HomeMy WebLinkAboutJanuary 08, 2002 TENTATIVE AGENDA
ADJ. REG. SESSION SHAKOPEE, MINNESOTA
LOCATION: 129 Holmes Street South
Mayor William Mars presiding
1] Roll Call at 4:30 p.m.
2] Pledge of Allegiance
3] Approval of Agenda
41 Discussion Items
JANUARY 8, 2002
4:30-- Northwest Associated Consultants, Inc. —Downtown/First Avenue
Cooridor Special Area Study
5:00- Library Design Presentation— BKV
5:45 - Police Station Design Presentation — BKV
5] Other Business
61 Adjourn to Tuesday, January 15 at 7:00 p.m.
Comprehensive Plan Update and Special Area Studies P"A
City of Shakopee
• -•
Current Comprehensive Plan will be reviewed and updated based upon recent
development (post 1999), current demographic information and trends.
The major focus of the work program will concentrate on 4 specific Area Studies:
1. Downtown
2. 1 'Avenue / Riverfront
3. CSAH 171 Marschall Road Corridor
4. West End - Shopping Center
Area Studies will include detailed land use and transportation analysis to develop
revitalization plans that address business retention and re- investment, neighborhood
vitality, river front redevelopment, land consolidation, historic preservation as well as
pedestrian /transportation management.
Process and Approach
The update of a Comprehensive Plan and development of area studies are, for NAC, a
highly individualized process. Each step of the project is determined by the outcomes of the
previous steps. However, there is a defined outline to our approach which entails five
general phases of work.
1. Issue Identification
A.
Project initiation meeting with the City Council, Planning Commission, City
Boards and Commissions, City staff and consultants.
B.
Conduct community interviews with business groups, community organizations
etc.
C.
Conduct two general community workshops (one designed for residents; one
designed for business owners).
D.
Four neighborhood open house sessions (one for each of the study areas).
E.
Preparation of report to the Planning Commission.
F.
Identification of additional public participation needs.
G.
Presentation of Issue Identification report to the Planning Commission.
Northwest Associated Consultants, Inc. December- 2001
Comprehensive Plan Update and Special Area Studies
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City of .Shakopee
A. Collect maps, records, and other data available through the City or other
sources.
B. Work with the City staff and consultants to map the available data to illustrate
relationships with other issues.
C. Highlight noteworthy issues apparent from the collected Inventory.
D. Cross -check the physical Inventory information with issues and information
collected at the community workshop and interviews.
E. Prepare a summary report with comments on the relevant topic areas raised by
the Inventory analysis.
F. Meet with the Planning Commission to discuss the Inventory results.
G. Finalize the Inventory chapter for inclusion in the Comprehensive Plan.
A. Consultant development of goal and issue categories for policy consideration.
B. Preparation of Goals and Policies report.
C. Meeting with Planning Commission and City Council to review draft Goals and
Policies.
D. Finalization of Goals and Policies chapter.
E. Additional meetings as may be necessary.
. Development Framework
A. Preparation of concept plan and alternatives, as appropriate.
B. Presentation of concept plan and alternatives to the study area
neighborhoods /businesses.
C. Presentation of concept plans, alternatives and study area recommendations
from neighborhoods /businesses to the Planning Commission.
D. Development of draft Development Framework chapter utilizing input from the
Planning Commission.
E. Update and development of sub - chapter plans supporting the land use element
(transportation, utilities, community facilities, etc.).
F. Presentation of Development Framework to the Planning Commission and City
Council.
