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7.A. Public Hearing on the 2010/2011 Tax Levy and Operating Budget-Res. No. 7065 and 7066
TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: Public Hearing and Adoption of the 2010/11 Tax Levy and Budget Resolutions No. 7065 and 7066 DATE: December 7, 2010 Introduction and Background The laws for "Truth in Taxation" have changed somewhat. The special published notice is no longer required and the tax levy and budget can be adopted at the same meeting as the hearing. Resolution Number 7065 adopts the final tax levy for payable 2011 taxes. The total gross tax capacity tax levy for 2010/11 is $14,717,438 which is the same as 2008/09 and 2009/2010. The levy for the market value based referendum bonds for fire station #1 is reduced from $201,227 to $120,000. The total levy is decreased by 0.5% from pay 2010 taxes. Resolution Number 7066 adopts the 2011 Budget. The budget must be adopted after the tax levy. Action • Open public hearing • Presentation • Questions /public comment • Close the hearing City of Shakopee Memorandum 7.1+, • Offer Resolution Number 7065, A Resolution Setting the 2010 Tax Levy, Collectable In 2011, and moveits adoption. • Offer Resolution Number 7066 A Resolution Adopting the 2011 Budget, and move its adoption. Gregg Voxland Finance Director h: \budgetli \budres11 A RESOLUTION SETTING 2010 TAX LEVY, COLLECTIBLE IN 2011 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following sums of money be levied as the tax levy in accordance with existing law for the current year, collectible in 2011, upon the taxable property in the City of Shakopee, for the following purposes: General Levy Plus Economic Development Authority Debt Service - Fire Referendum (Market Value) RESOLUTION NO. 7065 $14,637,438 80,000 120,000 BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota held this of December, 2010. ATTEST: City Clerk Mayor of the City of Shakopee day Transit Fund ATTEST: City Clerk RESOLUTION NO. 7066 A RESOLUTION ADOPTING THE 2011 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 2011 Budget with the estimated revenues and appropriations for the General Fund and the Special Revenue Fund as shown below is hereby adopted. Estimated Revenue Expenditures & Other Sources & Other Uses General Fund Mayor and Council $ 202,240 Administration City Clerk 793,030 Finance inance 794,600 Planning 495,800 Facilities 214,610 Information Technology 207,240 Police Fire 6,969,270 1,945,360 Inspection 801,100 Engineering 661,630 Street 2,059,700 Fleet 122,330 Park 1,576,910 Library/Congregate Dining 304,330 Natural Resources 58,400 Recreation Unallocated 2,421,910 220,000 Total General Fund $19,829,820 20,175,640 739,000 1,191,270 Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of December, 2010. Mayor of the City of Shakopee SHAKOPEE CITY OF SHAKOPEE 2011 Property Taxes and Budget (Not Property Values) Mailing Addresses and Telephone Numbers (1) (2) Actual 2010 Proposed 2011 Properly Tax Property Tax Budget and Tax Hearing Location and Dates SCOTT COUNTY 200 4 AVE W SHAKOPEE MN 55379 -1220 741.87 730.22 6:00 PM December 2, 2010 Scott County Government Center County Board Room 200 41h Ave W, Shakopee (952) 496-8167 CITY OF SHAKOPEE 129 HOLMES ST S SHAKOPEE MN 55379.9625 765.33 718.65 7:00 PM December 7, 2010 Shakopee City Hall 129 Holmes St S Shakopee (952) 233-9326 State General Tax 0.00 0.00 NO MEETING REQUIRED ISD 0720 SHAKOPEE ISD 720 505 HOLMES ST S SHAKOPEE MN 55379 SCHOOL -VOTER APPROVED SCHOOL -OTHER LOCAL LEVIES 787.23 793.65 153.00 151.64 7:00 PM December 13. 2010 Shakopee Schools -ISD 72D Central Family Center 505 Holmes St S, Shakopee (952) 496 -5011 Metro Special Taxing Districts METROPOLITAN COUNCIL 390 ROBERT ST N SAINT PAUL MN 55101 -1805 58.69 56.85 6.00 PM December 8. 2010 Metropolitan Council Mears Park Centre 230 5th St E, St Paul (651) 602-1446 Other Special Taxing Districts 46.88 46.99 NO MEETING REQUIRED Tax Increment Tax 0.00 0.00 NO MEETING REQUIRED Fiscal Disparity Tax 0.00 0.00 NO MEETING REQUIRED TOTAL Excluding Special Assessments $ 2,553.00 $ 2,498.00 Percent -2.2% of Change W SHAKOPE E Department of Taxation 200 4th Avenue West Shakopee. MN 55379 -1220 www.co.scott.mn us Taxpayer: SHAKOPEE MN 55379 -3923 + 11Ilrrlrll1111 .1ItuIII1111uiiry11111111I1 Legal Description: PINEWOOD ESTATES CIC 1038 Lot 002 Block 011 Your Pro • osed Pro • ert Tax for 2011 IMPORTANT INFORMATION IS PRINTED ON THE BACK OF THIS FORM Property ID: Property Address SHAKOPEE MN 55379 Taxes Payable in 2010 Property Res Hstd Res Hstd Classification: Taxable Market Value- 238,700 - THIS IS NOT A BILL - DO NOT PAY - Taxes Payable in 2011 221,300 2 W SHAKOPE E City Share of Tax Dollar School Other 29% 5% County 33% City 33% 3 W SHAKOPEE o City o School o County Tax Capacity Rates Other Taxing Jurisdictions Proposed 2010 2011 33.7 34. 29.351 31.145 33.237 35.597 SHAKOPEE Agenda :• Services Provided ❖ How Shakopee compares ❖ How property taxes are calculated •:• Taxation trends •:* 2011 Budget •: Questions IWILAI Public Safety SHAKOPEE Services 24/7 Police Services 47 Licensed Officers 15,004 calls Jan — Oct 2010 Public Safety SHAKOPEE Services 24/7 Fire Services 46 Authorized Firefighters 3 Full time employees 45 calls Jan — Oct 2010 W SHAKOPE E Public Safety Services Building Inspection Services 4 Inspectors W SHAKOPEE Public Works Services Engineering Division Public Infrastructure — roads /utilities 7 Employees 9 SHAKOPEE Public Works Services Street Division Snow Plowing Street /alley /parking lot Maintenance Sewer & Storm drainage 11 Employees ( +3) W SHAK0PEE Fleet Division Equipment set up and repair 4 Employees Public Works Services SHAKOPE E Transit Public Works Services SI-JAK0PEE Culture /Recreation Park Maintenance Division mow 355 acres per week maintain 28 parks & public space 9 Employees SHAKOPE E Culture /Recreation Recreation Programs /development Community Center open ioo hrs /week 130+ Programs /activities offered for all ages 7.5 FT Employees 130 PT Employees 14 SHAKOPEE Culture /Recreation Natural Resources Library SHAKOPEE General Government Council Administration City Clerk Finance Planning /Community Development Information Technology Government Building - City Hall i6 P SHAKOPEE Agenda •:• Services Provided ❖ How Shakopee compares •: How property taxes are calculated ❖ Taxation trends •: 2011 Budget ❖ Questions Si-iAKOPEE Proposed Tax Rates 2011 Proposed 2010 2011 Belle Plaine 61.338 67.323 New Prague 58.692 65.388 Jordan 60.840 60.656 Savage 47.335 48.258 Elko New Market 39.580 43.919 Shakopee 33.710 34.683 Prior Lake 29.442 30.695 W SHAKOPE E Proposed Tax Rates Shakopee Prior Lake Savage Elko New Market Ne Be Jorda 0.000 10.000 20.000 30.000 40.000 50.000 60.000 70.000 Ile Plaine Prague 19 P All SHAKOPEE Agenda • Services Provided • How Shakopee compares • How property taxes are calculated •: Taxation trends • 2011 Budget Questions W SHAKOPEE Calculation of Property Tax o Assessor - Est. Market Value o State Legislature - Tax Capacity o City Council - Tax levy dollars o County - Spreads Levy o County Treasurer - Collects Taxes o http://www.co.scot.mn5 Property /GIS Land SHAKOPEE Gross Tax Capacity Net Tax Capacity Net of TIF & Fiscal Disp. Average EMV house City tax net Tax Capacity Pa `10 Pay 11 45,978,172 44,600,415 39,313,800 37,733,317 -4% CI % of Tax Capacity 37% 38% Homestead % of Tax 51% 50% Capacity 231,000 215,600 -12.6% 737 687 -6.8% 22 P SHAKOPE E Agenda + Value received :• How Shakopee compares + How property taxes are calculated ❖ Taxation trends • 2011 Budget ❖ Questions SHAKOPEE 700,000 600,000 500,000 400,000 300,000 200,000 100,000 2007 Change In Market Value Sample Residential Parcels A 2008 2009 2010 2011 24 P li Al SHAKOPE F Tax Rate Trend 60 55 50 v45 1 40 35 - 30 - 25 - 20 2006 2007 2008 2009 2010 2011 Year 25 SHAKOPEE Tax Levy Dollars 2010 Tax Levy 2011 Tax Levy % Change General Levy $13,819,194 $14,099,998 2.0% EDA - General 0 80,000 Fire Station 400,000 Debt Service 898,244 137,440 (84.7 %) Tax Capacity Levy 14,717,438 14,717,438 0.0% Fire Referendum 201,227 120,000 (40.4 %) Total Levy $14,918,665 $14 837 438 (0.5 %) 2 6 SHAKOPE E City Non - debt /Capital Tax Levy History Year Levy 2006/07 $11,651,697 2007/08 13,102, 083 2008/09 13, 712, 000 2009/10 13, 819,194 2010/11 14,179,998 Change 16.5% 12.4% 4.7% 0.8% 2.6% P SI-JAKOPE E . Agenda •: Value received ❖ How Shakopee compares •:m How property taxes are calculated ❖ Taxation trends ❖ 2011 Budget .:• Questions W SHAKOPE E Funds General Fund — main operating fund Special Revenue — EDA & Transit Debt Service — special assessment & taxes Capital Projects — roads, buildings, parks Utility Funds — revenue from user fees Internal Service - function to reduce peaks and valleys in general levy. Equipment Fund Building Fund Park Asset Fund Information Technology Fund 29 SHAKOPE E Operating Budget Process starts in May /June Council has public meetings in July - September to set preliminary tax levy and budget Budget work continues in October and November Public hearing in December and adoption of tax levy and budget 30 SHAKOPEE Use Of 2011 City Tax Dollar P Si E City of Shakopee 2011 General Fund Budget CITY OF SHAKOPEE 2011 GENERAL FUND BUDGET SUMMARY Revenue Taxes Licenses and Permits Intergovernmental Charges for Service Fines and Forfeits Miscellaneous Total Revenue Expenditures General Government Public Safety Public Works Culture /Recreation Unallocated Total Expenditures Excess (deficiency) Revenues over Expenditures Other Sources Other Uses Excess (deficiency) Revenues & Other Sources Over Expenditures & Other Uses 2010 Budget $13,483,010 1,028,800 608,260 1,880,040 381,000 424,950 17,806,060 3,265,110 9,257,200 2,708,230 4,382,240 155,000 19,767,780 (1,961,720) 2,044,400 0 2011 Estimate $13,396,820 1,246,750 737,560 1,699,490 436,000 340,800 17,857,420 3,034,700 9,715,730 2,843,660 4,361,550 220,000 20,175,640 (2,318,490) 1,972,400 0 $ 82,680 $ (345 820 33 SHAKOPEE Licenses & Permits 6% Fees Intergov't 9% 4% General Fund Budget 2011 Revenues Fines Misc. Transfer In 02% 10% Taxes 67% 34 SHAKOPE E 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 Taxes General Fund Budget Revenues 0 2010 0 2011 35 SHAKOPEE 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 Revenue Trend 2008 • Taxes • Inter /Gov't Fines 2009 2010 • License /Permits • Charge /Service Misc. 2011 36 SI-JAK0PE E Public Safety 48% General Fund Budget Expenditures 2011 General Government 15% Unallocated 1% Public Works 16% Recreation 16% 37 SHAKOPE E 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 Gen Govt General Fund Expenditures Public Safety 02010 0 201 Parks/Rec. Public Works rr Unallocated 38 W SHAKOPEE 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 General Fund Expenditure Trend I 2008 2009 2010 2011 • General Government • Public Safety • Public Works • Recreation Miscellaneous I 39 P SHAKOPEE $687 Per Year $57 Per Month 50 -80 45 /ea 100 40 50 Cost of Services Average Value Home Cable Sports ticket Dining out Cell phone Internet W Productivity SHAKOPEE Measures for General Fund Operations 2009 2010 2011 Population * 34,691 34,900 35,100 FTE Positions ** Pop. per Employee Cost $ /population 128 124 122 271 281 288 589 566 575 Estimates Assumes all budgeted positions are filled. Recreation and Telecomm merged 6 employees in utility funds for 2011, 4 for 2010 41 P AI SHAKOPEE Agenda ❖ Value received •:• How Shakopee compares ❖ How property taxes are calculated + Taxation trends • 2011 Budget ❖ Questions 2011 ANNUAL BUDGET FOR THE CITY OF SHAKOPEE, MINNESOTA City of Shakopee scat countt Minnesota 2011 Budget TABLE OF CONTENTS Introduction Mission Statement 1 Organization Structure 4 Management Team 5 Shakopee Profile 6 Budget Overview City Administrator's Budget Message 1 -1 Budget Development 1 -10 Financial Policies 1 -12 Employees by Function 1-22 Budget Resolutions 1 -25 Combined Budget Summary 2 -1 General Fund Summary 2 -6 General Fund Revenue & Expenditures 2 -7 General Fund Expenditures by Division: Summary 2 -13 Mayor & Council 2 -14 Administration 2 -18 City Clerk 2 -21 Finance 2 -24 Community Development — Planning 2 -27 Facilities 2 -30 Information Technology 2 -33 Police 2-37 Fire 2 -43 Community Development — Inspection 2 -48 Engineering 2 -52 Street 2 -55 Shop 2 -60 Park Maintenance 2 -63 Library /Congregate Dining 2 -67 Natural Resources 2 -70 Recreation 2 -72 Unallocated 2 -77 Special Revenue Funds: Summary 3 -1 Transit 3 -4 Economic Development Authority (EDA) 3 -12 Debt Service Funds 4 -1 Capital Projects Funds: Summary 5 -2 Park Reserve 5 -4 Capital Improvement 5 -6 2011 Improvement Projects 5-8 2012 Improvement Projects 5 -10 2011 Fire Station 5 -11 Enterprise Funds: Sanitary Sewer 6 -4 Storm Drainage 6 -10 Internal Service Funds: Summary 6 -18 Equipment 6 -20 Park Asset 6 -26 Information Technology 6 -28 Building 6 -31 Five Year Capital Improvement Program 7 -1 Shakopee Mission Statement die .Mission of the City of Shakopee is to provide the opportunity to live, workand play in a community with a proud past, promising future, and small- -town atmosphere within a metropolitan setting. Police EMS Planning Commission & Board of Adjustment & Appeals Fire Engineering Public Works Operations Street /Util Id Park Fleet Electorate City Council Police Civil Service Commission Telecommunications Advisory Commission Park & Recreation Advisory Board Economic Development Author Public Utilities Commission City Administrator Recreation 4 Natural Resources Building Code Board of Adjustment & Appeals Finance Community Development Planning] Id BldgInsp] Transit EDA i Administration Cit /Clerk HR IT d Facilities I Telecomm I Mayor Councilor Councilor Councilor Councilor City Officials Elected Appointed City Administrator Assistant City Administrator Finance Director City Clerk Police Chief Fire Chief Public Works Director Parks, Recreation, and Nat. Resources Dir Community Development Director 5 John Schmitt Steven Clay Patrick Heitzman Matthew Lehman Pamela Punt Mark McNeill Kris Wilson Gregg Voxland Judith Cox Jeff Tate Rick Coleman Bruce Loney Jamie Polley R. Michael Leek Profile of the Government The City of Shakopee was incorporated initially in 1857 and for the second time in 1870 and is located about 25 miles southwest of Minneapolis. Bounded by the Minnesota River on the north, Shakopee is in the northern part of Scott County and is the county seat. The City is one of the most rapidly growing communities of the state. The 2000 population of the City was 20,568 and the land area covered is approximately 30 square miles. For 2011, the estimated population is about 34,200; the actual decennial census figures will be released in early 2011. The City is empowered to levy a property tax on both real and personal property located within its boundaries. It is also empowered by state statute to extend its corporate limits by annexation, which occurs periodically. Shakopee is organized in Minnesota under Plan A, which includes a City Administrator, but the City Council retains most decision making authority such as policy setting, adopting ordinances and budget and staffing. The City Council has four members who serve staggered terms of four years plus the Mayor who serves a two -year term. All council positions are non - partisan, part- time and members are elected at large. The City provides the normal municipal services such as police and fire protection, street and infrastructure construction and maintenance, parks and recreation, planning and zoning. Also provided are electrical distribution, water, sewer and storm drainage utilities, organized refuse collection and recycling, and some transit services. Electric and water utilities are operated by Shakopee Public Utilities Commission which is appointed by the City Council. Housing, economic development and redevelopment are controlled by the Shakopee Economic Development Authority. The Authority is comprised of City Council members and is included as an integral part of the City's budget. Date of Incorporation 1870 Form of Government Council /Mayor Fiscal Year Calendar Area of City 33 Square Miles Population 35,100 Median Value of Home 192,600 Total Market Value 3,510,617,900 Miles of Roadway 154 Fire Stations 2 Number of Employees 3 Paid on Call 47 Police Stations 1 Sworn Officers 47 6 Civilian Employees 7 Recreation Park Ares (acres) 1,016 Number of Parks /Playgrounds 61 Municipal Pool 1 Community Center /Ice Arena 1 Employees Full Time Part Time 128 111 TO: Mayor and City Council Shakopee Residents and Taxpayers CITY OF SHAKOPEE FROM: Mark McNeill, City Administrator SUBJECT: City of Shakopee FY 11 Operating Budget DATE: December, 2010 INTRODUCTION: Attached is the budget for the City of Shakopee for fiscal year 2011/2012. BACKGROUND: The adoption of the budget for 2011 is the culmination of several months of work by the elected officials and staff on behalf of the residents of Shakopee. This budget establishes the priorities for the upcoming year for levels of service. It is the product of factors relating quality of life, and rates of taxation and other charges for service for residents, property owners, and visitors. The budget consists of the general operating fund revenues and expenditures, which comprise the first portion of this document. Following are special revenue, debt service, capital projects, enterprise and internal service funds. The other major component of this budget document is the five year capital improvement plan. This identifies non - equipment expenditures of greater than $20,000,_ for the years FY 2011 through FY 2015. For a City such as Shakopee that has experienced a high rate of growth, the CIP is an important planning document, in addition to being a budgetary tool. The local residential housing market continues in a slump when compared to its "boom" years, but in 2010 Shakopee still was ranked in the top five in the number of permits issued for cities in the Twin Cities metropolitan area. Nonetheless, the overall slowing has affected both the demand for services and budgetary needs. In addition, earlier in 2008, the Minnesota Legislature imposed a cap on operating property tax levies of inflation plus a growth factor for each of the next three years. This did not impact the City of Shakopee for 2010 or 2011. For the second year in a row, staff was directed to prepare a two year budget, recognizing that decisions made for both revenues and expenditures impact more than a single year's budgetary efforts. This multiple -year process is expected to be continued as the City moves forward. Property Taxes Workshops were held by the Council with City staff to review departmental requests in July and August. On September 7th, a preliminary tax levy and budget for FY 11 were set by the City Council. The rate of taxation for the upcoming fiscal year is estimated to be slightly higher than FY 2010. When combined with residential property valuation decreases, Shakopee residential property would see a decrease of about 6.6% on the average value home. This is an average — if property received a more or less than average valuation change, your property tax bill for the City could be different. Property taxes comprise 74% of estimated General Fund revenues, with the balance of funding coming from licenses and permits, intergovernmental revenues, service charges, and other miscellaneous sources. From a property tax levy standpoint, the General Fund levy is a 01% decrease from FY2010. The total levy is a 0.5% decrease over FY2010, which includes items outside of the State - imposed levy cap. Tax Levy (fiscal year): Year Debt Current Total Per Capita 2005 636,036 9,067,169 9,703,205 336 2006 933,006 10,018,911 10,951,917 353 2007 1,073,752 11,671,697 12,745,449 388 2008 1,101,007 13,121,000 14,222,007 423 2009 1,251,677 13,732,000 14,983,677 443 2010 1,099,471 13,814,206 14,913,677 439 2011 257,440 14,579,998 14,837,438 423 City Share of property tax. l Other School 27% County 35 City 34% 1 Tax Levy Tax Rate 20,000,000 15,000,000 10,000,000 5,000,000 39 37 35 33 31 29 27 25 Net taxable Tax Capacity 50,000,000 40, 000, 000 30,000,000 20,000,000 10,000,000 2006 2007 2008 2009 2010 2011 2004 2005 2006 2007 2008 2009 2010 2011 i 2004 2005 2006 2007 2008 2009 2010 2011 Government Wide Budget (without SPUC) Revenues Other Financing Sources And (Uses) Interf und Loan Interfund Transfers In Interfund Transfers (Out) General Fund Special Revenue Funds Debt Service Funds Capital P rojects Funds Enterprise Internal Svs Funds Total Revenues Taxes $13.383.820 $80,000 $257.440 $1,510,000 $0 $15,231,260 Special Assessments 13,000 730.180 1,041,680 1784,860 Licenses And Permits 1,246.750 1246,750 Intergovernmental Federal 5.000 5.000 State 724.560 667,000 1,847,000 3,238.560 Local 8,000 8.000 Charges For Service 1699,490 30.000 4,257,000 5.986.490 Fines And Forfeits 436,000 436.000 Miscellaneo us Revenue 40,800 620,000 3.091,590 3,752,390 Interest Earnings 300,000 52,000 44.000 134.560 995,890 1,526.450 TOTAL Revenue 17,857.420 829,000 1.031620 5,153,240 8,344.480 33,215,760 Expenditures General Government 3,034,700 99,730 3,334,430 Public Safety 9,715,730 2.955,000 12.670.730 Public Works 2,843,660 1,191,270 5,530,000 5,337,700 14,902,630 Recreation 4.361550 759,000 - 5,120,550 Debt Service 3,236,830 3,236,830 Miscellaneous 220.000 974,410 1,194,410 Capital 989,530 989,530 Total Expenditures 20,175,640 1,291,000 3,236830 9,244,000 7,301,640 41,249,110 Excess (Deficiency) of Revenues over Expenditures (2,318220) (462,000) (2205.210) (4.090.760) 1,042,840 (8.033,350) 1,972.400 854.275 670,000 3,496,675 (22,400) (394,280) (560.000) (416,680) Excess (Deficiency) of Revenues and Other Sources Over Expenditures and Other Uses ($345,820) ($484,400) ($1,350,935) (53,815,040) $482.840 ($4,953,355) Pro peny Tax Levy Required to Support This Budget $14,099,998 $80,000 5257,440 $400,000 $0 $14,837,438 Property taxes are the major source of revenue for the city. User charges are the second biggest source of revenue and include utility bills for the sanitary sewer and storm drainage funds and recreation fees. Other sources include licenses and permits, state aids, fines and forfeits and interest on investments. It should be noted that the State of Minnesota's budget woes impact local governments throughout the state, and Shakopee is no exception. The State's decision to not return to the City Market Value Homestead Credit (MVHC) amounted to a loss of $542,762 in 2010. Local taxpayers will either need to make up the difference, or be impacted by the resulting reduction in the level of service. Governmental Funds Revenue 18,000,000 16,000,000 14,000,000 12,000,000 10, 000, 000 8,000,000 6,000,000 4,000,000 2,000,000 General Fund Revenue 16,000,000 14,000,000 12,000,000 10, 000, 000 8,000,000 6,000,000 4,000,000 2,000,000 EXPENDITURE CHANGES: Overall, the major changes for 2011 are as follows: w Taxes Sp Assess License Intergovt Fees Permits Fines Misc. Taxes License Intergov't Fees Fines Misc. Permits • 2009 U 2010 ❑ 2011 • 2009 G 2010 ❑ 2011 U 2012 o One percent budgeted cost of living adjustment for employees, following a budgeted salary freeze in 2010. o Supplies and services reduction to a nearly flat rate of inflation, especially reduced fuel and energy costs. The City will continue to monitor staffing levels and demand throughout FY 11, to be certain that staffing levels are commensurate with demands. EXPENDITURE BREAKDOWN: Governmental Funds Expenditures 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 • 2009 O 2010 0 2011 sn ,,` .� �� • o � y` Aso- \ab cse, c (e Q .� Q � The General Fund operating budget to be adopted by the City Council in December totals $20 an increase of 1.2% over the 2010 original adopted budget. This includes the Telecommunications and Recreation Funds that were merged into the General Fund starting in 2010. The budget by division for 2010 and 2011/12 is as follows: 2009 2010 2011 2012 Division Actual Budget Est. Est. $123,440 $207,820 $202,240 $207,630 MAYOR & COUNCIL CITY ADMINISTRATOR 736,179 755,210 793,030 826,600 CITY CLERK 290,216 325,880 327,180 365,040 FINANCE 762,861 852,100 794,600 816,040 LEGAL COUNSEL 422,045 0 0 0 COMMUNITY DEVELOPMENT 474,592 468,340 495,800 516,130 FACILITIES 214,261 228,500 214,610 214,850 INFORMATION TECHNOLOGY 374,458 399,400 207,240 216,210 POLICE DEPARTMENT 5,952,777 6,578,460 6,969,270 7,256,810 FIRE DEPARMENT 1,809,935 1,940,080 1,945,360 1,976,950 BLDG INSPECTION 769,881 765,660 801,100 790,800 ENGINEERING 551,153 663,030 661,630 679,630 STREET MAINTENANCE 1,835,690 1,947,510 2,059,700 2,071,630 FLEET 97,192 103,550 122,330 99,830 PARK MAINTENANCE 1,414,353 1,602,640 1,576,910 1,650,810 LIBRARY /CONG. DINING 284,482 332,150 304,330 303,540 NATURAL RESOURCES 40,458 54,970 58,400 58,180 EXPENDITURE BREAKDOWN: Governmental Funds Expenditures 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 • 2009 O 2010 0 2011 sn ,,` .� �� • o � y` Aso- \ab cse, c (e Q .� Q � The General Fund operating budget to be adopted by the City Council in December totals $20 an increase of 1.2% over the 2010 original adopted budget. This includes the Telecommunications and Recreation Funds that were merged into the General Fund starting in 2010. The budget by division for 2010 and 2011/12 is as follows: RECREATION 2,176,035 2,387,480 2,421,910 2,462,160 UNALLOCATED 75,306 155,000 220,000 225,000 TOTAL $18,405,314 $19,767,780 $$20,175,640 $$20,737,840 *Beginning in 2010, legal division budget has been eliminated and prosecution costs included in the Police division and remaining civil costs included in the Mayor & Council budget. General Fund Expenditures 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 - 600 580 560 540 520 500 480 460 440 420 400 ru General Fund Expenditures per Capita General Govt Public Safety Public Works Recreation Unallocated 2009 2010 2011 2C Recreation and Telecommunications merged in 2010 • 2009 • 2010 ❑ 2011 • 2012 Fund Balance The city has a target level of undesignated /unreserved fund balance of 40 to 45 percent of expenditures and transfers out for the General Fund. The purpose is to provide working capital needed because the major revenue source being received in June and November. It also covers deviations in estimates for other revenue sources and contingency funding. The other funds do not have target levels of fund balance established. The Sewer and Storm Drainage funds have minimum cash levels set at the amount of accumulated depreciation plus three months working capital. General Fund Balance 12, 000, 000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 2006 2007 2008 2009 2010 2011 2012 Outstanding debt for Shakopee remains at a moderate level. Outstanding Debt (including SPUC) Year Revenue G.O. /Imp Total Per Capita 2006 34,535,000 25,020,000 59,555,000 1,816 2007 33,895,000 24,725,000 58,620,000 1,726 2008 33,225,000 23,615,000 56,840,000 1,689 2009 32,515,000 20,955,000 53,470,000 1,572 2010 21,470,000 18,710,000 40,180,000 1,145 SUMMARY: The provision of services to the residents, businesses, and taxpayers of Shakopee always involves the challenge of balancing the demand for services, with available resources. While there are signs of a recovery in the national economy, the impacts caused by the he continued languishing of the residential development market, with the resulting decrease in valuations, and major concerns of the financial health of the State of Minnesota will cloud Shakopee's financial planning and outlook for operations. This will mean monitoring of the budget throughout the year, and may result in mid -year adjustments to staffing and service levels. 70% 60% 50% 40% 30 % - -- Fund Balance 20% 10% 0% Percent e e e A ■ Fund Balance The city has a target level of undesignated /unreserved fund balance of 40 to 45 percent of expenditures and transfers out for the General Fund. The purpose is to provide working capital needed because the major revenue source being received in June and November. It also covers deviations in estimates for other revenue sources and contingency funding. The other funds do not have target levels of fund balance established. The Sewer and Storm Drainage funds have minimum cash levels set at the amount of accumulated depreciation plus three months working capital. General Fund Balance 12, 000, 000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 2006 2007 2008 2009 2010 2011 2012 Outstanding debt for Shakopee remains at a moderate level. Outstanding Debt (including SPUC) Year Revenue G.O. /Imp Total Per Capita 2006 34,535,000 25,020,000 59,555,000 1,816 2007 33,895,000 24,725,000 58,620,000 1,726 2008 33,225,000 23,615,000 56,840,000 1,689 2009 32,515,000 20,955,000 53,470,000 1,572 2010 21,470,000 18,710,000 40,180,000 1,145 SUMMARY: The provision of services to the residents, businesses, and taxpayers of Shakopee always involves the challenge of balancing the demand for services, with available resources. While there are signs of a recovery in the national economy, the impacts caused by the he continued languishing of the residential development market, with the resulting decrease in valuations, and major concerns of the financial health of the State of Minnesota will cloud Shakopee's financial planning and outlook for operations. This will mean monitoring of the budget throughout the year, and may result in mid -year adjustments to staffing and service levels. 70% 60% 50% 40% 30 % - -- Fund Balance 20% 10% 0% Percent Nonetheless, the City of Shakopee remains committed to providing services to its residents, property owners, and other stakeholders with the greatest efficiencies and highest levels possible. Mark McNeill City Administrator Budget Development Fund Structure The financial matters of the City of Shakopee are arranged into groups called funds. Each fund is a separate accounting activity. The funds are; Governmental Funds using modified accrual accounting: General Fund is the main operating fund and accounts for the usual activities of general government, public safety (police, fire and building inspection), public works (engineering, streets and fleet) and culture /recreation (library, park maintenance, recreation and natural resources). Special Revenue Funds are for resources received for specific purposes and include Transit, Revolving Loan, Forfeitures and the Economic Development Authority. Debt Service Funds are to account for money dedicated to paying the city's bonded debt. Capital Project Funds are to account for the larger construction projects in the city. Ongoing funds are the Capital Improvement and Park Reserve Funds. Other funds exist for the life of the projects financed by that fund. Proprietary Funds using accrual accounting: Enterprise Funds account for business -like activities of the city. There are four enterprise funds. The Electric and Water funds are operated by the Shakopee Public Utilities Commission and make a financial contribution to the General Fund of the City. The City operates the Sewer and Storm Drainage Funds with the utility commission providing billing services for those two funds. Internal Service Funds account for providing goods or services to various city divisions. These are the Building Fund for major city buildings, Capital Equipment Fund for major pieces of mobile equipment, Park Asset Fund for replacement of park assets, Information Technology Fund for certain hardware and software items and the Employee Benefit Fund for compensated absences. Major Funds Major funds are the funds of the city that are larger in terms of assets, liabilities, revenues or expenditures. The General Fund is always a major fund and the four enterprise funds, Electric, Water, Sewer and Storm Drainage are classed as major funds. Individual debt service or capital projects funds may be determined to be major funds for one or more years depending on the activity in that fund. Budget Process Scott County assessor sets property values during the previous year. The county sends valuation notices early in the current year for the next year's taxes. In May and June the local Board of Review and County Board of Equalization meet to consider appeals of property values from owners. June through March —Tax Court petitions must be filed to appeal previous year assessment. The City's, budget process starts in the spring for the following year. The Five Year Capital Improvement Plan and the Ten Year Capital Equipment List are reviewed and updated. By late June the operating budget materials are distributed to Department Heads. Management and City Council begin to review budget data in late July and the maximum tax levy is certified to the county auditor by September 15 In mid - November, tax payers receive a notice of the proposed amount of property taxes they would be billed for in the following year. Early in December a public hearing on the budget and tax levy is held and the final tax levy and budget are adopted. Budgets are legally adopted for the General Fund and the Transit Special Revenue Fund. The Economic Development Authority is a legally separate entity but is blended in as a special revenue fund because the City Council also serves as the Board for the EDA. Budgets are legally adopted at the division level for the General Fund and at the Fund level for Special Revenue Funds. Staff may shift budget amounts within divisions but governing body action is needed to change division or fund totals. Budgets are not amended after the close of the fiscal year (December 31 5 `). Appropriations lapse at the year's end. Budgets are prepared but not formally adopted for: • Debt Service Funds because these are controlled by the bond indentures. • Capital Projects Funds because these are controlled by specific project authorizations. • Enterprise Funds because these are flexible budgets based on service needs. • Internal Service Funds because these are controlled by project authorizations, specific purchase approvals or are dependent on the operating budget. CITY OF SHAKOPEE FINANCIAL MANAGEMENT POLICIES The City of Shakopee has an important responsibility to its citizens to plan the adequate funding of services desired by the public, including the provision and maintenance of public facilities, to manage municipal finances and resources wisely, and to carefully account for public funds. The City strives to ensure that it is capable of adequately funding and providing local government services needed by the community. The City will maintain or improve its infrastructure on a systematic basis to maintain quality neighborhoods. These policies provide the framework for fiscal management and guide the decision making process. The policies operate independently of changing circumstances and conditions. Objectives 1. To protect the Council's policy- making ability by ensuring that important decisions are not controlled by financial problems or emergencies. 2. To enhance the Council's policy- making ability by providing accurate information on the cost of various authority or service levels. 3. To assist sound management of the City government by providing accurate and timely information on financial condition. 4. To provide sound principles to guide the important decisions of the Council and of management which have significant fiscal impact. 5. To set forth operational principals which minimize the cost of local government, to the extent consistent with services desired by the public, and which minimize financial risk. 6. To employ revenue policies and forecasting tools to prevent undue or unbalanced reliance on certain revenues, especially property taxes, which distribute the cost of municipal services fairly, and which provide adequate funds to operate desired programs. 7. To provide essential public facilities and prevent deterioration of the City's infrastructure including its various facilities. 8. To protect and enhance the City's credit rating and prevent default on any municipal debts. 9. Ensure the legal use and protection of all City funds through a good system of financial and accounting controls. 10. Manage risk through loss awareness, loss prevention, loss control and loss financing. Operating Budget Policy The operating budget policies ensure that the City's annual operating expenditures are consistent with past expenditures and respond to long -term objectives rather than short -term benefits. The policies allow the City to maintain a stable level of service, expenditures and tax levies over time. These policies are most critical to programs funded with property tax revenue because accommodating large fluctuations in this revenue source can be difficult. 1. The City will adopt a balanced operating budget for the General Fund with current revenues equal or greater than current expenditures. It is not the policy to finance ongoing operations with one -time revenues or fund balance. One time revenues and fund balance will only be used for one- time expenditures. 2. The City will not budget to accrue future revenues. 3. An objective analytical process will be used to forecast revenues. 4. Opportunities for other revenue sources will be explored to reduce property tax levels. 5. The City will avoid postponing expenditures and provide for the adequate maintenance, replacement and improvement of the City's physical assets in order to protect the capital investment and minimize future maintenance and replacement costs. 6. To protect against unforeseen events, the City will budget a contingency and maintain fund balances according to the City's policies. 7. The City will apportion its administrative and general government costs to all its funds as appropriate and practical. 8. The City staff will monitor revenues and expenditures to adhere to their budgeted amounts. Monthly reports comparing budget with revenues and expenditures will be prepared. Line items within a division may be over spent as long as the total division budget is not over spent. 9. Appropriations will be included in the operating budgets to keep internal service fund resources at an appropriate level. 10. Appropriations lapse at year end. Fund Balance /Equity Fund balance is the difference between the assets and liabilities in a governmental fund. A governmental fund generally involves tax support and the focus of accounting is the flow or control of money. The General, Special Revenue, Debt Service and Capital Projects funds are governmental funds. Fund equity is similar to fund balance but applies to enterprise and internal services fund and has a longer term focus including fixed assets, accumulated depreciation and long term debt. General Fund: • This Fund Balance Policy applies to unrestricted fund balances comprised of committed, assigned, unassigned amounts. • The City Council can assign fund balance by expressing its intent or the Finance Director is hereby authorized to assign fund balance. • When more than one category of fund balance can be used to fund an expenditure, the highest (most restrictive) level shall be used first. • The target level of unassigned fund balance is 40 to 45% of expenditures. This is to provide working capital for cash flow, unexpected decline in revenue such as state aid unallotment and unforeseen expenditures such as natural disasters. • Unrestricted fund balance can be spent down by City Council action or appropriation or due to emergency situations. • Replenishing fund balance when it falls below the target level shall be accomplished by inter - fund transfers or budgeting for expenditures and other uses to be less than revenue and other sources over a period not to exceed three years. • Annually the City Council will decide what to do with the General Fund unreserved fund balance that exceeds 45% of expenditures and transfers out. Special Revenue Funds: These funds shall maintain sufficient fund balance to provide for working capital. Debt Service Funds: These funds shall maintain sufficient fund balance to provide for the timely payment of principal, interest and service charges. Capital Project Funds: There are no fund balance requirements for these funds. Enterprise Funds: These funds shall have sufficient equity and liquid assets to provide for three to five months operating costs and to have at least as much as the amount of accumulated depreciation. Internal Service Funds: These funds shall have sufficient equity to smooth out the "peaks and valleys" of major expenditures over the long term and to provide full funding for employee compensated absences and other post employment benefits. REVENUE AND EXPENDITURE POLICY The revenue policy is designed to ensure; 1) diversified and stable revenue sources, 2) adequate long- term funding by using specific revenue sources to fund related programs and services, and 3) funding levels to accommodate needed City services and programs equitably. 1. The City will provide long -term financial stability through sound short and long term financial planning. The City will maintain a diversified and stable revenue system in order to avoid short -term fluctuations in a single revenue source. 2. The City will conservatively estimate its annual revenues. All existing and potential revenue sources will be re- examined annually. 3. The City will use one -time or special purpose revenue for capital expenditures or for expenditures required by the revenue, and not to subsidize recurring personnel, operation and maintenance costs. 