Loading...
HomeMy WebLinkAboutJanuary 24, 2006 TENTATNE AGENDA CITY OF SHAKOPEE . i ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 24, 2006 . '..~..... -.. - ~ ~ LOCATION: Police Department Training Room -6:30 P.M. Mayor John Schmitt presiding 1] Call to Order - Mayor John Schmitt 2] Roll Call 3] Visioning Implementation and Leadership Workshop 4] Adjourn at 10:30 PM to 6:30 P.M., Thursday, February 2, 2006 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE,M~SOTA JANUARY 24, 2006 LOCATION: Police Department Training Room -6:30 P.M. Mayor John Schmitt presiding 1] Call to Order - Mayor John Schmitt 2] Roll Call 3] Visioning Implementation and Leadership Workshop 4] Adjourn at 10:30 PM to 6:30 P.M., Thursday, February 2,2006 CITY OF SHAKO PEE Memorandum TO: Mayor and City Council Department Heads J fR.OM; Mark McNeill, City Administrator SUBJECT: Visioning Implementation and Leadership Workshop DATE: January 20,2006 COMMENT INTRODUCTION: The purpose of this memo is to provide information relating to the workshop to be held Tuesday, January 24th, at 6:30 PM in the Police Training Room. Please note that pizza will be served, beginning at 6:15 PM. BACKGROUND: This workshop is being facilitated by Don Salverda ofRoseville. Mr. Salverda was a member of the Ramsey County Board of Commissioners for 18 years, and now facilitates retreats for elected boards and councils, and offers leadership development classes for managers and supervisors. He facilitated the City Council's last leadership retreat in April, 2004. The intent of the workshop is to establish short term goals or priorities for the City for 2006 and 2007. In addition to the Council, department heads will also be active participants. Please note that Police Chief Hughes and Fire Chief Schwaesdall are out of town for training that week. The Police will be represented by Sergeant Jeff Tate, and the Fire Department by Assistant Chief Rick Coleman. BACKGROUND MATERIALS: The challenge of this workshop will be to identify the highest priority two year goals, which support the eleven strategies (and five 25 year goals) that were adopted in the Visioning process. We will review the following: 1. Update of the April 2004 Goals and Objectives (attachment A). 2. Examples of activities that the City is currently doing to meet the identified strategies and goals (attachment B). 3. Visioning process tactics - these are the activities which might be identified as priorities for budgeting in 2006 or 2007, and might help to stimulate "priorities" for the City Council (attachment C). A tentative time line for the workshop is as follows: 6: 15 PM - Pizza/pop supper 6:30 PM - Call to Order 6;30 PM - Opening comments/introduction of Don Salverda - Mark McNeill 6:30 - 8:00 PM- Don Salverda Introductory Comments Review of 2004-2005 Goals - Mark McNeill Break into small groups - communication exercise Discussion of Short Term Goals 8:00 - 8:15 PM- Break 8:15.- 9:45 PM- Action Planning Small Group Discussion of Short Term Goals (continued) Complete Action Plan 9:45 -9:50 PM- Break 9:50 -10:20 PM- Reports from Committees 10:20-10:30 PM- Srummmy-DonSillv~da 10:30 PM - . Adjourn Please note that the above is tentative and Mr. Salverda may modify this prior to the meeting. Please advice is you have questions. (~ lAa tJuJj Mark McNeill City Administrator MM:th ~. ...~ flH-p~~ Me-0-b ((A vi City of Shakopee 2004.2006 Goals and Action April 3, 2004 Plans Revision: January, 2006 Progress Check (Revised 1/21/05) 1) Identify & implement additional mechanisms to limit & CD/Ping. Staff Drafts of growth policy and project The City Council has adopted the Comprehensive Plan Update, which constrain development so that long-range planning can take pointing guidelines to be identifies specific MUSA staging areas that the City's Planning staff is using place. redistributed during the week of to provide guidance to the development community. April 18th. The Visioning Findings, including Goals, Strategies, and a Visioning Statement, were adopted by the Council on November 15, 2005. After consideration the possible growth management mechanisms, the Council opted not to adopt any of them, but instead directed that staff move forward with the 2008 comprehensive Plan amendment and revision to the MUSA staging plan. Information regarding this will be available for the discussion Januar 24, 2006. 