G. Finalization of Development Framework chapter.
Northwest Associated Consultants, Inc. December 2001
Comprehensive Plan Update and Special Area Studies
zr
City of Shakopee
5. Implementation
A. Prepare Implementation section.
B. Meeting with Planning Commission to discuss Implementation.
C. Provide final copy of plan for City approval.
D. Conduct open house /public hearings.
E. Final City Council approval of the plan.
PROJECT SCHEDULE
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
2002
2002
2002
2002
2002
2002
2002
2002
Issues
F,
Identification
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Inventory
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Policy Planning
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A Introductory Meetings
Project Initiation Conference
Planning Commission Meeting/Workshops (with City Council and public invited)
Public Hearings
* City Council Approval
Meetings Scheduled:
Park Advisory Board
Economic Development Authority
Vision Shakopee
City Council
Environmental Advisory Board
Public Utilities Commission
Planning Commission
December 17, 2001
January 3, 2002
January 8, 2002
January 8, 2002
January 9, 2002
February 4, 2002
February 7, 2002
Northwest Associated Consultants, Inc. December 2001
L/
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: City Facility Funding Update
DATE: January 4, 2002
As part of the meeting with the architects to discuss Library and Police design issues on
January 8 there will need to be a discussion on funding for the major City projects
upcoming in the next five years.
The Building Fund was established approximately five years ago as a way of putting
money aside to fund a new Library, without having to rely upon referendum approval.
As I recall, $1.5 million was earmarked initially, and came from excess revenues
resulting from primarily building permit and development fees. The philosophy was that
as growth was fueling the need for expanded City facilities, revenues from that growth
should help to fund those new facilities.
Since the City began to grow significantly in the early 1990's, City facilities have grown
as well. The City Hall offices were moved to the current facility in 1993; the Community
Center was opened in 1995, and voters approved a new Fire Station in 1997. However,
other facilities providing basic services are now in need of replacement or expansion.
The Five Year Capital Improvements item identifies several of these, including a new
Library, new Police Station, expanded Public Works facility, and the need for more City
Hall space. In 2000, a space needs analysis was performed by an architect, who
recommended the number of square feet needed for the different facilities over a ten year
cycle, and estimated the costs of each. Those estimates were incorporated into individual
Five Year Capital Improvements Projects, a summary of which is shown on attachment
"
As shown, with the exception of three fire station expenditures projected for 2003 -2004
(to be funded through referenda - approved bonds), the City has intended to construct the
major facilities through the Building Fund. The Building Fund has been created and
increased over the years through annual transfers from "rentals" as shown in operating
budget (depreciation on the existing buildings), and also periodic transfers into the
Building Fund from excess revenues resulting from either under spending the General
Fund budget, or excess revenues, again primarily from development and building permit
fees.
The previous Council's philosophy was to avoid referenda wherever possible to construct
City facilities, in part recognizing the future need of I.S.D. 720 to construct facilities
through referenda. However, it has become apparent that the ability to construct all
major facilities solely through development fees may be optimistic. Reasons for that
include:
Reduced development fees as a result of a cooling economy.
Increased draws on the fund as a result of major renovations and other expenses —
reroofing, ice arena cooling towers, furniture, etc.
Concern that the Legislature may limit the development fees that local
governments may generate.
The previous Council recognized the highest priorities as being a new Library and Police
Station, and hired BKV Architects to design both, with the intent that the contract for
construction could be let for both. However, it was recognized that that created a cash
flow problem. As shown in attachment A, without additional revenues, by the time both
the Library and Police Station are finished with construction 2003, there will be a deficit
of $1.079 million. That deficit, however, is significantly better than what had been
anticipated a few months ago, and before S2.5 million transfer was made by the City
Council in December. Note however, that these projections assume a continued annual
transfer of $700, 000. If that amount is changed significantly, so too are the balances
available.
Anticipating that there would be a deficit of some amount, the previous Council directed
staff to provide a report on the methods of funding through interfund loans that would
allow the construction of these two facilities to take place.
Faffl �
There are two primary internal funds that could serve as a loan:
Santa Sewer Fund — Shown as attachment `B ". This fund has done well. Even with
the anticipated expenditures over the next five years, it projects a total balance increasing
from $8.9 million as of the end of 2001, to nearly $13.3 million by the end of 2006. This
increase was one reason that the Council in December reduced sanitary sewer rates.
Therefore, a $1.079 million loan could easily be accommodated by this fund. A
recommendation would be to repay this with development/building rental fees over time,
with interest.
Capital Improvement Fund — The other source of revenues would be from the Capital
Improvement Fund (Attachment "C "). The source of funding for this is premature
payoffs of assessments, monies leftover after engineering projects are completed, and the
like. As of the end of 2001, it had a balance of $4.46 million. It is projected to increase
to $5.54 million by the end of 2007. Note that it is used as a primary source of funding
for assessments on projects that the City would normally pick up.
