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Home My WebLink About08/17/2000 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR ADJOURNED SESSION SHAKOPEE, MINNESOTA AUGUST 17, 2000 LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 4:30 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] New Business A] 2001 Budget Discussion 1. Overview — Gregg Voxland 2. Budget Presentations a. Natural Resources (McQuillan) b. Community Development (Leek) c. Police (Hughes) d. Administration (McNeill, Voxland, Cox) 51 Other Business 6] Adj ourn 2001 GENERAL FUND BUDGET - REVENUES Licenses & Permits 1996 1997 1998 1999 2000 2000 Track Franchise ACTUAL ACTUAL ACTUAL ACTUAL Budget YTD(6 -30 -00) Taxes 80,094 81,603 93,491 90,095 90,000 103,065 Current Ad Valorem $ 2,480,420 $ 2,620,138 $ 2,601,008 $ 2,847,620 $ 2,871,220 $ 1,475,829 Tax Increment 3,342 31,605 511 21,355 5,500 - Moblie Home 5,443 3,690 3,579 927 400 10 Fiscal Disparities 272,708 317,008 333,345 278,202 329,120 169,908 Aggregate Tax 50,097 - 26,160 15,807 18,000 - Lodging Tax 120,137 124,553 141,329 154,203 135,000 50,053 Total Taxes 2,873,265 3,093,304 3,102,353 3,318,114 3,353,740 1,695,800 Special Assessment 1,550 1,450 80 2,160 1,500 950 Licenses & Permits Track Franchise 10,663 8,503 8,652 10,293 9,000 45,709 Liquor Licenses 80,094 81,603 93,491 90,095 90,000 103,065 Beer Licenses 644 1,803 1,933 2,302 3,000 2,587 Cigarette licenses 3,342 2,300 6,242 5,513 5,500 248 Misc. Business Permits 5,443 3,690 3,579 4,046 3,500 1,749 Building Permits 428,871 431,498 722,665 1,348,324 800,000 652,192 Plumbing Permits 50,097 71,590 113,047 147,832 100,000 73,575 Mechanical Permits 28,839 70,337 126,237 96,849 80,000 84,130 Electric Permits 43,354 58,261 75,291 122,094 65,000 56,109 Septic Permits 1,550 1,450 1,800 2,160 1,500 950 Sewer Permits 8,232 9,067 20,774 31,655 12,000 16,324 Street Opening Permits 6,650 5,880 8,330 13,502 6,000 6,085 Dog Licenses 559 724 770 781 750 1,761 Misc. Non -Bus. Lic. - - 40 60 - - Total Lic. & Permits 711,190 746,706 1,182,851 1,875,506 1,176,250 998,775 Intergovernmental Grants - Fed 23,332 47,016 287,668 46,351 154,520 69,269 State Grants & Aids 281,213 20,656 22,260 36,146 Local Government Aid 177,612 194,793 203,588 213,623 219,200 HACA 433,665 443,694 443,531 442,945 458,740 Local Performance Aid 15,506 18,943 18,540 - PERA Aid 9,085 18,170 18,170 11,930 Police Training 6,449 5,406 - 6,000 Police State Aid 111,412 103,185 115,416 99,399 110,000 Local Grants /Aids - 28,450 Total Intergovernmental 876,219 955,431 1,368,529 859,684 1,011,100 105,415 Charges for Service Administrative Fee 41,863 51,005 115,971 74,708 50,000 45,709 Plan Check 252,211 241,577 400,918 771,773 450,000 376,991 Sale of Documents 9,511 9,750 11,294 9,015 10,000 3,080 Assessment Search 4,431 4,834 9,685 6,625 5,000 870 Release of Dev. Agreeme 411 420 613 420 450 135 Land Division Administrati 11,960 13,627 18,343 11,102 17,000 7,897 Land Use Administration 27,539 49,523 22,300 22,702 30,000 14,807 Misc. Police Services 18,488 27,818 36,707 95,796 17,000 16,238 Fire Calls & Contracts 27,172 39,881 35,449 37,786 35,000 19,270 Pound Fines & Fees 3,260 3,100 3,605 3,300 3,000 1,070 Valleyfair 16,420 18,062 19,868 21,855 23,000 24,040 Misc. Public Works 30,618 19,455 29,039 19,800 25,000 2001 GENERAL FUND BUDGET - REVENUES Special Assessment Licenses & Permits 2001 2002 2003 2004 2005 Track Franchise EST. EST. EST. EST. EST. Taxes 100,000 100,000 100,000 100,000 100,000 Current Ad Valorem $ 2,771,840 $ 2,938,150 $ 3,114,439 $ 3,301,306 $ 3,499,384 Tax Increment - - - - - Moblie Home 800 400 400 400 400 Fiscal Disparities 367,720 386,100 405,400 425,700 447,000 Aggregate Tax 18,000 18,000 18,000 18,000 18,000 Lodging Tax 160,000 165,000 170,000 175,000 180,000 Total Taxes 3,318,360 3,507,650 3,708,239 3,920,406 4,144,784 Special Assessment Licenses & Permits Track Franchise 10,000 10,000 10,000 10,000 10,000 Liquor Licenses 100,000 100,000 100,000 100,000 100,000 Beer Licenses 3,000 3,000 3,000 3,000 3,000 Cigarette licenses 5,600 5,600 5,600 5,600 5,600 Misc. Business Permits 4,000 4,000 4,000 4,000 4,000 Building Permits 1,400,000 1,420,000 1,440,000 1,460,000 1,480,000 Plumbing Permits 180,000 185,000 190,000 195,000 200,000 Mechanical Permits 110,000 112,000 114,000 116,000 118,000 Electric Permits 95,000 95,000 95,000 95,000 95,000 Septic Permits 2,500 2,500 2,500 2,500 2,500 Sewer Permits 27,000 30,000 30,000 30,000 30,000 Street Opening Permits 14,000 14,000 14,000 14,000 14,000 Dog Licenses 780 780 780 780 780 Misc. Non -Bus. Lic. - - - - - Total Lic. & Permits 1,951,880 1,981,880 2,008,880 2,035,880 2,062,880 Intergovernmental Grants - Fed 155,000 100,000 100,000 100,000 100,000 State Grants & Aids 25,000 15,000 15,000 15,000 15,000 Local Government Aid 242,020 242,020 242,020 242,020 242,020 HACA 458,825 458,825 458,825 458,825 458,825 Local Performance Aid - 450 450 450 450 PERA Aid 11,930 11,930 11,930 11,930 11,930 Police Training 31,000 - - - - Police State Aid 105,000 105,000 105,000 105,000 105,000 Local Grants /Aids 10,000 10,000 10,000 10,000 10,000 Total Intergovernmental 1,007,775 942,775 942,775 942,775 942,775 Charges for Service Administrative Fee 85,000 85,000 85,000 85,000 85,000 Plan Check 790,000 795,000 800,000 805,000 810,000 Sale of Documents 9,500 9,500 9,500 9,500 9,500 Assessment Search 4,000 5,000 5,000 5,000 5,000 Release of Dev. Agreeme 450 450 450 450 450 Land Division Administrati 17,500 18,030 18,570 19,130 19,700 Land Use Administration 31,000 31,500 32,000 32,500 33,000 Misc. Police Services 95,000 95,000 95,000 95,000 95,000 Fire Calls & Contracts 38,000 35,000 35,000 35,000 35,000 Pound Fines & Fees 3,000 3,000 3,000 3,000 3,000 Valleyfair 23,000 25,300 27,830 30,610 33,670 Misc. Public Works 20,000 20,000 20,000 20,000 20,000 2001 GENERAL FUND BUDGET- REVENUES 1996 1997 1998 1999 2000 2000 ACTUAL ACTUAL ACTUAL ACTUAL Budget YTD(&30 -00) Engineering Services 546,920 502,118 517,935 692,025 590,000 253,458 Engineering Grade Fee 78,967 53,970 73,012 146,795 60,000 32,486 Total Charges for Svs. 1,075,570 1,045,052 1,294,739 1,913,702 1,315,450 796,051 Fines and Forfeits Court Fines Miscellaneous Miscellaneous Interest Rent Total Miscellaneous Total Revenues Other Sources Sale Of Assets Operating Transfers SPUC Contribution Total Other Sources 95,865 84,708 99,140 148,835 95,000 55,634 57,559 115,161 81,439 151,439 75,000 12,018 235,918 296,330 317,277 172,453 275,600 64,075 24,576 21,202 15,196 11,196 15,000 5,677 318,053 438,043 413,912 335,088 365,600 81,770 5,950,162 6,363,244 7,461,604 8,450,929 7,317,140 3,733,445 2,462 75,000 400 92,447 218,885 16,550 789,232 772,660 875,927 1,048,991 825,000 680,422 791,694 1,066,545 876,327 1,065,541 825,000 772,869 Grand Total $6,741,856 $7,429,789 $8,337,931 $9,516,470 $8,142,140 $4,506,314 2001 GENERAL FUND BUDGET - REVENUES 2001 2002 2003 2004 2005 EST. EST. EST. EST. EST. Engineering Services 690,000 695,000 700,000 705,000 710,000 Engineering Grade Fee 80,000 80,000 80,000 80,000 80,000 Total Charges for Svs. 1,886,450 1,897,780 1,911,350 1,925,190 1,939,320 Fines and Forfeits Court Fines Miscellaneous Miscellaneous Interest Rent Total Miscellaneous Total Revenues Other Sources Sale Of Assets Operating Transfers SPUC Contribution Total Other Sources 130,000 132,000 134,000 136,000 138,000 65,000 65,000 65,000 65,000 65,000 250,000 250,000 250,000 250,000 250,000 315,000 315,000 315,000 315,000 315,000 8,609,465 8,777,085 9,020,244 9,275,251 9,542,759 825,000 849,750 875,243 901,500 928,545 825,000 849,750 875,243 901,500 928,545 Grand Total $9,434,465 $9,626,835 $9,895,487 $10,176,751 $10,471,304 CITY OF SHAKOPEE Major revenues Actual Actual Actual Actual New Est. 1996 1997 1998 1999 2000 2001 Building Permit $ 428,871 $ 431,498 $ 722,665 $ 1,348,324 $ 1,348,324 $ 1,400,000 Plumbing Permit 50,097 71,590 113,047 147,832 147,832 180,000 Mechanical Permit 28,839 70,337 126,237 96,848 96,848 120,000 Engineering Services 546,920 502,118 517,935 692,795 692,795 690,000 Plan Check 252,211 241,577 400,918 771,773 771,773 790,000 I $1,500,000 $1,400,000 - _ $1,300,000 - +° °r r r� $1,200,000 - ° r r° $1,100,000 - ° „r °• -- Building Permit .. ■Plumbing Permit $1,000,000 - •° ,��" •�� Mechanical Permit $900,000 - ° r ° .- -Engineering Services ° r Plan Check $800,000 - -Log. (Building Permit) $700000 - o. = ■Log. (Mechanical Permit) c i ` ~ -Log. (Plumbing Permit) $600,000 - '• .. i. ` Log. (Plan Check) W '- - _ ! _ •• ••• t .' -Log. (Engineering Services) $500,000 --••• 7. $400,000 f""'....:2"....44:::: - - -rp / f .� $300,000 - $200,000 ~�• $100,000 - �� ■. - - - -- I II r I 1996 1997 1998 1999 2000 YEAR 10:14 AM 8/15/00 Generalxls revchart0l A B C D E F G H I 1 City of Shakopee 2 General Fund Onl 3 8/14/00 4 Pay 2000 Pay 2001 Change 5 6 Net levy spread $0 $2,803,557 #DIV /0! 7 Total City Net Taxable Tax Cap. 157132.62 19,493,500 #DIV /0! 8 9 City GF only Tax Rate 0.18487 0.143820 -22.2% 10 11 12 Assessor's Estimated Market Value $100,700 $105 900 5.2% 13 Tax Ca•acit - 14 First $76,000 at 1% 760 760 15 Balance at 1.65% 408 493 16 1 168 1 253 7.3% 17 - _ 18 Cit Tax Rate - -- 18.487% - 14.382% ($35.59) 19 City Tax $215.85 $180.26 -16.5% I 20 21 Assessor's Estimated Market Value $117 700 $122,900 4.4% 22 Tax Ca•acit - _ 23 First $76,000 at 1% 760 760 24 Balance at 1.65% -_ 688 774 25 mg 1 448 1,534 5.9% 26 MI 27 Cit Tax Rate - -_ 18.487% 14.382% ($47.11) 28 City Tax $267.71 $220.60 -17.6% 29 30 Assessor's Estimated Market Value $122,400 $125,300 2.4% 31 Tax Capacity -r 32 First $766,, 000 at 1% 760 760 33 Balance at 1.65% ME 766 813 34 1 526 1,573 3.1% 35 36 City Tax Rate III 18.487% 14.382% ($55.75) 37 City Tax $282.04 $226.29 -19.8% 38 39 Assessor's Estimated Market Value $196,900 $227,700 15.6% 40 Tax Capacity Mil 41 First $76,000 at 1% 11111 _ 760 760 _ 42 Balance at 1.65% El I 1 995 2 503 43 2 755 3,263 MI 18.4% 44 - 45 Cit Tax Rate 11.11 18.487% 14.382% ($40.01) 46 City Tax $509.30 $469.29 -7.9% 47 48 Assessor's Estimated Market Value $196,900 $227,700 15.6% I 49 Tax Ca•acit Commercial 50 First $150,000 at 2.4% 3,600 3,600 51 Balance at 3.4% 1,595 2,642 52 5,195 6 242 20.2% 53 54 City Tax Rate 18.487% 14.382% ($62.65) 55 City Tax $960.34 $897.70 -6.5% 56 Levy00.xls TAXBILL pay 01 2:25 PM 8/14/00 I Levy00.xls LEVY00 -01 9:37 AM 8/15/00 A B C D E F G H I J K 1 City of Shakopee 8/15/00 2 Pay 01 tax le 3 4 ��9100 00101 5 General Tax L Limil 4,436,435 m ximum 6 Transi le (459,467) 4 7 1 EDA Lev - City (75.0001 -75000 8 Est. Value growth 9 Total G eneral Fund Le 691 -23.2% 10 Debt Service 11 1990A Imp 140,415 CNX 12 1 1991A IMD 41,982 100 000 13 1992A Im cnx25014 CNX 14 1995A Imp cnx64487 CNX 15 19956 Storm Revenue cnx1530 6 CNX 16 1996A Imp 77 CNX 17 19978 Imp 29,783 CNX 18 19988 Imp 63,460 M000 19 1999/00 Imp 50 000 20 P ark Referendum 474171 N/A 21 U ra Refer endum ? ?? 22 Fire Referendum 261760 261939 1 23 Total Debt Service 352,826 175,000 (177,826j -50.4% 24 Chan es 25 Levy limit cut (689,293 2 6 (31-423 27 addl cut (300,000 28 1 Lew cut (To keep average house at no change (100,000 29 Additional items added 30 Total Levy 3,134,078 175 000 3,171,277 7 199 1.2% 31 32 Fiscal Disp Dis 7199 33 Net Levy to s read 2,803,557 175 000 2. 03,557 0.0% 34 35 Allowance for Uncoll. 30.865 36 Budget Amount 30,865 1.1 0 37 38 General Fund 1 2,388,153 2-596,844 2 91 8.7% 39 -50% Levy00.xls LEVY00 -01 9:37 AM 8/15/00 Q W H m W O u aI Q O D P' PO a W W a O x x w O H H U tJ 0 H Im Qm D W 0 H -ri O m O —1 N > -1 A H z WH H W P: D 6 i Ot aw wx A u II II II Q O II 1 O 11 H \ u 1 O 11 y M II II � II O 11 O O [� H O M Q \ ' N Ln ri rn a \ r.0 m H \ U N r4 H co It m a n \ � u m H u \ v u N 11 H II I II O o O O O O O O O O O 000000000000000 O O Co O N w ap 'i Ln o 00 o 0 0 0 w O U) 0 0 i-i co w II N . ri U) ` Ln O U) O dI O dI dI 0 Cl dI 0 W C 0 0 M II LO . 1-1 l0 . 