HomeMy WebLinkAbout5.F.2. Approval of Minutes: August 30, 2010OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 30, 2010
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Pat
Heitzman, Matt Lehman, and Pamela Punt present. Also present were Mark McNeill, City
Administrator; Kris Wilson, Assistant City Administrator; Gregg Voxland, Finance Director; Jamie
Polley, Park, Recreation & Natural Resource Director; and Jeff Tate, Police Chief.
Mr. Voxland presented Council with the General Fund Budget 2011/2012 recap.
Mr. Voxland provided the detail revenue sheets for Council to review. The 2011 revenue is projected
at $17,850,410. The projected expenditures is $20,175,640 with $1,972,400 for operating transfers in
and an under spend factor of 2% ($400,000) for a final 2011 budget surplus of $47,170. The projected
revenue for 2012 is $17,867,150. The projected expenditures is $20,737,840 with $2,022,400 for
operating transfers in and an under spend factor of 2% (400,000) for a fina12012 estimated budget
deficit of ($448,290).
Mr. Voxland presented Council with the Internal Service Funds. He said they are used to account for
the financing of major mobile equipment, major buildings, replacement of park assets and Information
Technology items. Also included is the Employee Benefits Fund for compensated absences.-
Mr. Voxland discussed all of the Internal Service Funds and asked Council to decide if they wanted to
leave in or omit Fire Station 5 from the Internal Service Building Fund. Council agreed to take out that
line item due to the fact that the townships have no interest in acquiring a site for Station 5.
Mr. Voxland then stated that he needed direction from Council regarding improvement packages to the
budget for a Natural Resources Coordinator, the purchase of an enhanced version of Laser Fiche,
police staffing, and Community Center staffing.
Council agreed to listen to the presentations of all of the items before discussing and acting on the
improvement packages.
Jamie Polley, Parks, Recreation and Natural Resource Director, presented Council with improvement
package for a Natural Resource Coordinator.
Ms. Polley said that the Natural Resource Coordinator position has been vacant since 2008. She said
many-tasks that are important to managing and protecting the City's natural resources are completed
with less knowledge and resources with the absence of the position. Ms. Polley said the projected cost
to hire a Natural Resources Coordinator would be approximately $84,227 which includes salary,
benefits, training, and equipment.
Kris Wilson, Assistant City Administrator, presented Council with the upgrade to the City's Laserfiche
Software.
Ms. Wilson said the City currently has four full user licenses for Laserfiche. They can be shared with
all departments but no more than four employees can use the software at any one time. Ms. Wilson
said that upgrading from the current basic package to the upgraded version would provide 50 full user
licenses and includes enhanced modules that will help automate business processes.
Official Proceedings of the August 30, 2010
Shakopee City Council Page -2-
Jeff Tate, Police Chief, presented Council with the cost to bring the police department staff to the 1.5
officers per 1,000 residents. He said an additional five officers would be needed at a cost of $385,000.
Mr. McNeill presented Council's with the subject of Community Center staffing. Based on the study
done for the Community Center, the Community Center is understaffed. Mr. McNeill said that .the
discussion could wait until after the November election of the Community Center improvements.
Mr. Voxland asked for Council's direction regarding the improvement packages. Council's decision is
to not fill the Natural Resources Coordinator position, add the Laserfiche but use. funding for the
software from IT fund in 2011, and leave the Police Department staffing at 47 sworn officers and leave
the Community Center staffing as is for now.
Clay/Lehman moved to authorize the appropriate staff to move $.100,000 from the General Fund to the
Information Technology fund. Motion carried 5-0.
Mr. Voxland presented Council with a Capital Funding Matrix. Mr. Voxland said there is $11,321,053
in various funds. If all of the listed projects were completed there would be $4,255,8001eft.
Clay/Heitzman moved to make all of the transfers delineated on the Capital Funding Matrix.
Discussion followed. Cncl. Lehman stated he opposes improving the two parks and leaving the Police
Department understaffed. (CC Document No. 482)
Mayor Schmitt asked for a vote on the motion. Motion carried 4-l-with Cncl. Lehman opposed.
Mr. Voxland presented the Debt Service fund. He said there isn't much council can do with these
funds since levies and terms are set at the time of bond sales.
Mr. Voxland provided Council with the preliminary tax levy of $14,718,808 for 2010!2011 and
$14,718,210 for 2011!2012.
Punt/Heitzman moved to adjourn to Tuesday, September 7, 2010 at 7:00 p.m. Motion carried 5-0.
The meeting adjourned at 8:52 p.m.
u,~~ ~ .
ith S. Cox
City Clerk
Kim Weckman
Recording Secretary