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Home My WebLink AboutJune 04, 2002 REGULAR SESSION LOCATION: 129 Holmes Street South Mayor William P. Mars presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval Agenda JUNE 4, 2002 4] Mayor's Report: 5] Approval of Consent Business — (All items noted by an * are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 61 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS '= (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) *7] Approval of Minutes: April 23 and April 30, 2002 *8] Approval of Bills in the Amount of $269,571.91 plus $47,378.01 for refunds, returns and pass through for a total of $316,949.92 9] Presentation by Scott County Administrator' 10] Hearings: A] Continuation of hearings on alleged alcohol violations B] Public hearing on proposed improvements to Vierling Drive from Sage Lane to CSAH 17 —Res. No. 5723 11] Liaison Reports from Council Members 12] Recess for Economic Development Authority Meeting 13] Re- convene 14] Recommendations from Boards and Commissions: A] Comprehensive Plan/Land Use Plan Amendment Request from Tollefson Development for property located E of CSAH 18 and S of CSAH 16 — tabled May 21, 2002 B] Playground Equipment for Southbridge Neighborhood Park C] Playground Equipment for Hiawatha Park TENTATIVE AGENDA June 4, 2002 Page —2- 15] General Business: A] Community Development * 1. Set Public Hearing for Vacation of Easement located north of CR 42 and east and west of CSAH 17 - Res. No. 5730 *2. Amendment to Final Plat of Evergreen l t Addition — Res. No. 5733 B] Public Works and ngineerin 1. Endorsement of T.H. 169 Corridor Management Plan — Res. No. 573 5 *2. Accept Work on Vierling Drive & CSAH 17 Projects (1999 -5 and 1999 -7) Resolution No. 5734 3. Quotes for Bridge Crossing Storm Sewer — memo on table C] Police and Fire 1. Approving Plans and Ad for Bids for a Police Station — Res. No. 5731 �Xs 2. Consumer Fireworks Ordinance D] Parks and Recreation * 1. Tahpah Park Concession Stand Agreement E] Personnel *1. Successful Completion of Probation —Bonnie Homer 2. Hire Full -time Television Production Specialist - Res. No. 5724 *3. Cable Technicians — Amend Part-time Pay Plan — Res. No. 5728 *4. Change Three- quarter Time Position to Full -time — Community Service Officer F] General Administration 1. Michael Werth Request Concerning Payment of Property Taxes Prior to Obtaining Liquor Licenses *2. Designating Polling Places — Res. No. 5732 *3. Accept Proposal to Provide Audit of Cable Franchise Fees 16] Council Concerns 17] Other Business 18] Adjourn to Tuesday, June 18, 2002, at 7:00 p.m. 1 1 .li I 1 1 . REG. SESSION SHAKOPEE, MINNESOTA Mayor Mars called the meeting to order at 4:30 p.m. with Council Members Link, Lehman, Sweeney, and Joos present. Also present: Larry Meilleur from the Planning Commission. Also present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; and R. Michael Leek, Community Development Director. Also present from Scott County: Ken Prince and Gina Mitchell from the Scott County Planning Department. The Agenda as approved as written. Motion carried unanimously. Ms. Judith Cox, City Clerk, stated that the new precinct boundaries remained the same as depicted on the maps given to the City Council members at the last meeting in which City staff was given the authority to prepare an ordinance for the said precinct boundaries. Sweeney/Link offered Ordinance No. 623, Fourth Series, An Ordinance Of The City Of Shakopee, Minnesota, Amending City Code Chapter 2, Section 2.20, Precinct Boundaries, and moved its adoption. Motion carried unanimously. Mr. McNeill, City Administrator, introduced the topic of the draft orderly annexation agreement between the City of Shakopee and Jackson Township. Mr. McNeill noted that the State has directed that there be three meetings between the City and Jackson Township by May 3 The purpose of the special meeting is to review the draft orderly annexation agreement and to get the Council's feedback on the items contained in the draft agreement. Cncl. Sweeney stated that he talked with Mr. Prince previous to this meeting and told him that the format the agreement was in now, the agreement was unacceptable to him. Mr. Prince, Scott County Planner, started with a brief history of his employment with the County. County staff has had several meetings and has put together some issues, looked at other annexation agreements with other cities and townships and directed language to the draft orderly annexation agreement. The County, specifically Mr. Prince and Gina Mitchell, are the authors of the draft orderly annexation agreement and the purpose of this document, drafted by a third party, is for discussion purposes only. This is a basis to start from. A meeting has been held with Jackson Township and this same agreement was purposed to them and they gave their feedback and comments to the County. The County has until the 10th of May to hold the three required meetings. Mr. Prince began going over the agreement and pointed out the duration agreement. There are mediation and arbitration agreements in the draft orderly annexation agreement. Once the agreement was adopted, both parties could amend or terminate the agreement but once the agreement is adopted both parties needed to agree to the language change. The Planning and Land Use Control Authority was talked about and it was decided that no new governmental authority needed to be created. Cncl. Joos did not like the Planning and Land Use Control Authority section of the draft agreement at all. Official Proceedings of the April 23, 2002 Shakopee City Council Page 2- He thought there was a lot problems in Jackson Township and many issues with Planning and Development in the County and Jackson Township. These developmental issues continue to go on that he did not agree with and that would not serve the City well at all. He was also concerned about the density that the County was allowing in Jackson Township. Cncl. Joos felt there needed to be input from the City on development issues now. Cncl. Joos was concerned about community wells and community septic systems. Cncl. Sweeney noted that the zoning in the County's Comprehensive Plan prohibited strip commercial development and that was a good thing. The language regarding the petitioning for annexation was discussed in general terms along with the timing of MUSA for the annexed property. The issue of MUSA was looked at as a fairness issue and a market issue. The County did not want to see little holes of undeveloped areas. Cncl. Joos was concerned about the planning of MUSA. There was no guarantee that when areas of Jackson Township needed MUSA that the City would have those areas in their MUSA plan. The areas of Jackson Township need to come to the City and work with the City and make their needs known so when MUSA service would be needed these services could be met. The City needs something to allow them to work with Jackson Township to provide these services. The City would like a visionary plan. Mr. Leek added unless areas that potentially have environmental issues are identified as part of the City, they will not find themselves planned for in the Capital Improvement Plan for extension of utilities and roadways because the money is not there. Mr. Leek also noted that the City has some rural residential areas similar to what the County has even though the perception is that these rural residential areas are different. Mr. Prince was looking for the middle ground between the City of Shakopee and Jackson Township. Cncl. Joos felt Jackson Township needed to be annexed in whole so MUSA could be planned for when it was needed but Mr. Prince was of the opinion that this is not what Jackson Township wanted. Cncl. Sweeney felt the real issue was what was it going to cost the City to extend sewer and water to certain areas and the capacity of sewer lines and water tanks. Mr. Prince felt there needed to be a provision in the draft agreement that pertained to existing subdivisions. Cncl. Sweeney wondered if the opportunity to go to court was present in this section. Cncl. Sweeney wanted the City attorney and Township attorney involved in the preparation of the draft agreement in an attempt to lessen the possibilities for court challenges. Mayor Mars noted that the draft agreement after discussion would continue to get better. Official Proceedings of the April 23, 2002 Shakopee City Council Page —3- There was discussion on municipal reimbursement to the Township. Mayor Mars would like Mr. Prince to come back when a new document has been generated taking into consideration the comments that have been received from Jackson Township as well as the City of Shakopee. Mayor Mars would like to continue working on this working document towards a positive plan for annexation. Cncl. Sweeney would like the Council to meet with Mr. Leek, Community Development Director, and get his perspective on the draft agreement for orderly annexation with Jackson Township. Mr. Leek would like to see a process /mechanism in place for orderly annexation rather than go out and annex the entire Township or have a hands off policy. Mr. McNeill introduced John Sponsel from BKV Group Architects, architects for the new Library. Mr. Sponsel was going to speak to the Council regarding the contract award for the new library. Mr. Sponsel passed out updated bid tabulation information. Mr. Sponsel noted based on the base bid alone three contractors were highlighted and appeared to be the low bidders. Westra Construction from Chaska appeared to be the low bidder with a bid of $3,470,000; Ebert Construction appeared to be the second low bidder at $3,635,700 and CM Construction at $3,639,800 appeared to be the third low bidder. Mr. Sponsel and BKV Architects requested bidder qualification information from the apparent three low bidders. Substantial information has been received but not all the material has been reviewed and therefore, BKV was not ready to make a recommendation on who should receive the Library contract award. Mr. Sponsel hoped to make a recommendation at the next Council meeting May 3e. Mr. Sponsel noted that at this time the review is not considering any of the bid alternates. Sweeney/Link moved that when a bid is awarded for the new Library that the bid be awarded without alternates. Motion carried unanimously. Sweeney /loos moved that with Mr. Links' permission it should be written into the bid document that no change orders would be accepted unless Mr. Link recommended these change orders. Mr. Sponsel commented on the approval process the Council wanted to take on change orders. Mr. Sponsel noted that because of contractual limitations and other requirements that regardless of Mr. Links' opinion about a particular change order, that change order might be a legitimate claim on the part of the contractor. Cncl. Link stated that he would be more comfortable making a recommendation to the Council on the change orders. Motion carried unanimously. Official Proceedings of the Shakopee City Council April 23, 2002 Page —4- Joos/Lehman moved that one of these three low bids will be awarded at the Council meeting on April 30, 2002 for the new Library with a recommendation from Mr. McNeill or Mr. Sponsel. Motion carried unanimously. Sweeney/Lehman moved to adjourn the meeting to Tuesday, April 30, 2002 at 4:30 p.m. Motion carried unanimously. The meeting adjourned at 5:30 p.m. t dith S. Cox City Clerk Carole Hedlund Recording Secretary r 10 1 Ill 111 ADJ. REG. SESSION CrrY OF SHAKOPEE APRIL 30, 2002 Mayor Mars called the meeting to order at 4:30 p.m. with Council Members Link, Lehman, Sweeney, and Joos present. Also present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; Mark Themig, Facilities and Recreation Director and Tracy Coenen, Assistant to the city Administrator. Item # 2.E Declaring Surplus Property for the Police Department was added to the Agenda. The Agenda was approved as amended. Mr. McNeill reported that the City Attorney and the Library project architect have spent considerable time reviewing the qualifications of the three low bidders for the new Library. However the Library project architects are not ready to recommend a bid award at this time. Mr. McNeill stated because of the Council's concern on change orders some extra architectural inspections will most likely be recommended at the next Council meeting. These extra inspections will be a cost over and above what is in the contract at this time with BKV Architects. It was thought that these additional inspections would be a good investment for the Library project. Cncls. Link and Sweeney recommended that the advise of Mr. McNeill and the architects regarding the new Library be taken. Sweeney /loos moved to table the award of the bid for the new Library until May 7, 2002. Motion carried unanimously. Mr. McNeill stated that the City is in the process of finalizing an application for the Minnesota Department of Trade and Economic Development site cleanup grant. Potentially the City might realize $50,000 from the State of Minnesota in help with cleaning up the site, from the previous dry cleaning activities several years ago, for the new Library. The City does have to match the grant with a percentage stated in the grant. Joos/Link offered Resolution No. 5704, A Resolution Approving Submission Of An Application For Contamination Clean -Up Grant To The Minnesota Department of Trade and Economic Development, and moved its adoption. Motion carried unanimously. Joos/Link offered Resolution No. 5705, A Resolution Committing Local Match And Authorizing Contract Signature, For The Minnesota Department of Trade And Economic Development Contamination Clean -Up Grant Program, and moved its adoption. Motion carried unanimously. Ms. Judith Cox, City Clerk, reported on the appointments to the Board of Review for 2002. One application from a person who works in the City of Shakopee but resides just outside the City limits has been received by the City. The applicant, Mr. Richard Marks, has served on the Board of Review for the City of Shakopee previously. Also two Council members need to be on the Board of Review to complete the membership of the Board of Review to five members. The actions that the Council Official Proceedings of the April 30, 2002 Shakopee City Council Page —2- needs to take tonight is: 1) nominate Mr. Richard Marks to the Board of Review, 2) dispense with the guidelines for the Boards and Commissions so the nomination and the appointment of Mr. Marks can take place at the same meeting, 3) adopt the Resolution appointing Mr. Marks to the board of Review and 4) select two Council members to sit on the Board of Review. Link/Joos moved to nominate Mr. Richard Marks for the Board of Review. Motion carried unanimously. Mr. McNeill explained the purpose of the Board of Review. Sweeney /loos moved to dispense with the guidelines for the Boards and Commission so the nomination and the appointment of Mr. Marks can take place at the same meeting. Motion carried unanimously. Joos /Sweeney offered Resolution No. 5702, A Resolution Appointing A Member To The Board of Review, and moved its adoption. Motion carried unanimously. Mars /Sweeney moved that Cncls. Link and Joos be appointed to the Board of Review for a one -year term with the meetings to be held on May 14 and May 28, 2002. Motion carried unanimously. Mr. McNeill reported on the appointments to the Shakopee Public Utilities Commission (SPUC). Cncl. Lehman had the results of the interview in a letter on the table. Mayor Mars noted that the recommendation was not unanimous. After a lengthy debate the SPUC interview committee nominated Larry Meilleur for a two -year term and John Engler for a three -year term. The recommendation was unanimous to appoint John Engler to the three -year term. It was the two -year term that was not unanimous. Joos/Lehman moved to nominate John Engler for the three -year term to Shakopee Public Utilities. Motion carried 4 -1 with Cncl. Link dissenting. Link/Lehman moved to nominate Bob Sweeney for the two -year term to Shakopee Public Utilities. Mayor Mars felt Bob Sweeney had a "conflict of interest" serving on the City Council as well as the Shakopee Public Utilities at the same time. This was not a conflict of interest financially for Mr. Sweeney; it was a possible "conflict of goals" between Shakopee Public Utilities and the City of Shakopee. Mayor Mars did feel Mr. Sweeney was well qualified for the position on the Shakopee Public Utilities. There was much discussion on this candidate. It was a tough issue. Motion carried 3 -1 with Mayor Mars dissenting and Cncl. Sweeney abstaining. Official Proceedings of the April 30, 2002 Shakopee City Council Page —3- Mr. McNeill reported on the Surplus Property for the Police Department. Mr. McNeill stated the surplus property at this time is bicycles and the Police Department is holding its Bicycle Safety rally this week -end and would like to rid themselves of this supply of good used and repaired bicycles. Joos/Mars moved to declare as surplus property and authorize staff to dispose of the items listed in the memo from Sergeant Jeff Tate dated April 14, 2002. (CC Doc. No. 320) Motion carried unanimously. Cncl. Sweeney gave a report on the County Board meeting held this morning. Cncl. Sweeney stated that the County had selected a sight for the new jail. Ultimately the existing jail and the County Court House annex would be demolished. The major concerns are funding and parking. Mr. McNeill will follow -up on this issue and see when the County plans on presenting this proposal to the Council. Cncl. Sweeney stated that the Council needs to identify any limits on what they can accept as a plan for the County expansion. There was consensus by the Council that a collective set of answers was needed for the County on what the County can do with their plans for the new jail. Link/Joos offered Resolution No. 5701, A Resolution Appointing Members To The Shakopee Public Utilities Commission, and moved its adoption. Motion carried 4 -0 with Cncl. Sweeney abstaining. A recess was taken at 5:30 p.m. Mayor Mars re- convened the meeting at 5:40 p.m. Mr. McNeill reported that at the previous goal setting meeting on March 12, 2002, 11 goals and objectives were highlighted. Mr. McNeill stated that tonight the Council needed to decide which of the goals would be worked on. Those goals were: maintain financial integrity for the budget process by planning for State aid cuts — this is done on an ongoing basis; continue to promote citizen involvement — this is done updating the City website and various other activities. Mr. McNeill noted that National Night Out is August 6, 2002 and perhaps the Council would like to change their meeting date so Council members would be able to participate and make themselves known for this event. The City goal of promoting Huber Park was discussed in light of how Huber Park should be raised up — The DNR is involved with raising the height of the land where Huber Park is. The City goal of extending the river trail into the Hauer (RIM) property as a very passive trail was discussed — the Public Works Department will do this probably. Mr. McNeill noted that the City goal of extending Vierling Drive to CR. 15 was discussed with the property owner and the property owner was not interested in waiving the assessment for the Vierling Drive extension at this time. Mr. McNeill recommended keeping this item in the CIP for 2003. The goal of a community park within the City of Shakopee was discussed. Mr. Mars noted that a committee was forming to support this community park. Official Proceedings of the April 30, 2002 Shakopee City Council Page —4- Joos /Sweeney moved to change the City Council meeting date meeting to Wednesday August 7, 2002 rather than Tuesday August 6, 2002. Motion carried unanimously. There was discussion on this City goal. Library, Police, Public Works building construction — The new Library should be started in a week or two, the bids for the new Police Station should be going out in June, and something needs to be done for a break -room and storage at the Public Works building. No funding source has been identified at this time for a public works expansion. The Public Works Director /City Engineer really needs to housed in an administrative building for customer service friendliness. Also the Council needed to decide what should/could be done with the SPUC building when that became available. Should the City for possible Public Works expansion purchase this building or should SPUC sell the building outright? There are no funds identified for this purchase. There was much discussion on this City goal, Clean -up Enforcement, and it appears that this is number one priority. If the clean up is handled correctly the clean -up enforcement can pay for itself. The Community Service Officer positions will be manned at full strength but most importantly the City will need the support of the community to follow through on Code Compliance. The Council needed to develop a policy for code enforcement. According to Mayor Mars, there was consensus that the City is 1) going to get tough on clean -up enforcement 2) the code ordinances will be tightened up so there is not a time lapse [preferably less than 20 days] 3) find an effective way the City can take action and collect on the clean -up [clean -up and bill resident]. 4) Hire a full time person to take care of the clean up. Mr. McNeill will follow -up with the Chief of Police regarding a plan to address the clean -up enforcement issue. Cncl. Joos would like the CUP's conditions enforced also. He would like stings done on the CUP's just like the Tobacco and Liquor stings are done. Staff will generate the best plan of action to be taken on enforcement of the CUP's. Another code enforcement that needs attention is multiple families living in one residence. This is a resource issue; does the City want to do something about it? The ordinance needs to be enforceable. The goal of extending sewer and water to developable areas, where it is cost effective, was discussed - staff has been directed to come up with a plan for the sewer and water extension. Mr. McNeill stated that the Metropolitan Council is re- looking at the use and placement of MUSA. Some people think that a MUSA change is the first step towards affordable housing (reduce land prices) another goal of the City's is more affordable housing. Cncl. Joos would like to see the governmental costs identified with land costs that affect affordable housing [streets, density, infrastructure, etc]. It was noted that finalized negotiations with the Shakopee Mdewakanton Sioux Community (SMSC) need to take place. The City is willing but Mayor Mars stated that there is nothing new from the SMSC. There is no willingness to meet by anyone at this time. Cncl. Joos would like to see a monthly meeting take place between the City, Prior Lake, Scott County and the SMSC. Cncl. Link noted that the CR 16 right of way involving Scott County and the SMSC should be taking place now because an agreement was reached with the SMSC on some property. Mr. McNeill noted that he would like to see these goals prioritized Official Proceedings of the Shakopee City Council April 30, 2002 Page —5- Mayor Mars brought the item of the Valley View Road project before the Council. Mayor Mars noted that this project will probably be higher (in cost) than originally planned but the Council agreed the project needs to be done for the good of the City. Sweeney/Lehman moved to adjourn the meeting to Tuesday, May 7, 2002 at 4:30 p.m. Motion carried unanimously. The meeting adjourned at 6:45 p.m. �A udith S. Cox City Clerk Carole Hedlund Recording Secretary O CITY OF SHAKOPEE " Co NSF- wr " Memorandacm TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance director RE: City Bill List DATE: May 30, 2002 Introduction and Background Attached is a print out showing the division budget status for 2002 based on data entered as of 6/01/2002. Attached is a regular council bill list for invoices processed to date for council approval. Also included in the checklist are various refunds, returns, pass through, etc. totaling $47,378.01. The actual net expense amount is $269,571.91. 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V . O) O N O O) N o0 O O M N CO r• t0 M O <T O N CO M of M M V O CO O W O U O N O � M M O U O (O N r N �- U • uJ C N �- CD M N M s Cn O M M O N r N D O N Cf) cq N M M O N r C17 O M M M r C l 1 M O) O Q d' O N r r T O t0 V CO O O M N N I 0 0 J 0 w Y � 0 Y N M r Lo CO r. Co M O N M 7 In CO t` CO M O N M 'cr CM CO r. CO O) Lo U M M M M M M M M M V C LO LO U9 U') ko O M O M m M � = M M co M M M M comm M M M M M M M M co M M M M M M M M M M M M M M M M M M M M M M M M M M M M U M r- M r-- M r-- M r- M r M r• M r M r r r- , r- r r r- r r r. r. r r r- r- n r r r r- r- o Q N O N � O � m CD m N �i5 d W c d E o O CO = c U C') N U. L O U N } U O U o U � N O M O o O Q T O Ln u� N o I N C O N M N R u1 u) O O � M O N O N W o E u) M O O 1- cl r n O b N M N w u) O m u) O of Q m m O o O cc m O Q O Q O N Q N 1 O c Q N W Q O C co to O O N r Q (D c0 N ti O M u1 M (0 O ~ ° W U z LL d' O F z z p u) W U W Z Z Q u (�� w p- O LL ui u- x ° N > > � d W m Z Z z r vi ° C4 LL a M Z Z O z - O w �— O =¢ ° o U 2 Z O w `n U W g ° o w z¢ _j¢ a ° o tO O U J 3: U w w ° W ¢ LL ¢ U N U w fn r- v) w R a ° w 0] fn cn W U o O O O O M Q O 0 o 0 o 0 O O 0 U7 N O Q E O O Q u) W N O N a O O Ln 6 O M u) c0 W O O O U I O N O N O N O Q O Q Q O O Q O O o O o o O c n O O o O O G CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: County Presentation DATE: May 30, 2002 At its meeting of June 4 County Commissioner Art Bannerman and County Administrator Dave Unmacht are expected to make a presentation regarding the status of several County issues of interest to Shakopee. It is expected that the presentation will take between 20 and 30 minutes. c , i Mark McNeill City Administrator MM:th Ma r '{ '•r, f t � l 4 � i Ej ail 3 Y 'a ,� /, DAVID J. UNMACHT COUNTY ADMINISTRATOR dlanmacht(cD,co.scott.mn,us SCOTT COUNTY ADMINISTRATION 200 FOURTH AVENUE WEST - SHAKOPEE, MN 55379 -1220 (952)496 -8100 - Fax (952)496 -8180 - http: / /www.co.scoff.mn.us PRESENTATION TO THE CITY COUNCIL AND STAFF CITY OF SHAKOPEE JUNE 4, 2002 THANK YOU FOR THE FORMAL OPPORTUNITY TO TALK WITH YOU INFORMATION ON COUNTY BOARD GOALS & ACTIVITIES FOR 2002 COUNTY GOVERNMENT IN MINNESOTA D GENERAL BUDGET AND FINANCIAL STATISTICAL INFORMATION SCOTT COUNTY LAND USE, WATER MANAGEMENT, PARKS & TRAILS FIVE-YEAR HIGHWAY CAPITAL IMPROVEMENT PROGRAM NEW INFORMATION ON SCOTT COUNTY WEBSITE SCOTT COUNTY 2002 CENSUS STATISTICS D GENERAL QUESTIONS AND DISCUSSION 1 11111111q�plll lillillilliq .............. INFORMATION ON COUNTY BOARD GOALS & ACTIVITIES FOR 2002 COUNTY CO ISSONES Barbara Marschall, District Four - 2002 Board Chair........ term exp. 12/31/05 952 - 496 -8744 (o) 952 -447 -5748 (h) bmarschall @co.scott.mn.us Jon Ulrich, District Five - 2002 Board Vice Chair ...............term exp. 12/31/05 952 - 496 -8745 (o) 952 -447 -6278 (h) julrichOa co.scott.mn.us Joe Wagner, District One ................. ............................... term exp 12/31/03 952 - 496 -8741 (o) 952 - 492 -3366 (h) jwagner@co.scott.mn.us Dallas Bohnsack, District Two .......... ............................... term exp 12/31/05 952 - 496 -8742 (o) 952 - 758 -2140 (h) dbohnsack @o.scott.mn.us Art Bannerman, District Three ............... ...........................term exp 12/31/03 952- 496 -8743 (o) 952 - 445- 6921(h) abannerman @co.scott.mmus The Scott County Board of Commissioners meets at 9:00 a.m. on selected Tuesdays in the County Boardroom. COUNTY STAFF County Administrator .............. ............................... David Unmacht Deputy County Administrator ... ............................Gary Shelton Assessor .................................. ............................... ...Leroy Arnoldi Auditor ............. ............................... ..........................James Berg Community Development Director .....................Michael Sobota Community Services Director .... ..........................Maila Hedin County Attorney .......................... ............................Tom Harbinson Court Administrator .................... ...........................Greg Ess Customer Service /License Bureau ......................Pam Busse Employee Relations Director ..... ...........................Dave Kigin Environmental Health Manager ...........................AI Frechette Extension Director ....................... ...........................Dave Resch Finance Director ............................ ..........................James Berg Library Director ........................... ..........................Janet Williams Public Affairs Coordinator .......... ...........................Lisa Kohner Public Works Director ................. ...........................Brad Larson Recorder ................................. ............................... ...Pat Boeckman Sheriff ............. ............................... ...........................Bill Nevin Treasurer ........ ............................... ...........................Tony Derhaag Veteran Services Officer .............. ..........................Roger Willmore 496 -8480 496 -8605 496 -8124 496 -8386 496 -8366 496 -8398 496 -8240 496 -8207 496 -8468 496 -8703 496 -8354 492 -5410 496 -8386 707 -1761 496 -8780 496 -8347 496 -8142 496 -8300 496 -8151 496 -8715 Scott County Districtin As proposed by the Scott County Redistricting Committee District 3 17,819 L urrit 101. District 6 (5• 7 1."2 17,923 District 4 18,666 District 1 District 2 18,264 16,826 tifr ELECTED OFFICIALS COMMISSIONERS The Scott County elected officials include the five county commissioners, the sheriff, and the county attorney. There are five districts in Scott County and one Commissioner is elected to represent each district. The commissioners serve a four year term. District 1 consists of that portion of Scott county consisting of the townships of Jackson, Louisville, St. Lawrence, Sand Creek, Blakeley, Belle Plaine, and Helena, and the cities of Jordan, Belle Plaine, and that portion of New Prague within Scott County. District 2 consists of that portion of Scott county consisting of the townships of Spring Lake, Credit River, Cedar Lake, and New Market, and the cities of Elko and New Market, and that portion of the city of Savage lying west and south of a line described as follows: commencing at the intersection of the western boundary of the city of Savage and Eagan Drive (County State Aid Highway 42), easterly along Eagan Drive to O'Connell Road, southerly along O'Connell Road to Dufferin Drive, westerly along Dufferin Drive to Dakota Avenue (County State Aid Highway 27), southerly along Dakota Avenue to the Credit River, easterly along the Credit River and northeasterly along the Credit River tributary to the intersection of the eastern boundary of the city of Savage. District 3 consists of that portion of Scott county consisting of that portion of the city of Shakopee lying east and north of a line described as follows: commencing at the intersection of the southern boundary of the city of Shakopee and Spencer Street (County Road 79), northerly along Spencer Street to Mound Street, easterly along Mound Street to Thistle Lane, northerly along Thistle Lane to Vierling Drive, easterly along Vierling Drive to Marschall Road (County State Aid Highway 17), southerly along Marschall Road to United States Highway 169, easterly along United States Highway 169 to Canterbury Road (County State Aid Highway 83), and southerly along Canterbury Road to the intersection of the southern boundary of _the city of Shakopee. District 4 consists of that portion of Scott county consisting of the city of Prior Lake and that portion of the city of Shakopee lying west and south of a line described as follows: commencing at the intersection of the southern boundary of the city of Shakopee and Spencer Street (County Road 79), northerly along Spencer Street to Mound Street, easterly along Mound Street to Thistle Lane, northerly along Thistle Lane to Vierling Drive, easterly along Vierling Drive to Marschall Road (County State Aid Highway 17), southerly along Marschall Road to United States Highway 169, easterly along United States Highway 169 to Canterbury Road (County State Aid Highway 83), and southerly along Canterbury Road to the intersection of the southern boundary of the city of Shakopee. District 5 consists of that portion of Scott county consisting of that portion of the city of Savage lying east and north of a line described as follows: commencing at the intersection of the western boundary of the city of Savage and County State Aid Highway 42, easterly along County State Aid Highway 42 to O'Connell Road, southerly along O'Connell Road to Dufferin Drive, westerly along Dufferin Drive to Dakota Avenue (County State Aid Highway 27), southerly along Dakota Avenue to the Credit River, easterly along the Credit River and northeasterly along the Credit River tributary to the intersection of the eastern boundary of the city of Savage. Scott County Organizational Chart Scott County Organizational Chart Scott County Board of Commissionars Employee I I Public Re lations works County Attorney County Sheriff County Administrator Services Community Community S+arvicas r7 Development Child Plann Highway Support Surveyor st Ju dicial Dist i JUIJudima[Dittl I Library Court &dmin I I Court Services Page 1 of 2 http: / /www.co.scott.nm.us /xpedio /groups /public /documents /web files /do_001096.hcsp 3/11/02 Customer Mental Health Soil it Water Service Public Fkaldfi Regional Park Systern Information Technology Resource Council Facilities Sacia l Services Trainsporta ion eteran's Service st Ju dicial Dist i JUIJudima[Dittl I Library Court &dmin I I Court Services Page 1 of 2 http: / /www.co.scott.nm.us /xpedio /groups /public /documents /web files /do_001096.hcsp 3/11/02 � , � �' �` � �, • • �' �, • �; 1 1 m� \� \� •,� } ��. � \ •,� } #2 :\ d i .« .� I •� :dw .6,w u R) Lj §� • <� .« • • • I #Z . .�� 7 ...�� • •� I In �< ��« • #0 #2 .� d `.. °�. > w .IV 4\ 2 • �2 #< • a� .� • k2 °�. • • AN � P ..� � � 1 � •� .� #? } �2 #2 Iwo M r� 1 -� � CA ,� • 1 • O . a .. i V1 . r .. i U ^^ • • •1 • • • • •1 • • • • s • • • OW L. iol M: 4J 7� i O I • r • • • • M u • .r= • • IV • . . . . BOARD , . A UPDATED 30,20 01 GOAL TARG Support County Jail Study Committee and Jail Planning Process Site recommendation to be made to County Board on April 0. Continue efforts toward a successful decision on the Shakopee Meeting held in March with Mdewakanton Sioux (Dakota) Community land trust application Wayne Smith, Deputy Assistant Secretary Of Indian Affairs. Working with Prior Lake and Shakopee officials on following up with Smith meeting. Decision still rests with BL4, but all indications are that no decision isfiorthcoming in near Negotiate 2002 -2003 agreement with SMSC Meeting on cost model with SMSC staff being scheduled. Anticipate detailed discussions in second quarter of 2002. Research Cost/Capabilities of Global Positioning System New goal recently identified by (GPS) for possible future enhancement of emergency response County Board; no action to date system Fully implement Web site enhancements Complete. Complete Countywide Transit Initiative Findings being summarized for review by committee in May; recommendations to Board in Junes Implement "Leadership and Learning" opportunities for County Individual discussions with Board Commissioners are ongoing and underway. Some County Board goals are consistent with the principles in this area. Board members to select topics of interest; staff to prepare a summary when all information is collected. Install 911 Residential Address Markers Public hearing for assessment in three townships held on 4123102. All other townships as well as Shakopee signed Joint Powers Agreements. Bid awarded 4123102. Target installation /completion date: -1 L13 010 2 Conduct Economic Forum Engage in a comprehensive discussion on Community Services revenue streams; understand the complexity and dynamics of the intergovernmental relationship Develop comprehensive staffing review and program analysis plan with support and involvement of the County Board Implement recommendations contained within the Court Administration Audit Study and evaluate policies and programs on transportation, including street lighting and other internal policies Move Shakopee Library to a temporary site; Prepare for opening of new library Completed in January. A very good turnout and success. Volunteers identified to work on a follow -up forum in the fall of 2002. Working with Community Services staff to identify process and means to present this in ormation to the Board Draft of model is complete and being introduced Model applied in New Options staffing decisions Will be the subject of budget discussion in May. Model to be refined, focused and tested in 2003. Recommendations being reviewed and evaluated Anticipate County Board action on recommendations on May 14 Put on hold pending the hiring of a new Public Works Director City Council decision to delay until April/May; Expect Fall 2003 Opening Satisfactory dissolution of the Scott/Carver Library Joint Powers automation project Complete, receive County Board approval of, and begin implementing the Comprehensive Water Resource Management Plan Develop a strategy for consistent and fair Zoning enforcement in the eleven townships and take appropriate actions to remedy violations Decision is subject to joint decisions to be made by Scott and Carver Counties. Carver County to select software vendor at Board meeting on 4130. Carver County has requested and received an extension beyond July 24. Status: Board Workshop held 3119102. Meeting held with City Engineers of Prior Lake, Shakopee, and Savage 4111/02. Other five cities target date 4130102. Revised target date for Board conditional approval — June Draft strategy being developed for review by County Attorney and County Administrator. Target completion of strategy: 5115102; hire date for 2s"jvr e iv ^ a'3rdE3IIat ®r: 6115/02. Identify a five -year plan for County parks, open space, and trail December 2002 improvements, including identification of funding sources; conduct workshop with Hennepin Parks Prepare County Transportation Funding Plan, including alternate Work underway; scope of work sources of revenue in "growth paying for itself' model and and details to be determined; framework also subject to new Public Works Director input and involvement. Evaluate the feasibility of consolidating the accounting functions December 2002 is still a good distributed throughout the divisions target date —Business Center staff working with Accounting staff to address accounting issues. Assess and evaluate the use of credit cards for payment of county August 2002. Taxation staff services working on this project. Report to Board anticipated by early August, with implementation scheduled by mid -2003. Implement Transportation Studies Initiative: Enhancing Ongoing, with individual studies Partnerships and Process submitted to Board; CR 16 Planning Study to be presented to the County Board in late May or June Prepare 2002 Scott County highway map Available for distribution by May, 2002 Initiate a computerized tracking system for case flow Third quarter 2002 management and analysis in the County Attorney's office Make progress on the County Highway Tumback Program Turnbacks to Prior Lake finalized March 1, 2002. Turnbacks completed March 28, 2002, with Louisville and Sand Creek townships, except for some routine maintenance work to be performed Sp ring of 2002 Successful Legislative Session on "A" Priorities May 2002; Session is nearing the statutory deadline, Legislature deadlocked on major tax and s endin bills. Redistrict County Commissioner Districts Still on target for May 28 action by the County Board Public Hearing to be held on May 14. Implement "Scott County Youth Day" First Annual "Future Leaders of Scott Coun day conducted on April 12. A great success. Committee will meet in early May to debrief and review � i evaluation results i Develop plan for integration of County and State Information Human Services staff are Technology Systems; continue with Endurant recommendations participating in Ramsey County Cafe. project and recently enlisted IT staff to participate in study of this model. Meeting y with IT to address purchase of new mental health center acka el uture o Care Facts Complete program analysis of Scott Family Net Exact scope of work remains to be determined. Recent state audit recommendations implemented All Scott Family Net accounting is being set up with Finance sta ff. Implement client - directed community support programs within Completed in Developmental Community Services Disabilities and in process in Public Health unit. Work with Scott County communities to develop individualized community aging plans Meetings held in New Market, Savage, Belle Plaine, Jordan; scheduled in Prior Laka Contacts made in Shakopee and New Prague. Invited to participate in Prior Lake Work with Hennepin Parks in the feasibility process on the Workshop was held in first possible golf learning center proposal at Cleary Lake quarter with County Board and Hennepin Parks staff. Public information strategy being developed for Board consideration in Ma . Finalize capital funding plan with bond financing and make Draft long -range and CIP progress on various capital projects complete- To bepresented at Board workshop on April 30 Construct Fiber Optic Network Construction now is ro ress Implement County -wide Document Imaging Program December 2004 is still a good target date. - No further progress in first quarter of 2002. Search out/implement optional community policing activities First Sheriffs Citizens Academy designed to promote greater participation throughout the by invitation only scheduled Sheriffs Office, including offering a Police Academy and other April 8, 2002 —May 13, 2002; program ideas depending on response, may broaden to include all interested Complete 360 degree performance reviews for all County 360 degree performance reviews supervisors; develop training program based on development completed; training program plans and core competencies under development in conjunction with development p lan completion. S uccessfi iiy tie otiate conuacts with all bargaining units fit contracts settled or 2002. in • • ct • ct ct Ct ct • r-� I r = � , dip , dip f\ .�. 1 \ #2 #< .* .« .¥ #< � E • �2 • � •, .« • A ❑ I D .¥ #2 � �< • D • #< �\ : •$ 2 W �� E F • .« � © .« #2 • �2 m • .