. While
iihile this approach is valid, i� str®ublesoe in arms of environmental effects, numerous
�e
protect, may itself not seem to develop
projects may have large cumulative impacts. Currently, there is significant pressureP
the Minnesota River Valley, for example, the Burnsville Amphitheater proposal and associated
Gateway development, and the airport expansion. Tamen together, these actions may have
significant environmental ramifications to the wildlife refuge. I therefore urge the Shakopee
City council to take action to prevent further degradation of Dean's Lake and surrounding
environment, as well as the broader areas of concern as expressed by the Metropolitan Council.
ydrogeology Mscussiou
In reviewing the materials provided by the CAMAS quarry operation and those associated with
the Shakopee Crossings AUAR, the consensus of the hydrologists involved is that the Dean's
the surficial
Lake is a lake which is sustained primarily by the
Rpotsiher of of it fallsaz�table
rest sponse to
xater
aquifer. It does not naturally have a main role
rainfall which infiltrates to the shallow water table aquifer.
lvluch work has been done to ascertain the relationship of the pumping at the CAMAS quarry on
th
the hydrology of Dean's Lake, Boiling Springs and the gavagFen. nderlying the'ndicates that surfic al sand e
largest impact of the pumping is to the Prairie du Chein aquifer,
a
aquifer. From the results of these studies it would appear that shesurficial robably due aquifer the presence of
q gel unaffected by the pumpage. This p Y
ofDeans Lake was largely
a clay Layer between the two aquifers m the vicinity of Dean's Lake.
The hydraulic head relationships at the location of the Ink dui downwardcate a large
Y d_ The studies at the quant' also
exists, approximately 16 feet at the time the study was con
indicate that the water levels in the Prairie du Che nae II aP stn foot of increased head
stopped at the quarry ThesePerhaps
would
studies also indicate pe
e stopped. This would be a favorable result.
result at Boiling Springs once this poes pPPe
uestions arise however with this Prediction, since a boned bedrock channel =s located between
the quarry and Boiling Springs Itis not known if or how this channel was siir al aced in the
q nY g. Possibly Prairie
model. This channel may act as a ground water divide in the surficial aquifer or po
du Chain.
er studies by the DNR at Boiling Springs indicate that rt is amagn gaining ream off thetgain frommuch ® f its
the
4th
length after it leaves Soilingveral at is
studies have been done ounknown is f the Savage Fen and the Boiling
surficial aquifer. Though se
Springs, not much has been done to monitor the surficial aquifer in the area of the propo
sec
Shakopee Crossings development.
The historical records of Dean's Lake indicate that its levhas ls correspondingly
orresl�o respondquickly rp Figure 6_ is
In times of low precipitation or drought the lake le` el has c p
2
#%k=G,Mm =&
i33181 URSO jO 19AOI 7n44■A"I®t
L n m
0
11mm
_ % / & F
-
# s q2m
2
from ire n, et aL, March, 2000, prepared for Aggregate Ind ies plots the Dean's -e
water levels as approximated from aerial photos, shown in red, along with averaged precipitation
shown as the yellow line. The precipitation is calculated as a 2 year average. As one would
expect from a water table response, the lake level is closely following the shape of the
precipitation curve; when precipitation increases, so does the lake level. As can be seen from
the figure, this relationship continues from 1937 until about 1976. There are only 2 exceptions
to this trend. one being just after the 1976 drought and the second from about 1990 to 1997,
when the data ids. The: 1976 drought year produced only about 20 inches of rainfall, but was
followed by 3 years of above average rainfall. The 1978 rainfall was about 39 inches. Likewise,
1975 was also an above average year, yielding about 35 inches. In a drought situation you would
expect slower recovery, however the recovery took about eight years, even though only one year
(1980) had sigui.ficantly below normal rainfall-
Dter
decline in
uring this period, other man made factors probably contributed
caduseddcen iderableldrainage of
Bean's Lake. The Prior Lake Interceptor was completedrceptor pipe was laced became a
the water table until corrected. The trenchint trenchhvas bacthe ekfilled with more impervious
fast pathway for ground water. Unit F
material than those of the surf cial aquifer, water table drainage occurred.
The period from 1990 to 1997 is also complicated by man made
deda�fallThe fact levels don't
water levels in
Dean's Lake are clearly not responding to the period of incr
easrecover above the 1990 low until Late 1994, with total recovery the 990 lowurring jn 1997. and that thus artificial
indicate that artificial drainage (dewatering) was initis
in about 1993 or 1994 with lake level recovery by 1997. Something is
influence was stoppedriod. I suspect that the
clearly keeping the natural response frown occurring during Hwy 6this had ®m role in the lowering of
dewatering for construction the area`ers w er�tab table, as well. Bypass
the lake and therefore o
et we have not been in an extYeme draught
At the present time, the lake level is very low, y
tion for some years, yet the lake is slowly declining. I bed development to the north and east
eve that some of this decline is
condi the
attributable to two series of storm water ponds over and extend from the elevation of the
of Dean's Lake. These ponds are unlined, Ptet
for a roxunately 745 feet ASL, which has been defined as theQ®HWL o n ponds u I scent on
lake, at pp
of approximately 741 feet ASL, w ponds pd mare unlined d have remained fairly foil
Hwy. 169 and County Road 18. Since the water
ince they were excavated, it can be assumed that their levells a oia e a reoction of r to what
s
table. By cutting into the water table surface, they impose
ted with the Prior Lake Interceptor, whereby the water table is slowly being drained off.
exis
the unchecked anable will result in lowred
d continued drainage, lowering of the water goes
toward Bluee
eLake
levels in Dean's 1 and possibly Given Bagle Creek The storm water systemg
and on to the 1 esota River.
0
Concerns with the AUAR
1. Development will cause a large increase in impervious u suitace aquiferethe region. leading to eased
runofl'to storm severs and decreased infiltration
Eliminating a large percentage of the naturalinfiltration available to replenish the water table
will contribute to the lowering of the 4vater table and consequently, water levels in 's Labe
and surrounding wetland habitat.
2. A study conducted in 1995 by Svoboda Ecological Resources and contained in the AUAR,
may be inaccurate in concluding that no wetland hydraulics a)dst in the proposed Shakopee
Crossings development. Their study concluded that there were essentially no wetlands in the
area since the water table did not reach within 12
you will inches examine the take e surface ev�el (agreed to be
owing
period of 1995, approximately April thru July. I y sampled was
the expression of the water table} from Figure 6, above,
You will see that the period
during the period where the water table was artificially dep representative of
Svoboda sampling
the normal water table response, which occurred only aft
The AUAR questions ask for development scenarios to be evaluated in terms of impacts. in
some cases a worse case analysis should be conducted. in my opinion, the development
scenarios associated with dewatering haVe been glossed over too lightly-
4
ightly
4. Flooding scenarios have not been adequately e:cplored, either. The design of the storm water
s stem may not be adequate to handle large volume runoff occupied tP led b o u.o vertop ing Hwy These ® i
Y
Does the pond system- capacity include the volume already
dee ponds are already partially filled by ground water. The system also seems to rely ig the
p ponds of adequate design capacity to hold highway
ponds adjacent to 169. Are these MNDOT po q
runoff plus the runoff due to in
development?
ial to the Wildlife Refuge but to other important natural
5. This project is not only proxmefforts of environmental groups and
resources which have been preserved through the extended d Boiling Springs- The lazier tw® e
State agencies, such as the Savage Fen, the Eagle C Mall dependant on a continued
within one mile of the proposed development and are at Least p Ye pe
high quality of ground water in the near surface aquiedFurtherers- yet the sdownpled ayed are the
even
g important
address the refuge, Dean's Lake or these irripor � ant � ®ak terrains. Both terrains play
effects on Dean's Lake and surrounding to entering the down gradient refuge.
roles in filtering surficial aquifer water prior
the note the importance of runoff
to the
In the Metropolitan Councils rejection of the AUAR.Y e We believe that while
Eagle Creek resource and the importance of replacing the lost ch as Dean's
Lake and wildlife refuge are
'
these items are important, other nearby resources su
also worth assessing in terms of total impacts of the project
6. Other events leading to the revised regulatory levels in Dean's Lake are questionable.
5
Specifically, the DNR ordinary High Water Level was revised and lowered from its previously
set at 747 feet ASL.
accepted level at the request of the developers. The original elevationnatural nutlet level, which
There is a regulation which indicates that the 0 is storm drainage was routed through
used to be at 747. However, since the original measurement, roxiniatel Rather than
Dean's lake and scoured tine 1 outLevel dawn by app Y WhichtiOn of the 0Hwj-
restoring the natural outlet level, the developer requeste-eval need o maintain Deans Lake to
was then taken at the scoured level_ The developerwill
l �� Y
the 745 foot elevation, as opposed to the elevation of 747. This has the effect of ng some
higher elevation wetlands and decreases the size of the lakes rface. The foot First it seems to Print of the
Lake is therefore minimized. This has several
ramifications. Q f e mandated
amount of available land for building by moving lakeward the beginning
shoreline buffer available
( feet setback) by a considerable distance. It has also allowed the
outside the reduced buffer zone.
removal of many mature trees, which Wray occur
Recommendations
It is recommended that the water table in the surf tial aquifer within the proposed development
a and surrounding Dean's Lake be monitored to ascertain the effects of developments drainage -
above
nage.
on the
are the actions
above mentioned resources. This will help to identify
permanent drainage must be limited and recharge needs to be initiated
be achieved between
Pe pt proper balance
aquifer and lake levels to
acceptable elevations- A P Pe
develop
went needs and the need to maintain the quality and elevation of the surficial aquifer-
development
before the Soathwest Metro Groundwater
It is recommended that these issues be brough Permanently
Working Group, so that remedies can be found before continued development
destroys the water resources in the area.
R
Dec • 5. 2000 fi it LMRWD
1�-ower Minnesota River
200 4th Avenue West
Shakopee. MN 55379
phone:(952)496-8842
Fax 19.52)496-13844
Cefl ?hone: (613)269-6?fi I
E -Mail: kevin.biZz1ke@10'-1' mm
❑ Urgent Number of pages including cover page. �
❑ For Review
❑ Pleaae Comment
❑ Please Reply
Message: Dear Mgr. teeke.
With this fax please find a fetter requesting an extension on the review period on the Shakopee
Crossings AUAR and a request that the City Council table a decision on this issue until a
future date.
Thank you for your assistance.
If you have any further questions, please contact me at (952)496-8842.
Sincerely,
�i, _ /C=�j
Kevin D. Bigalke
Distria Administrator
From
To
Kevin D. Sioke
Name: ia_ Mrchasl lceke
Phone:(952)496-8942
Fax (952)496.8844
Organization Name/Dept-
Cell Phone: (612)269-6281
Phone number.
S.Mail: kevin.biOke@1—errnn.co€1
Fax number- "S-6718
Date sent: December S. 2000
Time sent: 450 PM
phone:(952)496-8842
Fax 19.52)496-13844
Cefl ?hone: (613)269-6?fi I
E -Mail: kevin.biZz1ke@10'-1' mm
❑ Urgent Number of pages including cover page. �
❑ For Review
❑ Pleaae Comment
❑ Please Reply
Message: Dear Mgr. teeke.
With this fax please find a fetter requesting an extension on the review period on the Shakopee
Crossings AUAR and a request that the City Council table a decision on this issue until a
future date.
Thank you for your assistance.
If you have any further questions, please contact me at (952)496-8842.
Sincerely,
�i, _ /C=�j
Kevin D. Bigalke
Distria Administrator
RIVER
®!STRICT
Scott. ." 3ovemmentcenter
2001V -,rVuaww
Shakopee• SIN 55379
Tel: (952) 496-8842. Fax: (952) 496-8844
December 5, 2000
R. Michael Leeke
Community Development Director
City of Shakopee
129 Holmes
eeMl�I 55379
Shakopee,
Nu. Z
Terry 0- SChw3lh8, Presfdalr
Ofika: (612) 404.5312. Fa:: (512) 404-5518
Wallace E. Neal, '1�16 Pres'Mt
0#1M (952) 8e,4_1 6? Fax A52) 884-7726
Glenda 3914tta, Secretary
offics: (952) 471-0590. exl• 285. Fax: (952) 471-0682
E®ward A. SchlampP, Tr`Syyfrar
of ice: (612) 920-4398, Fez: (612) 9204085
Aon Kraemsr, RS$t TM2SUrV
Celt; (651) 335-8305• Fax (952) 894-3235
or
Kevin
a96 8842gFax (952) 496-8 r8d4
Oifica: (952)
Dear Mr. Leeke:
nest an extension for the Lower MinnesAolternanve Urban
I am writing to req Shakopee Crossings
This formal request is being made as a follow to our
District on the review, period of the revised Sh °p AUAR.
Areawide Review (AUAR) the Shakopee Crossings
telephone conversations today regarding
I am making this request for three reasons. kizst,
there has been some confusion
t the Lower Minnesota River Watershed District has receivede copy
about whether or no have been sent, the Lower Minn
ta
of the AUAR document. While the AUAR may
District has established a new office =d the
not seen the document
River Watershed D process. Regardless, I
made it through the mail forwarding p to thoroughly review the A.UAR•
until today and have not had an °pp01 of the Technical and Regulatory
Secondly, as you are aware, Ms. Linda Lehman, resenting concerns about
Inc. has recently brought forward a report p
_valuations Group, Shakopee Cross"
)logy
project May
of `dais area anal the potential impacts the Saakop the Lower Minnesota
the hydrology - S rings, and Dean's Lake. Again ort due to
have on Fagle Creek, BoiLias P review this rep
Rivet Watershed District has not had adequate time toproperly on-fuesday,
its recent distribution.
Thirdly, the Southwest Metro �OUAR atnete
d Dean' Lake are two ims on the
December 12. The Shakopee CrossixU A
e best interest to receive comment from this won
agenda. I fe l that it would be in our
group on the AUAR.
estina that the Shakopee City Council table a decision on any tether
I am requ 5 allow for a
�. the Shakopee Crossings AUAR until a future the date to the ower
action regarding
Minnesota River Watershed District to provide comment
f Ms. Lehman's report and to allow the Southwest Metro Groundwater
thorough review o t
Work CTroup to discuss this issue.
Dec, 5. 2000 6:GIPM L
On behalf of the Boa:d cManagers of the Lower Minnesota Ri7er Waershe'!'
District, i appreciate ar-,d thank yon for allowing the District an opportUEty to review t he
future
Shakopee Crossings AU. - I look forward to worldng with You on this and
projects. if you have anyquestions, please contact me at (952)496-8s42.
Very Truly Yours,
2::) -
Kevin
::) -Kevin D. Bigalke
District Administrator
December : .-000
,_;aacii
• in a global economy ,�„
R. Michael Leek
Community Development Director
City of Shakopee
129 South Holmes Street
Shakopee, MN 55379
Shakopee Crossings Alternative Urban Areawide Review (AUAR)
Metropolitan Council District 5 (Phil Riveness, 952-841-9827)
Referral File No. 18241-3
DECn �Tr�
p 5200011fl
Dear Mr. Leek: the Council on
Metropolitan Council staff reviewed the Revised
accuracpe n ddres Crossings
regional concerns and comments
October 24, 2000 to determine its adequacy
provided to the City of Shakopee on its don 15� as located �Oon both des of CSAH 18 sou of STH 169
multiple -family residential development o
in Shakopee. Construction would occur in five phases and is expected to be completed in 2006.
In
its review of the Revised AUAR, staff concluded that it remained in
and inaccurate and did not
r in Minnesota Rules (part 4410.3 610, Subpart
address the issues raised in a previous letter. In a letterddated ed for November 6, 2000, the Metropolitan Council
filed a formal objection to the revised AUAR as prove
5 . Council staff have received additional information the cat addre ses conc
ity 11 need t eamend its comprehensive plan to
transportation issues. As noted in the previous letters, of the project area.
allow sewer service to be extended to the southern p P J
I hereby removes it . s formal objection.
This AUAR now appears to be complete and accurate, and thethe unci 1 will be ken on the U
This concludes the Councntact ToAR If you
'I's review,
ono am Caswell, principal reviewer, at 651-602-1319.
have any questions or concerns, p
Sincerely,
Helen Boyer, Director
Environmental Services
Review Program, MN Planning Environmental Quality Board
cc: Gregg Downing, Environmental
Steven Soltau, Shakopee Crossings LP ee
Mark McNeill, City Administrator, City of Shakopee
Phil Riveness, Metropolitan Council District 5 and Evaluation Department
Keith Buttleman, Director, MCES Environmental Planning
Eli Cooper, Director, MC Planning and Growth Management
Richard Thompson, Supervisor, Comprehensive Planning
Joe Mulcahy, MCES Environmental Planning and Evaluation
Mark Filipi, Transportation and Transit Development
Tom Caswell, Principal Reviewer, Comprehensive Planning
Metro Info Line 602-1888
WWW.roetrocouncil.org291-0904
230 East Fifth Street • St. Paul. Minnesota 55101-1626 (651)602-1000 Fax 602-1550 TTY
An Equal OPPo—"y E V'Oyer
1 C 1 ''
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Extension Agreement with WSB. Inc. for Proposed Heritage
Square Residential Project
MEE G DATE: December 5, 2000
The proposed Heritage Square development located west of CSAH 17 and north of 17t`
Avenue requires a mandatory environmental assessment worksheet (EAW). It is
proposed that the City's engineering consultant, WSB, Inc., prepare the EAW. A copy of
WSB's proposal is attached. Costs of the EAW preparation are to be reimbursed by
Town & Country Homes.
Alternatives:
1. Offer and pass a motion authorizing an extension agreement with WSB, Inc. for
preparation of the EAW for Heritage Square.
2. Do not authorize the extension agreement.
3. Table the matter for additional information or other reasons.
Action Requested:
Offer and pass a motion authorizing an extension agreement with WSB, Inc. for
preparation of the EAW for Heritage Square.
NOU-20-2000 16=22 WSB & ASSOCIATES INC.
7635411700 P.01iO4
WSAW
& Associates, Inc.
November 20, 20000
Mr. Michael Leek
City of Shakopee
129 Holmes Street
Shakopee, MN 55379
8441 Wayzata Boulevard, Suite 350
Minneapolis, MN 55426
tel: 763-541-4800
fax: 763-541-1700
Re: Proposal to Prepare an Environment Assessment Worksheet
B.A. Mi=lsuadr, P.E.
Bret A. weir, F.E.
Peter R. Willenbring. P.E.
Donald W. Sterna. P.E.
Ronald B. Bray. P.E.
Please consider this letter aproposal and Scope of Services to prepare an Environmental Assessment
Worksheet (EAW) forthemulti-familyresidentW developmentlocatedsouth of THI69 inthevicinity of
Marsh Road in Shakopee. putiinedbelow please find a description of the tasks to complete this work,
costs associated with the tasks, and a schedule for the project.
L Descrip#ion of Taslks to Prepare an IEAW
Task 1- Project NUnagement and Meetings
.his task entails coordinating the activities of WSB Staff members working on the proj ect and
reviewing this information with appropriate City Staff and Council Members- This task also
includes two meetings with City Staff and/or City Council to review the EAW.
e[ 1 t -s •a� .• construction 1 tt1 .n •• :dna, impactst 1
;1, -0 - � -j
o assure suitablebackgroundinformation
is :•-.la:ata •.••�c. I; i11 tt11a1►%''
concernspart of 1
Task 3 - Develop the Environmental Assessment Worksheet acts to fish andwildlife
The environmental impacts associated with the proposedlanduse, impacts
Y ansh and ildlife
habitat, water quality, traffic, air quality, noise, hazardous wastes, water' supply, ,
needs will be analyzed and assessed as part of the preparation of the EAW.
Task 4 - Prepare Report
An EAW will be prepared, reviewed with the City Staff and Council, and submitted to appropriate
agencies for the 30 -day review.
Minneapolis ' St- Cloud
Infrastructure Engineers Planners
EQUAL opPORT UNTTY EMPLOYER
p:mrwtNwMhlNt 12000�.Wpd
NOU-20-2000 16:22 wSB & ASSOCIATES INC. 7635411700 P.02iO4
Mr. Michael Leek
City of Shakopee
Shakopee, MN
November 20, 2000
Page 2
Task 6 - The Review Process
WSB will follow-up on the EAW review process, accept comments relative to the review, and
respondto comments in a timely manner. Following completion of the review process, we will
present the findings of the EAW to the Council and provide a recommendation relativeto the need
for an Environmental Impact Statement (EIS).
JEL Breakdown of Fours and Estimate of Cost
The cost estimate to prepare the EAW is S8,500. The breakdown of the hours associated with
the outlined tasks is attached.
IEAW Preparation Schedule
WSB understands the time constraints the City is facing with this proj ect. Preparation of the EAW
is proposed to begin immediately. Under the time line outlined on the attached schedule, this
process would be completed by February 20, 2001. Atime line outlining this process is included
on the attached table.
Please call meat (763)541-4800 if youhave any questions or to authorizethework associated with this
prof ect.
Sincerely,
& Associates, Mc -
0 '"ilium a a
attachment
p;AWFWW\AMM\1120G0M wpd
NOU-20-2000 16:22
WSB & ASSOCIATES INC. 7635411700 P.03/04
Mr. Michael Leek
City of Shakopee
Shakopee, MN
November 20, 2000
Page 3
�„ .v.^ 'n A a'V A AT V AW
fi-NWPW N AMW j=G0m1..pa
TASK
TIME LIAE
F�ED7=Collection
November 21 - December 15
Z
EAW Development
November 15 - December 15
3.
City Staff Review of EAW
December 15 -19
December 15-19
4.
City Council Review of EAW
December 19
5. City Council Authorizes Submittal of EAW t
Review Agencies
6.
Submit EAW to EQB Monitor
January 1
7.
Publication in EQB Monitor
January 8
8.
EAW Comment Period
January 8 - February 7
9.
Respond to Comments
February 7 - 14
10.
City Council Reviews Responses to Comment
February 14 - 20
11.
City Council Determines Need for EIS
February 20
12.
Decision Notice Published in EQB Monitor
March 5, 2001
fi-NWPW N AMW j=G0m1..pa
NOU-20-2000 16=22
WSB & ASSOCIATES INC. 7635411700 P.04/04
Mr. Michael Leek
City of Shakopee
Shakopee, MN
November 20, 2000
Page 4
TOTAL P.04
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Mark Themig Probationary End
DATE: November 29, 2000
rjafl.�Ir 1
The Council is asked to grant full time regular status to Facilities and Recreation
Director.
®t'".®
0[J','3 SS�, ', 14
Mark Themig began employment with the City on June 1 st. As such, his six-month
probationary period will end on December 1 st.
Mr. Themig was hired after a reorganization of the department, and has concentrated
specifically on facilities management and the recreation programs. He has done a very
good job during the time that he has been here.
I recommend he be granted full time regular status.