1) Adopt '05 budget, maintaining stable tax rate. Finance Adoption Dee, 2004 FY 06 budget was adopted on December 20,2005, with a 3% increase in tax rate. 2) Maintain policy of development funded infrastructure Engineering Ongoing Springsted is completing its development costs study, and changes may be expansion (Review Plans & Specs) proposed as a result of this study. 3) Maintain an affordable debt service. (CIP) Finance Ongoing The most significant challenge is funding park land acquisition, park projects, and community center expansion. 4) Adopt charges and fees to recover the cost of providing Dept. Heads Fee schedule adopted 12/21/04 Springsted is performing fee analysis 1/06 relating to BATC lawsuit. current/future services and infrastructure. ! U: \MARK\Goalsdecrevised.doc ~ 5) Continue effort to grow and diversify commercial & Econ. Development Ongoing, but tied to results of ED function has been incorporated in ACA position, position started 4/25. industrial tax base. Visioning EDAC has been re-formed and is investigating policy issues. Adopted Comp Plan shows prospective industrial area to the west of Shakopee, and the City should facilitate orderly development to the west to facilitate development of the industrial/commercial shown in the Comprehensive Plan in a 5-9 year timeframe. Issues related to available capacity in the Shakopee-Chaska Interceptor have essentially stopped the ability to expand to the west, further into Jackson Township. The City will be surveying existing businesses in January, 2006 and is awaiting the results of research into the potential for a Business Incubator in Shakopee. Staff received calls approximately two or three times a month inquiring about the possibility of financial assistance for a business considering locating in Shakopee, but no formal applications have been received since the Open Systems deal. Action Steps Parties Responsible Target Dates Progress Check 1) Prioritize services & set measurable goals. Community All Sept.,2004 Budget process helps sets priorities, but measurement of services in needs analysis (Community Survey) may be considered. budget process is lacking. 2) Conduct a needs analysis. (Staffing, programs, Admin/Finance/All July, 2005 Needs analysis for general city services has not been performed. resources approximately ($10,000) Will help to establish priorities 3) Identify & seek funding. All Ongoing (by 9/04 for FY 05) Several OSHA grants, State computer grants, Universal Hiring Grant for 3 Police Officers; County funding of trail on CR. 79. OSHA Grant - New squad laptop computers have been purchased and the process of transitioning to them has begun. Universal Hire Grant - 3 Officers have been hired. Police Department awaits funding from a Homeland Security Grant. Shakopee was awarded $50,000 under a "Buffer Zone" grant. U :\MARK\Goalsdecrevised.doc , ~ 4) Invest in people: provide tra~ning, equipment, & Dept Heads/Council Ongoing Have done on Departmental basis. leadership 5) Hire well-qualified candidates, & prepare them for future Dept Heads/Council Ongoing Four new Sgt's have attended police management training sessions and leadership. wilt continue to seek new opportunities for job related leadership training. The Police Department is participating in a national training program for Child Abduction Response in January, 2006. Other Sg1's will participate in incident management trainings sponsored by FEMA and the National Fire Academy. Action Steps Parties Responsible Target Dates Progress Check 1) Develop Partnerships with Townships, Private Sector, Council/PRF Director Ongoing Partnerships have been developed or continue to be discussed in DNR, County connection with several park developments including Huber Park, Quarry Lake Reuse Project, the Shutrop Property. The City is working jointly with ISO 720 on updating the joint powers agreement for facility use, as well as future school sites. City staff continues to work with developers through the platting process to acquire and develop land for neighborhood parks (e.g. Countryside development, proposed Riverside Bluffs and Ridge Creek plats.) The City is working in partnership with the county and others on the acquisition and development of park and ride site(s), as well as atransition to commuter express transit service. 2) Identify future locations for acquisitions. PRF Director/CD Dir. Shutrop property acquisition Shutrop property acquired. Quarry property acquired. completed 4/05. Staff and PRAB continue to work on identifying futurepark land as part of the development process, and the City's comprehensive park plan update will begin in 2006. 