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C9 CD O N C O co N N N Mr C o r 0 0 0 0 N r In CO T COO T N !} O ` 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I E O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0® C E N M `d' (n 0 f-- M M O r N M O r CV M d' LO (0 f- 00 M O r O ' r r r r r r r r N N N N r r O U 0 City of Shakopee Speed Data - St Francis Ave and Anton Way (Easton St Francis Ave) SHAKOPEE November 14, 2001 to November 16, 2001 Seed Statistics; 1 16jM i�' 111r8�1dtlix J11F?H �x l ", Madlor (Gtr I�er�ertlle� # � + Ip l l +�1 u.� �s3�11 }� 91 Frvrd. A. 7 3: 6bthPer�tetltllo Mepd 4;t�MPH "� 1��r t_ Pi ?tent o1Voh 41ss 1!'30 rIY "h�1 ,4d"� a� & a:�a�, s Day 1- November 14, 2001-12:00 P.M. Bo01n Time Total Vehicles 0.15 mph 10.20 mph 21.25 mph 26.30 mph 31.35 mph 36 mph 41.45 mph 48.50 mph 51.55 mph 56.60 mph 61.65 mph 12:00 56 2 a 10 20 15 1 0 0 0 0 0 13:00 51 2 4 13 22 10 0 0 0 0 0 0 14:00 68 1 2 22 25 17 1 0 0 0 0 0 15:00 83 1 8 26 36 9 3 0 0 0 0 0 16:00 161 5 11 54 63 24 4 0 0 0 0 0 17:00 147 0 4 36 81 22 4 0 0 0 0 0 18:00 146 2 12 31 78 21 1 0 0 0 1 0 19:00 84 0 13 23 38 10 0 0 0 0 0 0 '.. 20:00 51 0 4 14 24 9 0 0 0 0 0 0 '.. 21:00 38 0 2 9 21 6 0 0 0 0 0 0 22:00 21 0 0 8 11 2 0 0 0 0 0 0 23:00 9 0 1 4 4 0 0 0 0 0 0 0 0:00 7 0 0 6 0 1 0 0 0 0 0 0 1:00 6 0. 0 2 3 1 0 0 0 0 0 0 2:00 3 0 0 1 2 0 0 0 0 0 0 0 3:00 4 0 0 0 3 0 1 0 0 0 0 0 4:00 7 0 0 0 6 1 0 0 0 0 0 0 6:00 18 1 1 2 8 4 2 0 0 0 0 0 6:00 85 0 5 15 29 30 5 1 0 0 0 0 7:00 119 3 5 12 63 29 7 0 0 0 0 0 8:00 76 2 5 14 27 24 4 0 0 0 0 0 9:00 51 1 1 7 27 13 2 0 0 0 0 0 10:00 54 0 4 17 21 8 3 1 0 0 0 0 11:00 65 0 8 9 30 12 6 0 0 0 0 0 Dally Totals 1410 20 98 335 642 268 44 2 0 0 1 0 Day 2 - November 16, 2001 12:00 P.M. Begin Time Total Vehicles 0.15 mph 16.20 mph 21.25 mph 26.30 mph 31.35 mph 3640 mph 41-45 mph 46 -50 mph 51.55 mph 56.60 mph 61.65 mph 12:00 77 0 10 19 28 16 3 0 1 0 0 0 13:00 56 3 7 17 23 5 1 0 0 0 0 0 14:00 77 1 3 18 32 20 2 1 0 0 0 0 15:00 88 0 6 20 45 16 1 0 0 0 0 0 16:00 139 2 10 40 66 20 0 0 1 0 0 0 17:00 170 1 11 41 93 22 2 0 0 0 0 0 18:00 109 2 6 23 54 20 3 0 0 0 1 0 19:00 75 1 3 10 42 9 2 0 0 0 0 0 20:00 60 0 2 16 23 7 2 0 0 0 0 0 '.. 21:00 44 0 1 10 18 13 2 0 0 0 0 0 22:00 29 0 1 7 16 6 0 0 0 0 0 0 23:00 11 0 1 0 7 3 0 0 0 0 0 0 0:00 6 0 1 1 3 1 0 0 0 0 0 0 1:00 6 0 1 0 2 3 0 0 0 0 0 0 2:00 3 0 0 0 3 0 0 0 0 0 0 0 3:00 6 0 0 0 1 3 2 0 0 0 0 0 4:00 5 1 0 0 1 2 1 0 0 0 0 0 5:00 16 0 0 1 4 9 2 0 0 0 0 0 '.. 6:00 79 0 7 16 19 28 8 1 0 0 0 0 7:00 112 1 3 21 50 33 3 0 1 0 0 0 8:00 65 0 4 16 20 21 3 1 0 0 0 0 9:00 58 2 3 10 21 19 3 0 0 0 0 0 '... 10!00 65 2 2 15 22 20 4 0 0 0 0 0 11:00 57 2 6 13 25 9 2 0 0 0 0 0 Dally Totals 1403 18 88 322 617 305 46 3 3 0 1 0 i City of Shakopee Speed Data - St Francis Ave and Anton Way (North on Anton Way) November 14, 2001 to November 18, 2001 SI- AI<OPEE SeedStatist /cs 15� �ectwntUo8pp 4111 ; �'� �� M dlaW &100,41 X94 22 MP}j" r 3 1 81 R-11 A- I�P8GY8�bati� 11xYek1lelCf�1 fApH�� " 9btfWi�IMIIiBWIdIli�� a Nisi» a�Id�N1N� "}��tl' PeCCihtStVeh1 " °I s�a0 h.0,52"1.�''.., r ,�," Day 1- November 14, 2001 -12:00 P,M, Begin Time Total Vehicles 0.15 mph 16.20 mph 21.25 mph 26-30 mph 31.35 mph 3640 mph 4145 mph 48.50 mph 51.55 mph 56.60 mph 61.65 mph 12:00 19 2 4 10 3 0 0 0 0 0 0 0 13:00 14 0 5 8 1 0 0 0 0 0 0 0 14:00 3 0 2 1 0 0 0 0 0 0 0 0 15:00 21 3 5 8 4 1 0 0 0 0 0 0 16:00 26 2 3 15 3 3 0 0 0 0 0 0 17:00 29 4 6 8 9 2 0 0 0 0 0 0 18:00 18 3 7 4 4 0 0 0 0 0 0 0 19:00 28 2 7 9 7 2 0 1 0 0 0 0 20:00 15 1 3 6 2 2 1 0 0 0 0 0 21:00 12 0 4 6 2 1 0 0 0 0 0 0 22:00 1 0 0 0 1 0 0 0 0 0 0 0 23:00 0 0 0 0 0 0 0 0 0 0 0 0 0:00 0 0 0 0 0 0 0 0 0 0 0 0 1:00 0 0 0 0 0 0 0 0 0 0 0 0 2:00 0 0 0 0 0 0 0 0 0 0 0 0 3:00 2 0 0 1 1 0 0 0 0 0 0 0 4:00 1 0 0 0 1 0 0 0 0 0 0 0 5:00 6 1 2 1 1 0 0 0 0 0 0 0 6:00 6 2 1 1 1 1 0 0 0 0 0 0 7:00 15 3 5 2 2 3 0 0 0 0 0 0 8:00 18 2 3 7 3 3 0 0 0 0 0 0 9:00 10 2 2 1 3 2 0 0 0 0 0 0 10:00 11 1 3 4 1 2 0 0 0 0 0 0 11:00 22 4 3 2 8 5 0 0 0 0 0 0 Dally Totals 276 32 65 93 57 27 1 1 0 0 0 0 Day 2 - November 16, 2001 -12 :00 P.M. Begin Time Total Vehicles 0.15 mph 16.20 mph 21.25 mph 26.30 mph 31.35 mph 3840 mph 4145 mph 48.50 mph 51.55 mph 66-60 mph 81.85 mph 12:00 16 2 4 6 2 2 0 0 0 0 0 0 13:00 12 - 1 3 4 3 1 0 0 0 0 0 0 14:00 16 3 4 3 4 2 0 0 0 0 0 0 15:00 27 4 5 6 7 2 1 0 0 0 0 0 16:00 11 2 1 4 4 0 0 0 0 0 0 0 17:00 29 3 7 12 5 2 0 0 0 0 0 0 18:00 33 4 9 16 4 1 0 0 0 0 0 0 19:00 27 3 6 6 10 2 0 0 0 0 0 0 20:00 25 3 5 5 11 1 0 0 0 0 0 0 21:00 4 0 0 0 3 1 0 0 0 0 0 0 22:00 2 0 0 0 2 0 0 0 0 0 0 0 23:00 0 0 0 0 0 0 0 0 0 0 0 0 '.. 0:00 0 0 0 0 0 0 0 0 0 0 0 0 1:00 0 0 0 0 0 0 0 0 0 0 0 0 2:00 0 0 0 0 0 0 0 0 0 0 0 0 3:00 0 0 0 0 0 0 0 0 0 0 0 0 4:00 2 0 1 1 0 0 0 0 0 0 0 0 5:00 5 0 1 2 1 1 0 0 0 0 0 0 6:00 3 0 0 1 1 1 0 0 0 0 0 0 7:00 11 2 1 4 4 0 0 0 0 0 0 0 6:00 15 3 5 2 2 2 1 0 0 0 0 0 9:00 30 3 8 13 5 1 0 0 0 0 0 0 10:00 18 2 3 7 3 2 0 1 0 0 0 0 11:00 16 3 4 3 4 2 0 0 0 0 0 0 Dally Totals 302 38 67 96 75 23 2 1 0 0 0 0 U VO) ~ ~ N O (n (1) cn 'd d N r N 0 A CA 0 U U �' + gy p " •d p � � 'd � O '� N � � C's blO dj U + a .s� . cd N O• W 4 N 0�� N� U 0 0 s i c M � I c n Il 'n o Zi O N b ° p 2 P, N y " � N ++ N cn ,, b U N ° id �_ 9 c cH �✓ p U cn b �, �' En 1 CIS 0 co _ O cd • — v� UO b0 U b N 0° U cd Q `3 r' U b p IN C8 �+ Q " �" "3 0 3, W O O w ° 0 N U N S" y N U U 4 cd cd U by U bA N N O cd p O �" b •d ° U >1 O V) si > Cd CC +' �, + + , Ce U H U Q, 1 b ^ ; d l 4 , 4 � O W a U0 b �' b o a� 00 4 fl ^ i O C's t� O cd 0 O N O y N �' (4. O 'd o U rA 0 U 0 0 0 0 O N M cd W O 0 'd O +' 0 0 >1 O" 0 6�9 "d is +- +a O P, N .-i U) (5 H O U +- •;-' ✓ +� m � 0 O +' a cn $3+ c O ° 'd �!] � ti ''- O O Tj cd cd ° �j U W } c O cad M 'd cts cd ¢" ' O c -+ d ° tom" +' r3 . o b b "d c� cd 0 O N + O } a ti Cis U b 'dam o ago p o� ^ a� o �� sc� (D cn N O p m 'd ° O U O O bA 0 caa N ,- 0 �- U N bA'a) n � M - pOp 0 00 O - d Q O U y O bA a� o �-, s9 0 0 d M GS oo o b ° U) 0 cn +� + 0 O o � +, c b ° p O 'd O V] P. 3 cd p �, a� cd a� ID fz cd 'd 0 00 Ici O cd rn �. O t-! N V1 �' rs� U +, U cn o O aJ x O U �+ (� (� Q cd 0 O U U cd V0 N CJ 0 N U N cd 0 bA bA �" �" ® 0 O v� U N O d° ®O , `�' 'd _ '4 03 ' • +- '� � 'd W ter a ✓ i0 O O U �+�, U 0 'd �- qA O i- cd 4 a v '- O 0 N 0 0 �«, U cd 0 0 0 0 cn vs 0 °' a Ncn U U Q ri i m� o i I 7-a i•-i � U N M z O exempt status, as he met the definition of being a supervisor. As such, while he will receive an extra week of vacation due to this designation, he would no longer be eligible for overtime. Since that time, Mr. Hullander has noted the economic value of the loss of overtime to be between $3,000 and $4,000 annually. As such, he would be taking a cut in pay if he continues at the adopted grade and step, compared to where he was previously. He was being paid $46,880 under the old pay plan. Factoring in overtime and the 3.5% market adjustment as of 2002, he would need to be placed at Step D of Grade 8 ($52,500), in order not to be taking a reduction in pay. Because of the change in exempt status, I am comfortable in recommending this action. I recommend that the above described reclassifications and step placements be adopted. In addition, because of the change in job description and title of the Public Works positions, I recommend that the Council adopt the job description of Maintenance Operator. Finally, the Deputy Clerk position should be designated. l ' § J; If the Council concurs, it should take the following steps: 1. Adopt the recommended position reclassifications, including the designated grade and steps for the particular employees described. 2. Adopt a revised Job Description for Public Works Maintenance Operator. 3. Approve placement at Step D Grade 8, for Public Works Supervisor Mike Hullander. 4. Adopt the following Resolution: RESOLUTION NO. 5620 A RESOLUTION DESIGNATING A DEPUTY CITY CLERK 9 vv\, � Mark McNeill City Administrator MM:th Job Description Job Title: Job Code: Department: Location: Shift: Reports To: FLSA Status: Prepared By: Prepared Date: Starting Salary: Salary Level: MAINTENANCE WORKER Public Works Public Works Building, 500 Gorman St. Per Contract Public Works Supervisor Non - exempt 12/18/01 Per Contract Per Contract SUNEMLARY Construct and maintain infrastructure and parks owned by the City, including streets, parks, storm sewers and sanitary sewers, but excluding watermain. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Perform skilled and semi - skilled street maintenance activities such as pavement repair, curb and sidewalk repair, snow plowing and ice control, grading and hauling gravel on all alleys and gravel streets, sweeping, traffic striping and parking and boulevard tree maintenance. Repair, remodel, and maintain park buildings, structures. Construct, repair and monitor playground apparatus and other park facilities. Performs repairs in City parks, which may include mechanical, plumbing, and electrical work. Also, assemble, repair and paint benches tables, grills and guardrails and repair roads, trails and walks. Perform maintenance on sanitary sewers, including manholes and sanitary sewer mains by cleaning, flushing and repairing other preventative maintenance activities including television- inspecting equipment. Minor construction of sanitary sewer facilities, as assigned. Operate street, sewer and park equipment including trucks, front -end loaders, graders, bobcats, tractors, mowers, jetters, chain saws and other hand tools and power equipment. Construct and maintain athletic fields by grading, dragging, grooming, lining, aerating, and sprinkler maintenance. Do landscaping activities, such as planting trees, shrubs and flowers, apply sod and sow grass as plans dictates. Create, install and maintain signs within City owned right -of -ways and parks. Assist in the repair of vehicles and equipment including various hand tools, power equipment and small engines. Perform maintenance on roadside ditches, ponds and drainage ways by sediment removal and other related activities. Mow and trim grass, apply herbicide or fertilizer to designated areas, and empty garbage cans in City parks. Plow, flood and groom ice - skating rinks. Attend in- service training programs as directed. Strive to keep abreast of new developments in public works maintenance practices. Perform security, safety and Civil Defense activities when needed. Assist in the orientation and basic instruction of newly hired, or less- experienced employees. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This may require additional on-the-job training. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); one year related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and comprehend instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one -on -one and small group situations to customers, clients, and other employees of the organization. MATHEMATICAL SKILLS Ability to work with mathematical concepts such as fractions, percentages, ratios and proportions to practical situations. REASONING ABILITY Ability to define problems, collect data, establish facts and draw valid conclusions; and apply common sense solutions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables. CERTIFICATES, LICENSES, REGISTRATIONS Instruction and successful completion of a standard first aid course given by a certified Red Cross Instructor or willingness to complete this course after employment. Possession of a valid Minnesota Commercial Drivers License with Tanker and Air Brake endorsements. Other specialized state certifications such as sanitary sewer operator or pesticides highly desirable, and may be required. OTHER SKILLS AND ABILITIES Satisfactory performance ratings during previous employment. Previous municipal experience desirable. Knowledge of street, sewer and park regulations and ability to be tactful and courteous when interpreting these regulations to citizens. Ability to operate all street, park and sewer maintenance vehicles and equipment. Knowledge of grounds maintenance including seeding, sodding, and fertilizers. Ability to operate various pieces of power equipment. Skill in the care and use of hand and power tools. Ability to perform repair work on street and park equipment. Ability to work outside in varying climatic conditions and to perform manual labor. Knowledge of all street, park and sewer safety standards. Ability to establish and maintain effective working relationships with other employees. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee frequently is required to sit and climb or balance. The employee is occasionally required to taste or smell. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works near moving mechanical parts and in outside weather conditions and is regularly exposed to extreme cold and extreme heat. The employee frequently works in high, precarious places and is frequently exposed to wet and/or humid conditions and vibration. The employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The employee must wear and use protective gear as intended and furnished, and also comply with all established safety rules and protocols. The noise level in the work environment is usually very loud. CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Senior Accounting Clerk Position DATE: December 11, 2001 Introduction Council approval for reclassification of an Accounting Clerk II position to a Senior Accounting Clerk position is requested. Background As part of the position review process in 2001, one of the Accounting Clerk II positions was reviewed for reclassification to a Senior Accounting Clerk position. This position has been assigned and assumed more responsible and complex duties and is functions as a lead role for other employees. This has been an evolutionary process for more than a year and the formal recognition of a different level of duties is due. Eileen Klimek is currently an Accounting Clerk II at step 8 with a rate of pay for 2001 of $35,723 and is a long time city employee with excellent performance. The promotion to Senior Accounting Clerk would be effective with the new 2002 pay scale at grade 4 and step B with a pay rate of $38,800. Action Move to promote Eileen Klimek to Senior Accounting Clerk at grade 4, step B of the 2002 pay plan effective January 1, 2002. `Gregg Voxland Finance Director C: \gregg \memo\ CITY OF SHAKOPEE MEMORANDUM To: Mark McNeill, City Administrator From: Mark Themig, Facilities and Recreation Director Date: 10 December, 2001 Subject: Reclassification of Office Service Worker INTRODUCTION I am writing to provide you with information on the proposed reclassification of the Office Service Work to Parks and Recreation Secretary. BACKGROUND AND DISCUSSION Since reorganization of the Parks and Recreation Department in 1999, we have worked to clarify roles and responsibilities of department staff, which included the 2000 reclassification of the Recreation Supervisors. As part of this year's compensation study, I reviewed each of the remaining positions in our department, and am recommending that we reclassify the Office Service Worker position to Parks and Recreation Secretary. Currently, the Office Service Worker is responsible for scheduling for all City recreational facilities, as well as serving as the primarily contact for scheduling school facilities. This position also has key responsibilities related to preparing and tracking invoices and payments for various department services, developing special use permits for park and facility programs, and assisting with processing and maintaining program registrations. In the near future, I will be looking for this position to serve as our primarily liaison between the department and LOGIS for our comprehensive recreation software program, and to be my primary contact for administrative support. RECOMMENDATION With the increased duties, this position has responsibilities commensurate with other secretary positions throughout the City. Therefore, I am proposing that it be reclassified from Office Service Worker (2001 Pay Grade B, $26,802- $33,502) to Parks and Recreation Secretary (2002 Pay Grade 4, $32,700 - $40,800). 1 am also proposing that the current Office Service Worker, Judy Techam, fill the reclassified Parks and Recreation Secretary position. BUDGET IMPACT The 2002 operating budget contains funding for this reclassification. Mark Themig Facilities and Recreation Director CITY OF SHAKOPEE Memorandum To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Dan Hughes, Chief of Police r� Date: December 4 2001 / Subject: Reclassification of Records Personnel Introduction The Police Department is seeking reclassification of three long term Police Records Technicians to the newly created Police Records Specialist position. Background The City Council authorized a pay plan study a number of months ago. One of the changes that came from the study was the development of a position description for Police Records Specialist. The position was developed in response to our employees concerns and the administration recognition that Police Records Technician no longer accurately defined or described the organizational expectations of our more experienced records technicians. Recommendation The Police Department recommends that Police Records Technicians Therese Scherer anniversary date 1- 21 -81, Donna Hyatt anniversary date 12 -4 -89 and Tracy Menden anniversary date 10 -3 -94 be reclassified to Police Records Specialist. Budget Impact Therese Scherer and Donna Hyatt are currently compensated at Grade C Step 8 or $35,723 annually for the job classification of Records Technician. Tracy Menden has been working 3 /4 time for the past year and is at Grade C Step 4 or $31,641 annually. She will be working full -time effective 1 -1 -2002. The reclassification will place Ms. Scherer and Ms. Hyatt at Grade 4 Step 4 of the 2002 pay plan with an annual salary of $38,800. Ms. Menden's reclassification will place her at Grade 4 Step 2 of the 2002 pay plan with an annual salary of $34,800. Action Requested If the Council concurs, they should, authorize their resolution to include the reclassification of Therese Scherer, Donna Hyatt, to Police Records Specialist at Grade 4 Step 4 and Tracy Menden to Police Records Specialist at Grade 4 Step 2 of the 2002 pay plan effective January 1, 2002. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mayor Elect and Council Elect FROM: Mark McNeill, City Administrator SUBJECT: Management Assistant Reclassification DATE: December 13, 2001 MThe Council is asked to approve reclassification of the "Management Assistant" to "Assistant to the City Administrator ". In late 1999, after a previous position had been vacant for several years, the City advertised for an Assistant in the Administrative Department. The intent was to recruit an individual with educational training, but otherwise minim job experience, but who could grow with the job. After the interview process was completed, Tracy Coenen was hired as Management Assistant, and started February, 2000. Since that time, Ms. Coenen has demonstrated capabilities beyond that of a typical entry - level assistant. Several major complicated projects have been successfully completed by her. The job description adopted by the City Council in October, has been changed to reflect two years of experience in a municipal setting, rather than internship experience only. After review, Rod Kelsey recommended that the position be upgraded to "Assistant to the City Administrator ". Note that in the typical continuum of public sector assistance, the typical advancement is as follows: Management Assistant (entry- level) Assistant to the City Administrator (moderate experience) Assistant City Administrator (most experienced) I recommend that the Management Assistant position be upgraded to that of Assistant City Administrator, and that Tracy Coenen be designated to be placed at Grade 7, Step F ($43,400). She had been at $37,345 under the 2001 pay plan. If the Council concurs, it should adopt a motion reclassifying, the Management Assistant position to Assistant to the City Administrator. Mark McNeill City Administrator MM:th Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk ---' Bruce Loney, Public WorksJDirector SUBJECT: Records Clerk Reclassification DATE: November 26, 2001 INTRODUCTION: City Council is asked to consider the reclassification of the receptionist in the city clerk's department and public works department for part of her job. BACKGROUND: Lori Hensen is currently working part time with records in the city clerk's office and part time as the receptionist at the front desk at city hall. She recently began working part time for the public works department at the public works garage bringing her employment up to a 40 -hour week. Ms. Hensen was originally hired as part time receptionist (2 hours per day) and her duties included working at the front desk at city hall and working with records in the office of the city clerk_ When one of the two half time receptionists resigned last summer, Ms. Hensen took her place, increasing her hours to 6 hours per day. As a result of the recent pay plan study, it was determined that the records duties being performed fall into a higher class than those of the receptionist. It is recommended that one -half of Ms. Hensen's position be reclassified from receptionist in Grade 1 to records clerk in Grade 2. Her primary job duties in the office of the city clerk and the public works department fall within the position of records clerk. (At the regular Council meeting on October 16, 2001, City Council adopted a job description for the records clerk and established a pay schedule for the position.) It is recommended by the city clerk and public works director that Ms. Hensen be reclassified to receptionist /records clerk effective January 1, 2002, at Grade 2, Step 1 ($27,000)'/2 time and at Grade 1, Step 2 ($26,100) '/2 time. Absent the reclassification, Ms. Hensen would remain full time at Grade 1, Step 2 ($26,100) effective January 1, 2002. Ms. Hensen is detailed, conscientious, and thorough when performing her job, which is so important when handling various kinds of records. ALTERNATIVES: Concur with the recommendation and reclassify the position of Ms. Hensen to one - half time records clerk and one -half time receptionist 2. Do not reclassify one -half of Ms. Hensen's job to records clerk Table the action for additional information • 1 1 t. � Staff recommends alternative number 1. RECOMMENDED ACTION: Move to approve the reclassification of Lori Hensen to Records Clerk, Grade 2, Step 1 (one -half time) and Receptionist, Grade 1, Step 2 (one -half time) effective January 1, 2002. TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk ---- -- I SUBJECT: Designating A Deputy City Clerk DATE: November 26, 2001 INTRODUCTION: City Council is asked to consider the adoption of the attached Resolution No. 5620, designating Jeanette Shaner as a Deputy City Clerk. At the regular Council meeting on October 16, 2001, City Council adopted a job description for the deputy city clerk and established a pay schedule for the position. Pursuant to MSA 412.151, Subdivision 1, the clerk may appoint a deputy, with the consent of the council, for whose acts the clerk shall be responsible and whom the clerk may remove at pleasure. I would like to recommend the appointment of Jeanette Shaner to the position of deputy city clerk effective January 1, 2002, at Step C, Grade Level 5 ($41,300). Step D of Grade Level 5 would be below her pay increase effective January 1, 2002 in her current position of secretary_ Absent the appointment, Ms. Shaner would be at Step A, Grade Level 4 ($40,800). Under the new job description, Ms. Shaner would be assuming additional responsibilities and would be eligible for a step increase on her I` anniversary date of January 1, 2003. Ms. Shaner has learned and assumed new responsibilities since her appointment as secretary to the city clerk in August of 1998. She is ready and willing to assume additional responsibilities. As with other departments, the amount of tasks and responsibilities has grown in the clerk's department over the years. I believe that it is time for the City of Shakopee to create and fill the position of deputy city clerk. In addition, in the absence of the city clerk, the deputy will be able to sign documents on behalf of the City. ALTERNATIVES: 1. Concur with the recommendation and appoint Ms. Shaner to the position of Deputy city clerk 2. Do not approve the appointment at this time. 3. Table the action for additional information Staff recommends alternative number 1. 1. Offer Resolution No. 5620, A Resolution Designating A Deputy City Clerk, and move its adoption. 2. Move that Ms. Shaner be placed on Step C, Grade Level 5 of the 2002 Pay Plan effective January 1, 2002. h_\j udy \deputyappouitment RESOLUTION NO. 5620 VJMREAS, Minnesota Statutes Annotated 412.151 provides for the designation of a deputy city clerk for whose acts the clerk shall be responsible; and WHEREAS, it is the recommendation of the city clerk and the desire of the City Council to designate a full time deputy city clerk. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Jeanette Shaner be and hereby is designated Deputy City Clerk, effective January 1, 2002. BE IT FURTHER RESOLVED, that Resolution No. 4601, Designating the Community Development Director as Acting City Clerk, is hereby repealed, effective January 1, 2002. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota held this 4` Day of December, 2001. Mayor of the City of Shakopee ATTEST: City Clerk / . CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Additional Information — 15.E.1. DATE: December 18, 2001 I neglected to insert budget information on the position reclassification actions in the memo that went out earlier. Funding for all of the positions proposed for reclassification were included in the budgeted amount for the 2002 Pay Plan. The only item which was not specifically provided for in that budgeting was the difference between the Public Works Supervisor's recommended advanced step placement, and the budgeted amount, which is $2,400 annually. However, cost savings elsewhere in the 2002 budget personnel line items will cover that. u ; Mark McNeill City Administrator 0-1UTE11 ° E . e r r r T: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Extension of Probation DATE: December 18, 2001 CONSENT Authorization is requested to extend the probationary period of Bonnie Homer, Engineering Technician H. Recent personnel policy change requires a one year probation and a longer probationary period would allow staff to review inside engineering work over the next few months. Ms. Homer was hired as a probationary employee on June 25, 2001. Her probationary period was scheduled to end December 25, 2001. Extend the probationary period of Bonnie Homer six months. • t If Council concurs, it should by motion, extend the probation of Bonnie Homer to May 25, 2002. : s is a ..