� •� m 1 2 ,a m � � o • • 19 r • 7wil, 1 • • 3 • MI C • Lis •1 , IN C • 0 • • ommli • 1 i • rail pi GENERAL BUDGET • • S cott Revenue Budget Summary Miscellaneous Licenses & 10% Fees Permits 10 % Other Taxes 3 % Levy 51% Federal & State 24% • • • S cott County Expense Budget Summary B Y Fund ❑ Capital • Building ® Debt Improvement 2% 4% 2% ❑ Human E General Services 43°/0 24% ❑ Library 2% • Public Works 23% • 1 Scott Count y pay Y 2002 tax comparison Pay 2001 Pay 2001 Pay 2002 Pay 2002 Percentage Est Market Value Scott County Tax Est Market Value Scott County Tax ( +) or ( -) $ 115,200 $ 447.97 $ 125,000 $ 407.01 - 9.14% $ 138,300 $ 569.28 $ 150,000 $ 512.99 -9.89% $ 184,400 $ 811.57 $ 200,000 $ 724.95 - 10.67% $ 207,400 $ 932.18 $ 225,000 $ 830.93 - 10.86% 0 $ 230,400 $ 1,053.23 $ 250,000 $ 936.91 - 11.04% $ 276,500 500 $ 1,295.21 $ 300,000 $ 1,148.87 - 11.30% * ** *These figurers are based on a taxable market value increase of 8.5% for taxes payable 2002 over the 2001 taxable market value. * ** *These figures will also differ based upon area. The new market value credit is based upon local tax rates. Because the rates are different in each unique taxing district, the credit will vary. • • Residential Market Growth 25 20 • 15J II E Gros ti s r l xisn 10 , g New 5 — — ,�- 0 1997 1998 1999 2000 2001 2002 • Average Assessed Value Increase By Commissioner District 8.5% Max Incr Avg Value Aug Value Aug Value Aug Value Aug Tax Value Actual Aug Actual Aug Actual Aug 1999 2000 2001 2002 2002 % Chg 99 -00 % Chg 00 -01 % Chg 01 -02 District 1 Jackson $ 163,900 $ 176,100 $ 195,800 $ 212,000 $ 212,000 7% 11% 8.3% Louisville $ 167,600 $ 171,800 $ 193,100 $ 232,200 $ 209,514 3% 12% 20.2% Sandcreek $ 127,100 $ 139,400 $ 153,000 $ 171,200 $ 166,005 10% 10% 11.9% Jordan $ 92,200 $ 99,000 $ 109,300 $ 125,300 $ 118,591 7% 10% 14.6% St. Lawrence $ 139,400 $ 157,800 $ 173,200 $ 204,400 $ 187,922 13% 10% 18.0% Belle Plaine Twp $ 115,800 $ 137,700 $ 143,700 $ 163,600 $ 155,915 19% 4% 13.8% Belle Plaine City $ 99,500 $ 101,800 $ 109,500 $ 126,400 $ 118,808 2% 8% 15.4% Blakeley $ 99,900 $ 107,000 $ 115,400 $ 124,100 $ 124,100 7% 8% 7.5% District 2 Spring Lake $ 166,300 $ 173,100 $ 194,400 $ 220,200 $ 210,924 4% 12% 13.3% Helena $ 155,800 $ 161,500 $ 174,200 $ 195,900 $ 189,007 4% 8% 12.5% New Prague $ 107,500 $ 111,500 $ 117,300 $ 129,700 $ 127,271 4% 5% 10.6% Cedar Lake $ 173,000 $ 176,300 $ 195,500 $ 224,600 $ 212,118 2% 11% 14,9% New Market Twp $ 183,400 $ 192,600 $ 218,700 $ 251,200 $ 237,290 5% 14% 14.9% New Market City $ 77,700 $ 84,600 $ 102,000 $ 128,800 $ 110,670 9% 21% 26.3% Elko $ 96,300 $ 112,800 $ 126,300 $ 138,900 $ 137,036 17% 12% 10.0% District 3 Shakopee $ 115,600 $ 121,400 $ 131,900 $ 155,000 $ 143,112 5% 9% 17.5% District 4 Prior Lake $ 147,500 $ 154,800 $ 171,100 $ 188,100 $ 185,644 5% 11% 9.9% District 5 Savage $ 133,600 $ 145,200 $ 162,500 $ 179,100 $ 176,313 9% 12% 10.2% Credit Ricer $ 172,500 $ 186,000 $ 198,900 $ 232,900 $ 215,807 8% 7% 17.1% • AVERAGE CHANGE $ 134,300 $142,200 $157,147 $179,137 $ 170,505 6% 11% 14.0% LAN U SE, \ WAT MANAG PARKS » , ,�; «; SPACE �< � y�)�R TRAILS .� ( 22 . : : », > Source: US Census Bureau County Rank July 1, 2001 July 1, 2000 April 1, 2000 Percent Adjustment Estimate Estimate Estimates (April 200 -July 2001) Scott 1 98,100 91,021 89,498 9.6 0 /1 Sherburne 2 68,621 65,276 64,417 6.5°/ Chisago 3 43,476 41,533 41,101 5.8°/ Wright 4 94,789 90,739 89,986 5.3 Isanti 5 32,767 31,533 31,287 4.7 0 / Carver 6 73,378 70,861 70,205 4.5% Benton 7 35,421 34,445 34,226 3.5% Washington 8 207,642 202,544 201,130 3.2% Mille Lacs 9 23,044 22,450 22,330 32% Dodge 10 18,234 17,848 17,731 2.8% Anoka 11 305,681 299,755 298,084 2.5% Kanabec 12 15,346 15,082 14,996 2.3% Dakota 13 363,866 357,739 355,904 2.2% Crow Wing 14 56,318 55,333 55,099 2.2% Pine 15 27,099 26,663 26,530 2.1% Beltrami 16 40,399 39,794 39,650 1.9% Cass 17 27,638 27,276 27,150 1.8% Rice 18. 57,683 56,795 56,665 1.8% Becker 19 30,537 30,065 30,000 1.8% Douglas 20 33,378 32,912 32,821 1.7% Olmsted 21 126,275 124,732 124,277 1.6% Morrison 22 32,216 31,789 31,712 1.6% Steele 23 34,131 33,777 33,680 1.3% Carlton 24 32,075 31,720 31,671 1.3% McLeod 25 35,338 34,883 34,898 1.3% Goodhue 26 44,655 44,153 44,127 1.2% Le Sueur 27 25,729 25,498 25,426 1.2% Houston 28 19,940 19,744 19,718 1.1% Nicollet 29 30,106 29,870 29,771 1.1% Otter Tail 30 57,797 57,222 57,159 1.1% Stearns 31 134,509 133,538 133,166 1.0% Meeker 32 22,842 22,682 22,644 0.9% Fillmore 33 21,296 21,136 21,122 0.8% Clay 34 51,609 51,313 51,229 0.7% Aitkin 35 15,413 15,344 15,301 0.7% Todd 36 24,569 24,407 24,426 0.6% Wabasha 37 21,731 21,641 21,610 0.6% Mahnomen 38 5,215 5,177 5,190 0.5% Hubbard 39 18,446 18,421 18,376 0.4% Lake 40 11,084 11,062 11,058 0.2% Sibley 41 15,384 15,341 15,356 0.2% Mower 42 38,631 38,666 38,603 0.1% MN 2001.xls 1 Itasca 43 44,018 43,994 43,992 0.1% Cook 44 5,170 5,190 5,168 0.0% Blue Earth 45 55,904 55,889 55,941 -0.1% Red Lake 46 4,295 4,279 4,299 -0.1% Hennepin 47 1,114,977 1,116,654 1,116,200 -0.1% Clearwater 48 8,410 8,376 8,423 -0.2% Waseca 49 19,495 19,530 19,526 -02% Pope 50 11,216 11,233 11,236 -0.2% Kandiyohi 51 41,106 41,135 41,203 -0 Rock 52 9,698 9,699 9,721 -0.2% Pipestone 53 9,864 9,841 9,895 -0.3% Ramsey 54 508,667 511,031 511,035 -0.5% Wadena 55 13,646 13,722 13,713 -0.5% Saint Louis 56 199,460 200,373 200,528 -0.5% Polk 57 31,160 31,352 31,369 -0 Brown 58 26,711 26,849 26,911 -0.7% Lyon 59 25,231 25,421 25,425 -0.8% Winona 60 49,588 49,996 49,985 -0.8% Grant 61 6,238 6,265 6,289 -0.8% Watonwan 62 11,779 11,830 11,876 -0 Freeborn 63 32,300 32,538 32,584 -0 Nobles 64 20,650 20,821 20,832 -0.9% Jackson 65 11,160 11,233 11,268 -1.0% Pennington 66 13,448 13,547 13,584 -1.0 %. Roseau 67 16,172 16,304 16,338 -1.0% Chippewa 68 12,951 13,064 13,088 -1.0% Renville 69 16,961 17,132 17,154 -1.1% Norman 70 7,358 7,434 7,442 -1.1% Faribault 71 15,987 16,134 16,181 -1.2% Martin 72 21,536 21,782 21,802 -1.2% Marshall 73 10,025 10,114 10,155 -1.3% Redwood 74 16,594 16,761 16,815 -1.3% Koochiching 75 14,164 14,311 14,355 -1.3% Big Stone 76 5,737 5,802 5,820 -1.4% Wilkin 77 7,034 7,133 7,138 -1.5% Lincoln 78 6,331 6,406 6,429 -1.5% Cottonwood 79 11,958 12,122 12,167 -1.7% Lake of the Woods 80 4,443 4,501 4,522 -1.7% Murray 81 9,003 9,138 9,165 -1 Yellow Medicine 82 10,883 11,033 11,080 -1 Lac Qui Parle 83 7,919 8,038 8,067 -1:8% Stevens 84 9,845 10,010 10,053 -2.1% Kittson 85 5,150 5,263 5,285 -2.6%1 Swift 86 11,645 11,914 11,956 -2.6% Traverse 87 1 3,999 4,119 4,134 -3.3% MN_Counties_2001.xls 2 CITIES 1997 Belle Plaine Single Family Homes 20 1998 1999 2000 2001 40 72 145 226 0 48 0 12 4 4 57 Apartments (Units) 0 75 Townhomes 6 Jordan Single Family Homes 62 2 Apartments (Units) 0 24 Townhomes 0 New Market Single Family Homes 0 0 Apartments (Units) 0 0 Townhomes 0 New Prague Single Family Homes 16 65 Apartments (Units) 0 0 Townhomes (Units) 20 Prior Lake Single Family Homes 134 157 Apartments (Units) 0 172 Townhomes 34 Savage Single Family Homes 311 67 Apartments (Units) 336 Townhomes (Units) 277 Shakopee Single Family Homes 140 15 Apartments (Units) 84 171 Townhomes (Units) 129 Elko Single Family Homes 10 442 Apartments (Units) 0 185 Townhomes 0 1998 1999 2000 2001 40 72 145 226 0 48 0 12 4 4 57 56 81 75 0 0 19 0 2 5 24 30 73 125 0 0 0 0 0 0 30 32 21 65 0 0 0 8 22 35 157 174 190 172 0 0 0 47 67 85 336 317 277 329 6 19 15 165 171 229 196 385 455 442 260 621 185 176 43 131 26 16 28 35 0 0 0 0 0 0 Total Single Family Home! 693 Apartments (Units) 84 866 1082 1270 1469 266 688 219 x Not broken down - included with single family home amount TOWNSHIPS - SINGLE FAMILY HOMES Note: Townships haven't constructed any townhomes or apartment buildings as of December 31, 2001. 1997 1998 1999 2000 2001 Belle Plaine 7 11 5 12 8 Blakeley 3 1 2 1 3 Cedar Lake 14 15 19 38 43 Credit River 38 20 18 43 50 Helena 4 12 6 22 18 Jackson 2 11 6 4 4 Louisville 10 22 22 10 6 New Market 16 51 65 59 49 Sand Creek 10 7 13 15 23 St. Lawrence 6 5 3 13 5 Spring Lake 30 39 38 36 37 Total Single Family Homes 140 194 197 253 246 Note: Townships haven't constructed any townhomes or apartment buildings as of December 31, 2001. • • • Scott County Comprehensive Plan 2020 Update o X I 68 ' ,-� , j _ \ ' 1- ,1? J , ,, J Shakopee ;� , 7 ,: {T 1 � 1 , j I / No d - - / _ = ' ` 'l, — 11 a age -4 41 41.4.1111 `'"`" Land Use Categories i► , `. t_1L. I1a — 1 �".�� d .�■� 0 _ . ■ iimirro im_ , 1 Agr Area ' � � `r lllr %// Growth Area „ • �1= . i�� '-'°` ' as ` '� •` �\ Growth Area "B" En , i �� «' :, A S S n o Prior Lak Rural Residential Area --, _ 7 it, � ' Rural Residential Growth Area - - - Urban Expansion Area • - � � '1:. - ` `��' � ' � i Urban Transition Area 1 1 -.� U= - - . , Commercial /Industrial 11 i l I L :� iii - � j - MOP Mr r = I = s .� . ... ;4 1 111,1 Municipalities 1 MI: ,o, Ips,..... • 11 17 1=7 IIMMINIAIIIIMPIPPEWillitall11==llgr .... . I— L - . —_ _ r _ �esal 1111 11 11RE.._ i il ia l ...,,,., ti: i _i_ T ..." dr, I-- sfa LA:- -� - 1 Aerrivi ,__, _-_ .._,_ i • -71 A_.�, I II -.. .ry. ■ � I -- r ... h - - - - I - Ili I�t L um. �. ..:� �. :A. . , L - ; ... 0 I) ' ' ' ' ' .1-'', ;'' ''' f:, '. 1 ''', ',,t1 ■ 44,V , -., - ' , ' ' '', ' . I V % Pr ...0 .... ,........,, ____------ .....41 , -.....1 .....- .4 F C i I irrP anagement k , . ,..,—....,,,,... . , , ..a it,i''''.WA',:k.`j,-• , I jr i . rf . jt----H, Lin/ or - pl *1175 ......... ........._ ......, , ,,..,..:::,..,!,,,,„... 1 I \ JV 0 \ -/V1 ' I' - e-iirriFiP.s ifi •[fiEL' — LovvPr i`iiifiriPsut , Dist ,:. — (,:,(Jcr \jvi Pr' Organization ..2..,,,..„."._ ........,......_..... ,.. .., , 1 VViv.1() js pr:-2 ring plan for adoption in -....) ' DPC.:Pfilbcci-ir _ PlIbliC c_ , . •eriod prior to adoption, watch „.,..,.... ., ,.. for 31 nr16 1„111 III ef!. • . . , t i. I Warl e"' r C ) ' ' -■ f A :-.''.1 1 e , . A . 111 •.._ 0415 '1C.,..,:. i .1,1,,• , , . ..._, „ . . „..,., . A Currently wdrking with - Ity on , 0 stormwater issues® 4::i. 1 .-, • '.. 7' -. -, • -. 4 atersheds Surre... ..ue .0 • the City • • (opee ,.. .............,.........,..._.....„... ,L. .,. .., . ,,. . ,,.. , .,, ,,, . Caner Co, Hennepin Co. : ; c.... '''. -- • - - - . .. 4 ° .'".• ) ''', ;,'"/ . - - - - - 1 - - - - -j - ' •` - .>':• .->'----\\;_____../ /''' ‘'\ '"'-''''• ' ''• Vff .?''''' ' - ..--'•',,, , \ ■ I y , -, -' , , , ) , 41 - - 4 4P1,....*:^ ''' '''■ 1. ' ■ !, ' V, ',.„:' ... ' \ ''''\1-(/''''''' 0-....1.„_,........... ) N. \::* , , ,, ,:',-;'4, "k , . • • - orrii---•,•011- .- ' I• ''"''' ' "'' . ' ' 011ikA .0 11 11 a Ihir ,,. ....:1 , .,, r , . , , . ..` MOW . II 111.1*11. ' a . -' ■. !'!,, .a Ak.. . _.mr,-,■$ttr- , . . . ... .1Z11101 s illaiki s. 86.17 A • 1 VER - ATE ' , / • largyj • iv easingommie . .e:1 or a .. ' , 111111M v 11 , eft ._-_-. r • it • 0 4111. III ' ,.'•'.'• e .... _ r .•,■ 4 a °4 • frilft■•• i 1 : 9 A111 —.. ras": - ..'7*;:-. k L . 4 " aul ,..- -- --.- --4 --r.. , :-r' : ' '" ;- --------------. a . ' ' .. 4.■ . .. %...../--; .. . ' ' LiVorOV 1."*. 1 4 1/4111 11 ' , . I . il k - ,,-- _ _ _ JACKSON IIIII . , • ilk __ _ 111117f _ mi lly ,-t- . .... _ _ . .. , P' anowil ' 1 , ,.. , II - ' fi-, fii I 4 llispr ,_ .,. VILLE F,"T\ ,Th y r .,_ iur ....op Prior Lak e 1-H. :31:::1164:: 4 0,:eira „._ ,.... a ,ip.ar . ., .. I Marys •wn 1 ' WATER HE 1 ake III L ' If l iF ,, ,Aitrimirw ,.....7.4'041,■-• '' 6._ CAI' lEtil - MEL Ilk 1 ' .• 1 .1 1 11 , 114 , r, ...tsri.:4111_411r • , .....• ,, IP re: ill Imil...~g■i.. am aWrI O O • Parks, Open Space and Trails County will develop 5 -year plan for acquisition & development of parks, open space and trails by December 31, 2002. I Cities will be invited to play a role in the development of this plan; discussions to start over the next few months. Need to identify areas for park resources prior to development and develop a financial plan to acquire land. • • • Scott County Park Land Inventory Parks Federal Park State Park t +` - 1 1 State WMA S , Hennepin Park >: r � r a a , I Scott County /Spring Lake Park \g -, � , L Township Park L 1�� ' A- ® Public Access f rim" y r Municipal Parks � � ° I J Municipalities` w '� Iti? ° : 11 . • :OTT - HENNEPIN PARKS STATE WI LDLIFE MANAGEMENT AREAS fl ., , . f f w Murphy- Hanrehan Park Reserve 13. Bradshaw Lake WMA` 7 Cleary Lake Regional Park 14. Clark's Lake WMA lij Spring Lake Regional Park 15. Kamltl WMA ,' ATE PARK AND RECREATION LAND 18. Mahon s WMA r r i 17. Marsh VvMA Blakeley 18. Michel WMA �Y� �: Carver Rapids 18. O'Briens WMA a ' ` Gifford Lake 20. Pheasants Forever Module #1 WMA a 21 Pheasant's Forever Module #3 WMA -/` �� - a • i Lawere �ceLake�ke 22 PiorLakeWMA IO I �` ist 23 Raguet WMA . Thompson Ferry 24 Raven WMA : _ / 4`� 1 ' • 25. S e na WMA "� ,y 4TIONAL TOREST, PARK, WILDLIFE 28 St Patrick WMA I r 'EFUGE & RECREATION LAND . Louisville Swamp ,` i !. Wilkie Unit rt a� „441. iii am ' � ' „..1. 4 4 ‘' . lar l , ..� .n ®12 r ■■ ■G r, Aiiii ate: 1 111111111161/Miki � ter • ■ . �� 1 r.. iii t 20 It 161111 I 8 IIMI II 1 • • • O ' Mdewa _t n\A ea )- 1r � MU r �- Pr --I er- e s akopee 0 0 \ � P tY J? 1 wig _ I GCE CREEK ST W c� ( REEK BLVD. - I 26TH o 'R r z 1 78 �I _ VIEW RD E - -- J r. W M r - r rti J / 1 \ \ ' N 1 '/ i STONE- ( I, 4-3-- Y U f BROOKE_ _ i Q v CURVE [; $� - / < v • 0 )---' I- / �- 42 42 I w I 140th ST. NE it T Z / 1 , 1 1 1 r 1 ).) _____ ____ \ - I Y CARRIAGE NI ` 2 1. LGHLAND DR. — - w W r I, Zr J _ lfAKEVIEW CIR. / 4. R DGE CT. O t Prio L 21 � PGN � / 4. 79 Property Types 24 � -- 3 r Application r\. a . (� T 1 . y -A, Fee Trust y ( r i �—, w. 160th ST. E. r ` I _ _ tti 0.5 0 0.5 *Miles_ �T o D r .5 F o J 1 1, 0 • Scott County Household tazardous Waste Facility - .r> I $ I I I IPS 2002 Hours of Business April through October: The HHW facility will not be open if the designated operating day falls on or near an officially Wednesday, 12 noon to 6:00 p.m. recognized holiday. Because of this, the facility will not be open on the following days: Saturday, 9:00 a.m. to 3:00 p.m. • Saturday, March 30 • Saturday, May 25 November through March: • Wednesday, July 3 Saturday, 9:00 a.m. to 3:00 p.m. • Saturday, August 31 • Saturday, November 30 �� ! °� ;\�, °<(�� : »�: «�� r � :�: � � t ,:�!( ;; 2 � \ : ; <) : ,! � y : � , �(�:� � �\ �': ��° 2j� .� y . , . .��2� �,� � §� � \.2 � : ©� � g � \ � .: � � , §� .� � <� 2 ! � : :; » r� � k � � ��{ �{ � \?Z k \� {��d� � ;, < :.: , «< > :: \ \ � ' (�� {� \� � ; ..<� «2; �\ : �� ! � � � � i . :< :; , . ,, ., .� , \��° / : : < ;� \« : ) : \ :�2 ,: <. ..:. Scott Cou , Minnesota AO _________. _ ,ay 5 Year Highway SCOit Program Capital Improvement Pro P P g 2002 -- 2006 1 �,� o o _ O ' � 69 5 _ ,..1�,�l %� -, LEGEND ��— _® �� 2002 ®2004 (12:, b� ki, Pelt �� i ®. rr t 2006 �m 2003 , 2005 % sir: 42 (=< d 0 a "Ili, m� 8z - , ® o 2005 funding for CSAH 8 includes various improvements ® e - • --' •—, — tal along the length of the road as needed. e ® O �Oc ' „7/ ilt " 10 O e - al IP' x 21 , O i ; : q J ..4 • , • , m ,_.1. , , 1 ,,, _40.* ....__4,,,,,,, . rti„, .,. VI. t�3 • e �� e 6 0 0 % o r g a r e c i vii: J r 5 , , S NEM Iler [j pm 4 , ate Q " Map Date: January 09, 2002 w � 8500 0 8500 17000 Ills carting is nether. by.eyncarded map nor. surrey end Is not mended to be used CO one. Thb drawing Is • canplbhon Onwards. mormdlon. end dr. boded s Feet Scale: RF.: b odious cry. county. end stale arms. end other sources Messing the arms steam end Is to be used br nlddlce purposes: my. Scott County Is net re.por.bb for erg 1 inch = 17,000 feet 1: 204,000 Macs aecIest.ntn swished. ydffa.pendes are found. pt.m coded the Scott a,.dys,ro.yasome.. Layout Nam UP- Layout Plod localbre SILOCAL61S1OEPARTIEMS'tIRANSPORTATION1PRt ),IECTS1Sp.rdpAPR na : gg • i. .._ P 1. CSAH 17 - Lane reconfiguration (4 -lane to 3 -lane) and traffic signal revisions. SCOTT COUNTY 2. CSAH 44/27 - Reconstruction to a four lane Public Works Division roadway froth Prior Lake city limits to new CSAH 27. 3. CSAH 2 Reconstruction to a four lane Highway Department roadway from CSAH 91 to I -35. 4. CSAH 86 - Reconstruction w /Rice County from TH 19 to 0.2 mile west of CSAH 27. 5 YEAR 5. CR 79 - Pedestrian bridge over TH 169. (City of Shakopee is lead agency.) HIGHWAY C I P 6. CR 89 - Bridge /box culvert replacement. 7. CSAH 2 - Reconstruction from CSAH 27 to CSAH 91. 8. CSAH 23 - Bridge /box culvert replacement. 9. CSAH 15 - Bridge /box culvert replacement. 10. CSAH 23 - Realignment from 170th to TH 13. 11. CSAH 21- Reconstruction to a four lane roadway from CSAH 91 to the east county line. 12. CSAH 6 - Bridge/ box culvert replacement. 13. CSAH 5 - Bridge /box culvert replacement. 14. CSAH 21- Construction of four lane roadway from CSAH 16 to CSAH 18. 15. CSAH 12 - Reconstruction from CSAH 17 to r_„,\ o%ootiO v° TH 13. 16. CSAH 44 at TH 13 and Main Avenue - Intersection reconstruction. (City of Prior Lake is /_l Ci it lead agency.) t 17. CSAH 8 - Various improvements from Belle Plaine to east county line. 18. CSAH 21- Construction of four lane roadway SCOTT COUNTY Public Works Division from CSAH 42 to CSAH 16. Highway Department 19. CSAH 82 - Reconstruction to a four lane 600 Country Trail East roadway from CSAH 83 to CSAH 21. Jordan, MN 55352 CSAH — County State Aid Highway Phone: (952) 496 -8346 CR — County Road ty Fax: (952) 496 - 8365 2002 - 2006 TH — Trunk Highway website: www.co.scottmn.us C oun t y t t 83/County Road If County State -Aid Highway (CSC 83 from the Shakopee Gravel pit to 12th Ave in the City of Shakopee will be reconstructed to an urban four lane divided roadway. Revisions to the left turn lanes and the Trunk Highway (T11) 169 ramps will be made in the TH 169 area, intersection improvements will be made at 12th Avenue including installing a traffic signal, and the existing intersection with CSAH 16 will be removed and CSAH 16 realigned east and west of CSAH 83 with two new offset intersections for CSAH 16. These The 2002 Overlay Program consists of grading, aggregate base, mill bituminous surface, plant -mixed bituminous pavement and aggregate shouldering. Bids will be accepted until May 21, 2002 with construction scheduled to begin on or before June 10th. No detours will be set for this construction, but expect traffic delays. The following roads are included in this years overlay program: CSAH 1 —from TH 169 to CSAH 6 in the Township of BlakeleT CSAH 3 — from TH 19 to TH 169 in the Township This project will re -grade County Road 62 between County Road 87 and CSAH 91 in New Market and Cedar Lake Townships to meet current road design standards. The hills will be cut down and the sags in the road raised eliminating the roller coaster effect The road surface will be widened to provide for the roadway to be paved with two 12- foot lanes and six foot wide shoulders. All culverts crossing the roadway will be two new intersections will have traffic signals installed and have left turn lanes. The City of Shakopee is the lead agency on this project and will be administering the contract and construction inspection. This project also includes city utilities (sanitary sewer and water). Traffic on CSAH 83 will be detoured between TH 169 and CSAH 42 from approximately Memorial Day to Labor Day, otherwise traffic will be allowed of Belle Plaine and the City of Belle Plaine; CSAH 15 — from TH 19 to 12th Street NE in the City of New Prague, CSAH 17 — from south of 11th Avenue to CSAH 101 (1st Avenue) in the City of Shakopee; CSAH 21— from CSAH 82 to Main Avenue in the City of Prior Lake; CSAH 27 — from CSAH 68 to south of CSAH 44 in the Township of Credit River, CSAH 42 — from CSAH 17 to west of CSAH 83 in the Cities of Shakopee and Prior Lake, CR 64 — from CR 89 to TH 13 in the Townships of replaced with concrete culverts and the ditch slopes flattened for safety. Utility work involving the relocation of power poles and telephone lines will be completed by the Utility Companies concurrently with the road construction. It is anticipated the Contractor will begin work on CSAH 83 in the TH 169 area however there will be traffic delays_ The detour for CSAH 83 will be via TH 169, CSAH 17 and CSAH 42. Traffic on CSAH 16 will experience some minor detours at various times during the construction. The public is advised to please drive carefully while in construction zones and follow the detours or use alternate routes. Substantial completion of this project is expected by November 2002 with final completion in spring of 2003. Helena and Cedar Lake; St. Lawrence Township Road 57 — from west of Fairview to Beaumont Avenue in the Township of St. Lawrence. by June 3, 2002 and the project e!re should be completed by fall. in The road will be closed to through traffic, but the TogethW Contractor must maintain access to the homes on the project. Utility work and bad in 1998 there were weather will affect the 774 fatalities in Contractors schedule. N9hway work 19 • 6885% 70002 5944 • ' Scott Count 73 - E684,, i d e 6 r Locat on 9 f 20 2 m om .�, IN .......7 c m 70J d� _ g r o ■ IA ° m .70511 N State Highways , , © y ° ° � A C ount Highways 97s? '� t °�� j� A/ Y _ 97 p , Ma or Cit /Tw Roads 1 /V Streams N '' ni. ° ° ° t . 407P4 >,70J09 Railroads , 70J08 70J11 . © /� ° - ° ` j 30 70532 514 ..■ / r © � Bridge Status: ° / _ ,�■ 9'699 Adequate 0 • Functionally Obsolete , �� ■ � t e ) '7573 • Structurally Deficient ' � 7 ) * 1 0 /�Y� — 9+ • � 70509,,0 � m 7 0,113 � � L2Q9 104 974. 5704 " 286 '.�` ° 0 0=!10 4 •' Gt m 9. S ,, - 7i50r ° 111111101 e ° o L2Q88 70J06 L3Q68 0 m L2987 L2989 91868 ' m ` 70J12 99 1111 y 9 ,�,,,,, �� L2Q90 .CT 0 -_3117 . L3071 0 Ic 96614 '.e '' - , ) / o L .073 ° \ 1 `i.._ r ~ • 1 4184 . , , 0 ° 97572 © 571. 79.1 m 7064 �� • L5942., ,i` s o v .f Iv • 5 0 Q . ' : m le. I r l •� —0 • 0 it. 0 9159 o 13960 1° * 71),102 13065 � ., 0 0 9676 /o, 0 70 • © 0 �: 7 55 '!95 • 1 �( 1) 0 9300 A f J � / 12985 , — ♦ LSQ.�o 050 i 96006. .' , 92 36 m o 0 13041 - - -._! ° 3Q. , 0 UJ - 70502 IF M . 1 li 9277 9.'0 6 E Xi 70504 •� 0 a , (__ , i __ / ' L2992 11-2993 993 9 68 !_ 3049 . 92 :2 . • t• * ber 046 i -1_ 93526 14157 a 92660 98 c3 2 KR\ � s o 226 -96761 13103 `, — , � 1 — — L2991. 129 0 . " 70507 a L30 • 4 v i l , — Ise — — _ _ _ - -= L7 _ y m = = m = a — o o • - �� ri 13039 E 7 S: \localgis \departments \transportation \projects \Bridges.apr L8 70J01 €•' '. 1, � i 4 J ,` £ � a F NEW INFO O C OUNTY SCOTT E s SCOTT COUNTY A c GOVERNMENT CENTER - 200 FOURTH AVENUE WEST - SHAKOPEE, MN 55379 -1220 U Web www.co.scott.mn.us LEROYARNOLDI PAT BOECKMAN • - • Taxation Director RecordedRe , • D evelopment February 25, 2002 Dear Scott County Information Users Subject: New Information Available on the Scott County Website ( w��.v.co.scott.mn.us ) Many of you asked for it ... here it is! Scott County recently enhanced its website to better serve you -- giving you immediate access to detailed, frequently requested property information. Information on legal descriptions, "last qualified sale" information, and property taxes are now available 24 hours a day, seven days a week, at your very fingertips. In addition, our improved site also includes information on lot sizes and zoning for the I 1 townships. Please take a moment and visit our website at w" On the main page, you will find that three additional categories have been added: Maps /GIS, Land Records, and Property Tax. Examples of the types of information you can find under various searches in the respective categories are as follows: aps/GIS Maps and property information is available and may be accessed by owners name, property identification number or the site address by using one of the following search options: • Property Information Search — Featuring zoning, owner, address, current year market values, and building characteristics. • Half-Section Mapper — You can view county data by half - section map. • Quick Map — This feature allows you to overlay lavers on the parcels. The lavers include; 1990 aerials, 1997 aerials. 2000 aerials, floodplains, wetlands, soils, zoning, lakes, streams, and groundwater susceptibility. • Section Corner Ties — You can access Public Land Survey System (PLSS) section corner tie information. • Savage Plat Maps - The Savage plat maps are available in PDFformat. • Scottview - ScottView allows the user to view maps that are in a one page format. All maps are to scale (one inch equals 500 feet). • Map Compositions - Check out all of our static map productions at our map composition site. The maps are available in numerous formats for download and printing. An Equal Opporeunity/Safery Aware Employer Land Records Information on all documents recorded or filed in the County Recorder's Office, including ownership and lot sizes, is available. Images of many of the actual documents are available in PDFformat and are attached as a link to the recorded information. However, the images of documents that may contain confidential information (such as Social Security numbers, tax liens, discharges, et cetera) and documentsffled before 1993 will not appear. You may access Land Records information by using one of the following search options: Property Tax Information relating to last qualified sale, property tax information, property identification numbers (PIN), land and building values, and structure information may be obtained by using one of the following search tools: • Property ED Search • Property Address Search • Owner Name Search • Legal Bescription Search For your convenience, we have enclosed detailed instructions on how to retrieve specific information such as lot sizes, zoning and much more. If you feel you may need additional training in using the website, please call us at (952) 496 -8150 and County staff will be happy to schedule a training session if there is enough interest. We hope you will find this enhanced tool helpful — we think that it will make your job easier and allow you to work more efficiently. In addition, please feel free to share this information with your clients and staff Leroy Arnoldi Pat Boeckman Taxation Director Recorder/Registrar of Titles Michael Sobota Community Development Director C: Dave Unmacht, County Administrator Scott County Commissioners www.Co.SCott.mmUS Select Land Records from the left side of the first web page. Select: Documents by Tract Index and double click. Choose a Search Method Leave Plat Number in the "drop down" box Then click on Continue On the next screen: Leave all the option buttons fiIled in as is (ie: the search criteria such as legal description, ascending, etc. already selected) Change the date to 01/01/1750 so the computer searches ALL plats, not just the ones from 1985. You can search by: • Grantor /Grantee Name -- (Note: To use the "name search " you must enter the name under which the plat was recorded under. If you do not know the name then search only by the plat number and/or lot/block) • Or type in number of plat with lot/block • Or click on "Show Plat Numbers" tab to locate plat. "You must have a Plat number with lot/block To Locate a Plat: Click on the "Show Plat Numbers" tab on the right side of the screen A new or .., -, will appear — on this screen: Choose the Plat Numbers field to see plats, by name and select a plat with the "scroll down arrow" in the drop down box. Then click on Continue and The plat number will be ent ered for you on your original search screen. On the original search screen: Click on Search tab to locate plat. On the next screen: Scroll down the list until you see the word PLATS under the "Instrument Type" field. Click on "INFO" (highlighted in blue) to the left of the screen. On the next screen: Click on the highlighted document number underlined. This will bring up Acrobat Reader, which will allow you to view the picture of the plat. You will need to look for the "North Arrow" on all plats to know which direction on the plat is north. You can enlarge the plat map or -- "zoom in" -- by using the magnifying glass or " +" button on the tool bar. This will give you a better view of the lot dimensions. Just click on the " +" key and move it to the lot you want to enlarge, and then continue to click until the map has been sufficiently enlarged. To reduce the map or "zoom out" click on the down arrow that is just to the right of the glass or " +" button on the tool bar. This will provide you with both the "zoom in" and "zoom out" functions. Choose the "zoom out" and move it to the lot you want to reduce, and then continue to click until the map has been sufficiently reduced. www.co.scott.mn.us Note: Zoning information will only be available for parcels in the unincorporated areas of the County. Select Maus /GIS from the left side of the first web page. On the next screen: Scroll down the page and select Quick Map from the search choices provided. On the next screen you will be able to search by: • Owner Name • Property Identification Number (PIN) • Site Address Select Search Type you want to use and then enter the appropriate information. Then click on the Search button. This will bring up a map with the parcel you selected highlighted in yellow. It will also give you the property owner's name, address and legal description of the parcel. NOTE: Below the property owner information, there is a list of layers with check boxes of different information you can add to the map. To obtain the zoning classification for this parcel, you need to make sure the Zoning Labels and Zoning boxes are checked (just click in the boxes to check them) make sure you click boxes one at a time and make sure the "retrieving data" message is done scrolling on the screen before you check the next box. This will label the parcel with the zoning classification and change the color of all parcels on the map to their respective classification colors. Your parcel will always be yellow buildings, - options An Equal Opportunity/Safety Aware Employer • Property ID • Property Address • owner's Name (Taxpayer) • Legal Description On the Search screen. • Select payable year • Enter search criteria (Property ID, Address, Name or Legal Description) If multiple results are shown, • Select Property ID, or Taxpayer Name (found in blue) to proceed to Property Information Search Results screen -- (Note: Once selected, it changes to red.) The information that will be displayed, if maintained, includes: \ \ \ \ I . ' I :i r, r t - n r - -� a� sue: i*_ Ak•J , ■ • 1 ] rja �L • • I � LI 0 ,358 - , W� y "11 .� `• A �/ rate �, ` _ 1:. �,{. I • :,,(t.:_\_, � leimi,<E5 a I 441110 1 \) 1 0/ ,, .. .;i , , , , . ,. , , v. . •,,,„ •• , 1 . , II I ''' 40 .....s-\.-,.._„._,,_„_____________________ j .? ------ ------ , i 1 _ __�__ — L---- , ■ � 4 0 — 1 4 I r1 Address Quarter - Section Date: October 17, 2001;{ Quarter: NE Township: 115 Scale: 1 inch = 500 feet �� Section: 30 Range: 22 R.F. : 1:6,000 GIS Department 250 500 LEGEND N \ Quarter -Section Une GP Open Water Pavement [Marla Line 9namp This&axing is neither a legally rnooded mats nor a survey a,d is nO W E N parcel Boundary Woods intended to be used as one. Thisdrawitg is a compilation ofraconia, X1 FYD Boundary C_ ^� editing informal., and data located in various city, county, and state offices, g ad olhnnnenas affecting the area shown, and is to be used 0r S reference osmoses only. Scott County is not responsiUe for any inaccuracies herein contained. If discrepancies are food, please cornet the Scott County Surveyors Office H ST S SHAKOPEE MN • '1 12' '08! 141a 128 325 119 1 3: 05 €n !1s7 m to .f 1:a3�230 � 0 pia A�' 393 y 218! 315 3 tit v 229 X 21 4 238 t 407 , :105 1129 134 1141 425 -21} 225 2331 0 121 434 435 103 5TH Copyright s V) , 36 '%is drm ing is nckh,T a kgaPy Tocwdcd neap !Mar a survey and is not niknk&A ttl be t]" ;12� OnO- Otis drawing is a C.nlptjafi. Qkl ,=mdK. udbriination , p�1 and data IncntcA in ♦•ari 'M ;ty„ ccngnh•, and % atc t�ffi¢cK, aMd 404bC r<r, sffccri0g the ax u o . and is to be uscd for rcfracflLC guWv:a 001Y- S6 d'tanlx ms nul ;respcnraible fur erg vknreuru-ais kr io cmtminmL udiscnp i-ics arc Hwnd, 11; i cnntxcl tihc Scoil Count Su-c-oesOfice Property Information Parcel ID Number: 270014240 Deeded Acres: 0 428 HOLMES ST Owner: SCOTT COUNTY Property Address: S ADMINISTRATOR SHAKOPEE MN Owner Address: 200 4 AVE W 55379 School District: 720 SHAKOPEE, MN 55379 Zoning: City Lot: Block: Taxpayer: Plat Description: Taxpayer Address: 200 4 AVE W GIS Acres: 2.07 SHAKOPEE, 55379 Legal Description: BLOCK LYING BET BLKS 56 & 57 AKA COURTHOUSE SQUARE SCOTT COUNTY ADMINISTRATOR s•, f t € '. f p � •' � •� lm m O cc cc O A LO (0 U) C O O 4 O O O O c N U O D_ O E O O O cc C O U 2 N Q m O co co O C O � U N O =L O C Co O Q' N O C O O A O O a cc C ca 'D O E O O v O C 4-- U -0 O c O c6 N W C O O O Q ca 5 O CD c c cc 0 c 0 E cc Q 0 0 cc 0 a� c _c a� L 0 U) V) c 'c c cc d 0 c m E cc CL (D cc 0 to (D c c_ a� 0 c l CD c c c cc IL O c a� E r- cc a� cc 0 (D c c_ ai U 7 O co w », » +, « ¥� f � *, is # m is � � E \ 3 � 2 k E ca t CL O M k � § � y ., « # f§ : : \} / # � N Q A � -e C O O C O U U U) O O a L O C U) 0 cat c: m 3, Z 1- 04 cn o r 0) 1— ° CL CN r U') -- 30 M cc _. 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U O CD N O CO > 0 00 O O C C 0 0) N O C c M M r r r r � �– N N U) U tU CL c co O O m mot L LO O O C CD C CD t ti J — —O fl. c co c c7 r r N N O O C C~ r r C CD 0 T N N Y c r r CQ N N N C C'7 M M L Lf) W W O O 1 1` c co CL 0 000_N � � q qt c)rn .2 C Coo .2 cn •v O U U") N N c c o L LO C CA C CD L LO a) r r M M r t� N > O r r r V) v CO N N r r O O I I- C CO C CO 1 1� O O O r r c cM � � N N r L - ! !f) L- 'v Ca .c U U (D m Q Q. c c m m O O Ca C Ca , ^^`` cc c mac' L JL L O O O Q O - (a Z O: t t O Y c c > r r._ m m® C CCf U O O CA C Ca U U E E O O C C 0 U O CD f3 u 1 ' ME r • • C) C C) co CO O c co J L O U > , O U ca ._ �s a� CC) M 4 •:r l O U U C= 1 O O U ca U ca ca Ca > ca U N O C U c c ca � O c6 U O E a O Cc U Co U O C2 av 0 ,[ U L N L Y Cll V) < > L .> O O cu L H Fn CU QQ D � O Z Off' O r CO CO CO C) C C) co CO O c co J L O U > , O U ca ._ �s a� CC) M 4 •:r l O U U C= 1 L L- E Q (ll U N O C U J � O L (D O L O .O U O C2 !A O fA m Q Cn = L CU O cu O > . U ca U Z co Y U) ca c6 CL L Cll c N � ca Q O cc O m m CO N ca CD w a) m 0 O Q ca = (D > Z O E L O O' olsom v Lij �c cc 0. i cc Q� w v . uj O U (a 9+ C O . cn c O U v fn c u W u co W 0 fn c V O M P N o It N O c0 co 00 CD r .�' O O M co P P r N to U - a Cp P P P N P M P Lo N N N N N s ) c cD C i CL co 0 � J o eo O CD I— i- P r CO M CA C ce y c0 Z O 4 C1 d N P P P P O N O It co P N N c _L C m �- o a N CO O Cp r co cco co S c P N ym CV co 3 CO P O r- O O LO O ` N N co Z � V N O P O N V O Y W : Ca S ® U C E CC. ,. a m o ; = C113 L L Y C 4- N O Cis 1 1 L c0 ca to ._ o. � 0: 3 m Q.. Q Q Z CL c E _ V O M Frequently Asked Questions � � � � � 0� MISSION STATEMENT DIRECTORY OF SERVICES What is the main phone number for Scott County? J The switchboard phone number is (952) 445 -7750. J Administration 952 -496 -8100 The mission of Scott Assessor /Taxation 952 -496 -8115 What is the Sheriff's non - emergency number for of 1 h pat , County s to deliver quality Attorney 952 -496 -8240 Scott County? J q The Sheriff's Office phone number is (952) 496 -8311. public services to Belle Plaine Library 952 873 - 6767 Building V i r-_,10 all citizens in an effective, B g Ins ections 952- 496 -8475 Inspections Scott County where 1 can get: Child Support 952 -496 -8183 All of the following can be found at Customer Service or professional and efficient County Commissioners 952 - 496 - 8100 by calling (952) 496 -8150. f fi h futur manner. Court Administration 952 -496 -8200 * Birth/death certificates? Yes J 1 ` Court Services 952 -496 -8260 * License plate tabs? Yes Customer Service/Licenses 952 -496 -8150 * Fishing/hunting licenses? Yes Daycare License/References 952 -496 -2321 * Marriage license? Yes Directions to Courthouse 952 -496 -8777 ' s Elections Hotline 952 -496 -8172 * Passport? Yes g l : , ',I r sElections 952 -496 -8560 , * Answers to tax questions? Yes "� 'R 90 j( Employee Relations 952 -496 -8103 * Filing for homestead? Yes F Environmental Health 952 -496 -8787 * Drivers license? � f (J :'` ;M � Extension Service 952 -492 -5410 - Renewal or change of address? Yes dtw to, T oo' eIRt,1, Fairgrounds/Fair Board 952 -492 -2436 - Written or road test? No /� Human Services 952-445-7751 Note: Call Chaska at (952) 488 -3740 or Eagan at Jail 952 - 496 - 8314 (651) 688 -1870 for those tests. s.. ; Jail Annex 952 - 496 - 8920 * Social security number? No - Board of Commissioners Job Hotline 952 - 496 - 8598 Note: Call 1-800 -772 -1213 or go to www.ssa.gov. Jordan Library 952 - 492 - 2500 1 Scott County Government To contact commissioners call Jury Line 952 -496 -8201 Does Scott County have a transportation service? Changing with you...changing for you (952) 496-8100 Law Library 952 -496 -8713 Yes —for transit information contact Human Services at New Market Library 952 - 461 - 3460 (952) 496 -8341. Joseph Wagner - District 1 New Options 952 -403 -7979 Scott County p g New Prague Library 952- 758 -2391 Does Scott County have any crime prevention 200 Fourth Avenue West Cities of Belle Plaine and Jordan, and the townships of Jackson, Louisville, Sand Creek, Si. Planning 952 - 496 - 8353 � programs? P f Yes — Neighborhood Watch, for more information call Shakopee, Minnesota 55379 -1220 ; Lawrence, Blakeley and Belle Plaine. Prior Lake Library 952 - 447 - 3375 952- 496 -8722. (952) 445 -7750 i Dallas Bohnsack - District 2 Public Works/Highway /Surveyor TDD/TTY (952) 496 -8170 Cities of New Prague, New Market and Elko, and 952 - 496 - 8346 How do I apply for child support? www.co.scott.mn.us the townships of Spring Lake, Helena, Cedar Registrar/Land Records 952 - 496 - 8143 Please call Human Services at (952) 496 -8183 during ! Lake and New Market. Savage Library 952 707 - 1770 normal business hours. Art Bannerman - District 3 Shakopee Library 952 233 - 3850 Does Scott County have a foodshelf and a thrift store? City of Shakopee. Sheriff Administration 952 - 496 - 8300 Yes — contact the CAP Agency at (952) 496 -2125 for we. v., Barbara Marschall - District 4 Soil and Water Conservation 952 - 492 - 5425 the foodshelf, and (952) 403 -9899 for the thrift store. Sa0I/t: City of Prior Lake. Veterans Service 952 - 496 - 8176 Jon Ulrich - District 5 Workforce Development Center What are Scott County's business hours. Prepared by Scott County Administration City of Savage and Credit River Township. 952 - 496 - 8686 Normal business hours for most of the offices are 8:00 a.m. - 4:30 p.m. CST. Note: Customer Service has extended hours on Mondays and Thursdays, from 8 :00 a.m. - 6:00 p.m. i cott cot Co u n a e� wheat was the principal crop. The early settlers improvements and program development projects both utilities and the services capable of first raised food for their own families and feed for to accommodate the needs of the continuing popu accommodating urban land use densities. Additional their stock, with a little remaining to sell. lation growth. Capital improvement projects — growth is also expected in the County's eleven Scott County was established by a Legislative Act such as the new Scott County Justice Center, the townships. passed on March 5, 1853. Although the County In 1879, Scott County led the state in the production Customer Service Center, the Workforce Develop- Yet the rate of growth has raised issues with regard was named after General Winfield Scott, the of flax. Along with a declining yield per acre of ment Center, and the Extension and Conservation to its impact on public services, including roads General never actually visited the area, but in 1824, wheat, attention was turned more to diversified Center —have been designed to maximize efficiency, and parks, storm water management, the natural he was only a few miles away when he made an farming, a trend that was particularly marked after enhance effectiveness, and improve customer ac- environment, ground water and compatibility of official inspection of Fort Snelling. The boundaries the introduction of cooperative creameries in the cess for all residents. matched roughly with the present boundaries, but 1890s. 2000 2010 2020 included a considerable area to the south. On In 2001, the Board of Commissioners approved Population Projected Projected February 20, 1855, the given area was greatly In 1934, major attention was paid to cattle, swine, and the 2020 Scott County Comprehensive Plan, which Population Population reduced. Until 1871, there was a dispute about the dairy farming. The principal industrial businesses of included the 2020 Transportation Plan Update. boundary line of Scott and Dakota counties. the County in the 1930s were flourmills, breweries, These became effective on May 23, 2001, and are City 69,183 90,256 119,040 creameries, print shops, a wagon shop, a bottling available for review on the County's website at Totals For many genera- works, a foundry, and range. www.co.scott.mn.us. Township 20,315 28,139 35,226 "' ' « tions, the present site Totals of Shakopee was the For the sixth consecutive year, Scott County has site of a Dakota vil- implemented an aggressive, fiscally responsible County 89,498 118,395 154,266 lage, which was ruled Colt }} CO u n l } (. P r cz6 ¢ n l } policy that has served to decrease the tax capacity Totals by a hereditary line I rate. This is done by streamlining operations, op The Scott County Courthouse, Jail, of chiefs, bearing the timizing productivity, and reducing spending. and Sheriff s Residence in 1880. name of Shakpay (or land uses. The County has recognized the "Shakopee "). In According to the United States Census Bureau, So far, the outcome has been extremely favorable importance of these issues, and has implemented 1854, the influx of settlement increased at a rapid Scott County is currently the fastest growing county — indeed. The results of the 2001 Scott County growth management efforts for the future. rate. Many of the early settlers were typical Ameri- in Minnesota. Statistics show that Scott County Citizen Survey cans from the older states. Later, the German, Irish, has reached a 55 percent growth rate. In fact, the showed that a full of Life Rating The County is also planning on partnering with the Bohemian, and Scandinavian immigration was to be population has now doubled since 1980. 