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Activity: The primary services of the Police Department are heavily focused in safety. This includes the prevention of crime and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious or in- progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the community of its safety. Youth is another major focus of our police function. We will have officers directly committed to youth, two School Resource Officers and two DARE /GREAT officers. Community- oriented policing is the philosophical basis of all department activities. Officer training, scheduling, and assignments are meant to reflect the importance of transforming the police role from one of reactive law enforcement to that of problem solving, working in partnership with our community, to meet or exceed their expectations. Goals: 1. Maintain an average or above average crime clearance rate. 2. Provide quality community service in an effective and efficient manner. 3. Maintain a reasonable core of officers based on the City's growing population. Measurement of Goals: 1. Crime clearance rate compared to metro average: Crimes Reported Crimes Cleared Percent of Crimes Cleared Metro Average Percent Of Crimes Cleared 1998 1999 2000 est. 2001 est. 1955 1760 1860 2040 877 875 876 1015 44.8% 49.7% 47% 49.7% 44.5% NA NA NA 2. Cost per call of service: Budgeted 1999 2000 Police Dept. General Fund Expenditures $1,930,120 $2,173,740 Calls for Service 10,748 12,500 (Projected) Cost Per Call for Service $179.58 $173.90 3. Officers per 1000 Residents Budgeted 1999 2000 Sworn Officers 23 25 Population 20,531 23,056 Officers per 1,000 residents 1.12 1.09 Object Description: Salaries: Police Chief, Deputy Chief, Three Sergeants, Two Investigators, Fifteen Police Officers, One officer assigned to the Southwest Metro Drug Task Force, Two School Resource Officers, Three FTE Clerical, One 3 /a time Clerical, One 1 /2 time Clerical and Two Community Service Officers. We are also requesting from Council Five additional Police Officers, a 1 /2 time Clerical position and an additional Sergeant position. The additional Sergeant would be drawn from the Five Police Officer positions. Supplies: Four Portable Radios $4,000, Computer Equipment $5,000, Radar Unit $3000, Initial Uniform Issue for New Employees $7000 Building Maintenance: Cleaning Contract $9,000, Normal Repairs $2,950, Preventive Maintenance $1,500 Rentals: Access fees to State and Federal computers $1,560, Equipment Rental $57,800, Mobile Display Terminals $15,980, Copy Machine Lease $3,700, and $5,560 in Building Rent Professional Services: PDI and psychological exams $10,000, Animal Control $9,200, the City portion of the County Computer Programmer Analyst cooperative agreement $8,500, IACP Net $800 Capital Equipment: One Civil Defense siren $20,000. One Dictation System $25,000. Designated Miscellaneous: Participation in the Southwest Metro Drug Taskforce $8400. 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M M II O Ln N N l0 c0 M O 0 M II L7 � �o II II 0 H M II N N al M oo O O ao II fx Ln II ri N N M II LL M II yr an a� II 04MUU II I ( ( I I I II X z II 0 0 0 0 0 0 o o 0 0 o 0 0 0 o o O o 0 0 0 o 0 o II V)- o O air O II L700H II O O O II p: M Q II a\ rn rn II n , U II yr yr II a m II o 0 0 0 0 0 0 0 0 0 0 o O o 0 0 0 0 o 0 o o o o II fx W II air o O yr o II L7 fl II o 0 o II O ri F� II II H (Y, M Q II ri H ri II 0 w u air air II H \ W H W M z I) 000 O o 0 0 0 0 0 0 0 0 0 000000 o o O O II x\ E-4 II V)- O N o N v)- N II 0 N P4 H Ix M H II II P.' 0 . q V) c0 �0 l0 II O 0 O M> II H H II 3 z 04 z u yr air n H a H If wz U W 11 000 O o 0 0 0 0 0 Cl 0 0 Cl 0 0 0 o 0 o o o 0 0 II Q a n Vr O o 0 0 Vr w u O L[l d LO F< R' N 4 11 II W 0 H H 11 00 w O M M II M w P ii V)- V)- 11 x w a n 0x OH 1 II O O O o 0 0 o O o 0 0 0 0 o 0 0 0 000 O O 0 0 11 04 94 a oLO Mo0Ln000000m00o 00 00 0 u 0 II N Ln H m r- o1 O O W o Ln H r- o w w O w (1 o O W II Cc� II II (.Y ri H II L� w w a1 M M V' N I` r In O N L M c0 r N 01 Ln Ln .1V II L7 ri U' II Ln 'r N N Ln H N H -I C H N H ri N N r- II O M x It M H Ln N 4 Lr E- II 94 If p u air yr n C LI M 11 c7 m II z z z �D H z H II LZ rC W Ul 4 1:11 4 W p II H V2 p.' H W z \ a a > H II 'awm z> UH a a W R: Q II p' H Q W P, z x 0 W '.D W z u waa P F4 CC) w0 U a rn w u Vi 04 H z CO E-H H U x co \ a II 11+ IS z H Vl a H U H ca c71 x II L7 a Q H H > V] x z W II W W Vl V] 9 FC Vl p P4 \ O Vl z a x z fll LL W W Q H W a W I Z0 W H O W p\W VlU W H H FCU II H 0zzD0 Z CQ U U z H W q HH II G. m H 12T4 Z124m W 0 \z7y> W W f< H 04w Ha II 04E-H HXV 0M4H a Hxaz Ix ax a0 II u] W 4 Q4 Q LL W 4 04 W H 04 H W r->r C7 U Q aL FC W II WrC FC, LL fx Oa H CraH W z Q fs. m U II rCW H H a O Z OI K O W Crx ZHOW WAD 1-101 Ha' u Saw rtl0XW WaaHHaH�UWQQcn 16W (6 E+ u 4-) u +.) O II r-I r-I N 00 N o o 0 0 -i o 0 0 0 0 0 0 M m 0 0 0 H II O N N H ri N M d' H N N M Lfl l0 W a> H M M M H N H II W H H H N N N N M M M M M M M M 1 V Ln II H II a 11 O 11 124 2001 BUDGET 2001 2001 Pay With Title /Description Step 3% COL Inc FICA PERA Pol Rec Tech 3/4 Time 3 $ 22,392 $ 1,713 $ 1,160 Police Rec Tech 8 35,724 2,733 1,850 Police Rec Tech 8 35,724 2,733 1,850 Secretary 8 37,563 2,874 1,946 Police Chief 8 82,230 1,192 9,374 Deputy Police Chief 8 70,055 1,016 7,986 Police Officer 4 52,504 761 5,985 Police Sergeant 4 53,964 782 6,152 Police Sergeant 8 60,757 6,926 Detective 4 53,799 780 6,133 Police Officer 4 53,213 6,066 Police Officer 4 52,328 759 5,965 Police Sergeant 4 56,016 812 6,386 Police Officer 4 51,251 743 5,843 Police Officer 4 53,384 774 6,086 Police Officer 4 49,309 715 5,621 Police Officer 4 51,468 746 5,867 Detective 4 54,415 789 6,203 Police Officer 4 48,954 710 5,581 Police Officer 3 45,596 661 5,198 Police Officer 2 41,281 599 4,706 Police Officer 2 40,798 592 4,651 Police Officer 2 40,258 584 4,589 Police Officer 2 40,258 584 4,589 Police Officer 2 40,098 581 4,571 Police Officer 1 38,594 560 4,400 Police Officer 1 37,858 549 4,316 Comm Sery Officer 1 25,395 368 2,895 Comm Sery Officer 2 27,005 392 3,079 Premium Pay 5,000 73 570 Total Police $ 1,357,191 $ 26,175 $ 146,544 Natural Resources 2000 Budget MISSION STATEMENT To facilitate to development of community parks, trail, open spaces and protection of natural resources. [� A Activity includes the planning and administration of a community parks, trails, open spaces, and natural resources. SALARIES Natural Resources Director SALARIES — Temp: SUPPLIES Tree Risk Management (TRIM) Software ($600), GPS Unit ($500) Office supplies ($1000) PROFESSIONAL SERVICES Concept plans for new neighborhood parks: Pheasant Run ($5,000) and future park west of Marschall Road ($5,000), Oak Wilt Suppression Program,Tree Inspections and Plan Review ($13,000), Tree Inventory Program ($10,000). CONFERENCE AND TRAINING NRPA Conference ($1,300), MRPA Conference ($500), Tree Inspector's Short Course ($50), Project Management ($350) and GIS Training ($400) DUES NRPA ($215), MRPA ($100), Society of Ecological Restoration ($110) A W E4 co W O U a A O D P: CQ a Ei z W E � L E-1 C P: ' K4 ( aG we A 00 00 000 l0 l0 O O C D O 00 00 00 00 00 000 Ln L() O II 0%(n h L— d"140 00 00 00 00 00 00 00 000 m M o II N N l0 w m m m co co O O o c0 co 00 00 w w Ln Ln ri H (n (n L.() II 00 N N M M l0 H rl M M m H H N N N N II II t0 to N m II Ln Ln � N N Ln M M M rI 11 d' 0) II II II it 11 II II m m l0 l0 47 cO h 00 c0 CO m ON 0 co 00 00 Ln L() o o o r- 11 II M M M M 0 c0 Ln 00 Ln Ln 0\ 0) m M H r-1 H H N r II II Ii H c0 c0 000 (n (n H H N N m M N N m (n II 11 II II t0 to H rl 00 � N N M rI 11 A II rl rl H N 11 I I H o n L o u o II m n \ u � u o p W 4 - 1 II O O o 0 0 OJOI 0 0 00 00 00 0 0 O O 0 0 O OjOJ 0 II a N o II O Ei 0) o ff n W U) � --� 11 W I~ N m II CL O ri II O H -ri II O Ln O - ri 11 O O O O O O O�� 0 0 O O 0 O O O 00 00 O O 00101 O 11 Ea N > m II H -H 0) a II U A \ FC II H D II M H 11 \ U u N II H II II 11 00 0 0 O 001 0 0 0 0 0 0 0 0 0 O O 0 0 0 O 0 O�� O II 00 11 rn a u \ FCC 11 H D II m H n \ U u N < 11 H II II II 11 O II H II � H II O it P H 0 m A II P: II H H O P: II H H H II U L7 Ey H L4 Ey II Ul Tn H W z \ a W co II W W a U H a CQ U H II U H P: z Q4 O D H z H a w W Ln O a > H U W II H 04 a L P4 m II U L7 W �D a H m CQ z ca 0 II W CQ ca < Ln D \ O -ri II I (x z PQ a W H ct! 7+ u II a C7 O W D \ U H P A, II N H W z H z Ul L7 z a CQ H - ri II ri Cta z H ca O \ z W H W U �4 II z H cri x a H (x 0: H v n z co O < w a w P w U a a Ca II O W FC m P' W W > z CT+ m cn a N u H L7 P: U p' w O a < H z w CQ a E-1 A a H a u Q ca OH F�1 3 a w a O p co o a� 11 N II H rl ri N O O ri O O O M Ln - n 0 II A O N N r1 ri N M Ln aN M M rl N m M M M M CITY OF SHAROPEE 2001 GENERAL FUND BUDGET DIVISION: MAYOR & COUNCIL MISSION STATEMENT: Through its legislative authority, Council is to set policy, establish taxation for Shakopee property owners. the mission of the Mayor and City service levels, and set a rate of ACTIVITY: Includes ceremonial functions performed by the Mayor, who is elected as Mayor and Chief Executive Officer of the City. The Mayor is Chairman of the Council and is a voting member of the Council. The Mayor has no power of veto. Council activity includes legislative and policy making functions not otherwise provided for or prohibited by State and Federal governments, adopting the City's operating and capital budgets, and affirming the hiring and firing of City employees. The Council also provides liaison relationships on numerous boards and commissions. The Mayor and four Council Members are elected at -large for terms of two and four years, respectively. GOALS: 1. Provide for certain cost of service levels commensurate with population growth. 2. Provide for a delivery of quarterly City newsletter to each household in Shakopee. MEASUREMENT OF GOALS: 1. Cost to provide City services as measured on a per capita basis: Actual Actual Actual Budgeted 1997 1998 1999 2000 Population 16,200 17,107 18,750 19,850 General Fund Exp$ /Capita $341 $372 $418 2. Provide for the cost effective production and delivery of the quarterly City newsletter: Printing and Delivery Costs* Copies Delivered /run (average) Cost per Issue Delivered * excludes City staff time 2 issues Actual 1998 $4,630# 10,475 22.11 Actual Budgeted Requested 1999 2000 2001 $9,866 $ 9,400 $10,000 8,650 10,000 10,800 28.50 23.51 23.1G OBJECT DESCRIPTION: Description of lines items: Salaries: Mayor's salary @ $6,756 and Council @ $5,628 per year, and the Recording Secretary @ $3,500. PERA: PERA for Mayor and all Council Members @ 5.18 %. FICA: FICA for all members @ 7.65 %. Professional Service: Provides for production of 10,000 issues of the City Newsletter on a quarterly basis $10,800; and $6,000 in undesignated projects. Postage: Delivery of City Newsletter in Mint Advertiser on a quarterly basis $2,800, plus $1000 general postage. Printing /Publishing: Printing ordinances for code books $3,500, plus printing. Travel /Subsistence - $700 for Council Workshops Conference /School /Training: LMC conference, one national conference for Mayor or Councilmember. Dues: AMM dues $4,490, League dues $10,650, SRA $1,300, misc. $600, Coalition of Utility Cities $2,300. Miscellaneous: Volunteer /employee appreciation picnic and retirement /appreciation plaques. q W H co W 00 a q O PL W a W W a 0 x x r� w O H H U F, � W H I x U I H W I CL , D I 4 OL I aI W w x I q I u II II II q II I O II H o II I II y+ O II M II \ 11 � 11 O 11 II II II O II O H II \ W II N M q II W N (S1 II q W n � u w >~ o u H -ri II O Vl II O -ri d> II N -r-1 \ < If q H ' 11 M H it \ U 11 N Q, 11 H 11 co M H \ U N FC ri a 0 - 4l a -rA �4 to q a rd -n 0 ,SZ U O W rnrnio Ln OOO00000000 N U 1.0 II l0 olor M OOOO OO I;jlrn N r II w II r W Ln M O W N M E- O Ln Ln M M w H M II N H N l0 N A M H ri 01 Ln H 11 N II M M H ri H Ln w m II II II II II II M W W Ln l0 N O d l0 d• O O Ln l0 N U h II l0 l0 m M Ll N m d' L H ri d' co N r II of L N O H Ol co N H in m N l0 t0 L11 � l0 � O 11 w H of r-L d• Ln N 11 II N II H H M H H M M II 0000 0 0 00000000000 O II r L` to O O O O O O O O O O M M M II O l0 d' N W O Wm h O m Ln co Ln m r II II N H N l0 10 M to H d' M O II M M H H d' co 11 L- l0 r- O H r- O M l0 l0 L- O H H d U M II L N ri N co M -1 Ln W O M N d' N l0 II Ol M N Ln Ln N N H 00 -;1 Ln O O N l0 t0 L11 � l0 � In II W H N N W of O 1� ; 11 II 10 II N M M H to M of II M l0 O m W O O N W O N W N l- w U H Ul of N co (n H 00 L of q4 N W d• W N ul r> W N II d• M H of W t0 N l0 t0 L11 � l0 � In L11 II W H N H 11 H aW WLll 0 � Ln II � II N M H H M w l0 II a � H z U H Ul z zx p H 0 O ul r> W U U L7 E co �7! 