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HomeMy WebLinkAbout13.F.3. Revised Job Description for Finance Director PositionTO: Mayor and City Council Mark McNeill, City Administrator City of Shakopee MEMORANDUM FROM: Kris Wilson, Assistant City Administrator SUBJECT: Approval of Revised Job Description for Finance Director Position DATE: December 3, 2010 Introduction The City Council is asked to approve the attached job description for the position of Finance Director. Background At the November 23 Council meeting, Council authorized advertising and beginning the process to select the City's next Finance Director. At that time, staff stated that an updated job description would be forthcoming for Council's approval. That job description is attached. Requested Action The Council is asked to offer a motion to approve the attached job description for the position of Finance Director. 1 3.1= 3, City of Shakopee Position Description Job Title: Finance Director Department: Finance Reports to: City Administrator FLSA Status: Exempt Prepared By: Kris Wilson, Assistant City Administrator Date Prepared: December, 2010 SUMMARY: This position is responsible for the effective and efficient management of the City's financial assets and activities in accordance with state law and industry standards; leading the budget development process; managing cash, investments and debt; overseeing accounts payable and receivable and coordinating the organization's insurance coverage. ESSENTIAL DUTIES AND RESPONSIBILITES include, but are not limited to, the following: • Plan and coordinate preparation of the City's annual operating budget and long -term capital improvement plan. Provide analysis of budget alternatives for most effective and efficient utilization of all resources available to the City. • Work with elected officials and City Administrator to establish long -range financial goals and objectives for the City. Monitor and report on progress in achieving goals. • Develop, recommend, implement and monitor plans, objectives and procedures for conduct of the City's financial operations to meet all accounting and reporting requirements. • Direct and supervise financial accounting and reporting activities to ensure timely, accurate and complete information on City financial conditions and positions. • Monitor and control cash flow and investments for the City in accordance with established guidelines to achieve optimum utilization of cash, reduce idle funds and increase return on investment. • Develop financial projections and recommend rates for sanitary sewer, storm drainage and internal service funds. • Liaison for external audit of municipal finance records. • Consult with financial consultants and government agencies to determine and recommend financing methods for operations and projects. • Work closely with fiscal consultants on the preparation and administration of new bond issues for City indebtedness, as well as tax increment financing and tax abatement projects. • Supervise the processing of accounts payable and accounts receivable, reconcile bank and investment accounts, and insure proper recording of financial items. • Coordinate and oversee the City's purchasing and expense policies and practices. • Coordinate jurisdiction's property, liability and worker's compensation insurance coverage. • Prepare memos, reports, presentations and other documents necessary to accomplish the work of the Finance Department and support the needs of the City Council and other City departments. • Supervise and evaluate personnel within the Finance Department including work plans and assignments, employment recommendations, performance evaluations and employee relations. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and /or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE: Requires a Bachelor's Degree in finance, accounting, business administration or closely related field, and five years of local government finance /accounting experience, including 2 years' supervisory experience. Preference given for a Master's Degree and/or CPFO. LANGUAGE SKILLS: Ability to read, write and speak in English; ability to read, analyze and interpret common industry publications, financial reports and legal documents. Ability to respond to common inquires or complaints from regulatory agencies, elected officials, co- workers and the public. Ability to effectively organize and present financial and budgetary information to elected officials, co- workers and members of the public. MATHEMATICAL SKILLS: Ability to work with mathematical concepts and accurately account and report transactions. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employees is regularly required to use hands to finger, handle or feel objects such as a personal computer and other common office equipment; reach with hands and arms, and talk, hear and see in order to communicate with others and operate a personal computer. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed almost entirely indoors. The noise level in the work environment is usually moderate.