4. The City will establish all fees and charges at a level related to the cost of providing the services, or as adjusted for particular program goals. The City will review the full cost of activities supported by fees and charges to identify the impact of inflation and other cost increases and will review these fees and charges along with resulting net property tax costs with the Council at budget time. 5. The City will seek a balanced tax base through support of a sound mix of residential, commercial, and industrial development. 6. The City will set enterprise fund fees at a level that fully supports the total direct and indirect cost of the activity (net of any grants or similar revenues), including depreciation of capital assets and debt service, to maintain a positive cash flow and provide adequate working capital. Replacement (or bonding for replacement) of enterprise infrastructure will be paid for from accumulated (or annual) earnings of the particular fund. 7. The City will offset reduced revenues with reduced expenditures. 8. The City will budget for 98% of the tax levy to allow for delinquencies and adjustments. 9. The City will avoid nuisance charges as a revenue source. 10. Department heads are responsible to monitor their respective budget and control spending so that the budget is not exceeded. Expenditures over $15,000 will have prior council approval. Any unauthorized expenditure or exceeding the budget may be a personal obligation of the person incurring the obligation. ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY The accounting, auditing and financial reporting policy are designed to maintain a system of financial monitoring, control and reporting for all operations and funds in order to provide effective means of ensuring that overall City goals and objectives will be met and to assure the City's residents and investors that the City is well managed and fiscally sound. 1. The City will adhere to a policy of full and open public discourse of all financial activity. The proposed budget will be prepared in a manner to maximize its understanding by citizens and elected officials. Copies of financial documents will be made available to all interested parties. Opportunities will be provided for full citizen participation prior to adopting the budget. 2. The City will maintain its accounting records and report on its financial condition and results of operations in accordance with City, State and Federal law and regulations, and Generally Accepted Accounting Principles (GAAP), and standards established by the Governmental Accounting Standard Board (GASB). Budgetary reporting will be in accordance with City and State budget laws. 3. An independent firm of certified public accountants will annually perform a financial and compliance audit of the City's financial statements. Their opinions will be contained in the City's Comprehensive Annual Financial Report (CAFR). 4. As an additional independent confirmation of the quality of the City's financial reporting, the City will annually seek to obtain the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting. The CAFR will be presented in a way designed to communicate with citizens about the financial affairs of the City. INVESTMENT POLICY I. Scope This policy applies to the investment portfolio under the authority and control of the Finance Director /City Treasurer of the City of Shakopee. This policy shall be reviewed on an annual basis. Any changes must be approved by the City Council. II. General Objectives The primary objectives, in priority order, on investment activities shall be: 1. Safety Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). A portion of the portfolio also may be placed in local government investment pools, which offer same -day liquidity for short -term funds. 3. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. Securities should not be sold prior to maturity with the following exceptions: a) A security with declining credit may be sold early to minimize the loss of principal. b) A security swap would improve the quality, yield, or target duration in the portfolio. c) Liquidity needs of the portfolio require that the security be sold. d) There is a definite economic benefit to be realized. III. Standards of Care 1. Prudence The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with procedures and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations and the sale of securities are carried out in accordance with the terms of this policy. Investments shall be made with judgment and care, under circumstances then prevailing, for investment, considering the probable safety of their capital as well as the probable income to be derived. 2. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business, 3. Delegation of Authority Authority and responsibility for the operation of the investment program is hereby delegated to the Finance Director /Treasurer. The Finance Director shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The use of an independent third party investment manager is authorized. 4. Investing fees The General Fund shall be reimbursed from interest earnings for the cost of an investment manager and safe keeping fees. IV. Safekeeping and Custody 1. Authorized Financial Dealer and Institution Security broker /dealers are selected by creditworthiness (minimum capital requirement $10,000,000 and at least five years of operation). These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15C3 -1 (uniform net capital rule). All financial institutions and broker /dealers who desire to become qualified bidders for investment transactions must supply the following as appropriate: • Audited financial statements • Proof of National Association of Securities Dealers (NASD) certification • Proof of state registration 2. Internal Controls (1) The cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. a. Custodial safekeeping. Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. All trades where applicable will be executed by delivery vs. payment (DVP). This ensures that securities are deposited with the custodian prior to the release of funds. b. Clear delegation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff position and their respective responsibilities. c. Written confirmation of telephone transactions for investments. Due to the potential of error and improprieties arising from telephone transactions, all telephone transaction should be supported by written communications. Written communications may be via fax or Email. V. Suitable and Authorized Investments 1. Investment Types The following investments will be permitted by this policy and are those defined by state law where applicable; a. U.S. Government obligations, U.S. Government agency obligations, and U.S. Government instrumentality obligations, which have a liquid market with a readily determinable market value. This includes mortgage- backed pass- through securities issued by any U.S. Government agency. b. Canadian government obligations (payable in local currency). c. Certificates of deposit and other evidences of deposit at financial institutions, bankers' acceptances, and commercial paper, rated A -1, P -1, F -1 or higher by at least two nationally recognized rating agencies. d. Investment -grade obligations of state and local governments and public authorities. e. Repurchase agreements whose underlying purchased securities consist of the foregoing. f. Money market mutual funds regulated by the Security and Exchange Commission and whose portfolios consist only of dollar- denominated securities. The purpose of an investment pool is to allow political subdivisions to pool available funds in order to achieve a potentially higher yield. Authorized investment pools are the 4M Fund administered by the League of Minnesota Cities and the "sweep" pool administered by the investment custodian g. Local government investment pools, either state - administered or through joint powers statutes and other intergovernmental agreement legislation. Investment in derivatives or high -risk mortgage- backed securities is not authorized. 2. Repurchase Agreements Repurchase agreements shall be consistent with state statutes and GFOA Recommended Practices on Repurchase Agreements. VI. Investment Parameters Pooling of Funds Except for cash in certain restricted and special funds, the City of Shakopee will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. 1. Diversification The aggregate investment portfolio shall be diversified by: • Limiting investments to avoid over concentration in securities from a specific issuer or business sector (excluding securities back by the US government). • Limiting investment in securities that have higher credit risks. • Investing in securities with varying maturities. • Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LGIPs), money market funds or repurchase agreements to ensure that appropriate liquidity is maintained in order to meet ongoing obligations. • All investments other than in direct obligations or agencies of the United States, secured by collateral, or repurchase agreements, shall not exceed fifty percent of the aggregate investment portfolio. Mortgage- backed securities shall not exceed thirty percent of the aggregate investment portfolio, at time of purchase. • Investment in any one corporation for commercial paper, repurchase agreements or certificates of deposit shall not exceed five percent of the aggregate investment portfolio. 2. Performance Standards The Longer -Term Core funds shall be managed in accordance with the parameters specified within this policy and shall be regularly evaluated against a benchmark. The benchmark will be a blend of eighty percent of the Merrill Lynch 1 -5 Year U.S. Treasury index and twenty percent of the Merrill Lynch Mortgage, GNMA, All 15 Year index. This benchmark shall, at a minimum, be reviewed every year to ensure consistency with the City of Shakopee's investment policy and risk tolerances. 3. Maximum Maturities To the extent possible, the City of Shakopee shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Shakopee will not directly invest in securities maturing more than ten (10) years from the date of purchase. Longer -term funds shall not be invested in securities exceeding 10 years in modified duration, at time of purchase. VII. Reporting The Finance Director shall prepare an investment report at least quarterly. Included in the report shall be the following; • A listing of individual securities held at the end of the reporting period listed by maturity date. • The carrying basis, the current calculated accreted basis and the current market value. • Weighted average yield. • Total return performance measured against the selected benchmark for the Longer - Term funds. VIII. Depositories Pursuant to Minnesota Statures, Section 118A.02, the Finance Director is authorized to designate as a depository of city funds such national, insured state banks or thrift institutions as defined in MSA 51A.02, Subdivision 23, as deemed proper. The Finance Director is authorized by City Council to approve of the arrangements for safekeeping of pledged collateral in accordance with MSA 118A.03. The depository may at its discretion furnish a bond and /or collateral aggregating the required amount. The City will not accept mortgages as collateral. The City will regularly analyze its cash flow needs of all funds. The City will collect, disburse, and deposit funds on a regular basis. Interest earnings and market value adjustments will be credited to the source of the invested monies based on the average cash balance. DEBT POLICY The debt policy ensures that the City's debt 1) does not weaken the City's financial structure; and 2) provide limits on debt to avoid problems in servicing debt. This policy is critical for maintaining the best possible credit rating. 1. The City will not use long -term debt for current operations. 2. The City will avoid the issuance of short-term debt such as, Budget, Tax and Revenue Anticipation Notes. 3. The City will confine long -term borrowing to capital improvements, equipment or projects that have a life of more than 5 years and cannot be financed from current revenues. 4. The City will use special assessments, revenue bonds, and /or any other available self - liquidating debt measures instead of general obligation bonds where and when possible, applicable and practical. 5. The City will pay back debt within a period not to exceed the expected life of the project. 6. Tax supported debt such as building bonds shall not exceed a term of 20 years unless there are extraordinary reasons. 7. Debt supported by special assessments shall have a term of 10 years or less depending on the size of the assessments. 8. Special assessments financed internally will bear 8% interest. 9. The City will not exceed 3 percent of the market value of taxable property for pure general obligation debt per state statutes. 10. The City will maintain good communications with bond rating agencies about its financial condition and will follow a policy of full disclosure in every financial report and bond prospectus. The City will comply with Securities Exchange Commission (SEC) reporting requirements. 11. The City will follow a policy of full disclosure on financial reports and bond prospectus. 12. The City may refinance or call any debt issue when beneficial for future savings. 13. Inter -fund loans will not exceed two years duration and interest earning on the investment portfolio will determine the interest rate to be paid to the lending fund. 14. Business /development subsidy financing will be based on pay as you go financing to the greatest extent possible. Capital Items Fixed asset capitalization threshold is $10,000 and a life of more than two year. Items such as lengths of fire hose and firefighter's turn out gear or non -major software are not capitalized. Significant software that the city uses is not purchased outright. Items purchased in lots where the individual items are less than $10,000 are not capitalized. For infrastructure or buildings, repairs /additions of less than $20,000 or not materially improving or extending the life of the assets are not capitalized. Developer contributions of infrastructure items shall have 15% added to the estimated construction cost for indirect costs. CAPITAL EQUIPMENT POLICY The purpose of the City's capital equipment program is to plan for the replacement of obsolete equipment and the purchase of new items without needing significant changes in the tax levy. 1. The City will plan for the purchase of any vehicles and mobile equipment costing over $20,000 and a life of 1. year or more as part of the City's ten -year capital equipment program. 2. The City will plan the capital equipment program and revenues to assure that funds remain in the capital equipment fund to accrue interest. 3. The City will anticipate equipment replacements and additions based on realistic asset life expectancies and cash balances. 4. The City will project any future operating costs of purchases into the upcoming operating budgets. For example, the addition of park equipment might require more maintenance expenditures in future years. 5. The City will maintain its assets to protect its capital investment and to minimize future capital expenditures. 6. The City will use the least expensive financing method for all capital equipment purchases including multiple cost estimates and bids when appropriate and required by law. CAPITAL IMPROVEMENT PROGRAM POLICY The purpose of the capital improvement policy is to plan for the construction, replacement and maintenance of the City's infrastructure with as little impact to City funds as possible. 1. The City will develop a 5 year plan for capital improvements and update it annually. 2. The City will identify the estimated cost and potential funding sources for each capital project. 3. The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in the operating budget. 4. The City will use inter - governmental assistance to finance those capital improvements that are consistent with the capital improvement plan and City priorities. 5. The City will maintain all its assets at a level adequate to protect the City's and its citizens' capital investment and to minimize future maintenance and replacement costs. 6. Federal, State and other intergovernmental and private funding sources of a special revenue nature shall be sought out and used as available to assist in financing capital improvements. RISK MANAGEMENT POLICY The risk management policy assures proper insurance coverage of City assets while minimizing risk and cost. 1. Insurance policies will be analyzed regularly to assure proper coverage on City assets. 2. The City will maintain the highest deductible amount considered prudent in light of the relationship between the cost of insurance, the estimated deductible to be paid and the City's ability to sustain the loss. 3. The City will insure that contractors, license holders and parties using city facilities have appropriate insurance to protect the City. Employees by Function 2008 2009 2010 2011 Governmental Funds General Government Administration City Administrator 1 1 1 1 Assistant Administrator 1 1 1 1 HR Technician 1 1 1 1 Office Service Worker 1 .63 .63 .63 Communications Coordinator .5 .5 .5 .5 Telecomm Coordinator 1 1 1 1 City Clerk City Clerk 1 1 1 1 Deputy Clerk 1 1 1 1 Records Clerk 1 1 1 1 Receptionist 1.5 1.5 1.5 1.5 Finance Finance Director 1 1 1 1 Senior Accounting Clerk 1 1 1 1 Accounting Clerk II 1 1 1 .8 Planning Community Dev. Director 1 1 1 1 Planner II 2 2 2 2 Planner I 1 1 1 1 Secretary 1 1 1 1 2011 Budget Impacts Service levels Service levels for 2011 are expected to be mostly the same as 2010 with the exception of the Police Department which will have the same sworn officer staffing level as 2007. This may result in delays in response to calls for service and reduced patrol and traffic enforcement as well as reduced effort in some specific areas. Property Tax Impact There is a slight increase in building activity but development related revenues are flat. The decrease in net tax capacity is estimated to be about 3.6% with the loss of residential value offset by gains in the commercial and agricultural sector. City Council set the pay 2011 property tax levy at 0.5% less than pay 2010. Average residential value decreased about 6.6% and the impact is about a 5.9% reduction in net city tax. The projects in the Capital Improvement Plan for 2011 are expected to have minimal impact on the operating budget. Some projects will increase costs while others will reduce costs such as the street overlay and reconstruction. Employees by Function 2008 2009 2010 2011 Facilities Facilities Supervisor 1 1 1 1 Maintenance 1 2 2 2 Custodian 3 4 3 3 Information Technology IT Coordinator 1 1 1 1 IT Specialist 1 1 1 1 Public Safety Police Police Chief 1 1 1 1 Captain 2 2 2 2 Sergeant 8 8 8 7 Detective 3 4 4 4 School Resource 2 2 2 2 Patrol Offic.er 33 30 30 31 Secretary 1 1 1 1 CSO 3 3 3 3 Records Supervisor 1 1 1 1 Records Specialist 2.75 2.75 2 2 Records Technician 2 2 2 2 Fire Fire Chief 1 1 1 Fire Inspector /Marshal 1 1 1 Office Service Worker 1 1 1 1 Building Inspection Building Official 1 1 1 1 Inspector 4 3 3 3 Fire Inspector 1 Secretary 1 1 1 1 Public Works Engineering Public Works Director 1 1 1 1 Assistant City Engineer 1 1 1 1 Project Engineer 1 1 Graduate Engineer 1 1 1 1 Technician IV 2 1 1 1 Technician III 2 1 1 1 Technician II 1 GIS Technician 1 1 1 1 Secretary .9 .9 .9 .9 Street Employees by Function 2008 2009 2010 2011 PW Superintendant 1 1 1 1 Street /Util. Supervisor 1 1 1 1 Engineering Tech IV 1 1 1 Maintenance Operator 10 6 6 4 Fleet Mechanic 2 2 2 2 Mechanic Apprentice 1 1 1 1 Secretary 1 1 1 1 Culture and Recreation Park Maintenance Park Supervisor 1 1 1 1 Maintenance Operator 7 7 7 7 Library Natural Resources Natural Res Specialist 1 1 Recreation Recreation Director 1 1 1 1 Recreation Supervisor 4 4 4 4 Secretary 1 1 1 1 Customer Service Rep. 1 1 1 1 Landscape Designer 1 Maintenance 1 Custodian 1 EDA Fund EDA Coordinator 1 Enterprise Funds Sewer Fund Maintenance Operator 2 2 3 Storm Drainage Fund Maintenance Operator 2 2 3 Total 138.75 132.38 128.53 128.33 RESOLUTION NO. 2010 -3 A RESOLUTION SETTING THE TAX LEVY FOR 2010/11 BY THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE AND ADOPTING THE 2011 BUDGET WHEREAS, the Economic Development Authority (EDA) in and for the City of Shakopee was created pursuant to Minnesota Statutes, Section 469.051 et seq., as amended, and WHEREAS, Section 469.107 states that for economic development purposes, the governing body of the municipality may levy a tax at the request of the EDA, and Section 469.033 states that for redevelopment purposes, the EDA may levy a tax with the consent of the governing municipality, and WHEREAS, the By - Laws of the EDA for the City of Shakopee provides that a budget be prepared on an annual basis, NOW, THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF SHAKOPEE, MINNESOTA, that the EDA hereby requests the City Council of the City of Shakopee to levy a special tax of $80,000 pursuant to MSA 469.107 to be collected in 2010 for the EDA by the City of Shakopee. BE IT FURTHER RESOLVED, that the EDA levies a special tax of $ -0- pursuant to MSA 469.033 to be collected in 2010 by the EDA and hereby requests the City Council of the City of Shakopee to consent to such levy. BE IT FURTHER RESOLVED, that the attached 2011 General Fund Budget be approved with total appropriations and transfers in the amount of $110,900. Adopted in session of the Shakopee Economic Development Authority for the City of Shakopee, Minn sots held this 7 tg day of 2010. ATTEST: K--44 Executive Executive Director Chairman A RESOLUTION LEVYING A TAX AT THE REQUESTOF, AND CONSENTING TO THE LEVY OF A TAX BY, THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE WHEREAS, the Economic Development Authority for the City of Shakopee was created pursuant to Minnesota Statutes, Section 469.091 et. seq., as amended, and WHEREAS, Section 469.107 states the governing body of the municipality may levy a tax at the request of the Authority, and WHEREAS, Section 469.033 states that for redevelopment purposes, the Economic Development Authority may levy a tax with the consent of the governing municipality, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the City Council levies a special tax of $80,000 pursuant to MSA 469.107 to be collected in 2011 for the Economic Development Authority by the City of Shakopee. BE IT FURTHER RESOLVED that the City Council of the City of Shakopee consents to a special tax levy of $ -0- pursuant to MSA 469.033 to be collected in 2011 by the Economic Development Authority. Adopted in 'session of the City Council of the City of Shakopee, Minnesota held this 7M day of Septem':er, 2010. ATTEST: ,qty Clerk RESOLUTION NO. 7032 or of to City of Shakopee RESOLUTION NO. 7035 A RESOLUTION SETTING PROPOSED MAXIMUM 2010 TAX LEVY, COLLECTIBLE IN 2011 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following amounts be levied as the proposed maximum tax levy in accordance with existing law for the current year upon the taxable property in the City of Shakopee; General Levy Plus Economic Development Authority Debt Service - Fire Referendum (Market Value) $14,637,438 80,000 120,000 BE IT FURTHER RESOLVED, that the proposed expenditures for the Governmental Funds Budget for 2011 is $36,813,470. BE IT FURTHER RESOLVED, that the public hearing on the tax levy and budget is set for December 7st at 7:00pm, located at City Hall, 129 Holmes St. Adopted in day of Septe ATTEST: er, 2010. q ty Clerk session of the City Council of the City of Shakopee, Minnesota held this 7 ayor of((h City of Shakopee 0/7 f/ 'ity Clerk RESOLUTION NO. 7036 A RESOLUTION CANCELING DEBT SERVICE LEVY FOR 2010/11 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following debt service levies are canceled: 2002A GO Improvement Bonds $ 94,094 2004C GO Improvement Bonds 139,994 2004D Capital Improvement Bonds 465,812 2006A GO Improvement Bonds 343,672 2007A GO Improvement Bonds 7,784 2007B GO Improvement Bonds 95,204 2008A GO Improvement Bonds 149,414 2004B GO Refunding Bonds 130,261 (partial) BE IT FURTHER RESOLVED that the following irrevocable transfer is made from the Building Internal Service Fund to the respective debt service fund in 2010 with the difference of debt service needs being paid from the fund balance in the debt service fund: Adopted in,� day of Septe ATTEST: 2004D Capital Improvement Bonds $426,000 session of the City Council of the City of Shakopee, Minnesota held this er, 2010. yor G the City of Shakopee 77 RESOLUTION NO. 7065 A RESOLUTION SETTING 2010 TAX LEVY, COLLECTIBLE IN 2011 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following sums of money be levied as the tax levy in accordance with existing law for the current year, collectible in 2011, upon the taxable property in the City of Shakopee, for the following purposes: General Levy Plus Economic Development Authority $14,637,438 80,000 Debt Service - Fire Referendum 120,000 (Market Value) BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota held this of December, 2010. ATTEST: City Clerk Mayor of the City of Shakopee day RESOLUTION NO. 7066 A RESOLUTION ADOPTING THE 2011 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 2011 Budget with the estimated revenues and appropriations for the General Fund and the Special Revenue Fund as shown below is hereby adopted. Estimated Revenue Expenditures & Other Sources & Other Uses General Fund Mayor and Council $ 202,240 Administration 793,030 City Clerk 327,180 Finance 794,600 Planning 495,800 Facilities 214,610 Information Technology 207,240 Police 6,969,270 Fire 1,945,360 Inspection 801,100 Engineering 661,630 Street 2,059,700 Fleet 122,330 Park 1,576,910 Library/Congregate Dining 304,330 Natural Resources 58,400 Recreation 2,421,910 Unallocated 220,000 Total General Fund $19,829,820 20,175,640 Transit Fund 739,000 1,191,270 Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of December, 2010. ATTEST: City Clerk Mayor of the City of Shakopee COMBINED BUDGET SUMMARY City of Shakopee, Minnesota 2011 Government Wide Budget Summary Special Debt Capital General Revenue Service Projects Fund Funds Funds Funds Total Revenues Taxes $13,383,820 $ 80,000 $257,440 $ 1,510,000 $15,231,260 Special Assessments 13,000 730,180 1,041,680 1,784,860 Licenses And Permits 1,246,750 1,246,750 Intergovernmental Federal 5,000 5,000 State 732,560 667,000 1,847,000 3,246,560 Local Charges For Service 1,699,490 30,000 1,729,490 Fines And Forfeits 436,000 436,000 Miscellaneous Revenue 40,800 620,000 660,800 Interest Earnings 300,000 52,000 44,000 134,560 530,560 TOTAL Revenue 17,857,420 829,000 1,031,620 5,153,240 24,871,280 Expenditures 3,134,430 General Government 3,034,700 99,730 Public Safety 9,715,730 2,955,000 12,670,730 Public Works 2,843,660 1,191,270 5,530,000 9,564,930 Recreation 4,361,550 759,000 5,120,550 Debt Service 3,236,830 3,236,830 Miscellaneous 220,000 220,000 Total Expenditures 20,175,640 1,291,000 3,236,830 9,244,000 33,947,470 Excess (Deficiency) of Revenues over Expenditures (2,318,220) (462,000) (2,205,210) (4,090,760) (9,076,190) Other Financing Sources And (Uses) Interfund Loan Interfund Transfers In Interfund Transfers (Out) Excess (Deficiency) of Revenues and Other Sources Over Expenditures and Other Uses $ (345,820) $ (484,400) $ (1,350,935) $ (3,815,040) $ (5,996,195) Property Tax Levy Required to Support This Budget 1,972,400 $ 14,099,998 $ 80,000 $ 257,440 $ 400,000 $ 14,837,438 (22,400) 854,275 670,000 3,496,675 (394,280) (416,680) CITY OF SHAKOPEE, MINNESOTA Enterprise Funds 2011 Budget Revenues Operating Revenue $ 36,160,000 $ 4,699,000 $ 3,146,000 $ 1,111,000 $ 45,116,000 $ 43,627,000 Operating Income 2011 2010 Sanitary Surface Total Total Electric Water Sewer Water Enterprise Enterprise Fund Fund Fund Fund Budgets Budgets Expenses Operating Expenses 30,642,000 2,426,000 3,147,800 759,900 36,975,700 36,257,870 Depreciation 1,784,000 1,157,000 750,000 680,000 4,371,000 4,430,000 3,734,000 1,116,000 Non - Operating Income 102,000 363,890 386,000 851,890 2,006,754 Non - Operating Expense (421,000) (421,000) (1,089,357) Net Income (Loss) Before Operating Transfers 3,313,000 1,218,000 (387,910) 57,100 4,200,190 3,856,527 Capital Contributions 336,000 Operating Transfers In Operating Transfers Out (1,156,000) (840,000) (50,000) (50,000) (2,096,000) (2,038,000) Net Income (Loss) $ 2,157,000 $ 714,000 $ (437,910) $ 7,100 $ 2,440,190 $ 1,818,527 (751,800) (328,900) 3,769,300 2,939,130 GENERAL FUND The General Fund is used to account for revenues and expenditures necessary to carry out the basic functions of city government. These basic functions include police and fire protection, planning, administration, etc. Appropriations are made from this fund annually. Revenues are recorded by source, i.e. taxes, intergovernmental, charges for services, etc. Expenditures are recorded by object and are primarily for day -to -day operating expenses and equipment. Capital expenditures for large scale public improvements are accounted for within the Capital Projects Funds. For 2010 and going forward, the Recreation Fund and the Telecommunications Fund (except for Public, Educational and Government access) have been merged into the General fund. CITY OF SHAKOPEE General Fund Budget Report by Function REVENUES TAXES SPECIAL ASSESSMENT LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICE FINES & FORFEITS MISCELLANEOUS TOTAL REVENUES EXPENDITURES GENERAL GOVERNMENT PUBLIC SAFETY PUBLIC WORKS CULTURE AND RECREATION ECONOMIC DEVELOPMENT UNALLOCATED TOTAL EXPENDITURES OPERATING TRANSFERS IN TRANSFERS OUT "UNDERSPEND "FACTOR NET 2008 Actual $ 12,871,292 9,950 691,415 361,412 1,093,251 366,618 484,109 15,878,047 3,323,444 8,452,691 2,581,364 1,863,593 67,661 16,288,753 1,990,522 (1,427,478) $ 152 338 2009 Actual $ 13,758,019 14,900 1,122,619 593,647 805,637 364,896 414,923 17,074,641 3,199,461 8,532,593 2,484,036 1,739,293 75,306 16,030,689 2,248,302 (1,649,572) 9/30/2010 YTD Actual $ 7,025,283 12,555 889,529 564,403 1,319,032 291,255 64,761 10,166,818 2,377,494 7,208,014 1,988,171 3,339,456 70,019 1,152 14,984,306 1,223, 933 (2,790,000) 2010 Final Budget Proposed $ 13,481,010 2,000 1,028, 800 608,260 1,880,040 381,000 424,950 17, 806, 060 3,237,250 9,284,200 2,714,090 4,413,880 80,000 62,000 19, 791,420 2,044,400 (2,796,000) 2011 $ 13,383,820 13,000 1,246,750 73 7, 560 1,699,490 436,000 340,800 17,857,420 3,034,700 9,715,730 2,843,660 4,361,550 80,000 140,000 20,175, 640 $ 1,642,682 $ (6,383,555) $ (2,736,960) $ 57,180 2012 Proposed $ 13,321,900 13,000 1,275, 300 737,560 1,765,590 436,000 317,800 17,867,150 3,162, 500 10,024, 560 2,851,090 4,474,690 85,000 140,000 20,737,840 1,972,400 2,022,400 403,000 414,000 $ (434,290) R5509BUD SH001PV By Company (pb), Object (2 Yr Bdgt) - Portrait Fiscal Period: 9 / 10 Level Of Rollup 7 4100 SPECIAL ASSESSMENT 4110 SPECIAL ASSESSMENT PRINCIPAL 4111 SPEC ASSESSMENT INTEREST 4120 SA PREPAY 4100 SPECIAL ASSESSMENT 4200 LICENSES AND PERMITS 4201 LICENSES 4202 CABLE FRANCHISE 4203 TRACK FRANCHISE 4220 LIQUOR LICENSE 4230 BEER LICENSE 4240 CIGARETTE LICENSE 4242 DOG LICENSES 4243 MISC BUSINESS LICENSE 4201 LICENSES CITY OF SHAKOPEE Budget Report 162,851- 305,000- 305,000- 12,129- 12,849- 12,000- 12,000- 117,363- 125,178- 122,112- 117,000- 117,000- 3,651- 4,997- 5,769- 3,600- 3,600- 6,900- 6,450- 233- 7,000- 7,000- 4,756- 5,583- 2,983- 4,500- 4,500- 13,482- 11,607- 1,963- 9,000- 9,000- 158,280- 166,664- 295,910- 458,100- 458,100- 4400 INTERGOVERNMENTAL 4410 FEDERAL GRANTS 4,474- 1,975- 15,242- 5,000- 5,000- 4411 COPS 92,345- 4410 FEDERAL GRANTS 4,474- 1,975- 107,587- 5,000- 5,000- 2 - 7 10/28/201014:08:50 Page - 1 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 01000 GENERAL FUND 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4010 PROPERTY TAX 4011 CURRENT PROPERTY TAX 11,459,321- 12,066,287- 6,200,489- 11,678,060 11,584,900- 11,512,880- 4012 DELINQUENT PROPERTY TAX 151,141 160,613- 4013 MARKET VALUE CREDIT 243,691- 16,442- 4015 FISCAL DISPARITIES 1,119,749- 1,329,736- 684,921- 1,584,550 1,630,520 1,630,520- 4020 MOBIL HOME TAX 455- 560- 43- 400 400 500- 4025 PILOT 300- 5,130- 4,603- 4031 EXCESS TAX INCREMENT 298- 4040 AGGREGATE TAX 5,120- 8,945- 4,034- 8,000- 8,000- 8,000- 4050 LODGING TAX 193,797- 170,009- 131,194- 210,000- 160,000- 170,000- 4010 PROPERTY TAX 12,871,292- 13,758,019- 7,025,283- 13,481,010- 13,383,820- 13,321,900- 4005 TAXES 12,871,292- 13,758,019- 7,025,283- 13,481,010- 13,383,820- 13,321,900- 37,196- 8,908- 12,555- 2,000- 8,000- 8,000- 3,397- 2,911- 2,500- 2,500- 30,643 3,080- 2,500- 2,500- 9,950- 14,900- 12,555- 2,000- 13,000- 13,000- 305,000 - 12,000- 117,000- 5,000- 7,000- 5,000- 10,000- 461,000- 4250 PERMITS 4251 BUILDING PERMITS 244,151- 380,546- 254,482- 250,000- 324,000- 337,300- 4259 PLAN REVIEW FEE 69,682- 193,519- 89,836- 80,400- 122,750- 126,000- 4261 PLUMBING PERMITS 42,010- 78,662- 53,011- 46,000- 82,000- 84,400- 4265 MECHANICAL PERMITS 48,493- 86,437- 37,046- 55,000- 57,600- 59,300- 4267 ELECTRICAL PERMITS 58,372- 85,762- 70,571- 70,000- 85,000- 85,000- 4272 SEWER & WATER PERMITS 11,499- 29,098- 14,175- 11,000- 30,000- 30,000- 4274 FIRE INSPECTION PERMITS 16,276- 12,306- 9,002- 15,000- 14,000- 14,000- 4275 INSPECTIONS 149- 5,094- 5,000- 4276 FENCE PERMITS 2,375- 2,475- 2,150- 2,500- 2,500- 2,500- 4280 ROW PERMITS 39,478- 85,898- 57,452- 40,000- 70,000- 70,000- 4282 WOODLAND MANAGEMENT FEE 800- 1,104- 800- 800- 800- 800- 4250 PERMITS 533,135- 955,955- 593,618- 570,700- 788,650- 814,300- 4200 LICENSES AND PERMITS 691,415- 1,122,619- 889,529- 1,028,800- 1,246,750- 1,275,300- 5,000- 5,000- R5509BUD SH001PV CITY OF SHAKOPEE By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 1 10 Level Of Rollup 7 Object Code / Description 4400 INTERGOVERNMENTAL 4600 ENGINEERING 4620 ENGINEER FEE- PRIVATE 4621 ENGINEER FEE - PUBLIC 4630 GRADE FEE 4600 ENGINEERING 4670 PUBLIC WORKS 4680 MISC PUBLIC WORKS 4681 CAR/TRUCK WASHES 53,718- 96,364- 47,707- 20,000- 267,928- 214,348- 194,943- 300,000- 19,452- 32,621- 11,586- 16,000- 341,098- 343,332- 254,236- 336,000- 2 -8 10/28/201014:08:50 Page - 2 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 4450 STATE GRANTS &AIDS 21,019- 7,289- 74,787- 18,000- 18,000- 18,000- 4455 PERA AID 541 11,933- 9,085- 11,930- 11,930- 11,930- 4460 STATE AID - MAINT 248,331- 340,318- 248,330- 378,130- 378,130- 4465 STATE AID - POLICE 308,226- 298,739- 300,000- 300,000- 300,000- 4467 POLICE TRAINING REIMBURSEMENT 18,024- 17,839- 16,132- 16,500- 16,500- 4482 COUNTY GRANTS /AIDS 8,990- 7,596- 8,050- 25,000- 8,000- 8,000- 4490 OTHER LOCAL GRANTS /AIDS 1,220- 55 8,445- 4450 STATE GRANTS & AIDS 356,938- 591,672- 456,817- 603,260- 732,560- 732,560- 361,412- 593,647- 564,404- 608,260 737,560 737,560- 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 4511 ADMINISTRATIVE CHARGES 41,047- 37,229- 19,852- 39,840- 40,080- 40,380- 4513 SALE OF DOCUMENTS 4,784- 3,677- 3,813- 3,700- 3,700- 5,200- 4516 ASSESSMENT SEARCHES 600- 825- 850- 500- 500- 500- 4518 RELEASE OF DEVELOPER AGREEMENT 75- 145- 60- 4525 TITLE EXAMINATION 600- 300- 300- 4510 ADMINISTRATIVE CHARGES 47,106- 42,176- 24,875- 44,040- 44,280- 46,080- 4570 COMMUNITY DEVELOPMENT 4571 APPEAL 1,125- 225- 900- 1,300- 1,300- 1,000- 4572 SIGNS 5,925- 6,585- 5,605- 6,000- 6,000- 6,500- 4573 CONCEPT REVIEWS 8,144- 350- 4574 REZONE/COMP PLAN 3,710- 1,350- 2,510- 1,300- 1,300- 1,300- 4575 ZONING LETTER 550- 875- 405- 350- 350- 750- 4579 P U D 3,462- 3,941- 2,750- 3,000- 3,000- 3,000- 4580 MAJOR SUBDIVISION PRE -APP 1,112- 104- 350- 350- 350- 4581 PRELIMINARY PLAT 10,864- 3,000- 3,000- 3,000- 4582 FINAL PLAT 10,571- 44,508 1,410- 3,000- 3,000- 3,000- 4583 MINOR SUBDIVISION 3,810- 3 1,000- 3,800- 3,800- 3,000- 4584 VACATION 1,700- 850- 2,000- 2,000- 1,000- 4585 VARIANCE 500- 1,450- 300- 1,000- 1,000- 1,000- 4586 CUP 5,484- 2,800 1,800- 4,000- 4,000- 3,000- 4587 HOME OCCUPATION 600- 400- 600- 600- 400- 4570 COMMUNITY DEVELOPMENT 57,557- 64,900- 18,280- 29,700- 29,700- 27,300- 20,000 - 220,000- 20,000- 260,000- 20,000 - 220,000- 28,000- 268,000- 4640 PUBLIC SAFETY FEES 4642 POLICE SERVICES 346,314- 124,715- 63,141- 166,600- 95,600- 95,600- 4643 VALLEY FAIR 30,283- 33,311- 36,310- 31,000- 31,000- 33,000- 4646 FALSE ALARMS 14,520- 120- 20,600- 15,240- 15,000- 4655 POUND FINES & FEES 1,540- 1,140- 560- 1,500- 1,500- 1,500- 4660 FIRE SERVICES 152,308- 157,215- 155,069- 150,000- 150,000- 156,000- 4640 PUBLIC SAFETY FEES 530,445- 330,900- 255,200- 369,700- 293,340- 301,100- 108,656 3,470- 13,940- 30,500 4,000- 8,000- 7,693- 5,627- 8.300 8,300- 8,300- R5509BUD SHOO1PV CITY OF SHAKOPEE By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 7 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 4684 STREET SIGNS 880- 2,348- 1,260- 1,000- 1,000- 2,400- 4670 PUBLIC WORKS 109,536- 13,511- 20,827- 39,800- 13,300- 18,700- 4750 REFUSE 4751 REFUSE CHARGES 7,509- 10,817- 9,639- 9,000- 9,000- 9,500- 4750 REFUSE 7,509- 10,817- 9,639- 9,000- 9,000- 9,500- 4760 RECREATION FEES 4762 MEMBERSHIPS 178,945- 213,000- 213,500- 219,500- 4763 MEMBERSHIP - EXEMPT 122- 4766 GENERAL ADMISSIONS 98,745- 109,750- 84,300- 90,500- 4767 ADMISSIONS - EXEMPT 349- 4770 LESSONS 67,406- 117,000- 112,500- 116,500- 4774 ICE RENTAL - PRIME TAXABLE 48,603- 63,370- 65,900- 70,000- 4775 ICE RENTAL - PRIME EXEMPT 94,883 199,750 217,400 229,000- 4780 YOUTH ACTIVITIES 122,068- 185,000- 185,340- 191,000- 4795 ADULT ACTIVITIES 41,692- 50,330- 54,620- 56,000- 4796 ROOM RENTALS 5,824- 17,000- 16,750- 16,750- 4797 ROOM RENTAL - EXEMPT 1,089- 4798 PARK FACILITY RENTAL 20,763- 17,000- 18,000- 18,000- 4799 PARK FIELD RENTALS 445- 2,450- 150- 150- 4800 SKATE SHARPENING 912- 2,250- 2,250- 2,350- 4808 PARK FACILITY RENT - EXEMPT 1,388- 4809 PARK FIELD RENT - EXEMPT 2,480 2,480- 4810 CONCESSION STANDS 22,019- 28,500- 33,180- 38,980- 4812 VENDING CONCESSION COMMISSION 7,014- 16,900- 15,100- 15,200- 4814 NON - RESIDENT FEE 14,678- 9,000- 9,000- 9,000- 4816 NON - RESIDENT FEE/TOWNSHIP PYMT 6,732- 8,000- 8,000- 8,000- 4817 ARENA ADVERTISING 5,000- 5,000- 5,000- 4818 OTHER RECREATION FEES 2,298- 7,500- 6,400- 6,500- 4760 RECREATION FEES 735,975- 1,051,800- 1,049,870- 1,094,910- 4500 CHARGES FOR SERVICE 1,093,251- 805,637- 1,319,032- 1,880,040- 1,699,490- 1,765,590- 4820 FINES & FORFEITS 4821 FINES & FORFEITS 4822 FINES & FORFEITS - SJPA 4820 FINES & FORFEITS 231,044- 135,574- 366,618- 253,316- 111,580- 364,896- 10/28/201014:08:50 2 - 9 Page - 3 195,579- 231,000- 300,000- 300,000- 95,676- 150,000- 136,000- 136,000- 291,255- 381,000- 436,000- 436,000- 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 4833 INTEREST 434,413- 330,247- 124,310 375,000- 300,000- 275,000- 4832 INVESTMENT INCOME 434,413- 330,247- 124,310 375,000- 300,000- 275,000- 4835 MISCELLANEOUS NON - INTEREST 4843 COMMISSIONS 7,282- 7,411- 5,210- 6,800- 800- 800- 4845 CONTRIBUTIONS 8,600- 1,600- 8,010- 5,000- 3,000- 3,000- 4850 MISCELLANEOUS 14,179- 18,700- 46,329- 20,500- 19,000- 19,000- 4852 INSURANCE DIVIDENDS /FEES 19,636- 56,965- 17,650- 18,000- 20,000- 4835 MISCELLANEOUS NON - INTEREST 49,697- 84,676- 59,550- 49,950- 40,800- 42,800- 4830 MISCELLANEOUS 484,109- 414,923- 64,761 424,950 - 340,800- 317,800- 4960 PROCEEDS FROM DEBT ISSUED 4001 REVENUES 15,878,047- 17,074.640- 10,037,296- 17,806,060 17,857,420 17,867,150- R5509BUD SH001PV CITY OF SHAKOPEE By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 7 Object Code / Description 6001 WAGES & BENEFITS 10/28/201014:08:50 Page - 4 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6,645,061 6,763,028 5,333,173 7,589,350 7,681,150 7,827.500 6005 OVERTIME -FT 264,878 263,827 154,722 145,500 230,400 230,400 6010 PREMIUM PAY 7,898 2,678 1,398 10,600 12,100 13,700 6015 WAGES - PART TIMEITEMP 433,000 421,511 698,030 865,330 893,120 925,990 6017 OVERTIME-PART TIME/TEMP 89 209 6,563 7,820 9,350 9,400 6002 WAGES 7,350,925 7,451,254 6,193,885 8,618,600 8,826,120 9,006,990 6100 BENEFITS 6122 PERA 657,830 726,684 570,578 826,860 870,990 888,140 6124 FICA 318,133 310,544 281,787 423,420 430,870 440,890 6128 FIRE PENSION 187,451 240,169 340,000 351,980 351,100 6135 HEALTH 772,048 846,664 764,457 1,009,450 1,166,760 1,399.730 6139 POST EMPLOYMENT HEALTH PLAN 33,148 32,345 26,169 37,580 36,300 36,300 6140 LIFE/LTD 30,057 29,614 17,998 37,260 37,630 37,630 6145 DENTAL 43,343 44,539 36,546 60,130 58,080 58,080 6160 UNEMPLOYMENT 223 38 226 6170 WORKERS COMPENSATION 211,428 228,509 114,621 280,950 285,850 290,050 6180 COMPENSATED ABSENCES 141,155 143,011 186,900 186.900 186,900 6185 OPEB 62,051 104,300 174,910 6100 BENEFITS 2,456,866 2,706,418 1,812,381 3,377,460 3,425,360 3,688,820 9,807,792 10,157,671 8,006,266 11,996,060 12,251,480 12,695,810 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 388,379 301,704 309,244 419,390 414,830 416,650 6203 MECHANICS TOOLS 1,759 306 27 1,000 1,000 1,000 6210 OFFICE SUPPLIES 41,394 28,975 20,781 62,760 63,200 57,200 6211 RECREATION SUPPLIES 21,788 39,270 39,390 40,560 6212 UNIFORMS /CLOTHING 31,404 24,612 27,371 16,700 25,500 31.500 6213 FOOD 2,417 3,525 2,429 2,000 2,000 2,000 6215 MATERIALS 144,000 132,996 105.122 135,000 159,500 171.500 6222 MOTOR FUELS & LUBRICANTS 235,815 159,224 146,959 249,720 257,890 270,000 6230 BUILDING MAINT SUPPLIES 39,836 25,698 31,844 77,180 74,050 67,950 6240 EQUIPMENT MAINTENANCE 70,918 58,574 24,311 85,320 82,420 71,950 6250 MERCHANDISE 10,440 744 - 44,075 21,400 16,250 18,300 650 6290 SALES TAX 6201 SUPPLIES & SERVICES 966,362 734,868 733,950 1,110,390 1,136,030 1,148,610 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 614,334 455,468 403,880 470,630 541,000 546.120 6312 ENGINEERING CONSULTNTS 38,639 19,330 25,000 25,000 23,000 6314 COMPUTER SERVICES 3,607 5,472 2,352 11,800 2,400 1,600 6315 BUILDING MAINT. 