3) Identify funding. PRF Dir.lFinance Dir. Reported at 1/18/05 City Council Funding plan adopted by City Council at February 22,2005 workshop that meeting. included a variety of funding sources. 4) Amend park ordinance - cash/land scenario/dedication PRF Director City Council adopted revised Park Dedication ordinance on Feb. 1, 2005. fees up front. U: \MARK\Goalsdecrevised.doc \ , / " 5) Update Park Master Plan - Future Growth/Long Term CD and PRF Dir. Mid 2005 In December, PRAB provided direction on the process that they would like Plan . e&'f~A&tlI9€late;4flciltltlitfg;:;(')mrilt::lnit~ VTe RFP for the update in January 2006. With the issuance of the Systems Statements, the 2008 round of Comprehensive Plan amendments is officially underway, and the needed revision can be undertaken as a part of that effort. 6) Work with developers to construct parks when land/cash PRF/PRAB Ongoing The City is requiring developers to construct parks in three new scenario is appropriate. developments: Countryside (three parks), Valley Creek Crossing (one park, Church Addition (one park), and Glacier Estates (one park). Construction will take place in 2006. The City accepted the Whispering Oaks park in 2005, which was constructed by the developer. Action Steps Parties Responsible Target Dates Progress Check 1) Develop an update of 04 Goal Setting Process. Mayor Monthly updates provided since November, 2004, until August, 2005, in anticipation of the adoption of the Visioning findings. 2) Continue enhancement of City WEB page, along w/e- IT Coordinator E-permits for Building Inspections have been well utilized since start-up in commerce, interaction capabilities, and links to Shakopee 6/04. Valley News. The new website is operating smoothly. The City is in the process of purchasing software that will allow individual departments do their own website updates, while still having one person provide oversight to ensure a consistent look for the site. Online Parks & Rec registration and a link to the documents that have been scanned into the digital imagining system are also planned for 2006. 3) Increase National Night Out events with participation of Police August, 2004 National Night Out continues to be a key component in the department's Council/Dept. staff. Community Policing Efforts. Again in 2005 the department recruited its partners to perform community outreach during National Night Out. 4) Enhance current information dissemination. Asst. to CA Ongoing We continue to use the city website and the public and government access channels to get information out to the public. The 2006 budget includes funding for a part-time communications coordinator, with exact duties to be determined. U :\MARK\Goalsdecrevised.doc "'-, / , 5) Utilize Neighbor Watch to develop recruitment Police Ongoing Council, staff and Crime Prevention Board members utilized Neighborhood opportunities for citizen involvement, increase Watch as part of the National Night Out events to distribute information and communication. provide opportunities for citizen involvement in the community visioning process. The 2005 budget included Community Emergency Response C Civil Defense siren test are being completed fully by community members. The department also created citizen input surveys which will be distributed by patrol officers within their geographical assignments. Parties Responsible 1) Complete Transportation Component of Comp Plan. CD/Plng/Eng Draft available 2/05 The comment period has expired, and staff is considering whether the plan should be submitted separately from the overall update required by state statue. 2) Complete Scott County Joint Transit Study CD/Plng/Eng Spring, 2005 Adoption of the final study is underway, and discussions are already underway to implement recommendations for park and ride, additional express service, etc. 3) Identify additional transportation funding sources Plng/Eng. Ongoing Submit proposals for possible Federal grant funding for projects such as (State/Federal/Other Sources) pedestrian bridges over TH 169. Continue communication with MnDOT, consultants on obtaining funding for projects such as Federal TEA-21. For Transit, the City is participating in Metropolitan Council Park and Ride lot; in '1 the vicinity of CR 18/21/16. A proposal for federal funding will likely be I, sought in partnership with Scott County. The City is also exploring funding ( I for train crossing "Quiet Zone". Support letter requests have been sent to various agencies. Applications were submitted for development of park and ride sites that would be located within the City, and these have ranted well. Funds would become available in 2009, so the costs will have to be cash-flowed up front. 