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HomeMy WebLinkAbout13.B.2. Authorization to Seek Admission to NRPA Director SchoolCITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Jamie Polley, Parks, Recreation & Natural Resources Director Meeting Date: February 15, 2011 Subject: Authorization to Seek Application to NRPA Director School INTRODUCTION I, the Director of Parks, Recreation & Natural Resources am seeking Council authorization to submit an application to attend the National Recreation & Parks Associations (NRPA) Directors School Because this is an exception to the Council's policy on out of state travel "unless said travel is paid for substantially by grants or other sources ", it is on the agenda for discussion. BACKGROUND The NRPA Directors School is a nationally - recognized two -year educational experience for current Parks and Recreation Directors. It consists of one -week of training in each of the two years. The school focuses on providing the required skill sets and knowledge base to successfully lead and manage park and recreation agencies. The topics covered in the first year of the school include; professionalism, management, leadership, legal issues, organization and administrative operations, strategic planning, marketing and public relations and human resource management. The second year topics include partnerships, physical resources planning, management and maintenance, information systems management, employee supervision, recreation program management, fiscal resources management and risk management and law enforcement. The school is a great opportunity for me to gain additional management experience as well as build upon the knowledge and management techniques that I currently possess. The school also offers a unique and in depth opportunity for continual learning and personal growth. The City Administrator is supportive of my request to attend. 13.6.2,• DISCUSSION Applicants are required to submit an admission application by February 18, 2011 and will be notified of acceptance by March 11, 2011. The site of the school is Wheeling, West Virginia and runs from August 20 -26, 2011 and August 25 -31, 2012. Tuition cost per year for the school is $900, room and board is $1295, and airfare is approximately $300. Therefore, the total amount needed for 2011 is $2495. Selected applicants will be eligible to apply for a scholarship as well, which, if successful, will reduce the impact on the current year budget. BUDGET IMPACT The 2011 budget includes for the Director $1,250 for conference/school/trainings and $1,700 for Travel. I will be attending the 2011 MRPA state conference in September. However, there will be no travel cost because the conference is at Mystic Lake Casino in Prior Lake, and that registration fee of $350 will be reduced because I am serving as the conference co -chair for a second year in a row. Therefore, the total cost of the Directors School at $2495 does fall within the approved 2011 budget containing $2950. If accepted into the school I will seek financial assistance through the NRPA and MRPA scholarship programs. If accepted to attend in 2011, expenses for attendance at the second year of the school will need to be budgeted for in 2012. VISIONING RELATIONSHIP E. Deliver effective and efficient public services by a staff of well- trained, caring, and professional employees. REQUESTED ACTION If the Council concurs, authorize the Director of Parks, Recreation and Natural Resources to apply for enrollment in the 2011 -2012 Director's School offered through the National Recreation and Parks Association. . • : L., anc, 22377 Belmont Ridge. Road Ashburn, VA 20148-4501 703.858.0784 7-1-1 for hearing and speech impaired www.nrpa.org t; The Directors School is a ciynar two-year cdLIcational experienc:: that focuses on providing new and upcomincl park and recreation directors with the required skills sets and knowledge base to successinlly lead at:;'f manage park and recreation agencies. A. NationaMecreaLio;1 art Park Association Visit the website at: t vvww.nrpa.orgiciiie.ctors for additional inforrnation. .V11.4!S 00e'pay Resc..