128,587 84,635 150,781 175,110 166,200 154,850 6316 EQUIPMENT MAINTENANCE 451,397 403,579 358,305 421,850 460,810 469,060 6318 FILING FEES 301 230 211 250 250 250 6320 LODGING TAX 184,107 160,891 124,574 200,000 152,000 161,500 6322 PAVEMENT PRESERVATION 314,582 426,131 453,724 460,000 481,700 475,000 6324 TRANSPORTATION 6,564 7,900 7,900 7,900 6325 PERFORMERS/ INSTRUCTORS 39,269 42,550 38,120 39,700 6327 OTHER PROF SERVICES 594,156 507,018 490,240 697,120 678,100 672,270 6300 PROFESSIONAL SERVICES 2,329,710 2,062,754 2,029,900 2,512,210 2,553,480 2,551,250 2 -10 R5509BUD SHOO1PV CITY OF SHAKOPEE By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 7 Object Code / Description 10/28/201014:08:50 Page- 5 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 6330 COMMUNICATIONS 6332 POSTAGE 28,293 20,664 19,482 37,520 39,340 40,390 6334 TELEPHONE 48,398 51,911 40,531 58,750 61,550 61,030 6336 PRINTING/PUBLISHING 47,758 52,396 45,140 84,600 96,770 96,200 6338 ADVERTISING 468 1,066 6,230 12,510 6339 COMPUTER ACCESS 2,482 3,764 2,074 5,750 8,000 8,000 6330 COMMUNICATIONS 127,399 129,801 113,458 199,130 205,660 205,620 6350 INSURANCE 6352 LIABILITY 145,960 132,450 159,158 176,230 207,250 213,460 6354 PROPERTY 106,808 103,263 127,842 132,490 134,380 136,480 6356 AUTO 63,706 47,704 46,326 67,960 63,160 64,660 6350 INSURANCE 316,475 283,417 333,326 376,680 404,790 414,600 6360 UTILITY SERVICE 3,641 5,070 2,578- 63,000 6362 ELECTRIC 381,902 421,142 228,710 521,290 588,850 572,750 6364 WATER 16,235- 16,263 26,739 28,280 29,060 28,980 6365 GAS 148,673 96,809 92,766 237,300 204,780 176,290 6366 SEWER 27,133- 4,854 6,437 14,220 15,010 10,580 6367 REFUSE 196 1,076 8,600 8,000 6368 STORM 32,937 33,347 22,858 39,010 40,520 40,390 6360 UTILITY SERVICE 523,980 578,562 374,932 911,700 886,220 828,990 6400 RENTALS 6410 SOFTWARE- ANNUAL FEES 6420 EQUIPMENT RENT 6425 EQUIPMENT RENT (IS FUND) 6430 BUILDING RENT (IS FUND) 6435 OTHER RENT 6400 RENTALS 183,405 14,337 1,031,472 599,472 132,094 1,960,779 289,341 232,665 12,784 7,774 846,264 516,501 678,180 932,067 100,825 138,298 1,927,394 1,827,305 243,220 434,240 456,160 19,770 14,180 2,850 688,900 690,210 646,980 1,242,750 1,135,120 1,210,750 207,440 204,800 236,920 2,402,080 2,478,550 2,553,660 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE/SCHOOL/TRAINING 79,533 90,547 49,822 120,950 124,930 129,730 6475 TRAVEL/SUBSISTENCE 36,881 25,838 21,578 44,950 45,820 44,140 6480 DUES 140,529 152,309 148,975 182,240 181,190 166,790 6490 SUBSCRIPTIONS/PUBLICATIONS 10,285 6,848 4,460 12,350 11,480 11,770 6470 DUES/TRAINING/TRAVEL 267,228 275,543 224,836 360,490 363,420 372,430 6497 FLEET CHARGE BACK 233,310- 310,372- 238,750- 330,000- 330,000- 330,000- 6498 EXPENSE CHARGED BACK 15,674- 21,846- 47,340- 45,960- 6200 SUPPLIES AND SERVICES 6,242,950 5,660,119 5,398,957 7,542,680 7,650,810 7,699,200 6500 DEPRECIATION 6501 DEPRECIATION EXPENSE 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 40,385 46,745 41,096 41,250 44,420 57,830 6640 DESIGNATED MISCELLANEOUS 5,217 5,340 5,564 88,500 81,500 86,500 6650 CREDIT CARD FEES 1,608 2,958 10,230 12,930 12,430 13,000 6660 CASH SHORT- OVR/BANK FEES 57 54 140 6640 DESIGNATED MISCELLANEOUS 6,882 8,353 15,934 101,430 93,930 99,500 6680 CONTINGENCY 6681 CONTINGENCY 2 -11 37,000 50,000 50,000 R55098UD SHOO1PV CITY OF SHAKOPEE 10/28/201014:08:50 By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Page - 6 Fiscal Period: 9 / 10 Level Of Rollup 7 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget Object Code /Description 50,000 50,000 6685 CONTINGENCY - DESIGNATED 67,661 75,306 6680 CONTINGENCY 67,661 75,306 37,000 100,000 100,000 6600 MISCELLANEOUS 114,928 130,404 57,030 179,680 238,350 257,330 6700 CAPITAL OUTLAY 6740 EQUIPMENT 101,504 82,495 60,605 73,000 35,000 85,500 6760 IMPROVEMENTS 21,850 6700 CAPITAL OUTLAY 123,354 82,495 60,605 73,000 35,000 85,500 6800 DEBT SERVICE 6802 DEBT SERVICE PRINCIPAL 6840 DEBT SERVICE INTEREST 6000 EXPENDITURES 16,289,023 16,030,689 13,522,857 19, 791,420 20,175,640 20,737,840 8005 TOTAL TRANSFERS IN 8010 OPERATING TRANSFERS IN 109,940- 336,900- 244,400- 122,400- 122,400- 8011 TRANSFER FROM ELECTRIC FUND 1,151,428- 1,095,202- 1,223,933- 1,800,000- 1,850,000- 1,900,000- 8012 TRANSFER FROM WATER FUND 651,924- 726,200- 8019 TRANSFER IN CAPITAL PROJECT FD 77,230- 90,000- 8010 OPERATING TRANSFERS IN 1,990,522- 2,248,302- 1,223,933- 2,044,400- 1,972,400- 2,022,400- 8005 TOTAL TRANSFERS IN 1,990,522- 2,248,302- 1,223,933- 2,044,400- 1,972,400- 2,022,400- 8050 TOTAL TRANSFERS OUT 8052 TRANSFERS OUT 8053 TRANSFERS OUT 29,200 28,468 2,796,000 2,796,000 8054 OPERATING TRANSFER/DEBT SERV 253,268 416,944 8058 OPERATING TRANSFER RECREATION 1,145,010 1,204,160 8101 PROCEEDS FROM SALE (GAIN/LOSS) 6,000- 8052 TRANSFERS OUT 1,427,478 1,649,572 2,790,000 2,796,000 8050 TOTAL TRANSFERS OUT 1,427,478 1,649,572 2,790,000 2,796,000 4000 REVENUES AND EXPENDITURES 152,068- 1,642,681- 5,051,628 2,736,960 345,820 848,290 01000 GENERAL FUND 152,068- 1,642,681- 5,051,628 2,736,960 345,820 848,290 R5509BUD SH003PV CITY OF SHAKOPEE By Co, Div (Totals Only w 2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 01000 GENERAL FUND 11 MAYOR & COUNCIL 124,870 123,440 126,617 207,820 202,240 207,630 12 ADMINISTRATION 472,426 537,590 469,703 755,210 793,030 826,600 13 CITY CLERK 317,843 290,216 221,521 325,880 327,180 365,040 15 FINANCE 744,003 762,861 609,706 852,100 794,600 816,040 16 LEGAL COUNSEL 557,547 422,045 17 COMMUNITY DEVELOPMENT 542,773 474,592 335,408 468,340 495,800 516,130 18 FACILITIES 269,185 214,261 135,760 228,500 214,610 214,850 20 INFORMATION TECHNOLOGY 294,798 374,458 296,587 399,400 207,240 216,210 31 POLICE DEPARTMENT 5,808,764 5,952,777 4,654,545 6,578,460 6,969,270 7,256,810 32 FIRE 1,857,480 1,809,935 1,123,383 1,940,080 1,945,360 1,976,950 33 INSPECTION- BLDG - PLMBG -HTG 786,717 769,881 578,944 765,660 801,100 790,800 41 ENGINEERING 645,785 551,153 389,736 663,030 661,630 679,630 42 STREET MAINTENANCE 1,793,946 1,835,690 1,423,444 1,947,510 2,059,700 2,071,630 44 FLEET 141,633 97,192 58,888 103,550 122,330 99,830 46 PARK MAINTENANCE 1,479,315 1,414,353 1,113,397 1,602,640 1,576,910 1,650,810 65 LIBRARY /CONGREGATE DINING 283,781 284,482 217,324 345,150 304,330 303,540 66 NATURAL RESOURCES 100,498 40,458 21,132 54,970 58,400 58,180 67 RECREATION 1,743,404 2,411,120 2,421,910 2,462,160 91 UNALLOCATED 67,661 75,306 3,356 142,000 220,000 225,000 01000 GENERAL FUND 16,289,023 16,030,689 13,522,857 19,791,420 20,175,640 20,737,840 10/28/201013:46:05 Page - 1 CITY OF SHAKOPEE 2011 -2012 GENERAL FUND BUDGET DIVISION: MAYOR & COUNCIL MISSION STATEMENT: Through its legislative authority, the mission of the Mayor and City Council is to set policy, establish service levels, and set a rate of taxation for Shakopee property owners. ACTIVITY: Includes ceremonial functions performed by the Mayor, who is elected as Mayor and serves as Chief Executive Officer of the City. The Mayor is Chairman of the Council and is a voting member of the Council. The Mayor has no power of veto. Council activity includes legislative and policy making functions not otherwise provided for or prohibited by State and Federal governments, adopting the City's operating and capital budgets, and affirming the hiring and dismissal of City employees. The Council also provides liaison relationships on numerous boards and commissions. The Mayor and four Council Members are elected at -large for terms of two and four years, respectively. GOALS: 1. Provide for service levels commensurate with population growth; acceptable levels of taxation. 2. Implement the Goals and Strategies of the Shakopee Visioning Process to provide for current and future needs. MEASUREMENT OF GOALS: Cost to provide City services as measured on a per capita basis: Total Mayor & Council Expenditures Population Expenditure /Capita Actual 2009 $123,440 34,691 Supplies: Includes items for support of council members $3.56 Budgeted 2010 $207,802 34,000 $6.11 Requested 2011 $202,240 35,100 $5.76 OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Mayor's salary $7,860, Council $6,720, Recording Secretary $5,000; no change for 2012 Requested 2012 $207,630 35,300 $5.88 Professional Service: Provides for $6,000 for undesignated projects, and $40,000 for attorney for civil work (formerly budgeted in the Legal Division). Conference /Schools /Training: LMC or other elected official conferences for Mayor or Council members $1,500 (same for 2011). Travel Subsistence: Council workshop meals, and reimbursement for mileage traveled on City business $2,500 (same for 2012). Dues: Metro Cities dues $9,240 ($9,517 in 2012), League of MN Cities dues $19,280 ($19,858 in 2012), Suburban Rate Authority $3,000 (same for 2012), miscellaneous dues $3,000 (same for 2012), SCALE group participation $5,000 (same for 2012), contribution to Transportation Alliance (SCALE) $20,000 (same for 2012); MN Mayor's Association $20 (same for 2012); and US Highway 169 Coalition $3,000 (same for 2012), Municipal Legislative Commission $3,950 ($7,900 in 2012). Other Charges: Departmental IT $7,880 ($8,480 for 2012) Designated Miscellaneous: Volunteer /employee recognition picnic, employee appreciation lunch, and retirement plaques $1,500 ($1,500 for 2012); contribution for Derby Days $0 ($0 for 2012) R5509BUD SH005PV By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Fiscal Period: 9 / 10 Level Of Rollup 6 6500 DEPRECIATION 6000 EXPENDITURES CITY OF SHAKOPEE Budget Report 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 01000 GENERAL FUND 11 MAYOR & COUNCIL 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 37,628 36,926 27,853 39,740 39,740 39,740 6100 BENEFITS 3,394 3,337 2,261 5,150 5,150 5,150 6001 WAGES & BENEFITS 41,022 40,264 30,114 44,890 44,890 44,890 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 223 194 173 1,400 1,400 1,400 6300 PROFESSIONAL SERVICES 9,006 767 11,722 46,000 46,000 46,000 6330 COMMUNICATIONS 185 253 306 6350 INSURANCE 1,555 1,191 1,557 1,260 1,660 1,760 6400 RENTALS 17,676 20,892 19,863 26,480 32,800 33,280 6470 DUES/TRAINING/TRAVEL 49,986 54,539 57,318 79,290 73,990 78,800 6200 SUPPLIES AND SERVICES 78,631 77,836 90,939 154,430 155,850 161,240 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 5,217 5,340 5,564 8,500 1,500 1,500 6600 MISCELLANEOUS 5,217 5,340 5,564 8,500 1,500 1,500 6800 DEBT SERVICE 124,870 123,440 126,617 207,820 202,240 207,630 11 MAYOR & COUNCIL 124,870 123,440 126,617 207,820 202,240 207,630 11/19/201016:12:28 Page- 1 City Administrator Administration Department Assistant Administrator Secretary City clerk HR Facilities Supervisor Telecomm- uniations IT Coordinator Communications Deputy City Clerk Records Clerk Receptionist Maintenance (2) Custodian (3) IT Specialist Staff 2009 2010 Requested 2011 2012 2010 City Administrator 1 Expenditures 1 $755,210 1 $826,600 1 Assistant Administrator 1 35,100 1 Expenditure /Capita 1 $22.21 1 HR Technician 1 1 390 1 1 Office Service Worker .625 .6 . . Communications Coordinator .5 . . .5 Telecomm Coordinator 1 1 1 1 CITY OF SHAKOPEE 2011- 2012 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the Administration Department is to provide for the day -to -day operation of the City government of Shakopee, in accordance with the policies and directives of the Mayor and City Council, and to support the work of the City's six other departments by providing effective and efficient administrative support services. ACTIVITY: The activities of the Administration Department include direction and coordination of all city departments in carrying out the policies established by the City Council, preparation of the annual budget, and making recommendations to the Council regarding existing and new policies and programs. The Department is also responsible for all personnel matters, including payroll and benefits; communications activities, such as the City's website and newsletter; and telecommunications functions including operation of the Public and Government Access Channels. Information technology and facilities maintenance are also part of the Administration Department but are funded through individual divisions elsewhere in this budget. OBJECT DESCRIPTION: Description of lines items: Supplies & Services: Operating Supplies for Telecom $4,000, R &D Fund $17,000, Office Supplies $6,000, Attorney for HR issues $6,000, Attorney for Telecom issues $5,000. Actual Budgeted Requested Requested 2009 2010 2011. 2012 Expenditures $537,590 $755,210 $793,030 $826,600 Population 33,860 34,000 35,100 35,300 Expenditure /Capita $15.88 $22.21 $22.59 $23.42 Number of W -2' issued 390 390 390 CITY OF SHAKOPEE 2011- 2012 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the Administration Department is to provide for the day -to -day operation of the City government of Shakopee, in accordance with the policies and directives of the Mayor and City Council, and to support the work of the City's six other departments by providing effective and efficient administrative support services. ACTIVITY: The activities of the Administration Department include direction and coordination of all city departments in carrying out the policies established by the City Council, preparation of the annual budget, and making recommendations to the Council regarding existing and new policies and programs. The Department is also responsible for all personnel matters, including payroll and benefits; communications activities, such as the City's website and newsletter; and telecommunications functions including operation of the Public and Government Access Channels. Information technology and facilities maintenance are also part of the Administration Department but are funded through individual divisions elsewhere in this budget. OBJECT DESCRIPTION: Description of lines items: Supplies & Services: Operating Supplies for Telecom $4,000, R &D Fund $17,000, Office Supplies $6,000, Attorney for HR issues $6,000, Attorney for Telecom issues $5,000. Other Professional Services: Sentence to Service $6,650 ($7,000 for 2012), Position Valuation & Labor Negotiations $5,000, Outsourced Benefits Administration $10,000, Misc. graphic design and photography $2,000, Government Access webstreaming service $9,400. Postage: Delivery of HomeTown Messenger four times /year $13,000, general postage and delivery costs $2,750. Printing /Publishing: HomeTown Messenger $9,800, in -house printing and copying, including Council & TAC packets $7,000, Residents Guide advertising $1,000 and public access advertising $5,500. Software: Payroll and Timesheet Software $36,000, Communications Software (e- newsletter, online surveys) $1,000. IT charges $18,910 ($20,360 in 2012). Training: ICMA National Conference ($1,600 for 2011, $0 in 2012), state managers conference (for 2) $1,200, Effective Management Group participation (for 2) $1,800, Misc. local training for Admin staff $700, General city employee training (sexual harassment prevention, customer service, HR training for supervisors, etc.) $5,000. City -wide safety training and OSHA compliance assistance $25,000, Communications Coordinator training $600, Telecommunications Coordinator training and staff and TAC member conference attendance $4,000. Travel /Subsistence: Mileage $4,400, Meal Reimbursement $500. Dues: ICMA (for 2) $1,600 (same for 2012), MN Managers Association (for 2) $200; Metro Manager Groups (for 2) $200 (same for 2012), Rotary$150 (same for 2012), Misc, $200, HR- related professional organizations (SHRM) $200; Government Communicator's Organization (MAGC) $100, state and national telecommunications groups (MACTA & NATOA) $1,250. Subscriptions /Publications: Administration and HR Publications and Books $700. R5509BUD SHOO5PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 12 ADMINISTRATION 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4100 SPECIAL ASSESSMENT 4110 SPECIAL ASSESSMENT PRINCIPAL 4111 SPEC ASSESSMENT INTEREST 4120 SA PREPAY 4100 SPECIAL ASSESSMENT 4200 LICENSES AND PERMITS 4201 LICENSES 4200 LICENSES AND PERMITS 4400 INTERGOVERNMENTAL 4450 STATE GRANTS & AIDS 4400 INTERGOVERNMENTAL 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 4500 CHARGES FOR SERVICE 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 4830 MISCELLANEOUS 4001 REVENUES 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 6700 CAPITAL OUTLAY 37,196 - 3,397 - 30,643 9,950- 9,950- 7,857- 12,555- 2,000- 2, 837 - 3,080 - 13,774- 12,555- 2,000- 20,948 20,948 162,851- 305,000- 305,000- 305,000- 162,851- 305,000- 305,000- 305,000- 3,500- 3,500- 169- 169- 500- 500- 11/19/201015:52:01 Page - 4 500- 500- 500- 500- 180 - 180- 13,774- 179,255- 307,500- 305,500- 305,500- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 285,779 296,249 267,944 390,980 392,420 403,440 6100 BENEFITS 67,160 82,326 75,040 127,040 119,060 130,040 6001 WAGES & BENEFITS 352,939 378,575 342,984 518,020 511,480 533,480 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 3,250 4,300 2,349 29,000 29,650 33,650 6300 PROFESSIONAL SERVICES 26,275 23,451 13,393 47,170 47,800 49,400 6330 COMMUNICATIONS 24,835 27,313 22,329 42,400 43,710 43,900 6350 INSURANCE 4,530 3,922 5,837 5,740 6,160 6,360 6400 RENTALS 45,905 45,353 57,912 65,480 105,080 110,360 6470 DUES/TRAINING/TRAVEL 14,691 33,729 24,899 47,400 49,050 49,450 6200 SUPPLIES AND SERVICES 119,486 138,068 126,719 237,190 281,550 293,120 6800 DEBT SERVICE 6000 EXPENDITURES 472,426 537,590 469,703 755,210 793,030 826,600 4000 REVENUES AND EXPENDITURES 462,476 523,816 290,448 447,710 457.530 521,100 2 -20 Staff Actual Budgeted Requested Requested City Clerk 2009 2010 2011 2012 Expenditures $290,217 $325,880 $327,180 $365,040 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $8.37 $9.58 $9.32 $10.34 Number of licenses issued 384 380 380 380 Records imaged 131,399 145,000 145,000 145,000 Staff 2009 2010 2011 2012 City Clerk 1 1 1 1 Deputy Clerk 1 1 1 1 Record Clerk 1 1 1 1 Receptionist (2 pt) 1.1 1.1 1.1 1.1 CITY OF SHAKOPEE 2011 -2012 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities therefore, and providing customer service to the public. GOALS: 1. Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2.Assist applicants in obtaining and renewing licenses in a positive and efficient manner. 3. Maintain city records, making them available to interested parties, in a timely and efficient manner. MEASUREMENT OF GOALS: Cost Per Capita of departments expenditures: OBJECT DESCRIPTION: Description of lines items: Wages Part -Time Temporary: Election Judges @ $8.75/hr for regular judges and @ $9.75/hr for head - judges for city election $4,500 (2011) and for primary and general elections $26,000 (2012). Communications: Printing and publishing $13,600 (2011) and $10,000 (2012). Insurance: Liability insurance $2,580 (2011) and $2,780 (2012). Software: Software annual fees $7,880 (2011) and $8,480 (2012). Building Rent (IS FUND): Building fund rental charges for city clerk division $16,720 (2011) and $16,540 (2012). Capital Expenditures: Scanner Replacement for imaging records into Laserfiche $5,500 (2012). R5509BUD SHOO5PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 Object Code / Description 13 CITY CLERK 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4200 LICENSES AND PERMITS 4201 LICENSES 146,151- 153,815- 133,060- 141,100- 141,100- 144,000- 4200 LICENSES AND PERMITS 146,151- 153,815- 133,060- 141,100- 141,100- 144,000- 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 135- 145- 60- 4821 FINES & FORFEITS 700- 4500 CHARGES FOR SERVICE 135- 145- 760- 4001 REVENUES 146,286- 153,960- 133,820- 141,100- 141,100- 144,000- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6100 BENEFITS 6001 WAGES & BENEFITS 177,461 59,215 236,676 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 9,414 2,089 750 1,750 2,750 1,750 6300 PROFESSIONAL SERVICES 26,764 9,051 2,381 28,200 5,600 4,800 6330 COMMUNICATIONS 22,080 17,638 8,936 15,280 16,680 14,010 6350 INSURANCE 3,643 2,561 2,648 2,500 2,580 2,780 6400 RENTALS 17,888 20,981 20,009 25,170 25,170 26,010 6470 DUES/TRAINING/TRAVEL 1,354 1,501 493 1,150 1,150 1,250 6200 SUPPLIES AND SERVICES 81,143 53,821 35,216 74,050 53,930 50,600 6500 DEPRECIATION 6600 MISCELLANEOUS 24 6600 MISCELLANEOUS 24 6700 CAPITAL OUTLAY 6740 EQUIPMENT 6700 CAPITAL OUTLAY 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 177,168 146,198 180,860 197,380 59,227 40,107 70,970 75,870 236,396 186,305 251,830 273,250 11/19/201015:52:01 Page- 6 222,310 86,630 308,940 5,500 5,500 6800 DEBT SERVICE 6000 EXPENDITURES 317,843 290,216 221,521 325,880 327,180 365,040 4000 REVENUES AND EXPENDITURES 171,557 136,256 87,701 184,780 186,080 221,040 13 CITY CLERK 171,557 136,256 87,701 184,780 186,080 221,040 CITY OF SHAKOPEE 2011 -2012 GENERAL FUND BUDGET DIVISION: FINANCE MISSION STATEMENT: Provide accurate and current financial and statistical data to internal departments and the City Council in a timely manner. Manage the City's financial assets effectively and efficiently. ACTIVITY: The major activities of the Finance Department encompass, accounts payable, cash management, accounts receivable, financial reports, special assessments, annual financial report, budget, insurance and many other of lesser importance. GOALS: 1. Provide accurate and timely information to management. 2. Complete the preparation of the City's budget and CAFR on time. 3. Provide quality overall financial services. MEASUREMENT OF GOALS: Cost per capita of Finance Dept. expenditures: (without lodging tax) Lodging tax not included in performance measures. OBJECT DESCRIPTION: Description of lines items: Professional Services: Auditing services $39,000(2011) $40,000(2012), County TNT notices $3,100, investment safe keeping fees $4,000 and cash manager fees $60,000 both offset by revenue, misc. services as needed $2,000, assessing contract with the county $181,600(2011) $190,000(2012) and county special assessment fees $1,000, OPEB update in 2013 $4,800. Software: Financial $41,900 ($43,160 in 2012), IT charges $4,730 ($5,090 in 2012). Actual Budgeted Requested Requested 2011 2009 2010 2011 2012 Expenditures $601,970 $652,100 $642,600 $654,540 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $17.35 $19.18 $18.31 $18.54 Number of checks issued 3,741 3,800 3,800 3,800 1 1 CITY OF SHAKOPEE 2011 -2012 GENERAL FUND BUDGET DIVISION: FINANCE MISSION STATEMENT: Provide accurate and current financial and statistical data to internal departments and the City Council in a timely manner. Manage the City's financial assets effectively and efficiently. ACTIVITY: The major activities of the Finance Department encompass, accounts payable, cash management, accounts receivable, financial reports, special assessments, annual financial report, budget, insurance and many other of lesser importance. GOALS: 1. Provide accurate and timely information to management. 2. Complete the preparation of the City's budget and CAFR on time. 3. Provide quality overall financial services. MEASUREMENT OF GOALS: Cost per capita of Finance Dept. expenditures: (without lodging tax) Lodging tax not included in performance measures. OBJECT DESCRIPTION: Description of lines items: Professional Services: Auditing services $39,000(2011) $40,000(2012), County TNT notices $3,100, investment safe keeping fees $4,000 and cash manager fees $60,000 both offset by revenue, misc. services as needed $2,000, assessing contract with the county $181,600(2011) $190,000(2012) and county special assessment fees $1,000, OPEB update in 2013 $4,800. Software: Financial $41,900 ($43,160 in 2012), IT charges $4,730 ($5,090 in 2012). 2009 2010 2011 2012 Staff Finance Director 1 1 1 1 Senior Accounting Clerk 1 1 .8 .8 Accounting Clerk 1 1 1 1 CITY OF SHAKOPEE 2011 -2012 GENERAL FUND BUDGET DIVISION: FINANCE MISSION STATEMENT: Provide accurate and current financial and statistical data to internal departments and the City Council in a timely manner. Manage the City's financial assets effectively and efficiently. ACTIVITY: The major activities of the Finance Department encompass, accounts payable, cash management, accounts receivable, financial reports, special assessments, annual financial report, budget, insurance and many other of lesser importance. GOALS: 1. Provide accurate and timely information to management. 2. Complete the preparation of the City's budget and CAFR on time. 3. Provide quality overall financial services. MEASUREMENT OF GOALS: Cost per capita of Finance Dept. expenditures: (without lodging tax) Lodging tax not included in performance measures. OBJECT DESCRIPTION: Description of lines items: Professional Services: Auditing services $39,000(2011) $40,000(2012), County TNT notices $3,100, investment safe keeping fees $4,000 and cash manager fees $60,000 both offset by revenue, misc. services as needed $2,000, assessing contract with the county $181,600(2011) $190,000(2012) and county special assessment fees $1,000, OPEB update in 2013 $4,800. Software: Financial $41,900 ($43,160 in 2012), IT charges $4,730 ($5,090 in 2012). R5509BUD SHOO5PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 Object Code / Description 15 FINANCE 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4010 PROPERTY TAX 193,797- 170,009- 131,194- 210,000- 160,000- 170,000- 4005 TAXES 193,797- 170,009- 131,194- 210,000- 160,000- 170,000- 4200 LICENSES AND PERMITS 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 960- 960- 1,720 - 840- 1,080- 1,080- 4821 FINES & FORFEITS 48,709- 49,000- 49,000- 4500 CHARGES FOR SERVICE 960- 49,669- 1,720- 840- 50,080- 50,080- 4001 REVENUES 194,757- 219,678- 132,914- 210,840- 210,080- 220,080- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6100 BENEFITS 6001 WAGES & BENEFITS 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 6600 MISCELLANEOUS 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 199,893 206,911 61,602 67,730 261,496 274,641 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 2,433 1,715 691 3,000 ■ 6300 PROFESSIONAL SERVICES 421,928 423,078 374,111 498,100 6330 COMMUNICATIONS 814 3,405 1,064 3,460 6350 INSURANCE 7,142 6,252 6,951 6,210 6400 RENTALS 49,002 52,545 42,742 56,720 6470 DUES/TRAINING/TRAVEL 1,188 1,211 753 1,350 6200 SUPPLIES AND SERVICES 482,506 488,206 426,312 568,840 1 1 6700 CAPITAL OUTLAY 6800 DEBT SERVICE 6000 EXPENDITURES 744,003 762,861 609,706 852,100 794,600 816,040 4000 REVENUES AND EXPENDITURES 549,246 543,183 476,792 641,260 584,520 595,960 15 FINANCE 549,246 543,183 476,792 641,260 584,520 595,960 143,855 39,538 183,393 14 1 14 1 11/19/201015:52:01 Page - 7 211,600 202,540 204,550 71,660 65,160 70,310 283,260 267,700 274,860 3,000 452,860 3,460 7,100 59,130 1,350 3,000 465,420 3,900 7,310 60,180 1,370 526,900 541,180 Community Development Director Community Development Department Building Official Planner II (2) Planner I Secretary I Building Inspector (3) Secretary CITY OF SHAKOPEE 2011 - 2012 GENERAL FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT- PLANNING MISSION STATEMENT: • Provide effective and inclusive planning and management for the City's ongoing development in cooperation with the City Council, Economic Development Authority (EDA), Board of Adjustment and Appeals /Planning Commission, Transit Advisory Committee (TAC), Economic Development Advisory Committee (EDAC), Historic Preservation Advisory Commission (HPAC), Park and Recreation Advisory Board (PRAB), and Environmental Advisory Commission (EAC). ACTIVITIES: Major activities include; • Provides land use, zoning, and related information to the City's residents, businesses, other units of government, and other City clients. • Reviews and processes a wide range of land use applications including; home occupation permits, conditional use permits (CUPs), planned unit developments (PUDs), variances, minor subdivisions, preliminary and final plats, and building permits. • Prepares and /or directs the preparation of the City's Comprehensive Plan, as well as other long -range and special planning studies, and environmental review documents (EAW, EIS, AUAR). Serve as City representatives on committees related to environmental reviews of county, state and federal projects such as CSAH 21 and the New Minnesota River Crossing EIS (TH 41) • Works with other City staff, other transit providers, Scott County, the Metropolitan Council to provide and manage transit services for residents of the City of Shakopee and the County. • Serve as staff liaison to the City Council, EDA, Board of Adjustment and Appeals /Planning Commission, EDAC, HPAC, and TAC • In 2007, Planning staff also became responsible for economic development activities, such as providing staff liaison to the EDAC, management of the Facade Improvement Loan Program (FILP), and responding to development requests for information and assistance. Actual Budgeted Requested Requested 2009 2010 2011 2012 Expenditures $474,045 $468,340 $495,800 $516,130 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $13.66 $13.77 $14.13 $14.62 Number of case files 35 53 60 60 Number of plats 2 2 3 3 CITY OF SHAKOPEE 2011 - 2012 GENERAL FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT- PLANNING MISSION STATEMENT: • Provide effective and inclusive planning and management for the City's ongoing development in cooperation with the City Council, Economic Development Authority (EDA), Board of Adjustment and Appeals /Planning Commission, Transit Advisory Committee (TAC), Economic Development Advisory Committee (EDAC), Historic Preservation Advisory Commission (HPAC), Park and Recreation Advisory Board (PRAB), and Environmental Advisory Commission (EAC). ACTIVITIES: Major activities include; • Provides land use, zoning, and related information to the City's residents, businesses, other units of government, and other City clients. • Reviews and processes a wide range of land use applications including; home occupation permits, conditional use permits (CUPs), planned unit developments (PUDs), variances, minor subdivisions, preliminary and final plats, and building permits. • Prepares and /or directs the preparation of the City's Comprehensive Plan, as well as other long -range and special planning studies, and environmental review documents (EAW, EIS, AUAR). Serve as City representatives on committees related to environmental reviews of county, state and federal projects such as CSAH 21 and the New Minnesota River Crossing EIS (TH 41) • Works with other City staff, other transit providers, Scott County, the Metropolitan Council to provide and manage transit services for residents of the City of Shakopee and the County. • Serve as staff liaison to the City Council, EDA, Board of Adjustment and Appeals /Planning Commission, EDAC, HPAC, and TAC • In 2007, Planning staff also became responsible for economic development activities, such as providing staff liaison to the EDAC, management of the Facade Improvement Loan Program (FILP), and responding to development requests for information and assistance. OBJECT DESCRIPTION: Description of lines items: Professional Services: Attorney: $20,200 ($26,000 in2012) Engineering: $ 10,000* ($10,000 in 2012) *includes $5,000 for participation in a new flight to produce updated aerial photos Other Services: $3,090 ($3,190 in 2012) Rentals: Software: IT charges $7,880 ($8,480 in 2012) Building Rent: $22,770 ($20,670 in 2012) 2008 2009 2010 2011 Staff Community Development Director 1 1 1 1 Planner 2 2 2 2 2 Planner 1 1 1 1 1 Planning Secretary 1 1 1 1 TOTAL 5 5 5 5 OBJECT DESCRIPTION: Description of lines items: Professional Services: Attorney: $20,200 ($26,000 in2012) Engineering: $ 10,000* ($10,000 in 2012) *includes $5,000 for participation in a new flight to produce updated aerial photos Other Services: $3,090 ($3,190 in 2012) Rentals: Software: IT charges $7,880 ($8,480 in 2012) Building Rent: $22,770 ($20,670 in 2012) R5509BUD SHOO5PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 17 COMMUNITY DEVELOPMENT 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4200 LICENSES AND PERMITS 4400 INTERGOVERNMENTAL 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 4570 COMMUNITY DEVELOPMENT 4500 CHARGES FOR SERVICE 4001 REVENUES 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 316,707 300,313 212,507 299,590 315,250 318,910 6100 BENEFITS 87,881 84,969 55,151 98,160 102,560 111,500 6001 WAGES & BENEFITS 404,589 385,283 267,658 397,750 417,810 430,410 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 4,917 2,713 159 2,910 3,000 3,000 6300 PROFESSIONAL SERVICES 49,047 17,241 36,521 32,830 33,550 39,450 6330 COMMUNICATIONS 3,820 4,701 2,357 4,890 4,610 3,600 6350 INSURANCE 4,965 8,263 3,643 3,790 3,900 4,100 6400 RENTALS 48,069 52,618 19,735 22,070 28,770 29,140 6470 DUES/TRAINING/TRAVEL 2,367 3,774 5,336 4,100 4,160 6,430 6200 SUPPLIES AND SERVICES 113,185 89,309 67,750 70,590 77,990 85,720 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 6700 CAPITAL OUTLAY 1,007- 720- 582- 1,800- 57,557- 64,900- 18,280- 29,700- 29,700- 27,300- 58,563- 65,620- 18,862- 29,700- 29,700- 29,100- 58,563 65,620 18,862 29,700 29,700 29,100 25,000 25,000 6800 DEBT SERVICE 6000 EXPENDITURES 542,773 474,592 335,408 468,340 495,800 516,130 4000 REVENUES AND EXPENDITURES 484,210 408,972 316,546 438,640 466,100 487,030 17 COMMUNITY DEVELOPMENT 484,210 408,972 316,546 438,640 466,100 487,030 11/19/201015:52:01 Page- 9 CITY OF SHAKOPEE 2011/2012 GENERAL FUND BUDGET DIVISION: FACILITIES MISSION STATEMENT: To provide for the daily and long -term operation and preventative maintenance of government buildings. ACTIVITY: The Facilities Division budget provides for the operation and maintenance of City Hall. In addition, staffing provided through the Facilities budget also provides for operation and maintenance of the Library, Congregate Dining, Fire Stations, Police Station, Public Works buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are charged to the respective division budgets. OBJECT DESCRIPTION: Description of lines items: Salaries (Full- Time): Full -time Facilities Maintenance Supervisor, Facilities Maintenance Workers (2), and Custodians (3). Part -time custodian wages for weekend and substitute custodians. Operating Supplies (6202): Items used in daily care of City Hall, such as paper products, garbage bags, cleaning products ($4,500). Tools and equipment for facilities staff (used across all buildings) ($1,100) Office Supplies (6210): Office supplies ($500). Staff Actual Budgeted Requested Requested Facilities Supervisor 2009 2010 2011 2012 Expenditures $214,259 $228,500 $214,610 $214,850 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $6.18 $6.72 $6.11 $6.09 Square feet maintained 266,651 1 266,651 266,651 264,308 CITY OF SHAKOPEE 2011/2012 GENERAL FUND BUDGET DIVISION: FACILITIES MISSION STATEMENT: To provide for the daily and long -term operation and preventative maintenance of government buildings. ACTIVITY: The Facilities Division budget provides for the operation and maintenance of City Hall. In addition, staffing provided through the Facilities budget also provides for operation and maintenance of the Library, Congregate Dining, Fire Stations, Police Station, Public Works buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are charged to the respective division budgets. OBJECT DESCRIPTION: Description of lines items: Salaries (Full- Time): Full -time Facilities Maintenance Supervisor, Facilities Maintenance Workers (2), and Custodians (3). Part -time custodian wages for weekend and substitute custodians. Operating Supplies (6202): Items used in daily care of City Hall, such as paper products, garbage bags, cleaning products ($4,500). Tools and equipment for facilities staff (used across all buildings) ($1,100) Office Supplies (6210): Office supplies ($500). Staff 2009 2010 2011 2012 Facilities Supervisor 1 1 1 1 Maintenance 2 2 2 2 4 3 3 3 Custodian CITY OF SHAKOPEE 2011/2012 GENERAL FUND BUDGET DIVISION: FACILITIES MISSION STATEMENT: To provide for the daily and long -term operation and preventative maintenance of government buildings. ACTIVITY: The Facilities Division budget provides for the operation and maintenance of City Hall. In addition, staffing provided through the Facilities budget also provides for operation and maintenance of the Library, Congregate Dining, Fire Stations, Police Station, Public Works buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are charged to the respective division budgets. OBJECT DESCRIPTION: Description of lines items: Salaries (Full- Time): Full -time Facilities Maintenance Supervisor, Facilities Maintenance Workers (2), and Custodians (3). Part -time custodian wages for weekend and substitute custodians. Operating Supplies (6202): Items used in daily care of City Hall, such as paper products, garbage bags, cleaning products ($4,500). Tools and equipment for facilities staff (used across all buildings) ($1,100) Office Supplies (6210): Office supplies ($500). Motor Fuels (6222): Fuel for 3 vehicles, $3,300 (2011) ($3,300 for 2012). Building Maintenance Supplies (6230): HVAC filters; lighting products; plumbing, electrical, and other repair supplies; miscellaneous building repair ($3,500). Building Maintenance Professional Services (6315): Ongoing maintenance and operation of buildings including: mechanical service contracts for heating, cooling, and electrical; elevator service agreements; fire alarm and security system monitoring and testing; exterior window cleaning; lock, door, and glass replacement ($20,000). Equipment Maintenance: Shop charges for vehicle maintenance, ($4,200 for 2011) ($5,250 for 2012). Telephone (6334): Desk and Cell Phones for 3 employees ($1,000). Insurance (6350): Property insurance for City Hall ($2,900). Liability and auto insurance for Facilities Division ($2,620). Utilities (6360): Water, sewer, natural gas, electricity, and storm sewer for City Hall ($30,500). Rentals (6400- 6435): Building fund rental charges for Facilities staff ($8,300); Rent on 3 staff vehicles and snow removal equipment ($830). Conferences /Schools /Training (6472) Registration fees for staff training ($500). Travel (6475): Mileage reimbursement for custodian's building -to- building travel ($1,200). Dues (6480): Boilers licenses ($100). R5509BUD SH005PV By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Fiscal Period: 9 / 10 Level Of RoIlup 6 CITY OF SHAKOPEE Budget Report 11/19/201016:12:28 Page - 2 2008 2009 9/3012010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code! Description Amount Amount Actual Budget Budget Budget 18 FACILITIES 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 83,479 92,856 54,927 69,790 67,990 72,240 6100 BENEFITS 56,091 53,570 25,266 61,810 44,840 48,630 6001 WAGES & BENEFITS 139,570 146,426 80,192 131,600 112,830 120,870 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 12,044 9,022 4,212 15,100 15,400 14,550 6300 PROFESSIONAL SERVICES 65,440 14,320 20,111 24,000 24,200 27,250 6330 COMMUNICATIONS 738 694 522 1,000 1,000 1,000 6350 INSURANCE 8,395 5,014 4,396 5,340 5,520 5,520 6360 UTILITY SERVICE 36,666 28,892 18,780 40,000 40,000 30,500 6400 RENTALS 5,172 9,240 7,245 9,660 13,860 13,360 6470 DUES/TRAINING/TRAVEL 1,160 652 301 1,800 1,800 1,800 6200 SUPPLIES AND SERVICES 129,615 67,834 55,568 96,900 101,780 93,980 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6800 DEBT SERVICE 6000 EXPENDITURES 269,185 214,261 135,760 228,500 214,610 214,850 18 FACILITIES 269,185 214,261 135,760 228,500 214,610 214,850 Employees Actual Budgeted Requested Requested IT Coordinator 2009 2010 2011 2012 Expenditures $341,934 $399,400 $207,240 $216,210 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $9.86 $11.75 $5.90 $6.12 Users Supported 180 180 180 180 Servers Supported 22 22 23 23 Data storage (Terabytes) 10 12 14 14 Employees 2009 2010 2011 2012 IT Coordinator 1 1 1 1 IT Specialist 1 1 1 1 CITY OF SHAKOPEE 2011- 2012 GENERAL FUND BUDGET DIVISION: INFORMATION TECHNOLOGY (IT) MISSION STATEMENT: The mission of the IT Division is as follows: Provide effective and efficient IT support services to meet the growing and changing needs of the City's seven departments. ACTIVITIES: The IT Division budget has been adjusted for 2011 to reflect only those charges directly related to the City's two full -time IT positions. This includes items such as wages, benefits, phones , office supplies, and employee training. The newly established IT Fund will be used to plan for and fund user hardware, printers and copiers, network hardware, all software purchases and maintenance agreements, and continued development of the City's disaster recovery system. OBJECT DESCRIPTION: Description of line items Wages & Benefits: Salaries: 1 IT Coordinator, 1 IT Specialist. Supplies & Services: Office Supplies, $1,000. Desktop and Cell Phones, $1,000. Rentals: Software $4,730 ($5,090 in 2012) IT Fund rent for division staffs office space and desktop computers. Building Rent $8,350 ($8,270 in 2012) Dues /Training /Travel: $8,500 R5509BUD SH005PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 Object Code / Description 11/19/201016:12:28 Page - 3 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 20 INFORMATION TECHNOLOGY 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 119,098 126,514 96,004 130,750 134,570 137,180 6100 BENEFITS 34,197 40,142 28,904 44,500 45,000 49,420 6001 WAGES & BENEFITS 153,296 166,656 124,908 175,250 179,570 186,600 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 84,387 32,588 32,416 19,000 1,000 1,000 6300 PROFESSIONAL SERVICES 5,324 8,223 3,994 15,000 6330 COMMUNICATIONS 2,572 2,640 1,822 1,750 1,000 1,000 6350 INSURANCE 2,671 2,480 2,976 2,570 3,050 3,150 6400 RENTALS 38,705 125,359 101,357 105,830 13,120 13,460 6470 DUES/TRAINING/TRAVEL 7,843 3,992 302- 7,000 9,500 11,000 6200 SUPPLIES AND SERVICES 141,502 175,282 142,263 151,150 27,670 29,610 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 32,520 29,417 73,000 6700 CAPITAL OUTLAY 32,520 29,417 73,000 6800 DEBT SERVICE 6000 EXPENDITURES 294,798 374,458 296,587 399,400 207,240 216,210 20 INFORMATION TECHNOLOGY 294,798 374,458 296,587 399,400 207,240 216,210 Police Chief /EMS Police Department Services Division Captain Secretary Operations Division Captain Records Supervisor Investigations Commander Sgt. Community Services Commander Sgt. Beat Four Commander Sgt. (1) Beat Three Commander Sgt. Beat Two Commander Sgt. Beat One Commander Sgt. (2) Records (4) CSO (1) Inv. (4) CSO (2) Officers 4 Officers 7 Officers 7 I [ Officers 7 I I [ Officers 8 CITY OF SHAKOPEE 2011 -2012 General Fund Budget Division: Police Mission Statement: It is the mission of the Shakopee Police Department to provide services with integrity and professionalism, to protect citizens through enforcement of the law and to work in partnership with our community to enhance the quality of life in the City of Shakopee. Activity: The primary services of the Police Department are heavily focused in safety. This includes the prevention of crime and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious, or in progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the community of its safety. Community- oriented policing is the philosophical basis of all department activities. Officer training, scheduling, and assignments are meant to reflect the importance of transforming the police role from one of reactive law enforcement to that of problem solving, working in partnership with our community to meet or exceed their expectations. As part of the department's efforts to provide services reflective of community need, the City Council passed a resolution to establish a Police Services Master Planning Task Force. The task force was designed to provide the community's voice in an evaluation process of current and future police needs, trends and issues. The goal of the task force was to examine police service levels and priorities and produce an affordable strategic plan for a period of approximately five years. The Police Services Master Planning Task Force developed a list of priorities and developed goals to serve as a Master Service Plan. It is noteworthy that the task force's priorities were similar to the priorities of the community at large, as measured in the police department's Citizen's Survey of 2005. Listed below are the goals of the Police Services Master Planning Task Force. Goals: 1. Maintain the high level of emergency response and law enforcement 2. Maintain a high level of pro- active crime prevention 3. Recruit, retain and support a skilled workforce 4. Employ efficient and effective operations to meet service expectations and foster strong community support Measurement of Goals: Part I and Part II Crime clearance rate corn 2007 2008 2009 Crimes Reported 2,805 2,783 2,820 Crimes Cleared 1,479 1,391 1,479 Percent of Crimes Cleared 56 50 50 Metro Average Percent of Crimes Cleared 46 46 Pending CITY OF SHAKOPEE 2011 -2012 General Fund Budget Division: Police Mission Statement: It is the mission of the Shakopee Police Department to provide services with integrity and professionalism, to protect citizens through enforcement of the law and to work in partnership with our community to enhance the quality of life in the City of Shakopee. Activity: The primary services of the Police Department are heavily focused in safety. This includes the prevention of crime and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious, or in progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the community of its safety. Community- oriented policing is the philosophical basis of all department activities. Officer training, scheduling, and assignments are meant to reflect the importance of transforming the police role from one of reactive law enforcement to that of problem solving, working in partnership with our community to meet or exceed their expectations. As part of the department's efforts to provide services reflective of community need, the City Council passed a resolution to establish a Police Services Master Planning Task Force. The task force was designed to provide the community's voice in an evaluation process of current and future police needs, trends and issues. The goal of the task force was to examine police service levels and priorities and produce an affordable strategic plan for a period of approximately five years. The Police Services Master Planning Task Force developed a list of priorities and developed goals to serve as a Master Service Plan. It is noteworthy that the task force's priorities were similar to the priorities of the community at large, as measured in the police department's Citizen's Survey of 2005. Listed below are the goals of the Police Services Master Planning Task Force. Goals: 1. Maintain the high level of emergency response and law enforcement 2. Maintain a high level of pro- active crime prevention 3. Recruit, retain and support a skilled workforce 4. Employ efficient and effective operations to meet service expectations and foster strong community support Measurement of Goals: Part I and Part II Crime clearance rate corn Employees 2009 2010 2011 2012 Sworn Officers (budgeted) 47 47 47 47 Population 34,691 34,000 35,100 35,300 Officers per 1000 Residents 1.35 1.33 1.34 1.33 #C .