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ACTIVITY: The City Administrator's activities include directions and coordination of all city departments in carrying out the policies established by City Council, preparation of the annual budget, making recommendations to the City Council concerning existing and new programs for the city, and advising the City Council on personnel matters. The City Administrator is appointed by City Council. GOALS: 1. Keep departmential expenditures commensurate with increase in number of households for the City. 2. Provide for compilation of bi- weekly City Council budget packet in a cost effective manner. MEASUREMENT OF GOALS: 1. Departmental expenditures based on a per household cost. 2. Average cost to prepare bi- weekly City Council packet (20 copies, not including research time). Budgeted Budgeted 1998 1999 2000 2001 Labor Cost $ 178.80 $ 184.33 $ 189.85 $195.55 Average Printing Cost S 72.75 S 75.00 77.25 79.57 Average Cost to Produce Meeting Agenda Packet $ 251.55 $ 259.33 $ 267.10 $ 275.12 OBJECT DESCRIPTION: Description of lines items: Professional Service: Budgeted 1997 1998 1999 2000 Department Expenditures $176,700 $176,306 $219,200 $411,210 City Households 5,755 6,110 6,434 8,271 Cost Per Households $ 30.70 $ 28.85 $ 34.07 $ 49.71 2. Average cost to prepare bi- weekly City Council packet (20 copies, not including research time). Budgeted Budgeted 1998 1999 2000 2001 Labor Cost $ 178.80 $ 184.33 $ 189.85 $195.55 Average Printing Cost S 72.75 S 75.00 77.25 79.57 Average Cost to Produce Meeting Agenda Packet $ 251.55 $ 259.33 $ 267.10 $ 275.12 OBJECT DESCRIPTION: Description of lines items: Professional Service: LMC Labor Relations $3,500, Negotiations $5,000, Salary Plan Study $12,000, Misc. Organizational Consultant $6,000, Sentence to Serve $2,500. Conference /School /Training: ICMA National Conderence $1,500, State Managers Conference $500, State Managers Conference (for Assistant) $500, National NATOA Conference (for Assistant) $1,500, other training $300. General department head training $5,000. Safe Assure Training $2,750. Dues: ICMA $800, ICMA for Assistant $200, MN Managers Association $75, Chamber of Commerce $80, Rotary $110, MAUMA $100, miscellaneous $400. Subscriptions /Publication Miscellaneous $400. Designated Miscellaneous Website Materials $400; TV /VCR for training $600; Photocopy Machine $15,000. 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G O o V B Z o N 6 a H m C U w E E E: mom CC < ca 0a 2El > .a E -a ALca cc co r O N N r- 0) C6 co N bf} C v L Q O H CITY OF SHAKOPEE 2001 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide Information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, and assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities there of, and providing customer service to telephone callers an walk in traffic. [e i7 11 1. Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2. Work with applicants in obtaining and renewing licenses in a positive and efficient manner. MEASUREMENT OF GOALS: 1. Cost Per Capita of departments expenditures: Budgeted 1998 1999 Total City Clerk Expenditures $177,600 $201,220 City Population 17,107 18,015 Cost per Capita OBJECT DESCRIPTION: Description of lines items: Salaries: City Clerk, Secretary, two part -time Receptionists, and one part -time Office. Salaries - Temp: Election Judges $6.50 /hr for regular judges and $7.50 /hr for chair judges. Postage: City Hall mailing machine. 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U O o O in N us ® v O a0 N N N N fo 0 co O m N T- Uri C O L ' .� 0 v ai Sri '$i Z U ® Z` o o ' a U co � nU U U co It w 0 F- CITY OF SHAKOPEE 2001 GENERAL FUND BUDGET DIVISION: LEGAL MISSION STATEMENT: To provide for competent and cost effective civil legal advice, legal action in which the City is a plaintiff or defendant, and prosecution of non - felony criminal matters. ACTIVITY: The City currently contracts for civil legal services. Scott Joint Prosecution, a joint powers entity, provides prosecution of all non - felony criminal matters occurring in Shakopee. Civil legal services include: contracts, ordinance preparation, and review of departmental actions and policies. GOALS: 1. To provide cost effective criminal prosecution of non - felony violators in Shakopee. MEASUREMENT OF GOALS: Budgeted Budgeted 1997 1998 1999 2000 2001 SJPA Cases Opened 832 804 900 950 1,000 Costs Paid $122,733 $134,350 $156,804 $165,000 $180,000 Costs Per Case Opened $148 $167 $174.22 $173.68 $180.00 OBJECT DESCRIPTION: Description of lines items: Professional Services: This includes $180,000 for Scott Joint Prosecution, $88,000 for general civil work, and $50,000 for special outside consulting legal counsel. 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ACTIVITY: Activity includes the operation and maintenance of City Hall, Library, Senior Citizen Center, and assistance at Community Center. GOAL: To maintain all city mechanical equipment to assure peak efficiency and equipment longevity. MEASUREMENT OF GOALS: 1. Average cost to change each of 90 air filters in public buildings. Actual Actual Budgeted Proposed 1998 1999 2000 2001 Cost to change filter, including labor and materials $4.54 $4.86 $5.00 $5.16 OBJECT DESCRIPTION: Description of lines items: Salaries: 1 Custodian (2500 charged to Recreation). Building Maintenance: Contracted cleaning of Sr. Hi -Rise $3,200, City Mechanical Systems Contract $3,500 (all but City Hall and Community Center), Elevator Maintenance Contract $1,500, Contracted cleaning at City Hall and Library $15,500, Mechanical Systems - City Hall $11,000; Misc. City Hall $3000. Professional Services: Pest Control $1,000, Miscellaneous $8,700. Rentals: Sr. Hi -Rise Congregated Dining Rental $15,000 and Building Rental Charges $81,000. Capital Expenditure - City Hall Basement Exiting $6,000; Restroom ADA Upgrades $10,000; Building ADA $10,000; Reroof $78,000. 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II Ei W lx' It H 5i a II U II �x O H cx II o 0 0 Cl 0 0 0 0 0 0 0 Cl 0 0 0 0 0 0 0 0 II a Q 11 w N Ln m v? v1. m it O Q+ M r ii C H 11 rx o H u Ln H H C Do n L7 Ln C4 II N N N II O H w II cx z u a w u m u u II H II U II � a ii z x 4 ii Ei Z H co o ii wow a vx Hu2C4 H wz a< Q u >wmz> U a cxm w u cxH�DW0x zx O w U 11 waaEiw wv2 O cnQ x II u2 z Ei x u a zsH ma U a� x U a�D Ica Hm ca x U II W W v2UIFCu2 V2 voFC W u rx z a z ma w wx w II z0 WP0wW�:) - �WU HU u2Z u H 0 z�DzHfs+zu20Uz rl z u w COHrwWV2 O zz�Wco a4 Wz u Dxp ;ECO0:3 aH ix am P4 u Ul w<04a4W2a P Dw 9 �Dz XrT4 n F -1 arx0HwHW >z�Z)wEivO vow W 11 UrxU wEi�DOaafzcHVOzzW a 4 u �cwH ria0arxHwcxrxz0w� rix ri< u :3:ar�4 La0XWar�4EiEia,HUI?Q Lew Z Fi u � 4-j 4-) O II H H N O o N o 0 l0 H o 0 0 00 M 0 0 O H II W O N N Ei H N d' H H N M M �D m H M P 0 Ei II U H H H N N N M m M m m m M di d' 0o II d' d' d' d' d' d' I u z II H 11 r*i ol—or � O us O u) �r 00 Wv w co C'4 IL wcvrsLI)r r— orscvr U & co ni csi o v w w 0 0) co O O O 0 w L CL 'v ® m m o m as m �UU�ln L ® p c = 0 0 paL L��mm c -M ca c ii¢QQUU m v c (4 c U. :a 0 F- It w rs w o o (n w 0 N 0 N O O O N c (D M_ 1�- O O O c W ® 1— e co N " CO U I L U r ® r o m O Cl) r N (9 O O cm r ® �; co cf) co C4 N to Z O O O 0 w L CL 'v ® m m o m as m �UU�ln L ® p c = 0 0 paL L��mm c -M ca c ii¢QQUU m v c (4 c U. :a 0 F- Add 5 Police Officer positions Add 1/2 Records Technician Promote I to a First Line Supervisor/Sergeant position Changes directly related to additional staffing requests Supplies — Radio s/ for New Employees Fuel Expenses Professional Services — Recruitment /selection of new employees and promotional expenses Additional Civil Defense Siren - Placed south and east of the hospital Dictation Equipment - State of the art in communication technology. - Partnering with Scott County on their mainframe system. - Will enhance effectiveness and efficiency of support staff. - Alternative funding sources (a) Law Enforcement Block Grant (b) D.W.I. Forfeitures MIM International Association of Chiefs of Police formula: Weights calls for service /arrests /citations /accidents D.W.I. arrest weighted higher than a barking dog call Workload analysis is the best indication of future needs based upon similar level of service and to provide a multiple officer response. According to analysis, the number • police officers assigned to patrol should be 20.8 • 21 positions. Currently have 14 officers Staff needs based upon population Average number of police officers per 1,000 residents for Minnesota is 1.6. Consultant recommendation for Shakopee in 1986 is 1.5 officers per 1,000 based upon entertainment industry. 1' Year Population Sworn Number Officers Officer Per Needed 1,000 at 1.511,000 1997 16,053 22 1.37 24 1998 17,725 22 1.24 27 1999 1 8,015 23 1.27 27 2000 19,000 — 23 1.21 28.5 2000 1.15 30 2001 '0- 30 1.5 30 21,000 1.428 31.5 Promote I first line supervisor Directly related to experience level of patrol officers Over 70% of police officers assigned to patrol have less than 4 years experience. Additional 1/2 position needed to address workload CITY OF SHAKOPEE Memorandum To: Mark McNeill, City Administrator From: Dan Hughes, Chief of Police / Date: July 21, 2000 Subject: 2001 Police Department Budget Requests Introduction The Police Department is seeking authorization to increase our number of sworn police officers from 25 positions, two currently vacant pending Cops in Schools Grant, to 30 positions, increase our records technician staff from 4.25 positions to 4.75 positions, increase our number of sergeants from 3 positions to 4 positions, and the purchase of a new dictation system. Background Police Officer Position The International Association of Chiefs of Police (IACP) staffing formula was used to analyze the events Department personnel responded to during 1999. The formula produced a total of 23869 weighted events. The weighted events are then used to determine the number of shifts needed to handle the number of events. The final factor analyzed is the availability of an officer to be scheduled to work and the number of officers required to staff the established shifts. The analysis supported a staffing level of 20.8 patrol officer positions. (See attachment) Another way of determining staffing levels is what is commonly referred to as the F.B.I. officer to citizen ratio. The Federal Bureau of Investigation (F.B.I.) determined that a quick an efficient method of establishing the number of police officers a community needs is to use the ratio of 1.0 officer per 1000 population. The most recent Metropolitan Council population estimate for Shakopee is 18,500, which when multiplied by 1.0 establishes the number of police officers at 18 -19. The staffing level of 1.5 officers per 1000 residents is consistent with a consultant recommendation from 1986. The larger 1.5 ratio was used by the consultant to minimize the impact of our then blossoming entertainment industry. This larger ratio multiplied by our current population establishes the number of police officers needed to provide an acceptable level of service to the citizens of Shakopee at 28. In 1997 our population was 16,053 and we had 22 sworn officers for a ratio of 1.37. The number of sworn staff remained the same in 1998 with an estimated population of 17,725 provided a ratio of 1.29 per 1,000 residents. In 1999, the staffing level was 23 sworn officers and an estimated population of 21,181, a ratio of 1.08 officers per 1000 residents. In order for the City to adjust our level of staffing of sworn officers per 1000 to 1.26, we must add five additional police officer positions in 2001. This assumes there is no increase in the number of events Shakopee police officers responded to in 2000 and there is no population growth in 2001, which is most likely, unrealistic. For the first six months of 2000 we are 13.2% ahead of the same period of time for 1999 in calls for service. We have submitted grant applications to the COPS Office in Washington, D.C. for the funding of 5 police officer positions and two school resource officer positions. If awarded all of the funding the City would increase the number of sworn police officer positions from 23 to 30 in 2001. The City would receive approximately $475,000 over the next three _years in partial funding of the