*t and 31 - rference Center Wheeling, West Virginia LUGUST 21 — 27, 2010 AUGUST 20 — 26, 2011 AUGft 25 31, 2012 Non-Profit U.S. Postage PAID Ashburn, VA Permit No. 08 Doi et miss this opportunity, apply today ! Vst www.nrpa,org/directors for more information or to apply. Contact dprice@nrpa.org or call 800.626.NRPA (6772). DI RECTORS SCHOOL The Directors School is a dynamic two -year educational experience that focuses on providing new and upcoming park and recreation directors with the required skills sets and knowledge base to successfully lead and manage park and recreation agencies. The Directors School is sponsored by the Oglebay National Training Center, National Recreation and Park Association, and the Department of Parks, Recreation, and Tourism Management at the North Carolina State University, WHO SHOULD ATTEND Those interested in applying must submit an online admission application and must be one of the following to qualify to attend the school: • Current park or recreation directors. • Current park or recreation assistant/deputy directors. • A mid -level manager being groomed for a park and recreation director position. Admissions applications will be accepted via ou ebsite. www.nrpa.org /directors. SCHOOL CURRICULUM The curriculum is based on the content of Management of Park and Recreation Agencies, the authoritative publication on park and recreation administration, developed around the Agency Accreditation (CAPRA) standards YEAR 1 TOPICS Professionalism An overview of what it means to be a professional, including personal and professional ethics and responsibilities, communications, media and public relations, and leadership. Management: What is it? An overview of management in the park and recreation field including history, industry change, issues and challenges, concepts of management, accountability, qualities of managers, and management competencies. Key sections covered will be: • A brief history of the field of management. • Growth and change in the park and recreation industry. • Change factors. • Issues and challenges faced by managers. ® A conceptual understanding of management. • Accountability and. privilege.. * Role of managers. • Core qualities' of managers. • Specific managerial competencies. • Management in relation to the CAPRA accreditation standards Leadership An overview of the importance of leadership in management with an emphasis on leadership styles and leadership development for the manager and other personnel. Schedttle a Attendance at Sat urday 4- 8.p.m. 5 -7p.m. 730 — 9:30 p.m. Sunday 6:30 a.m. 9 a.m. - 5 p.m. Noon Evening IVlo 6:30 a.m. 8:30 am.— 5 p,m.. Noon 5 -7 p.m. 7— 8:30 p.m. Tuesday 6:30 am. 8 :30 a.m. — Noon' 'Noon Afternoon Evening Wednesday 6:30 am. 8:30 a.m. — 5 p.m. Noon Evening T hursday 6:30 a.m. 8:30 a.m. — Noon Noon 1 :30 -4 :45 p.m. 6 — 7 p.m. 7 — 9 p.m. Friday 6:30 a.m. All Day *Schedule subject ro chan Gia nce* ndatory. Registration Dinner (on your own) Welcome, Student Dessert/Cof Breakfast Education Sessions Lunch Cookout/BBQ Breakfast Education Sessions Lunch Dinner (on your own) Special-Interest Topic Sessions Breakfast Education Sessions Lunch Activity Day On your own Breakfast Education Sessions Lunch On your own Breakfast Education Sessions Lunch Evaluation — Group Case -Study Presentations Social Banquet Continental Breakfas Depart In) e Receptioi •orrrtat►on�v "tsit�www.rtYpa rs or i off 8U0 26.NRfrA Legal `issues An overview of legal issues facing park and recreation administrators including legal authority and jurisdiction, fiduciary duty political issues, risk management, and law enforcement. Key sections covered will be: * Legal authority to operate. • "Force of Law." • Fields of law. • Legal systems. • Legal audits. • Legal entities. • Governing authority. • Citizen Advisory Boards. • Politics. Organization and Administrative Ope ns The development of park and recreation agency organization structures to maximize the delivery of services to citizens. Development of sound administrative policies and procedures. Key sections covered will be: • Formal organization structure: • Informal organization structure. • General partnership information. • Types of partnerships. • Partnership process. Strategic Planning Importance of ar strategic plan that includes the agency vision, mission, goals, objectives, and strategies for achieving its purpose. Key sections covered will be: • Planning and the plan. • Types of planning • Vision and mission statements. • Comprehensive planning. • Community planning. • Coordination with other plans. • Internal systems planning: • Planning and research unit. —t. e. Otte Service marketing concepts in park and recreation agencies, components of marketing plans, and the relationship between marketing and public relations. Key sections covered will be. • What is marketing? • Social or behavioral change marketing. • The components of a marketing plan. Human Resourcc: IL. merit An overview of the importance of employing qualified