If the Council chooses to use the Capital Improvements Fund, it would not be necessary
to repay this, or if the decision were made to repay the fund, it would not necessarily
need to include interest.
D N I 10 DIM
The Council has directed Councilor Link to continue to negotiate for purchase of the 43-
acre parcel of land east of Lake O'Dowd for acquisition as a community park. Those
negotiations continue, and if acquisition is made in the $1.0 to $1.3 million range, it
would likely come from the Park Reserve Fund. The Park Reserve Fund could pay that
off (see exhibit D), but it would mean other park projects would need to be deferred. An
alternative to taking it all from the Park Reserve Fund up front would be to take part from
the Park Reserve Fund, and the balance as a loan from one of the above listed funds.
,G 0 . I - DPA D 1 f
As discussed, both the Library and Police building can be constructed with an interfund
loan. However, it does not address how a badly needed Public Works expansion will be
able to be constructed in 2005 as currently anticipated. In addition, it also leaves no
funding for the new City Hall, currently planned for 2007 at a cost of over $7 million.
In addition, there should be some policy discussion by Council as to what should actually
qualify for funding by the Building Fund. So that the fund is not tapped for things that
might otherwise be defined as operating expenses — arguably such things as carpeting
replacement, roof top air compressors, etc, some dollar limit as a threshold for use by the
Building Fund should be considered. It should be fairly significant, perhaps $100,000.
Exvy ffl f �
The purpose of this update is to provide Council with information. If there is a change
desired in terms of the direction that funding has been going, Council should so discuss
and give direction.
9 'f
Mark McNeill
City Administrator
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Shakopee Public Library
Shakopee, Minnesota
1536.01
Shakopee Public
WTMMIV
Architect, Structural, Mechanical,
Electrical Engineer and Interior
Desi n:
Boarman Kroos Vogel Group
222 North Second Street
Minneapolis, Minnesota 55401
Consulting Architect:
Jeff Kelley Architects
4827 Queen Avenue South
Minneapolis, Minnesota 55410
Civil Engineer:
Schoell & Madsen
10580 Wayzata Blvd. Suite 1
Minnetonka, MN 55305
Landscape Architect
Damon Farber Associates
253 Third Ave South
Minneapolis, MN 55415
Cost Estimator:
Constructive Ideas, Inc.
Suite 300, 901 Jefferson Street
St. Paul, Minnesota 55102
FOTOT • . 1
Shakopee Public Library
Shakopee, Minnesota
1536.01
Owner Review /Approval Signature Sheet
Visioning / Design Concept Statement
Code Review
Design Development Schedule and Cost Estimate
Design Development Drawings
• Site Plan
• Floor Plans
• Exterior Elevations
1 pg
1 pg
1 pg
2 pg
3 pg
Design Development Presentation Book
Shakopee Public Library
Shakopee, Minnesota
1536.01
TO: Mark McNeill, City Administrator
FROM: John G.Sponsel, AIA
CLIENT: City of Shakopee
PROJECT: Shakopee Public Library
COMM. NO.: 1536.01
•• •
RE: Approval of Design Development Documents
Please sign below indicating your review and acceptance of the Design Development
documents, as included in this report. The signature below indicates authorization for
BKV Group to proceed to the next phase.
Please sign and return one copy of this report to BKV Group. BKV Group cannot
proceed further without this written authorization.
Name
Signed _
Company
Title
Date
Shakopee Public Library
Shakopee, Minnesota
1536.01
BKV Group was commissioned to design a new two story library building for the City of
Shakopee, to be operated by the Scott County Library System. The functional and
space program was developed by BKV Group /Jeff Kelley Architects under the direction
of the Scott County Library System.
The site is the half block occupied by the current library building scheduled to be
demolished, bounded by Lewis Street, Third Avenue and Sommerville Street. The
building is planned to include approximately 24,000 square feet, with the possibility of
expansion for future public uses such a performing arts center, green space and
additional public parking. A future third floor option was considered and rejected due to
cost and practical staffing issues.
