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HomeMy WebLinkAboutMay 15, 2001 J. REGULAR SESSION • Wei • 26051 1 14141 , m - axe l ummumelhol • LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayor's Report 11' 5] Approval of Consent Business — (All items noted by an * are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) *71 Approval of Minutes: none *8] Approval of Bills in the Amount of $636,969.45 plus $61,465.03 for refunds, returns and pas .L, Z h r^_ c +.,i ,.feline 131 1e 9] Public Hearings: none 10] Presentation by County Administrator 11 ] Liaison Reports from Council Members 12] Recess for Economic Development Authority Meeting 13] Re- convene TENTATIVE AGENDA May 15, 2001 Page —2- 14] Recommendations from Boards and Commissions: *A] Preliminary Plat of Brittany Village 4th Addition, located east of Brittany Court and north of Dublin Lane — Res. No. 5530 B] City Code Amendment Regarding Criteria for Granting a Home Occupation — Ord. 598 15] General Business A] Parks and Recreation 1. Awarding Contract for the Skate Park Project No. 2001 -6 — Res. No. 5532 B] Community Development * 1. Final Plat of Dublin Square 3 rd Addition, located east of Dublin Lane and north of 17 Avenue —Res. No. 5531 2. Shakopee Crossings Building Permit Policy C] Public Works and Engineering D] Police and Fire * 1. All Terrain Vehicle and Trailer E] Personnel 1. Authorize Hiring of Public Works Maintenance Worker — memo on table F] General Administration * 1. Premises Permit for Lawful Gambling — Shakopee Lions Club — Res. No. 5528 *2. Apportionment of Special Assessments for Dublin Square 2" — Res. No. 5529 3. Status Report - Shakopee Mdewakanton Sioux Community Negotiations 4. 2001 Budget Amendment — Res. No. 553' Application to Conduct Off -Site Gambling (Raffle) by the Sexual Violence Center, Res. No_ 5534 16] Council Concerns 17] Other Business 18] Adjourn 1. Roll Call at 7:00 p.m. 2. Approval of the Agenda 3. Small Cities Development Program A.) Appeal by Barb Breuer and David Buckhalton 4. Other Business: 5. Adj ourn edagenda.doc CITY OF SHAKOPEE Memorandum TO: Economic Development Authority FROM: Paul Snook, Economic Development Coordinator SUBJECT: Small Cities Development Program; Barb Breuer and David Buckhalton Appeal of Carver County HRA Subordination Decision MEETING DATE: May 15, 2001 Introduction & Background: Barb Breuer and David Buckhalton, recipients of a Shakopee Small Cities Development Program deferred loan, are appealing to the EDA to overturn the Carver County HRA's decision denying the recipient's request for subordination (for the City to move to third lien position and let the new mortgage company be in second position). This is the second time the recipients have appealed to the City; they appealed to the EDA at its May 1, 2001 meeting. At that meeting the EDA denied the appeal based on program rules, and on the fact that the recipients signed a disclosure form agreeing to the subordination / program rules. Later, during the second half of the City Council meeting, the recipients showed up and informed City Administrator Mark McNeill that they viewed the EDA meeting on television and did not attend the meeting because they assumed the EDA would overturn the HRA's decision, and grant the subordination request. They explained to Mr. McNeill that had they known the EDA might deny their appeal, they would have been in attendance at the meeting to present their appeal. Therefore, they requested this item be on the agenda again on the 15 so they could present their appeal in person. The recipients are seeking subordination of their SCDP deferred loan because they are taking out a second mortgage (for cash) in order to pay off debt incurred over recent months. The SCDP program allows subordination if the applicant/recipient is refinancing their first mortgage for a lower interest rate only, and not for taking cash out. The recipients signed a disclosure form agreeing to this. Please refer to the enclosed exhibit, which includes 1.) a memo from the Carver County HRA, 2.) the section of the disclosure form referencing refinancing /subordination, and 3.) letter from the recipients appealing the HRA's decision. Discussion: The HRA denied Ms. Breuer's and Mr. Buckhalton's appeal based upon the following findings: The SCDP program allows subordination only in cases where the applicant /recipient is refinancing their first mortgage for a lower interest rate (not for taking cash out). • The recipients signed the disclosure form, agreeing to the refinancing/subordination rules. The HRA adheres to the rules of subordination for all the SCDP programs it administers for various cities. It has found that any bending from those rules sets a precedent for other recipients to seek subordination for second mortgage / cash purposes, putting the cities at risk of losing those funds that are intended to go toward betterment of the community. In addition, for the same reason, the HRA does not allow subordination for second mortgages / cash for its own (housing) programs Julie Frick, Executive Director of the Carver County HRA, will be at the EDA meeting to present the HRA's decision and to answer questions. Options: 1. Deny Ms. Breuer's and Mr. Buckhalton's appeal based on the Carver County HRA's findings. 2. Grant Ms. Breuer's and Mr. Buckhalton's appeal and provide the reason for the approval. 3. Table the matter and request additional information from staff and Carver County HRA. Recommendation: Option 1. Action Required: Based on Carver County HRA's findings, offer and pass a motion denying Ms. Breuer's and Mr. Buckhalton's appeal to overturn Carver County HRA's decision to deny the recipients request for subordination. ims ff —1 —, (- County Carver • • Redevelopment Authority To: Shakopee City Council Members From: Amanda Smoot Date: April 24, 2001 Re: Small Cites Shakopee Project A recipient of the single - family rehabilitation program has applied for a second mortgage and requested a subordination (for the city to move to third lien position and let the new mortgage company be in second lien position). As grant administrator for the program, the HRA denied their request for a subordination._ The applicant signed a disclosure form stating that the city will only subordinate if the applicant is refinancing their first mortgage strictly for a lower interest rate and not taking any cash out (please see attached disclosure form). Please find the enclosed letter from the applicant appealing the HRA's decision. Recap on the program The program is a ten -year deferred loan; if the homeowner is no longer in the home for any reason within a period of 10 -years after closing the funds will have to be paid back to the city. The city will then utilize these repaid funds to assist another low to moderate- income household. DTED does allow for negative equity situations and households with second mortgages prior to closing on their Small Cities loan are eligible for the program (the Small Cities loan would be in third lien position). The HRA does inform applicants in these situations that if they do sell their home before they have acquired enough equity they may have to make monthly, payments to the city if they do not have enough equity at the time of sale to repay the city in full. 705 Walnut Street - Chaska, MN 55318 - Phone: (952) 448 -7715 - Fax: (952) 448 -6506 DEADLINES l_ pR I Refinancing- the city will not subordinate if you refinance within th0 0 years and° take cash out. They will consider subordinating if you are only refinancing-to -get a lower interest rate. If you choose to refinance now, your application will be put on hold until you have closed on your new loan. Bids- You will have 60 days after Dave Schaffer has given you the work write - ups to receive completed bids from contractors or your application will be put on hold. Getting bids is the HOMEOWNER'S responsibility. But, please contact us if you need any assistance. The program requires that you receive 2 bids for every job, in certain circumstances this can be waived. Missing Application Materials- If the HRA requests any additional materials in order to complete your application, please return them to us within 30 days or your application will go on hold. have read and understand the deadlines listed above. I understand that this is a first -come, first- served program and having my pplication put on hold could result- in:my..application not.being considered. Applicant �—C—c - applicant Date l --6860 G lt//Lr6M / f r✓ ?a cva lGl��1 y , SG -�� �l �.vr r� ��,�'- GcG�-r {try �-✓�� �e�' �o � � i / � / all 4 1 W wUrlC -r f c✓ov "��- �i ✓/�J l J �h Cap /�c c X' J ,i'zlGt�r� �a c6uj � G. ilrt ' rte ' dvivi� J to he�t,L rr�� J (, �, art - U J�d21 W /9� S O - wad � l /791t.- So . /GJ1 oq OWL lu in D �c1 daL�- Off G L n at - rr+'t.ln '� G�'� r •f �"� GL�� Gbh f - i r7r- �.c..: f`fz i J /�u- �Ii � _ � �10��� - !� � � , f GGt1��z-{ �t/!l � jJ f/P�'" I� �i:�i�� ��✓1 ju �wtWJ i l� �Gj 14 � , - CV /GV[t "l I/ CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Paul Snook, Economic Development Coordinator SUBJECT: ADC Telecommunications Notification MEETING DATE: May 15, 2001 ADC Telecommunications, Inc. notified the City on Monday May 14, 2001 that due to current market conditions in the telecommunications industry, the company will be temporarily suspending construction on the new Broadband/Fiber Group building. On May 23, 2000, the City and Scott County entered a Contract for Private Development with ADC to provide tax abatements for the development of the facility. For information purposes, following are the major provisions -of the contract, including ADC's obligations: • The City and County agreed to provide $2,010,000 in tax abatements. The Note is secured solely by available abatements. • The abatements are needed to retain and expand ADC's operations in Shakopee, Scott County, and Minnesota, thus preserving and enhancing local job and tax base growth. ADC's existing facility / site is unable to accommodate expansion. Absent the tax abatement, the expansion would likely occur in another state or outside the United States. • Subject to unavoidable delays, ADC has a construction completion target date of 12- 31 -01, at which time ADC would presumably attain its certificate of occupancy. • ADC must continue operation of the facility as a manufacturing facility for at least five years after the date of issuance of certificate of occupancy. • The compliance date for employment goals is two years after the issuance of certificate of occupancy, which would be 1 -1 -04. • The City and County may, after public hearings and approval by both bodies, extend the compliance date for employment goals by up to one year. admotification.doc • By 1 -1 -04, ADC is to create at least 450 new full -time equivalent jobs (excluding any jobs previously existing in the State as of the date of the Agreement and relocated to this site). • Wages for all employees are to be no less than $12.64 per hour, exclusive of benefits. If the wage and job goals are met by the compliance date, those goals are deemed satisfied despite ADC's continuing obligations of maintaining the facility as a manufacturing facility for five years. • If there are fewer than 450 jobs, then the City and County will be repaid on a pro rata basis. For example, if only 300 jobs were created, then the 150 job deficit divided by the 450 job target, or 33% of the abatement with interest would be repaid. • The estimated market value of the improvements (building excluding land) for tax assessment purposes shall be no less than $24,870,800 as of January 2, 2002, and January 2 of each year thereafter through the maturity date of the Note. adcnotification.doc -Z • SEM ME o O=Z;rUz owrlzlfll ------------------------ pp 1. owrlzlfll O O �Rl-, Ilt7li laa -777 y ` � y N ; 7 �T ' sZ IM IUM 17 1 JD L ZD LZ LIZ - - - - - - - - - - - - - - - - - - ; - - - - - - - - - - - - - - - - - - - - O O �Rl-, Ilt7li laa -777 - k Z "CONSE NT , CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance director RE: City Bill List DATE: May 10, 2001 Introduction and Background Attached is a print out showing the division budget status for 2001 based on data entered as of 5/10/2001. Attached is a regular council bill list for invoices processed to date for council approval. Also included in the checklist are various refunds, returns, pass through, etc. totaling $61,465.03. The actual net expense amount is $636,969.45. Please note on the Expenditure Report by Company; the "Unallocated" amounts under General Fund are not correct. This is caused by a software problem that has not been resolved. Action Requested Move to approve the bills in the amount of $698,434.48. w zz cc N � M m O p) )n 2 G R C. d U Q 0 2 O LO N O !L � M O m Z5 U � n W n 0 0 O O O p 0 m m CO w 7 M r*-: O M m f� o r v (ri v m M m o m w CD w w m O CO M w R m N m m V t0 m N �- 0) O i v w O T r ` r CO (O t w w U0 V w r N M O O m (D 0 0 V _ Lo r 4 n Lo r m co r C N 00 n W (D o r N CO n r N ? r (0 N r N r CD co n co r > c 6 6 6< r M O w w m w O CO r w M C co CO N w N r r N O w O N Q (o Cl) N m - M M m N m n 7 N N Q CO M N Cn V N CO V w V N 10 Co N M w r O ` V Co (O V' N CO N V N V' Cl) N M w N O M 0) N M N N r(D N M N N w N p N N C1 X c ` x o w W co m 00 Cl! 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(. O N m V m O O m co m u( (- N (O to O ; m co O K co w O N m m O O m O (+�j O N r r CI N p� N O y (4 O U h W Z U it n LL - O CD Z Z d z 2 F F Z ( Q 0 w w w w o Z� C7 o z > w > > L- vi ( o a >> Z Z Z z F o C� w W W M O O Z) o 0 r_ Z W - a a Z LL Z (L W z w Of � W Z Y w K a U Z Q m d co m m m � 0 tL U U) Y c w o W m¢¢ d U m 0) w (n F (n w w 2 O� W (n U (n p, O O O (o O O N O O O O O (o (o E Q' U O O V' m N O N O N O O O O (`m R w p U O N O N O m 0 7 O C O V' 0 V 0 r O F.- O n O O r- O m O c CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: County Presentation DATE: May 8, 2001 At its meeting of May 15 County Commissioner Art Bannerman and County Administrator Dave Unmacht are expected to make a presentation regarding the status of several County issues of interest to Shakopee. It is expected that the presentation will take between 20 and 30 minutes. Mark McNeill City Administrator MM:th JWNW :npCOTT COUNTY PR ESENT A TI O N �. a m , ml • • Fax: (952) 496 -8180 dunmacht@co.scott.mn.us http: / /www.co.scott.mn.us PRESENTATION TO THE CITY COUNCIL AND STAFF CITY OF SHAKOPEE MAY 15, 2001 THANK YOU FOR THE FORMAL OPPORTUNITY TO TALK WITH YOU ON YOUR AGENDA D COUNTY BOARD ACCOMPLISHMENTS IN 2000 AND GOALS FOR THE YEAR 2001 D GENERAL BUDGET AND FINANCIAL STATISTICAL INFORMATION �i SCOTT COUNTY LAND USE AND GROWTH MANAGEMENT ORGANIZATIONAL DEVELOPMENT � GENERAL QUESTIONS AND DISCUSSION An Equal Opportunity /Safety Aware Employer Commissioner �is4r Joe WBgnes ifssioner ;Bohnsack County Attorney Employee L Public Relations Works Compensation Highway & Benefits Employee Training Labor Relations Risk Management Staffing Scott County Board of Commissioners County Sheriff County Administrator Community Services Child Support E Da y Treatment! Habilitation i[itati, abilitation Economic Assistance [ Jobs Et Training Mental Health Public Health Resource Council L Social Services --- -1 .. ........ Transportation lVeteran's Servicep Community Services Develop ment Planning InvestmentlCash Management Building Budget Inspections Environmental Taxation Health ------------- Water Land Records Planning 4V --- ------- Finance/ Economic Accounting Development .... .. Customer Sail Ek Water Service Regional Information Park System Technology Facilities 1st Judicial Dist 1st Judicial Dist Library Court Admin I I Court Services I I i LVA A TIMING/ COMPLETION Begin planning for long -term Cost projections relating to various options have been options with jail facility; form completed. The potential to refurbish and re -use the existing a Jail Planning Committee facility has been ruled out. Jail Study Committee is in the process of preparing an RFP to solicit proposals relating to a privatization of the jail. It is anticipated that the responses to this RFP will not be received until late March 2001. The jail study and CIP presentations to the Board of Commissioners will be delayed pending receipt of this information. Year 2001 Goal. Re -open annual agreement Completed on December 12 negotiations with Shakopee Mdewakanton Sioux Community Continue Intergovernmental County Board discussion to determine specific area(s) to be Services Analysis explored and evaluated needs to occur. (Planning /Zoning/Parks/ Libraries) Prepare application model for Draft model has been prepared. Peer review of model has been AMC and County use in conducted. Year 2001 Goal. determining cost of services p rovided to SMSC Expand the Scott County Working models for Land Records, Tax Information and GIS website to enhance have been completed. Public access policies and security interactivity, transact official procedures are in process. Implementation is expected in early business and encourage easier 2001. Year 2001 Goal. access Expand County Board's role in Completed in January 2000. New and enhanced draft sent to new CIP process for highway County Board on November 21. projects; including expanded funding flexibility Consider "Leadership and Concept discussed and supported by all Commissioners; Learning" opportunities for specifics and implementation details remain. County Board Agenda including staff Prepare a mandate analysis and Nearing completion. Information being evaluated by Public engage in an educational Affairs Staff. process with local legislators Enhance Performance Reassess quarterly report format in August 2000; implement Measurement process within quarterly report reviews September 2000. Format of strategic Strategic Plans lans edited for 2001 budget c cle. Conduct work session with Completed February 29, 2000 Scott - Hennepin Park Advisory Board Design and initiate the Scott Model and program under review; anticipating event to occur County "Kids and in 2001. Year 2001 Goal. Government" Da Implement the "Conversation Division Presentations complete; five management leadership Program" recommendations seminars have been completed; second newsletter has been distributed countywide, and division - specific work is underway. County Administrator activities are ongoing and included in Year 2001 budget. Consider adopting