If the Council concurs, it should, by motion, approve full time regular status for Facilities
and Recreation Director Mark Themig, effective December 1, 2000.
Mark McNeill
City Administrator
MM:th
CC: Marilyn Remer
l./C E-0 V 1
Memorandum CONSENT
TO: Honorable Mayor, City Council
Mark McNeill, City Administrator
FROM: Marilyn Reiner, Payroll/Benefits Coordinator
SUBJECT: Adopt 2001 Part-time Pay Plan
DATE: November 29, 2000
Introduction
The Council is asked to adopt Resolution No. 5459, a Resolution approving the City's
2001 Part-time Non-union Employees Pay Plan.
Background
The 2001 part-time employee pay plan includes a cost of living increase of 3%.
Engineering, Public Works and Recreation Department staff have reviewed and
recommended several grade changes to the existing 2000 plan in order to remain
competitive in the local market. Due to the 2001 school -year aquatics program transfer
from Community Education to the City, changes to the aquatic program have been
implemented and budgeted to make our salaries comparable with Community
Education's rates. These include:
Assistant Aquatic Manager — Increase from Grade G to Grade I
Water Safety Instructor — Increase from Grade F to Grade H
Lifeguard — Increase from Grade D to Grade F
Aquatics Assistant — Increase from Grade A to Grade C
Other salary adjustments include:
Arena Supervisor/Building Supervisor — Increase from Grade F to Grade H
Mechanics Helper/ Maintenance Laborer — Increase from Grade F to Grade H
Snow Plow Operator — Increase from Grade L to Grade M
Engineering Intern — Increase from Grade G to Grade H
Office Clerical Worker — Increase from Grade C to Grade H
The Recreation staff also recommended a five-step plan. Adding an additional step
allows advancement to Step 2 following a six-month review. By increasing the wage
rates and rewarding proficient employees after 6 months, the city hopes to attract and
retain part-time employees in this competitive market. Providing consistent service and
programs to the citizens is the ultimate goal of staff.
Action Requested
If the Council concurs, it should, by motion, adopt the following resolution:
RESOLUTION NO. 5459
A RESOLUTION ADOPTING THE 2001 PART-TIME PAY PLAN FOR THE PART-
TIME NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA, that the City Administrator is hereby authorized to issue warrants upon
the City Treasury from and after January 1, 2001, payable to the part-time employees of
the City of Shakopee, in accordance with the attached 2001 Part-time Pay Plan, with an
effective date of January 1, 2001.
BE IT FURTHER RESOLVED, that all Resolutions in conflict with this
Resolution are hereby repealed and terminated January 1, 2001.
Adopted in _
day of
ATTEST:
City Clerk
session of the City of Shakopee, Minnesota, held this
, 2000.
Mayor of the City of Shakopee
11/29/2000
Start
6 months
1 year
2 years
3 years
Title
Grade
Step 1
Step 2
Step 3
Step 4
Step 5
Accountant
M
$13.6258
$14.0265
$14.4273
$15.2288
$16.0303
Engineering Inspector
M
$13.6258
$14.0265
$14.4273
$152288
$16.0303
Building Inspector
M
$13.6258
$14.0265
$14.4273
$15.2288
$16.0303
Snow Plow Operator
M
$13.6258
$14.0265
$14.4273
$15.2288
$16.0303
Recreation Instructors
L
$12.7821
$13.1581
$13.5340
$14.2859
$15.0378
Not Used
K
$11.9909
$12.3436
$12.6963
$13.4016
$14.1070
Not Used
J
$11.1997
$11.5292
$11.8586
$12.5174
$13.1762
Asst Aquatic Manager
I
$10.4995
$10.8083
$11.1171
$11.7348
$12.3524
Code Enforcement Officer
H
$9.7993
$10.0875
$10.3757
$10.9522
$11.5286
Recording Secretary
H
$9.7993
$10.0875
$10.3757
$10.9522
$11.5286
Office Clerical Worker
H
$9.7993
$10.0875
$10.3757
$10.9522
$11.5286
Water Safety Instructor
H
$9.7993
$10.0875
$10.3757
$10.9522
$11.5286
Building Supervisor
H
$9.7993
$10.0875
$10.3757
$10.9522
$11.5286
Arena Supervisor
H
$9.7993
$10.0875
$10.3757
$10.9522
$11.5286
Maintenance Laborer
H
$9.7993
$10.0875
$10.3757
$10.9522
$11.5286
Mechanics Helper
H
$9.7993
$10.0875
$10.3757
$10.9522
$11.5286
Engineering Intern
H
$9.7993
$10.0875
$10.3757
$10.9522
$11.5286
G
$9.1895
$9.4598
$9.7301
$10.2706
$10.8112
Student Intern
Lifeguard
F
$8.5797
$8.8321
$9.0844
$9.5891
$10.0938
Recreation Leader
F
$8.5797
$8.8321
$9.0844
$9.5891
$10.0938
Unused
E
$8.0476
$8.2843
$8.5210
$8.9944
$9.4678
Rink Attendant
C
$7.0356
$7.2425
$7.4495
$7.8633
$8.2772
Recreation Asst.
C
$7.0356
$7.2425
$7.4495
$7.8633
$8.2772
Aquatics Assistant
C
$7.0356
$7.2425
$7.4495
$7.8633
$8.2772
11/29/2000
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CI'T'Y OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
RE: Item 15.E.3. — Recreation Supervisor Positions
DATE: December 5, 2000
In the Council packet this evening is a recommendation from Mark Themig regarding the
reclassification (by means of combining) of the Recreation Supervisor positions.
As outlined in Mr. Themig's memorandum, the existing Recreation Supervisor I (Grade
E) and Recreation Supervisor II (Grade H) would be combined into a single Recreation
Supervisor position (Grade G). The Grade G (start $37,163 to $46,453* top) is more in
line with what is being seen comparable positions advertised in the Metropolitan area.
The current Recreation Supervisor I position was filled approximately three years ago by
the hire of Tammy Abrahamson. The Recreation Supervisor I position as advertised at
that time was anticipated to be an entry level position. However, Ms. Abrahamson had
several years of experience (now totalling nine). In addition, she took on greater
responsibilities than that of an entry level employee and it subsequently made sense to
combine the two positions into one, as they are both doing similar jobs.
Earlier this year, during the transition between the departure of Ron Stellmaker in
January, and the hire of Mark Themig in June, Ms. Abrahamson took on many additional
responsibilities,and was a very valuable employee during the transition. She is currently
compensated at Grade E Step 3 pay ($34,865).
I had earlier this year talked with Tammy, as had Mr. Themig, about the intent to
combine the two positions into a single Recreation Supervisor position. It would increase
Ms. Abrahamson's pay. During that discussion, it had been anticipated that that action
would bring the Recreation Supervisor I position up to the level of the Recreation
Supervisor II position (Grade H). However, as noted before, Grade G is more in line
with market.
Typically, what is done at the time of a position upgrade, is that the employee is then
placed in the new grade at the next step above where the employee is currently being
compensated; they progress in steps on subsequent anniversary dates (anniversary date
typically being the date of the promotion). If this is a single grade increase, typically the
employee is placed up one grade, and back two steps.
In Ms. Abrahamson's case, going from Grade E to Grade G is a two grade increase. To
be consistent with what has been done with other employees, is that she would go from
her current Grade E Step 3 ($34,865) to Step 1 of Grade G ($37,163). However, because
of the fact that a new employee is likely to be hired at the same Grade G Step 1 as the
new Recreation Supervisor in charge of Aquatics, it did not seem equitable to have
Tammy, with the three years of Shakopee experience and nine overall years, be
compensated at the same Step 1. For that reason, my recommendation is that she be
placed at Step 2 ($38,490). January 1 would be a new anniversary date, rather than going
to the next step in June, had the promotion not taken place.
I discussed this with Tammy a couple of times. She has indicated her disappointment in
not being placed at what she had anticipated (the equivalent of Step 1, Grade H) or
$39,753. That would equate to Step 3 of Grade G. However, to do that would be unfair
to other employees who have been promoted in the past and did not receive the same step
as where they had been on the lower grade. An alternative that she suggested, being
placed at Step 3 after six months, would also create a variation from our past practice.
For this reason, my recommendation remains to put her at Step 2 of Grade G. However, I
did say that I would relay to you her disappointment in not having received the equivalent
of the previous Grade H Step 1 position.
While extenuating circumstances may create some variations, all in all we try to maintain
consistency. In this case, the extenuating circumstance was the Aquatics position being
hired at the same time as the anticipated reclassification, which resulted in the
recommendation of being placed at Step 2 rather than Step 1. However, I again cannot
recommend higher than that as this time. The increase as proposed still results in 10.4%
increase for Ms. Abrahamson, effective January 1St.
If you wish to discuss this at the time of consideration of the Recreation Supervisor
Reclassification, please advise.
*All salary numbers listed in this memo are based on the upcoming 2001 pay plan.
i S (on r
Mark McNeill
City Administrator
MM/j s
Cc: Mark Themig
Tammy Abrahamson
Marilyn Remer
CITE' OF SHAKOPEE
2001 Pay Plan
11/16/2000
Step
Step
Step
Step
Step
Step
Step
Market
Title
Grade
1
2
3
4
5
6
7
8
Adjust
City Administrator
Q
$71,141
$73,682
$76,222
$78,763
$81,303
$83,844
$86,384
$88,925
Unused
P
$66,824
$69,210
$71,597
$73,983
$76,370
$78,756
$81,142
$83,529
Police Chief
0
$62,506
$64,738
$66,971
$69,203
$71,435
$73,667
$75,899
$78,132
PW Dir/Eng.
0
$62,506
$64,738
$66,971
$69,203
$71,435
$73,667
$75,899
$78,132
Com. Dev. Dir.
N
$58,698
$60,794
$62,890
$64,986
$67,082
$69,179
$71,275
$73,371
Finance Director
N
$58,698
$60,794
$62,890
$64,986
$67,082
$69,179
$71,275
$73,371
Natural Resources Director
M
$54,888
$56,848
$58,808
$60,769
$62,729
$64,689
$66,649
$68,609
City Engineer (not used)
L
$51,562
$53,403
$55,244
$57,086
$58,927
$60,768
$62,610
$64,451
Deputy Chief
L
$51,562
$53,403
$55,244
$57,086
$58,927
$60,768
$62,610
$64,451
$66,346
Facility & Recreation Dir
L
$51,562
$53,403
$55,244
$57,086
$58,927
$60,768
$62,610
$64,451
Assistant City Eng
K
$48,234
$49,957
$51,679
$53,402
$55,124
$56,847
$58,570
$60,292
EDA Coordinator
J
$45,289
$46,907
$48,524
$50,141
$51,759
$53,376
$54,993
$56,611
Assistant Finance Director
J
$45,289
$46,907
$48,524
$50,141
$51,759
$53,376
$54,993
$56,611
PW Supervisor
I
$42,343
$43,856
$45,368
$46,880
$48,392
$49,904
$51,416
$52,929
Project Coordinator
I
$42,343
$43,856
$45,368
$46,880
$48,392
$49,904
$51,416
$52,929
Building Official
I
$42,343
$43,856
$45,368
$46,880
$48,392
$49,904
$51,416
$52,929
Planner 11
I
$42,343
$43,856
$45,368
$46,880
$48,392
$49,904
$51,416
$52,929
City Clerk
I
$42,343
$43,856
$45,368
$46,880
$48,392
$49,904
$51,416
$52,929
Bldg Inspector
H
$39,753
$41,172
$42,592
$44,012
$45,431
$46,851
$48,271
$49,690
Fire Inspector
H
$39,753
$41,172
$42,592
$44,012
$45,431
$46,851
$48,271
$49,690
Eng Tech IV
H
$39,753
$41,172
$42,592
$44,012
$45,431
$46,851
$48,271
$49,690
Recreation Supervisor
G
$37,163
$38,490
$39,817
$41,144
$42,472
$43,799
$45,126
$46,453
$47,819
Payroll Benefits Coord
G
$37,163
- $38,490_
-$39,817,
$41,144
$42,472
$43,799
$45,126
$46,453
Planner
G
$37,163
$38,490
$39,817
$41,144
$42,472
$43,799
$45,126
$46,453
Eng Tech III
G
$37,163
$38,490
$39,817
$41,144
$42,472
$43,799
$45,126
$46,453
Management Assistant
F
$34,852
$36,097
$37,342
$38,586
$39,831
$41,076
$42,320
$43,565
Executive Secretary
E
$32,541
$33,703
$34,865,
$36,027
$37,189
$38,352
$39,514
$40,676
Eng Tech H
D
$30,560
$31,651
$32,743
$33,834
$34,926
$36,017
$37,108
$38,200
Planning Tech
D
$30,560
$31,651
$32,743
$33,834
$34,926
$36,017
$37,108
$38,200
Ice Arena Maint. Operator
D
$30,560
$31,651
$32,743
$33,834
$34,926
$36,017
$37,108
$38,200
Secretary
D
$30,560
$31,651
$32,743
$33,834
$34,926
$36,017
$37,108
$38,200
Accounting Clerk
C
$28,579
$29,600
$30,620
$31,641
$32,662
$33,682
$34,703
$35,723
Police Records Tech
C
$28,579
$29,600
$30,620
$31,641
$32,662
$33,682
$34,703
$35,723
Clerk Typist H
C
$28,579
$29,600
$30,620
$31,641
$32,662
$33,682
$34,703
$35,723
Office Service Wkr
B
$26,802
$27,759
$28,716
$29,673
$30,630
$31,587
$32,545
$33,502
'Community Sery Officer
A
$25,024
$25,918
$26,812
$27,705
$28,599
$29,493
$30,386
$31,280
'Customer Sery Rep
A
$25,024
$25,918
$26,812
$27,705
$28,599
$29,493
$30,386
$31,280
LFacility Maint Wkr
A
$25,024
$25,918
$26,812
$27,705
$28,599
$29,493
$30,386
$31,280
Bldg Maintenance Wkr
A
$25,024
$25,918
$26,812
$27,705
$28,599
$29,493
$30,386
$31,280
Receptionist
AA
$23,155
$23,982
$24,808
$25,635
$26,462
$27,289
$28,116
$28,943
11/16/2000
a
CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark Themig, Facilities and Recreation Director
Date: November 28, 2000
Subject: Reclassification of Recreation Supervisor Positions
INTRODUCTION
At the August 24th, 2000 City Council Budget Workshop, City Council was introduced to a
concept of reclassifying the Recreation Supervisor 1 and Recreation Supervisor 2 titles into a
single Recreation Supervisor title. At this time, City Council is asked to formally consider this
concept with related changes in pay and position descriptions, to take effect January 1, 2001.
BACKGROUND
Currently, the department has a Recreation Supervisor 1 (Tammy Abrahamson) in Pay
Grade E and Recreation Supervisor 2 (Sherry Dvorak) in Pay Grade H. The Recreation
Supervisor 2 position evolved from previous titles, while the Recreation Supervisor 1 position
was created in 1998 to coordinate additional recreation programs for the growing community.
Initially, it was thought that these two positions would have different levels of responsibility.
However, over the past two years, the responsibilities of the Recreation Supervisor 1 have
grown, making it similar to the Recreation Supervisor 2. In addition, although each position is
responsible for unique program areas, the two must work together to ensure effective
program delivery. After careful consideration of the responsibilities of each position and the
cooperative work required, it is evident that there needs to be a consolidation of the two
levels. This consolidation would result in a single Recreation Supervisor classification.
The 2001 budget contains funding for a City-wide reclassification study. Normally, any
change in the placement of a position would be deferred until after such a study is
completed. However, since the City may be responsible for the combined school-
year/summer aquatics programs beginning January 1, 2001, and the Recreation Supervisor
position that will be responsible for aquatics must be hired as soon as possible, we are not
able to wait until after the study is done to consider this change.
The 2001 Pay Plan approved at the November 21St City Council meeting places the new
Recreation Supervisor title at Grade G. Since this pay grade change will impact current staff,
the following actions are recommended:
Recreation Supervisor 1:
Ms. Abrahamson salary for 2001 would have been Grade E, Step 3 ($34,865). However,
she was a likely candidate for promotion to what would have been a Recreation
Supervisor 2 position at Grade H, Step 1 ($39,753), and this is what is provided for in the
2001 budget. So that the reclassification as proposed does not significantly disadvantage
her at the time when a change would otherwise not have taken place, we would suggest
that she be placed at Step 2 of Grade G ($38,490). Her new anniversary date for future
step increases would become January 1. She will move to Step 3 on January 1, 2002.
Placing her at Step 2 would also recognize her service to the city, and differentiate her
from the proposed new Recreation Supervisor (aquatics), who would be hired at the
same pay grade (should Council authorize this action).
Recreation Supervisor 2:
Ms. Dvorak's salary for 2001 would have been Grade H, Step 6 ($46,851). We are
proposing that the Ms. Dvorak be reassigned to Grade G, Step 8 ($46,453). Since this
change would lower Ms. Dvorak a pay grade, we would
n the 2001 that she
continue
plan) on n herith a
step increase to the Market Adjustment step (app
regular anniversary date in February. This Market Adjustment step increase will ensure
that her 2001 salary remains close to her salary in Grade H, had this reclassification not
taken place.
In addition to reclassifying the position, we are also proposing that the positions become
Exempt under the FLSA Status, since the position meets the criteria established in this
policy. This is designation is also consistent with similar positions in other cities.
Although the positions will be combined under one title, unique position descriptions have
been developed that specify program responsibilities. The position descriptions are attached
for your review.
BUDGET IMPACT
The impact for this proposed change is approximately $5,500 in salary and benefits.
Approximately $7,000 was included in the department's 2001 budget request for reclassifying
these positions.
RECOMMENDATION
The Park and Recreation Advisory Board evaluated and supported this concept during its
review of the 2001 Budget request.
I recommend the following:
1. Approve the reclassification of the Recreation Supervisor 1 and Recreation Supervisor 2
titles into the Recreation Supervisor title (exempt), effective January 1, 2001.
2. Approve the revised position descriptions.
3. On January 1, 2001, place Ms. Abrahamson at Step 2 of Grade G of the 2001 Pay Plan.
Her new anniversary date for future step increases would become January 1.
4. On January 1, 2001, place Ms. Dvorak at Step 8 Grade G of the 2001 Pay Plan, with a
step increase to the Market Adjustment step on her regular anniversary date in February.
ACTION REQUESTED
If council concurs, move to authorize:
1. Approval of the reclassification of the Recreation Supervisor 1 and Recreation Supervisor
2 titles into the Recreation Supervisor title (exempt), effective January 1, 2001.
2. Approval of the revised position descriptions.
3. Appoint Tammy Abrahamson to the Program Supervisor position, effective January 1,
2001, at Step 2, Grade G of the 2001 Pay. January 1 will be her new anniversary date
for future annual step increases.
4. Appoint Sherry Dvorak to the Program Supervisor effective January 1, 2001, at Step 8,
Grade G of the 2001 Pay Plan, with a step increase to the Market Adjustment on
February 6, 2001, the date of her regular anniversary date.
Mark Themig
Facilities and Recreation Director
Job Title:
Recreation Supervisor
Job Code:
Employee Name:
Department:
Parks and Recreation
Area of Emphasis:
Sports and Recreation Programs
Location:
Community Center
Shift:
Reports To:
Facilities and Recreation Director
FLEA Status:
Exempt
Prepared By:
Mark Themig
Prepared Date:
11/00
Approved By:
Approved Date:
User -Defined 1:
Salary Level:
GRADE G
SUMMARY
Develops, plans, coordinates, and evaluates activities associated with recreation
program activities, with a focus on sports programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Develops initial program ideas, then designs programs and events to provide services in
the a variety of program areas, including, but not limited to:
■ Summer Instructional Sports
■ Youth Instructional Sports
■ Gymnastics
■ Special Events
■ Birthday Parties
Serves as department liaison to youth and adult sports associations. Administers and
coordinates facility schedule for all city and association sponsored activities. Works
closely with associations to resolve issues and concerns relating to program
development and administration.
Coordinates staff schedules, training, and general supervision of Building Supervisors in
the Community Center.
Performs communication activities including writing routine correspondence, news
releases, reports and promotional materials, such as the Community Connections,
Leisure Ledger, etc.
Introduces new program activities, equipment, and materials to staff.
Investigates, documents and responds to complaints relating to recreation programs.
Establishes short-term financial goals and objectives and provide assistance to the
department during budget preparation, including estimating revenue and expenditures.
SUPERVISORY RESPONSIBILITIES
Carries out supervisory responsibilities associated with seasonal recreation employees
in accordance with the organization's policies and applicable laws. Responsibilities
include the interviewing, recommending for hire and training of seasonal employees;
planning, scheduling, and directing work; monitoring performance; addressing
complaints and resolving problems.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's Degree in recreation, leisure services, or related field; a minimum of one year
experience coordinating recreation programs; or equivalent combination of education
and experience.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals,
technical procedures, or governmental regulations. Ability to write reports, business
correspondence, and procedure manuals. Ability to effectively present information and
respond to questions from groups of managers, clients, customers, and the general
public.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, proportions,
percentages, area, circumference, and volume.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or
diagram form and deal with several abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Minnesota Drivers License
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or
feel objects, tools, or controls; and reach with hands and arms. The employee must
occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee occasionally works in outside
weather conditions. The noise level in the work environment is usually moderate.
Job Title:
Recreation Supervisor
Job Code:
Employee Name:
Department:
Parks and Recreation
Area of Emphasis:
Community and Recreation Programs
Location:
Community Center
Shift:
Reports To:
Facilities and Recreation Director
FLSA Status:
Exempt
Prepared By:
Mark Themig
Prepared Date:
11/00
Approved By:
Approved Date:
User -Defined 1:
Salary Level:
GRADE G
SUMMARY
Develops, plans, coordinates, and evaluates activities associated with recreation
program activities, with a focus on community center activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following are the essential duties and responsibilities. Other duties may be
assigned.
Develops initial program ideas, then designs programs and events to provide services in
the a variety of program areas, including, but not limited to:
■ Summer Playgrounds
■ Teens
® Seniors/Trips
■ Learn -To -Skate
■ Aerobics/Fitness
® Pre -School Programs
® Kinder Sports
® Special Events
Supervises operation and staffing of the City's outdoor ice rinks and warming houses.
Performs communication activities including writing routine correspondence, news
releases, reports and promotional materials, such as Cable Access announcements.
Works with community groups to establish cooperative programs and services that
effectively and efficiently utilize resources.
Introduces new program activities, equipment, and materials to staff.
Investigates, documents and responds to complaints relating to recreation programs.
Establishes short-term financial goals and objectives and provide assistance to the
department during budget preparation, including estimating revenue and expenditures.