4) Plans and Partnerships - Regional Trails Eng/PRF Ongoing Work with Scott County and Three Rivers Park District. 5) Identify additional MSAS Designations Engineering Ongoing Yearly updating of mileage to maximize needs allocation. U: \MARK\Goalsdecrevised.doc . 6) Implement expanded local bus circulators Planning Funded study now maximized for Service was implemented on June 7, 2004, and revisions made. Ridership 2005 numbers acceptable and growing. Under UTMP, Scott County will take over all dial a rider services, and later in 2006 Shakopee Transit will im lement true downtown commuter services. Scott County has committed to CR 79 tral. l\I1eefmg WI cott oun y or pOSSI e a e ransl funding. Changes at end of summer increased ridership; must address decrease in Metropolitan Council funding. Ordered 3 replacement buses. Action Steps Parties Responsible Target Dates Progress Check 1) Confirm a unified municipal image/identity (WEB, print., Council/Adm. July, 2005 City logo into transit and Visioning process. Also, bus stop signage with vehicles, transit. City logo. These have been accomplished vis a vis transit. Parks and Recreation catalog was revised to include a standardized cover, and the City News section was moved to the front. 2) Construct key entrances/corridors, ID'd by landscape, CD/Ping 2006 or later Funding is not in the FY 06 Budget; $25,000 needed thru a budget monuments, etc. amendment. 3) Explore partnerships w/County & MnDOT to upgrade Eng/Plng Ongoing Engineering is working with Scott County on CR 101 and GR 69 turnback highway corridor appearance (CSAH 101,69,17,83,169) fund project. 4) Overlay district for DT/1s Avenue Ping July, 2007 Needs to have Comp Plan update acceptance by Metropolitan Council. 5) Open up/better utilize Huber Park river vistas and PRAB/PRF Underway Most Huber Park modifications in 06. access. Community Built playground construction completed in October, 2005. Remaining fill and surcharging for future park development completed in December, 2005. Schematic design for park improvements approved in November 2005, and plans and specification ordered. 6) Develop architectural controls, and incentives that Econ Devel/Plng Report on CLG due 2/05 Historic Preservation Advisory Committee is meeting monthly. The HPAC encourage use of design/materials for "Old Shakopee". will likely look at architectural issues, at least regarding preservation. U: \MARK\Goalsdecrevised.doc \ / / ./ 1) Share the vision back to the entire community, and Mayor/Admin Post-Adoption The initial visioning process has been completed, and implementation has develop support for the vision. begun. A Visioning Statement, 5 Goals, and 11 Strategies were adopted by the City Council on November 15,2005. 2) Develop action plans as part of Visioning Process. Admin/Ping. By end of 2005 See above. 3) Amend comprehensive plan(s) to be consistent with the CD/Ping. Mid 2006 The Visioning Process will reach the stage where specific changes to the vision. Comprehensive Plan can be considered for the 2009 update. 4) Amend regulations/official controls regarding cost and CD/Ping w Eng Mid 2007 Council adopted a "pointing" system for residential developments in 2005, quality of developments. which will require developers to place a greater emphasis on improving the quality of their development proposal in order to receive a favorable recommendation from City staff. Action Steps Parties Responsible Target Dates Progress Check 1) Complete Development and Implementation of PW/PRF In Process Install sewer program purchased from ICON last year. Provide training for maintenance for infrastructure (ie. Roads, Sewer & Storm operation of Sign program. Fleet Management program is installed and Water, City Bldgs) data entry to begin shortly. Parts Inventory program being investigated with Fleet Management. Computer programs are up and running. Building maintenance systems inventory have been completed for all building except the park buildings. 2) Develop Maintenance Program for recreational PW /PRF Dec,2004 Review of potential software programs is being done this winter. infrastructure (playground, trails, park fields) Updating policies for infrastructure this Winter. Sanitary sewer will be the first policy to be presented to Council for adoption. Sanitary sewer has been the first policy to be adopted. Other policies include sidewalk management and storm drainage pond maintenance. 