93 percent of re- 01199 ' cities and townships in the hopes of proactively a significant factor in the progress of Scott County. Most Serious Issue spondents rated addressing the needs of future residents. Not surprisingly, ouwn their quality of life The county seat was established in Shakopee back the 2001 Scott Warmer 21 as either "excellent" Pi=1 Not surprisingly, there has been a noticeable trend in 1854. D.L. Fuller and Thomas Holmes donated County Citizen or "good" — one of woo away from agriculturally –based employment and Block 56 to be used for public buildings. The county Survey revealed the very highest in all OW « an increase in sales and managerial type occupations seat has since remained in Shakopee. that residents con- of the metropolitan counties over the past several decades. This is typical of Tares urbanizing areas like Scott Count and it is likely sider growth and t3 g y y The Scott County Commissioners met on April 5, taxes as the two ,,,tract 4 ee that — as the County continues to grow — this 1858 to establish the twelve original townships. most significant is- Tom 7 s ,o lid V c o l l }+ C0 u n l } g: ru t u rQ trend will continue. The twelve chairmen of these townships were to sues facing Scott an 4 put together a board of county supervisors. The County. Currently, many residents commute outside the supervisor system proved cumbersome, and the To be certain, continued population growth is a County for employment in the Twin Cities. In the commissioner system was resumed again in 1860. To meet the challenges of a rapidly growing com- major factor in Scott County's future. future, one of Scott County's main priorities is to munity as well as the demands of County taxpay- The vast majority of this growth is expected to enhance opportunities for greater commercial – Scott County was almost exclusively agricultural; ers, the County has engaged in a number of resource occur within the County's eight cities, which offer industrial private sector employment within the County. Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk ` SUBJECT: Continuation of Hearings on Alleged Alcohol Violations DATE: May 30, 2002 01 • / • City Council should consider the alleged alcohol violation of Family Dining, Inc. dba Budget Liquor, 6268 East Highway 101. BACKGROUND: On May 21, the Council considered the alcohol violations that occurred on November 11, 2001, for a number of licensees. The hearing for Family Dining, Inc. was continued to June 4, 2002, to allow the owner of the establishment an opportunity to come before the City Council. You may remember that the owner of Family Dining, Inc. had signed the "Waiver and Admission of Violation" and was advised by staff that there was no reason to appear before the City Council unless there were extenuating circumstances that might cause the City Council to vary from the presumptive penalties. The owner did admit that the violation had occurred. City Council did vary from the presumptive penalties on May 21, 2002, for three establishments after hearing testimony from the owners: MGM Spirits Express, Inc., AFFC, Inc., and Bretbecca, Inc. Council imposed a $500 fine and a one -day license suspension that was suspended conditioned upon no further violations within one year. This is the first violation within the past 36 months for Family dining, Inc. The presumptive penalty for a first violation within three years is a $1,000 fine and a one -day license suspension. RECOMMENDATION: Mr. Ed Swadden and his manager, Ms. Sharlette Huston, will be in attendance at the June 4, 2002, meeting. Council should hear the testimony of Mr. Swadden and impose the appropriate fine and suspension of the license. 05/31/2002 09 FAX 952 476 7293 CARISCH INC. 2 001/001 // S VIA. FACSnv,CLE: 952 233 3901 TPG Real Estate, LLP 641 East Lake Street, Suite 226 Wayzata, NiN (952) 476 4036 May 3 0, 2002 Dear Nix. Loney, I want to express my strong anal unconditional support for the above referenced improvements. Anyone having any questions as to "why t h e proposed improvements ", should e Center or other onto Vierling Drive anytime of the day from either Crossroads Shopping Tire Plus, side consisting of Shakopee Commons Shopping Center, Dairy Queen Walgreen's and Prime Bank. When both ®f these projects were in the planning arid. development phase it was concluded that with the amount of traffic generated by the "Big Boxes" would need a signal for the c to conveniently exit and enter -the Drive s many gen erated by tunes inconvenient and more often dangerous with the present traffic g etc. Crossroads and then man fine stores i.e. CUB, Blockbuster, Super Arne ri ca, T have talked to all of our tenants in Shakopee Commons Shopping Center a"d they support the signal. Y have also talked with the owners of Dairy Q ueen, Tire Plus and Prime bank and they are also in support of the signal.. It is needed "NOW". We ask the council to vote ` es" for these improvements. Very ours � er g ll e �P els Partner CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Public Hearing for Vierling Drive, from Sage Lane to CSAH 17, Project No. 2002 -5 DATE: June 4, 2002 Attached is Resolution No. 5723, a resolution ordering the improvement and preparing plans and specifications for Vierling Drive improvements from Sage Lane to CSAH 17, Project No. 2002 -5. BACKGROUND: On December 18, 2001, City Council ordered the preparation of a feasibility report for a transportation improvement to Vierling Drive, from Sage Lane to CSAH 17. On May 7, 2002, City Council accepted the feasibility report and ordered the public hearing for June 4, 2002. Staff did conduct an information meeting on April 8, 2002 and went over the scope of the project and received questions and comments. At this meeting only one property owner attended the meeting. Staff has since sent letters about this project to the property owners and tenants in the commercial districts of Crossroad Center and Boulder Ridge. This project was initiated by the City Council after review of the traffic analysis done by WSB & Associates, Inc. at its December 4, 2001 City Council meeting and to improve the transportation movements in this area. WSB & Associates, Inc. has completed the feasibility report, after looking at several alternatives, and has listed two alternatives in the report for Council consideration. Both alternatives recommend a traffic control signal system being installed on the west entrance to the Crossroads Center and Boulder Ridge commercial district, otherwise known as Heather Street, which is a private road to the shopping district. The alternatives on the most easterly entrance to the shopping district include concrete median alterations to change the full movement intersection to either 3 /4 intersection or a right - in/right -out intersection. The feasibility report recommends the alternative for a 3 /4 intersection, which would allow left turns from Vierling Drive into the commercial district, but no left turns out from the commercial district to Vierling Drive. WSB & Associates, Inc. will show a traffic simulation of the improvements at the Council meeting and show the impacts of a traffic signal in this area. Previously, with the preliminary plats of Crossroad Center and Boulder Ridge, a traffic study was done by BRW, Inc. for the developer. This study did indicate that a traffic control signal may be necessary at the west entrance in the future. Staff and its consultant did concur with the recommendation of the report. It was decided at that time to not install the traffic control signal until warranted by traffic counts. Traffic counts have indicated that a signal is warranted now. Attached also to this memo is an amendment to the feasibility report. This amendment is to include an assessment to Parcel Q which was inadvertently left out with the original feasibility report. Also included is a proposal from WSB & Associates, Inc. to perform the design engineering services at a cost not to exceed $14,500.00 which is 5.2% of the project cost. ALTERNATIVES: 1. Adopt Resolution No. 5723, a resolution ordering the improvement and the preparation of plans and specifications for Vierling Drive improvements from Sage Lane to CSAH 17, Project No. 2002 -5. 2. Deny Resolution No. 5723. This action will halt the project until such time as the City Council reconsiders the resolution. 3. Table Resolution No. 5723, to allow time for staff to prepare additional information and/or revise the feasibility report as directed by City Council. 4. Authorize staff to execute an extension agreement with WSB & Associates, Inc. for design engineering services as necessary for this project. Staff recommends Alternative No.'s 1 and 4, for Council to adopt Resolution No. 5723, a resolution ordering the improvement and preparing plans and specifications for Vierling Drive, from Sage Lane to CSAH 17. Also, for the City to execute an extension agreement with WSB & Associates, Inc. for design engineering services as necessary. If the City Council does not wish to pursue this project, then the appropriate action would be to move the approval of Resolution No. 5723 and vote against the motion. ACTION REQUESTED: 1. Offer Resolution No. 5723, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for Vierling Drive, from Sage Lane to County State Aid Highway 17, Project No. 2002 -5 and move its adoption. 2. Authorize staff to execute an extension agreement with WSB & Associates, Inc. for design engineering services as necessary for this project. ff ruce Loney Public Works Director BL /pmp MEM5723 ] R NFUSOLUTION NO. 5723 • Resolution WHEREAS, Resolution No. 5706 adopted on May 7, 2002, fixed a date for Council hearing on the proposed improvement of Vierling Drive, from Sage Lane to County State Aid Highway 17 by a traffic control signal system, street concrete median and appurtenant work; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 4th day of June, 2002, at which all persons desiring to be heard were given an opportunity to be heard. THEREFORE, O E CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is necessary, cost effective and feasible and is ordered as hereinafter described: Vierling Drive, from Sage Lane to County State Aid Highway 17 by a traffic control signal system, street concrete median and appurtenant work. 2. Bruce Loney, Public Works Director, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the 2002 -5 Public Improvement Program. Adopted in Minnesota, held this day of session of the City Council of the City of Shakopee, , 2002. Mayor of the City of Shakopee City Clerk AMENDMENT TO FEASIBILITYREPORT VIERLING DRIVE — CSAH 17 (MARSCHALL ROAD) TO SAGE LANE C.P. 2002 -5 CITY OF SHAKOPEE SCOTT COUNTY, MINNESOTA May 29, 2002 Prepared by: WSB & Associates, Inc. 4150 Olson Memorial Highway Suite 300 Minneapolis, MN 55422 (763) 541 -4800 541 -1700 (Fax) City of Shakopee Feasibility Report Amendment Vierling Drive — CSAH 17 (Marschall Road) to Sage Lane IA ,�� W'SB Project No. 1281 -32 YY I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered professional engineer under the laws of the State of Minnesota. Charles T. Rickart, P.E. Date: May 29, 2002 Reg. No. 26082 LINTRODUCTION ...................................................................... ............................... Page 1 HBACKGROUND ........................................................................................................ Page 1 III. PROPOSED IMPROVEMENTS .............................................. ............................... Page I IV . ASSESSMENTS ........................................................................ ............................... Page I V . PROJECT COST ....................................................................... ............................... Page 3 VI. SCHED ULE ............................................................................... ............................... Page 3 VII. CONCLUSIONS AND RECOMMENDATIONS ..................... ............................... Page 3 City of Shakopee Feasibility Report Amendment Vierling Drive — CSAH 17 (Marschall Road) to Sage Lane WSB Project No. 1281-32 WSB &. —,.,I& The City Council at their May 7, 2002 meeting accepted the feasibility report and ordered a public hearing for June 4, 2002, for the proposed Vierling Drive improvements between CSAH 17 (Marschall Road) and Sage Lane. The original feasibility report assumed no development on the vacant parcel (Parcel Q) located south of Vierling Drive, adjacent to TH 169 in the Crossroad Center Development. This amended feasibility report will update that assumption to include a proposed future development on that parcel. The May 7, 2002 feasibility report evaluated three build alternatives and two assessment alternatives. In each assessment alternative, the existing vacant parcel located south of Vierling Drive adjacent to TH 169 was assumed to be not developed for the purposes of assessment. Following discussions with City staff, it was determined that this parcel is developable and should be assessed in the same manner as the other existing developments. The proposed improvements as outlined in the original feasibility report do not change as a result of the addition of this undeveloped parcel. N. ASSESSMENTS Assessable cost assumed in the original feasibility report has been amended to reflect the addition of a proposed future development on Parcel Q located south of Vierling Drive adjacent to 169 in the Crossroad Center Development. It was assumed that this parcel would be developed at a floor -area ratio (FAR) of .2 and be developed with a specialty retail use. Based on this assumption the following revised distribution of traffic was developed. City of Shakopee Feasibility Report Amendment Vierling Drive — CSAH 17 (Marschall Road) to Sage Lane �+ WSS Project No. 1281 -32 SB VIERLING DRIVE ASSESSMENTS DISTRIBUTION - REVISED SAGE LANE TO CSAH 17 CITY OF SHAKOPEE n —1— ATTn AA City of Shakopee Feasibility Report Amendment Herling Drive – CSAH 17 (Marschall Road) to Sage Lane S WSB Project No. 1281 -32 &A—W..7 1000 SF Gross ITE Trip Generation Total PID # Owner Lot Block Floor Area Use Trips (881) George Daniels BDM LLC Pharmacy/Drugstore 641 E. Lake Street/Suite 208 w/Dnve- Through A 27- 254003 -0 Wayzata MN 55391 # 1 14.49 Window 1,277 Retire LLC 900 79 St E /Suite 200 (848) C 27- 254001-0 loomin--ton MN 55420 # 1 6.63 Tires Store 165 (834) Allen M & Kathryn Plaistad Fast -Food Restaurant 187 White Bear Ave w/Drive- Through D 27- 254002-0 White Bear Lake MN 55110 # 1 2.50 Window 1,238 Prime Security Bank O Box 219 (912) E 27- 237003-0 Karlstad MN 56732 1 2 4.73 Drive -hi Bank 344 G Real Estate LLP 641 E Lake St (814) F 27- 237004-0 Wayzata MN 55391 1 3 12.60 Specialty Retail Center 512 Sidal Crossroads Co. LLC 500 80 St. W (814) G 27- 235005-0 Minneapolis MN 55431 5 1 17.81 Specialty Retail Center 724 Sidal Crossroads Co. LLC 500 80 St. W (814) H 27- 235006-0 Minneapolis MN 55431 6 1 7.39 Specialty Retail Center 300 (834) Border Foods Inc. Fast -Food Restaurant 12800 Industrial Park Blvd w/Drive- Through I 27- 235009-0 Minneapolis MN 55441 3 2 2.69 Window 1,333 Northwest Bank Minnesota NA 6' & Marquette (912) J 27- 235007-0 innea olis MN 55431 1 2 4.36 Drive -In Bank 317 Sidal Crossroads Co. LLC 500 8e St. W (870) K 27- 236004-0 Minneapolis MN 55431 # # 4.03 Apparel Store 268 Sidal Crossroads Co. LLC 500 80 St. W (870) L 27-236004-0 innea olis MN 55431 1 2 4.03 Apparel Store 268 Speedway Superamerica LLC (845) 539 South Main St Gasoline /Service Station M 27- 236001-0 Findlay OH 45840 1 1 3.15 w /Convenience Market 2,604 shouse Properties (715) 1300 Willowbrook Single Tenant Office N 27- 236002-0 Wayzata MN 55391 2 1 12.11 Building 140 Sidal Crossroads Co. LLC 500 80 St. W (814) O 27- 236003-0 Minneapolis MN 55431 3 1 39.02 Specialty Retail Center 1,587 Cub Foods 21 3 rd St S (850) P 27- 235004-0 Stillwater MN 55082 4 1 65.00 Supermarket 7,248 Stonemarsh LLC 6408 Oxford Rd S (814) Q 27- 289002 -0 Shakopee MN 55379 2 1 9.96 Specialty Retail Center 405 way LLC 19 Barry Ave S (840) R 27- 289001-0 Wayzata MN 55391 1 1 28.09 Automobile Care Center 446 TOTA14 19,176 City of Shakopee Feasibility Report Amendment Herling Drive – CSAH 17 (Marschall Road) to Sage Lane S WSB Project No. 1281 -32 &A—W..7 Figure 5 in appendixes of the original report illustrates the parcel locations. A revised Table 2 shows the anticipated assessments by parcel is attached to the amended feasibility report. The total project cost as outlined in the original feasibility report would not change with this proposed amendment. VI. SCHEDULE Project schedule as outlined in the original feasibility report will not change as a result of this amendment. VII. CONCLUSIONS AND RECOMMENDATIONS This amendment of the feasibility report includes the addition of the vacant parcel south of Vierling Drive adjacent to TH 169 as a developable parcel. Based on this additional analysis, no change in the original recommendations are proposed. It is the recommendation of WSB and Associates, Inc. that the project as outlined in the original feasibility report and as amended in this document is feasible, necessary and cost effective from an engineering standpoint. We recommend construction of the proposed improvements as detailed in this report. City of Shakopee Feasibility Report Amendment Vierling Drive — CSAH 17 (Marschall Road) to Sage Lane DA /C WSB Project No. 1281 -32 f�i�J LJJ LL I CL O Y a LL O F- U L: r a co U O F- LLI z a J W a e F- Z LL I LLI N a a C Z G W LY a W 0 Z J w W a W ,^ V! 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O LL 3 O N y y y (n ` a _ O 41 ( U Q J (6 Y D R CD U J —j (6 L N 2 U N X Y ( II M c6 y (/J O O y (n O O` O a O LL C N O N (n O O U (Q O O O O R O y .- �Q O O U (D O y LL M l4 �C D Y J N m N w Z m W N O /Q i r 0 p > N N (O L N m y O W N O N U O C V O C O C - O C - a O C OD C_ O ' C �O L C O C� V O C in O C O C t0 O Q C O O N N N N O C V C m 3 C N C O O ,� L O>' W N O O > C� (D > N K a) m Q v LL d Y F (D > in U M (O (n M N m r Z (D r G cn M r G cn Cl) (n (D LL Q r> (n M U v (n (n (D (n J M O 0 o 0 0 0 0 ( 7 0 o R O O (O o O (o o o Q) O o r- o O v o O v 0 o 0 o N 0 0 O 0 0 o o o 0 O 0 0 O 0 (O N N �O N N (O N N M N N 0 co co N r N o M N r N O M N n N ° M N n N ( ° o M N ^ N ( M N N (o M N N to M N N (o M N N to M N N U) M N N N N m N N IL Q U p W LL U' 2 — a Y J Z O LL C7 z O a LY W z , W V F W F- m O C Z6 U) LL T R O 'a N � L U) z O N N m m Q-0- ~ N May 30, 2002 Mr. Bruce Loney, P.E. Public Works Director /City Engineer City of Shakopee 129 Holmes Street South Shakopee, MN 55379 -1376 Re: Estimate of Cost to Provide Engineering Services Vierling Drive Improvements CSAH 17 (Marschall Road) to Sage Lane WSB Project No. 1281 -32 Dear Mr. Loney: According to our Agreement for Professional Services with the City of Shakopee and Section I -C -2 (Major Projects), this extension agreement is written to provide you with an estimate of cost for engineering services for the above - referenced project. We are proposing to complete the work, as detailed on the attached scope of services (Exhibit A). The attached work plan describes the approach and tasks proposed to be completed by WSB. It should be noted that the work plan includes design services for a proposed improvements on Vierling Drive between CSAH 17 and Sage Lane, including a signal system at Heather Street. Payment of services would be completed based on the following schedule: Cost Not to Exceed 1. Design Survey $3,000 $5,000 $5,000 2. Preliminary Design $1,500 $2,500 $2,500 3. Final Design $5,000 $7,000 $7,000 Adfor Bid ................................. ............................... ........................... Total $9,500.00 $14,500.00 $14,500.00 The costs for all services will be on a cost - reimbursable basis with a not -to- exceed cost. We are available to begin the work plan as soon as authorized by the City, and we anticipate to complete the project according to the following schedule, assuming that we receive the notice to proceed on June 4, 2002. We would propose to complete the project according to a tentative schedule noted as follows: Noticeto Proceed .................................................................. ............................... June 4, 2002 Final Design and Specification Submittal ............................... ...........................June 28, 2002 Plans Approved by City Council/Order Ad for Bid ................... ...........................July 2, 2002 Adfor Bid ................................. ............................... ........................... July 5 to July 26, 2002 OpenBids ........................................................................ ............................... .....July 31, 2002 AwardContract .......................................................... ............................... .......August 7, 2002 Construction ...................................................... ............................... August/September, 2002 C.-Documents and SettingsSLoney.SHAKOPEDLocal Settingsl Temporary Internet FilesI OLK70053 002 bl.doc Mr. Bruce Loney City of Shakopee May 30, 2002 Page 2 The City of Shakopee agrees to reimburse WSB & Associates for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Sincerely, WSB & Associates, Inc. Bret A. Weiss, P.E. President c: Charles T. Rickart, WSB ao City Administrator City Clerk Mayor Date C. (Documents and SettingslBLoney.SHAKOPEEILocal SettingslTemporary Internet FilesDLK70053002 Udoc W Task 1— Design Survey A detailed design survey will be completed for the improvements between CSAH 17 (Marschall Road) and Sage Lane. This will include intersection surveys at Heather Street and Tasha Boulevard. Task 2 — Preliminary Design A. Data Collection Available data will be collected from the City of Shakopee, Scott County, and Mn/DOT as necessary to complete the preliminary and final design. This data will include, but is not limited to: • Existing street plans • Survey data • As -built plans B. Preliminary Design A preliminary design plan will be developed for the Vierling Drive Improvements. The plans will be reviewed by the City of Shakopee and Scott County. A Signal Justification Report (SJR) is not included in this scope of work. C. Meetings It is assumed that up to two meetings will be held with City Staff to present the preliminary plans and to receive their comments. Task 3 - Final Design A. Final Design Following comments from the City on the preliminary design, a final design will be completed incorporating all comments. The design of the improvements will be in conformance with all applicable state and local electrical codes, the federal and state manuals on Uniform Traffic control Devices (MUTCD) and the Minnesota Department of Transportation (Mn/DOT) State Aid Standards. The final design will include: • Title sheet • Detail sheets • Roadway design plans • Traffic Signal layout • Wiring diagrams • Cross sections City of Shakopee Estimate of Cost to Providing Engineering Services Vierling Drive Improvements WSB Project No. 1281 -32 Page 1 B. Bid Proposal WSB will prepare a set of Special Provisions for review by the City. Following approval of the special provisions, WSB will assemble the bid proposal. Fifteen (15) sets of the bid proposal will be supplied to the City. C. Plan Approval WSB will assist the City in obtaining plan review and approval from Mn/DOT. The plans will be submitted to State Aid for a compliance review. D. Opinion of Cost An opinion of cost will be developed for the proposed improvements. E. Meetings /Coordination Two meetings will be held with the City of Shakopee staff and Scott County Staff to review the final design and obtain comments on the final design. This task also includes coordination of the projects with Mn/DOT and the utility companies, assisting the City with advertising the projects, and a prebid conference if necessary. City of Shakopee Estimate of Cost to Providing Engineering Services Vierling Drive Improvements WSB Project No. 1281 -32 Page 2 ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting 1. Roll Call at 7:00 p.m. June 4, 2002 2. Approval of the Agenda 3. Approval of Consent Business - (All items noted by an 4 are anticipated to be routine. After a discussion by the President, there will be an opportunity for members of the EDA to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A.) 4 Approval of Minutes: is n -a e- 4. Financial A.) 4 Approval of Bills 5. Scott County Housing and Redevelopment Authority Proposal 6. Informational Items: A.) Small Cities Development Program - Update from Carver County HRA 7. Other Business: 8. Adj ourn - 4� - J4-A " %.NT " CITY OF SHAKOPEE Memorandum TO: President & Commissioners Mark H. McNeill, Executive Director FROM: Gregg Voxland, Finance Director SUBJ: EDA Bill List DATE: May 30, 2002 Introduction Below is a listing of bills for the EDA for the period 05/03/2002 - 06/01/2002. Action Requested Move to approve bills in the amount of $18.23 for the EDA General Fund. Check Check Date Number Vendor Description Amount 06/01/02 73327 Qwest Telephone $18.23 Annual Current Month Description Budget Actual 02190 EDA 19 EDA 317,180.00 _ 02190 EDA 317,180.00 yTD Exp. Avail. B alance B alance % % 82,018.10 235,161.90 25.9 74. 82,018.10 235,161.90 25.9 74.1 CITY OF SAKOPEE Memorandum TO: Economic Development Authority Mark McNeill, EDA Executive Director FROM: Paul Snook, Economic Development Coordinato SUBJECT: Scott County HRA Levee Dr Development Concept MEETING DATE: May 14, 2002 Introduction & Background City Administrator/EDA Executive Director Mark McNeill, Community Development Director Michael Leek, Public Works Director Bruce Loney and I met recently with Executive Director Bill Jaffa and Commissioner Marge Henderson of the Scott County Housing and Redevelopment Authority, and Frank Dunbar of Dunbar Development regarding a development concept of a 70 unit, five story independent living senior building in the Levee Drive area. The HRA identified two potential sites (Exhibit A); the preferred site is the City parking lot bounded by Holmes and Fuller Streets, and Levee Drive and First Avenue/Hwy 69. The alternate site is the vacant property owned by the City west of the 200 Levee Drive high -rise apartment building at the corner of Levee Dr and Scott St. Enclosed is Exhibit B, letter from the HRA, preliminary site plan, and market analysis by Maxfield Research, Inc. The HRA proposes to partner with the City similar to what was done in the River City Centre project (See Exhibit C). Bill Jaffa and Frank Dunbar will be at the EDA meeting to present the proposed concept and answer questions you might have. Discussion Redevelopment Planning Study through Northwest Associated Consultants As you recall, last fall the Economic Development Advisory Committee entertained a proposal from a developer for City participation in an office expansion/redevelopment and made a recommendation to the EDA/City Council. Before the recommendation reached an EDA/City Council meeting, it was decided that before participating in redevelopment activity in the Downtown/l Avenue Corridor, the City should first establish a plan/direction for redevelopment. The interested developer was informed of this and has put the expansion plans on hold until the City completes the planning study. Since then other developers have expressed interest in partnering with the City in hraleveedredacmoldoc redevelopment of the corridor. These developers have also been informed that the planning study is to be done before City participation in redevelopment. The City is currently undergoing a planning process with Northwest Associated Consultants to develop the comprehensive plan and special area studies (inclusive of the Downtown / 1 St Ave Corridor). The open houses for the special area studies will take place the first part of June. Location Other Potential Development and Redevelopment Issues There are other questions the EDA should contemplate when considering this proposal. Many of these questions will undoubtedly arise and be addressed in NAC's planning meetings and study findings. What is the highest and best use of the parking lot area? Should the intersection at Fuller St. be opened up so the parking lot can be accessible and used as originally intended? If the parking lot property is to be redeveloped, what type of redevelopment would be best... residential -only, mixed use, or commercial only? Commercial development certainly has more impact in terns of tax base, and would add to the commercial capacity of the downtown district. Other developers have expressed interest in this general area. The other potential developments include office expansion (additional 65 office workers) and attendant need for parking; condominium development between Minnesota River, 1 St Avenue, Scott St. and Pierce St.; expansion of Huber Park and attendant need for parking; development of a heritage center on the parking lot property; and a condominium / townhouse concept along Bluff Avenue east of Huber Park. If the parking lot site is to be redeveloped, and with interest from several developers over the last six months, is it best to go through a request for proposal process? Is the alternate Levee Dr. / Scott Street location a better location for the HRA's proposal ? According to the HRA, in order for this concept to be constructed on that site, there would likely have to be acquisition to the west in order to make the project have enough critical mass to be financially feasible. If necessary, is the City willing to undertake acquisition proceedings? In addition, there is the excess MnDOT property and blighted (partly boarded up) house across Hwy 69 from the Laurent Bldg that has been the topic of redevelopment discussion. Recommendation from Economic Development Advisory Committee The purpose of placing this item on the agenda is to introduce the HRA's development concept to you and to start a dialogue on this proposal, and on the disposition of the parking lot (whether it is to be developed, type of development, etc.). The general concept of the HRA's proposed project would be a positive development for downtown Shakopee in that residential development is an essential element to improving the district's economic situation. Successful downtown districts are not comprised of only commercial development but of residential development also. hraleveedredacmoldoc The Economic Development Advisory Committee recommends that with many potential projects for this area (the parking lot site and adjacent areas along the riverfront), the HRA proposal should be considered part of a comprehensive redevelopment of the area, and therefore the City should undergo and complete the planning process as being conducted by NAC before making commitments to be involved in any single redevelopment project. hraleveedredacmol doc SCOTT COUNTY HOUSING AND REDEVELOPMENT AUTHORITY 323 South Naurnkeag Street, Shakopee Minnesota 55379 fo o t, (952) 402 -9022 Fax (952) 496 -2852 "Dedicated to Housing & Redevelopment — Committed to Quality" William I. Jaffa Executive Director May 1, 2002 Honorable Commissioners Shakopee Economic Development Authority 129 S. Holmes Shakopee, MN 55379 Honorable Commissioners, Please accept this letter requesting the opportunity to present a development concept to the Shakopee Economic Development Authority (SEDA) at your earliest convenience. The Scott County Housing and Redevelopment Authority (SCHRA) presents for consideration the construction of a 70 unit five story independent living senior building on the underutilized parking lot owned by the City located south of Levee Drive between Holmes and Fuller Streets. The Housing Authority would propose a partnership arrangement with the City similar to the same terms and conditions that govern the highly visible and successful Shakopee River City Centre. The proposed unit mix would consist of one, one plus den and two bedroom affordable market rate rental apartment homes for seniors 55 and over. The need for this type of senior housing has been validated by Maxfield Research as part of a countywide rental market analysis commissioned by the Housing Authority. A. Development Objectives 1. 2 0 Maynard Harms, District f Commitment to actual revitalization along the west end of the downtown corridor. Increase the visibility and preservation of downtown Shakopee. Building an additional consumer base for the downtown business district. DeAnn Croatt, District II Marjorie Henderson, District III Gene White, District IV James Siekmann, District V An Equal Opp ortunity /AffirmativeAction Employer In closing, The Scott County Housing and Redevelopment Authority applauds the city's ongoing commitment to the preservation of downtown Shakopee. On behalf of the Housing Authority Board of Commissioners we look forward to assisting you toward the continued realization of that goal. Sincerely, - 4 4 yam I. Jaffa Executive Director cc Shakopee Administrative Staff Shakopee EDA Advisory Committee SCHRA Commissioners SCHRA Development Team S WIOH � z 2 � I,\ o== ? !!; 4 )�- _--{ � \)k I KZi . r -�� R k I uj e 0 tu � | � . / , . . | | a { | ` | . | � | | � � � � d � Z � 0- � � O a O � � � Z �. ZE" �. O. 6W � � Q 1 al�1 Research Inc. April 29, 2002 TO: Mr. William Jaffa Scott County Housing and Redevelopment Authority FROM: Mr. Rick Fenske Maxfield Research hie. RE: Discussion of the Market Potential and Appropriate Positioning for an Affordable Market Rate Independent Senior Housing project to be located on Levee Drive in Shakopee, Minnesota. Per our telephone conversation last week, I have conducted a windshield survey of the site, a review of some potential concepts and a preliminary assessment of the demand for affordable independent senior housing project proposed for development by the HRA for the Levee Drive Site in Shakopee. Below we have noted key issues that will likely affect the marketability of the proposed project. The site has several qualities that will make it a very good site for independent senior housing, including excellent visibility, proximity to goods and services and a high level of aesthetics. The site being located adjacent to Highway 101 just north of the Down- town will provide the developments with outstanding visibility from Highway 101. The site is within walking distance to many retailers and service establishments in Downtown Shakopee and a short drive to retail and health services concentrated along the Highway 169 bypass. Furthermore, the site being located on the Minnesota River would provide the development with views of the Minnesota River Valley to the north and Downtown Shakopee to the South. A trail system also runs along the riverbank directly north of the Site and provides scenic views and access to nearby parks. Currently, the number of independent senior housing options within Scott County is somewhat limited. Today there are only four non - subsidized senior housing develop- ments with a combined 147 units in the County. These developments include: two age - restricted "adult" senior rental developments in Savage (89 units), one 52 -unit "adult" rental building in Shakopee and an 8 -unit owner- occupied "adult" townhome develop- ment in Belle Plaine. In addition, there is a 34 -unit senior housing development in New Prague, but because it provides support (or "congregate ") services and is attached to the 612.338.0012 (fax) 612.904.7979 615 First Avenue NE, Suite 400, Minneapolis, MN 55413 Mr. William Jaffa April 30, 2002 Scott County Housing and Redevelopment Authority Page 2 local hospital it tends to attract a frailer senior resident than the subject property would attract. ■ As of April 2002, the adult rental product in Scott County was at 99% occupancy and there were waiting lists for several unit styles, leaving available options for area seniors severely limited. ■ It is important to note that all three of the existing "adult" rental product in Scott County have received some type of financial assistance either from the City or County and thus, rents at the projects are relatively affordable and fall well below what the private sector developers can typically build in today's market conditions. Despite the fact that these developments have affordable rents, they do not have income restrictions, which dramati- cally increases the size of the potential market and allows for high market capture rates. ■ The table below provides a brief summary of the market positioning of the County's ex- isting independent senior housing developments. RATE SENIOR HOU SCOTT COUNTY Anril 2002 Occp. No. of No. Size Sale Price Cost Per Project Name /Locatio Date Units Vac. No./Type (Sq. Ft) Monthly Rent/Fee Square Foot The Ilamilton 7/00 � ° 42 0 16 -1BR 749 794 $620 $650 $0 82 $0.83 Savage .' 0.0% 10 ,1BR/D 966 1;054 S7 ., $810 '_ $0 73 -16 .77 - 16 -2BR 1 003 - I;066 $775 - $89,0 $6.77 - $0:83 River City Centre 1998 52 1 1 18 -1BR 679-760 $625 -$695 $0.90 - $0.92 Shakopee 1.9% 18 -1BR/D 850-870 $805 -S815 $0.95 16 -2BR 953-1,138 $870 -5990 $0.87 - $0.91 Lynn Court . 1987 45- 0 40 1BR 656410 710 $630', $640 S0.90 .96 4350 W. 124th Bt 0.0% Z 2BR -830 �� $750 Sava e 3 28R +D 916 $775 $0 85 Tot. Rental 139 1 0.7% Lutheran Home T1Is 1998 -99 8 0 4 -2BR 1,240 -1,350 5125,000 - $135,000 5101 - S109 611 W. Main Street 0.0% Belle Plaine Tot. Existing Adult 147 1 0.7% Queens:Court 1986" 34" I 12 -,1BR 575 $685 r,' $1.19 ° 'New Pra�ie 2.9/° 19= '1BR/D 750 ' $800 $1.07 . 3 7:2BR 830 $898 $1.08 Source: Maxfield Research Inc. Mr. Bill Jaffa April 29, 2002 Scott County HRA Page 3 Research conducted as part of our analysis of a County -wide comprehensive housing needs study we are currently undertaking at the request of the County, indicated that there several independent senior projects currently either under construction or in the planning stages within the County, all of which could have a varying degree of impact on the de- mand for the proposed development. Information on these developments are shown in the Table As of April 2002, we identified 10 independent senior developments in various stages of the planning process in Scott County. If all of these projects are built as currently planned, they will introduce nearly 460 additional independent senior housing units to the market. However, of the ten pending senior developments, four projects (with a total of 244 units) will include congregate services within the rents and would not be directly competitive with the subject project. Of the remaining six adult developments, three pro- jects (with a total of 111 units) will consist of for -sale product (either condominiums or townhomes) and will only partially overlap with the subject project's target market. Thus, only three "adult" rental developments in the County that will be positioned simi- larly to the subject project and one of these projects will be located in New Prague at the far southern edge of the County and will not effect demand for the subject project. Two of three pending "adult" rental developments, the HRA's 55 -unit Phillips Square adult rental development in New Prague and Creekside Estates a 54 -unit rate rental de- velopment in Prior Lake, are currently under construction and expected to open for occu- pancy no later than Fall 2002. Thus, both projects should easily reach stabilized occu- pancy prior to the opening of the subject property. The third adult project, a second phase of the HRA's the Hamilton in Savage is not scheduled to open for occupancy until 2005 and thus should leave a window of opportunity in 2004 where the subject project would not have any direct competition leasing -up during the subject property's initial lease -up period. As can be clearly seen in the table on the following page, the pricing for congregate hous- ing is significantly higher than for adult projects due the inclusion of services in the monthly rents. While the move into congregate housing is typically a need -driven move, adult housing typically appeals to a younger more active senior who primary goals are to rid themselves of homeowner responsibilities and live among a group of peers. Very few active seniors will make the move into congregate housing. e� Mr. Bill Jaffa Scott County HRA April 29, 2002 Page 4 t3 PENDING MARKET RATE SENIOR HOUSING DEVELOPMENTS SCOTT COUNTY April 2002 Occp. No. of Size SharalSale Price Cost Per Project Name/Location Date Units No./Type (Sq. Ft.) M onthly Rent/Fee Square Foot Ph7hpp Sq. 2002 55' , 20 IBR + J 63 $595' $0.78' New Prague 16 - IBR/D -979 -1,03 $675 - $715 $0.69 -S0,69 12 - 2BR 1,112 -1,193 . $740 - $755 $0 63 ;$0.67 7 -2BR/D 1,154 ;L;431 t $825 ::$890 .,_ $0.62 - ;$0.71 Creekside Estates 2003 54 11 - IBR* 763 $650 $0.85 Prior Lake 3 - IBR 766 $829 $1.08 4 - IBR/D 1,030 $1,040 $1.01 32 - 2BR 913-1,015 $885 -S955 $0.94 - $0.97 4 - 2BR/D 1,211 -1,276 $1,205 - $1,240 $0.97 - $1.00 Hamilton 11 2005 65 20 IBR 700 750 $650 $700 $0 93 $093 Savage 18 1BR/D._' -900 950, $800 $850 'I_ $0 89 $0':89 1 040 1 S O(1 -_ $900 - $9'50 $0.8 `$0190F 22BR/D ' 1150, 1200 $975 - 51;000 $083 $0,0 - (est) (est 0Q _ollars), (est2002dollgrs)'` Tot. Rental 174 •e River Place 2003- 20 20 - 2BR 1,330 -1,660 .5165,000 - $200,000 $120 -$124 Shakopee 2004 LakefroptPlaza . - 79 20 1 B . -, 800 ", $13Q0,00 $163,... Pri or Lake 57 i2BR 921-1 ., $140 - S165 $138 8152 2 = '.3BR - 1 ,�`. $170,000 $134 } BP Lutheran Home 2003 12 12- 2BR 1,240 -1,350 $135,000 - $150.000 $109 - $11I Belle Plaine 2005 Tot. Owner-occupied III Tot. Adult Pending 285 Keystone 2003 60;, 27 7BR "' X21 780 $1 060 - $,k,135 $1 $1.36 $138 Pnor,Iake 33 2BR 916 1 100:!q $1 265,- $1 495 „ - Shepard on the Lake 2005 78 36 - IBR 650-750 $1,140 -$1,300 $1.73 -$1.75 Prior Lake 30 - IBR/D 850 $1,410 $1.66 12 -2BR 1,100 $1,760 $1.60 Mary T, Inc: 2005 ., 70 30 IBR ;. NA NA : NA' Savage 1 BR/D " Unit sizes /rents yet be detenuined 20 - 2BR i' f Lutheran Home 2004 36 21 - IBR 675-750 $975 -S1,050 $1.40 $1.44 Belle Plaine 7 - IBR/D 850-900 $1,190 - $1,225 $1.36 -S1.40 8 - 2BR 950-1,050 $1,290 - $1,390 $1.32 - $1.36 Tot Cong. Pending 244 * Reserved for households with a median income of no more than 50% of Counry median; currently $26,500 for an individual and $29,900 for a couple. Source: Maxfield Research Inc. t3 Mr. Bill Jaffa Scott County HRA April 29, 2002 Page 5 The Table below presents Maxfield Research's demand calculations for independent sen- ior housing located in the Suburban portion of Scott County. This demand methodology is based on current demographic characteristics, growth projections and the existing and planned supply of independent senior housing in Suburban Scott County (which includes the Cities of Shakopee, Prior Lake and Savage, as well as the surrounding Townships). ■ This demand analysis quantified a current demand potential for 328 units of adult hous- ing. After subtracting the existing 139 units of adult housing louts in the Market Area re- sults in excess demand potential for 189 adult units as of 2002. Based on the rapid growth of the County's senior population, demand is calculated to in- crease to 500 units of adult housing through 2007. However, as previously mentioned, there are several adult senior housing developments planned for construction in the Sub- urban Scott County Market Area. Assuming all 218 units proposed are built as planned, it would result in an excess demand potential for 143 units in the Suburban Scott County in 2007. INDEPENDENT SENIOR HOUSING DEMAND SUBURBAN SCOTT COUNTY MARKET AREA 2002 & 2007 Age of Householder Aoe of Householder 55 -64 65 -74 75+ 55 -64 65 -74 75+ # of Households w/ Incomes of >$20K/$23K 2,881 1,372 620 4,564 2,153 954 (plus) + + # ofHouseholds w /Incomesof$15- $20K/$17.5 -23K 95 100 74 80 63 68 (times) Homeownership Rate x 89% 83% 69% x 89% 83% 69% (equals) Potential Market = 85 83 5I = 71 52 47 (equals)Total Potential Market Base = 2,966 1,455 671 = 4,635 2,205 1,001 (times) Potential Short-Term Capture Rate x 4.0% 8.0% 16.0% x 4.0% 8.0% 16.0% 119 116 107 = 185 176 160 (equals) Potential Demand Total Local Short -Term Demand Potential 342 522 (plus) Demand from Outside Market Area (30 %) + 147 + 224 (equals) Total Demand Potential = 489 = 746 (times) Adult Share ofNet Demand* x x 67% x 67% (equals) Total Adult Demand = = 328 = 500 (minus) Existing Competitive Units Serving Local Market - - 139 - 357 (e uals )'Excess.AdultDemandPotential ` " = 1 1891 °' 143' -Based on need for assistance with IADUs /ADC's and the estimated likelihold they will choose a "congregate" setting over an "adult' setting with home health services. Source: Maxfield Research Inc. Mr. Bill Jaffa Scott County HRA April 29, 2002 Page 6 As the graphic below illustrates, demand for adult housing will decrease to 74 units in 2005 before increasing to 143 units as of 2007. Because the market could be somewhat competitive towards the middle of the decade, we highly suggest that the proposed Hamilton Il project not start construction until the subject project opens for occupancy to avoid any market overlap. jn INT.SFNroRHO ",. DEPEND. , USING DFMAND;:POTENTIAL SUBURBAN sco,TrcouNTY 2002 to.2007 ' 500 450 400 '350 300 . 