SUPERVISORY RESPONSIBILITIES
Carries out supervisory responsibilities associated with seasonal recreation employees
in accordance with the organization's policies and applicable laws. Responsibilities
include the interviewing, recommending for hire and training of seasonal employees;
planning, scheduling, and directing work; monitoring performance; addressing
complaints and resolving problems.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's Degree in recreation, leisure services, or related field; a minimum of one year
experience coordinating recreation programs; or equivalent combination of education
and experience.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals,
technical procedures, or governmental regulations. Ability to write reports, business
correspondence, and procedure manuals. Ability to effectively present information and
respond to questions from groups of managers, clients, customers, and the general
public.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, proportions,
percentages, area, circumference, and volume.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or
diagram form and deal with several abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Minnesota Drivers License
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee is occasionally required to stand; walk; sit; use hands to finger,
handle or
feel objects, tools, or controls; and reach with hands and arms. The employee must
occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee occasionally works in outside
weather conditions. The noise level in the work environment is usually moderate.
CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark Themig, Facilities and Recreation Director
Date: November 28, 2000
Subject: Approval of Job Description, Pay Rate, and Advertising for Recreation
Supervisor (Aquatics) Position
INTRODUCTION
At the August 20, 2000 City Council Budget Workshop (and subsequent meetings), City
Council was presented with the concept of a combined school-year/summer aquatics
program and associated staffing needs.
At this time, City Council is asked to formally approve the position description and pay,
and authorize staff to advertise for a Recreation Supervisor to coordinate the aquatics
program.
BACKGROUND
Attached is a position description for a proposed Recreation Supervisor position to
coordinate the combined school-year/summer aquatics program. The position would be
responsible for program development, staff recruitment and training, and overall
coordination of a comprehensive school -year aquatic program.
In addition, this position would oversee the Aquatic Park and direct its day-to-day
operation. We think this will improve our service delivery and overall operation of the
Aquatic Park by ensuring consistency throughout the year.
Finally, this position may have the ability to support anticipated future growth in our
recreation programs, in such areas as after school and teen programs.
BUDGET IMPACT
The creation of the third Recreation Supervisor would result in an increase of
approximately $48,000 in salary and benefits. This amount is included in the 2001
budget request.
RECOMMENDATION
The Park and Recreation Advisory Board evaluated and supported this concept during
its review of the 2001 Budget request. In addition, it was discussed in detail at the joint
meeting between the Park and Recreation Advisory Board and the Community
Education Advisory Council_
If Council concurs, I would recommend approval of the position description, and
authorize staff to advertise for the position at Grade G, Step 1 of the 2001 Pay Plan
($37,163). This is pay grade is consistent with the reclassification of the Recreation
Supervisor 1 and 2 positions, and is competitive with the market.
Due to the proposed transition schedule and timing of the winter program, it is estimated
that the position would be filled in January 2001.
ACTION REQUESTED
if council concurs, move to authorize approval of the Recreation Supervisor position
description and pay, and authorize staff to advertise for the position with a beginning pay
at Grade G, Step 1 ($37,163).
Mark Themig
Facilities and Recreation Director
Job Title:
Recreation Supervisor
Job Code:
Employee Name:
Department:
Parks and Recreation
Area of Emphasis:
Aquatics and Recreation Programs
Location:
Community Center
Shift:
Reports To:
Facilities and Recreation Director
FLSA Status:
Exempt
Prepared By:
Mark Themig
Prepared Date:
11/00
Approved By:
Approved Date:
User -Defined 1:
Salary Level:
GRADE G
SUMMARY
Develops, plans, coordinates, and evaluates activities associated with recreation
program activities, with a focus on aquatics program.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Oversees the development of initial program ideas, then designs programs and events
to provide services in the area of aquatics and general recreation programs.
Coordinates an extensive year-round learn -to swim program, which is held at the school
district and city facilities.
Oversees the operation of the Shakopee Aquatic Park, including pool mechanical
systems, staffing, and customer relations.
Performs communication activities including writing routine correspondence, news
releases, reports and promotional materials.
Introduces new program activities, equipment, and materials to staff.
Investigates, documents and responds to complaints relating to recreation programs.
Establishes short-term financial goals and objectives and provide assistance to the
department during budget preparation, including estimating revenue and expenditures.
Coordinates various cooperative efforts and facilitates services.
SUPERVISORY RESPONSIBILITIES
Carries out supervisory responsibilities associated with seasonal recreation employees
in accordance with the organization's policies and applicable laws. Responsibilities
include the interviewing, recommending for hire and training of seasonal employees;
planning, scheduling, and directing work; monitoring performance; addressing
complaints and resolving problems.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's Degree in recreation, leisure services, or related field; a minimum of one year
experience coordinating recreation programs, with some experience in aquatic program
supervision; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals,
technical procedures, or governmental regulations. Ability to write reports, business
correspondence, and procedure manuals. Ability to effectively present information and
respond to questions from groups of managers, clients, customers, and the general
public.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, proportions,
percentages, area, circumference, and volume.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or
diagram form and deal with several abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS
Required: Valid Minnesota Drivers License
Preferred: Lifeguard Training, Lifeguard Training Instructor, Water Safety Instructor,
Certified Pool Operator.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or
feel objects, tools, or controls; and reach with hands and arms. The employee must
occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee occasionally works in outside
weather conditions. The noise level in the work environment is usually moderate.
CITY OF SHAKOPEE
Memorandum
To: Honorable Mayor, City Council
Mark McNeill, City Administrator
From: Dan Hughes, Chief of Police
Date: November 27, 2000
Subject: Successful Completion of Probation
Introduction
The Police Department is taking this opportunity to notify the City Council that the
services of Police Records Technician Kim Hartman have been satisfactory and
recommend she be retained in the position of Police Records Technician as authorized by
Section VIII, paragraph H-4 of the Personnel Handbook.
The City Council authorized an additional half-time Records Technician position in the
2000 Police Department Budget. Ms. Kim Hartman was hired to fill that position
effective June 5, 2000. Ms. Kim Hartman has performed the responsibilities of the
position in a satisfactory manner over the past six months.
Action Requested
If Council concurs, they should, by motion acknowledge the satisfactory completion of
probation and authorize the retention of Kim Hartman as a Police Records Technician
5, 2000.
Chief of Police
CfrY OF SHAKOPEE
Memorandum
To: Honorable Mayor, City Council
Mark McNeill, City Administrator
From: Dan Hughes, Chief of Police
Date: November 27,2000
Subject: Successful Completion of Probation
The Police Department is taking this opportunity to notify the City Council that the
services of Luis Diaz -Calle have been satisfactory and recommend he be retained in the
position of Community Service Officer as authorized by Section VIII, paragraph H-4 of
the Personnel Handbook.
Background
The City Council authorized the appointment of Luis Diaz -Calle to the position of
probationary Community Service Officer effective Tune 19, 2000. Officer Diaz -Calle has
performed the responsibilities of the position in a satisfactory manner over the past 6
months.
Action Requested
If Council concurs, they should, by motion acknowledge the satisfactory completion of
probation and authorize the retention of Luis Diaz -Calle as a Community Service Officer
effective December 19, 2000.
"anghes
Chief of Police
CITY OF SHAKOPEE
Memorandum
To: Honorable Mayor, City Council
Mark McNeill, City Administrator
From: Dan Hughes, Chief of Police
Date: November 27, 2000
Subject: Successful Completion of Probation
Introduction
The Police Department is taking this opportunity to notify the City Council that the
services of Angela Trutnau have been satisfactory and recommend she be retained in the
position of Police Officer as authorized by Section VIII, paragraph H-4 of the Personnel
Handbook.
Back -ground
The City Council authorized the appointment of Angela Trutnau to the position of
probationary police officer effective November 22, 1999. Officer Trutnau has performed
the responsibilities of the position in a satisfactory manner over the past 12 months.
Action Requested
If Council concurs, they should, by motion acknowledge the satisfactory completion of
probation and authorize the retention of Angela Trutnau as a Police Officer effective
November 22, 2000.
/'�6an ughes
Chief of Police
CITY OF SAKOPEE
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Termination of Probationary Status for
John DeLacey, Engineering Technician Position
DATE: December 5, 2000
CONZI)ENT
Staff is recommending that Mr. DeLacey's probationary status be terminated and that he
be promoted to Engineering Technician IV.
The Council authorized the hiring of John DeLacey to fill the Engineering Technician III
position that was vacated in 1999. Mr. DeLacey has completed his six month
probationary period satisfactorily. Staff is recommending the termination of Mr.
DeLacey's probation period. As per the May 16, 2000 memo on hiring, staff is
recommending Mr. DeLacey be promoted to Engineering Technician IV, Step 5 of the
Non -Union Pay Plan ($44,108.00/Yr.) effective December 5, 2000. After a six month
successful probation period, his pay will be moved to Step 6 of the Non -Union Pay Plan
for Engineering Technician IV.
City Personnel Policy allows a department head to promote an employee without
following the procedures for filling the position. Also, Personnel Policy requires a six
month probationary for a promotion position.
ALTERNATIVES:
Move to terminate John DeLacey's probationary status and promote Mr. Delacey to
Engineering Technician IV.
2. Extend probationary status for another six months.
3. Table action pending further information from staff.
Staff recommends Alternative No. 1.
0 1
Move to terminate John DeLacey's probationary status for the Engineering Technician ffi
position and to authorize the promotion of John DeLacey to Engineering Technician IV,
starting at Step 5 of the Non -Union Pay Plan ($44,108.00/Yr.), effective December 5,
2000 with a step increase to Step 6 of the Non -Union Pay Plan for Engineering
Technician IV after a six month successful probation period.
�e
race Loney
Public Works Director
BL/pmp
TECHIV
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Personnel Policy Amendments
DATE: November 29, 2000
:7 cl
/610E S .
The Council is asked to consider two changes to the City's Personnel Policy. The
changes cover Internet use, and sexual harassment policies.
E -Mail and Internet Use Policy: On April 18, 2000, the City adopted Resolution No.
5351, which adopted an E-mail Policy and an updated Internet Policy. With the
availability and usage of the Internet to City employees, the policies gave employees
consistent guidelines to assure the Internet is used positively to gather information and to
communicate. Those policies are intended to safeguard the City's system so as to avoid
downloading files that may contain damaging viruses, eliminate the possibility of
accessing improper or objectionable materials and assure good productivity by regulating
usage of the web for "surfing" for non -work related information.
As a matter of internal housekeeping, the E-mail and Internet Usage Policies are now
being incorporated into the personnel handbook so they are more easily assessable to all
employees.
These policies would affect all employees.
Sexual Harassment Policy: While a sexual harassment policy has been in place, a new
more comprehensive policy is needed. The new policy brings the City into compliance
with Federal and State law, and has been updated so as to provide a broader appeal
process, and also now covers e-mail and Internet actions which might be deemed
offensive.
This new policy is applicable for all employees, was the basis for a 90 minute training
session for all City employees in September.
I recommend that these policies be adopted, and placed into the City's Personnel
Handbook.
If the Council concurs, it should, by motion, approve the following resolution:
RESOLUTION NO. 5457
RESOLUTIONOF THEOF •'
MINNESOTA, AMENDING RESOLUTION NO. 4213,
ADOPTING A PERSONNEL HANDBOOK
Mark McNeill
City Administrator
MM:th
RESOLUTION NO. 5457
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING
RESOLUTION NO. 4213, ADOPTING A PERSONNEL HANDBOOK
WHEREAS, on May 2, 1995, the City Council adopted Resolution No. 4213,
adopting a Personnel Handbook for the Employees of the City; and
WHEREAS, the City Attorney has reviewed Shakopee's sexual harassment policy
and suggested several changes that will assure that the City's policy will remain in
compliance with current applicable laws; and a provision to the sexual harassment policy
addressing e-mail and internet usage; and
WHEREAS, to provide consistent employee workplace policy, it is necessary to include
the E-mail Use Policy and Internet Use Policy within the Personnel Handbook.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA, AS FOLLOWS:
That Resolution No. 4213, Adopting a Personnel Handbook, is hereby amended
by adding the attached amendments to Sections: VI EMPLOYEE CONDUCT.
The policies for inclusion into the Shakopee Personnel Handbook are attached hereto and
by reference made a part hereof; the
Note: The ariskm language is deleted; the underlined language is inserted.
BE IT FURTHER RESOLVED, that all Resolutions in conflict with this Resolution are
hereby repealed and terminated effective December 5, 2000.
Passed in session of the City Council of the City of Shakopee,
Minnesota, held this day of 92000.
Mayor of the City of Shakopee
Attest: _
City Clerk
The Internet is a useful information and communication tool that is provided to City
of Shakopee employees in order to conduct City -related business. Internet access
provides the ability to communicate with City and non -City resources, as well as
providing access to databases for research and informational purposes.
This policy applies to all elected officials, employees, contractors, volunteers, and
other agents of the City who are provided Internet access through the City of
Shakopee. This policy is intended to prevent the misuse of Internet access, especially
as it relates to the following unacceptable practices:
I. Downloading files that contain viruses that may contaminate City
information systems and databases;
II. Accessing improper or objectionable material unless such access is directly
related to a City purpose (e.g. police investigations, prosecutions);
III. Using work time to access, send or receive non -work related information, or
to "surf' the Internet;
IV. Misrepresenting an individual's opinion as City policy.
User - elected officials, employees, contractors, volunteers, and other agents of
the City authorized to access the Internet through the City of Shakopee's
computer network.
a. All elected officials, employees, contractors, volunteers and others who
have access to the Internet are required to review this policy, and sign the
accompanying statement that they have read, and understand, the policy.
b. Authorized users of the Internet will be given a "login" name that allows
access to the Internet through the City's network. Users will then provide
a personalized password. Any and all Internet activity will be attributed to
the login name of the originating user.
c. The City reserves the right, with the City Administrator's approval, to
monitor Internet activity at any time, with or without notice to users. The
1
Internetemai.doc
use of a system "log on" and/or password does not, and should not,
convey any expectation of privacy to the user.
d. No user shall divulge his/.her network password. Any person with
knowledge of any password not their own shall immediately report it to
their supervisor. The supervisor shall then take any steps necessary to
secure the network.
e. Failure to log out of the network for prolonged periods of time can result
in unauthorized users accessing the Internet, and logging on to
unauthorized sites using the original user's login name. For that reason, If
a user knows that he/she will be away from their computer for longer than
thirty (30) minutes, he/she will be required to log out of the network.
f. No user shall attempt any unauthorized access to the system. Any user
found to have engaged in unauthorized access of the Internet may be
subject to disciplinary action up to and including termination.
g. Incidental and occasional personal use of the Internet will be permitted
outside of normal work hours. Personal use of the Internet outside normal
work hours will be monitored in the same manner as work-related use of
the Internet.
h. The user's supervisor or the City Administrator shall authorize initial
access to and training for use of the Internet, if there is no supervisor.
i. Some information that can be downloaded from the Internet for use may
be protected by copyright law (e.g. company logos, news photos). Use of
such items by users shall be consistent with copyright law.
j. No user shall allow an unauthorized person, whether employed by the City
or not, to access the Internet through the City's network for any reason.
k. Because the transfer of information via the Internet is not secure, any user
transmitting confidential information must do so in writing through the
traditional mail system.
1. Users may not access or download resources for which there is a fee
without first obtaining prior approval from his/her supervisor or the City
Administrator.
m. Use of personal software and/or personal Internet accounts is prohibited.
n. Users, other than those specifically designated, shall not install, configure,
change, or reconfigure any computer, browser, or electronic mail settings
on PC's configured to use the Internet.
2
Intemetemai.doc
o. Because application software obtained on the Internet may contain
embedded viruses or otherwise interfere with the City's network, the City
recommends against the downloading to City computers of such software.
Only software downloaded must relate to legitimate City purposes. Any
and all such software downloaded from the Internet shall be downloaded
to the user's local hard drive (C: drive). Files may not be copied to the
network unless and until they have been manually or automatically
scanned for viruses. If a virus is detected, the City Administrator shall be
notified immediately.
p. Users shall not participate in Web -based surveys or interviews without
prior approval by the user's supervisor or the City Administrator.
q. Subscription -based services will not be used without prior approval by the
user's supervisor or the City Administrator.
Intemetemai.doc
E-mail Use Policy
The purpose of providing e-mail to City employees is to facilitate communication and the
exchange of information among elected officials, staff, residents, other governments, and
those doing business with the City. Because this communication may occur through both
internal and external e-mail, this policy applies to both.
The purposes of this policy are:
To provide guidelines for secure, effective, and efficient use of e-mail;
➢ To provide guidelines for access to, and disclosure of e-mail messages
sent or received by City employees.
The use of e-mail must also be consistent with the City's Personnel Policy Manual as it
relates to employee conduct. For example, the transmitting by e-mail of obscene or
harassing messages, is subject to the same disciplinary measures that would apply if the
messages were transmitted verbally. Violation of this policy may result in the application
of disciplinary measures up to, and including termination of employment with the City.
The following list of prohibited e-mail activities is illustrative, and not inclusive of all
activities that might be found to violate this policy:
1. Use of e-mail for activities that are illegal, unethical, unprofessional, or that could
reasonably be construed to be contrary to the interests of the City.
2. Unauthorized attempts to access another user's e-mail.
3. Transmission of obscene, sexually explicit, and harassing messages.
4. Transmission of messages that are discriminatory based on race, national origin,
sex, sexual orientation, age, disability, religious or political beliefs, or other status
protected under law.
5. Accessing or distributions of obscene materials.
6. Using e-mail for commercial use and/or profit.
7. Extensive use of e-mail for personal purposes.
8. Transmission of political messages.
a. All users having authorized access to e-mail are required to sign this
policy stating that they have read, understand, and agree to the policy.
b. Authorized users will be given a "logon" name that allows access to the
network. The user will provide a personalized password. Any e-mail
communication will be attributed to the logon name and password of the
user.
4
Intemetemai.doc
c. Both internal and external e-mail messages are considered to be the
property of the City of Shakopee, and are subject to disclosure. The City
reserves the right, with the approval of the City Administrator, to monitor
any and all messages at any time with or without prior notice to the user.
The use of a system logon and password are not meant to, and do not
convey, any expectations of privacy to the user.
d. Users will not divulge their network or e-mail passwords, unless required
to do so in the course of their official duties. Any person with knowledge
of a password that is not their own shall report it to his/her supervisor
immediately. The supervisor will then see that appropriate actions are
taken to secure the network.
e. No user shall attempt any unauthorized access to the system. Any user
found to have engaged in unauthorized access of e-mail may be subject to
disciplinary action up to and including termination.
f. Incidental and occasional personal use e-mail will be permitted
outside of normal work hours. Personal use of e-mail outside normal
work hours will be monitored in the same manner as work-related use of
e-mail.
g. The user's supervisor or the City Administrator shall authorize initial
access to and training for use of e-mail, if there is no supervisor.
h. Some information that can be downloaded from e-mail for use may be
protected by copyright law (e.g. company logos, news photos). Use of
such items by users shall be consistent with copyright law.
i. No user shall allow an unauthorized person, whether employed by the City
or not, to access e-mail through the City's network for any reason.
j. Because the transfer of information via e-mail is not secure, any user
transmitting confidential information must do so in writing through the
traditional mail system.
k. Users may not access or download resources for which there is a fee
without first obtaining prior approval from his/her supervisor or the City
Administrator.
1. Use of personal software and/or personal E-mail accounts is prohibited.
m. Users, other than those specifically designated, shall not install, configure,
change, or reconfigure any computer, browser, or electronic mail settings
on PC's configured to use e-mail.
Intemetemai.doc
n. Because application software obtained on e-mail may contain embedded
viruses or otherwise interfere with the City's network, the City
recommends against the downloading to City computers of such software.
Only software downloaded must relate to legitimate City purposes. Any
and all such software downloaded from e-mail shall be downloaded to the
user's local hard drive (C: drive). Files may not be copied to the network
unless and until they have been manually or automatically scanned for
viruses. If a virus is detected, the City Administrator shall be notified
immediately.
o. Subscription -based services will not be used without prior approval by the
user's supervisor or the City Administrator.
Intemetemai.doc
5. Sexual Harassment Policy.
a. Policy. The City, is committed to providing a work
environment that is free of discrimination and unlawful
harassment. Sexual harassment in any form against any
employee or member of the public will not be tolerated. All
employees are to enjoy a safe work environment free from
unreasonable interference, intimidation, hostility, or offensive
behavior on the part of supervisors, co-workers, or visitors.
. Definition. Sexual harassment is unlawful under federal
statute Title VII of the Civil Rights Act of 1964 law as well
as under Minn Stat. Chapter 363. Sexual harassment
includes unwelcome sexual advances, requests for sexual
favors, sexually motivated physical contact, or other verbal or
physical conduct or communication of a sexual nature, when:
• Submission to the conduct or communication is made a
term or condition, either explicitly or implicitly, of an
individual's employment; or
• Submission to or rejection of the conduct or
communication by an individual is used as a factor in
decisions affecting that individual's employment; or
• The conduct or communication has the purpose or effect
of unreasonably interfering with an individual's work
performance or creating an intimidating, hostile or
offensive working environment.
, e-bibite by rain„ stat r hapteoF363--
c. Supervisory and Administrative Responsibility. No
supervisor shall engage in sexual harassment. If any
discriminatory or unreasonable conduct is observed
supervisors, the offending person or people must should be
asked to stop immediately and advised that discipline will
follow if they continue in this behavior. Supervisors who
become aware of violations of the sexual harassment policy
and fail to take action , may be subject to disciplmary action.
All incidents or recurrences should be reported as described
below.
d. Employee Responsibility. Employees shall conduct
themselves in accordance with this policy and shall assist
supervisors and department heads in maintaining a work
environment free from sexual harassment. Any offensive
conduct should be substantiated to the extent possible.
Employees are encouraged to speak to the offending
persons p�-.. P� iP qi A,,ia bg to -that the employee finds the
�
conduct offensive and request that it stop. If the conduct
persists, such conduct should be immediately reported to the
department head or the City Administrator, as described
below.
e. Complaints. In order for the City to address offensive or
harassing conduct, such conduct must be brought to the
City's attention. Complaints of sexual harassment shall be
dealt with fairly and evenhandedly. The dignity of all the
parties involved shall be considered. Any employee, who
believes that the employee has been harassed, or has
witnessed sexual harassment, should promptly report the
facts of the incident or incidents and the names of the
individuals involved to the employee`s department head, or to
the City Administrator. Department heads shall immediately
report any and all such complaints to the City Administrator
and shall assist in investigating the complaint. If a
department head is the alleged perpetrator, complaints should
be made directly to the City Administrator ^r +hQ'Y
A#erae�z-
f. Investigation and Resolution. The City Administrator shall
complete a thorough investigation appropriate to the
circumstances of the complaint ;vi in 20 days- The
investigation may include interviews with all relevant individuals
and will be conducted in such a manner as to preserve the
confidentiality and rights of all parties concerned to the fullest
extent possible. The City will not retaliate against any employee
who makes a report of sexual harassment, nor will it tolerate
retaliation by any employee against the reporting employee.