3) Examine annual appropriations for road, recreation, and PW/PRF Ongoing - completed for 2005 building maintenance. U: \MARK\Goalsdecrevised.doc . . Action Steps 1) Develop/Expand collaboration w/Townships, SMSC, Ongoing Invitation has been extended to SMSC by City and County to meet to Dist. 720 discuss Fee to Trust EA, application for which was learned in 10/05. Staff attends bi-monthly meetings on school development issues. Clr. . Menden is liaison to the School Board. Joint meeting with CC, SPUC, and School Board was held May 26th. Jackson and Louisville Township Boards met in August, 2005, to discuss annual budget. A second meeting to discuss Natural Resource Corridors and Annexation issues set with Jackson Thshp on 2/28/06; Louisville being scheduled for 4/06. SMSC has interests in jointly doing Nat. Resource Planning, and the Transit Policy team has successfully included SMCS. 2) Expand relationship w/MnDOT. (CR 69, Cty 21, PRF/Eng/CD/Admin Ongoing EIS for 41 crossing at standstill, EIS for CSAH 21 won't be finished until Parcel 75, River Bridge, New TH 41 ) '06. Old Downtown bridge is eligible for historic registry - needs to be CR 21 being examined by the Technical Evaluation studied. City meeting with Congressman Kline and State Legislators held Committee. . in February, 2005 to explore additional funding for 169/69 and TH 41 river crossing. 3) Enhance & collaborate SPUC relationship, services, Admin/Eng/Plng Ongoing SPUC part of weekly development review team. Joint Meeting with City communication Council and SPUC held July 19th. 4) Expand relationships with SCALE, Mutual Aid, PW joint Admin/Police/PW Ongoing City has been active SCALE participant. powers, and other jurisdictions. The City's CD Director chairs the County Transit Planning Team (TPT), Transit Marketing Committee, and represents staff (along with Councilor Clay) at the Transit Review Board and Suburban Transit Association (ST A). SCALE group continues to explore a joint training facility. Mutual Aid agreements have been adopted with bordering cities. U: \MARK\Goalsdecrevised. doc " / / , 5) Expand communication relations w/Chaska, Eden Admin ParkSlCD Ongoing ave a transit commUnication With 1::.1-' and-cnas a. Prairie, Chaska (River, Trails, Transit, etc.) The City is an active participant in the Suburban Transit Association (ST A), .. which actively works with the legislature and Met Council on transit and transportation funding issues. Action Steps 1) Enhance fire and crime prevention efforts, utilizing Fire/Police Ongoing Each Department continues to enhance Fire and Crime Prevention efforts, existing avenues of communication (I.e. Neighborhood utilizing current communications (newspaper, etc.), to educate community Watch), to educate community members in fire and crime members in Fire and Crime Prevention activities. In addition, the 2005 Fire prevention activities. and Police Department budgets included the Community Emergency Response Teams (C.E.R.T.). Fire Inspector doing inspections in community schools. Police Dept. hosted tenant training for at-risk renters. These programs continue to be at the center of department's Community Policing Efforts. These programs are on-going. 2) Continue to provide the necessary training, equipment Fire/Police Ongoing Technology upgrades for laptops in Spring 2005,3 fire trucks and 5 squads and technology for effective fire, police and EMS service. approved for purchase in January. Computer upgrade process continues, with wireless internet being added to squads. 3) Continue to seek alternative service delivery systems, Fire/Police Ongoing In September 2004, the City Council approved the School Resource Officer such as bike patrol and school resource officers. and DAR.E. Agreements. New agreements are being written for 2006. More students are expected to participate in DARE under the new agreement. Police Department has assisted in planning process for the new Shakopee High School. Police Department has conducted numerous non-traditional enforcement operations. These efforts continue, police department has assisted in the planning of the new high school facility and has secured security cameras for the facility through a federal grant. Security cameras are in operational at the existing High School campus. U: \MARK\Goalsdecrevised.doc . . 