-4;.,,, nr-1 r Employees 2009 2010 2011 2012 Police Chief 1 1 1 1 Captain 2 2 2 2 Secretary 1 1 1 1 Sergeant 8 8 7 7 Detective 4 4 4 4 School Resource 3 3 3 3 Multi- housing /Crime prevention 1 1 1 1 Patrol Officer 28 28 29 29 CSO 3 3 3 3 Records Supervisor 1 1 1 1 Records Specialist 1 3 Records Technician 3 4 4 1 opulation Object Description: 2011 Salaries: Police Chief, Two Captains, Seven Sergeants, One Records Supervisor, Three Investigators, Twenty -nine Patrol Officers, One Drug Task Force Investigator, Three School Resource Officers, One Multi - housing /Crime Prevention Officer, Four Records Technicians, One Chief's Confidential Secretary, and Three full -time Community Service Officers. Current staff vacancies include two sworn police officer positions. There will be one vacant CSO position in September (2010). We are requesting the ability to hire and staff the unfilled positions. Object Description: 2012 Salaries: Police Chief, Two Captains, Seven Sergeants, One Records Supervisor, Three Investigators, Twenty -nine Patrol Officers, One Drug Task Force Investigator, Three School Resource Officers, One Multi - housing /Crime Prevention Officer, One Records Technicians, Three Records Specialists, One Chief's Confidential Secretary, and Three full -time Community Service Officers. Supplies: Department Ammunition $17,000 ($17,000 in 2012) Professional Services: Animal Control $31,000 ($33,500 in 2012), City's Portion of the Scott County Computer Programmer Analyst Cooperative Agreement $16,300 ($16,800 in 2012) Attorney: SJPA prosecutions $444,000 ($444,000 in 2012) Rentals: Software: #0311 IT Fund $6,300 ($6,790 in 2012); #0312 IT Fund $74,060 ($79,760 in 2012); 800MHZ $1,400 ($1,500 in 2012); Netmotion $4,680 ($4,770 in 2012); #0313 IT Fund $6,300 ($6,790 in 2012); Pawn system $11,300 ($11,800 in 2012); #0314 IT Fund $7,880 ($8,480 in 2012); Winscribe $3,640 2011 & 2012; State access fees to county $4,680 ($4,900 in 2012); CJDN fee to state DPS $1,080; Building Rent $179,580 ($183,880 in 2012), Vehicle Rent $114,850 ($127,330 in 2012) Dues: Tri -City Tactical Team $12,500 ($13,300 in 2012), Joint Training Facility $36,000 ($36,000 in 2012) Capital: Upgrade warning sirens by 2013, $80,000 (2012) R5509BUD SHOO5PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 2008 2008 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 31 POLICE DEPARTMENT 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4200 LICENSES AND PERMITS 4400 INTERGOVERNMENTAL 4410 FEDERAL GRANTS 4,474- 1,975- 101,017- 5,000- 5,000- 5,000- 4450 STATE GRANTS & AIDS 348,489- 323,812- 49,379- 318,000- 334,500- 334,500- 4400 INTERGOVERNMENTAL 352,963- 325,787- 150,396- 323,000- 339,500- 339,500- 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 18,032- 17,829- 17,642- 16,700- 16,700- 16,700- 4640 PUBLIC SAFETY FEES 378,137- 173,445- 100,132- 219,700- 143,100- 145,100- 4500 CHARGES FOR SERVICE 396,169- 191,274- 117,774- 236,400- 159,800- 161,800- 4820 FINES & FORFEITS 4821 FINES & FORFEITS 4822 FINES & FORFEITS - SJPA 4820 FINES & FORFEITS 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 3,600- 2,157- 646- 500- 4830 MISCELLANEOUS 3,600- 2,157- 646- 500- 4001 REVENUES 752,731- 519,218- 548,887- 940,900- 935,300- 937,300- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6100 BENEFITS 6001 WAGES & BENEFITS 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 6600 MISCELLANEOUS 3,676,903 1,128,501 4,805,404 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 195,591 137,359 122,310 165,710 198,700 195,700 6300 PROFESSIONAL SERVICES 236,649 210,340 512,552 608,100 686,900 694,000 6330 COMMUNICATIONS 33,122 35,716 21,921 34,450 36,170 36,100 6350 INSURANCE 73,248 62,086 68,447 71,100 71,810 73,810 6360 UTILITY SERVICE 73,670 58,267 39,635 74,000 67,500 59,850 6400 RENTALS 300,105 314,929 234,768 321,120 431,780 444,720 6470 DUES/TRAINING/TRAVEL 88,468 88,086 62,131 91,350 93,400 94,140 6200 SUPPLIES AND SERVICES 1,000,852 906,783 1,061,764 1,365,830 1,586,260 1,598,320 8 8 11/19/201015:52:01 Page 12 194,879 231,000- 300,000- 300,000- 85,192- 150,000- 136,000- 136,000- 280,071- 381,000- 436,000- 436,000- 3,787,278 2,736,496 3,849,770 3,972,680 4,054,060 1,256,049 834,103 1,362,860 1,410,330 1,524,430 5,043,327 3,570,598 5,212,630 5,383,010 5,578,490 6700 CAPITAL OUTLAY 6740 EQUIPMENT 2,500 2,668 22,183 80,000 6700 CAPITAL OUTLAY 2,500 2,668 22,183 80,000 6800 DEBT SERVICE 6000 EXPENDITURES 5,808,764 5,952,777 4,654,545 6,578,460 6,969,270 7,256,810 2 -40 R5509BUD SHOO5PV By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Fiscal Period: 9 / 10 Level Of Rollup 6 Object Code / Description 4000 REVENUES AND EXPENDITURES 31 POLICE DEPARTMENT CITY OF SHAKOPEE Budget Report 11/19/201015:52:01 Page- 13 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 5,056,033 5,433,559 4,105,658 5,637,560 6,033,970 6,319,510 5,056,033 5,433,559 4,105,658 5,637,560 6,033,970 6,319,510 CHIEF OFF. SVS. WORKER ASSISTANT CHIEF OF OPERATIONS FIRE INSPECTOR /M ARSHAL FIRE DEPARTMENT DEPUTY CHIEF TRAINING DEPUTY CHIEF ENGINEERING STATION 1 CAPTAIN STATION 2 CAPTAI N STATION 1 ENGINEER STATION 1 SCBA COORD. LIAISON TO PUBLIC WORKS LIAISON TO FACILITIES LIEUTENANT h FIREFIGHTER LIEUTENANT LIEUTENANT LIEUTENANT STATION 2 ENGINEER STATION 2 SCBA COORD. FIREFIGHTER FIREFIGHTER FIREFIGHTER Employees Actual Budgeted Requested Requested Fire Chief 2009 2010 2011 2012 Expenditures $1,809,932 $1,940,080 $1,945,360 $1,976,950 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $52.17 $57.06 $55.42 $56.00 Number of calls 573 650 650 650 Cost per call $3,159 $2,985 $2,954 $3,067 Miles to furthest city dwelling 6 6 6 6 Employees 2009 2010 2011 2012 Fire Chief 1 1 1 1 Fire Inspector /Marshal 1 1 1 1 Office Service Worker 1 1 1 1 Paid on Call Firefighters 53 46 46 46 CITY OF SHAKOPEE 2011 - 2012 GENERAL FUND BUDGET DIVISION: FIRE MISSION STATEMENT: To provide cost effective, efficient, and state of the art Fire and Rescue protection for the citizens and businesses within the Shakopee fire district. ACTIVITY: Activity includes fire suppression, fire prevention /education, inspection, training, fire fighting hazardous material response and water and high -level rescue. Maintenance of station and equipment on a 24 -hour basis in order to insure the safety and protection of the City of Shakopee and Jackson and Louisville Townships. GOALS: 1. Keep department expenditures equivalent with increase in population in the fire protection district. 2. Provide quality community service in an effective and efficient manner. 3. To provide for the placement of a first -due engine company within a 1.5 -mile radius of any built upon area of the city. MEASUREMENT OF GOALS: OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: 46 Paid on call Fire Fighters, 1 Full Time Fire Chief, 1 Full Time Office Service Worker, and 1 Full time Fire Inspector /Marshal, Part time positions 1 Assistant Chief /Operations, 1 Deputy Chief /Training, 1 Deputy Chief /Engineering, 2 Station Captains, 4 Lieutenants, 2 Engineers, 2 SCBA Coordinators and Custodian /Maintenance services. Volunteer firefighters insurance —3 year policy due 2013 $3,500. Operating Supplies: Fire fighting turn out gear replacement Fire fighting boot replacement Pager replacement Computers (MDT) in vehicles Fire fighting foam Rescue /Firefighting equip replacement Thermal imager camera SCBA pack up dates and replacement Medical supplies Public education Cert program Fire /Police Chaplain program Preplan emergency program Building Maintenance: Building maintenance for two stations Equipment Maintenance: Maintenance on 20 units Radios /Pagers repairs Fire Pump flow testing and ladder testing Professional Services: OSHA mandated physical screenings $22,500 Postage: Fire Prevention Mail $3,000 Equipment /Building Rent: Software: IT charge $15,760 ($17,030 in 2012), Firehouse $970 Equipment Rent: $394,890 ($359,730 in 2012) Building Rent: $133,550 ($185,900 in 2012 — new station inc.) Training /Travel: $37,000 Fire fighter I & II classes for new fire fighters Continuation of Education /Training at sectional schools and conferences First responder and EMT Education and refresher courses Dues: Joint training facility $42,000 Capital: None $2,300 per set 350 per set 550 per pager 3,600 per vehicle 100 per 5 gallons 40,000 10,000 40,000 10,000 5,000 2,000 2,000 2,000 $20,000 $67,000 R5509BUD SHO05PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 6500 DEPRECIATION 6700 CAPITAL OUTLAY 6740 EQUIPMENT 6700 CAPITAL OUTLAY Object Code / Description 32 FIRE 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4100 SPECIAL ASSESSMENT 4200 LICENSES AND PERMITS 4400 INTERGOVERNMENTAL 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 65- 74- 167- 4640 PUBLIC SAFETY FEES 152308- 157,455- 155,069- 4760 RECREATION FEES 5,000- 815- 6,713- 4500 CHARGES FOR SERVICE 157,373- 158,344- 161,949- 4001 REVENUES 157,373- 158,344- 161,949- 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 368,518 403,165 306,443 437,400 424,890 429,990 6100 BENEFITS 273,280 321,588 51,210 453,950 457,440 465,070 6001 WAGES & BENEFITS 641,798 724,752 357,654 891,350 882,330 895,060 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 208,011 183,554 144,237 198,270 206,270 210,650 6300 PROFESSIONAL SERVICES 140,397 105,810 72,610 93,700 96,300 104,600 6330 COMMUNICATIONS 17,908 15,248 7,408 18,000 24,200 24,200 6350 INSURANCE 46,475 41,927 41,385 47,700 50,320 50,820 6360 UTILITY SERVICE 51,860 40,745 31,060 70,000 59,770 45,990 6400 RENTALS 637,097 611,009 403,331 537,560 545,170 563,630 6470 DUES/TRAINING/TRAVEL 77,383 70,520 56,694 80,000 81,000 82,000 6200 SUPPLIES AND SERVICES 1,179,131 1,068,813 756,725 1,045230 1,063,030 1,081,890 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 2,571 3,500 6600 MISCELLANEOUS 36,551 36,551 2,571 3,500 13,798 13,798 9,005 9,005 150, 000- 150,000- 150,000- 11/19/201015:52:01 Page - 14 150,240- 156,000- 150,240- 150,240- 156,000- 156,000- 6800 DEBT SERVICE 6000 EXPENDITURES 1,857,480 1,809,935 1,123,383 1,940,080 1,945,360 1,976,950 4000 REVENUES AND EXPENDITURES 1,700,107 1,651,591 961,435 1,790,080 1,795,120 1,820,950 32 FIRE 1,700,107 1,651,591 961,435 1,790,080 1,795,120 1,820,950 City Shakopee Projected Fire Service Shared Costs 8/19/2010 Budget - Original Personnel Supplies & Services Capital (w /o trucks) Subtotal City Overhead Less Fuel Less pre 95 truck rent Less rental station #1 & #2 Less all Paid On Call Wages Less PW employees POC pay Plus Est. POC Training pay Plus POC Officer Salary Subtotal Total yearly Original budget prior year Actual prior year Prior year (under)over spent Total to allocate City standby fee Jackson standby fee Louisville standby fee City share of value Jackson share of value Louisville share of value City Value Jackson Value Louisville Value 2009 Budget 819,060 $ 731,605 $ 891,350 $ 882,330 1,167,420 1,071,384 1,048,730 1,063,030 0 13,798 0 0 1,986,480 297,972 (27,000) (151,151) (119,400) (270,000) (4,000) 63,020 33,700 Actual 2010 Budget 2009 1,816,7 87 1,940,080 1,945,360 272,518 291,012 291,804 (17,458) (19,000) (21,000) (151,151) (62,836) (62,836) (119,400) (131,870) (133,550) (222,132) (215,000) (230,000) (28,842) (28,000) (28,850) 57,724 55,890 59,536 33,700 33,660 33,660 (176,859) (175,041) (76,144) (91,237) 1,809, 621 1,641,746 1,863,936 1,854,124 1,809,621 1,641,746 (167,875) 1,696,061 $ 1,562,158 $ 1,707,742 47,208 51,607 86,695 94,774 92.11% 2.78% 5.11% 2011 Budget 0 1,854,124 92.11% 2.78% 5.11% $ 45,805,381 $ 45,805,381 1,384,224 1,384,224 2,542,054 2,542,054 49,731,659 49,731,659 City Shakopee Standby Fee History 2/11/2010 Jackson Louisville Shakopee Year Fee % Fee % Fee % Actual billed 1999 10,580 3.85% 14,135 5.14% 250,093 91.01% Actual billed 2000 13,993 3.84% 19,525 5.36% 330,709 90.80% Actual billed 2001 12,976 3.85% 18,769 5.56% 305,527 90.59% Actual billed 2002 25,103 3.95% 33,813 5.32% 577,094 90.74% Actual billed 2003 18,752 3,59% 26,348 5.04% 477,819 91.38% Actual billed 2004 22,561 3.43% 33,535 5.10% 601,200 91.47% Actual billed 2005 20,874 2.86% 31,463 4.30% 678,528 92.84% Actual billed 2006 32,985 3.03% 52,088 4.78% 1,003,721 92.19% Actual billed 2007 49,050 2.87% 81,549 4.77% 1,578,450 92.36% Actual billed 2008 49,404 2.91% 87,511 5.15% 1,563,256 91.95% Actual billed 2009 48,699 2.79% 88,392 5.07% 1,607,331 92.14% Actual billed 2010 47,208 2.78% 86,695 5.11% 1,562,158 92.11% Valuation Valuation Valuation 1999 744,255 3.85% 994,329 5.14% 17,593,261 91.01% 2000 851,823 3.84% 1,188,628 5.36% 20,132,479 90.80% 2001 862,918 3.85% 1,248,111 5.56% 20,317,363 90.59% 2002 777,901 3.95% 1,047,811 5.32% 17,883,155 90.74% 2003 931,552 3.43% 1,265,274 4.66% 24,935,341 91.90% 2004 889,171 3.43% 1,321,666 5.10% 23,694,026 91.47% 2005 1,093,749 3.09% 1,648,560 4.65% 32,674,394 92.26% 2006 1,197,527 3.03% 1,891,100 4.78% 36,440,630 92.19% 2007 1,289,801 2.87% 2,144,410 4.77% 41,506,739 92.36% 2008 1,457,299 2.91% 2,581,360 5.15% 46,112,269 91.95% 2009 1,430,576 2.79% 2,596,608 5.07% 47,216,764 92.14% 2010 1,384,244 2.78% 2,542,054 5.11% 45,805,381 92.11% Staff Actual Budgeted Requested Requested 2011 2009 2010 2011 2012 Expenditures $769,883 $765,660 $801,100 $790,800 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $22.19 $22.52 $22.82 $22.40 Number of inspections 9,726 8,900 9,167 9,570 Number of permits 1,102 3,069 3,161 3,300 Average inspections /employee 2,432 2,225 2,292 2,393 Staff 2009 2010 2011 2012 Building Official 1 1 1 1 Building Inspectors 3 3 3 3 Building Secretary 1 1 1 1 TOTAL 5 5 5 5 CITY OF SHAKOPEE 2011- 2012 GENERAL FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT - BUILDING /INSPECTIONS MISSION STATEMENT: • Provide timely and effective review of building permit and other building related applications and inspections to the City's constituents. ACTIVITIES: Major activities include; • Maintain a reasonable and timely schedule for review of individual building - related permits. • Provide efficient and cost - effective permit and inspections services. OBJECT DESCRIPTION: Description of lines items: Professional Services: Electric Inspections $85,000 ($75,000 in 2012) Attorney $3,200 ($500 in 2012) Rentals: Software IT charges $7,880 ($8,480 in 2012) Permits $29,870 ($30,760 in 2012) Equipment Rent $3,850 ($4,900 in 2012) Building Rent $20,890 ($20,670 in 2012) R5509BUD SHOO5PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 33 INSPECTION - BLDG - PLMBG -HTG 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4200 LICENSES AND PERMITS 4250 PERMITS 492,856- 868,953- 535,366- 529,900- 717,850- 743,500- 4200 LICENSES AND PERMITS 492,856- 868,953- 535,366- 529,900- 717,850- 743,500- 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 489- 1,136- 566- 4600 ENGINEERING 5,750- 17,650- 7,050- 6,000- 10,000- 18,000- 4821 FINES & FORFEITS P66- 4500 CHARGES FOR SERVICE 6,239- 18,786- 7,882- 6,000- 10,000- 18,000- 4001 REVENUES 499,095 887,739 543,248 535.900 727,850 761,500 Object Code / Description 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6100 BENEFITS 6001 WAGES & BENEFITS 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6300 PROFESSIONAL SERVICES 6330 COMMUNICATIONS 6350 INSURANCE 6400 RENTALS 6470 DUES/TRAINING/TRAVEL 6200 SUPPLIES AND SERVICES 6500 DEPRECIATION 468,723 465,831 342,137 418,270 124,688 153,870 111,223 154,050 593,410 619,700 453,360 572,320 11,253 94,409 4,143 8,600 69,233 4,036 191,674 8,205 5,483 18,570 63,664 63,176 101,730 4,778 3,013 4,690 6,131 6,708 8,300 61,547 43,507 50,220 2,857 1,418 7,400 147,183 123,306 190,910 6600 MISCELLANEOUS 1,632 2,998 2,279 2,430 2,430 3,000 6600 MISCELLANEOUS 1,632 2,998 2,279 2,430 2,430 3,000 6800 DEBT SERVICE 6000 EXPENDITURES 786,717 769,881 578,945 765,660 801,100 790,800 4000 REVENUES AND EXPENDITURES 287,622 117,858- 35,697 229,760 73,250 29,300 33 INSPECTION- BLDG - PLMBG -HTG 287.622 117,858- 35,697 229,760 73,250 29,300 11/19/201015:52:01 Page - 15 456,400 144,140 600,540 20,840 94,200 4,450 8,450 62,490 7,700 198,130 460,320 155,600 615,920 8,850 81,500 4,350 8,450 64,810 3,920 171,880 Public Works Director Public Works Department Project Engineer Assistant City Engineer Secretary Public Works Superintendent GIS Specialist Engineering Tech (2) Secretary Park Supervisor Street /Utility Supervisor Mechanic (3) Engineering Tech IV Maintenance Operator (7) Maintenance Operator (10) Staff Actual Budgeted Requested Requested Public Works Director 2009 2010 2011 2012 Expenditures $551,152 $663,030 $661,630 $679,630 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $15.89 $19.50 $18.85 $19.25 Revenue* $ $370,500 $322,500 $322,500 Number of projects 3 5 4 3 Value of projects $1,668,916 $3,605,000 $5,440,000 $2,050,000 Average project cost /feasibility est. $556,305 $721,000 $1,360,000 $683,333 Staff 2009 2010 2011 2012 Public Works Director 1 1 1 1 Assistant City Engineer 1 1 1 1 CITY OF SHAKOPEE 2011- 2012 GENERAL FUND BUDGET DIVISION: ENGINEERING MISSION STATEMENT: Provide prompt, efficient, and accurate information and engineering services to citizens, elected and appointed officials, developers, contractors, agencies, and other staff members. ACTIVITY: Conduct field investigations, collect engineering data and specify the criteria for the investigations; furnish designs, drawings, specifications and criteria for such designs; secure bids, assist in the award of contracts, oversee and inspect construction to assure compliance with the drawings and specifications; testing and approving all sanitary sewer, storm sewer and roadway construction projects; prepare all reports and studies required to preserve Municipal State Aid Funding received by the City; review all public facilities proposed in the City, Wetland Conservation Act administration, review of building permits, Right of Way Management & Permitting, provide engineering assistance to other Departments, review technical engineering material and provide for City Council, City staff, City Commissions and Committees. Goals: 1. Efficiently, but accurately, provide the services necessary to insure public improvements are designed and installed per City standards. 2. Keep public improvement project costs to within 20% of the cost estimated in the feasibility report. Measurement of Goals: Compare revenues created in Engineering Division: * Includes Engineering Fees — Private Developments, Grading Permit P blic s, u Improvemer�«, and Right -of -way Permits Project Engineer 1 1 1 1 Graduate Engineer 1 1 Technician IV 1 1 1 1 Technician III 1 1 1 1 GIS Technician 1 1 1 1 Secretary .9 .9 .9 .9 OBJECT DESCRIPTION: Description of lines items: Operating Supplies: General operating supplies and small tools /equipment $5,000. Office supplies for drawings, ink pens for plotter and various engineering office supplies $7,000. Equipment Maintenance: Plotter repair and survey instruments maintenance, vehicle maintenance $8,500. Motor Fuels & Lubricants: $7,000 ($6,000 in 2012) Professional Services: Attorney $5,000, transportation studies $9,000, GIS and pavement management software support and training $1,000, miscellaneous services $4,000. Communications: Telephone, cellular phones and office phones for Engineering staff $5,500. Rentals: Software Computer software upgrades and licenses for AutoCad $3,000, GIS software $3,000, IT charges $15,760 ($16,970 in 2012). Building rent $8,160 ($8,290 in 2012) Equipment rental of vehicles $5,500 ($3,580 in 2012). Dues /Training /Travel: Conferences /School /Training: Inspection certification and AutoCad /computer training and supervisor training $7,000, Dues $1,000, mileage reimbursement $3,750. Expenses Charged Back: $6,310 ($6,130 in 2012). R5509BUD SHOO5PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 41 ENGINEERING 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4200 LICENSES AND PERMITS 4250 PERMITS 39,478- 85,898- 57,452- 40,000- 70,000- 70,000- 4200 LICENSES AND PERMITS 39,478- 85,898- 57,452- 40,000- 70,000- 70,000- 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 3,327- 3,308- 3,522- 2,500- 2,500- 2,500- 4600 ENGINEERING 335,348- 325,682- 247,186- 330,000- 250,000- 250,000- 4500 CHARGES FOR SERVICE 338,675- 328,990- 250,708- 332,500- 252,500- 252,500- 4830 MISCELLANEOUS 4001 REVENUES 378,153- 414,888- 308,160- 372,500- 322,500- 322,500- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 430,083 369,003 272,822 403,510 381,940 388,920 6100 BENEFITS 131,336 123,771 84,770 150,300 156,960 174,480 6001 WAGES & BENEFITS 561,420 492,774 357,592 553,810 538,900 563,400 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 15,814 4,963 2,367 20,500 21,500 20,000 6300 PROFESSIONAL SERVICES 25,244 14,248 3,171 30,000 30,000 28,000 6330 COMMUNICATIONS 5,758 5,750 4,041 10,150 10,150 10,150 6350 INSURANCE 8,070 6,320 5,986 6,630 7,200 7,200 6400 RENTALS 18,601 19,093 14,907 19,790 35,420 34,850 6470 DUES/TRAINING/TRAVEL 6,399 1,763 1,673 12,150 12,150 9,900 6498 EXPENSE CHARGED BACK 4,478 6,242 10,000 6,310 6,130 6200 SUPPLIES AND SERVICES 84,365 58,379 32,144 109,220 122,730 116,230 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6800 DEBT SERVICE 6000 EXPENDITURES 645,785 551,153 389,736 663,030 661,630 679,630 4000 REVENUES AND EXPENDITURES 267,632 136,266 81,576 290,530 339,130 357,130 41 ENGINEERING 267,632 136,266 81,576 290,530 339,130 357,130 11/19/201015:52:01 Page - 16 CITY OF SHAKOPEE 2011 - 2012 GENERAL FUND BUDGET DIVISION: STREET MISSION STATEMENT: To provide public services in a professional, cost - effective manner in order to maintain the public investment of infrastructure in streets, alleys and public parking lots. ACTIVITY: Maintain bituminous and gravel roadways /alleys, traffic signs /striping, snowplowing /ice control, street sign fabrication /installation, boulevard tree trimming /removal, and disease tree prevention. GOALS: 1. Provide snowplowing and ice control in a timely and cost effective manner. 2. Provide street /alley maintenance in a cost - effective manner. MEASUREMENT OF GOALS: (* Does not include equipment rental rate.) Actual Budgeted Requested Requested 2009 2010 2011 2012 Expenditures $1,842,126 $1,947,510 $2,059,700 $2,071,630 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $53.10 $57.28 $58.68 $58.69 Snowplowing /ice control $226,348 $188,050 $200,160 $205,160 Cost per capita $6.72 $5.53 $5.70 $5.81 Street and alley maintenance $518,619 $628,720 $772,810 $762,110 Cost per capita $15.41 $18.49 $22.02 $21.59 Lane miles of street /alley 467 467 467 467 Snow plow /salting events 29 30 30 30 Tons of salt applied 1,743 1,400 1,800 1,800 Tons of patching material 131 150 240 240 Sq Yards seal coat 279,000 289,000 305,000 315,000 CITY OF SHAKOPEE 2011 - 2012 GENERAL FUND BUDGET DIVISION: STREET MISSION STATEMENT: To provide public services in a professional, cost - effective manner in order to maintain the public investment of infrastructure in streets, alleys and public parking lots. ACTIVITY: Maintain bituminous and gravel roadways /alleys, traffic signs /striping, snowplowing /ice control, street sign fabrication /installation, boulevard tree trimming /removal, and disease tree prevention. GOALS: 1. Provide snowplowing and ice control in a timely and cost effective manner. 2. Provide street /alley maintenance in a cost - effective manner. MEASUREMENT OF GOALS: (* Does not include equipment rental rate.) Staff 2009 2010 2011 2012 Public Works Superintendent 1 1 1 1 Street /Util. Supervisor 1 1 1 1 Engineering Tech IV 0 1 1 1 Maintenance Operator 6 6 4 4 OBJECT DESCRIPTION: Description of lines items: Salaries: Director (20 %), Public Works Supervisor (40 %), 1 Engineering Tech IV, 1 Street Supervisor, 10 Maintenance Operators (6 Utilities), Secretary (30 %). (including 1 Lead) Salaries - Temp: Temporary seasonal employees - (3- summer with one seasonal employee funded by sanitary/storm enterprise funds, 4- winter). Operating Supplies (6202): Striping $2,500; signs $17,500; floor mats $1,000; safety equipment $1,500; street light pole paint $1,000; various supplies $5,500. Office Supplies (6210): General office supplies $1,000. Uniforms /Clothing (6212): $5,400. Materials (6215): Ice control materials $95,000 ($100,000 in 2012); gravel $6,000; bituminous mix $15,000; trees $1,000; concrete $3,000. Motor Fuel and Lubricants (6222): $50,000 ($55,000 in 2012) Building Maintenance (6230): Miscellaneous maintenance $8,500 Equipment Maintenance (6240): Vehicle maintenance; truck washes /car washes $32,000 Professional Services Building Maintenance (6315): Miscellaneous $7,500 Equipment Maintenance (6316): Vehicle /equipment repairs $115,000; SPUC street light & signal repairs and street light pole replacement $20,000 Pavement Preservation (6322): Crack sealing $30,000; seal coating $391,700 ($385,000 in 2012). Other Professional Services (6327): Includes paint striping of streets $30,000 ($30,000 in 2012); paint striping of crosswalks on county roads $5,000; drug testing $2,000; traffic signal maintenance $3,000; tree trimming /removal /disposal /stump grinding $5,000; support for sign /pavement programs $3,000; Clean -up Day $30,000; miscellaneous services $10,500. Communications (6334): Telephone: Office phones and cellular phones for Public Works Supervisor, Street Supervisor and Maintenance Operators $3,500. Printing /Publishing (6336) Printing /publishing $1,000. Utility Service: Utilities include Electric, Water, Gas, Sewer, Storm Utilities for public works buildings $98,000 ($92,500 in 2012). Street lights and signals $220,000 (SPUC electric donation $200,000) Software (6410): $20,500 ($21,500 in 2012) Includes IT Rental $14,480 ($15,270 in 2012) and Cartegraph Support $6,000 Equipment Rent - IS Fund $105,420 ($95,750 in 2012) Building rent for new and old buildings 22% $44,900 ($45,610 in 2012) Other Rent (6435) None Conference /Training (6472): $2,000 ($6,000 in 2012) Subscriptions /Publications (6490): $150 Expense Charged Back (6498): Facilities charge back for PW buildings to Engineering, Fleet, Park, Sewer and Storm funds - $123,070 (- $119,490 in 2012). Special Assessments (6620): Gorman Street $12,970 ($9,110 in 2012) Capital Equipment (6740): None R5509BUD SH005PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budges Budget 42 STREET MAINTENANCE 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4100 SPECIAL ASSESSMENT 4110 SPECIAL ASSESSMENT PRINCIPAL 4111 SPEC ASSESSMENT INTEREST 4120 SA PREPAY 4100 SPECIAL ASSESSMENT 4200 LICENSES AND PERMITS 4400 INTERGOVERNMENTAL 4410 FEDERAL GRANTS 6,570- 4450 STATE GRANTS & AIDS 8,990- 255,927- 356,812- 273,330- 386,130- 386,130- 4400 INTERGOVERNMENTAL 8,990- 255,927- 363,383- 273,330- 386,130- 386,130- 4500 CHARGES FOR SERVICE 4670 PUBLIC WORKS 22,141- 2,498- 1,260- 21,500- 5,000- 10,400- 4750 REFUSE 7,509- 10,817- 9,639- 9,000- 9,000- 9,500- 4760 RECREATION FEES 12,376- 1,362- 2,059- 15,000- 15,000- 4500 CHARGES FOR SERVICE 42,025- 14,677- 12,958- 45,500- 29,000- 19,900- 4001 REVENUES 51,016- 270,604- 376,341- 318,830- 428,130- 419,030- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 435,584 435,456 304,220 474,560 481,680 485,920 6100 BENEFITS 180,141 183,862 117,253 216,980 222,050 242,790 6001 WAGES & BENEFITS 615,725 619,318 421,472 691,540 703,730 728,710 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 247,287 214,894 173,811 236,900 254,900 265,050 6300 PROFESSIONAL SERVICES 455,114 555,286 553,597 561,500 648,200 642,250 6330 COMMUNICATIONS 4,191 4,357 3,669 4,500 4,500 4,500 6350 INSURANCE 58,424 50,939 50,436 57,800 59,100 59,600 6360 UTILITY SERVICE 198,666 301,028 71,788 335,000 326,000 312,500 6400 RENTALS 271,667 186,802 134,481 175,730 170,820 162,850 6470 DUES/TRAINING/TRAVEL 3,927 3,644 4,546 2,550 2,550 6,550 6498 EXPENSE CHARGED BACK 79,488- 110,788- 128,200- 123,070- 119,490- 6200 SUPPLIES AND SERVICES 1,159,788 1,206,162 992,328 1,245,780 1,343,000 1,333,810 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 6700 CAPITAL OUTLAY 10,752 10,752 7,681 7,681 10,210 10,210 11/19/201015:52:01 Page - 17 8,000 - 2,500 - 2,500 - 13,000- 8,000 - 2,500 - 2,500 - 13,000- 9,644 10,190 12,970 9,110 9,644 10,190 12,970 9,110 6800 DEBT SERVICE 6000 EXPENDITURES 1,793,946 1,835,690 1,423,444 1,947,510 2,059,700 2,071,630 2 -58 R5509BUD SHOO5PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 Object Code / Description 4000 REVENUES AND EXPENDITURES 42 STREET MAINTENANCE 11/19/201015:52:01 Page - 18 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 1,742,930 1,565,087 1,047,103 1,628,680 1,631,570 1,652,600 1,742,930 1,565,087 1,047,103 1,628,680 1,631,570 1,652,600 Staff Actual Budgeted Requested Requested Mechanic 2009 2010 2011 2012 Net Expenditures $90,751 $103,640 $122,330 $99,830 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $2.62 $3.05 $3.49 $2.83 Number of vehicles /equipment 313 313 314 314 Staff 2009 2010 2011 2012 Mechanic 2 2 2 2 Mechanic Apprentice 1 1 1 1 Secretary 1 1 1 1 CITY OF SHAKOPEE 2011/2012 GENERAL FUND BUDGET DIVISION: FLEET MISSION STATEMENT: To provide fleet maintenance services in a professional, cost - effective manner in order to maintain the public investment of vehicles and equipment for all city departments. ACTIVITY: Maintain vehicles /equipment in streets, park, administration, police, fire, S.P.U.C., fabrication of new and existing equipment, prepare vehicle evaluation reports for all departments. Repairs for vehicles and equipment are billed to the respective departments. Operate car and truck wash for government vehicles and operate fueling stations for city, county, school district and SPUC vehicles. GOAL: To provide quality maintenance to all departments in a cost - effective manner. MEASUREMENT OF GOALS: Average cost per vehicle /equipment maintained OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: Public Works Director (5 %), Public Works Supervisor (20 %), 2 Mechanics - including 1 Lead, 1 Mechanic's Apprentice, and 1 temporary employee from School Employment Program $7,500, Secretary (40 %). Operating Supplies (6202): Various shop supplies $8,300, truck wash supplies $3,000, car wash supplies $2,000, scanner up- date $1,200. Equipment maintenance (6240) Miscellaneous equipment maintenance $1,500. Merchandise (6250) Shop parts $2,000. Professional Equipment Maintenance (6316): Crane /hoist inspections $1,200, Gas Boy fuel system repairs and miscellaneous $1,500, truck wash maintenance $2,000, car wash maintenance $1,800, fuel system maintenance $3,000. Other Professional Services (6327): Miscellaneous $1,000. Telephone (6334) Shop telephone $1,500. Utility (electric) service -truck wash (6362): $4,000 Utility (water) service -truck wash (6364): $400 Software (6410): IT Fund $7,880, ($8,480 in 2012), Fleet computer services $700 Building Rental (6430): Building rental 22% $44,900 ($45,610 in2012). Conferences /Schooling /Training (6472): Various training including schooling for the apprentice $1,000. Expense Charge Back (6498): $34,710 ($33,700 in 2012) Capital Expenditure (6700): Gasboy Fuel System Upgrade $35,000. R5509BUD SHOO5PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 Object Code / Description 44 FLEET 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4200 LICENSES AND PERMITS 4400 INTERGOVERNMENTAL 4450 STATE GRANTS & AIDS 4400 INTERGOVERNMENTAL 4500 CHARGES FOR SERVICE 4670 PUBLIC WORKS 87,396- 9,913- 19,567- 4760 RECREATION FEES 520 5,032- 795- 4500 CHARGES FOR SERVICE 86,876- 14,945- 20,362- 4001 REVENUES 86,876- 14,945- 54,402- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6100 BENEFITS 6001 WAGES & BENEFITS 6500 DEPRECIATION 6600 MISCELLANEOUS 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 34,040- 34,040- 18,300- 18, 300- 18,300- 1 l /19/201015:52:01 Page- 19 8,300- 8,300- 8,300- 8,300- 8,300- 8,300- 192,042 202,513 151,634 191,370 196,890 200,700 71,683 79,893 52,982 92,860 90,780 99,320 263,724 282,407 204,616 284,230 287,670 300,020 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 24,680 15,166 38,867 21,300 21,300 21,300 6300 PROFESSIONAL SERVICES 13,280 15,292 10,055 11,200 11,200 10,500 6330 COMMUNICATIONS 3,281 2,625 1,554 2,250 2,250 2,250 6350 INSURANCE 852 759 825 900 900 1,400 6360 UTILITY SERVICE 3,710 4,013 2,555 4,100 4,400 4,400 6400 RENTALS 37,972 42,440 39,141 52,890 53,900 55,260 6470 DUES/TRAINING/TRAVEL 575 975 25 1,000 1,000 1,000 6497 FLEET CHARGE BACK 233,310- 310,372- 238,750- 330,000- 330,000- 330,000- 6498 EXPENSE CHARGED BACK 26,869 37,449 55,680 34,710 33,700 6200 SUPPLIES AND SERVICES 122,091- 191,653- 145,727- 180,680- 200,340- 200,190- 6700 CAPITAL OUTLAY 6740 EQUIPMENT 6,438 35,000 6700 CAPITAL OUTLAY 6,438 35,000 6800 DEBT SERVICE 6000 EXPENDITURES 141,633 97,192 58,888 103,550 122,330 99,830 4000 REVENUES AND EXPENDITURES 54,758 82,246 4,487 85,250 114,030 91,530 44 FLEET 54,758 82,246 4,487 85,250 114,030 91,530 Staff Actual Budgeted Requested Requested Park Supervisor 2009 2010 2011 2012 Expenditures $1,414,352 $1,602,640 $1,576,910 $1,650,810 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $40.77 $47.14 $44.92 $46.77 Cost to maintain athletic fields $177,224 $193,550 $194,460 $194,960 Expenditure /Capita $5.11 $5.69 $5.54 $5.53 Cost to Mow /trim Parks $37,377 $51,430 $51,750 $51,750 Acres of land mowed 404 412 412 412 Cost of mowing per acre (labor) $92.52 $124.83 $125.36 $125.36 Number of playgrounds 24 24 25 26 Number of athletic fields 81 81 82 83 Miles of Trails 39 39 39 40 Staff 2009 2010 2011 2012 Park Supervisor 1 1 1 1 Maintenance Operator 7 7 7 7 CITY OF SHAKOPEE 2011- 2012 GENERAL FUND BUDGET DIVISION: PARK MAINTENANCE MISSION STATEMENT: To provide public services in a professional, cost - effective manner in order to maintain the public investment of infrastructure in parks and public grounds. ACTIVITY: Maintain athletic fields, rinks, trails, sidewalks, parking lots, playgrounds, park buildings; restrooms /shelters, public grounds, downtown streetscape, trees trimming /planting. GOALS: 1. Provide quality in maintaining athletic fields in a cost- effective manner. 