Employees who engage in retaliatory conduct may be subject to
disciplinary action Any employee who makes a false report of
sexual harassment or give false information during an
investigation may be subject to disciplinary action. Upon review
of the results of the investigation, the City Administrator may
recommend:
i. Counseling with affected employees to ensure
understanding of what is prohibited, as well as the
seriousness of the issue and the City's commitment to
deal with violations of this policy;
ii. Discipline, including discharge.
g -E-mail and Internet. All communications and electronic
equipment, such as the phone system and computer network
system, are the property of the City and may not be used to
send, save or view offensive or harassing material or
communications. Offensive and harassing material includes,
but is not limited to, pornography, sexual comments, sexual
jokes, sexual images, or any other material that be may be
considered offensive or harassing. Any use of voicemail, e-
mail, the Internet, or any other form of communication to
offend or harass another person is strictly prohibited.
Violators will be subject to discipline, up to and including
discharge.
16-. r-. /.
E
CITY OF SHAKOPEE4T
Memorandum it
TO: Mayor and City Council
FROM: Judith S. Cox, City Clerk
SUBJECT: 2001 Tobacco Licenses
DATE: November 29, 2000
INTRODUCTION and BACKGROUND:
City Council is asked to consider the renewal of tobacco licenses
for 2001. A list of the current licensees is attached.
Prior to the issuance of any license, the County Treasurer will
been contacted to make sure there are no delinquent property
taxes.
Upon completion of a license application, applicants do certify
that they are in compliance with the City Code relating to
vending machines and self-service merchandising.
RECOMMENDED ACTION:
Authorize the City Clerk to issue tobacco licenses for 2001. (No
need to list all licensees.)
Ix
` ti ,
City Clerk'
I\tobaccomemo
2000-1 Stonebrooke of Shakopee, Inc.
2693 County Road 79
2000-3 Speedway SuperAmerica
1298 Vierling Drive East
2000-4 Cy's Amoco
312 West 1st Avenue
2000-5 Tom Thumb Food Markets #250
590 S Marschall Road
2000-6 Food n Fuel #5683
234 West 1 st Avenue
2000-7 Holiday Stationstores,
444 East First Avenue
2000-8 K -Mart
1698 Vierling Drive East
2000-9 Raceway Park
One Checkered Flag Blvd.
2000-10 Cub Foods
1198 Vierling Drive East
2000-11 Hennen's Texaco
807 East 1st Avenue
2000-12 Koehnen's Standard
804 East 1st Avenue
2000-13 Oasis Market
1147 Canterbury Road
2000-14 Speedway SuperAmerica
1195 Canterbury Road
2000-15 Speedway SuperAmerica
1155 E First Avenue
2000-16 The Main Event
911 East 1st Avenue
2000-17 Tobacco Warehouse
201B First Avenue East
2000-18 Babe's Place
124 Holmes Street So.
2000-19 Crossroads Liquor
1262 Vierling Drive East
2000-20 VFW 4046
1201 East 3rd Avenue
2000-21 Turtle's Bar & Grill, Inc.
132 East 1st Avenue
2000-23 Valley Liquor Inc.
1102 Shakopee Town Square
2000-24 Armes Friendly Folks
122 East 1 st Avenue
2000-25 MGM Liquor Warehouse
471 Marschall Road
2000-26 Budget Liquor
6268 Highway 101
2000-27 Riverside Liquors, Inc.
507 East 1st Avenue
2000-28 Canterbury Park
1100 Canterbury Road
2000-29 Pullman Club
124 West 1 st Avenue
2000-30 Oasis Market
615 Marschall Road
2000-31 Berens Market
123 West 2nd Avenue
2000-32 Jiryis Tobacco
1148 Vierling Drive East
2000-33 Holiday Stationstores
1381 Greenwood Court
i\clerk\j eanette\licenses\tob accolist
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Pawnshop Licenses
DATE: November 28, 2000
Jar+
i. F.
On April 19, 1994, the City Council adopted an ordinance requiring the licensing of
pawnbrokers, precious metal dealers, secondhand dealers, pawnshops, and their employees. The
City received applications from two pawnshops and their employees and licenses were issued. It
is appropriate at this time that the licenses be renewed for 2001.
Both DRM LLC of Shakopee, dba Excel Pawn and Frank's Pawn Inc., dba Shakopee Pawn have
applied for renewal of their licenses. I have checked with the Chief of Police and he has advised
that he is unaware of any reason that the licenses should not be renewed.
1. Approve renewal of licenses.
2. Deny renewal of licenses.
3. Table applications for additional information.
RECOMMENDATION:
Staff recommends Alternative #1.
RECOMMENDED ACTION:
1. Approve the application and grant a Pawnshop License to DRM LLC of Shakopee, dba
Excel Pawn, 450 West First Avenue.
2. Approve the application and grant a Pawnbroker and Precious Metal Dealer's license to
Mark Andrew Pearson, DRM LLC of Shakopee, dba Excel Pawn, 450 West 1 st Avenue.
3. Approve employee licenses for the following employees of DRM LLC of Shakopee, dba
Excel Pawn: Sam Rockne, Tracy Hirzel, Dawn McGrorty, Patrick Doolittle, Jonda
Magnuson, Adam Dietrich and Paul Young.
4. Approve the application and grant a Pawnshop License to Frank's Pawn, dba Shakopee
Pawn, 1147 Canterbury Road.
5. Approve the application and grant a Pawnbroker, Precious Metal Dealer and
Secondhand Dealer's license to Frank John Marzario, Frank's Pawn Inc., dba Shakopee
Pawn, 1147 Canterbury Road.
6. Approve employee licenses for the following employees of Frank's Pawn Inc., dba
Shakopee Pawn: Harold Wise, Troy Krahl, John Bass and Francis Christjohn.
i
City Clerk `
l!
[i:\PAWNSHOP.CCMEMO
City of Shakopee
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Tattoo License Renewals
DATE: November 29, 2000
i,S-. F. 5.
C._
'J' 4� ?-- Tm. T
Ms. Linda Malone, Body Art, 205 South Lewis Street has applied for renewal of her Tattoo
License. It is appropriate that action be taken on her application at this time.
Ms. Linda Malone was issued a Tattoo License beginning in 1994 for her business known as
Body Art located at 205 South Lewis Street.
Since 1994, Ms. Malone has hired additional employees to also practice tattooing at her
establishment. Background investigations were conducted by the Police Department and licenses
were issued to those applicants. Polly Sills wishes to renew her license also. It is appropriate
that this license also be renewed at this time.
The applications are in order and required certificate of insurance is on order. I have checked
with the Chief of Police and he has advised me that he is unaware of any reason that the license
should not be renewed.
Prior to the issuance of the initial license to Ms. Malone, a sanitarian from the City of
Minneapolis conducted an inspection of the subject premises to determine that it met the
requirements of the City Code. It is appropriate that an inspection of the premises be made each
year, preferable at the time of license renewal. Mr. Moustapha Omar, a Sanitarian from the City
of Bloomington, conducted an inspection on November 22, 2000. Mr. Omar has advised me that
Ms. Malone is knowledgeable about requirements of controlling infectious diseases and is in
compliance with the requirements of the City Code of the City of Shakopee.
1. Approve applications for renewal of licenses.
2. Deny applications for renewal of licenses.
3. Table applications for additional information.
Staff recommends Alternative #1, approve the renewal of licenses with condition.
Approve the application and grant a Tattoo License to Linda Malone, Body Art, 205
South Lewis Street, conditioned upon receipt of the required certificate of insurance.
2. Approve the issuance of a Tattoo License to Polly Sills at Body Art, 205 South Lewis
Street, conditioned upon receipt of the required certificate of insurance.
City Clerk
[i\TATTOO.MEM]
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: Banking Services
DATE: November 29, 2000
Introduction
The City has received a written request from Paragon Bank to be
designated a city depository and to utilize their services.
)s. F y.
CONSENT
Background
The City has been using the current bank (Marquette) for over 25 years.
A few years ago the cost and services of Marquette and Citizens were
reviewed and considered comparable. SPDC utilizes Citizens which was a
change from Marquette. This occurred when there were two banks in town
and citizens asked for a share of the banking business of the city.
The city has only one bank account - checking. It has no CD's
(investments are in larger blocks) or savings accounts. There is
currently no financial or business reason to have more than one bank
account.
Staff is satisfied with the service from Marquette and there is a good
business relationship. If council wants to look at changing the bank
situation, I would suggest three things:
1. One is to not increase the number of accounts because there is no
need for more accounts and there would be increased
administrative cost involved.
2. The second is to not rotate banks every few years because of the
administrative cost involved in a change.
3. Third is that it seems the only way to approach this issue is to
do a Request For Proposal process. There are potentially eight
banks in Shakopee that might be interested.
Recommendation
There are several factors to consider in selecting a bank including
when is the close of the business day, after hours deposit facilities,
location, fees, ACH and wiring arrangements etc. If council wants to
consider changing its banking situation, the recommendation is to
follow the suggestions above.
The action item below is based on the assumption that Council wants to
go for RFPs.
Action
Move to direct staff to prepare an RFP for banking services.
Gregg Voxland
Finance Director
c:\gregg\memo\
Mark H. Mc Neil, Administrator
City of Shakopee
129 Holmes St. So.
Shakopee, MN 55379
Dear Mark,
Paragon Bank is interested in positioning itself to provide financial products and
securities to the city of Shakopee. I spoke on the phone with Gregg Oaland, the Director
of Finance, he suggested we make a formal request to you as City Administrator. My
initial thought was to ask to be designated by the City Council as an official depository of
city funds. We would in accordance with State law pledge eligible securities to secure
deposits over the FDIC insured amount of 100,000.
Beyond that I had nothing specific in mind except to sit down with you and appropriate
staff members to discuss the cities needs and how we can satisfy those needs.
I will call you in a week or ten days to discuss this further.
Yours very truly,
William D. Wilkening
President
NrIEMSER 115 First Avenue East/P.O. Box 598/Shakopee, MN 55379-0598 _
F.D.I.C. [952) 445-6002 FAX (952) 445-1331 n�z—�
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Application for On Sale 3.2 Percent Malt Liquor License
Sky Ventures LLC
DATE: November 29, 2000
nafl.���W
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City Council is asked to consider the application of Sky Ventures LLC dba Pizza Hut for an On
Sale 3.2 Percent Malt Liquor license.
The City has received an application from Lee Engler, Jeffrey Engler and Leonard Newman, Sky
Ventures LLC, for an On Sale 3.2 Percnti ssued t alt Liquor
Huts of the Northwest Inc257 l Sky Ventureouth d
Road. Currently there Is a beer license
LLC is purchasing the business, which necessitates a new license.
The application is in order and evidence of insurance has been ordered.
The customary background investigation has been conducted by the Police Department and there
are no problems that would preclude the approval of the licenses.
1am
Approve the application and grant an On Sale 3.2 Percent Malt Liquor license to Sky Ventures
LLC dba Pizza Hut, 257 South Marschall Road, conditioned upon the surrender of the license
issued to Pizza Huts of the Northwest Inc. and receipt of evidence of insurance.
Judith S. Cox, City Clerk
JSC/j s
I:jeanette/liquor/skyventures
F, W, 1"it A0
Memorandum
MEMO TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Boards and Commissions Expiring Terms
DATE: November 29, 2000
INTRODUCTION:
According to City Council policy, it is appropriate that Council consider at this time the
reappointment of individuals whose terms on boards and commissions are expiring and announce
the upcoming vacancies.
According to the policy, ninety days prior to the expiration of terms each year, the
Council shall be advised of the upcoming vacancies and the attendance record of the individuals
whose terms are expiring, should those individuals be eligible for reappointment. At that time
the Council shall consider the reappointment of those individuals. Should the Council determine
that the individuals merit reappointment, they will be contacted to determine if they wish to seek
reappointment. Council shall also announce the upcoming vacancies and that applications will
be accepted from all interested citizens of Shakopee.
Application Deadline: Since adoption of the current policy, there has been confusion on
the exact date that applications will no longer be considered. Sometimes there have been
insufficient applications received and Council has made nominations as late as the same evening
of appointment. In 1990, Council set the final date to receive applications as the date that
nominations are made. Unless Council directs otherwise, applications will be accepted until the
first meeting in February. The advertisement will encourage applications to be submitted by
January 31 st so that Council can receive copies with their agenda packet for the February 6th
meeting. (If insufficient applications are received, applications will continue to be accepted until
qualified individuals are appointed).
Eligible Appointees: Attached is a list of the individuals whose terms are expiring and
who are eligible for reappointment. (Those individuals who have not served more than three
terms will be invited to apply for reappointment, per the guidelines for appointments).
Summary: After the holidays, staff will follow up on advertising, posting, and mailing
notices on accepting applications for filling the expiring terms on City boards and commissions.
A letter will be sent to each member whose term is expiring February 28, 2001 inviting them to
consider reappointment, unless Council advises otherwise, (excluding those individuals who
have served three terms, per the guidelines for appointments).
Boards and Commissions Expiring Terms
Page Two
RECOMMENDED ACTION:
1. Direct staff to advise those individuals whose terms are expiring on boards and
commissions that they are eligible for reappointment.
2. Announce that the City will be advertising and accepting applications from Shakopee
citizens for boards and commissions beginning in January. Applications may be
obtained at the City offices during regular hours or if requested they can be mailed.
3. Select two Councilmembers to meet with the City Administrator to inteview
candidates.
JSC/j s
I:jeanette/boards&commissions
FEBRUARY 28, 2001
EXPIRING TERMS ON BOARDS AND COMMISSIONS
CITY OF SHAKOPEE
All members with expiring terms who are in compliance with the attendance requirements and who have
not served three full terms will receive a letter asking if they wish to be considered for reappointment.
According to the policy, members are not limited to three terms if the board or commission they serve on
does not meet monthly. Those members will also be notified.
Community Access Corporation Board of Directors
Ken Scannell
Patricia Langdon
Vacancy through 2-28-02
Cable Communications Advisory Commission
Ken Scannell
Vacancy through 2-28-03
Planning Commission/Board of Adjustment and Appels
Mark Houser
Park and Recreation Advisory Board
Sean Laughlin
Rick Friedrichsen
Shakopee Public Utilities
Joan Lynch
Police Civil Service Commission
Ron Ward
Building Code Board of Adjustments and Appeals
Housing Advisory and Appeals Board
Dave Limberg
Jim Link
Board of Review
Colleen Zastrow
Councilmember
Economic Development Advisory Committee
Jay Lyle
Transit Commission
Vacancy through 2-28-04
I: jeanette/boazds&commissions
s
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Youth Building Architectural Services
DATE: November 29, 2000
'11
The Council is asked to accept a proposal of JEA Architects for the provision of
architectural services for the renovation of the Community Youth Building (log structure)
in Lions Park.
RXTO-•I 1
The Community Youth building in Lions Park was built by volunteer labor about 10
years ago. It has had an extensive amount of use by youth organizations and private
groups.
Since it was constructed, the building has been plagued with water infiltration problems
into the basement, which has led to mold and indoor air quality issues. Earlier studies by
an engineering firm suggested things that could be done to improve the problem of water
infiltration, and most of those have been put into place by the City's Public Works crews.
It appears that that has solved the water problems in the basement.
However, there are other problems that need to be fixed in order to keep this as a usable
structure. Many of those are building code issues which either weren't addressed at
initial construction, or, because it is a public building, it needs to be fixed at this time.
There are also some maintenance issues (above ground water, and air infiltration) that
need to be fixed. One thing that we have found is that a log building is a dynamic type of
structure, and it will likely take higher levels of maintenance than would a traditional
construction.
Earlier this summer the Council authorized JEA Architects to prepare a report on the
types and scope of repair work needing to be done. Their report is attached.
The next step is to prepare plans and specifications for renovation. The intent is the plans
will be drawn so that as many items as possible be done in house by the Public Works
crew. Only major items would be contracted out, but the City would act as the general
contractor for those.
�
JEA suggests a scope of services for design services not to exceed $12,500, with line
items as follows:
Architectural $10,800
Mechanical and Electrical Engineering $ 1,200
Structural Engineering $ 500
BUDGETIMPACT:
The overall estimate for work to be done at the Youth building, if it were to be done by a
contractor, would be as follows:
Work by owner - $ 74,300.
Work by general contractor - $124,000
Performance upgrades
(by general contractor) - $ 67,900
$266,200
The above numbers include design and construction contingencies, and assume all work
as if it were being bid out. However, then the City can save significantly by having as
much done by Public Works as possible. As noted by Public Works Supervisor Mike
Hullander, many of the projects that would need to be done at the Youth building
(remodeling of kitchens, reconstruction of bathrooms, etc.) are good "cold weather"
projects for City crews. We feel that the proposal by JEA will maximize the flexibility
on this being done by City forces.
Funding for architectural services, and the renovation itself, would come from the
Building Fund.
I recommend that the proposal for services as submitted by JEA Architects be approved.
If the Council concurs, it should, by motion, authorize JEA Architects to provide
architectural and related services for design of renovations to the Community Youth
Building, at a cost not to exceed $12,500.
t
E
Mark McNeill
City Administrator
MM:th
4 .
AL
ARGHITECTS SPACE PLANNING
(,ANp$CAPE DEStc3N
ARCHrrECTURS
November 20, 2000
Mark H. McNeill :
City Administrator
Shakopee City Hall
129 Holmes Street South
Shakopee; MN 55379
Re: Scope of Services for Shakopee Community Youth Buliding Remodeling
Dear Mark:
On behalf of JEA ACchitects, I. appreciate the opportunity to submit a Scope of Services for the Shakopee
Community Youth Building Remodeling.
We have tailored our services to those listed on the attached Scope of Services. The enclosed
informatlon should give you a good feel for the number of
hoturs is a not -to scope exceed num ercandehe final
preliminary fee proposal. please note
thatbilling amount could turn out to be less.
osal is'favorably received and look forward to hearing from you soon.
We hope that our prop
T1
S
Jack Edward Anderson, AIA, k:Iu
President
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enclosure
riuPKINS. MN 65343 (612) g35 -5't64 FAX�$ M2
JACK EDWARo ANDERSON ARCHITECTS. INC. 33 TENTH AVE. SO.. SU �++
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JAARCII-11117MCTS
HIGHLIGHTED SCOPE OF O
YOUTHR THE
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The Shakopee Community Youth Building Remodeling Will involve remodeling of the 2,600 square foot first
floor and 2,600 square frobasement
the melding study (refer
to Attachment
t ed earliere), focusinghis yearon those items listed on
Attachment B,
1. EXISTING BUILDING REMODELING
A. Professional Services:
1. Architectural Services — Design through Contract Documents
a) Demolition Plans
b) Floor Plans
c) 2 Detail Sheets
d) Specifications — abbreviated type
2. Structural Services
a) Specification Review and answer questions regarding details
3. Mechanical and Electrical Services
a) Abbreviated performance specifications
B. Code verification
C. � Verification of cost estimate
D. It is our understanding that the City ill use
the Drawings he nd Specifications to obtain various
subcontractor bids to complete the
E. Bidding and Canstruction Administration Services are not included within the proposed Scope
of Work.
cO 1d
ZOTZ926 S1O31IHO210 d3r
JIARCHrTECTS
PROPOSALPRELIMINARY FEE
SHAKO• COMMUNITY•REMODELING
- . ,.:9 L• : ii
The fee for the Work Scope indicated will be hourly, not to exceed the following:
Architectural$ 10,800
Mechanical and Electrical Engineering 1,200-
Structural
,200Structural Engineering 500
Total $ 12,500
li. Additional Notes
A. Additional Servlces would be provided on an hourly basis, at the rates attached.
B. Testing of existing materials (such as hazardous or other existing materials), if required,
will be provided by the Ciiy.
C. Site surveys will be provided by the City,
D. JEA Archltects will enter into the AfA agreement with the City appropriate ro riate for the project.
E. Hourly Rates schedule is attached.
too ' 8 Ze T ZS26 S1031I HO2pti Har
HOURLY pATr-4Z,&NJr) RFIMBURSABLES
ARCHITECTURAL
$100
Principal/Project Manager
$105
Project Architect
$85
Senior Technician
$65
Designer
$65
Technicians
$45
Drafter
$35
Clerical
STRUCTURAL ENGINEER
MECHANI L/ELECTRICAL NGINEER
$100
Project Manager
Project Engineer
$85
Project Engineer
$66
Designer
$65
Designer
$45
Drafter
$55
MECHANI L/ELECTRICAL NGINEER
Reimbursables required will be billed as follows:
a. Reproduction ($1.00 per 24 x 36 sheet and $0.25 per 8 112 x 11 copy)
b. Messenger/dellvery (1.12 x cost)
c_ Travel ($0.35 per mile)
d. Faxes ($1.00 each)
e. Long distance telephone calls 0.12 x cost)
f. Photography (1.12 x cost)
g. Art materials (presentation boards etc.) (1.12 x cost)
S0 ' d ZOI ZSS6 S1O31I HONG t: 3
$100
Project Manager
$80
Project Engineer
$65
Designer
$55
Drafter
Reimbursables required will be billed as follows:
a. Reproduction ($1.00 per 24 x 36 sheet and $0.25 per 8 112 x 11 copy)
b. Messenger/dellvery (1.12 x cost)
c_ Travel ($0.35 per mile)
d. Faxes ($1.00 each)
e. Long distance telephone calls 0.12 x cost)
f. Photography (1.12 x cost)
g. Art materials (presentation boards etc.) (1.12 x cost)
S0 ' d ZOI ZSS6 S1O31I HONG t: 3
ATTACHMENT A
PAGE I OF 2
a
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31
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ATTACHMENT A
PAGE 2 OF 2
lf.
I TRODUCTION
The goal of this architectural review was to focus on the condition of the existing Shakopee
Community Youth Building. The focus of this report is on the condition and code compliance of
the existing building. The following is a distillation of that review, listing key recommendations,
concerns and anticipated updates to the building for use in the next ten years.
EXISTING BUILDING EXTERIOR
The existing building exterior needs some major maintenance updating within the next
few years. (High priority). These maintenance items in particular are repairing
te ndroofing Ind
ng
of the gutter and downspouts, addition of concrete drainage splash blocks, in
flashing at the building grade line and adding roof attic vents. In addition, accessible
upgrades need to be made to some of the landings.
EXIST NG BU LDING INTERIOR
® Overall, the existing building interior is In fair to poor condition. The major problems
with the interior are the need for ADA upgrades, maintenance upgrades, structural
maintenance upgrades, and refinishing due to previous building problems, i.e., high humidity
inside the building due to water infiltration. in numerous areas, as indicated in thewith the ADA
Architecture] Analysis, major updatingwill be needed for the buildingto comply
Accessibility Standards.