250 200 150 10.0 50, - . 2002 2,003 2004 2005 200,6 2907 ❑Excess Deri�and - El a S' l]ng Units 1 1 ,� II � �. , is yIC f =: , 1 � �14 �♦fl +� � r� - u�" 1 rl, " JJ , 189�C,1 I d�rfl� � I I r: �Il III �a�� '�� ,i it r F•Y I �, � �1 � `� It a ,ir1 r 1 rgi 1 I�i��# ( lI Ii - �u H�x �� n� � 1r V (��G Y��J: Sl 1'71��1 N i !� p' I09, � I Ia N � C' ��9�� i 1 111 Sg 2Q3 F` V a, �P W!� rM �fi, d Y � I r /,� 5 Y� -rff �� I � 1 � -,u, r ✓�� ; ;J I ,�,�,� ��.� r,�t ,J,I�� n l a P 11 � r �y r Ihl rrla�� ,. �j�� + �1 �4 ,,��I>I,, ��I�III "�` I It is important to note that our demand methodology is somewhat conservative since it does not factor in an allowance for vacancies, which in healthy market allows for adequate consumer choice and unit turnover. Typically, rental housing markets are considered to be in equilibrium with a vacancy rate of 95 %. Furthernlore, it is possible that one or more of the planned adult developments may never be built. One project in particular, Lakefrofat Plaza, has yet to secure financing, although it has received preliminary approvals form the City of Prior Lake. Should this development not move ahead, demand would increase accordingly. ■ Based on the quality of the proposed site we believe that a development of up to 70 units could be supported in the short -term at the subject site along Levee Drive, as long as it is positioned appropriately. In order to ensure that the development will be marketable to the Largest segment of prospects we suggest that it be positioned similarly to the existing Scott County HRA buildings, however, some upper -floor units overlooking the river could comman d view premiums The table on the following page provides our suggested unit mix, unit sizes and pricing for the proposed development. q y t r � �C�x� �1•a�, �3"7��11 ill � �, .r. r }�Yrt��'� � I�Iu�JtLrtt;�M��_Irc 1 1a1�1�r1�,¢t�.i, „ „k UaPIN r � tiI approvals form the City of Prior Lake. Should this development not move ahead, demand would increase accordingly. ■ Based on the quality of the proposed site we believe that a development of up to 70 units could be supported in the short -term at the subject site along Levee Drive, as long as it is positioned appropriately. In order to ensure that the development will be marketable to the Largest segment of prospects we suggest that it be positioned similarly to the existing Scott County HRA buildings, however, some upper -floor units overlooking the river could comman d view premiums The table on the following page provides our suggested unit mix, unit sizes and pricing for the proposed development. q y t r � Mr. Bill Jaffa Scott County HRA April 29, 2002 Page 7 The rents quoted in the above tables are quoted in 2002 dollars and could be increased by 3.5% annually. In the independent component, the rents should include all utilities ex- cept electricity and telephone. Enclosed garage parking should be made available at a ra- tio of at least one stall per unit and could command between $40 and $50 (if heated) per month. The building should incorporate all of the unit features provided in the other HRA build- ings including full kitchens with name -brand appliances, including fiill -size refrigerator, stove /oven, dishwasher, food disposal and microwave oven. We also recommend central air conditioning, walk -in closets and balconies (particularly in units over looking the river) or bay windows. Features not found in the other HRA building that we suggest you consider are an extra half bath ( "powder room ") in the one - bedroom plus den units, and if feasible, consider separate tub and shower areas in the master baths. We also suggest that you consider opening discussions with the City of Shakopee regard- ing the possible incorporation of senior center /congregate dining site either on the main floor of the building or in an adjacent building. With the two other senior housing devel- opments (River City Centre and 200 Levee Drive) in close proximity to the site there would a concentration of seniors within walking distance and would add to the desirabil- ity of the site. ■ Based on the quality of the site and our recommended positioning, we believe the project should reach stabilized occupancy (95 %) within 10 months of opening, as long as the project does not have to compete against any other adult rental developments during the construction/marketing period. 'i I ti� SUGGESTED DEVELOPMENT CONCEPT INDEPENDENT SENIOR HOUSING SHAKOPEE, MN Unit Mix Size (S.F.) MonthlyRent $ /SF 1 e i ORM _ 16 - 18 1BR/1BA 700-760 $660 - $715 $0.94 16 - 18 IBR +D /1.5BA 900-980 $820 - $890 $0.91 24 - 28 2BR/1.75BA 1,050 -1,150 $940 - $1,040 $0.90 8 - 12 2BR +D /1.75BA 1,180 -1,220 $1,060 - $1,080 $0.90 70 Suggested rents to include heat and are quoted in 2002 dollars. Rents can be trended up by 3.5% annually until opening Source: Maxfield Research Inca The rents quoted in the above tables are quoted in 2002 dollars and could be increased by 3.5% annually. In the independent component, the rents should include all utilities ex- cept electricity and telephone. Enclosed garage parking should be made available at a ra- tio of at least one stall per unit and could command between $40 and $50 (if heated) per month. The building should incorporate all of the unit features provided in the other HRA build- ings including full kitchens with name -brand appliances, including fiill -size refrigerator, stove /oven, dishwasher, food disposal and microwave oven. We also recommend central air conditioning, walk -in closets and balconies (particularly in units over looking the river) or bay windows. Features not found in the other HRA building that we suggest you consider are an extra half bath ( "powder room ") in the one - bedroom plus den units, and if feasible, consider separate tub and shower areas in the master baths. We also suggest that you consider opening discussions with the City of Shakopee regard- ing the possible incorporation of senior center /congregate dining site either on the main floor of the building or in an adjacent building. With the two other senior housing devel- opments (River City Centre and 200 Levee Drive) in close proximity to the site there would a concentration of seniors within walking distance and would add to the desirabil- ity of the site. ■ Based on the quality of the site and our recommended positioning, we believe the project should reach stabilized occupancy (95 %) within 10 months of opening, as long as the project does not have to compete against any other adult rental developments during the construction/marketing period. 'i I ti� River City Centre Project Summary of Development Agreement Project 52 units of rental housing for seniors • Underground ramp for housing, surface parking available to the public ® Approximately 25,000 square feet of retail space All -brick exterior, flat roofs, bay windows and French balconies. -- • Project constructed in accordance with the City's design criteria Ownership -- • EDA retains ownership of Blocks 3 and 4. • Ground Lease to the HRA • The retail space will be leased to a master tenant under a 40 -year lease with 12 month (18 months in first year) rental guarantee from partners of tenant. Financing Housing: • $3,544,000 (not to exceed) HRA Revenue Bonds (Shakopee General Obligation) ® $1,470,000 (estimate) HRA Special Benefit Tax Bonds Retail: • $970,000 (estimate) Loan from the City • $2 HRA Tax Increment Revenue Bonds (Shakopee General Obligation) • $235,000 (estimate) HRA Special Benefit Tax Bonds Repayment to City, if necessary: • Any payments made by the City pursuant to its general obligation pledge would be repaid, with interest, from Surplus Revenues or certain available amounts from the HRA's special benefits tax levy. FAUSERSIEIMMY FILMSHAKOFEE CI'PMverCiWQxkSu uy De IP=E Agr=t 1574505doc 1574505 �r River City Centre Project Summary of Development Agreement Project • 52 units of rental housing for seniors • Underground ramp for housing, surface parking available to the public • Approximately 25,000 square feet of retail space • All -brick exterior, flat roofs, bay windows and French balconies. -- • Project constructed in accordance with the City's design criteria Ownership -- • EDA retains ownership of Blocks 3 and 4. • Ground Lease to the HRA • The retail space will be leased to a master tenant under a 40 -year lease with 12 month (18 months in first year) rental guarantee from partners of tenant. Financing Housing: • $3,544,000 (not to exceed) HRA Revenue Bonds (Shakopee General Obligation) • $1,470,000 (estimate) HRA Special Benefit Tax Bonds Retail: ® $970,000 (estimate) Loan from the City ® $2,11500 HRA Tax Increment Revenue Bonds (Shakopee General Obligation) ® $235,000 (estimate) HRA Special Benefit Tax Bonds Repayment to City, if necessary: • Any payments made by the City pursuant to its general obligation pledge would be repaid, with interest, from Surplus Revenues or certain available amounts from the HRA's special benefits tax levy. FAUSERSE]bi MY FILES\SHAKOPEE CIMRivc0 q<:4 Summuy De Ip=t Ag t 1574505doc 1574505 River City Centre Project Summary of Development Agreement Project • 52 units of rental housing for seniors • Underground ramp for housing, surface parking available to the public • Approximately 25,000 square feet of retail space • All -brick exterior, flat roofs, bay windows and French balconies. -- • Project constructed in accordance with the City's design criteria Ownership -- • EDA retains ownership of Blocks 3 and 4. • Ground Lease to the HRA • The retail space will be leased to a master tenant under a 40 -year lease with 12 month (18 months in first year) rental guarantee from partners of tenant. Financing Housing: • $3,544,000 (not to exceed) HRA Revenue Bonds (Shakopee General Obligation) • $1,470,000 (estimate) HRA Special Benefit Tax Bonds Retail: • $970,000 (estimate) Loan from the City • $2 HRA Tax Increment Revenue Bonds (Shakopee General Obligation) ® $235,000 (estimate) HRA Special Benefit Tax Bonds Repayment to City, if necessary: • Any payments made by the City pursuant to its general obligation pledge would be repaid, with interest, from Surplus Revenues or certain available amounts from the HRA's special benefits tax levy. F:\USERS�EIMICITY FILESSHAKOPEE CITY\RivcCiWCteG m uy Dmlpmm Agrm t I574505d.. 1574505 �� k' '" M _ l am? D 1 tie +. 0 I im 2 - • CC r ___! ,_ .,. . . 'I- , r x �°' 1� 1 3�t7 �� z,'- oa f-' g 0:4 1 Lam . a _______, i , „ • . rn-ra r 12 s ' � i \\ X 17- "2. 2- =- \ \\N • re.... . : - i i . / -)I f 4.------- - - - --/- - -_.-- .- - -, - - - 3.m.. t - - - 7 - - 0 - - . , / 0 ,.......„ , „ \a , * , , • \ ,_ .. • \ ,•,-„.- . --t ..., ..., 11 . > WS* • /It 1 1 , 11i' r _ __ - I 'E. • 1� 0 0 10 20 30 60 90 z • f MILLER HAr • ARCHITECTS + PLAI :2C1 HAWTHORNE AVENI A DEVELOPMENT PROPOSAL. for: SHAKOPEE M M ;NNSAPOL:S,MINNESC f t M 1 ,072 Note: The numbers in parentheses next to the property types listed above indicate the " unit goals" by property type for Shakopee's SCDP program set b rehabbed property and Economic Development. , y the Minnesota De partment of Trade The program is being marketed one to two times per month to ro e rty owners in all three categories (not y , just commercial). This includes informational materials such as brochures and fl fly and staff follow - up P p with interested property owner / prospects to guide them through the application ro Recent inquiry b p s at the BRA. 9 ry y an owner of a (12 -unit) multi - family rental residential p rop e rty funds within the program. the next week or two. This will be determined when the HRA Rehab Inspector visits�the property of prop riy in CITY OF SEUKOPEE Memorandum TO: Economic Development Authority Mark McNeil, EDA Executive Director Economic Development Advisory Committee FROM: Paul Snook, Economic Development Coordinato SUBJECT: Small Cities Development Program (SCDP Update DATE: June 4, 2002 Enclosed is the May 2002 update on the Small Cities Development Program SC County HRA. There continues to be sgnificant response from ro e marketing efforts. In summ i ( DP) from the Carver rty ary, the BRA reports the following of recent SCDPffundingactivitysuit Amount % of Funds Amount Committed/ Committed/ Funde Balance Allo-- -rated All_ o� Available Max Avail per Single Family Prop -rt_ >_ or tT Residential (goal: 30 units) $369,000 $324,093 0 Rental 88/0 $44,907 $19,000 Residential (goal: 30 units) ' 500 $ $121 104,981 0 Commercial 86/0 $16,519 $251,250 $10,000 (goal: 15 units) $75,604 30% $175,646 ---__ $25,000 TOTAL -- ---- $741,750 $504,678 68% $23 7 ,072 Note: The numbers in parentheses next to the property types listed above indicate the " unit goals" by property type for Shakopee's SCDP program set b rehabbed property and Economic Development. , y the Minnesota De partment of Trade The program is being marketed one to two times per month to ro e rty owners in all three categories (not y , just commercial). This includes informational materials such as brochures and fl fly and staff follow - up P p with interested property owner / prospects to guide them through the application ro Recent inquiry b p s at the BRA. 9 ry y an owner of a (12 -unit) multi - family rental residential p rop e rty funds within the program. the next week or two. This will be determined when the HRA Rehab Inspector visits�the property of prop riy in CITY OF SHAKOPEE Memorandum TO: Economic Development Authority Mark McNeil, EDA Executive Director Economic Development Advisory Committee FROM: Paul Snook, Economic Development Coordinato SUBJECT: Small Cities Development Program (SCDP) Update DATE: June 4, 2002 Enclosed is the May 2002 update on the Small Cities Development Program (SCDP) from the Carver County HRA. There continues to be significant response from property owners as a result of recent marketing efforts. In summary, the HRA reports the following SCDP funding activity: Amount Amount Committed/ Funded Allocated Single Family Residential (goal: 30 units) $369,000 $324,093 Rental Residential (goal: 30 units) $121,500 $104,981 Commercial $251,250 $75,604 (goal: 15 units) TOTAL $741,750 $504,678 % of Funds Committed/ Balance Max Avail per Allocated Available Property or Unit 88% $44,907 $19,000 86% $16,519 $10,000 30% $175,646 $25,000 68% $237,072 Note: The numbers in parentheses next to the property types listed above indicate the "rehabbed property unit goals" by property type for Shakopee's SCDP program, set by the Minnesota Department of Trade and Economic Development. The program is being marketed one to two times per month to property owners in all three categories (not just commercial). This includes informational materials such as brochures and flyers, and staff follow -up with interested property owner / prospects to guide them through the application process at the HRA. Recent inquiry by an owner of a (12 -unit) multi - family rental residential property may require transfer of funds within the program. This will be determined when the HRA Rehab Inspector visits the property in the next week or two. Small Cities Shakopee Rehab Program A large marketing effort was done mid March for the spring construction season. Information on all of the programs was included in the Shakopee Valley News and flyers were mailed to each property owner in the newly expanded target area. The interest in the program was good but additional marketing efforts need to be made. Single - Family Rehabilitation Project Recap on the program To be eligible for the program, the applicant's income must be below 80% of the area median income. The homeowner will be eligible for a 50 to 100% grant depending upon their income. The homeowner would need to provide leverage ranging from 0 to 50 %. The HRA has low - interest loans the homeowner could apply for to use as their leverage requirement. However, if they are not eligible for a leverage source due to poor credit, too many debts, no equity, etc., the leverage requirement will be waived and they will receive a 100% Small Cities grant. The grant is a 0% interest, 10 -year deferred loan. If the homeowner stays in the home for 10 years, they will not have to pay the loan back. The loan is forgiven on a pro -rated basis of 10% per year. For example, if the homeowner moves out 3 years later they would be responsible for paying back to the City 70% of what they borrowed. After their application has been approved, Dave Schaffer, the HRA's Rehab Advisor, will schedule an appointment to inspect the home to determine what improvements can be done. Dave will draw up a work write -up for the homeowner to submit to contractors. It is the responsibility of the homeowner to select the contractor(s). After reasonable bids have been attained, the homeowner will schedule a time to close on the loan with the HRA. The HRA will make the payments to the contractor(s) after the work has been inspected by Dave Schaffer. The HRA will then submit a draw request to the City (to submit to DTED) for reimbursement. Single - Family Rehab Summary 14 applicants have closed on their loans and work is under way. 13 of those applicants have had all of their work completed. We have had 14 new inquiries since our marketing efforts. We have received 10 completed applications back to date. There currently is enough funding remaining to assist roughly 8 additional clients. Amount Funded $369,000.00 Amount Committed $223,393.09 (closed on their loans) Amount Allocated $100,700.00 (have been approved) Balance Remaining $44,906.91 Applicants that have closed HRA Loan Number: 57 -02 -19 Household Composition: 2 Adults, 2 Children Loan Amount: S19,000 Gross Income: $31,906 Improvements: New roof, windows, ceiling and kitchen repair Market Value of the Property: $104,300 (assessed value) Rental Rehabilitation Project Recap on the program Any rental owner may apply for the program as long as their property is located in the targeted Small Cities Boundary. 51% of their rental units need to be leased by tenants at or below 80% of Metro Area Median Income, and the rents for all of the units would need to be at or below the Fair Market Rents. If the property is in the targeted area, and both the tenant's income and rent are within the allowable limits a property owner would be eligible for a deferred loan up to $7,500 per unit. A maximum loan amount is currently under advisement with city staff. The owner is required to match these dollars with a 50% match. This is a secured loan, which will be forgiven after seven years. Compliance of rent restriction and tenant characteristics is in force for the full seven years. The loan is forgiven on a pro -rated basis of 14.28% per year. After their application has been approved, Bill Schwanke, the HRA's Rehab Advisor, will schedule an appointment to inspect the rental property to determine what improvements should be incorporated into the scope of work. Bill will draw up a work write -up for the homeowner to submit to contractors. It is the responsibility of the homeowner to select the contractor(s). After reasonable bids have been attained, the property owner will schedule a time to close on the loan with the HRA. The HRA will make the necessary payments to the contractor(s), after Bill Schwanke has inspected the work. The HRA will then submit a draw request to the City (to submit to DTED) for reimbursement Rental Rehab Summary A long dormant application sprang to life this month and closed on a $7480 loan. Construction will begin soon on exterior painting in an historic color that is sure to brighten up the block. Amount Funded $121,500.00 Amount Committed $ 74,980.72 (closed on their loans) Amount Allocated $ 30,000.00 (have been pre- approved) Balance Remaining $ 16,519.28 Applicants that have closed HRA Loan Number Loan Amount: Number of Rental Units: Monthly Rent: Improvements: NO NEWAPPLICANTS TO REPORT Market Value of the Property: Commercial Rehabilitation Project Recap on the Program Any commercial property owner may apply for the program as long as their property is located in the targeted Small Cities Boundary. mote: this boundary is the small area located in the core downtown area of the bigger Small Cities targeted area. Priority is given to owner occupied structures or where leases are currently in place. Building improvements must be directed toward correcting defects or deficiencies in the property affecting the aesthetics or the property safety, energy consumption, structural/mechanical systems, habitability or handicapped accessibility of the property. Owners are eligible for 50% of the total commercial repair costs, with a maximum loan up to $25,000. The loan is a deferred loan for seven years; which is pro- rated in case of sale. Commercial Rehab Summary Three applicants have closed on their commercial loans and the work has been completed. One additional loan has closed this month in the amount of $21,762. Two applications have been returned to the HRA and are in the process of being approved. The combined amount requested is approximately $30,000. Amount Funded $251,250.00 Amount Committed $45,603.98 (closed on their loans) Amount Allocated $30,000.00 (have been pre- approved) Balance Remaining $175,646.02 Applicants that have closed HRA Loan Number Loan Amount: Gross Income: Improvements: NO NEW APPLICANTS TO REPORT Market Value of the Property: FROM: R. Michael Leek, Community Development Director SUBJECT: Tollefson Request to Re -guide Muhlenhardt Property E G DATE: June 2, 2002 TIMELINE: REVIEW January 31, 2002 — July 2, 2002 I1 11 ,1 City staff is attempting to bring Shakopee Public Utilities Commission (SPUC), Savage, and Shakopee city staffs together to discuss, and hopefully, resolve the issues regarding water service to the property. In order to facilitate this process, the applicant has assented to an additional review extension to July 2, 2002. FETSWK 1 1, Council is asked to take to following actions; 1. Remove the item from the table. 2. Offer and pass a motion to continue the item to the Council meeting of July 2, 2002 R. Michael Leek Community Development Director TVlay 30, 2002 Michael Leek City of Shakopee 129 South Holmes St Shakopee, MIS 55104 . Re; Muhlenhardt Property - Time extension Dear NIichael- I understand the City of Shakopee is requesting a time extension to act on the comprehensive land use amendment submitted by my company. The time extension is to allow the City to gather some more information from S Y,U.C. and the City of Savage, MN, The information relates to water agreements. I understand this is a unique and complex issue. I formally agree to extend the time period until the July 2' 2002 City Council meeting. Furthermore, I also understand that you will be taking over the effort to resolve the outstanding issues surrounding this comprehensive plan amendment. Please let me know what I can do help the process and if there is any other information I can provide. I can organize and attend any meetings related to this issue. Tollefson Development looks forward to working with the City of Shakopee on the development of the highest and best use for this property. Sincerely, 1v1att � Weiland, Project Manager Tollefson Development 17271 Kenyon Ave., Suite 0103 - Lakevile, MN 55044 - Phone (952) 435 -1010 • FAX (952) 435 -1020 Email - InfoOtollefsondevelopment,com www.tollefsondevelopment.com Developers N Land Investment E Property Managers To: From: Subject: Date: Mayor and City Council Mark McNeill, City Administrator Mark J. McQuillan, Natural Resources Director Play Equipment for Southbridge Park May 29, 2002 INTRODUCTION The City Council is asked to act on the Parks and Recreation Advisory Board's recommendation to develop a new neighborhood park in the Southbridge Development. BACKGROUND The 2002 Capital Improvement Program identifies $265,000 for park improvements on a 50 -acre parcel (75) in Southbridge. The City is in negotiations with MNDOT to have parcel 75 conveyed to the City, but it may be another year or two before we finally get title to the property. Rather than wait to develop parcel 75, the PRAB recommends allocating some of those funds ($65,000) to develop a different park area in Southbridge. Residents in the area have would like to have a small park on the corner of Cambridge Road and Windsor Drive be developed first. The Southbridge/Dean Lake Parks Master Plan suggest utilizing this space as a neighborhood gathering place with picnic tables, sitting areas, a small gazebo, pathways and open lawn. With the high number of young children in the new subdivision, residents of the area requested play equipment for children ages 2 -5 as well. The estimated cost for these improvements is about $65,000. Shakopee Crossings is donating an additional 4 -5 inches of topsoil for the park. BUDGET EVIPACT Staff recommends the following improvements: Items Play equipment for ages 2 -5: Walkway Small Gazebo Trees & seed Additional soil: Est. Cost $ 35,000 $ 5,000 $ 15,000 $ 5,000 3,000 (organic mix for soil) $ 65,000 ALTERNATIVES 1. Allocate $65,000 from the Park Reserve Fund to develop a small neighborhood park in Southbridge. 2. Do nothing. RECOMMENDATION The Parks and Recreation Advisory Board recommend Alternative #1 ACTION REQUESTED Move to approve the allocation of $65,000.00 from Park Reserve Funds for the development of a small neighborhood park on the corner of Cambridge Road and Windsor Drive in Southbridge. 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CJI � ii N > O L N N G a Cn •� to - O cC U G C • C r c4 ct U y o y ct O c G rz Q U Y O Ln M s ° °- cc a� ca u ._ C o r N O __ = CZp cu E aj C 0 0 i N c • Ln G r i Z _r_ Z '- O 0 1 RS dA Cb -0 U CL G 'O u O : — � C vUi � C '�'' G C `n CZ m C G N G U y s i CC on —Q Z i L G L Z O ccs O LL- 0 O_ ELP N U U N O t C t: h a Q) V N Q V 2 c N C vi h � Q � L N roz u a` 0 O A O C O O � 0 a O CL GJ O O ro a � o m- o N ct i O U � — � .3 O N z .Q •N N L Ln .. o CD y i i CZ O c0 N G 2 Js Y 0 ru O L O Q i E 'O V t 00 . tz i � v � O M i G ..0 W N U O i E U c4 G ccQ U cU C a i O J G r Q cc N -p C O CZ 0 i cC c0 _ N r N 0. 3 C i cu N N cd - 'O CA D cz G U in " G CU Q _0 -� i 0 - N cz ct .L y a c0 O .� _ E-O Q '— vi CO LM - G `n Z S 1 ct i t y 0 bA C F Z 0 E L U uJ Y Qj bA c0 U O v r Q G N J �O ti w LA n3 G _ .c ctl v c — CD 'c 'y N U_ F 4J L Z ca � .Q = ° m N CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administration From: Mark J. McQuillan, Natural Resources Director Subject: Hiawatha Park Play Equipment Date: May 29, 2002 INTRODUCTION At its May 28, 2002 meeting, the Parks and Recreation Advisory Board (DRAB) recommend the City purchase new play equipment for Hiawatha Park. The recommendation is in response to the City Council's request three years ago that the Parks and Recreation Advisory Board consider adding new play equipment at Holmes Park and Hiawatha Park. In 2001, the City installed new play equipment at Holmes Park. BACKGROUND The play equipment at Hiawatha Park is over 20 years old. The plan is to keep as much of the old equipment as we can and attach some of the new equipment to the old equipment. When completed, the entire system will comply with the current Consumer Product Safety Commission's standards and ADA regulations. Because we are attaching some of the new equipment onto the existing equipment, the new equipment will come from the same manufacturer. Most manufacturers of play systems will not honor the warranty if you attach another manufacturer's equipment to theirs. Therefore, we are recommending buying the new equipment from Landscape Structures Co. Earl F. Anderson, Inc. is the local distributor. Staff obtained price quotes from three suppliers of wood fiber for the surface area. Minnesota Playground, Inc. offered the lowest price. As with past playground projects, the Public Works Department will grade the site, install a border and add woodchips. The supplier will remove equipment not being reused, erect the new equipment and install the rubberized surface in areas specified in the plan. The total cost of the project should come in under the budgeted amount of $45,000. We anticipate the work to be done by late October. It takes about 6 -8 weeks for the equipment to arrive after ordering it. BUDGET IMPACT The 2002 Capital Improvement Program identifies $45,000 from the CIF for this project. Item By Whom Cost Equipment: EFA $20,570 Installation of play equip. EFA $ 5,471 Rubberized surface /install: EFA $ 6,330 Total $32,371 Woodchips: MN Playground, Inc. $ 3,724.16 Estimated cost for the concrete border and asphalt trail. Concrete for border: TBD $2,000 Asphalt trail to play system: TBD $4,500 ALTERNATIVES 1. Approve up to $45,000 of Capital Improvement Funds for new playground equipment in Hiawatha Park. 2. Authorize the appropriate City officials to purchase new play equipment for Hiawatha Park from Earl F. Anderson at a cost not to exceed $32,371.00 and wood fiber from Minnesota Playground, Inc. at a cost not to exceed $3,724.16 using funds from the Capital Improvement Fund. 3. Do nothing. 4. Table for additional information from staff. RECOMMENDATION The Parks and Recreation Advisory Board recommend Alternatives #1 and #2. ACTION I Move to approve up to $45,000 of Capital Improvement Funds to install new playground equipment in Hiawatha Park. ACTION H Move to authorize the appropriate City officials to purchase new playground equipment for Hiawatha Park from Earl F. Andersen, Inc. at a total cost not to exceed $32,371.00 and wood fiber from Minnesota Playground, Inc. at a cost not to exceed $3,724.16 using funds from the Capital Improvement Fund. 6 ` Mark J. McQuillan Natural Resources Director Sent bye EARL F. ANDERSEN 952 884 5619; 05/22/02 17:03; J7 .- #533;Page 717 — This plan requires grading, play equipment requires less than a 1% slope — Above quantities may vary with grade site conditions — The above listing is bill of materials to be used for installation ONLY refer to quotation, purchase order or contract agreement. It is the manufacturers opinion that this playground design: Conforms to Current ADA (Americans with Disabilities Act) Yes [X] No [ ] *[ ] Equipment conforms to Current CPSC Guidelines Yes [X] No [ ] ** [ ] Fall absorbing surface conforms to Current CPSC Guidelines: Ploystructure and Independent Items Yes [X] No [ ] ** [ ] Swings Yes [X] No [ ] * *[ ] — Contact us or, see current CPSC Guidelines for recommendations— C5593D1 GENERAL NOTES DESCRIPTION QTY UNIT PLAYGROUND AREA 4632 SQ. FT. BORDER PERIMETER 272 LIN, FT. SANDBOX AREA = 306 SO. FT. (@ 12" DEPTH) 16 TONS WOOD FIBER AREA 4026 SQ. FTe DRAIN AGGREGATE (3" DEPTH) 52 TONS GEOTEXTILE FILTER FABRIC 4026 SQ. FT. SOFT —STEP (14" DEPTH — COMPRESSED TO 9 ") 174 CU. YD. SYNTHETIC SURFACE SYNTHETIC SURFACE @ 96" FALL HOT. W/ 12" BEVEL 126 SQ. FT. SYNTHETIC SURFACE @ 76" FALL HGT. W/ 12" BEVEL 174 SQ. FT, BASE FOR SYNTHETIC SURFACE 300 SQ. FT. EXCAVATION — BY OTHERS 0 CU. YD. HARD SURFACE ADA ACCESS PATH — BY OTHERS 0 SQ. FT. — This plan requires grading, play equipment requires less than a 1% slope — Above quantities may vary with grade site conditions — The above listing is bill of materials to be used for installation ONLY refer to quotation, purchase order or contract agreement. It is the manufacturers opinion that this playground design: Conforms to Current ADA (Americans with Disabilities Act) Yes [X] No [ ] *[ ] Equipment conforms to Current CPSC Guidelines Yes [X] No [ ] ** [ ] Fall absorbing surface conforms to Current CPSC Guidelines: Ploystructure and Independent Items Yes [X] No [ ] ** [ ] Swings Yes [X] No [ ] * *[ ] — Contact us or, see current CPSC Guidelines for recommendations— Sent by' .tAHL 1 ANUthbtN .7JG uuT iu 2®® 0 SCALE, l = 10 0 58t -48„ -- ----------- W OOD m>a l_ SYS�M � �� Vim„ \ \ . 4 _.. 1 �\ Wi , \ / i � » I \ Ulm, I JIM -off / _ — ,m,s i EXIST. TREE 86 -11 , \ 4 mml SWING BEAM & �\ �� 18 MONTH RAIL �c s \ TO 5 YR I 10P POL= / AGE AREA � i / me ADD i SLIDE HOOD \ EXIST. 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CITY OF SHAKOPEE Memorandum CASELOG NO.: 02 -059 TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner II CONSENT SUBJECT: Set Public Hearing for Vacation of Easement north of CR 42 and east and west of CSAH 17 ME ETING DATE: June 2, 2002 1►Y Y C / 1 ' • Y 17►i Julie and Brian Welch have submitted an application for vacation of easement within property they own along County Road 17, north of County Road 42 (see Exhibit A). The attached Resolution No.5730 sets a public hearing date to consider the vacation of said easement. 1 1 The attached resolution sets a public hearing for July 2, 2002. On that date, comments from staff members and utilities, as well as a recommendation from the Planning Commission, will be presented to the City Council for consideration. 1 / 1 Offer Resolution No. 57.30, A Resolution Setting the Public Hearing Date to Consider the Vacation of Easement north of CR 42 and east and west of CSAH 17, and move its adoption. � ilie � Mima �� Planner II g: \cc\2002 \06 -02 \vacsetphwelch.doc RESOLUTION O 5730 RESOLUTION • SETTING HE PUBLIC BEARING DATE TO CONSIDER THE EASEMENT VACATION OF O' ROAD ., 1 EAST AND WEST OF CSAH 17 AS, it has been made to appear to the Shakopee City Council that easement north of County Road 42 and east and west of CSAH 17, City of Shakopee, County of Scott, State of Minnesota, serves no public use or interest; and REAS, a public hearing must be held before an action to vacate can be taken and two weeks published and posted notice thereof must be given. WHEREAS, two weeks published notice will be given in the SHAKOPEE VALLEY NEWS and posted notice will be given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that a hearing be held in the Council Chambers on the 2nd day of July, 2002, at 7:00 P.M. or thereafter, on the matter of vacating a portion of easement within Shakopee Valley Marketplace West, City of Shakopee, County of Scott, State of Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of - 2002. Mayor of the City of Shakopee City Clerk ['�'roposed Vacation of Easement Zoning Boundary Parcel Boundary lsffth.� EAt b4 A N SHAKOPEE w C0MMuNrrYPRrDESiNcE1a57 CrrY OF SHAKOPEE Memorandum 1 1 TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director CONSENT SUBJECT: Amendment to Resolution No. 2066, A Resolution Approving the Final Plat Of Evergreen I" Addition E G DATE: June 2, 2002 Recently, it was determined that a sidewalk originally intended to be installed on the north side of 13"` Avenue in this plat was no longer required, and as a result, the Council released the funds held in escrow for that sidewalk segment. The attached resolution amends the final plat resolution to remove the condition related to installation of that sidewalk segment. F.Ir"C X11 1 Offer Resolution No. 5733, A Resolution Amending Resolution No. 2066 approving the final plat of Evergreen I' Addition, and move its adoption. R. Michael Leek Community Development Director g. \cc\ 2002 \06-02\fpamendevergreen.doc C A RESOLUTION AMENDING RESOLUTION NO. 2066, A RESOLUTION APPROVINW THE 1 OF EVERGREEN I ST ADDITION WHEREAS, the final plat of Evergreen I' Addition was approved by the Shakopee City Council with the adoption of Resolution No. 2066 on October 19, 1982; and S, the City Council recently determined that a sidewalk segment on the north side of 13 Avenue in that development was no longer desirable, and for that reason released funds held in escrow for that sidewalk segment; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Resolution No. 2066, A Resolution Approving the Final Plat of Evergreen 1' Addition is hereby amended by deleting the following condition; 2.a) A sidewalk be installed along the north side of 13' Avenue in accordance with the Design Criteria and Standard Specifications adopted by the City of Shakopee, Adopted in session of the City Council of the City of Shakopee, Nfinnesota, held the day of 1 2002. Mayor of the City of Shakopee City Clerk MEMORANDUM FOR THE TABLE CONSENT CITY OF SHAKOPEE 1S.6 Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Amendment to the Final Plat Approval for APPLE WAY ADDITION ME ETING DATE: June 2, 2002 DISCUSSION: Laurent Land Development, Inc. has requested that the approval of the final plat of APPLE WAY ADDITION be revised to allow reapportionment of special assessments. The request has been reviewed by the City's finance and engineering staff, and there appears to be no problem with approving the request. For that reason, Resolution No. 5736, a resolution amending the conditions of approval of the final plat of APPLE WAY ADDITION is attached for the Council's consideration. Approve Resolution No. 5 73 6, a resolution amending the conditions of approval of the final plat of APT - �r r--VkT 2. Do not approve Re: 3. Table a decision in additional informati ACTION REQUEST tJ ilicant and/or staff to provide Offer and pass a motic 736, a resolution amending the conditions of approval of the final plat of Arri,r, dm AY ADDITION. 3 R. Michael Leek Community Development Director a ,,: \cc\2002 \cc06O3\fpappleway. doc WHEREAS, Laurent Land Development, applicant and property owner, has made application for final plat approval of Apple Way Addition; and WHEREAS, the subject property is legally described as follows: That part of the Southwest Quarter of Section 12, Township 115, Range 23, Scott County, Minnesota, lying westerly and northerly of the westerly and northerly right - of -way lines of Minnesota Highway Right -of -Way Plat No 70 -2, described as follows: Beginning at a point on the east line of said Southwest Quarter distant 990.58 feet north of the southeast corner thereof, thence deflecting left 90 degrees a distance of 554.50 feet (Point A): thence deflecting right 90 degrees a distance of 400. 00 feet (Point B); thence deflecting right 90 degrees 554.50 feet to said east line of the Southwest Quarter (Point C); thence southerly, along said east line of the Southwest Quarter a distance of 400. 00 feet to said point of beginning. WHEREAS, the Shakopee Planning Commission held a public hearing on the preliminary plat on June 8, 2000; and WHEREAS, all required public notices regarding the public hearing were duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard; and WHEREAS, the City Council reviewed the final plat request at its meeting of October 2, 2001, and approved Resolution No. 5585 approving said final plat; and WHEREAS, Laurent Land Development, Inc. has requested that the pending special assessments be reapportioned among the lots created by the plat of APPLE WAY ADDITION; and WHEREAS, the City Council has reviewed the request for reapportionment of special assessments. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Resolution No. 5585, a resolution approving the final plat of APPLE WAY ADDITION is amended by the following approved and revised conditions; That the final plat of Apple Way Addition is approved subject to the following conditions: 1) The following procedural actions must be completed prior to the recording of the Final Plat: i) Approval of title by the City Attorney. ii) Execution of a Developers Agreement for construction of the required public improvements: (i) Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. (ii) Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. (iii)Water system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission (iv) Installation of sanitary sewer and storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. (v) Street signs shall be constructed and installed by the City of Shakopee at a cost to the developer of $270.00 per sign pole. (vi) The developer shall be responsible for payment of Trunk Storm Water Charges, Trunk Sanitary Sewer Charges, security for the public improvements, engineering review fees, and other fees as required by the City's Fee Schedule. (vii) Park dedication payments shall be required in the amount of $1500.00 per lot and shall be payable prior to the recording of the Final Plat. (viii) Existing special assessments may be apportioned among the lots created in the plat of APPLE WAY ADDITION, and said reapportionment is subject to the payment of the required fee. iii) Final Construction Plans and Specifications, building construction and locations, as well as sewer and water services must be approved by City Engineer, City Building Official and Shakopee Public Utilities, prior to construction. iv) The developer shall provide easements, as required by City Code. v) Demolition permits shall be obtained from the City of Shakopee to remove any existing buildings on site. vi) The applicant shall work with the City's Director of Natural Resources to provide a blend of berming and the existing trees on site along the north, south and east boundaries of the plat. 2) The following conditions shall apply after the recording of the Final Plat: i) The developer shall install all subdivision monumentation within one year from the date of recording the plat. At the end of the one year period from recording of the Plat, the developer shall submit to the City Engineer written verification by a registered land surveyor that the required monuments have been installed throughout the plat. Monumentation may only be installed on a per lot basis at the time of building permit issuance with prior approval of the City Engineer. THEREFORE, E IT FURTHER RESOLVED, that approval of the final plat of Apple Way Addition does not constitute a representation or guarantee by the City of Shakopee as to the amount, sufficiency or level of water service that will be available to lots within the plat as they are developed. THEREFORE, BE rr FURTUER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of 1 ) 2002. Mayor of the City of Shakopee /:VIVW W / "S" a CITY OF SHAKOPEE Mnmarandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Endorsement of T.H. 169 Corridor Management Plan DATE: June 4, 2002 INTRODUCTION: Attached is Resolution No. 5735, a resolution accepting, supporting and adopting the T.H. 169 Interregional Corridor Management Plan, as prepared by Mn/DOT in association with its corridor partners and SRF Consulting Group, Inc. BACKGROUND: In recent years Mn/DOT has focused a great deal of time and effort on the interregional corridor system. State legislature did provide funding to study several corridors throughout the State of Minnesota and one of these interregional corridors is T.H. 169, essentially from Bloomington to Mankato. Attached for Council review and consideration of this endorsement resolution are the following: • Executive summary of the T.H. 169 Corridor Management Plan • Mn/DOT request letter for endorsement of the T.H. 169 Corridor Management Plan • Previous position paper sent by the City Administrator, Mark McNeill to Mn/DOT on the City's concerns on the plan, which is attached to Resolution No. 5735. The purpose of the T.H. 169 Corridor plan was to develop a long term corridor vision and action plan that can be implemented by corridor partners over time. The corridor partners include a number of agencies with the State, as well as Counties, which are affected in the corridor study area and the Cities and Townships along the corridor. Mn/DOT hire SRF Consulting, Inc. to prepare the interregional corridor study. Mn/DOT also established a Policy Advisory Committee and Technical Advisory Committee made up of members along the T.H. 169 corridor. In this plan there are five main elements, including the executive summary, and also several appendices of information utilized in formulating the corridor plan vision and strategies for the long term future. The segments of the plan are as follows: Introduction which outlines the plan purpose, corridor partners, the study process utilized for this plan and the public outreach program. 