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HomeMy WebLinkAbout5.F.2. Approval of Minutes: November 23, 2010ADJ. REGULAR SESSION OFFICIAL PROCEEDINGS OF THE CITY COUNCIL SHAKOPEE, MINNESOTA NOVEMBER 23, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman, Steve Clay and Pamela Punt present. Cncl. Matt Lehman was absent. Also present Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director /City Engineer; Gregg Voxland, Finance Director; and Judith S. Cox, City Clerk. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill asked to remove 13.B.1. Appeal of Board of Adjustment Determination — CityWide Insulation, Inc., per the request of the applicant. Clay /Heitzman moved to approve the agenda as amended. Motion carried 4 -0. In the Mayor's report Mayor Schmitt said he attended the Metro Cities meeting. Discussed were the variance procedures that have been thrown out by the MN Supreme Court. Also discussed were pay and benefits and the age wave. Mayor Schmitt also attended a luncheon with the other Scott County Mayors. He also attended Project Community Connect at Canterbury Park. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Councilor Heitzman asked to remove 5.F.4. Set Public Hearing for Five Year Street Reconstruction Plan. Punt/Clay moved to approve the Consent Agenda as amended. Mr. McNeill read the consent agenda. Motion carried 4 -0. Punt/Clay moved to authorize the appropriate City staff to enter into the grant agreement with the Minnesota State Patrol for the project entitled Operation NightCap during the period from October 1, 2010 to September 30, 2011 for the amount awarded by the Minnesota State Patrol. (Motion carried under the Consent Agenda) Punt/Clay moved to authorize the appropriate city officials to execute the cost sharing agreement with Scott County for new aerial photography and the payment of $4,000.00 from the Community Development Planning budget for said project. (Motion carried under the Consent Agenda) Punt/Clay moved to approve the execution of the Certificate Attesting to Secondary Access, terminating a temporary easement for emergency purposes from Southbridge Parkway to Crossings Boulevard, as presented. (Motion carried under the Consent Agenda) Punt/Clay offered Resolution No. 7062, A Resolution Restricting Parking on County State Aid Highway (CSAH) 101 from Fillmore Street to Marschall Road, SAP 70- 701 -07 CTB, and moved its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the November 23, 2010 Shakopee City Council Page -2- Punt/Clay moved to approve the bills in the amount of $832.736.72 and electronic transfers in the amount of $393,939.94 for a total of $1,226,676.66. (Motion carried under the Consent Agenda) Punt/Clay moved to approve the minutes of November 9, 2010. (Motion carried under the Consent Agenda) Punt/Clay moved to approve the application and grant a temporary on -sale liquor license to the Fraternal Order of Eagles #4120, 220 2nd Avenue West, for December 4, 2010, conditioned upon meeting all licensing requirements. (Motion carried under the Consent Agenda) Punt/Clay moved to approve accepting $10,000 from the Carver Scott Statewide Health Improvement Program for use in promoting active living activities in Shakopee. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Mayor Schmitt asked to discuss the item removed from the Consent Agenda. Cncl. Heitzman asked for the removal of 5.F.4., Street Reconstruction Plan Public Hearing. Cncl. Heitzman wanted to know how there could be a public hearing for street reconstruction when the streets aren't listed within the memo. Gregg Voxland, Finance Director, said that this public hearing is similar to the process used when issuing bonds for the fire station Capital Improvement Bonds. He also said that before each reconstruction project there would be a public hearing held for the residents who would be affected by the project. Heitzman/Punt moved to set the public hearing on the Street Reconstruction Plan for January 4, 2011 at 7:00 p.m. Motion carried 4 -0. Mayor Schmitt asked for Council liaison reports. Cncl. Clay attended the Shakopee Public Utility Commission meeting. Cncl. Clay reported that there were several outages do to the recent snow storm but all service was back up and running within a few hours. He also reported that the commission approved and adopted their capital improvement plan as well as the five year capital improvement plan. Cncl. Punt had nothing to report. Cncl. Heitzman attended the 169 Corridor Coalition meeting with Mayor Schmitt and Mark McNeill. He also attended the school board meeting where they recognized the girls Cross Country Team at the State meet. Clay/Punt moved to recess for an Economic Development Authority Meeting. Motion carried 4- 0. Mayor Schmitt re- convened the meeting at 7:22 p.m. Mark McNeill, City Administrator, presented Council with the Recruitment & Selection Process for the Next Finance Director. Official Proceedings of the November 23, 2010 Shakopee City Council Page -3- Mr. McNeill said that Gregg Voxland, Finance Director will be retiring in late March of 2011 after serving 32 years with the City of Shakopee. Mr. McNeill said that Gregg Voxland and Kris Wilson, Assistant City Administrator, are currently working on updating the position description. Mr. McNeill said that they are working on language indicating that the position is likely to evolve and expand over the next two to four years with the potential to become responsible for other administrative functions of the City. Mr. McNeill discussed with Council the recruitment and selection process. If the process runs smoothly, the City hopes to have someone in the Finance Director's position by early March so that person can shadow Mr. Voxland for a few weeks before he retires. Heitzman/Punt moved to authorize staff to advertise for the position of Finance Director. Motion carried 4 -0. Mayor Schmitt asked if there were any other items to discuss or Council concerns. Cncl. Clay asked Bruce Loney, Public Works Director /City Engineer, about a charge of $35,000 for using L -16 during the fall flood. Mr. Loney said that the City of Shakopee was the only user of the pipe that drained into L -16 so the costs are justified. Punt/Heitzman moved to adjourn. Motion carried 4 -0. The Council meeting ended at 7:33 p.m. on Tuesday, November 09, 2010. Judith S. Cox City Clerk Kim Weckman Recording Secretary