In addition, this report assumes that for building and accessibility purposes, that the
lower level open area is to be utilized as storage and only some of the tower level for
recreational purposes with a maximum occupant
load
. of 49, and that the upper level open
area is for a less concentrated assembly typp
EXISTING SHAKOPEE COMMUNITY YOUTH BUILDING
RECOMMENDATIONS AND CONCLUSIONS PAGE 1
JEA PROJECT NO- 1067A
80-d ZOIZGSS S1031IH3Z!IU bar
CM OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: 2001 Fee Schedule
DATE: December 1, 2000
INTRODUCTION
NE � i t�.zrs
ka"w
The City Council is asked to consider adopting the attached
resolution setting fees for licenses, permits, services, and
documents for 2001.
BACKGROUND
Prior to the end of each year, the City Council adopts a fee
resolution for the ensuing year. The fee resolution includes the
fees for all licenses and permits issued within the City of
Shakopee. Department heads have been asked to re-examine their
fees and make appropriate recommendations for adjustments to the
City Council.
In the proposed resolution, the stricken language is deleted
and the underlined language is inserted.
City Clerk - recommends adding a fee for: 1) background
investigations for taxicab licenses similar to that charged for
massage center licenses, page 2; 2) copying the videos and
cassettes for council and planning commission meetings, page 4; and
3) for revision pages to the city code, page 11. Increase fees for
yearly mailings of agendas and minutes of the city council and
planning commission, page 4, to more accurately reflect cost.
Building Department - The SAC charge is being increased from
$1,100/unit to $1,150/unit, page 8. This is dictated by the
Metropolitan Council. The City SAC charge is being increased by
$5, page 8.
Finance Department - VIP connection charges are increased due
to accrued interest, page 8. Sewer service charges are reduced
pursuant to Council direction earlier, page 9.
Police Department - recommends adjusting the hourly rate for
contracted police services to more accurately reflect cost, reduce
the cost for copies of reports, and add a cost for copies of
photographs, page 9.
2001 Fee Schedule
December 1, 2000
Page -2-
Public Works - recommends changes in equipment rental rates to
reflect rental rates for the various pieces of equipment as
compared with the private sector. In most cases these rates are
actually less than those of the private sector but are closer to
the cost that they would charge, page 10.
Planning Department - Park dedication is increased pursuant to
prior direction from City Council, over a three-year period, page
12. This is year three.
Engineering Department - recommends increasing the storm water
drainage utility fee, the trunk storm water drainage charges, trunk
storm water storage and treatment charges by 2.0% per ENR
(Engineering News Record) cost price index (page 15); increasing
the trunk sanitary sewer charge to $1,515 per development acre
(page 16). The fees underlined on page 16 were adopted this fall
in conjunction with the new ordinance governing work in the public
right-of-way.
The Park and Recreation Advisory Board - recommends changes to
the fees for programs and facilities as outlined on pages 17 - 20,
see memo from Mr. Themig attached. The PRAB will be reviewing and
making recommendations at a later date on the facilities and rental
policy and the scholarship policy.
ALTERNATIVES
1. Adopt fee resolution as proposed.
2. Amend fee resolution as drafted.
3. Table for additional information.
RECOMMENDED ACTION - after making any desired changes:
Offer Resolution No. 5461, A Resolution Setting Fees for City
Licenses, Permits, Services and Documents, and move its adoption.
Judith S . Cox, City Clerk
h:\feeres
To: Judy Cox
From: Mark Themig
Date: 28 November, 2000
Subject: 2001 Fee Policy
I am writing to forward our proposed changes in fees for 2001. The Park and Recreation
Advisory Board reviewed, discussed, and proposed changes to the current fees at their
November 27th meeting. Enclosed is the outcome of that discussion, which the Advisory
Board is recommending to City Council for approval.
I had a difficult time working with the format of the current fee policy. Therefore, I
reconfigured the format to include both the 2000 fees and the proposed 2001 fees. In
addition, significant revisions were needed due to operational changes in the past year.
Several changes are proposed for 2001. As you requested, I have provided an
explanation for each of the following changes:
Recreation Program Fee
No proposed changes. Fees will fluctuate based on direct program costs, including
length of program, instructor salary, program supplies, etc.
Sports Association Fee
• Fees are currently named "Recreation Activity Fees". Name change recommended to
more accurately reflect the purpose of the fee.
• Recommend elimination of the per person fee for the adult associations, because
adult associations register by team. Youth associations should continue the per -
person fee because participants register individually.
Non -Resident Fees
No change proposed.
Community Center Fees
• Memberships and Admissions — Provides for a fee increase if proposed
enhancements in fitness equipment included in the 2001 budget request are
approved by council. If enhancements are not approved, fees would not change.
• Room Rentals — No change.
• Equipment Rentals — Increase of $5/day for VCR/Monitor, coffee maker, and
overhead project to cover general use. Recommend eliminating wrestling mats (no
longer available) and golf cage (receives minimal use). Also recommend including
locker rental in annual membership to reflect locker use program that was developed
this year.
• Ice Arena — Increase non-resident winter/spring rates $10/hour. Standardize
spring/summer rates at $100/hour. Each of these changes better reflect the current
market rate.
Park Facilities
• Picnic Shelters — Increase shelter rental by $5/day for residents and non-residents.
• Ball Fields — Eliminate multi -day rental fees.
• Canopy Tent — Eliminate rental. Tent is in poor condition.
• Deposit — Require $50 refundable deposit for keys and equipment rental.
Youth Building
Recommend increasing the rental fee to $150/day for residents, $200/day for non-
residents due to anticipated facility improvements and contracted cleaning costs.
Aquatic Park and Jr. High School Pool
• Formalize the 2000 change eliminating season passes and replacing them with
punch cards.
• Implement a fees for open swimming at Jr. High School Pool, in the event the City
Council approves the combined school -year and summer aquatics program.
• Authorize that punch cards would be valid at both the Aquatic Park and Jr. High
School Pool open swim.
Once you have had a chance to review this information, please let me know if you would
suggest any changes or need clarification.
BE IT RESOLVED, by the City Council of the City of Shakopee, Minnesota, that the Fee
Schedule dated January 1, 2001, attached hereto and made a part hereof is hereby approved and
adopted in its entirety.
BE IT FURTBER RESOLVED, that the Fee Schedule attached shall become effective on
January 1, 2001, unless indicated otherwise therein, and Resolution No. 5293 and all other
resolutions inconsistent herewith shall be repealed effective January 1, 2001.
Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held
this 5th day of December, 2000.
Mayor of the City of Shakopee
Attest:
City Clerk
Adopted: Dec. 5, 2000 Res. No.
FEE SCHEDULE
Shakopee, Minnesota
January 1, 2001
Fees are listed by department and are to be updated annually.
CITY CLERK/Misc. Business Licenses
FEES
Commercial/Industrial/Mortgage Revenue Bond Fees
1. Application fee for Commercial/Industrial/ 1/10th of 1% of
Mortgage Revenue Bonds amount issued with a
$2,600 min\$6,300 max.
2. Legal expenses as billed in addition to above
3. Application fee for refinancing Commercial/ 1/20th of 1. of
Industrial Mortgage Revenue Bonds amount issued
ssumin\d with50 max.
4. Legal expenses for refinancing as billed in addition to above
Tax Increment Financing. Fees (Authorized by Res. 3221)
Application fee for Tax Increment Financing $5,200-00
Movies and Theaters (Authorized by City Code 6.42)
28.00
1. Annual fee for showing 16 mm films $ 110.00
2. Annual fee for showing 35 mm films (or larger $
3. Annual fee for conducting theatrical play(s) $ 28.00
Currency Exchange License Review
State Law requires the City to review an application 40.00
to the State for a currency exchange license. $
Gambling/Bingo/Raffles
Licensed through State Gambling Board, no City fees.
Minnesota Home Finance Agency Rental
Rehab Grant Application Fees (Authorized by Res. #3181)
$150.00
1-4 Units 185.00 - 290.00
5-8 Units 325.00 - 570.00
9-16 Units 605.00 - 850.00
17-24 Units 885.00 plus $35
25 or more for each unit in
excess of 25
0
License for the Sale of Beer, Liquor, Wine, Set -u
License, Liquor License, Club License and Temporar
Beer License (Authorized by City Code 5.06)
1.
Annual fee for On Sale Beer License
$312.00$100.00
2.
Annual fee for Off Sale Beer License
$ 15.00
3.
Temporary Beer and Liquor License
$125.00
4.
Annual fee for Set Up License
f OOOOSaleLiquorr
Annual fee for On Sale Wine License 1/2 of
5.
is less
6.
Annual fee for On Sale Club License
$300.00$200.00
7.
Annual fee for Sunday Liquor License
$ 150.00
8.
Annual fee for Off Sale Liquor License
9.
Application and Investigation fee for Off
Sale Liquor License, On Sale Liquor License,
or Wine License
a) If investigation within Minn.
$330.00
to $10,000
b) If investigation outside Minn. Cit expenses
b)
u
deposit
10.
Application and Investigation fee for Off Sale
$150.00
and On Sale Beer Licenses
11.
Annual fee for On Sale Liquor License:
Customer Used Floor Area
$3,705.00
Under 1,000
$4,390.00
1,000 - 1,999
$5,080.00
2,000 - 2,999
$5.,765.00
3,000 - 3,999
$6,445.00
4,000 - 4,999
$7,140.00
5,000 - 5,999
$7,820-00
6,000 - 6,999
$8,510.00
7,000 - 7,999
$9,195.00
8,000 - 8,999
$9,875.00
9,000 - 9,999
$10,570.00
Over 10,000
Fireworks Permit
Application fee hereby set as follows: $20.00
Peddlers (Authorized by City Code 6.21)
1. Weekly License Fee $ 30.00$160.00
2. Annual License Fee $105.00
3. Six Month License Fee
Taxicabs and Drivers (Authorized by City Code 6.22)
1. Annual fee for taxicab license $275.0035.00
2. Annual fee for taxicab driver's license Ise $ 16.00
3. Annual fee for each vehicle
4. Initial license requires one time investigation fee 150.00
a taxicab license $ 55 00
b taxicab driver's license
0
Tobacco (Authorized by City Code 6.23)
1. Annual fee for Tobacco License $175.00
2. Initial license requires one time investigation fee
55.00
Show Non -Transient Theme Parks Amusement Parks etc.
(Authorized by City Code 6.24)
1. Annual license fee equaling the number of rides $50.00/ride
x $50.00 $80.00
2. Show without rides As per agreement
3. Non -Transient Theme Parks
Outdoor Performance Center
(Authorized by City Code 6.42B)
1. Annual license fee $520.00
Massage Center (Authorized by City Code 6.40)
1. Annual License Fee
$150.00
(Includes one massage therapist)
2. Initial license requires one time investigation $150.00
fee55.00
3. Investigation fee for each new employee $
Massacre Therapist License Fee
(Authorized by City Code 6.41)
1. Annual registration fee
$110.00
$ 55.00
2. Investigation fee
Pawnshops, Precious Metal Dealers and Secondhand Dealers
(authorized by City Code 6.28)
$315.00
1. Annual License Fee
2. Initial license requires one time investigation
$345.00
fee
3. Investigation fee for each new employee
$ 55.00
4. Pawn Shop billable transaction fee
$ 1.50
Tattooing License (authorized by City Code 6.51)
$315.00
1. Annual License Fee
2. Initial license requires one time investigation
$345.00
fee
3. Investigation fee for each new employee
$ 55.00
0
Refuse Collection Rates (Authorized by City Code 3.15)
1. Annual fee for Refuse Collection License $110.00
Copies of Acgenda/Minutes (Annual
1. City Council Agenda 520.00
2. Planning Commission Agenda 20.00
3. City Council Minutes $40.00—�0
4. Planning Commission Minutes 540.00
5 Copy of Video Tape $15.00---�
6 Copy of Audio Tape/Audio Cassette 55.00---a
BUILDING INSPECTOR/ELECTRICAL INSPECTOR
City of Shakopee electrical inspection fees shall be paid
according to the schedule contained in the current State Board of
Electricity - State of Minnesota - Laws and Rules Regulating
Licensing of Electricians and Inspection of Electrical
Installations".
With the following exception:
1. The fee for single family dwellings shall be calculated by
service size and number of circuits according to the State Fee
Schedule subpart 3 and subpart 4, with a maximum fee of $110.00
for 0-200 amp service and $165.00 for 200-400 amp service.
Plumbing Permits (Authorized by City Code 4.05)
1. Alterations and Repairs - Minimum Fe$ $20.00
50 State Surcharge Tax
2. New Construction
Residential - Minimum Fee
$36.00
+ $.50 State Surcharge Tax
Commercial - Minimum Fee
$60.00
+ $.50 State Surcharge Tax
3. Residential Plumbing Permit Fees
All fixtures listed below will be figured at $6.00/each
Water Softener +$.50 State
Water Closet Bathtub Surcharge Tax
Lavatory (Basin)
Floor Drain Laundry Tub
Sink Shower Stall
Disposal Dishwasher
Water Heater (Gas or Electric) Clothes Washer -Standpipe
Permit fees for rough -ins for future bathrooms will
be $5.00. per fixture. + $.50 State Surcharge Tax
4. Residential - Replacements Only
$20.00
Water Heater - Gas +$.50 State
Surcharge Fee
Water Softeners - New or replacement in other than
homes under construction (installer must be licensed $20-00
by the State Board of Health
5.
+ $.50 State
Surcharge Fee
Commercial Plumbing Permit Fees
Water Closet, Lavatory (Basin), Urinal,
$ 7.00
Individual Shower
5.20
Shower - Gang Type - Per Head
7.00
Drinking Fountain
13.00
Dental Unit
7.00
Sink - Service or Mop
9.50
Flat rim, bar, counter, laboratory
9.50
Pot or Skullery
Clothes Washer - First five units or less
19.00
4.00
Each additional unit
.0
7 70
Floor Drain - 2 inch
3 and 4 inch
.00
9.50
Catch Basin
13.00
Sewage Ejector
13.00
Sumps and Receiving Tanks
19.00
Water Softeners
Water Heater - Gas - Replacement Only
25.00
Commercial plumbing permits to be figured by the above fixture
schedule but at the same time the permit is to be issued, the
permitee will certify the contract price and the fee will be based on
the above method or 1.27% of the contract price, whichever is
greater.
6. Sewer and Water Connection -Residential
$ 20.00
Sewer Connection +$.50 State
Surcharge Fee
$20.00
Water Connection +$.50 State
Surcharge Fee
Combination Sewer & Water Connection $30.00+$.50 State
Surcharge Fee
7. Sewer and Water Connection - Commercial/Industrial
1.27% of the contract price.
Building Permit Fees (Authorized by City Code 4.05)
Building Value Fees
$1.00 to 500.00 $23.50
501.00 to 2,000.00 $23.50 for the first $500.00 plus
$3.05 for each additional $100.00
or fraction thereof, including $2,000.00
2,001.00 to 25,000.00 $69.25 for the first $2,000.00 plus
$14.00 for each additional $1,000.00
or fraction thereof, to and
including $25,000.00
O
25,001.00 to 50,000.00 $391.25 for the first $25,000.00 plus
$10.10 for each additional $1,000.00 or
fraction thereof, to and including
50,000.00
50,001.00 to 100,000.00 $643.75 for the first $50,000.00 plus
$7.00 for each additional $1,000.00 or
fraction thereof, to and including
$100,000.00
100,001.00 to 500,000.00 $993.75 for the first $100,000.00 plus
$5.60 for each additional $1,000.00 or
fraction thereof, to and including
$500,000.00
500, 001.00 to 1,000,000-00
$3,233.75 for the first $ 000. 000 or
plus
$4.75 for each additional $1,
fraction thereof, to and including
$1,000,000.00
1,000,001.00 and up $5,608.75 for the first $1,000,000.00
plus $3.65 for each additional $1,000.00
or fraction thereof
Other Inspections and Fees:
Inspections outside of normal business hours $47,00/hr.*
(minimum charge - two hours)
Reinspection fees assessed under provisions of 47,00/hr.*
Section 305.8 of the Uniform Building Code $
Inspections for which no fee is specifically $47,00/hr.*
indicated (minimum charge - one-half hour)
Additional plan review required by changes,
additions or revisions to approved plans $47,00/hr.*
(minimum charge - one-half hour)
For use of outside consultants for plan Actual costs**
checking and insepctions, or both
* Or the total hourly cost to the jurisdiction, whichever is the
greatest. This cost shall lf the clude supervision,
pees visio , overhead, hourly
wages and fringe benefits
** Actual costs include administrative and overhead costs.
Plan Review Fee:
65a of building permit fee under provisions of
Section 107 of the Unform Building Code.
State Surcharge: Building Permits Treasurer)
forwarded to the State
Less than $1,000 $.50
$1,000,000 or less .0005 x valuation
$1,000,000 to $2,000,000 $
500 + .0004 x (Value - $1,000,000)
$2,000,000 to $3,000,000
$3,000,000 to $4,000,000
$4,000,000 to $5,000,000
$ 900 + .0003 x (Value - $2,000,000)
$1200 + .0002 x (Value - $3,000,000)
$1400 + .0001 x (Value - $4,000,000)
Greater than $5,000,000 $1500 + .00005 x (Value - $5,000,000)
State Surcharge: Plumbing, Heating and Electrical Permits
Permit fee less than $1,000 $.50
Permit fee more than $1,000
Fee x .0005
Certificate of Occupancy (Authorized by Res. No. 2604)
Commercial/Industrial - .005 times the value of the project,
or $500.00, whichever is greater
Residential - 005 times the value of the project
with a $750.00 maximum
900 of the fee shall be refunded when a final certificate of
occupancy is issued.
Fast Tracking Issuance of Building Permits (Authorized by Res. #2604)
Fast tracking building permit process - City expenses up to 1000
of building permit fee
with a 300-. deposit
$100.00
Moving Permit
Fire Protection Equipment hereby set as follows:
New construction, repair and miscellaneous work shall be computed at
1.270-. of the contract price plus State Surcharge.
Individual On Site Sewer Permits hereby set as follows:
$50.00
Residential: 1.270 of
Commercial: Contract Amount
Reroofing Permit
1% of contract amount, with $50.00 minimum fee.
Heatiniq AirConditioning, Refrigeration, and Ventilation Permits
hereby set as follows:
Minimum Fee
Single Family Residence
Central Air Conditioning (at the time
of new construction)
Fireplace - Includes Gas Permit
$20.00
+ $.50 State Surcharge
$40.00
+ $.50 State Surcharge
$ 6.00
+ $.50 State Surcharge
$40.00
+ $.50 State Surcharge
(Included with new single family residence above)
Commercial fee shall be computed at 1.27915 of the contract plus
State Surcharge.
Tank & Pining
its hereby set as follows:
Underground fuel storage tanks and piping permit fee to be 1.270
of contract plus State Surcharge.
Lawn Sprinkler Systems - Residential
$30.00
Lawn Sprinkler Systems - Commercial (This fee includes
water connection from building piping to yard side $30.00
of siphon breaker)
Gas Piping Permits hereby set as follows:
Minimum Fee
+ $.50
Residential - Each fixture or appliance + $.50
Alterations and Repairs - Minimum Fee
$20.00
State Surcharge
$ 5.00
State Surcharge
Commercial fee shall be computed at 1.271 of the contract plus State
Surcharge.
Appeal Fees
Appeal to Building Code Board of Adjustment & Appeals $90.00
Appeal to Housing Advisory and Appeals Board $90.00
Appeal to City Council
Sanitary Sewer Service Availability Charge SAC Units for Various
Residential, Commercial, Public, and Institutional Facilities will be
applied as specified in the Metropolitan Council SAC Procedure
Manual, latest edition.
Metro SAC Charge (these funds are forwarded to th150
Metropolitan Council) $ –42
425 -$–JUnit
City SAC Charge per Resolution No. 4165 $1 ,575 �, ,/Unit
TOTAL
Water Availability Charge (WAC) (These fees forwarded to SPUC)
Fees are set by Shakopee Public Utilities resolution.
VIP connection charge to the benefited area for 834he4first pose of
phase of the VIP sewer project - per acre —
VIP II connection charge to the benefited area for the second phase
of the VIP sewer project - per acre
314.73_ �' `'��= 2°_'
ADMINISTRATION/FINANCE - hereb set as follows:
Office Charges hereby set as follows:
$15.00
1. Assessment Searches
2. Partial Release of Developers Agreement $15.00
3. Photo Copy fee
General Public
Other governmental/non-profit public service
4. Complete or Partial Assessment Rolls or other
Assessment Reports
5. Service charge for each check returned
$ .20
$ .07
$25.00 per report
plus $5.00 shipping
if applicable
$ 20.00
G. Splitting special assessments when permitted instead
of pay off
7. Fee for processing a replacement payroll check $ 20.00
To be waived if employee immediately signs
up for direct deposit.
8. Interest on past due invoices (monthly) . -
1.50
Sewer Service Charges (Authorized by City Code 3.02)
1. Monthly service charge
2. For every 1,000 gallons or part
flow or water usage
3. Charge for unmetered residential
or new accounts
POLICE/FIRE
Report Copies hereby set as follows:
$6.50
thereof of metered
1.70 -$-
water accounts
15.00 ��
3.00 �$-
1. Up to 2 pages $ .25/ea.
2. 3 and over pages $10.00
3. Taped Statements (audio) $30.00
4. Taped Statements (video) $ 5.00
5. State Accident Reports $ 5.00
6. Drivers License Printout $5.00 &
7. Computer Researched Reports
hourly wage of individual doing research
8. Private Vendor request for copiesof State
ate00 Monthly $40.00
Accident Reports
g. Permit to carry handgun in public -background check $10:50
10. Pawn Shop billable transaction fee
11. Hourly rate for contracted police eservices
+ 48.00Travel Flee
12. Photo ra hs
Towing and Impounding of Vehicles hereby
se as foliowstor having
Towing and impounding is done by a private
appropriate impounding facilities. Fees are set by contractor.
Dog Licenses, Impounding Fees, etc. (Authorized by City Code 10.21)
1. Dog Licenses (good for the life of the dog) $10.00
2.00
2. Duplicate license $20.00
3. First impoundment $50.00
4. Second impoundment
5. Third and successive impoundment within a 12-month
period
6. Amount charged per day when confined to the Pound $10.00
n-,
7.
0
0
In the case of an unlicensed dog or a dog for whom proof
of a current rabies vaccination cannot be shown, there
shall be an additional penalty of $10.00. (Owner is
responsible to furnish proof of license and/or
vaccination).
Large animal impoundment $35.00
Large animal board per day $15.00
Large animals are defined as animals other
than household pets ie; horses, cows, sheep.