•MEN 15.E.3, CITY OF SHAKOPEE Allemnrnndum TO: Mayor and City Council Mayor Elect and Council Elect FROM: Mark McNeill, City Administrator SUBJECT: 2002 Pay Plan Date Change DATE: December 18, 2001 The Council is asked to authorize the 2002 Pay Plan to become effective December 31, 2001, one day earlier than previously authorized. �1 lI till 00211 At the December 4 City Council meeting, the Council authorized the implementation of the new pay plan (both full time and part- time), to become effective January 1, 2002. The first full pay period in 2002 contains 9 days of the new 2002 rate, and 1 day (December 31 at the 2001 rate. In other years, the difference between the two pay rates for portions of the first pay period in the new year does result in some additional bookkeeping efforts, but it is not substantial. However, effective with the first pay period in 2002, the City is also implementing a new payroll system through LOGIS, training for which has been ongoing for several weeks. This year only, because of the conversion to the new payroll system, it is more cost effective to make the effective date of the 2002 pay rate on December 31, 2001, one day earlier than normal. December 31 is the first day of the new pay period. In retrospect, the previous action adopting the 2002 Plan taken by the December 4 City Council should have contained this recommendation. However, it did not. The estimated cost of the early implementation is about $600. We feel that this amount can be absorbed by the 2002 budget in the personnel line item, through normal variations seen as a result of employee attrition. The additional overtime costs for processing the first pay period using both the old and new system would be substantial. I recommend that the 2002 Pay Plan be effective December 31, 2001. ,' 1 If the Council concurs, it should, by motion, adopt the following resolution: RESOLUTION NO. 5635 A RESOLUTION AMENDING RESOLUTION 6 I I WHICH ADOPTED THE 2002 PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE 1 RESOLUTION NO. 5625 WHICH ADOPTED 11 PAY SCHEDULE PART-TIME EMPLOYEES 4f Mark McNeill City Administrator MM:th RESOLUTION NO. 5635 A xWSOLUTION AMENDING RESOLUTION O 5600 WHICH ADOPTED 2002 THE PAY SCHEDULE FOR THE OFFICERS AND EMPLOYEES OF 1; RESOLUTION NO. WHICH ADOPTED THE II '• SCHEDULE PART-TIME EMPLOYEES WHEREAS, on October 16, 2001, the City Council of the City of Shakopee, Minnesota, adopted Resolution No. 5600, approving the 2002 Pay Schedule for the officers and non -union employees of the City of Shakopee; and WHEREAS, on December 4, 2001, the City Council of the City of Shakopee, Minnesota, adopted Resolution No. 5625, approving the 2002 Pay Schedule for the part- time employees of the City of Shakopee; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the City Administrator is hereby authorized to issue warrants upon the City Treasury from and after December 31, 2001, payable to full -time and part-time non -union employees of the City of Shakopee, in accordance with the 2002 Pay Plans, effective December 31, 2001. Adopted in _ day of ession of the City of Shakopee, Minnesota, held this , 2001. Mayor of the City of Shakopee ATTEST: City Clerk TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: On Sale Intoxicating Liquor License — Great Lakes, Inc. DATE: December 12, 2001 INTRODUCTION: ��11 r- "I 41;vl� 7 k." _72 City Council is asked to consider an application of Great Lakes, Inc., DBA Shakopee Ballroom, for an on sale intoxicating liquor license and for a set -up license (consumption and display license). BACKGROUND: Great Lakes, Inc. has made application for an on sale intoxicating liquor license at 2400 East 4 Avenue. Great Lakes, Inc. is purchasing the ballroom from Shakopee Ballroom and Banquet Center, Inc. They also desire to obtain a consumption and display license. The applications are in order and the required certificate of insurance is on order. No license will be delivered until the certificate of insurance is received. The Police Department has conducted the background investigation. The investigation has produced nothing that would prohibit the issuance of the licenses. RECOMMENDED ACTION: 1. Approve the application and grant on sale intoxicating liquor license to Great Lakes, Inc., DBA Shakopee Ballroom, 2400 East 4 Avenue, conditioned upon surrender of the existing license and meeting all conditions of the city code. 2. Approve the application and grant a consumption and display license to Great Lakes, Inc., DBA Shakopee Ballroom, 2400 East 4 Avenue, conditioned upon meeting all conditions of the city code. Judi h S. Cox + JSC /js I: Jeanette/Liquor /GreatLakes 1 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: On Sale and Sunday Intoxicating Liquor Licenses Stonebrooke of Shakopee, Inc. DATE: December 12, 2001 INTRODUCTION: City Council is asked to consider applications of Stonebrooke of Shakopee, Inc. for on sale and Sunday on sale intoxicating liquor licenses. Gary and Randy Laurent of Stonebrooke of Shakopee, Inc. have made application for an on sale and Sunday on sale intoxicating liquor license for the Stonebrooke Golf Club at 2693 South County Road 79. The applications are in order and evidence of insurance is on order. The applicant has provided information documenting the minimum investment required for a new license. The Police Department has conducted the background investigation. The investigation has produced nothing that would prohibit the issuance of the licenses. The Laurents are adding on to their facility which will include a year round restaurant. The Building Department will be conducting a final inspection and issuing a Certificate of Occupancy upon completion of the new construction this coming spring. The liquor licenses will not be delivered until the Certificate of Occupancy is issued. This license will be treated as a Class E license, according to the City Code. This is an establishment having a seating capacity for 125 or more customers and deriving at least 50% of their gross sales from the sale of food. After the issuance of the license to Stonebrooke, there are two remaining liquor licenses available. One is for a hotel/motel with a restaurant and one is for an establishment that derives at least 50% of the gross sales from the sale of food. ' •; 1 1 �, M KIN Approve the applications and grant on sale and Sunday on sale intoxicating liquor licenses to Stonebrooke of Shakopee, Inc., DBA Stonebrooke Golf Club, 2693 South County Road 79, effective May 1, 2002, conditioned upon compliance with all City Code requirements. JSC/js � f P I: Jeanene/I.iquor /Stonebrooke Is � CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Paul Snook, Economic Development Coordinator SUBJECT: Resolution 5635: Resolution Approving Termination of the Contract for Private Development between the City of Shakopee, Scott County and ADC Telecommunications, Inc. dated May 23, 2000; and Rescinding Resolution No. 5357. MTG DATE: December 18, 2001 Introduction: The City Council is asked to adopt Resolution 5635, approving termination of the Contract for Private Development between the City of Shakopee, Scott County and ADC Telecommunications, Inc., dated May 23, 2000, and rescinding Resolution 5357, which originally approved property tax abatement for ADC's building located at 6021 Broadband Boulevard. ADC is requesting the City take this action since, as part of its business plan, the company will not be retaining ownership of and occupying this building. Background: On September 5, 2001, three representatives of ADC met with Mark McNeill and I to discuss ADC's change in plans for its Shakopee facilities (See Exhibit A, a memo you received from Mark in September regarding this meeting). ADC's plans at that time were to put both the former Tsumura building at 1000 Valley Park Drive (the "1000 Building "), and the building at 1187 Park Place (the "1187 Building ", for which the City contributed Local Effort TIF) on the market for sale, and consolidate all Shakopee manufacturing and prototype development operations and some of that activity from other Twin Cities locations to the new 490,000 square foot building under construction at 6021 Broadband Boulevard (the "6021 Building ") for which the City and County entered an agreement to provide tax abatement. The 6021 Building has been completed as an enclosed shell structure. Discussion: On December 12, 2001, Mark McNeill, city economic development counsel Steve Bubul and I met with County staff and ADC representatives to further discuss ADC's plans for its Shakopee facilities. ADC representatives explained that since the September meeting, the company has conducted further analysis of its global facilities needs in light of the economic recession, which has been particularly damaging to the technology sector of the economy, and has severely affected ADC's business. The analysis revealed that it would not make economic sense for the company to sell the 1187 and 1000 Buildings and consolidate into the new 6021 Building as originally planned, but instead, sell the 6021 Building and consolidate operations from other Twin Cities facilities into the 1187 and 1000 Buildings. The company is also closing / selling manufacturing facilities in White Bear Lake and Minnetonka (the 180 — 200 jobs in Minnetonka will be moved to Shakopee), and is selling its former headquarters location in Minnetonka. Related to the disposition of the 6021 Building, the company plans on retaining ownership of the large area of vacant land next to (west of) the 6021 Building for future needs. The company will plat the property and pay the park fee. As a result of this further space analysis, company officials propose to terminate the Contract for Private Development between the City of Shakopee, Scott County and ADC Telecommunications, Inc. (See Exhibit B, Letter from ADC; and Exhibit C, Termination Agreement). The company will end construction of the 6021 Building and sell it as a shell building. The building has been listed and is being marketed to single users. Currently, there are two interested prospects. City and County staff agree that termination of the contract is in the best interest of the three parties. The contract was structured in a way that ADC would only receive the tax abatement (more accurately a rebate) if they completed the building, paid the property taxes and met certain job and wage goals. Since this will not occur, it makes no sense for any of the three parties to continue the contract. Regarding other Shakopee facilities, the company plans on maintaining its lease on the 5655 Building (owned by Opus) as their main distribution facility, consolidating all distribution operations from the 1087 Building, which will be put on the market. The changes as described here will have no impact on the company's obligations as outlined in the 1997 Contract for Private Development and Agreement for Loan of Minnesota Investment Fund related to the Local Effort Assistance for the 1187 Building. To date, the company has met its job and wage goals per that contract and loan agreement. Budget Impact: There is no budget impact since the $2,010,000 Note issued by the City to ADC was payable solely from and to the extent of the available City and County tax abatements, and nothing in the contract obligated the City and County to make payments from any other funds. Recommendation: Adopt Resolution 5635, Approving Termination of the Contract for Private Development between the City of Shakopee, Scott County and ADC Telecommunications, Inc. dated May 23, 2000; and Rescinding Resolution No. 5357 Action Required: Offer and pass a motion adopting Resolution 5635, Approving Termination of the Contract for Private Development between the City of Shakopee, Scott County and ADC Telecommunications, Inc., dated May 23, 2000, and rescinding Resolution 5357. WHEREAS, the City of Shakopee, Scott County and ADC Telecommunications, Inc. entered into a Contract for Private Development dated May 23, 2000 for the proposed facility located at 6021 Broadband Boulevard in Shakopee; and WHEREAS, in connection with the Contract, the City approved Resolution No. 5357, authorizing abatement of property taxes on the ADC facility under Minnesota Statutes Sections 469.1812 to 469.1815; and WHEREAS, global economic conditions and business circumstances make continuation of the project untenable; WHEREAS, ADC Telecommunications, Inc., the City of Shakopee, and Scott County recognize the need to terminate the Contract; and NOW THEREFORE BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota as follows: 1. The contract is hereby terminated. 2. City officials are authorized and directed to sign a termination agreement on behalf of the City in substantially the form on file in City Hall 3. Resolution No. 5357 is hereby rescinded. Approved by the City Council of the city of Shakopee, Minnesota this 18` day of December, 2001. Mayor Attest: City Clerk H mi l■' a� > � Il�ii��l�1 1 � i�1� � 11 uT EX HI B IT y. CITY OF �i ' i' Mem TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: ADC DATE: September 6, 2001 On Wednesday, three representatives of ADC met with Paul Snook and I to review development plans for the company. A copy of the announcement that was distributed to their employees is attached. As shown, they will be putting both the former Tsumura building at 1000 Valley Park Drive, and the newer building at 1187 Park Place (for which the City contributed local effort TIF) on the market for sale. The Tsumura building contains 360,000 sq. ft.; the 1187 building is approximately 315,000 sq. ft. Because these are large manufacturing structures, they anticipate it will take 12 to 24 months to find a buyer for this unique real estate. On the positive side, once those structures sell, they will be in a position to finish the "Shakopee II" building, the 490,000 sq. ft. structure that is being completed as a shell building only, due to the downturn in the tech market. The Shakopee H building would take six months to finish; it would then be occupied, consolidating the occupants from the vacated sold buildings. There is a concern about SPUC being committed to provide large amounts of electricity to the "to be sold" buildings. Obviously, no one knows whether future owner will have the same high electrical needs. The net result of this action is that they would be reducing their Shakopee inventory of buildings by about 200,000 sq. ft. They feel that. this will make them more competitive in today's market. They want to emphasize that they are still very involved in Shakopee, and in fact will be bringing another 180 to 200 employees from another Twin Cities location to Shakopee in the next four to six months. Overall, their employment base is approximately 1445 employees. We are investigating what the impact will be on the local effort TIF by this announcement, what the jobs generated report will be, and notifying SPUC of the impending charge. Mark McNeil` City Administrator MM:th CC: Paul Snook Reinke. Scott From: ADCannounce Sent: Wednesday, September 05, 2001 10:58 AM To: ADCannounce Subject: Sale of Shakopee Facilities To: Shakopee and WHQ Employees From: Pete Hemp, Vice President, Worldwide Operations To realize significant cost savings, ADC has made the decision to market for sale or sublease its existing manufacturing facilities at 1187 Park Place and 1000 Valley Park Drive in Shakopee. Both buildings will remain occupied until they sell. At that time, ADC will resume construction of.,its 490,000- square -foot facility at 6021 Broadband Boulevard in the Valley Green Business Park. Operations now in 1187 Park Place and 1000 Valley Park Drive will be consolidated into the new facility at that time. The decision to sell the buildings was based on ADC's need to efficiently and cost - effectively use available space, while still providing room to grow when the telecommunications industry begins to recover. Currently, ADC has more capacity and space than is needed, and the consolidation will enable us to reduce operating costs while also decreasing the expenses necessary to maintain multiple sites. Going forward, our Shakopee operations, with world -class manufacturing and distribution facilities and a strong employee base, will continue to play a critical role in ADC's future. As part of our ongoing relationship with the Shakopee community, ADC has informed local government and media outlets of this decision. For further information, please contact Chuck Grothaus, Corporate Public Relations, 952.917.0306. tel 952.938.8080 fax 952.917.1717 December 13, 2001 BY PERSONAL DELIVERY City of Shakopee, Minnesota City Hall 129 Holmes Street South Shakopee, Minnesota 55379 -1376 Attn: City Administrator Scott County, Minnesota Scott County Government Center 200 Fourth Avenue West Shakopee, Minnesota 55379 -1376 Attn: County Attorney Re: Contract for Private Development between City of Shakopee, Minnesota; Scott County, Minnesota; and ADC Telecommunications, Inc. ( "ADC "), dated as of May 23, 2000 (the "Contract ") Ladies and Gentlemen: As you know from our recent discussions, the current state of the economy, which has deeply affected ADC's business, has forced ADC to make difficult decisions regarding its facilities and real estate. To preserve the financial integrity of its business, ADC has determined that it must terminate the Contract. Accordingly, ADC hereby terminates the Contract. ADC wishes to continue its good relationship with both Scott County and the City of Shakopee, and will consider Scott County and the City of Shakopee for future development. Thank you for your attention to this matter. Very truly yours, ADC TELECOMMUNICATIONS, INC. C( � �� 3tz�� Clint Baer Director, Global Real Estate Development Mailing Address: P.O. Box 1101, Minneapolis, Minnesota 55440 -1101 World Headquarters: Minneapolis, Minnesota USA +1.952.938.8080 www.adc.com AGREEMENT TERMINATING CONTRACT FOR PRIVATE DEVELOPMENT This AGREEMENT TERMINATING CONTRACT FOR PRIVATE DEVELOPMENT (this "Agreement ") is made as of this day of , 200_, by and between the CITY OF SHAKOPEE, MINNESOTA (the "City"); SCOTT COUNTY, MINNESOTA (the "County"); and ADC TELECOMMUNICATIONS, INC. ( "Developer ")(the City, County, and Developer are hereinafter collectively referred to as the "Parties "). RECITALS: A. The Parties entered into a Contract for Private Development, dated as of May 23, 2000 (the "Contract "). B. All capitalized terms used herein, if not defined herein, shall have the meanings given them in the Contract. B. The Contract provides, inter alia, that (i) the Developer will construct the Minimum Improvements, and (ii) the County and City will abate property taxes against the Development Property. C. The Parties desire to terminate the Contract pursuant to the terms of this Agreement. AGREEMENT: NOW, THEREFORE, in consideration of the above recitals, and for other good and valuable consideration, the receipt and sufficiency of which the Parties hereby acknowledge, the Parties agree as follows: 1. The above Recitals are incorporated herein by reference as if fully set forth herein. 2. As of , 200_ (the "Effective Date "), the Contract shall be deemed terminated and of no further force or effect, and none of the Parties have any liability or obligation whatsoever to any of the other parties with respect to the Contract or any provision thereof. 3. Contemporaneously with the execution of this Agreement, Developer has returned the Note to the City for cancellation. The City acknowledges receipt of the Note. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF SHAKOPEE, MINNESOTA Mayor City Administrator City Clerk COUNTY OF SCOTT, MINNESOTA LE Its: ADC TELECOMMUNICATIONS, INC. IM Its: a CITY OF SHAKOPEE CUNSENT Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Setting Bond Sale for 2002A G.O. Improvement Bonds - Resolution No. 5639 DATE: December 15, 2001 Introduction Council is requested to set the sale date for bonds to finance the 2000 Street Reconstruction project. Background The sale of the bonds for the 2000 Reconstruction project was delayed because of trying to package several projects together which did not work out. This sale provides the permanent financing for the project. This is a routine process for a "plain vanilla" bond issue. Bond counsel has prepared the resolution setting the sale. Requested Action Move to offer Resolution No. 5639 A Resolution Providing For the Issuance and Sale Of $1,185,000 General Obligation Improvement Bonds, Series 2002A. Gregg Voxland Finance Director G \ c a s h \ b o n d s \ s a t e 2 0 0 2 A doc Extract of Minutes of Meeting of the City Council of the City of Shakopee, Scott County, Minnesota Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Shakopee, Scott County, Minnesota, was held at the City Hall in the City on Tuesday, December 18, 2001, commencing at 7:00 o'clock P.M. The following members of the Council were present: and the following were absent: The following resolution was presented by Councilmember , who moved its adoption: RES f Lill TIOAT"IT I.1 •' 1 Slj 85,000 GENERAL OBLIGATION I 1' • 1 BONDS, 1 11 BE IT RESOLVED By the City Council of the City of Shakopee, Scott County, Minnesota (City) as follows: 1. It is hereby determined that: (a) the following assessable public improvements (the Improvements) have been made, duly ordered or contracts let for the construction thereof, by the City pursuant to the provisions of Minnesota Statutes, Chapter 429 (Act); Project Designation & Description Total Project Cost 2000/2001 Street Reconstruction Projects $1,148,750 Costs of Issuance 24,400 Total Underwriter's Discount (1.00 %) 11,850 Total Uses $1,185,000 (b) it is necessary and expedient to the sound financial management of the affairs of the City to issue $1,185,000 General Obligation Improvement Bonds, Series 2002A (Bonds) pursuant to the Act to provide financing for the Improvements. 2. To provide financing for the Improvements, the City will issue and sell Bonds in the amount of $1,173,150. To provide in part the additional interest required to market the Bonds at this time, additional Bonds will be issued in the amount of $11,850. The excess of the purchase price of the Bonds over the sum of $1,173,150 will be credited to the debt service fund for the Bonds for the purpose of paying interest first coming due on the additional Bonds. The Bonds will be issued, sold and delivered in accordance with the terms of the following Terms of Proposal: CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk- r SUBJECT: 2002 Fee Schedule DATE: December 12, 2001 INTRODUCTION The City Council is asked to consider adopting the attached resolution setting fees for licenses, permits, services, and documents for 2002. Prior to the end of each year, the City Council adopts a fee resolution for the ensuing year. The fee resolution includes the fees for all licenses and permits issued within the City of Shakopee. Department heads have been asked to re- examine their fees and make appropriate recommendations for adjustments to the City Council. In the proposed resolution, the stricken language is deleted and the underlined language is inserted. City Clerk - recommends increasing the weekly license fee for a peddlers license, page 2; increasing copying of video tapes and audio cassettes, page 4; increasing partial releases of Developer's Agreements, page 10; and increasing fireworks permit fees and move from page 2 to page 9, to more accurately reflect cost. Building Department - recommends adding a combined sewer and water connection fee for multiple residential, page 5; adding a landscaping escrow to building permits to insure compliance with landscaping requirements, page 7. The SAC charge is being increased from $1,150 /unit to $1,200 /unit, page 8. This is dictated by the Metropolitan Council. Fire Prevention - New fees are recommended by the Fire Inspector to reflect the costs in doing the work, pages 9 and 10. Fireworks permits, underground fuel storage tanks and piping permits, and fire protection equipment are being moved from other areas in the fee resolution to the Fire Prevention Bureau Permits section. Finance Department - recommends increasing the fee for assessment searches, page 10; increasing VIP connection charges due to accrued interest, page 9; reducing the sewer service charges pursuant to Council direction earlier, page 10; increasing the storm water drainage utility, page 19; and increasing the administrative fee for delinquent accounts certification to match garbage fee, page 19. Police Department - no changes are recommended. Public Works - no changes are recommended. Planning Department - recommends adjusting document fees for the Comprehensive Plan and Subdivision Regulations, page 12; increasing fees for maps, page 13; and increasing appeal fees, variance and conditional use permit fees, page 14. Engineering Department - recommends adjustments in fees as underlined on pages 16 - 19. According to Mr. Loney, the major changes have been to adjust fees for grading work that is done associated with private developments and grading of individual properties to reflect the costs associated with grading operations. Also, the private development fee schedule has been changed to reflect the development fees for watermain work which is inspected by SPUC. Other fees have been adjusted for cost price index increases for the trunk storm water charges and sanitary trunk charges. The storm water drainage utility fee has been adjusted, as per Council approval on November 20 and other changes have been made to reflect price increases due to increased costs in doing the work. Park and Recreation - The Park and Recreation Advisory Board recommends increasing the, park dedication fees across the board by four hundred dollars, pages 13 and 14, see memo from Mark McQuillan dated December 8, 2001, attached as Exhibit -- B". The Park and Recreation Advisory Board recommends changes to the fees for programs and facilities as outlined on pages 20 - 23, see memo from Mr. Themig dated December 10, 2001, attached as Exhibit -- A". ALTERNATIVES 1. Adopt fee resolution as proposed. 2. Amend fee resolution as drafted. 