The new library will house significantly increased collections, and will be a service hub
for the Shakopee community. Expanded library programs will include new centers for
children, adult readers, and access to technology. Meeting and conference spaces will
allow hosting of public discussions, presentations and larger meetings. Larger on -site
parking will increase customer convenience. Staff operational areas will be modernized
to speed library service delivery capabilities.
As a major new civic presence on the edge of the Commercial Historic District
Boundaries, the new library responds to the Shakopee Downtown Design Guidelines
through the use of traditional materials and architectural design elements, interpreted
for the contemporary functions and needs of a modern library to ensure long -term
value. The building siting, massing and relationship to the surrounding community
establish it as a downtown marker and destination, visible and identifiable for both
pedestrian and automobile- oriented users. Public entrances on Lewis and Third
promote easy access from two directions.
Design of windows, skylights, high interior volumes and an open floor plan visually
connected between two floors creates a comfortable environment for leisure, work,
study and public interaction.
Shakopee Public Library
Shakopee, Minnesota
1536.01
A preliminary code review was performed by BKV Group and reviewed with the City of
Shakopee building official during schematic design. The building design conforms to
the current Minnesota Building Code and related life safety codes for mixed Occupancy
Groups A3 (Assembly) and B (Business), using Type V -One Hour construction to permit
use of structural wood decking at upper roof /ceiling areas and clearstory spaces.
The building will include an automatic sprinkler fire protection system and visual /audible
fire alarm system.
The entire facility including site access and parking will meet accessibility requirements.
1 - • - • • ' • • i , • •
Shakopee Public Library
Shakopee, Minnesota
1536.01
Upon approval of the Design Development phase, we anticipate the following schedule
for design completion:
• Construction Documents
• Bidding
• Construction
January 8 — March 20, 2002
March 21 —April 19,2002
May 1, 2002 — May 30, 2003
The schedule for bidding and construction may be delayed as necessary to bid the
Library and Police Station projects simultaneously. Currently the Police project is one
design phase behind the Library.
The attached budget update and cost estimate is based on the design development
documents included in this report, with estimates prepared by Constructive Ideas, Inc.
The estimate represents full project costs, including construction as well as "soft" costs
as identified by the owner.
The estimated site and building construction cost of $4,477,900 includes a 7.5%
construction contingency, and is $92,900 (2 %) over the budget of $4,385,000. A series
of eight deduct alternates are available, totaling up to $217,200 of cost reduction
available. Based on these figures, the project budget can be readily met with a
combination of alternate deducts.
A detailed breakdown of estimated costs is available.
Shakopee Public Library
and miscellaneous costs not listed above.
Deduct Alternates Al Delete Roof Monitors
(131,650)
A2 Reduce Canopy Size
...... C BE1 f s ST ...... A . ........ : ...:
:.....::.'•'
>..........nary BudgeC
>:_:_::>:.:.... 5 siiniaie
(9,490)
2 :......... ornate
(4,870)
:::::::
June 4; 20Q9
, <Vovember7., 200]
.:. ?:.:_:.:.
:.aahuaty.8
(1,870)
Total Deduct Alternates
(217,210)
............................. ...............................
...............................................................................
...............................................................................
......................................................
...............................
...............................
................. ....
...............................
........ ...............................
.................. .......
........................
........................
........................
PROPERTY COST
Land Cost
0
City Owned
City Owned
City Owned
Soils Correction
allowance
$50,000
$50,000
$50,000
Survey
allowance
$4,000
$4,000
$4,000
Preliminary Soils Testing
$3,500
$3,500
$3,500
Financing costs
verify
Unknown
Unknown
Unknown
Legal fees
verify
$10,000
$10,000
$10,000
Otherfees
verify
$5,000
$5,000
$5,000
SUBTOTAL
$72,500
$72,500
$72,500
CONSTRUCTION COST
Building Cost Budget @ $175 per s.f.
Size
24,000 s.f.