PUBLIC WORKS
Equipment Rental hereby set as follows:
(Minimum Rental Time 1 Hour. All drivable
equipment rates include operator)
rabies
Caterpiller Grader (private)
$110.00
$92.S e/hour
Front
end loader (Fiat -Allis) private
100.00
$96.99/hour
Front
end loader (Case) private
$100.0.0
$9S.9G/hour
Elgin
street sweeper
95.00
$�G/hour
Roscue Side Broom
60.00
$o,7GG/hour
2-1/2
ton dump truck (single)
65.00
$sS.GG/hour
2-1/2
ton dump truck w/plow and wing
85.00
$7S-9G/hour
1 ton
pickups (w/plow add 10.00)
$ 55.00
$47.99/hour
Water
tanker/flusher
85.00
$52.99/hour
Trash
compactor
$ 55.00
$4G.SG./hour
Mower
tractor (turf type)
Contract Rates
Weed
Mowing (rough)
Contract Rates
Asphalt
roller (1-1/2 ton)
55.00
$2,1.Ge/hour
65.00
$s8.90/hour
Bobcat
Gehl
alley grader
$ 65.00
$41.Se hour
Wood
Chipper
$ 50.00
$47-00/hour
11 t on
$110.00/sign
Sign replacement/ insta a i
(w/o post less $10.00)
Street sign installation in new subdivisions
(per each sign pole)
Traffic Control Signs in new subdivisions
0
$270.00
$110 per sign
Sewer jet cleaning
Vacuum Inductor
Barricades w/flashers
Barricades w/o flashers
Cones
Bituminous Street Repair
Asphalt or Cold Mix
PLANNING - hereby set as follows:
I. INFORMATION/DOCUMENT FEES
5110.00 $196 oG/hour
85.00 $ q-9-G4/hour
$10.00/barricade/day
$8.00/barricade/day
$2.00/cone/day
Time and material basis only
$35.00/ton
A. Lona Range Planning Documents
1. Comprehensive Plan $100.00
2. 1995-1999 Capital Improvement Program $20.00
B. City Codes
1. Chapter 11 Zoning Ordinance $25.006.00
2. Chapter 12 Subdivision Regulations $100.00
3. City Code 15.00
4 Annual revision pages for City Code $
C. Maps
1. City Map (small) $ 1.00
2. City Map (large) $ 3.00
3. Zoning (22 "x34" $ 3.00
) 5$ 3 ft .
4. Any Printed Maps (blueprint)
D. Services
1. Zoning Verification Letter $25.00
E. Recording Fees
1. Document recording fees with County$1.00/page
$15.00/min +
$ 4.50 Surcharge
F. Sign Permit Fees (Authorized by City Code 4.30)
$30 +
Permanent $.50/sq.ft
$25.00
Temporary
II. LAND DIVISION ADMINISTRATION FEES
A. Major Subdivisions
1. Preliminary Plat $330 + $6/lot
or $200 + $4/acre,
whichever is greater
2. Preliminary & Final Plat Concurrently Preliminaryffee
plus f
3. Final Plat $150.00
4. Title Review Fee $100.00
B. Minor Subdivisions
1. Lot Division/Lot Reassembly $100.00
2. Registered Land Surveys $100.00
C. Vacations
1. Vacations of Public Easements $100.00
2. Vacations of Rights -of -Way 200.00
D. Park Dedication Fees (Authorized by City Code Sec. 12)
Cash in lieu of land dedication fees - er unit
ResidentialSingle-family/Duplex Units $1,800 $�-S-4P
Multi-family/Apartment Units $1,500 $�Gper unit
Commercial/Industrial Property $3,880.00 per acre
E. Wetlands
1. Certificate of Exemption review process. $
75.00
III. LAND USE ADMINISTRATION FEES
A. Application for Appeal of City Administration Decision
1. Appeal to Board of Adjustment and Appeals
2. Appeal to City Council
B. Application for Variances
1. Single Family Residential
2. All others
3. Appeal to City Council
C. Application for Conditional Use Permit
1. Home Occupations
2. Home Occupation Renewals and Amendments
3. CUP for Over -Height Fence
4. All Other Conditional Use Permits
S. All Other Renewals and Amendments
6. Appeal to City Council
7. Mineral Extraction & Land Rehabilitation Permit
+ $2,500 cash deposit *
+all administrative costs **
+ all consultant fees ***
G�')
$50.00
$50.00
$ 85.00
$150.00
$100.00
$200.00
$200.00
$200.00
$200.00
$200.00
$100.00
$200.00
D. Application for Planned Unit Development
1. Planned Unit Development Concept Review $100.00
Determinations by the BOAA $100.00
2. Planned Unit Development $700.00
+$35.00/acre
+ $1,000 cash deposit
+all administrative costs **
+ all consultant fees ***
3. Amendment to Planned Unit Developme$i,000 cash deposit
+all administrative costs **
+ all consultant fees ***
C. Application for Environmental Review - the project proponent
will be required to sign an agreement to reimbursement the
entire and actual cost of conduction an environmental review.
1. Discretionary Environmental Assessment Worksheet No fee
2. Required Environmental Assessment Worksheet $1,000.00
3. Required Environmental Impact Statement $4,000-00
D. Zoning Ordinance Amendments
1. Map Amendments
Less than 2.5 acres
Greater than 2.5 acres
2. Text Amendments
$250.00
$500.00
$500.00
E. Additional Notices - Applies to all types of applications
1. Rezoning Applications:
Per Published Notice, in excess one published $ 25.00
notices for each of two hearings
Per Mailed Notice, in excess of 100 notices $ 1.50
for each of two hearings
2. All Other Applications
Per Published Notice, in excess one published $ 25.00
notice for one hearing
Per Mailed Notice, in excess of 100 notices $ 1.50
for one hearing
NOTES FOR THE PLANNING DEPARTMENT FEE SCHEDULE
Cash Deposits - Actions requiring cash deposits must be paid at
the time of the application submittal. Cash deposits are hoeldabye
the City to ensure adequate payment. A bill for the apprp
ri
costs will be sent to the applicant and if not paid will be
obtained from the cash deposit. The City Administrator has the
osit requirements. Deposits will be
right to amend the cash dep
place in escrow.
*
** Administrative
administrative
Costs -
costs may
Gs)
Actions requiring paymentfor
be billed to the applicant.
to the
Administrative costs may include but are not limited and
following: staff time, publishing costs, Copying, printing
mailing.
Department Fees
Community Dev. Director $55.00/Hour
$40.00/Hour
Planner II $35.00/Hour
Planner I $25.00/Hour
Community Dev. Secretary $30.00/Hour
Planning Technician
*** Consultant Fees - Consultants may be required by the City to
review development proposals including but not limited to traffic
and water management issues. Consultant fees will be based upon
osal and agreement. Fees will be placed in
a prior written prop
escrow.
ENGINEERING - hereby set as follows:
Engineering Fees
Department fees for Improvement Projects
A. Private Developments
The estimated construction costs for projects shall include, but
are not limited to the following: utility construction including
sanitary sewer, storm sewer and watermain; street construction
including site grading and erosion control, sidewalks, boulevard
trees and other appurtenances.
The Development Fees include a lump sum and erosion control
estimated construction costs for site grading 8 1/2 o for the remaining improvements listed
and a lump sum of
above for the project using the following breakdown:
REMAINING PUBLIC
GRADING & EROSION FEE
IMPROVEMENT FEE
Plan Review & Administrative Fee -1.5%
Administrative Fee -
1.5% -4,0% Plan Review Fee - 2.5%
Inspection Fee - 4.50
TOTAL -5.5% Fee ee _ 8.50-.
TOTAL
Any direct costs incurred, such as material testing, are not
included and will be billed back directly to the developer.
SPDC inspection services are not included in this fee.
B. City Projectsrates of the employees will be used plus a
The actual hourly
multiplier of 2.5 for benefits, overhead, etc.
A 1% project administration fee will be charged to all
projects.
a
C. Miscellaneous Engineering Work same as the City projects.
D. City of Shakopee's Standard Specifications $50.00/per copy.
Other costs incurred will be added in using the actual costs
(i.e. consultants fees, testing laboratories, etc.)
equal
Grading Penstruct on d cost permit
S
estimated co to perform the shall grading
coand erosion
control work.
Wetland Conservation Act Administration
1. Certificate of Exemption
$75.00
2. Replacement Plan
$75.00 plus hourly
Storm Water Drainage Utility
City-wide Fee $23.62 $22.71 per REF* acre/Qtr.
*Residential equivalent factor
Administrative Fee for Delinquent Accounts Certification $10.00
Flood Plain Verification $10.00
Trunk Storm Water Charges
Charge of -$8- $•079 per developable square foot. The term ��net
developable acre'' means the total acreage of a development within
the city limits minus eal d portion
areas � storm waterf the pment used ponds and par.
Trunk
right-of-way, lakes,
Trunk Storm Water Storage and Treatment Charges:
For any development that utilizes regional ponding systems, the storm
water storage and treatment charge is as follows:
044 x:-943 per sq. foot for a development having 3 or less lots per
acre;
079 per sq. foot for a development having more than 3 lots
per acre;
.144 -$—.1-4-1- per sq. foot for a commercial, industrial, or
institutional dev.
Trunk Sanitary Sewer Charge
!996 TruRk
1999 Trunk Sanitary Sewer Charge - $1,452.00 per development acre.
2000 Trunk Sanitary Sewer Charge - $1,485.00 per development acre as
per Trunk Sanitary Sewer Policy.
r5
2001 Truck Sanitary Sewer Charge - $1,515.00 per development acre
Permit to Work in Public Right -of -Way fees set as follows:
4:Rspee 'Fat
and spe f ie t ' elas , review ems the ..1- a l be b, ge
A Registration Fee $45.00 per registration
B. Excavation Permit Fee
1 Hole $125.00
2 Emergency Hole S 55.00
3 Hole for New Service Line Connection $45.00
4 Trench $40.00 per 100 lineal
*The maximum length of a feet plus hole fee
trench permit shall be 5,000
lineal feet.
C. Obstruction Permit $50 00 plus $.06 per
*The maximum lencfth of an lineal foot for each
obstruction permit shall be obstruction.
5,000 lineal feet.
D. Delay Penalty $25.00 plus $25.00 per
week or portion thereof
E. Permit Extension (See Delay Penalty)
F. Degradation Fee Fee will be based on all
costs to repair the
street to the
appropriate street
restoration detail
plates if the permittee
elects not to repair the
street.
G. Unauthorized Work Permit Fee is uP to double the
permit fee.
H. Curb Cut Permit $75.00
Lot Corner Field Search (w/metal detector only) $50.00
(non-refundable, no guarantees)
This is not a legal survey or any verification aattempt
lotto ners locate found
any
are in the correct location, but simply
existing lot corners that are in the ground.
Topographic Maps
Hard Copy Map & Electronic File
Computer/Plotter Generated Maps
$12.00/Acre Plus $40.00/Hour Rate
for Computer File Processing
$60.00/Hour with a Minimum 15 Minute Charge
Street Index Maps
$5.00 per Map
Parks and Recreation Department
2001 Feesand Charges
The Parks and Recreation Department assesses fees and charges for a variety of services, including rentals,
admissions, and programs.
Recreation Program Fees
Recreation program participants are charged fees to cover costs associated with the program. These fees are
designed to cover the direct cost of the program, including part-time salaries and supplies. In addition, some
programs have the ability to recapture various levels of administrative overhead, which includes full-time salaries
and administrative costs.
These fees vary depending on the program, supplies costs, ect. The following are examples of approximate fees
for 2001.
Program
Length
2000 Fee
2001
Estimated
Fee
T-Ball/Near Ball
6-8 weeks
$28
$28
Adventures in Summer
6-8 weeks
$20
$20
Camp Little O's
6-8 weeks
$20
$20
Kids in Developmental Sports
6-8 weeks
$25
$25
Adventure Daycamp
5 days
$56
$56
Micro Soccer
8 weeks
$28
$28
Archery
6 weeks
E+
$21
$21
Mighty Mights
8 weeks
$28
$28
Baseball/Softball
$45
$45
Learn -To -Skate
8 weeks
Learn -To -Swim
8 weeks
$35
$35
Start Smart Sports
6 weeks
$25
$25
Messy Hands
6 weeks
$20
$20
Safety Day/CC Playtime
1 day
$1
$1
Gymnastics
8 weeks
$22-$55
$22-$55
Kindersports
6 weeks
$20
$20
Recess
6 weeks
$20
$20
Cheerleading
4 weeks + game
$20
$20
Lifeguard Training
Varies
$130
$130
Dog Obedience
8 weeks
$42
$42
$35
Kindergarten Puppy Training
6 weeks
$35
Senior Trips
Varies
$20-$35
$20-$35
Program Refund Fee, $2.00 (2000), $5.00 (2001)
Sports Association Fees
All City -related sports associations are assessed a fee to fund the administrative support the City provides to association.
This support generally includes promoting the program, processing registrations, scheduling facilities and activities, and
providing assistance in administering the program.
Association
2000 Fee
2001 Fee
Youth Associations
$16/participant
$16/participant
• Football
• Girls and Boys Basketball
• Baseball
• Softball
Wrestling
•
Adult Softball
$322 /team
$322/team
Adult Basketball $184/team $184/team
Adult Volleyball 5184/team $184/team
®n -Resident f=ees
Assesseu on du jai Vgiam auu -wv
Type
General Non -Resident
2000 Fee
21
2001 Fee
$21
Jackson Township: 15 and under
�$_O
$0
(Township pays the $21 non-resident fee.)
Family Membership
Jackson Township: 16 and older
21
$21
Louisville Township: all ages
11
$11
(Township pays $10 of the non-resident fee.)
address)
Adult Membership: Age 19 to 59
70
Prior Lake & Savage Residents Residing in the
$5
$5
Shakopee School District
$50
$ 7 5
`i®fI111IYII1Ly vc®nc® I �—
Memberships and Admissions
2000 Fee
2001 Fee I
2001 Fe e
in 2001.
2. Age 4 and under are free.
21
Family Membership
110
$110
$165
(Immediate family residing at same
2001 Fe e
Rotary Room
address)
Adult Membership: Age 19 to 59
70
$70
$110
embership: Age 5 to 18
5 0
$50
$ 7 5
Membership: 60 and over
EDaily
5 0
$50
$75
$25 first hour
hour
0 $20 for hours 2-5
0 $10 for hours 5-10
0
0
$20 for hours 2-5
$10 for hours 5-10
dmission —FamilyDaiydmission
$25 first
— Adult, Age 19 to 59
3
$ 3
$ 4
Daily Admission —Youth', Age 5 to 18
2
$2
$3
Daily Admission — Senior, Age 60 and
$2
$2
$3
over
Walking Track
W
Free
Free
Free
Arf- nnnrnve[i
by City Council
1. Fee 2 could oe lmpiemenwu 11 YLuyuu
11--
in 2001.
2. Age 4 and under are free.
Room Rentals
2000 Fee
2001 Fe e
Rotary Room
•
$25 first
•
$25 first hour
hour
0 $20 for hours 2-5
0 $10 for hours 5-10
0
0
$20 for hours 2-5
$10 for hours 5-10
Multi -Purpose Room
•
$25 first
•
$25 first hour
hour
0 $20 for hours 2-5
0 $10 for hours 5-10
0
0
$20 for hours 2-5
$10 for hours 5-10
Gymnasium•
$25 first
•
$25 first hour
hour
0 $20 for hours 2-5
® $10 for hours 5-10
0
0
$20 for hours 2-5
$10 for hours 5-10
Gymnastics Room
•
0
$25 first
hour
$20 for hours 2-5
•
•
0
$25 first hour
$20 for hours 2-5
$10 for hours 5-10
end completed
® $10 for hours 5-10
Equipment Rental
2000
2001
VCR/Monitor
$5
$10/day
Coffee Maker
$5
$10/day
Overhead Projector
$45/field
$10/day
Wrestling Mats
$50
Eliminate
Golf Cage
$3.75/30 minutes
Eliminate
Locker Rental
$35/year
Provided free with
$100/hour
membership.
(Equipment for use on Uommunny k.en-r pieiuiVey •)
Ice Arena
2000
$65/day
2001'"`
FallNVinter Resident
$130/hour
Ball Field (two days)
$130/hour
Fall/Winter Non -Resident
Ball Field (three days)
$45/field
Eliminate
$140/hour
$50
$150/hour
Spring/Summer Resident
Varies
$100/hour
Spring/Summer Non -Resident
Varies
$100/hour
T. Rate Change for Fall/Winter (October 15-Marchl4) would go into effect October 15, 2001.
2. Rate change for Spring/Summer (March
15 -October 14) would go into effect
March 15, 2001.
Park Facilities
Type
2000
2001
Picnic Shelter, Resident Rental'
$35/day
$40/day
Picnic Shelter, Non -Resident Rental
$60/day
$65/day
Ball Field (one day)
$25/field
$25Kield
Ball Field (two days)
$35/field
Eliminate
Ball Field (three days)
$45/field
Eliminate
Stand
$50
$50
Concession
Ball Field with Lights $40/night/field $40/night/field
$30/day Eliminate
Canopy Tent
$5 $5
Horseshoe Kit'
$5 $5
Frisbee Golf Kit'
1. $50 deposit for rental of picnic shelters that require keys (Lions, Scenic Heights, Holmes, and Hiawatha), or for rental
of equipment.
2. Requests for multiple day field use will be based on the single day rate.
Youth Building'
Type 2000
2001
$100/day
Rental
Eliminate
Resident Rental
$150
$200
n /a
Non -Resident Rental /a
1. Rental fee waived for resident youth organizations.
Aquatic Park and Jr. High School Pool
Type 2000 2001 Aquatic 2001 Jr.
Park High
Daily Admission —Adults and $4 $4 $2
Children (2 and over) q
I
Daily Admission - Seniors
Free
Free
Free
and Children under 2
$30
Punch Card - Resident of
Not part of 2000 fee
$30
Shakopee (20 punches)'
plan
$�®
Punch Card - Non -Resident
Not part of 2000 fee
$40
(20 punches)'
plan.
Season Pass - Family,
$60
Eliminate
n/a
Resident of Shakopee and
Jackson Township
Season Pass - Family,
$71
Eliminate
n/a
Resident of Dist. 720
n/a
Season Pass — Family, Non-
$82
Eliminate
Res
Season Pass — Individual,
$37
Eliminate
n/a
Resident of Shakopee and
Jackson Township
Season Pass — Individual,
$49
Eliminate
n/a
Resident of Dist. 720
Season Pass — Individual,
$59
Eliminate
nla
Non -Res
_ n_a,
a r« U-1, Qrhnnl Pnnl
1. Punch luaras wouia ®e Vallu a,. uuul u— -,i---- 1 __ _-_I- - ---
OTHER - hereby set as follows:
1. Application fee for variance from or amendment to 25.00
the cable franchise ordinance
PLUS
Costs of consultants hired to assist the City in
considering variance applications will be billed
to applicant based on actual cost to the City.
Notification will be sent to applicant that
consultants will be utilized when that determina-
tion has been made.
I/�u� trt,u
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Cleaning Contract Renewal — Masterpiece Cleaners
DATE: December 1, 2000
The Council is asked to approve a renewal of a cleaning contract with Masterpiece
Cleaners of Minnetonka, Minnesota for municipal buildings.
The City contract with Masterpiece Cleaners to perform general custodial work at
Shakopee City Hall, the Community Center, Community Youth Building, Public Works
Building, Library, the old and new Fire Stations, and Police Department.
In general, the work being done is satisfactory, however, staff will continue to work with
the owner, to make certain the cleaning is up to what is provided for in the contract.
Masterpiece has requested a 3% increase for 2001. We find that that is acceptable.
One point in the past, the City had regular employees doing the work. While no analysis
has been done this year, it is unlikely that a combination of full or part time employees
could be hired to do the job for less, especially when considering benefits, absences, etc.
This contract continues with the existing language in that the contract will be for one
year, and will automatically renew unless notice to terminate is given with a 30 day prior
written notice.
Masterpiece Cleaners has proposed a 3% increase for 2001, which brings the total annual
amount to $43,656. The contractor provides equipment; the City provides consumables.
I recommend that the attached contract with Masterpiece Cleaners be executed.
If the Council concurs, it should, by motion, authorize the appropriate City officials to
enter into a contract for cleaning services with Masterpiece Cleaners, 11342 Deer Ridge
Lane, Minnetonka, Minnesota.
Mark McNeill
City Administrator
MM:th
CLEANING CONTRACT
THIS CONTRACT, made and entered into this day of
2000, by and between the City of Shakopee, a
municipal corporation of the State of Minnesota, hereinafter referred to
as the "City" with offices at 129 S. Holmes Street, Shakopee, Minnesota
55379, and Masterpiece Commercial Cleaning, hereinafter referred to as
the "Consultant" with offices at 11342 Deer Ridge Lane, Minnetonka, MN
55343.
WITNESSETH:
THAT, WHEREAS, the City
Consultant to render certain
described in Exhibit A; and
of Shakopee desires to engage the
cleaning services more particularly
WHEREAS, the Consultant made certain representations and
statements to the City with respect to the provision of such services
and the City has accepted said proposal.
NOW, THEREFORE, for the considerations herein expressed, it is
agreed by and between the City and the Consultant as follows:
1. Services. The City agrees to engage the services of the
Consultant and the Consultant agrees to perform the services hereinafter
set forth in connection with projects described in Exhibit A.
2. Addition to Services. The City may add to the Consultant
services or delete therefrom activities of a similar nature to those set
forth in Exhibit A, provided that the total cost of such work does not
exceed the total cost allowance as specified in paragraph 6 hereof. The
Consultant shall undertake such changed activities only upon the
direction of the City. All such directives and changes shall be in
written form and prepared and approved by the office of the City
Administrator and shall be accepted and countersigned by the Consultant.
3. Exchange of Data. All information, data, and reports as are
existing, available and necessary for the carrying out of the work,
shall be furnished to the Consultant without charge, and the parties
shall cooperate with each other in every way possible in carrying out
the scope of services.
4. Personnel. The Consultant represents that the Consultant will
secure at the Consultant's own expense, all personnel required to
perform the services called for under this contract by the Consultant.
Such personnel shall not be employees of or have any contractual
relationship with the City except as employees of the Consultant. All
of the services required hereunder will be performed by the Consultant
or under the Consultant's direct supervision and all personnel engaged
in the work shall be fully qualified and shall be authorized under state
and local law to perform such services. None of the work or services
covered by this contract shall be subcontracted without the written
approval of the City.
5. Term. The services of the Consultant shall be provided for
one year. If neither party terminates this contract as provided below,
this contract will automatically renew for one additional one-year term.
6. Pay. The City agrees to pay the Consultant in accordance with
the terms set forth in Exhibit A, which shall constitute complete
compensation for all services to be rendered under this contract. It is
expressly understood that in no event will the total compensation and
reimbursement to be paid to the Consultant under the terms of this
contract exceed the sum of $3,638.00 per month for all services required
unless specifically and mutually agreed to in writing by both the City
and the Consultant. No change shall be made unless there is a
substantial and significant difference between the work originally
contemplated by this contract and the work actually required.
