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August 14, 2001
TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 14, 2001 LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 5:00 p.m. 2] Approval of Agenda 31 New Business A] 2002 Budget Discussion 1. Budget Presentations a. Public Works (Loney) Engineering Street Shop Park Maintenance b. Community Development (Leek) Planning Inspections Transit c. Recreation (Themig) d. City Clerk (Cox) 4] Other Business 5] Adjourn to Thursday, August 16, 2001, at 5:00 p.m. CITY OF SHAKOPEE 2002 GENERAL FUND BUDGET DIVISION: ENGINEERING MISSION STATEMENT: Provide prompt, efficient, and accurate information and services to citizens, elected and appointed officials, contractors, agencies, and other staff members. ering pers, ACTIVITY: Conduct field investigations, collect engineering data and specify the criteria for the investigations; furnish designs,. drawings, specifications and criteria for such designs; secure bids, assist in the award of contracts, oversee and inspect construction to assure compliance with the drawings and specifications; testing and approving all sanitary sewer, storm sewer and roadway construction projects; prepare all reports and studies required to preserve Municipal State Aid Funding received by the City; review all public facilities proposed in the City, Wetland Conservation Act administration, Right of Way Management & Permitting, provide engineering assistance to Public Works Department, review technical engineering material and provide for City Council, City staff, City Commissions and Committees. Goals: 1. Efficiently, but accurately, provide the services necessary to insure public improvements are designed and installed per City standards. 2. Keep public improvement project costs to within 20 of the cost estimated in the feasibility report. Measurement of Goals: Compare revenues created in Engineering Division to expenditures: Budget 1999 2000 2001 Engineering & Grade Fees $838,820 $706,687 $744,000 Division Expenditures ( $503,311) ( $418,575) ($631,270 Division Gain or (Loss) $335,509 $288,112 $112,730 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: 1 City Engineer (70t) , 1 Assistant City engineer, 1 Project Cc Project Engineer, 4 Engineering Technicians, 1 Secretary, 2 Interns. Operating Supplies: Includes computer software upgrades and licenses $3,000, tor, 1 eering :al office supplies and small tools $10,000 and computer upgrades $2,500. Equipment Maintenance: Plotter & digitizer repair, & survey instruments maintenance. Professional Services: Transportation assistance $10,000, Pavement management software support and training $3,000, Consultant inspectors and plan review as necessary $15,500, Miscellaneous services $3,000. Communications: Telephone: Cellular phones for Inspectors and office phones for Engineering staff. Rentals: Equipment rental of vehicles $14,500, Scanner rental for record drawings $1,500, Survey equipment rental $2,000. Dues /Training /Travel: Conferences /School /Training: Inspection certification and Auto Cadd /computer training. N m N (O r Q O O ID � m R w d ID O LL 3 N m C, — , I r O 0 O O O O I O O CD Ln r r O O O O m O m O - (D 1 0 Q C-I : N c) m N N CC O to O O m m Q n In N C9 i m p r• r O O O O O O I 0 � 0 N m O tD O m m i O i � N m m 1 r r I m (f) m jn 1 N m I � m O N Vi I I Vi L N m a O m LO (7 Z cr w w z (D Z w R V ID Q (7 W i N m N !� I N h O N V Ch [D Q1 ! r co m i cc C N O O) C N I L I O i O a N Q m. i 1 p I i I r O O O O O O I O CC C CD f 7 C7 N co I N . N N m O CD O V CD CD O m m m r O j t` I i 6 N ID Cz l Q N 'n l I (7 ten-- i 3 a' m I i j O O I O 1 0 O O O O O O i 0 i O O I C C Q N t• >n : r I ti � O O? O O O O O N O r O r) O• O. a) j CD m oily ;Q � N r- N m o 4 1 �q r 0 a W, a � I� 7 tD N (L 7 I i I i I r m I r C N I- O m I CO O co 6 O r 0 to m O) co O a) m 0 tD O CO I m r I Nj p C m I m m ai N v (h 1 I r� c) t � c r r 1 W W m } CI CL O Se L < m c7 al (7 I C7 N a) m to m m O Ln I a a LL ID co Q C m co n O O O O c cm m 0 t 0 l In m v m ai (o v o n m (o v a o o = N < v O Q Q; I co I co � m O 1 O O C C C C m o) C (n cc N v_ (00 (n m 0. m m c C CV C) m m m >n v m< m( C7 I L r r c m = D O O l0 c) m ? tt O' Q m Q Q (0 j m > O I o a: cn Y > > m w C ID co (n > U� w m W L"', �? c c U' LL w� a O Ir x co > (n w ` ¢ w z p g z g w (n o m w Z z v, w w O rn Z Q z< 2 (� O w F U t S m w ? m m Q a 7 Z O D U ? w Z F. z � 0 a 0 �, fn z LU U) < O m m z O w! W z m Q Z 0 [ 0 O N W LL t� w z Q ¢ LL F- W W 2 W F d 6 Fa i w °- Z W W w O w Z U' .- a a. m O(n W w m d X °- co l o a d w f Z Q d m p U U O o X m 3 W w O a U O W O 'C U w N a N O O O O O m O O O O O C m m ID LL O : z o w O _ O 0 O _ 0 O 0 O o O N O N o [h m m u� m o p � p m o N O m Or m m O^ co C � O m m m m a) CO m m t0 a) m a) m m m m r m m m J v LL � N m m 1 r r I m (f) m jn 1 N m I � m O N Vi I I Vi L N m a O m LO (7 Z cr w w z (D Z w R 2002 BUDGET Engineering 2002 Budget Business Unit Business Unit Business Unit 0410 0411 0419 Budget Object # Description Benefits Management ROW MGT Total 2001 Diff 6002 Wages FT - Reg. 415,710 415,710 400,740 14.970 6005 Wages OT - Reg. 16,750 16,750 16,000 750 6015 Wages PT - Temp _ 11,000 11,000 12,500 (1,500) 6122 PERA 21,530 21,530 20,760 770 6124 FICA 31,801 31,801 30,670 1,131 6126 1CMA 6128 Fire Pension 6135 Health & Life 59,700 ' 59,700 55,900 _ 3,800 6145 Dental 2,520 2,520 2,520 6170 Workers Comp 3,200 3,200 3,200 - 6180 Compensated Absences 10.000 10,000 5,000 5,000 6190 Retirement Benefit - Total Personnel 75,420 496,791 - 572,211 544,770 27,441 6210 Operating Supplies 15,500 15,500 23,000 (7,500) 6222 Motor Fuels & Lubricants 3,300 3,300 2.300 1,000 6230 Building Maintenance 2,000 2,000 2,600 (600) 6240 Equipment Maintenance 6300 Professional Services 31,000 - 31,000 27,000 4,000 6310 Attomey 6312 Engineering Consultants 3,000 3,000 _ 6314 Computer Services ' 6315 Building Maintenance " 6316 Equipment Maintenance _ 6327 Other 6332 Postage 5,500 5,500 7,000 (1,500) 6334 Telephone 6336 Printing /Publishing 1,000 1,000 1,000 _ 6350 Insurance 6,000 6,000 6,200 (200) 6354 Property Insurance 6360 Utility Service - - 6365 Gas 6367 Refuse _ 15,100 (15,100) 6400 Rentals 6410 LOGIS - 6420 Equipment Rent 6425 Equipment Rent (1S FUND) 14,460 14,460 14,460 - 6430 Building Rent (IS FUND) 3,500 3,500 6435 Other 3,500 8,500 (8,500) 6472 Conf I School I Training 500 - 6475 Travel/Subsistence 500 500 900 - 6480 Dues 900 400 900 400 400 6490 Subscriptions /Publications _ 6640 Designated Miscellaneous - 6660 Cash Over /Short Total Supplies & Services - 84,060 3,000 87,060 94,500 (7,440) 6740 Capital Expenditures - - 6498 Expenses Charged Back - - (8,000) 8,000 Total $ 75,420 $ 580,85 $ 3,00 $ 6 59 , 271 I 4.44% 2002 BUDGET 2002 2002 Pay With Title /Description Step 3.5% COL Inc FICA PERA PW Director /City Eng 8 $ 80,674 $ 6,172 $ 4,179 Asst City Eng 8 62,402 4,774 3,232 Project Coordinator 8 54,782 4,191 2,838 Eng Tech IV _ 6 48,491 3,710 2,512 Eng Tech III 8 48,079 3,678 2,490 Eng Tech 11 7 37,560 2,873 1,946 Eng Tech 11 3 32,902 2,517 1,704 Eng Tech III 2 39,036 2,986 2,022 Secretary 8 38,882 2,974 2,014 Car Allowance N/A 2,400 184 124 Charge out Storm NIA (5,000) (383) (259) Charge out Sewer N/A (4,500) (344) (233) Charge out Street NIA (13,000) (995) (673) Charge out Park Maint N/A (7,000) (536) (363) Total Engineering $ 415,708 $ 31,801 $ 21,533 CITY OF SHAKOPEE 2002 GENERAL FUND BUDGET DIVISION: STREET MISSION STATEMENT: To provide public services in a professional, cost - effective manner in order to maintain the public investment of infrastructure in streets, alleys and public parking lots. ACTIVITY: Maintain bituminous and gravel roadways /alleys, traffic signs/striping, snowplowing /ice control, street sign fabrication/ installation, 'boulevard tree trimming /removal, and disease tree prevention. GOALS: 1. Provide snowplowing and ice control in a timely and cost 'effective manner. 