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HomeMy WebLinkAbout5.F.2. Minutes of December 7, 2010REGULAR SESSION Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman, Steve Clay, Matt Lehman and Pamela Punt present. Also present Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director /City Engineer; Jim Thomson, City Attorney; Gregg Voxland, Finance Director; Rick Coleman, Fire Chief; and Carrie Ducket, IT Coordinator. The Pledge of Allegiance was recited. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL SHAKOPEE, MINNESOTA DECEMBER 7, 2010 Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill said there was a revision to 7.B., 2011 Fee Schedule, that was on the table. Clay/Heitzman moved to approve the agenda as amended. Motion carried 5 -0. In the Mayor's report Mayor Schmitt said he attended the Mn/DOT Coalition Series. Discussed was the role local coalition's play in highway planning. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. No one had any changes. Lehman/Punt moved to approve the Consent Agenda. Mr. McNeill read the consent agenda. Motion carried 5 -0. Lehman/Punt moved to accept with regret the resignation of Mike Baumgartner from the Planning Commission and the Board of Adjustment and Appeals and authorize the appropriate city officials to take the necessary steps to fill the vacancy. (Motion carried under the Consent Agenda) Lehman/Punt moved to authorize the purchase of one Chevy Tahoe 4x4 Police Interceptor from Thane Hawkins Polar Chevrolet in the amount of $28,394.05 in accordance with the State of Minnesota contract #443915. The funds to be expended from the Capital Equipment Internal Service Fund. (Motion carried under the Consent Agenda) Lehman/Punt moved to accept change order #1 in the amount of $5,953.41 for the Shakopee Valley Marketplace Drainage Improvement project. (Motion carried under the Consent Agenda) Lehman/Punt moved to authorize the appropriate City officials to execute the Quit Claim Deed conveying to Scott County a parcel in the southeast quadrant of future CSAH 21 and Pike Lake Road. (Motion carried under the Consent Agenda) Lehman/Punt moved to declare the 1994 Lincoln Continental, VIN: 1 LNLM9741 RY791647; the 1994 Chevrolet S -10, VIN: 1 GCCS19ZXR8180844; the 1995 Dodge Neon, VIN: 1B3ES42C2SD179718 and the 1999 Chevrolet Suburban, VIN: 3GNFK16R3XG195993 as surplus property. (Motion carried under the Consent Agenda) Official Proceedings of the December 7, 2010 Shakopee City Council Page -2- Lehman/Punt moved to approve the bills in the amount of $597,028.82 and electronic transfers in the amount of $387,817.01 for a total of $984,845.83. (Motion carried under the Consent Agenda) Lehman/Punt moved to approve the minutes of November 23, 2010. (Motion carried under the Consent Agenda) Lehman/Punt moved to approve Ordinance No. 839, Fourth Series, An Ordinance of the City of Shakopee, Minnesota, Amending City Code Section 10.20, Dangerous Weapons and Articles, Subdivision 4, Exceptions, Paragraph C.6., and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Punt moved to authorize the City Clerk to issue tobacco licenses for 2011. (Motion carried under the Consent Agenda) Lehman/Punt moved to direct staff to advise those individuals whose terms are expiring on boards and commissions (who have not serviced three consecutive terms) that they are eligible for reappointment and announced that the City will be advertising and accepting applications from Shakopee Citizens for boards and commissions beginning in January. Applications may be obtained at the City offices during regular house, can be mailed if requested, or obtained from the City's web site. (Motion carried under the Consent Agenda) Lehman/Punt moved to authorize the appropriate officials to enter in contracts with Multi - Services Incorporated for temporary custodial services at a cost not to exceed $773 per week. (Motion carried under the Consent Agenda) Lehman/Punt moved to approve the renewal of the workers compensation with the League of Cities Insurance Trust for 2011 with a deposit premium of $258,650 plus $1,595 for volunteer accident coverage. (Motion carried under the Consent Agenda) Lehman/Punt moved to authorize appropriate City staff to purchase one additional bay (6.6 terabytes of storage) for the City's SAN from Xiotech, Inc. for an amount not to exceed $25,500. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Clay/Heitzman moved to open the Public Hearing and Adoption of the 2010/11 Tax Levy and Budget Resolutions No. 7065 and 7066. Motion carried 5 -0. Mr. Voxland presented the Council with the 2011 Tax Levy and Budget. Mr. Voxland discussed how property taxes are calculated, how Shakopee compares to surrounding cities, the taxation trends, the 2011 budget and the value the community receives by collecting City taxes. Mr. Voxland said the proposed tax capacity rate for 2011 is 34.683. The 2011 General Fund budget is $17,857,420 in revenue, $20,175,640 in expenditures, with a $345,820 deficiency in revenues and other sources over expenditures and other uses. Official Proceedings of the December 7, 2010 Shakopee City Council Page -3- Mayor Schmitt asked if there was anyone in the audience who wished to speak at the public hearing. Susan Windshill, 1051 Eastview Circle, expressed her concern over the increase in taxes when most people are not seeing increased income. Arlene Teigan, 1040 Eastview Circle, is concerned about the increased taxes and the increased foreclosures in her neighborhood. Heitzman/Clay moved to close the public hearing. Motion carried 5 -0. Clay/Heitzman offered Resolution Number 7065, A Resolution Setting the 2010 Tax Levy, Collectable in 2011, and moved its adoption. Discussion followed. Cncl. Lehman thanked Ms. Windshill and Ms. Teigan for expressing their concerns. He noted that this year the City held the line flat and that the City is only one part of the property tax bill. He encouraged them to also attend the Scott County Board and the School Board tax hearings. Mayor Schmitt asked for a vote on the motion. Motion carried 5 -0. Punt/Heitzman offered Resolution Number 7066, A Resolution Adopting the 2011 Budget, and moved its adoption. Motion carried 5 -0. Heitzman/Clay moved to open the public hearing on the 2011 Fee Schedule. Motion carried 5 -0. Judith Cox, City Clerk, presented Council with the 2011 Fee Schedule. Ms. Cox said the fee ordinance includes all fees for all licenses and permits issued by the City of Shakopee. Ms. Cox highlighted the fee changes for the following departments: City Clerk/Administration, Building Department, Finance Depai talent, Planning Department, Engineering Department, and Park and Recreation Department. Mayor Schmitt asked if there was anyone in the audience that wished to speak at the public hearing. No one responded. Punt /Lehman moved to close the public hearing. Motion carried 5 -0. Clay /Lehman offered Ordinance No. 840, Fourth Series, An Ordinance Setting 2011 Fees for City Licenses, Permits, Services and Documents, and moved its adoption (including the revision on the table for flammable /combustible liquid storage tank permits). Motion carried 5 -0. Mark McNeill, City Administrator, introduced Angie Whitcomb, President of the Shakopee Chamber of Commerce. Mr. McNeill said Ms. Whitcomb will be giving a presentation about the budget and activities of the Shakopee Convention and Visitors Bureau (CVB). Mr. McNeill also said Council is being asked to modify a section of the agreement with the Chamber of Commerce regarding the schedule for the budget submission to the City Council. Official Proceedings of the December 7, 2010 Shakopee City Council Page -4- Ms. Whitcomb presented Council with lodging tax comparison from 2009 -2010 as well as a comparison of the 2010 and 2011 budget expenses. Ms. Whitcomb also presented a comparison of the CVB's marketing plan for 2010 and the plan for 2011. Lehman/Clay moved to approve Amendment No. 2 to the Agreement of November 4, 1986, with the Chamber of Commerce to provide for a date change to December 1 for the Convention and Visitors Bureau's budget submittal to the City Council. Motion carried 5 -0. Liaison reports were given by the Council Members. Lehman/Heitzman