HomeMy WebLinkAbout5.F.3. Renewal of MMUA Contract for Safety Training and Consulting5. F. 3,
City of Shakopee
MEMORANDUM
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Kris Wilson, Assistant City Administrator
SUBJECT: Renewal of MMUA Contract for Safety Training & Consulting
DATE: September 16, 2010
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Introduction
The Council is asked to authorize the appropriate officials to enter into the attached contract
extension with the Minnesota Municipal Utilities Association (MMUA) for the provision of
services related to OSHA-mandated safety compliance and training.
Background
Since the beginning of 2009, the City has been contracting with MMUA to provide safety
training and compliance assistance. This includes the development of policies and procedures to
ensure the safety of our workplaces and both general and specialized safety training for
employees. Under the contract, a designated Regional Safety Coordinator from MMUA spends
two days per month in the City working to establish and operate a comprehensive, City-wide
safety program that meets both state and federal OSHA requirements. The Safety Coordinator is
also available to us in the case of a serious workplace accident or a visit by OSHA inspectors.
This is a well established safety program utilized by Shakopee Public Utilities and numerous
other cities in the metro-area. Additionally, MMUA works closely with the League of
Minnesota Cities to structure their training and services for cities.
MMUA operates on an October 1-September 30 fiscal year, therefore the current contract is
about to expire. The attached contract would provide for the continuation of the same set of
services from October 1, 2010 -September 30, 2011.
Budget Impact
The annual cost of the contract is $22,755, which is a $275 or 1.22% increase over last year.
Funding for this item is included in the preliminary 2011 operating budget for the personnel
division.
Relationship to Vision
This item is related to Goal E: Deliver effective and efficient public services by a staff of well-
trained, caring and professional employees.
Requested Action
If the Council concurs, it is asked offer a motion authorizing the appropriate individuals to enter
into a contract extension with the Minnesota Municipal Utilities Association for the provision of
a Safety Management Program, at a cost not to exceed $22,755.
Minnesota Municipal Utilities Association
AMENDMENT TO SERVICES AGREEMENT
Safety Management Program
Contract Date: August 13, .2010 Contract Number: 191-2011
The services agreement entered into between Minnesota Municipal Utilities Association
(MMUA) and City of Shakopee (Shakopee), dated August 14, 2009, contract number
191-2010, is amended as follows:
PART II. Section 1.
1. DURATION: This Agreement shall remain in force from October 1, 2010 until
September 30, 2011 (the "expiration date").
PART III. Section 1.
1. COMPENSATION: For the services covered by this Agreement, Shakopee
shall pay MMUA an annual fee of twenty-two thousand seven hundred .fifty-five
dollars and 00 cents ($ 22,755.00) for the 2010-11 annual period. Such
compensation shall be due and payable according to the selected payment
terms below.
Payment terms for the fee agreed to above shall. be based on .one of the
following options (select one):
^ Annual Payment ($22,755.00)
^ Quarterly Payments ($ 5,688.75 each)
For any term of less than twelve fu{I calendar months,. the fee shall be a portion
of the annual fee, pro-rated based on the number of calendar months or partial
calendar months in which the services were provided as a percentage of twelve
(12).
The parties hereby accept the terms of the Agreement as modified.
City of Shakopee Minnesota Municipal Utilities Association
By
Title
Date
Purchase Order #
By
Title Executive Director
Date August 13. 2010