a new March, 2001. Committee has been formed and is working. County Loo Complete Profile of Scott Year 2001 Goal. Demographic and economic chapters under review; Social and County 2000 Report environmental indicators to be completed in November. Postponed to 2001 to incorporate Census and Citizen Survey information. Analyze and evaluate Work in progress on final draft. To be presented to County interpretive services across all Board when completed. divisions Implement new customer Implementation occurred February 2000. Recognition event service operations held on December 12. Study the County's One -year Moratorium put in place March 29; Fee Schedule development policies and review to be completed by March 2001. Year 2001 Goal. examine means to recover local costs Prepare five -year Building and A draft 5 -year plan has been completed and is under review. Facilities Capital Improvement The final plan is not expected until completion of the jail study. Program Year 2001 Goal. Develop Parks Policy, Plan and Plan being developed as part of Comp Plan update. Draft Program reviewed by Scott - Hennepin Parks Advisory Board August 2 and Planning Advisory Commission August 14; Board update presented on September 12. Year 2001 Goal. Evaluate the feasibility of a I Component of Growth Management Study and Park building permit fee for park Policy/Plan. Strengthen County hiring Excellent progress made in development of test questions, process to include more employee verification and background checks, manager and analysis and selection tools supervisor evaluations and recruitment methods and procedures. Perform an actuarial study on ( Completed December 2000. Selected Deloitte & Touche to Retiree Health Insurance Fund conduct a thorough actuarial analysis of retiree medical program liabilities, current asset level set aside for funding potential future costs, evaluation of current fund balance, and a model for future analysis. No change in levy recommended for 2001 budget. Review staffing and salary Revising policy by updating language and incorporating more policies and practices flexibility in the areas of lateral moves from other public sector agencies & duration of registers. Policy was presented to Mgmt. Team in September. Develop comprehensive Significant progress has been made in the following areas: County -wide training program scheduling and use of the training center, planning future programs and identifying major goals. Actual program subject to core competencies and other major countywide and division initiatives. Invitations have been sent to cities and townships to participate in the program and to use the facility. Excellent feedback has occurred to date on County's progress. Develop new Roadway Townships decided not to participate. Existing agreement in Participation Agreement effect. Communication and policy discussion groups under consideration by Board and Townships. Analyze and assess gravel tax collection procedures Report completed and released to County Board in December. ' To be formally considered by Board in January of 2001. Consider ideas and examine Essence of Public Affairs Unit charge and activities. Future options on the delivery of projects are to be identified and considered within work plan. services Prepare a new County Map and Policy adopted in March and Map completed in May. determine a consistent Planning Commission unanimously recommended Draft Plan. distribution policy months. Complete Comprehensive Open Houses held on October 26, November 20 and November Land Use Plan 27. Public Hearing held November 27 and December 4. Planning Commission unanimously recommended Draft Plan. Board Conditional approval scheduled for December 19. Metropolitan Council 60 -day review scheduled after approval by Board. Complete Update of Draft Policy Plan reviewed by Planning Advisory Commission Transportation August 14; County Board review of Policies September 12. Policies part of Comp Plan Update. Updated Plan document submitted to Board December 12. Board conditional approval scheduled for December 19. Integrate Human Services Phase I (potential and cost benefit analysis) completed; Division within Oracle implementing Endurant recommendations for Public Health, Financial Systems Mental Health Center, and billing on AS 400 — to be completed by March 31, 2001. Oracle implementation delayed to late 2001 or early 2002 due to cost. Conduct community -wide Research, including survey of other programs, is in process; study of aging issues Assigned to new Manager; Internal Planning Committee meeting throughout December. Questions for community meetings being developed in December for use in January and February. Analysis and plan to be completed by March 31. Year 2001 Goal. Integrate Social Service Completed in Second quarter of 2000. Information System (SSIS) with Child Welfare Select new Veterans Service ( Roger Willmore hired on May 9, 2000. Officer Complete correctional delivery Work of the subcommittee is completed, and a draft report has system analysis and report been delivered to the full committee for review and comment at a meeting held on December 15. Board presentation, including recommendations, is anticipated in January or February of 2001. Develop and implement Completed February 2000. correctional fees policy Study the First Judicial District Update on the grant process and proposal was provided to the Assessment Center Grant County Board in August. Steering committee meetings have Proposal been held and the services of a coordinator have been secured. Planning and implementation teams have been established. Process will continue at least throughout the year 2001, the duration of the 5- county grant. Open remodeled New Prague I Grand opening occurred on October 29, 2000. Open Law Library fully Completed July, 2000, including hiring of Law Librarian. integrated with County Library operations Complete both phases of Completed July 2000. Renovation Project Develop and implement Intranet Solutions has been awarded a contract and design County -wide Document work is underway. Year 2001 Goal. Imaging Program Enhance and strengthen internal relationship with Extension Office Implement "Leadership and Learning" opportunities for County Board Continue efforts toward a successful outcome on the Fee to Trust issue Approve model for AMC and County use in determining cost of services provided to the Shakopee Mdewakanton Sioux (Dakota) Negotiate 2002 -2003 agreement with Shakopee dewakanton Sioux (Dakota) Community Develop comprehensive County -wide overtime policy; study three departments within the Sheriffs office; develop automatic analysis trigger for other divisions Continue County -wide Transit Initiative Develop position on Metropolitan Council Establish a Communications/Policy Group as recommended in the Court Administration TIMING/COMPLETION Ongoing, with plan developed by December 31 Ongoing, staff to develop options and ideas by March 31 Ongoing Model — April 2001 Analysis — August 2001 October 30 Ongoing; present to County Board when completed Planning to be completed by a sub - committee in April February 1 Group established by Board on January 2; first meeting in January or February of 2001 Successful Legislative Priorities Package End of Legislative Session; May Develop Redistricting Plan and Form May — Redistricting Committee Redistricting Committee March, 2002 — Redistricting Plan Complete Citizen Survey and analysis Survey — January 2001 Analysis — February/March 2001 Complete program analysis of Scott Family Program outline to be determined; no Net definitive tieframe until that is completed Initiate Scott County "Kids and Government" I Design in place by October April May -June Implement County -wide Document Imaging Program Long -term project (county wide). Areas being targeted first are Land Records — to be completed by May 1; Building Inspections, Courts and Human Services —by December 31 Fully implement Web Enhancements, Phase one Web Enhancements and access including upgrade of the library policy — end of February. Phase two Library telecommunication infrastructure and and subscription or fee services -- November communicating our services to the public Develop Public Access to Electronic Information Policy; develop fee schedule Study and prepare a plan for utilization of August cash resources Review Election Process for possible December enhancements Complete County -wide Market Study and August implementation plan Successfully negotiate contracts with all Negotiations are underway bargaining units Enhance Staff Development Program Ongoin Implement Core Competencies for Managers August and Supervisors Conduct Aging Planning Analysis and Analysis and Work Plan - July Implementation Implement County -wide court collections March program with cooperation from cities and Scott Joint Prosecution Association Complete County Highway Turnback Ongoing with various jurisdictions at different Program stages of the process Continue to pursue Cost Participation Policy Ongoing; Enhanced 9 -1 -1 program in place by with Townships (including 9 -1 -1 Enhanced March 30 Signs) Study County Road Traffic Safety (including Specific outline of study to be determined adequacy off safety enhancements). Develop before a timeframe can be put in place consistent County policy /criteria for lights at intersections, etc.) Prepare the GIS "Big Plan" to expand and July enhance service and capabilities to both internal and external customers Complete Comprehensive Land Use and March 31 for Land Use Plan, Transportation Water Resource Plans, Transportation Plan, Plan, Ordinance Updates and Fee Schedules Zoning and Subdivision Ordinance Updates, Development of Fee Schedules September 30 for Comprehensive Water Plan Prepare special planning studies addressing Ongoing issues in the Comprehensive Plan Update including 5 -year Park Acquisition and Development Program, and Orderly Annexation Agreements in Urban Expansion Areas Plan for new Shakopee Library Ongoing rocess GENERAL, BUDGET . . . 2 00 1. R - . . 11 ( Lti Licenses & Permits 2% Nilscelloneons Fees & Collections 10% 8% Federal and Slate 36% Local Tax 42% 0 lIter Taxes 2% 4 portum 70 A N J1 1pris L:5ton Internal Services Community 6% Development 4% Cons 011101 ty Library Services Public Works 2"/. 27% 22% Administration Support I % Criminal Justice j Capital 21% Finnnee Improvement 10% 4% Employee Relation 1% • Total Budget - $62 639 111 County Tax Rate History 50% 50% 46% 45% 41 `%, 1 7 ° 39% 40% 36% ! 35% 30% 1 25% — Current 20% — History 110% 0% i p 11995 11996 1997 1998 11999 2000 2001 Based on a 5.69% gross levy increase MtCounlevy.xls Township & City Contributions by Entity to Scott County ENTITY $$ COLLECTED % OF OVERALL COLLECTION Belle Plaine Twp $ 222,121.58 0.9612% Blakeley Twp $ 129,319.08 0.5596% Cedar Lake Twp $ 645,048.22 2.7914% Credit River Twp $ 1,143,611.14 4.9489% Helena Twp $ 391,778.68 1.6954% Jackson Twp $ 261,062.20 1.1297% Louisville Twp $ 396,453.59 1.7156% New Market Twp $ 993,463.99 4.2991% St. Lawrence Twp $ 139,904.01 0.6054% Sand Creek Twp $ 370,662.20 1.6040% Spring Lake Twp $ 1,090,097.33 4.7173% Belle Plaine City $ 586,550.24 2.5382% Elko City $ 94,095.95 0.4072% Jordan City $ 468,089.70 2.0256% New Market City $ 71,093.91 0.3077% New Prague City $ 577,918.93 2.5009% Prior Lake City $ 4,101, 859.56 17.7504% Savage City $ 4,976,716.74 21.5363% Shakopee City $ _ ........................... 6,448,643.63 . 27.9059% GRAND TOTAL $ 23,108,490.68 100% Payable 98 -99 Payable 99 -00 Payable 00 -01 I nnn °/- r , hnn„A 7nnn % C hanoe 2001 % Change District 1 District 2 District 3 District 4 District 5 AVERAGE CHAP Jackson $ 5 0.6% $ (16) -1.8% $ (33) -3.8% Louisville $ 18 2.1 % $ (67) -7.2% $ (32) -3.8% Sandcreek $ 22 3.6% $ 11 1.7% $ (22) -3.3% Jordan $ 0 0.0% $ 3 0.7% $ (9) -2.1 St. Lawrence $ 10 1.4% $ 39 5.3% $ (28) -3.6 %' Belle Plaine Twp $ (5) -0.9% $ 77 13.4% $ (51) -7.9% Belle Plaine City $ 27 6.3% $ (29) -6.4% $ (15) -3.4% Blakeley $ 34 7.8% $ (1) -0.2% $ (15) -3.2% Spring Lake $ 3 0.3% $ (50) -5.5% $ (32) -3.8% Helena $ 71 9.3% $ (49) -5.9% $ (34) -4.3% New Prague $ 13 2.7% $ (25) -4.8% $ (32) -6.5% Cedar Lake $ 3 0.3% $ (76) -7.9% $ (33) -3.8% New Market Twp $ 15 1.5% $ (48) -4.7% $ (39) -4.0% New Market City $ 13 4.5% $ 14 4.4% $ (4) -1.3% Elko $ 27 6.5% $ 58 13.2% $ (13) -2.6% Shakopee $ 23 4.2% $ (20) -3.5% $ (16) -2.9% Prior Lake $ 24 3.1% $ (34) -4.3% $ (27) -3.5% Savage $ 5 0.7% $ 2 0.3% $ (24) -3.4% Credit River $ 39 4.2% $ (14) -1.5% $ (52) -5.5% IGE $ 16 2.4% $ (21) -3.0% $ (23) -3.3% ml IF I rd • Residential Market Growth 20% io 7 r 18 %J .k . 16 %-z 14 %-" 0 12 %J _ ❑ Gross 10 %J . ❑ Existing ° ❑ 1— i - 7 r / r z New 16% l r.� y 4 %-r — ,, 2 %-- — — 1997 1998 1999 2000 2001 • Avg Value Avg Value Aug Value Avg Tau Value Actual Avg Avg Taxable Actual Avg Avg Taxable 1999 2000 2001 2001 % Chg 99 -00 % Chg 9 9 -00 % Chg 00-01 % Chg 00-01 District 1 District 2 District 3 District 4 District 5 AVERAGE C Jackson $ $ 1 163.900 $ $ 1 176,100 $ $ 1 195,800 $ $ 1 191,069 7 7% 7 7% 1 11% 8 8.5% Louisville $ $ 1 167,600 $ $ 1 171,800 $ $ 1 193.100 $ $ 1 186.403 3 3% 3 3% 1 12% 8 8.5% Sandcreek $ $ 1 127,100 $ $ 1 139 $ $ 1 153 $ $ 1 151,249 1 10% 8 8.5% 1 10% 8 8.5% Jordan $ $ 9 92,200 $ $ 9 99,000 $ $ 1 109.300 $ $ 1 107,415 7 7% 7 7% 1 10% 8 8.5% St. Lawrence $ $ 1 139 $ $ 1 157,800 $ $ 1 173,200 $ $ 1 171,213 1 13% 8 8.5% 1 10% 8 8.5% Belle Plaine Twp $ $ 1 115.800 $ $ 1 137 $ $ 1 143 $ $ 1 143,700 1 19% 8 8.5% 4 4% 4 4.4 %' Belle Plaine City $ $ 9 99,500 $ $ 1 101,800 $ $ 1 109,500 $ $ 1 109,500 2 2% 2 2% 8 8% 8 8% Blakeley $ $ 9 99,900 $ $ 1 107 $ $ 1 115,400 $ $ 1 115,400 7 7% 7 7% 8 8% 8 8% Spring Lake $ $ 1 166,300 $ $ 1 173.100 $ $ 1 194.400 $ $ 1 187,814 4 4% 4 4% 1 12% 8 8.5% Helena $ $ 1 155,800 $ $ 1 161,500 $ $ 1 174,200 $ $ 1 174,200 4 4% 4 4% 8 8% 8 8% New Prague $ $ 1 107,500 $ $ 1 111,500 $ $ 1 117.300 $ $ 1 117,300 4 4% 4 4% 5 5% 5 5% Cedar Lake $ $ 1 173,000 $ $ 1 176,300 $ $ 1 195,500 $ $ 1 191 2 2% 2 2% 1 11% 8 8.5% New Market Twp $ $ 1 183,400 $ $ 1 192,600 $ $ 2 218,700 $ $ 2 208,971 5 5% 5 5% 1 14% 8 8.5% New Market City $ $ 7 77,700 $ $ 8 84,600 $ $ 1 102,000 $ $ 9 91,791 9 9% 8 8.5% 2 21% 8 8.5% Elko $ $ 9 96,300 $ $ 1 112,800 $ $ 1 126,300 $ $ 1 122,388 1 17% 8 8.5% 1 12% 8 8.5% Shakopee $ $ 1 115,600 $ $ 1 121,400 $ $ 1 131,900 $ $ 1 131,719 5 5% 5 5% 9 9% 8 8.5% Prior Lake $ $ 1 147,500 $ $ 1 154,800 $ $ 1 171,100 $ $ 1 167,958 5 5% 5 5% 1 11% 8 8.5% Savage $ $ 1 133,600 $ $ 1 145,200 $ $ 1 162,500 $ $ 1 157,542 9 9% 8 8.5% 1 12% 8 8.5% Credit River $ $ 1 172,500 $ $ 1 186,000 $ $ 1 198,900 $ $ 1 198,900 8 8% 8 8% 7 7% 7 7% 110 • . Housing Unit Permits Issued January 1, 2000 - January 1 a 2001 Total Permits Issued: 2,156 Total Permits in Unincorporated Area: 254 Total Permits in Incorporated Area: 1,902 ?•. r Shakopee JACKSON 733 T Savage I — 521 LOUISVILLE Li TWP 10 Prior Lake 275 -- -' Jordan SAND CREEK SPRING LAKE CREDIT RIVER TWP TWP TWP ST LAWRENCE J 15 36 43 TWP 13 J'= - Th Belie —, r `, Plolne -1 . 4'1 NEW MARKET ,� TWP , BLAKELEY BELLE PLAINS 1 HELENA CEDAR LAKE 60 TWP TWP TWP TWP `� 1 I i 12 1 22 38 New 73, M arket (s 28 New Prague Elko Housing Unit Permits I Issued 0 ''''e, ,..,,, ,, r :, Januar y 1 - 2000 - January 1 2001 ' 4 Total Permits Issued: 2,156 Total Permits in Unincorporated Area: 254 t Total Permits in Incorporated Area: 1,902 , ` - - Shakopee JACKSON n TWP ' I = Savage 4 521 k - LOUISVILLE TWP Q Prior Lake 275 1 y I: .I . _l 7 { Jordan SAND CREEK SPRING LAKE CREDIT RIVER I- TWP TWP TWP 84r - ST LAWRENCE 15 3 43 - - TWP �' ,i t ` fS 13 - - -- I k'= c--: , „ . NEW MARKET v TWP --,) BLAKELEY BELLE PLAINE HELENA CEDAR LAKE TWP TWP TWP TWP 60 ' r 6 1 12 22 38 New Market i Elko 0 (1i - -- 'i 45 New Prague I Scott County DRAFT 4 -20 -01 Zoning Ma Proposed .:-- . - oposed g p ��,G Legend`s Vii= r. Zoning District - AV ; — Shakop .2 ii t 1 q_1 Agricultural :::':: t ♦ ,` a - � ' l Woodlands Dis tr ict - �' q_g Agricultural Preservation Density District (\ / JT.. 'L' lI - -..� - - ' , ., I . Q - 1♦ ; ;�,� RR -1 Rural Residential Reserve District r • �� :4t'''i':41' i '?5'` '. � - 1 —i .; a _. fir' a ., RR -1C Rural Residential Reserve Cluster District 1 1 Iwo RR - Rural Residential Single Family District f , f I fir 9 1 • Y / ' g � l - ? !� f ,--.-- 1 ___J UER Urban Expansion Reserve District i r� ® S - - - £_ . ;;,_ l 'tI - y SE UERC Urban Expansion Reserve Cluster District � - l l •NIA I I E , . MI C_1 General Commercial District , , (r -„ , _; - ,I -'-' -._. • g -� r 1 1 11�� � _ _ L ii S V s ,. � re d � r I h � ` ;r � t , , :, � ! f n �, 7-T ' ■' app( ... MI vy UBR Urban Business Reserve District '•`�1 t �' -r ill xw" 7 -�M ' i ` `� 1 :!'::.111' — _ ∎ I E 2. i 1 Prior L ek Il r r 111 1-1 "° SI -1 Rural Industrial District ( ^ . -, _I '— IV; I s- . = I ®'w N i / • r .�A r Irk 'r/�� : -. r -___— , 1 1 �,. '�■r =�. 11 ! " " °'I��' A O,: , .461 W E Y y r ' I �'` -i-- �_._ I I ,` iU 711 r. {. — 11: ^ i • Municipality r 1 __ _ _ � - S� T : /� /G.� !T+ s r St �� i � k ".- � �� ' t I _ 1 Parks.shp °:: ? . 1 . s - , ' S w,'_ _ _ l 1 ). 1 ' LI B 1 p - ` I L ' -• I I 1 r / i i I ( \' It , �. ; ` � i' wrdon ? 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A 6 r � _ � � ® _ III !� M,' ' L a , ., { -- _:.— �1 L 1 `t� t 1 f 0 .. R � � � yw� �r �fi �g all :S ' ,, � — �� F, if II i�Y ■ .ff.'‘ 1 1 �a� Iii �i �11 ill ;= i `16::•41:( %46 1 t. Cata■ - , ♦ x�N �_ i1 111�. 1 1 1 I �= ,11II �� ; j 1; P �'�/ 1�ak `�: , � ':! X11 X 1 .4 I�rlllil_E:! a ■ 1 /• IFi i , _ �' , a l 1, x ' :ti' t 11 �_ t t�.h a =1 Tills" ��F �t I .1._ / : �- - i s -: 1..1 :.�l I I LI , 4 �® 4 t s9 [,� -ill a ■ Inc I. � � � � � • 4 • • • L • • • Quality of Life Rath? 2001 Scott County Study Excellent 29 `cFt?Y 2001 Residential Survey , t: "s;1 —Poor 1 +; —Only Fair 6 Good 64 Decision Resources, Ltd. l ,,,,„•. Like Most about � r` cur ty Like Least about County 2001 Scott County Study 2001 Scott County Study Smell Ten Feel 32 T axes Nothing i ` 22 \ 12 I N Y., No Answer � t `� F , --No Answer 7 t 11 r � a '6 � S ✓fir 9 :: ? 1,;. ,: r Traffic ...... �� at Locatim 26 (�, ; / ' —Scattered 3 12 '`"'' �, ' 1 " Perks 5 ; �'� ; Scattered 18 \ Open Spaces 6 _ % Growth 1 / __ - " � 18 Need Business I People 8 r " Home" 8 g Quet 5 Decision Resources. Ltd. Decision Resources, Ltd I I • II ill , 1 . Most Serous Issue Top Environmental Priority 2001 Scott County Study 2001 Scott County Study Ground Water 1 Growth 25 39 \ 4 y0.,:.;ivr,.,aY - \ I `- ; ■ No Answer 21 �` 1 4 _ ` Surface Water v" .i — 10 ti _� _None / i,; 4414 Taxes 16--,-, Open Space Scattered 13 14 . ? ry Traffic 7 -- \ \ Attract Business 4 = "' All \ Wetlands 22 I Loss of Rval 4 12 Saroas 10 Decision Resources, Ltd. Decision Resources, Ltd Service Ratings Tax increase to Expand 2001 Scott County Study 2001 Scott County Study • Road System 33 66 R oad System 5 5 � 72 5 1 v Libraries Libraries ) Parks /Open Spaces 1 -' ao Parks /Open Spaces 111111111119111111111 53 Social Services 74 3$ Social Services 43 ® Favor Environmental Services 21 42 Et Positive Environmental Services 0 =Oppose Es.f Negative Public Health Service . , 42 Public Health Service 8 41 DUnsure • 32 1 asFpbr__i': r i41 Use of Technology 23 Use of Technology w,- _ :- r 1 Facility Maintenance 28 $ Facility Maintenance r: :._ a c � i 4a Crime Prevention /Apprehension ; 15 - 70 Crime Prevention /Apprehension E..: • s ! r 0 20 40 60 80 100 0 10 20 30 40 50 60 70 Decision Resources, Ltd. Decision Resources, Lid. • I, II Park Facility Awareness and Use Recreational Activities 2001 Scott County Study 2001 Scott County Study 11 100 Cleary Lake Park 8 80 22 80 70 70 . 9 60 - - 24 Not Aware 49 ,19 ■ !Used 43 Spring Lake Park 1 43 (Heard /Not Used 40 - - - - 14 ®Heard /Unsure 1 20 - - - - Murphy - Hanrehan Park 35 0 38 . 11 ; , , camping Goeng Sw"""ing ecyding/Rdlerbledng tlng Open Spaces r Household Participation 0 10 20 30 40 50 60 70 � Decision Resources, Ltd. Decision Resources, Ltd 1 18-Hole Golf Course View of Future Growth 2001 Scott County Study 2001 Scott County Study 1 Good Thing 47 Strong Favor 28 Favor // 38 Unsure l• 9 ` Unsure 13 „ / -- Strong Oppose Bad Thing Oppose 13 40 13 Decision Resoulws, Ltd Decision Resources, Ltd. 1 0 • • L.-_ for Parks and Open Spaces Scott County Library 2001 Scott County Study 2001 Scott County Study Strong Favor .. : ,... 29 .. • . i Lake 26 r :!. i . ., -NewPregue 6 • . .. _ .. : Yes 'Shakopee 26 Favor 23 45 Sewage 26 Strong Oppose , :zgeret 2 :elle Pleine 7 — \ Oppose Household Visit during Location Used 13 Past Twelve Months Most Frequently Decision Resources, Ltd. Decision Resources, Ltd. Scott County Board Contact with Scott County Government 2001 Scott County Study 2001 Scott County Study No , _ 64.0% 5.37 . ,,,ff: r : : -: - .-•:.-:?„ Converiert Location , Fab-Amount APProve 7 . . 3.51 28 53 . , . ,.. Converted Hotrs --',•. ', ' , :Y. ' • Strong Approve ,:tr . -Yes/Both 3.58 9 , -... 13.0% % Promptness of Service A Little ' ', 3., 2 YesAAsIted \6 •,, Notting 15.0% 3.fii 19 Total Disapprove Unstre CotrtesY of Staff 6 32 Contact during Past Year o 1 2 3 4 5 Knowledge of Scott Job Approval Rating i Ratfng County Board Rating of Lest Contact with County Government Decision Resources, Ltd. Decision Resources. Ltd • • • Internet Access and Usage Likelihood of Electronic Access 2001 Scott County Study 2001 Scott County Study Renew /Apply License 57 I Yes Apply Foster Parent 10 Yes 36 . 75 Pay Fees /Fines/Taxes `39 - Apply Library Card 43 Unsure Reserve Park Facility 54 2 Appointment County Service 42 No Obtain Permit 52 I 25 62 Access Public County Records 4i Current Access to Internet Awareness of Scott 0 10 20 30 40 50 60 70 1 at Home or Work County "Home Page" I .Very Likely !Somewhat Likely Decision Resources, Ltd. Decision Resources, Ltd. Transit Services Ideal Bus Service 2001 Scott County Study 2001 Scott County Study Only in Community • 6 ; All Scott County 1Q ' Several Counties _ 47 Yes Never Use/Unsure 31 94 sparsdcelw a 0 once/month Three DaysANeek 8 Five Days/Week 3� �zsmta+t rr Seven Days/Week 24 Percentage • SeverelANeek 16 Never 43- �'�-0nceNVeek 9 Never Use /Unsure 175, 33 B:OOAM- 4:3OPM 4 No unare 5 7:OOAM- 4:OOPM 7 46 6:OOAM- 6:O0PM 33 Aware of Transit Services Usage of "Ideal" Bus ver Use/Unsure 23 Never U in Community Service 34 0 10 20 30 40 50 60 Decision Resources, Ltd_ Decision Resources, Ltd. I 11 IIIII Commuting Patterns Majority of Daily Tres 2001 Scott County Study 2001 Scott County Study 35 32 19 Under 10 Mlntes 30 10.1 -20 Minces _.2 Drive Alone 89 25 -lNelk 1 20.1 -30 Mates 13 . upod 7 30.1 -40 Minces 20 Perk/Ride 1 9 40.1 -50 Mimes -. - - 50.1-60 Min (� ° 10 10 ces , l _.. 15 12 Primary Method of 10 $ Commuting Over 60 Minces 7 Varies ®� I 5 0 5 10 15 20 25 30 35 I 2 2 1 2 I IOPercentage I 0 35W - ' Helms/ 282 lighwey 13 CoRvy 42 Others Unsure Hghwey189 lighxay101 Co Hwy 21 Co M.y 17 None Approximate Commuting I Time to Place of Work I ®Percentage Decision Resources, Ltd. Decision Resources, Ltd. i Use of Public Transportation Taxes for improved Transit 2001 Scott County Study 2001 Scott County Study Favor Scott County Transit 2 29 I Shakopee Dail -A -Ride 6 33 Strong Favor MN Valley Transit Auth 6 Oppose P ,1 , ' h., 7 28J„ Southwest Metro Transit 2 ' r i . • Unsure Metro Transit 4 13 0 1 2 3 4 5 6 7 I Strong Oppose I®During Past 12 Months 24 Decision Resources, Ltd. Decision Resources, Ltd 0 lb • erect in Comp Plan Information Preferred Eider -Care Arrangement 2001 Scott County Study 2001 Scott County Study No CurrenULive -In Care 12 40 Live with Family Member 8 Senior Group Home 5 Yes /Internet 11 Senior Apartment Complex 21 Yes /Indifferent Current/Care Visits 30 ‘o, 1 Nursing Home 0 r,' Depends on Health 19 Yes /Newsletter L.;i .,,,r,e�r Yes /Mailing unsure 4 22 I 25 0 5 10 15 20 25 30 35 Yes /Cable TV 1 I VI Percentage Decision. Resources, Ltd. Decision Resources, Ltd I Scott County Jail Sources of Information 2001 Scott County Study 2001 Scott County Study Daily Newspapers 76 Yes Weekly Comm Newspapers 87 40 & tPort/Stln 45 • "The Scene" t7 Community Meetings , 45 S,ppoo 10 - Other Residents 69 Cable TV Programs 43 .. V Urrnre 16 Support/Depends 9 ,l_: Scott County Employees 42 N o SupportNv rue 3 so Oppose 17 The Internet 41 Aware of Problems with Construction of New Jail 0 20 40 60 80 100 County Jail Facility /Even if Moderate Tax Cal Major Source r5Mlnor Source Increase Decision Resources, Ltd. Decision Resources, Ltd. I • S n form ation about County Government information inter t s 2001 Scott County Study 2001 Scott County Study Property Taxes 7,7 Somewhat Informed 50 County Special Services 44 Public Transit 44 • Court Proceeds/Crime Stats 45 Demographics/Population 59 1—Very Informed 3 Ways for Involvement 71 Actions of County Board 67 — Unsure 2 County Meeting Schedule 45 —Not At All Informed 8 Job Train /Develop Progs 08 Building Inspection Procedures 43 Co Road Project Status 68 Not Too Informed 37 0 20 40 60 80 100 L ®Very Interested •Somewhat Interested Decision Resources, Ltd. Decision Resources, Ltd. � k � � C / 5 _ 0 0 � .{ /_ § � � o § \ � .� o ° � 2 \ _ 2 § © U k f � . B 9 2 o � . 3 2 \ / » \ § \ / \ t \ 8 - Q � » \ ■ 2 � \ G � � ) cc U § U W � k � � C / 5 0 � � § .� � � z Rl- 2 7 g � § � \ § � § f . / n § 2 - e � ° C4. o & / 7 k § z / / � . § { _2 m 2 2 c w W h O Z an C c c. O. O a 0 O L, b CG S O it CA c 0 rA s, c. an ca bD U O., 0 0 3 O O N N U O C� a� O T 3 a� N s. 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CD CD CD CD CD A7 C rr A� CD G PD CC '� Q.• QQ "T f�q CL UQ O n CD K C) 2) CD CD QQ � Y ZD CD `3 CD CD CD C7 CD L � � k ¥ � / O _ / � ƒ .� _ » _ § E 0 �U k � � .\ 0 7 { § § � k ) � o � � / 7 � $ s � \ E � cz k \ } a - \ Z \ ■ � 2 � k ° 2 k cz q / ° bi) z q / & � / i § . q c �T. cz / E � � ¥ C / _ .2 ƒ .� » § E 0 2 � � Q { 112 § 7 � cz k � ■ � 2 � k ° co cn / z QM z 2 � 3 a 3 2 e e , PROGRESS AND ACCOMPLISHMENTS AN ILLUSTRATION OF EXAMPLES AND ACTIVITIES WITHIN THE COUNTY Work-Life Balance (Internal Stress, Personal Relationships) -- Our vision is to achieve a strong work -life balance that is promoted and shared by all staff -- Completed Ongoing Future Benefits available for part- Refine and identify "work -life Identify telecommuting time employees balance" principles and opportunities workplace applications Discussions with supervisors Development of a Strengthen affiliation between on Scott County's culture; telecommuting policy Scott County and Scott recognition and general County Employees awareness of the importance Association to encourage of work -life balance culture more employee participation Support flex time with County Many examples of staff Personal Development staff across divisions luncheons one in particular is training programs lunch @ the Cow Palace Use of tools such as Myers- SCEA activities which Establish as a behavioral Briggs Personality Inventory encourage employees to expectation (core competency) to enhance understanding of interact across divisions the foundation of strong other staff's work styles interpersonal relationships across the County Voluntary reduction in hours Speaking to new employees Promote Scott County as an to accommodate family or on the importance of a work- optimal "work -life" educational needs life balance I organization Staff Training and Development (Leadership, Innovation, Internal Stress) -- Our vision is to have a training and development program which is considered the best when comnared to other counties of comparable size -- Co letedl Ong oing Future Training Room (PDC) and Creating ideas and activities Develop and implement first series of training and which promote a greater mentoring, job shadowing, development programs understanding of the County significant job enhancement, completed as a whole and Countywide educational activities and p rograms Across the County, there have Perform 360 degree reviews, Comprehensive supervisory been a variety of changes in create a development plan for training program based on an division staff meeting agendas staff established set of behavioral and participation by new expectations or core members competencies Increased training budget and Analyze changes to staffing Roll out additional levels and access to training dollars for and compensation policies to enhancements to our training all divisions and staff better reflect labor market and development programs Active and ongoing cross Computer skills assessment Use of web site for virtual tour training program for all employees of Scott Count Invited city and township Encourage staff to participate Roll out comprehensive officials to participate in in professional organizations individualized training training program and use PDC and assume leadership curriculum facility positions in same Input received from front -line Identify core competencies employees in support of within our systems and supervisory and management policies evaluations � s �' �`�t"� � "?�,t �'�a�3. � 2_�'�� `�"("A � � �E`.� �b'� '� �'�2'�� .� "; L`i" iµ3 1 c+��r. .£.'dam% �,"° &y_ �`�`�� „• �Y`- � 4.�'�'`����r'� Leadership (Leadership, Innovation) -- Our vision is that all individuals who work for Scott County are considered and treated as lnadorc and that the role of the organization is to build leaders -- Completed Ongoing Future Quarterly Leadership Forum Establishing a role for the Organize focused - discussion series on the five County Board in supporting groups on leadership in the "Conversation..." topics and leading by enhancing their workplace own leadership skills Engaged an Organizational Develop an effective and Hold impromptu and/or Consultant to help evaluate the meaningful leadership and informal discussions with direction and leadership organizational change employees on issues and options for a division (cultural enrichment) program organizational change challenges... e.g., focusing on excellence Created an Innovation Fund to Creating an awareness of the Leadership training for support new ideas with importance of leadership supervisors and individuals resources aspiring to become supervisors Introduce tools and ideas for Promote the concepts of a Prepare a systematic staff to use to encourage Scott County culture, which assessment of our progress participation and promote focuses on organizational and future needs (perhaps via leadership opportunities, leadership combined with a staff survey instrument) example: FISH and Who building leaders at all levels of Moved My Cheese the organization Enhanced the staff recognition Form a leadership book club and awards program Communication (Communication, Personal Relationships, Internal Stress) nnor vicinn iv that a ll .staff work to promote effective and strong communication -- v Completed Ongoing V V Future County -wide and Division- The County Link Implement E- Commerce and specific "Conversation" +•,>u ;`�, �` ..`,'� _' � N m z'a, '�„a .3 ..�A ..3 intranet/internet capabilities meetings Completed County -wide The Scott County SCENE Expand communication for presentations on Transforming and on behalf of the highway an Organizational Culture construction projects Use of suggestion boxes for Implement the vision Find opportunities for customer feedback articulated for the "Link" staff /Commissioner facility interaction Scott County Employee Continue to prepare updates Develop creative ideas to train "Mission Statement" and informal pieces on the all staff in the importance of Questionnaire work in support of the communication Conversation initiative "Fish" Activities Divisional use of "What's Up" Develop additional working email messages groups which transcend division lines Access to agendas and Active and strong Implementation of County's meeting minutes of formal Conversation Committee(s) intranet as a communication County and division tool for all staff committees County Board satellite tours A variety of new and creative Create employee directory messages and information listing names /job descriptions displays, such as sign boards for Intranet and bulletin boards Invitation to employees to Expand opportunities for attend Board meetings of cross - divisional staff to general interest participate in County -wide events; e.g., County Fair, etc. � � ��`k �,r,�� �atil �.y,� YMf��, ��3�%s9'as.�3b��+��+5 �� 1 � ` � `h � 6 S'�'Pp x �St. ^."}^1�'��� n �"�;�'' AXd`✓ 5 ��An ±M �.�.. ��eli�' � �.,."x. .. irC., � _e��,H a . ..p - � +•,>u ;`�, �` ..`,'� _' � N m z'a, '�„a .3 ..�A ..3 >E� �i"a .sk��, ,,, ..t � ,. ka %�We Fli founded in 1854, incorporated as a borough in 1873, incorporated as a city in 1974; and Jordan (platted in 1854, incorporated as a village in 1872, and as a city in 1891); New Market (organized as Jackson township May 1858, renamed New Market October 12,1858); Savage, (platted in 1857, incorporated as a City in 1858; Prior Lake (platted in 1875, incorporated as a city in 1891). Other railroad points or neighborhood centers were: Barden, Blakeley, Eidswold, Elko, Lydia, Marystown, Merriam Junction, and St Patrick. Grainwood was a summ resort, and Mudbaden a health resort Savage was formerly a horse training and racing center. For many generations, the present site of Shakopee, (the county seat), was the site of a Sioux village which was ruled by a hereditary line of chiefs, bearing the name of Shakpay or Shakopee (six). The first of these chiefs which we have mentioned, was Le Demi Douzen (the half dozen), who attended the conference with Zebulon M. Pike at the mouth of the Minnesota in 1805. At the time of the arrival of the first settlers, the Shakopee village, Tintonwan, Tintaton, or Teen -tah -o -ton (the village on the prairie), numbered about eight hundred people. Several early Minnesota Explorers followed the Minnesota River westward, thus passing along the northwest boundary of what is now Scott County. The first was probably Pierre Charles Le Sueur, a Canadian-born Frenchman. Le Sueur was at Fort St Antoine, on the east shore of Lake Pepin, with Perrot in 1689, and was one of the witnesses to the proclamation claiming the entire upper Mississippi valley in the name of the King of France. Traders and missionaries located at or near the village of Chief Shakopee at early dates. Oliver Faribault is said to have located on the site as a trader in 1844. His father, Jean Baptiste Faribault, for whom a Minnesota county is named, had a post at Little Rapids above Carver as early as 1803. Hazen Mooers was engaged as a trader in the Shakopee vicinity in the late forties. His son John was appointed government farmer to the Indians here. The Reverend Samuel W. Pond, who with his brother Gideon II, came to Minnesota as a missionary in 1834, settled at Shakopee in 1847. His home was the first frame building in the valley. Thomas A. Holmes, a well known townsite promoter, opened a trading store on the site of Shakopee in 1851 and he is credited with being the actual founder of the city. With him came John McKenzie and Emerson Shumway to help build the cabin. Assistance was also given by Daniel Apgar who arrived before it was completed. These men were soon joined by John C. Sommerville, Arnold Graffenstatt, and R. Lewis. Not long after Holmes arrived, David Faribault attempted to start a rival settlement about a mile and a half further east. A few French and mixed blood families gathered about him and built a few cabins, but the effort was short lived. Beginning in 1854, the influx of settlement increased rapidly. Many of the early settlers, as may be seen by their characteristic Yankee names, were typical Americans from the older states. Later the Germans, Irish, Bohemians, and Scandinavian immigration was to be an important factor in the progress of the county. An excursion party from Fort Snelling went up the Minnesota by steamboat to Shakopee's village in June 1842, and in 1850 three boats carried excursions upstream and "demonstrated the navigability of the Minnesota River ". By 1854, the number of steamboat arrivals and departures at St. Paul from the Minnesota River, reached the hundred mark. Almost four times that number were recorded in 1858.The greater part of southern Minnesota was opened to settlement by treaties with the Sioux Indian signed at Mendota and at Traverse des Sioux (near St. Peter), in 1851 and proclaimed by President Millard Fillmore in 1853. The Indians were moved to a reservation on the upper river. Many of them continued to return to their old hunting grounds during the summer months. About 150 members of Shakopee's band were camped near the village that bears his name in May 1858 when they were attacked by hostile Chippewa. A bloody battle followed, and the Chippewa finally retreated, leaving for their homes to the north. This was the last of a long series of conflicts between the two great Indian tribes of Minnesota. The area