HomeMy WebLinkAbout5.F.5. Boards and Commissions Expiring TermsCITY OF SHAKOPEE
Memorandum
MEMO TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Boards and Commissions Expiring Terms
DATE: December 1, 2010
INTRODUCTION:
According to City Council policy, it is appropriate that Council consider at this time the
reappointment of individuals whose terms on boards and commissions are expiring and
announce the upcoming vacancies.
BACKGROUND:
6.
According to the policy, ninety days prior to the expiration of terms each year, the Council shall
be advised of the upcoming vacancies and the attendance record of the individuals whose
terms are expiring, should those individuals be eligible for reappointment. At that time the
Council shall consider the reappointment of those individuals. Should the Council determine
that the individuals merit reappointment, they will be contacted to determine if they wish to
seek reappointment. Council shall also announce the upcoming vacancies and applications will
be accepted from all interested citizens of Shakopee.
Application Deadline: Since adoption of the current policy, there has been confusion on the
exact date that applications will no longer be considered. Sometimes there have been
insufficient applications received and Council has made nominations as late as the same
evening of appointment. In 1990, Council set the final date to receive applications as the date
that nominations are made. Unless Council directs otherwise, applications will be accepted
until the first meeting in February. The advertisement will encourage applications to be
submitted by January 25th so that Council can receive copies with their agenda packet for the
February 1st meeting. (If insufficient applications are received, applications will continue to be
accepted until qualified individuals are appointed).
Eligible Appointees: Attached is a list of the individuals whose terms are expiring and who are
eligible for reappointment. (Those individuals who have not served more than three terms will
be invited to apply for reappointment, per the guidelines for appointments).
Summary: After the holidays, staff will follow up on advertising, posting, and mailing notices on
accepting applications for filling the expiring terms on City boards and commissions. A letter
will be sent to each member whose term is expiring February 28, 2011 (excluding those
individuals who have served three terms) inviting them to consider reappointment.
RELATIONSHIP TO VISIONING:
Goal F: Housekeeping
RECOMMENDED ACTION:
1. Direct staff to advise those individuals whose terms are expiring on boards and
commissions (who have not served three consecutive terms) that they are eligible for
reappointment.
2. Announce that the City will be advertising and accepting applications from Shakopee
citizens for boards and commissions beginning in January. Applications may be
obtained at the City offices during regular hours, can be mailed if requested, or obtained
from the City's web site.
B &C- CCMemo
FEBRUARY 28, 2011
EXPIRING TERMS ON BOARDS AND COMMISSIONS
All members with expiring terms who are in compliance with the attendance requirements and
who have not served three full terms will receive a letter asking if they wish to be considered
for reappointment. According to the policy, members are not limited to three terms if the
board or commission they serve on does not meet monthly. Those members will also be
notified.
Planning Commission /BOAA
Steve Mangan
Mark McQuillan
1 vacancy
Park and Recreation Advisory Board
Sonja Bercich
Ken Rynda
Shakopee Public Utilities Commission
Jamie Coffel
John Engler (has served three terms)
Police Civil Service Commission
Carol Schultz
Environmental Advisory Committee
Jim Connell
Telecommunications Advisory Commission
Bill Anderson (has served three terms)
Historic Preservation Advisory Commission
Patricia Ploumen
Don Wagner
2 vacancies
Transit Commission
Jeremy Casper
Economic Development Advisory Committee
Fatima Franzen
Rochelle Sjulstad