positions from the grants. Records Technician The request for an additional half -time records technician position is in response to a number of factors. The first factor to consider is the existing work load which, as mention previously in this merno, is 13% ahead of last year. A significant portion of the increased work load is DUI arrests and speeding citations. In 1999 officers made 226 DUI arrests and issued 506 speeding citations. In 2000, to date, officers made 116 DUI arrests and issued 587 speeding citations. DUI arrests are very labor intensive requiring three hours of the officer's time and nearly the same amount of time for the support staff to process a DUI case. This factor coupled with organizational and community growth creates significant justification for the position. The conversion to New World Systems (NWS) has proven to be labor intensive. NWS will provide a significant amount of information for use in strategic planning. However, the information must be gathered, organized, and entered before it can be extracted and utilized. The input of information and the ongoing maintenance of the system are proving to be a larger task than anticipated. A key ingredient of community policing is the effective use of timely and accurate information. The information is critical to meet community needs, expectations and the allocation of resources. We must maintain the ability to stay current with our information if it is to be used to its optimum level. Sergeant Position The additional Sergeant position will be drawn from the additional police officer positions. The single most important reason for this request is that the average experience level of 70% of our patrol force is less than 3 years. I believe we have hired excellent people over the past few years but they do lack experience. Policing is an extremely complex job and often times the best effort can result in mistakes being made. Additional supervision can provide better police service and ultimately help to reduce the City's exposure to risk. The three Sergeant positions provide 120 hours of supervisory coverage for a seven - day /168 hour time period. The 120 hours of scheduling availability drops to approximately 100 hours when the employee utilizes vacation, sick leave, holiday time and compensatory time off. Roughly 60% of the current work schedule has supervisory coverage. The additional sergeant position should raise the coverage to 80% with many of those hours being added on weekends and nights. Finally, the transition to community policing by the organization, more specifically the creation of beats, has created a situation where the Sergeant is required to be more than just another uniform on the street_ The role of the Beat Sergeant creates additional expectations of administration and management of the area assigned and all the problems arising from that area of the City. They have the responsibility of determining the training needs of the officers assigned to their beat and matching those needs with the needs of the beat. The evolving role of a Shakopee Police Sergeant is not complete and will continue to evolve in response to the needs of the community and the organization. Dictation System The dictation needs of the Police Department have increased and will continue to increase proportionate to community and organizational growth. Our current system limits the ability of our people to work in effective and efficient manner. Our records staff has more than enough work to do and experience little down time. However, system design controls work flow which has a negative effect upon our overall efficiency. Dictaphone Corporation installed a state of the art dictation system for Scott County that offers expanded capabilities to Cities within the County. We can utilize the technology with the purchase of the appropriate equipment. Savage P.D. is currently on -line with Scott County's dictation system and enjoys the benefits of the equipment. Our involvement with this system will meet our dictation needs for many years to come. A major expandability feature of the system provides for voice recognition capability in the future for our police officers. The system would not only have a significant impact on the efficiency of our existing staff but should have a direct impact on the number of human resources in the future. Budget Impact The estimated budget impact of the seven police officer positions is $350,000 based upon current contract language and benefits. The estimated budget impact of the half -time records technician position is $14,000 based upon the current City pay plan. The estimated budget impact of the Sergeant position is $63,000 based upon current contract language and benefits. (Note: the additional Sergeant position would reduce the police officer expenditure to $287,000.) The estimated budget impact of the dictation system is $25,000. The City could receive approximately $200,000 if awarded the COPS grants pending in Washington, D.C. Action Requested Authorization for 5 additional police officer positions, a half time records technician position, a Sergeant position and a dictation system be included in the Police Departments ?001 Budget. 4 an Hughes Police Chief cc C�� SHAKOPEE POLICE DEPARTMENT Memorandum To: Chief Hughes From: Jerry Date: April 19, 2000 Subject: Staffing Formula la applied the IACP staffing needs formula to our 1999 statistics which produced a staffing level of 20.8 patrol officers. METHODOLOGY The following formula is from a system devised and accepted by the IACP. The formula is intended to calculate the number of patrol officers needed to cover the existing workload. It is a formula based on actual police service demands and not simply on population. Weighting of Events Incidents are first weighted by the formula to take into account the longer time necessary for a police officer to process more serious offenses. Class of Event Weighting X 1999 events = Total Part I crimes 4 X 679 = 2716 Part 2 crimes 3 X 1024 = 3072 Accidents 2 X 542 = 1084 Other 1 X 8957 = 8957 Arrests 2 X 4020 = 8040 Part 1 128 Part 2 1022 DUI 226 Other 2644 Total weighted events 23869 CALCULATING PATROL BEATS For the purposes of this study, a patrol beat is defined as a basic one officer patrol shift, 10 hours a day, 365 days per year. A. Total weighted events 23,869 B. The number of weighted events is multiplied by .55 hours (35 minutes) which is the average time required for handling an incident or investigation at the patrol level. 13128 C. This total is then multiplied by 3 to allow for a buffer factor to cover time spent on preventive patrol, court time, training, meetings, care of equipment, and report writing. These are times that are not reflected in incident reports. 39,384 D. The total is then divided by 3650 which represents the number of hours necessary to staff one patrol beat (10 hours per day X 365 days = 3650). This total is the number of patrol beats required to cover existing= work loads. 10.8 E. The 10.8 beats would be divided over 3 shifts and a night power shift. This averages out to 3.6 beats per shift, plus the power shift. CALCULATING THE NUMBER OF OFFICERS TO STAFF ONE BEAT To determine the number of patrol officers necessary to cover a single beat, we must subtract the number of hours an officer is unavailable for duty, because of days off, vacation, holidays, sick leave, etc. from 3650 (10 hours per day X 365 days = 3650). The remaining hours represent the net hours an officer is actually available for patrol. That figure can then be used to calculate the number of officers required to staff a beat and the total number needed to adequately staff the force. Availability Factor Days Off (40 hour work week) 1560 Vacation 80 Holidays 88 Sick 40 Total hours unavailable for patrol 1768 When the number 1768 is subtracted from the 3650, the result shows that each officer provides 1882 hours on duty per year. To determine the number of patrol officers necessary to staff one beat, the figure 3650 is divided by the 1882. The resultin, ratio is 1.93 officers to staff one beat. When this figure is multiplied by the number of beats found to he required in the above calculations, based upon the current level of 10.8 beats, the result is that 20.84 patrol officers are needed. UUMAZIM IN I WHIM Wbl s o IS AWN LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 4:30 p.m. _ 2] Pledge of Allegiance 3] Approval of Agenda 4] New Business A] 2001 Budget Discussion 1. Overview — Gregg Voxland 2. Budget Presentations a. Natural Resources (McQuillan) b. Community Development (Leek) c. Police (Hughes) d. Administration (McNeill, Voxland, Cox) 5] Other Business 6] Adjourn 2001 Budget Worksession 8/17/00 Introduction Property Values General Fund Revenues EDA Levy Transit Levy Debt Service Levy Natural Resources (part of Admin) Community Development Planning Inspection Transit Levy Police Administrative Clerk Mayor and Council Admin Legal General Government buildings - City Hall, Library, Senior dining Finance Levy00.xls DATA pay01 1 2:13 PM 8/17/00 1999/00 2000/01 han e Market Value $ 1,062,839,400 $1,349,349,200 27.0% Tax Capacity $ 15,713,262 $ 19,493,500 24.10 Ratio 1.48% 1.44% Same Tax Rate vs Same Tax Levy = revenue increase of $490,000. Levy00.xls DATA pay01 1 2:13 PM 8/17/00 2001 GENERAL FUND BUDGET - REVENUES Licenses & Permits 1996 1997 1998 1999 2000 2000 Track Franchise ACTUAL ACTUAL ACTUAL ACTUAL Budget YTD(6-30 -00) Taxes 80,094 81,603 93,491 90,095 90,000 103,065 Current Ad Valorem $ 2,480,420 $ 2,620,138 $ 2,601,008 $ 2,847,620 $ 2,871,220 $ 1,475,829 Tax Increment 3,342 31,605 511 21,355 5,500 - Moblie Home 5,443 3,690 3,579 927 400 10 Fiscal Disparities 272,708 317,008 333,345 278,202 329,120 169,908 Aggregate Tax 50,097 - 26,160 15,807 18,000 - Lodging Tax 120,137 124,553 141,329 154,203 135,000 50,053 Total Taxes 2,873,265 3,093,304 3,102,353 3,318,114 3,353,740 1,695,800 Special Assessment 1,550 1,450 80 2,160 1,500 950 Licenses & Permits Track Franchise 10,663 8,503 8,652 10,293 9,000 45,709 Liquor Licenses 80,094 81,603 93,491 90,095 90,000 103,065 Beer Licenses 644 1,803 1,933 2,302 3,000 2,587 Cigarette licenses 3,342 2,300 6,242 5,513 5,500 248 Misc. Business Permits 5,443 3,690 3,579 4,046 3,500 1,749 Building Permits 428,871 431,498 722,665 1,348,324 800,000 652,192 Plumbing Permits 50,097 71,590 113,047 147,832 100,000 73,575 Mechanical Permits 28,839 70,337 126,237 96,849 80,000 84,130 Electric Permits 43,354 58,261 75,291 122,094 65,000 56,109 Septic Permits 1,550 1,450 1,800 2,160 1,500 950 Sewer Permits 8,232 9,067 20,774 31,655 12,000 16,324 Street Opening Permits 6,650 5,880 8,330 13,502 6,000 6,085 Dog Licenses 559 724 770 781 750 1,761 Misc. Non -Bus. Lie. - - 40 60 - - Total Lie. & Permits 711,190 746,706 1,182,851 1,875,506 1,176,250 998,775 Intergovernmental Grants - Fed 23,332 47,016 287,668 46,351 154,520 69,269 State Grants & Aids 281,213 20,656 22,260 36,146 Local Government Aid 177,612 194,793 203,588 213,623 219,200 HACA 433,665 443,694 443,531 442,945 458,740 Local Performance Aid 15,506 18,943 18,540 - PERA Aid 9,085 18,170 18,170 11,930 Police Training 6,449 5,406 - 6,000 Police State Aid 111,412 103,185 115,416 99,399 110,000 Local Grants /Aids - 28,450 Total Intergovernmental 876,219 955,431 1,368,529 859,684 1,011,100 105,415 Charges for Service Administrative Fee 41,863 51,005 115,971 74,708 50,000 45,709 Plan Check 252,211 241,577 400,918 771,773 450,000 376,991 Sale of Documents 9,511 9,750 11,294 9,015 10,000 3,080 Assessment Search 4,431 4,834 9,685 6,625 5,000 870 Release of Dev. Agreeme 411 420 613 420 450 135 Land Division Administrati 11,960 13,627 18,343 11,102 17,000 7,897 Land Use Administration 27,539 49,523 22,300 22,702 30,000 14,807 Misc. Police Services 18,488 27,818 36,707 95,796 17,000 16,238 Fire Calls & Contracts 27,172 39,881 35,449 37,786 35,000 19,270 Pound Fines & Fees 3,260 3,100 3,605 3,300 3,000 1,070 Valleyfair 16,420 18,062 19,868 21,855 23,000 24,040 Misc. Public Works 30,618 19,455 29,039 19,800 25,000 Pa 2001 GENERAL FUND BUDGET - REVENUES 2001 2002 2003 2004 2005 EST. EST. EST. EST. EST. Taxes 155,000 100,000 100,000 100,000 100,000 Current Ad Valorem $/2,771,840 $ 2,938,150 $ 3,114,439 $ 3,301,306 $ 3,499,384 Tax Increment - - - - - Moblie Home 800 400 400 400 400 Fiscal Disparities 367,720 386,100 405,400 425,700 447,000 Aggregate Tax 18,000 18,000 18,000 18,000 18,000 Lodging Tax 160,000 165,000 170,000 175,000 180,000 Total Taxes 3,318,360 3,507,650 3,708,239 3,920,406 4,144,784 Special Assessment Licenses & Permits 155,000 100,000 100,000 100,000 100,000 Track Franchise 10,000 10,000 10,000 10,000 10,000 Liquor Licenses 100,000 100,000 100,000 100,000 100,000 Beer Licenses 3,000 3,000 3,000 3,000 3,000 Cigarette licenses 5,600 5,600 5,600 5,600 5,600 Misc. Business Permits 4,000 4,000 4,000 4,000 4,000 Building Permits 1,400,000 1,420,000 1,440,000 1,460,000 1,480,000 Plumbing Permits 180,000 185,000 190,000 195,000 200,000 Mechanical Permits 110,000 112,000 114,000 116,000 118,000 Electric Permits 95,000 95,000 95,000 95,000 95,000 Septic Permits 2,500 2,500 2,500 2,500 2,500 Sewer Permits 27,000 30,000 30,000 30,000 30,000 Street Opening Permits 14,000 14,000 14,000 14,000 14,000 Dog Licenses 780 780 780 780 780 Misc. Non -Bus. Lic. - - - - - Total Lic. & Permits 1,951,880 1,981,880 2,008,880 2,035,880 2,062,880 Interoovernmental Grants - Fed 155,000 100,000 100,000 100,000 100,000 State Grants & Aids 25,000 15,000 15,000 15,000 15,000 Local Government Aid 242,020 242,020 242,020 242,020 242,020 HACA 458,825 458,825 458,825 458,825 458,825 Local Performance Aid - PERA Aid 11,930 11,930 11,930 11,930 11,930 Police Training - - - - Police State Aid 105,000 105,000 105,000 105,000 105,000 Local Grants /Aids 10,000 10,000 10,000 10,000 10,000 Total Intergovernmental 1,007,775 942,775 942,775 942,775 942,775 Charges for Service Administrative Fee 85,000 85,000 85,000 85,000 85,000 Plan Check 790,000 795,000 800,000 805,000 810,000 Sale of Documents 9,500 9,500 9,500 9,500 9,500 Assessment Search 4,000 5,000 5,000 5,000 5,000 Release of Dev. Agreeme 450 450 450 450 450 Land Division Administrate 17,500 18,030 18,570 19,130 19,700 Land Use Administration 31,000 31,500 32,000 32,500 33,000 Misc. Police Services 95,000 95,000 95,000 95,000 95,000 Fire Calls & Contracts 38,000 35,000 35,000 35,000 35,000 Pound Fines & Fees 3,000 3,000 3,000 3,000 3,000 Valleyfair 23,000 25,300 27,830 30,610 33,670 Misc. Public Works 20,000 20,000 20,000 20,000 20,000 3 2001 GENERAL FUND BUDGET -REVENUES 4 1996 1997 1998 1999 2000 2000 ACTUAL ACTUAL ACTUAL ACTUAL Budget YTD(6 -30 -00) Engineering Services 546,920 502,118 517,935 692,025 590,000 253,458 Engineering Grade Fee 78,967 53,970 73,012 146,795 60,000 32,486 Total Charges for Svs. 1,075,570 1,045,052 1,294,739 1,913,702 1,315,450 796,051 Fines and Forfeits Court Fines 95,865 84,708 99,140 148,835 95,000 55,634 Miscellaneous Miscellaneous 57,559 115,161 81,439 151,439 75,000 12,018 Interest 235,918 296,330 317,277 172,453 275,600 64,075 Rent 24,576 21,202 15,196 11,196 15,000 5,677 Total Miscellaneous 318,053 438,043 413,912 335,088 365,600 81,770 Total Revenues 5,950,162 6,363,244 7,461,604 8,450,929 7,317,140 3,733,445 Other Sources Sale Of Assets 2,462 75,000 400 92,447 Operating Transfers 218,885 16,550 SPUC Contribution 789,232 772,660 875,927 1,048,991 825,000 680,422 Total Other Sources 791,694 1,066,545 876,327 1,065,541 825,000 772,869 Grand Total $6,741,856 $7,429,789 $8,337,931 $9,516,470 $8,142,140 $4,506,314 4 2001 GENERAL FUND BUDGET - REVENUES Miscellaneous Miscellaneous Interest Rent Total Miscellaneous Total Revenues Other Sources Sale Of Assets Operating Transfers SPUC Contribution Total Other Sources Grand Total 65,000 65,000 65,000 65,000 65,000 250,000 250,000 250,000 250,000 250,000 315,000 315,000 315,000 315,000 315,000 8,609,465 8,777,085 9,020,244 9,275,251 9,542,759 825,000 2001 2002 2003 2004 2005 849,750 EST. EST. EST. EST. EST. Engineering Services 690,000 695,000 700,000 705,000 710,000 Engineering Grade Fee 80,000 80,000 80,000 80,000 80,000 Total Charges for Svs. 1,886,450 1,897,780 1,911,350 1,925,190 1,939,320 Fines and Forfeits Court Fines 130,000 132,000 134,000 136,000 138,000 Miscellaneous Miscellaneous Interest Rent Total Miscellaneous Total Revenues Other Sources Sale Of Assets Operating Transfers SPUC Contribution Total Other Sources Grand Total 65,000 65,000 65,000 65,000 65,000 250,000 250,000 250,000 250,000 250,000 315,000 315,000 315,000 315,000 315,000 8,609,465 8,777,085 9,020,244 9,275,251 9,542,759 825,000 849,750 875,243 901,500 928,545 825,000 849,750 875,243 901,500 928,545 $9,434,465 $9,626,835 $9,895,487 $10,176,751 $10,471,304 5 CITY CW Major revenues $1,500,000 $1,400,000 m�0,mm $/.20m.nnv $1,100,00 $1,000,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 o20o'mm ------------------------------- ------ _/ ------------- --------------- -------------------- WS 1996 1997 1998 1999 2000 YEAR -_ —Buildin Perm —0—Plumbin Permit --O—Mechanica Permit -- —En Services � —Plan Check —~ —Lo (Buildin Permit) — —Lo (Mechanical Permit) — —Lo (Plumbin Permit) - - - Lo (Plan Check) -~ - 3:07 pm8n7100 oenemm revchart0l Actual Actual Actual Actual New Est 1996 1997 1998 1999 2000 2001 Building Permit $ 428.871 $ 431.498 $722.O05 S1.348.324 $1 $ 1.400.000 Plumbing Permit 50.097 71.590 113.047 147.832 147.832 180.000 Mechanical Permit 28.889 70.337 120.237 90.848 96.848 120.000 EngineohngGer\(ioeo 540.920 502.118 517.835 692.795 692.705 690.000 Plan Check 252.211 241.577 400.918 771.773 771.773 790.000 $1,500,000 $1,400,000 m�0,mm $/.20m.nnv $1,100,00 $1,000,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 o20o'mm ------------------------------- ------ _/ ------------- --------------- -------------------- WS 1996 1997 1998 1999 2000 YEAR -_ —Buildin Perm —0—Plumbin Permit --O—Mechanica Permit -- —En Services � —Plan Check —~ —Lo (Buildin Permit) — —Lo (Mechanical Permit) — —Lo (Plumbin Permit) - - - Lo (Plan Check) -~ - 3:07 pm8n7100 oenemm revchart0l Levy00.xls TAXBILL pay 01 7 1:59 PM 8/17/00 A I B I C D E F G H I 1 City of Shako pee 2 General Fund Onl 3 8/17/00 4 Pay 2000 Pay 2001 Change 5 6 Net levy spread $0 $3,294,000 7 Total City Net Taxable Tax Cap. 157132.62 19,493,500 8 9 GF only Tax Rate 0.16898 0.16898 0.0% 10 11 12 Assessor's Estimated Market Value $100,700 $105,900 5.2% 13 Tax Capacit 14 First $76,000 at 1% 760 760 15 Balance at 1.65% 408 493 16 1,168 1,253 7.3% 17 18 City Tax Rate 16.898% 16.898% $14.50 19 City Tax $197.29 $211.79 7.3% 20 21 Assessor's Estimated Market Value $117,700 $122,900 4.4% 22 Tax Capacity 23 First $76,000 at 1% 760 760 24 Balance at 1.65% 688 774 25 1,448 1,534 5.9% 26 27 City Tax Rate 16.898% 16.898% $14.50 28 City Tax $244.69 $259.19 5.9% 29 30 Assessor's Estimated Market Value $122,400 $125,300 2.4% 31 Tax Capacit 32 First $76,000 at 1% 760 760 33 Balance at 1.65% 766 813 34 1,526 1,573 3.1% 35 36 City Tax Rate 16.898% 16.898% 1 $8.09 37 City Tax $257.79 $2G5.88 3.1% 38 39 Assessor's Estimated Market Value $196,900 $227,700 15.6% 40 Tax Ca acit 41 First $76,000 at 1% 760 760 42 Balance at 1.65% 1,995 2,503 43 2,755 3,263 18.4% 44 45 City Tax Rate 16.898% 16.898% $85.88 46 City Tax $465.51 551.39 18.4 47 48 Assessor's Estimated Market Value $196,900 $227,700 15.6% 49 Tax Capacity Commercial 50 First $150,000 at 2.4% 3,600 3,600 51 Balance at 3.4% 1,595 2,642 52 5,195 6,242 20.2% 53 54 City Tax Rate 16.898% 16.898% $176.96 , 55 ,City Tax $877.77 $1,054.74 20.2% Levy00.xls TAXBILL pay 01 7 1:59 PM 8/17/00 Levy00.xls TAXBILL pay 01 R 2:28 PM 8/14/00 A B C D E F G H I Cit of Shako pee General Fund O nl r4 3 8/14/00 Pa 2000 Pa 2001 Chan e Net levy spread $0 $2,803,557 #DIV /0! 7 Total City Net Taxable Tax Cap. 157132.62 9, #DIV /0! 8 9 City GF only Tax Rate 0.16898 0.143820 -14.9% 10 11 12 Assessor's Estimated Market Value $100,700 $105 5.2% 13 Tax Capacit 141 First $76,000 at 10 760 760 15 Balance at 1.650 408 493 16 1,168 1,253 7.30 17 18 City Tax Rate 16.8980 14.3820 ($17.03) 19 City Tax $197.29 $180.26 -8.60 20 21 Assessor's Estimated Market Value $117 $122 4.40 22 Tax Ca acit 23 First $76,000 at 1% 760 760 24 Balance at 1.650 688 774 25 1,448 1,534 5.90 26 27 Cit Tax Rate 16.8980 14.3820 ($24.09) 28 Cit Tax $244.69 $220.60 -9.80 291 1 30 Assessor's Estimated Market Value $122,400 $125,300 2.40 31 Tax Capacit 32 First $76,000 at 1% 760 .760 33 Balance at 1.65% 766 813 34 1,526 1,573 3.10 35 36ICitV Tax Rate 16.898% 1 14.382% ($31.50) 37 CitV Tax 1 $257.79 $226.29 -12.2% 38 39 Assessor's Estimated Market Value $196 $227,700 15.60 40 Tax Capacit 41 First $76,000 at 1% 760 760 42 Balance at 1.65% 1,995 2,503 43 2,755 3,263 44 45 City Tax Rate 16.898% 14.382% $3.78 46 Cit Tax $465.51 $469.29 0.80 47 48 Assessor's Estimated Market Value $196 $227 700 15.6% 49 Tax Capacity commercial 50 First $150,000 at 2.4% 3,600 3,600 51 Balance at 3.4% 1,595 2,642 52 5,195 6,242 20.2% 53 54 City Tax Rate 16.898% 14.382% $19.92 55 City Tax $877.77 $897.70 2.3% 56 Levy00.xls TAXBILL pay 01 R 2:28 PM 8/14/00 Levy00.xls LEVY00 -01 9:37 AM 8/15/00 A B C D E F G i H I J g 1 City of Shakopee 8/15/00 2 Pay 01 tax l 3 4 99100 001 5 General Tax L Limi 4,436,4 maximum 6 Transit I (459.467) -459000 7 EDA Le - City (75,000) -7 8 Est. Value growth 9 Total Gen er I Fund Lev 9 5 1 -23.2% 10 Debt Service 11 1990A Imp 140,415 CNX 12 1991A Imp 41 982 100 0 0 13 1992A Imp cnx25014 CNX 14 1995A Imo cnx644 7 CNX 15 1995B Storm Revenue cnx153096 CNX 16 1 9 A Imp 77,186 CNX 17 1997B Imp 2Q.783 NX 18 1998B Imp 63,460 25,0 19 199 /QQ Imp 50,000 20 Park Referendum 474171 N/A 21 Li r Referendum ??p 22 1 Fire Ref r ndum 261760 261939 23 Total Debt Service 352,826 175,000 - 5 q_4 24 Chan es 25 Le limit cut (689a93 26 ( 31,423 ) 27 adds cut 300 000 2 8 Levy (To keep average house at no change 100 OQO 29 Addi ion I items added 30 1 Total Lew 3,134,078 175 000 3,171,277 37 199 1.2% 31 32 Fiscal Disp Dis (37.199) 33 Net Levy to spread 2,803,557 175 000 0.0 0 /0 34 35 Allowance for Uncoll. 1 (62,578) Q1 1 0 6 36 Bud et Amount 30 865 1 . 1 % 37 38 Gener aI Fund 1 2,388,153 2 596 44 208,691 8.7% 39 -50% Levy00.xls LEVY00 -01 9:37 AM 8/15/00 City of Shakopee 2001 General Fund Budget Division: Natural Resources MISSION STATENIENT: To facilitate to development of community parks, trail, open spaces and protection of natural resources. ACTIVITY: Activity includes the planning and administration of a community parks, trails, open spaces, and natural resources. SALARIES: Natural Resources Director SUPPLIES: Tree Risk Management ( Software ($600), GPS Unit ($500) Office supplies ($1000) PROFESSIONAL SERVICES: Concept plans for new neighborhood parks: Pheasant Run ($5,000) and future park west of Marschall Road ($5,000), Oak Wilt Suppression Program,Tree Inspections and Plan Review ($13,000), Tree Inventory Program ($10,000). CONFERENCE AND TRAINING: NRPA Conference ($1,300), NIRPA Conference ($500), Tree Inspector's Short Course -($50), Project Management ($350) and GIS Training ($400) DUES: NRPA ($215), MRPA ($100), Society of Ecological Restoration ($110) /0 Q I W Ei I U] W I 00 1 W Q I 0�D1 am a 1 Ei z W Ei x co E-+ W a� 64 a a, W wa Q 00 00 000 00 00 00 00 00 00 00 000 o II rn rn r- r w a 0 00 0 0 00 00 0 0 0 0 00 0 0 0 0 11 N N w l0 61 (n rn co co O O O OD co co 00 to w Ln to H --I w Ln II 0 0 N N M M w H H M M H r-I N N N N N a> II Ln Ln Ln M M m II II n II H II II M M kD �,O 00 W r co W 00 0l m co co O O O O Ln Ln O O O II M M M M oo co Ln 00 Ln Ln 0) m M M H H H r N II r-I r-I 00 N O O O m a> r-I H N N M M N N m II II l0 l0 ri H o0 N N M 11 E o II II yi -c) II O II M 11 \ II � II O II W J it 00 00 00 0 00 00 00 00 00 00 00 0001 W N o II O P m O Ei II � C � r C ii �D w o H 11 0 r-I -11 II o m >a 0 •H II o 0 0 o o O o�I 0 0 00 0 0 00 00 0 0 0 o O o�o� Ei N > Ol II M H II ri � II II A N u� 00 00 00 0 00 00 00 00 00 00 00 00I01 co II rn a II M P 11 4 N R II �— ci 11 u I u II II z z II E1 H O II U] H H Ei u z U II H Ei H U U U1 11 z z > U H .a U U H a z x 0 z H u y H a w w U) O a� a m H H x \a II H a a+ H m z c O II U W C L r•C U1 z \ O cp a u a t7 o w �D \ U Ei H z UI o z am •Q II r-1 Ci. z H Ul O \ z W H W m x a H a a H v 11 z Ul o 9 w a w Ei w U a m it 0 W r FC co a rT� w > z w Ul M a, N u H U a U a W 0 -] < H z W CQ C Q u co w Hw a a w a a o �D �D 4..) 11 H 3 a ri+ a O a Ei Ei a O Q co co U N It N 1 0 II H H ri N O O H O O O M to •n O II Q O N N H ri N M Ln m M M .� U II r-I r•I ri N M M M O II d d d d U d d C d d C to 1 r - - ii u C7, 11 II H II N II C•i0 z O H U] H H Q a O H UI H z H E - Ei H U a H 0 H CITY OF SHAKOPEE 2001 GENERAL FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT MISSION STATEMENT: The mission of the Community Development Department is as follows; To work with the City Council, Planning Commission, and Board of Adjustments and Appeals to provide effective and inclusive management of the process of the City's physical development and /or redevelopment. To provide effective building inspection services for the health, safety, and welfare of the City's residents and businesses. To work with the City Council and Transit Advisory Commission to provide quality transit services for this growing community. Effective MIS services for the administrative of the City. ACTIVITY: PLANNING: The Community Development engages in the following activities; Provides land use and related information to the City's residents, businesses, and other City clients. Reviews and processes land use applications including variances, conditional use permits (CUPs), planned unit developments (PUDs), and plats. Prepares long -range and special planning studies, and well as environmental review documents. Works with other City staff to provide and manage City transit services (dial a ride, express bus service, and van pools). MIS: MIS funds all of the operations /maintenance /replacement of the City's computer systems in City Hall, the Police department, Public Works building, and Fire .stations(Recreation Department computers are now funded in the Recreation budget). MIS funds system resources, operating systems, equipment replacement, word.processing, spreadsheet, database, and other "general use" applications. The MIS budget includes funding for the MIS Coordinator shared by the cities of Shakopee, Savage, and Prior Lake. GOALS: 1. Provide timely review of land use applications at stable or reduced cost to applicants. 2. Complete adoption of Revised Comprehensive Plan. 3. Work with contractors to reduce per passenger subsidy levels for transit services. l)" Community Development Performance Measures: Cost Ratio Program 174 : Number of Applications $1,039:1 $1,127:1 $1,264:1 OBJECT DESCRIPTION: Description of line items: 2000 To July 24 25 1 6 14 0 2 5 5 5 1 2 66 $1,498:1 Salaries: Community Development Director, 1 Planner II, 2 Planner I's, Secretary and MIS Coordinator. Salaries - Temp: Up to $1,200 /year for seven commission members, totaling $8,400. Total temporary salaries of $12,000. Supplies: GIs hardware and software ($22,400). Professional Services: Current and long range planning projects totaling $25,000, MIS professional services $21,980 (includes MIS Coordinator funding). Proceeds from the lodging tax are used to support the Convention and Visitor's Bureau ($123,500). Use of the funds are not under the control of the Community Development Department. Printing /Publishing: Comprehensive Plan publication, brochures, Zoning Ordinances, zoning maps, etc. Conference /School /Training: On -going professional training, GIs, MIS and new staff. Dues: Southwest Coalition $2,200, Minnesota APA $300, Minnesota Bar Association $300. 1� 1997 1998 1999 Conditional Use Permits 35 25 35 Variances 8 3 3 Preliminary Plats 11 6 5 Final Plats 10 14 21 Preliminary /Final Plat 2 3 1 RLS 0 1 0 pUD•s 4 4 2 Rezoning 11 3 2 Text Amendments 21 7 11 Vacations 9 8 10 Comprehensive Plan Amendments 2 0 0 EAW's 3 3 1 TOTAL LAND USE APPLICATIONS 116 127 91 Cost Ratio Program 174 : Number of Applications $1,039:1 $1,127:1 $1,264:1 OBJECT DESCRIPTION: Description of line items: 2000 To July 24 25 1 6 14 0 2 5 5 5 1 2 66 $1,498:1 Salaries: Community Development Director, 1 Planner II, 2 Planner I's, Secretary and MIS Coordinator. Salaries - Temp: Up to $1,200 /year for seven commission members, totaling $8,400. Total temporary salaries of $12,000. Supplies: GIs hardware and software ($22,400). Professional Services: Current and long range planning projects totaling $25,000, MIS professional services $21,980 (includes MIS Coordinator funding). Proceeds from the lodging tax are used to support the Convention and Visitor's Bureau ($123,500). Use of the funds are not under the control of the Community Development Department. Printing /Publishing: Comprehensive Plan publication, brochures, Zoning Ordinances, zoning maps, etc. Conference /School /Training: On -going professional training, GIs, MIS and new staff. Dues: Southwest Coalition $2,200, Minnesota APA $300, Minnesota Bar Association $300. 1� Rentals: LOGIS Rentals, Crown Victoria Pooled Car $1,150 lq A W H of w O u a A 0�D x r4 a W W a O x x m w 0 H H U a� H M w� L7 � A P4 fll !~ 0 ri -rl o rQ O -rl N > A H z W H 2: ul H w o f aw w a A u 11 II II q O II I O II H \ u I H II >+ M n II � II O II O O H \ W H L.7 MA N W H rn O, a H ,"7 M H \ U N r.0 H co Ol a II \ FC 11 M H II \ U 11 H II 1 II 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 Oil 00 00 O\MO o00 O Ln O o000 I'D 0 O o 00 H II cO [� O H 111 O O O M O Ol O �+ 0 0 0 O l0 00 0 0 H II II . . . Ln H N . . . . . H w O N dL . M . Ln . . N O . . . . . . N N d' d' Ln Ln M . d' . tD . . 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N H M ,? � II O 0 a n 3z u H H Q W z II o 0 0 0 0 :3,:3 O 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 o II C7 W 11 O O d L� O o lfl N 0 0 0 0 0 Ln O N O o 0 II LnNor Ln 0W01Lnd od d Ln H 0 Il i C od ii l0 ri N d' N N W N N d d N M M N l0 l0 O II W 0 L' 0 II M W ri d' I I 0o II W a O Ei P: a 0 0 0 0 0 0 0 0 0 o 0 0 o O o 0 0 0 0 0 0 0 D o n O M II l0 N In 0 0 0 M L} V} M II W H II M Ln N o O 0 ri ri it P: O (ra II M H N O N d' m M II 0 L- W II N M W w II 0 H z a V II fx w u a Pq n n II E-1 II U II II Pd ii z z x E 11 Z O H O w wM 9 l< w oa u zM w vw P: U vx PO II O W U �j U C7 p H H U a II H U H M �4 H w 'z \ a > < Q w II PZ > W z> UH a W 04M W II r.4 124 0:HW P: zx O D W 0w u cncn w al p w wco 0 a MQ 04 u Z M 04 Z M EH x -- w f< u Wr.0 124 Ma U M L S x>1 u Ht7 a a HIll M z P: u II z W E x xQ W MFC MD \ O Mf< H II W P FX4F4 O W z z PQ 04 W H W W z it IE u z0p0WD \WU E H MD u 04 9 OZZHZMC9UZ a a z u O w X 1 M co M H w M 0 - - Z W co H a W W x If a H xrxz 124 EIxMxaH P4 P: aM a0 it W ME EwW W <aa Wa,wEPSW9 U D scv 11 > WP: W axa a0:HFM4W �ZDI]T4P M MW W II W L.7W C7 P:UFCP:x 124 D 1 -1 H WZZW M a a II w Hw 00 r1 P: PSZO W DD r-IX r-I FC; II 303a1 M0 W 04PPO4HUP:QM rd ZE-' 4 4J V 0 II E+HNOH Nri r-I o 0 000H0o000MLn Oo OH II H O O 1-1 N N M Ln I- p ri d• r-1 N M Ln 1 10 T H M M Ei O Ey 11 z H H r H H H H H N N M M M M M M W v co 11 D d' d' d' d' d' d' d' d' d' d' V' d' d' d• d' d' d' d' 11 U `P F W m r O O N tOOOO1 Or M N r l r 'ct CV 6A r a NCOOO66) vN U) V V) Ch N N N CO r 1L OO1`f`etNO N M qt r 1 N 6(7 O w M w 00 O 00 � U')d W d OCAr"L co) N N r r r r r F W m r O O N tOOOO1 Or M N r l r 'ct CV 6A r a NCOOO66) vN U) V V) Ch N N N CO r 1L OI�NOD 0000 O = U O w M w 00 O 00 CD C M N O) r N 00 N 0o J rz CC) e1 C 6 M t C0 r C d ® N ca C° r O M w N 6ro i6D C m CL p w CD 667 Co N sf Z Z N to Q C C � p C. V 'w+ •v N Q d .+ ca ® ® Z to F= W E o` "5 S E a cm 09 O 0 0 L L m® m " ..... 0 o O V ca = ® C C C V M w 7 ® 6II 66 t6 = = O 2 uELa.m w 00 F— CITY OF SHAKOPEE 2001 GENERAL FUND BUDGET DIVISION: INSPECTION BUILDING- PLUMBING - HEATING MISSION STATEMENT: The mission of the Inspection Division is to provide timely and effective inspections to the City's constituents. GOALS: 1. Maintain a reasonable schedule for review of individual building - related permits. 2. Provide efficient and cost - effective permit and inspections services. Performance Measures cost /Permit 1997 1998 1999 $387:1 $356:1 $325:1 ACTIVITIES: Reviews plans for new construction and inspects construction for building code compliance; enforces applicable State and City building and safety codes. OBJECT DESCRIPTION: Description of line items: Salaries: 1 Building Official, 3 Building Inspectors, 1 Fire Inspector, 1 Secretary, and one -half of an Office Service Worker. Supplies: Totaling $18,480. Equipment Maintenance: Four vehicles. 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O N V d 69 C w aOa00v w N V1 m 0 O O CO) r+ i O O O 14 1 6 t5 O U U) C7 O d N` C. m C. O U V d d w N O V) Q- m00)ON ca CO) c C O: mmO�mSL(n0 1— TRANSIT FUND 2001 BUDGET ACTIVITY: The transit system began operation in September of 1984. Service is comprised of van pools for trips outside of Shakopee and a dial -a -ride service for internal trips. Express route bus service is soon to be reinstituted during peak A.M. and P.M. travel times. Private carriers provide the service and are under contract with the City. City Staff monitors the contract. OBJECT DESCRIPTION: Description of lines items: Salaries: Share of City Staff. Utilities: Contracts with transit providers. Advertising: Additional advertising to increase ridership in Dial A Ride and the Express route $10,000. Dues: Suburban Transit Association $3,200, American Public Transit Association $800. ') I CITY OF SHAKOPEE, MINNESOTA 2001 Budget TRANSIT FUND BUDGET SUMMARY Revenue Property Taxes State Aid State Grants Fares Interest Total Revenue Expenditures Personal Services Supplies & Services Capital Equipment Total Expenditures 1998 1999 2000 2001 Actual Actual Budget Proposed $ 1,085 $ 348,941 $357,970 $ 472,810 372,115 76,038 76,020 76,040 65,114 50,348 70,000 70,000 5,387 4,211 6,000 5,000 443,701 479,538 509,990 623,850 5,952 3,849 14,110 12,770 420,435 406,887 495,880 598,620 175,462 426,387 410,736 509,990 611,390 Excess (Deficiency) Of Revenues over Expenditures & Transfers $ 17,314 $ 68,802 $ - $ 12,460 Fund Balance $ 19,967 $ 88,769 $ 88,769 $ 101,229 Note: Maximum tax levy for 2001 is $536,278 )'3 W W a O x x UI w O Ei H U +-3 H M wro Q ao C 0 H -r1 o m O -,i N > A Q W H 00 P4 Q O D 04 C P4 Ei II z n W H u 2: Ul II El W II a D 11 a II a w u w a u Q u Q O 11 1 O II H \ u 1 H n }1 M II II r u o u O o Ei H C7 M Q \ D N 4Y1 H 0, ci D m H \ U N rC r-I OD m a It H D II M H II \ U II H II I I I~ 0 -r-1 11 a -rl �4 v Q 1, U � N "O n 0 O U 0 0 0 0 0 O o 0 0 0 0 0 0 0 0 0 0 0 00 u n u u u u u II II u u II II II II II O II O l0 r r 00 O O o 0 0 0 0 o N N al II l0 O� l0 r O O O m O m m O m M M l0 M II . . . . 00 m N I . . . . . . . . . . N N Ln H O r m 0 d' W c0 r II H N N H r-I ri M H II Ln LO w II II II II II ,moo, - Irn - i oorlm0LoL"rrtornoN oo m n of N U7 r 1I' r d' N 00 M O H c0 II m H r-I l0 N r M O M Ln M m II II N N d' m N M d' t0 II Ln io io II H H 1 II O o 0 o o 0 0 o o 0 o o 0 0 0 0 0 0 00 o II O H O ri Ln O 0000 0 M C) 0 c0 m II l0 l0 01 ri r O O L!) m O O 10 L17 N c0 01 II II N d' . H N 07 H N m H N M Ln 01 II H H N ri ri M 01 O II Ln 11 m O co N O N O Ln N M r d' O ri O N O l0 N N W 11 m r M U7 N m a% N m H Ln m l0 co w %.0 0) II d' HNCC) Ln117M 0004 r H m OJ Ndi II m m N r N C M lO Lf7 Ln l0 II ,-{ r -I w o r r 0 II w O Ln M Ln Lo O O 00 0 co - O O O O m 0 0 r II H r c0 r r G a1 O M r O U7 r-I co II M Nmm m mmHr- W . d' m II 11 Ln Ln r (7 H r N O l0 II M r- I LO N N II M V �t II Ei z W 04 a O a w W A >i z w 0 a U r W W rEi W ri Cu 1 z O W WX454CO H��aUa ulrCrCW HW H 3 3 a w a I H r-1 O H N I Q O H N N I H H i H u) � v1 z W ul H Ul H H FC H z U Z7 Ei FCC ul H. r 404z x O zH a a Z ul H H U x co a LS H ul t l H U \ W D A u1 z 9 u] 0 '�D 04 \ L U] 0 WHODH- --r4MU Ei x zD ZHUlulou z yHm Ei aH 04 w W a Ei a H w w a 04 0Hw�>WZDawul04 04 W HD 0g>HUlHzw0a4 aa0aaa azEi0D04 D O�w04Ei�a,HDUA04M O N O o 0 0 0 0 0 0 M r m l0 w M m m ul W a D H H Q z W a Ei w wa a E H H af< O H H D H Q H z w z a O a w w Q H H O U H 0 Ei 0 Ln Ln If 2001 CITY OF SHAKOPEE TRANSIT FUND Object # Description 4101 Wages FT -Reg. 4110 Wages -Temporary 4121 PERA 4122 FICA 4131 Health & Life 4151 Workers Comp Total Personnel 4210 Operating Supplies 4222 Motor Fuels/Lube 4240 Equipment Maintenance 4310 Professional Services 4320 Postage 4321 Telephone 4330 Travel/Subsistence 4340 Advertising 4350 Printing /Publishing 4360 Insurance 4380 Services 4390 Conference /School/Training 4410 Rentals 4430 Miscellaneous 4433 Dues 4437 Property Tax/Special Assess Total Supplies & Services 4550 Capital Expenditures Total Program Program 142 143 DIAL -A -RIDE VAN POOL $ 3,620 $ 3,580 1,000 1,000 190 190 280 280 Program 680 144 2,000 CIRCULATOR Total $ 1,440 $ 8,640 1,000 3,000 80 460 110 670 5,090 5,050 2,630 12,770 680 680 640 2,000 22,000 22,000 14,000 2,000 9,000 25,000 1,000 250 250 1,500 4,000 2,000 4,000 10,000 1,000 250 250 1,500 3,500 3,500 342,000 138,000 30,000 510,000 300 100 100 500 2,580 860 860 4,300 6,320 6,000 6,000 18,320 375,380 172,140 51,100 598,620 $ 380,470 $ 177,190 $ 53,730 $ 611,390 Ds� 1— W 0 O C0 r 0 0 CM �cw w a C14 ° ter co Q LO r co U EL = c a ° o_ Oc m ®o -J co r m0 aU r o o sya r o mQQ N Z Z — c � > m o m E _ E tm cc C t3 H ® U � c c E ca c w L L O U U H CITY OF SHAKOPEE 2001 General Fund Budget Division: Police Mission Statement: The Shakopee Police Department is dedicated to protecting, serving and working with the public to promote and maintain a safe, peaceful community. Activity: The primary services of the Police Department are heavily focused in safety. This includes the prevention of crime and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious or in- progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the community of its safety. Youth is another major focus of our police function. We will have officers directly committed to youth, two School Resource Officers and two DARE /GREAT officers. Community- oriented policing is the philosophical basis of all department activities. Officer training, scheduling, and assignments are meant to reflect the importance of transforming the police role from one of reactive law enforcement to that of problem solving, working in partnership with our community, to meet or exceed their expectations. Goals: 1. Maintain an average or above average crime clearance rate. 2. Provide quality community service in an effective and efficient manner. 