3. Table for additional information. RECOMMENDED ACTION - after making any desired changes: Offer Resolution No. 5636, A Resolution Setting Fees for City Licenses, Permits, Services and Documents, and move its adoption. RESOLUTION NO. A RESOLUTION SETTING FEES FOR CITY LICENSES, PERMITS, SERVICES AND DOCUMENTS BE IT RESOLVED, by the City Council of the City of Shakopee, Minnesota, that the Fee Schedule dated January 1, 2002, attached hereto and made a part hereof is hereby approved and adopted in its entirety. BE IT FURTHER RESOLVED, that the Fee Schedule attached shall become effective on January 1, 2002, unless indicated otherwise therein, and Resolution No. 5461 and all other resolutions inconsistent herewith shall be repealed effective January 1, 2002. Adopted in Adjourned Regular Session of the City Council of the City of Shakopee, Minnesota, held this day of December , 2001. Mayor of the City of Shakopee ATTEST: City Clerk Adopted: Dec.18, 2001 Res. No. > FEE SCHEDULE Shakopee, Minnesota January 1, 2002 Fees are listed by department and are to be updated annually. CITY CLERK /Misc. Business Licenses Commercial /Industrial / Mortgage Revenue Bond Fees FEES 1. Application fee for Commercial /Industrial/ 1 /10th of 1% of Mortgage Revenue Bonds amount issued with a $2,600 min \$6,300 max. 2. Legal expenses as billed in addition to above 3. Application fee for refinancing Commercial/ 1 /20th of 1% of Industrial /Mortgage Revenue Bonds amount issued with a $1,300 min \$3,150 max. 4. Legal expenses for refinancing as billed in addition to above Tax Increment Financing Fees (Authorized by Res. 3221) Application fee for Tax Increment Financing Movies and Theaters (Authorized by City Code 6.42) 1. Annual fee for showing 16 mm films 2. Annual fee for showing 35 mm films (or larger 3. Annual fee for conducting theatrical play(s) Currency Exchange License Review State Law requires the City to review an application to the State for a currency exchange license. Gambling /Bingo /Raffles Licensed through State Gambling Board, no City fees. Minnesota Home Finance Agency Rental Rehab Grant Application Fees (Authorized by Res. #3181) 1 -4 Units 5 -8 Units 9 -16 Units 17 -24 Units 25 or more $5,200.00 $ 28.00 $110.00 $ 28.00 $ 40.00 $150.00 185.00 - 290.00 325.00 - 570.00 605.00 - 850.00 885.00 plus $35 for each unit in excess of 25 0 License for the Sale of Beer, Liquor, Wine, Set -up License, Liquor License, Club License and Temporary Beer License (Authorized by City Code 5.06) 1. Annual fee for On Sale Beer License 2. Annual fee for Off Sale Beer License 3. Temporary Beer and Liquor License 4. Annual fee for Set Up License S. Annual fee for On Sale Wine License $312.00 $100.00 $ 15.00 $125.00 1/2 of On Sale Liquor or $2,000 whichever is less 6. Annual fee for On Sale Club License $300.00 7. Annual fee for Sunday Liquor License $200.00 8. Annual fee for Off Sale Liquor License $150.00 9. Application and Investigation fee for Off Sale Liquor License, On Sale Liquor License, or Wine License a) If investigation within Minn. $330.00 b) If investigation outside Minn. City expenses up to $10,000 with $1,100 deposit 10. Application and Investigation fee for Off Sale and On Sale Beer Licenses $150.00 11. Annual fee for On Sale Liquor License: Customer Used Floor Area Under 1,000 $3,705.00 1,000 - 1,999 $4,390.00 2,000 - 2,999 $5,080.00 3,000 - 3,999 $5,765.00 4,000 - 4,999 $6,445.00 5,000 - 5,999 $7,140.00 6,000 - 6,999 $7,820.00 7,000 - 7,999 $8,510.00 8,000 - 8,999 $9,195.00 9,000 - 9,999 $9,875.00 Over Firew-er -ks 10,000 P $10,570.00 Peddlers (Authorized by City Code 6.21) 1. Weekly License Fee $ 39:GO $40.00 2. Annual License Fee $160.00 3. Six Month License Fee $105.00 Taxicabs and Drivers (Authorized by City Code 6.22) 1. Annual fee for taxicab license $275.00 2. Annual fee for taxicab driver's license $ 35.00 3. Annual fee for each vehicle $ 16.00 OP 4. Initial license requires one time investigation fee a. taxicab license $150.00 b. taxicab driver's license $ 55.00 Tobacco (Authorized by City Code 6.23) 1. Annual fee for Tobacco License $175.00 2. Initial license requires one time investigation fee $ 55.00 Show, Non - Transient Theme Parks, Amusement Parks, etc. (Authorized by City Code 6.24) 1. Annual license fee equaling the number of rides x $50.00 $50.00 /ride 2. Show without rides $80.00 3. Non - Transient Theme Parks As per agreement Outdoor Performance Center (Authorized by City Code 6.42B) 1. Annual license fee $520.00 Massage Center (Authorized by City Code 6.40) 1. Annual License Fee $150.00 (Includes one massage therapist) 2. Initial license requires one time investigation fee $150.00 3. Investigation fee for each new employee $ 55.00 Massage Therapist License Fee (Authorized by City Code 6.41) 1. Annual registration fee $110.00 2. Investigation fee $ 55.00 Pawnshops, Precious Metal Dealers, and Secondhand Dealers (authorized by City Code 6.28) 1. Annual License Fee $315.00 2. Initial license requires one time investigation fee $345.00 3. Investigation fee for each new employee $ 55.00 4. Pawn Shop billable transaction fee $ 1.50 Tattooing License (authorized by City Code 6.51) 1. Annual License Fee $315.00 2. Initial license requires one time investigation fee $345.00 3. Investigation fee for each new employee $ 55.00 Refuse Collection Rates (Authorized by City Code 3.15) 1. Annual fee for Refuse Collection License $110.00 Copies of Agenda /Minutes (Annual) 1. City Council Agenda $20.00 2. Planning Commission Agenda $20.00 3. City Council Minutes $40.00 4. Planning Commission Minutes $40.00 S. Copy of Video Tape $,� $20.00 6. Copy of Audio Tape /Audio Cassette $ 5. $10.00 BUILDING INSPECTOR /ELECTRICAL INSPECTOR City of Shakopee electrical inspection fees shall be paid according to the schedule contained in the current State Board of Electricity - State of Minnesota - "Laws and Rules Regulating Licensing of Electricians and Inspection of Electrical Installations ". With the following exception: 1. The fee for single family dwellings shall be calculated by service size and number of circuits according to the State Fee Schedule subpart 3 and subpart 4, with a maximum fee of $110.00 for 0 -200 amp service and $165.00 for 200 -400 amp service. Plumbing Permits (Authorized by City Code 4.05) 1. Alterations and Repairs - Minimum Fee $20.00 + $.50 State Surcharge Tax 2. New Construction Residential - Minimum Fee $36.00 + $.50 State Surcharge Tax Commercial Minimum Fee $60.00 + $.50 State Surcharge Tax 3. Residential Plumbing Permit Fees All fixtures listed below will be figured at $6.00 /each Water Closet Water Softener +$.50 State Lavatory (Basin) Bathtub Surcharge Tax Floor Drain Laundry Tub Sink Shower Stall Disposal Dishwasher Water Heater (Gas or Electric) Clothes Washer - Standpipe Permit fees for rough -ins for future bathrooms will be $5.00 per fixture. + $.50 State Surcharge Tax 4. Residential - Replacements Only Water Heater - Gas $20.00 +$.50 State Surcharge Fee Water Softeners - New or replacement in other than homes under construction (installer must be licensed by the State Board of Health $20.00 + $.50 State Surcharge Fee 5. Commercial Plumbing Permit Fees Water Closet, Lavatory (Basin), Urinal, Individual Shower $ 7.00 Shower - Gang Type - Per Head 5.20 Drinking Fountain 7.00 Dental Unit 13.00 Sink - Service or Mop 7.00 Flat rim, bar, counter, laboratory 9.50 Pot or Skullery 9.50 Clothes Washer - First five units or less 19.00 Each additional unit 4.00 Floor Drain - 2 inch 7.00 3 and 4 inch 8.50 Catch Basin 9.50 Sewage Ejector 13.00 Sumps and Receiving Tanks 13.00 Water Softeners 19.00 Water Heater - Gas - Replacement Only 25.00 Commercial plumbing permits to be figured by the above fixture schedule but at the same time the permit is to be issued, the permitee will certify the contract price and the fee will be based on the above method or 1.270 of the contract price, whichever is greater. 6. Sewer and Water Connection Single Residential Sewer Connection $ 20.00 +$.50 State Surcharge Fee Water Connection $20.00 +$.50 State Surcharge Fee Combination Sewer & Water Connection $30.00 +$.50 State Surcharge Fee 7. Sewer & Water Connection- Multiple Residential 1.27% of the contract price 8. Sewer and Water Connection - Commercial /Industrial 1.27% of the contract price. Building Permit Fees (Authorized by City Code 4.05) Building Value Fees $1.00 to 500.00 $23.50 501.00 to 2,000.00 $23.50 for the first $500.00 plus $3.05 for each additional $100.00 or fraction thereof, including $2,000.00 2,001.00 to 25,000.00 $69.25 for the first $2,000.00 plus $14.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 25,001.00 to 50,000.00 $391.25 for the first $25,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including 50,000.00 50,001.00 to 100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 100,001.00 to 500,000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 500,001.00 to 1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 1,000,001.00 and up $5,608.75 for the first $1,000,000.00 plus $3.65 for each additional $1,000.00 or fraction thereof Other Inspections and Fees: Inspections outside of normal business hours (minimum charge - two hours) $47.00 /hr.* Reinspection fees assessed under provisions of Section 305.8 of the Uniform Building Code $47.00 /hr.* Inspections for which no fee is specifically indicated (minimum charge - one -half hour) $47.00 /hr.* Additional plan review required by changes, additions or revisions to approved plans (minimum charge - one -half hour) $47.00 /hr.* For use of outside consultants for plan checking and insepctions, or both Actual costs ** * Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, hourly wages and fringe benefits of the employees involved. ** Actual costs include administrative and overhead costs. Plan Review Fee: 65% of building permit fee under provisions of Section 107 of the Uniform Building Code. State Surcharge: Building Permits (These fees forwarded to the State Treasurer) Less than $1,000 $.50 $1,000,000 or less .0005 x valuation $1,000,000 to $2,000,000 $ 500 + .0004 x (Value - $1,000,000) $2,000,000 to $3,000,000 $ 900 + .0003 x (Value - $2,000,000) $3,000,000 to $4,000,000 $1200 + .0002 x (Value - $3,000,000) $4,000,000 to $5,000,000 $1400 + .0001 x (Value - $4,000,000) Greater than $5,000,000 $1500 + .00005 x (Value - $5,000,000) State Surcharge: Plumbing, Heating and Electrical Permits Permit fee less than $1,000 $.50 Permit fee more than $1,000 Fee x .0005 Certificate of Occupancy (Authorized by Res. No. 2604) Commercial /Industrial - .005 times the value of the project, or $500.00, whichever is greater Residential - .005 times the value of the project with a $750.00 maximum 90% of the fee shall be refunded when a final certificate of occupancy is issued. Landscaping Escrow: A $1500.00 escrow will be required in addition to the Building Permit fees and will be refunded in whole to the Applicant when landscaping requirements have been completed. This escrow is separate from the existing Certificate Occupancy fee. Fast Trackinq Issuance of Building Permits (Authorized by Res. #2604) Fast tracking building permit process - City expenses up to 1000 of building permit fee with a 30% deposit Moving Permit $100.00 New ee nst rueten- repair and fftiseellaigeeus we IE shall: eeR:ipute at kte 1.2�7% ef the — eentraetpriee p luxe - State Sureharge. Individual On Site Sewer Permits hereby set as follows Residential: $50.00 Commercial: 1.270 of Contract Amount Reroofing Permit 1% of contract amount, with $50.00 minimum fee. Heating, Air Conditioning, Refrigeration, and Ventilation Permits hereby set as follows: Minimum Fee Single Family Residence Central Air Conditioning (at the time of new construction) $20.00 + $.50 State Surcharge $40.00 + $.50 State Surcharge $ 6.00 + $.50 State Surcharge Fireplace - Includes Gas Permit $40.00 + $.50 State Surcharge (Included with new single family residence above) Commercial fee shall be computed at 1.27% of the contract plus State Surcharge. 0 of eentraet p lis State — Sureharge . Lawn Sprinkler Systems - Residential $30.00 Lawn Sprinkler Systems - Commercial (This fee includes water connection from building piping to yard side of siphon breaker) $30.00 Gas Piping Permits hereby set as follows: Minimum Fee $20.00 + $.50 State Surcharge Residential - Each fixture or appliance $ 5.00 + $.50 State Surcharge Alterations and Repairs - Minimum Fee Commercial fee shall be computed at 1.27% of the contract plus State Surcharge. Appeal Fees Appeal to Building Code Board of Adjustment & Appeals $90.00 Appeal to Housing Advisory and Appeals Board $90.00 Appeal to City Council $90.00 Sanitary Sewer Service Availability Charge (SAC) Units for Various Residential, Commercial, Public, and Institutional Facilities will be applied as specified in the Metropolitan Council SAC Procedure Manual, latest edition. Metro SAC Charge (these funds are forwarded to the Metropolitan Council) $1,1S9 $1,200 City SAC Charge per Resolution No. 4165 TOTAL $ 425 /Unit $1,575 /Unit Water Availability Charge (WAC) (These fees forwarded to SPUC) Fees are set by Shakopee Public Utilities resolution. VIP connection charge to the benefited area for the first phase of phase of the VIP sewer project - per acre $ 834.4 -2- $876.14 VIP II connection charge to the benefited area for the second phase of the VIP sewer project - per acre $ 314 .73 $330.47 Fire Prevention Bureau Permits Fireworks Permit - Application fee hereby set as follows: $20.08 $30.00 Fire Protection Equipment Permit - Application fee hereby set as follows: 1.27% of contract amount (minimum $40.00) New construction, alteration, repair and miscellaneous work shall be computed at 1.27% of the contract price plus State Surcharge. Fire Protection equipment shall include wet and dry fire sprinkler systems, clean agent suppression systems, wet and dry chemical suppression systems, fire protection for commercial cooking operations and fire alarm systems. Fire Protection Equipment Plan Review Fee: .75% of contract amount for fire protect equipment Flammable /Combustible Liquid Storage Tank Permit - Application fee hereby set as follows: 1.27% of contract; Flammable /Combustible Liquid Storage Tanks shall include aboveground and underground installations. Flammable /Combustible Liquid Storage Tank Plan Review Fee: .75% of contract amount of flammable /combustible liquid storage tanks Dispensing Systems Permit - Application fee hereby set as follows: Attended dispensing $50.00 Unattended dispensing $100.0 Tents. Canopies and Temoorary Membrane Structures_ Permit - Application fee hereby set as follows: Tents 1000 sq. ft. or less: $5.00 Tents greater than 1000 sq. ft.: $25.00 _Canopies 2000 sq. ft. or less: $5.00 Canopies greater than 2000 sq. ft.: $25.00 fee Additional plan review reauired for chanaes. additions. revisions or re- submissions to oriainal plans: $55.00 /hr. (or the total hourly cost to the jurisdiction, whichever is greater. This cost shall include supervision, overhead, hourly wages and fringe benefits of the employee involved). Outside consultants for plan review and inspections, or both: Actual cost (This cost shall include administrative and overhead costs). ADMINISTRATION /FINANCE - hereby set as follows: Office Charges hereby set as follows: 1. Assessment Searches 2. Partial Release of Developers Agreement 3. Photo Copy fee General Public Other governmental /non - profit public service 4. Complete or Partial Assessment Rolls or other Assessment Reports 5. Service charge for each check returned $ 1S.09 $20.00 9 $20.00 $ .20 $ .07 $25.00 per report plus $5.00 shipping if applicable $ 20.00 6. Splitting special assessments when permitted instead of pay off $600.00 7. Fee for processing a replacement payroll check $ 20.00 To be waived if employee immediately signs up for direct deposit. 8. Interest on past due invoices (monthly) . 1.5% Sewer Service Charges (Authorized by City Code 3.02) 1. Monthly service charge $6.S0 $ 6.00 2. For every 1,000 gallons or part thereof of metered flow or water usage $- 1-!70 $1.66 3. Charge for unmetered residential water accounts or new accounts r, � $14.30 POLICE /FIRE Report Copies hereby set as follows: 1. Up to 2 pages $3.00 2. 3 and over pages $ .25 /ea. 3. Taped Statements (audio) $10.00 4. Taped Statements (video) $30.00 5. State Accident Reports $ 5.00 6. Drivers License Printout $ 5.00 7. Computer Researched Reports $5.00 & hourly wage of individual doing research 8. Private Vendor request for copies of State `o' Accident Reports Weekly $15.00 Monthly $40.00 9. Permit to carry handgun in public- background check $10.00 10. Pawn Shop billable transaction fee $ 1.50 11. Hourly rate for contracted police services $48.00 12. Photographs $1.00 per photo + $5.00 Travel Fee Towing and Impounding of Vehicles hereby set as follows: Towing and impounding is done by a private contractor having appropriate impounding facilities. Fees are set by contractor. Dog Licenses, Impounding Fees, etc. (Authorized by City Code 10.21) 1. Dog Licenses (good for the life of the dog) $10.00 2. Duplicate license $ 2.00 3. First impoundment $20.00 4. Second impoundment $50.00 5. Third and successive impoundment within a 12 -month period $100.00 6. Amount charged per day when confined to the Pound $10.00 7. In the case of an unlicensed dog or a dog for whom proof of a current rabies vaccination cannot be shown, there shall be an additional penalty of $10.00. (Owner is responsible to furnish proof of license and /or rabies vaccination). 8. Large animal impoundment $35.00 9. Large animal board per day $15.00 Large animals are defined as animals other than household pets ie; horses, cows, sheep. PUBLIC WORKS Equipment Rental hereby set as follows: (Minimum Rental Time 1 Hour. All drivable equipment rates include operator) Caterpiller Grader (private) Front end loader (Fiat- Allis) private Front end loader (Case) private Elgin street sweeper Roscue Side Broom 2 -1/2 ton dump truck (single) 2 -1/2 ton dump truck w /plow and wing 1 ton pickups (w /plow add 10.00) F� 6 ( $110.00 /hour $100.00 /hour $100.00 /hour $ 95.00 /hour $ 60.00 /hour $ 65.00 /hour $ 85.00 /hour $ 55.00 /hour Water tanker /flusher Trash compactor Mower tractor ( turf type) Weed Mowing (rough) Asphalt roller (1 -1/2 ton) Bobcat Gehl alley grader Wood Chipper Sign replacement /installation (w /o post less $10.00) Street sign installation in new subdivisions (per each sign pole) Traffic Control Signs in new subdivisions Sewer jet cleaning Vacuum Inductor Barricades w /flashers Barricades w/o flashers Cones Bituminous Street Repair Asphalt or Cold Mix PLANNING - hereby set as follows: I. INFORMATION /DOCUMENT FEES $35.00 /ton A. Long Range Planning Documents 1. Comprehensive Plan $!G9.9G $50.00 2. 1995 -1999 Capital Improvement Program $20.00 B. Citv Codes 1. Chapter 11 Zoning Ordinance $25.00 2. Chapter 12 Subdivision Regulations $ 6.99 $10.00 3. City Code $100.00 4. Annual revision pages for City Code $ 15.00 $ 85.00 /hour $ 55.00 /hour Contract Rates Contract Rates $ 55.00 /hour $ 65.00 /hour $ 65.00 /hour $ 50.00 /hour $110.00 /sign $270.00 $110 per sign $110.00 /hour $ 85.00 /hour $10.00 /barricade /day $8.00 /barricade /day $2.00 /cone /day Time and material basis only C. Maps 1. . 2. City Map (large) 9 $10.00 3. Zoning (22 1 lx34 11 ) $ 3.00 $10.00 4. Any Printed Maps (blueprint) 50 1sq. ft. D. Services 1. Zoning Verification Letter $25.00 E. Recording Fees 1. Document recording fees with County $1.00 /page $15.00 /min + $ 4.50 Surcharge F. Sign Permit Fees (Authorized by City Code 4.30) Permanent Temporary II. LAND DIVISION ADMINISTRATION FEES A. Major Subdivisions 1. Preliminary Plat $30 + $.50 /sq.ft $25.00 $330 + $6 /lot or $200 + $4 /acre, whichever is greater 2. Preliminary & Final Plat Concurrently Preliminary fee plus final fee 3. Final Plat 4. Title Review Fee B. Minor Subdivisions 1. Lot Division /Lot Reassembly 2. Registered Land Surveys C. Vacations 1. Vacations of Public Easements 2. Vacations of Rights -of -Way $150.00 $100.00 $100.00 $100.00 $100.00 $200.00 D. Park Dedication Fees (Authorized by City Code Sec. 12) Cash in lieu of land dedication fees - ResidentialSingle- family /Duplex Units $1-, 9$2,200 per unit Multi - family /Apartm t Units $!, X8$1,900 per unit Commercial /Industrial Property $�3 &9$4,280 per acre E. Wetlands 1. Certificate of Exemption review process. $ 75.00 III. LAND USE ADMINISTRATION FEES A. Application for Appeal of City Administration Decision 1. Appeal to Board of Adjustment and Appeals $SG.9G $75.00 2. Appeal to City Council $S G.9G $75.00 B. Application for Variances 1. Single Family Residential $ 8S. $100.00 2. All others $150.00 3. Appeal to City Council $3:00. $ 75.00 C. Application for Conditional Use Permit 1. Home Occupations $200.00 2. Home Occupation Renewals and Amendments $200.00 3. CUP for Over - Height Fence $200.00 4. All Other Conditional Use Permits $200.00 5. All Other Renewals and Amendments $200.00 6. Appeal to City Council $1()0. $ 75.00 7. Mineral Extraction & Land Rehabilitation Permit $200.00 + $2,500 cash deposit * +all administrative costs ** + all consultant fees * ** D. Application for Planned Unit Development 1. Planned Unit Development Concept Review $100.00 Determinations by the BOAA $100.00 2. Planned Unit Development $700.00 +$35.00 /acre + $1,000 cash deposit +all administrative costs ** + all consultant fees * ** 3. Amendment to Planned Unit Development $300.00 + $1,000 cash deposit +all administrative costs ** + all consultant fees * ** C. Application for Environmental Review - the project proponent will be required to sign an agreement to reimbursement the entire and actual cost of conduction an environmental review. 1. Discretionary Environmental Assessment Worksheet No fee 2. Required Environmental Assessment Worksheet $1,000.00 3. Required Environmental Impact Statement $4,000.00 D. Zoning Ordinance Amendments 1. Map Amendments Less than 2.5 acres $250.00 Greater than 2.5 acres $500.00 2. Text Amendments $500.00 E. Additional Notices - Applies to all types of applications 1. Rezoning Applications: Per Published Notice, in excess one published notices for each of two hearings $ 25.00 Per Mailed Notice, in excess of 100 notices for each of two hearings $ 1.50 2. All Other Applications Per Published Notice, in excess one published notice for one hearing $ 25.00 Per Mailed Notice, in excess of 100 notices for one hearing $ 1.50 NOTES FOR THE PLANNING DEPARTMENT FEE SCHEDULE * Cash Deposits - Actions requiring cash deposits must be paid at the time of the application submittal. Cash deposits are held by the City to ensure adequate payment. A bill for the appropriate costs will be sent to the applicant and if not paid will be obtained from the cash deposit. The City Administrator has the right to amend the cash deposit requirements. Deposits will be place in escrow. ** Administrative Costs - Actions requiring payment for administrative costs may be billed to the applicant. Administrative costs may include but are not limited to the following: staff time, publishing costs, copying, printing and mailing. Department Fees Community Dev. Director $55.00 /Hour Planner II $40.00 /Hour Planner I $35.00 /Hour Community Dev. Secretary $25.00 /Hour Planning Technician $30.00 /Hour * ** Consultant Fees - Consultants may be required by the City to review development proposals including but not limited to traffic and water management issues. Consultant fees will be based upon a prior written proposal and agreement. Fees will be placed in escrow. ENGINEERING - hereby set as follows: G Engineering Fees A. Private Developments Streets and Utilities The Development Fees for private developments include a lump sum of 8.5 % of the estimated construction costs for the following: public sanitary sewer, public storm sewer, public street construction, sidewalks, boulevard trees and other appurtenances. The 8.5 % lump sum is based on the following breakdown: Administrative Fee 1.5% Plan Review Fee 2.5% Inspection Fee 4.5% Total 8.5% WAt -rma i n The Development Fees shall also include a lump sum of 4.0 % of the estimated construction costs for public water, based on the following breakdown: Administrative Fee 1.5% Plan Review /Coordination Fee 2.5% Total 4.0% Note: Watermain inspection fees are charged separately from the Shakopee Public Utilitv Commission Grading Fee - Costs Less than $200,000 For grading projects less than $200,000, the Development Fees shall also include a lump sum of S.S°s 5.0% of the estimated construction costs for site grading and erosion control, using the following breakdown: Plan Review and Administration Fee 1.S% 2.0% Inspection Fee 4 .9% 3.0% Total S . S% 5.0% (Min. fee of $50) Grading Fee - Costs Greater than $200,000 For grading projects greater than $200,000, the Development Fees shall include a lump sum fee of $10,000, plus a 3.0% inspection fee for the site grading and erosion control costs over $200,000. B. Trunk Storm Water Charges A fee of $—G:79 $0.081 per developable square foot will be charged to all new developments, per the City's Trunk Storm Water Charge Policy. The term "net developable foot" means the total square footage of a development within the city limits minus the portion of the development used for public right -of- �d way, lakes, wetland areas, stormwater ponding easements, and parks. C. Trunk Storm Water Storage and Treatment Charges A fee will be charged to all new developments that utilize regional ponding systems, per the City's Trunk Storm Water Charge Policy. This fee shall be as follows: $.944 $0.045 per developable sq. ft. for developments having 3 or less lots/ acre. $ .979 $0.081 per developable sq. ft. for developments having more than 3 lots /acre. $.. -144 $0.148 per developable sq. ft. for commercial, industrial, or institutional dev. D. Trunk Sanitary Sewer Charges A fee of $1 ,SIS. $ 1,556.00 per net acre will be charged to all new developments, per the City's Trunk Sanitary Sewer Charge Policy. The term "net acre" means the acreage equal to 850 of the gross acreage of the development. E. City Projects and Miscellaneous Engineering Work The actual hourly rates of the employees will be used plus a multiplier of 2.5 for benefits, overhead, etc. A 1% project administration fee will be charged to all projects. Other Costs incurred will be added in using the actual costs (i.e. consultant fees, testing laboratories, etc.) F. Grading Permits Grading Permit Fee - Costs Less than $200,000 For grading projects less than $200,000, the grading permit fee shall be a lump sum of 5.0% of the estimated construction costs for site grading and erosion control, using the following breakdown: Plan Review and Administration Fee 2.0% Inspection Fee 3.0% Total 5.0 %(Minimum fee of $50) Grading Permit Fee - Costs Greater than $200,000 For grading projects greater than $200,000, the grading permit fee shall be a lump sum fee of $10,000, plus a 3.0% inspection fee for the site grading and erosion control costs over $200,000. C17 G. Building Permit /Grade Check Fee For all single- family building permits issued, a grade check fee of $50 will be added to the building permit fee. For all multi - family, commercial, industrial, and institutional building permits issued, a grade check fee of $50, plus an additional fee of $20 per acre (area of the lot), will be added to the building permit fee. H. Permit to Work in Public Ri.aht- of -Wav Fees 1. Registration Fee $45.00 per registration 2. Excavation Permit Fee a. Hole b. Emergency Hole $125.00 $ 55.00 C. Trench $40.00 per 100 lineal feet * The maximum length of plus hole fee a trench permit shall be 5,000 lineal feet 3. Obstruction Permit $50.00 plus $.06 per lineal * The maximum length of for each obstruction an obstruction permit shall be 5,000 lineal feet 4. Delay Penalty $25.00 plus $25.00 per week or portion thereof 5. Permit Extension 6. Degradation Fee 7. Unauthorized Work Permit 8. Curb Cut Permit (See Delay Penalty) Fee will be based on all costs to repair the street to the appropriate street restoration detail plates if the permittee elects not to repair the street Fee is up to double the permit fee $75.00 I. Wetland Conservation Act Administration 1. Certificate of Exemption Fee $75.00 2. Replacement Plan $75.00 plus hourly J. Storm Water Drainage Utility City -wide fee $24.56 per REF* acre per qtr. (REF = residential equivalent factor) * Residential equivalent factor Administrative Fee for Delinquent $19.99 $25.00 Accounts Certification K. Lot Corner Field Search City staff will charge $50.00 to search for lot corners with a metal detector. This search is not a legal survey. There are no guarantees that staff will find any corners, and there are no guarantees that if any corners are found, that they are in the correct location. A lot corner field search is simply an attempt to locate any existing lot corners that may be in the ground with a metal detector. This fee is NON - REFUNDABLE. L. Other Fees Flood Plain Verification Topographic Maps (hard copy and electronic file) processing Computer /Plotter Generated maps Street Index Map $1-8: -99 $25.00 $12.00 /acre plus $40.00 /hour For computer file $60.00 per hour ($15.00 min.) $5.00 per map City of Shakopee's Standard Specifications $50 per copy City of Shakopee's Design Criteria $10 per copy Parks and Recreation Department 2002 Fees and Charges The Parks and Recreation Department assesses fees and charges for a variety of services, including rentals, admissions, and programs. Community Center Fees Memberships and Admissions 2000 2 0 01 2002 Resident • $25 first hour Resident/NonRes* Resident/NonRes Family Membership $110 $110/$150 $120/$160 (Immediate family residing at same • $10 for hours 5 -10 $10 for hours 5 -10 • $10 for hours 5+ address 150% of rental rate 150% of rental rate • $35 first hour Adult Membership: Age 19 to 59 $70 $70/$100 $80/$110 Youth Membership: Age 3 to 18 $50 $50/$75 $60/$85 Senior Membership: 60 and over $50 $50/$75 $60/$85 Daily Admission —Adult $3 $3/$5 $3/$-5 Age 19 to 59 Daily Admission — Youth $2 $2/$4 $2/$4 Age 3 to 18 Daily Admission — Senior $2 $2/$4 $2/$4 Age 60 and over Walking Track Free Free Free *Non- resident fees added in 2001. * *Age 2 and under are free. Reem Q 2000 2001 2002 Resident • $25 first hour $25 first hour • $25 first hour Groups • $20 for hours 2 -5 $20 for hours 2 -5 • $20 for hours 2 -5 Overhead Projector • $10 for hours 5 -10 $10 for hours 5 -10 • $10 for hours 5+ Non - Resident 150% of rental rate 150% of rental rate • $35 first hour Groups $3.75/30 minutes Included with membership or daily use fee. • $30 for hours 2 -5 Locker Rental $35 /year Provided free with membership. • $20 for hours 5+ Rotary Room, Multi- Purpose Room, Gymnasium (per side), Gymnastics Room Equipment Rental 2000 2001 2002 VCR/Monitor $5 $10 /day $10 /day Coffee Maker $5 $10 /day $10 1da Overhead Projector $10 /day $1 Old a Wrestling Mats $50 Eliminate Golf Cage $3.75/30 minutes Included with membership or daily use fee. Included with membership or daily use fee. Locker Rental $35 /year Provided free with membership. Provided free with membership. (Equipment for use on Community Center premises only.) Ice Rental Rates 2000 2 0 01 2002 Fall/Winter Prime Resident $130 /hour $130 /hour $135 /hour Fall/Winter Prime Non -Res $140 /hour $140 /hour $150 /hour Fall/Winter Non -Prime 4 n/a n/a $100 1hour Spring /Summer Resident Varies $100 /hour $100 1hour Spring /Summer Non - Resident Varies $100 /hour $100 1hour 1. Rate for Fall/Winter (October 15- March14) would go into effect October 15, 2002. 2. Rate for Spring /Summer (March 15- October 14 ) would go into effect March 15, 2002. 3. Fall/Winter Prime: 2:00 p.m. -11:00 p.m., Monday- Friday; 6:00 a.m. -10:00 p.m. Saturday and Sunday. 4. Fall/Winter Non - Prime: 11:00 p.m. -2:00 p.m. Monday- Friday; 10:00 p.m. -6:00 a.m. Saturday and Sunday. Skate Services 2000 2 0 01 2002 Skate Sharpening n/a n/a $3/ air Skate Rental n/a n/a $3 Adult Open Hockey n/a $5 $5 Open Skating —Youth resident/non- resident $2 $2/$4 $2/$4 Open Skating —Adult resident/non- resident $3 $3/$5 $31$5 1. Open skating included with Community Center membership or daily pass. Recreation Program Fees Recreation program participants are charged fees to cover costs associated with the program. These fees are designed to cover the direct cost of the program, including part -time salaries and supplies, plus a portion of administrative overhead, proposed to be an additional 10% of the program fee. These fees vary depending on the program, supplies costs, ect. The following are examples of approximate fees for 2002- Program Length 2000 2001 2002 Estimated T -Ball /Near Ball 6 -8 weeks $28 $28 $31 Adventures in Summer 6 -8 weeks $20 $20 $22 Adventure Daycamp 5 days $56 $56 $61.50 Micro Soccer 8 weeks $28 $28 $31 Archery 6 weeks $21 $21 $23 Mighty Mights 8 weeks $28 $28 $31 Learn -To -Skate 8 weeks $45 $45 $49.50 Learn -To -Swim 8 weeks $35 $35 $38.50 Messy Hands 6 weeks $20 $20 $22 Gymnastics 8 weeks $22 -$55 $22 -$55 $24- $60.50 Kindersports 6 weeks $20 $20 $22 Recess 6 weeks $20 $20 $22 Cheerleading 4 weeks + game $20 $20 $22 Lifeguard Training Varies $130 $130 $143 Dog Obedience 8 weeks $42 $42 $46 Senior Trips Varies $20 -$35 $20 -$35 $22- $38.50 Sports Association Fees All City - related sports associations are assessed a fee to fund the administrative support the City provides to association. This support generally includes promoting the program, processing registrations, scheduling facilities and activities, and providing assistance in administering the program. Association 2000 2 0 01 2002 Youth Associations $16 /participant $16 /participant $16 /participant • Football • Girls and Boys Basketball • Baseball • Softball • Wrestlin 2000 2001 2002 Adult Softball $322 /team $322 /team $322 /team Adult Basketball $184 /team $184 /team $184 /team Adult Volleyball $184 /team $184 /team $184 /team Non - Resident Fees Assessed on all proqram and sport association reqistrations. Type 2000 2001 2002 General Non - Resident $21 $21 $21 Jackson Township: 15 and under ( Township pays the $21 non - resident fee. $ 0 $ 0 $ 0 Jackson Township: 16 and older $21 $21 $21 Louisville Township: all ages ( Township pays $10 of the non - resident fee. $11 $11 $11 Prior Lake Residents Residing in the School District $ 5 $ 5 $ 5 Park Facilities Type 2000 2001 2002 Picnic Shelter, Resident Rental $35 /day $40 /day $40 1day Picnic Shelter, Non - Resident Rental $60 /day $65 /day $65 1da Ball Field (one day) $25 1field $25 1field $25 /field Ball Field (two days) $35 /field Eliminate n/a Ball Field (three days) $45 /field Eliminate n/a Concession Stand $50 $50 $50 Ball Field with Lights $40 /night/field $40 /night/field $40/night/field Canopy Tent $30 /day Eliminate n/a Horseshoe Kit $5 $5 $5 Frisbee Golf Kit $5 $5 $5 1. $50 deposit for rental of picnic shelters that require keys (Lions, Scenic Heights, Holmes, ana Hiawatna), or for rental of equipment. 2. Requests for multiple day field use will be based on the single day rate. r .1 Type 2000 2001 2002 Resident Rental $100 $150 $150 Non - Resident Rental n/a $200 $200 1. Rental fee waived for resident youth organizations. Type 2000 2001 2001 2002 2002 Aquatic Jr. Aquatic Jr. High High Park Park Daily Admission — Adults and $4 $4 $2 $4 $2 Children 2 and over Daily Admission — Seniors Free Free Free Free Free and Children under 2 Punch Card — Resident of Not part of 2000 $30 $30 $40 $40 Shakopee 20 punches)' fee plan. Punch Card — Non - Resident Not part of 2000 $40 $40 $50 $50 20 punches) ' fee plan. Season Pass — Family, $60 Eliminate n/a Resident of Shakopee and Jackson Townshi Season Pass — Family, $71 Eliminate n/a Resident of Dist. 720 Season Pass — Family, Non- $82 Eliminate n/a Res Season Pass — Individual, $37 Eliminate n/a Resident of Shakopee and Jackson Townshi Season Pass — Individual, $49 Eliminate n/a Resident of Dist. 720 Season Pass — Individual, $59 Eliminate n/a Non -Res 1. Punch Cards would be valid at both the Aquatic Park and Jr. High School tloo►. 2. Open Swim at Jr. High included with Community Center memberships. } OTHER - hereby set as follows: 1. Application fee for variance from or amendment to the cable franchise ordinance 25.00 PLUS Costs of consultants hired to assist the City in considering variance applications will be billed to applicant based on actual cost to the City. Notification will be sent to applicant that consultants will be utilized when that determina- tion has been made. 9 W Wal ►I ►I�.G \� 1l To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Facilities and Recreation Director Date: 10 December, 2001 Subject: 2002 Recreation Fund Fees INTRODUCTION As part of the 2002 budget process, City Council asked that the Parks and Recreation Advisory Board review the fees being charged for various services, and recommend changes to City Council. BACKGROUND AND DISCUSSION Due to increasing operating costs with relatively stable revenue, City Council asked the Parks and Recreation Advisory Board to review Recreation's fees for services. Staff developed several options and presented these to the Advisory Board at their October meeting (see attached memo). The Advisory Board had a two -hour discussion about fees, and the impact that they would have to the budget, as well as the services provided. The following are their recommendations: Community Center Membership Rates The Advisory Board is recommending a $10 increase in resident and non - resident membership rates. Rates would be as follows: Youth /Senior: $60 resident/$85 non - resident Adult: $80 resident/$110 non - resident Family: $120 resident/$160 non - resident Approximate Increase in Revenue: $3,500 Daily Admission The advisory board is not recommending an increase in daily admission rates, citing the lack of amenities to justify a rate increase. Youth /Senior: $2 resident/$4 non - resident Adult: $3 resident/$5 non - resident Family: Not Available Approximate Increase in Revenue: n/a Room Rentals In addition to the current fee schedule, City Council adopted a Facility Use Policy in 1996 that outlined Community Center scheduling, use, and fees for different organizations. The Advisory Board discussed this use policy and recommended that the policy be revised. The Advisory Board will be reviewing proposed changes in the facility use policy at an upcoming meeting. Therefore, the only significant change being proposed at this time is the implementation of a non - resident fee for room rental. Cable Studio Lease Public Access Corporation's lease for space in the Community Center was developed in 1995, and has not been amended since that time. The current lease rate is $7,200 /year. As I understand from Tracy Coenen, Management Assistant, the arrangement between the City, the Public Access Corporation, and Time - Warner is under study. The terms of the lease agreement should be addressed as part of that study. Ice Arena Fees Ice Rental Rates The Advisory Board discussed ice rate increases in considerable detail. Several members of the Shakopee Youth Hockey Association were present. Our current rates for prime time ice are $130 /hour resident, $140 /hour non - resident. Rates at other arenas range from $130 -$145. Non -prime ice is currently $100 /hour. Staff proposed a $10 increase in rental rates. However, the Advisory Board had considerable discussion with members of the Hockey Association on the impact that rate increases have to their participants. As a result of this discussion, the Advisory Board recommended an increase in the prime time rate of $5 1hour for resident groups, and $10 /hour for non - resident groups, and continued annual increases of $5. Finally, as a revenue enhancement tool, staff recommends establishing a fall /winter non -prime rate of $100, which would be used to market and sell ice between the hours of 11:00 p.m. and 2:00 p.m. Approximate Increase in Revenue: $6,400 Skate Services Two services that will be fully implemented in 2002 are skate sharpening and skate rental. Proposed fees are $3 for skate sharpening, and $3 for skate rental. Approximate Increase in Revenue: $6,000 Recreation Programs Administrative Overhead Charge Recreation program fees are based on direct program costs (staff and supplies), and do not include administrative overhead such as full -time salaries, utilities, office supplies, etc. The Advisory Board recommended a 10% charge on all recreation program fees. Approximate Increase in Revenue: $13,000 Sports Association Fees At this time, the Advisory Board is not recommending an increase in the sports association fee. However, they have asked staff to prepare a future agenda item on the costs incurred for providing both administrative support and facility maintenance /operation for sports associations. We anticipate discussing this at a future meeting. Aquatic Park Fees The Advisory Board is recommending a $10 increase in punch cards, which are good for 20 admissions. The cost would be $40 for residents, and $50 for non - residents. Approximate Increase in Revenue: $6,000 Park Facilities The Advisory Board did not recommend an increase in the picnic shelter rate of $40 for residents, and $60 for non - residents. CITY OF SHAKOPEE MEMORANDUM To: Parks and Recreation Advisory Board From: Mark Themig, Facilities and Recreation Director Date: 19 October, 2001 Subject: Discussion on Revenue and Fees INTRODUCTION As part of the 2002 budget process, City Council asked the Parks and Recreation Advisory Board to review the current fee structure and recommend changes that would produce additional revenue. BACKGROUND Overview When the Community Center opened in 1995, the City Council established an enterprise fund to finance operations of recreation programs, the Aquatic Park, the Community Center, the Ice Arena, and general park administration. An enterprise fund is designed to operate like a business, where revenue meets or exceeds expenditures. However, revenues have never been adequate to cover expenditures, so City Council has authorized a budget transfer from the City's general fund to cover the net loss. Over the course of the past five years, the amount required to make up this loss has increased, primarily due to increased costs and relatively consistent revenue levels. The following is a summary of each year: The increased costs are due to several factors, including: • Additional Staff That Have Been Added: Recreation Supervisor, Facility Maintenance Technician, Ice Arena Maintenance Operator, Facilities and Recreation Director • Increased Operational Costs: Utilities ($37,000 increase for 2002), cleaning products, office supplies, etc. • Increased Mechanical Needs: Arena cooling tower replacement; failures in mechanical systems such as arena compressors, waterslide pump; etc. • Increased rental payment to the building fund in 2002 for the Aquatic Park renovation ($45,000). Revenue increases are primarily contributed to the following: • Growth in the number of recreation programs. • Increases in ice rental rates, and the sale of more non -prime time ice. • Increased revenue from the Aquatic Park. 1996 1997 1998 1999 2000 2001 (Projected) 2002 (Projected) Revenues 441,459 459,237 505,009 468,955 521,112 645,970 634,830 Expenditures 732,082 784,428 833,982 917,308 1,019,725 1,184,010 1,392,152 Net Loss 290,632 325,191 328,937 448,353 498,613 538,040 757,322 The increased costs are due to several factors, including: • Additional Staff That Have Been Added: Recreation Supervisor, Facility Maintenance Technician, Ice Arena Maintenance Operator, Facilities and Recreation Director • Increased Operational Costs: Utilities ($37,000 increase for 2002), cleaning products, office supplies, etc. • Increased Mechanical Needs: Arena cooling tower replacement; failures in mechanical systems such as arena compressors, waterslide pump; etc. • Increased rental payment to the building fund in 2002 for the Aquatic Park renovation ($45,000). Revenue increases are primarily contributed to the following: • Growth in the number of recreation programs. • Increases in ice rental rates, and the sale of more non -prime time ice. • Increased revenue from the Aquatic Park. History of Fee Increases Fees have increased incrementally for some services. The following highlights fees for a variety of our services over the past five years: Type of Fee 1996 1997 1998 1999 2000 2001 Community Center Adult Adult Adult Adult Adult Adult Daily Admission* $2 $2 $3 $3 $3 $3/$5 (Resident/Non- Resident) Youth /Sr Youth /Sr Youth /Sr Youth /Sr Youth /Sr Youth /Sr $1 $1 $2 $2 $2 $2/$4 Community Center Adult Adult Adult Adult Adult Adult Memberships* $70 $70 $70 $70 $70 $70/$100 (Resident/Non- Resident) Youth /Sr Youth /Sr Youth /Sr Youth /Sr Youth /Sr Youth /Sr $50 $50 $50 $50 $50 $50/$75 Family: Family: $110 $110/$150 Community Center Room First Hour: $25 and Gym Rental ** Hours 2 -5: $20 Hours 5 -10: $10 Walking Track Free Cable Studio Lease $7,200 /year Ice Time Prime: Resident $110 $110 $120 $120 $130 $130 Ice Time Prime: Non- $110 $110 $120 $120 $140 $150 Resident Ice Time Non -Prime $90 -$110 $90 -$110 $90 -$110 $90 -$110 $90 -$100 $100 Youth Sports Association Service Charge $11 $11 $13 $16 $16 $16 T -Ball /Near Ball $25 $25 $28 $28 $28 $30 Adventure Day Camp $40 $45 $45 $45 $56 $70 Dog Obedience $35 $35 $42 $42 $42 $55 Swimming Lessons $20 $25 $25 $25 $25 $35 Aquatic Park Daily Admission $3 $3 $3 $4 $4 $4 Season Pass (Res /Non) $50/$71 $50/$71 $60/$81 $60/$81 n/a n/a Punch Card (Res /Non) n/a n/a n/a n/a $30/$40 $30/$40 Picnic Shelter Rentals $25/$55 $25/$45 $25/$45 $35/60 $35/$60 $40/$60 (Resident/Non- Resident) *Implemented non - resident fees for Community Center use in 2001. * *Local organizations get free use of the Community Center. 2002 Budget Request As you will see, the 2002 Budget request, which the Advisory Board reviewed earlier this year, continues to show increases in expenditures while revenues remain fairly consistent. The following is a summary of projected 2002 revenues and expenditures: Revenues: 4812 Vending Concession Commi: Program Program Program Program Program Program - 5,000 1,000 750 751 752 753 754 755 - Object Description Benefits Gen. Rec. Aquatics Ice Arena Civ Cntr Pk Admin. Total Operating Revenue - - - - 1,000 4800 Skate Sharpening - - - 4762 Memberships $ - $ - $ 30,000 $ - $ 38,500 $ - $ 68,500 4766 Daily Admissions - - 28,500 6,000 30,000 11,500 76,000 4770 Lessons - - 61,350 14,500 - - 75,850 4774 Ice Rental - Taxable - - - 60,000 - - 60,000 4775 Ice Rental - Exempt - - - 138,250 - - 138,250 4780 Youth Activities - 97,090 - - - - 97,090 4795 Adult Activities - 45,190 - - - - 45,190 4810 Concession Stand - - 8,000 2,500 - 2,000 12,500 4812 Vending Concession Commi: - - 500 4,000 6,500 - 11,000 4814 Non - resident Fee - 5,000 1,000 - - - 6,000 4816 Township Contributions - 7,500 250 - - - 7,750 4817 Arena Advertising - - - 5,000 - - 5,000 4818 Other Rec. Fees - 1,000 - - - - 1,000 4800 Skate Sharpening - - - 3,000 - - 3,000 4796 Rentals - - - 3,000 8,700 9,500 21,200 4845 Contributions - 1,500 5000 6,500 Total Operating Revenue - 157,280 129,600 236,250 83,700 28,000 634,830 Expenditures: Recreation 2002 Budget Business Unit Business Unit Business Unit Business Unit Business Unit Business Unit 6210 Office Supplies - 8,000 7750 7751 7752 7753 7754 7755 - 29,180 6,500 400 Recreation - 36,580 Community Park Object # Description Benefits Programs Aquatics Ice Arena Center Administration Total 6002 Wages FT - Reg. 2001 Rates 250 117,160 46,957 58,166 69,012 11,417 302,712 6005 Wages OT - Reg. 58,850 6240 Equipment Maintenance - 2,000 2,000 3,750 4,000 6015 Wages PT - Temp 6290 Merchandise 54,550 95,960 43,810 63,890 5,670 263,880 6122 PERA - - 16,530 150 5,020 620 9,370 16,530 6124 FICA - 24,420 7,340 3,500 5,040 430 40,730 6126 ICMA - - 4,700 4,700 6650 Credit Card Fees - 2,000 - 6128 Fire Pension 500 - 3,000 6314 Computer Services - 6135 Health & Life 43,640 - 6315 Building Maintenance - - 2,000 22,780 43,640 6145 Dental 2,160 6316 Equipment Maintenance - 1,000 500 550 500 2,160 6170 Workers Comp 8,700 - 4,600 2,000 150 - 500 8,700 6180 Compensated Absences 20,000 300 300 750 250 4,350 20,000 6190 Retirement Benefit 840 390 2,360 890 9,460 6336 Printing /Publishing - Total Personnel 74,500 212,660 150,257 107,476 139,942 17,517 702,352 6202 Operating Supplies - - 10,750 12,430 13,000 1,000 37,180 6210 Office Supplies - 8,000 500 500 1,500 - 10,500 6211 Recreation Supplies - 29,180 6,500 400 500 - 36,580 6215 Materials - 6222 Motor Fuels & Lubricants - 250 100 3,650 250 250 4,500 6230 Building Maintenance - - 12,600 19,750 26,500 - 58,850 6240 Equipment Maintenance - - 2,300 3,750 - 6,050 6290 Merchandise - - 5,000 - - - 5,000 6290 Sales Tax - - 3,580 150 5,020 620 9,370 6324 Transportation - 5,000 - - - - 5,000 6325 Performers - - - - - 4,700 4,700 6650 Credit Card Fees - 2,000 500 - 500 - 3,000 6314 Computer Services - 6315 Building Maintenance - - 2,000 22,780 42,330 - 67,110 6316 Equipment Maintenance - 1,000 500 550 500 - 2,550 6327 Other - 4,600 2,000 150 - 500 7,250 6332 Postage - 2,750 300 300 750 250 4,350 6334 Telephone - 4,980 840 390 2,360 890 9,460 6336 Printing /Publishing - 9,300 1,050 1,300 2,800 800 15,250 6338 Advertising - 1,400 1,900 1,900 1,900 - 7,100 6350 Insurance - 2,400 4,750 7,070 - 14,220 6354 Property Insurance - - 6,960 - - - 6,960 6360 Utility Service - - 14,000 105,000 60,000 - 179,000 6365 Gas - 6367 Refuse ' 6400 Rentals - 6410 LOGIS 5,000 700 700 5,750 - 12,150 6420 Equipment Rent - 2,000 500 500 2,000 - 5,000 6425 Equipment Rent (IS FUND) - 2,200 550 550 2,200 - 5,500 6430 Building Rent (IS FUND) - 50,810 43,670 65,510 159,990 6435 Other - 6472 Conf / School / Training - 1,100 2,900 750 700 950 6,400 6475 Travel /Subsistence - 900 900 600 100 1,550 4,050 6480 Dues - 600 - 530 - 950 2,080 6490 Subscriptions /Publications - 300 - 150 200 - 650 6640 Designated Miscellaneous - 6660 Cash Over /Short - Total Supplies & Services - 82,960 125,440 223,750 245,190 12,460 689,800 6740 Capital Expenditures - 6498 Expenses Charged Back - - Total $ 74,500 $ 295,620 $ 275,697 $ 331,226 $ 385,132 $ 29,977 $ 1,392,152 DISCUSSION AND RECOMMENDATIONS The following information will highlight various revenue sources, and provides recommended action. Community Center Admission and Membership Rates Current Rates Community Center Rates have been fairly consistent since the Center opened in 1996. The following is a comparison of rates at local facilities: Location Daily Admission Annual Membership Comments Shakopee Comm. Ctr. Youth & Sr: $2/$4 Youth & Sr: $50/$75 (Resident/Non- Resident) Adult: $3/$5 Adult: $70/$100 Family: Not Available Family: $110/$150 Dakotah! Not available. Adult: $432 Initiation Fees: Familiy: $912 Adult: $199 Family: $299 Chaska Comm. Ctr. Youth & Sr: $2.75/$4.50 Youth & Sr: $103/$163 Includes pool (Resident/Non- Resident) Adult: $3.25/$5.50 Adult: $149/$231 Family: $10 1not avail. Family: $242/$385 Recommendation Approximate Increase in Revenue A $10 -20 increase in the annual membership rate for residents $3,500 - $7,000 and non - residents. Community Center Room Rentals Current Rates Room rentals at the Community Center are set up on a sliding scale: $25 for the first hour, $20 for hours 2 -5, $10 for hours 5 -10. However, the current facility use policy provides a significant amount of free or discounted use: • Local organizations that are classified as guasi - public, youth serving organizations, civic and service organizations, fraternal organizations, government entities in Scott County, religious groups for non - worship activities, and local political caucuses may use the Community Center's meeting rooms a maximum of six meetings per year without charge. Additional meetings are $15 /meeting. Other facilities are at 60% of the rental rate. The City amended this policy in 1997 to allow unlimited free use of the building before 6:30 p.m. • Townhome and neighborhood associations, normally managed by for - profit organizations, have a significant number of meetings and are not being charged. • Religious organizations may use the Community Center's facilities for worship at 80% of the rental rate. Non - resident individuals, private agencies, and businesses are charged 150% of the rental rate. Recommendations Approximate Increase in Revenue 1. Reduce the number of free meetings from six to three. Youth To Be Determined organizations would still have free use of the Youth Building. 2. Charge townhome and neighborhood associations. To Be Determined 3. Charge the full rental amount after three meetings. To Be Determined 4. Eliminate unlimited free use before 6:30 p.m. To Be Determined 5. Charge full rate for worship services. (No services are being n/a held at this time.) Cable Studio Lease Current Rate The lease for Shakopee Public Access is $7,200 /year, and has not increased since the origination in 1996. The studio occupies 768 ft , for a lease rate of $9.375 /ft /year, or $0.78125/ ft /month. Based on research for a temporary library location, rates in and around the City of Shakopee appear to be in the $10- $12/ft /month. Recommendation Approximate Increase in Revenue Increase lease rate to $10/ft /month. $480 Ice Rental Rates Current Rates The following is a comparison of rental rates for several area arenas: Location 2000 -2001 2001 -2002 Shakopee (1 Sheet) Resident Prime $130 $130 Non - resident Prime $140 $140 Non-prime $90 -$100 $100 Chaska (2 Sheets) Resident Prime $130 $130 Non - resident Prime n/a n/a Non-prime $85 -120 $85 -120 Dakotah! (1 Sheet) Resident Prime $135 $140 Non - resident Prime $135 $140 Non-prime $115 $120 Bloomington (3 Sheets) Resident Prime $135 $140 Non - resident Prime n/a n/a Non-prime $110 -$130 $110 -$130 Eden Prairie (2 Sheets) Resident Prime $135 $140 Non - resident Prime n/a n/a Non-prime $100 -$120 $105 -$120 Rosemount (1 Sheet) Resident Prime $140 $140 Non - resident Prime n/a n/a Non-prime $110 $110 Lakeville (1 Sheets Resident Prime $140 $140 Non - resident Prime n/a n/a Non-prime $110 $110 Burnsville (2 Sheets) Resident Prime $140 $145 Non - resident Prime n/a n/a Non -prime $103 -119 $100 Recommendations Approximate Increase in Revenue 1. Increase resident prime ice rates to $10 /hour, effective $12,300 beginning the Fall/Winter 2002 -2003 season (October- March). 