2. Corridor issues which dealt with the demographics, land use, access, safety, traffic, modal users, operations and performance of the corridor. Identification, evaluation and selection of alternatives which also included a corridor vision. 4. Implementation and staging of improvements for project prioritization process and study prioritization for future studies. 5. Study findings and recommendations. Out of the study recommendations for the corridor vision they are three main recommendations as follows: 1. Transition for a freeway type facility and this would occur from Bloomington to Belle Plaine and also in the Mankato area from T.H. 14 to T.H. 68. 2. Manage existing access. The strategy would focus mainly in the rural areas that would be developing to minimiz direct access points or not allow them at all. 3. Consider a St. Peter bypass through the town of St. Peter. The corridor does bisect the community and does have an affect on the downtown businesses. The City of St. Peter has shown a preference for a bypass alignment. The City of Shakopee has issued concerns on the potential closing of an intersection with T.H. 169 at CSAH 69. The corridor study has indicated this opposition and also indicated Mn/DOT has agreed to study this access along with the T.H. 41 river crossing to determine the appropriate solution. Mn/DOT representatives will be at the meeting to present the main components of the plan, what Mn/DOT is doing to address the City of Shakopee's concerns and also be available to answer any questions by the City Council. A resolution has been drafted on accepting, supporting and adopting the T.H. 169 Interregional Corridor Management Plan and also has listed the following reservations and issues that was previously stated in Mark McNeill's position paper. ALTERNATIVES: Adopt Resolution No. 5735, a resolution accepting, supporting and adopting the T.H. 169 Interregional Corridor Management Plan. 2. Deny resolution No. 5735. 3. Table for additional information and to revise this resolution as directed by City Council. Staff recommends Alternative No. 1, to adopt Resolution No. 5735, a resolution accepting, supporting and adopting the T.H. Interregional Corridor Management Plan, as this plan has been done to provide a long term vision and strategy plan for the T.H. interregional corridor and has also listed the issues or reservations by the City in regard to this plan. ACTION REQUESTED: Offer Resolution No. 5735, A Resolution Accepting, Supporting and Adopting the T.H. 169 Interregional Corridor Management Plan and move its adoption. Ai Bruce Loney Public Works Director sv P mp MEM5735 Minnesota Department of Transportation Transportation Building °F 395 John Ireland Boulevard Saint Paul, Minnesota 55155 -1899 May 2, 2002 Mr. Jon Brekke City of Shakopee 129 South Holmes Shakopee, MN 55379 Subject: Endorsement of TH 169 Corridor Management Plan Dear Mr. Jon Brekke: We are pleased to send your agency a copy of the Executive Summary for the TH 169 Corridor Management Plan (CMP). This summary document is the culmination of a 12- month effort to define a long -term vision for TH 169 between I -494 and TH 60, south of Mankato. The final plan including the long -term vision, study findings, and recommendations contained in this document is one of the initial steps to ensuring that TH 169 continues to serve southern Minnesota with high quality access to jobs and recreational opportunities and the transport of products to markets. Additional efforts will be needed by all of the Partners over time as we work towards making this vision a reality. We would like to thank all of the Partners along the corridor that worked so hard to complete this corridor plan, and their willingness to provide staff to support the Technical Advisory Committee. Because of this involvement, we truly have a plan that reflects the issues, community interests and long -term transportation needs in the corridor. While most of the effort to develop the initial plan is done, implementation is just beginning. This will be a significant challenge as growth continues and resources are limited to address even the highest needs. One of the first steps in the implementation process is to have all of the Partners endorse the findings and recommendations. This endorsement would commit each jurisdiction to work and support other Partners in attaining the long -term vision. The expectation is that counties, cities and townships will take the steps to adjust local plans, ordinances and policies to support the long -term plan for the corridor. We have provided an example endorsement resolution and the study recommendations for your review. We have also sent an electronic version of this resolution along with the recommendations to each of counties, cities and townships that have e -mail addresses. We also are making ourselves available to come to your council and/or board meetings during the months of April, May and June to discuss the plan and answer any questions that you may have. We would like the endorsement resolutions acted on and returned to us by July 1, 2002. If for some reason this cannot be accomplished, we would appreciate a phone call to let us know your agency's intentions. Please take some time to review the executive summary report and the endorsement resolution. If you have questions regarding the resolution and/or recommendations please contact us. In addition, if you would like us to come to your council/board meeting to discuss the plan and answer questions please contact Mr. Paul Czech at 651 -582 -1771 if your organization is in Hennepin or Scott County or contact Ms. Lisa Bigham at 507- 389 -6888 if your organization is in Le Sueur, Sibley, Nicollet or Blue Earth County. Once we receive endorsement resolutions, we will identify an ongoing TH 169 Management Team to assist in ongoing policy and technical decisions in the corridor. Part of the role of this group will be to ensure that incremental decisions work towards the overall corridor vision. Once again we thank you for your involvement in this plan and look forward to working with you as we implement the TH 169 Corridor Management Plan over the years to come. Sincerely, Lisa Bigham, P.E. District Planner Mn/DOT District 7 t (2 -- . Paul Czech, P.E. Principal Planner Metro Division RESOLUTION NO. 5735 RESOLUTIOTT SUPPORTING, • WHEREAS, Minnesota's State Transportation Plan recognizes the significance of interregional highway corridors in providing citizens and businesses throughout the State of Minnesota with high quality access to recreational, educational, employment and health care opportunities, and to the transport of products and services produced by our local economy to regional, national, and global markets; and VVHEREAS, TH 169 has been identified by the Minnesota Department of Transportation as a High Priority Interregional Corridor from I -494 in the Twin Cities Metropolitan Area to TH 60 in the Mankato Metropolitan Area enhancing the economic vitality of the state and providing essential access for the southern part of the state in Hennepin, Scott, Sibley, Le Sueur, Nicollet, and Blue Earth Counties to major economic markets and cultural centers including the Minneapolis -St. Paul metropolitan area; and WHEREAS, continued economic and population growth is leading to increasing travel demand in the corridor which, if unmanaged, can negatively affect the level of performance, safety, and congestion experienced by users of the corridor; and WHEREAS, community leaders, motorists, and road authorities have identified this growing travel demand and development pressure as a concern with potential negative consequences for mobility and safety in the corridor, with the potential to degrade the performance level now provided by the corridor, and resulting negative impacts on the economy and quality of life of the region; and WHEREAS, the Minnesota Department of Transportation, recognizing the potential impact of continued growth pressure on the corridor, has completed an Interregional Corridor Plan in partnership with the counties, cities and townships along the corridor to look at the long -term role that the TH 169 Corridor will play in meeting the transportation needs of the communities as well as southern Minnesota; and WHEREAS, it is imperative at this critical time, with continued growth occumng in the region, that a long -term vision for the type of service that the TH 169 corridor provides be established and that steps are identified and initiated to: 1. Preserve the function of the corridor through advance planning, not only for the TH 169 corridor but for the local supporting street systems, and land use and development patterns; and, 2. Secure the needed funding to pursue the vision established for the corridor; and, 3. Establish a plan of action for the development of planning and programming activities that will proactively address the needs identified. NOW THEREFORE BE IT RESOLVED, the City of Shakopee endorses the long -term vision and corridor recommendations established for TH 169 in the TH 169 Corridor Management Plan. FURTHERMORE BE IT RESOLVED, the City of Shakopee endorses the need for an adequate network of supporting roads, that this network is necessary to attain the TH 169 Corridor vision, and that the interchange concepts and roadway networks identified in the TH 169 Corridor Management Plan will be considered as interim guides until such time as refinements to these improvements are identified. FURTHERMORE BE IT RESOLVED, the City of Shakopee recognizes the regional significance of the corridor in supporting the regional economy and intends to reflect the TH 169 Corridor Management Plan vision, strategies, and policies through updates to the City of Shakopee's land use and transportation plans as well as subdivision ordinances. FURTHERMORE BE IT RESOLVED, the City of Shakopee recognizes the ways in which local land use decisions have an impact on state trunk highway performance and intends to manage land use adjacent to the corridor so that recommended access spacing onto TH 169 is maintained in accordance with the TH 169 vision. FURTHERMORE BE IT RESOLVED, the City of Shakopee is committed to working in partnership with Mn/DOT and the other partners along the corridor as a member of the TH 169 Corridor Management Team in order to achieve the vision and implement the recommendations of the TH 169 Corridor Management Plan. E IT FURTHER RESOLVED, the City of Shakopee endorses the overall corridor vision and corridor recommendations with the following reservation and issues: 1. The removal of full access at T.H. 169 and C.R. 69 (see attached position paper) 2. The future funding responsibilities of frontage roads from T.H. 41 to C.R., 69 along T.H. 169 3. The timing of a T.H. 41 River Crossing Study and the City's involvement in that study. Adopted in Shakopee, Minnesota, held this Evilm day of session of the City Council of the City of , 2002. Mayor of the City of Shakopee City Clerk ATTACHMENT TO RESOLUTION NO. 5735 CITY OF J Im - " I, A The City of Shakopee has grave concerns about the proposed access closure for the County Road 69 intersection with T.H. 169. This closure will result in a significant negative impact upon existing residents and businesses in Shakopee, people from Southwestern Minnesota who have used the route to travel to portions of Shakopee, and areas north of the Minnesota River via the Scott C.R. 69 Bridge. A closure would also impact future development patterns within the City of Shakopee, and Jackson and Louisville Townships. FfUN- M V 010 1 211 1 In 2001, the City of Shakopee began participation in the MnDOT Highway 169 Corridor Plan, through participation in both the Technical Advisory Committee (TAC) and Policy Advisory Committees (PAC). The City recognizes the need to plan for traffic carrying capacity, but also access issues for the T.H. 169 corridor from 494 south and west through Mankato. Of greatest concern for the City of Shakopee is the proposed elimination of the at -grade intersection of T.H. 169 and C.R. 69, which is currently controlled by traffic signals. Originally, this was to have been a grade - separated intersection, with full access for both on and off traffic accessing U.S. 169. However, political and financial considerations in the mid 1980's eliminated the grade - separated interchange, and the existing at -grade intersection was created. However, it was recognized that there would be a need for a grade - separated intersection at some point in the future, and for that reason, sufficient right of way was purchased to allow for on and off ramps to access C.R. 69. MnDOT made a significant investment in acquiring this right of way; many properties were purchased and families relocated, most notably in the Davies subdivision that then existed in Jackson Township. COMMUNITY PRIDE SINCE 1857 129 Holmes Street South • Shakopee, Minnesota • 55379 -1351 •952 -233 -3800 • FAX 952-233-3801 • www.ci.shakopee.mn.us The access spacing between the adjacent accesses (C.R. 15 to the east, and T.H. 41 to the west), met MnDOT'S spacing requirements at that time. However, it appears now that MnDOT is changing spacing requirements, and no access is being proposed directly to and from C.R. 69. It is instead proposed that properties both north and south of T.H. 169 would instead be accessed by a system of frontage roads. This concept will significantly impact development patterns in the two townships, and in western City of Shakopee. In addition, right of way for the frontage roads will need to be acquired, and roads constructed at significant cost; it is the City's assumption that this is a cost that will be borne by MnDOT. An analysis should be done to determine the cost difference between constructing the frontage roads, and building the C.R. 69 interchange as originally envisioned. More important than the cost, however, is the disruption of traffic flows that this will cause. The City of Shakopee and property owners have made a significant investment in a variety of areas that are dependent upon direct access to 169. The City's concerns can be categorized as being in one of two criteria: economic or traffic. ECONOMIC IMPACTS The removal of the direct C.R. 69 access to 169 will create a significant negative impact to Downtown Shakopee/First Avenue corridor. This will further diminish the downtown market and prospects for investment. The City of Shakopee, its Economic Development Authority, and the Scott County Housing and Redevelopment Authority have spent millions of dollars in downtown revitalization and stabilization. Loss of this direct traffic access will add to the already tremendous economic challenges being seen from newer commercial areas in the Marschall Road/T.H. 169, and County Road 18 /T.H. 169 commercial developments. The Vision Shakopee Downtown Partnership has adopted a position stating that a direct access interchange at 169/69 is critical to the economic development of Shakopee's Downtown and First Avenue corridor. In addition to Downtown and First Avenue concerns, there are businesses on the north side of the Minnesota River that also would suffer as a result of a loss of access. It is unlikely that travelers from southwestern Minnesota will familiarize themselves with the proposed convoluted system of frontage roads, or would be motivated to "back track" from the County Road 17 intersection west to cross the County Road 69 Minnesota River bridge. Conversely, travelers to southwestern Minnesota from the Metropolitan area would likely avoid Downtown Shakopee. Shakopee Town Square Mall would suffer a huge impact without this access. For years this retail development has struggled for viability, and the access closure would be another huge hurdle to overcome for its survival. • The City of Shakopee and MnDOT have been in protracted negotiations for several years regarding the buyback of the former RALF property adjacent to County Road 69, southwest of the Shakopee Town Square Mall. Loss of this access would diminish the desirability of that parcel. TRANSPORTATION CONCERNS: Scott County and the City of Shakopee were major players in lobbying for funding for the construction of the Shakopee `By pass ", and worked during the decades of the 1970's, 1980's and 1990's to secure State and Federal funding. The completion of this roadway has benefited all of southwestern Minnesota, in addition to the local populations in Shakopee and adjacent portions of Scott County. MnDOT is to be commended for its significant role in this. However, the TH 169 work which was done by Scott County and Shakopee was with the understanding that there would be continue to be Shakopee access from C.R. 69. While there are other interchanges with TH 169, only two of those —TH 101 in far eastern Shakopee, and CR 69— adequately serve the Downtown area. The proposal to close access to C.R. 69 is changing the partnership that MnDOT has had with the City. It would impact the daily travel patterns of thousands of residents and business people. The C.R. 69 access is crucial to accessing one of Shakopee's largest businesses, Rahr Malting Company. Rahr is dependent upon truck delivery of farm products for its business. Closure of the access will force those trucks to exit C.R. 15, and proceed through a mostly residential area to the Rahr plant. Earlier this year, the City received a complaint about only occasional trucks bound for Rahr truck utilizing Adams Street. Closing the CR 69 would compound those concerns on a daily basis. • There is severe topography that will encountered by frontage roads in the area west of T.H. 169, north of T.H. 41, and many homes and businesses will have traffic moved closer to them, or those properties will have to be purchased and the owners relocated. The City Council is concerned about the timing of the Open House on December l l which is only five days after the Policy Advisory Committee meeting. Even though it may be a coincidence, and that these two meetings have been scheduled for some time, it may give the appearance to residents that this decision has been already made. At its meeting of July 17 2001, the Shakopee City Council reviewed the draft I.R.C. Study. It expressed deep concern about the loss of access at C.R. 69. See attached letter of July 31, 2001. Shakopee and Scott County are proportionally among the fastest growing areas in Minnesota. They, along with Jackson and Louisville Townships, will continue to develop quickly. Eliminating an access to a trunk highway carver makes little sense for this future growth, let alone for those current drivers who have come to depend upon the access on a daily basis. The City recognizes MnDOT's desire to move traffic efficiently and freely. It also recognizes the delays that an at -grade traffic signal causes. Therefore, the City strongly encourages MnDOT to adhere to the understanding held by both parties at the time that the grade - separated interchange was eliminated, and construct that interchange with full accesses. Without this, land values on all sides of the intersection will be diminished, and existing businesses in western and Downtown Shakopee, as well commercial interests in areas of Hennepin and Carver Counties north of the Minnesota River will be severely and negatively impacted. The City urges MnDOT to reexamine the plan to close access to C.R. 69.and construct the undesirable frontage road system, and consider instead a grade - separated interchange with full access. Jon ekke, Mayor, City of Shakopee 7- William P. MIrs, Mayor- Elect, City of Shakopee s: IN ASSOCIATION WITH ITS CORRIDOR PARTNERS SRF CONSULTING GROUP, INC. In 2000, the Minnesota Department of Transportation (Mn/DOT) identified and adopted a statewide system of arterial roadways that are critical to serving the economic interests of the state. This system, the Interregional Corridor (IRC) System, is comprised of two percent of the roadway miles in the state, but accounts for over Congestion and growth 30 percent of the miles traveled. pressures threaten the mobility and safety of many Over the past decade, many of the IRCs have been under important transportation increasing congestion and growth pressures. These pressures corridors. threaten the ability of Mn/DOT to deliver safe and efficient transportation services both now and in the future. To better address immediate needs and to plan for long -term transportation needs in the most threatened corridors, Mn/DOT developed seven Corridor Management Plans (CMPs). One of the corridors selected for a CMP was the 73 -mile section of State Highway 169 from the I -494 beltway to TH 60 south of Mankato. The State Highway 169 study began by forming a broad -based Corridor Partnership, comprised of approximately 40 representatives from agencies and communities along the corridor. The Partnership was established to assist Mn/DOT in the development of the Corridor Plan, as well as to assist in ongoing corridor management and implementation. The Partnership had two working groups, a Technical Committee, whose role was to provide technical advice and direction to both Mn/DOT and the Policy Committee, and a Policy Committee, whose role was to review and advise Mn/DOT on major policy issues and corridor strategies. The State highway 169 The process used in the development of the TH 169 Corridor Corridor Management Plan was developed through a Management Plan was intended to create a better understanding of broad -based Partnership. the issues and concerns along the corridor, as well as to develop consensus with Corridor Partners for a long -term vision and action plan that will be implemented over time. The process was also intended to demonstrate how investments and decisions in one part of the corridor can significantly impact the overall performance of the entire corridor and, very importantly, the process emphasized the need for Corridor Partners to build relationships among the group in order to resolve common problems and support each other in realizing the corridor's vision. TH 169 Corridor Management Plan Executive Summary Page �� -1 State Highway 169 is an important corridor that provides essential connections between southwestern Minnesota and the Twin Cities. It carries commuter traffic; serves as a conduit for commercial, State Highway 169 is a agricultural and manufacturing products; and provides regional critical transportation access to retail, institutional, recreational and entertainment linkage to southwest facilities. Minnesota. A significant amount of effort in the development of the TH 169 Corridor Management Plan was focused on identifying the key issues and transportation needs in the corridor, from the users' perspective, as well as the perspective from local communities and agencies. The following is a summary of some of the major issues in the corridor: ® The corridor is located in the scenic Minnesota River Valley. Parks, wildlife refuges, bluffs, ravines, floodplains, and historic areas all contribute to the context of the communities and the corridor. ® Flooding of river bridges and State Highway 169 causes Flooding of Minnesota River significant delays, detours and economic hardship. River bridges and TH 169 causes bridges that are susceptible to flooding include TH 101, TH 41, significant delays and additional CSAH 9, TH 19, TH 99 and TH 22. travel in spring.. Significant development is occurring in the northern portion of the corridor. This development will lead to additional increases in traffic volumes and will put even greater pressure on river crossing links. The traffic demand at signalized and unsignalized intersections is also expected to increase as development occurs. ® Congestion and traffic delays are a significant problem at the I -494, Anderson Lakes Parkway and Pioneer Trail intersections. Significant backups are common throughout this Congestion is a significant section during the peak hours. Significant delays are also problem at 1 -494, Anderson Lakes beginning to occur at TH 41. Parkway and Pioneer Trail. The northern portion of the corridor is performing near the minimum target level for High Priority Interregional Corridors (60 mph), while the southern portion is performing above the minimum level for Medium Priority Interregional Corridors (55 mph). Performance is expected to decline significantly over the next 20 years, especially in the northern segments of the corridor. Performance decline will result from rising volumes (greater congestion) and delays from ten additional traffic signals. TH 169 Corridor Management Plan Executive summary Page Ex -2 ® On average, 600 crashes occur each year on TH 169. These crashes cost citizens over $31 million annually. While crash Approximately 600 crashes severity and rates are presently near the statewide average, safety problems are anticipated to worsen as volumes and occur each year, costing citizens $31 million. congestion increase. ® State Highway 169 plays a significant role in moving freight and commodities. It is one of two connections to the Savage Ports, the main terminal for moving commodities by river barge to the Gulf of Mexico. To enhance the safe and efficient movement of goods and people over the long term, the Corridor Partners developed a performance - based vision that sets a target of 65 mph for the entire corridor. The vision minimizes the loss of mobility in the corridor and provides flexibility to address traffic demands beyond 2025. This vision also addresses safety problems throughout the corridor. To The Corridor Partners achieve this long -term vision, Corridor Partners will need to invest recommend a 65 mph significant capital resources into major projects, develop spot performance -based vision. improvements to address operational and safety issues, plan supporting transportation systems, and implement land use and access management strategies to preserve right -of -way. These changes will need to be sensitive to the natural environment and community values that exist throughout the corridor. An overall strategy was developed to guide Corridor Partners in their implementation of the corridor vision. This strategy is based on corridor performance, identifying locations where the risk for additional traffic signals is high, identifying locations where there are significant safety problems and identifying areas where congestion is anticipated to increase. The basic strategy for achieving the corridor vision is identified in Figure E1. Transition to freeway -type facility north of Belle Plaine and through Mankato/ M ajor Capital Projects North Mankato. Part of the overall improvement strategy requires significant capital investment in infrastructure improvements. In the northern half of the corridor (I-494 to Belle Plaine), the Corridor Partners have recommended transitioning TH 169 to a freeway facility. The Partners also recommended a freeway facility through the Mankato area (just north of TH 14 to TH 68). Communities in these areas are encouraged to require developers to plan for, construct, or make accommodations for future frontagelbackage roads that will be needed as TH 169 transitions to a freeway. As funding allows, grade- separated interchange access will be developed. TH 169 Corridor Management Plan Executive summary Page �� -� I' }r 77 77 v N Y ._ — — _ _.;. i�l•.r...,_ �. ,�:. i � Y. ,� �7� -ir:l .S 1- ( rl _ � �,.,.. ;I 10 �� E ms' V XIS 'ti - ' -• I I tnINNESmA / " . � I5 i - I`'' r �� `- I, F4AKG5P lul '�.'� Icy n' ° L S"k V§E'i1�i. Nix,G:... _. __`_ �' �•L� _I F ��N � 1 - _ I I �o- I ON _ n i I � 1 sl ora NN o e � - - JORDAN — -' jl 1 BNINNES0IA � � -" •� -. 5 ... .� .:. r R - - 1 I 1 D �NINNESOta �BELL~E��INE� Q _ �- 1 f it ' i BELLE- PL.A,I_,_ E -- -i WiV - - ' 7t- cc , j _ l : i LE SUEUR - -- _ r : - RICE C 1 tE � �) i ' l I , it R 5T. 'PETER - r' �. 1 I ' � r f � l f 1 i LE GEINU I ` Transition to a Freeway TORT e - lKAT Manage Existing Access 168 = P otential Bypa mi =SAN TO In rural areas where volumes are not expected to approach capacity and side street demand is low, it is recommended that the rural Manage access where expressway and access characteristics be managed in accordance capacity is not anticipated to with the Land Use and Access Management Strategies identified in be a problem. the main report. The basic thrust of this strategy is to allow current access to remain or to be reduced to minimize land use change or additional access points in these areas. It is recommended that these strategies be targeted for the areas between Belle Plaine and St. Peter, St. Peter and Mankato, and from TH 68 to the junction of TH 60. In the southern end of the corridor, a potential bypass of the City of St. Peter was examined. Previous studies, including the Consider bypass of Transportation Action Model and Governors Design Team, St Peter. advocated alternatives for TH 169. The City has indicated that heavy traffic volumes in the downtown divide the community, thereby making it difficult to conduct business in the area and maintain the historic downtown atmosphere. Although the technical analysis revealed that a bypass was not necessary to achieve minimum performance targets or to resolve current safety problems, the bypass is consistent with the performance vision and two previous studies. The Corridor Partners prioritized the major capital projects needed Major capital projects were to transition TH 169 to a freeway in the northern half of the prioritized on a corridor -wide corridor and through the Mankato area. They also included the basis. bypass of St. Peter, as well as capital projects needed to bring corridor performance to 65 mph. These projects were prioritized based on their ability to address performance, improve safety, mitigate congestion and potential environmental and socio- economic impacts, and on their benefit -cost ratios. Figure E2 identifies the prioritized projects, their locations and their costs. Because the projects are grouped into different categories, it is possible that projects within a category may be advanced over other projects in that same category based on a change in need, environmental documentation and/or local efforts to advance projects. It should be noted that the improvement list does not include the planned interchange at the intersection of TH 169 and TH 19 (Scott County line). This interchange is scheduled for construction in 2002. It should also be noted that all major capital projects should be designed to provide accommodations for pedestrians and bicyclists crossing TH 169. TH 169 Corridor Management Plan Executive Summary Page Ex -5 or9 Pfro e¢t MUGLAOtys/ Costs "I =� 411hir r '' A. -494 interchange ......................$80 °. WE 10 e.) Anderson Lakes ..........................$16.5 {tMINNESOfA • J t �A - :fi - Pioneer Traci .............................. 8 L L m, .. 1 C-° b.) TH 41 ............ ............................$32 1 TH 282/TH 21 .......................... $38 IN A, F4 ��r 1 u i 11 P�1 CSAH 6/64 .... ............................$20 al _ 0W 0IA CSAH 69 ........ ............................$12 �Cq `'':�a o°�d 1 !`�1' i� L �� : � it . -•: 5 8 a °, �_ CSAH 14 ...... ............................$ � TH25 ....... ............................... ..$ 15 f - p J X7.4 TH 14 /Lin/Wester ..................$16.5 t AIF �r� c.) CSAH 59 ......... .............................$6 -. r� .�. CP 66 $6 4 14 ty� Le Sueur Hill . .............................$1 D TH 14 /Lind /Webster $ o 'k1 r St. Peter ...... ............................... 42 •\ 4, y 'slu�! ° J -' TH 68/CSAH 33 .........................$21.5 TH 68 /CSAH 33 � - - - �. '7M -• r° , ' ; -_ 9 0 LeHillier - - -- _ ; ° Priorities — a (highest) to c (lowest); of , ,µ .1 , :; costs in millions (2001 dollars) t 5 - ' o Anderson Lakes Pkwy °—f'; L E G E N ® , , , Aj _. CSAH 69 Develop /Enhance b Fronta e 8acka e Connections g / g �` %� F TH 41 - Pioneer Trail �o Proposed Overpass � < 1 � 3 Proposed Interchang ' e I �•. _. ,.' d'MINNEfNA� '�' �'MINNFSUTA " b° i pl 1. II44I �� Omni or9 Pfro e¢t MUGLAOtys/ Costs "I =� 411hir r '' A. -494 interchange ......................$80 °. WE 10 e.) Anderson Lakes ..........................$16.5 {tMINNESOfA • J t �A - :fi - Pioneer Traci .............................. 8 L L m, .. 1 C-° b.) TH 41 ............ ............................$32 1 TH 282/TH 21 .......................... $38 IN A, F4 ��r 1 u i 11 P�1 CSAH 6/64 .... ............................$20 al _ 0W 0IA CSAH 69 ........ ............................$12 �Cq `'':�a o°�d 1 !`�1' i� L �� : � it . -•: 5 8 a °, �_ CSAH 14 ...... ............................$ � TH25 ....... ............................... ..$ 15 f - p J X7.4 TH 14 /Lin/Wester ..................$16.5 t AIF �r� c.) CSAH 59 ......... .............................$6 -. r� .�. CP 66 $6 4 14 ty� Le Sueur Hill . .............................$1 D TH 14 /Lind /Webster $ o 'k1 r St. Peter ...... ............................... 42 •\ 4, y 'slu�! ° J -' TH 68/CSAH 33 .........................$21.5 TH 68 /CSAH 33 � - - - �. '7M -• r° , ' ; -_ 9 0 LeHillier - - -- _ ; ° Priorities — a (highest) to c (lowest); of , ,µ .1 , :; costs in millions (2001 dollars) Mega Projects Priority A Reconfigure 1-494/TH 169 Interchange ' Priority B TH 41 River Crossing 2 Major Capital Projects Priority A Pioneer Trail Interchange 3 Anderson Lakes Parkway Interchange 3 Priority B TH 41 Interchange 4 CSAH 69 Overpass 5 TH 282 Interchange (Jordan) 6 *CSAH 6/64 Interchange (Belle Plaine) *TH 14/Lind/Webster Interchange (Mankato/North Mankato) CSAH 14 Interchange *TH 25 Interchange (Belle Plaine) CSAH 65 Interchange 8 Priority C CSAH 59 Interchange St. Peter Bypass CR 66 Overpass *CSAH 33/TH 68 Interchange 10 Le Sueur Interchange 1 1 Bold font indicates a project is needed for minimum mobility performance targets. ( *) Indicates a project is needed for safety reasons only. 1 An Environmental Assessment will be completed by June of 2002. The environmental documentation will include analysis for six lanes on TH 169 between I -494 and Bloomington Ferry Bridge. 2 The TH 41 river crossing has been identified as a regional river crossing issue. The susceptibility to flooding, amount of truck traffic, and proximity to downtown Chaska suggest that the current facility has limited use as a regional crossing route. Mn/DOT is moving ahead with a TH 41 river crossing scoping study to investigate this issue. This project is not on TH 169, but it plays an important role in how TH 169 will function in the future. 3 An Environmental Assessment will be completed by June of 2002. 4 The current TH 41 intersection operates at LOS F. Even with a new TH 41 river crossing, the current crossing is anticipated to have sufficient traffic, similar to 2000 levels, to generate the need for an interchange. Mn/DOT is developing interim fixes to improve operations and limit access. The final configuration of this project will depend, upon the results of the river crossing study. 5 The City of Shakopee has indicated its opposition to a change in access at this location. Mn/DOT has agreed to study this access along with the TH 41 river crossing to determine an appropriate solution. 6 Mn/DOT is working with the City of Jordan to identify a preferred interchange concept. 7 Mn/DOT is nearing completion of an interchange /access study. Mn/DOT is pursuing acquisition of right -of -way in 2002. 8 Scott County has shown need for a future east -west arterial connection in this area. This connection should be considered as long -term access is planned in this area. 9 Project may be converted to an interchange if Scott County pursues an east -west arterial route in this location. 10 Mn/DOT is pursuing interim improvements for 2002. Long-term access concepts identified in TH 169 intersections study (1998). 11 Le Sueur County reconstructing CSAH 28 in area. Need to identify future access location and local road connections. TH 169 Corridor Management Plan Executive Summary Page �� -7 Other Improvements There is little funding for the major capital projects identified on the previous pages. As a result, a number of smaller projects may be needed to address short-term needs and safety issues. The Presently, there is little following projects are recommended to improve safety and to funding for the identified make the corridor function as well as possible without some of the major capital projects. major improvements. a) Mn/DOT should install longitudinal rumble strips on the shoulders of TH 169 in order to reduce the number of run- off -road crashes. Before and after studies have shown that run- off -road crashes are reduced by up to 65 percent where these devices are in place. Longitudinal rumble strips are lacking in the Scott County portion of the corridor (primarily on outside shoulder). Provide left turn lanes at all b) Mn/DOT should add left turn lanes at all access points in high - full access points or restrict speed areas or restrict access points to right - in/right -out. to right- in/right -out. Additionally, all commercial acess should have right turn lanes. Modifications should be done as time and funding permit or as resurfacing or other projects arise. c) Mn/DOT should pursue, as funding allows, the development of living snow fences in areas where blowing snow limits visibility and affects operations of TH 169 during winter snow events. It is recommended that Mn/DOT work with the DNR in these areas to determine if there may be mutual benefits in terms of developing wildlife habitat. d) Mn/DOT should elevate TH 169 in areas that are prone to flooding. If raising the roadway is not feasible, flap gates or other barriers to limit flooding should be installed to reduce the number of days that TH 169 is out of service. It is Minimize drifting and flooding recommended that Mn/DOT . evaluate current pavement problems. conditions and prioritize areas based on pavement condition, flood frequency and detour length. In addition, it is recommended that Mn/DOT pursue funds that may be available to assist in reducing future flood events. e) It is recommended that Mn/DOT pursue interim improvements at the intersection of TH 41 to reduce delay. This improvement is scheduled for 2004. f) Interim improvements to intersections south of Mankato near Le Hillier should be completed to improve safety at the TH 169 Corridor Management Plan Executive Summary Page Ex -8 CSAH 69, CSAH 33 and TH 68 intersections. These improvements are scheduled for 2002. g) Local agencies should ensure that adequate frontage and/or backage roads are developed along TH 169 in the areas transitioning to a freeway. The majority of these roadways should be constructed as development occurs. Municipal agreement funding or Mn/DOT funding should only be used to address hardship cases or to address timing problems. h) Mn/DOT and local agencies should consider providing park- and-pool facilities near major public access points to TH 169. While a formal busway is not planned for this corridor, park- and -pool facilities can provide choices for users. Evaluate need for other east - west arterial capacity in i) Consideration should be given to providing additional east - northern part of corridor west arterial capacity in the northern half of the corridor. Existing east -west routes I -494, TH 13 and TH 41 have capacity issues that will worsen as development in the area continues. New east -west connections will be needed to handle increasing demand. j) As an interim measure, consideration should be given to implementing ITS improvements at existing traffic signals 12 see Mn/DOT report Truck Priority at Traffic Signals, February 2002. Land Use and Access Management Strategies Work with communities to It is recommended that the communities along the corridor adopt implement land use the land use and access policies and strategies and incorporate ordinances, them into their local ordinances and regulations. Mn/DOT should work with local agencies to incorporate land use and access policies into local ordinances as local plans and ordinances are updated. This should include presentations and/or work sessions with local planning commissions. These policies can be summarized as follows: ® County, city and township land use and transportation plans should support the long -term vision of the TH 169 Corridor Management Plan (CMP). 