2. Provide street /alley maintenance in a cost - effective manner. MEASUREMENT OF GOALS: (* Does not include equipment rental rate.) 1. Average cost of snowplowing /ice control operations per capita. 1. 6 Budget 1999 2000 2001 Wages and materials $ 56,086 $ 91,991 $103,030 Population 17,200 20,500 22,040 Cost per capita $ 3.26 $ 4.49 $ 4.67 2. Average cost of street and alley maintenance per capita. - Budget 1999 2000 2001 Wages and materials $ 154,134 $ 109,595 $ 169,800 Population 17,200 20,500 22,040 Cost per capita $ 8.96 $ 5.35 $ 7.!70 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: Director (20g), Public Works Supervisor, 1 Lead Person, 7 Main Workers, Part -Time Permanent Secretary (20 hours /week) starting Jw 1. 6 Salaries - Temp: Temporary seasonal employees - (3summer, 2- winter). Supplies & Services: Striping $4,000, Signs $10,000, Computer hardware and software upgrades for street, shop and parks operations $2,000, and various supplies. Materials: - Includes $5,000 for dust coating, $15,000 for salt, $11,000 for sand, $7,600 for gravel, and $7,200 for bituminous mix. Building Maintenance: See Shop Budget for Public Works building repairs. Equipment Maintenance Vehicle maintenance. Communications: Telephone: Network connection phone line to City Hall computer and cellular phone for Public Works Supervisor and Street Lead Person. Professional Services: Includes paint striping of streets $8,000, paint striping of crosswalks on County Roads $4,500, Gopher State One Call $1,500, OSHA safety consultant services $3,000, Drug testing $2,000, Street sweeping recycling $3,000, Cleaning services $4,000, Stump grinding $1, Tree trimming, removal & disposal $15,000 and $5,000 Miscellaneous services. Pavement Preservation: Crack Sealing $15,000, Seal Coating $60,000, Patching/ Concrete $15,000, Sidewalk replacement $15,000 and Pavement Management $1,000. Utility Service: Utilities - includes street lights and traffic control Signals $122,000,(Includes SPUC cost of $52,000), Replacement of street lights in Downtown area $5,000. Rentals: Equipment Rental $143,750, Asphalt miller $2,000 Capital Expenditure: Skid Mounted Sprayer $8,500 0 N co m O co co N m C) 1 t o I 0 Ca I m I � m to n Im n w U z w z z a w w w m t- r Q 0 o m m p, L a C.) .n co 7 Q C O m m O n l7 c7 Sri v ui ri r ui L6 rn Co m C3 �i o m O co m r r N r r LO N c O li m N i O O O O I O O O O O O O! O O a O o o 0; 'n O m c0 m C • Q ? O w m O n m; ui ri n ui > m + n m O m co m r N ^ t0 t to N 'M O o N O I O n N Q m 1 O O O O O O O, tt) O! m ' c7 'v �n m v n In of n In O I I m m m N N OI O O: m m O m co l7 to ? N I m u) C) N (7 0 0 � N m � 0 0' O i cz 0 0 0 0 0 0 0'0 o o n o o v o rn 0: o o 0 m j v rn. 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C'1 -:L O Cl O O N O ttf N O N O p N N C m w �_ m C13 O N ' �25g25 � 25$25 Q �S QQ 2:S Q 8 25 �n QQ �S 25 m t� ° n �i�i8 m 25 N r co ug c� � C m $ O m < m C O m U E C9 5 25 D y N v m o m Q U c o � m m m ZS 25 4 Q $ 25 25 $ m j ui m ' ' , .m m r r vi N N v m _ C O ow S � m C Q � m a c � � j m w 88 8 88 q N N N N N N m g o c o c � m m co 7E 'c-a a g �c cfj cli C O � C J eb m � Q c O m a m m 8 8 0 N 88 ¢ 8 p E cd c6 Lo p M f m f m N C OO C N It m � C S N 9_ § t7 h y N O N ID f � i l C O d 7. m 7 m ZR Lo LQ O N llY M O c F1 N 8 H O N 8 8 m N O I N Q A T n n m $ m m $ m Z E 3 _` m m m z c c 8 a $ c m o c a = a m m to O m m a d o U m c o m m c $» y n U N m nm�m a(n mid � mm c c ccc �m ®o oe F F- F- U m Q m y a m y 'D W n 3 a LL 0 .d C c o E a o U. ° E p m m 5 c° E m ma 3 c m m "' y t E® '� c 0 m c a ca -aE ac @m oa aa- m m m ao oe�Q Qamc mm�'a ��co 'O�i ,2 cC7�� ° - >ma o n a °.3 m m m m w U m m o m n m o 9 o e c o m o m z c Q- m m m O c r 6 E> o m m m x o S CL LL LLxo Um O��mwa¢womwIL 0aF -a CL 2:z�wwm0U�oU) U w i N to Yf N Q ID m ID O O O O ,[> N c e 8 O N f LLY t0 N N c7 I m ID CO �O{ O N c�V c x 0 0 9 i m p � OD (2 Q h fD Q� N N N N N t3 [7 OI C7 Pf M C] c7 t7 f7 01 m c7 n m t7 tD t0 t0 �D tD t0 (G 00 O O 2 U) 0 '.,. 7 2002 BUDGET 2002 2002 Pay With Title /Description Step 3.5% COL Inc FICA PERA PW Supervisor 4 $ 47,476 $ 3,632 $ 2,459 Street Lead 8 42,100 3,221 2,181 Maintenance Worker 8 39,536 3,025 2,048 Maintenance Worker 8- 39,536 3,025 2,048 Maintenance Worker 6 36,242 2,773 1,877 Maintenance Worker 3 32,854 2,513 1,702 Maintenance Worker 2 32,194 2,463 1,668 Maintenance Worker 3 33,512 2,564 1,736 Maintenance Worker 1 34,098 2,608 1,766 Charge out Storm N/A (60,000) (4,590) (3,108) Charge out Sewer N/A (30,000) (2,295) (1,554) Charge out Park Maint N/A (25,000) (1,913) (1,295) Charge in Park Maint N/A 10,000 765 518 Charge in Engineering NIA 13,000 995 673 Total Street $ 245,548 $ 18,786 $ 12,719 CITY OF SHAKOPEE 2002 GENERAL FUND BUDGET DIVISION: SHOP MISSION STATEMENT: To provide services in a professional, cost - effective manner in order to maintain the public investment of infrastructure and equipment in streets, parks and public grounds. ACTIVITY: Maintain vehicles /equipment in streets, park, administration, police, S.P.U.C., fabrication of new and existing equipment, prepare vehicle evaluation reports for all departments. Mechanic repairs for equipment is billed to the respective departments. GOAL: To provide quality maintenance to all departments in a cost -eff manner. MEASUREMENT OF GOALS: 1. Average cost per vehicle /equipment maintained 1999 2000 Overall shop budget $ 98,956 $ 156,240 Number of vehicles /equipment 120 120 Avg cost per vehicles /equipment $ 825 $ 1,302 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: 2 Mechanics and 1 temporary employee from School Employment summer seasonal employee. Supplies & Services: Various shop supplies and upgrade for computerized equipment. Building Maintenance: Miscellaneous $7,000 Equipment Maintenance: Gas Boy fuel system repairs $1,500. Professional Services: Upgrading of scanner service $500 and miscellaneous as needed. ive 2001 184,625 135 1,368 and 2 Rentals: Building Rental $12,500, Storage Rental $1,500. Capital Expenditures: Mechanics Tool Box $6,500. I� N In O O V r O � m m O co a m N cc N I W q; N � m C L O N m r q � m� c.4 63 Wi O O O O o a N Q m: I cD I t0 O O O O m N m pfi N N q N I W q D m i. •- q _ cD N LL 'COD C m I I 1 O tD O 7 U W CL O ¢ . co Y d t � l z m q LL ° O m O 76 G: O O! � U N ¢ ¢ i CI 3 o. W 0 E:, ¢I �I m o' W E! t° O q n c r r W 01 tG ty W W W c7 C2 W W c7 W W M. C-4 r Ci n r rn rn ED m W t7 N N r r c7 N : q N q. O O 1 I W c7 N N q Q LO ! In r l I I I O W: W j W Cli (07 q 11 1� q N N of q q O Q t6 N q q W W i i I I � I O O O O O cp ! u7 O O O O O q c7 N N cc N I W q; cn N N r q I q d i I O O O O O cD I t0 O O O O O 47 c7 N N q N I W q N N •- q co 'COD C O O O O O cD N N W O O Cl) nl q CO LL7 N r q q N V O O O O O O H O O O N a 'o O tD O O O W N r q r < co cD W O a ) 0 co M r O ql O r q q r O q O W cp cD t7 r O r l7 � 'COD C O O tD q m O O m q M C CD 0 I IR q q C' 0 q q I O O O • O rn � W cC i i O O O O to O O O O I O q,q � u tq 0 j y ; c C I I D 1 L t I v 't U t q I c i O i c N 1 I 1 I W 140 CD I co N I N C; I I I I I O 2 Q of a; t m to rn U t j n : U W to W j LL > to W U > Lu o U LO LL W LL z w n � m Z F v > w ? cn Z O = ° r 5 r W U o p O W W Z. 0 0 0 W� z ad F Z D z = > Q .O: ° C3 m ¢ Z N ° Z ¢ g ° W° W 0 O tD n cn W LL In 0 W W~ q� LL F J W W< a N , J a a(L a x O w w < Q¢ w a a¢¢ w¢ x n O a U Z n o j U U o n a m a x 3 W m � C n U) m m W LL ° I O to O p O N O O O O O O O O O O O N O N cc O M to M f7 c0 � M q o c7 q O P t0 O sf N tD O c!) O CO tD O t� t0 Q tp O t— q O q 10 O O N c Up m V O c0 D q q q q cNp q O q co N ID C LL J )j f O 2 Q J4 2002 BUDGET Shop 2002 Budget Business Unit Business Unit 0440 0441 Budget Object # Description Benefits Management Total 2001 Diff 6002 Wages FT - Reg_ 83,000 83,000 80,190 2,810 6005 Wages OT - Reg. - 2,000 (2,000) 6015 Wages PT - Temp 13,750 13,750 10,200 3,550 6122 PERA 4,300 4,300 4,160 140 6124 FICA 6,350 6,350 6,140 210 6126 ICMA - - 6128 Fire Pension - - 6135 Health & Life 17,370 17,370 13,470 3,900 6145 Dental 560 560 560 6170 Workers Comp 2,600 2,600 3,000 (400) 6180 Compensated Absences 2,000 2,000 1,500 500 6190 Retirement Benefit - - Total Personnel 22,530 107,400 129,930 120,660 9,270 6210 Operating Supplies 13,500 13,500 13,000 500 6215 Materials - 6222 Motor Fuels & Lubricants - ' 6230 Building Maintenance 7,000 7,000 10,000 (3,000) 6240 Equipment Maintenance 4,500 4,500 6,000 (1,500) 6300 Professional Services - 2,000 (2,000) 6310 Attorney - " 6312 Engineering Consultants - ' 6314 Computer Services - 6315 Building Maintenance - - 6316 Equipment Maintenance - ' 6322 Pavement Preservation - - 6327 Other 2,000 2,000 2,000 6332 Postage 300 - 300 300 6334 Telephone 6336 Printing /Publishing ' 6350 Insurance - 1,300 (1,300) 6354 Property Insurance 1,250 1,250 1,250 6360 Utility Service - 1,850 (1,850) 6365 Gas " 6367 Refuse " - 11,500 (11,500) 6400 Rentals 6410 LOGIS - 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) ' 6430 Building Rent (IS FUND) 18,820 18,820 18,820 6435 Other 6472 Conf / School / Training 325 325 750 (425) 6475 Travel /Subsistence 500 6480 Dues 500 500 6490 Subscriptions /Publications ' 6640 Designated Miscellaneous - 6660 Cash Over /Short Total Supplies & Services 48,195 46,400 1,795 - 48,195 6740 Capital Expenditures 6,500 6,500 6,000 500 6498 Expenses Charged Back - - Total $ 22,530 $ 162,095 $ 184,625 $173,060 $11,565 6.68% J4 2002 BUDGET 2002 2002 Pay With Title/Description Step 3.5% COL Inc FICA PERA Mechanic 8 $ 42,099 $ 3,221 $ 2,181 Mechanic 8 40,897 3,129 2,118 Total Shop _ $ 82,997 $ 6,350 $ 4,299 � S� CITY OF SHAKOPEE 2002 GENERAL FUND BUDGET DIVISION: PARK MAINTENANCE MISSION STATEMENT: To provide public services in a professional, cost - effective '',manner in order to maintain the public investment of infrastructure in ' and public grounds. ACTIVITY: Maintain athletic fields, rinks, trails, sidewalks, parking lots, playgrounds, park building /restrooms /shelters, public grounds, Murphy's Landing, downtown streetscape, trees trimming /planting. GOALS: 1. Provide quality in maintaining athletic fields in a cost - effective manner. 2. Mow and trim parks and public grounds cost effectively. MEASUREMENT OF GOALS: (* Does not include equipment rental rate.) 1. Cost to maintain athletic fields per capita. Wages and materials Population Cost per capita 2. Mowing and trimming per acre. 1999 84,840 22,040 3.84 Proposed Budgeted 2000 2001 Wages and supplies $ 20,417 $ 29,700 Acres of land mowed and trimmed 273.11 273.11 Cost of mowing and trimming per acre $ 74.76 $ 108.75 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: Director (10t) , 1 Lead Person, 5 Maintenance Workers if add one person. Proposed udgeted 2001 1999 2000 $ 47,263 $ 106,740 17,200 18,015 $ 2.75 $ 5.93 $ 31,860 273.11 $ 116.65 available /6 Salaries - Temp: Temporary employees - (5 summer, 1 winter). Supplies & Services: Flower planting $3,000, Hockey rink replacement $500, Foam m� weed sprayer $1,500, Portable air compressor $1,000, Sprink repairs $2,000, Athletic Field Supplies $6,000, Garbage cans b� $2,000, Playground equipment /wood chips $1,500, Picnic table: Fence supplies $1,000 and Miscellaneous $3,000. :er for x head shelter $3,000, Materials: Trees $4,000, Sod $500, Ballfield aggregate $3,000, Fertilizer $2,500, Weed killer $2,000, Concrete /pavers $3,000 and Retaining wall $1,,500, and Miscellenous $1,000. Building Maintenance: Paint $500, Window /door replacement $2,500„ Roof replacement (Shelter #2- Memorial) $1,500, Holmes Park shelter furnace replacement $2,000, Scenie Heights Park shelter repairs $10,000, Miscellaneous $4,000. Equipment Maintenance: Vehicle maintenance. Pavement Preservation: Trail maintenance $5,000, Parking Lot $5,000, Overlay parking lot $10,000. rial Park Professional Services: Includes satellites for ball fields $3,500, Ball field fence replacement $10,000, Tree trimming and disposal $1,000, Contract cleaning of Community Youth Building, Memorial and Tahpah Park buildings $6,000, Rekeying locks $500, Basketball Court Color Coding & crack repair $2,000, OSHA Safety Consultant Services $3,000, Irrigation system maintenance $3,000 and Miscellaneous $4,000. Pavement Preservation: Trail maintenance $5,000, Parking Lot $5,000 and Overlay parking lot $10,000. Utility Service: Gas, electric, telephone for park buildings. Rentals: Equipment Rental $50,000, Building Rent $2,400, Turf Disc $1,OC rial Park 0. 0 0 I CE c o co O O I O i m i to i 0 M CD 0 t I O I I � I I N O N t tr l cD P 0 I w U z z Z w z z a Y d' a c 0 m m (L m o o ° n ° o ° o ° ° n ° o a N o ! o m u) m - M C.) w t•i c vi O to W to N to to 01 to ' O 8 'D LL = N O co m N 0 t7 N N I r O O O I •, O Q O t O O Lo I m > m to co M W co w c7 cc) -to m r ai cn M a" Lo to to N to co CD N N O � I N t) I m r N 1 ! 