2. Increase non - resident rates to $10 /hour, effective beginning the $500 Fall/Winter 2002 -2003 season (October- March) 3. Plan annual $5 increases. $6,150 (Fee increase reflected in 2002 projected revenue. See Shakopee Youth Hockey Association newsletter announcement regarding this increase.) Recreation Programs Current Fees Currently, recreation program fees are based on the direct costs (supplies and salaries) for providing the program. In 2000, we recommended that City Council consider an administrative overhead to defray the costs of administering the program (program supervisor salaries, office supplies, utilities, administrative support, etc.). At that time, City Council felt that program fees should be based only on direct costs. Recommendation Approximate Increase in Revenue Consider implementing and administrative overhead of 10 % -20 %. $13,000 - $26,000 Aquatic Park Current Fees Current Aquatic Park daily admission is $4 for both adults and children. Punch cards are $30 for residents and $40 for non - residents. Recommendation Approximate Increase in Revenue Raise punch cards $10. $6,000 Sports Associations Current Fees The sports associations (except hockey) currently pay the following fees for administrative services: Youth $16 /participant Adult Softball $322 /team Adult Basketball $184 1team Adult Volleyball $184 /team Recommendation No change. Park Facilities Current Fees Rental of Park Shelters: Recommendation No change. Approximate Increase in Revenue n/a $40 resident, $60 non - resident Approximate Increase in Revenue n/a 1 1' To: Mayor and City Council Mark McNeill, City Administrator From: Mark McQuillan, Natural Resource Director Subject: Park Dedication Fees Date: December 8, 2001 INTRODUCTION At its November 27, 2001 meeting, the Parks and Recreation Advisory Board recommended increasing the park dedication fees across the board by four hundred dollars ($400). Staff recommended only a $200 increase, which is consistent with the "phase -in" approach adopted by the City Council in 1998. The "phase -in" approach was based on a 1997 Park Dedication Study that recommended park dedication fees be increased to $2,200 on a single family home. A copy of that report is attached as Exhibit B. The PRAB believe land values have escalated at a faster rate than the phase -in policy Council adopted in 1998. The DRAB also recommended the City Council revisit the policy of allowing developers to defer their fees until the building permit are issued. The PRAB would prefer the developers pay the fees at the time of final plat approval. The fee Schedule recommended by the Parks and Recreation Advisory Board are: Existing Fee Propose Fee 2002 Residential Single family/Duplex Units $1,800 $2,200 Multi - family /Apartment Units $1,500 $1,900 CommercialIndustrial Properties per acre $3,880 $4,280 ACTION REQUESTED Review the recommendation of the Parks and Recreation Advisory Board and, if you concur with their recommendation of a $400 increase for park dedication fees, then adopt the recommended 2002 City Fee Schedule as shown_ Mark I McQuilla Natural Resource Director W CTI'Y OF SHAKOPEE Memorandum To: Parks and Recreation Advisory Board From: Mark McQuillan, Parks and Recreation Director Subject: 2002 Park Dedication Fees Date: November 26, 2001 INTRODUCTION The Parks and Recreation Advisory Board should review and recommend a Park Dedication Fee Schedule to the City Council. BACKGROUND In 1997, the Parks and Recreation Advisory Board recommended overhauling the old park dedication requirements that resulted in shifting cash dedication that was based on per lot to per unit. It also establishes a standard of 1 acre of parkland for every 75 people in new subdivisions. When the Board determined the Commercial and Industrial (C/I) cost per acre, it used a survey of other metropolitan communities. Jon Albinson of Valley Green Business Park took issue with the new ordinance and challenged the City to show a rational nexuses for charging impact fees on commercial and industrial property for parks and open space. He noted the ordinance does a good job meeting residential objectives, but not so with commercial and residential development. Mr. Albinson wanted the City to show quantitatively how it could charge an impact fee for commercial and industrial property. The City Council hired Ingraham and Associates to prepare a Comprehensive City Park, Recreation and Open Space Plan and to do a Park Dedication Study. The study showed that there was a rational nexus for charging park impact fee on C/I properties. The analysis showed that 15% of the users of City recreation programs and facilities were people who worked in Shakopee but did not live in Shakopee. The study recommended using a "fair share" approach. Under this format, new residential development would be responsible for 85% of future costs of new park and open space needs and commercial - industrial development 15 %. Based on the analysis (1998 average land costs), the "fair share" amount for park dedication fee should have been $2,200 per single family home. The C/I fair share amount came to $3,880 per acre. The City Council felt that jumping fees from $700 to $2,200 was too much. Thus, they accepted staff's recommendation to lower the fee to $1,800 and phase the increase over a three -year period. N _;1 — After meeting with Greg Ingraham yesterday, we concluded the City should increase the fees across the board by $200 for year 2002. This puts us closer in -line with the original analysis of $2,200 per single - family unit. However, land costs have increased dramatically since 1998 and, therefore, the fees are at a rate proportionately less than recent land values of new developments and the cost to provide recreational facilities. It can be argued that the impact fee is probably closer to $2,500 per single family home, but I'm not so sure the City Council would want to make that big of a leap in one year. For 2002, I recommend the following changes for park dedication fees: Existing Fee Propose Fee 2002 Residential Single family/Duplex Units $1,800 $2,000 Multi - family /Apartment Units $1,500 $1,700 Commercial/Industrial Properties per acre $3,880 $4,080 Mark McQuillan Natural Resources Director rV JL� �V 1J.J 1J'1J CJIc -4 -4D C i Ic r. U-+ U--f ASS,0CiA7F�, tvalrnpv &,i;t.uure ®ak fk+amg E Orman Wo Us# Ploaaag �, n. o is i, , :.�,. , ...: »rcn, . ► ,i' a,. i�� r ,.� ;. ; ia., .ter' .7r,.;, a ...�► -, ► ► a c .! ►,.; ^� _ 'ti7 i ; a.� � �, .fir ,. . n i ►� r •+ u.:mr i. r �► � s„ � +a� � : ^,� �i; �. r ��. aa ,," ` '. ♦� y� a v .; x ' a y�� 11Y � : r►,�� n ni, � :r: � ; Y • ►. «I =r �s, ►.'�' .6 ,.f tYl i yn ., yt.� ' �I.M�3':. ic.: L?I :` '4��1; a► :. I,,,t� � � �e�t �. aw 1 ►!:.. •i1J N`i SrfF YGI it/ ►� Yiti J%'a �; :.JII `w " ►" w�Y �Fu1 N" t' v Vs a ' ,r •:;� �. �� z .1 • .a .tiY �a ^I t, a r,wa...xny ♦ y .. �► „ ' 7 2m ►; fl. ”, i� ,` r :�tl t t ;:n> ' " A �'vII��Y. !a` ► tO,i?° i ?�f� �:'� �.r ,. " }Ti1lox =f�1; ,� "f`F� ..� `Y.�; TY !�' /i� ��•� , .. x!11 i `' ; at „1 nt ;t t4 1R ► -ti h . ='r .. ► i i . = r:,n 1 Ac '.. v IJ��':1 E�1 'i "�1Y, ^ �s - . ► IJi' � � #�r� "Ir :r�T ,♦ ',� ,:: rt `,1'filf "n'I��;:.if � i.� •a-, ,r r'� •' t -'. .s s �e..�a r.+ r:e�a ��c► rrri►s�� tea. ,�i � �►,�.►r :ai,� � .a a..�e.l F:��'e• ► t � >_nv.VC .�, �s� "Jtl�...��i •, r `',];. ? > i ► +. �a 1 ir. G 1. .f y v ai j` o o �. ait;► :{►7:�H' ;llNi f I ":�'•t ►' ti. :IJI�xL '�:1Y1 �'. °. w' =:.:- If.� ° ` 11,� =� � ►s:' � 1` Z659 Dow! Morivo swh 5u1rt lug AlmaEasoliy. 94 5565$ 1612)377•Z509 41mm 16 -1016 dm-re TOTAL P.O4 tiL 44 t I ib I U _ I LI ' " Mts t I I IK 11 f 'I 'l a flak NOM7 nr kh mil q 3 vim m 17i q i, Jill i-q , "q At the tum of the ordkomce rev:Lmlia, ft City CouncH sad tbey woWd review the park dcdicagon fee structure wavving the update of ft City Park =d TraR PI= The Draft Noma AcwtQ79,10 Co=y x=zds aW M&M MIC4 thC ==t 3VCrW VahW ©f UDdMJbP4 unplatted. resjd md in Sbakopee is approxhWely 11.1 1. per am. '5 #1 T RvIstiousbip of Land Dedkatlom Value to Cub Fee 37* of P tk tit WIT al 1 F*kkB).'q rv ILAMY it �klly ►,•-,� f L:,vit;..)"=M I=" t T 0 hm Mrp='IMM a fi r= , ................ , 7 '1 ` ............ K I'll, 11 Ncighborhood Farks 21 at 5-10 ac= cwh = 195 wrM J1� 11-1 0 1 lc` r _— ,,- g7y_ t-� R_ f-7- V &I i School-City Parks 2 at 20-30 =es ewh 50 acm Comm=hy Parks 2 at 2540 uns enh 65 acm TOW 3 10 acres vl�lrl� �. M The 310 == of addi61 ral park acquisition mpresag a co= park "CM Md does nDt imiudc Unil. ri& of way, vecW use pub (Ystoric, 71 wddpz1 POOL Public 991 civic cmiter, etc.). maintaw= ftbies, or additiond open spaWwumvation parks Park PTO -� s 1 7 1 TAI Jil I. So kv I CC$ 011pi'MIRt l M, MIMM, HM Land Acquisidon 310 acres 4 $37,500 cach Develvp=Iii 310 acm at $30,000 each L=d Acquisition 45 acrus at S32,5W CROT D"ebpwent 37 nZes at $65,000 each ToW Con System Addifiew Cost Efate: Residential - C9mmcrcbWbd=trix1 Uzc .t I ♦i11 III IT It is estkmated that 10,000 people- cu=* work in Shalwpee. The =mber of wo&as k ShAopeg is forecm to Ii :+: „• to 14,900 aWleyees by 2020. , 7 A 1 1 jyr - T,1 4 4 1%,;4 IF F AI q = =71F-73=1i I E 71 WTT-7 1 MI.J1 11 M 71 U A V, ♦ 3 ;173 9 ”, a 15, - :4 A Total Fak 8nd Trdi SY3ftm Additiew — $23.3 millim ReWont W Sbwe (85%of pak + 1 Uwl) S19.4 miffion Comm-dndustrW Sham (15% of pak + 25% of tmU) $ 3.9 m0on 0 ��r co i�•1� 61- 445 b - 1 iS P. u7z 0;_ 519.4 miNuml E,M now bmwbvkls = $2,M/b o ambold r' r +t'lIIT nrtt ,t rrt <. n.. r t�..; rat ;rt t� y t °:. t . s•: . �' :�..- t ynta t 1 •�� i .p as :c art. trr.�.� { :ir.,+ .. r+ . a. �.+' r c ? ��♦ i 3 (x �a .. :r. 'tt =1 ys w s;�,' t +., r':�i,. .nl.+ • +.r+ Y: I + T. Mulfi-&milyfApmtueM Unib $750 $1,500 cvaunavoyindouva Fmiabll (per a=) $4,500 $3,890 �n� t YNJ - � s.1 ' :i :.. r`, `�':J Yr.,:;l `f•:. ` 1,'%.�', YI FI I: IIU+:1,1 \. 1 7ii'' .1 :i a • 411c =,�f +. a n`a.� �, �OW ' ♦ 1 ' '.��t � rr ":: i'r d .�57,��, 1' :+ � `!'i Pt•:. t.1 7i .l.: � �:" � +: r p � r. t_t a t.; :., r ^ c .,a;. r • ' it ... .. �` r� ;. ., t n,� ' • s I,. ' u �,,' ., r, r r 1♦ Y IyA y'.A J'1 U' rij i J. . - !'1 1 - ILI :fir :tK i.m`r'; y\„flX t`- '�Y• a��.,.� lY >. s .•�'.; `.'1 11� f - .Ii+ 11OU L. time �j'lL;j'jL bi--' 44t b'i"i6 F. U, U.6 t7-= 4t t L Tj r. Tol M. It is reconmwnded that Sbatkopm cvUwt ttb-. puk dedicatiDu fm at tic timc of ail ml plat %VrvvW. This is con=M with must mam =a cams and z consmunt with the tm=g of land de&c8tUm rcj===ft Ilm wM red= admmmumbn cos M wM albw hmeownm to finame &cs, and wM WJow mme eMCXM tMung wd wwUucd(m ofmghborhwd park3. -7-- TOTAL P.08 ENGINEERING - hereby set as follows: Engineering Fees A. Private Developments The development fees for private developments apply in situations where private developers choose to construct the public improvements, rather than having them constructed by the City. The fees that the City charges in those situations are intended to reimburse the City for all of the direct and indirect costs incurred by all City departments to process the development application, to process and administer the project, to review and approve the plans for the project, and to inspect the construction of the project. The percentages used for various items are based on the historical costs incurred by the City. Streets and Utilities The Development Fees for private developments include a lump sum of 8.5 % of the estimated construction costs for the following: public sanitary sewer, public storm sewer, public street construction, sidewalks, boulevard trees and other appurtenances. The 8.5 % lump sum is based on the following breakdown: Administrative Fee 1.5% Plan Review Fee 2.5% Inspection Fee 4.5% Total 8.5% Watermain The Development Fees shall also include a lump sum of 4.0 % of the estimated construction costs for public water, based on the following breakdown: Administrative Fee 1.5% Plan Review /Coordination Fee 2.5% Total 4.0% Note: Watermain inspection fees are charged separately from the Shakopee Public Utility Commission Grading Fee - Costs Less than $200,000 For grading projects less than $200,000, the Development Fees shall also include a lump sum of S.5% 5.0% of the estimated construction costs for site grading and erosion control, using the following breakdown: Plan Review and Administration Fee 4.5% 2.0% Inspection Fee 4.9% 3.0% Total 5.5 5.0% (Min. fee of $50) 12 Trunk Sanitary Sewer Charges A fee of $1,SIS. $ 1,556.00 per net acre will be charged to all new developments, per the City's Trunk Sanitary Sewer Charge Policy. The term "net acre" means the acreage equal to 85% of the gross acreage of the development. City Projects and Miscellaneous Engineering Work The actual hourly rates of the employees will be used plus a multiplier of 2.5 for benefits, overhead, etc. A 1% project administration fee will be charged to all projects. Other Costs incurred will be added in using the actual costs (i.e. consultant fees, testing laboratories, etc.) F. Grading Permits Grading Permit Fee -` Est imat- ed�,Co.st.s..., -Le s. than *�c�� Q U For grading pro" e the estimated grading cost is less than $200,000, the gra i a ump sum of 5.0% of the estimated construction costs for site grading and erosion control, using the following breakdown: Plan Review and Administration Fee 2.0% Inspection Fee 3.0% 5 . 0 % (Minimum fee of $50) Total Grading Permit Fee - Costs Greater than $200,000 For grading projects greater than $200,000, the grading permit fee shall be a lump sum fee of $10,000, plus a 3.0% inspection fee for the site grading and erosion control costs over $200,000. • i A 1 C "I ON TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Application for Tobacco License Lights Unlimited Inc. DATE: December 13, 2001 INTRODUCTION: City Council is asked to consider an application for a tobacco license for Lights Unlimited Inc., dba Jiryis Tobacco, 1148 Vierling Drive East. BACKGROUND: Application has been made by Lights Unlimited Inc., dba Jiryis Tobacco, to sell tobacco at retail at 1148 Vierling Drive, at the Crossroads Center. Lights Unlimited Inc. is purchasing the tobacco shop from Farid Jiryis. The Police Department has conducted the customary background check and has learned of nothing that would prevent the issuance of a tobacco license. RECOMMENDED ACTION: Move to approve the application and grant a tobacco license to Lights Unlimited Inc., dba Jiryis Tobacco, 1148 Vierling Drive East, effective January 1, 2002 through December 31, 2002. / � r t/ i a i censes\L.ightsUnl imited is I=, //. CI'T`Y OF SAK ®PEE is Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJECT: 2001 Budget Amendment Resolution No_ 5638 DATE: December 13, 2001 Introduction and Background: In recent years, council has routinely transferred money from the General Fund to the Building Fund to finance needed building construction and major repairs. Council has used monies above the target fund balance level for the transfer. As a result of 2000 operations, there are funds available that council could transfer to the building fund in 2001 while still maintaining a balance to cover cash flow needs. Action Requested: Offer Resolution No. 5638 a resolution amending Resolution No. 5458 adopting the 2001 Budget and move its adoption. 11 f Gregg Voxland Finance Director gAbudget01\01budamend4 RESOLUTION No. 5638 A RESOLUTION AMENDING RESOLUTION No_ 5458 ADOPTING THE 2001 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the 2001 General Fund budget is amended and increased or decreased as follows: Transfer out - Building Fund $2,500,000 Adopted in session of the City Council of the City of Shakopee, Minnesota held this eighteenth day of December, 2001. Mayor of the City of Shakopee ATTEST: City Clerk Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Filling Vacancies on the Planning Commission DATE: December 14, 2001 INTRODUCTION: City Council is asked to take appropriate actions to fill current vacancies on the Board of Adjustment and Appeals and the Planning Commission due to recent resignations and for two terms expiring in February, 2002. BACKGROUND: At the regular meeting on November 20, 2001, City Council accepted resignations from the BOAA and the Planning Commission from Bill Mars, Terry Joos and Lori Gillick. Notices and advertisements were placed in the Shakopee Valley News, on Cable T.V., in the Mint and on the internet. Nine applications were received including one from Larry Meilleur whose term will be expiring February 28, 2002. (Note: Mr. Joos' term also expires February 28, 2002.) The City received nine applications. The Interview Committee (consisting of City Administrator Mark McNeill, Council member Clete Link and Council member -Elect Terry Joos) interviewed the following candidates on December 13, 2001: Deb Amundson, Kent Archerd, Bob Brennan, Steve Clay, Kathy Gerlach, Myron L. Holen, Gayl Madigan, Larry Meilleur, Arvid Sornberger. The Interview Committee makes the following recommendations: Appoint Steve Clay to fill the unexpired term of Terry Joos ending February 28, 2002, and and to a four year term beginning March 1, 2002 and ending February 28, 2006. Appoint Larry Meilleur to a four year beginning March 1, 2002 and ending February 28, 2006. Appoint Deb Amundson to fill the unexpired term of Terry -Joos ending February 28, 2003. Appoint Kathy Gerlach or Gayl Madigan to fill the unexpired term of Lori Gillick ending February 28, 2003. PROCEDURES: According to the City's procedural policy on appointments to boards and commissions, the following actions are in order: Nominate all candidates to the Board of Adjustments and Appeals and to the Planning Commission. 2. Complete the attached ballot to determine which four candidates have the most votes for the positions. [Council may wish to vote prior to the meeting in order that the votes can be tallied and available when this item is on the agenda.] 3. Of the four highest voter getters, determine which two will serve the four year terms and which two will serve the unexpired one year terms. 4. Incorporating the names selected from step 3 above, adopt Resolution No. 5 63 7. ALTERNATIVES: 1 _ Fill the expired and expiring positions as outlined above. 2_ Fill the expired terms as outlined above and delay filling the unexpired terms until February when appointments are made for all Boards and Commissions. 3. Take no action and delay filling all positions to a later date. Alternative No. 1. ' • I I I I • 1. Nominate to the Board of Adjustment and Appeals and the Planning Commission: Deb Amundson, Kent Archerd, Bob Brennan, Steve Clay, Kathy Gerlach, Myron L. Holen, Gayl Madigan, Larry Meilleur, and Arvid Somberger. 2. Vote for four candidates for the offices and determine length of terms for each. 3. Offer Resolution No. 5637, A Resolution Filling Vacancies on the Board of Adjustment and Appeals and on the Planning Commission, and move its adoption. IAc1erk \judy\B &Cmemo- Dec.2001 I nto ii BALLOT FOR APPOINTMENTS TO THE BOAA /PLANNING COMMISSION (Vote for 4) Deb Amundson Kent Archerd Bob Brennan Steve Clay Kathy Gerlach Myron Holen Gayl Madigan Larry Meilleur Arvid Sornberger Councilmember RESOLUTION NO. 5637 A RESOLUTION FILLING VACANCIES ON THE BOARD OF ADJUSTMENT AND APPEALS AND ON THE PLANNING COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT THE FOLLOWING APPOINTMENTS ARE HEREBY MADE: is appointed to the Board of Adjustment and Appeals and to the Planning Commission to fill the unexpired term of William Mars effective December 30, 2001 and ending February 28, 2003; and -' is appointed to the Board of Adjustment and Appeals and to the Planning Commission to fill the unexpired term of Lori Gillick effective December 30, 2001 and ending February 28, 2003; and is appointed to the Board of Adjustment and Appeals and to the Planning Commission to fill the unexpired term of Terry Joos effective December 30, 2001 and ending February 28, 2002, and a four year term beginning March 1, 2002 and ending February 28, 2006; and _is appointed to the Board of Adjustment and Appeals and to the Planning Commission for a four year term beginning March 1, 2002 and ending February 28, 2006. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 18 day of December, 2001. Mayor ATTEST: City Clerk CONTINUE FROM PREUIOUS PAGE 001 MY OF si-IAK • • • ADVISO L�{ Address: 4 Name: Wil Phone :(M Idow long have you been a Shakopee f .v��cf 4 , dru - Saoe ��l Place of Employment: Does your work require you to travel? (Check one) A great deal Periodically Yery Tittle � None Do you have any special interests or training, which you feel a particular board or commission could use? (Use a separate sheet if necessary) Coin - �� ' �Qy1/IA't v� -G%nw� •�- � Board or Commission. in which you are interested? (If more than one, please indicate order of preference) _ -� r wt T1t / .. — , A A ..n. I A rLZAIL 4 Please state briefly why you are interested in, serving on this Board/Commission for which you are submitting an, application: f IOU � C� , 4 , d ✓U /A IAJ& -4 A 0, � =1 � S- ✓tom°} -� recommended action, or Conflict of interest is defined as the participation in any a ctivity, - -_ -: -- r--- t1'.- ;"A ;v ;r3 11 hos rrr could have the Uo tential to receive personal gain, CONTINUE FROM PREUIOUS PAGE 002 Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which- could be constructed as a conflict of interest? Yes_ No k 4 If. yes, Please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone): 1. 3. j S I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature Date RETURN APPLICATION AND PLEDGE T0: City Cleric City of Shakopee 129 Holrnes Street South Sllalcopee, MN 55379 952 -233 -3800 �" 5 ' R ECEIVE D E C n rr- na ; CITY O F SHAKOPEE • •. • • •. • •• • r a f /� 1�✓_ Name: � r' :: Address: r )_0 Phone:(H) L 1 43 , 0 %13 (B) How long have you been a Shakopee Resident? _. _ Occupation: Does your work require you to travel? (Check one) A great deal XC Periodically Very Little None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) {,��Z Gn ciC� fig ��i�(a�!- f 4� s tk2_ rJ� n�SS Ole Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: L -/ t G Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. Ci / Ci ) 5 6 !^� / 5 M C i 4l Board or Commission in which you are interested? (If more than one, please indicate order of In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes_ No�k. If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone): 1. 4S r / / G �� A w,. r4 eT 7 yS e/'q�d lyln ei 7 / J - -)'2f b 5 2. 3. I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature o -lo -6 I Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Date Received: I CITY OF S HAKO PEE MINIM DIM-113 UM 1 Place of Employment: , 1 rl c ( SID Go, '/ S /p- z � � � FrGf 4 Ce Does your work require you to travel? (Check one) A great deal Periodically �/ Very Little None Do you have any special interests or training, which you feel a particular board or commission could use? (Use a separate sheet if necessary) � y� /�,p y� i , G VC) C 1. 1 � t a � ' C P " 0 0 - ' ° !�� ffl 1'1111111 W, L am Acf;v� ict of interest is defined as the participation m any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any b mess, however organized, which could be constructed as a conflict of interest? Yes_ No If yes, please provide the details on a separate sheet of paper. Please list three references (Name -Address, Phone): sk 2 a Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 952- 233 -3800 1/03- 77 • Date Received: CITY OF O'; f $ Phone:(H) 9521445 -6214 (Vi) 9521361 -1973 How long have you been a Shakopee Resident? Since 1954 Occupation: Assessor Currently the senior residential appraiser responsible for the residential assessment in Carver County. Place of Employment: Carver County, Minnesota Does your work require you to travel? (Check one) A great deal Periodically X Very Little None Do you have any special interests or training, which you feel a particular board or commission could use? (Use a separate sheet if necessary) I have owned and operated a small business in Downtown Shakopee. I have been a member of the Downtown AdHoc Redevelopment Committee a member of the City Council, and a council liaison to the plannj�g commission I have worked as a real estate sale associate. a real estate ee yMraiser for banks and mortgage companies and for the last six years, as a residential appraiser in local assessinzdepartment I am very well versed in planning and zoning land use. residential and commercial sub - divisions surveys plat maps legal descriptions soil surveys. wetland designations. etc. Board or Commission in which you are interested? (If more than one, please indicate order of preference) Planning Commission Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: I believe I have a fair amount of xperience and expertise that could be of particular value to the city on the Planning Commission I would like once again take a more active role in the work of the city as it continues to grow. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No X If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone): --7-7— =iw 1. Bill Mars 2. Terry Joos 3. Judy Cox -- I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature December 9 2001 Date City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 952- 233 -3800 Date Received: Concordia College, Moorhead, MN B.A. Degree, 1976 ProSource Educational Services, St. Paul, MN Coursework University of Minnesota Continuing Education Coursework Employment Carver County Assessing Department 11197 to present Experience Chaska, MN Senior Appraiser City of Eden Prairie Assessing Department 9195 to 11/97 Eden Prairie, MN Appraiser I North Star Appraisal/James Link Associates 11188 to 3/95 Shakopee, MN Residential Fee Appraiser Realty World — Kubes 7/86 to 9/90 Shakopee, MN Real Estate Sales Associate City of Shakopee, City Hall 11182 to 12/95 City Council Member, Vice Mayor Commissioner, Housing and Redevelopment Auth. Council Liaison, Shakopee Planning Commission Member, Assessor's Board of Review Clay's Printing Service Shakopee, MN Partner, Office Manager 7176 t07186 Past/Current Board of Directors, Scott County Branch - American Red Cross Civic Activities Past president, Dollars for Scholars Council Member /Congregation President, St. John's Lutheran Church Member, Development Committee, St. Francis Regional Medical Center Membership/ Member M.A.A.O. (Minnesota Association of Assessing Officers) Licensing Accredited Minnesota Assessor, License No. 2442 Certified Residential Real Property Appraiser, License No. 4002459 (inactive) CITY O F A PPLICATION FOR • I ADVISO BOARDS AND/OR COMMISSIONS Name: KA-S .A y G - (Z t, #111, H Address: I3S5 � ��L� arc ,=K r V E) Phone:(H) °` S Z `! S 7! CW) f S - 2- `146 t 4 7 How long have you been a Shakopee Resident? Z f "' Occupation: J � Place of Employment: LI S 5 5 c e l r s" tC d `i- Does your work require you to travel? (Check one) A great deal x Periodically Very Little None Do you have any special interests or training, which you feel a particular board or commission could use? (Use a separate sheet if necessary) _go�j c�z� �''T� �� r.1F34 R5 ° u� co�v.wrsslvNS, TZ�a�--n1ir - CAD 2 VLI tQaq� �ai�(Zo�i Srlf R TSO�= - stt�ct - r `/ to04,'Trk-L l Acoz C,zc-p'FT) 4VDG£ a4��cbfrS �?�Qo�T a fNrkr�C1P rn`c�T M�.1�4 tc tgwei+/ �2�Qo�C5 ?bra . 7'0eTS,Yn��t�l 1ZNt �'ND� o�c bra W - e�tzSYS'�rr� ONf-T a+A SP%k Y\�%'�vHAxc,C -5 AuoTWO 0rtt4�. Zcv o'FM - �� Smue D o, cokla t V, Scr- cV L., G crV Srv� 13UStW�S5e5 oN� PtLOi�t� pKl � 1 e�H a,IS� M��T)µC Cc CJ 3CikILD2£l.1 f 1D pQ£tJ dT}��(LL}l1L�t?�N E AZLLL - r5 TLo.�t0 t P��lo ¢�4� B "►.t, 6.F C®uQS e , p Gt'f12��t T4�1tSi� oar or Commis" ri in nteres h you are ? f more an onelease indicate order of preference) 2 t ,VT - ?NA�; r T Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Tt� 0- t��R-Ct\� ��5�+�'�tL1r of — ,ttr Gc -15 Zrlr�o �C�L C- �= �-��GO- �;eL�N��il/r fis�tD �ARt� �2u�sT ®r> 5 v� �1eT I.v M AmiQV.P--ceL AA kor do - Tt, ESL ®utL�� Mo9= o . 'TAA� GGmry\V9 T`( 'to Ce )r�G Lot ��nu):1 tTy Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. m In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes_ No >� If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone): 1. - PG 5 (G'Z (e I zL - C. Ll Q C� 3;? 7 J `J� COPES 551 37'� 2. C �+ DNQ w a.saZS L .fv nth P6n r.s +,ett G5 77Z 7Rt7 3. 95Z '-f 4 5 q ?(O I hereby certify that the facts within the foregoing application are true and correct to the best of Date Date Received: CITY OF SHAKOPEE Name: L- o i-- Address: l �9 CA.r- LLS � �-.� L Phone:(H) 25s 12 How long have you been a Shakopee Resident? Occupation: E L - cn c, -tc4--- p S t - t Place of Employment:` tk Lgc �, rat t-�G t u N v Does your work require you to travel? (Check one) A great deal Periodically Very Little None Do you have any special interests or training, which you feel a particular board or commission could use? (Use a separate sheet if necessary) _ . Ir _"s •, Board or Commission in which you are interested? (If more than one, please indicate order of $CS Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes_ Noy. If yes, please provide the details on a separate sheet of paper. Please list three references (Name,- Address, Phone): 3. Q- c,E,.r s eu k-r-�7 t ®�) o ®® - �. NA - & 4 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, NIN 55379 952- 233 -3800 Date Received: CITY OF SHAK # # I 1 T • 1 AND/OR COMM ISSIONS Name: L �' ` Address: O U , 5 L vC Phone: (H) qsa - "S - V - 1'8 � (W) d - _;4 8 ( ' 0 �0 3 How long have you been a Shakopee Resident? F) alAr Occupation: (6'�A Place of Employment: Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: _ A Does your work require you to travel? (Check one) A great deal Periodically Very Little V None Do you have any special interests or training, which you feel a particular board or commission could use? (Use a separate sheet if necessary) < �u w 5 5 c Zvi Board or Commission in which you are interested? (If more than one, please indicate order of preference) Q Q1� ; V1 C1, C \ (0,11 0 AA b 11�N` V 1rl,lN� Vl 6 (/L� Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes_ No If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone): �. 2. 3 -a0 L 8 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature 1 ( -1 -0 \ - Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 952 -233 -3800 Date Received: -?0 - Q/ MUN ew . DIVA 611J 91 1I I 1% 1k 1 If you have previously completed an application for a board and/or commission, please complete this abbreviated application form and pledge for reappointment. 411e- Address: Phone: (H) �1'S� ` ��S - 2/7 (B) Place of Employment: Board or Commission you wish to continue serving on: /�i�N�•r� -/ ��sSlo� Other Board or Commission you wish to be considered for: Signature Date Return application and pledge to: City Clerk City of Shakopee 129 South Holmes Street Shakopee, MN 55379 952- 233 -3800 Date Received: CITY OF • APPLICATI •' COUNCIL ADV BOA AND/OR COMMISSIO How long have you been a Shakopee Resident? I `I V L C RS _ Occupation: 1 Place of Employment: ( Sz— ilu (A cZ` -- r c Does your work require you to travel? (Check one) A great deal Periodically Very Little None Do you have any special interests or training, which you feel a particular board or commission could use? (Use a separate sheet if necessary) I { / Y t l 0 1� � t es 1P `8z n a 0 -,C - 0� - S iJ t oc, e o 4,c i DSO uGa 4jU n l c • AS S c1- vayV e Board or Commission in which you are interested? (If more than one, please indicate order of p eference) , /� 1 Cl % h G ` Utnnv - *+ 1055 t Cllr' a �s �,d�C((•lSc��M� CE 61G� A 1:radln ®apvY1ENT 1 y\. 5o %rs yt>Uc1t.Y c.P J Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: K0 Noe ca I VN JU c,,ce d �xn sev-v L a 5�eC c va lc Z. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. i t In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No. If yes, please provide the details on a separate sheet of paper: _. Please list three references (Name, Address, Phone): r 2. d`OL+n 3. GK I h y certify that the facts within the foregoing application are true and correct to the best of m owledge. o i� 10 of Date .•• �9 • City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 952 -233 -3800 RECEIVE DEC 1� ��'• CITY OF SHAKOPEE Date Received: RESOLUTION NO. 2206 A RESOLUTION SETTING FORTH CITY COUNCIL PROCEDURAL POLICY ON APPOINIMENTS TO CITY BOARDS AND COMISSIONS WHEREAS, in accordance with the City Code, the Shakopee City Council has the authority and obligation to appoint persons to the various City Boards and commissions; and WHEREAS, the City Council desires to establish a procedure for the appointment of persons to the various City boards and commissions. NOW, THEREFORE, BE IT RESOLVED, that the Shakopee City Council hereby establishes the following procedure to appoint persons to the various City boards and commissions: I. When an appointment is required, the City Administrator shall notify the City Council as early as possible before the appointment is put on the City Council agenda. 2. The City Council shall make an appointment to a City board or commission only if the appointment appears on the printed agenda of that meeting or if the appoint- ment was tabled from a previous meeting. 3. The City Council shall follow Roberts Rules of Order, Newly Revised, in making nominations for any appoint- ment to be filled. Any Councilmember can nominate an individual and the nomination must be seconded by another member. Each Councilmember who nominates a person for an appointment should either pass out a resume of that person to the other Councilmembers or be able to recite some background information about the nominee. A motion to close nominations can be made and seconded at any time after each Councilmember present has been polled for a nomination. Once nominations are closed, no further applications will be received and vote will be -made at the next Council meeting. 4. After nominations have been closed, if there is more than one person nominated for an appointment, the City Clerk shall distribute paper upon which each Councilmember shall write his preference for the appointment and sign their name. 5. The Mayor shall open the paper ballots and announce how the votes were--_-,cast::- 6. _ If the person receiving the most votes does not have a majority vote of the Councilmembers present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top.two candidates. Resolution No. 2206 7. After a candidate has received a majority vote on a paper ballot, the Mayor shall annouce his or her name and the fact that he or she has a majority vote. At that time, a motion is in order to appoint that person to the position. This motion shall be voted on and if the person receives a majority, he or she is then appointed. 8. All ballots shall be turned over to the City Clerk and be properly filed. 9. Upon majority vote of the Councilmembers present, the Council may waive the procedural policy on appoint - ments to permit nominations, voting and appointment all to occur at the same Council meeting. Page 2 BE IT FURTHER RESOLVED that Resolutions 1562 and 1969 are hereby repealed in their entirety. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 3rd day of January, 1984. - Mayor of the City of pee ATTEST: City er Approved as to form this day of January, 1984. City Attorney TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: Adoption Of The 2001/02 Tax Levy And Budget Resolutions DATE: December 12, 2001 Introduction and Background Resolution Number 5630 adopts the final tax levy for payable 2002 taxes. The total gross tax levy for 2001/02 is $2,194,454 more than for 2000/01 due to changes in state aid arrangements and growth in the city. Despite the increase in the dollar amount of the city tax levy, the large increase in the tax base and reduction in school taxes has resulted in a lowering of total property taxes for most tax payers. Resolution Number 5631 adopts the 2002 Budget. The budget must be adopted after the tax levy. Action Offer Resolution Number 5630, A Resolution Setting the 2001 Tax Levy, Collectable In 2002, and move its adoption. Offer Resolution Number 5631 A Resolution Adopting the 2002 Budget, and move its adoption. Gregg Voxland Finance Director g= \budget02 \budres02 RESOLUTION NO. 5630 A RESOLUTION SETTING 2001 TAX LEVY, COLLECTIBLE IN 2002 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following sums of money be levied as the tax levy in accordance with existing law for the current year, collectible in 2002, upon the taxable property in the City of Shakopee, for the following purposes: General Levy $6,282,773 Plus Economic Development Authority 60,880 Debt Service Levy 156,760 Debt Service - Fire Referendum 125,000 (Market Value) BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this th day of December, 2001. ATTEST: Mayor of the City of Shakopee City Clerk RESOLUTION NO. 5631 A RESOLUTION ADOPTING THE 2002 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 2001 Budget with the estimated revenues and appropriations for the General Fund and the Special Revenue Funds as shown below is hereby adopted. General Fund Mayor and Council Administration City Clerk Finance Legal Planning Government Buildings Police Fire Inspection Engineering Street Shop Park Unallocated Transfers Total General Fund Estimated Revenue Expenditures & Other S ources & Other Uses $11,483,960 Transit Fund $302,000 $ 90,820 558,150 325,000 675,470 424,500 758,910 375,200 2,981,100 1,026,480 585,230 658,730 963,840 188,780 691,600 363,630 845,830 $11,513,270 $603,870 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this th day of December, 2001. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: 2002 Workers Compensation Insurance DATE: December 12, 2001 Introduction The Workers Compensation policy for the city is up for renewal- /S - . , s CPT M h it{ Background This is a routine item that the work comp policy for the city renews on January 1. The renewal is with the same terms as last year, namely with a $500 deductible on medical coverage. The deposit premium last year was $82,930 and this year it is $105,252. Actual cost is based on the actual figures calculated after the end of the year. The League of Cities Insurance Trust has an excellent program. There is probably nothing in the market place that can compare to this program. Action Move to approve the renewal of the workers compensation with the League of Cities Insurance Trust for a deposit premium of $105,252. l Gregg Voxland Finance Director g: \£finance \docs \insure \workcomp City of Shakopee Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Tracy Coenen, Management Assistant SUBJECT: Kevin Sura — Request for Exemption to Garbage Service MEETING DATE: December 18, 2001 Introduction Kevin Sura, in his attached memo, is requesting for an exemption to Ordinance No. 594, which mandates garbage and recycling service. Background Mr. Sura did not use the former city hauler, Waste Management, for his garbage service. I have met with Mr. Sura on numerous occasions since last spring to discuss his garbage options. Mr. Sura has indicated to me that he does not want city garbage service, since he is an employee of BFI (garbage company) and can bring his garbage to work. As you are aware, several residents (memos attached) have asked for similar exemptions, and those requests have been denied. To staff's knowledge, there are roughly 80 —100 garbage industry employees that staff would require costly city staff time to track the employment status. I explained to Mr. Sura, that as city staff, I would not grant his exemption for 3 reasons 1) it did not follow City Ordinance No. 594 for city wide garbage and recycling services 2) it is not consistent with City Council's precedents set on March 27 and September 4, when City Council denied Mr. Hastings and Mr. Henderson's request for exemptions for similar reasons 3) it would be too costly and time consuming for city staff to DO monthly reviews of every garbage employee's pay stub to verify employment. I did inform Mr. Sura that he could make an appeal to City Council at the December 18 meeting. Staff Recommendation Deny Mr. Sura's request for an exemption for the garbage service with Dick's Sanitation. This will help to maintain the uniformity and equity of the citywide garbage service. Action Required 1) Deny Mr. Sura's request for an exemption to the City's garbage service. (Ordinance No. 594). 2) Grant Mr. Sara's exemption to no longer be a part of the citywide garbage service contract. 3) Table. I S F_ �. City of Shakopee Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Tracy Coenen, Management Assistant SUBJECT: Exemption to Garbage Service — Christopher Henderson MEETING DATE: September 4, 2001 Introduction Mr. Christopher Henderson is requesting City Council to grant him an exemption to Ordinance No. 594 that mandates garbage and recycling pickup for single - family dwellings located that are served by MUSA. Background Mr. Henderson contacted me on August 30, 2001 to indicate, as in his memo, that he did not want and/or need the City's garbage service, because he uses his parents garbage service. I explained to Mr. Henderson, that as city staff, I would not grant his exemption for two reasons 1) it did not follow City Ordinance No. 594 that mandates garbage and recycling pickup service for single family dwellings in MUSA (he resides at 225 Bluestem Avenue, which is served by city water and sewer) and 2) it is not consistent with City Council's precedent, set on March 27, 2001, when City Council denied Mr. Allen Hastings request for an exemption for similar reasons. I informed him that he could make an appeal to the City Council at the September 4 meeting. Staff Recommendation Deny Mr. Henderson's request for an exemption for the garbage service with Dick's Sanitation. This will help to maintain the uniformity and equity of the citywide garbage service. Action Required 1) Deny Mr. Henderson's request for an exemption to the City's garbage service (Ordinance No. 594). 2) Grant Mr. Henderson's exemption to no longer be a part of the citywide garbage service contract. 3) Table. Tra�e Y Management Assistant 0, ,.,,, .. ON TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Garbage Contract Appeal — Allan Hastings DATE: March 15, 2001 Shakopee resident Allan Hastings, has asked to be on the City Council agenda of March 20 concerning his desire not to be included in the City's solid waste contract. D : X ' 1 On Wednesday, March 14"', Mr. Hastings appeared at City Hall, stating that he did not wish to be included in the City's garbage contract. Mr. Hastings said that he has not previously been on the City contract, and recycles all of his refuse. It was explained to Mr. Hastings that State law requires curbside recycling of all residents, and City ordinance requires all single - family residents within the urban service area to be serviced by the City - designated contract hauler. He stated that he wished to appeal this to the Council. He was advised that if he wanted to express his concerns in writing, it would be placed on the Council agenda; otherwise, he was welcome to appear at the "Concerned Citizens" portion of the agenda. He provided us with the attached letter. The changeover to Dick's Sanitation from Waste Management was a decision made by the Council in November. Since that time, staff has spent many, many hours facilitating the changeover. We have encountered a number of people who either did not want the service (because they have had other options for disposal), or simply want to make their own garbage hauler decision. However, it has been explained to most of them that the rationale which the majority of the City Council has adopted is that an organized system offers more benefits than does an "open" system. It is up to the City Council as to whether it wishes to change the ordinance. Please be aware, however, that to grant exceptions for this case would provide a precedent for others to make the same request; at some point, the advantage of an organized system would be severely compromised. Also keep in mind that the City had received similar requests from people not to be included under the old WMI contract as well; this particular request does not appear to be a function of the changeover to Dick's, other than his non - participation in the City contract was brought to light. I do not know why Mr. Hastings was not included under the City contract, as required by ordinance. Mr. Hastings should be heard, but unless the Council's philosophy is changed, I recommend that no exception be granted. i• 1, The Council is asked to hear the appeal by Mr. Hastings, and give direction as to how it wishes to see his case handled. Mark McNeill City Administrator u_Ii�T 1 QA ( f y _ Y y 00 � N _, NC --A -0 = D Fn -< 0 0 r n � x• IX: C r-p S x- Z va C C) Cl) r- n m m Z n Cl) � y Z M 0 O� Z� z O c n Z l' t fF O N fp Z! IZ A n -0 t3 to s i UT t 0 CO Cri C v rn --A -0 = D Fn -< 0 � 3 � 0 r t-r -i•: r_ a �r �s r• i� 0 C CL ;77 tT3 �T i? t? M Q m 0 c •� Co m R -�: C -c: c x• x• IX: C r-p S x- 0 0 w O acr m o ri o p m y Z N pCD p y fo 2s -p rp 3t < z �' r : \: z O k f-i l' t fF � M Z! IZ CL n -0 t3 to s i UT t 0 0 cD 0 C Q Z t Y• L u tT3 - g o T Z Q i C� - 0 < m .. �.. C7 t = Q 1-- Q iD Y• �-; r il r• C o :Z3 Q C£i 0 ih u`3 rT fit iET Q - k• 0 �a 0 < 33 M :I OL v Q CL t�a v 0 _! � 3 � 0 r t-r -i•: r_ a �r �s r• i� 0 C CL ;77 tT3 �T i? t? M Q m 0 c •� Co m R -�: C -c: c x• x• IX: C r-p S x- N p c C w O acr m o ri o p m y Z N pCD p y Z m C x IM z �' r : \: z O k f-i M D D Z Q M ti �r-DDm DnD� �m�o�' irn > 4 gi ;7 iD0 I O Z D o �x ix" IMmym � T 0 0Z m mZ �ZC C) Q7 � xM > z m z n G) m i1D -0 -n txxD— � w M > Vcnpo r o m D o Z m: co M ii < m< 0=- Cm amoco DO m m �02m mm�m z O 1250 m w0D FO- Zmo M �oz DO C O0M ° 1: D S Z M J7 G O M D M M (n (n ti C rr; Z: 7r: M: n ' r; n r c Cf? J' L.z C J? G Z v A oC m (7: v C: Q C t— tT3 (I1 V co N p c C w O acr m o ri o p m y Z N pCD p y Z m C �� Z� <® z �' r : \: z O O ` u ; CO v e M ^ C f r V N p c C w fir` CYI -4 co�� rnZ�l 11 m co a�C."� Da o ri o p m y Z N pCD p y Z m C �� Z� <® \ m co C7 cc v e M ^ C f r ?c4 ��,'\ r kv- NOTICE OF ASSESSMENTS CITY OF SHAKOPEE 129 Holmes Street South SHAKOPEE, MN. 55379 Assessments were levied against your property for delinquent garbage /recycling bills, all such assessments being levied are pursuant to law for: Delinquent Garbage/Recycling Bills I'• `l I,'+ 04#41 Levied Assessment: $145.40 �. The above assessments may be paid to'Dick's/Lakeville Sanitation (Dick's/Lakeville Sanitation P.O. Box 769 Lakeville, MN 55044) on, or before December 21, 2001 without interest or penalty. Payments made after December 21, 2001 are subject to a $25 /parcel penalty and a 5.00% interest rate annum from November 20, 2001, the date of adoption. The installment plus penalty and interest will be certified to the County Auditor for collection along with real estate taxes. No annual installments will be accepted at City Hall. Any property owner wishing to appeal an assessment must have filed a written objection, signed by the affected property owner with the City Clerk prior to the assessment hearing or have presented a written objection to the presiding officer at the Public Hearing. Any owner may appeal their assessment to the District Court pursuant to Minnesota Statutes, Section 429.081, by serving notice of the appeal upon the Mayor or Clerk of the City within thirty (30) days after the adoption of the assessment and filing such a notice with the district court within ten (10) days after service upon the Mayor or Clerk. Property owners should be aware that both of the procedures described in the former two paragraphs must be followed in order for an appeal to be valid. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may in its discretion, defer the payment. of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated plus applicable interest become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may apply to the City Clerk on the prescribed form for such deferral of payment of this special assessment on his property. It is recommended that application be made within thirty (30) days after receipt of the "NOTICE OF ASSESSMENT ", but may be made at any time. Application should be made prior to November 1st of any year in order that it may become effective in the following taxing year. SS /Judith S. Cox City Clerk �Mlll Crff O • / ' . Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Twin Cities Avanti Stores, LLC dba Food n Fuel DATE: December 13, 2001 ffisgl e City Council should direct staff to implement the penalties imposed on Twin Cities Avanti Stores, LLC dba Food n Fuel at the Council meeting on December 4, 2001 _ .. �� On December 4, 2001, City Council implemented an administrative penalty of $200 and a suspension of the tobacco license of Food n Fuel for 10 days beginning December 14, 2001. This was due to the sale of tobacco products to a minor July 30, 2001. On December 11, 2001, City Council moved to delay implementing the penalties imposed on Food n Fuel for selling tobacco to a minor. This was in response to a request by Food n Fuel to appear before the City Council and explain why they were not able to attend the hearing on the violation at the December 4, 2001 hearing. Mr. Walt Nowicki, District Manager, has since advised that he wishes to withdraw his request for the Council to reconsider the penalties that were imposed. He has been directed by his Regional Manager not to pursue the matter and to cease the sale of tobacco products for 10 days beginning December 14, 2001. RECOMMENDED ACTION: Move to acknowledge the withdrawal of a request to reconsider penalties and implement the penalties imposed on Twin Cities Avanti Stores, LLC dba Food n Fuel at the Council meeting on December 4, 2001. /So F 17 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Transfer of Property to SPUC DATE: December 14, 2001 The Council is asked to take action to authorize the conveyance by Quit Claim Deed of certain properties currently held by the City of Shakopee to the Shakopee Public Utilities Commission. In addition, the land upon which the headquarters building is located at 1030 E. 4 th Avenue will need an administrative lot split. For many years, public utilities commissions were unable to hold in their own names properties in which they had an interest — electrical substations, water storage tank sites, utility buildings, etc. However, it is now apparent that municipally owned utilities such as SPUC can hold title of those properties, in their own name. Councilor Bob Sweeney has recommended that this action be taken, as it provides to advantages to both SPUC and the City. The City Attorney has been working on a transfer of this property by means of Quit Claim Deed. By making the transfer in this manner, there is no need to do a title search; the recipient becomes the owner of the property, along with any imperfections in the title that may exist. Attached is a list of the properties of which we are aware; there may be an update on the table at the December 18 City Council meeting. Also attached is a letter from the City Attorney. SPUC is also providing a request for this transfer. I recommend that the transfer of properties from the City to SPUC be approved. ': If the Council concurs, it should, by motion, authorize the appropriate City officials of the City of Shakopee to convey by Quit Claim Deed certain properties owned by the City to Shakopee Public Utilities. Mark McNeill City Administrator MM:th JAmEs J. TxomsON Attomey at law Direct Dial (612) 337 -9209 email: jthomson @kennedy - graven.com December 14, 2001 Mr. Mark McNeill City Administrator City of Shakopee 129 South Holmes Street Shakopee, MN 55379 -1328 Lou Van Hout Shakopee Public Utilities Commission 1030 East Fourth Avenue Shakopee, MN 55379 Transfer of Real Estate Dear Mark and Lou: Shakopee Public Utilities Commission has requested that the City transfer to SPUC all real estate currently being held in the name of the City. It is my understanding that this tem will be on the City Council agenda for December 18, 2001. Although I believe that the City Council can authorize such a transfer, I wanted to advise SPUC and the City that there is some uncertainty as to whether a municipal public utilities commission can hold title to real estate. In 1958, the Minnesota Attorney General issued an opinion concluding that an easement should run in favor of the city itself rather than in favor of its public utilities commission. In that opinion, the Attorney General concluded that a public utilities commission does not have the right "to possess any right, title or interest in land." I am not aware of any court decisions that address this issue. With respect to municipal utility commissions that operate electrical facilities, the law has changed since the 1958 Attorney General Opinion. Minnesota Statutes, Chapter 453 allows municipalities to create "municipal power agencies." The statute defines a "municipal power agency" as a separate political subdivision and municipal corporation created by an agreement between two or more cities. A municipal power agency has the authority to acquire, construct, operate, repair or improve electric generation or transmission facilities. Minnesota Statutes, Section 453.54, Subdivision 9 authorizes municipal power agencies to acquire, own, and dispose COMMUNITY PRIDE SINCE 2857 129 Holmes Street South . Shakopee. Minnesota ^ 55379 -1351 . 