2. Mow and trim parks and public grounds cost effectively. PERFORMANCE MEASUREMENT: (* Does not include equipment rental rate.) OBJECT DESCRIPTION: Description of lines items: Salaries: Public Works Director (10 %), Public Works Supervisor (25 %), 1 Park Supervisor, 7 Maintenance Operators - including 1 Lead, Secretary (30 %). Temporary employees - (8 summer) $52,000 Operating Supplies (6202): Flower planting $6,000, Hockey rink repairs $500, Irrigation system $7,500, Athletic Field Supplies $10,000, Floor mats $500, Playground equipment $2,000, Picnic tables $750, Fence supplies $1,000, Safety Supplies $500, Stadium Seats $2,500, Garbage Cans $1,000, Small Hand Tools $1,000, Vandalism $1,500, Light bulbs /Ballasts /Parking Lot Lights $5,000, Restroom Supplies $1,500, Miscellaneous $3,000. Office Supplies: (6210) $500 Uniforms (6212): safety shirts, boots, uniforms $4,900. Materials (6215): Trees /shrubs $1,500, Sod /seed $4,000, Ball field aggregate $5,000, Fertilizer $9,500, Weed killer $8,500, Concrete /pavers $5,000, Concrete /paver sealer $2,000, Landscape mulch $500, Safety Mulch for playgrounds $8,000, Miscellaneous $2,500. Motors Fuels & Lubricants: (6222) $33,000 2011 ($36,000 in 2012) Building Maintenance (6230): Window /door replacement $1,000, Youth building $1,000, Miscellaneous $2,500 Paint /Supplies $1,500. Equipment Maintenance (6240): Vehicle maintenance $8,000, Car /Truck Washes $2,000 Professional Services Building Maintenance (6315): Youth building $4,000, RPZ Testing $3,000. Professional Equipment Maintenance (6316): Vehicle maintenance $85,000, Equipment maintenance $15,000, Athletic Field Light /Scoreboard Repairs $6,000, Well Repairs $500. Pavement Preservation (6322): Parking lot seal coat $50,000; Tennis court maintenance $10,000 Other Professional Services (6327): Contract cleaning of park buildings $14,000, Irrigation system maintenance $1,000, miscellaneous $2,500. Utility Service (6360): Gas, electric, telephone for park buildings, rinks, athletic fields and youth building $105,000 Software (6410): $16,850 ($17,850 in 2012) Equipment Rent — IS Fund (6425): Equipment rent $56,000, ($47,700 in 2012) Building Rent — IS Fund (6430): Public Works buildings 22% $44,900 ($45,610 in 2012) Other Rent (6435) Park Assets Rent $171,680 ($221,680 in 2012), Satellites for ball - fields $12,000. Expense Charge Back (6498): $34,710 ($33,700 in 2012) Special Assessments (6620): $31,450 ($30,720 in 2012) R5509BUD SHOO5PV By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Fiscal Period: 9 / 10 Level Of Rollup 6 46 PARK MAINTENANCE 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4200 LICENSES AND PERMITS 4400 INTERGOVERNMENTAL 4450 STATE GRANTS & AIDS 4400 INTERGOVERNMENTAL 6500 DEPRECIATION Object Code / Description CITY OF SHAKOPEE Budget Report 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 4,000- 4,000- 4500 CHARGES FOR SERVICE 4670 PUBLIC WORKS 1,100- 4500 CHARGES FOR SERVICE 1,100- 4001 REVENUES 1,100- 4,000- 11/19/201015:52:01 Page- 20 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 460,401 497,676 365,488 471,880 498,200 506,870 6100 BENEFITS 145,776 177,767 115,236 171,340 185,620 202,180 6001 WAGES & BENEFITS 606,177 675,443 480,724 643,220 683,820 709,050 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 134,273 108,212 69,817 154,400 142,400 148,800 6300 PROFESSIONAL SERVICES 176,363 155,776 159,210 213,000 189,000 188,000 6330 COMMUNICATIONS 2,059 1,954 1,551 2,000 2,000 2,000 6350 INSURANCE 80,315 77,861 80,968 82,900 33,400 85,000 6360 UTILITY SERVICE 100,372 97,504 61,138 105,000 135,000 105,000 6400 RENTALS 262,866 209,472 225,012 308,340 301,430 344,840 6470 DUES/TRAINING/TRAVEL 3,169 2,794 3,526 3,700 3,700 3,700 6498 EXPENSE CHARGED BACK 32,467 45,251 62,520 34,710 33,700 6200 SUPPLIES AND SERVICES 791,883 698,823 601,221 931,860 861,640 911,040 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 29,634 33,964 31,452 27,560 31,450 30,720 6600 MISCELLANEOUS 29,634 33,964 31,452 27,560 31,450 30,720 6700 CAPITAL OUTLAY 6740 EQUIPMENT 29,771 6,124 6760 IMPROVEMENTS 21,850 6700 CAPITAL OUTLAY 51,621 6,124 6800 DEBT SERVICE 6000 EXPENDITURES 1,479,315 1,414,353 1,113,397 1,602,640 1,576,910 1,650,810 4000 REVENUES AND EXPENDITURES 1,479,315 1,413,253 1,109,397 1,602,640 1,576,910 1,650,810 46 PARK MAINTENANCE 1,479.315 1,413,253 1,109,397 1,602,640 1,576,910 1,650,810 CITY OF SHAKOPEE 2011- 2012 GENERAL FUND BUDGET DIVISION: Library/Congregate Dining MISSION STATEMENT: To provide for the daily and long -term operation and preventative maintenance of the Library building and Congregate Dining space. ACTIVITY: The Library/Congregate Dining budget provides for the operation and maintenance of the Library and Congregate Dining space. OBJECT DESCRIPTION: Description of lines items: Salaries (Full- Time): Share of Facilities Maintenance staff. Operating Supplies (6202): Items used in daily building operations: paper products, garbage bags, cleaning products $1,800. Building Maintenance Supplies (6230): HVAC filters; lighting products; plumbing, electrical, and other repair supplies; miscellaneous building repair $4,600. Building Maintenance Professional Services (6315): Ongoing maintenance and operation of buildings including: mechanical service contracts for heating, cooling, and electrical, elevator service agreements, fire alarm and security system monitoring and testing, exterior window cleaning, $20,000. Insurance (6350): Property and liability $7,100. Utilities (6360): Water, sewer, natural gas, electricity, and storm sewer $63,000. Rentals (6400 - 6435): Building fund rental charges Library $147,250 ($149,890 in 2012). Actual Budgeted Requested Requested 2009 2010 2011 2012 Expenditures $284,482 $332,150 $304,330 $303,540 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $8.20 $9.77 $8.67 $8.59 CITY OF SHAKOPEE 2011- 2012 GENERAL FUND BUDGET DIVISION: Library/Congregate Dining MISSION STATEMENT: To provide for the daily and long -term operation and preventative maintenance of the Library building and Congregate Dining space. ACTIVITY: The Library/Congregate Dining budget provides for the operation and maintenance of the Library and Congregate Dining space. OBJECT DESCRIPTION: Description of lines items: Salaries (Full- Time): Share of Facilities Maintenance staff. Operating Supplies (6202): Items used in daily building operations: paper products, garbage bags, cleaning products $1,800. Building Maintenance Supplies (6230): HVAC filters; lighting products; plumbing, electrical, and other repair supplies; miscellaneous building repair $4,600. Building Maintenance Professional Services (6315): Ongoing maintenance and operation of buildings including: mechanical service contracts for heating, cooling, and electrical, elevator service agreements, fire alarm and security system monitoring and testing, exterior window cleaning, $20,000. Insurance (6350): Property and liability $7,100. Utilities (6360): Water, sewer, natural gas, electricity, and storm sewer $63,000. Rentals (6400 - 6435): Building fund rental charges Library $147,250 ($149,890 in 2012). R5509BUD SH005PV By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Fiscal Period: 9 / 10 Level Of Rollup 6 Object Code / Description CITY OF SHAKOPEE Budget Report 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 65 LIBRARY /CONGREGATE DINING 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4200 LICENSES AND PERMITS 4500 CHARGES FOR SERVICE 4760 RECREATION FEES 812- 686- 491- 800- 800- 800- 4500 CHARGES FOR SERVICE 812- 686- 491- 800- 800- 800- 4001 REVENUES 812- 686- 491- 800- 800- 800- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6100 BENEFITS 6001 WAGES & BENEFITS 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6300 PROFESSIONAL SERVICES 6330 COMMUNICATIONS 6350 INSURANCE 6360 UTILITY SERVICE 6400 RENTALS 6200 SUPPLIES AND SERVICES 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 6600 MISCELLANEOUS 6800 DEBT SERVICE 41,011 15,540 56,551 36,034 13,904 49,938 20,647 8,644 29,291 6,815 7,277 4,064 16,874 20,463 25,641 1,575 1,556 1,465 6,255 6,539 6,853 59,035 48,112 26,641 136,676 150,596 123,369 227,230 234,543 188,033 39,700 32,500 32,500 15,460 13,750 15,230 55,160 46,250 47,730 7,330 30,500 1,500 6,810 63,600 180,250 289,990 1'/19/201015:52:01 Page - 21 6,230 7,000 15,000 22,000 1,500 2,000 7,100 6,720 63,000 50,200 165,250 149,890 258,080 237,810 18,000 18,000 6000 EXPENDITURES 283,781 284,482 217,324 345,150 304,330 303,540 4000 REVENUES AND EXPENDITURES 282969 283,796 216,834 344,350 303,530 302,740 65 LIBRARY /CONGREGATE DINING 282,969 283,796 216,834 344,350 303,530 302,740 Recreation Director Recreation Department Recreation Supervisor (4) Secretary Customer Service CITY OF SHAKOPEE 2011 - 2012 GENERAL FUND BUDGET DIVISION: NATURAL RESOURCES MISSION STATEMENT: To administer and facilitate the development of City -wide environmental and conservation initiatives to protect, restore, and enhance the natural resources within the City. ACTIVITY: Identify, recommend, develop, and coordinate ecologically sound development and management practices. GOALS: 1. Review land use and development proposals 2. Develop and recommend policies, ordinances, and procedures for the management of natural resources, wildlife habitat and conservation development. 3. Provide direction for the creation of greenways and protection of cultural and ecological assets within the community. 4. Provide guidance concerning community -wide environmental education programs. 5. Provide feedback and direction to residents regarding natural resource topics. MEASUREMENT OF GOALS: Cost per capita of NR Dept. expenditures: Natural Res Specialist 2009 2010 2011 OBJECT DESCRIPTION: Description of lines items: Salaries: Wages for Parks, Recreation & Natural Resources Director and Intern. Operating supplies (6202): Natural Resource Work Supplies, $500 Boundary Marking Program Supplies, $1,000 Diseased Tree Management Supplies, $2,500 Native Plant Restoration Supplies, $1,000 Program and Tree Management Supplies, $4,000 2012 Actual Budgeted Requested Requested 2009 2010 2011 2012 Expenditures $40,458 $54,970 $58,400 $58,180 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $1.17 $1.62 $1.66 $1.65 CITY OF SHAKOPEE 2011 - 2012 GENERAL FUND BUDGET DIVISION: NATURAL RESOURCES MISSION STATEMENT: To administer and facilitate the development of City -wide environmental and conservation initiatives to protect, restore, and enhance the natural resources within the City. ACTIVITY: Identify, recommend, develop, and coordinate ecologically sound development and management practices. GOALS: 1. Review land use and development proposals 2. Develop and recommend policies, ordinances, and procedures for the management of natural resources, wildlife habitat and conservation development. 3. Provide direction for the creation of greenways and protection of cultural and ecological assets within the community. 4. Provide guidance concerning community -wide environmental education programs. 5. Provide feedback and direction to residents regarding natural resource topics. MEASUREMENT OF GOALS: Cost per capita of NR Dept. expenditures: Natural Res Specialist 2009 2010 2011 OBJECT DESCRIPTION: Description of lines items: Salaries: Wages for Parks, Recreation & Natural Resources Director and Intern. Operating supplies (6202): Natural Resource Work Supplies, $500 Boundary Marking Program Supplies, $1,000 Diseased Tree Management Supplies, $2,500 Native Plant Restoration Supplies, $1,000 Program and Tree Management Supplies, $4,000 2012 R5509BUD SH005PV By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Fiscal Period: 9 / 10 Level Of Rollup 6 6500 DEPRECIATION Object Code / Description 66 NATURAL RESOURCES 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4100 SPECIAL ASSESSMENT 4200 LICENSES AND PERMITS 4250 PERMITS 800- 4200 LICENSES AND PERMITS 800- 4400 INTERGOVERNMENTAL 4450 STATE GRANTS & AIDS 4400 INTERGOVERNMENTAL 4500 CHARGES FOR SERVICE 4760 RECREATION FEES 4500 CHARGES FOR SERVICE 4001 REVENUES 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6100 BENEFITS 6001 WAGES & BENEFITS 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 2,432- 2,432- 1,000 - 1,000 - 4,232- 57,616 16,381 73,996 CITY OF SHAKOPEE 111191201015:52:01 Budget Report 1,104- 800- 800- 800- 800- 1,104- 6,100- 6,100- 17.359 4,413 21.772 800- 800- 800- 800- 7,204- 800- 800- 800- 800- 7,001 2,296 9,297 17,000 4,130 21,130 Page- 22 19,900 19,900 5,060 5,060 24,960 24,960 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 5,968 2,618 7,057 9,750 9,750 9 6300 PROFESSIONAL SERVICES 13,354 9,183 2,376 20,000 20,000 20 6330 COMMUNICATIONS 318 1,173 245 600 600 600 6350 INSURANCE 1,336 1,173 635 1,250 1,250 1 6400 RENTALS 4,146 4,519 1,327 1,690 1,290 1,170 6470 DUES/TRAINING/TRAVEL 1,379 20 195 550 550 450 6200 SUPPLIES AND SERVICES 26,501 18,686 11,835 33,840 33,440 33,220 6600 MISCELLANEOUS 6800 DEBT SERVICE 6000 EXPENDITURES 100,498 40,458 21,132 54,970 58,400 58,180 4000 REVENUES AND EXPENDITURES 96265 33,254 20,332 54,170 57,600 57,380 66 NATURAL RESOURCES 96,265 33,254 20,332 54,170 57,600 57,380 CITY OF SHAKOPEE 2011- 2012 GENERAL FUND BUDGET DIVISION: RECREATION MISSION STATEMENT: To provide, develop, protect, and enhance excellent park and recreation services, open spaces, and natural resources that contribute to a high - quality of life for our residents. ACTIVITY: Recreation provides resources for the administration of comprehensive leisure services, recreation facilities, and park design and construction administration. This includes the coordination and scheduling of park and athletic field use; coordinating youth, adult, and senior programs and special event activities; managing the operation of the Community Center, Ice Arena, Aquatic Park, and Youth Building; and conducting park land acquisition and development. GOALS: 1. Effectively promote and coordinate park facilities, athletic complexes, Aquatic Park, Ice Arena, and Community Center, ensuring quality experiences while maximizing use potential. 2. Assess resident's recreation programming needs and focus continued program development on meeting those needs. 3. Develop comprehensive preventative maintenance program to ensure longevity of facilities and equipment. 4. Work with residents and developers to plan and design parks that meet the needs of the neighborhood and the community. MEASUREMENT OF GOALS: 1. Total use of the park facilities, Aquatic Park, Ice Arena, and Community Center, with an increase of 5% use in each area for 2011 and 2012. 2. Increase program participation for 2011 and 2012 by 5% through increased registration and new program development. 3. Develop comprehensive preventative maintenance and replacement programs for Aquatic Park, Ice Arena, and Community Center. Actual Budgeted Requested Requested 2009 2010 2011 2012 Total Revenue $1,016,010 $1,061,800 $1,056,870 $1,101,910 Expenditures $2,176,034 $2,387,480 $2,421,910 $2,462,160 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $62.73 $70.22 $69.00 $69.75 Memberships 628 675 680 680 Participants 10,720 11,300 11,500 11,500 Ice Revenue 296,708 305,870 321,050 338,930 Ice expenditures 420,312 459,680 452,260 458,870 Aquatic Revenue 186,623 228,500 210,000 223,500 Aquatic Expenditure 449,531 499,200 487,420 494,140 CITY OF SHAKOPEE 2011- 2012 GENERAL FUND BUDGET DIVISION: RECREATION MISSION STATEMENT: To provide, develop, protect, and enhance excellent park and recreation services, open spaces, and natural resources that contribute to a high - quality of life for our residents. ACTIVITY: Recreation provides resources for the administration of comprehensive leisure services, recreation facilities, and park design and construction administration. This includes the coordination and scheduling of park and athletic field use; coordinating youth, adult, and senior programs and special event activities; managing the operation of the Community Center, Ice Arena, Aquatic Park, and Youth Building; and conducting park land acquisition and development. GOALS: 1. Effectively promote and coordinate park facilities, athletic complexes, Aquatic Park, Ice Arena, and Community Center, ensuring quality experiences while maximizing use potential. 2. Assess resident's recreation programming needs and focus continued program development on meeting those needs. 3. Develop comprehensive preventative maintenance program to ensure longevity of facilities and equipment. 4. Work with residents and developers to plan and design parks that meet the needs of the neighborhood and the community. MEASUREMENT OF GOALS: 1. Total use of the park facilities, Aquatic Park, Ice Arena, and Community Center, with an increase of 5% use in each area for 2011 and 2012. 2. Increase program participation for 2011 and 2012 by 5% through increased registration and new program development. 3. Develop comprehensive preventative maintenance and replacement programs for Aquatic Park, Ice Arena, and Community Center. OBJECT DESCRIPTION: Description of lines items: Salaries (Full -Time) Includes share of Maintenance & Custodian Salaries (Part- Time): Lifeguards and Water Safety Instructors (45); Recreation Program Activity Leaders (25); Community Center Staff (20), Ice Arena Staff (10); Teen Center Staff (10), and Outdoor Rink Attendants (10). $458,760, ($468,660 in 2012). Operating Supplies (6202): Items used in the daily operation of the Aquatic Park, Ice Arena, and Community Center, park development, natural resources including: pool chemicals; paper products; uniform;: cleaning supplies; cooling tower chemicals; fitness equipment; skates for rental; park design materials; wristbands $85,5500, ($85,300 in 2012). Office Supplies (6210): Office supplies; Point of Sale support $10,550. Recreation Supplies (6211): Items used to conduct sports and recreation activities, including sports equipment, arts and crafts supplies, teaching aids, etc. $39,390, ($40,560 in 2012). Uniforms (6212): Staff uniforms for full -time and part-time staff $3,400 ($4,400 in 2012). Motor Fuels (6222): Gasoline and propane $5,700. Building Maintenance Supplies (6230): Pool filtration systems; doors and door closures; paints and supplies; TV replacements; arena glass and board replacement; replacement arena flooring material; hockey goal; lights and fixtures; plumbing fixtures and mirrors; gym floor resurfacing materials $32,750, ($33,750 in 2012). Equipment Maintenance Supplies (6240): Fitness and weight room equipment parts; volleyball net and pole repairs; air filters; ice resurfacer parts and supplies; floor scrubber /sweeper /extractor maintenance $6,350, ($6,600 in 2012). Merchandise (6250): Aquatic Park concessions; arena pro shop; Teen Center Skate Shop $14,250, ($16,300 in 2012). 2009 2010 2011 2012 Recreation Director 1 1 1 1 Recreation Supervisor 4 4 4 4 Secretary 1 1 1 1 Office Service Worker 1 1 1 1 OBJECT DESCRIPTION: Description of lines items: Salaries (Full -Time) Includes share of Maintenance & Custodian Salaries (Part- Time): Lifeguards and Water Safety Instructors (45); Recreation Program Activity Leaders (25); Community Center Staff (20), Ice Arena Staff (10); Teen Center Staff (10), and Outdoor Rink Attendants (10). $458,760, ($468,660 in 2012). Operating Supplies (6202): Items used in the daily operation of the Aquatic Park, Ice Arena, and Community Center, park development, natural resources including: pool chemicals; paper products; uniform;: cleaning supplies; cooling tower chemicals; fitness equipment; skates for rental; park design materials; wristbands $85,5500, ($85,300 in 2012). Office Supplies (6210): Office supplies; Point of Sale support $10,550. Recreation Supplies (6211): Items used to conduct sports and recreation activities, including sports equipment, arts and crafts supplies, teaching aids, etc. $39,390, ($40,560 in 2012). Uniforms (6212): Staff uniforms for full -time and part-time staff $3,400 ($4,400 in 2012). Motor Fuels (6222): Gasoline and propane $5,700. Building Maintenance Supplies (6230): Pool filtration systems; doors and door closures; paints and supplies; TV replacements; arena glass and board replacement; replacement arena flooring material; hockey goal; lights and fixtures; plumbing fixtures and mirrors; gym floor resurfacing materials $32,750, ($33,750 in 2012). Equipment Maintenance Supplies (6240): Fitness and weight room equipment parts; volleyball net and pole repairs; air filters; ice resurfacer parts and supplies; floor scrubber /sweeper /extractor maintenance $6,350, ($6,600 in 2012). Merchandise (6250): Aquatic Park concessions; arena pro shop; Teen Center Skate Shop $14,250, ($16,300 in 2012). Building Maintenance Professional Services (6315): Ongoing maintenance and operation of buildings, including mechanical service contracts for heating, cooling, electrical, refrigeration equipment, elevators, rug service, rodent control, fire alarm and security system monitoring and testing, sealcoat parking lot, includes one -time replacement of marmoleum (rubber) flooring $10,000 (2011) and Teen Center carpet replacement $20,000(2011), total of $79,700(2011), ($60,100 in 2012). Equipment Maintenance (6316): Equipment maintenance professional services contract $2,100. Transportation Professional Services (6324): Bussing for youth trips, senior trips, and ski club $7,900. Performers /Instructors Professional Services (6325): Performers for Concerts in the Parks, Teen Center, and special events, Independent contractors for youth and adult recreation programs $38,120, ($39,700 in 2012). Other Professional Services (6327): Admissions for senior and youth trips; admission for ski club; Sports camps contract fees; WSI fees; ADA consulting $18,750, ($18,280 in 2012). BCA background checks ($1,000); Fiber optic connection to Pool ($6,000 in 2011). Postage (6332): Postage for mailings $7,300, ($7,650 in 2012). Telephone (6334): Phone service for the Community Center, Ice Arena, Aquatic Park, and Tahpah Park, and cellular for select staff $7,300, ($7,650 in 2012). Printing /Publishing (6336): Publication of program catalog in conjunction with Community Education; printing of flyers, forms, letterhead, maps, brochures and envelops for recreation programs, registration, and community center memberships; park development; special park and trail map and community center brochure $34,770, ($36,550 in 2012). Insurance (6352- 6256): Insurance for Recreation Programs, Community Center, Ice Arena, and Aquatic Park $45,290, ($49,370 in 2012). Utilities (6360): Water, sewer, natural gas, electricity, and storm sewer for the Aquatic Park, Ice Arena, and Community Center $220,550. Software (6410): IT Services and Equipment $25,210 ($27,140 in 2012), Yearly payment for MaxSolutions $12,000 $37,710, ($39,650 in 2012). Equipment Rent Misc (6420) $300 and Telecomm offset for studio - $3,000. Equipment Rental (IS Fund) (6425): Rental for ice resurfacer and department vehicle $7,680. Building Rentals (IS Fund)(6435): Building fund rental charges for Aquatic Park, Ice Arena, and Community Center $390,080, ($401,270 in 2012). Conferences /Schools /Training (6472): Registration for association conferences, seminars, and training sessions $5,080. Travel (6475): Mileage for use of personal vehicles; travel expenses for attending association meetings, conferences, and seminars $3,720, ($4,020 in 2012). Dues (6480): Professional health care program dues, MRPA membership dues, payments per participant per lesson to the school district $11,220. Subscriptions and Publications (6490): Magazine, newspaper, and trade publication subscriptions $350. Credit Card Fees (6650): Service charge for credit card fees $10,000. R5509BUD SHOO5PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 Object Code / Description 67 RECREATION 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4200 LICENSES AND PERMITS 4400 INTERGOVERNMENTAL 11/19/201015:52:01 Page - 23 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 153- 4760 RECREATION FEES 735,975- 1,051,800- 1,049,870- 1,094,910- 4500 CHARGES FOR SERVICE 736,127- 1,051,800- 1,049,870- 1,094,910- 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 4,492- 10,000- 7,000- 7,000- 4830 MISCELLANEOUS 4,492- 10,000- 7,000- 7,000- 4001 REVENUES 740,620- 1,061,800- 1,056,870- 1,101,910- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6100 BENEFITS 6001 WAGES & BENEFITS 6500 DEPRECIATION 737,711 991,830 1,011,150 1,029,440 168,398 276,240 281,590 302,980 906,108 1,268,070 1,292,740 1,332,420 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 122,597 205,500 197,940 203,160 6300 PROFESSIONAL SERVICES 165,279 151,180 152,570 128,080 6330 COMMUNICATIONS 30,451 52,210 49,380 52,060 6350 INSURANCE 43,112 40,880 45,290 49,370 6360 UTILITY SERVICE 123,335 220,000 220,550 220,550 6400 RENTALS 338,601 443,080 433,070 445,850 6470 DUES/TRAINING/TRAVEL 5,830 19,700 20,370 20,670 6200 SUPPLIES AND SERVICES 829,206 1,132,550 1,119,170 1,119,740 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 8,090 10,500 10,000 10,000 6600 MISCELLANEOUS 8,090 10,500 10,000 10,000 6700 CAPITAL OUTLAY 6800 DEBT SERVICE 6000 EXPENDITURES 1,743,404 2,411,120 2,421,910 2,462,160 4000 REVENUES AND EXPENDITURES 1,002,784 1,349,320 1,365,040 1,360,250 67 RECREATION 1,002,784 1,349,320 1,365,040 1,360,250 CITY OF SHAKOPEE 2011- 2012 GENERAL FUND BUDGET DIVISION: UNALLOCATED ACTIVITY: This division accounts for costs not readily chargeable to other departments, and transfers to other funds. OBJECT DESCRIPTION: Description of lines items: Contingency: Contingency appropriation for the General Fund, Ryan Abatement. R5509BUD SHO05PV CITY OF SHAKOPEE By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 6 2008 2009 9/3012010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code /Description Amount Amount Actual Budget Budget Budget 01000 GENERAL FUND 91 UNALLOCATED 6000 EXPENDITURES 6001 WAGES & BENEFITS 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 2,590 6330 COMMUNICATIONS 803 6350 INSURANCE 37- 6200 SUPPLIES AND SERVICES 3,356 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 6680 CONTINGENCY 67,661 75,306 6600 MISCELLANEOUS 67,661 75,306 25,000 25,000 80,000 37,000 117,000 11/22/2010 9:48:50 Page - 1 40,000 40,000 40,000 40,000 80,000 85,000 100,000 100,000 180,000 185,000 6700 CAPITAL OUTLAY 6800 DEBT SERVICE 6000 EXPENDITURES 67,661 75,306 3,356 142,000 220,000 225,000 91 UNALLOCATED 67,661 75,306 3,356 142,000 220,000 225,000 01000 GENERAL FUND 67,661 75,306 3,356 142,000 220,000 225,000 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of specific revenue sources designated to finance particular activities as required by law or administrative regulation. Established in 1984, the Transit Fund accounts for the van pools, dial -a -ride and express services provided by the City after opting out of the Metropolitan Transit Commission's service. Economic Development Authority Fund accounts for the activities of that body. CITY OF SHAKOPEE 2011 - 2012 BUDGET SPECIAL REVENUE FUNDS BUDGET SUMMARY TRANSIT TRANSIT EDA EDA TOTAL TOTAL 2011 2012 2011 2012 2011 2012 Revenue Taxes $ - $ - $ 80,000 $ 80,000 $ 80,000 $ 80,000 Intergovernmental 667,000 667,000 - 667,000 667,000 Charges for Service 30,000 20,000 - 30,000 20,000 Miscellaneous - Interest 42,000 29,000 10,000 6,000 52,000 35,000 Total Revenue 739,000 716,000 90,000 86,000 829,000 802,000 Expenditures General Government 99,730 97,530 99,730 97,530 Public Works 1,191,270 1,214,220 1,191,270 1,214,220 Recreation Total Expenditures 1,191,270 1,214,220 99,730 97,530 1,291,000 1,311,750 Excess (Deficiency) of Revenues over Expenditures (452,270) (498,220) (9,730) (11,530) (462,000) (509,750) Transfer In _ Transfer Out (11,200) (11,200) (11,200) (11,200) (22,400) (22,400) Excess (Deficiency) of Reveues and Transfers Over Expenditures and Transfers (463,470) (509,420) (20,930) (22,730) (484,400) (532,150) Fund Balance January 1 1,701,445 1,237,975 462,311 441,381 2,163,756 1,679,356 Fund Balance December31 $ 1,237,975 $ 728,555 $ 441,381 $ 418,651 $ 1,679,356 $ 1,147,206 CITY OF SHAKOPEE 2011- 2012 TRANSIT FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT MISSION STATEMENT: Provide quality transit services for a growing community with growing transportation needs. ACTIVITIES: The major activities include; • Operation of Shakopee's portion of the BlueXpress commuter service (Route 490) and Express Shuttle (Route 498), as well as partner in the maintenance of the Southbridge Crossings Transit Station park and ride. • Operation of the Shakopee Circulator (Route 496) • Operation of the Shakopee Summer Shuttle • Operation of a limited number of commuter van pools. The City does not operate the listed services directly, but contracts with Schmitty & Sons Transit Inc. for the BlueXpress service; Scott County Transit for the Circulator , Express Shuttle and Summer Shuttle service; and VPSI for the van pools GOALS: 1. Provide high quality, efficient and timely transit service options to residents of Shakopee and Scott County. 2. Cooperate with other transit providers, local, regional and state agencies to expand the transit options that are available, and to improve connectivity between transit services in the Region. MEASUREMENT OF GOALS: Transit performance is measured in a variety of ways. There are, for example, regional standards for per passenger subsidy ratios, and the performance of the City's services are tracked and routinely reported to the Metropolitan Council. Performance, vis -a -vis customers, is also measured through the administration of periodic rider surveys. OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Share of city staff Professional Services: Beginning in 2010, it is anticipated that the only contracted professional services will be primarily in connection with advertising /promotion of services, and the development of related graphic material. 2009 2010 2011 2012 Community Development Director .20 .20 .20 .30 Planner I .40 .80 .80 .70 CITY OF SHAKOPEE 2011- 2012 TRANSIT FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT MISSION STATEMENT: Provide quality transit services for a growing community with growing transportation needs. ACTIVITIES: The major activities include; • Operation of Shakopee's portion of the BlueXpress commuter service (Route 490) and Express Shuttle (Route 498), as well as partner in the maintenance of the Southbridge Crossings Transit Station park and ride. • Operation of the Shakopee Circulator (Route 496) • Operation of the Shakopee Summer Shuttle • Operation of a limited number of commuter van pools. The City does not operate the listed services directly, but contracts with Schmitty & Sons Transit Inc. for the BlueXpress service; Scott County Transit for the Circulator , Express Shuttle and Summer Shuttle service; and VPSI for the van pools GOALS: 1. Provide high quality, efficient and timely transit service options to residents of Shakopee and Scott County. 2. Cooperate with other transit providers, local, regional and state agencies to expand the transit options that are available, and to improve connectivity between transit services in the Region. MEASUREMENT OF GOALS: Transit performance is measured in a variety of ways. There are, for example, regional standards for per passenger subsidy ratios, and the performance of the City's services are tracked and routinely reported to the Metropolitan Council. Performance, vis -a -vis customers, is also measured through the administration of periodic rider surveys. OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Share of city staff Professional Services: Beginning in 2010, it is anticipated that the only contracted professional services will be primarily in connection with advertising /promotion of services, and the development of related graphic material. CITY OF SHAKOPEE, MINNESOTA 2011 - 2012 Budget TRANSIT FUND BUDGET SUMMARY 2008 2009 2010 2011 2012 Actual Actual Budget Budget Proposed Revenue State General Fund $ - $ - $ - $ - $ Minnesota Vehicle Excise Tax 1,035,319 863,760 1,025,000 667,000 667,000 Fares 31,090 29,993 30,000 30,000 20,000 Interest 107,682 62,944 85,000 42,000 29,000 Total Revenue 1,174,091 956,697 1,140,000 739,000 716,000 Expenditures Personal Services 22,737 35,166 55,130 35,580 35,580 Supplies & Services 1,032,532 1,078,294 1,079,320 1,155,690 1,178,640 Capital _ - Total Expenditures 1,055,269 1,113,460 1,134,450 1,191,270 1,214,220 Excess of Revenues over Expenditures 118,822 (156,763) 5,550 (452,270) (498,220) Sale of Property Transfer to General Fund (11,200) (11,200) (11,200) (11,200) (11,200) Excess of Revenues and Other Sources Over Expenditures and Other Uses 107,622 (167,963) (5,650) (463,470) (509,420) Fund Balance January 1 1,767,428 1,875,058 1,707,095 1,701,445 1,237,975 Fund Balance December 31 $ 1,875,058 $ 1,707,095 $ 1,701,445 $ 1,237,975 $ 728,555 R5509BUD SH001 PV CITY OF SHAKOPEE By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 7 Object Code / Description 02140 TRANSIT 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4010 PROPERTY TAX 4011 CURRENT PROPERTY TAX 7- 4 401 PROPERTY TAX 7- 4- 4005 TAXES 7- 4- 4200 LICENSES AND PERMITS 4400 INTERGOVERNMENTAL 4450 STATE GRANTS & AIDS 4450 STATE GRANTS & AIDS 4400 INTERGOVERNMENTAL 4500 CHARGES FOR SERVICE 4670 PUBLIC WORKS 4690 TRANSIT FARES 4670 PUBLIC WORKS 4500 CHARGES FOR SERVICE 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 4833 INTEREST 4832 INVESTMENT INCOME 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6002 WAGES 6001 WAGES & BENEFITS 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6210 OFFICE SUPPLIES 6222 MOTOR FUELS & LUBRICANTS 6201 SUPPLIES & SERVICES 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 1,035,319- 863,760- 459,807- 1,025,000- 667,000- 667,000- 1,035,319- 863,760- 459,807- 1,025,000- 667,000- 667,000- 1,035,319- 863,760- 459,807- 1,025,000- 667,000- 667,000- 31,090- 29,993- 14,361- 30,000- 30,000- 11,000- 31,090- 29,993- 14,361- 30,000- 30,000- 11,000- 31,090- 29,993- 14,361- 30,000- 30,000- 11,000- 107,682- 62,944- 26,545 85,000- 42,000- 29,000- 107,682- 62,944- 26,545 85,000- 42,000- 29,000- 4830 MISCELLANEOUS 107,682- 62,944- 26,545 85,000- 42,000- 29,000- 4960 PROCEEDS FROM DEBT ISSUED 4001 REVENUES 1,174,098- 956,697- 447,627- 1,140,000- 739,000- 707,000- 18,267 28,011 18,267 28,011 150 10,321 10,471 3 -6 100 8,444 8,544 1 /19/201010:48:11 Page - 1 21,380 43,220 26,000 26,000 21,380 43,220 26.000 26,000 6100 BENEFITS 6122 PERA 1,147 1,841 1,497 2,920 1,890 1,890 6124 FICA 1,243 1,901 1,417 3,310 1.990 1,990 6135 HEALTH 1,773 2,884 2,754 5,160 5,160 5,160 6139 POST EMPLOYMENT HEALTH PLAN 51 97 69 60 100 100 6140 LIFE/LTD 74 117 62 80 120 120 6145 DENTAL 69 137 98 70 140 140 6170 WORKERS COMPENSATION 113 178 310 180 180 6100 BENEFITS 4,470 7,155 5,896 11,910 9,580 9,580 22,737 35,166 27,276 55,130 35,580 35,580 200 200 10,000 10,000 10,200 10,200 200 10,000 10,200 R5509BUD SHOO1PV By Company (pb), Object (2 Yr Bdgt) - Portrait Fiscal Period: 9 / 10 Level Of Rollup 7 Object Code / Description 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 62 160 1,031 6315 BUILDING MAINT. 4,689 348 11,419 6316 EQUIPMENT MAINTENANCE 1,043 1,462 6324 TRANSPORTATION 912,449 1,001,991 680,221 6327 OTHER PROF SERVICES 68,063 45,597 8,192 6300 PROFESSIONAL SERVICES 985,263 1,049,139 702,324 6330 COMMUNICATIONS 6336 PRINTING /PUBLISHING 6338 ADVERTISING 6330 COMMUNICATIONS 6350 INSURANCE 6352 LIABILITY 6350 INSURANCE 6400 RENTALS 6430 BUILDING RENT (IS FUND) 6400 RENTALS 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE/SCHOOUTRAINING 6475 TRAVEUSUBSISTENCE 6480 DUES 6470 DUES/TRAINING/TRAVEL 8005 TOTAL TRANSFERS IN 8010 OPERATING TRANSFERS IN 8050 TOTAL TRANSFERS OUT 8052 TRANSFERS OUT 8053 TRANSFERS OUT 8052 TRANSFERS OUT 8080 RESIDUAL EQUITY TRANSFERS 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 12,506 12,506 17,662 17,662 CITY OF SHAKOPEE Budget Report 6,678 6,679 8,023 6360 UTILITY SERVICE 6362 ELECTRIC 235 334 542 350 350 350 6360 UTILITY SERVICE 235 334 542 350 350 350 6,395 5,574 6,395 5,574 6200 SUPPLIES AND SERVICES 1,032,532 1,078,294 725,484 1,078,980 1,155,690 1,178,640 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6800 DEBT SERVICE 6840 DEBT SERVICE INTEREST 6000 EXPENDITURES 1,055,269 1,113,460 752,760 1,134,110 1,191,270 1,214,220 11,200 11,200 11,200 11,200 2 3,312 9,500 17,000 1,013,050 1,075,860 1,022, 550 1,092,860 20 25,000 3,451 30,000 3,471 25,000 30,000 8,670 8,500 9,500 8,023 8,670 8,500 9,500 11,200 11,200 11/19/201010:48:11 Page - 2 40,000 1,075,860 1,115,860 30,000 30,000 9,500 9,500 4,080 4,180 4,130 3,312 4,080 4,180 4,130 850 600 600 125 250 500 500 7,040 7,200 7,500 7,500 7,165 8,300 8,600 8,600 11,200 11,200 11,200 11,200 R5509BUD SH001PV CITY OF SHAKOPEE By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 7 11/19/201010:48:11 Page- 3 2006 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 8050 TOTAL TRANSFERS OUT 11,200 11,200 11,200 11,200 11,200 4000 REVENUES AND EXPENDITURES 107,629- 167,963 305,133 5,310 463,470 518,420 02140 TRANSIT 107,629- 167,963 305,133 5,310 463,470 518,420 Transit 2011 - 2012 Budget 2011 2012 2011 2012 2011 2140 2140 2143 2143 2144 Object # Description Transit Transit Van Pool Van Pool Circulator 6002 Wages FT - Reg. 26,000 $ 26,000 6122 PERA 1,890 1,890 6124 FICA 1,990 1,990 6135 Health 5,160 5,160 6139 Post Employment Health 100 100 6140 Life /LTD 120 120 6145 Dental 140 140 6170 Workers Compensation 180 180 Total Personnel 35,580 35,580 6210 Office Supplies 200 200 6222 Motor Fuels & Lubricants 10,000 10,000 6240 Equipment Maintenance 6310 Attorney 6315 Building Maintenance 6316 Equipment Maintenance 6324 Transportation 58,050 58,050 360,000 6327 Other Prof Services 6336 Printing /Publishing 30,000 30,000 6338 Advertising 6350 Insurance 6352 Liability Insurance 9,500 9,500 6362 Electric Service 6430 Building Rent (IS Fund) 4,180 4,130 6472 Conf / School / Training 600 600 6475 Travel /Subsistence 500 500 6480 Dues 7,500 7,500 Total Supplies & Services 52,480 52,430 68,050 68,050 360,000 6710 Capital Expenditures Total $ 88,060 $ 88,010 $ 68,050 $ 68,050 $ 360,000 2012 2011 2012 2011 2012 2011 2012 2144 2145 2145 2146 2146 Circulator Park & Ride Park & Ride Express Express Total Total $ 26,000 $ 26,000 1,890 1,890 1,990 1,990 5,160 5,160 100 100 120 120 140 140 180 180 35,580 35,580 17,000 40,000 17,000 40,000 360,000 657,810 657,810 1,075,860 1,075,860 9,500 9,500 350 350 350 350 4,180 4,130 600 600 500 500 7,500 7,500 360,000 17,350 40,350 657,810 657,810 1,155,690 1,178,640 $ 360,000 $ 17,350 $ 40,350 $ 657,810 $ 657,810 $ 1,191,270 $ 1,214,220 200 200 10,000 10,000 30,000 30,000 CITY OF SHAKOPEE 2011- 2012 EDA FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT MISSION STATEMENT: • Enhance the quality of life in Shakopee by expanding and strengthening the local economy; • Broaden the City's tax base; ■ Increase the City's revenue base by facilitating the preservation, expansion, creation and attraction of quality businesses and related jobs. ACTIVITIES: The major activities include; Work with the Economic Development Advisory Committee (EDAC), City Council /EDA to develop new strategies and programs to accomplish the EDA's mission. • Respond to inquiries related to possible creation, location or expansion of businesses. • Administer the City's Facade Improvement Loan Program (FILP) These activities are carried out by the Community Development Director with the assistance of other members of the Planning staff, and as needed with the City's consultant.. MEASUREMENT OF GOALS: It is expected that the EDAC may develop specific goal recommendations and related means of measuring success in attaining the goals ultimately adopted by the EDA. OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Share of city staff Professional Services: Contract consultant services $22,000 ($23,000 in 2012) Rentals: Building Rent $4,180 ($4,130 in 2012) Designated Misc: Facade Loan program CITY OF SHAKOPEE 2011 - 2012 BUDGET EDA FUND BUDGET SUMMARY 2008 2009 2010 2011 2012 Actual Actual Budget Proposed Proposed Revenue Taxes $ 77,081 $ 81,210 $ - $ 80,000 $ 80,000 Intergovernmental State Aid County (Tax abatement) 31,440 33,713 Charges for Service Interest 22,746 15,236 15,000 10,000 6,000 Miscellaneous Total Revenue 131,267 130,159 15,000 90,000 86,000 Expenditures Personal Services 4,693 10,712 4,960 9,720 9,720 Supplies & Services 4,787 4,836 34,250 40,010 37,810 Downtown Facade Program 50,000 50,000 Certainteed Payment 62,937 78,305 Ryan Pmt Total Expenditures 72,417 93,853 39,210 99,730 97,530 Excess (Deficiency) of Revenues over Expenditures Transfers In Transfers Out Excess (Deficiency) Of Revenues over Expenditures & Transfers Fund Balance January 1 Fund Balance December 31 58,850 36,306 (24,210) (9,730) (11,530) 36,140 32,720 (19,200) (19,200) (11,200) (11,200) (11,200) 75,790 49,826 (35,410) (20,930) (22,730) 372,105 447,895 497,721 462,311 441,381 $ 447,895 $ 497,721 $ 462,311 $ 441,381 $ 418,651 R5509BUD SH001PV CITY OF SHAKOPEE By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 7 Object Code / Description 02190 EDA 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4010 PROPERTY TAX 4011 CURRENT PROPERTY TAX 70,217- 76,723- 4012 DELINQUENT PROPERTY TAX 494 1,706- 4013 MARKET VALUE CREDIT 687- 691- 4015 FISCAL DISPARITIES 6,671- 1,930- 126 4020 MOBIL HOME TAX 1- 1- 4025 PILOT 7- 4031 EXCESS TAX INCREMENT 298- 1,037- 4010 PROPERTY TAX 77,081- 81,355- 912- 4005 TAXES 4200 LICENSES AND PERMITS 4400 INTERGOVERNMENTAL 4450 STATE GRANTS & AIDS 4482 COUNTY GRANTS /AIDS 4450 STATE GRANTS & AIDS 4400 INTERGOVERNMENTAL 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 4833 INTEREST 4832 INVESTMENT INCOME 4830 MISCELLANEOUS 4001 REVENUES 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 77,081- 81,355- 912- 31,440- 31,440- 33,713- 33,713- 31,440- 33,713- 1'119/201010.48:11 Page - 4 22,746- 15,236- 6,117 15,000- 10,000- 10,000- 22,746- 15,236- 6,117 15,000- 10,000- 10,000- 22,746- 15,236- 6,117 15,000- 10,000- 10,000- 131,267- 130,304- 5,205 15,000- 10,000- 10,000- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 3,773 8,441 8,242 4,000 8,000 8,000 6015 WAGES - PART TIME/TEMP 23 46 6002 WAGES 3,796 8,487 8,242 4,000 8,000 8,000 6100 BENEFITS 6122 PERA 237 552 577 280 590 590 6124 FICA 257 553 536 310 610 610 6135 HEALTH 340 963 1,052 350 350 350 6139 POST EMPLOYMENT HEALTH PLAN 11 27 25 30 30 6140 LIFE/LTD 14 36 25 40 40 6145 DENTAL 14 38 36 40 40 6170 WORKERS COMPENSATION 24 57 20 60 60 6100 BENEFITS 897 2,225 2,251 960 1,720 1,720 6001 WAGES & BENEFITS 4,693 10,712 10,493 4,960 9,720 9,720 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6210 OFFICE SUPPLIES 45 100 67 100 100 100 3 -14 R5509BUD SHOO1PV CITY OF SHAKOPEE By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 7 Object Code / Description 6201 SUPPLIES & SERVICES 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 198 323 6327 OTHER PROF SERVICES 172 114 6300 PROFESSIONAL SERVICES 370 437 6330 COMMUNICATIONS 6332 POSTAGE 6334 TELEPHONE 6336 PRINTING/PUBLISHING 6330 COMMUNICATIONS 2 2 384 54 438 5,000 6,000 20,000 25,000 25,000 31,000 150 150 150 150 22 21 1,150 1,150 22 21 1,450 1,450 11/19/201010:48:11 Page- 5 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 45 100 67 100 100 100 6,000 2,300 8,300 1,150 1,150 6350 INSURANCE 6352 LIABILITY 1,052 798 290 1,500 1,500 1,000 6350 INSURANCE 1,052 798 290 1,500 1,500 1,000 6400 RENTALS 6430 BUILDING RENT (IS FUND) 2,952 3,480 3,312 4,080 4,180 4,130 6400 RENTALS 2,952 3,480 3,312 4,080 4,180 4,130 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE/SCHOOUTRAINING 500 500 600 6475 TRAVEUSUBSISTENCE 500 500 500 6480 DUES 365 530 530 530 6490 SUBSCRIPTIONS/PUBLICATIONS 250 250 300 6470 DUES/TRAINING/TRAVEL 365 1,780 1,780 1,930 6200 SUPPLIES AND SERVICES 4,787 4,836 4,128 33,910 40,010 16,610 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 6600 MISCELLANEOUS 6800 DEBT SERVICE 62,937 62,937 6000 EXPENDITURES 72,417 93,854 28,487 38,870 49,730 26,330 8005 TOTAL TRANSFERS IN 8010 OPERATING TRANSFERS IN 29,200- 28,468- 8019 TRANSFER IN CAPITAL PROJECT FD 6,940- 4,252- 8010 OPERATING TRANSFERS IN 36,140- 32,720- 8005 TOTAL TRANSFERS IN 36,140- 32,720. 