4) Develop a joint training facility for fire and police Adm/Police SCALE Schedule City Administrator and former Clr. Helkamp served on SCALE joint training services. facility steering committee. Potential location is now focused on jail annex facility near Jordan. 5) Continue to hire skilled statt, In t~pfOJ:Jfiat&l'ltlmhM~ f'"'auncil/ Admin/Fire/ Police Sept, 2004 The police department closed 2005 with two officer vacancies, one records that are required to meet fire and police service demands. tech vacancy and one community service officer vacancy. It is anticipated l:h~t~lf--oT4:hes~sttiellc~rLhp. filled in the first quarter of 2006. One officer position will be filled in the first week of I-eb. ZUuo. - 6) Continue to work in partnership with other agencies and Fire/Police/Admin Ongoing Members of the Police Department continue to work in partnership with businesses to enhance safety at community events and agencies and businesses. Police are very active at the Community Center entertainment sites, including the Community Center, with a visible presence, and continue to work with Valleyfair and Canterbury Valleyfair, and Canterbury Park & Racetrack. Park Racetrack and Card club through existing partnerships. These efforts are ongoing. U: \MARK\Goalsdecrevised.doc '.... " ~ ~ ATTACHMENT "B" OALS: Active and healthy community. High quality of life. Great place for kids to grow up; Vibrant, resilient and stable. Financially strong. TRATEGIES: heJollowing are strategies which will be needed to attain these goals: 1. Increase use of Park and Recreation 2. Enhance physical, mental, spiritual health 3. Protect the environment 4. Improve individualfinancial health 5. Foster community connections 6. Provide high quality services 7. Make community welcoming 8. Make downtown and riverfront inviting 9. Strengthen small town feel 10. Ensure City's fiscal health 11. Ensure range of housing - '. ..;f " GOAL: Aftive and healthy community. . Encourage participation in local government by the establishment of a number of advisory boards and commissions. . Review proposals for new development, and recommend the inclusion of neighborhood and community parks, as well as trails and sidewalks. . Provide transit services that make important connections for residents, including those without access to cars to insure that they can be active in the community. . Completion of Dean Lake Control Structure to restore the outlet elevation of Dean Lake and grading of future trail connection to West Dean Lakes community. . Completion of 1 ih A venue to CR 83 with sidewalk and trail. . Completion of Pike Lake Road to Southbridge Parkway for additional access for Southbridge neighborhood. . Possible c<::mstruction of Vierling Drive trail to make connection from Marschall Road to CR 16. . Completiop of sidewalk along 6th A venue on 2006 reconstruction proj ect. . Thepolicedepartment continues to perform enforcement efforts for DWI reduction and illegal sales of alcohol and tobacco to minors. The police department is a major contributor to the Southwest Metro Drug task force, supplying funding and manpower. . During 2005 the police department conducted many undercover investigations of inappropriate and illegal sexual activity in Memorial park, and made and arrest in a prostitution sting at a motel in the city. . A grant submission was made to enhance the department's response to instances of domestic abuse. . The police department will participate in a national training program designed to enhance police response in child abduction incidents. . In 2005, the City received private funding from community organizations to purchase'Automated External Defibrulators.(AED's). . Other anticipated equipment upgrades are for increased DWI and traffic enforcement. The department plans on using it's DWI forfeiture funds to upgrade eq~ipment commonly used in traffic enforcement. . The police department continues to be active partners with the schools. We continue our agreement with the school district to provide full-time officer coverage at the Senior and Junior High Schools. We also continue the DARE program in the district. . . Soliciting community input through citizen surveys will occur in 2006. t <. ~ GOAL: High quality of life. . License the sale of alcohol and tobacco products and other businesses to help insure legitimate business operations. . Provide transit services that connect residents to community services, and the rest of the Metropolitan Area. . Plan for public and open spaces in new development that enhance the quality