7. Termination. If, through any cause, the Consultant shall fail
to fulfill in timely and proper manner the Consultant's obligations
under this contract, or if the Consultant shall violate any of the
covenants, agreements, or stipulations of this contract, the City shall
thereupon have the right to terminate this contract by giving written
notice to the Consultant of such termination and specifying the ef-
fective date thereof, at least five (5) days before the effective day of
such termination. City may without cause terminate this contract upon
thirty (30) days prior written notice. Notwithstanding the above, the
Consultant shall not be relieved of liability to the City for damages
sustained by the City by virtue of any such breach of the contract by
the Consultant.
8. Conflicts. No salaried officer or employee of the City, and
no member of the City Council shall have a financial interest, direct or
indirect, in this contract. A violation of this provision renders the
contract void. Any federal regulations and applicable state statutes
shall not be violated.
9. Assignment. The Consultant shall not assign or transfer any
interest in this contract, without prior written consent of the City
thereto.
10. Confidentiality. Any reports, data, or similar information
given to or prepared or assembled by the Consultant under this contract
which the City requests to be kept as confidential, or which is
protected under Minn. Stat. Chapter 13, shall not be made available to
any individual or organization by the Consultant without prior written
approval of the City.
11. Interest. The Consultant covenants that it presently has no
interest and shall not acquire any interest, direct or indirect, which
would conflict in any manner or degree with the performance of services
to be performed under this contract. The Consultant further covenants
that in the performance of this contract no person having such interest
shall be employed.
12. Discrimination. The Consultant agrees in the performance of
this contract not to discriminate on the ground or because of race,
color, creed,: religion, national origin, sex, marital status, status
with regard to public assistance, disability, sexual orientation, or
age, against any employee of the Consultant or applicant for employment,
and shall include a similar provision in all subcontracts let or awarded
hereunder. The Contractor shall be bound by and comply with the
provisions of Minn. Stat. Sec. 181.59 as fully as if it were set forth
verbatim herein.
13. Independent Contractor. The Consultant is an independent
contractor and nothing contained herein shall constitute or designate
the Consultant or any of the Consultant's agents or employees as agents
or employees of the City of Shakopee, Minnesota.
14. City Benefits. The Consultant shall not be entitled to any
of the benefits established for the employees of the City nor be covered
by the Worker's Compensation Program of the City.
15. Liability and Indemnity. The parties mutually agree to the
following:
a. The Consultant shall hold the City harmless and agrees to
defend and indemnify the City, its employees and agents, for any claims,
damages, losses, and expenses related to its work under this contract,
or arising out of the award of this contract to Consultant.
b. The Consultant assumes full responsibility for relations with
subcontractors, and shall hold the City harmless and shall defend and
indemnify the City, its employees and agents, for any claims, damages,
losses, and expenses in any manner caused by such subcontractors,
arising out of or connected with this contract.
16. Notices. All notices required or permitted hereinunder and
required to be in writing may be given by first class mail addressed to
the City and the Consultant at the address shown above. The date of
delivery of any notice shall be the date falling on the second full day
after the day of its mailing.
17. Jurisdiction. This contract and every question arising
hereunder shall be construed or determined according to the laws of the
State of Minnesota.
Executed the day and year first above written.
MASTERPIECE COMMERCIAL CLEANING CITY OF SHAKOPEE, MINNESOTA
SERVICE
By By
Mayor
By
City Administrator
By
City Clerk
Prepared By:
The City of Shakopee
129 S. Holmes St.
Shakopee, MN 55379
is\clerk\jeanette\cleaning.con
EXHIBIT A
GENERAL DESCRIPTION
1. Shakopee City Hall
129 South Holmes Street
Service will be provided five days per week (M -F)
Daily cleaning shall consist of the following:
s Dust mop all hard floor surfaces
♦ Mop all hard floor surfaces
® Vacuum all carpet two times per week
* High/low dusting as needed
Extras:
o Shampooing shall be at 10 cents sq. Ft. as needed
2. Shakopee Community Center
1255 Fuller Street
Service will be provided seven days per week (M -S)
Daily cleaning shall consist of the following:
♦ Vacuum all areas wall to wall
♦ Dust mop all hard floor surfaces
♦ Remove all trash to proper areas
♦ Mop all hard floor surfaces
♦ Vacuum all carpeted runners
♦ Vacuum all carpeted stairs and stairwells
♦ Dust all stair rails
Restrooms and Locker Room:
♦ Refill towel, tissue and soap dispensers
♦ Empty waste containers
♦ Sweep floors
♦ Clean mirrors
♦ Clean and disinfect all fixtures, drinking fountains, etc.
♦ Spot clean walls and partitions
♦ Wet mop floor with disinfectant
General Office:
♦ Empty all waste receptacles and remove to proper area
♦ Dust all furniture, equipment and accessories
♦ Vacuum all carpeted areas wall to wall
♦ Arrange all office furniture back in its proper area
Weekly Services:
♦ Detail threshold entry plates, removing all visible soil
♦ Spot clean all walls, light switches and doors
Quarterly Service:
♦ Scrub all restroom walls and floors using a lime removing
product and use a germicidal detergent
3. Shakopee Community Youth Building
1121 West 11th Avenue
Service will be provided two days per week (T & F)
Daily cleaning shall consist of the following:
♦ Dust mop all hard floor surfaces
® Remove all trash to proper areas
® Mop all hard floor surfaces
o Vacuum all carpeted runners
Restrooms:
♦ Refill towel, tissue and soap dispensers
♦ Empty waste containers
® Sweep floors
♦ Clean mirrors
e Clean and disinfect all fixtures, drinking fountains, etc.
o Spot clean walls and partitions
® Wet mop floor with disinfectant
Kitchen:
♦ Clean all tables
♦ Sweep and mop hard surface floors including long hall
Extras:
♦ Required waxing/stripping shall be at 15 cents sq. Ft.
4. Shakopee Public Works Building
500 Gorman Street
Service will be provided two days per week (T & F)
Daily cleaning shall consist of the following:
♦ Vacuum all carpeted areas, wall to wall
♦ Dust mop all hard floor surfaces
♦ Remove all trash to proper areas
e Mop all hard floor surfaces
♦ Vacuum all carpeted runners
Restrooms (2) :
♦ Refill towel, tissue and soap dispensers
♦ Empty waste containers
♦ Sweep floors
♦ Clean mirrors
♦ Clean and disinfect all fixtures, drinking fountains, etc.
♦ Spot clean walls and partitions
s Wet mop floor with disinfectant
General Office:
♦ Empty all waste receptacles and remove to proper area
♦ Dust all furniture, equipment and accessories
♦ Vacuum all carpeted areas wall to wall
♦ Arrange all office furniture back in its proper area
Lunchroom:
® Clean all tables
o Sweep and mop hard surface floors including long hall
Extras:
s Required waxing/stripping shall be at 15 cents sq. Ft.
♦ Required shampooing shall be at 10 cents sq. Ft.
5. Shakopee Library
235 South Lewis Street
Service will be provided three days per week (M -W -F)
Daily cleaning shall consist of the following:
♦ Dust mop all hard floor surfaces
♦ Remove all trash to proper areas
♦ Mop all hard floor surfaces
♦ Vacuum all carpeted runners
Restrooms:
♦ Refill towel, tissue and soap dispensers
♦ Empty waste containers
♦ Sweep floors
♦ Clean mirrors
♦ Clean and disinfect all fixtures, drinking fountains, etc.
♦ Spot clean walls and partitions
® Wet mop floor with disinfectant
Office Areas:
m Vacuum all carpeted areas
♦ Arrange all furniture in proper areas
® Empty all trash receptacles
♦ Spot dust all office desks, equipment, etc.
Extras:
♦ Shampooing shall be at 10 cents sq. ft. as needed
6. Fire Station No. 50
334 West'2nd Avenue
Service will be provided the 1st and 3rd Mondays
♦ Daily cleaning shall consist of the following:
® Vacuum all carpeted areas, wall to wall
♦ Dust mop all hard floor surfaces
♦ Remove all trash to proper areas
® Mop all hard floor surfaces
♦ Vacuum all carpeted runners
Restrooms (2) :
Refill towel, tissue and soap dispensers
® Empty waste containers
s Sweep floors
♦ Clean mirrors
® Clean and disinfect all fixtures, drinking fountains, etc.
♦ Spot clean walls and partitions
s Wet mop floor with disinfectant
General Office:
♦ Empty all waste receptacles and remove to proper area
♦ Dust all furniture, equipment and accessories
♦ Vacuum all carpeted areas wall to wall
♦ Arrange all office furniture back in its proper area
Lunchroom:
® Clean all tables
e Sweep and mop hard surface floors including long hall
Extras:
♦ Required waxing/stripping shall be at 15 cents sq. Ft.
♦ Required shampooing shall be at 10 cents sq. Ft.
7. Fire Station No. 51
2700 Vierling Drive East
Service will be provided the lst and 3rd Mondays
Daily cleaning shall consist of the following:
♦ Vacuum all carpeted areas, wall to wall
♦ Dust mop all hard floor surfaces
♦ Remove all trash to proper areas
♦ Mop all hard floor surfaces
♦ vacuum all carpeted runners
Restrooms (2) :
♦ Refill towel, tissue and soap dispensers
s Empty waste containers
♦ Sweep floors
® Clean mirrors
♦ Clean and disinfect all fixtures, drinking fountains, etc.
® Spot clean walls and partitions
s Wet mop floor with disinfectant
General Office:
® Empty all waste receptacles and remove to proper area
s Dust all furniture, equipment and accessories
♦ Vacuum all carpeted areas wall to wall
♦ Arrange all office furniture back in its proper area
Lunchroom:
♦ Clean all tables
♦ Sweep and mop hard surface floors including long hall
Extras:
♦ Required waxing/stripping shall be at 15 cents sq. Ft.
♦ Required shampooing shall be at 10 cents sq. Ft.
8. Police Station
476 Gorman Street
Service will be provided five days per week (M -F)
Daily cleaning shall consist of the following:
® Vacuum all carpeted areas, wall to wall
♦ Dust mop all hard floor surfaces
® Remove all trash to proper areas
♦ Mop all hard floor surfaces
♦ Vacuum all carpeted runners
Restrooms (2) :
♦ Refill towel, tissue and soap dispensers
® Empty waste containers
o Sweep floors
a Clean mirrors
® Clean and disinfect all fixtures, drinking fountains, etc.
® Spot clean walls and partitions
♦ Wet mop floor with disinfectant
General Office:
♦ Empty all waste receptacles and remove to proper area
♦ Dust all furniture, equipment and accessories
♦ Vacuum all carpeted areas wall to wall
♦ Arrange all office furniture back in its proper area
Lunchroom:
♦ Clean all tables
♦ Sweep and mop hard surface floors including long hall
Extras:
♦ Required waxing/stripping shall be at 15 cents sq. Ft.
Required shampooing shall be at 10 cents sq. Ft.
CITY OF SHAKOPEE
MPmnrnndum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Cleaning Contract Renewal — Masterpiece Cleaners
DATE: December 1, 2000
The Council is asked to approve a renewal of a cleaning contract with Masterpiece
Cleaners of Minnetonka, Minnesota for municipal buildings.
The City contract with Masterpiece Cleaners to perform general custodial work at
Shakopee City Hall, the Community Center, Community Youth Building, Public Works
Building, Library, the old and new Fire Stations, and Police Department.
In general, the work being done is satisfactory, however, staff will continue to work with
the owner, to make certain the cleaning is up to what is provided for in the contract.
Masterpiece has requested a 3% increase for 2001. We find that that is acceptable.
One point in the past, the City had regular employees doing the work. While no analysis
has been done this year, it is unlikely that a combination of full or part time employees
could be hired to do the job for less, especially when considering benefits, absences, etc.
This contract continues with the existing language in that the contract will be for one
year, and will automatically renew unless notice to terminate is given with a 30 day prior
written notice.
Masterpiece Cleaners has proposed a 3% increase for 2001, which brings the total annual
amount to $43,656. The contractor provides equipment; the City provides consumables.
I recommend that the attached contract with Masterpiece Cleaners be executed.
1 I 1
If the Council concurs, it should, by motion, authorize the appropriate City officials to
enter into a contract for cleaning services with Masterpiece Cleaners, 11342 Deer Ridge
Lane, Minnetonka, Minnesota.
c�
ark McNeill
City Administrator
CLEANING CONTRACT
THIS CONTRACT, made and entered into this day of
, 2000, by and between the City, of Shakopee, a
municipal corporation of the State of Minnesota, hereinafter referred to
as the "City" with offices at 129 S. Holmes Street, Shakopee, Minnesota
55379, and Masterpiece Commercial Cleaning, hereinafter referred to as
the "Consultant" with offices at 11342 Deer Ridge Lane, Minnetonka, MN
55343.
WITNESSETH:
THAT, WHEREAS, the City of Shakopee desires to engage the
Consultant to render certain cleaning services more particularly
described in Exhibit A; and .
WHEREAS, the Consultant made certain representations and
statements to the City with respect to the provision of such services
and the City has accepted said proposal.
NOW, THEREFORE, for the considerations herein expressed, it is
agreed by and between the City and the Consultant as follows:
1. Services. The City agrees to engage the services of the
Consultant and the Consultant agrees to perform the services hereinafter
set forth in connection with projects described in Exhibit A.
2. Addition to Services. The City may add to the Consultant
services or delete therefrom activities of a similar nature to those set
forth in Exhibit A, provided that the total cost of such work does not
exceed the total cost allowance as specified in paragraph 6 hereof. The
Consultant shall undertake such changed activities only upon the
direction of the City. All such directives and changes shall be in
written form and prepared and approved by the office of the City
Administrator and shall be accepted and countersigned by the Consultant.
3. Exchange of Data. All information, data, and reports as are
existing, available and necessary for the carrying out of the work,
shall be furnished to the Consultant without charge, and the parties
shall cooperate with each other in every way possible in carrying out
the scope of services.
4. Personnel. The Consultant represents that the Consultant will
secure at the Consultant's own expense, all personnel required to
perform the services called for under this contract by the Consultant.
Such personnel shall not be employees of or have any contractual
relationship with the City except as employees of the Consultant. All
of the services required hereunder will be performed by the Consultant
or under the Consultant's direct supervision and all personnel engaged
in the work shall be fully qualified and shall be authorized under state
and local law to perform such services. None of the work or services
covered by this contract shall be subcontracted without the written
approval of the City.
S. Term. The services of the Consultant shall be provided for
one year. If neither party terminates this contract as provided below,
this contract will automatically renew for one additional one-year term.
6. pay. The City agrees to pay the Consultant in accordance with
the terms set forth in Exhibit A, which shall constitute complete
compensation for all services to be rendered under this contract. It is
expressly understood that in no event will the total, compensation and
reimbursement to be paid to the Consultant under the terms of this
contract exceed the sum of $3,638.00 per month for all services required
unless specifically and mutually agreed to in writing by both the City
and the Consultant. No change shall be made unless there is a
substantial and significant difference between the work originally
contemplated by this contract and the work actually required.
7. Termination. If, through any cause, the Consultant shall fail
to fulfill in timely and proper manner the Consultant's obligations
ions
or if the Consultant shall violate any
the
under this contract,
s of this contract, the City shall
covenants, agreements, or stipulation
thereupon have the right to terminate this contract by giving written
notice to the Consultant of such termination and specifying the ef-
fective date thereof, at least five (5) days before the effective day of
such termination. City may without cause terminate this contract upon
thirty (30) days prior written notice. Notwithstanding the above, the
Consultant shall not be relieved of liability to the City for damages
sustained by the City by virtue of any such breach of the contract by
the Consultant.
8_ Conflicts. No salaried officer or employee of the City, and
no member of the City Council shall have a financial interest, direct or
indirect, in this contract. A violation of this provision renders the
contract void. Any federal regulations and applicable state statutes
shall not be violated.
9. Assignment. The Consultant shall not assign or transfer any
interest in this contract, without prior written consent of the City
thereto.
10. Confidentiality. Any reports, data, or similar information
given to or prepared or assembled by the Consultant under this contract
which the City requests to be kept as confidential, or which is
protected under Minn. Stat. Chapter 13, shall not be made available to
any individual or organization by the Consultant without prior written
approval of the City.
11. Interest. The Consultant covenants that it presently has no
interest and shall not acquire any interest, direct or indirect, which
would conflict in any manner or degree with the performance of services
to be performed under this contract. The Consultant further covenants
that in the performance of this contract no person having such interest
shall be employed.
12. Discrimination. The Consultant agrees in the performance of
this contract not to discriminate on the ground or because of race,
color, creed,. religion, national origin, sex, marital status, status
with regard to public assistance, disability, sexual orientation, or
age, against any employee of the Consultant or applicant for employment,
and shall include a similar provision in all subcontracts let or awarded
hereunder. The Contractor shall be bound by and comply with the
provisions of Minn. Stat. Sec. 181.59 as fully as if it were set forth
verbatim herein.
13. Independent Contractor. The Consultant is an independent
contractor and nothing contained herein shall constitute or designate
the Consultant or any of the Consultant's agents or employees as agents
or employees of the City of Shakopee, Minnesota.
14. City Benefits. The Consultant shall not be entitled to any
of the benefits established for the employees of the City nor be covered
by the Worker's Compensation Program of the City.
15. Liability and Indemnity. The parties mutually agree to the
following:
a. The Consultant shall hold the City harmless and agrees to
defend and indemnify the City, its employees and agents, for any claims,
damages, losses, and expenses related to its work under this contract,
or arising out of the award of this contract to Consultant.
b. The Consultant assumes full responsibility for relations with
subcontractors, and shall hold the City harmless and shall defend and
indemnify the City, its employees and agents, for any claims, damages,
losses, and expenses in any manner caused by such subcontractors,
arising out of or connected with this contract.
16. Notices. All notices required or permitted hereinunder and
required to be in writing may be given by first class mail addressed to
the City and the Consultant at the address shown above. The date of
delivery of any notice shall be the date falling on the second full day
after the day of its mailing.
17. Jurisdiction. This contract and every question arising
hereunder shall be construed or determined according to the laws of the
State of Minnesota.
Executed the day and year first above written.
MASTERPIECE COMMERCIAL CLEANING CITY OF SHAKOPEE, MINNESOTA
SERVICE
By
Prepared By:
The City of Shakopee
129 S. Holmes St.
Shakopee, MN 55379
is\clerk\jeanette\cleaning.con
By
Mayor
By
City Administrator
By
City Clerk
EXHIBIT A
GENERAL DESCRIPTION
1. Shakopee`City Hall
129 South Holmes Street
Service will be provided five days per week (M -F)
Daily cleaning shall consist of the following:
♦ Dust mop all hard floor surfaces
♦ Mop all hard floor surfaces
♦ Vacuum all carpet two times per week
♦ High/low dusting as needed
Extras:
♦ Shampooing shall be at 10 cents sq. Ft. as needed
2. Shakopee Community Center
1255 Fuller Street
Service will be provided seven days per week (M -S)
Daily cleaning shall consist of the following:
♦ Vacuum all areas wall to wall
♦ Dust mop all hard floor surfaces
♦ Remove all trash to proper areas
♦ Mop all hard floor surfaces
♦ Vacuum all carpeted runners
♦ Vacuum all carpeted stairs and stairwells
♦ Dust all stair rails
Restrooms and Locker Room:
♦ Refill towel, tissue and soap dispensers
♦ Empty waste containers
♦ Sweep floors
0 Clean mirrors
♦ Clean and disinfect all fixtures, drinking fountains, etc.
♦ Spot clean walls and partitions
♦ Wet mop floor with disinfectant
General Office:
♦ Empty all waste receptacles and remove to proper area
♦ Dust all furniture, equipment and accessories
♦ Vacuum all carpeted areas wall to wall
♦ Arrange all office furniture back in its proper area
Weekly Services:
♦ Detail threshold entry plates, removing all visible soil
♦ Spot clean all walls, light switches and doors
Quarterly Service:
♦ Scrub all restroom walls and floors using a lime removing
product and use a germicidal detergent
3. Shakopee Community Youth Building
1121 West 11th Avenue
Service will be provided two days per week (T & F)
Daily cleaning shall consist of the following:
♦ Dust mop all hard floor surfaces
♦ Remove all trash to proper areas
♦ Mop all hard floor surfaces
♦ Vacuum all carpeted runners
Restrooms:
♦ Refill towel, tissue and soap dispensers
♦ Empty waste containers
♦ Sweep floors
♦ Clean mirrors
♦ Clean and disinfect all fixtures, drinking fountains, etc.
♦ Spot clean walls and partitions
♦ Wet mop floor with disinfectant
Kitchen:
♦ Clean all tables
♦ Sweep and mop hard surface floors including long hall
Extras:
♦ Required waxing/stripping shall be at 15 cents sq. Ft.
4. Shakopee Public Works Building
500 Gorman Street
Service will be provided two days per week (T & F)
Daily cleaning shall consist of the following:
♦ Vacuum all carpeted areas, wall to wall
s Dust mop all hard floor surfaces
♦ Remove all trash to proper areas
♦ Mop all hard floor surfaces
♦ Vacuum all carpeted runners
Restrooms (2) :
♦ Refill towel, tissue and soap dispensers
♦ Empty waste containers
♦ Sweep floors
♦ Clean mirrors
♦ Clean and disinfect all fixtures, drinking fountains, etc.
♦ Spot clean walls and partitions
♦ Wet mop floor with disinfectant
General Office:
® Empty all waste receptacles and remove to proper area
♦ Dust all furniture, equipment and accessories
♦ Vacuum all carpeted areas wall to wall
♦ Arrange all office furniture back in its proper area
Lunchroom:
s Clean all tables
♦ Sweep and mop hard surface floors including long hall
Extras:
♦ Required waxing/ stripping shall be at 15 cents sq. Ft.
♦ Required shampooing shall be at 10 cents sq. Ft.
5. Shakopee Library
235 South Lewis Street
Service will be provided three days per week (M -W -F)
Daily cleaning shall consist of the following:
® Dust mop all hard floor surfaces
♦ Remove all trash to proper areas
♦ Mop all hard floor surfaces
♦ Vacuum all carpeted runners
Restrooms:
♦ Refill towel, tissue and soap dispensers
♦ Empty waste containers
e Sweep floors
♦ Clean mirrors
♦ Clean and disinfect all fixtures, drinking fountains, etc.
♦ Spot clean walls and partitions
® Wet mop floor with disinfectant
Office Areas:
♦ Vacuum all carpeted areas
♦ Arrange all furniture in proper areas
♦ Empty all trash receptacles
♦ Spot dust all office desks, equipment, etc.