of Scott County was not involved in the Great Sioux Outbreak of 1862- One of the leaders of the Indians was Little Six, who had become chief of the band in 1860. This chief and Medicine Bottle, were captured by John McKenzie, and hanged at Fort Snelling in 1863 for the murder of Philander Prescott during the outbreak- Scott County was established by an act of the legislature on March 5, 1853. The boundaries coincided roughly with the present boundaries, but included a considerable area to the south. On February 20,1855, the area was greatly reduced. Until 1871, there was a dispute between the boundary line of Scott and Dakota counties. The first officers appointed by Governor Alexander Ramsey in 1853 were: commissioners - Thomas S. Turner (Chairman), Franklin Wasson, and Comfort Barnes; sheriff - Ai G. Apgar; justice of the peace - Daniel Apgar. At the first meeting, (held on April 29,1853, in a stone building), the county board named Daniel Apgar the judge of probate, and William H. Nobles as the county surveyor. It also made Scott County one election precinct and ordered that an election be held at the home of Franklin Wasson in Shakopee. This election was held on the second Tuesday of October 1853. The system of county government in Minnesota was reorganized by the township act passed by the legislature in 1858. The Scott County commissioners met on April 5 to establish twelve townships. The twelve chairmen of these townships were to constitute a board of county supervisors, whose first meeting was July 5,1858. The supervisor system proved cumbersome and the commissioner system was resumed in 1860. The county seat was established in Shakopee in 1854, and block 56 was donated by D.L. Fuller and Thomas Holmes to be used for public buildings. The county seat has since remained at Shakopee, although several attempts have been made to remove it to Jordan or Lydia. A stage line was established between St_ Paul and Shakopee in 1853, and a ferry across the river at Shakopee opened the same year. H. A. Holmes was appointed postmaster at Shakopee on December 10, 1854, but the office was not opened until a month later. The Shakopee Independent was established in 1854_ The first petition for a school district was granted by the county commissioners on July 2,1855; the first sale of tax delinquent real estate was in April 1858; and the first license for an auctioneer was issued b_y the board on May 12,1862. The first churches in the county were in Shakopee: the Methodist Episcopal, organized in 1853; St_ Peter's Episcopal and St_ Mark's Catholic, organized in 1854; the Presbyterian by the Rev. Samuel W. Pond in 1855; and St. John's Evangelical Lutheran in 1859. In August 1862, the county commissioners of Scott County appropriated $10,000 as a fund to encourage enlistment in the United States Volunteer Army. The river and the trails (which gradually emerged as highways), were the only routes of transportation for nearly two decades after the real settlement of the county began. A railroad through the county was projected as early as March 2,1855, when a charter was granted to the Root River Valley and Southern Minnesota Railroad Company. One of its routes was from the Twin Cities to Shakopee, up the valley, crossing the Minnesota River at St. Peter, on to Mankato and then to the Iowa line. The name was changed to the Southern Minnesota Railroad in 1857. Nearly forty miles had been graded up the valley from Mendota when the financial panic of 1857 put an end to further construction. The Minnesota Valley Railroad on March 4, 1864, succeeded the Southern Minnesota, and started work on the old road bed. The construction train, drawn by old number 1 engine (the "Mankato "), reached Shakopee on November 11, 1865. Regular traffic was opened between that town and Mendota five days later. In 1869 the name was changed to the St. Paul and Sioux City Railroad Company. That year a bridge was built across the Mississippi near Mendota. Le Mars, Iowa was reached in 1871, where connection was made with the Iowa Falls and Sioux City railroad at Sioux City. The line is now a part of the Chicago, St. Paul, Minneapolis, and Omaha system. The first railroad shops for the Minnesota Valley Company were opened at Shakopee in 1867. They were destroyed by fire in 1872, entailing a loss of $100,000.00, but were at once rebuilt. The machine shops were removed to St. Paul in 1882. A new car shop was erected that year, but was discontinued in 1883. The machinery and some of the men were transferred to Hudson, Wisconsin. In 1934, the principal field crops were corn and oats, but enough winter wheat was raised to give the county third place in the state in acreage of that cereal. Major attention is paid to cattle and swine raising, and dairying. For a period the sugar beet crop was important but the acreage has gradually declined. The principal industrial establishments in the county in 1930, were flour mills, breweries, creameries, print shops, a wagon shop, a bottling works, a foundry and range factory, a lime kiln, and a brickyard. The U.S. Bureau of Census, Population Bulletin, dated 1970, indicated that 11,981 people were employed in the following areas: professional and technical services; sales workers; manager and administration; clerical and kindred workers; craftsmen and kindred workers; operatives, except transportation; laborers, except farm; farm laborers and foremen; service workers; and private household workers. Information Source: www.co.scott.mn.us CITY OF SHAKO Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Mark Noble, Planner I SUBJECT: Preliminary Plat of Brittany Village 4 Addition MEETING DATE: May 15, 2001 �f Tollefson's Development, Inc. has made application for preliminary plat approval of Brittany Village 4 Addition. The proposed plat is approximately I 1 acres in area, and the development would consist of townhouse buildings ranging from two (2) to five (5) units per building, with a total of 62 units proposed (see attached proposal plan). The proposed density would be 7.2 units /acre. The public hearing on this request was held on May 3, 2001, and the Planning Commission recommended approval. A copy of the May 3rd report to the Commission is attached for the Council's information. There were a several comments received by reviewing agencies, which have been incorporated into the resolution. There is an outstanding issue that pertains to a parcel of land located between Dublin Lane and Brittany Village e Addition Subdivisions that has been left out of both of these plats. This issue needs to be resolved since making the connection of these two subdivisions is dependent on resolving this issue. Additionally, it should be noted that the Commission discussed the location of sidewalks for this development, with the Commission recommending no changes to the sidewalk layout as proposed. At this time, the developer has not proposed the dedication of park land as part of this plat. Therefore, park dedication fees shall apply to this plat. The current fee is $1,500.00 per unit, for a total park dedication payment of $93,000.00. ALTERNATIVES: 1. Approve Resolution No. 5530, a resolution approving the preliminary plat of Brittany Village 4th Addition subject to the conditions contained therein; 2. Approve Resolution No. 5530, a resolution approving the preliminary plat of Brittany Village 4th Addition with revised conditions. 3. Deny the requested preliminary plat, and direct staff to prepare a resolution consistent with that action. 4. Table a decision in order to allow time for the applicant and /or staff to provide additional information. The Planning Commission voted to recommend approval of the preliminary plat of Brittany Village 4th Addition subject to conditions as presented in the draft resolution. Offer a motion consistent with Alternative 1 or 2. 0..- ZA�t-n�� - Mfk Nob Planner I g: \cc\2001 \0515 \ppbritanyvilg.4th_doc (01071) W 1 84 F 10 11 M y m I M WOMMIDE I I on • ; 11 WHEREAS, Tollefson Development, Inc., applicant and property owner, has made application for preliminary plat approval of Brittany Village 4th Addition; and WHEREAS, the subject properties are legally described as found on Exhibit A, attached; and WHEREAS, the Shakopee Planning Commission held a public hearing on the preliminary plat on May 3, 2001; and WHEREAS, all required public notices regarding the public hearing were posted and sent; and WHEREAS, the Shakopee Planning Commission has recommended approval subject to the conditions listed below; and WHEREAS, the City Council reviewed the preliminary plat request at its meeting of May 15, 2001. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CIT111 4 1 1F SHAKOPEE, MF*iNESOTA, as follows: That the preliminary plat of BRITTANY VILLAGE 4TH ADDITION is approved subject to the following conditions: I. The following procedural actions must be completed prior to the recording of the Final Plat: A. Approval of title by the City Attorney. B. Execution of a Developers Agreement which shall include provisions for security for the public improvements and engineering review fees, and any other fees as required by the City's adopted fee schedule. 1. Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 2. Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 3. Water system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 4. Installation of sanitary sewer and storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. 5. The developer shall be responsible for payment of Storm Water Trunk Charges, Storm Water Ponding Charges, and Trunk Sanitary Sewer Charges, and other fees as required by the City's adopted Fee Schedule. 6. No public improvements shall be constructed until the City Engineer and the Shakopee Public Utility Commission approve the Final Construction Plans and Specifications. 7. Park dedication fees shall apply to this plat in the amount of $1,500.00 per unit, and shall be paid at the time of recording of the final plat. 8. The City shall require a landscaping bond at the time of building permit application in an amount equal to 115% of the value of the landscaping material to insure completion of the landscaping. C. The landscape plan shall be revised to comply with the ordinance requirements pertaining to the size and number of plantings. D. The Final Plat shall be revised to reflect the inclusion of the parcel(s) of land located between Dublin Square and Brittany Village 0 Addition. H. Following approval and recording of the final plat, the following conditions shall apply; A. Building construction, sewer, water service, fire protection and access will be reviewed for code compliance at the time of building permit application(s). B. Prior to construction of the public improvements, the Shakopee Public Utility Commission and the City Engineer must approve the Final Construction Plans and Specifications. THEREFORE, BE IT FURTHER RESOLVED, that approval of the preliminary plat of BRITTANY VE LAGE 4TH ADDITION does not constitute a representation or guarantee by the City of Shakopee as to the amount, sufficiency or level of water service that will be available to lots within the plat as they are developed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of 9 2001. Mayor of the City of Shakopee M -00 10 WIN a c, , Midgwff .. . � Li i19 Shakopee Planning Commission Applicant: Tollefson Development, Inc. Location: South of STH 169; north of Dublin Lane; east of Brittany Court Current Zoning: Planned Residential District (PRD) Adjacent Zoning: - North: Agricultural Preservation (AG) Zone, Hwy. 169 South: Medium Density Residential (R -2) Zone East: Agricultural Preservation (AG) Zone West: Multiple Family Residential (R -3) Zone 1995 Comp. Plan: Medium Density Residential Draft Comp. Plan: Planned Residential MUSA: This site is within the MUSA boundary. Attachments: Exhibit A: Zoning/Location Map 1 ExlllUU B. rt T iu ciitilaiy riai riaii Exhibit C: Shakopee Public Utilities Memorandums Exhibit D: City Engineering Memorandum CONSIDERATIONS: Tollefson's Development, Inc. has made application for preliminary plat approval of Brittany Village e Addition. The subject property was recently rezoned to Planned Residential District (PRD) Zone by the City Council. The Planning Commission had reviewed and recommended approval of the request, which originally was a rezoning request for R -3 Multiple Family Residential (R -3) Zone. One of the Council's concerns with the R -3 request was for the potential for development to be greater than 8 units/acre. The proposed plat is approximately 11 acres in area, and the development would consist of townhouse buildings ranging from two (2} to rive (5) units per building, with a total of 62 units proposed (see attached proposal plan). The proposed density would be 7.2 units/acre. Shakopee Public Utilities has submitted two memorandums addressing service availability for this property, which have been attached to this report (see Exhibit Q. City Engineering has submitted a memorandum addressing several issues (Exhibit D), which has been attached for the Commission's information. Two primary concerns (street connection and sidewalks) should be discussed in detail by the Commission, with a recommendation forwarded to the Council. The proposed plat includes a connection of Dublin Lane and Downing Avenue. There appears to be a strip of land between Dublin Square and Brittany Village 4` Addition that has been left out of both of these plats. City Engineering has brought this to the attention of the developer, who is researching the ownership of the land. This strip of land may be part of an old township road that the City has rights to, with the remainder owned by Gene Hauer, the present property owner of this development. The City and developer should work together to ensure that this strip of land is included into this plat, as it remaining an undeveloped piece of land is not desirable. The other issue concerns whether the proposed sidewalks should remain in the right -of -way or that a sidewalk easement be created which would allow more boulevard area. The developer has not proposed the dedication of park land as part of this plat. Therefore, park dedication fees shall apply to this plat_ The current fee is $1,500.00 per unit, for a total park dedication payment of $93,000.00_ The applicant has submitted a landscaping plan. City Code Sec. 11.60, Subd. 8, Landscaping Requirements, requires for residential developments over 6 units in size that at least 15% of the "lot" shall be landscaped. For this site, that would equal about 1.65 acres_ The applicant has proposed approximately 42 overstory and ornamental trees, 15 coniferous trees and 33 shrubs. It appears that the proposed landscaping does not meet the ordinance requirements. This should be clarified before approval of the final plat. ALTERNATIVES: 1 _ Recommend approval of the preliminary plat of Brittany Village 4 Addition, subject to conditions as outlined below- I. The following procedural actions must be completed prior to the recording of the Final Plat: A. Approval of title by the City Attorney. B. Execution of a Developers Agreement, which shall include provisions for security for the public improvements and engineering review fees, and any other fees as required by the City's adopted fee schedule. 1. Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 2. Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 3. Water system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission_ 4. Installation of sanitary sewer and storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. 5. The developer shall be responsible for payment of Storm Water Trunk Charges, Storm Water Ponding Charges, and Trunk Sanitary Sewer Charges, and other fees as required by the City's adopted Fee Schedule. 6. No public improvements shall be constructed until the City Engineer and the Shakopee Public Utility Commission approve the Final Construction Plans and Specifications. 7. Park dedication fees shall apply to this plat in the amount of $1,500.00 per unit, and shall be paid at the time of recording of the final plat. 8. The City shall require a landscaping bond at the time of building permit application in an amount equal to 115% of the value of the landscaping material to insure completion of the landscaping. C. The landscape plan shall be revised to comply with the ordinance requirements for size and number of plantings_ D. The piece of land between Dublin Square and Brittany Village 4�' Addition shall be included in the Final Plat drawing. H. Following approval and recording of the final plat, the following conditions shall apply; A. Building construction, sewer, water service, fire protection and access will be reviewed for code compliance at the time of building permit application(s). B. Prior to construction of the public improvements, the Shakopee Public Utility Commission and the City Engineer must approve the Final Construction Plans and Specifications. 2. Recommend approval of the preliminary plat of Brittany Village 4`'' Addition, subject to revised conditions. 3. Deny the Preliminary Plat_ 4. Continue the public hearing to allow time for additional information to be.brought forward. 5. Close the public hearing, but table action and request additional information from staff and /or the applicant. C ATI ®N: Planning staff recommends alternative 1, 2 or 3. g.