78,305 13,865 78,305 13,865 8050 TOTAL TRANSFERS OUT 8052 TRANSFERS OUT 8053 TRANSFERS OUT 19,200 19,200 11,200 11,200 11,200 8052 TRANSFERS OUT 19,200 19,200 11,200 11,200 11,200 8050 TOTAL TRANSFERS OUT 19,200 19,200 11,200 11,200 11,200 4000 REVENUES AND EXPENDITURES 75,790- 49,970- 33,692 35,070 50,930 27,530 3 -15 R5509BUD SH001PV CITY OF SHAKOPEE By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 7 02190 EDA Object Code / Description 11/19/201010:48:11 Page- 6 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 75,790- 49,970- 33,692 35,070 50,930 27,530 DEBT SERVICE FUNDS ACTIVITY: To account for the activity of servicing general obligation debt, paid for by tax levy and special assessments. Any residual balances in debt service funds are transferred to the Capital Improvement Fund. CITY OF SHAKOPEE, MINNESOTA 2010 -11 BUDGET DEBT SERVICE FUNDS SUMMARY Revenues Taxes Special Assessments Interest Total Revenues & Trans. Expenditures Principal Interest Fiscal Agent Other Total Expend. & Trans. Excess (deficiency) Revenues over Expenditures Transfers In Transfers Out 2009 2010 2011 Budget Budget Budget $ 998,499 $ 671,527 $ 257,440 1,165,000 1,032,603 730,180 298,600 90,000 44,000 2,462,099 1,794,130 1,031,620 2,660,000 3,605,000 2,565,000 886,103 764,640 658,830 14,000 13,000 13,000 343,317 3,560,103 4,725,957 3,236,830 (1,098,004) (2,931,827) (2,205,210) 465,497 435,812 854,275 Excess (deficiency) Revenues over Expend. & Transfers $ (632,507) $ (2,496,015) $ (1,350,935) CITY OF SHAKOPEE, MINNE 2010 -11 BUDGET DEBT SERVICE FUNDS 2000A 2003A 2004A 2004B 2004C 2004D 2006A Improve Improve Improve Bldg Ref Improve Bldg Improve 3030 3033 3034 3035 3036 3037 3038 Cash Balance 12 /31/09 $ 348,311 $ 405,300 $ 747,224 $ 370,911 $ 914,730 $ 458,040 $ 1,545,028 Revenues Taxes 46,214 201,227 142,088 342736 Special Assessments 82,990 20,530 231,970 - 3,351 77,890 Interest 6,000 8,000 12,000 5,000 8,000 435,812 Transfer Total Revenues 135,204 28,530 243,970 206,227 153,439 435,812 95,890 Expenditures Principal 240,000 130,000 420,000 175,000 250,000 240,000 325,000 Interest 17,020 21,300 90,920 56,890 50,460 208,120 106,100 Fiscal Agent 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Transfers Total Expenditures 258,020 152,300 511,920 232,890 301,460 449,120 432,100 Cash Balance 12 /31/10 $ 225,495 $ 281,530 $ 479,274 $ 344,248 $ 766,709 $ 444,732 $ 1,208,818 515,000 740,000 Taxees s es Reax 120,000 - Special Assessments 224,990 113,450 72,080 Interest 8,000 4,000 5,000 12,000 Transfer 394,275 460,000 Total Revenues 394,275 232,990 124,000 118,450 460,000 84,080 Expenditures Principal 225,000 665,000 185,000 185,000 250,000 250,000 330,000 Interest 5,570 9,805 81,660 51,890 42,180 200,400 93,000 Fiscal Agent 3,000 1,000 1,000 1,000 1,000 1,000 1,000 Transfers close Total Expenditures 233,570 675,805 267,660 237,890 293,180 451,400 424,000 Cash Balance 12/31/11 $ (8,075) $ $ 444,604 $ 230,358 $ 591,979 $ 453,332 $ 868,898 CITY OF SHAKOPEE, MINNE 2010 -11 BUDGET DEBT SERVICE FUNDS 2007A 2007B 2008A 2010A 2011A 2013A Improve Improve Improve Improve Improve Improve Total 3039 3040 3041 3042 3043 3044 Cash Balance 12/31/09 $ 207,470 $ 575,152 $ 476,381 $ 7,275,852 Revenues Taxes 11,603 97,304 152,179 671,527 Special Assessments 147,580 19,642 129,250 1,032,603 Interest 2,000 10,000 10,000 90,000 Transfer 435,812 Total Revenues 161,183 126,946 291,429 - 2,229,942 Expenditures Principal 110,000 140,000 365,000 3,605,000 Interest 43,800 53,000 74,730 764,640 Fiscal Agent 1,000 1,000 1,000 1,000 13,000 Transfers 343,317 Total Expenditures 154,800 194,000 440,730 1,000 4,725,957 Cash Balance 12/31/10 $ 213,853 $ 508,098 $ 327,080 $ (1,000) $ 4,779,837 Revenues Taxes 137,440 257,440 Special Assessments 141,530 18,000 113,180 46,950 730,180 Interest 1,000 7,000 7,000 44,000 Transfer 854,275 Total Revenues 142,530 25,000 120,180 184,390 - 1,885,895 Expenditures Principal 110,000 145,000 190,000 30,000 2,565,000 Interest 39,400 44,500 65,010 25,415 658,830 Fiscal Agent 1,000 1,000 1,000 1,000 13,000 Transfers - Total Expenditures 150,400 190,500 256,010 56,415 3,236,830 Cash Balance 12/31/11 $ 205,983 $ 342,598 $ 191,250 $ 126,975 $ 3,428,902 CAPITAL PROJECT FUNDS Capital Project Funds are established to account for the construction of major capital facilities. Projects resources are a combination of several revenue sources such as bond proceeds, inter -fund transfers, intergovernmental revenue, grants, etc. These funds provide the means for administrators to ensure that designated revenues are appropriately utilized. The Park Reserve Fund is for park acquisition and improvements. The Capital Improvement Fund is for various projects in the City, usually small projects. The annual Improvement Fund is for street and utility improvements for which the costs are at least partially assessed against benefited properties. The Fire Station Fund is or the construction of Station #2 located by Lions Park. It is a replacement for the downtown station. CITY OF SHAKOPEE 2011 - 2012 BUDGET CAPITAL PROJECTS FUNDS BUDGET SUMMARY Sources Taxes $ $ $ - $ 100,000 Special Assessments 326,680 272,450 Excel Agreement Licenses & Permits 120,000 Intergovernmental 527,000 690,000 Miscellaneous Interest 15,000 7,000 119,560 116,520 Total Revenue 15,000 127,000 973,240 1,178,970 2011 2012 2011 2012 Park Res. Park Res. CIF CIF Fund Fund Fund Fund Uses Street and Highway 1,095,000 1,660,000 Recreation 759,000 608,000 Public Safety Total Expenditures 759,000 608,000 1,095,000 1,660,000 Transfers in Transfers out Excess (deficiency) of Sources over Uses and Transfers (394,280) $ (744,000) $ (481,000) $ (516,040) $ (481,030) Cash Balance $ 999,835 $ 518,835 $ 4,247,399 $ 3,766,369 2011 2012 2011 2012 2011 2012 Improve Improve Fire Station Fire Station Fund Fund Fund Fund Total Total $ 1,110,000 $ $ 400,000 $ - $ 1,510,000 $ 100,000 715,000 1,041,680 272,450 120,000 1,320,000 1,847,000 690,000 620,000 620,000 134,560 123,520 3,765,000 400,000 5,153,240 1,305,970 4,435,000 4,435,000 670,000 2,955,000 2,955,000 $ - $ $ (2,555,000) $ $ (3,815,040) $ (962,030) $ - $ $ - $ - $ 5,247,234 $ 4,285,204 5,530,000 1,660,000 759,000 608,000 2,955,000 9,244,000 2,268,000 670,000 (394,280) PARK RESERVE FUND ACTIVITY: This fund is for the acquisition and improvement of park property. Operation and maintenance of parks is a General Fund function. The primary source of revenue is park dedication fees on plats. CITY OF SHAKOPEE 2011 - 2012 BUDGET PARK RESERVE FUND 2009 2010 2011 2012 Actual Budget Budget Budget Revenue Licenses & Permits Park Dedication Fee $ 21,360 $ - $ - $ 120,000 Excel Agreement 440,900 440,900 - - Intergovernmental State Grant Miscellaneous 1 Interest (800) 4,000 15,000 7,000 Contributions Total Revenues 463,247 444,900 15,000 127,000 Expenditures Riverside Bluffs 75,000 600,000 Soccer Complex 28,053 52,500 Southbridge Park & Trail Dvlp 3,563 Huber Park 4,956 Greenfield /Park Meadows 675,000 Providence/Westchester 612 Quarry Lake 2,130 Shutrop Park Tunnel Fencing 9,000 Dog Park Park Signage 8,000 9,000 8,000 Small trail projects Small improvement projects Total Expenditures 39,314 69,500 759,000 608,000 Interfund Loan Transfer In (227,500) (1,565,200) 2,700,000 Excess (deficiency) of Sources over Uses $ 196,433 $ 1,510,200 $ (744,000) $ (481,000) Cash Balance 12/31 $ 233,635 $ 1,743,835 $ 999,835 $ 518,835 CAPITAL IMPROVEMENT FUND ACTIVITY: This fund was established by Ordinance No. 134 to provide funding for local capital improvements of a type for which the City is authorized to issue bonds and including, but not limited to, sanitary and drainage sewers, water mains and appurtenances, buildings, streets, street lighting and street signaling. Whenever the Capital Improvement Fund balance falls below $75,000.00 the City Treasurer must immediately advise the Council and the Council shall take steps by resolution to replenish the fund, with or without interest. CITY OF SHAKOPEE, MINNESOTA 2011 - 2012 BUDGET CAPITAL IMPROVEMENT FUND Revenue Tax Levy Special Assessments Intergovernmental State Aid Construction Interest Miscellaneous Total Revenues Expenditures Church Add. Overlay CR 101 17 to Fillmore CR 101 Trail ext. Railroad Signals CSAH 21 Fuller St Trail Ext. CR 18 Trail Pavement Preservation Sealcoat 2010 Overlay 2011 Overlay A 2011 Overlay B 2012 Overlay A 2012 Overlay B 2012 Overlay Veirling Drive 2012 Overlay Beckrich Miscellaneous Total Expenditures Bond Proceeds Transfers In General Fund State Aid Sewer Storm Transfers Out Excess (deficiency) of Sources over Uses 2009 Actual $ $ - $ 169,623 377,240 326,680 119,204 288,827 132,696 31,308 700,000 19,000 125,710 3,997 17,383 2010 Budget R 684,690 14,000 1,075,930 68,548 490,000 122,000 275,000 311,094 1,674,548 48,820 8,546 4,283,830 50,000 (2,619,943) (394,280) 2011 2012 Budget Budget 35,000 510,000 550,000 1,095,000 $ 100,000 272,450 527,000 690,000 119,560 116,520 973,240 1,178, 970 50,000 355,000 540,000 540,000 175,000 1,660,000 ($22,267) $1,172,635 ($516,040) ($481,030) Cash Balance 12/31 $3,590,804 $4,763,439 $4,247,399 $3,766,369 2011 IMPROVEMENTS FUND ACTIVITY: This fund accounts for the construction of various street and utility improvement projects. CITY OF SHAKOPEE, MINNESOTA 2011 - 2012 BUDGET 2011 Improvement Fund 2009 2010 2011 2012 Actual Budget Budget Budget Revenue Tax Levy (Debt Service) $ - $ - $ 1,110,000 $ Special Assessments 715,000 State Aids - Turnback 1,320,000 County Miscellaneous - SPUC 620,000 Total Revenues 0 0 3,765,000 Expenditures 2011 Recon 1,910,000 101 - Filmore 325,000 TH 300 Reconstruct 2,200,000 Total Expenditures 0 0 4,435,000 Transfer In Capital Improvement Fund Sewer Fund Storm Fund Excess (deficiency) of Sources over Uses $ $ $ $0 Fund Balance 12/31 $ $0 $0 $0 570,000 100,000 CITY OF SHAKOPEE, MINNESOTA 2011 - 2012 BUDGET 2012 Improvement Fund 2009 2010 2011 2012 Actual Actual Budget Budget Revenue Tax Levy (Debt Service) $ - $ - $ $ Special Assessments State Aids County Miscellaneous Total Revenues 0 0 0 Expenditures 2012 Recon Total Expenditures Transfer In Capital Improvement Fund Sewer Fund Storm Fund Excess (deficiency) of Sources over Uses 0 0 0 0 $0 $0 $0 $0 Fund Balance 12/31 $0 $0 $0 $0 CITY OF SHAKOPEE, MINNESOTA 2011 - 2012 BUDGET 2011 Fire Station 2009 2010 2011 2012 Actual Budget Budget Budget Revenue Tax Levy (Debt Service) $ $ $ 400,000 $ - Miscellaneous Total Revenues 0 0 400,000 0 Expenditures Fire Station construction 45,000 2,955,000 Total Expenditures 0 45,000 2,955,000 Transfer In Capital Improvement Fund 2,600,000 Excess (deficiency) of Sources over Uses 0 $0 $2,555,000 ($2,555,000) $0 Fund Balance 12/31 $2,555,000 $0 $0 ENTERPRISE FUNDS The Enterprise Funds are maintained to account for the operation of the electric, water, sanitary sewer and storm drainage systems. Since the operation of these systems is financed by user charges and are self- supporting, they are accounted for in a manner similar to private business. The Storm Drainage Fund was established by Ordinance 176 in 1985. The intent of the City Council is to have a cash balance to at least equal accumulated depreciation. This follows the City Auditor's recommendation. Accumulated depreciation is a reflection of historical costs of depreciable assets. Replacement cost is expected to be two to two and one half times as much as historical costs. Cash balance is also expected to have approximately 4 months of operating expenditures for cash flow purposes. The City reviews fees annually to determine appropriate revenue levels. CITY OF SHAKOPEE, MINNESOTA Enterprise Funds 2011 Budget Revenues 2011 2010 Sanitary Surface Total Total Electric Water Sewer Water Enterprise Enterprise Fund Fund Fund Fund Budgets Budgets Operating Revenue $ 36,160,000 $ 4,699,000 $ 3,146,000 $ 1,111,000 $ 45,116,000 $ 43,627,000 Expenses Operating Expenses 30,642,000 2,426,000 3,147,800 759,900 36,975,700 36,257,870 Depreciation 1,784,000 1,157,000 750,000 680,000 4,371,000 4,430,000 Operating Income Non- Operating Income Non - Operating Expense (421,000) 3,734,000 1,116,000 (751,800) (328,900) 3,769,300 2,939,130 102,000 363,890 386,000 851,890 2,006,754 (421,000) (1,089,357) Net Income (Loss) Before Operating Transfers 3,313,000 1,218,000 (387,910) 57,100 4,200,190 3,856,527 Capital Contributions 336,000 Operating Transfers In Operating Transfers Out (1,156,000) (840,000) (50,000) (50,000) (2,096,000) (2,038,000) Net Income (Loss) $ 2,157,000 $ 714,000 $ (437,910) $ 7,100 $ 2,440,190 $ 1,818,527 Staff Actual Requested Requested Requested Maintenance Operator 2009 2010 2011 2012 Televised (LF) Planned 39,847 50,000 70,000 70,000 Televised (LF) Other 10,050 8,000 8,000 3,000 Jetted (LF) 224,850 230,000 230,000 230,000 Jetted Root Control (LF) 8,482 7,500 7,500 7,500 Jetted (LF) Other Than Planned 10,250 8,000 3,000 3,000 Piped Relined (LF) 10,250 8,000 7,500 8,000 Construction Inspections 145 75 75 75 New Service Connections 188 75 100 100 Staff 2009 2010 2011 2012 Maintenance Operator 2 2 3 3 SANITARY SEWER FUND 2011- 2012 BUDGET ACTIVITY: Activity in this enterprise fund reflects the operations of the Municipal Sanitary Sewer System. MEASUREMENT OF GOALS: OBJECT DESCRIPTION: Description of lines items: Salaries: Share of Public Works staff /Engineering staff. Supplies and Services: Repair and maintain current sewer lines including; manhole rehabilitation or replacement, repairing lines, GIS /GPS hardware, motor fuels, safety equipment, GPS unit for vehicle. Professional Services: Attorney, engineering consultant for projects $40,000, televising $35,000, foaming $25,000, lining of sewer mains, Lift Station Maintenance, Gopher State One Call $5,000, GIS /CMMS consultant, emergency call center service. Rentals: Software IT charges and Cartegraph Building rent and equipment rent. Utility Service: Lift stations, payment to Savage for Whispering Oaks sewer. MCES Treatment Cost: Metro Council Environmental Services. Depreciation: Includes equipment and infrastructure. Capital Expenditures: Projects per CIP, Jetter Vac, $250,000 (2012) Equipment in Sewer Fund: 1993 Ford high pres. Jetter $ 54,527 2000 Ford 1.5 T P/U w /Hoist 52,860 2002 Versa -Vac 60,300 2006 Ford F350 W /Plow 26,369 2007 Sterling Acterra — Jetter 127,612 CITY OF SHAKOPEE, MINNESOTA 2011 BUDGET SEWER FUND Revenue Service Charges Total Revenue Expenditures Operations 439,962 502,272 559,150 669,090 Treatment Charges 2,157,407 2,177,818 2,383,450 2,478,710 Depreciation 707,395 718,027 750,000 750,000 Total Expenditures 3,304,764 3,398,117 3,692,600 3,897,800 Interest Income 777,190 544,252 600,000 353,890 City SAC 91,200 191,900 40,000 100,000 Rahr SAC credits 95,648 808,000 300,000 500,000 Trunk Charge 13,695 22,480 20,000 20,000 Other 22,619 19,358 15,000 10,000 Transfer out (39,819) (204,782) (50,000) (50,000) Excess (deficiency) of Revenues over Expenditures $ 11,485 $ 427,235 $ (411,600) $ (437,910) Cash Balance December 31 Accumulated Depreciation 2008 2009 2010 2011 Actual Actual Budget Proposed $ 2,355,716 2,355,716 $13,074,718 7,756,363 2,444,144 2,444,144 14,222,217 8,474,391 $ 2,356,000 2,356,000 $2,526,000 2,526,000 R5509BUD SHO01PV By Company (pb), Object (2 Yr Bdgt) - Portrait Fiscal Period: 9 / 10 Level Of Rollup 7 CITY OF SHAKOPEE Budget Report 11/4/2010 9:23:53 Page - 1 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 07100 SEWER FUND 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4100 SPECIAL ASSESSMENT 4110 SPECIAL ASSESSMENT PRINCIPAL 19 881- 4111 SPEC ASSESSMENT INTEREST 22,579- 19 15,000- 10,000- 8,000- 4120 SA PREPAY 5,450- 4100 SPECIAL ASSESSMENT 22,579- 19,358- 25,330- 15,000- 10,000- 8,000- 4200 LICENSES AND PERMITS 4250 PERMITS 4400 INTERGOVERNMENTAL 4410 FEDERAL GRANTS 4500 CHARGES FOR SERVICE 4720 SEWER CHARGES 4721 SEWER CHARGES 2,355,716- 2,444,144- 1,578,874- 2,356,000- 2,526,000- 2,583,840- 4723 METRO SAC CHARGES 95,648- 808,000- 463,500- 300,000- 500,000. 500,000- 4725 CITY SAC CHARGES 91,200- 191,900- 104,975- 40,000- 100,000- 80,000- 4735 TRUNK CHARGE - SANITARY 13,695- 22,480- 33,738- 20,000- 20,000- 20,000- 4720 SEWER CHARGES 2,556,259- 3,466,524- 2,181,087- 2,716,000- 3,146,000- 3,183,840- 4750 REFUSE 4500 CHARGES FOR SERVICE 2,556,259- 3,466,524- 2,181,087- 2,716,000- 3,146,000. 3,183,840- 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 4833 INTEREST 777,190- 544,252- 187,365 600,000 353,890- 339,920- 4850 MISCELLANEOUS 40- 4832 INVESTMENT INCOME 777,230- 544,252- 187,365 600,000- 353,890- 339,920- 4830 MISCELLANEOUS 4960 PROCEEDS FROM DEBT ISSUED 4970 CAPITAL CONTRIBUTIONS 4971 CAPITAL CONTRIBUTIONS 603,716- 176,647- 4970 CAPITAL CONTRIBUTIONS 603,716- 176,647- 4001 REVENUES 777,230- 544,252- 187,365 600,000- 353,890- 339,920- 3,959,785- 4,206,781- 6 -7 2,019,053- 3,331,000- 3,509,890- 3,531,760- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 163,722 178,816 135,734 180,780 180,780 6003 WAGES FT REG 194,340 6005 OVERTIME -FT 3,064 2,404 5,150 5,000 9,000 9,000 6010 PREMIUM PAY 42 500 2,000 3,200 6015 WAGES - PART TIME/TEMP 2,551 3,105 3,724 3,000 3,000 3,000 6002 WAGES 169,379 184,324 144,607 189,280 194,780 209,540 6100 BENEFITS 6122 PERA 10,845 12,200 9,859 14,130 14,130 15,000 6124 FICA 12,134 12,957 10,016 16,000 16,000 16,000 6135 HEALTH 23,978 28,189 27,821 33,480 29,230 32,740 R5509BUD SHOO1PV By Company (pb), Object (2 Yr Bdgt) - Portrait Fiscal Period: 9 / 10 Level Of Rollup 7 6001 WAGES & BENEFITS 6350 INSURANCE 6352 LIABILITY 6354 PROPERTY 6356 AUTO 6350 INSURANCE 6360 UTILITY SERVICE 6362 ELECTRIC 6364 WATER 6366 SEWER 6369 CURRENT USE CHARGES 6360 UTILITY SERVICE 6400 RENTALS 6410 SOFTWARE - ANNUAL FEES 6420 EQUIPMENT RENT 6430 BUILDING RENT (IS FUND) 53,014 2,114,393 2,167,407 CITY OF SHAKOPEE Budget Report 27,099 18,291 1,146 1,134 2,000 1,750 30,245 21,175 6 -8 4,756 1,153 1,953 7,862 11/4/2010 9:23:53 Page - 2 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 6139 POST EMPLOYMENT HEALTH PLAN 885 884 811 890 900 900 6140 LIFE/LTD 750 769 523 750 930 930 6145 DENTAL 1,190 1,242 1,158 1,300 1,440 1,440 6170 WORKERS COMPENSATION 10,680 11,912 5,690 11,000 13,000 13,000 6180 COMPENSATED ABSENCES 1,333- 3,291 2,000 4,000 3,000 6185 OPEB 3,700 3,900 3,900 6100 BENEFITS 62,829 75,345 55,877 83,450 79,630 83,010 232,208 259,669 200,484 272,730 274,410 292,550 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 9.255 14,957 9,777 35,000 35,000 35,000 6210 OFFICE SUPPLIES 326 336 293 1,000 1,000 500 6212 UNIFORMS /CLOTHING 940 2,934 1,139 2,500 2,500 3,000 6213 FOOD 73 44 6215 MATERIALS 1,434 37 2,500 2,500 2,500 6222 MOTOR FUELS & LUBRICANTS 8,065 6,032 4,870 8,500 8,500 9,000 6240 EQUIPMENT MAINTENANCE 4,574 6,204 2,223 5,000 5,000 6,000 6245 UTILITY MAINT 531 1,000 1,000 1,000 6201 SUPPLIES & SERVICES 24,594 31,104 18,347 55,500 55,500 57,000 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 1,823 295 325 5,000 2,000 2 000 6312 ENGINEERING CONSULTNTS 7,724 7,578 25,160 20,000 20,000 20,000 6315 BUILDING MAINT. 731 6316 EQUIPMENT MAINTENANCE 20,409 32,919 65,703 25,000 25,000 25,000 6322 PAVEMENT PRESERVATION 1,598 5,000 6327 OTHER PROF SERVICES 88,447 107,954 62,451 100,000 100,000 110,000 6300 PROFESSIONAL SERVICES 120,001 149,477 153,639 155,000 147,000 157,000 6330 COMMUNICATIONS 6332 POSTAGE 11 6334 TELEPHONE 1,371 1,525 1,498 1,500 2,000 2,000 6336 PRINTING/PUBLISHING 426 470 665 500 500 500 6339 COMPUTER ACCESS 153 483 400 750 750 6330 COMMUNICATIONS 1,949 2,478 2,174 2,400 3,250 3,250 21,000 21,000 2,500 2,500 2,500 2,500 26,000 26,000 21,000 2,500 2,500 26,000 14,638 20.000 20,000 2,194 50 50 59,136 30,065 65,000 69,000 73,000 2,118,682 1,738,839 2,318,450 2,478.710 2,553,000 2,177,818 1,785,736 2,383,450 2,567,760 2,646,050 7,523 5,870 5,500 9,800 10,090 3,000 3,000 3,000 10,872 12,324 11,412 15,220 30,610 31,100 R5509BUD SHO01PV CITY OF SHAKOPEE By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 7 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 6435 OTHER RENT 752 6400 RENTALS 10,872 19,847 18,034 23,720 43,410 44,190 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE/SCHOOUTRAINING 2,047 2,171 1,646 6,000 6,000 6,000 6475 TRAVEL/SUBSISTENCE 500 500 6480 DUES 150 156 191 200 200 200 6490 SUBSCRIPTIONS/PUBLICATIONS 59 74 37 100 100 100 6470 DUES/TRAINING/TRAVEL 2,256 2,401 1,875 6,800 6,800 6,300 6498 EXPENSE CHARGED BACK 7,837 10,923 17,000 23,670 6200 SUPPLIES AND SERVICES 2,365,161 2,415,223 1,987,667 2,669,870 2,873,390 2,939,790 6500 DEPRECIATION 6501 DEPRECIATION EXPENSE 6502 DEPRECIATION EXPENSE 6501 DEPRECIATION EXPENSE 6500 DEPRECIATION 6800 DEBT SERVICE 6840 DEBT SERVICE INTEREST 6000 EXPENDITURES 8005 TOTAL TRANSFERS IN 8010 OPERATING TRANSFERS IN 8050 TOTAL TRANSFERS OUT 8052 TRANSFERS OUT 8053 TRANSFERS OUT 8056 OPERATING TRANSFER/CAPITAL FD 8052 TRANSFERS OUT 8050 TOTAL TRANSFERS OUT 8100 GAIN /LOSS ON DISPOSAL OF ASSET 8101 PROCEEDS FROM SALE (GAIN /LOSS) 8102 NET BOOK VALUE 8101 PROCEEDS FROM SALE (GAIN /LOSS) 707,395 718,027 707,395 718,027 707,395 718,027 6600 MISCELLANEOUS 6610 AWARDS & DAMAGES 5,200 2,500 6600 MISCELLANEOUS 5,200 2,500 6700 CAPITAL OUTLAY 8740 EQUIPMENT 55,000 55,000 250,000 6760 IMPROVEMENTS 184,952 6700 CAPITAL OUTLAY 184,952 55,000 55,000 250,000 3,304,764 3,398,119 2,375,603 3,747,600 3,952,800 4,232,340 25,000 14,819 39,819 39,819 4,000 4,000 50,000 154,782 204,782 204,782 6 -9 750,000 750,000 750,000 750,000 750,000 750,000 750,000 750,000 750,000 50,000 50,000 50,000 11/4/2010 9:23:53 Page- 3 50,000 50,000 50,000 50,000 50,000 50,000 8100 GAIN /LOSS ON DISPOSAL OF ASSET 4,000 4000 REVENUES AND EXPENDITURES 611,202- 603,879- 356,550 466,600 492,910 750,580 07100 SEWER FUND 611,202- 603,879- 356,550 466,600 492,910 750,580 Staff Actual Actual Requested Requested Maintenance Operator 2009 2010 2011 2012 Televised (LF) Planned 50 100 100 100 Drainage Complaints 27 15 15 15 Construction Inspections 650 375 375 375 Ponds Inspected 9 15 30 30 Control Structures Checked 5 5 5 5 Staff 2009 2010 2011 2012 Maintenance Operator 2 2 3 3 SURFACE WATER FUND 2011- 2012 BUDGET ACTIVITY: Activity in this enterprise fund reflects the operations of the Municipal Storm Drainage System. MEASUREMENT OF GOALS: OBJECT DESCRIPTION: Description of lines items: Salaries: Share of Public Works staff /Engineering staff. Supplies and Services: Materials for maintaining /repairing storm sewer facilities, GIS /GPS hardware, GPS unit for vehicle, motor fuels. Professional Services: Engineering consultant to update storm water plans, storm water model, review of storm water utility policy and procedures and rate study, water quality monitoring study in infiltration areas and downtown area, GIS /CMMS consultant service, Gopher State One Call, contract work for manhole /catch basin repair Rentals: Software IT charges and Cartegraph Building Rental ($15,000) and equipment rental. Utility Service: ($1,000). Depreciation: Includes equipment and infrastructure. Capital Expenditures: Projects per CIP, Slope mower $120,000 (2011) Equipment in Surface Water Fund; 2002 Leaf collection sys $ 30,507 2003 Street Sweeper 127,653 2005 Tanker truck 109,139 2005 Terratrac TT75 mower 90,268 2008 Bobcat S185 24,280 2008 JD 6430 /mower 94,167 2009 Regenerative sweeper 175,000 Pickup CITY OF SHAKOPEE, MINNESOTA 2011 BUDGET SURFACE WATER FUND Revenue Service Charges Total Revenue Expenditures Operations 787,739 611,220 704,270 759,900 Depreciation 647,637 653,041 680,000 680,000 Total Expenditures 1,435,376 1,264,261 1,384,270 1,439,900 Interest Income 820,293 537,239 600,000 386,000 Trunk Charge 114,447 84,994 20,000 20,000 Other 13,800 Transfer out (72,333) (149,340) (50,000) (50,000) Excess (deficiency) of Revenues over Expenditures $ 706,205 $ 529,198 $ 404,730 $ 7,100 Cash Balance December 31 Accumulated Depreciation 2008 2009 2010 2011 Actual Actual Budget Proposed $ 1,265,374 $ 1,320,566 $ 1,219,000 $1,091,000 1,265,374 1,320,566 1,219,000 1,091,000 $ 15,207,485 8,140,311 16,199,547 8,761,757 R5509BUD SH001PV By Company (pb), Object (2 Yr Bdgt) - Portrait Fiscal Period: 9 / 10 Level Of Rollup 7 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 07300 SURFACE WATER FUND 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4010 PROPERTY TAX 4100 SPECIAL ASSESSMENT 4200 LICENSES AND PERMITS 4400 INTERGOVERNMENTAL 4450 STATE GRANTS & AIDS 4500 CHARGES FOR SERVICE 4670 PUBLIC WORKS 4720 SEWER CHARGES 4740 STORM DRAINAGE 4745 STORM CHARGES 1,265,374- 1,320,566- 703,008- 1,219,000- 1,091,000- 1,091,000- 4746 TRUNK CHARGE - STORM 114,447- 84,994- 94,757- 20,000- 20,000- 20,000- 4740 STORM DRAINAGE 1,379,821- 1,405,560- 797,765- 1,239,000- 1,111,000- 1,111,000- 4500 CHARGES FOR SERVICE 1,379,821- 1,405,560- 797,765- 1,239,000- 1,111,000- 1,111,000- 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 4833 INTEREST 820,293- 537,239- 218,439 600,000- 386,000- 380 4832 INVESTMENT INCOME 820,293- 537,239- 218,439 600,000- 386,000- 380 4830 MISCELLANEOUS 4960 PROCEEDS FROM DEBT ISSUED CITY OF SHAKOPEE Budget Report 820,293- 537,239- 218,439 4970 CAPITAL CONTRIBUTIONS 4971 CAPITAL CONTRIBUTIONS 13,800- 144,420- 4970 CAPITAL CONTRIBUTIONS 13,800- 144,420- 4001 REVENUES 2,213,915- 2,087,220- 600,000- 11/4/2010 10:46:23 Page- 1 386,000- 380,000- 579,326- 1,839,000- 1,497,000- 1,491,000 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 220,903 256,464 169,242 228,150 228,150 6003 WAGES FT REG 249,880 6005 OVERTIME -FT 2,073 441 1,005 3,000 3,000 3,000 6010 PREMIUM PAY 454 63 2,000 2,000 2,000 6015 WAGES - PART TIME /TEMP 4,781 7,385 4,464 6,000 16,000 16,000 6002 WAGES 228,211 264,353 174,711 239,150 249,150 270,880 6100 BENEFITS 6122 PERA 14,539 17,322 11,916 16,900 16,900 18,000 6124 FICA 16,354 18,674 12,324 19,700 19,700 21,000 6135 HEALTH 28,098 35,313 24,800 38,900 27,310 30,580 6139 POST EMPLOYMENT HEALTH PLAN 1,241 1,310 877 1,400 900 900 6140 LIFE/LTD 1,021 1,119 557 1,300 1,120 1,120 6145 DENTAL 1,669 1,865 1,251 1,800 1,440 1,440 6170 WORKERS COMPENSATION 11,633 16,984 6,229 15,000 15,000 17,000 5 -13 R5509BUD SHO01PV CITY OF SHAKOPEE By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 7 11/4/2010 10:46:23 Page - 2 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 6180 COMPENSATED ABSENCES 2,335 2,283 5,000 5,000 3,000 6185 OPEB 3,700 3,900 3,700 6100 BENEFITS 80,590 98,769 57,954 103,700 87,370 93,040 6001 WAGES & BENEFITS 308,801 363,122 232,665 342,850 336,520 363,920 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 16,311 18,738 10,940 25,000 25,000 25,000 6210 OFFICE SUPPLIES 347 155 550 400 400 500 6212 UNIFORMS /CLOTHING 1,399 2,061 1,442 2,500 2,500 2,500 6213 FOOD 73 44 6215 MATERIALS 8,204 6,412 1,608 20,000 15,000 15,000 6222 MOTOR FUELS & LUBRICANTS 14,000 10,431 10,610 15,000 15,000 15,000 6240 EQUIPMENT MAINTENANCE 1,282 3,090 5,107 5,000 5,000 5,000 6245 UTILITY MAINT 600 6,584 7,000 7,000 7,000 6201 SUPPLIES & SERVICES 42,144 47,544 30,302 74,900 69,900. 70,000 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 3,154 4,158 574 5,000 5,000 5,000 6312 ENGINEERING CONSULTANTS 36,790 29,560 22,610 65,000 50,000 50,000 6316 EQUIPMENT MAINTENANCE 68,789 55,867 56,992 60,000 60,000 60,000 6318 FILING FEES 400 6327 OTHER PROF SERVICES 298,187 61,965 234,312 100,000 150,000 150,000 6300 PROFESSIONAL SERVICES 406,919 151,550 314,888 230,000 265,000 265,000 6330 COMMUNICATIONS 6334 TELEPHONE 1,371 1,426 1,172 1,500 1,500 1,500 6336 PRINTING/PUBLISHING 426 307 847 1,000 1,000 1,000 6330 COMMUNICATIONS 1,796 1,733 2,019 2,500 2,500 2,500 6350 INSURANCE 6352 LIABILITY 4,026 8,730 5,317 9,000 9,000 9,000 6354 PROPERTY 1,124 1,561 2,337 2,000 2,500 2,600 6356 AUTO 818 1,986 1,622 1,200 2,000 3,000 6350 INSURANCE 5,968 12,277 9,276 12,200 13,500 14,600 6360 UTILITY SERVICE 6362 ELECTRIC 940 867 309 1,000 1,000 1,000 6367 REFUSE 75 6360 UTILITY SERVICE 1,015 867 309 1,000 1,000 1,000 6400 RENTALS 6410 SOFTWARE - ANNUAL FEES 7.523 5,870 3,000 9.800 10,090 6420 EQUIPMENT RENT 1,499 2,484 3,000 3,000 3,000 6430 BUILDING RENT (IS FUND) 10,872 12,324 11,412 15,220 30,610 31,100 6400 RENTALS 12,371 22,330 17,282 21,220 43,410 44,190 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE/SCHOOL /TRAINING 828 659 686 3,500 3,500 3,500 6475 TRAVEUSUBSISTENCE 500 500 500 6480 DUES 141 145 300 300 300 6490 SUBSCRIPTIONS/PUBLICATIONS 59 74 37 100 100 100 6470 DUES/TRAINING/TRAVEL 888 875 869 4,400 4,400 4,400 6 -14 R5509BUD SH001PV CITY OF SHAKOPEE By Company (pb), Object (2 Yr Bdgt) - Portrait Budget Report Fiscal Period: 9 / 10 Level Of Rollup 7 Object Code / Description 6498 EXPENSE CHARGED BACK 6200 SUPPLIES AND SERVICES 6500 DEPRECIATION 6501 DEPRECIATION EXPENSE 6502 DEPRECIATION EXPENSE 6501 DEPRECIATION EXPENSE 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 8600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 6700 CAPITAL OUTLAY 8005 TOTAL TRANSFERS IN 8010 OPERATING TRANSFERS IN 8100 GAIN /LOSS ON DISPOSAL OF ASSET 8101 PROCEEDS FROM SALE (GAIN /LOSS) 4000 REVENUES AND EXPENDITURES 2008 2009 9/30/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Amount Amount Actual Budget Budget Budget 7,837 10,923 478,939 248,099 647,637 647,637 653,041 653,041 374,944 361,220 423,380 416,690 647.637 653,041 680,000 680,000 680,000 80 80 680,000 680,000 11/4/2010 10:46:23 Page - 3 15,000 23,670 15,000 680,000 680,000 250,000 250,000 680,000 680,000 6800 DEBT SERVICE 6802 DEBT SERVICE PRINCIPAL 6840 DEBT SERVICE INTEREST 6000 EXPENDITURES 1,435,376 1,264,263 607,689 1,384,070 1,689,900 1,460,610 8050 TOTAL TRANSFERS OUT 8052 TRANSFERS OUT 8053 TRANSFERS OUT 48,040 50,000 50,000 50,000 50,000 8056 OPERATING TRANSFER /CAPITAL FD 24,293 99,340 8052 TRANSFERS OUT 72,333 149,340 50,000 50,000 50,000 8050 TOTAL TRANSFERS OUT 72,333 149,340 50,000 50,000 50,000 706,205- 673,617- 28,363 404,930- 242,900 19,610 07300 SURFACE WATER FUND 706,205- 673,617- 28,363 404,930- 242,900 19,610 INTERNAL SERVICE FUNDS The Internal Service Funds are used to account for the financing of major mobile equipment, major buildings, replacement of park assets and Information Technology items. CITY OF SHAKOPEE, MINNESOTA 2011 BUDGET INTERNAL SERVICE FUNDS BUDGET SUMMARY Sources Rentals Interest Sale of Assets Note repayment Total Revenue Uses Benefits IT Supplies /services Capital Expenditures Total Expenditures Transfers 2011 2012 Equipment Equipment Fund Fund $ 690,210 $ 646,980 $ 125,000 125,000 15,000 12,000 85,000 90,000 915,210 873,980 297,000 378,000 297,000 378,000 2011 Park Fund 2012 Park Fund 171,680 $ 221,680 $ 260,000 9,000 10,000 2,000 180,680 231,680 262,000 60,000 60,000 55,000 55,000 2011 IT Fund 224,410 112,530 336,940 Excess (deficiency) of Sources over Uses $ 618,210 $ 495,980 $ 120,680 $ 176,680 $ (74,940) 2012 2011 2012 2011 2012 IT Building Building Fund Fund Fund Total Total $ 280,000 $ 1,204,700 $ 1,281,210 $ 2,326,590 $ 2,429,870 2,000 50,000 35,000 186,000 172,000 15,000 12,000 282,000 1,254,700 1,316,210 2,527,590 2,613,870 214,990 71,010 286,000 320,000 420,000 320,000 420,000 224,410 789,530 1,013,940 214,990 924,010 1,139,000 (465,000) (465,000) (465,000) (465,000) $ (4,000) $ 469,700 $ 431,210 $ 1,048,650 $ 1,009,870 EQUIPMENT FUND ACTIVITY: This fund finances the Ten -Year Equipment Plan. Financing to purchase equipment is provided by "rent" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. The Equipment Fund shall "own" and acquire larger pieces of equipment including but not limited to cars, trucks, graders, loaders, tractors and larger mowers or items generally costing $20,000 or more. This fund serves to segregate funds for the acquisition of equipment to avoid budget problems caused by large purchases in a single year. The Equipment Fund was established by Resolution #4077 in 1994. Equipment for the Sewer and Storm Drainage enterprise funds is not included. CITY OF SHAKOPEE, MINNESOTA 2011 - 2012 BUDGET INTERNAL SERVICE EQUIPMENT FUND BUDGET SUMMARY 2008 2009 2010 2011 2012 Actual Actual Budget Proposed Proposed Sources Miscellaneous Rentals $ 1,048,560 $ 856,164 $ 688,650 $ 690,210 $ 646,980 Sale of Assets 101,239 54,162 12,000 15,000 12,000 Interest 276,583 218,355 100,000 125,000 125,000 Note repaid 115,000 80,000 85,000 90,000 Total Revenue 1,426,382 1,243,681 880,650 915,210 873,980 Uses Capital Equipment Total Expenditures 380,818 390,109 366,000 297,000 378,000 380,818 390,109 366,000 297,000 378,000 Excess (deficiency) of Sources over Uses $ 1,045,564 $ 853,572 $ 514,650 $ 618,210 $ 495,980 Cash Balance December 31 Accumulated Depreciation Outstanding Note $ 4,780,811 $ 5,634,383 $ 6,149,033 $ 6,767,243 $ 7,263,223 3,451,889 3,344,211 560,000 445,000 365,000 280,000 190,000 CITY OF SHAKOPEE Budget 2011 - 10 Year Projection EQUIPMENT LIST 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 EQUIPMENT FUND Projected Cash Balance 1/1 $ 5,634,400 $ 6,252,610 $ 6,748,590 $ 6.772,570 $ 5,752,550 $ 5,530,530 $ 5,717,510 $ 5,517,490 $ 4,181,470 $ 4,595,390 Rentals 690,210 646,980 646,980 646,980 696,980 696,980 696,980 696,980 810,920 814000 Sale of Assets 15,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Interest 125,000 125,000 125,000 130,000 140,000 140,000 140,000 140,000 140,000 140,000 Block 3 & 4 Note Payments 85,000 90,000 95,000 95,000 - Total Revenue 915,210 873,980 878,980 883,980 848,980 848,980 848,980 848,980 962,920 966,000 Expenditures - open orders Expenditures per List 297,000 378,000 855,000 1,904,000 1,071,000 662,000 1,049,000 2,185,000 549,000 410,000 Excess (Deficiency) 618,210 495,980 23,980 (1,020,020) (222,020) 186,980 (200,020) (1,336,020) 413,920 556,000 Cash Balance Available 12/31 6,252,610 6,748,590 6,772,570 5,752,550 5,530,530 5,717,510 5,517,490 4,181,470 4,595,390 5,151,390 Cash Loan to Blocks 3 & 4 280,000 190,000 95,000 Fund Balance 12/31 $ 6,532,610 $ 6,938,590 $ 6,867,570 $ 5,752,550 $ 5,530,530 $ 5.717,510 $ 5,517,490 $ 4,181,470 $ 4,595,390 $ 5,151,390 Police Marked Patrol Cars Administrative Car 4x4 Patrol Car Chiefs Car Fire 2 Trucks - Pumper Equipment/Rescue Truck (Step Van) Truck - Tanker /pumper Truck - Medium Rescue(StepVan) Airboat & Trailer Aerial Truck - Telesquirt One Ton 4x4 With Grass Pak Chiefs Vehicle All terrain vehicle /Grass Pak Building Inspector Vehicle Engineering Inspector Vehicle Street Loader Single Axle Dump Truck/Equip Alley Grader Asphalt Roller Truck 1T. 4x2 Pick -up Truck 4x4 w /plow Asphalt Truck Snow Blower cn Park Large Mower w Pick -up Truck 4x4/with plow Pick -up 2x4 1.5T. Bucket truck Tractor Skid steer Small mower Garbage truck Chipper Hook Truck Recreation Ice Resurfacer Mini -van Total Governmental Funds Sewer Fund Low Pressure Jetter Sewer Jetter /vac Eductor 1Ton truck - dump box/plow Pick -up truck 4x4 w /plow Storm Drainage Fund Large Tractor /mower Street Sweeper 1Ton truck - dump box/plow Pick -up Small Track hoe Slope Mower Skid Steer Loader 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 $ 123,000 $ 176.000 $ 225,000 $ 92,000 $ 141,000 $ 192,000 $ 245,000 $ 100,000 $ 152.000 $ 208,000 27,000 28,000 29,000 52,000 40,000 57,000 26,000 65,000 22,000 35,000 18,000 44,000 37,000 37,000 38,000 28,000 35,000 20,000 330,000 95,000 39,000 85,000 1,700,000 85,000 350,000 40.000 37,000 27,000 345,000 173,000 42,000 100,000 90,000 42,000 40,000 180,000 174,000 115,000 180.000 115,000 2,000,000 40,000 45,000 0 0 352,000 45,000 0 42,000 40,000 120,000 $ 297,000 $ 378,000 $ 855,000 $ 1,904,000 $ 1,071,000 $ 662,000 $ 1,049,000 $ 2,185,000 $ 549,000 $ 410.000 55,000 140,000 110,000 250,000 80,000 195,000 42,000 200,000 Police 2011: 3 Patrol Cars ($123,000). Replace two patrol cars purchased in 2007 and one patrol car purchased in 2008. This will reduce the number of new vehicles purchased in 2012 to replace the Crown Victoria Interceptor which will no longer be manufactured. 1 4x4 Patrol Vehicle ($52,000). Replace unit #061, 2006 Chevy Tahoe. 2012: 4 Patrol Cars ($176,000). Replace 4 Patrol Cars purchased in 2008. 2013: 5 Patrol Cars ($225,000). Replace four patrol cars purchased in 2009; and one Sergeant's vehicle. 1 Chief's Vehicle ($26,000). Replace unit #033, 2003 Chevy Impala. 2014: 2 Patrol Cars ($92,000). Replace two patrol cars purchased in 2010. 1 Administrative Car ($27,000). This will be an addition to the fleet. 2015: 3 Patrol Cars ($141,000). Replace three patrol cars purchased in 2011. 1 Patrol Vehicle 4x4 ($46,000). Replace unit #057, 2005 4x4 crew -cab pickup. 1 Administrative Car ($28,000). Replace unit #056, 2005 Chevy Impala. Fire 2011: Airboat and Trailer ($65,000). Replacement for the 1999 airboat and trailer that is used for water rescues, diving and all ice rescues. If no comparable unit can be found the existing unit may be refurbished. 2012: No Anticipated Purchases. 2013: Chief's Vehicle ($35,000). This unit will replace the 2003 Dodge Ram 4x4 chiefs' truck. This unit will be used for the Assistant Chief's response to fire calls in the city. 2014: Aerial Truck ($1,700,000). Replace Aerial truck purchased in 1994. One Ton 4X4 with Grass Pak ($85,000). This unit will be an addition to the fleet for Station 3 (Southbridge Station). This unit is for fighting grass fires, towing the six wheeler and hauling hoses and equipment. 2015: Rescue Truck /Equipment (350,000). To replace Rescue Unit #9511 a 1991 Chevy Step Van. Building Inspection 2011: No Anticipated Purchases. 2012: 1 Inspector Vehicle ($18,000). Replacement for unit #424, 2001 4x4 Chevy S10. 2013: 1 Inspector Vehicle ($20,000). Replacement for unit #426, 2002 4x4 GMC Sonoma. 2014: No Anticipated Purchases. 2015: No Anticipated Purchases. Engineering 2011: 1 Inspector Trucks ($22,000). Replacement for unit #303, 2001 4x4 Chevy extended cab. 2012: 2 Inspector Trucks ($44,000). Replacement for unit #302, 4x4 GMC 4x4 extended and #306, 4x4 extended cabs. To be evaluated. 2013: No Anticipated Purchases. 2014: No Anticipated Purchases. 2015: 1 Inspector Truck ($27,000). Replace unit #304, 2005 Chevy Colorado 4x4 extended cab. Street 2011: 1 Ton Pickup 4x4 with Plow ($35,000). Replaces existing unit #125, 2000 plow. To be evaluated at time of purchase. Chevy 3500 4x4 with 2012: Pick -up Truck 4x4 with Plow ($37,000). Replaces existing unit #163, 2002 Ford F350 4x4 truck. To be evaluated at time of purchase. 2013: Alley Grader ($95,000). Replace existing unit #123, 1993 Gehl. 2 Single Axle Dump Trucks ($330,000). Replace existing units #106 & #107, both 1998 Ford L8511 dump trucks. 2014: No Anticipated Purchases. 2015: 2 Single Axle Dump Trucks ($345,000). Replace existing units #102 & #105, both 2000 Sterling dump trucks. 1 Asphalt Truck ($100,000). Replace unit #159, a 2000 International 4700 LP paving truck. Park Maintenance 2011: 1 Paint Striper ($20,000). Replace the 1991 Striping unit and retain unit #143P a 2002 Graco Striper /Driver for use by the Street Division. 2012: 1 Truck Dual Wheel 2x4 ($38,000). Replace for unit #114, Chevy C3500, acquired in 1993. To be evaluated yearly. 1 Ton Pick Up Truck 4x4 with plow ($37,000). Replace unit #161, 2001 Ford F350 4x4. To be evaluated yearly. 1 16' Tow Behind Mower ($15,000). Replace unit #132m, 2004 Landpride 16' tow behind finish mower. 2013: Garbage Truck ($85,000). Replacement for unit 122, Isuzu Garbage Truck, acquired in 2000. To be evaluated at this time. 1 Pick Up Truck ($39,000). Replace unit #164, 2003 Ford F350 4x4 w /plow. 2014: 1 Pick Up Truck ($40,000). Replace unit #165, 2004 Ford F350 4x4 w /plow. 2015: 1 Brush Chipper ($40,000). Replace unit #130, 2000 Bandit Brush Chipper 250XP. Recreation 2011: No Anticipated purchases. 2012: 1 Mini -van ($28,000). Replace for unit #701, 2001 model. This unit will be evaluated at this time. 2013: No Anticipated Purchases. 2014: No Anticipated Purchases. 2015: No Anticipated Purchases. Sewer Fund 2011: 1 Ton 4x4 Dual Wheel Pickup /Dump Box /Plow ($55,000). This is to replace existing unit #128 a 2000 Ford F550. To be evaluated at time of purchase. 2012: Sanitary Sewer Jetter /Vac ($250,000). Replacement for unit #144, 1993 Ford High PSI Jetter. This unit will be evaluated at this time. Combination unit may be required if NPDES storm water regulations require cleaning of storm sewer pipe. 2013: No Anticipated purchases. 2014: No Anticipated purchases. 2015: No Anticipated purchases. Storm Drainage Fund 2011: Skid Steer Loader /attachments ($110,000). Replace unit #166, 2010 Melroe Bobcat 300. Base unit track Skidsteer, $57,000 (Storm Drainage), Mower, $9,000, (Storm Drainage), Snow Blower, $7,600 (Park), Cold Planer, $13,800 (Street), Grader Blade, $8,900, (Street), Easement Sewer Jetter, $13,200, (Sanitary Sewer). Slope Mower ($140,000). Replace unit #169, 2003 Aebi TT75 slope mower. 2012: No Anticipated purchases. 2013: Street Sweeper ($195,000). Replace existing unit #151, 2003 Elgin Pelican. Large Tractor /Mower ($80,000). Replace existing unit #172, 2003 John Deere 4710 Tractor. 2014: No Anticipated purchases. 2015: No Anticipated purchases. 