of the built environment for residents, and which give them greater recreational opportunities. . Reconstruction of streets and utilities in 2006 project. . Restoration of bituminous pavements on loth Avenue and Holmes Street . Completion of Dean Lake Control Structure to restore the outlet elevation of Dean Lake. . Completion of 1 ih A venue to CR 83 with sidewalk and trail. . Completion of Pike Lake Road to Southbridge Parkway for additional access for Southbridge neighborhood. . Possible construction of Vierling Drive trail to make connection from Marschall Road to CR 16. . Completion of Joint Powers Agreement with the Prior Lake-Spring Lake Watershed District and the city of Prior Lake for the upgrading ofthe Prior Lake outlet channel. . The police department continues to perform enforcement efforts for DWI reduction and illegal sales of alcohol and tobacco to minors. . The police department will continue to develop its employees through an in-service training program. Some ofthe goals of the training program are to increase connections to the diverse communities by providing Spanish language training to officers. Another training goal is to increase awareness and familiarity to structures which will be in place during an emergency or catastrophic event. The fire and police departments are currently planning a training session to test the City's Emergency Operation Center. . Professional development through education continues to be a priority. The police department anticipates its highest level of officers seeking tuition re-imbursement in 2006. This development opportunity is not limited to sworn personnel but available to all employees. < " v GOAL: Gre~t place for kids to grow up. . Support for!,Community Playground Build, coordinated by volunteers and constructed 'during the first two months of October, 2005. . Maintenance of Parks to acceptable standards for enjoyment by the public and park maintenance projects to enhance or improve park activity. ..--,- , . GOAL: Vibrant, resilient and stable. . City strives for consistency in all of its activities . Applications for annexations are dealt with, incorporating input and concurrence from the affected Township. . Update standards for subdivision developments . Update comprehensive plan elements for good design of developments . Moving engineering to public works facilities for better management of public works facilities and systems. . Professional development through education continues to be a priority. The police department anticipates its highest level of officers seeking tuition re- imbursement in 2006. This development opportunity is not limited to sworn personnel but available to all employees. . The Economic Development Advisory Committee is partnering with the Shakopee Chamber of Commerce to conduct a Business Retention and Expansion survey, which will be mailed before the end of January. . Promote the Downtown FayadeIrnprovement Program and continuing to work with the Shakopee Downtown Partnership. . The EDAC has proposed initiating conversations with property owners and businesses along the 151 A venue corridor to learn more about their plans for their property and determine what redevelopment opportunities are likely to arise in the coming years. { GOAL: Financially strong. . The FY 06 budget was adopted with a slight increase in the tax rate; budget includes building and equipment rental rates which allow for depreciation, and replacement schedules to minimize significant one- time impacts on the General Fund. . Establish fees for services to cover expenses related to those services. . Continued healthy growth in development and property values underlies the Community's fiscal health and strength. . Prepare a Pavement Management Study and Strategies for cost effectiveness of pavement restoration and rehabilitation. . Phasing of GIS Asset Management for Public Works Operation for effective management of assets. . 