\ bo aa- pc\2001 \0503\ppbrimyvi1gz41h -doc (0 107 1) ncis Ave i N W r S o _ Q s II' P I a I — I I t- I 1 � I I� r � �— I Q I Is �» II I z \ I I s rn N I s ' NU Il g w � I J Q S, I I 1 I I � w 1 I x I � I I I o I I � y o _ Q s II' P H H O I I co o� —1 -- J \— � \ I �"• / ^ I T T _ / / I Fr — - - T -- — — T -- if -- — — T -- ,L----- 1- - - 181a — 1 - - - - -J L- ---- J J -- - - -J 812 rho E■c� y N00 ° 01'29'E 915.07 i---------- - - - - -1 \ 1 w t t 1 � 1 1 1 1 ' 1 m i i $ 1 1 � 1 I 1 t 0 1 1 1 � N 1 � ' 1 / 1 1 ;a9 l 1 1 1 I i 1 — 8� MNH Q ' NU S, ¢ x � � y d H H H O I I co o� —1 -- J \— � \ I �"• / ^ I T T _ / / I Fr — - - T -- — — T -- if -- — — T -- ,L----- 1- - - 181a — 1 - - - - -J L- ---- J J -- - - -J 812 rho E■c� y N00 ° 01'29'E 915.07 i---------- - - - - -1 \ 1 w t t 1 � 1 1 1 1 ' 1 m i i $ 1 1 � 1 I 1 t 0 1 1 1 � N 1 � ' 1 / 1 1 ;a9 l 1 1 1 I i 1 — ,► r i I May 1 Lei II , 1 CASE NO. 01071 DATE. r-YIF 0 IT Nfunicipal water service is available subject to our standard terms and conditions. These include, but are not limited to: ins talling a lateral water main distaibution system in accordance with utility policy, paying the associated inspection costs, paying the Trunk Water Charge, and paying the Water Connection Charge. Underground electric service is available subject to our standard terms and conditions. These include, but are not limited to: entering into an Underground Distriution Agreement, granting any necessary easements, and paying the associated fees. Street Lighting installation is available subject to our standard terms and conditions. These are contained in the current City of Shakopee Street Lighting Policy. Applicant must pay the associated fees. Applicant should contact Shakopee Public Utilities directly for specific requirements relating to their project. • ' iII I1' DATE: The Shakopee Public Utiliti Commission is committed to meeting the growth needs of the community in regards to water supply. The Commission is workin with the Minnesota Departments of Health and Natural Resources to secure the necessary approvals to construct new wells and to pump them to increase our water supply capacity to meet projected demand levels. v /`�� Gam" .. City of Shakopee Memorandum TO: Mark Noble, Planner I FROM: Joel Rutherford, Assistant City Engineer jP SUBJECT: Preliminary Plat — Brittany Village 4th Addition MEETING DATE: May 3, 2001 After review of the items submitted with the referenced application, the Engineering Department has the following comments for the applicant and for the Planning Department: Street Lavout The proposed street layout includes public streets connecting Downing Avenue from the west, and Dublin Lane from the south. The connection to Dublin Lane would require the inclusion into the plat, of a strip of land that currently lies between Dublin Square and Brittany Village 4th Addition. The ownership of this strip of land is currently unknown. However, it appears that part of it is part of an old township road that the City of Shakopee has rights to, and Gene Hauer o j t ,,, s the rPma;nder. The developer purchased the property being developed, from Gene Hauer. Discussions with the developer indicate that Mr. Hauer will work with the developer in- including any land within this "strip ", which is currently owned by Mr. Hauer, to be included in the plat. The City may need to provide a quit claim deed, or other document, to allow the inclusion of any City -owned land into the plat. If this strip of land is not included in the plat, this strip will remain as an "undeveloped" piece of land between Dublin Square and Brittany Village 4 th Addition would not be desirable. The street intersection locations, and the connections of Horseshow Road with Downing Avenue, were designed to maximize the distances between the intersections. More specifically, the spacings were designed to be at least 150 feet apart, so that they would not be considered "street jogs ", which would not be allowed. The City has considered street intersections that are less than 150 feet apart, as "street jogs ". Staff believes that the size of the parcel has limited the options available for the street layouts, and therefore, staff believes the layout proposed is adequate, and staff recommends approving it. Trunk Fees The applicant shall be responsible for sanitary sewer trunk fees, stormwater trunk fees, and a stormwater ponding fee (the development will be using a regional pond). Sidewalk The proposed developed includes sidewalks. These sidewalks are proposed to remain in the right -of -way. Previous discussions suggested that instead of having sidewalks within right -of -ways that are 60 feet wide, have a sidewalk easement that would allow more boulevard area. The previous Brittany Village phases also have the sidewalk within the right -of -way. The Planning Commission and City Council should decide whether the boulevard is adequate when the sidewalk remains within the right -of -way, or if an easement should be obtained so that the sidewalk can be placed further from the street. Recommendation Recommend approval of the Preliminary Plat, subject to the following conditions: A. Prior to recording of the Final Plat, the following actions must be completed: a) Execution of the Developers Agreement, which shall include provisions for security for the public improvements and engineering review fees. b) Payment of Storm Water Trunk Charges, Storm Water Ponding Charges, and Trunk Sanitary Sewer Charges, and other fees as required by the City's adopted Fee Schedule. c) The piece of land between Dublin Square and Brittany Village 4ch Addition shall be included in the Final Plat drawing. B. Prior to construction of the public improvements, the Shakopee Public Utility m Comission and the City Engineer must approve the Final Construction Plans and Specifications. CITY OF SHAKOPEE ° Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Mark Noble, Planner I SUBJECT: Proposed Teat Amendment to City Code Section 11.81 Regarding Criteria for Granting a Home Occupation ME ETING DATE: May 15, 2001 I lem 0 '�1 The Planning Commission has held a public hearing on a proposed text amendment filed by Troy and Stacey Schuette. The request is for an amendment of the language pertaining to home occupation criteria. Attached for the Council's review is a copy of the report that was provided to the Planning Commission. The applicants have asked that the home occupation criteria be changed to allow the following: • In the Rural Residential (RR) Zone, properties over 10 acres in area may be allowed to have up to 10 additional employees who do not reside on the premises, with the stipulation that the employees do not perform their duties on the property. At the Commission meeting, there was considerable discussion on the proposed use of this property and possible text language alternatives, including but not limited to the following: • Establish limitations on hours of operation; and • Establish a number of employees engaged on and/or off the property. The Commission did discuss, and made it a part of their motion, a modification to the requested text amendment that read " In the Rural Residential (RR) Zone, properties 10 acres or greater in area may be allowed to have up to 10 additional employees who do not reside on the premises, with the stipulation that the employees do not perform their duties on the property. ALTERNATIVES: 1. Approve Ordinance No. 598 as presented. 2. Approve Ordinance No. 598 with revisions. 3. Do not approve Ordinance No. 598. 4. Table the matter for additional information. i , The Planning Commission reviewed the proposed amendment at its May 3, 2001 meeting, and recommended, by a 5 -2 vote, that the City Council do not approve the proposed text amendment. l YIVDo Offer and pass a motion consistent with the Council's wishes. G: \cc \\2001 \0515 \txtanmdschutes.doc (27- 929014 -0) ORDINANCE N1 ': FOURTH SERIES AN ORDINANCE OF :1 OF 1' MINNESOTA, AMENDING 1 / f' REGULATIONS, REGARDING 1 GRANTING HOME OCCUPATION THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That City Code Chapter 11, Zoning Regulations, Section 11.81, Subdivision 7, I. is hereby amended by adding the language which is underlined and deleting the language which is stndek th g h : Section 11.81, Subd. 7. I. " In the Rural Residential (RR) Zone properties 10 acres or greater in area ma he allowed to have up to 10 additional employees who do not reside on the premises with the stipulation that the employees do not perform their duties on the property. Section 2 - - Effective Date. This ordinance becomes effective from and after its passage and publication. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 2001. Mayor of the City of Shakopee ATTEST: City Clerk Published in the Shakopee Valley News on the day of 1 2001. PREPARED BY: City of Shakopee 129 Hohnes Street South Shakopee, MN 55379 .. . TO: Shakopee Planning Commission FROM Mark Noble, Planner I SUBJECT: Proposed Text Amendment to City Code Section 11.81 Regarding Criteria for Granting a home Occupation At its April 19, 2001 meeting, the Planning Commission held a public hearing on a proposed tent amendment filed by Troy and Stacey Schuette. The request was for an amendment of the language pertaining to home occupation criteria. The public hearing was closed, but the item was tabled to May 3, 2001 with a request that staff provide additional information on possible text language. The applicant's letter is attached for the Commission's review. Additionally, a copy of the existing criteria for granting a home occupation has been attached_ The applicants have asked that the home occupation criteria be changed to allow the following: ® in the Rural Residential �1-�-R) Gone, properties over 10 acres in area may oe allowed to have up to 10 additional employees who do not reside on the premises, with the stipulation that the employees do not perform their duties on the property. At the April 19 meeting, there was considerable discussion on the proposed use of this property. The applicants conduct a home business where the majority of work is done off site. The office operations are conducted on site, with the owners and one additional employee operating from the pole building which houses their office area. They employ several people who come to the site in the morning, and leave with one of the business vehicles for job sites, only to return in the evening to drop off the business vehicle and leave with their personal vehicle. The business vehicles are stored inside or behind this building and are not visible from the public right -of -way. The issues as Planning staff see it are that the Commission is concerned with possible repercussions of approving this amendment, opening the door for other businesses to locate to sites similar to this, possibly upsetting the residential character of those neighborhoods. There are several options available for the Commission to consider in reviewing this request. These include: Establish hours of operation considerate of adjacent residential properties. Consider the number of employees engaged on and/or off the property. Employees are to park their vehicles off - street in an area that is not visible from the public right -of -way. • Specify uses that would be considered permitted home occupation uses which fit with the intent of the Home Occupation Ordinance as the Commission sees appropriate. • Home occupation type uses could be listed as permitted or conditional uses of that specific zoning district which the Commission concur are consistent with the purpose or intent of that district. • Establish limitations on the equipment or storage that would be allowed at that specific property. • Regulate the location of the use to within the principle structure and limit the percentage of the total floor area that the use may encompass. • Regulate the traffic, parking, sewerage or water use in excess of what is normal in a residential neighborhood. • List uses that shall be specifically prohibited as home occupations. • List uses that would require approval of a conditional use permit as a home occupation and establish criteria that the Board of Adjustment and Appeals could evaluate. The Commission should review these options as well as the existing language listed under the criteria for granting a home occupation. If the Commission is interested in any of the other options, it should provide staffwith direction to develop specific proposals for their consideration. ALTERNATIVES: 1. Recommend that the City Council approve the proposed text amendment, amending L l.cl;LlUii 1 1.J 1, JuUU_ 0.J Uu�iliicu aui�vc ,vi ii�ciia ♦�i ��aiiuii� a :lu IL UUC J dic Occupation. 2. Recommend that the City Council approve the proposed text amendment with revisions based on other direction from the Commission. 3. Recommend that the City Council do not approve the text amendment. 4. Continue the public hearing. 5. Close the public nearing but taoie the matter to request additionai information. Staff recommends that the Commission consider Alternative No. 1,2 or 3. • • 2 G:\baaa- pc1\2001 \0503 ?.,1n=dschut s.doc (27- 929014-0) TO: Shakopee Planning Commission FROM: Mark Noble, Planner I SUBJEC Proposed Text Amendment to City Code Section 11.81 Regarding Criteria for Granting a Home Occupation 1 1. 1' ' • . • 11 11►1111;; � 1 � At its March 8, 2001 meeting, the Board of Adjustment and Appeals denied an appeal, filed by Troy and Stacey Schuette, of a staff determination regarding the home occupation ordinance. Rather than appeal the BOAA's decision to the City Council, the Schuette's have submitted an application requesting a text amendment of the Zoning Ordinance pertaining to home occupation criteria. The applicant's letter has been attached for the Commission's review. Additionally, a copy of the existing criteria has been attached. Specifically, the applicants have asked that the home occupation criteria be changed to allow the following: 1. In the Rural Residential (RR) Zone, properties over 10 acres in area maybe allowed to have up to 10 additional employees who do not reside on the premises, with the stipulation that the employees do not perform their duties on the property. POSSIBLE CHANGES TO THE CRITERM FOR G RA NT 17VG A HO ME OCCUPATI ptann;nV st aff c,.,��P�t the follnwina change for the Commission's consideration; City Code Sec. 11.81. GENERAL. PROVISIONS Subd 7 Criteria for Granting a Home O ccupatio n I. In the Rural Residential (RR) Zone, properties over 10 acres in area maybe allowed to have up to 10 additional employees who do not reside on the premises, with the stipulation that the employees do not perform their duties on the property. z ot�nn;n� �t�f�1,a� P innked ?t nth Pr nntinm esnPCially as they relate m the use. These include: Establish hours of operation considerate of adjacent residential properties; 0 Consider the number of employees engaged on and/or off the property; and ® Employees are to park their vehicles off -street in an area that is not visible from the public right -of -way. City Engineering has provided continents on this request, which are attached for the commission's information. If the Commission is interested in any of the other options, it should provide staff with direction to develop specific proposals for their consideration. 1. Recommend that the City Council approve the proposed text amendment, amending City Code Section 11.81, Subd. 7, as outlined above for Criteria for Granting a Home Occupation. 2. Recommend that the City Council approve the proposed text amendment with revisions based on other direction from the Commission. 3. Recommend that the City Council do not approve the text amendment. 4. Continue the public hearing. 5. Close the public hearing, but table the matter to request additional information. ST'AF'F COivIMENDAI'ION: Based on previous discussions by the Commission, staff recommends that the Commission consider recommending Alternative No. 1 or 2. G:` boaa- pc'.2001 %04I9`teta=dschut�s.doc (27-929014-0) Sub 7 Criteria for Grantina a Ho me O ccupation. Application for a home occupation shall be made to the Zoning Administrator. An applic m eeting all of the following criteria, shall be granted approval upon administrative review by the Zoning Admffiistrator. A. B. C. D. E. F. G. 2 The activity does not involve warehousing, distribution or retail sales of merchandise produced off the site; - The home occupation may be carried on by persons resemg in the dwelling unit and not more than one (1) employee who does not reside in the dwelling unit; Shall provide off - street parking for the employee; All material or equipment shall be stored within an enclosed structure; Objectionable noise, vibration, smoke, dust, electrical disturbances, odors, heat, glare or other nuisance factors shall not be discemble at the property line; The home occupation shall not create excessive automobile traffic within the neighborhood; Shall not have any receipt or delivery of merchandise, goods, or supplies except through the United States mail, similar parcel delivery service, or personal vehicles not exceeding one (1) ton; and May have outside off- street parking of no more than one (1) commercial vehicle or vehicle identified for business purposes, not to exceed one (1) ton capacity which is used for both personal and business trnsportation. The vehicle shall be owned by and registered to an occupant of the property and parked in a screened location. (Ord. 5 September 18, 199 w� Troy & Stacey Schuette 3000 County Road 42 Shakopee MN 55379 1 March 22, 2001 City of Shakopee 129 South Holmes Street Shakopee MN 55379 • •• • We are submitting this statement with our application for a Zoning Text Amendment. The Zoning Ordinance that is in question is: Section 11.81, Subdivision 6 (Home Occupations). We feel there should be an amendment added to this Ordinance. The original criteria for this Ordinance was set up for those individuals who owned the R -1 properties that are an average of 600 -1000 sq. ft. in size. We are suggesting that additional information be added to the criteria for property owners who own a parcel of property that is 10 acres or greater in size and that are zoned RR (Rural Residential). We propose that this added criteria would allow these property owners the opportunity to operate a home based business and have up to 10 additional employees (who do not reside on the property) - as long as these employees aren't performing their duties on the property. This would be in addition to the (1) employee that is allowed to work on the property. We are submitting this application for a Zoning Text Amendment due to previously being denied our Home Occupation Application. We disagree with the decision and think there should be an amendment due to the following: 1. Our employee's do not work on our property. They perform their duties and earn their salar✓ from the various construction sites of our clients. They only re for work (on the property) in the morning to obtain their schedule and they return at the end of their work day to turn in their paperwork. 2. We do not have clients coming in and out during the day. We cause NO excessive traffic. 3. All of our employee's park their vehicles on our property (not on any city streets) and they are not visible to the public. 