$4,200,000
$4,137,000
$4,285,100
Site Development Costs
$185,000
$163,000
$192,800
(including building demolition)
Design Contingency
$0
$85,000
$0
SUBTOTAL
$4,385,000
$4,385,000
$4,477,900
OTHER PROJECT EXPENSES
Professional Fees
$395,000
$395,000
$395,000
Needs Assessment Fee
$0
$0
$0
Furniture & Equipment Allowance
Furniture
County Expense
$0
$0
Signage
County Expense
$0
$0
Audio Visual
County Expense
$0
$0
-
Telephones
County Expense
$0
$0
Equipment
$0
$0
$0
Water Availability Charge
allowance
$4,000
$4,000
$4,000
MCES Sewer Charges
allowance
$6,000
$6,000
$6,000
City Sewer Charge
allowance
$3,000
$3,000
$3,000
Reimbursables, printing, travel etc.
allowance
$18,000
$18,000
$18,000
Special Testing costs
allowance
$10,000
$10,000
$10,000
$436,000
$436,000
$436,000
Subtotal
Subtotal Project Costs
$4,893,500
$4,893,500
$4,986,400
Owner's Contingency
10.00%
$489,350
$489,350
$498,640
COST ESTIMATE
$5,382,850
$5,382,850
$5,485,040
'Owner's separate costs should include hazardous material abatement costs for existing building demolition
and miscellaneous costs not listed above.
Deduct Alternates Al Delete Roof Monitors
(131,650)
A2 Reduce Canopy Size
(19,340)
A3 Delete Wood Ceiling
(38,140)
A4 Revise Susp. Ceiling
(9,490)
A5 Delete Plaza Pavers
(4,870)
A6 Deduct Site Furniture
(8,300)
A7 Delete Cork Flooring
(3,550)
A8 Delete Rubber Flooring
(1,870)
Total Deduct Alternates
(217,210)
Project Budget and Cost Estimate - 1
DDcost- budget.xls
�- • /- - • • ji� 11
• i • •
Shakopee Public Library
Shakopee, Minnesota
1536.01
The attached drawings document the design development as reviewed with the City
staff, Library Study Board, and County Library personnel. These form the basis of the
Design Development Cost Estimate, supplemented by additional drawings, details and
specifications.
Design Development drawings are not complete for construction, but illustrate how the
design conforms in detail to programmatic and site requirements. This design
development will be fully detailed and completed during the Construction Document
phase to follow.
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Boorman
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s 222 North Second Street
i I Minneapolis, MN 55401
as
q . , r . a L . - . Na, ti4 -- -- _ _ _
4,11s4.1., __ _ .. � Telephone: 6123393752
' 0 WEST ELEVATIO A/PLOTS /A4 N lI T - r Facsimile: 612.339.6212
NEST I - I'-O' www.bkvgroup.com
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CONSULTANTS
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PROJECT TITLE
SHAKOPEE
PUBLIC LIBRARY
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Licensed Hafeseond NW1ect under
S. lows of he Slate of Mlmesola
PRELIMINARY
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CONSTRUCTION
License Number
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REVISIONS [ME
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Shakopee Police
Shakopee, Minnesota
1536.02
• '` ' • =
1!
Architect Structural, Mechanical,
Electrical Engineer and Interior
Design:
Boarman Kroos Vogel Group
222 North Second Street
Minneapolis, Minnesota 55401
Civil Engineer:
Schoell & Madsen
10580 Wayzata Blvd. Suite 1
Minnetonka, MN 55305
Landscape Architect
Damon Farber Associates
253 Third Ave South
Minneapolis, MN 55415
Cost Estimator:
Constructive Ideas, Inc.
Suite 300, 901 Jefferson Street
St. Paul, Minnesota 55102
Shakopee Police
Shakopee, Minnesota
1536.02
Ilq
Owner Review /Approval Signature Sheet
Visioning / Design Concept Statement
Code Review
Schematic Design Project Cost Estimate
Schematic Design Drawings
• Site Plan
• Floor Plans
• Exterior Elevations
• Images
Appendix
• Space Program
• Schematic Design Specifications
1 pg
1 pg
1 pg
1 pg
8 pg
Separate Document
Schematic Design Presentation Book
Shakopee Police
Shakopee, Minnesota
1536.02
TO: Mark McNeill, City Administrator
FROM: William M. Baxley, AIA
CLIENT: City of Shakopee
PROJECT: Shakopee Police
COMM. O.: 1536.02
D. •0
RE: Approval of Schematic Design Documents
Please sign below indicating your review and acceptance of the Schematic Design
documents, as included in this report. The signature below indicates authorization for
BKV Group to proceed to the next phase.