12 For additional information, please refer to Mn/DOT's report, "Truck Priority at Traffic Signals," February 2002. Mn/DOT's OATS office has a copy of this report. TH 169 Corridor Management Plan Executive Summary Page �� -� ® Local ordinances should prohibit direct property access to Local ordinances should TH 169, making any existing access legal non - conforming. prohibit direct property access Existing access may continue as long as alternative access is and guide growth in the not feasible; however, the existing use may not expand or corridor. reestablish and these accesses may be limited to right- in/right -out. ® Local ordinances should provide a review of site access (conformance with the TH 169 CMP) as conditional use permits are issued or modified. ® Local plans should guide development to identified growth areas. Rezoning of property should not precede the availability of the local road network. ® Acquisition of right -of -way should be completed as part of the rezoning or platting process. ® Temporary access may be granted to TH 169 if no other feasible alternative is available; these accesses will be removed/ Local plans should support shifted to the local street network as it becomes available. conversion of access in freeway transition areas. M Local plans should support conversion of access in freeway transition areas. Access will be converted to frontage/backage roads over time. ® Local policies should promote the adoption of official maps to protect right -of -way in areas that have a high risk for development. Implementation Studies In order to implement the improvement strategies previously outlined (major capital improvements, interim and other improvements, and land use and access strategies), two significant efforts must be undertaken. First, Corridor Partners and Mn/DOT will need to educate citizens and businesses about the long -term vision, the necessary funding required to achieve the vision, and the interim improvements that could be utilized to mitigate concerns. Pursue additional studies to resolve complex issues and provide guidance for local agencies, landowners and the public. Secondly, Mn/DOT and Corridor Partners should pursue additional scoping and environmental studies on the highest priority projects so that access and design issues can be resolved. This will enable communities to adequately prepare for new development in terms of right -of -way preservation and frontage/backage road TH 169 Corridor Management Plan Executive Summary Page Ex -1® development. Figure E3 shows the locations of the identified studies. The studies include the following: ® *I -494, Anderson Lakes Parkway and Pioneer Trail study ® TH 41 Minnesota River crossing study 14 ® TH 41/69 interchange and access study 15 ® *TH 282/TH 21 access study ® *CSAH 6164 and TH 25 interchange and access study ® Le Sueur Hill interchange and access study 16 ® CSAH 14 and CR 65 interchange study ® TH 14 and Lind/Webster interchange study • St. Peter bypass scoping study • CSAH 59 interchange and CR 66 overpass study • Shakopee /Jackson Township frontage roads 17 • Southern Metro Area East -West Arterial Study • Scott County east -west arterial study • Scott County land use study 20 In addition to the implementation strategies previously described, Corridor Partners and Mn/DOT should consider the following: ® Continue to anticipate future local, regional and private projects and leverage funds to develop pieces of the overall vision over time. 13 Studies with an * are in progress. 14 Mn/DOT anticipates beginning this study in the summer of 2002. 15 Should be included in TH 41 Minnesota River crossing study. 16 Le Sueur County improving CSAH 28 connection in 2005. 17 City of Shakopee and Scott County responsibility. 18 Study is scheduled to begin in 2002 (Mn/DOT is leading effort). 19 Scott County is in the process of prioritizing east -west corridor studies within the county. 20 Study would investigate future urbanization of agricultural land east of east of Jordan and south of Shakopee TH 169 Corridor Management Plan Executive Summary Page Ex -11 ® Continue to pursue a variety of funding sources, including federal, state, local, public /private partnerships, development agreements and other special grants or loan funds. ® Explore ways to reduce or spread peak hour demand so Partners should meet at least capacity is utilized more efficiently. annually to review and discuss corridor ® Partners should meet at least annually to review corridor implementation issues. recommendations and discuss implementation issues. ® Form a corridor coalition to bring the recommendations of the study forward to decision - makers at the state and federal level. TH 169 Corridor Management Plan Executive Summary Page Ex -12 ri� - - - -- _ TH 41 CSAH 69 5 L 1 -494 Qr Access Study c. Anderson Lakes 7 (2002/03) �* Pioneer Trail; 90 TH 41 River Crossing _ p� (EA 2002)I `S Scoping Study r , \ ` (2002/03) ® . TH 282 Access Study and .. ..._ :rte � w 1 •ah.. TH 21 Median Closure wa I I IM (2002) Scott County �� I ¢ CSAH 14 and CR 65 N .` 69 ; '° East/West Interchanges ' ,g'b- a��aaT =. is o�y Arterial Study E CSAH 6/64 and J TH 25 Access Study CR 66 Overpass L, �HIH IIE7 oIA (2001/02) f 5 r.- r CSAH 59 Interchange L �NINNFSmA K East /West 4 u J, � Arterial Study 1 {p (2002/03) d - �MINIIESOTA _ - Scott COUnty y KU Land Use Study Le Sueur Hill og o Access Study -. 'mfd�,lY.w9�.r�'rt C+s�"��pv � - y_"+��r`,jiu�.fi�f' a`�• ��''�! � � � a c� : r, � 5 — - ' 'I m• � � ,a� � i. $Js.�. � ; � I _ �l 5 � (�" � '�ZjV � L �. VCJ „ �� A N E �v �'NINNE,O7A . '%�•M,� c, I 1 ti !� )/ H`�•� 9, Ia t'i C - �(< A 1 U �z fl I.. �.�`�e��i Iq�� J • �'^ BNtilu[sbsa �/ L• �ri J v - St. Peter . _,' ~� Y; • I —, Scoping Study ` ° -'Nt p �t� LEG END `t Ar - W, fi Study In Progress Study Planned , ro 1 8; TH 14 /Lind /Webster MM Study Identified (riot planned) 1 �� Interchanges 4 v k & k a c (EA) � . Note: Letters in front of listed study indicate study priority. A (highest) to J (lowest) 3 � L CSAH 33 /TH 68 Access rQ d (EA) m . . ~ " ExIsting Condition Goal Partner Input ' ^ Test Future Performance — Options implementation strategy (Acdon Plan) I ----------------- ---------------- Im [Land U Priorities (Projects) Priorities (Studies) 10 11 12 13 m CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Vierling Drive /CSAH 17, Project No. 1999 -5 & 1999 -7 DATE: May 29, 2002 C 0 Council action is required for a resolution accepting work and making final payment on the Vierling Drive /CSAH 17 Project No. 1999 -5 & 1999 -7. BACKGROUND: All of the work for this project has been completed in accordance with the contract documents. Attached is a Certificate of Completion showing the original contract amount of $1,365,607.27 and the actual final costs of $1,362,211.60 for this project. ACTION REQUESTED: Offer Resolution No. 5734, A Resolution Accepting Work on Vierling Drive, from County State Aid Highway 17 to Miller Street, Project No. 1999 -5; and County State Aid Highway 17, from Trunk Highway 169 to St. Francis Avenue, Project No. 1999 -7 and move its adoption. Bruce Loney Public Works Director BL /pmp MEM5734 CERTIFICATE OF COMPLETION CONTRACT NO.: 1999 -5 & 1999 -7 DATE: Ma 29, 2002 PROJECT DESCRIPTION: Vierling Drive /CSAH 17 CONTRACTOR: S.M. Hentges & sons, Inc. P.O. Box 69 Jordan, MN 55352 ORIGINAL. CONTRACT AMOUNT . . . . . . . , , . . . $ 1,365,607.27 QUANTITY CHANGE. AMOUNT . . . . . . . . . . . . . $ ( 3,395.67) CHANGE ORDER NO. THRU N0. ..AMOUNT . . . $ -°- FINAL CONTRACT AMOUNT . . . . . . . . . . . . . . $ 1,362,211.60 LESS PREVIOUS PAYMENTS . . . . . . . . . . . ® ® $ 1,362,211.60 FINAL PAYMENT . . . . . . . . . . . . . . . . . $ I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the same has been fully completed in all respects according to the contract, together with any modifications approved by City Council. I. therefore, recommend above specified final payment be made to the above named Contractor, Professional Eng' er f WHEREAS, pursuant to a written contract signed with the City of Shakopee on April 24, 2000, S.M. Hentges & Sons, Inc. has satisfactorily completed the Vierling Drive /CSAH 17 Project, in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved; and Adopted in Shakopee, Minnesota, held this session of the City Council of the City of day of , 2002. Mayor of the City of Shakopee City Clerk i r - - -- - - City of Shakopee Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Joe Swentek, Project Engineer SUBJECT: Eaglewood Storm Sewer Rehabilitation DATE: June 4, 2002 This agenda item is for City Council to consider authorizing a quote for the repair of a storm sewer crossing on Bridge Crossing in the Eaglewood subdivision. On May 29, 2002, staff mailed four (4) quotes to contractors for the Eaglewood Storm Sewer Rehabilitation project. As of June 4, 2002, staff has received four (4) quotes. The proposed storm sewer rehabilitation is within the Eaglewood 2 nd Addition to replace a collapsed culvert. It is a culvert crossing beneath Bridge Crossing just to the west of Eaglewood Drive. Currently the Public Works Department is maintaining the culvert due to its silted -in condition. Staff prepared plans and specifications that were included with the four (4) quotes mailed to contractors. The storm sewer rehabilitation includes replacing approximately seventy -five (75) linear feet of culvert, replacing one (1) drainage structure, tree removal, grading of the drainage ditch, restoration of the street section and turf establishment. As of June 4, 2002, the City has received four (4) quotes and they are as follows: Contractor Quote Minger Construction, Inc. $23,950.00 Kober Excavating, Inc. $24,236.92 Final Grade, Inc. $26,875.00 S.M. Hentges and Son's, Inc $27,522.70 If the Council authorizes awarding this project, the funds would come from the Storm Drainage Fund, as this is a replacement of storm sewer. It is staff's recommendation the Council accept the quote for $23,950.00 from Minger Construction, Inc. for the Eaglewood Storm Sewer Rehabilitation. 1 oft G:USwentek\ Projects \Eaglewood \Council.Memo.doc ALTERNATIVES: 1. Approve a motion for the appropriate City officials to award the project to Minger Construction, Inc. for the Eaglewood Storm Sewer Rehabilitation in the Eaglewood 2nd Addition, in the amount of $23,950.00. 2. Do not award the project. 3. Table this item for additional information. Staff recommends Alternative Number One (1). Approve a motion for the appropriate City officials to award the project to Minger Construction, Inc. for the Eaglewood Storm Sewer Rehabilitation in the Eaglewood 2 Addition, in the amount of $23,950.00. Joe Swentek Project Engineer 2 oft G:USwentek\ Projects \Eaglewood \Council.Memo.doc 16" C CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator Gregg Voxland, Finance Director SUBJECT: Police Building — Plans and Specifications, Bid Authorization DATE: May 23, 2002 I► 'l1; � The Council is asked to adopt plans and specifications, and authorize the seeking of bids for the new Police building. BACKGROUND: At its meeting of May 21 the City Council reviewed the existing plans for the new Shakopee Police Department building. There was no direction to change anything by the City Council, and as such, the architect has now finalized those plans. The plans and specifications should be adopted, and the project be authorized to go to bid. Also at the meeting of May 21 the Council directed that the project should be done as a "general contractor" project, rather than to hire a construction manager for the project. As a result, assuming the Council authorizes the contract to be bid at the June 4th meeting, bids will be received by July 11 th , and the Council will likely be asked to consider an award of the contract on July 16 Construction would start sometime in August. It is expected that the general specifications will be identical to those with the Library, with the exception that the bid addendum which was added for the Library requiring the low three bids to submit reference information is being omitted at this time. It is probable that a recommendation will be made to add services from the architect for an owner's representative to help facilitate construction activities. In reference to architectural fees, at the May 21 meeting, the Council did review the issues regarding design fees that had been created by the receipt of very favorable bids on the Library. As a result, the Council did authorize that a modification from a percentage of contract, to a flat fee be authorized for the Library. That modification of the design fees contract for the Library will be forthcoming. The architect has also indicated a desire to do a lump sum for the Police Department, which will likely be brought to the Council for consideration at its meeting of June 18 th , prior to the bids being opened for the Police building. .. IF The project budget from BKV is attached. As shown, the estimate for the building is $ 4,364,683, as compared to the previously most recent estimate of $4,318,865. Overall, including soil correction, design fees and other charges, the project is $5.6 million. As discussed with the Council previously, an interfund loan from the sanitary sewer fund will be necessary, but the exact amount will not need to be determined until the bids on this project are known. I recommend that the plans and specifications be adopted and that the architect be directed to seek bids for the project. If the Council concurs, it should, by motion, adopt the following resolution: RESOLUTION NO. 5731 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENTS FOR BIDS FOR THE CONSTRUCTION OF A POLICE STATION IN SHAKOPEE, MINNESOTA Gregg Voxland Finance Director Mark McNeill City Administrator MM:th RESOLUTION NO. 5731 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE CONSTRUCTION OF A POLICE STATION IN SHAKOPEE, MINNESOTA WHEREAS, the City Council has determined that there is a need for a replacement Police Station for the site located on the east side of Gorman Street; and WHEREAS, the City has retain the services of BKV Architectural Group for the programming and design of said replacement Police Station; and WHEREAS, the City Council has reviewed the plans and specifications, and finds that they are acceptable, and deems it appropriate that bids shall be solicited for construction. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The plans and specifications for the new Police Station, a copy of which is on file and of record in the Office of the City Clerk, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The Advertisement ofr Bids shall be published as required by law. Adopted in session of the City council of the City of Shakopee, Minnesota, held this day of 1 2002. Mayor of the City of Shakopee ATTEST: City Clerk Shakonee Police Station Q:PROJ \1536.02 \BUS \DDCOST- 031902.XLS Difference *Additional S.F. required due to increase in mechanical mezzanine to accommodate mech. Unit Project Budget Page 1 DESIGN.DLV.ELOPMENT: COS. T ES:T:IMA:TE::::« Prelim et-5.11.01 SD Estimate - 1.24.02 DD Estimate -3.19.02 .................... PROPERTY COST Soils Correction allowance $100,000 $100,000 $100,000 Survey allowance Preliminary Soils Testing $5,000 $1,500 $5,000 $1,500 $5,000 $3,490 Financing costs verify $30,000 $30,000 $30,000 Appraisal fee verify Legal fees verify Otherfees verify $3,000 $10,000 $5,000 $3,000 $10,000 $5,000 $3,000 $10,000 $5,000 SUBTOTAL $154,500 $154,500 $156,490 CONSTRUCTION COST Building Cost Budget @ $160 per s.f., including site costs 25,978 S.F. *27,1 S.F. $4,318,865 26,000 S.F. $4,282,130 $4,282,130 2 Scenarios were presented for facilities ranging from 24,000 to 28,000 - final program should come as close to median as possible SUBTOTAL $4,282,130 $4,282,130 $4,318,865 Difference $36,735 OTHER PROJECT EXPENSES $342,570 $29,000 $342,570 $29,000 $342,570 $24,000 Professional Fees (Building and Site) Furniture and Equipment Design Fees (8 %) - Per' Allowai Needs Assessment Fee Furniture & Equipment Allowance *Furniture $324,000 $324,000 $300,000 *Signage $10,000 $10,000 $10,000 *Audio Visua $30,000 $30,000 $30,000 Telephones $15,000 $15,000 $15,000 Equipment $0 $0 $0 Water Availability Charge allowance MCES Sewer Charges allowance Soils Testing- detailed allowance City Sewer Charge allowance Reimbursables, printing, travel etc. allowance Special Testing costs allowance Subtotal $4,000 $6,000 $4,000 $3,000 $18,000 $10,000 $4,000 $6,000 $4,000 $3,000 $18,000 1 $10,000 $4,000 $6,000 $4,000 $3,000 $18,000 $10,000 $795,570 $795,570 $766,570 Subtotal Project Costs Contingency 10.00% $5,077,700 $507,770 $5,077,700 $507,770 $5,085,435 $511,443> COST ESTIMATE $5,585,470 5,585,470 $5,585,470 r- _- $5,596,878 Difference *Additional S.F. required due to increase in mechanical mezzanine to accommodate mech. Unit Project Budget Page 1 SECTION 01030 ALTERNATES PART 1 - GENERAL 1.1 DESCRIPTION A. Conditions of Contract and Division 1 - General Requirements govern Work of this Section. B. This Section describes the limits of the requested alternates to the basic contract work. Refer also to the technical specifications, drawings, for information pertaining to the work of each alternate. C. Each proposal under an Alternate shall include Work of the trades as they may be affected and adjustments to accommodate the changes shall be made. Work shall meet the requirements of drawings and specifications. In submitting the Proposal and in accomplishing the Work, provisions for future work or future completion shall be made, unless otherwise stated. Work shall be provided in accordance with appropriate details and specification sections, and provided (or omitted as appropriate) by the subcontractor for that section. D. Each alternate proposal shall be submitted as an individual cost for the particular Alternate (not accumulative) and shall be proposed under the premise that no other Alternates have been accepted. Should the Work of an Alternate called for by the Proposal form not affect the cost of the work, "No Change" shall be stated. E. Alternates may be accepted by the Owner in any order. F. The Owner may, at his option, vary the scope of the Work by ordering alternates which either add to or deduct from the Work, or he may substitute materials, equipment or methods by ordering materials alternates. If alternates are ordered prior to execution of the contract, they shall be ordered in the Agreement. If alternates are ordered subsequent to execution of the Contract, they shall be ordered in accordance with Article 7 of the General Conditions. 1.2 DESCRIPTION OF ALTERNATES ALTERNATES Alternate A -1: State the amount to deduct from the base bid to delete (2) motor operated rolling security gates, one each at the vehicular entrances to the secure parking lot. Refer to Spec. Section 02821. Alternate A -2: State the amount to deduct from the base bid to delete the perimeter security chain link & barbed wire fencing from the perimeter of the secure parking lot. Refer to Spec. Section 02821. Alternate A -3: State the amount to deduct from the base bid to delete (24) bollard mounted parking lot electrical outlets, associated circuits, hardware and bollards. Alternate A -4: State the amount to deduct from the base bid to delete the parking lot, driveway, curb cut, and associated sidewalk south of the main public entrance sidewalk as indicated on the Site Plan. Alternate A -5: State the amount to deduct from the base bid to provide perforated linear metal plank ceiling system as specified in Section 09547, in lieu of linear wood ceiling system by Section 06400, as indicated on Reflected Ceiling Plan A8.1. Alternate A -6: State the amount to deduct from the base bid to provide 60 mil ballasted EPDM Membrane Roofing System as specified in Section 07530 in lieu of the 4 -ply Bituminous Built- Up Roofing System as specified in Section 07510 for roofing type R -1. Deduct shall also include providing 60 mil Fully Adhered EPDM Membrane Roofing System as specified in Section 075XX in lieu of the 4 -ply Bituminous Built- Up Roofing System as specified in Section 07510 for roofing types R -2 and R -3. END OF SECTION Shakopee Police Facility 01030 1536.02 1 Alternates Shakopee Police Shakopee, Minnesota 1536.02 D= ..,, • • ;�s� •? Architect Structural, Mechanical, Electrical Engineer and Interior Design: Boaran Kroos Vogel Group 222 North Second Street Minneapolis, Minnesota 55401 Civil Engineer: Schoell & Madsen 10580 Wayzata Blvd. Suite 1 Minnetonka, MN 55305 Landscape Architect Damon Farber Associates 253 Third Ave South Minneapolis, MN 55415 Cost Estimator: Constructive Ideas, Inc. Suite 300, 901 Jefferson Street St. Paul, Minnesota 55102 1 Shakopee Police Shakopee, Minnesota 1536.02 Construction Budget Final Cost Estimate Difference Alternates included in bid documents ALTERNATEA -1: STATE THE AMOUNT TO DEDUCT FROM THE BASE BID TO DELE i E (2) MOTOR OPERATED ROLLING SECURITY GATES, ONE EACH AT THE VEHICULAR ENTRANCES TO THE SECURE PARKING LOT. REFER TO SPEC. SECTION 02821. ALTERNATEA -2 : STATE THE AMOUNT TO DEDUCT FROM THE BASE BID TO DELETE THE PERIMETER SECURITY CHAIN LINK & BARBED WIRE FENCING FROM THE PERIMETER OF THE SECURE PARKING LOT. REFER TO SPEC. SECTION 02821. ALTERNAi EA'I STATE THE AMOUNT TO DEDUCT FROM THE BASE BID TO DELETE (24) BOLLARD MOUNTED PARKING LOT ELECTRICAL OUTLETS, ASSOC AJED CIRCUITS, HARDWARE AND BOLLARDS. ALTERNATEA -4 : STATE THE AMOUNT TO DEDUCT FROM THE BASE BID TO DELETE THE PARKING LOT, DRIVEWAY, CURB CUT, AND ASSOCIATED SIDEWALK SOUTH OF THE MAIN PUBLIC ENTRANCE SIDEWALK AS INDICATED ON THE SITE PLAN. ALTERNATE A -5 : STATE THE AMOUNT TO DEDUCT FROM THE BASE BID TO PROVIDE PERFORATED METAL PLANK CEILING SYSTEM AS SPECIFIED IN SECTION 09547, IN LIEU OF LINEAR WOOD CEILING SYSTEM BY SECTION 06400, AS INDICATED ON REFLECTED CEILING PLAN A8.1. ALTERNATE STATE H AMOUNT DEDUCT FROM THE PROVIDE 60 MIL BALLASTED EPDM MEMBRANE ROOFING SYSTEM AS SPECIFIED IN SECTION 07530 IN LIEU OF THE 4 -PLY BITUMINOUS BUILT- UP ROOFING SYSTEM AS SPECIFIED IN SECTION 07510 FOR ROOFING TYPE R -1. Total Alternates Under Budget $4,282,130 $6,000 $20,000 $11,000 $40,000 $ 15,000 CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Tom Pitschneider, Fire Inspector SUBJECT: Adoption of Fireworks Ordinance DATE: May 30, 2002 1 't1 C f IR, R R, -7 Wr I During the 2002 session of the Minnesota Legislature a bill authorizing the use of Consumer Fireworks was approved. Many communities including Shakopee are developing ordinances to control the sale and storage of consumer fireworks. The term "Consumer Fireworks" defines many wire or wood sparkers and other sparkling items that are nonexplosive and nonaerial. Other items included in the definition are snakes, smoke devises, party streamers, poppers, snappers and trick noisemakers. There are many factors to consider with the adoption of Minnesota Statute 624.20. These include location and construction of sales facilities, storage quantities, sales to purchasers under the age of 18 and use on public property. The purpose of Ordinance 629 is to initially focus on many of the above factors without creating excessive requirements and substantial increased enforcement workload. Many communities are adopting similar ordinances while other communities are adopting much more restrictive ordinances. ALTERNATIVES: 1. Adopt Ordinance #629 in its present form and adopt Ordinance #630 amending the fee schedule. 2. Return Ordinance #629 to staff for alterations. Staff recommends Alternative 91. 1. Move to adopt Ordinance #629 — An Ordinance Pertaining to the Sale, Possession and Use of Fireworks. 2. Move to adopt Ordinance #603 — An Ordinance Amending Fees for City Licenses, Permits, Services and Documents. OF State Fire Marshal Division 444 Cedar Street, Suite 145, St. Paul, Minnesota 55101 -5145 Phone: 6511215 -0500 FAX: 651/215 -0525 TTY: 651/282 -6555 Internet: http: / /www.dps.state.mn.us � F Alcohol8 Ap ri l 30 , 2 Gambling Enforcement Recent changes to Minnesota Statute 624.20 now allow for the public sale, Bureau of p ossession and use of a limited number of, but not all, consumer fireworks. Criminal Apprehension Summary of Changes to Minnesota Firewor Laws Capitol Security Crime Victim Sale, possession and use of some nonexplosive and nonaerial Services consumer fireworks is now permitted in Minnesota on or after Driv Ser Se April 30, 2002. Examples include items such as sparklers, cones and rvic tubes that emit sparks, novelty items like snakes, and party poppers. Emergency Management/ For a complete list, see the Table on Page 2 of this fact sheet. . Emergency Response Commission These consumer fireworks may not be used on public property State Fire (i.e. parks, roads, alleys, schools, government property etc.). Marshal / Pipeline Safety • Purchasers of these fireworks must be at least 18 years old an State Patrol retailers need to check photo identification. Traffic Safety • Sale, possession and use may occur at any time during the year. W hat Requirements Have Not Changed • Explosive and aerial fireworks are still prohibited for public sale, possession and use. Prohibited fireworks include firecrackers, bottle rockets, missiles, roman candles, mortars and shells. MINNESOTA • Requirements for "public" display fireworks and certification for rveucsnraxr G use remain unchanged. 1 r. Ni o-` • Questions should be directed to the State Fire Marshal Division by email to firecode(u)state.mn.us or by calling (651) 215 -0500. Additional information is available at www.fire.state.mn.us Page 1 of 6 State Fire Marshal Fireworks Fact Sheet April 30, 2002 Questions: firecode @state.mn.us www.fire.state.mn.us Table - - EXAMPLES OF FIREWORKS THAT ARE EXAMPLES OF FIREWORKS THAT NOW LEGAL TO SELL, POSSESS AND USE CONTINUE TO BE ILLEGAL TO SELL BY THE PUBLIC ON OR AFTER POSSESS AND USE, EXCEPT AS APRIL 30, 2002 AS PERMITTED BY PERMITTED UNDER MINNESOTA MINNESOTA STATUTE 624.20 (C): STATUTE 624.20 Wire or wood sparklers of not more than 100 grams of mixture per item Other sparkling items which are nonexplosive and nonaerial and contain 75 grams or less of chemical mixture per tube or a total of 200 grams or less for multiple tubes and include: • Cylindrical fountain Upon ignition, a shower of colored sparks or smoke and sometimes a whistling effect is produced. • Cone Fountain The effect is the same as that of a cylindrical fountain. When more than 1 cone is mounted on a common base, total pyrotechnic composition may not exceed 200 grams • Illuminating Torch • Wheel - Pyrotechnic device intended to be attached to a post or tree by means of a nail or string. Upon ignition, the wheel revolves, producing a shower of color and sparks and, sometimes, a whistling effect • Ground Spinner - Small device venting out an orifice usually on the side of the tube. Similar in operation to a wheel but intended to be placed flat on the ground and ignited. The rapidly spinning device produces a shower of sparks and color. • Flitter Sparkler - Narrow paper tube attached to a stick or wire that produces color and sparks upon ignition. The paper at one end of the tube is ignited to make the device function. Flash /Strobe - Emit a bright light Novelty items such as snakes and glow worms, smoke devices, or trick noisemakers which include paper streamers, party poppers, string poppers, snappers, and drop pops, each consisting of not more than twenty -five hundredths grains of explosive mixture. • Any fireworks that are explosive ® Any fireworks that are aerial • Firecrackers (any size) • Ladyfingers • Sky rockets • Bottle rockets • Missile type rockets • Helicopters, aerial spinners, planes, UFOs • Roman Candles • Mines or shells (heavy cardboard or paper tube(s) attached to a base — upon ignition stars, balls or reports are propelled into the air) • Chasers • Parachutes • 1.3G Display (special or class B) Fireworks • Aerial shells • Theatrical pyrotechnics (see Minn. Stat. 624.20 to 624.25) Basically, any fireworks listed above are still not legal for public sale, possession or use, except with a permit and by a certified operator according to Minnesota Statute 624.20. (i.e. these fireworks are still not legal unless a permit has been issued by the local jurisdiction and they are used by a state certified operator) Page 2 of 6 State Fire Marshal Fireworks Fact Sheet April 30, 2002 Questions: firecode @state.mn.us www.fire.state. m n.us AN ORDINANCE L I • THE SALE, POSSESSION AND USE OF I. •. AMENDING SECTION 10.20 AND ADDING SECTION 1 OF ' E CITY CODE The City of Shakopee Ordains: Section 1. Section 10.20, Subdivision 4 of the Shakopee City Code is amended to read as follows: B_ Nothing in Subdivision 3 of this Section shall apply to consumer firewo as defined in Section 10.38, Subd. 2. C. B. [Remainder unchanged.] D. Q [Remainder unchanged.] Section 2. Section 10.20, Subdivision 5 of the Shakopee City Code is amended to read as follows: Subd 5 Possession, Use and Sale of Fireworks. It is unlawful for any person to sell, possess or have in possession for the purpose of sale, except as allowed in Subdivision 4 of this Section, any firecrackers, sky rockets or other fireworks. It is unlawful for any person to use consumer fireworks on public property. Section 3. Section 10.20, Subdivision 9 of the Shakopee City Code is amended to read as follows: Subd. 9. Fireworks Defined. For purposes of this Section, the term "fireworks" means any . substance or combination of substancles or article prepared for the purpose of producing a visible or audible effect by combustion, explosion, deflagration, or detonation, and includes blank cartridges, toy cannons, and toy canes in which explosives are used, the type of balloons which require fire underneath to propel them, firecrackers, torpedoes, skyrockets, Roman candles, dayglo bombs, spfflders or other fireworks of like construction, and any fireworks containing any explosive or inflammable compound, or any tablet or other device containing any explosive substance and commonly used as fireworks. The term "fireworks" shall not include toy pistols, toy guns, in which paper caps containing 25 hundredths grains or less of explosive compound are used, aftd toy pistol caps which contain less than 20 hundredths grains of explosive mixture. and any articles that meet the definition of "consumer fireworks" under section 10.38 of the City Code. KVZ- 215316v3 SH155 -23 Section 4. Chapter 10 of the Shakopee City Code is amended by adding Section 10.38 as follows: t 1 ' �' Subd.l. Purpose. Due to the inherent risks of fire and injury to persons and property associated with the sale, possession and use of fireworks, the city council has determined that it is necessary and in the interest of public health, safety and welfare to establish reasonable regulations concerning fireworks. Subd. 2. Definition. For purposes ofthis section, "consumer fireworks" are defined as: Wire or wood sparklers of not more than 100 grams of mixture per item, other sparkling items which are nonexplosive and nonaerial and contain 75 grams or less of chemical mixture per tube or a total of 200 grams or less for multiple tubes, snakes, and glow works, smoke devices, or trick noisemakers which include paper streamers, party poppers, string poppers, snappers, and drop pops, each consisting of not more than twenty -five hundredths grains of explosive mixture. Subd. 3 Permit Required. It is unlawful for any person to sell, offer for sale, expose for sale, or sell at retail or wholesale any consumer fireworks in the City of Shakopee without first having obtained a permit from the Shakopee Fire Prevention Bureau. Subd. 4. Permit Application. The applicant shall completely fill out and submit an application form for a consumer fireworks permit prepared by the City. Information to be submitted as part of the permit application includes, but is not necessarily limited to the following information: name, address and telephone number of the applicant; address of location where the fireworks will be sold; a description of the fireworks to be sold; estimated weight and quantity of the fireworks that will be stored on the premises; description of the premises and facility from which the fireworks are proposed to be sold; and permission from the person legally responsible for the property on which such sale is to take place for the use of the property. Applications must be made a minimum of five (5) days prior to the date when the activity is to commence. Subd. 5. Conditions of Permit. A permit to sell consumer fireworks shall be issued only upon the following terms and conditions: (a) A determination by the Shakopee Fire Prevention Bureau that the location where the consumer fireworks are to be stored or sold is not hazardous to property or endangers any person. (b) Any permit issued is non - transferable, either to a different person or location. (c) The permit must be publicly displayed on the premises. (d) The premises are subject to inspection by city employees during normal business hours for the purpose of inspecting building or property and for the purpose of checking for violations of this Section. (e) The sale of consumer fireworks is permitted only in those areas or zoning districts where commercial or industrial activities are authorized under the applicable zoning regulations of the City. (� Storage of consumer fireworks on the premises must be in compliance with the Uniform Fire Code. (g) The premises must be in compliance with the Uniform Fire Code and Uniform Building Code. (h) Consumer fireworks shall not be sold to persons under the age of 18. (i) No sales of consumer fireworks will be permitted from temporary structures, tents, or canopies. Subd. 6. Permit Fee. The permit fee shall be in the amount set forth in the City of Shakopee Fee Schedule. Permits shall be issued for a calendar year and will not be prorated. Subd.7 Violations. A violation of any of the conditions of a permit shall be cause for revocation of the permit. Sec. 5. Effective Date. This ordinance becomes effective from and after its passage and publication. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 2002. Mayor of the City of Shakopee ATTEST: City Clerk ORDINANCE NO. 630, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING FEES FOR CITY LICENSES, PERMITS, SERVICES AND DOCUMENTS THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, O Atha. WHEREAS, by Ordinance No.627, Fourth Series, the City Council ratified and adopted Resolution No. 5636 that established a fee schedule effective January 1, 2002; WHEREAS, the City Council has adopted Ordinance No.629 concerning Consumer Fireworks and determined that a permit shall be required for the sale of Consumer Fireworks. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Shakopee that the fee schedule established in Resolution No. 5636 is hereby amended to add the following: Consumer Fireworks Permit - $200.00 Annually. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held the day of . 2002. Mayor of the City of Shakopee ATTEST: City Clerk JJT- 215363v1 SH155 -23 /5 0. )A CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Facilities and Recreation Director Date: 29 May, 2002 Subject: Tahpah Park Concession Stand Agreement INTRODUCTION City Council is asked to authorize an agreement with Theis Concessions for operation of the concession stand at the Tahpah Park softball complex. BACKGROUND AND DISCUSSION The City building that provides restroom and storage for the Tahpah Park softball complex also contains a concession area. However, this concession stand has only been used for special events over the past few years. In 2001, staff issued an RFP to solicit vendors interested in operating this facility. As part of that process, we contacted local civic organizations, youth and adult sports associations, and other community groups. However, no one submitted a proposal. We replicated the process for 2002 (Attachment A) and received one proposal in April from a local vendor. However, the vendor was unable to arrange staffing and withdrew his proposal. In mid -May we were contacted by Ben Theis of Theis Concessions regarding the possibility of vending concessions in the park. Initially, Mr. Theis was interested in using his portable concession vehicle. However, we asked Mr. Theis to consider using the concession facility instead. Mr. Theis agreed and submitted the attached proposal (Attachment B). Terms of the agreement (Attachment C) are similar to the agreements in place for the Coyotes and Indians baseball teams' operation of Joe Schleper Stadium Concession, as well as the agreement with the Shakopee Hockey Association for the operation of the Ice Arena Concession stand. This agreement specifies that the concessionaire is responsible for the overall operation of the concession stands, including staffing, inventory, food preparation, and day -to day cleaning and upkeep. The agreement further specifies that Theis Concessions will pay the City 15% of net sales. The City's primary responsibility is to maintain the facility, which we are currently doing. RECOMMENDATION We feel that concessions would be a valuable service to the users of Tahpah Park. With the proposed agreement, the City is able to provide this service at no additional cost to the City, and we will receive some revenue from the service. I have consulted with both the Coyotes and the Indians on having concessions at the softball complex. Both organizations feel it is a needed service and will not compete against their efforts. I recommend approval of the agreement as proposed. REQUESTED ACTION If City Council concurs, move to authorize entering into an agreement with Theis Concessions for providing concession service at Tahpah Park through August 31, 2002. r Mark Themig Facilities and Recreation Director potd SHAKOPEE REQUESTS FOR PROPOSALS OPERATION OF TAHPAH PARK SOFTBALL CONCESSIONS Summary of Request The City of Shakopee is seeking to contract with an organization to operate the Tahpah Park softball concession stand for the 2002 season. This facility is located in the Tahpah Park softball complex, which consists of nine adult softball fields. Typically, 10 -20 games are played nightly, Monday through Thursday, attracting 250 -400 participants and spectators each night. Scope of Services The contractor will be expected to provide concession services from May 1 until August 8 (excluding major holidays), during the following times: • Mondays and Tuesdays: 6:00 p.m. -9:00 p.m. • Wednesdays and Thursdays: 6:00 p.m. -10:00 p.m. The contractor will be expected to provide a general concessions menu consisting of pre - packaged or minimal preparation food products, such as candy, soft drinks, chips, popcorn, and hot dogs. The City reserves the right to approve the final menu. The contractor will be required to specify a single individual who will serve as the concession coordinator and primary contact with the City. Facility Provisions The City will provide access to the concession stand, use of existing equipment, utilities, and the general food license. The existing equipment includes two refrigerated cabinets, sinks, and counters. The contractor will be expected to provide any additional equipment needed to operate the concession stand; however, many food and beverage suppliers will provide equipment at no charge. All equipment must meet NSF standards, per governing food codes. Financial Payment to City The contractor will be required to pay a percentage of the net profits. Net profit is defined as the gross sales less the cost of products, materials, and sales tax to be paid. Potential contractors must propose an amount in their letter of interest (see below). To Be Considered To be considered, submit a letter of interest by Wednesday, April 3r to: Shakopee Parks and Recreation Tahpah Park Concession Proposal 1255 Fuller Street South Shakopee, Minnesota 55379 (Continued on Reverse) The letter of interest must contain the following information: 1. Name, address, and telephone number of organization. 2. Name, address, and telephone number of concession coordinator. 3. Estimated number of volunteers available to staff the concession stand. 4. Percentage of proposed net profit payable to the City. 5. A brief statement explaining why you are interested in operating the concessions. The City reserves the right to select the contractor it deems to be in the best interest of the City. Questions? Please call Sherry Dvorak, Recreation Supervisor at 952 - 233 -3834, or Mark Themig, Facilities and Recreation Director at 952 - 233 -3837. Fakqe7i 10 Operation of Tahpah Park Softball Concessions Theis Proposal – Page 1 It is with great enthusiasm that I submit this proposal. I see this as an opportunity to provide a service to people in Shakopee where I have lived all my life, as well as to people from the surrounding areas and a chance to repay the community in the form of service for the many ways my life, and that of my family, has been enriched by living here. 11: •; • • • r My occupation as a supervisor in a well- established machining facility, where I report directly to the CEO and the owners, well qualifies me to manage a combination of food services for your softball park concessions. My position as a plant cost reduction specialist and department supervisor involves being responsible for the efforts of 20 personnel and accountable for smoothly running departmental operations, which I have accomplished since 1980. In my work I am constantly involved in developing cost effective improvements that result in vast time and resource savings for my employers. I am consistently focused on providing customer focused service, initiating service process changes, improving speed to market and achieving maximum speed in turnaround time in a manufacturing environment. These skills are very effective in achieving profitability and running business operations and will serve me well in helping you to provide the best service and enjoyment for patrons of your softball park. - • • - • • Coming from a family of 19 children, I have at least 8 sisters who have experience as cooks and servers, several of whom have significant experience at Wampach's in Shakopee. In addition, I am a member of a social organization with 2,500 members, and through the years, I have become acquainted with hundreds of these people, many of whom would be willing, qualified, productive and capable of providing superior service as servers, cooks and in other positions, as needed. I think it is important to have a workforce one can trust and a workforce that has some accountability in the work they are doing and care about the service they provide. I know the capabilities of these people, and know they will be reliable and capable and can pretty much guarantee delivery of superior service and output. I have all the equipment needed (all new or up to 1 year old) —a trailer outfitted to prepare food, as well as a generator and power equipment and can be ready to go on opening day. In addition, I am prepared to set up and provide a colorful tent for people to sit down and relax. 