7 O n 1 N co Q j I CD 0 0 0 0 0 0 0 O; o C In O I t cn Q; f` to R7 f7 I^ cl co O O to to M — M co M T to ' o ' cn N m N m m [D r O m O th to N to 0 O N O N O �_ i N i O Q N w co 1 i cc i O OiO F_ co I to 1O j to 0 0 0 0 0 0 CI O O O O O iD O U] to 0 O 1 O O I i lA Q V N Lr O O O cD O t0 O O I O • Of O to tar 0 to tD t7 I.- 1n t0 N c7 (O cm to N ? to c7 c7 j c"J <C I 'O N ° C N LL �. In l I I to tD I O j 0 to co O N m to co t ° n o I I Q o j r r r o ❑ m� r v N O I 0 m w 5 Q! � LLJ O O Q n co co m u' `� ° n io t I to o U. I o cc t N to r to N V to ( R c0 I cn O a c 1N co co (D to u) co o to to I r to Lo c� O m ca m O 7 O 01 w to N N c N t• ^ N v t0 ' I cn I T - N Q U Q I r C`7 to N 04 cli ° I O O N W i C1 N tD to O _ c0 Q N I N � to t0 c i V cG cl) cc N O to O O N O to C C Q ^ N N m to y CD oi to '7 I N N N N m Q QI I j t m U I I I < QI I i j I CI Oi CL' V! � m ' to w J w cn ❑ U to j > to U w W a Q w > m m co ti > -0 U W to ¢ U J O } x w t > j U f ') W < z j ¢ J w D Lo o m• Z w w W Z Z to w ❑ w to t > ? to Z Q to O O w H U z p a Q rr m m ? td Z O (� V W Z °I3 Z O Z 0 Q O' w w z } i w Q g w a r =e r m w N U J¢ Z ❑ z w w w z-5 5 LL r F a ' cr w a F ~ a J 0 4 a a d m O 0 P w w Ln 2� a Q w a d W Q IL =❑ 2 w :3 a 0 x < x ❑ ca !n o a U ❑ to ❑ U U ❑ w N O w N O O O O O O t` p p S O O O O p m m 0- I Q O a O O o ° $ °O 0 O � O O m to co O 0 to 0 (D tn° C O t0 o c°v c c t t m m to to ca co In � LL J � ? to to w /8 0 0 I CE c o co O O I O i m i to i 0 M CD 0 t I O I I � I I N O N t tr l cD P 0 I w U z z Z w z z a Y d' a c uj m 8 N g $ $ r • m$ . $ • $$ • $$ $ $ $$$ $ • ci16 $ $ �� m vim ' V � m v p tl n Pl m p no .O N '? A t t [�`1 10 , m M_aON aA O ' • '1100 • ^ rlf $O •00 • $ r • • • $ $ • �o . $$ . . r • $ $ a $ N • r m N, m O — m � F m � '[f O $ O Q m •fl w tl C N w 9 �Np C O J — m J m D $ O O �1 Ll N �Np C OVJ m m D $ $ $ N tl N cNp C CO a' . J m C C m p Q Names MT tN�pp Q C O w J m a m $$ aS $$ 5� 25 Q tl n tl .• LL � A eNp U C O 0 7 ill Q h t7 h r O r f'l C m xtN�pp� ^� tl OQ Q N m C a CO 25 w 2S o s? �N m 250 0 2S 25$ Q O Q ••� m N^ m � mtl N C m N A tl A N r N Q m a 8 8 1 � asr tV� OO r C O m i m J m z zo Z Oa c.a c d g��gm —T g m , ' m m_ E�g' cON G a S g m m m o LL m a._ m m ,C y$ H to >> O ` o a� o N x viam 4 m e F o a FF m m m m v ?J O J m F mmm V ��m ��'`` 5� mo oo'c 8= �LU — �333au.C?1�x�3c�m` � a- a5a � Q m Q g p U $ $$ p' N N N Cl Q A fD 61 f0 �.1 m O tl tl tl tl tl tl tl tl tl tl tl tl tl tl tl tl tl tl tl tl � tl tl a m CLm O tl ri s m w i m L U m c uj r m tl /9 2002 BUDGET 2002 2002 Pay With Title /Description Step 3.5% COL Inc FICA PERA Park Lead 8 $ 42,100 $ 3,221 $ 2,181 Maintenance Worker 8 39,536 3,025 2,048 Maintenance Worker 6 36,901 2,823 1,911 Maintenance Worker _ 4 34,171 2,614 1,770 Maintenance Worker 2 32,476 2,484 1,682 Maintenance Worker 2 32,476 2,484 1,682 Maintenance Worker 1 32,034 2,451 1,659 Charge out Pool NIA (8,000) (612) (414) Charge out Street NIA (10,000) (765) (518) Charge in Street N/A 25,000 1,913 1,295 Charge in Engineering N/A 7,000 536 363 Total Park Maintenance $ 263,694 $ 20,174 $ 13,659 m CITY OF SHAKOPEE 2002 GENERAL FUND BUDGET DIVISION:COMMUNITY DEVELOPMENT - PLANNING MISSION STATEMENT: The mission of the Community-Development Department is as follows; • Along with the City Council, Planning Commission /Board of AdjustT Appeals, provide effective and inclusive management of the City': development and /or redevelopment; • Working with the City Council and Transit Advisory Commission, pi quality transit services for this growing community; • Provide effective MIS support services for the administration of City. ACTIVITIES: PLANNING: The Community Development planning staff engages in the following activities; • Provides land use, zoning, and related information to the Cit residents, businesses, other units of government, and other C clients. • Reviews and processes a wide range of land use applications occupation permits, conditional use permits (CUPS), planned u developments (PUDs), variances, minor subdivisions, plats, an building permits. • Prepares and /or directs the preparation of the City's Compreh Plan, as well as other long -range and special planning studie environmental review documents (EAW, EIS, AUAR). • Works with other City staff, other transit providers, and the Metropolitan Council to provide and manage City transit servi MIS: the s . ty t and as ive , and MIS funds all of the operations /maintenance /replacement of the City's computer systems in City Hall, the Police department, Public Works bu and Fire stations (Recreation Department computers are now funded in Recreation budget). MIS funds system resources, operating systems equipment replacement, word processing, spreadsheet, database, and of "general use" applications. The MIS budget previously included fungi an MIS Coordinator shared by the cities of Shakopee, Savage, and Pric With the withdrawal of the cities of Savage, and Prior Lake, the vas majority of personnel support for MIS is provided by the LOGIS organi GOALS: 1. Provide timely review of land use applications to applicants. 2. Update the City's Comprehensive Plan as needed. 3. Complete a draft revision of City Code Chapter 11, Zoning. the for Lake. zation. .12 4. Complete preparation of a corridor study for the Downtown, First . riverfront corridor. 5. Facilitate the development of an orderly annexation agreement bet City and Jackson Township. G. Work with contractors to reduce per passenger subsidy levels for services. 7. Expand transit services to include commuter service utilizing the park and ride site adjacent to Seagate at STH 169 and CSAH 83. Community Development Performance Measures: Conditional Use Permits Variances Preliminary Plats Final Plats Preliminary /Final Plat RLS PUD's Rezoning Text Amendments Vacations Comprehensive Plan Amendments EAW's AUAR's 1999 48 6 7 26 0 0 4 4 13 5 0 3 0 2000 39 3 4 15 2 0 5 5 7 5 2 2 1 TOTAL LAND USE APPLICATIONS 118 101 *Individual category totals are only to August 5, 1998 Program 174 : Number of Applications $1,540:1 $1,039:1 OBJECT DESCRIPTION: Description of line items: enue, and en the ansit ity's 2001 26 5 9 18 1 2 8 8 6 6 1 2 1 102 $1,314:1 Wages & Benefits: Salaries: Community Development Director, 1 Planner I (senior planner) , 2'Planner II's (entry -level planner), Planning Technician (no funding proposed for 2001), and Secretary. Salaries - Temp: Up to $1,200 /year for seven commission members, totaling $8,400.'' Total temporary salaries of $12,000. Supplies & Services: GIs hardware and software ($23,030). Professional Services: Current and long range planning projects totaling $25,000. MIS totalling $41,000 (includes MIS Coordinator funding). Communications: Printing /Publishing: Comprehensive Plan publication, brochures, Zoning Ordinances, zoning maps, etc. Dues /Training /Travel: On -going professional training, GIS, MIS and new staff. Dues: Southwest Coalition $2,200, Minnesota APA $600, Minnesota Bar Association $300. Rentals: LOGIS Rentals, Crown Victoria Pooled Car $1,150 2 N l0 � O Q O 0 m c.� QI c co a _ m N c T c a 0 0 IL N m a m i, N p Of. tl j N ¢ m f I i a CD y mi O Q 7 N a) Q7 mi a0 C & N m I ULJ w I o = j ¢' °t 0 O $ o n m M T 6 U- U 0 C 7 F m O 4 0 3 D! U U N ¢ ¢I � C O) ? 0 O ¢ E Lo o $ ` CD m co O D co m O d U 0 Lo 8 LL J c m > D E 0 o O o 1� m m r v_ M M - r N to m m N N N r� v vi W C r N m CO m N N I N O O O O ti , m c1 v . of M r j r N t0 m co N N I N I O o, o o t m . I Sl c m ( c(a N M M I I m n o t0 o tn, rn j rn rn v' 1 m N - a E O M ai N O : N I N I ! I I I j m m m m W M'N N LO n I r N ! N N I I i I . 0 O 0 m 0 p 0 O $ o n 0 0 O M M T 6 Q U v O (D O1 m m v o O m N m N t0 ml O M M I 0 0 0 o O o d O rn $ v IO v O . 'n m m 4 o chi m N N o w M p m 0 0 O O 1 0 0: M m D7 O C 1D v O' m t� m m v o C4 to N N co Cl) IA o a o 0 0 0 LO O O O o t0 O to 1D m v O a c j c 7 w to v to .- w! to N 4 co ; O m N N O U m v_ c v cl tD to m m Lo v v m N m Nm m t ( O N m V M f.- O M m m N M v tD O Qf M i m O O1 O m? t0 ml O m o N N co 0 0 In : In I i J �! 7 I I I I I ! mlm mlrn NIN M M V j v !T j cT to ID i 0 0 CD O N m o C M M to 0 0 m m 'o N of o o CD C3 ! i i ! I I i !o N vi o i m I I I 1 I i .o o IM m m � tD N i !w LD W O Cq m M m O N t0 M c. U O D nj � I U Y o w m' F n LL, V W¢ Z ',... co Z LLI U U U> > m U J U W IL CO t rn j a vi z w ( > O w w U w U W Q o U z¢ w z U o o o > g > g w o W 0 � w z O V ? U D D Z W o .o `u �m C7 w W U ad wU ¢ Z w Z <g o Z > w Q cl U?Nzzco g 'Z z w w w w m nL w o g= Z W a � v v ~ ~ ~ d¢¢ w Q a a IL m o w 1=- w j m U w U Q o Q w a 3 m x n d o o x w o U w e q w O U 3 N p O _ w vi p U N O M O O O O 0 O 1` cn m O N O O O O 0 O O O O U i O O $ O °m O N N m m co m M m M 0 `3 an (D ED tD tO co N r CDD m tc w m o m m (D (D m o co to 2002 BUDGET Comm Dev 2002 Budget Business Unit Business Unit Business Unit Business Unit Business Unit 22,400 24,800 25,000 (200) 0170 0171 0172 0174 0175 Budget Object 9 Description Benefits Management MIS Current PC Long Range Total 2001 Dif4 6002 Wages FT- Reg. 6240 Equipment Maintenance 223,770 223,770 270,880 (47,110) 6005 Wages OT- Reg. 6300 Professional Services 100,000 - 1.700 (1,700) 6015 Wages PT - Temp 6310 Attorney - 12,000 (12.000) 6122 PERA 6314 Computer Services 11,590 11,590 14,040 (2,450) 6124 FICA 6315 Building Maintenance 17,120 17,120 20,740 (3,620) 6128 Fire Pension 6316 Equipment Maintenance - ' - 6135 Health & Life 29,300 29,300 38.200 (8,900) 6145 Dental 1,400 1,400 1,400 6170 Workers Comp 2,000 1,000 2 2 • 0 D 0 " 6180 Compensated Absences 2,000 4,000 2,D00 4.000 (2,000) 6190 Retirement Benefit 6350 Insurance 4,400 - 4,400 4,400 Total Personnel 34,700 252.480 - 287,180 363,560 (76,380) 6210 Operating Supplies 2,400 22,400 24,800 25,000 (200) 6222 Motor Fuels & Lubricants 6230 Building Maintenance - 6240 Equipment Maintenance 1,500 1,000 2,500 2,950 (450) 6300 Professional Services 100,000 135,000 21,980 10,000 266,980 86,500 180,480 6310 Attorney 6314 Computer Services ' 6315 Building Maintenance 6316 Equipment Maintenance ' 6327 Other - 6332 Postage 6334 Telephone 1,000 1,000 2,000 2 ( 6336 Printing/Publishing 4,000 4,000 4,400 (400) 6350 Insurance 4,400 4,400 4,400 - 6354 Property Insurance " 6360 Utility Service " 6365 Gas - - 6367 Refuse 6400 Rentals 17,000 17,000 35,000 (18,000) 6410 LOGIS 13,500 13,500 13,500 6420 Equipment Rent 6425 Equipment Rent (IS FUND) " 6430 Building Rent (IS FUND) 6435 Other 6.472 Cont / School / Training 2,500 3,000 5,500 6,060 (560) 6.475 Travel/Subsistence 2,350 2,350 2,000 350 6480 Dues 3,400 3,400 3.000 400 6490 Subscriptions/Publications 1,200 1,200 600 600 6640 Designated Miscellaneous 1,450 1.450 1.450 6660 Cash Over /Short ' Total Supplies & Services - 141,200 175,900 21,980 10,000 349,080 172,310 176,770 6740 Capital Expenditures - 6498 Expenses Charged Back (6,D ( (6 Total $ 34,700 $ 387,680 $ 175.900 S 21.980 $ 10,000 S 63 0, 2 60 5529,870 $100,390 18.95% 2002 BUDGET 2002 2002 Pay With Title/Description Step 3.5% COL Inc FICA PERA CD Director 6 $ 70,696 $ 5,408 $ 3,662 Planner II 5 48,911 3,742 2,534' Planner 1 3 40,295 3,083 2,087 Planner 1 _ 2 39,494 3,021 2,046 Secretary 4 34,453 2,636 1,785 Charge out Transit N/A (6,800) (520) (352) Charge out EDA N/A (3,280) (251) (170) Total Comm Devlp $ 223,769 $ 17,119 $ 11,592 CITY OF SHAKOPEE 2002 GENERAL FUND BUDGET DIVISION: INSPECTION BUILDING- PLUMBING - HEATING - FIRE MISSION STATEMENT: The mission of the Inspection Division is to provide timely and effective inspections to the City's constituents. GOALS: 1. Maintain a reasonable schedule for review of individual building - related permits. 2. Provide efficient and cost - effective permit and inspections services. Performance Measures Cost /Permit 1998 1999 2000 2001 (6/30/01) $356:1 $325:1 $343:1 $349:1 ACTIVITIES: Reviews plans for new construction and inspects construction for building code compliance; enforces applicable State and City building, safety, and fire codes. . OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Salaries: 1 Building Official, 3 Building Inspectors, 1 Fire Inspector, 1 Secretary, and one -half of an Office Service Worker. Supplies & Services: Totaling $5,500. Equipment Maintenance: Four vehicles. Professional Services: Electrical Inspector $56,000, Consultant $2,000 Dues /Training /Travel: Dues: ICBO $1,000 (250 each) a� N Q O O � m w Of m a o o: o o 0 0 0 0 0 0; o O o u7 cc m co O N I co N A O N u7 O O t17 i 0 cq cc O S N O O O co Ql W C7 N O W n Q Q7 t0 O O Q N p c MT O LL m c7 i M j M ^ t2 u1 N 0 0 0 O O O O 0 0 0 0 O i cD Iq m m co Q O Q1 O O n: O O co m C TO O cD I N c: m m N I W _n m N O O m N n O Q O O (O O Q! O i u) ! cD i 0 i u-) m N O c7 t7 C7 r 11'7 N cL Q i O O O lo O O O O O O` O I O O m u7 co c7 1 co cc_! N I cD I N Q n O O O N O ID O n i 0 O O i tD p f tD � O as N m O Of I co I O M cl O O n Q W f6. O I N m OI c7 I C7 c7 N i N In Q Ill O Q D . N m cD O O l O I O n N n T tc n cD O n Q u7 n N O O ID n O O I D O ! m N m LTI to N c0 I f co ! to m Q N tD co ID Q to O I Q I Q Q I Q i cl C_ N LL o fD c I f I Ir I t17 i I� n f I y c") Q cn cc O N m m m Q c7 O m O N Q ri n co Q O N to to I co w p N 7 U co I N w a a O t `D j o m E c=i) cn m r7 Q M Ln I u'r to co LL m tD o O to n m iD O m O M N n O O N N V I O N O CD n O c0 C n N m O Di cD tD co W ui O O OI m 0 7 o N n W I Q U N < < • Q Q 107 I O r.- m M cn f N n m N w v] n O n N n m vi c c'7 m" n m n n n n C vi O U'7 O 111 u] I O Ln n ui O C N 7 c7 I R7 O m O T u7 U E: Q Q N I N I c') f 3 cn I I ! 1 u o a v (� m O G = co V J _ U w En Q w U m m m 2 O y > w U W m w U g U Z c a a w w twi7 J O 0 O o c Tx W W z C7 p w Z W U_ O J m m Q °a Z C) U °a ~• a Z 1 Q m m • �� �� co u) p gx o OJ ? Z w a a v m a n w 0 o z ( w a a w 3 m 3 w ai LLO a ? 0 =° 0 � 0 CL a w t=i7 En cn a- m O m d to Z _ 00 O N 00 O _ p O 0 N O cD O O O O O Q O O O O O O O Q m 2 m m m = tD tpp O N cO O O c7 t0 c'1 LD p tD tD t co m Lo A m O tD tN0 I c9 O LL J �8 Total $ 51,120 $ 490,760 $ 541,880 $531,280 $10,600 2.00% 1) 2002 BUDGET Inspection 2002 Budget Business Unit Business Unit 0330 0331 Budget Object # Description Benefits Management Total 2001 Diff 6002 Wages FT - Reg. 300,150 300,150 290,050 10,100 6005 Wages OT - Reg. 1,500 1,500 4,700 (3,200) 6015 Wages PT - Temp - 5,000 (5,000) 6122 PERA 15,550 15,550 15,050 500 6124 FICA 22,960 22,960 22,230 730 6128 Fire Pension - 6135 Health & Life 42,000 42,000 43,640 (1,640) 6145 Dental 2,020 2,020 2,020 6170 Workers Comp 2,100 2,100 2,000 100 6180 Compensated Absences 5,000 5,000 4,000 1,000 6190 Retirement Benefit - - Total Personnel 51,120 340,160 391,280 386,670 4,610 6210 Operating Supplies 18,480 18,480 18,480 - 6222 Motor Fuels & Lubricants 3,260 3,260 4,300 (1,040) 6230 Building Maintenance - 6240 Equipment Maintenance 2,000 2,000 2,000 6300 Professional Services 90,000 90,000 88,540 1,460 6310 Attorney 6314 Computer Services ' _ 6315 Building Maintenance ' 6316 Equipment Maintenance - 2,000 (2,000) 6327 Other " 6332 Postage 6334 Telephone 4,600 4,600 2,580 2,020 6336 Printing /Publishing 2,690 2,690 2,690 6350 Insurance - 4,000 (4,000) 6354 Property Insurance 4,500 4,500 4,500 6360 Utility Service 6365 Gas _ _ 6367 Refuse " - 15,950 (15,950) 6400 Rentals 6410 LOGIS 19,000 19,000 19,000 6420 Equipment Rent 6425 Equipment Rent (IS FUND) ' _ 6430 Building Rent (IS FUND) ' 6435 Other 6472 Conf / School I Training 2,620 2,620 2,620 _ 6475 Travel /Subsistence 1,500 1,500 1,500 6480 Dues 1,000 1,000 1,000 6490 Subscriptions /Publications 950 950 950 6640 Designated Miscellaneous _ 6660 Cash Over /Short " _ Total Supplies & Services - 150,600 150,600 144,610 5,990 6740 Capital Expenditures ' 6498 Expenses Charged Back - - Total $ 51,120 $ 490,760 $ 541,880 $531,280 $10,600 2.00% 1) 2002 BUDGET 2002 2002 Pay With Title /Description Step 3.5% COL Inc FICA PERA Building Official 8 $ 54,780 $ 4,191 $ 2,838 Building Inspector 8 51,429 3,934 2,664 Building Inspector 5 46,409 3,550 2,404 Building Inspector _ 4 44,573 3,410 2,309 Fire Inspector 2 41,144 3,148 2,131 Secretary 4 34,077 2,607 1,765 Office Service Worker 2 27,740 2,122 1,437 Total Inspections $ 300,152 $ 22,962 $ 15,548 +L TRANSIT FUND 2002 BUDGET ACTIVITY: The transit system began operation in September of 1984. As the legislation passed in 2001, funding will come from the Minnesot Excise Tax (MVET) , and is expected to be passed through the Me Council. result of a Vehicle :ropolitan Service is comprised of 1) van pools for trips outside of Shakopee and 2) a dial -a -ride service for trips within the City limits. Work is nearing completion on the City's first park and ride site at the Seagate facility. Express route commuter service is expected to be reinstituted during peak A.M. and P.M. travel times to and from this park and ride site. Private carriers provide the service and are under contract with the City. City staff monitors the contract. OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: Share of City Staff. Professional Services: Contracts with transit providers. Communications: Advertising: Additional advertising to increase ridership in Van Pools, and the Express route $20,000. Dues /Training /Travel: Dues: Suburban Transit Association $5,100. A Ride 31 O i� v O N � m W zz m 9 a � o o • 0 0 0 0 0 0 0 0 0 ' g O m m m O O O O m 10 to o I o m C4 co ri vi o_ r; c p O ILL m N N N co l0 j i I I olo ;0 0 0 0 0 0 0 0 n 8 0'0 n j I v CO O m: m o j m $ o 0 0 o m m 0 c o > m cmi N m O ti m O O O G N O O O : O O w � I m O O O O m CD; O I I m m! ' w r lr j m v to ci vi O n n y IN CD �I N N CO I r N 0 m I I I I I I [7 O_ m O m m � WI r jr N CM N r m � N LL m j W !ie Iv CO o o'n C R n O N C) m c �co �Im w 7: W a pp i I Q m I j X r l u9 I to tp m C7 n m 0 O O W Cl) o �lrn O o m n n n r c� r v ci co W W in ' ° I Cl) o N ¢ E U O O n N O t0 I m N j N ! M R r i m < m In p 117 t0 ^ i m 'It j C) t7 C) C N ID N O n r m 0. i M v r l .- W ¢ ¢ i I I i I m j OI O W U ¢ ¢ j I co Or co w dl ca u I (n ¢ cl ; F N W U J w J ¢ ui o a > U Z U d U ' O tU_ aL u.. w? U v O W U C> C'7 0 0 m 7 7 > - > p m� W Z Z W ° t Z Q > ? m O W W ,QJ U j K a W W Z� Q W ? F t- Q F D O U) w O; o m 0 ¢ 0 U Z Z N o q ¢ Z Z ¢ O Z O W O > K m OJ O U o Z w C O z' a a Q -' Z W d d U a J a m 3 O d¢¢ w¢ a Q. a: O Z w 0 0 W U ct Ln ¢ D O¢ W 0 g w 3 m 3 w 0 a U o U o a U 133 w v o tD ; N p S v=i O O O O N O O c Q S O CO rn a `p O g O O w m m o CO © o n n 0 m co LO o m c °c cNC m m n m m W tn° n m o m m m o 0 0 0 0 o m m n C9 a j to m cc I I I 0 O O . n n n � O I m m n CD 0 U t t °O . °o I j r to 0 0 CD j C7 M C O O , ;:: � mim n m C t0 O O m I n n I r I r f r to �°In rn I o 1 o �cq I I m co co to I co In LU z W Z U W W p p W Z W ¢ 0 U w_ F CL J Z N Z cn °o o N V m � N O 2002 BUDGET Transit 2002 Budget Business Unit Business Unit Business Unit 2,000 6222 Motor Fuels & Lubricants 2142 2143 2144 22,000 Object # Description Dial -A -Ride Van Pool Circulator Total 6002 Wages FT- Reg. 5,000 5,000 2,000 12,000 6005 Wages OT - Reg. 500 500 6,000 - 6015 Wages PT -Temp 1,000 1,000 1,000 3,000 6122 PERA 250 - 250 110 610 . 6124 FICA 515 515 160 1,190 6128 Fire Pension " 6135 Health & Life 11,000 1,000 - 6145 Dental - 6170 Workers Comp - 6180 Compensated Absences 2,000 500 500 - 6190 Retirement Benefit 8,000 4,000 8,000 ' Total Personnel 6,765 6,765 3,270 16,800 6210 Operating Supplies 680 680 640 2,000 6222 Motor Fuels & Lubricants 22,000 3,000 22,000 6230 Building Maintenance - 3,000 (3,000) - 6240 Equipment Maintenance 510,672 (2) 500 - 6300 Professional Services 500 500 6,000 6,000 6310 Attorney 500 4,600 18,320 " 6314 Computer Services (7,000) - 6315 Building Maintenance ' 6316 Equipment Maintenance - 6327 Other 11,000 1,000 12,000 6332 Postage " 6334 Telephone ' 6336 Printing /Publishing 2,000 500 500 3,000 6338 Advertising 8,000 4,000 8,000 20,000 6350 Insurance " 6354 Property Insurance 3,000 3,000 6360 Utility Service 342,150 138,520 30,000 510,670 6365 Gas - 6367 Refuse - 6400 Rentals " 6410 LOGIS - 6420 Equipment Rent " 6425 Equipment Rent (IS FUND) ' 6430 Building Rent (IS FUND) - 6435 Other 500 500 6472 Conf / School / Training 1,300 1,300 6475 Travel/Subsistence 1,000 250 250 1,500 6480 Dues 5,100 5,100 6490 Subscriptions /Publications - 6620 Property Tax/Spec Asses " 6640 Designated Miscellaneous " 6660 Cash Over /Short " Total Supplies & Services 374,730 166,950 45,390 587,070 6740 Capital Expenditures 6498 Expenses Charged Back - - Total $ 381,495 $ 173,715 $ 48,660 $ 603,870 Budget 2001 12,050 3,000 610 1,200 860 Diff (50) (10) 2,000 - 22,000 - 18,000 (12,000) 12,000 3,000 - 20,000 - 3,000 (3,000) 3,000 510,672 (2) 500 (500) 500 500 800 1,500 - 500 4,600 18,320 (18,320) 7,000 (7,000) 606,992 (19,922) -3.20% 3,Y 2002 BUDGET 3� 2002 2002 Pay With RECREATION FUND 2002 BUDGET MISSION STATEMENT: To provide parks, trails, and recreation opportunities to quality of life in our community. ACTIVITY: The Recreation Fund provides resources for the administratioi comprehensive park, trail, and recreation program. This incluc coordination of park use; scheduling athletic complex coordinating youth, adult, senior, and special event activitiE managing the operation of the Community Center, Ice Arena, Park, and Youth Building. GOALS: 1. Effectively promote and coordinate park facilities, complexes, Aquatic Park, Ice Arena, and Community Center, quality experiences while maximizing use potential. 