personnel to achieve the mission, goals, and objectives of recreation and park organizations while providing needed services to its customers. Key topics include: • Planning and forecasting human resources. • The legal framework for employment decisions. • Recruiting and selecting staff members. • Compensating staff members. YEAR 11 TOPICS Partnerships Basic concepts, guidelines, advantages, and concerns associated with the development of partnerships for the delivery of recreation and park services, including agreements, .cooperative ventures, joint arrangements, alliances, collaborations, and coalitions. Major issues included in this topic are: • Definitions of various types of partnerships. • Benefits of partnerships. • Types of partnerships. e Partnership processes, documents, and liaisons. 4 Dote i lining partnership potential. Plere2e:e: . and An overview of physical resources planning, reanagement, and maintenance. Specific attention on the major areas of planning, and the management and maintenance of natural areas as well as developed park and recreation facilities. Important issues to be covered include: * Property acquisition and development procedures, feasibility studies, the physical resources planning process, and area and site planning and development. * Balancing resource protection best practices with recreation participation. O The organization and operation of maintenance services to retain or restore areas, facilities, or equipment to their original, or to an acceptable condition. information 'steins Management An overview ot how technology affects park and recreation managers and organizations in the delivery of park and recreation services. Specifically, this topic includes: • What is information technology OD? • The manager's responsibilities. • The information resources. • IT as a management tool. • Understanding IT infrastructure. • IT planning. Employee Stry.sri.riFion An introduction to supervision concepts, principles, and basic supervisory practices to become a good supervisor. Emphasis on: • Understanding the unique role of supervision. • Developing and improving supervisory relationships. • Developing and improving personal skills to improved supervisory performance. Rec... m Managemer,_ An overview of the elements in the comprehensive planning for recreation programs and services, as well as the specific operational planning determinants and guidelines involved in the implementation of the comprehensive plan. Program planning and management components include: • Development of recreation programs and services based on strategic planning and community-based market research. • Citizen involvement in the development of recreation programs and services. • Resource allocation for prograrn implementation. • The role of leadership in the delivery of recreation programs and services. • Benefits-based programming concepts. • Program evaluation strategies. esoc.' :runt An overview of the processes involved in the planning, acquisition, and management of financial resources. specific attention to the following major functions of financial management: 4 Determining the scope and content of fiscal policies. • Obtaining the best possible mix of financial alternatives, 4 Establishing fiscal guidelines and controls to ensure that funds are allocated and spent wisely and responsibly to achieve the highest quality recreation services. • Developing budget systems that serve as public documents, operations guidelines, financial plan:. end as communication tools. Risk Mi v; nent An ovc . 1 of risk nanagi re, low enl„ _ernent, and safety in park and recreatio ;ervices, including ri, identification and assessment, risk response strategies, management actions to reduce the frequency and severity of risks, and specific phases of risk management including: • The identification of risks. • Risk response strategies. • The development and implementation of a risk management and law enforcement and safety/security plans. • The developrnent of law enforcement strategies and procedures in park and recreation settings. • Liability issues related to law enforcement. • Crime: prevention strategies, including vandalism. • Emergency management procedures. ee, , 1 - • .• _ „ , . • . , - r•••• Poi' information visit www,nrga.org/directors or cal! t300.626.NRPA (6772) ADMISSION APPLICATION The admission application is an online application. AU interested applicants need to submit an online application and e- mail an updated resume and a current organizational chat showing his/her position within the agency /organization. Applicants that are not currently in a director, assistant director or deputy director position must also submit e letter of recommendation from hisfner agency director as to why the director feels he/she should attend this school, and it must show that he /she is on the path to become a park and recreation director. Selection Process Applications will be reviewed by the School Director and a committee of the School Board of Regents and all applicants will be notified of his/her status in early March. Selected candidates will receive a registration form from Oglebay: The registration form will contain the information on collecting the $200 non- refundable deposit and tuition and accommodations/meals fees. The $200 non - refundable deposit will be due in April. The remaining tuition and accommodation/meal fees -will be due in June. TLI ITIQN AND ROOM/ BOARD PAC PACKAGE RATES Rates listed are for 2010 and are subject to change for future years. Tuition: $900* *Add $135 for non -NRPA members. This price includes a one -year membership to NRPA Room /Board: $1,140 $1,320 • 6 nights lodging • Daily breakfast, lunch, and refreshment breaks • 2 dinners and reception OLARS NRPA its sponsoring a scholarship for one accepted student to attend The Directors School. This scholarship will be disbursed to the awardee in two increments over the two -year school and cover the full cost of tuition and room/board. Qualification Criteria' Qualified applicants will be considered using the following criteria: 6 Commitment and dedication to the park and recreation profession. • Leadership skills. • Progressively responsible work experience with demonstrated success. To qualify for the scholarship, the applicant must meet the following criteria: • Be admitted to the school, • Be a current NRPA member. • Fully complete the scholarship application form and submit it by the deadline, 4 ' Demonstrate unique contributions to the park and recreation profession. • Demonstrate a departmentaVagency financial need. Selection Process In March, admitted students interested in applying for a. scholarship will be provided the scholarship application for completion. Applications will be reviewed by the School Scholarship Selection and selected candidates will be notified in April. ABOUT OG LEBAY Oglebay Resort and Conference Center 465 Lodge Drive Wheeling, WV 26003 Tel: 800.62.4:6988, ext. 4126 www.oglebay- resort.com /schools Oglebay Resort and Conference Center offers 1,700 acres of year -round recreational opportunities and excellent overnight accommodations but has retained its picturesque natural beauty. Situated on a hilltop in the heart of Oglebay is the 271 -room Wilson Lodge. The new 5,000 sq. ft. West Spa offers the finest in relaxing and therapeutic services. Additional amenities at the lodge include casual and fine dining, an indoor pool, Jacuzzi, sauna, and wireless Internet. Oglebay features two championship golf courses. There are also seven specialty shops, a zoo, gardens, Mansion Museum, fishing, tennis, swimming, stables, pedal boating, and miles of walking and jogging trails. LOCATION AND DIRECTIONS Oglebay is located in Wheeling, West Virginia on Rt. 88 N, just 4 miles off 1 -70 at exit 2A. • One hour from Pittsburgh - via.( -79 Sto 1 -70 W to- Wheeling Exit :2A. • Two and one -half hours from Columbus via 1 -70 E to Wheeling Exit 2A. • Three hours from Cleveland vial-77 5 to 1 -70 E to Wheeling Exit 2A. AI RUNE AN A R RENTAL NRPAs Official Travel Provider, Association Travel Concepts, can provide you with special travel discounts on airfare and rental cars. To receive special discounts, visit wwwatcmeetingscom /nrpa. Airport Shuttle Reservations for shuttle transportation can be rnade by phoning Wheeling Airport Shuttle Service at 800:326.2907 or by completing the fax shuttle form included in the student confirmation letter, The Pittsburgh International Airport is an outlet for all major car rental agencies. °ffr %s school is a farsurpasses an park and recrea, depth of kn owfr la ck Sebas "Classes were vv crust fcrr any current or aserring Drrecror yt hing:eise that 1 `have been exposed to ir. ion career The teachrng staffandaftead rdge and `experience-approach by.no oa a 'ryst, ha ke Park Disinct; '1 done - instr raduate; of the Revenue 1)eueloprrtent and Man agement Schoo parks-and re:c n ew every Mat 1 could take back 2p my c anrzatic.n to ir?ake 1 better? Well worth the,:tirne and cost highlyrecrrmmend for professionals in the fiekdl <Can't wait to.c b Na ncy McShea, Wayland Recreation;'Zlepartrnen