1 have all of the necessary state licensing and carry full liability insurance and insurance on the equipment. Theis Proposal — Page 2 Staffing The estimated number of workers would be approximately four, consisting of myself and sons and daughters of softball players. ;. The proposed net profit payable to the City of Shakopee is 15 percent. This is negotiable. I would like the opportunity to take care of all your food concession needs. The food service area will be kept clean, well maintained and open for business from the time you open until closing time. Of course, our profitability is dependent on the demand for our food —it will be fresh and hot food will be served hot, crisp food will be crispy, and drinks will be served cold. The following is an initial daily menu, however, I would certainly be very amenable to suggestions and /or recommendations from you. a y SOFTBALL TAHPAH PARK CONCESSIONS AGREEMENT This agreement, made and entered into this day of , 2002, by and between the City of Shakopee, a Minnesota municipal corporation, located at 129 Holmes Street, Shakopee, in the County of Scott, State of Minnesota (hereinafter referred to as "CITY ") and Theis Concessions, Benedict Theis, 503 West Fourth Avenue, Shakopee, Minnesota 55379, (hereinafter referred to as "CONCESSIONAIRE "). WITNESSETH: Whereas the CITY is desirous of providing efficient concession services to patrons of the Tahpah Park; and Whereas the CONCESSIONAIRE wishes to provide concession services at Tahpah Park Concession Stand; Now, therefore, in consideration of the promises, terms and conditions stated herein, the parties agree as follows: DUTIES AND RIGHTS OF CONCESSIONAIRE A. The CONCESSIONAIRE agrees to provide full and complete services for the sales of food concessions at the Tahpah Park concession stand through August 13, 2002 at the following times: Mondays and Tuesdays: 6:00 p.m. -9:00 p.m. Wednesdays and Thursdays: 6:00 p.m. -10:00 p.m. The CITY may request services at additional times and the CONCESSIONAIRE shall meet those requests, if given two weeks notice. B. The CONCESSIONAIRE agrees to pay the CITY an amount equal to Fifteen Percent (15 %) of the net profits from concessions at Tahpah Park. C. Payment shall be made annually, on or before August 31 of each year. Net profits shall be defined as gross sales less the cost of products, materials, and sales taxes to be paid. D. The CONCESSIONAIRE agrees to purchase and maintain all food goods, materials and supplies necessary for the concession stand. The CONCESSIONAIRE may sell souvenirs and other hard goods not sold by the CITY, as approved by the CITY in writing. All sales are subject to the commission payment specified in I.B. E. The CONCESSIONAIRE agrees to provide, maintain and repair equipment as necessary for the sale of concessions. The CONCESSIONAIRE will be responsible for the cost of any losses resulting from spoilage of frozen or refrigerated foods due to a power outage or equipment failure. The CONCESSIONAIRE shall thoroughly document such losses. If equipment is needed, either in replacement of or addition to the existing equipment, the equipment must meet appropriate NSF standards. F. The CONCESSIONAIRE agrees to obtain and maintain all licenses and permits necessary to operate a concession stand as required by any and all governmental agencies. G. The CONCESSIONAIRE agrees to provide all manager(s), supervisor(s) and attendant(s) and other personnel for its concession operations. The CONCESSIONAIRE also agrees and understands that nothing contained herein creates or establishes the relationship of copartners between itself and the CITY and that it is an independent contractor and its officers, managers, supervisors, volunteers, attendants and other employees are not employees, agents or representatives of the CITY with respect to any services performed under this agreement. Such personnel or other personal associated with the CONCESSIONAIRE shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the CITY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Worker's Compensation, Unemployment Compensation, disability or severance pay and PERA. H. The CONCESSIONAIRE agrees to maintain in internal control system, which includes a Cash Report, on forms approved by the CITY. Such reports shall be submitted along with each annual remittance of the CITY's share of the net receipts. In accordance with Minnesota Statutes 1613.06, Subdivision 4, the CONCESSIONAIRE further agrees to allow the CITY or the State Auditor or their agents to review, upon request, all records associated with the performance of the agreement, including invoices for concession goods and supplies, all canceled checks for payment of such invoices, all inventory records, and to be present at the taking of inventories, and to verify inventory shrinkage records. I. On or before August 31S of each year, the CONCESSIONAIRE shall provide the CITY with a copy of the season's concession financial report prepared by the CONCESSIONAIRE. The CONCESSIONAIRE shall conduct its activities upon the premises so as not to endanger any person lawfully thereon; and shall indemnify, save and hold harmless the CITY and all of its officers, agents and employees from any and all claims, losses, injured, damages and liabilities to persons or property occasioned wholly or in part by the acts or omissions of the CONCESSIONAIRE, it agents, officers, employees, volunteers, patrons, or any persons associated with or served by the CONCESSIONAIRE's concessions operations. K. The CONCESSIONAIRE agrees to carry a certificate of insurance for comprehensive general liability in the minimum amount of $1,000,000 per occurrence, $1,000,000 general aggregate, $1,000,000 food product liability per occurrence, and fire /property damage in the amount of $100,000 per occurrence. The required insurance certificate must name City of Shakopee, its officials, agents, employees, and volunteers as additional insured's. A copy of the certificate must be submitted to the City Clerk, and all policies shall provide and the certificates issued evidence that the CITY will be notified at least 30 days prior to cancellation or modifications of coverage. Renewal certificates shall be provided to the CITY 30 days prior to the expiration date of coverage. All insurance must be provided at the CONCESSIONAIRE's expense and at no costs to the CITY. L. The CONCESSIONAIRE or the CITY may terminate this agreement upon thirty (30) days written notice to the other party. M. The CONCESSIONAIRE agrees to comply with Minnesota Statutes 181.59 and other related state and federal laws prohibiting discrimination in performance of this agreement on the basis of race, color, creed, religion, national origin, sex, martial status, disability and status with regard to public assistance, age or familial status. The CONCESSIONAIRE agrees to hold harmless and indemnify the CITY from costs including but not limited to damages, attorney fees and staff time in any action or proceeding alleging illegal discrimination. N. The CONCESSIONAIRE agrees to comply with the Americans With Disabilities Act and not to discriminate on the basis of disability in the admission or access to, or treatment of employment in its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all services, programs, and activities. The CITY has designated coordinators to facilitate compliance with the Americans Disabilities Act of 1990 (ADA), as required by Section 35.107 of the U.S. Department of Justice regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973, as mandated by Section 8.53 of the U.S. Department of Housing and Urban Development regulations. The CONCESSIONAIRE agrees to hold harmless and indemnify the CITY from costs including but not limited to damages, attorney fees and staff time in any action or proceeding alleging a violation of the ADA. L. The CONCESSIONAIRE agrees to abide by all applicable State laws and requirements, including but not limited those of the Minnesota Department of Health. II. DUTIES AND RIGHTS OF THE CITY A. The CITY agrees to provide, maintain and repair the concession stand and real property as necessary for the sale of concessions for use by the CONCESSIONAIRE. The CITY further agrees to provide storage for CONCESSIONAIRE inventories, subject to the limitations of available space at the Concession Stand. The CITY assumes no liability for lost, stolen or damaged merchandise or equipment left or stored in the Concession Stand. B. The CITY may immediately terminate this agreement in the event that the CONCESSIONAIRE fails to perform its duties under this agreement. C. The CITY may terminate this agreement upon thirty (30) days written notice to the CONCESSIONAIRE for any reason other than stated in II.B. III. JOINT DUTIES AND RIGHTS A. The CONCESSIONAIRE and the CITY agree to work to develop a security plan for controlling access to the concession area. This plan will designate which CONCESSIONAIRE personnel will be issued keys to the concession stand. Individuals on this list may not transfer their keys to other individuals without prior approval by the CITY. The plan will also designate which CITY staff have access to the concession area for conducting building maintenance, inspections, etc. B. The CONCESSIONAIRE and the CITY agree that the types, serving sizes, prices and packaging of concession items sold by the CONCESSIONAIRE shall be mutually agreed upon by the CITY and the CONCESSIONAIRE. C. The CONCESSIONAIRE and the CITY agree that in the event a tournament or other type of event is held in Tahpah Park and is sponsored by an organization that has been approved by the CITY, during the terms of this agreement, the CONCESSIONAIRE will work with the organization to accommodate their concession needs. This may include providing the concession service and passing on a share of the revenue to the organization in lieu of commission payment to the CITY, or accommodating the organization's use the concession stand facilities. The CONCESSIONAIRE is not required to allow use of the CONCESSIONAIRE'S equipment or product, only the concession facility space. The decision as to the level of involvement of the CONCESSIONAIRE in these events is up to the organization using the facility. D. It is mutually understood and agreed that this Agreement represents the entire agreement between the parties and supersedes and all prior agreements or proposals, written or oral, and that no alternation, modification or addenda to the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. E. This Agreement shall commence upon execution by both parties, and shall terminate on August 31st, 2002, unless otherwise provided for as in Section (H). F. This Agreement shall not be assignable except by the written consent of the CITY. G. This Agreement shall be governed by the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their proper officers, thereunto duly authorized, as of the day and year first above written. CITY OF SHAKOPEE THEIS CONCESSIONS Mayor Benedict Theis City Administrator City Clerk ® < e CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Termination of Probationary Status for Bonnie Horner, Engineering Technician Position DATE: June 4, 2002 's1, I, Staff is recommending that Ms. Homer's probationary status be terminated. CONSENT The Council authorized the hiring of Bonnie Horner to fill the Engineering Technician II position that was vacated in 2001. Ms. Horner has completed the probationary period satisfactorily. Staff is recommending the termination of Ms. Homer's probation period. ALTERNATIVES: 1. Move to terminate Bonnie Homer's probationary status. 2. Extend probationary status for another six months. 3. Table action pending further information from staff. I Staff recommends Alternative No. 1. ACTION REQUESTED: Move to terminate Bonnie Homer's probationary status to the Engineering Technician H position. Bruce Loney Public Works Director BL/p-p PROBATIONSTATUS 1 City of Shakopee Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Tracy Coenen, Assistant to the City Administrator SUBJECT: Hire Full -Time Television Production Specialist MEETING DATE: June 4, 2002 Introduction On April 17, Telecommunications Commission recommended the hiring of one full -time "cable coordinator" and 2 part -time cable technicians to staff the functions of government and public access. City Council approved hiring 2 part-time cable technicians on the May 21. Staff is seeking a recommendation to hire a full -time Television Production Specialist. Background PFR Productions has serviced the Cable Access Corporation and the City of Shakopee for almost a decade in many facets of public television productions. After reviewing the contract that will expire at the end May, the Telecommunications Commission and city staff believe that for the services render in the contract, that this is not the best option for the City. The Telecommunications Commission was presented with 3 different options from city staff to continue public and government access services 1) renew PFR Productions contract 2) send out RFPs for consulting services 3) hire city employees to perform the functions. The Commission did discuss, at previous meetings, that it did not want to consider the closing of the public access studio or discontinuing the taping and broadcasting of city meetings; however, this is still an option for the City Council. The Commission discussed the three options and based their recommendation to hire city employees based on the following factors: 1. Do Not Renew PFR Productions Contract 1) Increased price, over $44,000 /year, with no additional services for a p -t consultant (25 hours /week). Other options are more cost effective and can produce more programming and services for the community. 2) Telecommunications Commission and City's desires for more government programming would significantly increase PFR Production's cost to the City. PFR Productions did do some programming for the Access Corporation (Community Connections); however, this was in addition to the contract price. With the type and amount of programming that could be done for the residents, city staff estimates that it would push the price tag to well over $55,000 /year. 3) Now that the Telecommunications Commission is a city commission, services like insurance, payroll, etc. are being duplicated, which result in a higher price from a consultant. 4) Commissioners felt that a full -time city employee would take more interest in the access studio and government programming; many felt that the p -t staff and public access studio has not received the needed attention. 2. Do Not Send Out RFPs The Telecommunications Commission also ruled out sending out RFPs as a viable option. After contacting numerous cities, staff learned that most have city staff that performs public /government access functions or the cable company oversees public access. Turning public access back over to Time Warner is probably not a good option, given that Time Warner would need to agree to finance it and the city would have less control over operations and programming. In addition, city staff was unable to find a video production firm that would be interested in operating the cable access studio, since most are in the business of producing television productions and not taping city meetings or helping residents edit their productions. 3. Hiring City Employee(s) Hiring a full -time Television Production Specialist and two part-time cable technicians appears to be the best option for the city. The Telecommunications Commission based their recommendation on the following factors: 1) Currently, the City has no original government programming. City meetings are taped and rebroadcast; however, the public does not receive regular and original programming on important and time sensitive events like development projects or safety issues. A f -t Television Production Specialist could focus some of his/her time on producing original government programming and use time spent to "man" the access studio to edit productions, when public access users are not being assisted. 2) After contacting numerous communities, a full -time Television Production Specialist and part-time cable technicians to cover the duties of "managing" the public access studio, taping city meetings, assisting customers with editing and programming, updating city and community bulletin boards, assisting with the web site, and producing original public and government programming can be done for $55,000/$60,000 /year. Attached is the full -time Television Production Specialist job description for Council's approval. 3) There is a market to hire the new city employees, for less than what the city would pay a p -t consultant. Bumsville/Eagan recently posted a similar f -t Television Production Specialist position, requiring a 2 -year technician degree in video production and one year of experience for $30,576 /year plus benefits 2 and received 101 applications. Other communities like Chaska have also been successful in hiring similar positions for the low to mid $30,000 range. 4) A full -time employee can streamline efforts with other city staff to promote public and government access, this would be additional costs with a consultant. Currently, the public access studio is rarely used and only by a few users. After looking at records, the number of users has not changed much in the 17 years since the public access studio was created. 5) As the city continues to grow, a consultant will not be able to meet our growing needs of public and government access, and this appears to be a good time to make this transition for the future. 6) The position(s) would report to the Assistant to the City Administrator allowing for management support in areas like scheduling, budget, hiring, training and the like. Currently, the Assistant to the City Administrator serves as the staff liaison to the Telecommunications Commission, and wants to continue to promote producing more information for the residents of Shakopee, and sees this as an excellent opportunity for increased communication. If the City Council concurs with staff's recommendation of hiring city employees to perform public /government access functions, staff would advertise the positions and move quickly to fill the positions. Temporary part-time staff would be used to make the transition from PFR Productions to a full -time Television Production Specialist (roughly 2 month timeframe), since the contracts expired on May 30. This would allow the continuation of the taping of city meetings and some public access studio hours, and cost less than extending the PFR Productions contract. The Telecommunications Commission and city staff would work together to determine 1) public access studio hours 2) type of public /government programming 3) number of city meetings to be taped 4) other general duties for the new positions. Budget Impact Last year, the Cable Access Corporation received roughly $165,000 in revenues, the city is now receiving those revenues. Currently the main expenses are 1) PFR Production contract (over $35,000 /year, but would increase to at least $44,000 in 2003, since PFR Productions would no longer use the city video equipment) 2) legal fees for the cable franchise renewal, which will drop significantly once the renewal is completed 3) purchasing new equipment and 4) administrative services from City Hall. $55,000/$60,000 would be budgeted for the new positions. Most communities spend the majority of their franchise and peg fees on administrative costs. There would be NO impact to the general fund. Attached is a job description for the full -time Television Production Specialist and the pay schedule; whereby, the position is slotted at Grade 4. 3 Telecommunications Commission did discuss hiring only a full -time Television Production Specialist, but realized that more bodies were needed to meet the objectives and goals of government and public access. A full -time Television Production Specialist is needed for the expertise in video production and promoting government and public access, and two p -t cable technicians are needed due to the increase in the number of night meetings. Staff Recommendation 1) Approve the Television Production Specialist job description, authorize the full -time position at the grade 4, and authorize the advertising of the Television Production Specialist position. 2) Adopt Resolution No. 5724 amending the full -time pay schedule. Action Requested Offer a motion approving the Television Production Specialist job description as presented, and authorize the posting pay grade 4, of the full -time Television Production Specialist position. Adopt Resolution No. 5724 to amend the full -time pay schedule. Tracy Coenen Assistant to the City Administrator 0 RESOLUTION NO. 5724 2002 A RESOLUTION AMENDING RESOLUTION NO. 5600 WHICH ADOPTED THE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE WHEREAS, on October 16, 2001, the City Council of the City of Shakopee, Minnesota, adopted Resolution No. 5600, approving the 2002 Pay Schedule for the officers and non -union employees of the City of Shakopee; and WHEREAS, the City Council authorized the Television Production Specialist classification and; WHEREAS, the city's compensation consultant has completed the job evaluation point profile and recommends placement in Grade Level 4 of the Shakopee 2002 classification hierarchy, it is necessary to amend the pay plan by adding the Television Production Specialist classification to Grade Level 4 of the 2002 Classification Grade Levels and Maximums. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the attached Classification Grade Level Rooster of the 2002 Pay Plan is hereby amended. Adopted in _ day of session of the City of Shakopee, Minnesota, held this 7 2002. Mayor of the City of Shakopee ATTEST: City Clerk City of Shakopee, Minnesota RECOMMENDED 2002 CLASSIFICATION GRADE LEVELS AND PAY MAXIMUMS [Listed Alphabetically] Classification Titles Grade Levels 2002 Pay Maximums City Administrator 13 $96,300 Chief of Police 11 $80,900 Community Development Dir. 11 $80,900 Finance Director 11 $80,900 PW Director/ Engineer 11 $80,900 Deputy Chief of Police 10 $72,300 Facility/ Recreation Director 10 $72,300 Assistant City Engineer 9 $65,700 Natural Resources Director 9 $65,700 Assistant Finance Director 8 $59,700 Building Official 8 $59,700 City Clerk 8 $59,700 EDA Coordinator 8 $59,700 MIS Coordinator 8 $59,700 Planner 2 8 $59,700 Police Sergeant 8 # Project Coordinator 8 $59,700 Project Engineer 8 $59,700 Public Works Supervisor 8 $59,700 7 $54,300 Asst. to the City Administrator Building Inspector 7 $54,300 Fire Inspector 7 $54,300 Payroll / Benefits Coordinator 7 $54,300 Police Officer 7 # Recreation Supervisor 7 $54,300 Technician 4 7 $54,300 T RILEY, DETTMANN & KELSEY LLc Classification Title Proposed Grade Level Proposed Pay Maximum Planner 1 6 $49,400 Planner 1 - GIS /CADD 6 $49,400 Technician 3 6 $49,400 Executive Secretary 5 $44,900 Deputy City Clerk 5 $44,900 Mechanic 5 # Senior Accounting Clerk 5 $44,900 y t - Accounting Clerk 4 $40,800 Engineering Secretary 4 $40,800 Ice Arena Maint. Operator 4 $40,800 Maintenance Operator 4 # Park Lead Worker 4 # Planning Secretary 4 $40,800 Police Records Specialist 4 $40,800 Police Secretary 4 $40,800 Secretary - Bldg. Inspection 4 $40,800 Secretary - Park / Recreation 4 $40,800 Street Lead Worker 4 # Television Production Specialist 4 $40,800 Technician 2 _ 4 - $40,800 Y Y Office Service Worker 3 $37,100 Records Technician 3 $37,100 Bldg. Maint. Worker - City Hall 2 $33,700 CSO 2 $33,700 Customer Svc. Representative 2 $33,700 Facilities Maintenance Worker 2 $33,700 Records Clerk (Office of the City Clk.) 2 $33,700 J 4 �.. ...., i..+u._.� »mow. -_.�_ l_.» .r_,v... _. »..._ _ ... ..� _. � � _...._v ....i.. - - ....t.. ..._.�. ...., ..� ......... � u .. .._ .r. _.»..._._._ Building Supervisor 1 $PT Pay Scale Ice Arena Supervisor 1 $PT Pay Scale Receptionist 1 $30,600 # Union positions are classified but paid at negotiated contract rates. May 30, 2002 RILEY, DETTMANN 8s KELSEY LLc SUMMARY This position is responsible for performing a variety of technical video production duties under the direction of the Assistant to the City Administrator. Responsibilities include broadcast and videotaping of City meetings, editing and production support for television programs, web site development, and audio - visual support for the city organization as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned: Coordinate and review work of part-time staff on video production and multi-media equipment, training as needed. Complete scheduled or assigned video projects from start to finish, using all tools available. Research and recommend video and multi-media equipment purchases and coordinate the ordering of necessary supplies for the public access studio. Maintain communications equipment and keep in good working order. Train users in the use of television equipment and make equipment available for public access producers to check out and/or utilize. Serve as citywide audio - visual resource — be available to assist city staff with audio - visual needs and advice and consult as needed. Produce a programming schedule of shows played back on cable. Determine and schedule which shows should be aired on City Cable Channels in consultation with the Assistant to the City Administrator. Schedule shows in such a way as to maximize public interest and ease of viewing. Cover live local meetings of public interest, tape, and play back on appropriate city cable channel. Update and receive information; posting the information on the bulletins in a visually pleasing and effective manner. Make videotape copies for staff and public where needed. Job Description Job Title: Television Production Specialist Department: Administration Location: Community Center (Public Access Studio) Shift: Flexible schedule including nights and some weekends Reports To: Assistant to the City Administrator FLSA Status: Non - Exempt Prepared By: Tracy Coenen Prepared Date: 5 -30 -02 Approved By: City Council Approved Date: Pay Grade: Salary Range: Starting Salary: Grade 4 SUMMARY This position is responsible for performing a variety of technical video production duties under the direction of the Assistant to the City Administrator. Responsibilities include broadcast and videotaping of City meetings, editing and production support for television programs, web site development, and audio - visual support for the city organization as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned: Coordinate and review work of part-time staff on video production and multi-media equipment, training as needed. Complete scheduled or assigned video projects from start to finish, using all tools available. Research and recommend video and multi-media equipment purchases and coordinate the ordering of necessary supplies for the public access studio. Maintain communications equipment and keep in good working order. Train users in the use of television equipment and make equipment available for public access producers to check out and/or utilize. Serve as citywide audio - visual resource — be available to assist city staff with audio - visual needs and advice and consult as needed. Produce a programming schedule of shows played back on cable. Determine and schedule which shows should be aired on City Cable Channels in consultation with the Assistant to the City Administrator. Schedule shows in such a way as to maximize public interest and ease of viewing. Cover live local meetings of public interest, tape, and play back on appropriate city cable channel. Update and receive information; posting the information on the bulletins in a visually pleasing and effective manner. Make videotape copies for staff and public where needed. Update public access studio policies and user guidelines for review by the Assistant to the City Administrator. Seeks opportunities to encourage and promote the use of public access television by the residents of Shakopee, civic organizations, and school groups. Maintain the video library for public and government access. Assist department staff in web site updates to ensure the web site is current. Monitor the cable communications annual budget and keeps the Assistant to the City Administrator on all important issues and requests. These examples are intended only as illustrations of various types of work performed and are not necessarily all- inclusive. The job description is subject to change as the needs of the employee and requirements of the job change, and all other duties as assigned or apparent. SUPERVISORY RESPONSIBILITIES None, unless otherwise assigned. Will provide technical work direction to part-time department staff. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Minimum Qualifications: Two Year Degree from a Technical College or Television Broadcast School and one year experience in the areas of video production; OR equivalent combination of education and experience. DESIRABLE QUALIFCATIONS Four Year College Degree in a related field. Knowledge of municipal operations and procedures. MS Office products (word, excel, PowerPoint), Adobe Photoshop, and Front Page or other web site development software. LANGUAGE SKILLS Excellent written and oral communication skills. Ability to develop and maintain effective work relationships with City staff, public, and other government agencies and organizations. Knowledge of word processing, spreadsheets, and other software applications. Ability to use software packages allowing for desktop publishing, web site development, and Internet use capabilities. MATHEMATICAL SKILLS Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY Ability to define problems collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. CERTIFICATES, LICENSES, REGISTRATIONS Valid drivers license required. OTHER SKILLS AND ABILITIES High level of public contact requiring tact, courtesy and good judgment. Ability to travel independently to and from events being videotaped. Willingness to work independently and provide self - direction within a flexible schedule. Ability to work independently to and from events being videotaped. Ability to work hours outside normal City Hall hours of operation, including evenings and weekends. Knowledge of the technical requirements of television production including microphone and line audio levels, composite and component video signals, and be able to phase, white and black balance, and adjust cameras to gray scale. Knowledge and ability to understand the processes necessary to completing a video project from start to finish, using all tools available. Working knowledge of basic video maintenance /engineering and equipment. Ability to perform multiple tasks, often changing tasks on short notice. Ability to communicate effectively verbally and in writing with a wide variety of people. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk and hear. The employee frequently is required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to at least 50 pounds (camcorder and tripod). Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must have discriminating sense of color. Must have the eye/hand coordination necessary to operate existing videotape editing equipment. Must be able to hold and operate camera /recorder complete with batteries, microphone, and wireless receiver. Must be able to monitor sound with headphones during videotaping. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places; and in outside weather conditions and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate. NON-DISCRIMINATION POLICY The City of Shakopee does not discriminate on the basis of handicapped status in the admission or access to or treatment of employment in its programs and activities. EEO /AA The City of Shakopee does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the admission or access to, or treatment or employment in, its programs, activities or services. City of Shakopee Memorandum CONSENT TO: Mayor and City Council Mark McNeill, City Administrator FROM: Tracy Coenen, Assistant to the City Administrator SUBJECT: Adopt Resolution No. 5728, Amending the Part -Time Pay Schedule MEETING DATE: June 4, 2002 Introduction On May 21, the City Council moved to hire 2 part-time cable technicians. The Council needs to amend the part-time pay plan to include the new position. Background The City Council needs to adopt Resolution No. 5728 amending the part-time pay plan, and make the pay schedule retroactive to Monday June 3. Staff Recommendation 1) Adopt Resolution No. 5728 amending the part -time pay schedule, and make it retroactive to Monday June 3. Action Requested Offer Resolution No. 5728, a resolution amending Resolution No. 5625, which adopted the 2002 schedule for the part-time employees. Tracy Co en Assistant to the City Administrator 1 RESOLUTION NO. 5728 1 1 ". �, . WHEREAS, on December 4, 2001, the City Council of the City of Shakopee, Minnesota, adopted Resolution No. 5625, approving the 2002 Pay Schedule for the part- time employees of the City of Shakopee; and WHEREAS, certain conditions and circumstances have changed, therefore it is necessary to amend the 2002 Part-Time Plan by adding the Cable Technician classification to Grade H. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the attached 2002 Part-Time Pay Plan is hereby amended to include the classification of Cable Technician, Grade H. BE IT FURTHER RESOLVED, that this resolution is retroactive to June 3, 2002. Adopted in session of the City of Shakopee, Minnesota, held this day of 7 2002. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE 2002 Part -Time Pay Plan Adopted 12/4/01 Start 6 months 1 year 2 years 3 years Title Grade Step 1 Step 2 Step 3 Step 4 Step 5 Accountant M $14.103 $14.517 $14.932 $15.762 $16.591 Engineering Inspector M $14.103 $14.517 $14.932 $15.762 $16.591 Building Inspector M $14.103 $14.517 $14.932 $15.762 $16.591 Snow Plow Operator M $14.103 $14.517 $14.932 $15.762 $16.591 Recreation Instructors L $13.230 $13.619 $14.008 $14.786 $15.564 Not Used K $12.411 $12.776 $13.141 $13.871 $14.601 Not Used 1 $11.592 $11.933 $12.274 $12.955 $13.637 Asst Aquatic Manager I $10.867 $11.187 $11.506 $12.145 $12.785 Code Enforcement Officer H $10.142 $10.441 $10.739 $11.335 $11.932 Recording Secretary H $10.142 $10.441 $10.739 $11.335 $11.932 Office Clerical Worker H $10.142 $10.441 $10.739 $11335 $11.932 Water Safety Instructor H $10.142 $10.441 $10.739 $11.335 $11.932 Building Supervisor H $10.142 $10.441 $10.739 $11.335 $11.932 Arena Supervisor H $10.142 $10.441 $10.739 $11.335 $11.932 Maintenance Laborer H $10.142 $10.441 $10.739 $11.335 $11.932 Mechanics Helper H $10.142 $10.441 $10.739 $11.335 $11.932 Engineering Intern H $10.142 $10.441 $10.739 $11.335 $11.932 Cable Technician H $10.142 $10.441 $10.739 $11.335 $11.932 Student Intern G $9.511 $9.791 $10.071 $10.630 $11.190 Lifeguard F $8.880 $9.141 $9.402 $9.925 $10.447 Water Safety Aid F $8.880 $9.141 $9.402 $9.925 $10.447 Recreation Leader F $8.880 $9.141 $9.402 $9.925 $10.447 Service Desk Attendant F $8.880 $9.141 $9.402 $9.925 $10.447 Unused E $8.329 $8.574 $8.819 $9.309 $9.799 Rink Attendant C $7.282 $7.496 $7.710 $8.139 $8.567 Recreation Asst. C $7.282 $7.496 $7.710 $8.139 $8.567 Aquatics Assistant C $7.282 $7.496 $7.710 $8.139 $8.567 Adopted 12/4/01 /S e -�' e Police Department Honorable Mayor and City Council Mark McNeill, City Administrator Bob Forberg, Sergeant 6 Change Three - quarter Time Position to Full -Time May 28, 2002 CONSENT The Police Department is seeking authorization to change Community Service Officer ICS 0) Jaclyn Scheerz' position from three- quarter time to a full -time position. The City Council authorized the Police Department three, three- quarter -time CSO positions in their 2002 budget. Only one position has been filled at three - quarter time since January 1, 2002. Last year there were two full time CSO positions filled, those two employees are no longer with the Shakopee Police Department. Currently Jaclyn is the only CSO, and she currently averages thirty hours per week. Jaclyn was hired on a part -time basis, due to the fact that she was still in school and could only work thirty to thirty -five hours. She is now graduated and is able to work full -time. Jaclyn maintains the evidence room, entering tickets, and has other duties when time permits, she also handles assigned code enforcement activities. Staff recommends that the Council authorize the status of CSO Jaclyn Scheerz' position be changed from regular part -time to regular full -time status. This change would be temporary until other LSO's are hired. Funds exist in the Police Department's budget. 'Three, three - quarter time positions are budgeted for and we have only had one C.S. O. working at three - quarter time. If the Council concurs, they should, by motion, authorize the status of CSO Jaclyn Scheerz' position be changed from regular part-time to regular full -time. BF:pm CC: M. Remer 6 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Michael Werth Request Concerning Payment of Property Taxes Prior to Obtaining Liquor Licenses DATE: May 31, 2002 INTRODUCTION: City Council is asked if it would consider the renewal of on -sale liquor licenses for property upon which the property taxes are delinquent. BACKGROUND: Mr. Mike Werth, owner of Caffee Labarra, would like to address the City Council concerning his delinquent property taxes and renewal of his liquor licenses. Property taxes are unpaid for all of 2001 and the 1S one -half for 2002. He would like to allow the 2nd one -half taxes for 2002 to go unpaid and in January, 2003 enter into "Confession of Judgment" (Payment Plan) with Scott County which will put the delinquent taxes for both 2001 and 2002 into a five year Payment Plan. As I understand it, Scott County will enter into a Payment Plan for delinquent taxes which Payment Plan puts a halt on the property going into tax forfeiture. 1. The Payment Plan is only available for delinquent taxes. The 2002 taxes are not considered delinquent until January 1, 2003. 2. If the 2002 taxes become delinquent, both 2001 delinquent taxes and 2002 delinquent taxes can be included in one Payment Plan in 2003. 3. Scott County will only enter into such a Payment Plan Agreement twice. Mr. Werth would like, therefore, to put both 2001 and 2002 into one Payment Plan/Confession of Judgment when the 2002 taxes become delinquent in 2003. 4. Under the Payment Plan, the property owner must pay one -fifth of the total delinquent amount including penalties and interest, plus any current unpaid taxes due. If Mr. Werth entered into a payment plan for the 2001 delinquent taxes at this time, he would be required to pay one -fifth of the 2001 delinquent taxes plus penalty and interest, plus the first one -half of the 2002 taxes. 5. The property owner agrees to stay current with the payment of future taxes as they become due. 6. The delinquent taxes remain delinquent. The "Confession of Judgment" creating a payment plan puts a halt on the property going into tax forfeiture. ALTERNATIVES: The City Code provides that, "No license under this Chapter shall be granted for operation on any premises upon which taxes, assessments, or installments thereof, or other financial claims of the City are owed by the applicant and are delinquent and unpaid." There is no provision in the City Code to waive or vary from this provision. There appears to be three options for consideration: 1. Continue with the current requirement that the delinquent taxes (due in 200 1) be paid. Mr. Werth would need to make other financial arrangements to pay the delinquent taxes. The 2002 taxes are not delinquent at this time. (Deny the request of Mr. Werth.) 2. Amend the City Code to allow for an exception when a property owner enters into a "Confession of Judgment" with Scott County to pay for the delinquent taxes. (Direct staff to prepare appropriate ordinance.) 3. Amend the City Code by removing the condition that requires the payment of delinquent taxes and other financial claims of the City (i.e. SPUC bills). (Direct staff to prepare appropriate ordinance.) Please know that there is one other licensee who is also delinquent in paying the 2001 property taxes. Chanhassen, Lakeville, Burnsville, Eden Prairie and Minnetonka do require that property taxes be current in order to obtain alcohol licenses. Chaska use to require payment of property taxes, but took it out of their City Code in the 1980's? City Council will be considering the renewal of all beer, wine and liquor licenses on June 18, 2002. All licenses expire June 30''. If City Council desires to make changes to the current City Code requiring payment of delinquent taxes before being granted an alcohol license, an amendment to the City Code will need to be prepared and brought back to the City Council for adoption on June 18, 2002. If such an amendment were adopted at that time, it could be implemented with the renewal of the licenses at this same meeting. The amendment would be published and in effect before the renewal licenses are delivered on June 30, 2002. RECOMMENDATION: After hearing from Mr. Werth, give direction to staff from one of the alternatives above. I: \clerk\liquor \delinquent taxes May 29, 2002 Counsel Members, it is as follows: The delinquent taxes that are due are added togather and then devided into five equal parts with the first payment due at the start • the program and 1/20th due the I st • January for four consecutive years. The current taxes are to be kept current whil this program is 'in force of not the program will fall into default. I am asking the counsel to consider allowing the taxes for the 2002 year to fall delinquent, so as to fall under the program, and still issue Caffe Labarra an opperating licenses for alcohol. This act would allow Caffe Labarra to free up fimds for the opperation . Steps are beig taken at this time so as not to fall into this predicament in the future- Mike Werth it (--r- of Cvffje, Jbi arra 05/22/02 14ED 15:22 FAX 9524968135 SCOTT COUNTY TAXATION 0]001 TC906S 10 T70 ACS Tax System Inquiry Parcel No. Year General Prompt R ,2,7,00,1,2,4.2,0, Taxpayer 45040 , , 2,0, MP# Calc thru 0,6,3,0,2,0,0,2, Total: EMV LMV Deeded Acres C�W,I,C,S, C,ONS,TRU,CT.I,QN. ,I N0, , , . , , 124,600 124,600 „T,, 1150 LILAC CIR Dist 2204 SD 0720 Bk Pg VICTORIA MN 55386 Plat CITY OF SHAKOPEE Alternate Sec Twn Rn Lot Block 005 030 Escrow S 60' OF Prop Addr Class 233 -0 -099 1 of 1 238 LEWIS ST S Hmst Decl Status NON -HSTD SHAKOPEE 55379 Original Abat /Addn Collections Balance Net Tax 3,418.00 3,418.00 Special Asmts Total before P &I 3,418.00 3,4 .00 Penalty 478.52 47788.52 Interest 195.32 195.32 Fees 10.00 10.00 * * TOTALS 4,101.84 4,101.84 CERTIFIED TAXES Notice Proposed Screen? ,N Mod? Action? A =CSM B =ASM C =DQ D =NAL E =TR F =SP P =PA S =GS U =CAMA 05/22/02 RED 15:22 FAX 9524968135 SCOTT COUNTY TAXATION Z 002 TC906S 10 T70 ACS Tax System inquiry Parcel No. Year General Prompt R, 2,7.0,01242,0, 2,0,02, MP# Taxpayer 45040 Calc thru 0,5,15,2,0,02, Total: EMV LMV Deeded Acres Tg,C# g0)9gTp,7CTZ,ON, ,T$T,C, , , , , , 181,000 181,000 ,:EgS, 1150 LILAC CIR Dist 2204 SD 0720 Bk Pg VICTORIA mN 55386 Plat CITY OF SHAKOPEE Alternate Sec Twn Rn Lot Block 005 030 Escrow S 60' OF Prop Addr Class 233 -0 -099 1 of 1 238 LEWIS ST S Hmst Decl Status NON -HSTD SHAKOPEE 55379 Prior Years Unpaid Original Abat /Addn Collections Balance Net Tax 5,208.00 5,208.00 Special Asmts Total before P &I 5,208.00 5,208.00 Penalty Interest Fees * * TOTALS 5,208.00 5,208.00 *CERTIFIED TAXES* Notice Proposed Screen? �T A =CSM B =ASM C =DQ D =NAL E =TR F =SP P =PA S =GS U =CAMA Mod? „ Action? � a J � p 'i 1 Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Designating Polling Places DATE: May 3 0, 2002 .