Please sign and return one copy of this report to BKV Group. BKV Group cannot
proceed further without this written authorization.
Name
Signed
Company
Title
Date
Shakopee Police
Shakopee, Minnesota
1536.02
BKV Group was commissioned to design a new Police Facility for the City of Shakopee
The functional and space program was refined by BKV Group with City Staff and police
Personnel. Refer to the Appendix for complete details.
The site is located along Gorman Street across from the current City Public Works
facility. A small parcel of land adjacent to the site to the East is also available for future
parking requirements should the new City Hall building be located on the site as well.
The building is planned to include approximately 26,000 square feet, with the possibility
of expansion for future use to the north. Secured parking is accommodated for 87
stalls at this time with expansion capabilities to 128. 47 staff and public parking spaces
are provided with 86 additional spaces available on the adjacent lot.
The new building will house increased areas for patrol, investigations administration,
and property and evidence. A small detention area with two cells, a juvenile holding
room, a booking area, and a drive through sally port will provide four hour holding
capabilities. An expanded property and evidence room will utilize a two -story storage
area for efficient cataloging of large quantities of material. A training room will be
located off of the main lobby for approximately 72 officers and or staff. This room will
have the capability to be subdivided into two separate spaces. Additional spaces
include locker rooms, roll call, Break room, exercise room and a computer room.
The new building will utilize similar materials as the new library to begin to extend a
palette that responds to the definition of civic building in the city of Shakopee. The
police facility will respect the specific requirements of this building type yet present a
face to the community that is approachable.
Shakopee Police
Shakopee, Minnesota
1536.02
A preliminary code review was performed by BKV Group. The building design
conforms to the current Minnesota Building Code and related life safety codes for mixed
Occupancy Groups B (Civic Administration, S -3 (Squad Garage), 1 -3 (Detention), and
A -3 (Training) using Type V -one hour. The detention component will be constructed
utilizing type two -F.R construction. The detention component will also be separated
from the rest of the construction utilizing a two -hour area separation wall. The other
occupancies will be separated via one -hour occupancy separations as required. .
The building will include an automatic sprinkler fire protection system and visual /audible
fire alarm system.
The entire facility including site access and parking will meet accessibility requirements.
• • i • •
Shakopee Police
Shakopee, Minnesota
1536.02
•, • •
The attached budget update and cost estimate is based on the schematic design
documents included in this report, with estimates prepared by Constructive Ideas, Inc.
The estimate represents full project costs, including construction as well as "soft" costs
as identified by the owner.
The estimated site and building construction cost is $4,282,130 and includes a 10%
estimating contingency. This is for a building of approximately 26,000 square feet
including the mechanical mezzanine. Two budget scenario's had been previously
submitted to the city, the first for a 24,000 sf building - $4,090,000, and a second for a
28,000 sf building - $4,730,000.
A detailed breakdown of estimated costs is available.
Shakopee Police Station
Q:PROJ\l536.02 \BUS \COST- SD.XLS
SIIENIATICaJ SIGfY COST ES.T11k1AT� »»:.:.:=:=:=...
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PROPERTY COST
Land Cost
allowance
Unknown
Soils Correction
allowance
$100,000
Survey
allowance
$5,000
Preliminary Soils Testing
$1,500
Financing costs
verify
$30,000
Appraisal fee
verify
$3,000
Legal fees
verify
$10,000
Otherfees
verify
$5,000
SUBTOTAL
$154,500 -
CONSTRUCTION COST
Building Cost Budget @ $160 per s.f., including site costs and 10% bidding contingency
Size
26,000 S.F.
$4,282,130
SUBTOTAL
$4,282,130
OTHER PROJECT EXPENSES
$342,570
Professional Fees
Needs Assessment Fee
Furniture & Equipment Allowance
Furniture
$324,000
Signage
$10,000
Audio Visual
$30,000
Telephones
$15,000
Equipment
$0
Water Availability Charge
allowance
$4,000
MCES Sewer Charges
allowance
$6,000
Soils Testing- detailed
allowance
$4,000
City Sewer Charge
allowance
$3,000
Reimbursables, printing, travel etc.
allowance
$18,000
Special Testing costs
allowance
$10,000
$766,570
Subtotal
Subtotal Project Costs
$5,048,700
Contingency
10.00%
$504,870
COST ESTIMATE
$5,553,570
Project Budget Page 1
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Shakopee Police
Shakopee, Minnesota
1536.02
The attached drawings document the concept design as reviewed with the City staff,
and Police personnel. These form the basis of the Schematic Design Cost Estimate,
supplemented by additional schematic details and specifications (Refer to Appendix).
Schematic Design drawings are conceptual in nature, and illustrate how the design
conforms to programmatic and site requirements. This concept will be refined and
adjusted during the Design Development phase to follow.
• .; • i • •
Shakopee Police
Shakopee, Minnesota
1536.02
0•,• "s
The appendix information is available in a separate document.
• t
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Cash Balance
DATE: January 8, 2002
The attached schedule shows the current cash balances on the
records of the city. The numbers are not final numbers for the
year because there are many transactions to yet be recorded.
While most of the revenues are included in the figures, there are
about six weeks worth of bills yet to be paid out of the cash on
hand. 12/31/00 had $985,000 in bills to be paid just for the
General Fund.
There are several project contracts that the city has entered
into that have to be paid out of the cash on hand as well as
future planned projects and other liabilities.
The General Fund needs about 1.5 million just for cash flow to
pay bills until the first tax settlement is received in June.
Other uses of fund balance include a cushion against the
unanticipated costs or decreases in revenues such as a loss of
state aid.
Special Revenue funds are monies for a specific purpose and
generally not available for general operations or other uses.
Debt Service funds are only for the payment of bonds. There is
about $4 million dollars in payments due 2/1/02.
Park Reserve fund is designated for park acquisition /development.
CIF is restricted by Ordinance to street /utility /building
construction and acquisition.
Other capital project funds are generally supported by bond
issues and any left over money in a project fund goes to the
respective debt service fund.
TIF funds are restricted by law to TIF purposes.
Enterprise funds are for the operation of utility systems and
have cash flow need like the general fund. Sewer and Storm
accumulate cash for the future replacement and expansion of the
long lived assets of the system.
The Escrow fund is mostly other peoples money held for a specific
purpose or guarantee of performance.
City of Shakopee
Cash Balance
12/31/01 - Not Final
General Fund
Need about 1.5 M for cash flow
Need about 1M for bills
Subtotal
Special Revenue Funds
Forfeiture Fund
Police use
Transit fund
Restricted to transit purposes
Grant Funds
specific use
EDA Fund
Development /redevelopment
Debt Service Funds
Dedicated to bond payments
Capital Projects Funds
Park Reserve Fund
Capital Improvement Fund
Capital Projects Funds
Specific projects
TIF Funds
Restricted to TIF purposes
Enterprise Funds
Sewer Fund
six months operating expense
Trunk expansion money
Storm Fund
six months operating expense
Trunk expansion money
Recreation Fund
six months operating expense
Subtotal
Internal Service Funds
Equipment Fund
Building Fund
Trust and Agency Funds
Escrow Fund
Money held for others
Investment Trust Fund
Interest not yet allocated
Cash
$ 4,258,535
49,184
500,484
1,192
432,974
7,664,186
Available ??
$ 4,258,535
(1,500,000)
(1,000 ,000)
1,758,535
936,095 936,095
2,949,116
398,601
188,462
9,457,708 9,457,708
(600,000)
5,901,203 5,901,203
(125,000)
(1,500,000)
(86, 900) (86, 900)
(550,000)
12,497,011
888,837
8,706,635
888,837
8,706,635
1,244,075
2,505,419
$ 45,995,806
1,150,000
$ 25,937,113