2. Assess resident's recreation programming needs and focus program development on meeting those needs. 3. Develop comprehensive preventative maintenance program longevity of facilities and equipment. the of a s the use; and uatic athletic ensuring continued to ensure MEASUREMENT OF GOALS 1. Total use of the park facilities, Aquatic Park, Ice Arena, and Community Center, with an increase of 15% use in each area for 2002. 2. Increase program participation from 2002 by 15o through increased registration and new program development. 3. Develop comprehensive preventative maintenance and replacement programs for Aquatic Park, Ice Arena, and Community Center. OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries (Full- Time): Facilities and Recreation Director, Recreation Supervisor - Sports and Programs Focus, Recreation Supervisor - Community Program Focus, Recreation Supervisor - Aquatic Program Focus, Ice Arena Maintenance Operator, Facility Maintenance Operator, Customer Service Representative, and Office Service Worker. Salaries (Part- Time): Lifeguards and Water Safety Instructors (45), Recreation Program Activity Leaders (45), Building Coordinators (15), Arena Supervisors (10) , and Outdoor Rink Attendants (10), Fitness Instructors ( 5) . Operating Supplies (6202): Items used in the daily operation of the Aquatic Park, Ice and Community Center, including pool chemicals ($5,000), c7 supplies ($7,250), paper products ($3,200), uniforms ($E water treatment chemicals ($6,000), wristbands for skat( ($1,000). Arena, eaning ,Soo) , park 3S Office Supplies (6210): Office supplies ($10,500). Recreation Supplies (6211): Items used to conduct sports and recreation activities, sports equipment, arts and crafts supplies, teaching Cross participant fees ($36,S80). Motor Fuels (6222): Gasoline ($1,000), propane for ice resurfacer ($3,500) .uding Red Building Maintenance Supplies (6230): Replacement diving board and mount ($7,500), pressure 'washer ($1,800), arena boards and glass replacement ($2,500), floor scrubber ($8,500), enclosure for dumpsters and mechanical. units ($8,000), carpet cleaner ($9,000), replacement arena flooring material ($3,000), exterior maintenance and landscaping ($1,500). Equipment Maintenance Supplies (6240): Fitness and weight room equipment parts ($2,250), ice resurfacer parts and supplies ($2,000), Merchandise (6250) : Aquatic Park concessions ($5,000). Sales Tax (6290): Tax on general admission and memberships for Aquatic Park, Ice Arena, and Community Center ($9,365). Professional Services: Building Maintenance Professional Services (6315) Ongoing maintenance and operation of buildings, including cleaning contracts ($20,000) ; mechanical service contracts for heating, cooling, electrical, and refrigeration equipment ($9,500) ; arena door installation ($5,500) ; planned arena compressor replacement ($11,000), elevator service agreement ($1,500), removal and replacement of Community Center carpet ($50,000). Equipment Maintenance (6316): Copier service contract ($2,250). Transportation Professional Services (6324): Bussing for youth and senior trips ($5,000) Performers Professional Services (6325): Concerts in the Parks ($4,700). Other Professional Services (6327): Admissions ($4,600), lifeguard program fees ($2,000) Communications: Postage (6332): Postage for mailings ($4,350). Telephone (6334): Phone service for the Community Center, Ice Arena, Aquatic Park, and Tahpah Park ($9,458). 196 Printing /Publishing (6336): Publication of program catalog in conjunction with Education ($9,000); printing of forms and letterhead for programs, registration, and community center memberships brochures ($2,000). ty recreation. ($4.250); Advertising (6338): Advertising in newspaper and publications for department activities and staff recruitment ($4,700), display board for recruitment fairs and events ($2,400) . Utility Service: Utilities (6360): Water, sewer, natural gas, electricity, trash for the Aquatic Park ($14,000); Ice Arena ($105,000); and Community Center ($60,000). Rentals (6400- 6435): LOGIS support and licensing for recrea program registration and facility booking rental charges for Aquatic Park ($50,809), Community Center ($65,504); equipment resurfacer ($6,550); department vehicle ($3,400). tion software including ($12,150) ; building fund Ice Arena ($43,670), and fund rental for ice ($5,490) copier lease Dues /Training /Travel: Conferences (6472): Registration for association conferences, seminars, and sessions ($6,400). Travel (6475): Mileage for use of personal vehicles; travel expenses for ati association meetings, conferences, and seminars ($4,050). Dues (6480): Professional association dues ($2,075). 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M M Q ',.. x S cla N O ° N m m V) m p b ? o � � U m m c / / 2002 BUDGET Facility & Rec Director Facilities Maint Rec Supervisor II Rec Supervisor I Office Sery Worker Cust Sery Rep Ice Area Maint Rec Supervisor I (Pool) Charge in Park Maint Charge in Govt Buildings 2002 2002 Pay With 3.5% COL Inc FICA PERA $ 58,289 $ 4,459 $ 3,019 27,519 2,105 1,425 48,736 3,728 2,525 36,787 2,814 1,906 34,592 2,646 1,792 32,375 2,477 1,677 31,912 2,441 1,653 38,459 2,942 1,992 8,000 612 414' 2,500 191 130 Total Rec Fund (General) 4 3 7 4 8 8 2 6 N/A N/A $ 319,169 $ 24,415 $ 16,533 I CITY OF SHAKOPEE 2002 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide Information and services to the public and staff in professional and efficient manner. ACTIVITY: timely, The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, and assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities there of, and providing customer service to telephone callers and walk in traffic. GOALS: 1. Provide a positive experience for eligible voters during state elections in an efficient and cost effective manner. and city 2. Work with applicants in obtaining and renewing licenses in a positive and efficient manner_ MEASUREMENT OF GOALS: 1. Cost Per Capita of departments expenditures: Budgeted 1999 2000. 2001 2002 Total City Clerk Expenditures $185,961 $219,290 $259,120 $321,520 City Population 17,200 18,015 19,850 22 Cost per Capita $ 10.81 $ 12.17 $ 13.05 1__14.59 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Clerk, Secretary, two part -time Receptionists, and one Records Clerk. Salaries - Temp: Election Judges $6.75/hr for regular judges and $7.75/hr for the judges. Communications: City Hall mailing machine. Legal printing, copies Equipment: Electronic imaging system $50,000 Precinct counters $45,000 -time OF SEAK OPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk Tracy Coenen, Management Assistant SUBJECT: 2002 Budget - Electronic Document Imaging System DATE: July 25, 2001 INTRODUCTION• City Council is asked. to transfer $20,000 from the 20( Clerk's operating budget for the rental of an electronic d imaging system to 2002 operating budget toward the purcl rental of an electronic document imaging system; and, to bu 2002 an additional $30,000 to provide a total of $50,000 fo digital imagining system. 