�� CONSENT Council is asked to consider adopting the attached resolution designating the polling places for the City of Shakopee. .. . As a result of the creation of three additional precincts, it is necessary for Council to designate the polling places for these new precincts. According to the Minnesota election laws, polling places must be located within the boundaries of the precinct or within 3,000 feet of one of those boundaries. Also, the designation of a new polling place shall not become effective less than 90 days prior to an election. All registered voters will receive mailed notice of their new polling place or a notice /reminder of their unchanged polling place sometime prior to the September 10 Primary Election. The notices will be mailed directly from the Secretary of State's Office in St. Paul. Voters within Precinct 6 will vote at the Community Center. Voters in Precinct 9 will vote at the Cross of Peace Lutheran Church located off of Marschall Road on E. Wood Duck Trail. The voters in Precinct 10 will vote at the Red Oak Elementary School at 7700 Old Carriage Court. The voters in Precinct 2 are being moved temporarily from the library to the Central Family Center Gymnasium at Fourth and Lewis. The polling places for the other six precincts will remain at their current locations. The appropriate parties from each of these new polling places have agreed to allow their facility to be used as a polling place. 02 Offer Resolution No. 5732, A Resolution Designating Ten Polling Places for all Election Precincts in the City of Shakopee, and move its adoption. RESOLUTION NO. 5732 A RESOLUTION DESIGNATING TEN POLLING PLACES FOR ALL ELECTION PRECINCTS IN THE CITY OF SHAKOPEE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that there shall be ten polling places for ten election precincts in the City of Shakopee for the upcoming elections, and the polling places are hereby designated as follows: First Precinct - Fire Station No. 50 334 West 2n Avenue Second Precinct - Central Family Center Gymnasium Fourth Avenue and Lewis Street Third Precinct - Presbyterian Church 909 South Marschall Road Fourth Precinct - Fire Station No. 51 2788 Vierling Drive East Fifth Precinct - Lions Park Youth Building 1121 West 11 Avenue Sixth Precinct - Community Center 1255 Fuller Street Seventh Precinct - Faith Lutheran Church 150 West 130 Street (CR 78 and CR 79) Eighth Precinct - Calvary United Methodist Church 2488 Vierling Drive East Ninth Precinct - Cross of Peace Lutheran Church 1506 E. Wood Duck Trail Tenth Precinct - Red Oak Elementary School 7700 Old Carriage Court BE IT FURTHER RESOLVED that this Resolution supersedes Resolution No. 5188. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 4 1h day of June, 2002. Mayor of the City of Shakopee ATTEST: City Clerk 15.F 3 City of Shakopee Memorandum CONSENT TO: Mayor and City Council Mark McNeill, City Administrator FROM: Tracy Coenen, Assistant to the City Administrator SUBJECT: Accept Proposal to Provide Franchise Compliance Verification of Franchise Fee and PEG Fee Payments MEETING DATE: June 4, 2002 Introduction Staff recommends accepting the proposal from HLB Tautges Redpath, Ltd. to provide franchise compliance verification of franchise fee and PEG fee payments. Background Council approved sending out RFPs for a cable desk audit on May 7 to check Time Warner /AOL's compliance over the past 3 years in paying franchise fee and PEG fee payments. This is customarily done every three years to 1) receive accurate customer and fee counts 2) ensure that the city is receiving its correct portion of the fees outlined in the franchise agreement. Proposals were sent to 3 different companies that specialize in cable audits, but only one proposal was received. Although only one proposal was received, it is still the recommendation of Kennedy and Graven's Telecommunication Attorney, Robert Vose, and city staff that Council accept HLB's proposal. HLB has also done similar successful audits for other communities and cable commissions in the Twin Cities, and it is a fair price for the services rendered. Budget Impact HLB Tautges Redpath, Ltd. has submitted a proposal of $3,522 to complete the desk audit for franchise and PEG fees. This amount would be charged to the Telecommunications fund, unless, HLB Tautges Redpath, Ltd. finds that Time Warner /AOL has underpaid fees outlined in the franchise agreement. If Time Warner /AOL were found in noncompliance for the franchise agreement, then Time Warner /AOL would be responsible for reimbursing the city for the cost of the audit and any funds that were not received. Action Requested Accept HLB Tautges Redpath, Ltd. proposal to provide franchise compliance verification of franchise fee and PEG Payments in the amount of $3,522. Tracy Coe en Assistant to the City Administrator Certified Public Accountants and Consultants • rom!F[Ti • • • May 28, 2002 White Bear Lake Office 4810 White Bear Parkway White Bear Lake, MN 55110 Hastings Office 1303 South Frontage Road Suite 13 Hastings, MN 55033 Contacts: David J. Mol, CPA Mark C. Gibbs, CPA HLB Tautges Redpath, Ltd. 4810 White Bear Parkway White Bear Lake, MN 55110 651.426.7000 dmol(Lhlbtr.com mgibbskhlbtr.com Tautges Redpath, L Certified Public Accountants and Consultants Section Page Letterof Transmittal ...................................... ............................... 1 I Firm Qualifications and Experience ............... ............................... 3 II License to Practice in Minnesota and Wisconsin .......................... 5 III Partner, Supervisory and Staff Qualifications ............................... 6 IV Resumes of Engagement Team ...................... ............................... 7 V Prior Engagements with City of Shakopee / Time Warner /AOL.. 10 VI Similar Engagements with Other Government Entities ................ 11 VII Client and Professional References ................ ............................... 13 VIII Services to be Provided .................................. ............................... 15 IXFee Estimate ................................................... ............................... 19 X Acknowledgment of Required Audit Schedule ............................. 21 Appendix Peer Review Report ........................................ ............................... A Appendix Sample Report for Desk Review .................... ............................... B Appendix Sample Report for Audit of Franchise Fees and Peg Fees............ C City of Shakopee / Time Warner/A04 1 , Certified Public Accountants and Consultants May 28, 2002 Ms. Tracy Coenen Assistant to the City Administrator City of Shakopee 129 South Holmes Street Shakopee, MN 55379 Dear Ms. Coenen Pursuant to your request, we are pleased to submit a proposal to perform a desk review and possibly an audit of the franchise compliance verification of Time Warner /AOL's required payments to the City of Shakopee, Minnesota. We understand your request also includes a verification of Time Warner /AOL's cable television franchise compliance in its payment of franchise fees and Public, Education, and Government (PEG) support fees to the City of Shakopee, Minnesota in the time period commencing January 1, 1999 and ending December 31, 2001 (three calendar years). Our understanding is that the desk review is to cover the time period commencing January 1, 2000 and ending December 31, 2001, and if a subsequent audit is conducted, the audit is to cover the time period commencing January 1, 1999 and ending December 31, 2001. Selecting our firm will provide the City with access to: Experienced Audit Staff — HLB Tautges Redpath, Ltd. staff have a long history of providing high quality audit and advisory services to local governments and commercial entities. One of the largest areas of service in our firm is audit and related services provided to local governments. HLB Tautges Redpath, Ltd. staff is available throughout the year to respond to technical inquiries. Experience with Auditing Diverse Types of Activities — As presented in Section VII, HLB Tautges Redpath, Ltd. has experience auditing governmental and commercial business operations including liquor operations, golf courses, housing and redevelopment authorities, airport operations, federal programs (single audit) and ice arena operations. HLB Tautges Redpath, Ltd. has performed numerous agreed upon procedures engagements similar to what the City is requesting. Additionally, our firm is currently engaged in a gross revenue audit for NDC4 (Northern Dakota County Cable Communications Commission), and, as such, will be able to use that experience to better serve the City. 4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 651 426 7000 Fax: 651 426 5004 HLB Tautges Redpath, Ltd. is a member of Im International. A world -wide organization of accounting firms and business advisers. Tautges g Certified Public Accountants and Consultants Ms. Tracy Coenen Assistant to the City Administrator City of Shakopee 129 South Holmes Street Shakopee, MN 55379 May 28, 2002 Page 2 Our understanding of the work to be done is outlined in Section VIII of this proposal. We commit to perform the work within the time period outlined in the Request for Proposal. We commit to the July 9 deadline to provide the Desk review report and July 16'' to provide our recommendations regarding the Full audit, subject to the City's and Time Warner /AOL's ability to be substantially ready for the Desk review by June 17, 2002. The following individuals are authorized to make representations for our firm with respect to this proposal: Telephone David J. Mol, CPA, Partner 651- 407 -5803 Mark C. Gibbs, CPA, Partner 651- 407 -5840 E -Mail dmolkhlbtr.com m ibbs ,hlbtr.com Thank you for the opportunity to submit this proposal. We are confident that the City of Shakopee, Minnesota will be pleased with our firm. Sincerely, HLB TAUTGES REDPATH, LTD. David J. Mol, CPA Mark C. Gibbs, CPA DJM:MCG:clg Certified Public Accountants and Consultants HLB Tautges Redpath, Ltd. is a local firm located in the Twin Cities. Our office consists of 71 personnel, including 7 partners and 64 staff members. We service clients which operate locally, nationally and internationally. Our firm is a member firm of HLB International. HLB is a world -wide association of professional accounting firms, with independent member firms and correspondents in 93 countries, including 800 partners, 6,000 staff and nearly 300 offices. We have twenty U.S. affiliates including firms in New York, Chicago and Los Angeles. Should circumstances arise, we are in a position to draw upon the talents of our national network of firms. Our U.S. affiliates have experience in servicing local governments of various size and complexity. At HLB Tautges Redpath, Ltd., one of the largest areas of service is audit and related services provided to Minnesota local governments. Over twenty -five percent of our firm's total annual billings are billings to local units of government. As such, a great deal of time and effort is expended in the training of professional staff in this area through continuing education programs and in -house training. This time and effort has been successful in developing a competent, well prepared audit staff which is sensitive to the continuing needs of Minnesota governments. Substantial effort of our professional staff is directed toward servicing Minnesota local governments. Nineteen professionals are assigned to audit and devote significant time and effort in providing audit and other services to Minnesota governmental entities. City of a o ee / Time e arner/ OL Page 3 Tautges Redpath, Certified Public Accountants and Consultants HLB Tautges Redpath, Ltd. staff consists of the following positions: Total Local Government Audit Staff Staff Average Number Classification Number Number Experience of CPAs Partner 7 3 21 years 3 Principal 2 2 17 years 2 Manager 7 1 15 years 1 Supervisors 7 1 8 years 1 Professional staff 32 13 6 years 6 Other staff 16 1 - - Total 71 21 13 Our quality control document and our adherence to its provisions are subject to periodic peer review. The related percentage of governmental work requires that significant portions of our external quality control review be directed to governmental engagements. A copy of our unqualified peer review report is presented in Appendix A. Additionally, our audit reports are subject to review by the State Auditor's office as well as the Committee on Governmental Standards of the State Society of CPAs. There were no significant findings for any such reviews. HLB Tautges Redpath, Ltd. has not had any federal or state reviews of its audits or disciplinary action taken or pending against the firm during the past three years with State regulatory bodies or professional organizations. City of Shakopee / Time arer /L Page 4 Certified Public Accountants and Consultants Wisconsin Section 11 - License to Practice in Minnesota ani, Our Firm is licensed and in good standing with the State of Minnesota. Our annual license number is in effect from January 1, 2001 to December 31, 2001. We renew the license annually. Our license number is 359. The officers of our Company hold the following certificates issued by the Minnesota State Board of Accountancy: Name Certificate No. Robert G. Tautges 4350 James S. Redpath 5846 David J. Mol 9129 D. Kenneth George 7601 Norman C. Longsdorf 8423 Steven J. Wahlin 8160 Mark C. Gibbs 11326 All key employees assigned to the audit (seniors, supervisors and managers) are properly licensed to practice in Minnesota. David J. Mol is licensed to practice in Wisconsin. His certificate number is 18712 -001. City of Shakopee / Time Warner/AOL Page 5 Certified Public Accountants and Consultants r, t i ir, �4 a i1 • • • HLB Tautges Redpath, Ltd. is organized, managed and operated based upon a team concept. By expanding this concept to include the client, the enlarged team works together to meet the goals and objectives of the engagement. This team concept has and continues to work effectively in providing superior services and satisfying clients' needs. Our firm prides itself on delivering personal service. You will deal one -on -one with senior HLB Tautges Redpath staff. As a relationship is established, we will get to know each other. This way, our experienced staff can provide solutions that fit your business needs. The senior HLB Tautges Redpath, Ltd. staff responsible for your account will be: David J. Mol, CPA — Audit Partner, responsible for final review and signing reports. Available for consulting with audit team and client. Mark C. Gibbs, CPA — Audit Partner, primary client contact, responsible for establishing and implementing procedures, review of all workpapers and signing reports. David Blumberg, CPA — Senior, in- charge of audit fieldwork and supervises the audit team. Resumes of the engagement team are provided in the Section IV. All partners and professional staff of our firm are required to attain a minimum of 40 hours per year of continuing professional education (CPE). Included in the 40 hour per year requirement, partners and staff who work in the governmental area are required to have at least 24 hours of CPE directly related to the governmental environment and governmental auditing in a two -year period, in accordance with federal standards. City of Shakopee / Time Warner Page Tautg Recipath, Lt Certified Public Accountants and Consultants v t • • • Certification CPA, Minnesota, 1985 Education Bachelor of Science Degree — Augsburg College (1979) Technical Is= +ji'i il�� In i Specialization Audits of financial statements Governmental services consulting Management Advisory Services Experience Public accounting — Since 1979 Governmental audit experience —1979 to present Professional American Institute of Certified Public Accountants (AICPA) Associations Minnesota Society of Certified Public Accountants (MNCPA) Government Finance Officers Association (GFOA) Minnesota Government Finance Officers Association (MGFOA) Other Former National Reviewer for GFOA Certificate Program Cash flow projections Debt service studies Utility rate studies Seminar presenter for a variety of governmental accounting and reporting issues ranging from performance measures to GASB 34 implementation Team member for the League of Minnesota Cities' project regarding standardization of charts of accounts Tax Increment Financing consulting Advance refunding verification reports Relief association pension benefit projections Assistance with arbitrage calculations City of Shakopee / Time arner /A L Page 7 Tautges Redpath, Certified Public Accountants and Consultants Section I V o:/ Engagement • 9 : 0 • ' A , Certification CPA, Minnesota, 1988 Technical Specialization Audits of financial statements Governmental services consulting Management advisory services Mergers and acquisitions due diligence Experience Public accounting — Since 1986 Education Bachelor of Arts Degree — College of St. Thomas (1986) Professional American Institute of Certified Public Accountants (AICPA) Associations Minnesota Society of Certified Public accountants (MNCPA) Government Finance Officers Association (GFOA) Minnesota Government Finance Officers Association ( MGFOA) Other National Reviewer - GFOA Certificate Program —1990 to present. Seminar presenter for MGFOA's annual workshop regarding The Certificate of Achievement in Financial Reporting Program. Chairperson of MGFOA finance and reporting committee. Member GFOA Education Committee. Author of interpretations and explanatory articles on standards of the Governmental Accounting Standards Board (GASB). Seminar presenter of GASB Statement 34 for local government officials. Team member of League of Minnesota Cities Chart of Accounts Study. Tax Increment Financing consulting, agreed upon procedure engagements. Accounting training instructor, City of Minneapolis. City of Shakopee / Time Warner/AO Page 8 1� Certified Public Accountants and Consultants Section IV - Resumes of Engagement Team zt€ Davi B s I Staff Auditor I Certification CPA Certificate, 2000 Technical Specialization Audits of financial statements Accounting services Industry Specialization Local government Closely held businesses Experience Education Professional Associations City of Sa Public accounting — Since 1999 Governmental audit experience —1999 to present Bachelor of Science Degree — University of Wisconsin, River Falls American Institute of Certified Public Accountants (AICPA) Minnesota Society of Certified Public accountants (MSCPA) oee / Time arner /A L Page 9 LL e ' J , Tautges Redpath, Certified Public Accountants and Consultants Section V - Prior Engagements with City of Shakopel"r Time WarnerIAOL HLB Tautges Redpath, Ltd. has not provided any professional services to City of Shakopee or Time Warner /AOL or any other major cable operators during the past five years. City of Shakopee / Time Warner/AOL Page 1 Certified Public Accountants and Consultants Section VI Other Government List of Government Clients: Our firm has been involved in providing audit and other services to Minnesota cities and other governmental units for over twenty -five years. The following is a list of Minnesota governmental entities which we have audited in the past three years: Local Governments: Bayport Cambridge* Cambridge EDA* Chanhassen* Chanhassen HRA* Chaska* Columbia Heights* Columbia Heights HRA and EDA* Cottage Grove* Faribault* Faribault HRA and EDA* Fridley* Fridley HRA* Grand Rapids* Grand Rapids EDA* Harris Lake Elmo Lake St. Croix Beach * GFOA Certificate Holder Little Canada Mahtomedi* May Township New Brighton* New Brighton HRA and EDA* North Branch North Branch Water and Light Commission Oakdale* Oak Park Heights Richfield* Richfield HRA* Shoreview* St. Louis Park* West St. Paul* West Lakeland Township Woodbury* Washington County HRA* Certified Public Accountants and Consultants Section Government Special Districts: Browns Creek Watershed District Lower Minnesota River W/S District Lower Mississippi Water Mgmt. Org. Middle St. Croix Watershed Mgmt. Org. Minnehaha Creek Watershed District Nine Mile Creek Watershed District Suburban Hennepin Regional Park District Joint Ventures: ALF Ambulance Grand Rapids /Itasca County Airport Commission Northern Dakota County Cable Commission Ramsey/Washington Suburban Cable Commission Relief Associations: Bayport Fire Relief Assn. Brooklyn Park Fire Relief Cottage Grove Fire Relief Assn. Edina Fire Relief Assn. Harris Fire Relief Association Inver Grove Heights Fire Relief Assn. City of Shakopee / Time Warner/AOL Ramsey - Washington Metro W/S District Rice Creek Watershed District Riley Purgatory Bluff Creek W/S District South Washington Watershed District Valley Branch Watershed District Southwest Suburban Cable Commission Central St. Croix Valley Cable Commission Northern Dakota County Cable Television Corporation Lake Elmo Fire Relief Assn. Little Canada Fire Relief Assn. Mahtomedi Fire Relief Assn. Maplewood Fire Relief Assn. Newport Fire Relief Assn. New Brighton Fire Relief Assn. Tautges Recipath, Certified Public Accountants and Consultants Client References: Entity Contact City of North Branch David Stutelberg, Finance Director 651/674 -8113 City of Richfield Washington County Chris Regis, Finance Manager 612/861 -9723 Barb Dacy 651/458 -6556 Bogdan Filipescu 651/430 -6197 Jane Harper 651-43 0-60 11 Services Provided - Compliance audit - Financial audit - Liquor store projections - Tax increment financing reporting - Agreed Upon Procedures Reports - Assistance with OSA audit. - Financial audit - Tax increment financing reporting - Compliance audit - REAC Reporting for HUD - Tax Increment Reporting - Gravel Tax Audit - Chart of Accounts Implementation Study - Financial audits Northern Dakota County Cable Communications Commission Ramsey- Washington Counties Cable Communications Commission Jodie Miller - Financial audit 651/450 -9891 - Legal compliance audit - Gross revenue audit Tim Finnerty - Financial audit 651/779 -7144 - Agreed upon procedures reports for analyzing fees, fixed assets and fund equity - Compliance audit City of Shakopee / Time arner /AOL. Page 13 Tautges Redpath, L Certified Public Accountants and Consultants Certified Public Accountants and Consultants Our understanding of the work to be performed, as outlined in your RFP, is as follows: Objectives of Request A. To identify all sources of revenue of Time Warner /AOL derived from subscribers in the Commissions' franchise areas. B. To verify that the accounting methodology used by the company is accurately calculating the gross revenue and making the proper adjustments to ensure that franchise fees received by the City are true and correct and in accordance with the franchise agreements. C. To verify that the accounting methodology used by the company is accurately calculating the PEG fees and making the proper adjustments to ensure that PEG fee payments received by the City are true and correct and in accordance with the franchise agreement. •. • • We anticipate providing an Agreed Upon Procedures Report for the Desk Review of Time Warner /AOL franchise fees and PEG fee payments. As such, our Agreed Upon Procedures would consist of the procedures which have been specified by the City in your RFP. A. (Phase One) DESK REVIEW of franchise fees and PEG fee payments: See Appendix B for additional procedures we will perform and sample reports. 1. Review of Time Warner /AOL records of all revenue received by the cable operator for accuracy and completeness, assuring that all revenues that should be included in the computation of franchise fees are included. The review period is January 1, 2000 through December 31, 2001. City of Shakopee / Time Warner/AOL Page 15 Certified Public Accountants and Consultants • " Mrs 2. Review of Time Warner /AOL records of subscriber counts, PEG fee revenues, and PEG fee quarterly payments to the City for accuracy and completeness, assuring that all subscribers that should be included in the computation of PEG fees are included. The review period is April 1, 2000, (the beginning of the renewed franchise with PEG fee requirements) through December 31, 2001. 3. Our procedures will include the following: a. Determination of whether cable operator is abiding by the terms and conditions of the Franchise Agreement, in determining gross revenues, franchise fees, and PEG payments, as defined by the Agreement. b. Findings of compliance with the Franchise Agreement and any additional findings of the desk review, including if applicable, any underpayment of franchise fees or PEG payments by the cable operator to the City. i. Outline and define any areas where noncompliance may exist, if any, and recommended action to correct. ii. Recommendation of whether full audit should be conducted. HLB Tautges Redpath, Ltd. will be available to meet to discuss the basis of our recommendations. B. (Phase Two) AUDIT of franchise fees and PEG fee payments: - See Appendix C for additional procedures we will perform and sample reports. 1. Review (possibly on -site) Time Warner /AOL records of all revenue received by the cable operator for accuracy and completeness, assuring that all revenues that should be included in the computation of franchise fees are included. The review period is the last three years, January 1, 1999, through December 31, 2001. City of Shakopee / Time arner /OL Page 16 Certified Public Accountants and Consultants � .,� ;, e a {` s.k tuft` �� • • � • • •' 2. Review (possibly on site) Time Warner /AOL records of subscriber counts, PEG fee revenues, and PEG fee quarterly payments to the City for accuracy and completeness, assuring that all subscribers that should be included in the computation of PEG fees are included. The review period is April 1, 2000, (the beginning of the renewed franchise with PEG fee requirements) through December 31, 2001. 3. If selected, HLB Tautges Redpath, Ltd. will perform or provide the following: a. Determination of whether cable operator is abiding by the terms and conditions of the Franchise Agreement(s), in calculating gross revenues, franchise fees, and PEG payments, as defined by the Agreement. b. Findings of compliance with the Franchise Agreement(s) and any additional findings of the audit, including if applicable, any underpayment of franchise fees or PEG payments by the cable operator to the City. c. Outline and define any areas where noncompliance may exist, if any, and recommended action to correct. d. Detailed list of all revenues collected by cable operator. Definitions of all revenue categories listed. e. Identification of all revenue sources from which franchise fees are presently calculated. f. Audit of revenue base currently used for calculations of franchise fee and identification of other sources that should be included in the fee calculation under the current franchise. Questions on revenue sources that may be included should be directed to the City's Administrator. g. Detailed list of subscriber counts and PEG fee revenues collected by cable operator April 2000 through December 2001. h. Audit of PEG fee payments made compared to payments required under Franchise Agreement. i. Review and determine whether franchisee's accounting system accurately identifies new, disconnect, change of service, bulk accounts and free accounts in a timely manner in calculating franchise fees and PEG payments. City of Shakopee / Time Warner/ CL Page 17 � � +fR s ' auk es a , L it Certified Public Accountants and Consultants - • • • • • - • 4. Final Report and Presentation: a. If hired to conduct a full audit, a final written report will be submitted by September 10, 2002. If hired by the City of Shakopee, a separate final written report will be submitted for the City. If the City was underpaid according to the terms and conditions of the franchise agreement(s), substantiated evidence will be provided in written report(s). b. A final in- person presentation will be provided should the City request it. There will be no additional fees charged for this presentation. City of Shakopee / Time Warner/AOL Page 1 L US J 9 Tautge Certified Public Accountants and Consultants Section �f t — Fee Estimate Desk Review DESK REVIEW FEE ESTIMATE CITY OF SHAKOPEE / TIME WARNER/AOL City of Shakopee / Time arner /OL Page 19 Hourly Hours Rate Total Partner 14 $158 $2,212 Senior 16 $70 1,120 Support staff 5 $38 190 Total $3,522 City of Shakopee / Time arner /OL Page 19 S Y ' M 7 TaLitges Redpath. Ltd. Certified Public Accountants and Consultants It is simply not practical to provide a reasonable fee estimate for a full audit until we have completed the desk review. Several factors that contribute to this include the following: • The procedures that will be followed in the full audit will be largely dependent upon the results of the desk review. Obviously, areas that cause us concern during the desk review will be analyzed in detail during the full audit. We can provide you with hourly rates for the full audit, and if we were to do on -site work in Denver we would send a staff person along with our senior staff. Hourly rates are as follows: City of Shakopee / Time e rner /AOL. Page 2 Hourly Rate Partner $158 Senior $ Staff $53 Support staff $38 City of Shakopee / Time e rner /AOL. Page 2 Certified Public Accountants and Consultants Z=f M We commit to the timetable for the RFP, Proposals and the review /auditing process, key dates of which are as follows: • July 9, 2002 — Desk review report • July 16, 2002 - Recommendations regarding full audit due. • September 10, 2002 — Full audit report and recommendations from auditor due. The above commitments are subject to the City of Shakopee and Time Warner /AOL being ready for Desk review by June 17, 2002 and ready for Full audit by July 29, 2002. Any modifications to the above dates caused by the City of Shakopee or Time Warner /AOL not being substantially ready for either the Desk review or the Full audit will be discussed with the City of Shakopee in advance. We understand that the City of Shakopee will be ready, it is Time Warner /AOL that we have less control over. There may be some benefit to combining the desk review with the full audit. We would like to discuss this option with you as it may produce cost efficiencies. City of Shakopee / Time Warner/AOL Page 21 Member. Member: Arizona Society of Certified ® Private Companies Practice Public Accountants Section. Division of Firms. ® American Institute of Certified Public Accountants To the Shareholders HLB Tautges, Redpath, Ltd. We have reviewed the system of quality control for the accounting and auditing practice of HLB Tautges, Redpath, Ltd_ in effect for the year ended September 30, 2001. A system of quality control encompasses the finn's organizational structure and the policies adopted and procedures established to provide it with reasonable assurance of complying with professional standards. The elements of quality control are described in the Statements of Quality Control Standards issued by the American Institute of Certified Public Accountants (AICPA). The design of the system and compliance with it are the responsibilities of the firm. Our responsibility is to express an opinion on the design of the system, and the firm's compliance with that system based on our review. Our review was conducted in accordance - standards established by the Peer Review Board of the AICPA. In performing our review, we obtained an understanding of the system of quality control for the firm's accounting and auditing practice. In addition, we tested compliance with the firm's quality control policies and procedures to the extent we considered appropriate. These tests covered the application of the firin's policies and procedure on selected engagements. Because our review was based on selective tests, it would not necessarily disclose all weaknesses in the system of quality control or all instances of lack of compliance with it. Because there are inherent limitations in the effectiveness of any system of quality control, departures from the system may occur and not be detected. Also, projection of any evaluation of a system of quality control to future periods is subject to the risk that the system of quality control may become inadequate because of changes in conditions, or because the degree of compliance with the policies or procedures may deteriorate. In our opinion, the system of quality control for the accounting and auditing practice of HLB Tautges, Redpath, Ltd. in effect for the year ended September 30, 2001, has been designed to meet the requirements of the quality control standards for an accounting and auditing practice established by the AICPA and was complied with during the year then ended to provide the firm with reasonable assurance of conforming with professional standards. � t Phoenix- Arizona March 29, 2002 Certified Public Accountant 2777 East Camelback Road Suite 325 Phoenix, Arizona 85016 -4302 Telephone (602) 760 -2920 Fax (602) 760 -2917 Certified Public Accountants and Consultants Appendix rte;, Report for Desk Review - Sample Members of the Board(s) City of Shakopee, Minnesota We have performed the procedures enumerated below, which were agreed to by the City of Shakopee, Minnesota (the City), solely to assist you in evaluating the franchise fee revenue calculation, as prepared by Time Warner /AOL, for accuracy and completeness. This agreed upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of these procedures is solely the responsibility of those parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. The procedures we performed are summarized as follows: • Review of the accounting system controls over the revenues and cash receipts transaction cycle and the reporting cycle. • Compare cash receipts reflected on bank account statements with (a) cash receipts recorded on cash deposit records, (b) cash receipts posted to the general ledgers, and (c) cash receipts posted to the billings /receipts (franchise accounting) reports. • Compare all subscriber fees, including installation /reconnection charges, pay - per -view, remote controls, guides, etc., from billings /receipts reports to franchise fee worksheets. • Test methodology of identifying new, disconnect, change of service, bulk accounts, and free service in a timely manner. • Compare "PEG" fees from billings /receipts reports and subscriber count reports to franchise fee worksheets. • Compare all franchise fee worksheets with franchise fee payment schedules submitted to the franchise authority. City of Shakopee / Time arner /OL Page 22 Tautges Redpath, L Certified Public Accountants and Consultants Appendix B - Sample Report for Desk Review • Review of Time Warner /AOL procedures for reporting bad debt and refunds. • Review of Time Warner /AOL records of all revenue received by the cable operator for accuracy and completeness, assuring that all revenues that should be included in the computation of franchise fees are included. The review period is January 1, 2000 through December 31, 2001. • Review of Time Warner /AOL records of subscriber counts, PEG fee revenues, and PEG fee quarterly payments to the City for accuracy and completeness, assuring that all subscribers that should be included in the computation of PEG fees are included. The review period is April 1, 2000, (the beginning of the renewed franchise with PEG fee requirements) through December 31, 2001. • Determination of whether cable operator is abiding by the terms and conditions of the Franchise Agreement, in determining gross revenues, franchise fees, and PEG payments, as defined by the Agreement. • Recommendation of whether full audit should be conducted. • Review of Franchise Agreement to determine Cable Company is calculating franchise fees in accordance with Agreement. City of Shakopee / Time arner /AL Page 23 Tautg Redpath. Ltd. Certified Public Accountants and Consultants Appendix B �'. This report is intended solely for the information and use of the City of Shakopee, Minnesota and is not intended to be and should not be used by anyone other those specified parties. Date HLB TAUTGES REDPATH, LTD. Certified Public Accountants • Our report will provide detail of findings for each of the procedures listed on the previous pages. • Our report may be narrative or use tables, charts and graphs depending on our findings and what the information to convey consists o£ • Our report will also include recommendations and observations that we will include as an attachment to our agreed upon procedures report. City of Shakopee I Time WarnerIAOL Tautg Redp ath, Ltd. Certified Public Accountants and Consultants Appendix �. �� • Report • ' • o Fees • P EG Fees ME Members of the Board(s) City of Shakopee We have performed the procedures enumerated below, which were agreed to by the City of Shakopee, Minnesota (the City), solely to assist you in evaluating the franchise fee revenue calculation, as prepared by Time Warner /AOL, for accuracy and completeness. This agreed upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of these procedures is solely the responsibility of those parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. The procedures we performed are summarized as follows: • Review of franchise records of franchise fees for trend analysis. • Review and recomputation of revenues reported on franchise fees earned report. • Review of procedures and controls in place for specialty items such as bad debts, late fees, refunds, digital, etc. • Confirmation procedures to certain cable customers and selected noncustomers (example, large apartment building with no cable subscribers). • Cut -off calculation testing for specific period testing. • Review of Time Warner /AOL's "other revenues" (i.e., nonreported revenues) for potential City revenues. • Comparison of franchise fee reports with franchise fees earned revenues reports submitted to the City. City of Shakopee / Time arner /AOL Page 25 Certified Public Accountants and Consultants Appendix C - Sample Report for Audit of Franchise Fees • PEG Fees EM • Analysis of franchise fee revenue allocations between other commissions, areas, out -of -state commissions, etc. • Review of procedures for reporting and allocating advertising revenue. • Review (possibly on site) Time Warner /AOL records of all revenue received by the cable operator for accuracy and completeness, assuring that all revenues that should be included in the computation of franchise fees are included. The review period is the last three years, January 1, 1999, through December 31, 2001. • Review (possibly on site) Time Warner /AOL records of subscriber counts, PEG fee -- revenues, and PEG fee quarterly payments to the City for accuracy and completeness, assuring that all subscribers that should be included in the computation of PEG fees are included. The review period is April 1, 2000, (the beginning of the renewed franchise with PEG fee requirements) through December 31, 2001. • Determination of whether cable operator is abiding by the terms and conditions of the - Franchise Agreement(s), in calculating gross revenues, franchise fees, and PEG payments, as defined by the Agreement. • Findings of compliance with the Franchise Agreement(s) and any additional findings of the audit, including if applicable, any underpayment of franchise fees or PEG payments by the cable operator to the City. • Outline and define any areas where noncompliance may exist, if any, and recommended action to correct. • Detailed list of all revenues collected by cable operator. Definitions of all revenue categories listed. • Identification of all revenue sources from which franchise fees are presently calculated. City of Shakopee / Time e Warner/ CAL Page 26 Certified Public Accountants and Consultants Appendix 4 - Sample Report for Audit of Franchis Fees and PEG Fees i Umm • Audit of revenue base currently used for calculations of franchise fee and identification of other sources that should be included in the fee calculation under the current franchise. Questions on revenue sources that may be included should be directed to Commission's Administrator. • Detailed list of subscriber counts and PEG fee revenues collected by cable operator April 2000 through December 2001. • Audit of PEG fee payments made compared to payments required under Franchise Agreement. • Review and determine whether franchisee's accounting system accurately identifies new, disconnect, change of service, bulk accounts and free accounts in a timely manner in calculating franchise fees and PEG payments. We were not engaged to, and did not, conduct an examination, the objective of which would be the expression of an opinion on the City of Shakopee, Minnesota's . Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. City of Shakopee / Time Warner/ L Page 27 Lz Certified Public Accountants and Consultants A Fees • P EG Fees HLB TAUTGES REDPATH, LTD. Certified Public Accountants • Our report will provide detail of results and findings for each of the procedures listed on the previous pages. • Our report may be narrative or use tables, charts and graphs depending on our findings and what the information to convey consists o£ • Our report will also include recommendations and observations that we will include as an attachment to our agreed upon procedures report. Ci ty of 3 S hakopee t Tim It l ,s AO 9 .� i _,