6 -25 PARK ASSET FUND ACTIVITY: This fund finances the replacement of park assets. Financing to accomplish this is provided by 'rental payments from the park maintenance division at rates established annually by the Finance Department as part of the budget process. This fund serves to accumulate funds to avoid budget problems caused by large expenditures in a single year. The fund was established in 2007. CITY OF SHAKOPEE, MINNESOTA 2011 - 2012 BUDGET INTERNAL SERVICE PARK FUND BUDGET SUMMARY Total Expenditures 2008 2009 2010 2011 2012 Actual Actual Proposed Proposed Proposed Sources Miscellaneous Rentals $ 110,003 $ 78,120 $ 171,680 $ 171,680 $ 221,680 Interest 1,865 7,172 8,000 9,000 10,000 Total Revenue 111,868 85,292 179,680 180,680 231,680 Uses Capital Lion's shelter #2 roof 15,000 Tahpah shelter roof Trail Overlay O'dowd 30,000 Trail Overlay Sarazin - Alysheba Fencing Tahpah #8 15,000 Fencing Tahpah #7 20,000 20,000 15,000 60,000 55,000 Excess (deficiency) of Sources over Uses $ 111,868 $ 85,292 $ 179,680 $ 120,680 $ 176,680 Cash Balance December 31 $ 111,598 $ 195,974 $ 375,654 $ 496,334 $ 673,014 Accumulated Depreciation 1,522,614 1,895,608 2,267,608 2,639,608 3,011,608 INFORMATION TECHNOLOGY FUND ACTIVITY: This fund finances the replacement and acquisition of information technology including computers, printers, copiers and network items. Financing to accomplish this is provided by charges to benefitting divisions at rates established annually by the Finance Department as part of the budget process. This fund serves to accumulate funds to avoid budget problems caused by large expenditures in a single year and centralize asset management. The fund was established in 2010 by Resolution No. 7001. CITY OF SHAKOPEE, MINNESOTA 2011 - 2012 BUDGET INTERNAL SERVICE INFORMATION TECHNOLOGY FUND BUDGET SUMMARY 2008 2009 2010 2011 2012 Actual Actual Pr Proposed Proposed Sources Miscellaneous Rentals $ 260,000 $ 280,000 Interest 1,000 2,000 2,000 Miscellanous Gain (loss) on asset disposal Total Revenue 1,000 262,000 282,000 Uses Supplies 3,740 38,910 33,790 Services 14,760 15,000 15,000 Software 170,500 166,200 Capital 112,530 71,010 Total Expenditures 18,500 336,940 286,000 Excess (deficiency) of Sources over Uses (17,500) (74,940) (4,000) Transfer In 225,000 Net $ $ $ 207,500 $ (74,940) $ (4,000) Cash Balance December 31 $ 207,500 $ 132,560 $ 128,560 Accumulated Depreciation Information Technology Fund Five year Expenditure Plan Capital Large copier (MFP) Large copier (MFP) Large copier (MFP) Large copier (MFP) Large copier (MFP) Medium copier (MFP) Medium copier (MFP) Engineering plotter Servers Storage capacity SAN drive bay CH SAN drive bay PD SAN @ PD SAN © City Hall Brocade 5100 Laserfiche upgrade Capital Supplies PC Replacement 37 PC Replacement 36 PC Replacement 27 PC Replacement 20 ENG Shared Laptop Fire Laptop Training ENG Workstation 4 ENG Workstation 2 CDEV Director Laptop Park and Rec Director CSO Laptop ENG /PW Director Fire Inspector Police Chief Crimefree Laptop Checkout Laptop Computers total Printers total Professional Services Software Licenses MS Phone system Network - LOGIS Internet Disaster Recovery Software total Supplies total Total Police City Hall Admin Recreation Fire Public Works Engineering 2011 $ 16,030 10,690 10,690 25,000 6,000 20,000 51,500 112,530 71,010 $ - $ 30,780 5,990 2,140 38,910 33,790 15,000 15,000 148,100 148,100 5,000 5,000 2,600 2,600 3,000 3,000 11,800 7,500 170,500 166,200 209,410 199,990 2012 2013 2014 2015 $ 16,030 25,550 18,080 23,090 2,140 2,140 2,140 2,140 2,140 5,000 67,330 67,400 139,730 17,100 3,000 1,070 21,170 3,210 15,000 148,100 5,000 2,600 3,000 7,500 166,200 190,580 21,380 16,030 10,690 9,000 21,400 31,640 $ 2,140 2,140 26,400 25,550 57,100 89,380 30,780 5,990 2,140 2,140 38,060 38,910 15,000 15,000 148,100 148,100 5,000 5,000 2,600 2,600 3,000 3,000 158,700 158,700 196,760 197,610 $ 336,940 $ 286,000 $ 345,310 $ 268,860 $ 301,990 BUILDING FUND ACTIVITY: This fund finances the future purchase or major reconstruction or additions to City owned buildings including City Hall, Library, Public Works, Police, Fire Stations, Community Center, and Sandventure aquatic center. Financing to accomplish this is provided by "rental" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. The Building Fund shall "own" and acquire these buildings. This fund serves to segregate funds for the acquisition of buildings to avoid budget problems caused by large expenditures in a single year. Council established the Building Fund in 1998. The scope of the fund was expanded in 2000 to include major repairs defined as those without which the building would be unusable for its intended purpose. It was further expanded in 2008 to include energy savings or green initiatives such as lighting upgrades, boiler modifications, etc.. CITY OF SHAKOPEE, MINNESOTA 2011 - 2012 BUDGET INTERNAL SERVICE BUILDING FUND BUDGET SUMMARY 2009 2010 2011 2012 Actual Proposed Proposed Proposed Sources Miscellaneous Rentals $ 1,079,676 $ 1,282,030 $ 1,204,700 $ 1,281,210 Interest 78,899 50,000 50,000 35,000 Miscellaneous 7,742 Gain (loss) on asset disposal Total Revenue 1,166,317 1,332,030 1,254,700 1,316,210 Uses Capital Construction Aquatic Building Water Slide Fire Station 4 Site Fire Station 5 Site Community Center Cooling Tower Community Center Chillers Community Center Roof City Hall boiler City Hall HVAC South side Fire Station 1 HVAC Energy Items Total Expenditures Excess (deficiency) of Sources over Uses 34,180 56,548 95,000 20,000 80,000 20,000 20,000 20,000 90,728 615,000 320,000 420,000 1,075,589 717,030 Transfer In 1,094,988 Transfer Out Debt Service (415,497) (465,000) (465,000) (465,000) Net $ 1,755,080 $ 252,030 $ 469,700 $ 431,210 Cash Balance December 31 $ 3,509,433 $ 3,761,463 $ 4,231,163 $ 4,662,373 Accumulated Depreciation 6,979,892 7,734,632 300,000 300,000 200,000 300,000 934,700 896,210 20,000 80,000 250,000 50,000 200,000 95,000 300,000 100,000 City of Shakopee Builidng Maintenance projects Roof HVAC south HVAC north Boiler Lighting Elevator upgrade Roof HVAC Boiler Lighting Roof HVAC Boiler Lighting Elevator upgrade Roof HVAC Boiler Lighting Roof HVAC Lighting Roof HVAC Boiler Lighting Roof HVAC Boiler Lighting Elevator upgrade Roof Air Handlers Boiler Chiller Lighting Elevator upgrade Roof HVAC Boiler Lighting Slide Pool liner Filter building 2009 2010 2011 2012 2013 50,000 50,000 40,000 2014 2015 2016 100,000 30,000 250,000 75,000 $ 140,000 $ 120,000 $ - $ 500,000 $ 350,000 $ 200,000 $ 130,000 $ 325,000 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 75,000 40,000 250,000 200,000 250,000 30,000 250,000 300,000 300,000 75,000 6 -35 75,000 100,000 75,000 100,000 40,000 750,000 $ 365,000 $ 730,000 $ 300,000 $ - $ 300,000 $ 75,000 $ 215,000 $ 75,000 $ - $ $ - $ 850,000 CITY OF SHAKOPEE, MINNESOTA 2011 -2015 CAPITAL IMPROVEMENT PROGRAM PROGRAM SUMMARY Capital improvements are defined as those projects which require the expenditure of public funds for the acquisition, construction or replacement of the infrastructure necessary for a community. Typical capital improvement projects include streets and highways; water and sewer facilities; parks, trails and open space, and various types of public buildings. A capital improvement program is a listing of proposed public projects according to a schedule of priorities over a five -year period. Developing a capital improvement program provides many significant benefits such as: o An effective way to plan, budget, and coordinate the operation and capital efforts of city departments. o A coherent development program that will increase opportunities to obtain funding from outside sources such as the state and federal government. o Public support for capital commitments that should help attract private investment. i o Improved chances to receive favorable bond ratings by giving evidence of effective management. A capital improvement plan is a list of the projects scheduled for the upcoming fiscal year and subsequent four years. Projects which are scheduled in the first year of the 5 -year capital improvement plan are included in the annual budget in the appropriate funds such as the Capital Improvement Fund, various capital projects funds and the enterprise funds. The Shakopee City Council annually adopts a 5 -year Capital Improvement Plan (CIP). The CIP is prepared by City staff. It is then reviewed by the Planning Commission for conformance with the goals in the Comprehensive Plan. Then it is submitted to the City Council for approval. The 5 -year program is utilized by staff for long range planning and budgeting purposes and programming projects. The projects have been organized into one of the following five project categories: A. Municipal Building Projects B. Parks Projects C. Sanitary Sewer Projects D. Storm -water Drainage Projects E. Streets and Highway Projects 2011 -2015 CAPITAL IMPROVEMENT PROGRAM FINANCIAL SUMMARY The City of Shakopee will be faced with financing various capital improvement projects, both large and small, during the foreseeable future. To assist in planning the projects, consideration must be given to the financial resources available. It is obvious that just as the projects are various types, such as public buildings, utility projects and park improvement projects, there are a number of ways to finance the projects. All sources are not necessarily desirable or available in each case; but the most common sources of funding and those identified in the preparation of this capital improvements program are as follows: 1. General Fund The General Fund is used to account for revenues and expenditures necessary to carry out the basic functions of City government. These basic functions include police and fire protection, planning, administration, etc. Appropriations are made from this fund annually. 2. Special Revenue Funds Special Revenue Funds are used to account for the proceeds of specific revenue sources designated to finance particular activities as required by law or administrative regulation. Established in 1984, the Transit Fund accounts for the operations of the van-pool, dial -a -ride, circulator and Blue Express services provided by the City after opting out of the Metropolitan Transit Commission's service. The Telecommunications Fund accounts for the public /educational and government fees of the franchise. Economic Development Authority Fund is the general operating fund and accounts for the activities of that body. 3. Debt Service Funds These funds are maintained to account for the accumulation and disbursement of money needed for interest and debt redemption requirements of the bond issues. Primary revenues sources are property tax, special assessments. Provisions are made within the City's general property tax levy to provide sufficient money to meet these requirements. Debt Service Funds are not available for any other use until the related bonds are paid off or fully funded. 4. Capital Project Funds Capital Project Funds are established to account for the construction of major capital facilities. Projects resources are a combination of several revenue sources such as bond proceeds, inter -fund transfers, intergovernmental revenue, grants, etc. These funds provide the means for administrators to ensure that designated revenues are appropriately utilized. Additional funds can come from other governmental agencies such as the Metropolitan Council, Scott County, the State of Minnesota, and the federal government in the form of grants or loans. Donations from local civic groups have provided a significant amount of park improvements in the City. Several organizations have programs in which they wish to help improve the community's facilities. Park dedication land or fees are another significant source in this funding category. 5. Enterprise Funds The Enterprise Funds are maintained to account for the operation of the electric, water, sanitary sewer, and storm drainage. Since the operation of these systems is primarily financed by user charges and are self - supporting, they are accounted for in a manner similar to private business. 6. Internal Service Fund The City has five Internal Service Funds; Equipment, Park Assets, Information Technology, Major Buildings and Employee Benefits. Planning for the Equipment fund is included separately in the budget. The Building Fund is part of the CIP. The Internal Service Funds are used to accumulate funds for the eventual purchase of large pieces of equipment or buildings, the replacement of park assets and the funding of employee compensated absences. The "user" departments are charged for the use of the items /share of the cost, and these funds will be used to finance future expenditures. CIP Following is a projection of financial resources available from on -going funds including the Park Reserve, Capital Improvement and Annual Improvement (primarily special assessment projects), Sanitary Sewer, Surface Water and Building Fund. Next is a projection of the debt service tax levy needed to support the projects listed in the CIP. Following that is a listing of the projects by project type with a detailed information sheet on each project. Park Reserve Fund Projected Fund Levels 2011 -2015 Capital Improvement Program City of Shakopee, Minnesota REVENUES: 2010 2011 2012 2013 2014 2015 Park Dedication Fees $ - $ - $ 120,000 $ - $ - $ Grants - - - Excel Agreement 440,900 Donations - 250,000 - Interest 4,000 22,000 10,000 10,000 10,000 10,000 Transfer In 2,700,000 Total Revenue 3,144,900 22,000 130,000 260,000 10,000 10,000 EXPENDITURES: Expenditures per List -PARKS 69,500 760,000 608,000 9,000 10,000 10,000 Expenditures per List - GRANTS u^ Expenditures per List - DONATIONS 250,000 Loan Repayment 1,565,200 Total Expenditures 1,634,700 760,000 608,000 259,000 10,000 10,000 Excess (Deficiency) 1,510,200 (738,000) (478,000) 1,000 - Cash Balance January 1* 233,635 1,743,835 1,005,835 527,835 528,835 528,835 Balance 12/31* $ 1,743,835 $ 1,005,835 $ 527,835 $ 528,835 $ 528,835 $ 528,835 Capital Improvement Fund Projected Fund Levels 2011 -2015 Capital Improvement Program City of Shakopee, Minnesota REVENUES: 2011 2012 2013 2014 2015 Tax Levy $ - $ 100,000 $ 150,000 $ 200,000 $ 250,000 Tax Levy - Bond 1,100,000 Special Assessments 326,680 272,450 50,000 83,000 129,000 Intergovernmental 527,000 690,000 690,000 690,000 690,000 SPUC Interest 119,560 116,520 94,160 92,260 101,140 Total Revenue 973,240 1,178,970 984,160 2,165,260 1,170,140 EXPENDITURES: Expenditures per List CIF CR 18 Trail 35,000 CR 101 Trail Ext 50,000 12th Ave Trail 200,000 Trunk Sewer S of Valley View 300,000 o, Independence Dr 310,000 CR 17 Expansion 1,100,000 CR 83 pmt (2009 county project) 300,000 Concrete Alleys 420,000 Street Light Replacement 150,000 Overlay 1,060,000 1,610,000 290,000 300,000 1,790,000 Reclamation 570,000 Total Expenditures 1,095,000 1,660,000 1,060,000 2,010,000 2,660,000 OTHER FINANCING SOURCE (USE) Transfers In Sewer Storm Transfers Out (394,280) 200,000 210,000 Total Other Financing Source (Use) (394,280) - 200,000 210,000 Excess (Deficiency) (516,040) (481,030) (75,840) 355,260 (1,279,860) Cash Balance January 1 4,763,439 4,247,399 3,766,369 3,690,529 4,045,789 Balance 12131 $ 4,247,399 $ 3,766,369 $ 3,690,529 $ 4,045,789 $ 2,765,929 REVENUES: 2011 2012 Special Assessments $ 715,000 $ Tax Levy /Bond Proceeds 1,110,000 State Turnback Funds 1,320,000 Donations /Grants - SPUC 620,000 Total Revenue 3,765,000 EXPENDITURES: Expenditures per List - Assessment 715,000 Expenditures per List -Tax Levy 1,110,000 Expenditures per List - Trunback funds 1,320,000 Expenditures per List - Donations /Grants Expenditures per List- Sewer 570,000 Expenditures per List- Surface 100,000 Expenditures per List -SPUC 620,000 Total Expenditures 4,435,000 Transfer in - Sewer 570,000 Transfer in - Surface 100,000 Transfer in - CIF Excess (Deficiency) This is a series of Individual Funds Annual Improvement Funds Projected Fund Levels 2011 -2015 Capital Improvement Program City of Shakopee, Minnesota $ - $ 2013 - $ 880,000 $ 1,280,000 1,340,000 260,000 3,760,000 880,000 1,280,000 1,340, 000 240,000 50,000 260,000 4,050,000 - 240,000 - 50,000 $ - $ 2014 2015 125,000 $ 850,000 290,000 270,000 20,000 435,000 20,000 45,000 20,000 500,000 20,000 45,000 20,000 1,140,000 125,000 850,000 290,000 270,000 50,000 310,000 20,000 1,500,000 50,000 310,000 TRUNK: Cash Balance January 1 Revenue - City SAC Revenue - Trunk Charges Expenditures per List - SEWER -T Excess (Deficiency) Balance Available 12/31 BASE: Cash Balance January 1 Revenue - Monthly Flat Fee. Revenue - Flow charges Metro SAC Credits Revenue - Interest Operation Expenses Treatment Costs Capital Equipment Transfer to General Fund Expenditures per List - SEWER -B Excess (Deficiency) Balance Available 12/31 Total Balance 12/31 Sanitary Sewer Fund Projected Cash Levels 2011 -2015 Capital Improvement Program City of Shakopee, Minnesota 2011 2012 2013 $ 1,014,200 $ 100,000 20,000 120,000 1,134,200 13,541,400 598,000 1,928,000 500,000 363,890 (669,090) (2,478,710) (55,000) (50,000) (980,000) (842,910) 12,698,490 $ 13,832,690 $ 1,134,200 $ 80,000 20,000 (180,000) (80,000) 1,054,200 12,698,490 598,000 1,985,840 500,000 345,820 (679,340) (2,553,000) (250,000) (50,000) (390,000) (492,680) 12,205,810 13,260,010 $ 1,054,200 $ 80,000 20,000 (170,000) (70,000) 984,200 12,205,810 598,000 2,045,415 300,000 331,500 (713,307) (2,629,590) (50,000) (240,000) (357,982) 11,847,828 12,832,028 $ Accumulated Depreciation $ 9,912,418 $ 10,662,418 $ 11,412,418 2014 (50,000) (20,000) (501,872) 11,345,956 2015 984,200 $ 884,200 80,000 80,000 20,000 20,000 (200,000) (100,000) 100,000 884,200 984,200 11,847,828 11,345,956 598,000 598,000 2,106,778 2,169,981 320,800 305,750 (748,972) (786,421) (2,708,478) (2,789,732) (50,000) (275,000) (827,422) 10,518,534 12,230,156 $ 11,502,734 TRUNK: Cash Balance January 1 Revenue - Trunk Charges Expenditures per List - Storm -T Excess (Deficiency) Balance 12/31 BASE: Cash Balance January 1 Revenue - User Fees Revenue - Grant Revenue - Interest Operation Expenses Capital Equipment MDOT Payment Transfer to General Fund Expenditures per List Expenditures per List - Grant Excess (Deficiency) Balance 12/31 Total Balance 12/31 Accumulated Depreciation Surface Water Fund Projected Cash Levels 2011 -2015 Capital Improvement Program City of Shakopee, Minnesota 2011 $ 5,143,510 20,000 20,000 5,163,510 12,211,420 1,091,000 433,870 (759,900) (120,000) (50,000) (525,000) 69,970 12,281,390 $ 17,444,900 $ $ 10,121,760 $ 2012 $ 5,163,510 $ 20,000 (410,000) (390,000) 4,773,510 12,281,390 12,868,800 981,900 981,900 436,120 (780,610) (50,000) 587,410 12,868,800 17,642,310 $ 17,890,630 $ 10,801,760 $ 11,481,760 2013 2014 2015 4,773,510 $ 4,793,510 $ 4,813,510 20,000 20,000 20,000 20,000 4,793,510 441,060 (819,641) (275,000) (50,000) (50,000) 228,320 13,097,120 20,000 20,000 4,813,510 4,833,510 13,097,120 12,485,667 981,900 981,900 500,000 447,270 432,480 (860,623) (903,654) (50,000) (50,000) (1,630,000) (310,000) (611,453) 150,726 12,485, 667 12, 636, 393 17,299,177 $ 17,469,903 Building Fund Projected Fund Levels 2011 -2015 Capital Improvement Program City of Shakopee, Minnesota REVENUES: 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Rentals $1,178,950 $1,214,319 $1,337,891 $1,491,407 $1,551,063 $1,683,106 $1,750,430 $1,820,447 $1,993,265 $2,072,996 $2,155,915 Bond Proceeds - Fire 3,000,000 Interest 60,570 76,810 89,710 102,530 122,000 147,200 178,080 206,550 148,970 172,650 209,670 Total Revenue 1,239,520 1,291,129 1,427,601 1,593,937 4,673,063 1,830,306 1,928,510 2,026,997 2,142,235 2,245,646 2,365,585 EXPENDITURES: Debt Service - PW Bonds 475,000 465,000 465,000 465,000 465,000 465,000 465,000 465,000 465,000 465,000 465,000 Construction Fire station 4 Site (carry over) 300000 300,000 Fire station 2 3000000 Fire station 3 Fire station 4 Maintenance Energy Items 20,000 10,000 Comm Center cooling tower Comm Center Chillers 95,000 From Next Page 450,000 350,000 200,000 130,000 325,000 365,000 730,000 300,000 - Total Expenditures 590,000 775,000 915,000 815,000 3,665,000 595,000 790,000 4,330,000 1,195,000 765,000 465,000 Excess (Deficiency) 649,520 516,129 512,601 778,937 1,008,063 1,235,306 1,138,510 (2,303,003) 947,235 1,480,646 1,900,585 Cash Balance 1/1 2,422,827 3,072,347 3,588,476 4,101,077 4,880,014 5,888,077 7,123,382 8,261,892 5,958,890 6,906,125 8,386,770 o Balance 12/31 3,072,347 3,588,476 4,101,077 4,880,014 5,888,077 7,123,382 8,261,892 5,958,890 6,906,125 8,386,770 10,287,356 Accumulated Depreciation $ 7,765,089 3,000,000 3,500,000 City of Shakopee Bullidng Maintenance projects City Hall Police Station Roof HVAC Boiler Lighting Are Station 1 Roof 1-IVAC Boiler Lighting Elevator upgrade Fire Station 2 Roof HVAC Boiler Lighting Engineering Bldg Roof HVAC Lighting _. PW Building Roof HVAC Boiler Lighting Library Roof HVAC south HVAC north Boiler Lighting Elevator upgrade Roof HVAC Boiler Lighting Elevator upgrade Community Center Roof HVAC Boiler Chiller Lighting Elevator upgrade Acquatic Center Roof HVAC Boiler Lighting Slide Pool liner Filter building 2010 all 202 7013 2514 2515 2Q15 2512 2015 2019 2525 2021 2022 2922 2.914 2025 2026 2027 2028 25.000 75,000 25,000 50.000 50,000 50,000 200.000 50,000 240.000 100,000 300,000 100,000 30,000 50,000 250,000 75,000 200,000 75,000 40,000 250.000 200,000 250.000 30,000 250,000 25,000 300,000 200,000 75,000 75,000 100,000 40,000 75.000 300.000 100,000 750,000 S 25,000 S 100,000 S 400,000 S 640,000 S - S 180,000 $ 325,000 S 565,000 S 730,000 S 525.000 S - S - S 75,000 S 215,000 5 75,000 S - S 300,000 S - S 850.000 REVENUES: Park Asset charges Interest Total Revenue EXPENDITURES: Expenditures per List -PARKS Total Expenditures Excess (Deficiency) Cash Balance January 1* Balance 12/31* Park Asset Fund Projected Fund Levels 2011 -2015 Capital Improvement Program City of Shakopee, Minnesota 2011 2012 $ 171,680 $ 9,000 180,680 60,000 55,000 60,000 55,000 120,680 367,650 $ 488,330 178,890 488,330 $ 667,220 2013 203,360 667,220 $ 870,580 2014 2015 221,680 $ 271,680 $ 321,680 $ 371,680 12,210 16,680 21,760 20,730 233,890 288,360 343,440 392,410 85,000 385,000 85,000 385,000 125,000 125,000 (41,560) 267,410 870,580 829,020 $ 829,020 $ 1,096,430 Project Cost Funding Source 2011 2012 2013 2014 2015 Lions Park Shelter #2 $15,000 Park Asset fund $15,000 Trail Overlays $110,000 Park Asset fund $30,000 $20,000 $20,000 $20,000 $20,000 Fence replacement $75,000 Park Asset fund $15,000 $15,000 $15,000 $15,000 $15,000 Tahpah Shelter $20,000 Park Asset fund $20,000 Log Cabin $50,000 Park Asset fund $50,000 Lions Tennis Court $350,000 Park Asset fund $350,000 Schleper Field Lights $90,000 Park Asset fund $90,000 Total $60,000 $55,000 $85,000 $385,000 $125,000 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2010 2011 Debt Tax Levy 2n12 2013 2014 2015 • Future Levies D 2004B GO Fire O Adopted Levies ti 04, • i iR IM 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2010 2011 Debt Tax Levy 2n12 2013 2014 2015 • Future Levies D 2004B GO Fire O Adopted Levies 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 v 25 26 cri 27 28 29 30 31 32 33 PRINCIPLE= 1,110,000 1,280,000 1,390,000 270,000 3,500,000 INTEREST= 0.040 0.050 0.050 0.050 0.058 TERM= 10 10 10 10 20 YEARLY PYMT= 136,853 165,766 180,011 34,966 298,982 Year 2004B 2004C 2006A 2007A 2007B 2008A 2010A 2011A 2013A 2014A 2015A 2014A Total Total Of Refunding Improve- Improve- Improve- Improve- Improve- Improve- Improve- Improve- Improve- Improve- Fire Bond Adopted Projected lAu Bonds ment Bonds ment Bonds ment Bonds ment Bonds ment Bondsment Bonds ment Bonds ment Bonds ment Bonds ment Bonds Station 3 Levies Levies 120,000 139994 343672 7784 95204 149414 137,440 137,440 0 248,528 142822 344187 6,504 87,853 151.900 136,507 140,000 382,764 140,000 246,356 139,881 344,283 8,878 91,213 148,952 138,235 140,000 871,442 140,000 253,706 141,855 343,959 8,125 94,362 150,741 144,728 140,000 168,000 883,770 308,000 249,926 343,215 10,145 92,052 147,084 108,492 140,000 168,000 189,000 314,000 700,988 811,000 245,936 345,140 6,915 94,991 153,402 108,067 140,000 168,000 189,000 37,000 314,000 708,515 848,000 92,471 148,800 107,145 140,000 168,000 189,000 37,000 314,000 348,416 848,000 149,448 105,940 140,000 168,000 189,000 37,000 314,000 255,388 848,000 114,951 140,000 168,000 189,000 37,000 314,000 114,951 848,000 69,941 140,000 168,000 189,000 37,000 314,000 69,941 848,000 140,000 168,000 189,000 37,000 314,000 - 848,000 168,000 189,000 37,000 314,000 708,000 168,000 189,000 37,000 314,000 708,000 169,000 37,000 314,000 540,000 37,000 314,000 351,000 314,000 314,000 314,000 314,000 314,000 314,000 314,000 314,000 314,000 314,000 314,000 314,000 314,000 314,000 314,000 314,000 314,000 314,000 City of Shakopee 11/17/2010 4:20 PM Page 1 11/17/2010 A B C D E F G H 1 Type Project Cost Estimate Funding Source 2011 2012 2013 2014 2015 2 MUNI Fire Station 4 Site 300,000 Building CP project Tax Levy 300,000 3,000,000 3,000,000 3 MUNI Construction of Fire Station 2 3,000,000 4 MUNI Construction of Fire Station 3 3,000,000 5 MUNI Total 3,300,000 - - 3,000,000 - 6 PARK Park Signage 47,000 Park Reserve 10,000 8,000 9,000 10,000 10,000 7 PARK Shutrop Park tunnel fencing 1,250,000 Park Reserve 1,250,000 8 PARK Riverside Bluffs 675,000 Park Reserve 75,000 600,000 9 PARK Greenfield /Park Meadows 675,000 Park Reserve 675,000 10 PARK Memorial Park Ped Bridge 250,000 Donation 250,000 11 PARK Lions Park Shelter #2 15,000 Park Asset 15,000 12 PARK Trail Overlay 110,000 Park Asset 30,000 20,000 20,000 20,000 20,000 13 PARK Fence Replacement 75,000 Park Asset 15,000 15,000 15,000 15,000 15,000 14 PARK Tahpah Shelter 20,000 Park Asset 20,000 15 PARK Youth Building 50,000 Park Asset 50,000 16 PARK Lions Tennis Court 350,000 Park Asset 350,000 17 PARK Schleper Field Lights 90,000 Park Asset 90,000 18 PARK Total 820,000 663,000 344,000 395,000 1,385,000 19 SEWER Annual Cured -in -place Pipe 540,000 Sewer - B 390,000 150,000 20 SEWER CSAH 16 Trunk Sewer Extension 180,000 Sewer - T 180,000 21 SEWER Trunk Sewer Ext West of CASH 15 170,000 Sewer - T 170,000 22 SEWER Trunk Ext S of Valley View/W of CR 83 200,000 Sewer - T 200,000 23 SEWER Trunk Ext S of Valley View/W of CR 83 100,000 Assess 100,000 24 SEWER 1st Avenue Sewer Extension 140,000 Assess 140,000 25 SEWER Demo old L16 building 75,000 Sewer- B 75,000 26 SEWER Total - 570,000 170,000 300,000 365,000 27 STORM Annual Erosion Control 150,000 Storm - B 150,000 28 STORM Drainage Control System 100,000 Storm - T 100,000 29 STORM Shenandoah Business Park 185,000 Storm - T 185,000 30 STORM Channel Stabilization - ACC 125,000 Storm - T 125,000 31 STORM PLSL Channel Improvements 85,000 Storm - B 85,000 32 STORM Pollution Prevention Devices 500,000 Grants 500,000 33 STORM Pollution Prevention Devices 500,000 Storm - B 500,000 34 STORM Total 150,000 410,000 - 1,085,000 - 35 STREET Annual seal coat 1,875,000 General Fund - aid 375,000 375,000 375,000 375,000 375,000 36 STREET Annual seal coat 295,000 General Fund - tax 30,000 40,000 75,000 75,000 75,000 37 STREET Annual seal coat 27,596 escrow 16,700 7,318 3,578 38 STREET TH 300 Reconstruction 380,000 CIF Assess Bond 380,000 39 STREET TH 300 Reconstruction 250,000 Sewer - B 250,000 40 STREET TH 300 Reconstruction 250,000 SPUC 250,000 41 STREET TH 300 Reconstruction 1,320,000 State Aid - reimburse 1,320,000 42 STREET 2011 Street Reconstruction Program 370,000 SPUC 370,000 43 STREET 2011 Street Reconstruction Program 320,000 Sewer - B 320,000 44 STREET 2011 Street Reconstruction Program 2011 Street Reconstruction Program 335,000 100,000 Assess - Bond Storm - B 335,000 100,000 45 STREET 46 STREET 2011 Street Reconstruction Program 785,000 Tax Levy - Bond 785,000 City of Shakopee 11/17/2010 4:20 PM Page 1 11/17/2010 City of Shakopee 11/17/2010 4:20 PM Page 2 11/17/2010 A B C D • E F G H I 1 Type Pro ect Cost Estimate Funding Source 2011 2012 2013 2014 2015 47 STREET 2011A Overlay 510,000 CIF 510,000 48 STREET 2011B Overlay 550,000 CIF 550,000 49 STREET CR 101 17 to Fillmore 260,000 Sewer - B 260,000 50 STREET CR 101 17 to Fillmore 125,000 Storm - B 125,000 51 STREET CR 101 17 to Fillmore 325,000 Tax Levy - Bond 325,000 52 STREET CR 69 Improvements 150,000 Sewer - B 150,000 53 STREET CR 69 Improvements 150,000 Storm - B 150,000 54 STREET CR 18 Trail 35,000 CIF 35,000 55 STREET 2012A Overlay 355,000 CIF 355,000 56 STREET 2012B Overlay 540,000 CIF 540,000 57 STREET Vierling Drive Overlay 540,000 CIF 540,000 58 STREET Beckrich Overlay 175,000 CIF 175,000 59 STREET Th 101 trail ext. 50,000 CIF 50,000 60 STREET CR 17 Vierling Dr Intersection 1,100,000 Grant - Federal 1,100,000 61 STREET CR 17 Vierling Dr Intersection 140,000 Donation - County 140,000 62 STREET CR 17 Vierling Dr Intersection 460,000 Tax Levy - Bond 460,000 63 STREET 2013 Overlay 290,000 CIF 290,000 64 STREET 4th ave Certainteed to CR 83 Reclamation 230,000 CIF 230,000 65 STREET 4th ave Certainteed to CR 83 Reclamation 90,000 CIF Assess 90,000 66 STREET CR 17 Expansion 1,100,000 Tax Levy- Bond 1,100,000 67 STREET CR 17 Expansion - County 12200000 11200000 68 STREET CR 17 Expansion 500,000 Storm - B 500,000 69 STREET 3rd Ave Recon 260,000 SPUC 260,000 70 STREET 3rd Ave Recon 240,000 Assess - Bond 240,000 71 STREET 3rd Ave Recon 240,000 Sewer - B 240,000 72 STREET 3rd Ave Recon 50,000 Storm - B 50,000 73 STREET 3rd Ave Recon 560,000 Tax Levy - Bond 560,000 74 STREET Valley View Ext & signal @ CR 17 260,000 Tax Levy - Bond 260,000 75 STREET Valley View Ext & signal @ CR 17 100,000 County 100,000 76 STREET Valley View Ext & signal @ CR 17 640,000 Assess - Bond 640,000 77 STREET 2013 Street Reclamation Hillside 75,000 CIF Assess 75,000 78 STREET 2013 Street Reclamation Hillside 175,000 CIF 175,000 79 STREET 12th Ave Trail 200,000 CIF 200,000 80 STREET 2014 Overlay 300,000 CIF 300,000 81 STREET 2014 Street Reconstruction Program 20,000 SPUC 20,000 82 STREET 2014 Street Reconstruction Program 125,000 Assess - Bond 125,000 83 STREET 2014 Street Reconstruction Program 20,000 Sewer - B 20,000 84 STREET 2014 Street Reconstruction Program 45,000 Storm - B 45,000 85 STREET 2014 Street Reconstruction Program 290,000 Tax Levy - Bond 290,000 86 STREET Independence Drive 1/8 miles S opf W. 80,000 CIF 80,000 87 1 STREET Independence Drive 1/8 miles S opf W. 230,000 CIF Assess 230,000 88 STREET 2015 Overlay 1,000,000 CIF 1,000,000 89 STREET Overlay Eagle Creek/Roundhouse 2015 Reconstruction 790,000 20,000 CIF SPUC 7 90 91 STREET 20,000 STREET 2015 Reconstruction 710,000 Assess - Bond _ 710,000 City of Shakopee 11/17/2010 4:20 PM Page 2 11/17/2010 City of Shakopee 11/17/2010 4:20 PM Page 3 11/17/2010 1 A B C D E F G H I 1 I Type Project Cost Estimate Funding Source 2011 2012 2013 2014 2015 92 STREET 2015 Reconstruction 50,000 Sewer - B 50,000 93 STREET 2015 Reconstruction 100,000 Storm - B 100,000 94 STREET 2015 Reconstruction 270,000 Tax Levy - Bond _ 270,000 95 STREET Concrete Alleys 210,000 Assess - Bond 210,000 96 STREET Concrete Alleys 210,000 Storm - B 210,000 97 STREET Street Light Replacement 150,000 - CIF 150,000 98 99 STREET Total 6,636,700 2,075,000 5,567,318 3,163,578 3,960,000 100 Grand Total 34,359,596 10,906,700 3,718,000 1 6,081,318 7,943,578 5,710,000 101 34, 359, 596 City of Shakopee 11/17/2010 4:20 PM Page 3 11/17/2010 Project Manager Rick Coleman Project Type: Public Safety - Fire Project Title: Fire station 4 site Total Project Cost: $ 300,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. Total 300,000 300,000 - - B. Funding Source: General Fund Capital Improvement Fund Building Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy Total 300,000 300,000 - - Description: station site in the southern part of the city. location for the coverage zone of the southern part of the city for shorter respons rating. availibility in the area and projected staffing availability from the neighborhood. Acquisition of a satellite Justification: To provide a central and proper ISO insurance Other Comments: Dependent upon land Operating Costs: City of Shakopee Capital Improvement Program 2011 - 2015 Project Manager Rick Coleman Project Type: Public Safety - Fire Project Title: Construction of Fire Station 2 Total Project Cost: $ 3,000,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. Total 3,000,000 3,000,000 - - - B. Funding Source: General Fund Capital Improvement Fund Capital Projects Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Tax Levy Total 3,000,000 3,000,000 - - - - Description: fire station with one located at Lions Park on Vierling Drive. location for the coverage zone of the western part of the city. Replace downtown Justification: To provide a central Other Comments: Operating Costs: City of Shakopee Capital Improvement Program 2011 - 2015 Project Manager Rick Coleman Project Type: Public Safety - Fire Project Title: Construction of Fire Station 3 Total Project Cost: $ 3,000,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction 3,000,000 Improvements Engineering /Admin. Total - - - 3,000,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Tax Levy 3,000,000 Total - - - 3,000,000 - Description: Construction of a satellite station in the eastern part of the city. Justification: To provide a central location for the coverage zone of the eastern part of the city for shorter response and proper ISO insurance rating. Other Comments: Dependent upon projected staffing availability from the neighborhood. Operating Costs: City of Shakopee Capital Improvement Program 2011 - 2015 City of Shakopee Capital Improvement Program 2011 - 2015 Project Manager Jamie Polley & Bill Egan A. Expenditure Items: Land & ROW Construction Improvements Engineering /Admin. Total B. Funding Source: General Fund Park Reserve Fund Grants (specify) Donations (specify) Tax Levy Total Project Type: Improvements Year Added to CIP: 2006 2011 10,000 10,000 10,000 10,000 2012 8,000 8,000 8,000 8,000 Project Title: Park Signage 2013 9,000 9,000 9,000 9,000 2014 10,000 10,000 9,000 9,000 Total Project Cost: 58,000 2015 10,000 10,000 22,000 22,000 Description This project provides funding for designing and installing new park signs for all park locations. Improvements, $65,000 (Park Reserve): Neighborhood Park Signs, 20 @ $2,500 ea = $50,000 Community Park Signs, 4 @ $5,000 ea = $20,000 Justification This project would standardize signing for all parks and help create uniform identity for park areas. Other Comments Work would be coordinated with Public Works and Engineering. Operating Costs (included in general park maintenance) Project Manager Jamie Polley Project Type: Park Development Year Added to CIP: 2005 Project Title: Riverside Bluffs Community Park Total Project Cost: 675,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction 75,000 535,000 Improvements Engineering /Admin. 65,000 - Total 140,000 535,000 - - - B. Funding Source: General Fund Park Reserve Fund 140,000 535,000 Grants (specify) Donations (specify) Tax Levy Total 140,000 535,000 - - - •l „iviltei ' ..i ' . . o- -, x mss. . , , 4 ' ' I■ ` (_ � P ^ . .:�. ` *T.4k ' Y . fi t; f '.• 4. . �i . • It ' fit :, : . • ". i :t . ; 2. :42.j * i .' " . If : '''.; . 'r • . - ''' . il . <.. i ii 1 Description This project would develop the park that will serve Riverside Fields, Riverside Bluffs and Ridge Creek developments. The park is approximately 8 -10 acres (ridge creek has not yet been preliminary platted) for a total cost of $675,000 in 2011 & 2012. Play equipment $75,000, 1 combined hockey /BB rink w light $180,000 Lighting $30,000, Planting, $20,000, earthwork $40,000, trails and walks $20,000 and prefab restroom building $75,000, medium program gazebo $50,000, parking, $75,000, total $565,000 Engineering /Admin: Design and construction administration of park development (10% of total project costs, which includes additional costs for design of building staking, testing, etc.) (Park Reserve) This park will be built in phases: 2011= Design and Playground installation, 2012 - construction . Justification This provides for development of a park in the Riverside Fields, Riverside Bluffs and Ridge Creek developments, (also serving Glacier Estates and Premier /Zotschke developments. Riverside Fields is nearing fully developed, Riverside Bluffs is nearing Final Plat and Ridge Creek is in the Preliminary Plat process. Other Comments Actual park amenities would be determined in planning process with residents. This park will likely serve as a location for organized activities such as playground and summer youth programs and youth sports. Operating Costs Estimated yearly operating costs: Labor $15,000 + Equip /Supplies $10,000 = $25,000 City of Shakopee Capital Improvement Program 2011 - 2015 City of Shakopee Capital Improvement Program 2011 - 2015 Project Manager Jamie Polley A. Expenditure Items: Land & ROW Construction Improvements Engineering /Admin. Total B. Funding Source: General Fund Park Reserve Fund Grants (specify) Donations (specify) Tax Levy Total Project Type: Park Development Year Added to CIP: 2004 2011 595,000 80,000 675,000 675,000 675,000 e 1916 — l -44. " DO NM 1.1 Itql.larg • g tisst LftitiiitimiitC 2012 Project Title: Greenfield /Park Meadows Community Park 2013 2014 Total Project Cost: 675,000 2015 Description This project would develop the east park in the Greenfield Development, which is adjoined by 8 acres from Park Meadows, fora total of 13 acres. Construction: $595,000 Play equipment $70,000, 2 -260' Ball fields $155,000, 1 hockey /BB rink w light $100,000, Lighting $30,000, Planting, $15,000, earthwork $25,000, trails and walks $20,000, ball field irrigation $30,000, parking lot $50,000, small bathroom $100,000 total $575,000. Engineering /Admin: Design and construction administration of park development $80,000. Justification This provides for development of the second park in the Greenfield development and neighboring developments to the east. Other Comments Actual park amenities would be determined in planning process with residents. This park will likely serve as a location for organized activities such as playground programs and youth sports. Operating Costs Estimated yearly operating costs: Labor $15,000 -i Equip /Supplies $10,000 = $25,000 Project Manager: Bruce Loney Project Type: Park Project Title: Memorial Park Pedestrian Bridge Total Project Cost: $250,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 200,000 50,000 Total - - 250,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 250,000 (DNR) Total - - 250,000 - - ,y' Y`# : - . -,r, " P. v F ■ • ' 4 la!' '. 4r'" '7.-''' .r � r..+�•� -. - -µ �� �. t � � r ":.t44` Lam f ' 4; ` , y 4 r e, :E V ; ; .: at 1 -�; .�, - 1 ,t A . _ J < u • r .,. }” i 1 ." , ;(‘',/,".71;. LOCATION _' �• J 1 d t,�, f N.... . -_ •. r �� � �... �+' - 4 ,rt.: .1 , �' Description: Memorial Park pedestrian bridge. Replace the existing Justification: Other Comments: Operating Costs: l a :x ci „H :' ;A' . PROJECT City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Park Asset Project Title: Various Park Replacement Projects Total Project Cost: $710,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 55,000 5,000 50,000 5,000 80,000 5,000 345,000 40,000 115,000 10,000 Total 60,000 55,000 85,000 385,000 125,000 B. Funding Source: General Fund Capital Improvement Fund Park Asset Fund Grants (specify) Donations (developer escrow) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 60,000 55,000 85,000 385,000 125,000 Total 60,000 55,000 85,000 385,000 125,000 A z ~ ^ ,� • ? 7 ■ 1 h Z —.•" '� 1 `y' Description: Park replacement/repair projects. Justification: ,ir 4 4d s ti * 1 ' 4 , � , • �++ . ' 1 ti f - � ► - ' . ' • f c �ndii, ' Y � ` "- ,��a[ a N t p t 6 l � +- ti. + s $ ` ;'^ ?� ''�� I 14, fir • . . .• =' " =t . � � " •'�` - k < = - :1 " ., =i ' .7 .4 1. F T , ' i , , d 1 'w' I J' r .4-7I � , �' j ,.,, . •—..t. k. 1,1i • ;tom';__ 'd- _ Replacement of park assets are necessary due to condition or end of life of the asset. Other Comments: Projects include Lions Park Shelter #2 repair, trail overlays, fence replacement, Tahpah shelter repair, Log Cabin repair, Lion's tennis court replacement and Schleper field lights replacement. Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Sanitary Sewer Project Title: Annual Cured -in -Place Pipe Project Total Project Cost: $390,000.00 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction 360,000 130,000 Improvements Engineering /Admin. 30,000 20,000 Total - 390,000 - - 150,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base 390,000 150,000 Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy Total - 390,000 - - 150,000 Description: t - ., o , • 4i ; Annual cured-in-place pipe project. , r M � � # � �` Ir .. s : �.�a�✓ ,Z �1 _ s tray , : • i ' -e!\, C_ S rte'! 1 'l d' 9 Y - 0 / r r ;. . { t� - ,W �,� , 4 " ,. . Justification: *, ,i r � f � � s :.';S Necessary to extend the life of existing sanitary sewer. 1 t r• f f 1 r , 1�5 f l • ; +> ,_��:� � : '� , � Other Comments: Project area to be determined based on yearly televising. � , { .� <<. } � S R �i Ian_ , � - Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Sanitary Sewer Project Title: CSAH 16 Trunk Sewer Extension Total Project Cost: $180,000.00 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 150,000 30,000 Total - 180,000 - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 180,000 Total - 180,000 - - - Description: ■ ?�''''�' J u� �, r Vol r ' A�' ~�' ,F ) .' #„ 1. i s` ; ,,., , \.. n µ '� : '� ` ', 'i `•, ,� +'��:e, + "`;-,rrr Y,,,,, s ohe .1 } 16' _ h; A f ' J y r, iii"- !.-- - �; ` ; ~� "; � ,:' ;,�7 r �,. ` ., Ns.. r }, s ir x �� - •' r v.: Extension of trunk sewer to serve future development. Justification: Sewer extension is part of the City's sanitary sewer plan and is needed in order for area to develop. Other Comments: Trunk sewer will be extended as the area develops. Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Sanitary Sewer Project Title: Trunk Sewer Extension West of CSAH 15 Total Project Cost: $170,000.00 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 150,000 20,000 Total - - 170,000 - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 170,000 Total - - 170,000 - - F- z...„-- ,' �.i.e..