4. We do not advertise that our business is located on our property. There are NO signs located by the road. If you came to our property and sat at the end of our driveway, you would have no idea that there was a business operated from there. Understand, this is our home! We want it to look/feel like a home 5. We are not altering the look and/or feel of our neighborhood. As discussed in the "rhP r;f7, 17 -Intc to 1 rPOY raci �anti�l 7ra7'c "racir�antial "' WP arP not located in the R -1 district of the city. We are surrounded by people that are zoned Agriculture. Troy & Stacey Schuette 3000 County Road 42 Shakopee MN 55379 2 We have the support of the property owners that are within 350' of our property (as noted in the enclosed signed statement). Please keep in mind that most of these people were unaware of what we were doing until we went and talked to them. Doesn't that tell you that we are not disturbing the `neighborhood' and those living around us? Our company does not create excessive noises, odors or any other nuisance factors for the City of Shakopee. In response to the statement from the previous meeting as to `why should we be treated any different than those individuals that have to lease space for their business & why wouldn't those people just purchase property and run their business from there'? Leasing space is expensive... but so is owning property that is 10 acres in size. We have a lot of maintenance issues that those living in `town' and leasing space for their business don't have to deal with. We enjoy the `country' feel of our home and not having any neighbors right next door. We choose to have our business here because it is economical and convenient. The buildings that are used for our business are not visible to the public from the road. They only work that is performed from our property is business management, bookkeeping, storage of our equipment and other office duties. There are (4) business that are operated from properties that are located less than 2 1/2 miles from us: a) Minnesota Green - which is located on County Road 42 (8/10 of a mile to the West of us. 1. The park their equipment outside - which is visible to the public. 2. They have piles of dirt outside - which are visible to the public. 3. They have lighted signage - identifying their business. 4. They sell retail - which causes traffic in and out during the day (weekends too). 5. They make deliveries to customers - which causes trucks to go iii atiu u ut u i u ul6 u:� uu . 6. They have erected a greenhouse for their retail - which is visible to the public. 7. They have more than one employee. 6. 7. 8. 7 10. b) lawns Flowers - which is located on County Road 83 (2 - 3/10 miles to the Northeast of us. 1. They have erected a support for `hanging plants' - which is viSiblC t0 the pu 2. They have erected a greenhouse for their retail - which is visible to the public. 3. They have tables and stands for their retail - which are visible to the pubic. 4. They have erected a new building for retail - which is visible to the public. Troy & Stacey Schuette ' 3000 County Road 42 Shakopee MN 55379 3 5. They have a huge sign by the street - identifying their business. 6. They sell retail - which causes traffic in and out during the day (weekends too). This has also caused a slow down on Cty Rd 83 due to cars going in and out. 7. During the summer, their inventory is placed outside on their tables /stands - which is visible to the public. (i.e. - hanging plants, planters, vegetable plants, bags of mulch, etc.). C) B &W Metalwork's - which is located on County Road 17 (2 -3/10 of a mile to the Southwest of us). 1. They have a building for their business that is less than 150' from the road - which is visible to the public. 2. They have a sign on their building identifying their business - which is visible to the public. 3. They have equipment and other supplies outside - which are - visible to the public. d) Christmas Tree Sales - which is located on County Road 17 (2-2/10 of a mile to the Southwest of us). 1. They have a building for their business - which is visible to the public. 2. They have (2) suns (one is located by the road and the other is located on their building) - identifying their business. 3. They sell wreaths and Christmas tree's - which would cause traffic to go in and out during the day. - Notes: 1. The Shakopee Nldewakanton Sioux own the property located on County Road.42 (1/10 of a mile to the West of us) and it is rumored that they plan to develop this land as commercial. 2. We have farmers all around us and they are allowed to: a) Have farm animals outside - which are visible to the public. b) Have equipment outside - which is visible to the public. (Not to mention that some of their equipment is pretty old and it hasn't been moved in awhile). C) Have hay /straw lined up on their property - which is visible to the public. d) Have buildings for their animals and equipment - which are visible to the public. (Not to mention that some of their buildings are pretty rough looking and could be stated as being an `eye sore'). Troy & Stacey Schuett e 3000 County Road 42 Shakopee MN 55379 4 e) fl Y Operate very long hours - 7 days a week. We can hear their equipment running when they are harvesting, even during the night hours. Have several employee's or `hired hands'. In closing, we do not believe that eve are unreasonable in asking to have this Zoning Amendment granted. As previously discussed, we have worked very hard to get our business to where is today. We would just like to go back to runnin our business and not having to deal with the issue at hand. We run an honest business and don't feel that we are doing anyone any harm in what we are doing. We are not looking at `taking over' our 10 acre property with our business - after all, it is our home. We are just asking to have an Amendment that would allow us to do what we are doing. Please note that we have a small son and plan to have more children - we are not planning to raise our children from our business, we are just trying to run our business from our home. We believe that in reviewing this information that you will agree with us and we can all put this matter to rest. If you need further information prior to the meeting, please don't hesitate to give 1. us a call. We can be reached in our office during the day at #952/445 -4301 or at our home during the evening at #952/445 -3857. Thank your for your consideration! Sincerely, Troy & Stacey Schuette Enclosures City of Shakopee -'To be enclosed with the request for appeal of a City Staff decision for the request of a dome Occupation Application for Troy & Stacey Schuette We have been informed, in person, by Mr. & Mrs. Schuette about the type of business that they operate on their property. We are signing this document stating that we do not contest their Home Occupation Application, as we have never had a problem or complaint with either of them personally or professionally. We understand that this document is going to be submitted with their appeal and we hereby sign this document stating that we support what they are doing. 1. John O'Loughlin 2988 Valley View Road Shakopee MN 55379 Printed Name 1 Comments: -trqGz1 use -, 71 C; hpne number p 1 � K i�pature ate 2. Loretta E. Dellwo 2041 140th Street N`W Shakopee MN 55379 Printed Name Comments: #q5z)qL�, -mo phone number — Si mature Tate •` . 1 _ City of Shakopee -'To be enclosed with the request for appeal of a City Staff decision for the request of a dome Occupation Application for Troy & Stacey Schuette We have been informed, in person, by Mr. & Mrs. Schuette about the type of business that they operate on their property. We are signing this document stating that we do not contest their Home Occupation Application, as we have never had a problem or complaint with either of them personally or professionally. We understand that this document is going to be submitted with their appeal and we hereby sign this document stating that we support what they are doing. 1. John O'Loughlin 2988 Valley View Road Shakopee MN 55379 Printed Name 1 Comments: -trqGz1 use -, 71 C; hpne number p 1 � K i�pature ate 2. Loretta E. Dellwo 2041 140th Street N`W Shakopee MN 55379 Printed Name Comments: #q5z)qL�, -mo phone number — Si mature Tate I Shakopee Mdewakanton Sioux 2330 Sioux Trail NWCi -� Prior Lake MN 55372 phone number Printed Name Signature Date -X, Comments: L ON 1122 Ht� Gam[ P Pf-- f ND r zC 1� :: Ole CD (YlpLI'-:H nrrS TO t�►�IG W V lj5g� vQA - n NC— ita - ffifn V - T COmE (N TO -GON a_Tr t _ VEr - NUT � TO 6�T 7 _k tt_ in t 1'I M V� NE355E]��? TO gzmr r TE — P-C- - TO - C4 - t� CCU N 4. Patricia R. Goldberg 2780 County Road 42 Shakopee Vi N 555379 phone number Printed Name Signature Date Comments: 5. Deborah J. Crooks -Hill 3090 29th Avenue East Shakopee MN 55379 Printed Name 1G,2 phone number rte% of Siguature U Date Comments: Zoning io !• Parcel , f 1 • -- v CO ROAD NO. 42 -- - - -- - - — - _ -_ - -- ..., -_, _ -i _. _ 33046 - = •- - - --^— - - - - - -- North 16e of the E1 /2 of the NE 1/4 of the a t1E e NE 1 /41 ' c I 20 Fn ify that I am a duly Licensed ] under the Laws of the State I further certify that I A- A ntation (see note) at the ieated by red circles on I I th day of April 1991. t' 1 - have. RLS `\ e. 7095 ) \� '\ I NOTE : -- . --- -- , \ i t— �g... II sx sa - — - -- ti0 )" IS� v I N f � ( N co• LONG IRON MONUMENT AND DI Z TIFICATION SC (ACTUAL SIZE] m :T AT ALL f+O1NiS INDICATED. DICA7E0. £ j=" L REG. LAND SURVEYOR •7075 , / / \O _ o V r/. 1 fno a W f n Coe. c z t l 6 g. a 11J N � CbI to W -r,.: 1 t�� v I I �_4 denote. • Oj 3 — Z. t , 5 6 N Sri to" U.1 LIJ Ago.. ago i l q ' 0 n .,7 - " •� •' , J snr,,w�., .,.+:c �tp�c <uc�5 ti A ' NOTE: BUILDER HAS S7dRTEO aT>a' N - . V 1 7n • ��,,'L. —SEE DETAIL F tv �- , IISE �DiMIN510t pa rca,..r w�..cr) . � `�c�i� -mac �•�v4 4nnaasl. ]� T ! ad S9 _ A 4 , � a ,r S89 34 E LSouthone of the EI /2 of the NEV4 of the NEI /4 of 29- 115 -22 Pt SO: I PI I(IN: It, av )/ 330.35 (crf (,L] MonsItnrd at aij4f da 06 Mr last PRr Ilnf,t of (fie Noat4rast ONR4trR o(f the Nan- ftutasf •. ^ua kaR,Ir Z:, Scott Cnunttr, Sti,Nlrsota, also skmuitil tile. location 04 (fie pnoposrd I,ousr as s{akad Vtis 4f6 day o4 hine f^. J!5. J�. a IF CITY OF SHAKOPEE MEMORANDUM To: Parks and Recreation Advisory Board Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Facilities and Recreation Director Date: 11 May, 2001 Subject: Award of Contract for Skate Park, Project 2001 -6 INTRODUCTION The Park and Recreation Advisory Board is being asked to review the bids received for skate park equipment at their May 14 meeting, and forward a recommendation to City Council. City Council is asked to review the bids and either award the contract, or provide further direction to staff. BACKGROUND Bid requests for skate park equipment were published on April 12, 2001. Bids closed on May 3. 16 bid documents were distributed, and five manufacturers submitted bids. A bid comparison is included as Attachment A. The bid document asked for each vendor to address the following: • Cost for a proposed design that was developed by the Shakopee Skate Park Committee. (See Attachment B). • Anticipated delivery date • Service location • Warranty • Locations with equipment installed In addition, it also offered each vendor an opportunity to present an alternative design similar in cost and size to the proposed design. However, after consulting with the City Attorney, the alternative design is not valid in determining the award of contract. Nearly all the skate parks in the Twin Cities area are constructed out of wood, with a special composite material for the skate surface called SkateLite or SkateLite Pro. Four of the five vendors bid this type of construction. Two vendors also submitted a bid on all steel equipment, a relatively new product. We coordinated a tour for the Shakopee Skate Park Committee, which involved inspecting equipment and skating three area skate parks, as well as the manufacturer of one type of steel skate park equipment. This provided first -hand observation of three of the five manufacturers. We received feedback from the Committee as to what they liked and disliked about each park, and incorporated it into the overall recommendation. DISCUSSION One of the challenges in developing the specifications and evaluating the bids for skate park equipment is that each manufacturer uses slightly different techniques in their design and /or manufacturing. For example, some manufacturers use six -foot wide equipment as their standard manufacturing process, while others might use eight -foot wide. The submission of bids on steel equipment (when we thought we would only receive bids on wood equipment) created additional questions. After discussing the bids with the City Attorney, we came to consensus that the contract must be awarded to the lowest wood builder, based on the language used in the bid documents. If steel is to be considered, the project must be re -bid. Concrete, Steel, and Wood Equipment Historically, the majority of parks have used wood for their equipment, primarily due to its relatively inexpensive cost compared to concrete. The recent release of steel equipment now provides a third option. Concrete (See Attachment C) Concrete skate parks are popular in California, where they receive year round use. Although they generate the most excitement from skaters, they are also the most expensive to construct (generally four times the amount of a wood park), but lowest cost to maintain. However, they are not easily modified and are a more permanent structure. Steel (See Attachment D) Steel equipment is a relatively new material used in skate parks. The most innovative steel equipment that was bid for our park was released in April. Since the equipment is so new, there are only two parks in existence (Woodlands, TX and Diamond Bar, CA). Both of these facilities served as testing sites for the manufacturer. The following summarizes the strengths and weaknesses of the steel equipment, based on our observations and discussion with representatives from the two existing parks: Strengths Weaknesses ■ Structure is very durable. Short track record on cosmetic • Attractive colors. appearance. ■ Manufacturer has good track record in ■ Louder than wood equipment. May the production of playground require consideration of relocating the equipment. (The City has several skate park pad closer to the installations.) Community Center. (The manufacture ■ 10 -year warranty on structure (not is working on solutions to dampen the including cosmetic surfaces). sound.) ■ Equipment can be moved or ■ Surface may require more cosmetic rearranged. work (painting). • More expensive. Wood (See Attachment E) As noted previously, wood is used in the majority of skate park installations. Manufactures have upgraded design to address some of the problems that operators have experienced in the past, such as durability of the skating surface, maintaining an attractive appearance, etc. The following summarizes the strengths and weaknesses of wood equipment, based on our observations and discussion with representatives from existing skate parks in the metro area: Strengths Weaknesses • Longer track record. • Less durable than steel and cement. • Manufacturers have improved design • May require more maintenance and to improve durability. upkeep on wood and skating surfaces. • More quiet than steel. • Not as attractive. • More design options. • Equipment can be moved or rearranged. • Less expensive. PROJECT BUDGET $80,000 was including in the 2001 CIP for the skate park. The initial estimated cost for the skate park design being proposed was $55,000 for the equipment. Due to the higher than anticipated cost for construction of the pad, as well as the addition of fencing and the security camera, the following is the revised estimated project cost, assuming the project is awarded to the lowest bidder (TrueRide, Inc.): Item Cost (including sales tax where applicable) Skate Park Equipment $68,546.01 Construction of Pad $25,000.00 Fencing $7,455.00 Security Camera (Installed) $975.00 Signage $900.00 Trash receptacles (2) $650.00 Benches (3) $1,000.00 Total 104,526.01 The Youth Skate Park Committee has undertaken a fundraising effort for this project. To date, they have raised a total of $2,455 from donations and a teen dance. They anticipate additional donations, but the exact amount is not known. ALTERNATIVES 1. If a wood skate park is desired, Offer Resolution No. 5532, A Resolution Awarding a Contract To TrueRide, Inc. for Manufacture and Installation of Skate Park Equipment. 2. Reject the low bid and award the bid to another bidder. 3. Reject all bids and re -bid. RECOMMENDATION At this time, staff recommends that if a wood skate park is desired, the contract be awarded to TrueRide, Inc. TrueRide has a good history with the construction of skate park equipment, has several installations in the Twin Cities area, and has made significant design changes to improve their equipment. However, if there is a desire to construct a steel park, all current bids should be rejected and the project be re -bid with new specifications. Staff will update City Council on the recommendation from the Parks and Recreation Advisory Board's May 14 meeting. REQUESTED ACTION Discuss the merits of wood verses steel skate park equipment and motion based on the consensus of the Parks and Recreation Advisory Board's recommendation and the desire of City Council. Mark �The 'mi Facilities and Recreation Director i i 1, � x v (Q 03 D �. iU m �1 (D -* 0• v < 0 rn m 3 0 -� (D r+ .. ® w . Iv -69 ^_. -64 4 77 ' Ul � _ U 1 �? W c N 4 0) ::L (D != N 2 t� W O O. (D O iVv CO a pn C p0 (D ,pp O D Q. (D N -0 ro CL _ (D � CD ��� p � Cn W r , 77 0 M (Il 3 (D — � m (D (D_ (D . a, - � - D CD U ■ ■ ■ ^, D S� w (D � `L v rt O O j v m 0 0-0) (D J v O O< Q C�31 p CL p p (D r W ®_ ( 0 'CL z (D Z O z 0 0 03 CL (D 7C A J O O Q r O 0 00 p ® D O al O p () iV 3 �• 3 .». Q s C -�' O Q� Q cn O ®� i � 3 O 0 ,.,,, � CL S 7D Cn 0 e r CD _ (� O o a O N 3 (D O 0 2) Z• _ Z z z m . i QO W N p � 3 c Ln N (DEG O`G I CD `C O 0 cc Cl) (D (D O (D q(Dj Q O Az (� 3 v o W1 CL N (� U) fu r. U' O O CL O (D O O 3 m cn < 3 Z :� 0 0 z 0 _ 0 =• =r � 41 (� O � v O (D O�(n O 0�= 0 c O (D w = N (D >31 0 0 N v C 00 Q O (D n N 0 ( (CD N `G ,71 m O O i i 1, r.9 NEI I Shakopee skatepark Ramp List ITEM # ITEM NAME ITEM DESCRIPTION 1 Mini ramp s fined to Mini ramp 3'H x 16'W x Approx 44 2 Piano 3'H x 8 x Approx 81 3 Piano 3'H x 8'W x Approx 81 4 Bank Ramp 3'H x 8'W x 91 5 Bank Ramp 3'H x 8'W x 91 6 BanK Ramp 3 x 8'W x 91 7 Fl ox w Led e 2 x 4 fl oxen w /led e= 2'H 3'H w /led e x 8'W x 22L 8 Short Fly w/ planter. 