952 -233 -3800 . FAX 952 -233 -3801 ^ www.ci.shakopee.mmus Mark McNeill/Lou Van Hout December 14, 2001 Page 2 of 2 of real property. Section 453.58 states that a city may adopt a resolution exercising any of the powers granted to a municipal power agency. SPUC adopted such a resolution on March 1, 1999. With respect to its electric facilities, SPUC clearly has the authority to hold title to real estate in its own name by virtue of the powers granted to municipal power agencies in Chapter 453. Whether SPUC can hold title to real estate with respect to its water facilities, however, is not clearly established. It is my understanding that SPUC has been advised by an attorney with respect to that issue. The attorney has concluded that, although the question is not free from doubt, SPUC has the authority to hold title to real estate for water facilities. Despite the somewhat uncertainty over this issue, I do not see any significant risk to SPUC or to the City if the City quit claims property to SPUC. A quit claim deed contains no warranties as to title and conveys only as much interest in the property as the grantor has. I have discussed this issue with the real estate attorneys in our office. Their only concern is the possibility that a title objection could be raised in the future with respect to the property. They believe that if such a title problem ever arose, a title company might require that the title issue be resolved, perhaps through a quiet title action. Alternatively, the title company might simply require that SPUC quit claim the property back to the City. I will be prepared to answer any questions with respect to this issue at the council meeting. Assuming that the council authorizes transfer of the property to SPUC, we will prepare the necessary quit claim deeds to have that accomplished. Sincerely, James J. Thomson JJT:lh JJT- 207391v1 SH155 -23 L v Y I'M MMIEW M-at", 101� DATE: December 14, 2001 At their November 5, 2001 meeting the Commission passed a motion requesting Council action to transfer the city's interest in certain properties used by the Shakopee Public Utilities to the Commission. Conine Thompson of Kennedy & Graven has been working on the documents necessary to complete the transfers (by quit claim deed) for the following properties. F Address Legal Description Tank #3 803 Canterbury Road attached Pump House # 6 3189 Eagle Creek Blvd. attached Future West Tank Site none assigned attached Tank #1 870 West 10 Ave attached Pump House #3 1015 Spencer Street attached Dean Lake Substation 3755 Eagle Creek Blvd. attached Pump House #4 857 Valley Park Drive attached Future East Tank Site none assigned attached Finally, the last parcel of interest is the site of our ser , &e center at 1030 E. Fourth Avenue. It is our understanding an "Administrative Lot Split" to separate the parcel used by Shakopee Public Utilities from the parcel used by the city for the Police and Public Works department would be applicable. I've aUached the documentation for that request. Please call me with any questions. Thank you. MINUTES SHAKOPEE PUBLIC UTILITIES COMMISSION (Regular Meeting) President Lynch called the regular session of the Shakopee Public Utilities to order at the City Hall Council Chambers at 5:00 P.M., November 5, 2001. MEMBERS PRESENT: Commissioners Miller, Thompson and Lynch. Also, Liaison Sweeney, Planning & Engineering Manager Adams, Line Superintendent Athmann, Water Superintendent Crooks, Utilities Manager Van Hout, Finance Manager /Commission Secretary Fox, Recording Secretary Huth. Motion by Miller, seconded by Thompson to approve the minutes of the 10/15/01 adjourned regular meeting. Motion carried. Mr. Van Hout reported that there were no communications. Mr. Miller requested to have the item 8a)3. of the agenda be taken off of the Consent Items as listed. Motion by Miller, seconded by Thompson to approve the agenda as modified. Motion carried. Motion by Miller, seconded by Thompson to approve the Consent Items as listed on the modified agenda. Motion carried. BILLS READ: City of Shakopee 82,000.00 Ace Hardware Shakopee 304.72 Jason Aldape 9.62 Americinn of Marshall 206.67 Aspen Equipment Co. 1,394.00 Amsterdam Printing & Litho 113.61 Anderson Family Homes 15.71 Appliance Sales & Service 1,358.19 ARAMARK Refreshment Services 142.00 Astleford International 487.76 AT & T Wireless 26.11 AT & T 14.99 AVAYA Communications 63.69 Bentz Construction Inc. 3,265.00 Bill's Toggery Inc. 488.06 Boise Cascade 1,095.86 Border States Electric 28,083.79 Brandl Anderson Homes 31.05 Burmeister Electric Co. 621.96 Ron i- arlson 135.59 City of Shakopee 1,573.16 I Commission at the December 3rd meeting on ways to spend to energy conservation dollars. The 2002 Operations Budget, updated draft, agenda item 8.C)1. (approved under Consent Business.) .. - Mr. Adams reviewed the land transfers for various Shakopee Public Utilities site's with his memo dated 11/1/01. Motion by Thompson, seconded by Miller to request City Council action at the December 4, 2001 Council Meeting on the land transfers (identified in the Schoell & Madison attachment to Mr. Adams's memo dated November 1, 2001) to SPUC properties after staff and attorney agree on the legal documents. Motion carried. Mr. Van Hout reviewed a proposed schedule to reach the final 2002 - 2006 CIP and related cash flows. A discussion followed regarding the schedule. The consensus of the Commission is to have the draft 2002 -06 CIP and cash flow analysis at the November 19, 2001 meeting and the finals due at the December 3, 2001 meeting. The Commission is open to revisiting CIP issues as they arise in 2002, if necessary. Mr. Van Hout reviewed the SPUC and Staff priorities schedule. Mr. Sweeney advised that a joint meeting with the new City Council would be advantageous to add to the schedule. Staff is directed to set up the joint meeting after 1/2/02. Mr. Adams reviewed the Service Center site search with a combined site search for a southern well field for a possible cost savings for each project. A discussion followed regarding these options. Staff is directed to check with the consultants and negotiate the fee to add the analysis of two additional common sites. The information is due at the November 19, 2001 meeting. The Administrative Policy - Settlement of Minor Claims, agenda item 9.) (approved under Consent Business). Mr. Van Hout advised the Commission that the APPA conferences on Buying Power in a Competitive Marketplace and the conference on Developing & implementing a Utility Marketing Plan were canceled due to current events. Authorization was granted to attend the Minnesota Power Systems conference in November 2001 at the U of M. Motion by Miller, seconded by Thompson to adopt the vehicle policy effective January 1, 2002 as presented in the memo by Jerry Fox dated 10/31/01. Motion carried. Mr. Fox reviewed the new position of the ,marketing /key accounts position with a draft job description with his memo dated 10/31/01. A final draft of the job description is Sue by the December Ord, 2001 meeting. TO: Lou Van Hout, Utilities Manager FROM: Joseph D. Adams, Planning & Engineering Manag SLTBJECT: LANND TRANSFERS, STATUS REPORT DATE: No-,7emiber 1, 2001 As discussed, SchoeR & Madson, Inc. has completed their surveying and the attached report details the next steps to be taken. I am forwarding thi t the city attorneys at Kennedy & Graven requesting their assistance in preparing the appropriate legal documents. I am noting it is the Commission's desire to wrap this up by the end of this year. ///,I / ;V11j.e ;97 kewtee��l Completed Descriptions for Shakopee Public Utilities Comm ission Category #1 Description:.Schoell & Madson, Inc. is in possession of a recorded document indicating ownership vested in the City of Shakopee. A quit claim deed based on these descriptions should transfer the City's interest. Facility: Tank # 3 Address: 803 Canterbury Drive Document: Certificate of Title No. 12158 Lot 13, Block 1, Valley Park Fifth Addition, according to the plat thereof on file and of record in the Office of the Registrar of Titles, Scott County, Minnesota. Fac ility - Pum )house #6 Address: 3189 County Road 16 or Eag C reek Boulevard Document: Certificate of Title No. 12942 The South 400 feet of the West 100 feet of the South Half of the Northwest Quarter of Section 9, Township 115 North, Range 22 West, Scott County, Minnesota. Fac ility - Future Tank Site on County Road No 17 Address: None Assiened Document: Warranty Deed Document No.332819 Lot 1, Block 1, MAPLE TRAIL ESTATES 1 sT ADDITION, according to the recorded plat thereof and situate in Scott County, Minnesota Cateaory #2 Description: Parcel descriptions generated from various sources. No recorded document has been found. We advise SPUC to seek the advice of legal counsel to verify that these descriptions are compatible with record title. Fa cility - Tank #1 (Standpipe) Address 870 West 10` Avenue Description from: Survey by Schoell & Madson, Inc. dated February 9, 2001. That part of the Northwest Quarter of Section 12, Township 115 North, Range 23 West of the 5"' Principle Meridian, described as follows: Commencing at the southwest corner of said Northwest Quarter; thence on an assumed bearing of South 84 degrees 27 minutes 21 seconds East along the south line of said Northwest Quarter, a distance of 843.51 feet; thence North 0 degrees 06 minutes 13 seconds East, a distance of 1491.23 feet to the point of beginning of the land to be described; thence North 89 degrees 47 minutes 33 seconds East. a distance of 288.63 feet; thence South 83 degrees 02 minutes 06 seconds East, a distance of 162.37 feet; thence North 4 degrees 13 minutes 49 seconds West, a distance of 80.27 feet to the south line of the 100.00 foot wide right -of -way of 10` Avenue; thence South 89 degrees 47 minutes 25 seconds West, along said south right - of-wav line, a distance of 443.77 feet to the intersection with a line bearing North 0 degrees 06 minutes 13 seconds East from the point of beginning: thence South 0 degrees 06 minutes 13 seconds East a distance of 59.78 to the point of beginning. Both Cemetery and City must Grant quit claim deed based on this description to transfer property. Category #2 continued Facility: Pumphouse # 3 Address: 1015 Spencer S treet Description from: Property Abstract dated September 15, 1955, and from exception description in the recorded plat of SOUTHVIEW ADDITION TO SHAKOPEE, Scott County Minnesota. All that part of the Southwest Quarter of the Northwest Quarter of the Northwest Quarter of Section 7, Township 115, Range 22, described as follows: Starting at a point on the East line of Spencer Street at a point 50 feet South of a point due East of the Southeast comer of Block 8, Greenleaf and Overton's Addition to the City of Shakopee; thence South 200 feet along the Eastern boundary of said Spencer Street; thence East at right angles for a distance of 290.4 feet; thence North and parallel to said East line of Spencer Street 200 feet; thence West 290.4 feet to the place of beginning. Facility Dean Lake Sub - Station Address: 3755 Eagle Cree Blvd Description from: Half Section Map and copy of Registered Land Survey No. 172, Scott County, Minnesota. Tract A, Registered Land Survey Number 172, Scott County, Minnesota. Facility Pumphouse #4 Address: 857 Valley Park Dri Description from: Purchase Agreement dated July 28, 2000 between City of Shakopee, Shakopee Public Utilities Commission and ADC Telecommunications, Inc. That part of Lot 4, Block 5, VALLEY PARK FIRST ADDITION, according to the recorded plat thereof and situate in Scott County, Minnesota lying south of the north line of Section 10, Township 115 North, Range 22 West of the Fifth Principal Meridian, and Research Boulevard, vacated, as dedicated in said VALLEY PARK FIRST ADDITION. Facilttt : Future East Tank Site Address: None Assigned Description from: Half Section Map and copy of the recorded plat of RIVERVIEW ESTATES 2 ND ADDITION, Scott County, Minnesota. Lots 9 & 10, Block 1 RIVERVIEW ESTATES 2 ND ADDITION, according to the recorded plat thereof and situate in Scott County, Minnesota. Facili : South Shakopee Sub - Station Address: 13590 Townline Avenue Description from: Half Section Map and copy of the recorded plat of THE PRESERVE AT STONEBROOKE. OUTLOT C, THE PRESERVE AT STONEBROOKE, according to the recorded plat thereof and situate in Scott County, Minnesota. Category #2 continued Facility Well and Pumphouse #9 Address: None Assig Description from: Description prepared for SPUC by Schoell & Madson, Inc. dated September 19, 1995 and revised October 13, 1995. That part of Lot 6, Block 1, ST. FRANCIS MEDICAL CAMPUS, according to the recorded plat thereof, and situate in Scott County, Minnesota, which lies north of the south 17.00 feet of said Lot 6. And That part of Lot 1, Block 1, ST, FRANCIS MEDICAL CAMPUS, according to the recorded plat thereof, and situate in Scott County, Minnesota, which lies southerly of the westerly extension of the north line of Lot 6 in said Block 1 and lying easterly of a line 14.00 feet westerly of, measured at a right angle to and parallel with the west line of said Lot 6. And That part of Lot 5, Block 1, ST. FRANCIS MEDICAL CAMPUS, according to the recorded plat thereof, and situate in Scott County, Minnesota, which lies northerly of the westerly extension of the north line of the south 17.00 feet of Lot 6 in said Block 1 and lying easterly of a line 14.00 feet westerly of, measured at a right angle to and parallel with the west line of said Lot 6. Facility: Well #1 l Description from: Copy of recorded plat of ST. FRANCIS MEDICAL CAMPUS, Scott County, Minnesota. Lot 7, Block 1, ST FRANCIS MEDICAL CAMPUS, according to the recorded plat thereof, and situate in Scott County, Minnesota. Facility: Pumphouse #2 Tank #2 ( Golf Teel Description from: Exception description contained in Certificate of Title No. 2054 Starting at the intersection of the south line of Prairie Avenue and the west line of Holmes Street according to the Original Plat of Greenleaf & Overton's addition to Shakopee, Scott County, Minnesota, as filed in the Office of the Register of Deeds, January 12, 1861, and running south on the west line of Holmes Street extended 100 feet; thence west parallel to Prairie Avenue 214 feet, more or less, to the west line of the Northeast Quarter of the Northeast Quarter; thence North 100 feet to the south line of said Prairie Avenue; thence east 216.5 feet, more or less, to the point of beginning. Facility: Well #8 Description from: Watermain Easement Description prepared by Schoell & Madson, Inc. April 11, 1989. An easement for watermain purposes over, under and across that part of the following described property: All that part of the Northeast Quarter of the Northeast Quarter of Section 12, Township 115, Range 23, Scott County, Minnesota, lying south of the center line of Prairie Avenue as shown on the plat of Greenleaf and Overton's Addition to Shakopee on file and of record in the office of the Register of Deeds in and for said county and state, excepting therefrom all that part of the ti'ortheast Quarter of the Northeast Quarter of Section 12, Township 115, Range 23. Scott County, Minnesota, described as follows: Starting at the intersection of the south line of Prairie Avenue and the west line of Holmes Street according to the Original Plat of Greenleaf and Overton's Addition to Shakopee, Scott County, Minnesota, as filed in the office of the Register of Deeds January 12, 1861, and running south on the west line of Holmes Street extended 100 feet: thence west parallel to Prairie Avenue 214 feet. more or less, to the west line of the Northeast Quarter of Category #2 continued the Northeast Quarter, thence north 100 feet to the south line of said Prairie Avenue, thence east 216.5 feet, more or less, to the point of beginning. The Southeast Quarter of the Northeast Quarter of Section 12, Township 115 North, Range 23 West of the 5 Principal Meridian. Said easement is described as follows: Beginning at the southwest comer of said Northeast Quarter of the Northeast Quarter; thence south along the west line of said Southeast Quarter of the Northeast Quarter a distance of 39.00 feet; thence deflecting to the left 90 degrees 00 minutes 00 seconds a distance of 100.00 feet; thence deflecting to the left 90 degrees 00 minutes 00 seconds a distance of 100.00 feet; thence deflecting to the left 90 degrees 00 minutes 00 seconds a distance of 70.00 feet; thence deflecting to the right 90 degrees 00 minutes 00 seconds a distance of 305.00 feet more or less to a north line of the above described property; thence westerly along said north line a distance of 30.00 feet, more or less, to the west line of said Northeast Quarter of the Northeast Quarter; thence southerly along said west line to the point of beginning. Category #3 Description: These parcels require further action by Schoell & Madson Inc, SPUC and or others to complete the transfer of these properties. Facility: SPUC Buildins Address: 1030 East 4` Avenue Action Required: Survey Completed. Need to finalize the Lot split n Facility: NSP Shakopee Sub - Station Action Required: Schoell & Madson to meet SPUC on site to defue area to be transferred Facility: Lewis Street Sub - Station 129 Lewis Street Action Required: Schoell & Madson to meet SPUC on site to define area to be transferred 4 6"1 0 .11 DATE: December 20, 201OLO I have forwarded your request on the lot split for the property at 1030 East Fourth Avenue to Michael Leek. He will respond to you with any other changes needed. K Mark cNeill City Administrator Schoell -- - 10580 Wayzata Blvd., Suite 1 Minneapolis, MN 55305 -1525 Office (952) 546 -7601 Fax (952) 546 -9065 www.schoelimadson.com Mr. Lou Van Hout Utilities Manager Shakopee Public Utilities Commission 1030 East Fourth Avenue Shakopee, MN 55347 f Subject: Dear Lou: November 10, 2000 Uy IS 2bVU SHAK. PUB. UTILITIES COMM. SPUC Office Property Lot Division Enclosed are ten copies of the survey of the property containing your building and the City building. The proposed division line, as designated by Joe Adams, is shown. Also enclosed is the City's application form which requires your signature. As I indicated in my November 2, 2000 letter, SPUC needs to request a waiver from the City ordinance requirement for formal platting of the property to divide the property and to allow a lot division under the minor subdivision procedure. City ordinance allows the minor subdivision only on platted lots. The property is not platted and has a very long description as shown on the survey; therefore, the waiver is required. The description for your building parcel would be the north 401.54 feet of the described parcel. The City ordinance requirement for platting is likely based on the desire to simplify long property descriptions. Please call me with any questions. F.\CAR0LEJ \WP \spuc00 \Von Haut.N10.wpd Very truly yours, SCHOELL & MADSON, INC. Kenneth Adolf OCT -20-2000 10:25 Applicants Name: City of Shakopee Public U t i l i t i e s Commission Address: 1030 East Fourth Avenue Phone Number: 445 -1988 'FAX Number: 445 -7767 Property Owner: City of Shakopee Address: 129 Holmes Street South Phone Number: 445 -3650 FAX Number: 445 -6718 1. Current legal descriptions of all parcels (attach separate sheets, if necessary): See survey 2. PID Numbers:27- 9060350 2 27- 27- 3. Property Acreage: 11.496 acres 4. Present Zoning: 5. Requested Zoning: Nn change 6. Existing Use of Property: SPUC Office and Maintenance Building, City Maintenance building and Police Station 7. Proposed name of development: n/a 8. If development is to be phased, proposed number of phases: n / a 9. Right -of -way or easement location proposed for vacation: n/a 10. Size and dimension of proposed vacation: n/a 11. Right -of -way names (if applicable): n/a 12_ Any existing utilities or improvements: See serve 13. If proposing an amendment to the text of the Zoning Ordinance, which provision? n/a 14, Type of Conditional Use Permit requested: n/a 15. Variance requested to: n/a 16. Variance dimension requested: n/a 17. Please describe the undue hardship that exists that is unique to the site which necessitates the request for a variance: n/a OCT -20 -2000 10 26 i zs. Tease provide any additional information that would be helpful for the Board of Adjustment and Appeals or Planning Commission when reviewing this request: 19. Does the request meet the criteria necessary to grant approval (please refer to the informational handout)? Applicant is requesting a waiver of the reouirPmant fnr t atting the prop erty to create the two narrPls and to all ri;vs_slon itnriar the r enu i rPments of a mi nnr cuhrii r; c i nn Submitted this day of NEI Applicants Signature Property owners Signature City staff has ten days from the date of application to determine if are application is complete. Incomplete applications will not be processed. i s \cornmdcv\admin \othcr\appmv.doc ell 4TW,AVENUE E E -- — ----------- 71 0 E so 0 w S-1. In Feat I GENERAL NOTED t o 7 501773 1 9 fix LEGEND 42 DDm mom .o� VE cc.= .era.c ttcu. � .Di IV D O.= I OD� rm tnvKw D Nm il—C rq DO.= airy— ttrarsOera aoms TDJ7.0w 'W Dp=Es � SC IulsbtE ooc= al 5 9 E LA"o Do-mm ten -Ctaa V g C . 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(6): ( / 7 m«te. wet aaa sea s— S.") 0, m Sanea Sa (6) 6M— Ell eepnepfr utr, tnwce weem =*E,=— It 6721 F S— Ell ' F— 1= 'Z Of, o r s 1511 F— C-- l , f s— 6-115-22 a98 F— 1. -q-9. 0.24 ocrw - — ------ ------------------- #— / UTILITIES SHAKOPEE, MINNESOTA i 77= 15- t �, CITY OF SHAKOPEE Allemnrandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: MnDOT Parcel 55/57 Pass Through Acquisition DATE: December 18, 2001 The Council is asked to authorize staff sending a letter to MnDOT's right of way section, indicating an interest in purchasing for resale (for development purposes) of two "excess" parcels totally 15.62 -acres remaining from the U.S. 169 right of way acquisition process. As right of way was purchased for U.S. 169, there are portions of parcels acquired that remain after not being needed for highway right of way purposes. Over the years, the City has either acquired, indicated no interest in, or otherwise continued to negotiate for acquisition of these parcels within the City. In some cases (Parcel 75 in the Southbridge area, and Parcels 37 and 43 in the Gopher State truck top area), the City has been negotiating for more than two years for acquisition. However, MnDOT has recently advised us that it will cease to sell off of these parcels individually, and that it is now putting together a comprehensive agreement to transfer these parcels as a package. We have been in contact with MnDOT regarding one parcel specifically recently, about an exemption from this comprehensive agreement process. Parcels 55 and 57 constitutes a 15.62 acre piece of land located immediately east of County Road 79, between the Town and Country development and the U.S. 169 right of way. Because of access restrictions that border the property on the west, and because the land to the east is platted as commercial and not suitable for access to a residential development, the only logical developer of this property is Town and Country Homes. Earlier this fall, MnDOT did approve arrangements that allowed for traversing the two parcels with underground utilities to serve the Town and Country area. Town and Country has indicated an interest in the parcel, and is willing to purchase the property at the appraised value of $345,000 (preliminary), contingent upon receiving all necessary approvals to develop the land from the City and any other governmental agencies. They would develop it as townhouses, similar to the development on the adjacent portion of the Town and Country project, which is currently in its first phase. A street access would be extended north from near the eastern end of the Town and Country property. Town and Country has indicated a need to have a decision on this soon, so that plans can be modified to allow for this. In addition, if the property is to be developed, knowledge of this would have to be disclosed soon to potential buyers of townhouses abutting the parcel in question. Attached is a letter from Richard Palmiter, Vice President of Town and Country Homes, Minnesota Division, indicating their interest. MnDOT asks that a letter be sent from the City requesting this land be sold to the City for development purposes. It is understood that it would be at the appraised price (subject to final MnDOT review and Town and Country concurrence). The intent is for this property to be transferred and then sold, ultimately with no out of pocket costs to the City. The advantage to the City is that it will result in land developable as multiple family housing, and there would require less property maintenance over the years. The price per acre, less "damages" from the utility easements, comes to about $21,800 per acre gross. However, there is a power line easement that reduces substantially the amount of developable property. Because access to this property can only come through the Town and Country development, seeking other proposals is not a workable option. 