Extras:
♦ Shampooing shall be at 10 cents sq. ft. as needed
6. Fire Station No. 50
334 West'2nd Avenue
Service will be provided the 1st and 3rd Mondays
s Daily cleaning shall consist of the following:
♦ Vacuum all carpeted areas, wall to wall
♦ Dust mop all hard floor surfaces
♦ Remove all trash to proper areas
♦ Mop all hard floor surfaces
♦ Vacuum all carpeted runners
Restrooms (2) :
s Refill towel, tissue and soap dispensers
♦ Empty waste containers
♦ Sweep floors
♦ Clean mirrors
♦ Clean and disinfect all fixtures, drinking fountains, etc.
♦ Spot clean walls and partitions
A Wet mop floor with disinfectant
General Office:
♦ Empty all waste receptacles and remove to proper area
♦ Dust all furniture, equipment and accessories
♦ Vacuum all carpeted areas wall to wall
® Arrange all office furniture back in its proper area
Lunchroom:
s Clean all tables
♦ Sweep and mop hard surface floors including long hall
Extras:
® Required waxing/ stripping shall be at 15 cents sq. Ft.
♦ Required shampooing shall be at 10 cents sq. Ft.
7. Fire Station No. 51
2700 Vierling Drive East
Service will be provided the 1st and 3rd Mondays
Daily cleaning shall consist of the following:
o Vacuum all carpeted areas, wall to wall
® Dust mop all hard floor surfaces
♦ Remove all trash to proper areas
♦ Mop all hard floor surfaces
♦ Vacuum all carpeted runners
Restrooms (2) : `
® Refill towel, tissue and soap dispensers
® Empty waste containers
® Sweep floors
® Clean mirrors
® Clean and disinfect all fixtures, drinking fountains, etc.
® Spot clean walls and partitions
s Wet mop floor with disinfectant
General Office:
e Empty all waste receptacles and remove to proper area
♦ Dust all furniture, equipment and accessories
♦ Vacuum all carpeted areas wall to wall
♦ Arrange all office furniture back in its proper area
Lunchroom:
o Clean all tables
® Sweep and mop hard surface floors including long hall
Extras:
♦ Required waxing/stripping shall be at 15 cents sq. Ft.
♦ Required shampooing shall be at 10 cents sq. Ft.
8. Police Station
476 Gorman Street
Service will be provided five days per week (M -F)
Daily cleaning shall consist of the following:
♦ Vacuum all carpeted areas, wall to wall
♦ Dust mop all hard floor surfaces
♦ Remove all trash to proper areas
♦ Mop all hard floor surfaces
♦ Vacuum all carpeted runners
Restrooms (2) :
0 Refill towel, tissue and soap dispensers
♦ Empty waste containers
♦ Sweep floors
♦ Clean mirrors
♦ Clean and disinfect all fixtures, drinking fountains, etc.
♦ Spot clean walls and partitions
♦ Wet mop floor with disinfectant
General Office:
♦ Empty all waste receptacles and remove to proper area
♦ Dust all furniture, equipment and accessories
♦ Vacuum all carpeted areas wall to wall
♦ Arrange all office furniture back in its proper area
Lunchroom:
♦ Clean all tables
♦ Sweep and mop hard surface floors including long hall
Extras:
♦ Required waxing/ stripping shall be at 15 cents sq. Ft.
Required shampooing shall be at 10 cents sq. Ft.
Blakeley
Criteria
PrimFarmland.
Large tracts of land in Agricultural u
Lack of existing development.
- Categorized as prime farmland by
the soll survey-
- Mostly zoned 1140 currently west of
county road 79.
_.:.Leek of infrastructure to support am
kind of. residential developmerL
Consist ntwln MatCouncirsregiol
hlueorird-
Criteria:
- proximity to New MarketSko for
urban services.
- Further study on the Vermillion _
watershed and urban services are
needed.
_. Large tracts of developable
land are available for urban services.
- Land Use control at intersection of
County Road 2 and Interstate 35 for
future urban services.
-.Infrastructure needs to be buil
to support furtherdevelopment.
Urban Growth Expansion Area
}
d Densities.
Option 1: Standard Subdivision
S%O%Jtt
Density -1 unit per 40 acres
Minimum Lot Size - 10 acres
_
M�
Option 2 Cluster Subdivision
III
Comprenemns-,
Density - 1 unit per 10 acres non -hydric sol
Min. Lot Sae - 1 acre iron -hydric soil
Rural Residential Staged Growth Area
Proposed
Density -1 wit per 2-5 acres non -hydric
Min. Lot Sae -1 acre non -hydric soil
an services in savage.
44 Infrastructure needed.
Rural Residential Area that is
outside of the Staged Growth Area
Land Use Catgories and d"'� WIn° °" tie
tarysewer P'Pe capacity
'x
Density -1 unit per 10 acres non -hydric soil
(r� q in Savage-
$ L ®
Permanent Agricultural Area ar public sewer services
tn
Min. Lot S¢e -1 acre nen-hydric soil
tot subdivlaons.
Staged Growth Area "A" Geary Lake and Murphy - h
Permanent Agricultural Area
im
21 a Built
Staged Growth Area "B" Me parcels are
option 1: Standard Subdivision
aban services. _..
Rural Residential Area
Density- 1 unit per 40 acres
Min. Lot size- 40 acres
Staged Growth AreaCriteria: _
Option 2: Agricultural Cluster
- errt�
.
Urban EXpanSl0n Area storm water managementf -
-- Prodmity, to Jordans and F,_ �^
Density - Ii unit per 40 acres
Min. Lot Sae -Lots must be able to locate
Urban Transition Area (1 per 40) Urban services- -
- Access Restrictions on Hrc ,_--_:
a Crouse and two septic locations
requires a local road critauc -
_ - Roads are already WIL
Commercial/Industrial pro to.H. pra4mityto lnte state 35antl County
- Large traits of developaW
Road21"as Street intersection
availablefounee sto be. - Eb3sting concentration of residentraV "�',
- .Infrastructure needs to
support. further devetoPme parcels.
- Provisions of urban services arah101Y z
r---'�
I : <i
-likely. - -
Municipalities --PoT amountshwII dme farm land. '
to support
L—.—I
-Proximity to infrastructure
odml
residential growth Le. school, roads,
Parkland regional pars and golf
courses.
School District Lines
Criteria:
Existing concentration of sinal
'=
residential parcels.
Provisions of urban services are highly
:.
e -
unlikely-
Minimal amounts of prime farm land.
Road connectivity needed.
Further of the Vermillion
- study
Watershed and stommtrater
management is needed.
County Road 2 near interstate 3515
currently in oountys Pian for upgrade, -
staging time is needed.
proximttytoInterstate 35.
Blakeley
Criteria
PrimFarmland.
Large tracts of land in Agricultural u
Lack of existing development.
- Categorized as prime farmland by
the soll survey-
- Mostly zoned 1140 currently west of
county road 79.
_.:.Leek of infrastructure to support am
kind of. residential developmerL
Consist ntwln MatCouncirsregiol
hlueorird-
Criteria:
- proximity to New MarketSko for
urban services.
- Further study on the Vermillion _
watershed and urban services are
needed.
_. Large tracts of developable
land are available for urban services.
- Land Use control at intersection of
County Road 2 and Interstate 35 for
future urban services.
-.Infrastructure needs to be buil
to support furtherdevelopment.
o 2 r C
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/5". F ll.
CITY OF SHAKOPEE
Memorandum CONSENT
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Apportionment of Special Assessments
for Orchard Park West PUD 4t' Addition
DATE: November 30, 2000
INTRODUCTION:
City Council is asked to consider adopting the attached Resolution No. 5460, which apportions
existing special assessments against newly created lots located within the plat of Orchard Park West
PUD 4t' Addition.
Prior to the platting of Orchard Park West PUD 41 Addition, there were existing special
assessments against it for the Vierling Drive from Fuller Street to West Boundary Line of Orchard
Park West Project. Now that the parcel has been subdivided into smaller lots as a result of platting,
it is necessary to apportion these assessments against each of the new lots. Resolution No. 5460
apportions the existing special assessments against the newly created lots within the plat.
Offer Resolution No. 5460, A Resolution Apportioning Assessments Among New Parcels Created
As A Result Of The Platting of Orchard Park West PUD 4' Addition, and move its adoption.
z
City' Clerk
I:clerk/jeanette/app-spec/memo
RESOLUTION NO. 5460
A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW
PARCELS CREATED AS A RESULT OF THE PLATTING OF
ORCHARD PARK WEST P.U.D. 4th ADDITION
WHEREAS, on November 21, 2000, Resolution No. 5438 adopted by
the City Council levied assessments against properties benefited by
improvements to Vierling Drive from Fuller Street to the West Plat
Line of Orchard Park West, Project No. 1998-3; and
WHEREAS, Outlot A, Orchard Park West PUD 3rd Addition has been
subdivided into the plat of Orchard Park West PUD 4th Addition; and
WHEREAS, it is the desire of the City Council to apportion the
installments remaining unpaid against Outlot A, Orchard Park PUD 3rd
Addition against the new parcels created because of the platting of
Orchard Park West PUD 4th Addition.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA that the 2000 payable remaining balance of
assessments to parcel 27-293027-0 for the 1998-3 Vierling Drive from
Fuller Street to the West Plat Line of Orchard Park West Project are
hereby apportioned as outlined in Exhibit °A" attached hereto and
made a part hereof.
BE IT FURTHER RESOLVED, that all other parts of Resolution
Number 5438 shall continue in effect.
Adopted in regular session of the City Council of the City of
Shakopee, Minnesota, held this 5th day of December, 2000.
Mayor of the City of Shakopee
City Cler
EXHIBIT A
PARENT PARCEL =27-293027-0 (OUTLOT A ORCHARD PARK WEST PUD 3RD ADDN) $75,740.38
S/A - 27113
CITY PROJECT NO. - 1998-3
NUMBER OF LOTS = 21
ASSESSMENT PER LOT = $3,606.68
P.I.D. PROPERTY OWNERE LEGAL DESCRIPTION ASSESSMENT
27-313001-0 LAURENT LAND DEVELOPMENT INC LOT 1 BLK 1 $3,606.68
100 FULLER ST. S. STE 200 ORCHARD PARK WEST PUD 4TH ADDN
SHAKOPEE MN 55379 $3,606.68
27-313002-0 LAURENT LAND DEVELOPMENT INC LOT 2 BLK 4
100 FULLER ST. S. STE 200 ORCHARD PARK WEST PUD 4TH ADDN
SHAKOPEE MN 55379 $3,606.68
27-313003-0 LAURENT LAND DEVELOPMENT INC LOT 3 BLK 1
100 FULLER ST. S. STE 200 ORCHARD PARK WEST PUD 4TH ADDN
SHAKOPEE MN 55379
NT INC LOT 4 BLK 1 $3,606.68
27-313004-0 LAURENT LAND DEVELOPME
100 FULLER ST. S. STE 200
SHAKOPEE MN 55379
27-313005-0 LAURENT LAND DEVELOPMENT INC
100 FULLER ST. S. STE 200
SHAKOPEE MN 55379
27-313006-0 LAURENT LAND DEVELOPMENT INC
100 FULLER ST. S. STE 200
SHAKOPEE MN 55379
27-313007-0 LAURENT LAND DEVELOPMENT INC
100 FULLER ST. S. STE 200
SHAKOPEE MN 55379
27-313008-0 LAURENT LAND DEVELOPMENT INC
100 FULLER ST. S. STE 200
SHAKOPEE MN 55379
27-313009-0 LAURENT LAND DEVELOPMENT INC
100 FULLER ST. S. STE 200
SHAKOPEE MN 55379
27-313010-0 LAURENT LAND DEVELOPMENT INC
100 FULLER ST. S. STE 200
SHAKOPEE MN 55379
27-313011-0 LAURENT LAND DEVELOPMENT INC
100 FULLER ST. S. STE 200
SHAKOPEE MN 55379
27-313012-0 LAURENT LAND DEVELOPMENT INC
100 FULLER ST. S. STE 200
SHAKOPEE MN 55379
27-313013-0 LAURENT LAND DEVELOPMENT INC
100 FULLER ST. S. STE 200
SHAKOPEE MN 55379
27-313014-0 LAURENT LAND DEVELOPMENT INC
100 FULLER ST. S. STE 200
SHAKOPEE MN 55379
27-313015-0 LAURENT LAND DEVELOPMENT INC
100 FULLER ST. S. STE 200
SHAKOPEE MN 55379
ORCHARD PARK WEST PUD 4TH ADDN
LOT 5 BLK 1
$3,606.68
ORCHARD PARK WEST PUD 4TH ADDN
LOT 6 BLK 1
$3,606.68
ORCHARD PARK WEST PUD 4TH ADDN
LOT 7 BLK 1
$3,606.68
ORCHARD PARK WEST PUD 4TH ADDN
LOT 8 BLK 1
$3,606.68
ORCHARD PARK WEST PUD 4TH ADDN
LOT 9 BLK 1
$3,606.68
ORCHARD PARK WEST PUD 4TH ADDN
LOT 10 BLK 1
$3,606.68
ORCHARD PARK WEST PUD 4TH ADDN
LOT 11 BLK 1
$3,606.68
ORCHARD PARK WEST PUD 4TH ADDN
LOT 12 BLK 1
$3,606.68
ORCHARD PARK WEST PUD 4TH ADDN
LOT 13 BLK 1
$3,606.68
ORCHARD PARK WEST PUD 4TH ADDN
LOT 14 BLK 1
$3,606.68
ORCHARD PARK WEST PUD 4TH ADDN
LOT 15 BLK 1
$3,606.68
ORCHARD PARK WEST PUD 4TH ADDN
EXHIBIT A
PARENT PARCEL =27-293027-0 (OUTLOT A ORCHARD PARK WEST PUD 3RD ADDN) $75,740.38
S/A - 27113
CITY PROJECT NO. - 1998-3
NUMBER OF LOTS = 21
ASSESSMENT PER LOT = $3,606.68
P.I.D. PROPERTY OWNERE
LEGAL DESCRIPTION
ASSESSMENT
27-313016-0 LAURENT LAND DEVELOPMENT INC
LOT 16 BLK 1
$3,606.68
100 FULLER ST. S. STE 200
ORCHARD PARK WEST PUD 4TH ADDN
SHAKOPEE MN 55379
27-313017-0 LAURENT LAND DEVELOPMENT INC
LOT 17 BLK 1
$3,606.68
100 FULLER ST. S. STE 200
ORCHARD PARK WEST PUD 4TH ADDN
SHAKOPEE MN 55379
27-313018-0 LAURENT LAND DEVELOPMENT INC
$3,606.68
ORCHARD PARK WEST PUD 4TH ADDN
STE 200
SHAKOPEE MN 55379
LOT 19 BLK 1
$3,606.68
27-313019-0 TERRY J LEE
ORCHARD PARK WEST PUD 4TH ADDN
736 REGENT DR
SHAKOPEE MN 55379
27-313020-0 LAURENT LAND DEVELOPMENT INC
LOT 20 BLK 1
$3,606.68
100 FULLER ST. S. STE 200
ORCHARD PARK WEST PUD 4TH ADDN
SHAKOPEE MN 55379
27-313021-0 LAURENT LAND DEVELOPMENT INC
LOT 21 BLK 1
$3,606.78
100 FULLER ST. S. STE 200
ORCHARD PARK WEST PUD 4TH ADDN
SHAKOPEE MN 55379
TOTAL = $75,740.38
J -k F-0
CITY OF SHAKOPEE
.Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Dental Insurance Information
DATE: December 5, 2000
At the November 20th meeting, the Council approved a resolution which, among other
compensation changes for 2001, stated that the City would provide a single preventative
dental insurance for all full time employees.
Since then, we have gathered proposals, and have reviewed eight. We are in the process
of informing employees of a Delta Dental plan which provides significantly more in
terms of coverage — it is a comprehensive plan, (with certain participation limitations,
depending upon the type of work done.) We did this after finding that there is no
provider who would bid a single preventative dental plan only.
The other thing that we found is that there is a need to have 80% of dependents
participate in order for the plan to be viable. If we do not receive that participation, we
will have to see what other options are available. However, given the rates, we are
hopeful that we will get the participation.needed.
The attached sheet shows the costs for City contribution, and for employees. The $21.25
per month that would be the City's cost is within the budget that we had originally
anticipated.
Therefore, while the resolution is technically incorrect (single "preventative"), as the
dental plan being he
provides more services, we do not see a need to amend the
resolution at this time. However, as the open enrollment period for employees runs from
only December 1St to December 15th, I made the decision to proceed with the plan as
described.
For your information, the attached sheet also shows health insurance costs and
contributions by employees.
If you have questions, please contact me. a `
Marrkk McNeill
City Administrator
MM/j s
2001 dental
2001 health
2001 Delta Dental
2001 HEALTH CONTRIBUTION/DEDUCTION
FOR CMM PLAN
AND TRIPLE
GOLD
EFF 1-1-01
EFF 1-1-01
SINGLE
2 -PARTY
FAMILY
Millennium Choice
$ 21.25
$ 45.35
$ 64.65
CITY CONTRIBUTION FOR FULLTIME
$ 21.25
$ 21.25 __$__21
.25
EMPLOYEE MONTHLY CONTRIBUTION
$ -
$ 24.10
$ 43.40
DEDUCTION PER PAYROLL
900%
$ 12.05
$ 21.70
$ 603.44 72.5%
EMPLOYEE MONTHLY CONTRIBUTION
$ -
Compare to 2000 rates
$ 21.95
Not avaiiable
$ 64.90
DEDUCTION PER PAYROLL
$ 10.98
$ 38.77
$ 32.45
$ 114.45
SINGLE
2 -PARTY
FAMILY
BLUE CROSS TRIPLE GOLD
$ 294.95
$ 698.23
$ 899.41
2001 health
2001 HEALTH CONTRIBUTION/DEDUCTION
FOR CMM PLAN
AND TRIPLE
GOLD
EFF 1-1-01
SINGLE
2 -PARTY
FAMILY
BLUE CROSS CMM
$ 272.95
$ 646.16
$ 832.33
CITY CONTRIBUTION FOR FULLTIME
$ 272.95
900%
$ 568.62
88%
$ 603.44 72.5%
EMPLOYEE MONTHLY CONTRIBUTION
$ -
$ 77.54
$ 228.89
DEDUCTION PER PAYROLL
$ 38.77
$ 114.45
SINGLE
2 -PARTY
FAMILY
BLUE CROSS TRIPLE GOLD
$ 294.95
$ 698.23
$ 899.41
CITY CONTRIBUTION FOR FULLTIME
$ 294.95
100%
$ 614.44
88%
$ 652.07 72.5%
EMPLOYEE MONTHLY CONTRIBUTION
$ -
$ 83.79
$ 247.34
DEDUCTION PER PAYROLL
$ 41.90
$ 123.67
1 -Jan
1 -Apr
1 -Jul
1 -Oct
Phase-out of Single Reimbursement
$75
$50
$25
$0
1st payroll of quarter
CITY OF SHAKOPEE
MPmnYnndzcm
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Workshop Meeting
DATE: November 30, 2000
I Ik ff 1 :TIMIXOTO to] ►a
The Council is asked to consider setting a workshop meeting on Tuesday, January 9,
2001, to discuss three potential issues.
The Council is asked to consider a workshop meeting to discuss three issues which are
relatively complicated or time consuming, than to bring to a regular City Council
meeting:
Scott County Community Development Director Michael Sobota has requested
one-half hour to discuss with the Shakopee Council the County's proposed
Comprehensive Plan changes, which would set forth zoning for rural sections of
Scott County. Included in this are areas of Louisville and Jackson Townships
which are anticipated to be annexed into the City at some point in the future.
2. As a follow up to the presentation at the November 20t' meeting, there is a desire
on the part of Murphy's Landing to have Hennepin Parks' representatives meet
with the City Council to discuss in more detail the potential operation of
Murphy's Landing by Hennepin Parks. Since the November 20'h City Council
meeting, staff has met with Hennepin Parks to discuss what would be contained in
an agreement to allow this to happen. Hennepin Parks is working on language.
Hennepin Parks would likely desire to show a brief introductory video tape of
what they do, and then discuss in more detail the significant points of a Murphy's
Landing agreement.
3. Public Works Director Bruce Loney indicates that the Prior Lake/Spring Lake
Watershed District Feasibility Report is completed, and there is a revised joint
powers agreement for the upgrading of the Prior Lake outlet channel to be
discussed at a work session. He anticipates one-half hour for this.
Given the difficulty of scheduling extra meetings in December, the first available date in
January would be Tuesday, January 9, at 5:00 PM.
These are issues which are suited for discussion at a workshop.
If the Council wishes to meet on the above issues (or any portions thereof), it should
designate a time and date for a workshop meeting.
Mark McNeill
City Administrator
MM:th
November 28, 2000
Attention: Michael Sobota
Community Development Director
Scott County
Scott County Planning Advisory Commission
Scott County Board
Dear Michael:
This letter is submitted as a follow-up to our exchange yesterday, and for inclusion in the
public comment record for the 2020 Scott County Comprehensive Plan Update.
I want to personally commend you, your staff, the Planning Advisory Commission, and
the County Board for its hard work in moving forward with this plan update. I am well
aware what a daunting task such an effort can be, and have been impressed by your
efforts to solicit input from the public and the Scott County cities. I personally appreciate
the opportunity to participate in the process.
As you are probably aware, the City of Shakopee has recently reactivated discussions
with the Jackson Township board about annexation. City and township officials have
scheduled discussions for both December and January. It appears to me that a couple of
land use designations on the draft land use plan map have the potential to adversely affect
the course of these ongoing discussions.
First, is the "commercial reserve" corridor identified on the south side of STH 169. I,
and I believe the Shakopee City Council, would agree with the concept of protecting this
area from rural residential development for the time being. However, I am concerned
that the commercial reserve designation may build an expectation that when annexed this
area would be zoned and developed as commercial land. This would largely be in
conflict with current and proposed Shakopee and Jackson Township planning documents.
It would also be inconsistent with the planning principles adhered to by the Shakopee
City Council, i.e. the development of discrete commercial areas that do not compete with
one another_
Second is the very large commercial/industrial corridor along STH 169. I have two
concerns about the identification of this corridor. This designation could also have an
impact on the course of annexation discussions between the City of Shakopee and
COMMUNITY PRIDE SNcE 1857
129 Holmes Street South - Shakopee, Minnesota - 55379-1351 -952-445-3650 - FAX 952=14.5-6718
adjacent townships, and the Itum cost of providing municipal services to these areas. In
addition, I wonder if enough analysis has been done to determine the future need for such
a large corridor in the township areas, especially in light of the pace of commercial and
industrial development in the County's eight cities.
I would request that you, the Commission and/or the Board review these designations,
and consider revising them a final
update
free when
call is adopted_ If you want to
discuss this letter or the related
Ve y ours,
R. Michael Leek
Community Development Director
/Cc- Mark McNeill, City Administrator
DD. Jon Brekke, Mayor
EE. Robert Sweeney, Councilor
FF. 2000 Correspondence File
2