18 "H _30 "H w /led e x 8W_x.22'L 9 Half Pyramid w/ ledge ends only 2'H 3'H w led e x 11V x 22 10 Sine 2'H x 8'W x 10 11 Kink Rail 2 x 2'W w/legs x 20 round rail 12 Quarter Pie 3'H x 8 x 91 13 Bank Ramp 3'H x 12'W x 91 14 Quarter Pie 3'H x 8'W x 91 15 Bank Ramp 3'H x 8'W x 91 16 Quarter Pie 3'H x 8'W x 91 17 uarter'Pi e 3'H x 8 W x 91 18 Bank Ramp 3'H x 8'W x 91 19 Wedge 18 "H x 8'W x 71 20 Strai ht Rail 18 "H x 4'W w le s x 20 21 Lowbox 1'H x 4'W x 81 22 Quarter Pie 3'H x 8'W x 91 23 Quarter Pie 3'H x 8'W x 91 24 Quarter Pie 3'H x 8'W x 91 C • t Mir iiii ' I ,,, f f '■ k K .ar :�.;h . ,ty I i. I I i Y 4 5 ;1:4,61):.,1;'''1Z),`, 4n C h� p 4 L * a d y _� k I r3 4 ,r"l t ' ' I I ■ ■ I 1 I I I I i P I t yr -� «.sue- �...........� .r I 4 ,5 I . V a 666 • RESOLUTION NO. 5532 A Resolution Accepting Bids For Manufacture and Installation of Skate Park Equipment Project No. 2001 -6 WHEREAS, pursuant to an advertisement for bids for the Manufacture and Installation of Skate Park Equipment, Project 2001 -6, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: TrueRide, Inc. $64,362.45 Big Daddy, Inc. $66,071.40 American Ramp Company $73,039.21 Ramptech, Inc. $84,961.64 Earl F. Anderson /Skate Wave $110,399.85 AND WHEREAS, it appears that TrueRide, Inc., 5781 Berquist Road, Duluth, Minnesota, 55804 is the lowest responsible bidder. NOW, THEREFORE, • r BY THE CITY COUNCIL OF OF •- MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with TrueRide, Inc. in the name of the City of Shakopee for the Manufacture and Installation of Skate Park Equipment, Project No. 2001 -6, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in Minnesota, held this session of the City Council of the City of Shakopee, day of 2001. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE Memorandum 01077 Mayor and City Council Mark McNeill, City Administrator R. Michael Leek, Community Development Director Final Plat of DUBLIN SQUARE THIRD ADDITION May 15 2001 COMMENT Dublin Square, L.L.C. has made application for final plat approval of DUBLIN SQUARE THIRD ADDITION. The preliminary plat was reviewed by the Planning Commission, and approved by the City Council on April 6, 1999. Considerations: The final plat is generally consistent with the approved preliminary plat. The proposed final plat encompasses about 6.83 acres and consists of 4 buildable lots, one outlot (A) for the private street, and one outlot for future phase(s). City Engineering has provided comments (see attached Memorandum), which have been incorporated in the Resolution. The Building Department has commented that temporary and well- secured road signs identifying the street name are required for inspections/ emergency vehicles. Alternatives: 1. Approve Resolution No. 5531, approving the final plat of DUBLIN SQUARE THIRD ADDITION subject to the proposed conditions. 2. Approve Resolution No. 5531, approving the final plat of DUBLIN SQUARE THIRD ADDITION subject to revised conditions. 3. Do not approve the proposed final plat of DUBLIN SQUARE THIRD ADDITION. 4. Table a decision in order to allow time for the applicant and/or staff to provide additional information. Action Requested: Offer Resolution No. 5531, a resolution approving the final plat of DUBLIN SQUARE THIRD ADDITION subject to the conditions as presented, and move its adoption. R Michael Leek Community Development Director G: \CC\ 2001 \Cc0501\fppheasant8th.doe (01065) 1 1 1 .i FINAL OF DUBLIN 111' 1 ADDITION WHEREAS, Pheasant Run of Shakopee, L.L.C., applicant and property owners, have made application for final plat approval of DUBLIN SQUARE TBIERD ADDITION; and WHEREAS, the subject property is legally described as follows: OUTZOTt C, DUBLINSQUARE 2ND ADDITION, Scott County, Minnesota. REAS, the Shakopee Planning Commission held a public hearing on the preliminary plat; and WHEREAS, all required public notices regarding the public hearing were posted and sent; and WHEREAS, the City Council approved the preliminary plat of Dublin Square on or about April 6, 1999; and WHEREAS, the City Council reviewed the final plat request at its meeting of May 15, 2001. NOW, RESOLVED BY :1 COUNCIL OF THE That the final plat of DUBLIN SQUARE THIRD ADDITION is approved subject to the following conditions: I. The following procedural actions must be completed prior to the recording of the Final Plat: A. Approval of title by the City Attorney. B. Execution of a Developers Agreement which shall include provisions for security for the future improvements within the final plat, as well as payment of engineering review fees. 2 FPDUBLINTHIRD 1. Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 2. Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 3. Water system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 4. Installation of sanitary sewer and storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. C. Payment of trunk storm water charges, trunk sanitary sewer charges, and any other fees as required by the City's adopted fee schedule. Following approval and recording of the final plat, the following conditions shall apply: A. Prior to construction of the public improvements, the City Engineer and the Shakopee Public Utility Commission must approve the Final Construction Plans and Specifications. B. Building construction, sewer, water service, fire protection and access will be reviewed for code compliance at the time of building permit application(s). C. The developer will provide temporary and well - secured street signs as approved by the Building Official and Fire Inspector. D. Hydrants shall be placed in accordance with the Minnesota Uniform Fire Code, the policies of the Shakopee Public Utilities Commission (SPUC), and shall be approved by the Shakopee Fire Inspector. E. The developer shall pay the current fee for reapportioning each assessment code, and agree to the City Engineer's reapportionment. The balance due is to be determined after the split for Dublin Square Second Addition. THEREFORE, E IT FURTHER SOLVE , that approval of the final plat of DUBLIN SQUARE THIRD ADDITION does not constitute a representation or guarantee by the City of Shakopee as to the amount, sufficiency or level of water service that will be available to lots within the plat as they are developed. THERE FORE, BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and enter into a Developer's Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 2001. Mayor of the City of Shakopee M' 1 1: 1► Y :11� 17 3 n 1/4 FIL 31 UL B Tw e�rw ,ec r€ K,/x esys ar p n -,is a M aV70 3r E 91111 ' 600 ne mwrM ue cr amar c maM s=++PC SEVOPQs=rr wk 24 24 I. I � I -,xim I sx r x Q9'Sa'OT' E ,E 2 _ - - -- I Za 2s a L -� c $ OLFTLOT _ Y TLOT A $ ,inns 77 g I I z L r ' a I 2- I ' 2. L - - - -- Nag R m c ouasa souARE SECD+® wcarnt sl;arr M- bft - - I i $� I I I I <I 4 I 8 I I a I I I K I 8 5 G IS - i!E SOJIH L►E OF 067IL s ES-"' 3E' W 309- __. R I $ I N LPff Or Tuff K 1R CF TW H E.V a T T!f H.w.l /a aF 17- 115 -72 r Y 0 1'f R M R V= PFE WPM taea.CS ancpm= IN am = Fm we wmzmff rwn , umm2ga svimm u rr SUMM CF,K CF I= PJX OoLmm Mm � W c�wtea � s =- • T SECTCN 17. TWR 115, Mk_ L1 I ° l OCA710N MAP wa�o w` p w-ev 1,7 `°7 X110 , Final Plat of Dublin Square 3rd Addition - Zoning Boundar Parcel Bounda W E SHAK ®PEE CoNnl;mYF=SDXM� S a _, t1 City of Shakopee Memorandum TO: Michael Leek, Community Development Director FROM: Joel Rutherford, Assistant City Engineer SUBJECT: Final Plat - Dublin Square P Addition MEETING DATE: May 15, 2001 After reviewing the above referenced application, I have the following comments for the applicant, and for the planning department: Recommendation Recommend approval of the Final Plat, subject to the following conditions: A. Prior to recording of the Final Plat, the following actions must be completed: 1. Execution of the Developers Agreement, which shall include provisions for security for the public improvements within the Final Plat and engineering review fees; and 2. Payment of the Trunk Storm Water Charges, Trunk Sanitary Sewer Charges, and other fees as required by the City's adopted Fee Schedule. B. Prior to construction of the public improvements, the City Engineer and the Shakopee Public Utility Commission must approve the Final Construction Plans and Specifications. CITT 4IF SIFTAX Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development SUBJECT: Shakopee Crossings Building Permit Policy MEETING DATE: May 15, 2001 h 11 1 1 ME= As a condition of approval of the preliminary plat of Shakopee Crossings 1 St Addition, the Council has required that the roadway improvements to the intersection of Southbridge Parkway and CSAH 18 be completed and that the intersection signalization be in place and working. At it's May 1 St meeting the Council approved an exemption for ISD 720 from that condition. Ryland Homes has made a similar request (see attached letter), and representatives of Wal -mart have expressed to the Council their intent to seek a similar exemption. Council is asked to determine whether it wishes to revisit and revise that condition in the interest of implementing a consistent policy on building permits for this plat. While it is generally acknowledged that the intersection of Southbridge and CSAH 18 are in need of signalization and the additional turn lanes, staffs understanding from Chuck Rickart is that the amount of traffic that would be added by construction activity for the school, a model for the Ryland PUD, and the Wal -mart, because of its staging would not have a material impact on the current functioning of the intersection. The real problems arise when these facilities open. The City's past practice has involved 1) not approving building permits until there is a Class 5 aggregate base on roadways for access, and 2) conditioning the issuance of certificates of occupancy on the completion of certain conditions. In this case, an alternative might be to condition the issuance of either temporary or permanent certificates of occupancy on the completion of the turn lanes and signalization or by a certain date (e.g. September 1, 2001), whichever would come first. Public Works Director Loney has received verbal authorization from Brian Sorenson at the Scott County Highway Department to proceed with design and installation of the signals at this intersection. ALTERNATIVES: 1. Direct staff to prepare a revised resolution of preliminary plat approval for Shakopee Crossings 1S Addition with revised conditions as outlined above. 2. Direct staff to prepare a revised resolution of preliminary plat approval for Shakopee Crossings 1 St Addition with other revised onditions. 3. Do not direct staff to prepare a revised resolution. ShakCrossPermits 4. Table the request for additional information. 1 . 1 I I; Provide staff with direction as to whether to revise the conditions of approval of the preliminary plat of Shakopee Crossings I' Addition. } zz� R Michael Leek Community Development Director ShakCrossPermits • 7900 West 78th Street Suite 100 Ed,rc, MN 55- May 1, 2001 Mr. Michael Leek Community Development Director City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Subject: Stratford Village Building Permits Dear Mr. Leek: 952.9.1-1-7701 C4ice 952 -9-4 Fcx " n i MAY 0 3 2001 DUI Ryland Homes respectfully request two model building permits for Stratford Village pending City Council's PUD approval of the development scheduled for May 1, 2001 and the Building Department s review and approval of the building permit applications. Construction would start as soon as building pads are completed. A temporary road from Southbridge Parkway will be established to ensure assess to the buildings. Two permits are being requested since this site has two product types. Ryland anticipates the remaining building permits would be available after final plat approval and class five bass is established on the streets. These were the requirements at the Villages of Southbridge. With regards to the City Council's traffic concerns, Ryland Homes anticipates construction traffic (25 to 35 trips per day) to have minimal impact to the current traffic. In addition, most of the construction traffic will be off -peak traffic and in the opposite direction of the majority of the traffic. Please forward this request to the popper authorities (i.e. City Council Members, Building Department, Engineering Department...). Thank you for your assistance in this matter. Sincerely, Mark onstegard Land Resources Coordinator Ryland Homes, Twin Cities Cc: Steve Soltau, Shakopee Crossings i Memo to: Honorable Mayor and City Council Members City Administrator / � From: Marvin Athmann, Fire Chief Y f' Date: 04/26/01 Re: Six Wheel Drive All Terrain Vehicle and Trailer. Introduction The draft version of the 2001 Fire Dept. budget contained a line item of $12,000 for the purchase of a Six Wheel Drive All Terrain Vehicle (ATV), Trailer and Equipment. The draft version of the 20001 Fire Dept. Budget contained a line item of $12,000 for the purchase of a Six Wheel Drive All Terrain Vehicle and Trailer. This All Terrain Vehicle would be equipped with a 50 -gal water tank and water pump for fighting grass fires during the grass fire season. During the winter season the tank and pump would be removed and the All Terrain Vehicle would be used for off -road rescue situations. The Fire Dept planned for the purchase of this All Terrain Vehicle during the year 2001 and included this in its 2001 budget request. It was included in the draft budget presented at the August City Council budget work secession and approved. Unfortunately, the All Terrain Vehicle Line Item and money was excluded from the final 2001 City Budget. Discussion When fighting grass fires, the All Terrain Vehicle and equipment will allow the Shakopee Fire Fighters to approach areas not accessible with present Fire Department equipment. The method used to fight grass fires in these inaccessible areas, with out this equipment, is to carry water in portable back packs with hand pumps or to use brooms, rakes and shovels to extinguish the fire. This method is very labor intensive and time consuming. The Shakopee Fire Dept. has observed the Minnesota Dept. of Natural Resources and Neighboring Fire Departments using All Terrain Vehicles of this type, efficiently extinguishing grass fires. A concern of the Fire Dept. is the inability of the Fire Dept. to provide timely rescue services during the snow season in remote areas. The Shakopee Fire Dept. does not have a vehicle that will travel on snowmobile and ski trails. The ATV with the ATV's trailer in tow would vastly improve the Fire Dept. ability to the response quickly to these types of incidents. The Shakopee Fire Dept. has developed specifications for the ATV and has received three quotes for the ATV. They are as follows: Ride Sports $8,549.66 Red Wing Motor Sports $7,604.00 Thunder Lake Sports $7,554.99 The General fund may be a source for the funds necessary for the purchase of the ATV, trailer and equipment. Recommendations The Shakopee Fire Dept. would like to recommend that City Council allow the Shakopee Fire Dept. to purchase the Six Wheel Drive All Terrain Vehicle from Thunder Lake Sports for the lowest quote of $7,554.99. In addition, allow the Shakopee Fire Dept. to purchase the trailer, water tank, pump and miscellaneous equipment not to exceed $12,000.00 total cost of vehicle, trailer and equipment. Action Requested If the City Council concurs, they should, by motion authorize the purchase of the Six Wheel Drive All Terrain Vehicle from Thunder Lake Sports for the quote of $7,554.99. Also, if the City Council concurs, they should by motion authorize the purchase of the trailer, waster tank, pump and miscellaneous equipment for a cost not to exceed $4000.00. CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Hiring of Maintenance Worker DATE: May 15, 2001 INTRODUCTION: Public Work's Maintenance Worker candidates have been interviewed from Scott County's certification list to fill the position that has been included in the 2001 Budget. At this time, I am recommending that the City Council authorize the hiring of Gary Snyder to fill the position. BACKGROUND: In the 2001 Budget, there are twelve Public Works Maintenance Worker positions authorized by City Council. One position was created for this year. Staff utilized the Scott County Personnel Department for the selection process and in dete an interview list. The interview panel consisted of the Public Works Director, Public Works Supervisor and Street Lead Person. After reviewing the result of the interview, application and reference check, the recommendation is to hire Gary Snyder. His anticipated starting date is June 4, 2001 and would be contingent upon his successful pre- employment physical and background check. Budget Impact• The advertised salary range for the Public Works Maintenance Worker position was listed at $14.692 per hour. Because this is a non - exempt position, the employee is eligible for over time pay. Mr. Snyder has agreed to the starting wage of $14.692 per hour, Step 1 of the 2001 Public Works Union Pay Schedule. 11 0 Staff recommends the hiring of Gary Snyder for the Public Works Maintenance Worker position. ACTION REQUESTED: Move to authorize the hiring of Gary Snyder as Public Works Maintenance Worker and to be hired at Step 1 ($14.692/Hr.) of the 2001 Public Works Union Pay Schedule, effective June 4, 2001, and subject to a successful pre - employment physical and background check. / Bruce Loney Public Works Director BL/pmp FILRED Cc: Marilyn Remer, Payroll Benefits Coordinator s B CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Premises Permit Renewal — Shakopee Lions Club DATE: May 8, 2001 I' I 1 00 TH' 4 -T The Shakopee Lions Club is making application to renew their premises permit for their gambling activities at Babe's Place Inc., 124 South Holmes Street. The permit will ultimately be issued by the State Gambling Control Board. When application is made, the Board requires that the local unit of government pass a resolution specifically approving or denying the application. The Shakopee Lions Club is in compliance with the Shakopee City Code. 1 1 1 I Offer Resolution No. 5528, A Resolution of the City of Shakopee, Minnesota, Approving Premises Permit for the Shakopee Lions Club, and move its adoption. J Judith S. Cox, City Clerk i JSC /js A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING PREMISES PERMIT FOR THE SHAKOPEE LIONS CLUB WHEREAS, the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew premises permits; and WHEREAS, the Shakopee Lions Club is seeking renewal of their premises permit through July 31, 2003, at Babe's Place Inc., 124 South Holmes Street, Shakopee, Minnesota. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the premises permit for the Shakopee Lions Club at Babe's Place, 124 South Holmes Street, Shakopee, Minnesota is hereby approved. Adopted in adj. regular session of the City Council of the City of Shakopee, Minnesota, held this 15th day of May, 2001. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Apportionment of Special Assessments for Dublin Square 2' Addition DATE: May 8, 2001 INTRODUCTION: City Council is asked to consider adopting the attached Resolution No. 5529, which apportions existing special assessments against newly created lots located within the plat of Dublin Square 2nd Addition. BACKGROUND: Prior to the platting of Dublin Square 2nd Addition, there were existing special assessments against it for the construction of 17 Avenue from Sarazin Street to V2 mile East of Sarazin Street, Project No. 1998 -5. Now that the parcels have been subdivided into smaller lots as a result of platting, it is necessary to apportion these assessments against each of the new lots. Resolution No. 5529 apportions the existing special assessments against the newly created lots within the plat. RECOMMENDED ACTION: Offer Resolution No. 5529, A Resolution Apportioning Assessments Among New Parcels Created As A Result Of The Platting of Dublin Square 2nd Addition, and move its adoption. i City Clerk IJapp- spec /memo RESOLUTION NO. 5529 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF THE PLATTING OF DUBLIN SQUARE 2 ND ADDITION WHEREAS, on November 3, 1999 Resolution No. 5256 adopted by the City Council levied assessments against properties benefited by the construction of 17 Avenue from Sarazin Street to 'h mile East of Sarazin Street, Project No. 1998 -5; and WHEREAS, parcels benefited by the said improvement and known as parcel number 27- 290013-0 and 27- 290015 -0 have been subdivided into the plat of Dublin Square 2nd Addition; and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against parcel number 27- 290013 -0 and 27- 290015 -0 because of the platting of Dublin Square 2nd Addition. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 2001 payable remaining balance of assessments (to parcels 27- 290013 -0 and 27- 290015 -0 for construction of 17 Avenue from Sarazin Street to 'h mile East of Sarazin Street, Project No. 1998 -5) are hereby apportioned as outlined in Exhibit "A' attached hereto and made a part hereof. BE IT FURTHER RESOLVED, that all other parts of Resolution No. 5256 shall continue in effect. Adopted in adj. regular session of the City Council of the City of Shakopee, Minnesota, held this 15 day of May, 2001. Mayor of the City of Shakopee ATTEST: City Clerk Exhibit A Levied Amount s/a 27115 City Project 1998 -5 (17th Ave. East) Parent Parcels = 27- 290013-0 ( Outlot A, Dublin Square) $ 13,556.76 27- 290015 -0 ( Outlot C, Dublin Square) . $ 66,654.09 Total $ 80,210.85 Total Lots (Incl. 16 Future Lots in Outlot C) 2 $2970.77/Lot 27- 318001-0 Dublin Square, LLC Lot 1, Block 1 $ 2,970.77 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition 27- 318002-0 Dublin Square, LLC Lot 2, Block 1 $ 2,970.77 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition 27- 318003-0 Dublin Square, LLC Lot 3, Block 1 $ 2,970.77 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition 27- 318004 -0 Dublin Square, LLC Lot 4, Block 1 $ 2.970-77 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition 27- 318005-0 Dublin Square, LLC Lot 1, Block 2 $ 2.970-77 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition 27- 318006-0 Dublin Square, LLC Lot 2, Block 2 $ 2.970.77 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition 27- 318007-0 Dublin Square, LLC Lot 3, Block 2 $ 2.970.77 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition 27- 318008-0 Dublin Square, LLC Lot 1, Block 3 $ 2.970.77 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition 27- 318009 -0 Dublin Square, LLC Lot 2, Block 3 $ 2,970.77 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition 27- 318010 -0 Dublin Square, LLC Lot 3, Block 3 $ 2.970.77 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition 27- 318011 -0 Dublin Square, LLC Lot 4, Block 3 $ 2,970.77 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition 27- 318012 -0 Dublin Square, LLC Outlot A (Pond) $ ' 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition 27- 318013 -0 Dublin Square, LLC Outlot B (Private Street) $ - 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition Page 1 27- 318014-0 Dublin Square, LLC Outlot C $ 47,532 -38 12433 Princeton Avenue Dublin Square Savage, Minnesota 55378 2nd Addition Page 2 $ 80210.85 I CITE' OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Status Report — Tribal Negotiations DATE: May 8, 2001 At its meeting of May 15'', Mayor Brekke and staff members will update the City Council on issues that have been the subject of negotiations between the City and the Shakopee Mdewakanton Sioux Tribal Chair and Vice Chair. Subjects anticipated to be discussed are: • Acquisition of County Road 16 right -of -way (1/3 acre). • Possible removal of fencing around burial mounds in Memorial Park. • Joint desire to address oak wilt spread in Memorial Park. It is anticipated that future reports can cover progress made on other issues, such as County Road 16 frontage road right -of -way, and storm and sanitary sewer issues. J Mark McNeill City Administrator MMAh 1s. F Y. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJECT: 2001 Budget Amendment Resolution No. 5533 DATE: May 9, 2001 Introduction and Background: Several things have occurred that warrant Council consideration for a change in the 2001 budget. The changes are: 1. Rahr tax appeal costs for consultants (City share). 2. Additional engineering consulting due to lack of staff. (Previous memo from Engineering). 3. Additional funding for police snowmobile previously authorized. 4. Increase Legal Dept. budget for BIA issue and prosecutions. 5. Increase Police for half time clerical (2001 budget discussions). 6. Increase Police for adding 2 new officers (2001 budget discussions). 7. Increase Police for 5 new officers, (no grant obtained, partial year funding for five officers). 8. Compensation study cost over budgeted item. 9. Tree inventory ordered by Council 12/19/00 10. Natural Resources resource inventory (50% grant). 11. Recreation ice rent over estimated - increase General Fund transfer or reduce Recreation budget (equipment $50,000). Item, Division Account # Amount 1. Rahr tax appeal Finance 0151 -6327 $ 30,000 2. Consulting services Engineering 0427 -6312 100,000 3. Snowmobile Police 0312 -6202 10,000 4. BIA case Legal 0161 -6310 35,000 5. Police clerical Police 0311 -6002 14,400 6. Two new officers Police 0311 -6002 70,000 7. COPS (5) Police 0311 -6002 110,000 8. Compensation Study Admin 0123 -6327 12,000 9. Tree inventory Administration 0128 -6327 6,000 10. Natural resource inv. Administration 0128 -6327 39,000 11. Transfer to Rec. Fund Unallocated 0911 -8058 63,000 489,400 1. Funding Source Contingency Unallocated 0911 -6681 30,000 2. Fund balance (budget deficit) 100,000 3. Contingency Unallocated 0911 -6681 10,000 4. Fund balance (budget deficit) 35,000 5. Benefits Unallocated 0911 -6135 6,400 5. Contingency- Design. Unallocated 0911 -6685 8,000 6. Contingency - Design. Unallocated 0911 -6685 70,000 7. Contingency- Design. Unallocated 0911 -6685 110,000 8. Contingency - Design. Unallocated 0911 -6685 12,000 9. Fund balance (budget deficit) 6,000 10. Existing budget Planning 0171 -6327 14,000 10. Grant Revenue 1000 -4450 25,000 11. Fund balance (budget deficit) 63,000 489,400 The increase in fund balance from 2000, after the transfer to the Building Fund of $1,600,000, was $377,000. This is sufficient to cover the above items (draw down of fund balance) in the amount of $204,000. There was $25,000 in the 2000 budget for the Park Reserve Fund that was to be used for O'Dowd Lake Park. Only about $7,000 was used. It is requested that the remainder be reallocated to the project in the 2001 budget. No resolution is needed to amend this budget. In the budget process, an item was moved from the General Fund budget request to the Equipment Fund request. The first part was done but the second part "fell through the crack" and was not included in the Equipment Fund budget. The Fire Department had requested funds to purchase a six -wheel ATV and a memo from the Fire Department for purchase /quote authorization is another item on this agenda. A resolution is not needed to amend this budget. Costs for energy, particularly natural gas rose dramatically in the first part of 2001. It is estimated that additional costs for the General Fund would be $43,400 and for the Recreation Fund $19,000. The Recreation Fund finished 2000 ahead of budget by $22,000. Does Council want to increase the budget for this cost utilizing General Fund Balance or have the departments absorb it in their budget? Alternatives: 1. Status Quo. 2. Amend budget as per above numbers 1 through 10. 3. Amend budget to include number 11 above (additional General Fund support for the Recreation Fund over the budgeted amount of $475,040). 4. Amend the Park Reserve budget for the O'Dowd Lake project. 5. Amend Equipment Budget for Fire Dept. six wheel ATV. G. Amend the General fund budget to allow for increased energy costs within the General fund. 7. Amend the Recreation Fund and the General Fund budgets to provide additional support to the Recreation fund for increased energy costs. 8. Amend the Recreation Fund but not the General Fund budgets to provide for increased energy costs. Recoimnendation: Alternatives 2, 3, 4, 5, 6, 8. Action Requested: Move to offer Resolution No. 5533 a resolution amending Resolution No. 5458 adopting the 2001 Budget and move its adoption. Move to allocate $18,000 in the Park Reserve Fund for O'Dowd Lake Park in 2001. Move to allocate $12,500 in the Equipment Fund for a Fire Department ATV. Move to amend the Recreation Fund budget by increasing transfers in and reducing revenues by $63,000 and to increase expenditures by $19,000 for increased energy costs. Gregg Voxland Finance Director g:\budget01\01bUd2 RESOLUTION No. 5533 A RESOLUTION AMENDING RESOLUTION No. 5458 ADOPTING THE 2001 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the 2001 General Fund budget is amended and increased or decreased as follows: Expenditure Division Amount Finance $ 30,000 Government Buildings 12,670 Police 209,320 Fire 15,900 Engineering 100,000 Street 9,900 Park Maintenance 3,000 Planning -14,000 Legal 35,000 Administration 57,000 Unallocated - 246,400 Unallocated — Transfers out 63,000 State Grant Revenue 25,000 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2001. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE Mem orandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Application to Conduct Annual Off -Site Gambling Sexual Violence Center DATE: May 10, 2001 :. 1. The Sexual Violence Center is making application to conduct annual off -site gambling on June 8, 2001 for a fund raising event at the Stonebrooke Golf Course, 2963 County Road 79. The permit will ultimately be issued by the State Gambling Control Board. When application is made, the Board requires that the local unit of government pass a resolution specifically approving or denying the application. Based on the information provided by Ms. Abigail Fisher, Assistant Gambling Manager, Sexual Violence Center, the applicant will be complying with the city code requiring that 75% of the proceeds from the raffle be spent within the City's trade area. ! I 1 1 1 ITC1 Offer Resolution No. 5534, A Resolution of the City of Shakopee, Minnesota, Approving An Application from the Sexual Violence Center to Conduct Annual Off -Site Gambling, and move its adoption. J�}di S. Cox, City Clerk` JSC /js RESOLUTION NO. 5534 RESOLUTION OF f OF •' If • APPROVING AN APPLICATION FROM THE SEXUAL VIOLENCE CENTER TO CONDUCT ANNUAL OFF-SITE GAMBLING WHEREAS, the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew premises permits and issue annual off - site gambling permits; and WHEREAS, the Sexual Violence Center is seeking permission to conduct off -site gambling on June 9, 2001 for a fund raising event at the Stonebrooke Golf Course, 2963 County Road 79, Shakopee, Minnesota. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: That the application from the Sexual Violence Center to conduct annual off-site gambling at 2963 County Road 79, Shakopee, Minnesota, is hereby approved. Adogted in adj. regular session of the City Council of the City of Shakopee, Minnesota, held this 15 day of May, 2001. Mayor of the City of Shakopee ATTEST: City Clerk urt • Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Marvin Athmann, Fire Chief SUBJECT: Request For Open Burning DATE: May 15, 2001 TO UCTION: The City has received a request for a variance from City Code Section 10.29 for open burning from Mark & Susie Overbye, 587 Vista Ridge Lane. BACKGROUND: Mrs. Overbye initially contacted Fire Inspector Tom Pitschneider to request a burning permit. She was told that City Code Section 10.29 prohibits open burning for this purpose on non - agricultural parcels twenty (20) acres or smaller in size. Mrs. Overbye explained that Eco Tech, a professional prairie management company, was going to be hired to complete the burn and that the company has many years of experience with prairie land management. Tom Pitschneider again noted that the ordinance does not allow for open burning of this nature. I was also contacted regarding the issuance of a burning permit for the Overbye parcel. also explained the ordinance and stated that the open burning was not permitted. Tlha nvPrbNrP'c than attamntPrl to rnntart Citir ArlminictratnrMark McNeill Mr McNeill was out of the office, so Management Assistant Tracy Coenen handled the call. Ms. Coenen stated that administration agreed with the decision of the fire department, but informed Mrs. Overbye she could make an appeal to the City Council. COMMENDATION: Staff recommends that the request for a variance be denied for the following reasons: 1. Shakopee City Code Section 10.29 (Ordinance 562, Amended Ordinance 581) prohibits open burning on parcels 20 acres or smaller in size_ 2. Allowing open burning of this parcel provides no public benefit. Other property owners in the area that would be negatively affected by the smoke from any open burning. 4. The burn site is required to be a minimum of 600 away from any building, which is included in the permit requirements. There are 13 residential parcels within 600 feet of the bum site. 5. After burning is completed the site will be subject to erosion until new growth is firmly established. This erosion may have a negative impact on the shoreline and water quality. 6. Issuing a variance for this property will set a president to provide variances for other parcels throughout the city. These parcels may include smaller residential parcels, commercial/industrial parcels and public areas. 7. Denied a buring permit for the Shakopee Mdewakanton Sioux Community last year for the burial mounds at Memorial Park. 8. Denied two (2) burning permits for the Minnesota Valley National Wildlife Refuge this spring for burns near Valleyfair and the Lewis Street Bridge. It is recognized that prairie areas are often burned for continued maintenance. The burning schedule varies from every three (3) years up to every ten (10) years depending on the amount of accumulated growth. This management practice conflicts with City Code 10.29. ACTION REQUIRED: Deny the Overbye's request for a variance for a burning permit for 587 Vista Ridge Lane. 05/1uiul. ZZ::tu rhu IvuxLI) raw gc ut TO: TRACY COENEN/ SHAKOPEE CITY COUNCIL FROM: MARK OVERBYE RE: BURN PERMIT DATE: MAY 11, 2001 Dear City Council, as a matter of creating a wildlife habitat, improving the value of our home and for cosmetic reasons we planted native wildflowers and grasses on our property 4 years ago. This process was expensive and professionally completed by Eco Tech who manages the State of Minnesota's wildflower and grassland projects. At this point in time it is crucial that our 1.5 acre area of flowers/ grasses be burned for the health and vitality of the plants. If the property is not burned, many of the planted flowers and Minnesota grasses will be choked out by weeds. The net result would be diminished butterfly populations, reduced bird habitats and countless other forms of wildlife that prefer and natural wildflower and a grass land environment over weeds would be forced off of the property. We have contacted Eco Tech to manage this burn project. Steve Thomford, CEO of Eco Tech, expects that our burn would take about 15 minutes. Eco Tech is fully insured for this work, maintains their own fire trucks, rakes, flappers, drip torches and all equipment and manpower for a safe and successful burn. As a matter of references, Eco Tech does regular burns for the State of Minnesota. Recently, Eco Tech completed many similar burn projects for Rice County. Rice County, among many other clients use Eco Tech regularly for planting, maintenance and burning. Rick Erpelding. DNR manager for Rice County has recommended that you call him d you have questions and heartily endorses Eco Tech. VJ /1Vi— LL•JV r:Ln. tI V1tLL 11� Why should you endorse a permit? W V L • The State of Minnesota recommends Eco Tech and burning for the health and vitality of wildflowers and native grasses. • The tv4innesota DNR supports Eco Tech and burning processes. - Eco Tech is insured and fully equipped for this simple project. • It is fast and no risk to the community. - You and the City are endorsing wildlife habitats, butterflys and wild areas. • I may never ask you again for this as property may not need a future burning if we can complete this now. Thank you for your consideration. WVIVVVV . --