HomeMy WebLinkAbout5.F.6. Contract for Temporary Custodial ServiceCity of Shakopee
MEMORANDUM
TO: Mayor and City Council
Mark McNeill, City Administrator
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FROM: Kris Wilson, Assistant City Administrator
Duane Toenyan, Facilities Maintenance Supervisor
SUBJECT: Contract for Temporary Custodial Service
DATE: December 2, 2010
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Introduction
The Council is asked to authorize the appropriate officials to enter into the attached contract with
Multi- Services Incorporated for temporary custodial services at Community Center and Youth
Building.
Background
One of the City's full -time custodians has been out on FMLA leave for the past few weeks and
anticipates needing several more weeks of leave at a minimum. We were able to cover the
workload with existing staff for the first few weeks, but have found it to be more cost effective to
hire a custodial service to cover the remaining medical leave rather than paying overtime to
existing employees.
The attached contract is with the same company that covered a similar medical leave for one of
our custodians earlier this year. We were very happy with their service and price for City Hall
and the Library and are therefore recommending that the City hire them again, this time to meet
the custodial needs at the Community Center and Youth Building.
For a cost of $773 per week, Multi - Services Inc. will clean the Community Center and the Youth
Building 5 days per week. Multi - Services screens its employees closely, will provide an on -site
crew - leader or supervisor and provides all necessary workers' compensation and liability
insurance.
Budget Impact
To date we are under- spending our annual utility budget for the Community Center, therefore we
expect to be able to cover the costs of the contract within the adopted budget for the building. If
the medical leave extends into 2011 we expect to have wage savings from the employee being on
unpaid leave, which would cover the costs of the contract service.
Relationship to Goals. This is a housekeeping item.
Requested Action. If the Council concurs, it should offer a motion to authorize the appropriate
officials to enter into contracts with Multi - Services Incorporated for temporary custodial services
at a cost not to exceed $773 per month.
PROPOSAL FOR:
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CITY OF SHAKOPEE — Community Center/Youth Building
1255 Fuller Street South
Shakopee, MN 55379
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JANITORIAL SERVICE CONTRACT
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This agreement between CITY OF SHAKOPEE and MULTI SERVICES, INC.
made this day shall set forth the agreement herein for, MULTI
SERVICES, INC. herein referred to as MSI to provide janitorial cleaning services
to CITY OF SHAKOPEE in accordance with Exhibit "A" cleaning specifications.
A. Shall interview, employ, train, compensate and terminate all cleaning personnel
assigned to the building. In the event CITY OF SHAKOPEE determines an MSI
employee to be unsatisfactory, CITY OF SHAKOPEE may request MSI to remove
said employee. MSI is an independent contractor and is not an agent or employee of
CITY OF SHAKOPEE. This means that MSI will be responsible for its operation as
an independent contractor and for meeting all legal requirements applicable to MSI.
B. MSI shall provide at its expense all cleaning supplies and equipment. MSI can provide
paper towels, toilet tissue, wastebasket liners, trash liners, feminine napkins and hand
soap AT AN ADDITIONAL FEE IF SO DESIRED.
C. MSI shall provide a daily log book for the purpose of communicating concerns and
requests from the building contact.
D. MSI has a policy of NO SMOKING by its employees during actual working hours in
its customer's facilities and prohibit the use of tenant personal property such as
telephones.
E. MSI shall at its expense carry $2,000,000 in comprehensive General Liability
insurance and Workers Compensation insurance in accordance with Minnesota
Statute.
F. MSI shall follow -up and complete any cleaning complaint within 24 hours after the
complaint has been registered.
G. All trash shall be removed from the building and placed inside an exterior dumpster
or other location designated. TRASH NOT IN THE TRASH CAN OR CLEARLY
MARKED TRASH WILL NOT BE THROWN OUT.
SHAKOPEE AGYABES TO:
A. CITY OF SHAKOPEE shall provide adequate storage space with limited access by
tenants and building employees. Each floor shall have hot and cold water available.
B. CITY OF SHAKOPEE shall provide access to elevators if available.
C. CITY OF SHAKOPEE shall not make direct contact with any MSI employee for the
purpose of cleaning as an employee of CITY OF SHAKOPEE.
A. The service fee for the CITY OF SHAKOPEE (Community Center & Youth
Building) building for cleaning service rendered in accordance with "Exhibit A"
cleaning specs enclosed with this agreement is Community Center: $2,391.00 per
month ($658 per week), through December 2011, for five day per week service.
Youth Center: $497.00 per month ($115 per week), through December 2011, for
five day per week service. This agreement will automatically renew itself unless one
of the parties gives a thirty day written notice to terminate.
B. MSI shall submit invoices for services rendered on the first of the month in which
service is being rendered payable by the 25 of same month. A 2% per month finance
charge will be charged on all past due invoices.
C. MSI reserves the right to discontinue service effective immediately for non - payment
of invoices for cleaning services rendered past a period of 60 days from the invoice
date.
D. Additional Services available through MSI:
Light fixture cleaning $15.00/hr.
Carpet cleaning $.12psf
Hard floor refinishing $.30psf
Construction clean-up $35.00/hr.
Window washing $15.00 /hr.
Emergency clean-up $39.00/hr.
E. This agreement may be terminated by either party with a thirty day written notice
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