1 19 L 1 I recommend that staff be authorized to send a letter to MnDOT expressing the City's interest in acquiring parcels 55/57 for the purposes of reselling for development. t 1 If the Council concurs, it should, by motion, authorize staff to send a letter to MnDOT requesting action to acquire for development purposes MnDOT parcels 55/57. ' J-� Mark McNeill City Administrator MM:th CC: Richard Palmiter, Town & Country TOWN t'> YHOMES Minnesota t December 16, 2001 Mr. Mark McNeill City Administrator City of Shakopee 129 Holmes Street South Shakopee, MN 55379 RE: MnDOT Land, 15.62 Acres Located South of Highway Shakopee, MN Dear Mr. McNeill: 169 and East of Townline Avenue The purpose of this letter is to reaffirm Town and Country Homes interest in purchasing the above - described property. The price of $345,000, (appraisal dated October 26, 2001), would be acceptable subject to receiving all necessary governmental approvals to develop the land into a residential community with similar densities as our adjacent Providence Pointe development. In addition, our Providence Pointe plat and plans (grading, streets and utilities) would need to be simultaneously revised to allow access into the adjacent MnDOT property. As you know, we have already graded, installed utilities and even paved some of the streets at Providence Pointe. A model is currently under construction and marketing of the project is underway. Access to the MnDOT parcel would require modification in the street and utility plans as well as relocation of several homes on the site (this would involve changes to streets and utilities already installed.) This pending purchase, with the necessary modifications to Providence Pointe, reflects a large financial commitment by Town and County Homes. Our purchase of this MnDOT parcel and access to it must be determined at this time. Town and Country Homes is committed to prepare the necessary plans, revisions and documents that are required. If you concur with this proposal, I suggest that we meet as soon as possible to development a schedule and a project "do list ". Thank you for your time and consideration. Sincerely, vj'a.'J Richard Palmiter Vice President, Minnesota Division 7615 Smetana Lane, Suite 180 m Eden Prairie, MN 55344 (952) 944 -3455 o Fax (952) 944 -3437 MN Builder License #9137 Z00ln salloH 00 v r wow LCtM6 ZT9 X6'd 09 :60 NOW T00Z /LT /9T ix W" WIN W ; • $1,185,000 CITY OF •PMINNESOTA GEIIER-AL OBLIGATION IMPROVEMENT BONDS, SERIES 2002A Proposals for the Bonds will be received on Tuesday, January 15, 2002, until 10:30 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. The Bonds will be dated February 1, 2002, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2002. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2003 $ 25,000 2004 $120,000 2005 $120,000 2006 $125,000 2007 $125,000 2008 $130,000 2009 $130,000 2010 $135,000 2011 $135,000 2012 $140,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. The City may elect on February 1, 2009, and on any day thereafter, to prepay Bonds due on or after February 1, 2010. Redemption maybe in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited property. The proceeds will be used to finance various improvement projects within the City. ice•' • � • • • ��if.� Proposals shall be for not less than $1,173,150 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $11,850, payable to SJB- 207206v1 SH155 -109 the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5 1100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. rIT !1 •' • �' If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. SJB- 207206v1 SH155 -109 If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Kennedy & Graven, Chartered of Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. In accordance with SEC Rule 15c2- 12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or prior to delivery of the Bonds. OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly -final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 50 copies of the Official Statement and the addendum or addenda described above. The City designates the senior SJB- 207206v1 SH155 -109 managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated December 18, 2001 /s/ Judith Cox City Clerk SJB- 207205v1 SH155 -109 3. Springsted Incorporated is authorized and directed to negotiate the Bonds in accordance with the foregoing Terms of Proposal. The City Council will meet at 7:00 o'clock P.M. on Tuesday, January 15, 2002, to consider proposals on the Bonds and take any other appropriate action with respect to the Bonds. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon the following members voted in favor of the motion: and the following voted against: SJB- 207206v1 SH155 -109 STATE OF MINNESOTA ) COUNTY OF SCOTT ) CITY OF SHAKOPEE ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Shakopee, Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on Tuesday, December 18, 2001, with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes, insofar as they relate to the issuance and sale of $1,185,000 General Obligation Improvement Bonds, Series 2002A of the City. WITNESS My hand as City Clerk and the corporate seal of the City this day of 2001. City Clerk City of Shakopee, Minnesota (SEAL) SJB- 207206VI SH155 -109 • • • Shakopee, City of $1 General Obligation I• • Bonds Series 2002 Mayor Jon Brekke Members, City Council Mr. Mark McNeill, City Administrator Mr. Gregg Voxland, Finance Director City of Shakopee 129 Holmes Street South Shakopee, MN 55379 -1376 SPRINGSTED Public Finance Advisors Study • .: S0750IV114 FVZA SPRINGSTED Incorporated December 2001 Re: Recommendations for the Issuance of $1,185,000 General Obligation Improvement Bonds, Series 2002A The proceeds of the Bonds will be used to finance various improvement projects within the City. We recommend the following for the Bonds: 1. Action Requested To establish the date and time of receiving bids and establish the terms and conditions of the offering. 2. Sale Date and Time Tuesday, January 15, 2002, at 10:30 A.M. with award by the City Council at 7:00 P.M. that same evening. 3. Authority The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and 475. 4. Principal Amount of Offering $1,185,000 5. Repayment Term The first interest payment on the Bonds is due August 1, 2002. Principal will be due February 1, 2003 through 2012. 6. Source of Revenues Debt service on the Bonds is expected to be repaid from special assessments against benefited property and general ad valorem tax levies. 7. Prepayment Provisions The City may elect on February 1, 2009, and on any day thereafter, to prepay Bonds due on or after February 1, 2010 at a price of par plus accrued interest. 8. Credit Rating Comments The City's general obligation debt is currently rated "A2" by Moody's Investors Service. This issue will require a rating application to assure continuation of the rating. City of Shakopee, Minnesota December 12, 2001 9. Federal Treasury Regulations Concerning Tax - Exempt Obligations (a) Bank Qualification Under Federal Tax Law, financial institutions cannot deduct from income for federal income tax purposes, expense that is allocable to carrying and acquiring tax- exempt bonds. There is an exemption to this for "bank- qualified" bonds, which can be so designated if the issuer does not issue more than $10 million of tax exempt bonds in a calendar year. Issues that are bank - qualified typically receive slightly lower interest rates than issues that are not bank - qualified. It is our understanding the City expects to issue less than $10 million of tax - exempt obligations in 2002, therefore this issue is designated as bank - qualified. (b) Rebate Requirements (c) Bona Fide Debt Service Fund All tax - exempt issues are subject to the federal rebate requirements, which require all excess earnings created by the financing to be rebated to the U.S. Treasury. The requirements generally cover two categories: bond proceeds and debt service funds. There are exemptions from rebate in both of these categories. Gross proceeds, defined generally as both the original principal of the issue and the investment earnings on the principal, have 6, 18 and 24 month spend -down exemption periods. If all of the proceeds are expended during one of those exemption periods, the issuer can retain the excess earnings The City must maintain a bona fide debt service fund for the Bonds or be subject to yield restriction. A bona fide debt service fund is a fund for which there is an equal matching of revenue to debt service expense, with a carry-over permitted equal to the greater of the investment earnings in the fund during that year or 1/12 of the debt service of that year. Because prepayments of assessments may be collected on the improvement projects being financed by the Bonds, the City should be particularly careful in monitoring the debt service fund for the Bonds. Page 2 City of Shakopee, Minnesota December 12, 2001 (d) Federal Reimbursement Regulations Federal reimbursement regulations require the City to make a declaration, within 60 days of the actual payment, of its intent to reimburse itself from expenses paid prior to the receipt of Bond proceeds. It is our understanding the City has taken whatever actions are necessary to comply with the federal reimbursement regulations. (e) Economic Life The average life of the Bonds cannot exceed 120% of the economic life of the projects to be financed. The economic life of street and utility improvements under the federal arbitrage regulations is 20 and 50 years, respectively. The average life of the Bonds is 6.021 years, therefore the Issue is within the economic life requirements. 10. Continuing Disclosure This issue is subject to the continuing disclosure requirements. The SEC rules require the City to undertake an annual update of its Official Statement information and report any material events to the national repositories. Springsted currently provides continuing disclosure services for the City under separate contract. An amendment to that contract adding this issue has been provided to City staff. 11. Attachments • Sources and Uses Schedule • Assessment Income Schedule • Debt Service Schedule • Terms of Proposal The proceeds of the Bonds will be used to finance the City's 2000 Street Reconstruction Program. The sources and uses schedule for the Improvement Bonds is shown on page 5. The City will use a $75,000 cash contribution from the Sewer Fund, a cash contribution of $118,400 from the Water Fund, and a cash contribution from the Storm Water Fund of $211,000 to reduce the borrowing amount. Page 6 shows the City's projected assessment income for the Bonds. Special assessments for the financed projects totaling $535,500 of principal were filed on November 20, 2001. Assessments were filed with even annual principal payments over a term of 10 years. Interest on the unpaid balance of assessments will be charged at a rate of 5.0 %. Page 7 shows the debt service schedule for the Bonds. Columns 1 through 5 show the years and amounts of principal and estimated interest due on the Bonds. Column 6 shows the 5% overlevy required by State Statute as a protection to the City and Bondholders in the event of delinquencies in the collection of special assessments or taxes for repayment of the Bonds. Page 3 City of Shakopee, Minnesota December 12, 2001 The projection of assessment income from page 6 is shown in column 7. Column 8 shows the net levy requirement, representing the City's share of the project costs. The Issue has been structured around the projected assessment income stream, to provide for even annual property tax levy requirements, which are expected to average approximately $97,000 annually. Since the City will not levy taxes for its share of the debt service payments until 2002 for first collection in 2003, the August 1, 2002 and the February 1, 2003 debt service payments will be paid entirely from assessment income. Thereafter, each August 1 interest payment will be made from first -half collections of assessments and taxs and the subsequent February 1 principal and interest payment will be made from second -half collections, plus surplus first -half collections. This payment cycle will continue for the life of the Issue. We appreciate again being of service to the City of Shakopee. Respectfully submitted, r SPRINGSTED Incorporated amn Provided to Staff: a) Contract Amendment for Continuing Disclosure Services Page 4 City of Shakopee $1,18500i SOURCES & USES Dated 02/01/2002 Delivered 02/01/2002 SOURCES OF FUNDS P ar Amount of Bonds .......................................... ............................... $1,185,000.00 Cash from Storm Water. ................................... .......— ....................... 211,000.00 Cashfrom Water ................................................. ............................... 118,400.00 Cash from Sewer ................................................ ............................... 75,000.00 TOTAL SOURCES .............................................. ............................... $1,589,400.00 USES OF FUNDS Deposit to Project Construction Fund .................. ............................... 1,553,150.00 Costsof Issuance ............................................... ............................... 24,400.00 Total Underwriter's Discount (1. 000%) ............... ............................... 11,850.00 TOTALUSES ..................................................... ............................... $1,589,400.00 Springsted Incorporated Advisors to the Public Sector File = Shakopee.sf -G. O. Imp. 2002- SINGLE PURPOSE 12/ 7/2001 9:42 AM Page 5 SIGNIFICANT DATES FilingDate .................................................................................................... ............................... 11/20/2001 FirstPayment Date ...................................................................................... ............................... 12/31/2002 Springsted incorporated File = Shakopee.sf -G. O. Imp. 2002 Assessments- SIIVGLL FUHHOst Advisors to the Public Sector 1217/2001 9:42 AM Page 6 City of Shakopee $535,500 General Obligation Improvement Bonds, Series 2002 Assessment Income ASSESSMENT INCOME Date Principal Coupon Interest Total P +I 12/31/2001 - - - - 12/31/2002 53,550.00 5.000% 29,824.38 83,374.38 12/31/2003 53,550.00 5.000% 24,097.50 77,647.50 12131/2004 53,550.00 5.000% 21,420.00 74,970.00 12131/2005 53,550.00 5.000% 18,742.50 72,292.50 12/31/2006 53,550.00 5.000% 16,065.00 69,615.00 12/31/2007 53,550.00 5.000% 13,387.50 66,937.50 12/3112008 53,550.00 5.000% 10,710.00 64,260.00 12/31/2009 53,550.00 5.000% 8,032.50 61,582.50 12/31/2010 53,550.00 5.000% 5,355.00 58,905.00 12/31/2011 53,550.00 5.000% 2,677.50 56,227.50 Total 535,500.00 - 150,311.88 685,811.88 SIGNIFICANT DATES FilingDate .................................................................................................... ............................... 11/20/2001 FirstPayment Date ...................................................................................... ............................... 12/31/2002 Springsted incorporated File = Shakopee.sf -G. O. Imp. 2002 Assessments- SIIVGLL FUHHOst Advisors to the Public Sector 1217/2001 9:42 AM Page 6 Dated.......... ............................... .. .... ............................... ...................... 2/01/2002 DeliveryDate ......................................................... ............................... 2/01/2002 First Coupon Date .................................................. ............................... 8/0112002 YIELD STATISTICS Bond Year Dollars .................................................. ............................... $7,135.00 AverageLife ........................................................... ............................... 6.021 Years AverageCoupon .................................................... ............................... 4.0830063% Net Interest Cost ( NIC) ........................................... ............................... 4.2490890% True Interest Cost ( TIC) ......................................... ............................... 4.2579239% Bond Yield for Arbitrage Purposes ......................... ............................... 4.0644971% All Inclusive Cost ( AIC) .......................................... ............................... 4.6647177% IRS FORM 8038 Net Interest Cost .................................................... ............................... 4.0830063% Weighted Average Maturity .................................... ............................... 6.021 Years Springsted Incorporated File = Shakopee.sf -G. O. Imp. 2002- SINGLE PURPOSE Advisors to the Public Sector 121712001 9.42 AM Page 7 City of Shakopee $1,185,000 General Obligation Improvement Bonds, Series 202 NET DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P +I 105% of Total Assessment Levy Required (1) (2) (3) (4) (5) (6) (7) (8) 2/01/2002 - - - - - - - 2/01/2003 25,000.00 2.500% 45,637.50 70,637.50 74,169.38 83,374.38 (9,205.01) 2/01/2004 120,000.00 2.900% 45,012.50 165,012.50 173,263.13 77,647.50 95,615.63 2/01/2005 120,000.00 3.200% 41,532.50 161,532.50 169,609.13 74,970.00 94,639.13 _ 2/01/2006 125,000.00 3.550% 37,692.50 162,692.50 170,827.13 72,292.50 98,534.63 2/01/2007 125,000.00 1800% 33,255.00 158,255.00 166,167.75 69,615.00 96,552.75 2/0112008 130,000.00 4.000% 28,505.00 158,505.00 166,430.25 66,937.50 99,492.75 2/01/2009 130,000.00 4.150% 23,305.00 153,305.00 160,970.25 64,260.00 96,710.25 2/0112010 135,000.00 4.250% 17,910.00 152,910.00 160,555.50 61,582.50 98,973.00 2/01/2011 135,000.00 4.350% 12,172.50 147,172.50 154,531.13 58,905.00 95,626.13 2/01/2012 140,000.00 4.500% 6,300.00 146,300.00 153,615.00 56,227.50 97,387.50 Total 1,185,000.00 - 291,322.50 1,476,322.50 1 ,550,138.63 685,811.88 864,326.75 Dated.......... ............................... .. .... ............................... ...................... 2/01/2002 DeliveryDate ......................................................... ............................... 2/01/2002 First Coupon Date .................................................. ............................... 8/0112002 YIELD STATISTICS Bond Year Dollars .................................................. ............................... $7,135.00 AverageLife ........................................................... ............................... 6.021 Years AverageCoupon .................................................... ............................... 4.0830063% Net Interest Cost ( NIC) ........................................... ............................... 4.2490890% True Interest Cost ( TIC) ......................................... ............................... 4.2579239% Bond Yield for Arbitrage Purposes ......................... ............................... 4.0644971% All Inclusive Cost ( AIC) .......................................... ............................... 4.6647177% IRS FORM 8038 Net Interest Cost .................................................... ............................... 4.0830063% Weighted Average Maturity .................................... ............................... 6.021 Years Springsted Incorporated File = Shakopee.sf -G. O. Imp. 2002- SINGLE PURPOSE Advisors to the Public Sector 121712001 9.42 AM Page 7 L ei '+#'• kluel 0 a I 1 :1111 Wei 4 I :i 111 CITY OF • MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, 11 Proposals for the Bonds will be received on Tuesday, January 15, 2002, until 10:30 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. DETAILS OF THE BONDS The Bonds will be dated February 1, 2002, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2002. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2003 $ 25,000 2004 $120,000 2005 $120,000 2006 $125,000 2007 $125,000 2008 $130,000 2009 $130,000 2010 $135,000 2011 $135,000 2012 $140,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, Page 8 representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. The City may elect on February 1, 2009, and on any day thereafter, to prepay Bonds due on or after February 1, 2010. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. 01 111 011I NIUVW6 0 1 1 The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited property. The proceeds will be used to finance various improvement projects within the City. TYPE OF PROPOSALS Proposals shall be for not less than $1,173,150 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $11,850, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity shall bear a Page 9 single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT- PURCHASERS OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to. accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Kennedy & Graven, Chartered of Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for.any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE In accordance with SEC Rule 15c2- 12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or prior to delivery of the Bonds. Page 10 OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly -final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 50 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated December 18, 2001 BY ORDER OF THE CITY COUNCIL /s/ Judith Cox City Clerk Page 11 u-... �', ,.. TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Massage Center License Renewals DATE: December 12, 2001 I► 1 � - 1 1 The City has received three applications for renewal of a massage center license. C 0 H IS i; E^ Amy Snyder, Knead It Or Knot, 287 South Marshall Road, Abbey Rademacher, Abbey's Angelic Touch, 205 South Lewis Street, and Craig Ballard, Salon St. John, 705 East First Avenue have applied for renewal of their massage center licenses for 2002. The applications for a massage center license are in order and the required certificates of insurance are on order. I have checked with the Chief of Police, and he has advised that he is unaware of any reason that the licenses should not be renewed. (Pursuant to the City Code, the City Clerk will be issuing the massage therapist licenses to qualifying applicants.) Approve the applications and grant a massage center license to: 1. Amy Snyder, Knead It Or Knot, 287 South Marschall Road, conditioned upon receipt of the required certificate of insurance. 2. Abbey Rademacher, Abbey's Angelic Touch, 205 South Lewis Street.. 3. Craig Ballard, Salon St. John, 705 East First Avenue, conditioned upon receipt of the required certificate of insurance. 4 City,,Clerk Wassagexcmemo H . "a, NE I TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Taxicab License Renewal DATE: December 13, 2001 CONSENT Mr. Oscar Salas has applied for renewal of his Taxicab License. It is appropriate that action be taken on his application at this time. i • ' � 1 Mr. Salas was issued a Taxicab License on December 19, 2000 for his business known as Shakopee Taxi. The application is in order and the required certificate of insurance is on order. An inspection of the taxicab is required and will be done before delivering the license. I have checked with the Chief of Police and he has advised me that he is unaware of any reason that the license should not be renewed. Mr. Salas has informed me that his current rates of $1.60 per mile, $4.00 minimum, will not increase for 2002. (Pursuant to the City Code, the City Clerk will be issuing the taxicab driver's licenses to qualifying applicants upon their compliance with the requirements for obtaining such a license Approve the application and grant a Taxicab License to Oscar Salas, Shakopee Taxi, contingent upon meeting all requirements of the City Code. City /Clerk I:Licenses /Taxi cabCCMemo N J -......... TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Tattoo License Renewals DATE: December 12, 2001 �, � U Ms. Linda Malone, Body Art, 205 South Lewis Street has applied for renewal of her Tattoo License. It is appropriate that action be taken on her application at this time. Ms. Linda Malone was issued a Tattoo License beginning in 1994 for her business known as Body Art located at 205 South Lewis Street. Since 1994, Ms. Malone has hired additional employees to also practice tattooing at her establishment. Background investigations were conducted by the Police Department and licenses were issued to those applicants. Scot Neverdahl wishes to renew his license also. It is appropriate that this license also be renewed at this time. The applications are in order and required certificate of insurance is on order. I have checked with the Chief of Police and he has advised me that he is unaware of any reason that the license should not be renewed. Prior to the issuance of the initial license to Ms. Malone, a sanitarian from the City of Minneapolis conducted an inspection of the subject premises to determine that it met the requirements of the City Code. It is appropriate that an inspection of the premises be made each year, preferable at the time of license renewal. Mr. Robert Servian, a Sanitarian from the City of Bloomington, conducted an inspection on December 11, 2001. Mr. Servian has advised me that the inspection did not reveal any health or sanitary violation of the code and that the operator demonstrated knowledge of code compliance and sanitary procedures. 1. Approve the application and grant a Tattoo License to Linda Malone, Body Art, 205 South Lewis Street, conditioned upon receipt of the required certificate of insurance. 2. Approve the issuance of a Tattoo License to Scot Neverdahl at Body Art, 205 South Lewis Street, conditioned upon receipt of the required certificate of insurance. I:TattooCCMemo City Clerk i f ! City of Shakopee Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Pawnshop License Renewals DATE: December 12, 2001 j � -- ,� CIP. CO On April 19, 1994, the City Council adopted an ordinance requiring the licensing of pawnbrokers, precious metal dealers, secondhand dealers, pawnshops, and their employees. The City received applications from two pawnshops and their employees and licenses were issued. It is appropriate at this time that the licenses are renewed for 2002. Both DRM LLC of Shakopee, dba Excel Pawn and PawnXchange LLC have applied for renewal of their licenses. The applications are in order. I have checked with the Chief of Police and he has advised that he is unaware of any reason that the licenses should not be renewed. (Pursuant to the City Code, the City Clerk will be issuing the pawnshop employee licenses to the qualifying applicants.) Approve the application and grant a Pawnshop License to DRM LLC of Shakopee, dba Excel Pawn, 450 West First Avenue. 2. Approve the application and grant a Pawnbroker, Precious Metal Dealer and Secondhand Dealer's license to Mark Andrew Pearson, DRM LLC of Shakopee, dba Excel Pawn, 450 West 1 st Avenue. 3. Approve the application and grant a Pawnshop License to PawnXchange LLC, 1133 Canterbury Road. 4. Approve the application and grant a Pawnbroker, Precious Metal Dealer and Secondhand Dealer's license to Mark Smith and Sherri Marzario, PawnXchange LLC, 1133 Canterbury Road. r J,�id th S. Cox I:PawnshopCCMemo -~