3. Maintain a reasonable core of officers based on the City's growing population. Measurement of Goals: 1. Crime clearance rate compared to metro average: 1998 1999 2000 est. 2001 est. Crimes Reported 1955 1760 1860 2040 Crimes Cleared 877 875 876 1015 Percent of Crimes Cleared 44.8% 49.7% 47% 49.7% Metro Average Percent Of Crimes Cleared 44.5% NA NA NA 2. Cost per call of service: Budgeted 1999 2000 Police Dept. General Fund Expenditures $1,930,120 $2,173,740 Calls for Service 10,748 12,500 (Proj ected) Cost Per Call for Service $179.58 $173.90 3. Officers per 1000 Residents Budgeted 1999 2000 Sworn Officers 23 25 Population 20,531 23,056 Officers per 1,000 residents 1.12 1.09 Object Description: Salaries: Police Chief, Deputy Chief, Three Sergeants, Two Investigators, Fifteen Police Officers, One officer assigned to the Southwest Metro Drug Task Force, Two School Resource Officers, Three FTE Clerical, One 3 /4 time Clerical, One lh time Clerical and Two Community Service Officers. We are also requesting from Council Five additional Police Officers, a lh time Clerical position and an additional Sergeant position. The additional Sergeant would be drawn from the Five Police Officer positions. Supplies: Four Portable Radios $4,000, Computer Equipment $5,000, Radar Unit $3000, Initial Uniform Issue for New Employees $7000 Building Maintenance: Cleaning Contract $9,000, Normal Repairs $2,950, Preventive Maintenance $1,500 Rentals: Access fees to State and Federal computers $1,560, Equipment Rental $57,800, Mobile Display Terminals $15,980, Copy Machine Lease $3,700, and $5,560 in Building Rent Professional Services: PDI and psychological exams $10,000, Animal Control $9,200, the City portion of the County Computer Programmer Analyst cooperative agreement $8,500, IACP Net $800 Capital Equipment: One Civil Defense siren $20,000. One Dictation System $25,000. Designated Miscellaneous: Participation in the Southwest Metro Drug Taskforce $8400. M. City of Shakopee 2001 General Fund Budget Division: Police Projected Revenues for the year 2001 Safe & Sober Grant (state) $-?— 9– Auto Theft Prevention Grant (state) $11,000 Local Law Enforcement Block Grant (Federal 2000) $10,600 COPS More, CSO Grant (Federal) $47,200 COPS School Resource Officer Grant (Federal) $84,000 COPS UHP Grant (Federal) $125,000 DARE Agreement $26,750 Valley Fair Agreement $20,000 Canterbury Park Agreement $20,000 Contracted Overtime $25,000 Total $398,550 a� Q w H to W O u a, Q O D a: m a W W a O x x w 0 H H U l� N H tr wro L7 � Q as O r-I -rl o m O •rl N > Q H II Z H u W Co II H II 0. 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0 0000000000000000 O M Ln L11 m z z 7 H H O O H ca FG W U� FC W FC I -lulu w a wa4 P wm w U 124 M a Lk5ZH Ul �l HU H m az H aa Hm 'JUl 2: z co z �w ww ra z 0 pq HO UlU W H 0ZZ)0zH z'11L7U Z H a MHF14ZWU DQ0 zZ �HwUlFC H u H Hxm0:v4H Hr4�lZ P: wFCxcaa W f:404 P wFCL7 U 01 6)4 0 �lHr34 H WDZ�D -7i HHM W H H 'D O m l - 7 FC H M H Z Z M W M 1-- I134 0ZOtP�0 W4 Pr ZHO W wzZ 00 rslwa4P4 04HpU�Ca�IUl 0 O N 0 0 0 O H O O o 0 0 0 0 M m H H N M d' H N N M M W W m H M M M d' d' a' V' d' d' d' d' d' W 3/ o Ln M ICE ao � d In m rd's No 0 0 Ln O m o 00 O H N 11 No Olo O O H O O N H o O c0 d' M 07 o O O O Ol O m Ln H N N 00 U] w U H c>~ w v1 U? az P4 a Ul H r-I of C6 w 4.1 0 0 H Ln Ln d' 0 0 O M O N Ln 0) II d' w 11 yr (Yl n -u N II ih II o O II � rn II N II 11 rn u V)- II 00 II V)- 1` II H II - II O II yr u 00 u o r- 0 r- II O m 11 N M II V)- VY II 00 u Lr o u m II L0 II Ln II V II 0 0 n (N II O II o u ri II yr II o 0 II V)- k II tIl II ri II H II i� II o O n vl- II O II 11 c II V)- u 00 u Lo II c1' II M II yr u 0 0 u O II H II If O II � II O o it O N II O rn II Ln Ln II N 00 II yr Ln II � II 00 II L} O 11 � II M u Ln II Ln 11 tri- If Ul F4 a H H z w a W H H P4 a U u O 0 H H 2001 BUDGET 2001 2001 Pay With Title /Description Step 3% COL Inc FICA PERA Pol Rec Tech 3/4 Time 3 $ 22,392 $ 1,713 $ 1,160 Police Rec Tech 8 35,724 2,733 1,850 Police Rec Tech 8 35,724 2,733 1,850 Secretary 8 37,563 2,874 1,946 Police Chief 8 82,230 1,192 9,374 Deputy Police Chief 8 70,055 1,016 7,986 Police Officer 4 55,198 800 6,293 Police Sergeant 4 56,550 820 6,447 Police Sergeant 8 60,757 6,926 Detective 4 56,122 814 6,398 Police Officer 4 53,213 6,066 Police Officer 4 54,671 793 6,233 Police Sergeant 4 59,058 856 6,733 Police Officer 4 53,173 771 6,062 Police Officer 4 55,279 802 6,302 Police Officer 4 49,971 725 5,697 Police Officer 4 52,130 756 5,943 Detective 4 56,825 824 6,478 Police Officer 4 50,278 729 5,732 Police Officer 3 46,806 679 5,336 Police Officer 2 42,491 616 4,844 Police Officer 2 42,008 609 4,789 Police Officer 2 41,468 601 4,727 Police Officer 2 41,468 601 4,727 Police Officer 2 40,442 586 4,610 Police Officer 1 38,831 563 4,427 Police Officer 1 39,068 566 4,454 Police Officer 1 39,068 -566 4,454 Police Officer 1 39,068 566 4,454 Comm Sery Officer 1 25,945 376 2,958 Comm Sery Officer 2 27,555 400 3,141 Premium Pay 5,000 73 570 Total Police $ 1,466,130 $ 27,753 $ 158,967 n, CITY OF SHAKOPEE 2001 GENERAL FUND BUDGET DIVISION: MAYOR & COUNCIL MISSION STATEMENT: Through its legislative authority, Council is to set policy, establish taxation for Shakopee property owners. the mission of the Mayor and City service levels, and set a rate of ACTIVITY: Includes ceremonial functions performed by the Mayor, who is elected as Mayor and Chief Executive Officer of the City. The Mayor is Chairman of the Council and is a voting member of the Council. The Mayor has no power of veto. Council activity includes legislative and policy making functions not otherwise provided for or prohibited by State and Federal governments, adopting the City's operating and capital budgets, and affirming the hiring and firing of City employees. The Council also provides liaison relationships on numerous boards and commissions. The Mayor and four Council Members are elected at -large for terms of two and four years, respectively. GOALS: 1. Provide for certain cost of service levels commensurate with population growth. 2. Provide for a delivery of quarterly City newsletter to each household in Shakopee. MEASUREMENT OF GOALS: 1. Cost to provide City services as measured on a per capita basis: Actual Actual Actual Budgeted 1997 1998 1999 2000 Population 16,200 17,107 18,750 19,850 General Fund Exp$ /Capita $341 $372 $418 2. Provide for the cost effective production and delivery of the quarterly City newsletter: Printing and Delivery Costs* Copies Delivered /run (average) Cost per Issue Delivered * excludes City staff time 2 issues Actual 1998 $4,630# 10,475 22.1t Actual Budgeted Requested 1999 2000 2001 $9,866 $ 9,400 $10,000 8,650 10,000 10,800 28.50 23.5$ 23.10 32 OBJECT DESCRIPTION: Description of lines items: Salaries: Mayor °s salary @ $6,756 and Council @ $5,628 per year, and the Recording Secretary @ $3,500. PERA: PERA for Mayor and all Council Members @ 5.18 %. FICA: FICA for all members.@ 7.65 %. Professional Service: Provides for production of 10,000 issues of the City Newsletter on a quarterly basis $10,800; and $6,000 in undesignated projects. Postage: Delivery of City Newsletter in Mint Advertiser on a quarterly basis $2,800, plus $1000 general postage. Printing /Publishing: Printing ordinances for code books $3,500. Travel /Subsistence - $700 for Council Workshops Conference /School /Training: LMC conference, one national conference for Mayor or Councilmember. Dues: AMM dues $4,490, League dues $10,650, SRA $1,300, misc. $600, Coalition of utility Cities $2,300. Miscellaneous: Volunteer /employee appreciation picnic and retirement /appreciation plaques. 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U 7 C C C C O co J CITY OF SHAKOPEE 2001 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the City Administrator's office is to provide for the day to day operation of the City government of Shakopee, in accordance with the policies and directives of the Mayor and City Council. ACTIVITY: The City Administrator's activities include directions and coordination of all city departments in carrying out the policies established by City Council, preparation of the annual budget, making recommendations to the City Council concerning existing and new programs for the city, and advising the City Council on personnel matters. The City Administrator is appointed by City Council. GOALS: 1. Keep departmental expenditures commensurate with increase in number of households for the City. 2. Provide for compilation of bi- weekly City Council budget packet in a cost effective manner. MEASUREMENT OF GOALS: 1. Departmental expenditures based on a per household cost. Budgeted 1997 1998 1999 2000 Department Expenditures $176,700 $176,306 $219,200 $411,210 City Households 5,755 6,110 6,434 8,271 Cost Per Households $ 30.70 $ 28.85 $ 34.07 $ 49.71 2. Average cost to prepare bi- weekly City Council packet (20 copies, not including research time). Actual Actual Budgeted Budgeted 1998 1999 2000 2001 Labor Cost $ 178.80 $ 184.33 $ 189.85 $195.55 Average Printing Cost S 72.75 S 75.00 77.25 79.57 Average Cost to Produce Meeting Agenda Packet $ 251.55 $ 259.33 $ 267.10 $ 275.12 OBJECT DESCRIPTION: Description of lines items: Salaries: City Administrator, Management Assistant, Secretary and Payroll /Benefits Coordinator. 3 Professional Service: LMC Labor Relations $3,500, Negotiations $5,000, Salary Plan Study $12,000, Misc. Organizational Consultant $6,000, Sentence to Serve $2,500. Conference /School /Training: ICMA National Conference $1,500, State Managers Conference $500, State Managers Conference (for Assistant) $500, National NATOA Conference (for Assistant) $1,500, other training $300. General department head training $5,000. Safe Assure Training $2,750. Dues: ICMA $800, ICMA for Assistant $200, MN Managers Association $75, Chamber of Commerce $80, Rotary $110, MAUMA $100, miscellaneous $400. Subscriptions /Publication: Miscellaneous $400. Capital Equipment: Copier $17,000. 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ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, and assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities there of, and providing customer service to telephone callers an walk in traffic. GOALS: 1. Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2. Work with applicants in obtaining and renewing licenses in a positive and efficient manner. MEASUREMENT OF GOALS: 1. Cost Per Capita of departments expenditures: Budgeted 1998 1999 2000 2001 Total City Clerk Expenditures$177,600 $185,961 $219,290 $259,120 City Population 17,107 18,015 18,750 19,850 Cost per Capita a 10.38$ 10.32 $ 11.69 $ 13. OBJECT DESCRIPTION: Description of lines items: Salaries: City Clerk, Secretary, two part -time Receptionists, and one part -time Office Service Worker. Salaries - Temp: Election Judges $6.50 /hr for regular judges and $7.50 /hr for chair judges. Postage: City Hall mailing machine. Printing and Publication: Legal printing, copies Capital Equipment: Electronic Imaging System $50,000 7� Q W H m W O L7 a q O P4 Ill a w W a O x x Cra O H H U H Z H W m X W H D Ix Of <w ax w Q 0 0 0 0 0 0 0 0 0 0 0 0 o O 0 0 0 0 0 0 o 0 00 O O 0 0 II O II .--i O O (Y) 0 O O d 4 O m m 0 0 0 0 In o O M 0 00 00 xo 00 N II N O r 0 0 l0 o Ln W N M N O O M M O O I� N M 00 00 11 co I O II Ln r-1 II 11 Ol N l0 O 0o N W N ri r-i N r-i O N ri m O O M M 61 II N r-I r-I w ri N d' Ln Ln I I Ln II , r m II mm N 11 II II it u I II II it II u II W O w II U H z W -r-I it �ww OW 41 11 -¢' ii r H E U II Z m m H\ W W O 0 it HL t Xw q II m HWHOOw u 11 H:R:3aI]T, a3va4 vat If a) ro II H H O r-I N 1-1 N r-I O -n 0 II Q O H N N M M 111 1- ,S1 U 11 H H 1-1 H H .--I r-I H 0 If d' d' d' d' d' d' d' d' U' z H z H z U z H rn wz> u 1-1 U H W a z x O H D4 Z a H CO m a U W � mtD U H o w W w\ W U H m00z HrC lx 1-1 H rC04WZ904WHxWl< a rxHwHHw zD1214Hm04 w D 0 .1 M H m z z W a a O<04 H0 W M04 z0 W DD 0WarS4 04 HHaHUrxam 000wo H d' r-I ri N N M Ln kD m H M N N M M m M M m m m d' d' H U II ':v H 01 O m N m O l0 T O Ll1 [� l0 Ln O O O Ln lfl O O O O II II r - 111 r - d' H N m r O r l0 O Ln Ln O dt rn t0 O d' N N II m xo m H m l - m , - I Ln l0 Ln 1-1 l0 r1 II -u P4 u Q II O N N d' c0 a> ri N 0 r-1 O 00 11 I O II Ln Qa O II H O 11 U 1 \ II U U H W C H U m II mm \ II 01 FC x DC II l c - :) W U W W H O 0 11 O Ln 00 'v II c 0 0 0 0 0 0 0 0 O O O O O o 0 0 0 0 0 0 0 0 0 0 0 O II II r O H N O O O O O m 0 0 0 0 m O 00 O :-I O m 0 0 a> II 11 d1 0- 00 CO !n O If II O H II 0 1 r-I d 00 ri O l O d H N r- r- 1 N H H m M m II ri L7 II H ri N II I N \� H l71 N CQ II q w n D u w ,~ p II c - I 0 0 L11 Ol O M Lf1 M O t11 l0 07 Ol m N w '� M L11 0 0 O O H 11 ri -rI II 00 N d' 111 0, N d' H r - d' r-I I` O N d' r w %.0 O O a0 O O t0 11 O Ill 11 m l- r- w In w w 111 d' r-I 0\ r- H 00 I` 1 cM l0 N d• O O d1 II O -rI d1 II N> 41 O M Ln O m N LO ri W r-i 00 H N M M 111 II ri H H dl I I W II Q r-1 D it r-I c-i 11 m H II \ U II N FC 11 H II II II II II lf1 lfl O L11 O CO <D l0 M r-I 00 lfl M O (� N O O M ri ri O O O II 11 \0 01 L� c-I In L� cr N l- O 61 M O M m N c0 M N d' m (M O O O II II M Ol ', N O M In O 1 m %D O 00 O 00 m r-I Ol l0 l0 O O W II m a 11 r-I w U1 00 m l0 00 N O M ri 01 N N M M 11 r II \ II ri d' r-1 r-1 N I I r D II r-1 H r-1 11 m H n \ U 11 N 1 II ri II I II II I II II it II u II W O w II U H z W -r-I it �ww OW 41 11 -¢' ii r H E U II Z m m H\ W W O 0 it HL t Xw q II m HWHOOw u 11 H:R:3aI]T, a3va4 vat If a) ro II H H O r-I N 1-1 N r-I O -n 0 II Q O H N N M M 111 1- ,S1 U 11 H H 1-1 H H .--I r-I H 0 If d' d' d' d' d' d' d' d' U' z H z H z U z H rn wz> u 1-1 U H W a z x O H D4 Z a H CO m a U W � mtD U H o w W w\ W U H m00z HrC lx 1-1 H rC04WZ904WHxWl< a rxHwHHw zD1214Hm04 w D 0 .1 M H m z z W a a O<04 H0 W M04 z0 W DD 0WarS4 04 HHaHUrxam 000wo H d' r-I ri N N M Ln kD m H M N N M M m M M m m m d' d' H U z w O m xo > P4 O Q a H Qa Z U U U H W C H U � rC mm 01 FC x DC O W U W W H O 0 Ln O Ln 00 'v d w W a 0 x x M F14 O H H v 11 0000000 0 0 0 0 0 0 0 0 0 0 0 0 0 00 00 0 0 11 II H O O M o 0 0 cr O L() m 0 0 0 0 LC) O o M o coo 00 ON 11 II N o 1 0 0 l0 o L() W N M N O O M M O O I N In O 00 o c-i it I 11 II 0) N l0 O o0 N N N rl H N H O N H M O O M M C II II N H H l0 r-1 N d Lo L() I I Ln II a u r-� u 1 II II H II I II II 11 I II II II II 0 0 0 0 0 0 0 O O O O O O O O O O O O o 0 0 0 o o o II II O O M d' L� O L() L() M M V). 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U W n w x rKImz MD \ M 4 a II 124 1:4 Ow z zw CQ0 w w ax W II H U z0 p 0 pq WD \WU U M 11 H < 0ZZHrT4 zm0uz q H zy II w I M M M H w M w 0 z W M 04 W Wx H W P,M w H PaH x II 04z u MM Hww 04pxm uz4Hr DCx WgP4F4Z404WHxw9 p 0 z X it W wFCFCaxa+ 04 P:HfX4 HH W �Z'D1 m U W W II L7 L7 f�UrCQ4E wD04M4�HMzzw Q+ a u rCFC WH W 0 -+wOIP HOW P:z0wD r-1Ot —I>4 � FC II x3304 fX4 x3U (10WP4FX4 P4 HHP+HU �W � W � H u P: 0 II W H (D H N H H O 0 o O O l0 O H o 00 00 M 0 0 0 0 0 H II a o H N N M m L- H `-I v H H N N M m t0 0l H M H L() H o H II U H H H H H H H N N M M M M M M M M d' d' L() co II II II II 11 U r / W V In m T O N N m W (3) m ' tt) � � Cl m m U') W N P 0D IL CD N (3) W 'It ' M �t N 0) C) N 0) Q O 421 00 OD 0) m U -44- nP o = � o N r- � r _i W V) T T T N ® P AA c6 IL V P p O M N ® w 03 Go N N N N C O L' w O w a) Cc rL� V �U05wwo 1 m CITY OF SHAKOPEE 2001 GENERAL FUND BUDGET DIVISION: LEGAL MISSION STATEMENT: To provide for competent and cost effective civil legal advice, legal action in which the City is a plaintiff or defendant, and prosecution of non - felony criminal matters. ACTIVITY: The City currently contracts for civil legal services. Scott Joint Prosecution, a joint powers entity, provides prosecution of all non - felony criminal matters occurring in Shakopee. Civil legal services include: contracts, ordinance preparation, and review of departmental actions and policies. GOALS: 1. To provide cost effective criminal prosecution of non - felony violators in Shakopee. MEASUREMENT OF GOALS: Budgeted Budgeted 1997 1998 1999 2000 2001 SJPA Cases Opened 832 804 900 950 1,000 Costs Paid $122,733 $134,350 $156,804 $165,000 $180,000 Costs Per Case Opened $148 $167 $174.22 $173.68 $180.00 OBJECT DESCRIPTION: Description of lines items: Professional Services: This includes $190,000 for Scott Joint Prosecution, $138,000 for general civil work. 7 d C N N- O m O N- F' O to C: (4 H (D rr 0 H y k O Tn O ro t� L� FA W w w w w N 11 C7 17' w 61 (n w N H H d II O L--j- m 0 0 0 H O O H 11 SD, m C II (D O y UlUlH II rr O C;ci z;oxow urocn a 0 F3 1 0 WU] r 0 W 11 (D y rornCzCtrJ �oO 11 m r HSo H r X CaF3 11 Fj m [a V 0 Gl y n -- a CL] O 41 II rr >rn C O GU) II O coz b7H rzr II �s nco rm rom 11 Q C can t1ir> CL] C ow I - 1iC Z 1 C=J Mr z H m0 11 C M F-I 0 C) O II 0 d Ul z 11 H y vi 11 H O r 11 ui z 11 H cc II O II z 11 II u u 11 F' II �J N u n \ u y w II N N N 11 Cy F- N) F' II r '.0 p 1 II co II l0 l0 W O N w II II F' N N N W F' H 11 II co co N 7 m "0 H W O II II II II II N 11 N II 0 n y w II W W N II �P I .P II \ II W W t0 II II ID II m m J�A F? 11 II V1 Ul O J N N F' N 11 II �A �A m J 'o (n O (n to 11 i II 11 II F' 11 V7 N u d w II N N N II 4'2 N II l0 l0 to II W \ n w m NN (n n y0 11 u o u (n (n (n (n (n o u u o O o 0 0 0 u 11 0 0 0 0 0 0 0 0 0 u u o II J II \ II W 11 H k II I II N N N II 0 -- y 11 O O O II o f 11 II ao Ln II O w II 11 J J o J O o 0 0 0 II II II II II d u IO ,u II II C'- y II II w 11 w W W 11 m C p W W N II y z II N N N N -3 II II II Vi (n (n (n (n O II 11 O 0 0 0 0 CD II 11 O II 0 0 0 0 0 0 0 0 II 11 II p p II u II 11 n ro u b7 ;u O u n d ro u n G1 O n u t� us u y M II II u d 11 p p II II d C N N- O m O N- F' O to C: (4 H (D rr 0 H y k O Tn O ro t� L� II �� II N N N II A 41 W 11 N N N N W 11 u cncn v,cnv,o II O O 0000 I1 0 0 0000 II -ul- C t�] N 41 u kD t u o 0 A w W w y wmCnN0 O Ul O o o O O R Q yA) LnHroroz 0000 W H0LL t Ca rn rn CZ: z 131 L" CC n�ytl] c v H�ZZ Q �t� ron�H C� H�'bz0 0 z we C tr ar C C3 x� C �9 Cd H C C C z H H H 41 n n n � rn y H 0 z M II �� II N N N II A 41 W 11 N N N N W 11 u cncn v,cnv,o II O O 0000 I1 0 0 0000 II -ul- ljr u N N N u kD t u o 0 0 II 0 0 O II 0 0 O II 00 0000 II —� 11 W W w II W W N II N N H N W II ` II Ul Ul Ul Ul Ul O II O O 0 0 0 0 II 0 0 O O O O ro n � � H N O O Cm G1 Svro C x G ti7 y� CA C7 Lz7 G2 z t7 y H zz G) O N x N U1 �x w W N trJ � y O N ro 0 IQ ro to :d nN0 C: m G2 F-3 w �O H 0 z LQ H O y C n H H �C O 'I] w x x 0 ro ( l CITY OF SHAKOPEE 2001 GENERAL FUND BUDGET DIVISION: FINANCE MISSION STATEMENT: Provide accurate and current financial and statistical data to internal departments and the City Council in a timely manner. Manage the City's financial assets effectively and efficiently. ACTIVITY: The major activities of the Finance Department encompass, accounts payable, cash management, accounts receivable, financial reports, special assessments, annual financial report, budget, insurance and many other of lesser importance. GOALS: 1. Provide accurate and timely information to management. 2. Complete the preparation of the City's budget and CAFR cost effectively. 3. Provide quality overall financial services. MEASUREMENT OF GOALS: 1. Average cost of payroll processing per payroll check processed: Payroll Process Cost Checks /Direct Deposits Avg Cost per Check 1998 1999 $ 26,518 $ 27,356 3,222 3,393 $ 8.23 $ 8.06 2. Average cost to prepare City budget per General Fund line item: 3. Cost per capita of Finance Dept. expenditures: 1997 1998 1999 Budget preparation Cost $ 13,403 $14,318 $15,400 Total Gen Fund line items 519 578 682 Avg cost per line item $ 25.82 $ 24.77 $ 22.58 3. Cost per capita of Finance Dept. expenditures: S-0 Budgeted 1998 1999 2000 Total Finance Expenditures $ 307,060 $ 358,331 $ 429,990 City Population 17,107 18,015 18,015 Cost Per Capita $ 17.95 $ 19.89 $ 23.87 S-0 OBJECT DESCRIPTION: Description of lines items: Salaries: Finance Director, Assistant Finance Director, Acc't.Clerk (2) Professional Services: Auditing services ($19,350), County TNT notices ($600), Investment safe keeping fees ($4,500) and Cash Manager Fees ($35,000) both offset by revenue, misc. services as needed ($1,500) and assessing contract with the county ($69,400), county special assessment fees ($3,000), LOGIS conversion costs due to new software ($8,000). Rentals: LOGIS Ste/ W W a O x x m Gu O >i Ei H U aI H to w75 Q oQ a0 H -r1 O III O -ri N > Q Q W H Ul W O u a q O p Ix PQ a H z Ei W Ul � W H a P4 0 I4 w ax w Q II II II II Q II 1 O II E-I O II I II y-1 H II m u \ u r u o II u II II O II O Ei II \ W 11 H L7 II m Q II \D II N W 11 H 11 I n u II II II 0) II rn a u \ � u H ',7 11 m H u \U II N F II H it I II II II 11 II O II o" a n H E- 11 M H II \ U II N F II H 11 I 11 11 z 0 r-1 +-) fl+ -ri N U [II a) Q U a) a) zs O � U 0 0 0 0 0 0 0 0 0 0 0 000000000000000 N 0 0 0 0 Oil dlood OOH l0 0MCM0000 o0 o Lnm a> N N 00 Ln 11 II co Ln O d Ol O c0 O Ln O m w lfl O l0 O N IS) O cr Ln . H H 00 . . O II lI . . . . . . . 1 - 1 M Ln 0) M d• d' . 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CD r4- Co 1- N V O u) o u0 I� Un 0o in Ni 04 r w IL v w wcvMLoPc;i w O () u7 M N N M 69 LO N O 00 r 6f$ O L C It$ w M w 0 0 ++ V N 00 N 00 O O e+ O M 1- O O O � LLI ® ro0s�w�N 1` d' M N •� CL U r o CD z m C9000) fn m O 6'7 cc r N O O c a c O O O O " N N. r d w 00 M 00 N N m Z Z 69 LO N O 00 r 6f$ �7 O O e+ E N O0 C N m C9000) fn C cc _ U tm t O c a c O O C O " m O C C m m N. LL O O 2) �LLQ O 03 cc w F- �7 CITY OF SHAKOPEE 2001 GENERAL FUND BUDGET DIVISION: GOVERNMENT BUILDINGS MISSION STATEMENT: To provide for public buildings that are clean and well maintained. ACTIVITY: Activity includes the operation and maintenance of City Hall, Library, . Senior Citizen Center, and assistance at Community Center. GOAL: To maintain all city mechanical equipment to assure peak efficiency and equipment longevity. MEASUREMENT OF GOALS: 1. Average cost to change each of 90 air filters in public buildings. Actual Actual Budgeted Proposed 1998 1999 2000 2001 Cost to change filter, including labor and materials $4.54 $4.86 $5.00 $5.16 OBJECT DESCRIPTION: Description of lines items: Salaries: 1 Custodian ($2,500 charged to Recreation). Building Maintenance: Contracted cleaning of Sr. Hi -Rise $3,200, City Mechanical Systems Contract $3,500 (all but City Hall. and Community Center), Elevator Maintenance Contract $1,500, Contracted cleaning at City Hall and Library $15,500, Mechanical Systems - City Hall $11,000; Misc. City Hall $3000. Professional Services: Pest Control $1,000, Miscellaneous $8,700. Rentals: Sr. Hi -Rise Congregated Dining Rental $15,000 and Building Rental Charges $81,000. Capital Expenditure - City Hall Basement Exiting $6,000; Restroom ADA Upgrades $10,000; Building ADA $10,000; Reroof $78,000. 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