moved to recess for 10 minutes. Motion carried 5 -0. Mayor Schmitt re- convened the meeting at 8:40 p.m. Carrie Duckett, IT Coordinator, gave a presentation to the Council on the City's LaserFiche software system. Ms. Duckett said that staff is seeking to purchase an upgrade package to the LaserFische program to include 50 licenses. Ms. Duckett did a demonstration of how the program works and the advantages and its' potential uses if upgraded. Ms. Duckett said that staff will return at a future meeting seeking authorization to purchase the related hardware and software for LaserFische. Mr. McNeill presented Council with the Municipal Legislative Commission (MLC) Membership. Mr. McNeill said that Shakopee received an invitation from the MLC to join as members beginning in 2011. The MLC has provided advocacy at the Legislature for its member cities. Mr. McNeill said that in 2010 the MLC legislative priorities focused on accountability in the State and City fiscal relationship, sought job stimulation and growth and provided practical solutions to mitigate recessionary impacts to cities. Mr. McNeill stated that an offer has been made by MLC for Shakopee to join for one -half the normal annual dues for the first year, which is $3,950. After a long debated discussion regarding the membership, Mayor Schmitt asked for a motion. Clay/Heitzman moved to accept the invitation to join the membership of the Municipal Legislative Commission, beginning in 2011 for one year and re- evaluate at the end of 2011 whether or not to continue membership. Motion carried 4 -1 with Cncl. Lehman opposed. Kris Wilson, Assistant City Administrator, presented Council with the Adoption of 2011 Pay Plan for Non -Union Employees and Elected Officials. Ms. Wilson said the 2011 operating budget includes funding for a one percent (1 %) general wage increase for 65 employees holding non -union positions listed on the City's full -time pay plan. Additionally, money has been budgeted to continue step increases for eligible employees. The Official Proceedings of the December 7, 2010 Shakopee City Council Page -5- 1% increase for non -union positions is identical to the 1% increase agreed to with the Public Works union for 2010. Both the non -union and Public Works employees had a 0% general wage increase in 2010. Ms. Wilson said the resolution also extends existing salary amounts for the positions of Mayor and City Councilors and calls for elected officials' salaries to be paid in 13 equal installments throughout the year instead of the current 12. Lehman/Punt offered Resolution No. 7067, a Resolution Adopting the 2011 Pay Plan for Certain Non -Union Employees of the City of Shakopee and Authorizing 2011 Salaries for Elected Officials, and moved its adoption. Motion carried 5 -0. Ms. Wilson presented Council with the 2011 Wages and Salaries for Part-Time Fire Department Employees. Ms. Wilson said there are no changes being proposed to the positions, the number of positions or the salaries. Clay/Punt offered Resolution No. 7068, a Resolution Adopting the 2011 Pay Plan for Part-Time Employees of the Shakopee Fire Department, and moved its adoption. Motion carried 5 -0. Ms. Wilson presented Council with the Approval of Revised Job Description for the Position of Finance Director. Ms. Wilson asked Council to approve the revised job description. Lehman/Heitzman moved to approve the revised job description for the position of Finance Director. Motion carried 5 -0. (CC Document No. 486) Clay /Punt moved to recess at 9:40 p.m. for a closed session to discuss labor negotiation strategy for the 2011 Police and Sergeants contracts. Motion carried 5 -0. Mayor Schmitt re convened the meeting at 10:14 p.m. Mayor Schmitt noted that no action was taken during the closed session. Mayor Schmitt asked if there was anything else to be discussed. There was nothing more to be discussed. Lehman/Heitzman moved to adjourn to Monday, December 20, 2010, at 7:00 p.m. Motion carried 5 -0. The Council meeting ended at 10: 15 p.m. on Tuesday. December 7, 2010. ith S. Cox, City Clerk Kim Weckman, Recording Secretary