2) need better demands, new to meet these A committee (consisting of the management assistant, building secretary and city clerk) has attended three workshops put on by companies offering three different electronic documentimaging systems and has researched the field of document imagining. At each workshop something new is mentioned /learned, which needs to be taken into consideration as we investigate the best system to meet the growing needs of the City of Shakopee. The committee plans on visiting cities that have purchased various systems to evaluate the pros and cons of each digital imagining system to determine which system will best suit the City of Shakopee's current and future needs. BACKGROUND: As the city continues to 1) accumulate more records access to records and 3) have increased customer electronic mechanisms for record storage are needed new and continuing challenges. )l City E;e or et in a new Due to the cost, complex technology, and security of records of a new digital imagining system, the committee does not want to make an uneducated purchasing decision. This will be a costly and timely investment that will include ongoing costs operational and upgrade costs. The investigation and evaluation process has been slowed down in part due to the loss of an MIS person. Although the committee has made enormous strides in evaluating different digital imagining systems, a professional IT (technology) is needed to assist the committee in the areas of network systems and how the new system will be integrated with the current LOGIS software applications and if more equipment or software is needed to secure current and future city technology systems. Z 2 4 �- N LLp Q to O � m cc A m a N m m p C 'O N m . O > a)I N Q O 1 S a 'D, N ¢ m o m N m a), O 9 o Q � N m [II 1 mi m Emi O C 9 N LL � mi I w } 31 w m ¢1 a t O o Q m 1 = a I m LL O O m C } m O 7 O F U U N Q 4 I I cI m 9 o O rn E ¢ I I 'C W 3 oo l m 4 EI I I O O O O cn N W) 6 7 . m m cn In 0 0 O O cl I r 1 I c'f N � to Ito I r I r 1 I I� O O S m t� &I I C O co N c7 c m I I i n i n ui of f co co u) r ; m m c N i � M � C', Q Q r I i n r-� ; v_ Q r i r i i I I � t O CD o O Ln O O O O n N O Q m m O m M r Q N r M O � Q I I O O O N C v a0 Cl m r N r cn C Q 0 0 0 0 0 0 0 o N o Q m o o w c.) 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O O W 0 .m a I w N O w N O O O O O O m n m O O O = S S S CO a U 15 S O tp O O O N C O m O m m m m m Q O O N to m O m m O n n m m m m m m p m m c m tOOD m m LL Y a w U U r Clerk 2002 Budget Object # Description 6002 Wages FT - Reg. 6005 Wages OT - Reg. 6015 Wages PT - Temp 6122 PERA 6124 FICA 6126 ICMA 6128 Fire Pension 6135 Health & Life 6145 Dental 6170 Workers Comp 6180 Compensated Absences 6190 Retirement Benefit Total Personnel 2002 BUDGET Business Unit Business Unit Business Unit Business Unit 6215 Materials 0130 0131 0132 0133 2,450 Benefits Management Elections Development Total - 94,320 250 8,000 102,320 6300 Professional Services 3,000 - 3,000 36,820 11,000 6312 Engineering Consultants 47,820 6,790 6314 Computer Services 6,790 10,030 10,030 12,750 - 12,750 550 300 1,200 6322 Pavement Preservation 550 450 - 6327 Other 450 2,000 6332 Postage 12,500 500 2,000 15,750 147,960 14,000 8,000 185,710 14,000 6,000 20,000 6350 Insurance 6210 Operating Supplies 1,400 2,000 100 3,500 6215 Materials (550) 2,000 - 6222 Motor Fuels & Lubricants 2,450 20,730 (20,670) 6230 Building Maintenance 750 1,000 - 6240 Equipment Maintenance 250 200 250 6300 Professional Services - 6310 Attorney 6312 Engineering Consultants 6314 Computer Services 6315 Building Maintenance 5316 Equipment Maintenance - 6318 Filing Fees 900 300 1,200 6322 Pavement Preservation - 6327 Other - 6332 Postage 12,500 500 13,000 6334 Telephone 1,000 1,000 6336 Prinbrig/Publishing 14,000 6,000 20,000 6350 Insurance - 6354 Property Insurance 2,450 2,450 6360 Utility Service - 6365 Gas 6367 Refuse 6400 Rentals 60 60 6410 LOGIS 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) - 6435 Other 750 750 6472 Conf / School / Training 900 900 6475 Travel /Subsistence 400 400 6480 Dues 300 300 6490 Subscriptions/Publications - 6640 Designated Miscellaneous 6660 Cash Over /Short - Total Supplies & Services - 34,850 2,060 6,900 43,810 6740 Capital Expenditures 50,000 45,000 95,000 6498 Expenses Charged Back (3,000) (3,000) Total S 15,750 $ 229,810 $ 61,060 S 14 ,900 3 321.520 001 DW 91,130 11.190 3.000 37,580 10.240 6,570 220 9,700 330 18,500 (5,750) 550 600 (150) 2.000 - 0 2,800 700 250 ✓: 1,550 (1,550) 1,200 12,000 1,000 1,000 - 20,550 (550) 2,000 (2,000) 2,450 20,730 (20,670) 750 1,000 (100) 300 100 200 100 95,000 860 41.85% 'T 2002 BUDGET 2002 2002 Pay With Title /Description Step 3.5% COL Inc FICA PERA City Clerk 8 $ 54,782 $ 4,191 $ 2,838 Secretary 8 39,537 3,025 2,048 Receptionist 2 12,161 930 630 Receptionist 2 12,161 930 630 Office Sery Worker _ 2 12,502 956 648 Total City Clerk $ 131,143 $ 10,032 $ 6,794 q� o W o o 00 0$ W o o r o 0 0 0 0$ o 0 0 0 0 o m o g o o$ o o g o m 0 0. o v mmn vm n mmm �°mo o m'°ov'° m co '° W W .° sr r W r' m �- N O' O? °? m ' m l� m 0 �- O r 0' '- m N �- N N W O ' m O T W' m m tO ',.. 0 ° N n N �� M m t0 < v v W — C �' M � N n � � - C) m C m C M N� N� pN p oo C o BE C ' oS t°D C SoOo y r O O m m O m O m < O [D W N O N N O O C7 O m m? 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Bloomington, MN 55431 PHONE: (952) 884 -6455 z— FAX: (952) 884 -0860 I HEREBY CERTIFY THAT THIS PLAN, 5PEGIFIGATION, OR REPORT Yq 5 PREPARED BY ME OR UNDER MY DIREGT SUPERV151ON AND THAT [AM A DULY LICENSED ARCHITECT UNDER THE LAMS OF THE STATE OF MINNESOTA PRINT NAME : DAVID LINNER 5I6NATURE : D AT E: LICENSE» 1451 Project: EXGERSIZE ROOM / 6YMNA5TIG5 REMO: SHAKOPEE COMI CENTER l� TP O I, v Sheet No. ITY I Date S/14/01 0134 _ f TO OF G 116'-4" BOND BEAM 8" GMU 2" GONG. TOPPING 5" PRE(,-A57 - FAINT GEILIN6 5AWGUT FLOOR $ REPLACE FIN15HED F 110' -6" BOND BEAM 8" GMU - 51N6LE GORE, BURNI5HED BLOCK FATGH WOOD FLOORING 100' -0" TOP _OF 0 1575 6 Scale: 5/5" = 1' -0" I HEREBY CERTIFY THATTHI5 PLAN Project: Sheet No. D avi d ,. SPEGIFICATION, OR REPORT W!� PREPARED -- BY ME OR UNDER MY DIRECT 5UPERVISION EXGER51M ROOM / ® } s A Architects AND THAT I AM A DULY LIGEN5ED ARCHITECT UNDER THE LAVe OF THE 6YMNA5TIG5 REMODELING - 10100 Morgan Avenue S. STATE OF MINNESOTA _ Bloomington, MN 55431 PRINT NAME: DA:\/ID LINNER SHAKOPEE COMMUNITY Date — PHONE: (952) 884 -6455 FAX: (952) 884 -0860 516NATURE GCNTER DATE: LICENSE x 14819 0134