- .,. ‘3i � _. a ,, ; t ' Tr^R '� l ® r . A ` Ic >Y ' - Description: Extension of trunk sewer to serve area in MUSA. .I • F s 2. • r �� s IA .. ' 1 h ' : 24 r - � � .. r� - _ , r , 1 .-� , • A. �� p * • F � y� , ; � y� ` ` � " ` -' ' , x t "'�' p -Mast L'.4.• r ,.i i7a ,' n ;! a 1 } t .. i►.n YJC . P I. t ' l ` .s. 1 � PROJECT LOCATION '\. talf'7 f` � , � ;t � trr`'�. . ' '' I T = � r 4.1; 1 5 __ Sewer extension is part of City's sanitary sewer plan and is needed in order for area to develop. Other Comments: Sewer will be extended as area develops. Operating Costs: City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Sanitary Sewer Project Title: Trunk Sewer Extension South of Valley View Rd. & W. of C.R. 83 Total Project Cost: $300,000.00 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 240,000 60,000 Total - - - 300,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 100,000 200,000 Total - - - 300,000 - Description: r M S T sq q l , _ sE :« ' : I ' ' = .. �°' I, i L- " a. (� -. .; . y " " „ '� � f fms � r � { ��,� ii.7/ts �J it ti - = - {',,,. r ' -. � ri 4"si _ ._. . X3 - ' ' R 7 Y "' ' `�f �L, ®t 1 I . '..ice s , f - . j ; L,. 1�(� . � � " , �1+� - y f »- • • *f i ce " � : y - � Extension of trunk sanitary sewer in developing areas south of Valley View Road and west of County Road 83. Justification: Trunk sewer will be needed to serve this area with municipal services. Other Comments: Timing depends on MUSA allocation and property owners willing to develop. Trunk sewer will be extended as area develops. Operating Costs: ' r : - I ., PROJECT " . I . - , f — H: - mi l' y q r '''� LOCATION t '- �. City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Sanitary Sewer Project Title: 1st Avenue Sewer Ext. (Apgar) Total Project Cost: $140,000.00 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction 110,000 Improvements Engineering /Admin. 30,000 Total - - - - 140,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 140,000 Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy Total - - - - 140,000 -a Description: . " � ' I Extension of sanitary sewer to serve an area without municipal sewer along 1st Vi }_ u r f a,S i °` . , . 4- 4 , .+ f' '" ` . '* 1 ,;.,, , Avenue. �-- ' i$ e f Justification: � �` ' ,w .4. - r " ;`.. ` •, _ , ` To replace existing on site systems which may be at the end of their life with - ;,;�. , , mot municipal sanitary sewer service. 4 w.. S. � �� ,_,a4 - 1,,+y {.i"� _ 70 �, , = 1 .., ,_. , ;..,, ' • Other Comments: = ., 7 "� This project needs to be initiated by existing property owners, redevelopment, or y `� :. --* , 1 � , " .t �b } ., , ,.� pc public health hazard concerns. , �} � ' - i r y .s } llp( T " P.�YJ P . O .- ---3,4 : J , f w .. � E'i` - �., - �^ Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Sanitary Sewer Project Title: Demolition of Old L -16 Building Total Project Cost: $75,000.00 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 60,000 15,000 Total - - - - 75,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 75,000 Total - - - - 75,000 1I •� .. S R � • + l fe : , �S r �� s ,° ;,� r " „ `, Yeti ;,0 • • '' ' ' `r "` )J. i...` 4 :' , " X4 . tl: k' • . ,' r1" `r r ., � — ""` ,, ,. ' r. 11 y " r ," Description: Demolition of old L -16 building. Justification: Other Comments: Operating Costs: Aitik �, FF {{ ����11 , lY I. ` ,'_, _ <.� a t. PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Storm Drainage Project Title: Annual Erosion Control Total Project Cost: $150,000.00 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction I mprovements Engineering /Admin. 125,000 25,000 Total 150,000 - _ _ _ B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 150,000 Total 150,000 - - _ _ • 17 7. Ei ' at ; ' ? i �t . ♦ it ill a , te r, 1. a � ii s e, -. �,: r�4 3 +� • n , ' � r a -o.1 a c ! ir. 5s .? ` 79l.k.a iliir, Isimos £alfekt4! Lirlaetr PROJECT LOCATION _ f � Description: Project. fixed to meet NPDES along the river must requirements. be inspected prior to determining Annual Erosion Control Justification: Areas may need to be Other Comments: s: �l ' an zr The storm sewer outfalls project area Operating Costs: City of Shako Ca Project Manager: Bruce Loney Project Type: Storm Drainage Project Title: Drainage Control System Total Project Cost: $100,000.00 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 45,000 40,000 15,000 Total - 100,000 - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 100,000 Total - 100,000 - - - ' a; - i - - y- : , r _ - 6T .. ' � ji . "_"_ r- te ' ;. t �: r ,;, L , y .- +� a • _ 4*, 4 � , r: ! . ,r • ( e. r » , l � r. ,. r 4 ., ( ' �ri E • r + w _ • ; `+t , . . ... .o + � ` ? ! } t .. �� • Description: Construction of a drains e control system south of C.R. 78. The system will 9 Y Y utilize a combination of an outlet control structure and a pipe outlet. Justification: � '. ' "' �' a ' (, ' y • �` t'. gt - tr' 4 , ` ' , - � t i o,, i., d , ` I �. Developing properties in the area will produce more storm water run -off requiring outlets to be constructed from existing wetlands. Ultimately, the outlets will reduce water running downstream to future developing properties It is recommended as part of the City's Comprehensive Storm Water Management Plan. Other Comments: � i ��� t; 71 ,k y �. r ; rf , 'It ' 1 1 �; { f( {`' . k. � " �' �J� r t :7, � f.,.L'�w.a.- � :.��,'�- 1� �^� ' ` • S y s ' ; „ : tt- ; M, - - _ '''' • , � , • ' p••.r � n ey� ` ; rte-. ii. i� y ,,�,� \ � _n'Yi._ `S: Y.. -;tip" 1;2. Controlled outlets will better manage the storm water discharge rates and more fully utilize the upstream storage available in existing wetlands. Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Storm Drainage Project Title: Shenandoah Business Park Total Project Cost: $185,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 150,000 35,000 Total - 185,000 - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 185,000 Total - 185,000 - - - } • ,. , k - ; • i' h. ' ' "g,' ## , • 10- �' ; , :`� ,,,, ' ' fl 5. 'J �� '�'w Y, "'' s ,� _ ' r • ,l leye,,, „�,. ,� ' :< t el a ",T � f r 1 f ,� I t �: , �; 4 �. Y, .• ., � 11 ' „V ,w -� Er t 4' '::Y4' �i. 7 PROJECT LOCATION l`, l F : A , � ` M �` �� � NCI r .� . ; R , ` } �i, a W - ` • /J t -' �.i j � �c -a �VV ., • — �n xti •.,, `• Description: sewer outlet from the Shenandoah Business Park Minnesota River through Murphy's Landing. may be needed to prevent further erosion from occurring increased volume from industrial development. on industrial development proceeding in this area Rivers Park District will be required. Construction of a storm (Industrial sites) to the Justification: A storm sewer outlet now and to handle the Other Comments: • Y ' tU y + ” ' , .. h 41 ' • ��` ,�1111� { .. 1 ote.._T.a r -. Project is dependent Coordination with Three Operating Costs: -- City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Storm Drainage Project Title: Channel Stabilization Total Project Cost: $125,000.00 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 100,000 25,000 Total - 125,000 - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 125,000 Total - 125,000 - - - Description: �_ t v l' ,. , log 'i• „„K 6 .,7 d l 1 . ' 7 r� ` CtS .. 1. ,� � 'A y ' .� r� 1 r � . ` r ; , V El' , , "' ' Z " `` x� � r. i . y r i . J � _ � r ! J HI46M , v r� J FT,. l A "� r � ,��� - • ' ' �j , 7 , - IA\ U e r: I', ; , � 4 � F ,” .. 7tQ��1�:lf 1F r `�'L Stabilize the drainage channel east of ACC 2nd Addition. Justification: Channel may start to erode. Other Comments: Operating Costs: . t . xr ", ■∎ C . , ' jjj }}}((( ■ ■ ■p���VQQaQatt`' ` i Q - ' ,� yJlr ' � "i k 9 �1` sx •• r `n ► - , 1 PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Storm Drainage Project Title: PLSL Channel Improvements Total Project Cost: $85,000.00 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 80,000 5,000 Total - - - 85,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 85,000 Total - - - 85,000 - r, zeri . •r 6:. '•` r . • . " : ' y �� --4 ' °V � 1 •<` „, . �' v � L I,, a � � . �V « � �` �• !� . . � ' ,¢ ., �°0 AN � .. rL \ .,:. % u st t x (44 ; `� ► 4',,y s� 44,o6 ,� . Ito ,� * s tal " ' 4' ZB r ;.. \��'vY ,Fi ` 3 ' w •. Description: Additional capacity and control structures in the Prior Lake /Spring Lake Channel to handle increased run -off due to development. Justification: Existing ag4!:t mnt with Prior Lake /Spring Lake Watershed District (PLSLWD) requires o m h utilizin Y 9 the annor nt. Increased runoff from development will require a larger channel. Other Comments: ' ice; .,r '141 • : . mot ` ::L < = „+ ( �, w '° o �. � �_!i%rr lit? a ei p ! i A ° �. This segment will be upgraded when the property develops. Operating Costs: iit b • rr ... '' ^ . N . • • " '` - e _X , � !' • - .. _ � ,'. PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Storm Drainage Project Title: Construction of Pollution Prevention Devices Total Project Cost: $1,000,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 900,000 100,000 Total - - - 1,000,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 500,000 500,000 (Grant) Total - - - 1,000,000 - .-- ��• i - ";r t • „�; _� . • 4 . , , •. � , ' , } ,-,s t`' 2 - -�' 1 . r i RA a H r.`�.. f f F c .1. : } . •,ly J! F,, „,.. -- ""r` •.' •— ..r ...^. .. - ?4 , . �:: ...- ` v � r • .lit W =. l F ; . 'i � '' 4 0 �4)_ • i . i k . • . t' .'1Y.. -J 1. ' � \ a .e?r .. • � ;± ' «„ 1 ,,,i • , �. - � Y fi or,. it; ., ,� IP r .1 TINVII a. Rxf�'' M �- 1 - � � .- ',►�.,yq'`I1�i�f Ld , .a- +�,� y . „ ii :0 '',) " r . ..:t• f .-: +'" _" ` ti.� Description: prevention devices in the downtown to treat storm into the Minnesota River. in the future. Construction of pollution water, prior to discharging Justification: This may be mandated Other Comments: Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: Annual Seal Coat Total Project Cost: $421,700 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 405,000 415,000 450,000 450,000 450,000 Total 405,000 415,000 450,000 450,000 450,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (developer escrow) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 16,700 375,000 30,000 375,000 40,000 7,318 375,000 75,000 3,578 375,000 75,000 375,000 75,000 Total 421,700 415,000 457,318 453,578 450,000 � +� ) ` ` t Description: Seal coat and crack seal. Justification: � ) K U� � xr � i'`.?'r ALA �'.. � N . p f�Y L 4 - " i n.'. � �, �4 ,,,., '.rtr� K �u �k" * r - - 1 ` ' ,ern, 4 —=-� I ► vr Y .. f • . ∎!, iti.f Vili t 1 Seal coats and crack seals are essential parts of an effective Pavement Preservation Pro Program. 9 Other Comments h , 4 y , , �° F s t I ��� ���r y" �,. Y. � .� f a .: •. - d -fit ••••e+ ,., , i Y , Y . + , q ,, P F � , qs y *- ? . r r n� � I { ;, 5 " •.y..4 C t :. , 5 �1. H ? u , "`►r� r : . ' . L ^".� '_ 'a o -f q Project area will be determined on a yearly basis. Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: TH300 Reconstruction Total Project Cost: $2,300,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction 1,850,000 Improvements Engineering /Admin. 450,000 Total 2,300,000 - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) 250,000 (SPUC) State Aid 1,500,000 (State Turnback Funds) Assessments 380,000 Sanitary Sewer Fund -Base 170,000 Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy Total 2,300,000 - - - - Description: ( Reconstruction of old T.H. 300. 6th Avenue, from 10th Avenue to Webster } r ;, ' r..-:-4 �� `. f • ^� Street and 10th Avenue, from 6th Avenue to C.R. 69. � -J 5r ery r. :. ro :. a! � r'� Justification: ' F +ry • • " '' ' n '' To continue with the rehabilitation of the City's infrastructure in the older sections d t .t.K - of the community. _ � .., r { , a g , � � ... • '. ' ' ' V �'ir ' tL _' fi" Other Comments: . ,., ' z.,..: ° ` .! '� ? ts)�' • , _ . mo 'I : 4 ya 'j City does qualify for been turn backed to State turnback funds for improving Old T.H. 300, which has the City. IT it- vel 1 .. E a L .1• 1 _,, �, , � .- - . i........ ... ..:. Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: 2011 Reconstruction Project Total Project Cost: $1,910,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction 1,710,000 Improvements Engineering /Admin. 200,000 Total 1,910,000 - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) 370,000 (SPUC) State Aid Assessments 335,000 Sanitary Sewer Fund -Base 320,000 Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base 100,000 Storm Drainage Fund -Trunk Tax Levy 785,000 Total 1,910,000 - - - - Description: storm sewer and watermain reconstruction. - � . ., '� .' .6 � ► ,'' y` . �� " A' {. .�� Street, sanitary sewer, x �.•r b % . 2! ! , J � 4\, T 1' °, 44 _ S 4 1 r' .• � ' Justification: Justification: 2 • f' , ,, t, , ,• ' ' r To continue with the rehabilitation of the City's infrastructure. � l y r Y j f r t a,`. frW .' i� ,�' + � � ...., � �T 1 1 w� N,. . `` r ; Q1, fy 4 fir, • 'v • .* j • , 71 7 y ' � •� Other Comments: Y3� ,;a * X'. y t . _ , 0, ff i 1 4 < Streets should be reconstructed with old T.H. 300. Turnback funds for T.H. 300 • . " °" t r � are available in 2011. r° , lif k iln . ; . fey , It ' 7 . -it " , a it 1d ti .. r, « : r r,- f.. 4,1 i. n .)11.. , -T' i f t -� t i �. . • , 44,_ Al.. 1 1? 4i- ' ' Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney - -, - - - -� Project Type: Street Construction Project Title: 2011 Overlay A Total Project Cost: $510,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 430,000 80,000 Total 510,000 - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 510,000 Total 510,000 - - - - I Description: of 2nd Avenue and 3rd Avenue, from Atwood Street to Avenue, from Holmes Street to Sommerville Street; Atwood Lewis Street and Sommerville Street, from 1st Avenue to Street, from 1st Avenue to 3rd Avenue. City's Pavement Preservation Program to maintain existing are much more cost effective than reconstructing will be evaluated each year and may be moved up or moved Bituminous overlay Spencer Street; 1st Street, Fuller Street, 4th Avenue; and Holmes Justification: ;, .. /.� `'" Y' � 4, "; .� . . 4 ,1, A - 1,''. .. , 1 v � '; �yt� i t '�� t, i' �'% H t .a b ' . 1� v¢ �° Y 1 _- ! V� v +�� • 1p; U K d e . _ . C � a»• rtv . s s 1 ' ° y •I ,,. - l . , . : 'x1 � t_C , ,..} t_1..1C ',. 4s r -. F ' 'Q ' a �` ,;': " —.,.:2-t ter, '�", ., A + �. _+' k . R i f _. �' f � 1 ` rte" • i" :r g'r" G* " "G *". ,p pct 1111. ib ' `.4 t �' ' X ,4 9 Yl r rj :." . 7 ,., .,v,Va'':a' a 4: ' :0 w =- io= PROJECT LOCATION Continuation of the infrastructure. Bituminous overlays pavements. Streets back in the CIP. Operating Costs: vement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: 2011 Overlay B Total Project Cost: $550,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 480,000 70,000 Total 550,000 - - - _ B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 550,000 Total 550,000 - - - _ � � � ',�{L :; r � Description: Bituminous Overlay of Ruby Lane, Ruby Circle, Granite Drive, Granite Court and Sapphire Lane, from Vierling Drive to Murphy Avenue; Heritage Drive, from Vierling Drive to Onyx Drive, Ramsey St., Dallas Dr., Swift Cir.; and Vierling Y Drive, from Limestone Drive to Ramsey Street. Justific •• i ; ,. i1: ;I $i!{ 1 , f j r t ++may�yy , ' q �, N • 4 � � l,IfPY„ "C, ; r . f s � Il r r _, �� �� � p ti f . ,r, 1 t vpicy � � t a . r. 41 ftr i x fi : t.` - t , "`llt f ..4 sr� t, o 0 l . � � a ,- ` r' ' .; S j . KA�,'!L e- . r ef i Zv �1.. N ; ; �]J ^ti� ? � �R I,,yy iri4[i te [�� .. _ El ice-• ,�. . �, `fj f (I tt Irifritrlfr rr r ,tr reg f. , iG III — """`� i -- ' �;.. 4 ,� w , 1� �� r,_ r' Iial r , ' '" y . a f , �., * x , ri • 1i;, - —� ' f Continuation of the City's Pavement Preservation Program to maintain existing infrastructure. Other Comments: Streets will be evaluated each year and may be moved up or moved back in the CIP. Operating Costs: rE..A►ss :,E' I!1 PROJECT LOCATION City of Shako Ca Imar ovement Program 2011- ram 2011 -2015 -- Project Manager: Bruce Loney Project Type: Street Construction Project Title: C.R. 101 Improvements, from CSAH 17 to Spencer Street Total Project Cost: $710,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction 570,000 Improvements Engineering /Admin. 140,000 Total 710,000 - - " _ B. Funding Source: General Fund Capital Improvement Fund 325,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base 260,000 Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base 125,000 Storm Drainage Fund -Trunk Tax Levy Total 710,000 - - " _ ° '# .r Syr ,, r Description: Street, sanitary sewer, from CSAH 17 to Spencer 1. 2 K ' 1-,-, r ter ' K +� ,' ., ,� ti , �;r' - t�r 't storm sewer and watermain improvements to C.R. 101, Street. ,�r �f , .•� 1�,1.... y A'. t e+c+ ^LFi• e �a 'r' W, y r ` Justification: , 9 { -- �D ir . ^^� ' S L �l' �' }�( `L''t ^' . �..r L.$ } , f , , y • YY 7t � . (( Other Comments: � _ - tk a 9 K . 1lL'} ` . 1i46� l" d�rp 4 �i-`!• '7YJC tt ' K �'"'" ?�• C •. J' �} rd d ;� l L This would be a County sewer, storm sewer, project with the City contributing funds for sanitary for _ i L - street lighting and sidewalk. Costs above are only fur a ie _ at ��'"' ' ' � � 5 a. I Ex� t City's portion of the project. Y. _ e t '— S. � IV a ^ y „ I t. , ; .‘.,-•,:- w . j p A _ .. ` ' � = r ' Ope Costs: ��� $ E.;,4 iA+ . % g� PROJECT LOCATION ram 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: C.R. 69 Improvements Total Project Cost: $300,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 250,000 50,000 Total 300,000 - _ _ B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 150,000 150,000 Total 300,000 - _ _ _ 1 ^' :,,,r ' t a .� E w a . ,y ; ` 1 ei ' +"9, f ry SFM. 4 ' f % 4 p E `y ■ t � . r 1 a n 5 l4 r F'' , rte ti Al w - �-¢" ` ` � " $ t ' `} t "_ �T! � • T ity r .- i w� L. K lS ^ ", � iyy � , ,Sff sy.,. LEI. r .`T ' _ ,{ -... ° c � Y � t = ..' . :,tee . "" a k� rat PROJECT LOCATION 4 1` t , � � y u . L ' `� ' Description: on making surface improvements to C.R. 69 in 2011. sanitary sewer and storm sewer needs in the area to are needed or existing facilities need to be improved. The County is planning Staff will review the determine if new facilities Justification: Other Comments: 53 ; It 1 c.. . r c• P. _ ' . .�,. Operating Costs: City of Shakopee Capital Improvement Pro 2011- Project Manager: Bruce Loney - -, - - . Project Type: Street Construction Project Title: CSAH 18 Trail Total Project Cost: $35,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 30,000 5,000 Total 35,000 - - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 35,000 Total 35,000 - - - - ` � - -� — �'` - ; • A , . ' 0 ...!1 3 j' S t i f I tm �� y �� NN yy �� r ` 1.- . }} ,_ ' \ \ \Y44�Y55 S -4, f •'�• , `` 1 ( �. �I..G I - 1. -' r _ y�J7 Ada.::; r, " � 1 �, x , � l''')1442‘11 .cam 6 it ,w '' r v r • .. r, s 1 Qr Lf r' i u► S ¢ r t fT � }. . f 4, v. • � . "N.Y x: �. y * ' •= ° ' "� .. , .• � * ' 1 \, _y- t ,mil 1: f�i { 1 _ F . 0 • e p ; � X 16 , :a- ► t r „fin - kl I .. f, ,. *w -• ems '� 4 - $ , k ?y • 1:',1, ( 19 ..s r A . i �Vt kr;,'fw . / ., Y -. t Mil ur .- r '. Eli , r\ Description: Connect the missing segment of trail on the west side of CSAH 18. Justification: Other Comments: Operating Costs: - PROJECT LOCATION rovement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: 2012 Overlay A Total Project Cost: $355,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction 305,000 Improvements Engineering /Admin. 50,000 Total - 355,000 - - B. Funding Source: General Fund Capital Improvement Fund 355,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy Total - 355,000 - - - Description: IA (� �, l ' ± "" ""� �{{{ z ' ,r l i '4' , h �Fvet Y y � f l 1,. ,, 1 - 1' , , '+ . r, #� ' "' Bituminous overlay Minnesota Court, Clover of Minnesota Street, from Vierling Drive to 11th Avenue, Court,Vierling Court, Londonderry Cove and Lewis '' rr� , ,. F - r i ' d ' "= fit Street, from 4th Avenue to 10th Avenue. • * • Vic` D . ' l l Justification: ^. , ,. _ • ;- -s � r � _ ,. 4 % . e s , r , a ' � ti.4.„ y '' , `� Y � �L' r -_ l Continuation of the infrastructure. City's Pavement Preservation Program to maintain existing t r �{ t. s 5,yk. p}r .Sy A t . 4--, „ ,. '�.�". 'r ,. -� v - y r $1 + 1 z ; '� � ro e . • u. �' { Z:17 • . ' 4 .� 710 +� 1i(k in ": _.w..'n4°.il , br r Other Comments: .; + � � (� , , � , h � �� ,1 Bituminous overlays are more cost effective than reconstructing pavements. a �9 �{ , 4 .G4 Streets will be evaluated on a yearly basis and may be moved up or moved back ra{ i +te i ;i`'?' p 'SFr' in the CIP. ,'`� . f1 Ay . ` r rf I ti v J . , 4t rd 3 '6' . Y . { ,4 1 Y . _, ft �./a K.FI�f r � :. ,. - -;.;-: " Y , , c =mil `•_ r _ 4, .Fr 4 Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: 2012 Overlay B Total Project Cost: $540,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 470,000 70,000 Total - 540,000 - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 540,000 Total - 540,000 - - - . Description: of 11th Avenue, from Polk Street to Adams Street; Monroe and Jefferson Street, from 10th Avenue to 11th Avenue Polk Street, Harrison Street and Jackson Street, from Avenue and 13th Avenue west of Polk Street. city's pavement preservation program to maintain existing are more cost effective than reconstructing pavements. on a yearly basis and may be moved up or moved back y , % • j11 " ' « y �• ;� • .'; , f / • " • :JP f i m° 7 • _- � �« : �' x : Z 1 y c t. 31 s - ti t_, #` B. , ; , s;'. , �� '��, ,J� 4 - 4 ; 1 , r� �. ` ' ; f '`, s 44? ; .:. • fit, t '; .6- ' . , - . 5B pi . •' A � •✓r r � Tt '3 r} y. 'P ' ''A r ' t `1i f H� l s • 0• -1.',644". • 1 1 J , i '' ► _. �,, ,' ! �• ti :'L , y . I, f 1 :� f;,' Y; "4- E` : �� t 1 .' :?At& , .. 5 0. i � ; ,.� • '. s i , ��,, I , a \ i L. t Y= 4 1 .. . ' `� ` ! ' , 7 • r Bituminous overlay Street, Madison Street and south of 12th Avenue; 11th Avenue to 12th Justification: t T , ; _.- .- „ Continuation of the infrastructure. Other Comments: Bituminous overlays Streets will be evaluated in the CIP. Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: Vierling Drive Bituminous Overlay Total Project Cost: $540,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 470,000 70,000 Total - 540,000 - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 540,000 Total - 540,000 - - - - - -_ ,.- ` -" - " • ` 4 , ? " -;• ` f % ��' ` , ' ' " : ti 4 3 " �` �c s 3 ., r i t s • s I j 3 � ! � 141 - :I • • ! i� w :r i • r .:" . ', ,:•; , - j�,g -1 . l 11 ■ r3 �I • ," 1 , `1 i5.. L � } �� rd * t t�,r! �� � t a j; , : +. rj ; ice i. { r, y P .r$ �x ?. --- _ Ot :,rsF S l ' a va � . z., 4 •'Y ; ' 1 4. l .7-� i • E s � � . _, ,,,, t "� _ -4 t � ' r' . � / � / „ G Itl �a t ` ---=— - i. 7 n ii z i �r Description: of Vierling Drive, from Spencer Street to the west end, east of CSAH 15 constructed in 2003. City's Pavement Preservation Program to maintain existing are much more cost effective than reconstructing will be evaluated each year and may be moved up or CIP. Bituminous overlay excluding the segment Justification: Continuation of the infrastructure. Other Comments: Bituminous overlays pavements. Streets moved back in the Operating Costs: 6 l :. , r , 1 .I t 4.Y eY � �I =J7 r 1 iiiMMa . PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: Beckrich Park Estates Bituminous Overlay Total Project Cost: $175,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 145,000 30,000 Total - 175,000 - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 175,000 Total - 175,000 - - - • t V ' ,� o � '/ ;i1 �,r, , M • !.,.. �• ; 1.'; '" � A. �i,•. 2 ,. , , �-� „�, r . d .' ' s. ;, �; �, . . a . Y " t � • • Y ~�.. , ' � �, s / ' A , ' •4.- •eb. . x ► • •. r r � u � �, � � ' .•;4 a ' f x . � ' r _ �_- `T , jig.; D Bitum overlay of Barrington Drive, Carriage Circle and Cortland Circle. Justification: Continuation of the City's Pavement Preservation Program to improve paved roadways. Other Comments: Bituminous overlays are much more cost effective than reconstructing pavements. Streets will be evaluated each year and may be moved up or moved P Y Y P back in the CIP. Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: T.H. 101 Trail Extension Total Project Cost: $50,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 40,000 10,000 Total - 50,000 - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 50,000 Total - 50,000 - - - ,'3'.. , s , a F � ' � y ' 're ti - u' ,y,a t ; ; , .}, • -I i �„ r r K .,� —1 — , w , ; '. ' °' ' ' °`�? ,,.. - r ; (! �. ,� . .' 44 • ' 4 1 . -) . 1. ° t A LOCATION # , W - Y ° $` ( ( � • " Description: trail on the south side of C.R. 101, from Sarazin over the Mill Pond. the area may warrant construction of this trail. Construction of a bituminous Street to the bridge Justification: Pedestrian traffic in Other Comments: Operating Costs: PROJECT City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: CSAH 17Nierling Drive Intersection Improvements Total Project Cost: $1,700,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 230,000 1,200,000 270,000 Total - - 1,700,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 1,100,000 140,000 460,000 (Federal) (County) Total - - 1,700,000 - - ■ r, I ,;r k � d it f- .�v t .J'�Yf '� '! I ,-, . ._ i!'• _Jy,r.l��' s ` I ; - K J 0 .Pa.... fr, "�"'. !1-x43'_ - Jam• _ t�} 1 ir- ,? f ;,: J�1t. F , _ -`- - r � X e: ssx — — - ..- 1y5 Description: intersection improvements - CSAH 17Nierling Drive Justification: Other Comments: Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: 2013 Bituminous Overlay Total Project Cost: $290,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 250,000 40,000 Total - - 290,000 - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 290,000 Total - - 290,000 - - �:�, 1 � •. '� III, : ` a4 ,, .:,r � ,, _ - . \ �. q k, "I j', ° , }� ` .Ll ,� i—�r s `:- , ,� a` , I, F S� I j w L ' ) J 1 - ;' 7 I f L. — � �� . � • � • �4 1 i µl l } l t• ' -. 'J Description: Bituminous overlay of Sharon Parkway, Tyrone Drive and Park Place. Justification: Continuation of the City's Pavement Preservation Program to maintain existing infrastructure. Other Comments: l L i fg , ` � .. - �- ° `''' r ,1 . 7 � frt VIA rf. ` 0.1✓ .. l r y 777 0. ,, t l ‘,41. 1 }r. `*' --= r -- ' � tsP� t ( 4 { r � f' rr.yrl. N' ,.."> I i' III I' 2^ d : rywl; 4 ac r i �� {. ?IV ._ tea t ,," 1�- 7 " _ r -- -- - --- � .° -- ti � ,r, , . -: ,. `, 47 At, T . +��.' .h. . M!. g7i� t+ tT� , :, : Bituminous overlays are much more cost effective than reconstructing pavements. Streets will be evaluated each year and may be moved up or moved back in the CIP. Operating Costs: _. PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: Bituminous Reclamation of 4th Ave. from CertainTeed to CSAH 83 Total Project Cost: $320,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 250,000 70,000 Total - - 320,000 - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 90,000 230,000 Total - - 320,000 - - Olt, ' \ ' ' e , 1 � • � ,. . • f " . :A r III 1 , f F Sr l , :.5 \ 'i GT -, `" �1frit' • .311 > ,y . l >� h i+ LOCATION y . , °� • � ! v ' J. W 4 ,gr ` J ••,..., ir _ S ..„ -, • ' y 1 ( Description: of 4th Avenue, from the CertainTeed property to CSAH of a right turn lane at CSAH 83. of rehabilitation due to age and truck traffic. do not warrant construction of a three lane Bituminous reclamation 83, and construction Justification: Pavement is in need Other Comments: Traffic levels from development roadway. Operating Costs: ry ��* a / W '4-4 fin, _ ., r-q a li e . ` � y PROJECT City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: CSAH 17 Expansion Total Project Cost: $25,000,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction 12,000,000 11,000,000 Improvements Engineering /Admin. 1,000,000 1,000,000 Total - - 13,000,000 12,000,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) 12,200,000 11,200,000 (County) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base 500,000 Storm Drainage Fund -Trunk Tax Levy 1,100,000 Total - - 12,200,000 12,800,000 - v:.�� . ;. 1 - l— -, -r. - • v • � 1 �� Description: 17, from St. Francis Avenue to CSAH 42. Expansion of CSAH �• �- « �l it :i� i , _ ..* .... - - 7 • k ";711 ILI ] \� 111 �, y J LY - - 1 ' _,•,; {'6 : :+.r : '' �_ Justification: _ , � . -fit , ^' ate > �'i� -� j Mac. Projected traffic volumes warrant the expansion of CSAH 17. ,: • 44*- . ' 41 • `� . 'y�. '} ! ! r, . ' � , , �a � (', k _ Other Comments: � _ _ r. • _,, City costs will be for a bituminous trail, storm sewer and concrete curb & gutter. • `; :' ° _`•' ,ti.F, .�rez..:, f,, :. Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 - 2015 Project Manager: Bruce Loney A. Expenditure Items: Land & ROW Construction Improvements Engineering /Admin. Total B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy Total Project Type: Street Construction 2011 2012 Project Title: 3rd Avenue Street Reconstruction 2013 1,100,000 250,000 1,350,000 260,000 240,000 240,000 50,000 560,000 1,350,000 2014 (SPUC) Total Project Cost: $1,350,000 2015 Description: J Street, sanitary sewer, storm sewer and watermain reconstruction on 3rd Avenue, from CSAH 17 to Spencer Street and on Minnesota Street, from 3rd Avenue to C.R. 101. Justification: To continue with the rehabilitation of the City's infrastructure in the older sections of the Community. Other Comments: Operating Costs: Project Manager: Bruce Loney Project Type: Street Construction Project Title: Extension of Valley View & Control Signal at CSAH 17 & Valley View Total Project Cost: $1,000,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 800,000 200,000 Total - - 1,000,000 - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 100,000 640,000 260,000 (County) Total - - 1,000,000 - - Description: _. -- _. . .� - `"? 1: �„ r . ,,,,.,. x c i1 1 ,.,. -, K2:41 a��t .� .}1 �µ _ ° ;t; .' - F' . r.': SIG'+ IG I� t -t - r , , ., , .• YY � Vl II ,i+ -' c ., .,... i t '`i� +r , t r,� ' t ,, : fib �� •., ; .'( . . Ff : is , --, - . . - 4 . rn , - J Extension of Valley View Road to Sarazin Street and construction of a new traffic control signal at the Valley View Road and CSAH 17 intersection. Justification: Growth in the area and traffic will warrant construction of this roadway. Sufficient traffic movements may warrant the signal system. A warrant study will need to be done to justify the signal. Other Comments: �1 p „ J. p __ �; .. ;� _� I' "' .,�. a `� i ,, _`'-.. ' �+� i,ti Iii t ,. _ `' , ri! '' -. I . L1 . APO "*-' / A `R ,� ; -, • ° ' "' fk - �} fit. • ,.. -�..�: I� Vi. ;, >;ti . I ? if %E 1 0 d'+ P57 :7 ` y am, r •,,-, 1 � � 'D' h ' k. ,� . ., �� � , , fi , ,� ' � � ' ' I ) e. l_ Y r - p ' '' . � ( T' ' ,. 4..r .616 Y ti ='` °= f , r;, r Will need to coordinate the project with the County. Operating Costs: C�l ...a -ff .r,.m�r ucsa.fc et! u,(Iq .., . PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: 2013 Bituminous Reclamation Total Project Cost: $250,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 200,000 50,000 Total - - 250,000 - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 75,000 175,000 Total - - 250,000 - - �:. t vii. kC, �11 �Y .� •� c .rJ°: ''7'�` e: �a1— a l-'- " '+a1 t;: 4 �'~ t -� ? . : : Y; , a l s , - .._ ✓ �.{ V - � if 0 i1 s �. , fi- ,� ; ; ,�. / � ti r rN •• .- ... a • 1 I I '4 d .Y. p '`V.; Cy . e .., 4i a Description: of streets located in Hillside Estates. B ituminous reclamation Justification: Other Comments: Operating Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: 12th Avenue Trail Total Project Cost: $200,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 160,000 40,000 Total - - 200,000 - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 200,000 Total - - 200,000 - - 9r Description: trail from CSAH 83 to Quarry Lake Park. _.. ;x, -, "'• - ' , L 1� -, 1, �+.- l 'Yp1 - J4, � 1 4/- ►� L �=� a �( ` x , ,w(`1jil 1'4' Ar { i + µ.b,lg Construct a bituminous Justification: Other Comments: i'" -I � , �• ti 4. `.{.Jy .�r!- - ... + -" ' ' rt ti fi<� : ,T T ii - ' f! i ',~`� .�,�+..ti�.. a t ip. .. 1 :� ; , '\‘‘; '\ -��°[� "3' _ 11 • y t , . Operating Costs: F yr ""�`t ti - ., .c :, - " 4 l „T., .0 —, � +, y d f c': PROJECT LOCATION City of Shakopee Capital Improvement Pro 2011 Project Manager: Bruce Loney Project Type: Street Construction Project Title: 2014 Bituminous Overlay Total Project Cost: $300,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction 250,000 Improvements Engineering /Admin. 50,000 Total - - - 300,000 B. Funding Source: General Fund Capital Improvement Fund 300,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy Total - - - 300,000 Description: �� ''" ^' is � `xr � Bituminous overlay of Sarazin Street, from Eagle Creek Boulevard to 4th Avenue; : r .' a - + ,,, • = ' ` Market Street, from 7th Avenue to T.H. 101, Disc Drive and Secretariat Drive" ' ' ' r '' ` e l , i, f Nr �, , t u rr.i ` j X11 j � Justification: + * , �' � '? ' '! ,a d. r --- • �` . " { .. ' ' ...-0 Continuation of the City's Pavement Preservation Program to maintain existing infrastructure. 1 !11 Je . js *. dr \ _ rI �'� _� 1 ^ i I r ' M� � i' , 1 ' xlErs •- ' t ' - � f' w.T 9C: ! 4 ? ti "Lti .' ; i � S�•�- ,-��j} 4 . fi� - I 1] s � S * 5 �tl ; / ` ri m , �� 7•y F; r � �: Other Comments: • ,.� ' ;- . ! ` %' ' ',:s....\.--s., � ? gym... ' !� „ t � . F ' `. • s, ; �" 7 ' 1 i� . . Bituminous overlays Y Streets will be evaluated are much more cost effective than reconstructing pavements. 9 p each year and may be moved up or moved back in the mi„ ii- 1 I Asa �— .ti a"�'` rm . ' , i Operating Costs: + ► — PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: 2014 Street Reconstruction Total Project Cost: $500,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 400,000 100,000 Total - - - 500,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 20,000 125,000 20,000 45,000 290,000 (SPUC) Total - - 500,000 - f ` � i 0 . , c •- ' a^ i fir „„ . Q . ? , :w i -� "..± _ "s.-w, - r l ' - - t rY t � .� �, °k' Y T °l� ` _ - , y Pr� L 3: 4 r�} ; i Ai * r �4iT 4 �'F �Z.�+Y.4•� k�t' r V l ta ., ' r :; : v.'': 7 .d �y F " .k".a � .saa 6 . .- . -s , PROJECT LOCATION ,,- .<... r -> ' � . 4 ., •;4N . .. + a Description: storm sewer and watermain reconstruction: Levee Drive to 1st Avenue; Levee Drive, rehabilitation of the City's infrastructure in Scott Street from Scott the older sections Street, sanitary sewer, and Atwood Street, from Street to Holmes Street. Justification: To continue with the of the Community. Other Comments: t - fit n ,, `rt t . , c�rap1 � CCF' s x Operating Costs: -it-A Cit of Shako C Project Manager: Bruce Loney Project Type: Street Construction Project Title: Independence Dr. 1/8 Mile South of Valley View Rd. Total Project Cost: $310,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction 250,000 Improvements Engineering /Admin. 60,000 Total - - - 310,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 230,000 Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 80,000 Total - - - 310,000 - ,nr. " .r. - „ : � Description: i K ke . " � r ,.; + ,. a� q rr _ • �� • ', _ a x 444 '7'7 Collector street construction View Road. Includes on Independence Drive for a 1/8 mile south of Valley sanitary sewer and watermain extensions. t ` � a .- Justification: • _ ' : ■ r• :, • T . - '�': , Collector street needs to be installed to provide access to properties south of `s , , ti r , x�' 11r , , , Valley View Road. ! A0,.., ; R q1 '.-1: r. _ A , Vii_ •' a L •- .. - ,--e:1 ;e`- - • .• -' a_ :•• � k ga,,,,t:,. ' iba;�.,:s 2 s i s'h Other Comments: rri� - i �` ' ' - i. L' 4 Project is dependent ro j on development. � p er i . c . ! f �. f l , i ' j t , ,; . ' - f ~ P , rl. ?`' -�• Operating Costs: �,• - ... ,� . %1 _ .. _� L) ' PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: 2015 Bituminous Overlay Total Project Cost: $1,000,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 900,000 100,000 Total - - - - 1,000,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 1,000,000 Total - - - - 1,000,000 _ zx_t .(•tom `. [ , y � -. _ 1 : a ! • • _� ' ” " ,,� r r?' y � ,2i. 1; 'ti' '' ‘ . "7 3 •w73 ,� - .- "� . T . . r.. a� A i .- a `i`.- .__ -- '` . % 1 .: � ^ ` } � . x� � . ;s '44. �,' `� ' * ��¢ Cw `6 JJ r� R y A l' n e� v , � ( C� \ry r'l r' �r .r 1 �5 t y J I l` Y iIJY - + 1.' ; .{t . , y� „- / f f , '• • ' AN -• 4 r3 ` * ` , " r x - +,Y ,. . / + r7 P .�� ( f : �" 1* 0 /r e r� � ( � y K' ' i A '_ �.ti' rta,r&,4 �: �;;lt f cib'P r n t 'z - "-? fv J + � , � j ,r-- ' V � �' " ' s� �'� r ' =yt '.- ` P =ti R _ ' ; s *' „0 . _ - _ .:.:� -•. `_� �.� ' _.. asr -- - '9 Y.•sac.c + �s II' �' I ... ^` �_ , �'�� F ! ,£ • c a n J i ri J u fsaln.a±�1l jl�y;° a PROJECT LOCATION � Description: of various streets throughout the City. City's Pavement Preservation Program to maintain existing are much more cost effective than reconstructing will be evaluated each year and may be moved up or moved Bituminous overlay Justification: Continuation of the infrastructure. Other Comments: Bituminous overlays pavements. Streets back in the CIP. Operating Costs: City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: Bituminous Overlay of Eagle Creek Blvd. and Roundhouse St. Total Project Cost: $790,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 700,000 90,000 Total - - - - 790,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 790,000 Total - - - - 790,000 .r ft " }., ,�— , ; �fi; ``:' �?- V r � ° ' ' r 1 0 '' N. 1 4 ar L'r:r, Li - -.1 t i 1 , q y, T a 7 ' .i . x � . ( ` y �i j .� r � w. � � � ~ ,,d � � '; 91 r r _ ' � +5 c !tt�dJ�3[3 M III-' � �{y r l y S 1 t n r 'y`a �' o��• I ' I n r�� —• � t.1 y I ~ s � ' '��. ak,0. ` VA.' , ?I• :41 i ‘ . * 4.. r. ti . S te ' � em r Ln;4f"+ oa K 'r� lY •, � 3. -24 410 .,,,, % 7 0 » a ' " ." �q:��W " w ' aiti '� "+n y y 6r ° , : - -c.,1 > `r r g �Jl _ � _ _ i ,, v. e I'i%7' 7`'�'� � •T . `. z - t (r5. .4 ( � T -.7 •-'7. ,.... -- .: ` iI Description: Bituminous overlay of Eagle Creek Boulevard and Roundhouse Street. Justification: Continuation of the City's Pavement Preservation Program to maintain existing infrastructure. Other Comments: Bituminous overlays are much more cost effective than reconstructing pavements. Streets will be evaluated each year and may be moved up or moved back in the CIP. Operating Costs: r a �. �� t�l r " I } � , ' 4i �a r : ^ ,�r PROJECT LOCATION City of Shakopee Capital Improvement Program 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: 2015 Street Reconstruction Program Total Project Cost: $1,150,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction 980,000 Improvements Engineering /Admin. 170,000 Total - - - - 1,150,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) 20,000 (SPUC) State Aid Assessments 710,000 Sanitary Sewer Fund -Base 50,000 Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base 100,000 Storm Drainage Fund -Trunk Tax Levy 270,000 Total - - - - 1,150,000 Description: � '� � fo • Street, Sanitary Sewer, Storm Sewer, and watermain reconstruction: It I °: ). -- i Bluff Avenue from Main Street to Marschall Road r 3 & , ,, is q • Main Street and Prairie Street from Bluff Avenue to 1st Avenue 4 ,) .9 ;t Dakota Street from Bluff Avenue to 2nd Ave , ,�•; "„ r , r + , r , V � Naumkeag Street from 1st Avenue to Bluff Avenue ,,, 1.• ' . x ,, M t! + : d� y2 • fi `'� ` f • • : tz r , ,��. -ma. T ` r r ' Minnesota Street from Justification: Bluff Avenue to 1st Avenue p ` ' ' ° ' 4 . ., ' , To continue with the rehabilitation of the City's infrastructure in the older sections ` . _" ' q . '" :� s- lri I ` K i�'` r� G� � r }r t `� of the community. ,.0 _ - � ' A. r, Y ' , . .. ` � ;i Y i ,-' I � ) Other Comments: should be done in conjunction with redevelopment of Reconstruction of streets �. r° , , - ,.. ; x = the area. SPUC has not determined the extent of the watermain improvements. : ' ® to Benefit appraisal should be done to determine special benefit to parcels. PROJECT LOCATION Operating Costs: City of Shakopee Capital Improvement Program 2011 -2015 ram 2011 -2015 Project Manager: Bruce Loney Project Type: Street Construction Project Title: Concrete Alleys Total Project Cost: $420,000 A. Expenditure Items: 2011 2012 2013 2014 2015 Land & ROW Construction Improvements Engineering /Admin. 320,000 100,000 Total - - - - 420,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy 210,000 210,000 Total - 420,000 ' �,. t � " ! ,�'..r -�" �� { v1 . � • _ !A ri r w , .e { ;.i:- -: � r" x , .. ._ � �,,� ++',,' fir; '' ` t ' 1 , /!'4r'' 1 *T Q.j �t �' S-tC. .� .+'� +: . , *x � ,,, ate', : y i "� P V. s�s3� 4 1 ,...1,11,,t?, } ct.ei $ �� , n = -- / rq } 1, tl. d 1 c,/,,g:'5,11., �arl`,N�[ 7 � 1 �' ffi t f l€ "' V . sAnAi i 4 • 3tiY" r ig .c+t:.... ...,... �' -._ PROJECT �• ': , t ., p ;1A ri 3 [' p -c ` 1 ills y v • . A .. _ LOCATION ' J { •e ..f ✓ r 3S t -" ,' $a.F,� �` • s' Y , � ` , P • 410� , . ,:rn g, A e 1 /gi i ;.. ' :;. 'r ' pit '"" fl F a�lf9 r - q �K • 1 � 1 4 Description: alleys with concrete pavement. alleys and improve drainage. not been determined. Reconstruct existing Justification: To rehabilitate existing Other Comments: •y iF t . ct Y ' t „ JSiiN ',yy +14 �� 4k 2 4 y a tiSfls l � r te;ij .ti:. .: 1 "T' i f 3 , = Project location has Operating Costs: 1 y.1 } t" ► t � ' �+ q [39. ti }'.n►_ t , Q 1'" ; .ti ' . _ .a ram 2011 -2015 City of Shakopee Capital Improvement Program 2011 -2015 Project Type: Street Construction Project Manager: Bruce Loney A. Expenditure Items: Land & ROW Construction Improvements Engineering /Admin. Total B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund -Base Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base Storm Drainage Fund -Trunk Tax Levy Total 2011 2012 PROJECT LOCATION Project Title: Street Light Replacement 2013 2014 Total Project Cost: $150,000 2015 150,000 150,000 150,000 150,000 Description: Replacement of street lights in the downtown area. Justification: Other Comments: Operating Costs: