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Home My WebLink AboutAugust 13, 2001 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 13, LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 5:00 p.m. 2] Approval of Agenda 31 New Business A] 2002 Budget Discussion 1. Overview —Gregg Voxland 2. Budget Presentations a. Fire Department — Fire Pension (Athmann) b. Police (Hughes) c. EDA (Snook) d. Finance ( Voxland) e. Administration Mayor (McNeill) Administration (McNeill) Natural Resources (McQuillan) Legal (McNeill) General Government Buildings (McNeill) 4] Other Business )O1 5] Adjourn to Tuesday, August 14, 2001, at 5:00 p.m. CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: 2002 Budget items DATE: August 10, 2001 Below are items that staff identified as large items, one- time items or a significant change from last years budget. Council may want to use this to focus on specific items and therefore save time by not going over items considered routine or a "no change from last year ". Fire Department The fire pension shows a large increase from $65,210 to $149,900. Council had agreed to increase the benefit amount to $7,500 over the next 5 years contingent on the levy limit situation. Police Department Police is requesting a civil defense siren for $20,000, which is consistent with prior purchases. The number of officers is the big item. There were 2 new positions provided for in the 2001 budget, to replace two promoted to Sergeant. These two are included in the 2002 police budget. There are also five positions that were contingent upon receiving a grant. The grant did not get approved but the local match could fund 2 -3 positions for the remaining portion of this year. There are two of these included in the 2002 Police budget. For 2002, there is a request to add four officer positions and a 1 /4 time community service position. EDA The budget is comparable to the 2001 budget. The ADC' abatement project is on track. The ADC II tax abatemE package does not affect the 2002 budget. I tax ant Due to lack of redevelopment projects in the near future, most of the staff time (750) would be spent economic development. This would be funded by a tax levy (`city" levy) and fall under the city levy limits. The balance on funds needed would be from an EDA levy. Finance Council authorized a fifth position for 2001 and is included in 2002. It has not been filled yet. We have used more outside resources instead of hiring so far this year. Professional services costs are up but the only change is to add $3,500 for auditing the lodging tax expenditures. Note that the lodging tax is flowing through Finance instead of Planning ($160,000). Administration Natural Resources - professional services includes park /trail plans for $15,000 and natural resource activities at $48,000. Mayor and Council Newsletter and Derby Days included. City flag and contribution for flag pole at the county fair $1,200. Legal No change in the function of the department but costs with the growth of the city. General Government Buildings Included is $10,000 for costs associated with moving t library to temporary space during construction and $5( for leasing space. Engineering Routine. Street Add a position that is a M time secretary. Shop No change in operations. rise he )'000 Park Maintenance Trail connection in Tahpah Park @ $10,000. Irrigatio Muenchow fields $15,000. Skid water tank for waterin trees, etc., existing tanker cannot keep up with need Scenic Heights playground equipment at $18,000. Addi position requested but not included the in the Park Maintenance budget. Planning An MIS position was budgeted for 2001 but not filled I For 2002 the position is not currently in the Planninc_ budget but is being requested to be authorized due to increasing costs and need for this service iinternall� Additional position requested to deal with the increaE demand for transit services. The planning and effect management of transit services requires a specific set skills and a great deal of time. The hiring of a per: manage and expand transit services is an important ste the City in the near future. Time spent on transit would be charged to the transit Inspections Staffing; one building official currently on leave, 4 inspectors, 2 clerical level, one fire inspector. Transit See Planning. The city no longer levies for transit. Funding comes from the Metropolitan Council. for Lonal et. ing ve of on to :p for fund . Recreation Part -Time Salaries: Reflects additional staffing in the ice arena to cover skate sharpening, skate rental (rental skates requested in operating supplies), and rink attendants during tournaments and games, as well as expanded Community Center hours to support the operation of the Skate Park. Building Maintenance Supplies: The decrease reflects elimination of projects budgeted for in 2001 (cooling tower - $25,000, security system - $15,000, and backer boards - $4,500). The decrease also represents items moved to 6315 - Building Maintenance Professional Services. Significant requested items include a replacement board and mount ($7,500), floor scrubber ($8,500), ving 3 enclosure for dumpsters and mechanical units at the Community Center ($8,000), and a carpet cleaner ($9,000). Building Maintenance Professional Services: This significant increase represents expenses moved from 6230. Requested items include cleaning contracts ($20,000; increased from $12,500); mechanical service contracts for heating, cooling, electrical, and refrigeration equipment ($9,500); arena door installation ($5,500); planned arena compressor replacement ($11,000). The most significant request in this item is the removal and replacement of Community Center carpet ($50,000';). The carpet is badly stained and will need to be replaced in the near future. Utility Service: Increase in this line item of $37,000 represents actual costs paid in 2000. Changes made in the arena air handling system in March of this year should help us control these costs. Building Rent (IS Fund): This item increases $45,000 for 2002 as a result of the additional rental fee for the Aquatic Park renovation. This amount was not budgeted for in 2001. Summary of Significant Expenditures Being Requested: Community Center carpet replacement $50,000 New Aquatic Park building rent 45,000 Part -time staffing 41,800 Increased utility costs 37,000 Total $173,800 Revenues In general, revenue projections are fairly consistent with those projected for 2001. Significant changes in revenue for 2002 include the following: Ice Rental Exempt: We are proposing a $10 /hour increase in fall /winter ice, beginning in October 2002. The Parks and Recreation Advisory Board supported this increase. However, the overall decrease in estimated revenue reflects an error in calculating the 2001 request. Youth Activities: Increase represents additional revenue from expanded programs. City Clerk Included is $45,000 for precinct counters. Scott County will be applying for matching grant funds for the whole county. If successful, Shakopee's cost will be approximately $22,500 14 for 10 precinct counters. The population of Shakopee, well as Savage and Prior Lake, is ready for precinct c for an upgrade as opposed to the central count at the courthouse is inters Purchase imaging system for $50,000. It is estimated that we will need this amount initially to accommodate three workstations as an initial starting point for one or two departments. There will be additional costs as the project is expanded for additional workstations and departments Leasing was included in the 2001 budget but not used yet. The City offices are running out of space to house hard copies of all records being generated. Some purging is taking place and more will take place, but we still need to deal with the excessive amount of needed records to conduct business. It is expected that the scanning of records and creation of new records in an electronic imaging system will cut down considerably on the space needs for paper records. S Taxes Current Ad Valorem Tax Increment Moblie Home Fiscal Disparities Aggregate Tax Lodging Tax Total Taxes Special Assessment Licenses & Permits Track Franchise Utility Franchise Fee Liquor Licenses Beer Licenses Cigarette licenses Misc. Business Permits Building Permits Plumbing Permits Mechanical Permits Electric Permits Fire Permit Rev Septic Permits Sewer Permits Street Opening Permits Dog Licenses Misc. Non -Bus. Lic. Total Lic. & Permits Interaovernmental Grants - Fed State Grants & Aids Local Government Aid HACA Local Performance Aid PERA Aid Police Training Police State Aid Local Grants /Aids Total Intergovernmental Charaes for Service Administrative Fee Plan Check Sale of Documents Assessment Search 2001 GENERAL FUND BUDGET - REVENUES 9,030 1999 2000 2001 2001 ACTUAL ACTUAL YTD(6- 30 -01) Budget $ 2,847,620 $ 2,902,393 $ 3,257,425 21,355 3,000 5,513 5,465 927 290 4,046 800 278,202 322,403 1,348,324 367,720 15,807 9,117 147,832 18,000 154,203 164,842 58,355 160,000 3,318,114 3,399,045 58,355 3.803.945 10,293 9,030 - 10,000 - 850,000 90,095 105,601 96,220 100,000 2,302 3,170 2,487 3,000 5,513 5,465 215 5,600 4,046 5,689 1,442 4,000 1,348,324 1,379,292 617,492 1,200,000 147,832 139,975 49,325 160,000 96,849 155,607 160,280 100,000 122,0 115,870 64,412 95,000 1,943 17,670 2,160 1,750 188 2,500 31,655 35,563 15,255 27,000 13,502 61,270 38,251 14,000 781 2,505 793 780 60 307 20 - 1,875,506 2,023,037 1,064,050 2,571,880 46,351 44,600 7,025 131,200 20,656 24,109 2,250 5,500 213,623 219,201 - 242,020 442,945 459,293 - 458,820 18,540 - - 18,170 11,933 - 11,990 99,399 113,471 - 105,000 1,000 26,750 859,684 872,607 10,275 981,280 74,708 128,973 45,638 85,000 771,773 815,971 365,834 750,000 9,015 12,107 4,069 9,500 6,625 1,065 835 4,000 2001 GENERAL FUND BUDGET - REVENUES Special Assessment Licenses & Permits 2002 2003 2004 2005 2006 10,000 EST. EST. EST. EST. EST. Taxes 165,660 165,660 Liquor Licenses 100,000 100,000 Current Ad Valorem $ 6,136,321 $ 7,056,769 $ 8,115,285 $ 9,332,577 $ 10,732,464 Tax Increment - - - - - Moblie Home 500 500 500 500 500 Fiscal Disparities 400,000 440,000 462,000 485,100 509,400 Aggregate Tax 10,000 18,000 18,000 18,000 18,000 Lodging Tax 170,000 175,000 180,000 185,000 190,000 Total Taxes 6,716,821 7,690,2 8,775,785 10,021,177 11,450,364 Special Assessment Licenses & Permits 80,000 100,000 100,000 100,000 Track Franchise 10,000 10,000 10,000 10,000 Utility Franchise Fee 165,660 165,660 165,660 165,660 Liquor Licenses 100,000 100,000 110,000 110,000 Beer Licenses 3,000 3,000 3,000 3,000 Cigarette licenses 5,600 5,600 5,600 5,600 Misc. Business Permits 4,500 4,500 4,500 4,500 Building Permits 1,000,000 1,020,000 1,040,000 1,060,000 Plumbing Permits 90,000 95,000 100,000 105,000 Mechanical Permits 140,000 142,000 144,000 146,000 Electric Permits 100,000 100,000 100,000 100,000 Fire Permit Rev 25,000 25,000 25,000 25,000 Septic Permits - - - Sewer Permits 31,000 30 30,000 30,000 Street Opening Permits 60,000 60,000 60,000 60,000 Dog Licenses 1,200 1,200 1,200 1,200 Misc. Non -Bus. Lic. 50 - - - Total Lic. & Permits 1,57 0,350 1,596,300 1,633,300 1,660,300 Interaovernmental Grants - Fed 80,000 100,000 100,000 100,000 State Grants & Aids 15,000 15,000 15,000 15,000 Local Government Aid 165,660 165,660 165,660 165,660 HACA - 800 800 800 Local Performance Aid - PERA Aid 10,000 10,000 10,000 10,000 Police Training - - - Police State Aid 105,000 105,000 110,000 110,000 Local Grants /Aids 25,000 10,000 10,000 10,000 Total Intergovernmental 320,660 405,660 410,660 410,660 Charges for Service Administrative Fee 80,000 95,000 100,000 105,000 Plan Check 650,000 655,000 660,000 665,000 Sale of Documents 9,000 9,000 9,000 9,000 Assessment Search 1,000 800 800 800 10,000 110,000 3,000 5,600 4,500 1,080,000 110,000 148,000 100,000 25,000 30,000 60,000 1,200 1,687,300 100,000 15,000 165,660 10,000 110,000 10,000 410,660 110,000 670,000 9,000 800 7 2001 GENERAL FUND BUDGET - REVENUES 2000 1999 ACTUAL ACTUAL Release of Dev. Agreemei 420 Land Division Administrati- 11,102 Land Use Administration 22,702 Misc. Police Services 95,796 Fire Calls & Contracts 37,786 Pound Fines & Fees 3,300 Valleyfair 21,855 Card Club 1,949 Misc. Public Works 19,800 Signs 245,451 Engineering Services 692,025 Engineering Grade Fee 146,795 Total Charges for Svs. 1,913,702 Fines and Forfeits Court Fines 148,835 Miscellaneous Miscellaneous 151,439 Interest 172,453 Rent 11,196 Total Miscellaneous 335,088 Total Revenues 8,450,929 Other Sources Sale Of Assets Operating Transfers 16,550 SPUC Contribution 1,048,991 Total Other Sources 1,065,541 2000 2001 ACTUAL YTD(6- 30 -01) 330 180 11,082 10,716 29,419 20,142 165,209 22,584 46,239 20,843 3,220 1,370 24,040 26,444 13,226 1,949 3,510 568,184 245,451 138,503 32,491 2001 Budget 450 17,500 31,000 25,000 38,000 3,000 23,000 20,000 20,000 650,000 80.000 1,957,568 804056 1,7 172,017 123,671 1 111,762 2,586 65,000 555,802 - 250,000 11,088 5,638 - 678,652 8,224 315,000 9,102,926 2,066,631 9,558,555 102,517 3,680 1,133,943 492,000 240 1,236,460 495,680 240 2001 GENERAL FUND BUDGET - REVENUES Release of Dev. Agreemei Land Division Administrati Land Use Administration Misc. Police Services Fire Calls & Contracts Pound Fines & Fees Valleyfair Card Club Misc. Public Works Signs Engineering Services Engineering Grade Fee Total Charges for Svs. Fines and Forfeits Court Fines Miscellaneous Miscellaneous Interest Rent Total Miscellaneous Total Revenues Other Sources Sale Of Assets Operating Transfers SPUC Contribution Total Other Sources 2002 2003 2004 2005 2006 EST. EST. EST. EST. EST. 350 350 350 350 350 15,000 15,450 15,910 16,390 16,880 26,000 26,500 27,000 27,500 28,000 35,000 35,000 35,000 35,000 35,000 38,000 38,000 39,000 40,000 41,000 3,200 3,200 3,200 3,200 3,200 25,300 27,830 30,610 33,670 37,040 5,000 20,000 20,000 20,000 20,000 5,000 5,000 5,000 5,000 5,000 3,000 3,000 3,000 3,000 3,000 540,000 545,000 550,000 555,000 560,000 100,000 100,000 100,000 100,000 100,000 1.535.850 1,579,130 1,598,870 1,618,910 1,639,270 200,000 204,000 2 08,000 210,000 212,000 75,000 75,000 75,000 75,000 75,000 250,000 250,000 250,000 250,000 250,000 11,000 11,000 11,000 11,000 11,000 336,000 336,000 336,000 336,000 336,000 10,679,681 11,811,359 12,962,615 14,257,047 15,735,594 725,000 746,750 769,153 792,227 815,994 725.000 746,750 769,153 792,227 815,994 I CITY OF SHAKOPEE 2002 GENERAL FUND BUDGET DIVISION: FIRE MISSION STATEMENT: To provide cost effective, efficient, and state of the art Fire protection for the citizens and businesses within the Sha district. ACTIVITY: and Rescue :ogee fire Activity includes fire prevention, inspection, training, fire fighting hazardous material response and water and high level rescue. Maintenance of station and equipment on a 24 -hour basis in order to insure the safety and protection of the City of Shakopee and Jackson and Louisville Townships. GOALS: 1. Keep department expenditures equivalent with increase in the fire protection district. 2. Provide quality community service in an effective and effici 3. To provide for the placement of a first -due engine company mile radius of any built upon area of the city. MEASUREMENT OF GOALS: 1. Departmental expenditures per capita: Department Expenditures Equipment Rental Rate Population ** 1999 2000 $ 316,288 $ 443,570 259,932 275,420 20,515 23,000 Cost Per Capita (Exclude Eqpt) $15.41 19.28 Cost Per Capita Eqpt Rentals 12.67 11.97 Total Cost Per Capita 28.08 31.25 ** - Population based on the City of Shakopee and Jackson t Louisville Township estimates. on in manner. :hin a 1.5 2001 $ 487,090 286,120 25,500 19.10 11.22 30.32 lO 2. Cost per call of service: Budgeted 1999 2000 2001 Variable Costs(Labor & Fuel) $ 152,543 $ 218,120 $'244,710 Fixed Costs 423,677 475,870 501,000 Total Cost 576,220 693.990 745,710 Number of Calls 370 420 Cost per call (Variable Cost) $ 412.27 $ 519.33 Cost per call (All Costs) $ 1,557.35 $ 1,652.35 3. Maximum travel distance of engine company: 1999 2000 2001 Travel Distance to furthest City Dwelling 4.5 Miles 4.5 Miles 4.5 Miles OBJECT DESCRIPTION: Description of lines items: wages & Benefits: 50 Fire Fighters. Additional 3 fire fighters to man future Station 53 (East end station) Operating Supplies: Minor increase over 2001 for basic supplies. Includes fire '',fighting foam $2,000, upgrading radios /pagers $6,000, hose $10,000, SCBA bottle replacement (expiration) $10,000, firefighter protective clothing $15,000, Scuba equipment $10,000, Haz -mat suits and equipment $7,500, Copying machine $5,500, 4 SCBA air packs $20,000 and 4 -Ice Commander water rescue suits $3,000. Equip. Maintenance: Maintenance (flow testing and calibration) on SCBA packs $6,000. Professional Services: 47 OSHA mandated physical screenings $8,500. Dues /Training /Travel: 5 -First responder, fire fighter one and two classes for new fire fighters $5,000, rental of burn training trailer $2,000, first responder refresher training for 41 fire fighters $2,000 and cold water rescue training $1,800. Equipment: Hurst tool power pack, Hurst tool with associated hoses and accessories $25,000. 0 0 W o m fn U r co IL o 0 0 0 0 0 0 0 0 0 0 o 0 o o m i 0 O 0 0 o O W o m v (D o cD O 0 N m m a O O O O m M i N m m c6 v� D J O N V' m m Cc) c0 Cl) } _ �.''.,........ m m CO ` co V N o N N z W cn O N m l C � c cn t M t+7 N C) m m co Q Z O C) LL, z z o z o Q. m F- cd } a6 O O O O O O O O O O O O O O m', W OJ I O O O O O O v O O to m O O m N O n N m m LO m m ` ti to O O N N I v m P'1 m O to O to M '... co '... '.,,.... Z w a w N O m ` m .— Cam) M M m m N C`7 ' T O N C`7 m m N N � a a a 0o n t= w w Q U w Q w �, 0 w �' N 6 m w m U) O a U o W U U o c . w O O O O O O O O O O O O O O O O O O O O O O O _ o r O O co o O co '..,. 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Lf, o m CO W z w z co w o w W Q m z F Q z W cn O O t r U p C) m m Q Z O C) LL, z z o z o Q. m F- cd } a6 F- 0) w F-- Q Y J W _ 0 Q W m', W OJ I wU' J uj ca a w Z w CL a W O J Z w a w U a a m a a I a Q¢ w¢ a a a a 0 z t= w w Q U w Q w �, 0 w �' m w m U) O a U o W U U o c . w N O O O O O O O O O O a 0) a s O _ o N O p O O O O O N N m m m M m 0 C J O n O C a O O O O O V O cc N � O I LL O 0 p 0 O m m m O O m O N m 0 m m to m t0 N to m m m m m c0 r— m m co m N O N O O N O v O O N co I- N m n m C G CA h IO to N N w Cf E N 2002 BUDGET Fire 2002 Budget Business Unit Business Unit 0321 0324 Object # Description Benefits Fire Station 2 Total 6002 Wages FT - Reg. 2,000 5,000 2,000 6005 Wages OT - Reg. 5,000 16,000' 5,000 6015 Wages PT - Temp 170,000 4,000 170,000 6122 PERA 102,890 4,500 - 6124 FICA 3,200 29,000' 3,200 6128 Fire Pension 149,900 28,000 149,900 6135 Health &Life 27,000 286,120 - 6145 Dental 223,700 - 6170 Workers Comp 9,000 11,000 9,000 6180 Compensated Absences (40) 520 - Retirement Benefit 148,880 - Total Personnel 339,100 - 339,100 6210 Operating Supplies 115,000 115,000 6222 Motor Fuels & Lubricants 9,500 9,500 6230 Building Maintenance 65,000 12,000 77,000 6240 Equipment Maintenance 32,000 32,000 6300 Professional Services - - 6315 Building Maintenance - 6316 Equipment Maintenance 6,000 6,000 6327 Other 8,500 8,500 6332 Postage 120 120 6334 Telephone 5,700 300 6,000 6336 Printing /Publishing 1,000 1,000 6350 Insurance - - 6354 Property Insurance 30,500 30,500 6360 Utility Service 5,000 10,000 15,000 6365 Gas 11,000 16,000 27,000 6400 Rentals - - 6410 LOGIS - 6425 Equipment Rent (IS Fund) 223,700 223,700 6430 Building Rent (IS FUND) 10,050 70,460 80,510 6435 Other - 6472 Conf / School /Training 14,000 14,000 6475 Travel /Subsistence 11,000 11,000 6480 Dues 1,000 1,000 6490 Subscriptions /Publications 550 550 6660 Cash Over /Short - Total Supplies & Services 549,620 108,760 658,380 6740 Capital Expenditures 25,000 25,000 6498 Expenses Charged Back Total $ 913,720 $ 108,760 $ 1,022,480 Budget 52,000 2001 Diff 2,000 - 5,000 - 160,000 10,000 16,000' 3,200 65,210 84,690 4,000 5,000 236,210' 102,890 63,000' 52,000 8,500' 1,000 77,000 31,000' 1,000 9,700' (9,700) 16,000' (16,000) 6,000 8,500 120' - 4,500 1,500 1,000 - 29,000' (29,000) 30,500 28,000 (13,000) 27,000 286,120 (286,120) 223,700 80,510 20,000 (6,000) 11,000 - 1,040 (40) 520 30 509.500 148,880 27,500 (2,500) $773,210 $249,270 32.24% 13 CITY OF SHAKOPEE 2002 General Fund Budget Division: Police Mission Statement: The Shakopee Police Department is dedicated to protecting, servii working with the public to promote and maintain a safe, peaceful community. Activity: The primary services of the Police Department are heavily focuse safety. This includes the prevention of crime and hazards throu education and citizen involvement; the timely response to life threatening, hazardous, suspicious or in- progress criminal activ followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the community of its safety. Youth is another major focus of our police function. we will officers directly committed to youth, two School Resource Offi two DARE /GREAT officers. and in ty; and Community - oriented policing is the philosophical basis of all department activities. Officer training, scheduling, and assignments are meant to reflect the importance of transforming the police role from one of reactive law enforcement to that of problem solving, working in partnership with our community, to meet or exceed their expectations. Goals: 1. Maintain an average or above average crime clearance rate. 2. Provide quality community service in an effective and effic manner. 3. Maintain a reasonable core of officers based on the City's growing population. Measurement of Goals: 1. Crime clearance rate compared to metro average: 1998 Crimes Reported 1955 Crimes Cleared 877 Percent of Crimes Cleared 44.8 Metro Average Percent Of Crimes Cleared 44.5% ent 2000(est.) 2001(est.) 1860 2040 876 1015 47% 49.7% 1999 1760 875 49.7% NA NA NA !I 2. Cost per call of service: Budgeted 1999 200 Police Dept. General Fund Expenditures $1,930,120 $2,173,740 Calls for Service 10,748 12,500 (Projected) Cost Per Call for Service $179.58 $173.90 3. Officers per 1000 Residents Budgeted 1999 2000 Sworn Officers 23 25 Population 20,531 23,056 Officers per 1,000 residents 1.12 1.09 Object Description: Salaries: Police Chief, Deputy Chief, Three Sergeants, Two Investigators, Fifteen Police Officers, One officer assigned to the Southwest Metro Drug Task Force, Two School Resource Officers, Three FTE Clerical, One Y. time Clerical, One 34 time Clerical and Two Community Service Officers. We are also requesting from Council Five additional Police Officers, a M time Clerical position and an additional Sergeant position. The additional Sergeant would be drawn from the Five Police Officer positions. Supplies: Four Portable Radios $4,000, Computer Equipment $5,000, Radar Unit $3,000, Initial Uniform Issue for New Employees $7,000 Building Maintenance: Cleaning Contract $9,000, Normal Repairs $2,950, Preventive Maintenance $1,500 Rentals: Access fees to State and Federal computers $1,560, Equipment Rental $57,800, Mobile Display Terminals $15,980, Copy Machine Lease $3,700, and $5,560 in Building Rent Professional Services: PDI and psychological exams $10,000, Animal Control $9,200, the City portion of the County Computer Programmer Analyst cooperative agreement $8,500, IACP Net $800 Capital Equipment: One Civil Defense siren $20,000. One Dictation System $25,000. Designated Miscellaneous: Participation in the Southwest Metro Drug Taskforce $8,400. 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N N Z❑ m O U U U U N m U IC9 LL = C U N 4) » m tl m -° a»i I m U �L' E U a» m C 7 d J ..N+ C m .d C t LQ m N v w a y L N C N :3 c�U °� c� h 02ir c a y c� to » R m -w y 7 S Z c c L a -° an d x m C 7 v T .U_. (U N CO U >. N » N m M V) C (!I w r LL � E y m 7 C E rnt c m m m u m Cn m ° rn m _II c CL o a 7` o E S p1 w d C 7 a =» c U` 9 J_ CD `c m a m» o 7 cr ° 0 7 v L o to 'c m E- m m m 0 o- m m F m o 0 mwa¢UmLU (L} CL �t17 U' LL'2' 0 J W w m 0 oF -0 ca 0U U L F O N O O O O '? to m r N g m 0 0 m r 0 0 0 m 0 m N m 0 0 0 0 O m N m R O N t7 m o] m m m m 0 N N M O r r m m� m m NNNN0107t'I P7 r�mmmr�m c�comvv•rvvv vvc <mm r v m m m m m m m m m m m m m m m m m m CO m m m m m m m m m m m m m I-? 2002 BUDGET 2002 2002 Pay With Title /Description Step 3.5% COL Inc FICA PERA Pol Rec Tech 314 Time 3 $ 23,356 $ 1,787 $ 1,210 Pol Rec Tech 1/2 Time 2 15,772 1,207 817 Pol Rec Tech 1/2 Time 2 15,772 1,207 817 Police Rec Tech 8 37,261 2,850 1,930 Police Rec Tech 8 37,261 2,850 1,930 Secretary 8 39,180 2,997 2,030 Police Chief 8 87,505 1,269 9,976 Deputy Police Chief 8 73,616 1,067 8,392 Police Sergeant 4 59,551 863 6,789 Police Sergeant 8 63,917 7,287 Police Sergeant 4 62,166 901 7,087 Police Sergeant 2 58,234 844 6,639 Police Sergeant 2 58,234 844 6,639 Police Officer 4 62,421 905 7,116 Detective 4 61,674 894 7,031 Detective 4 63,210 917 7,206 Police Officer 4 61,696 895 7,033 Police Officer 4 57,380 832 6,541 Police Officer 4 59,551 863 6,789 Police Officer 4 52,790 765 6,018 Police Officer 4 55,043 798 6,275 Police Officer 4 53,111 770 6,055 Police Officer 3 50,032 725 5,704 Police Officer 2 45,530 660 5,190 Police Officer 2 45,026 653 5,133 Police Officer 2 44,463 645 5,069 Police Officer 2 44,463 645 5,069 Police Officer 2 43,392 629 4,947 Police Officer 1 41,712 605 4,755 Police Officer 1 41,959 608 4,783 Police Officer 4 58,382 6,656 Police Officer 1 41,959 608 4,783 Police Officer 1 41,959 608 4,783 Police Officer 1 41,959 608 4,783 Police Officer 1 41,959 608 4,783 Comm Sery Officer 1 27,613 400 3,148 Comm Sery Officer 2 29,293 425 3,339 Premium Pay 5,000 73 570 Total Police $ 1,803,402 $ 34,825 $ 195,102 qu EDA FUND 2002 BUDGET ACTIVITY: Activity includes the operation of the Shakopee Economic Development Authority. The EDA's mission is to enhance the quality of life in Shakopee by expanding and strengthening the local economy; broadening the city's job base and increasing its revenue base through facilitating the preservation, expansion, creation and attraction of quality businesses and related jobs. Implement strategies and administer various programs (grants, loans, etc.) to accomplish above'' activities. Staff must maintain EDA records and prepare materials for policy decisions by Commissioners. The Commission is comprised of the Mayor and City Council. Section 469.107 of the Minnesota Statutes states that the governing body may, at the request of the authority, levy a tax in any year for the benefit of the authority. The tax must be not more than 0.01813 percent of taxable market value. OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: EDA Director, EDA Coordinator, share of City Staff including Planning Director. Professional Services: Legal and other consulting costs. Dues /Training /Travel: Membership dues for professional economic development associations such as the International Economic Development Council, Economic Development Association of Minnesota, and Mid - America Economic Development Council. Various conferences and training courses sponsored by professional economic development associations as outlined above. Miscellaneous: $ 99,000 for ADC Telecommunications, Inc., local effort assistance. ADC II does not affect 2002 budget. R CITY OF SHAKOPEE 2002 BUDGET EDA FUND BUDGET SUMMARY Revenue Taxes Intergovernmental State Aid Charges for Service Interest Miscellaneous Total Revenue Transfers Total Revenue and Transfers 1999 2000 2001 2002 Actual Actual Budget Proposed $109,058 $632 $94,020 $ 84,650 96,048 85,514 80,500 66,000 124,000 16,323 35,344 8,000 13,000 1,000 222,429 121,490 182,520 287,650 45,000 50,000 33,000 267,429 121,490 232,520 320,650 Expenditures Personal Services 55,133 56,354 Supplies & Services 174,829 183,930 ADC Payment Contingency 69,520 190,650 32,500 31,000 132,500 99,000 Total Expenditures 229,96: Excess (Deficiency) Of Revenues over Expenditures & Transfer 37,467 Fund Balance December 31 $417,186 240,284 234,520 320,650 18,794) (2,000) - 98,392 $296,392 $296 „3' Note: 2001 ADC pmt city @$50,000 & county @$82,500. Note: 2002 ADC pmt city @$33,000 & county @$66,000. 020 EDA 2002 Budget Object # Description 6002 Wages FT - Reg. 6005 Wages OT - Reg. 6122 PERA 6124 FICA 6135 Health & Life 6145 Dental 6170 Workers Comp 6180 Compensated Absences 6190 Retirement Benefit Total Personnel Business Unit Business Unit 2190 2191 400 Budget Benefits Management Total 2001 56,850 56,850 55,040 2,950 2,950 2,860 4,350 4,350 4,220 3,500 3,500 6,000 260 260 100 400 400 400' 500 500 1,000 - 68,810 68,810 69,520 6210 Operating Supplies 400 400 6215 Materials 23,000' - 6240 Equipment Maintenance - - 6300 Professional Services 2,000 2,000 6310 Attorney 20,000 20,000 6327 Other - 6332 Postage 100 100 6334 Telephone 300 300 6336 Printing /Publishing 500 500 6338 Advertising 200 200 6350 Insurance 2,400 2,400 6354 Property Insurance - 6400 Rentals 500 500 6420 Equipment Rent - 6430 Building Rent (IS FUND) 1,500 1,500 6435 Other - 6472 Conf / School / Training 1,000 1,000 6475 Travel /Subsistence 500 500 6480 Dues 1,000 1,000 6490 Subscriptions /Publications 600 600 6640 Designated Miscellaneous 99,000 99,000 Total Supplies & Services - 130,000 130,000 6740 Capital Expenditures - 6498 Expenses Charged Back Total $ - $ 198,810 $ 198,810 Diff 1,810 90 130 (2,500) 260 (500) 1,000 (600) 2,000 23,000' (3,000) 100 - 300 - 500' - 200 - 2,400 - 500 1,500'' (1,500) 1,500 1,500 (500) 500 - 1,000' - 500 100 132,500' (33,500) 165,000' (35,000) - 15.23% ff 2002 BUDGET 2002 2002 Pay With Title /Description Step 3.5% COL Inc FICA PERA EDA Coordinator 5 $ 53,571 $ 4,098 $ 2,7' Charge in Comm Devlp NIA 3,280 251 T Total EDA $ 56,851 $ 4,349 $ 2, a.P- CITY OF SHAKOPEE 2002 GENERAL FUND BUDGET DIVISION: FINANCE MISSION STATEMENT: Provide accurate and current financial and statistical data to internal departments and the City Council in a timely manner. Manage the City's financial assets effectively and efficiently. ACTIVITY: The major activities of the Finance Department encompass, accounts payable, cash management, accounts receivable, financial reports, special assessments, annual financial report, budget, insurance and many other of lesser importance. GOALS: 1. Provide accurate and timely information to management. 2. Complete the preparation of the City's budget and CAFR cost effectively. 3. Provide quality overall financial services. MEASUREMENT OF GOALS: 1. Cost per capita of Finance Dept. expenditures: Actual 2000 Total Finance Expenditures $434,631 City Population 20,568 Cost Per Capita $ 21.13 OBJECT DESCRIPTION: Description of lines items: (without lodging tax) Budgeted Requested 2001 2002 $470,390 $503,790 21,500 22,040 $ 21.88 $, 22.86 Wages & Benefits: Finance Director, Assistant Finance Director, Acct. Clerk (3) Professional Services: Auditing services $30,500 (including lodging tax) , County TNT notices $950, Investment safe keeping fees $7,000 and Cash Manager Fees $46,000 both offset by revenue, misc. services as needed $1,500 and assessing contract with the county $85,000 and county special assessment fees $3,000. Lodging tax not included in performance measures $160,000. Rentals: LOGIS c�3 o to m o m N N m O C O N u " m v o 2 a O d N Q m m cr tV m m Q' N O C p N LL R] O ° W O w c ¢ IL o ¢ a :n LL (D _ >) O 7 O R C } m p 0 F_ O U N Q Q C CD O CD ¢ ¢ C O O y C, ¢ E O O O O O O O O o O O O 0 m 0 m 0 m 0 o m Iq 0 0 O o v_ n Lq o o 0 r` m n co m m ¢ rri v o vi m n N O N cc co O) O n c7 O O O O O O O O O O O o 0 m 0 m 0 m o o m cn o p O o v: to tD 0 c o rn m ui tri v� Q ri ca N m m N m N O M O O O O O O O o o O O O O co O m O m O O m Ir O O O O V to to O O O n w !� to co In L co v' O m m I'- N co co co to LL w M K J m O O O O O O O O O O O O c0 O co r` co c0 tD to m vi to m O t0 o N o O In O o O m O CO (D V C sY co V v O cn n w N O 1-- N z N O U W U _m co H Z W Z D Z >> W O I C6 cl O cl cr O r Q N Co Co m N m _j O tD to p to N [i to ❑ W W Zi w Cf Q �= U w J z m cc m to I w v m w m n o v r- o m r-- N r N n m o (D w cw to It o r• m ` o O m tD m V N r.- c7 T co -It [7 Lo v' D O m cD m w❑ w❑ N N w (n w rn ° ¢ Q¢ W w w ❑° m IT v d N m cc O m to O a Lo o W IT v' N O cc O m r N O p7 O cci O O to O N O cl N M N O N r 7 tDr O O O O O O m O (L W O O u 0 0 O o O o 0 o (D 0 tD _ O O 0 O O N N o O cD h t l fD n n lD o r v v tD CD m V tD o N O 0 rl] co CD ED O Or I MI C6 ,b CIO � � N to O CN I n C o to m r• ri I-- co o) O O I N M m O I O n r n co O O O cO T n co U) to t N O r N W to ui C6 N � � r N V 0 co ~ I� IM to o w U w W co W U ° K ¢ U W m w F- m d U w ° w ¢ p z o O O LL m D O U) n O m o Q w e C.W.) w Q❑ m CO g w W to to > w U w W L w U F U LL w LL w K J Z O O 2 LL' W Z S g 7 } } w W O v ar cn W z z U) w ° W U a z F Z¢ S (o O O ❑ O F- F- U U O _ w W co LL' z .6 O U W U od H Z W Z D Z >> 0 O I C6 .6 Q a m m w _j O tD to p to N [i to ❑ W W Zi w Cf Q �= U w J z Q ~ to D_ I w w w O w W w (L LL 0 2 z w a DJ U in U ~ m m o :3 U a. Q a w¢ LL LL D M LL O U m w❑ w❑ x W Z) w (n w rn ° ¢ Q¢ W w w ❑° z W 3 m w U) U m ❑ U U p7 N O O O O O O m O O O O O O O O C O (L W O O LL 0 O o O o 0 o (D 0 tD _ O O 0 O O 0 O N O N O o O cD h t l fD n n lD o r v v tD CD m V tD o N O 0 rl] co CD ED tD w to (D P- (D Q o r-- ti tD tD 0 m co O O 10 tD o N LL > J h O t0 O to tD C o to m r• ri I-- co o) O O I N M m O I O n r n co O O O cO T n co U) to t N O r N W to ui C6 N � � r N V 0 co ~ I� IM to w U w W co W U ° K ¢ co W m w F- m d U w ° w ¢ p z o O O LL m D O U) 2002 BUDGET Finance 2002 Budget Business Unit Business Unit Business Unit Business Unit Business Unit Business Unit 0150 0151 0152 0155 0156 0157 Object# Description Benefits Management Accounting Budget Assessment Lodging Tax Total 6002 Wages FT- Reg. (4,000) 217,010 380 16,040 217,010 6005 Wages OT - Reg. 7,850 1,000 600 1,000 6015 Wages PT -Temp - '.. 274,860 1,000 4,000 1,000 6122 PERA 20 11,240 500 '.. 500 11,240 6124 FICA (268,350) 16,600 170,700 600 16,600 6126 ICMA 160,850 2,800 - 2,000 300 6128 Fire Pension (4,200) 4,000 40,000 (40,000) 6135 Health & Life 32,940 400 1,500 32,940 6145 Dental 1,400 450 - 1,400 6170 Workers Camp 900 900 6180 Compensated Absences 4,000 4,000 6190 Retirement Benefit - Total Personnel 39,240 244,850 2,000 - 286,0 6210 Operating Supplies 3,600 700 100 150 4,550 6215 Materials 6222 Motor Fuels & Lubricants 50 50 6230 Building Maintenance 500 500 6240 Equipment Maintenance ' 6300 Professional Services " 6310 Attorney 139,500 27,000 4,200 170,700 6312 Engineering Consultants ' 6314 Computer Services 6315 Building Maintenance " 6316 Equipment Maintenance " 6318 Filiing Fees 6322 Pavement Preservation " 6327 Other 650 160,000 160,650 6332 Postage 6334 Telephone 2,800 2,800 6336 Printing/Publishing 1,600 700 2,300 6350 Insurance 6354 Property Insurance 4,000 4,000 6360 Utility Service - 6365 Gas 6367 Refuse - 6400 Rentals - 6410 LOGIS 31,000 5,000 36,000 6420 Equipment Rent " 6425 Equipment Rent (IS FUND) 6430 Building Rent (IS FUND) " 6435 Other 400 400 6472 Conf / School /Training 1,500 1,500 6475 Travel/Subsistence 1,600 1,600 6480 Dues 450 450 6490 Subscriptions/Publications - 6640 Designated Miscellaneous 6660 Cash Over /Short - Total Supplies & Services - 156,000 58,700 1,650 9,350 160,000 385,700 6740 Capital Expenditures 6498 Expenses Charged Back - (8,000) (8,000) Total $ 39,240 $ 392,850 $ 60,700 $ 1,650 $ 9,350 $ 160,000 $ 663,7 2001 Diff 209,580 7,430 3,500 (2,500) 5,000 (4,000) 10,860 380 16,040 560 25,080 7,850 1,400 600 100 4,000 - '.. 274,860 11,230 4,000 550 30 20 500 '.. 500 (500) 268,350 (268,350) 170,700 600 (600) 160,850 2,800 - 2,000 300 4,200 (4,200) 4,000 40,000 (40,000) 36,000 400 1,500 - 1,600 - 450 - 11.77% 2002 BUDGET 2002 2002 Pay With Title /Description Step 3.5% COL Inc FICA PERA Finance Director 8 $ 74,131 $ 5,671 $ 3,840 Asst Finance Director 3 50,083 3,831 2,594 Accounting Clerk 8 36,973 2,828 1,915 Accounting Clerk 2 30,107 2,303 1,560 Accounting Clerk 1 28,717 2,197 1,488 Charge out Storm N/A (1,000) (77) (52 Charge out Sewer N/A (2,000) (153) (104 Total Finance $ 217,011 $ 16,600 $ 11,241 CITY OF S=OPEE 2002 GENERAL FUND BUDGET DIVISION: MAYOR & COUNCIL MISSION STATEMENT: Through its legislative authority, the mission of the Mayor and is to set policy, establish service levels, and set a rate of Shakopee property owners. ACTIVITY: Council tion for Includes ceremonial functions performed by the Mayor, who is elected as Mayor and Chief Executive Officer of the City. The Mayor is Chairman of the Council and is a voting member of the Council. The Mayor has no power of veto. Council activity includes legislative and policy making functions not otherwise provided for or prohibited by State and Federal governments, adopting the City's operating and capital budgets, and affirming the hiring and firing of City employees. The Council also provides liaison relationships on numerous boards and commissions. The Mayor and four Council Members are elected at -large for terms of two and four years, respectively. GOALS: 1. Provide for certain cost of service levels commensurate with '',population growth. 2. Provide for a delivery of quarterly City newsletter to each household in Shakopee. MEASUREMENT OF GOALS: 1. Cost to provide City services as measured on a per capita basis: Actual Actual Budgeted Requested 1999 2000 2001 2002 Population 18,750 19,850 20,568 22,040 General Fund Exp$ /Capita $418 $409 $467 $500 2. Provide for the cost effective production and delivery of the quarterly City newsletter: Actual Actual Budgeted Requested 1999 2000 2001 2002 Printing and Delivery Costs* $9,866 $ 9,400 $10,000 $11,500 Copies Delivered /run (average) 8,650 10,000 10,800 11,500 Cost per Issue Delivered 28.5 23.5¢ 23.1 25.0 * Excludes City staff time A-7 OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Mayor's salary @ $G,756 and Council @ $5,628 per year, and Secretary @ $5,000. PERA: PERA for Mayor and all Council Members @ 5.536. FICA: FICA for all members @ 7.656. Professional Service: Provides for $6,000 in undesignated projects. Communications: Delivery of City Newsletter in Mint Advertiser on a qua3 $2,800, plus $1,000 general postage. Printing ordinances for $3,500, plus production of 10,000 issues of the Hometou Newsletter on a quarterly basis of $8,000. Recording :ly basis )de books Messenger Dues /Training /Travel - $1,400 for Council Workshops. LMC conference, for Mayor or Council member. AMM dues $4,931, League dues $12,000, SRA $1,700, misc. $600, Coalition of Utility Cities $2,600. Designated Miscellaneous: Volunteer /employee appreciation picnic and retirement /a plaques. Production of City Flag & Contribution to Scott Cc pole - $1,200, and $1,500 for Derby Days Contribution. Dpreciation Fair for 52 • m O N O) O � O m w c> n_ W w CL 0 0 LL CD ¢ m x � m � O v m U � C) O o m O a n m K a a O LO U N M U- J 0 m > > O 0, Q E o o O O O O O O O O o O O O O n m I N N O O O m M m O O m o N V n o n O O N 4J O N m N O Q) c'] 0) m 0) h N m C l) co v w m N O1 C O � 3 w I N m U CO W� Q W W (n W > U _ l W to K U 0 0 0 0 0 0 0 0 0 0 0 o O o n U'3 N N O O O c0 co c0 O O rn O m c0 m 0 r . N v_ n n o_ o N cO cl w z w 0 O Q w z m O O m co N m N z O =O [Y] 11) O N O Of Q W Z U V Q Cm') z� z> ¢ F F W j � W�� C J W N O m Q Z J� W O Cd a z to 0 0 w w p O O O O O O O O O O O O O 0 m n N N v N r N O O O c0 O'] n O O N l0 c7 m O O m O Ol m D7 O n of a W N CO r N v C1 m x p I O d Cl) M f t0 7 p to D O Q O j O o O O O N o N m 0 0 o m M V N O CD N m cr m o 0 m o m 2 o O m l m to O m O N m m m m w m m m m m m m m m m m N m r O O O O O O O O O O O O n n N m O) m C, (2 0 cO v O) O_ t0 )tl a c7 rn M n c'i 0 M m N r 1U) 0) O cO 0) p cV f C N LL m 0 m n u7 t0 c0 N N O O m0 N m O Q) 01 m O M I V' c0 f0 N m O) cA n N N O U ¢ cO 0I v M m O n c0 N m m m c`) n (o N M C'] W c0 m m r c`'] N N m a (0 N 1_ m N m 0) N m c0 O c0 _ 3 C V M r n m V n O O c v N Q Q n co o O � Z; n v m cn N uR N m 0 0 � L m N .- v U, LO )O <* o m m C cp co N N m O 'cf c7 O O IT m 7 N m O] co co m m m m U 01 Q 0 Q 0 m > > O 0, Q E o m O m w - 3 w I U CO W� Q W W (n W > U _ l W to K U O w W W W Q Z W Z p W N J a 1 w Z z w z w 0 O Q w z m O O W Ow U z Z z O =O m m Q W Z U V Q F z� z> ¢ F F W j � W�� C J W -W Z J� W O Cd a z to 0 0 w w p a a q w¢ wa ° O m p w of w 0 W a 0: 1 0 x w m x p I O d Cl) U? o v p p p D O Q Q O o O O O N o N m 0 0 o m M V N O o o 0 m o m 2 o O m l m to O m O N m m m m w m m m m m m m m m m m N m r 0 2002 BUDGET Mayor /Counc 2002 Budget Business Unit 2001 Diff 0111 1,500 Object # Description Management Total 6002 Wages FT - Reg. 11,000 - 6005 Wages OT - Reg. 1,740 - 6015 Wages PT - Temp 34,270 34,270 6122 PERA 1,780 1,780 6124 FICA 2,620 2,620 6128 Fire Pension (3,410) - 6135 Health & Life - 6145 Dental - 6170 Workers Comp 50 50 6180 Compensated Absences - 6190 Retirement Benefit - Total Personnel 38,720 38,720 6210 Operating Supplies 2,000 2,000 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6300 Professional Services - 6310 Attorney - 6314 Computer Services - 6315 Building Maintenance - 6316 Equipment Maintenance - 6327 Other 6,000 6,000 6332 Postage 3,200 3,200 6334 Telephone 500 500 6336 Printing /Publishing 11,500 11,500 6350 Insurance - 6354 Property Insurance 550 550 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS - 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) - 6435 Other - 6472 Conf / School / Training 500 500 6475 Travel /Subsistence 2,000 2,000 6480 Dues 21,830 21,830 6490 Subscriptions /Publications - 6640 Designated Miscellaneous 3,900 3,900 6660 Cash Over /Short - Total Supplies & Services 51,980 51,980 6740 Capital Expenditures - 6498 Expenses Charged Back - - Total $ 90,700 $ 90,700 30 Budget - 2001 Diff 32,770 1,500 1,700 80 2,510 110 11,000 50 36,980 1,740 2,000 - 16,800 (16,800) 6,000 3,200 - 300 200 11,000 500 550 (550) 550 1,500 (1,000) 700 1,300 19,340 2,490 3,900 55,390 (3,410) $92,370 ($1,670) -1.81% 2002 BUDGET Title /Description 2002 Step 2002 Pay FICA PERA Mayor NIA $ 6,756 $ 517 $ 350 Council Member N/A 5,628 431 292 Council Member N/A 5,628 431 292 Council Member NIA 5,628 431 292 Council Member NIA 5,628 431 292 Recording Secretary N/A 5,000 383 259 Total Mayor & Council $ 34,268 $ 2,624 $ 1,777 31 CITY OF SHAKOPEE 2002 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the City Administrator's office is to provide for day operation of the City government of Shakopee, in accordar policies and directives of the Mayor and City Council. day -to- with the The mission of the Natural Resources Department is to facilitate the development of community parks, trail, open spaces and protection of natural resources. ACTIVITY: The City Administrator's activities include directions and coordination of all city departments in carrying out the policies established by City Council, preparation of the annual budget, making recommendations to the City Council concerning existing and new programs for the city, and advising the City Council on personnel matters. The City Administrator is appointed by City Council. The Natural Resource's activities include the planning and community parks, trails, open spaces and natural resources. GOALS: 1. Keep departmental expenditures commensurate with increase in residents in the City. 2. Provide for compilation of bi- weekly City Council budget cost effective manner. 1. Departmental Expenditures based on a per capita basis. tion of number of in a .equested 2002 $530,110 22,040 $24.05 tion Actual Actual Budgeted 1999 2000 2001 Department Expenditures $197,965 $249,800 $470,100 Number of Residents 18,750 19,850 20,565 Per Capita Cost $ 10.56 $ 12.58 $ 22.86 *large increase due to transfer in of 2 positions from process. tion of number of in a .equested 2002 $530,110 22,040 $24.05 tion 2. Average cost to prepare bi- weekly City Council packet (20 copies, not OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Administrator, Management Assistant, Secretary, Payroll /Benefits Coordinator, Natural Resource Director and one part -time summer 'intern for natural resources projects. Supplies & Services: Website Materials $400 and Office Supplies $1,000. Professional Service: LMC Labor Relations $4,055, Misc. Organizational Sentence to Serve $2,500. Park Development: Council ordered new parks /trails Consultant $6,000, concept plans, appraisals, surveys and soil borings $15,000. Natural Resources: Oak Wilt Suppression Program $5,000, Natural Resources In Match $13,000, Conservation Development Reviews of Plats Matching Grant Funds for Environmental Partnership Grant $10,000. for ory Grant 0,000 and Dlications Dues /Training /Travel: ICMA National Conference $1,500, State Managers Conference $500, State Managers Conference (for Assistant) $500, other training $300. General department head training $5,000. Safe Assure Training $2,750. NRPA Conference $1,500, MRPA Conference $500, Tree Inspector's Short Course $50, Project management training $350 and GIS training $400. ICMA $900, ICMA for Assistant $200, MN Managers Association $75, Chamber of Commerce $80, Rotary $110, MAUMA $100, miscellaneous $400.'NRPA $215, MRPA $100, Society of Ecological Restoration $110 and EAC Membership Dues $250. Miscellaneous Subscriptions and Publications $400. 33 including research time). Actual Actual Budgeted Requested 1999 2000 2001 2002 Labor Cost $ 184.33 $ 189.85 $195.55 $ 207.00 Average Printing Cost $ 75.00 $ 77.25 $ 79.57 $ 83.25 Average Cost to Produce Meeting Agenda Packet $ 259.33 $ 267.10 $ 275.12 $ 290.25 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Administrator, Management Assistant, Secretary, Payroll /Benefits Coordinator, Natural Resource Director and one part -time summer 'intern for natural resources projects. Supplies & Services: Website Materials $400 and Office Supplies $1,000. Professional Service: LMC Labor Relations $4,055, Misc. Organizational Sentence to Serve $2,500. Park Development: Council ordered new parks /trails Consultant $6,000, concept plans, appraisals, surveys and soil borings $15,000. Natural Resources: Oak Wilt Suppression Program $5,000, Natural Resources In Match $13,000, Conservation Development Reviews of Plats Matching Grant Funds for Environmental Partnership Grant $10,000. for ory Grant 0,000 and Dlications Dues /Training /Travel: ICMA National Conference $1,500, State Managers Conference $500, State Managers Conference (for Assistant) $500, other training $300. General department head training $5,000. Safe Assure Training $2,750. NRPA Conference $1,500, MRPA Conference $500, Tree Inspector's Short Course $50, Project management training $350 and GIS training $400. ICMA $900, ICMA for Assistant $200, MN Managers Association $75, Chamber of Commerce $80, Rotary $110, MAUMA $100, miscellaneous $400.'NRPA $215, MRPA $100, Society of Ecological Restoration $110 and EAC Membership Dues $250. Miscellaneous Subscriptions and Publications $400. 33 m 0 m a cn m m 00 a N N o c a 3 N LL m •O N O m 0 a a N Q CO •a m N N a pt cr N CD m m O C O N m O Q N O W CD ¢ a r O D ¢ m = fy- rn +. rn C m O O U N ¢ E f6 C m � o E D m > > a rn Q E 0 0 0 0 0 0 0 0 ° o 0 ° o 0 0 m (+ v n n N r o n cn m (D N N r m m N O (D O CD r N m m CD m .- m r r N (� O O O O O O O O O O O M V n r N O O O !` t7 m (D N N O CO ` N O (D O co t- CD o c r m N N N O m Cl) m (D O O O O 1-- m M v r n N m o 0 0 � m m co N N U m ! N O n O m tl_ N m m to m r m f!) N m O O co ( m n Q Lo m O O o m O o v (o to m m N m m O O CO N • O m m t` N m m m m d' C to r N n m to m m (n m (n a 0 m OQ W 0 r` o r N (O cc m t- cc 't -c N N m N D [V 4] } m U n N O m co co O O m m V r (D N_ n O V m m O 1f) (n (D t• tD tD V C7 CO m m to O t- .- O 0 O m N m N to N N V t- N m m m m O m O -It m m m m (D m tD m (D m N CO m lc) CO V �t (D � t` CO O N m m N V r `° Cl) V m m m m 0 N w W m 0 0 0 0 � o ti O O I O r r O O O O I r O O O O 0 0 O O OI O V V ° m m n m m m co Cli O r m to m C� r 0 m m Ci co co Im O M 0 O M CD O O m O O_ O R ca O m m m c o m m of O U) z O }¢ F o d D = O LLI m U LOU U J Z f!) w Q w W •o 0 (O t- (1) N > W U W > U U Z d' C U > CD W U OQ W W U 2' J O O o U - U � } } U w w w of z V Z ° Z W 2 W z > Q 00 O w 7 Q E Cl) J Z aa o o `° (° Z O w U U 0 0 w W Q U j Q Q w J w U z w a nom. o z w a v U ~ ~ ~ a a C u) U O O ¢ x m ?� X U)� a z d' U O `L U U w U 0 7 - } W W U U M 07 m d o O y I- o U o 0 0 m N o 0 0 O O_ m o 0 m 0 0 0 0 o O 0 0 N m m m O O m m m m m m O 0 v m O v CD 0 N m ° 0 m m O O 0° (n m co ( D O 0 m ° 0 (D O O `t o tD m O o m ° m c ca N U- a) J ( 0 O M CD O O m O O_ O R ca O m m m c o m m of O U) z O }¢ F 2002 BUDGET Admin 2002 Budget Business Unit Business Unit Business Unit Business Unit Business Unit 0120 0121 0123 0125 0127 Budget Object# Description Benefits Administration Personnel Cable Access Cable Comm Total 2001 Diff 6002 Wages FT -Reg. 215,790 215,790 216,690 (900) 6005 Wages OT - Reg. - 6,580 (6,580) 6015 Wages PT - Temp 3,000 1,000 4,000 16,210 (12,210) 6122 PERA 16,230 160 50 16,440 16,440 6124 FICA 6,440 230 80 6,750 6,750 61261CMA 4,900 4,900 4,220 680 6128 Fire Pension - 6135 Health & Life 30,550 30,550 31,140 (590) 6145 Dental 1,400 1,400 1.400 6170 Workers Comp 1,600 1,600 1,000 600 6180 Compensated Absences 7,000 7,000 7,000 - 6190 Retirement Benefit - - Total Personnel 45,450 238,460 - 3,390 1,130 288,430 282,840 5,590 6210 Operating Supplies 8,300 800 400 9,500 3,300 6,200 6222 Motor Fuels & Lubricants 250 250 250 - 6230 Building Maintenance - 6240 Equipment Maintenance 500 500 500 - 6300 Professional Services 12,560 800 13,360 27,000 (13,640) 6310 Attorney 12,000 12,000 12,000 6314 Computer Services - - 6315 Building Maintenance - 6316 Equipment Maintenance - - 6327 Other " 6332 Postage 400 400 400 - 6334 Telephone 5,700 5,700 1,500 4,200 6336 Printing /Publishing 4,000 100 4,100 4,100 - 6350 Insurance - 2,000 (2,000) 6354 Property insurance 2,000 2,000 2,000 6360 Utility Service " 6365 Gas - 6367 Refuse ' - 11,400 (11,400) 6400 Rentals 6410 LOGIS 9,000 9,000 9,000 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) - 6435 Other 1,000 1,000 1,000 6472 Conf / School / Training 10,550 250 1,500 12,300 13,800 (1,500) 6475 Travel/Subsistence 3,800 100 1,500 5,400 3,900 1,500 6480 Dues 1,870 300 300 2,470 1,910 560 6490 Subscriptions /Publications 400 400 700 (300) 6640 Designated Miscellaneous - - 6660 Cash Over /Short Total Supplies & Services - 51,330 23,250 3 - ' 78,380 70,760 7,620 6740 Capital Expenditures 17,000 17,000 17,000 - 6498 Expenses Charged Back - - Total $ 45,450 $ 306,790 $ 23,250 $ 7,190 $ 1,130 $ 383,810 $370,600 $13,210 3.56% 3.5- 2002 BUDGET 2002 2002 Pay With Title /Description Step 3,5% COL Inc FICA PERA City Administrator 7 $ 87,874 $ 6,722 $ Management Assistant 3 37,790 2,891 1,958 Adm Secretary 8 42,100 3,221 2,181 Natural Resource Dir 3 60,528 4,630 3,135 Payroll /Benefits Coord. 8 48,079 3,678 2,490 Car Allowance 3,600 Charge Out Transit N/A (1,826) (140) (95) Charge Out Cable (1,826) (140) (95) Total Administration $ 276,319 $ 20,862 $ 9,574 37 CITY OF SHAKOPEE 2002 GENERAL FUND BUDGET DIVISION: LEGAL, MISSION STATEMENT: To provide for competent and cost effective civil legal advice, legal action in which the City is a plaintiff or defendant, and prosecution of non- felony criminal matters. ACTIVITY: The City currently contracts for civil legal services. Scott Joint Prosecution, a joint powers entity, provides prosecution of all non-felony criminal matters occurring in Shakopee. Civil legal services include: contracts, ordinance preparation, and review of departmental actions and policies. GOALS: 1. To provide cost effective criminal prosecution of non - felony violators in Shakopee. MEASUREMENT OF GOALS: Actual Budgeted 1999 2000 2001 2002 SJPA Cases Opened 900 950 802 1,000 Costs Paid $156,804 $165,000 $193,645 $220,000 Costs Per Case Opened $174.22 $173.68 $241.45 $220.00 OBJECT DESCRIPTION: Description of lines items: Professional Services: This includes $220,000 for Scott Joint Prosecution, $260,000 for general civil work. 39 m o m m o rn m co d W W CL O o Y CL Q o 2 � IL N } O v F- m U N N ca m O C V J N LL m N m C O` O cn O m J N 4 m 'o d w CD m N N [D _ N O C 'D N <L J m ❑ (0 Q c7 Q c C) o N Q Q Co J J m E o E � ¢ Q m c J J E O ° m C7 �n U O J d O 0 rn a O tD lc N D y > LL J 0 0 0 Ol0 0 0 0 0 0 1 Lo 0 C) tq t11 O W lD o N `I co 'o "o V I V I O O O o O U U O O O O O O C t!J to tD O to ° tD p to o N - C co W > LLI � W CO U Z U F> V 7 0 o O o O 0 o 0 0 ° to to n to Z W p0 N p W ❑ � W(r O Z W O U z a O O O O O O O O O o 0 O o O p to O L I U F— ad N N C Z z D Q CV co c1l O m Cl) Cl) W D M M N J J h ti h N D1 W S m tT O D� W x O to T m 0 U U ? D a- ❑ w ❑ n f7 N c0 M r < n W m T c U M M 0 - co rn r _ LD Lo v `, v n o 0 O m m p p ci J p Cl) v O N tD m M tD tD V t0 o m M tOD cli O CO P7 c 0 n 'C U ❑ m U d 0 U) CO W W U W U U W U U F > LLI � W CO U Z U F> U � W U W¢ Z W Z p W ❑ W(r W W Z W O U z a Z o Q U v U z O W z> U Z a J w U F— ad U U W W U W Z z D Q U t W Q W J J W (n Cl) W D 7 O 0 Z U W J J LL 2 T U J W S J d O L) W x Q a a ❑ � T m 0 U U ? D a- ❑ w ❑ W ❑ < W � U co I U _ _ O 0 0 0 0 M M 0 O 0 O 0 p o O p p W J J p p p ED O O (D O N tD M tD M tD tD V t0 o m t tOD cli O O 39 2002 BUDGET Legal 2002 Budget Object # Description 6002 Wages FT - Reg. 6005 Wages OT - Reg. 6015 Wages PT - Temp 6122 PERA 6124 FICA 6126 ICMA 6128 Fire Pension 6135 Health & Life 6145 Dental 6170 Workers Comp 6180 Compensated Absences 6190 Retirement Benefit Total Personnel Business Unit Business Unit 0161 0163 Civil Prosecutions Total 6210 Operating Supplies - 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6300 Professional Services - 6310 Attorney 260,000 220,000 480,000 6314 Computer Services - 6315 Building Maintenance - 6316 Equipment Maintenance - 6327 Other - 6332 Postage - 6334 Telephone - 6336 Printing /Publishing 500 500 6350 Insurance - 6352 Liability 2,500 6354 Property Insurance - 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS - 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) - 6435 Other - 6472 Conf / School / Training - 6475 Travel/Subsistence - 6480 Dues - 6490 Subscriptions /Publications 1,500 1,500 6640 Designated Miscellaneous - 6660 Cash Over /Short - Total Supplies & Services 264,500 220,000 482,000 6740 Capital Expenditures 6498 Expenses Charged Back Total $ 264,500 $ 220,000 $ 482,000 Budget 2001 328,000 500 2,500 1,500 $332,500 Diff (328,000) 480,000 (2,500) 44.96% q,C) CITY OF SHAKOPEE 2001 GENERAL FUND BUDGET DIVISION: GOVERNMENT BUILDINGS MISSION STATEMENT: To provide for public buildings ACTIVITY: that are clean and well maintained. Activity includes the operation and maintenance of City Hall',, Library, Senior Citizen Center, and assistance at Community Center. GOAL: To maintain all city mechanical equipment to assure peak efficiency equipment longevity. OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: 1 Building Maintenance Worker $2,500 charged to Recreation. and Supplies & Services: City Mechanical Systems Contract $3,500 (all but City Hall and Community Center) , Elevator Maintenance Contract $1,500, Contracted cleaning at City Hall and Library $21,000, Mechanical Systems - City Hall $11,000 and Misc. City Hall $3,000. Equipment Maintenance - $15,000. Professional Services: Pest Control $1,000, Contracted cleaning of Sr. Hi -Rise $5,000 and Miscellaneous $5,500. Rentals: Sr. Hi -Rise Congregated Dining Rental $15,000 and Building Rental Charges $81,000. Library - Rental of interim space & moving allowance (5000 sq. ft. @ $10 /sq. ft.) ; $5,000 moving costs; $5,000 temporary telecommunications hookup. of m o O di o M M m a o Co v N � m a 11 m O 2 O O CL N C b �. O j N N M m O C � N LL m LU O a to O r 'o Y o a m L N co LL m rn M O 3 CD m o m O O Q Q M C 7 ' 0 O N Q � C O ] 0 tT O m Q Q 0 0 o O 0 m co n il- (D !9 N N N Q Q O O O F O m m n n co T N N N Q Q O C I � O O O tD N N N r Q Q tO M ( w I m Oi L Q Q m ` (D w N M M O OI O O O O O n n C Z !, N ! "! Q n C D (D to cD 0 M M D� M I M M N tD ID cn- O O O N N O O O O O O p O 0 0 0 to o 0 0 N tD tD M Q CD Q O O r Q Q M O Q O fD M N O O O O O O O O O O O M O O O �p N to tD M Q O Q O O r Q Q M O Q to N Cl O O O O O O 0 O O O tD O O O N U) D M V N Q O O T Q Q M D) Q O N O O O O O O O O O O O to O O p tD N n Lq N_ O O Q 0 n M O Q Q O 00 N CD co co CO 0 d' Q N t77 n � I l0 CO N tD n to Q �W Q n o m e n o to M m o in m m N rn N M CD CO to N M CD O N O O M M O N n Q QI Q N n N to O Q Q O M N D 7 (q M N n Q M O O 0 o to O N I M O O r O O M O Q N M cc i Q) N c L p ] N O Q LO - It O Q N M O r r co M co m co o CD N N N O co N O to r O N c O CO D Z_ Z [� fn O m m U m m W_ > > cn m v Z Co to > W U W (n W � U Z I z z 'O `) U) Z g > z w = o g 0 o ml� w w o v o n W W W Z ,� U O U W ? otf 1— W Z W C7 O O as F ar E m rn Z Z U) C ¢ O U) o n m F-- rn CL Q' w 0 U z C ? a° w O Z W° a_ IL U H F- a Q � O U 0 o Z W m w O a ? D z 0 n o U o � W m I U3 O O O O O O [fl M d O w O N 0 O O O O N O O M to t0 O n O O O O O W CD I C� O 00 O 00 O O N N M M M M Q Q N tfJ O n O O U N I tD O O O (0 O (D O co co a) O CD O co O co O tD O fD O � J r r LL v 2002 BUDGET Gov Bldgs 2002 Budget Business Unit Business Unit Business Unit Business Unit (9,700) 0180 0181 0182 0184 5,000 Object # Description Benefits City Hall Library Senior Center Total 6002 Wages FT- Reg. 8,500 26,700 3,000 96,000 26,700 6005 Wages OT- Reg. 95,800 200 50,000 400 200 6015 Wages PT -Temp - 6122 PERA 1,380 1,380 6124 FICA 2,040 2,040 6126 ICMA - 612B Fire Pension - 6135 Health & Life 8,810 8,810 6145 Dental 280 280 6170 Workers Comp 900 900 1,800 6180 Compensated Absences 1,500 1,500 6190 Retirement Benefit - Total Personnel 11,490 31,220 - 42,710 6210 Operating Supplies 500 500 6222 Motor Fuels & Lubricants - 6230 Building Maintenance 25,000 3,000 2,500 30,500 6240 Equipment Maintenance 15,000 200 15,200 6300 Professional Services - 6310 Attorney 5,000 5,000 6314 Computer Services - 6315 Building Maintenance 6,500 6,500 6316 Equipment Maintenance - 6327 Other 5,000 5,000 6332 Postage - 6334 Telephone 3,500 10,000 13,500 6336 Printing /Publishing - 6350 Insurance - 6354 Property Insurance 3,500 500 350 4,350 6360 Utility Service 45,000 4,000 2,400 51,400 6365 Gas - 6367 Refuse 3,000 3,000 6400 Rentals 18,000 18,000 6410 LOGIS - 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 86,000 9,800 95,800 6435 Other 50,000 50,000 6472 Conf / School / Training - 6475 Travel/Subsistence 400 400 6480 Dues - 6490 Subscriptions /Publications - 6640 Designated Miscellaneous - 6660 Cash Over /Short - Total Supplies & Services - 181,400 89,500 28,250 299,150 6740 Capital Expenditures 6498 Expenses Charged Back Total $ 11,490 $ 212,620 $ 89,500 $ 28,250 $ 341,860 Diff 950 30 50 6,790 2,020 280 goo 900 1,500 - 5,500 (5,000) 40,500 (10,000) 1,200 14,000 9,700 (9,700) 5,000 6,500 5,000 5,500 8,000 4,250 (4,250) 4,350 42,900 8,500 3,000 96,000 (78,000) 95,800 50,000 400 205,950 93,200 $244,430 $97,430 39.86% A/3 2002 BUDGET 2002 2002 Pay With Title /Description Step 3.5% COL Inc FICA PERA Building Maint 4 29,214 $ 2,235 $ 1,51 Charge out Park Rec N/A (2,500) (191) (12 Total Gen Govt Build $ 26,714 $ 2,044 $ 1,38 ,qy CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Jason Bullard, Assistant Finance Director SUBJ: Five Year Equipment List DATE: August 13, 2001 Introduction Council is asked to discuss the which is part of the 2002 budget. Five Year Equipment Background Enclosed you will find a copy of the Equipment requested expenditures from the various department heat the years covering 2002 -2006. This is an annual eve part of the budget process. The equipment list is basically the budget for the t Equipment Internal Service Fund. A projected list anticipated purchase of mobile equipment costing $10, more is included as well as the narrative to justi purchase. Portrayed is a five year projection of the activity c equipment fund and the available fund balance if all requested are approved for purchase. Particular attE should be paid to the 2002 items, they will compris direction for staff to proceed and plan to acquir related assets in 2002. Also included for your reviE the vehicle evaluations prepared by the City's mechani vehicles being replaced. List Fund s for it as pital E the 00 or r the E the ssets ntion the the w are c for Council may want to special attention to the items listed below: - Engineering request for purchase of truck even though the mechanic noted that the vehicle is in fair to good condition. - Police request for purchase of 2002 squad car even though the mechanic noted that the vehicle to be replaced is in good condition and was only driven 6,600 miles last year. - Request for purchase of single axle dump truck, the box and plow are considered to be in poor condition but the truck is in fair condition- - Request for replacement of loader #120 which has been replaced_ Loader #119 would then be retired. Additional vehicles which increase the fleet. Council should note that the justifications /explanations refer to the replacement guidelines. These guidelines are based on the number of years or miles /hours over which depreciation is calculated for accounting purposes, and does not factor in the actual condition of the vehicle. Action Discuss and give staff direction. U4 a Bullard Assistant Finance Director CITY OF SHAKOPEE Budget 2002 EQUIPMENT LIST Cash Balance Available 12131 Cash Loan to Blocks 3 & 4 Fund Balance 12/31 Block 3 & 4 Note Payments Accumulated depreciation 12/31 $ 1,674,393 $ 1,405,047 $ 1,685,321 $ 2,207,1 790,000 750,000 710,000 665,C $ 2,464,393 2002 2003 2004 2005 EQUIPMENT FUND $ 40,000 $ 40,000 $ 40,000 Projected Cash Balance 1/1/02 $2,004,993 2,095,543 2,305,098 2,535,60 Rentals 600,920 $ 642,984 $ 687,993 $ 736,15 Sale of Assets 12,000 12,000 12,000 12,00 Interest 78,430 92,090 77,280 92,69 Total Revenue 691,350 747,074 777,273 840,84 Expenditures per List 1,021,950 1,016,420 497,000 319,00 Excess (Deficiency) (330,600) (269,346) 280,273 521,84 Cash Balance Available 12131 Cash Loan to Blocks 3 & 4 Fund Balance 12/31 Block 3 & 4 Note Payments Accumulated depreciation 12/31 $ 1,674,393 $ 1,405,047 $ 1,685,321 $ 2,207,1 790,000 750,000 710,000 665,C $ 2,464,393 $ 2,155,047 $ 2,395,321 $ 2,872,164 $ 40,000 $ 40,000 $ 40,000 $ 45,00( 1,905,039 2,095,543 2,305,098 2,535,60 Interest is calculated @5.5% of previous years ending balance. Estimated Rental Rates for years beyond 2002 are based on a projection using actual rental rate increases from prior years. (7.00 %) Estimated Accumulated Depreciation is based on a projection using Accumulated Depreciation from prior years. (10.00 %) The rental rates for 2002 are based on already calculated rental rates for the year. 2006 $ 787,684 12,000 121,390 921,074 284,300 636,774 $2,843,937 620,000 $ 3,463,937 $ 45,000 2,789,168 0 `k 2002 2003 2004 2005 2006 Police Marked Patrol Cars $ 100,000 $ 68,120 $ 133,000 $ 104,000 $ 134,400 Marked 4 Wheel Drive 45,000 Automobiles (unmarked) 19,750 19,500 Fire Truck - Pumper 400,000 Zodiac Boat 13,000 Truck - Telesquirt 500,000 Utility/Personnel Vehicle 42,000 One Ton 4x4 With Grass Pak 50,000 Engineering Pickup Truck 4X4 19,000 19,000 Street Single Axle Dump Truck/Equip 110,000 110,000 115,000 120,000 Loader 150,000 Pick -up Truck 35,000 Park Pick -up Truck 4x4 30,000 30,000 Large Mower 90,000 Small Tractor 35,000 40,000 40,000 Self Propelled Field Striper 20,000 Snow Removal Machine /Bobcat 85,000 Sewer Fund Enductor 70,000 Storm Drainage Fund Leaf Collection System 50,000 Street Sweeper 130,000 Tanker 100,000 Recreation Fund Ice Resurfacer 55,000 Building Inspector Truck 18,200 18,800 19,900 $ 1,021,950 $ 1,016,420 $ 497,000 $ 319,000 $ 284,300 `k Police 2002: 3 Patrol Cars ($100,000). Replace one patrol car purchased in 1998. Increase squad car fleet with two additional squads. Mechanics Comments: The vehicle to be replaced meets the replacement guidelines. It has good body condition, engine, and drive train with 90,334 miles. 1 Unmarked Cars ($19,750). Replace one unmarked administrative vehicle. Mechanics Comments: One vehicle has all ready been disposed of and the other has a poor engine. 2003: 2 Patrol Cars ($68,120). Replace one patrol car purchased in 1999. Increase squad car fleet with one additional squad. Unmarked Car ($19,500). Replace unmarked administrative vehicle. 2004: 4 Patrol Cars ($133,000). Replace three patrol cars purchased in 2000. Increase squad car fleet with one additional squad. Marked 4 Wheel Drive Police Vehicle ($45,000). This would be an addition to the fleet. _ 2005: 3 Patrol Cars ($104,000). Replace three patrol cars purchased in 2001. 2006: 4 Patrol Cars ($134,400). Replace three patrol cars purchased in 2002. Increase squad car fleet with one additional squad. Fire 2002: Truck - Pumper ($400,000). This unit will replace the current 1974 Mack Fire Truck. This pumper also acts as our large capacity foam system for hazardous materials /flammable liquid fires. This unit will be 28 years old and its dependability is questionable. Mechanics Comments: Transmission, brakes and clutch needs work. It is difficult to get parts for the water pumping system due to its age. Truck is out of date and needs to be replaced. 2003 2004: 2005: 2006: Engineering 2002: Truck ($19,000). This truck will replace an existing truck that will be 10 years old (PW# 3300, 1992 GMC Sonoma). It is anticipated that due to age, mileage, and maintenance costs, this vehicle will need to be replaced. The department will continue to monitor this situation annually and adjust the equipment list accordingly. Replacement of this vehicle is for a 4 -wheel drive extended cab pick -up truck. Currently, the City is using 2 -wheel drive small pick -up trucks, and these vehicles have difficulties accessing and traveling on development job sites. Many times staff inspectors have to walk considerable distances to observe the construction work being done. Staff believes that this is not a cost effective use of time, particularly when the engineering inspectors are assigned several project sites. To meet the inspection needs of the department a 4 -wheel drive vehicle is being requested for Project Inspectors. This request is being made due to the amount of 'construction activity in the MUSA area south of T.H. 169. The Engineering Department does the inspecting and grading of utilities and streets before a gravel street is constructed. Depending on the city's ability to hire additional engineering staff this replacement may or may not be needed in 2002. Truck - Telesquirt 1985 pumper #9522. This truck would be 3. ($500,000). This We moved this out the first due uni t unit will !replace the from the 1999 budget. from the new Station One Ton 4x4 with Grass Pak ($50,000). This unit will replace the current 1990 Ford 4x4 pick -up with grass pak. This unit is for fighting grass fires, towing the rescue boat, and hauling hoses and equipment. Utility /Personnel Vehicle ($42,000). This unit will replace the current 1994 Chevrolet 3/4 ton Suburban which is used for officer response to incidents, personnel transportation (fires, training, meetings, etc.) Zodiac Boat ($13,000). This will replace the 11994 Zodiac boat. This inflatable boat with motor is used for open water and ice rescue with the motor removed. No Anticipated Purchases No Anticipated Purchases Mechanics Comments: The vehicle to be replaced meets the replacement guidelines. It has good body condition, engine and drive train with 23,465 miles. 2003: No Anticipated Purchases 2004: Truck ($19,000). See comments under 2002 replacer This truck would also replace an existing truck tt 10 years old (PW# 304, 1994 Chev S10). 2005: No Anticipated Purchases 2006: No Anticipated Purchases Street 2002: 2003: 2004: nt truck. t will be Single Axle Dump Truck ($110,000). Replacement for unit #108 1992 Ford LN 8000 dump truck. Mechanics Comments: The truck to be replaced meets the replacement guidelines. It has fair body condition, engine and drive train with 49,239 miles. The box and plow are in poor condition. Loader ($150,000) Replacement for unit #120 loader. 1975 Fiat Mechanics Comments: The loader to be replaced meets the replacement guidelines. It has poor body condition, engine and drive train. Current hours reading is 1,400 but has been replaced three times. Single Axle Dump Truck ($110,000). Replacement for unit #101 1991 IHC 2554 dump truck + equip. Pick -up Truck ($35,000) . To replace unit #110 1988 GMC 3500 1 ton pickup 4x4 + equip which will be 15 years old at this time. This truck will become a permanent addition to the fleet. Single Axle Dump Truck ($115,000). This will be an addition to the fleet. 2005: Single Axle Dump Truck ($120,000). #103 1993 IHC 2554 dump truck replacement guidelines. 2006: No Anticipated Purchases Replace existing unit which will meet the Park Maintenance 2002: Pick -up Truck ($30,000). This will replace unit ##112 1998 GMC 350 1 ton'pick -up + equipment. Mechanics Comments: The vehicle to be replaced meets the replacement guidelines. It has fair body condition, engine and drive train with 78,000 miles. Small Tractor ($35,000). Replacement for unit #134 1994 John Deere tractor 2070. Mechanics Comments: Self Propelled Field Striper ($20,000). This will be an addition to the department. With the increased painting of more ball fields and soccer fields it has became a two person job. The field striper would only take one person so would be able to better use staff time. 2003: Sidewalk Snow Removal Machine or Additional Bobcat ($85,000). This will be an addition to the department. 2004: 1 Ton Truck Dual Wheel 2x4 ($30,000). Replacement for unit #114 1993 Chevy C3500 1.5 ton truck. 2005: Small Tractor ($40,000). Replacement for unit #132 1995 John Deere 1070 tractor with mower. 2006: Large Mower ($90,000). Addition due to growth. Small Mower ($40,000). Addition due to growth. Sewer Fund 2002: Enductor ($70,000) . Replaces existing 1984 I.M.E. enductor sewer cleaner trailer which is beyond the replacement guidelines. Mechanics Comments: The replacement guidelines. 2003: No Anticipated Purchases equipment to be replaced meets the It is in fair condition. 2004: No Anticipated Purchases 2005: No Anticipated Purchases 2006: No Anticipated Purchases 0 Storm Drainage Fund 2002: Leaf Collection System ($50,000). This unit will be used to vacuum leaves and debris from curb and catch basins to reduce the wear and tear and hours on the street sweeper. 2003: Street Sweeper ($130,000) . Replacement for unit street sweeper. 2004: Tanker ($100,000). Replacement for unit #115 1986 tanker /flusher. 2005: No Anticipated Purchases 2006: No Anticipated Purchases #151 1995 GMC TB 700 Park and Recreation I 2002: No Anticipated Purchases 2003: No Anticipated Purchases 2004: No Anticipated Purchases 2005: Ice Resurfacer ($55,000). Typical life of an ice is ten years. The current unit.was put in operat: Several factors can affect the life expect resurfacer, including year -round verses winter condition of the water being used to resurfac maintenance program. In this case, the resurfac used year- round, the hardness of the water beii promoted premature corrosion, and a documented program for the unit was not started until 2000. 2006: No Anticipated Purchases Building 2002: 2003: 2004: resurfacer on in 1995. Lncy of a only use, and the r has been g used has maintenance Inspectors Truck ($18,200). Building is currently operating with an acting Building Official, 3 building inspectors, and a fire inspector. This staffing level is proposed to continue into 2002, and perhaps 2003. This truck, and the truck requested in 2003 would complete the transition to 4 WD pick- ups resulting in no old squad cars being used. Inspectors Truck ($18,800). See comments above. No Anticipated Purchases 2005: No Anticipated Purchases 2006: Inspectors Truck ($19,900). This would be a replacement for truck first acquired in 1999, and it is expected that the replaced vehicle would be made available for use by planning and /or other administrative staff. R VEHICLE EVALUATION FORM Public Works Department - Equipment Maintenance Section Unit# 980 Serial# 2FAFP71WIWX129737 Year 1998 Make Ford Vehicle Description Special Eqpt/Attachments Primary Use Current Mileage Last year Miles Avg. Annual Miles Purchase Price Est. Replacement Cost Estimated Avg. Life (includes special equip.) (includes special equip.) ANALYSIS OF UNIT YFAR Annual Operating Costs 1626.22 Cumulative Operating Costs 6504.91 Annual CPM or CPH ' Life to Date CPM or CPH Avg. CPM /CPH for Vehicle Class % Downtime - Annually %Downtime - Cumulative %Downtime by Class Scale of 1 to 10, 10 -Being like new, 1 -bemi Body: 8 Drive Train: 7 Prepared by: Gene Jeurissen ev al fo rm Dept. Police Model Crown Victoria Squad= Patrol Car 90,334 Hours: 6,600 Hours: Hours: VEHICLE EVALUATION FORM Public Works Department - Equipment Maintenance Section Unit # 300 Serial # 1 FTBRTOE9D4B22476 Dept. Engineering Year 1992 Make GMC Model Sonoma Vehicle Description Special Eqpt/Attachments Primary Use Small Pickup Topper Inspection Vehicle Current Mileage 23,465 Last year Miles 20,000 Avg. Annual Miles 2,347.0 Purchase Price Est. Replacement Cost Estimated Avg. Life VC A r] Hours: Hours: Hours: (includes special equip.) (includes special equip.) Annual Operating Costs 109.77 Cumulative Operating Costs 1097.66 Annual CPM or CPH 0.05 - Life to Date CPM or CPH Avg. CPM /CPH for Vehicle Class % Downtime - Annually %Downtime - Cumulative %Downtime by Class Scale of 1 to 10, 10 - tieing uKe new, i -neing very pour Body: 7 Drive Train: 8 Engine: 8 Prepared by: Gene Jeurissen evalform Reviewed by: 41 61 VEHICLE EVALUATION FORM Public Works Department - Equipment Maintenance Section Unit # 108 Serial # 1GFDYK82A3NVA21917 Year 1992 Make Ford Vehicle Description Special Eqpt/Attachments Primary Use Dump Truck - Single Axle Sander�.Front Plow Wing - Underbody Hauling material /plowing snow /scraping Current Mileage 49,239 Last year Miles 44,005 Avg. Annual Miles 4,923.9 Purchase Price Est. Replacement Cost Estimated Avg. Life vCno Hours: 3,641 Hours: 3,185 Hours: 364 (includes special equip.) (includes special equip.) ANALYSIS OF UNIT Annual Operating Costs 1525.78 Cumulative Operating Costs 15257.75 Annual CPM or CPH .31 m/4.19 Hr. ' Life to Date CPM or CPH Avg. CPM /CPH for Vehicle Class % Downtime - Annually %Downtime - Cumulative %Downtime by Class Scale of 1 to 10, 1 u - tieing 11Ke new, i -tseml Cab Body: 5 Drive Train: 5 Sander: 4 Front Plow: 3 Prepared by: Gene Jeuhssen evalform Dept. Street Model LN8000 VEHICLE EVALUATION FORM Public Works Department - Equipment Maintenance Section Unit # 120 Serial # 21 CO5605 Dept. Street Year 1975 Make Fiat Model 5458 Vehicle Description Front End Loader Special Eqpt/Attachments Bucket= Primary Use Loading & Digging Material /Snow Current Mileage Hours: H.R. meter has been Last year Miles Hours: replaced approx. 3 times Avg. Annual Miles Hours: On last meter- 1400 Hrs. Purchase Price $32,743 (includes special equip.) Est. Replacement (includes special equip.) Cost Estimated Avg. Life ANALYSIS OF UNIT YEAR 9Fi Yr.S Annual Operating Costs 1673.91 Cumulative Operating Costs 43521.90 Annual CPM or CPH ° Life to Date CPM or CPH Avg. CPM /CPH for Vehicle Class % Downtime Annually %Downtime - Cumulative %Downtime by Class Scale of 1 to 1 u, 1 u - tieing uxe new, - i - neing very poor * *Body: 1 Drive Train: 3 Engine: 4 ** Including articulating point hydro cylinders and bushings Prepared by: Gene Jeurissen evalform Reviewed by: j�_ VEHICLE EVALUATION FORM Public Works Department - Equipment Maintenance Section Unit # 112 Serial # 1 GTGC34K5JE530360 Dept. Year 1988 Make GMC Model Vehicle Description Pickup Special Eqpt/Attachments Primary Use Towing Trailer/Transportation Current Mileage 78,000 Last year Miles 74,000 Avg. Annual Miles Purchase Price Est. Replacement Cost Estimated Avg. Life V;:AP Roccri nn 1d Ym Hours: Hours: Hours: (includes special equip.) (includes special equip.) ►�i Annual Operating Costs 231.21 Cumulative Operating Costs 3236.96 Annual CPM or CPH 0.04 Life to Date CPM or CPH Avg. CPM /CPH for Vehicle Class % Downtime - Annually %Downtime - Cumulative %Downtime by Class Scale of 1 to 10, 10 -Being like new, 1 -beinc Body: 5 Drive Train: 5 Prepared by: Gene Jeurissen evalform Park /S-" VEHICLE EVALUATION FORM Public Works Department - Equipment Maintenance Section Unit # 140 Serial # 1A9 +6C2R.2.DAAA0208 Dept. Sewer Year 1984 Make Ind. & Municipal Engr. Model TM10- 00- PB45 -SH Vehicle Description Vacuum Sewer Inductor Special Eqpt/Attachments Squad_ Primary Use Cleaning Manholes & Catch Basins Current Mileage Hours: Last year Miles Hours: Avg. Annual Miles Hours: Purchase Price (includes special equip.) Est. Replacement (includes special equip.) Cost ' Estimated Avg. Life Life to Date CPM or CPH ANALYSIS OF UNIT 1 Annual Operating Costs 90.47 Cumulative Operating Costs 1447.59 Annual CPM or CPH ' Life to Date CPM or CPH Avg. CPM /CPH for Vehicle Class % Downtime - Annually %Downtime - Cumulative %Downtime by Class Scale of 1 to 10, 10 -Being lace new, i -being very pour Trailer: 8 Engine: 5 Vacuum Pump: 4 Inside: Prepared by: Gene Jeurissen evalform Tank Assembly: Inside 5 Outside 8 Reviewed by: 16 VEHICLE EVALUATION FORM Public Works Department - Equipment Maintenance Section Unit # 119 Serial # JAK0021442 Dept. Year 1990 Make Case Model Vehicle Description Front End Loader Special Eqpt/Attachments Primary Use Current Mileage Last year Miles Avg.'Annual Miles Purchase Price Est. Replacement Cost Estimated Avg. Life VCAD 1 Vrc (includes special equip.) ANALYSIS OF UNIT Annual Operating Costs 1128.32 Cumulative Operating Costs 13539.80 Annual CPM or CPH - Life to Date CPM or CPH Avg. CPM /CPH for Vehicle Class % Downtime - Annually %Downtime - Cumulative %Downtime by Class Scale of 1 to 10, 10 -Being like new, 1 -term * *Body: 5 Drive Train: 6 ** Including articulating point hydro cylinders Prepared by: Gene Jeurissen evalform Street 621 Bucket Loading & Digging Material /Snowplow Hours: 5350.0 Hours: 4500.0 Hours: (includes special equip.) CI'T'Y OF SAKOPEE 2002 General Fund Budget Division: Police Mission Statement: The Shakopee Police Departmerit-is dedicated to protecting, serving and working wit public to promote and maintain a safe, peaceful community. Activity: The primary services of the Police Department are heavily focused in safety. This includes the prevention of crime and hazards through education and citizen involver- the timely response to life threatening, hazardous, suspicious or in- progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, s prosecution and reassure the community of its safety. Youth is another major focus of our police function. We will have officers directly committed to youth, two School Resource Officers and two DARE/GREAT officer Community- oriented policing is the philosophical basis of all department activities. Officer training, scheduling, and assignments are meant to reflect the importance of transforming the police role from one of reactive law enforcement to that of problem solving, working in partnership with our community, to meet or exceed their expectations. Goals: 1. Maintain an average or above average crime clearance rate. 2. Provide quality community service in an effective and efficient manner. 3. Maintain a reasonable core of officers based on the City's growing populati Measurement of Goals: 1. Crime clearance rate compared to metro average: the t; /ZY 1999 2000 2001 est. 2002 Crimes Reported 1760 1963 2163 2363 Crimes Cleared 875 977 1077 1117 Percent of Crimes Cleared 49.7% 50.0% 50.0% 48.01 the t; /ZY Metro Average Percent 1998 1999 2000 2001 Of Crimes Cleared 44.5% 45.7% NA NA 2. Cost per call of service: Budgeted 2000 2001 Police Dept. General Fun_ d Expenditures $2,173,740 52,376,560 Calls for Service 12,642 13,666 (Projected) Cost Per Call for Service 5171.95 $173.90 3. Officers per 1000 Residents Budgeted 2000 2001 Sworn Officers 25 30 Population 20,568 21,554 Officers per 1,000 residents 1.21 1.39 Object Description: Salaries Police Chief, Deputy Chief, Five Sergeants, Two Investigators, Twenty-one Police' Officers, Two School Resource Officers, Four FTE Clerical, One 1 /4 time Clerical, and Two Community Service Officers. , Supplies: Five Portable Radios 56,000, Computer Equipment $5,000, Initial Uniform Issue for New Employees $6,000 Building Maintenance: Cleaning Contract 59,300, Normal Repairs 52,950, Preventive Maintenance $1,500 Rentals: Access fees to State and Federal computers $1,560, Equipment Rental 579,180, Mobile Data Services $16,000, Copy Machine Lease $3,700, and $9,410 in Building Rent. Professional Services: PDI and psychological exams $10,000, Animal Control 59,480, the City portion of the County Computer Programmer Analyst cooperative agreement $10,400, MJNO $1000 is Capital Equipment: One Civil Defense siren 520,000. Designated Miscellaneous: Participation in the Southwest Metro Drug Taskforce 58,400. j s—x-� Personnel e ices Fill 7 Police Officer positions that were approved by Council fo Budget year 20� 1. - 6 Police Officers to patrol to increase staffing le Add i every shift 24/7. Add 2 new Police OfFicer Positions. W st aff - Meeting Minimum - International Association of Chief of Police (23 patrol offic positions based upon 2000 workload s +' Add.25 FTE to C.S.O. program. 3 positions 30 hours a week to handle Property Room/Code Enforcement and t "a "« To: Mayor and City Council Mark McNeill, City Administrator From: Mark McQuillan, Natural Resource Director Subject: Natural Resources Budget Date: August 10, 2001 INTRODUCTION The Natural Resources budget covers the administrative and program costs of par] planning and development and management review of natural resources on public property and private development. Budget Highlights Personnel: Summer Intern: ($6,000) The summer intern will be assigned to special projects such as, but not lii tree inspections, updating the urban tree inventory of public right -a -ways parks, development of pilot sites for ecological restoration and the develc of public information (i.e. brochures, flyers, web site info etc,). iited to, ind )meet Park Development Council ordered concept plans appraisals surveys and soil borings for new parks /trails ($15,000). Often times the City Council may request park concept plans, appraisals surveys or soil analysis of properties the City would like to purchase or may receive via park dedication. In most cases, these requests are not budgeted in the CIP or General Budget. Examples are the Hauer property for the soccer complex, O'Dowd Lake property for a community park and the MnDot parcel in Southbridge. Staff recommends budgeting for these occasions so other projects are not superseded or delayed. Natural Resources Oak Wilt Suppression Program ($5,000), Natural Resources Inventory Grant Mai ($13,00012 nd half of 50% match}), Conservation Development Reviews of Plats ($20,000), Matching Grant Funds for Environmental Partnership Grant Applicati ($10,000). Oak Wilt Suppression ($5,000) For the past two years, the City has participated in the Oak Wilt Suppres Program in which the State provides matching funds to control the sprea wilt. The control area is located in east Shakopee where much of the oa savannah remains. ion of oak Natural Resources Inventory: ($13,000) The City will be in its second year of the Natural Resources Inventory. receives $25,000 in matching funds through the Metropolitan Greenw Planning Grant Program. City Conservation Development Reviews ($20,000) The City's desire to obtain more green space in new development can only occur when private land owners are willing to collaborate with City to maximize the public values defined by the plan. It is in the best interest of the City to utilize the services of third party to work on behalf of the City to collaborate and negotiate these values so the developer is able to obtain his economic goals and the City to achieve its desires of more green space and aesthetically pleasing development. A good example is the Valley Green Corporate Center Project. The cost of these services can, and should be, shared by the city and developer. Staff is researching a proper fee schedule or cost sharing approach. Matching Grant Funds for Environmental Partnership Grant Applications ($ 10,000 ) The Minnesota Department of Natural Resources makes available match grants for various conservation stewardship programs. In order to apply these grants, cities must demonstrate or show that it has budgeted matcl funds for such projects. zz-'4, Mark J. McQuilla� Natural Resource Director