2006 Budget adopted . At the suggestion of the Planning Commission, the EDAC has proposed hiring a consultant to do a market analysis of land on the west-side of Shakopee to detennine the potential for future commerciaVindustrial uses. , STRATEGY: Increase use of Park and Recreation . Engineering coordination and Park Maintenance involvement in park enhancement or improvement projects . The 2006 Telecommunications budget includes funding for online registration software to allow people to register for programs via the city's website. . $25,000 in funding for additional and replacement Community Center fitness equipment in 2006 budget. . Trails and trail connections included in 2006 Capital Improvement Program and being required as part of developments. . Continued expansion in recreation programs planned for 2006, including additional evening and weekend offerings for households with two working . parents. . Planning for replacement of the current Support Building at the Shakopee Aquatic Park . Develop additional programs to serve new developments . Utilize Natural Resource Corridor Map to connect existing and proposed parks and trail systems. . New parks will be constructed as part of new developments and in existing neighborhoods underserved with park facilities. , STRATEGY: Enhance physical, mental, spiritual health . Complete moves of Public Works to new building and Engineering to old building for better space or employees. . Quarterly offerings of fitness programs such as the Fitness Jam that was held on January 14th which had approximately 70 participants. . Continuing the Aerobics program at the Shakopee Community Center and offering new exciting curriculum. Along with that, keeping our instructors up to par on new fitness trends and classes. . Providing incentive programs for working out all year round (some examples would be our Minnesota River Walk and our Autumn National Forest Walk) . Continuing with tours when a newlpotential member comes into the Community Center. Getting to know our members. . Continuing with Health Reimbursement Programs such as Blue Cross Blue Shield, Silver Sneakers and in March, Medica. . Continue to offer diversified programs that stimulate a participant's body and mind. . Continuing to extend and connect trails systems to offer more places for passive recreation. . Designing new parks to offer fitness opportunities as well as play and spaces for games and sports for residents of all ages. , STRATEGY: Protect the environment . The City appointed an Environmental Advisory Committee in 2002, and staffs a full time Natural Resource Specialist position to oversee environmental concerns. . Apply relevant local, county, state, and federal environmental standards and regulations to new development. . Added the first ever Natural Resources element to a City Comprehensive plan, which has now been taken up and further developed by the City's natural resources staff and EAC. . Review standards ofNPDES permit and review the city's Storm Water Pollution Prevention Program for storm water management . Update of city's storm water management plan to newer standards . Natural resource design standards development planned for 2006. . Update Natural Resource Inventory planned for 2006. . Natural resource focus for spring 2006 Park and Recreation brochure. . Create natural resource educational programs offered in Park and Recreation brochures. . Designate areas requiring Alternative Urban Areawide Reviews (AUAR) with collaboration from the Environmental Advisory Committee. . Participation in the Metropolitan Council citizen-assisted lake monitoring program (CAMP). . Park and Open Space boundary marking. . Enforcement of conservation easements requirements. . Enforcement of Tree and Woodland Management Ordinace. . Enforcement of Shoreland Overlay Zone requirements. . Enforcement of the Shade Tree Disease ordinance. . Enforcement of Noxious Weed Control regulations. . Enforcement of Water Resource Management Plan goals and polices. . Enforcement of Natural Resource Plan goals and policies. . Oak Wilt Suppression Program continued in 2006. . Ongoing coordination of services for natural resource function and staff support of the Environmental Advisory Committee. . Including native plants and plant community areas in new park designs. . Providing opportunities for residents to interact with and learn to appreciate natl.!ral spaces and restored natural areas in Parks and Open Spaces. STRATEGY: Improve individual financial health . The EDA requires assurances that companies which receive economic. develoPlllent incentives will pay wages at no less than 2750/0 of mInImUm wage. . Offering affordable and quality programming. . Continuing with our Fee Reduction Program to help out those individuals that need financial assistance for our programs. . Continuing with Health Reimbursement Programs such as Blue Cross Blue Shield, Silver Sneakers and in March, Medica. . Utilize available grant programs. . Providing free spaces for residents to enjoy the outdoors and improve their fitness. . STRATEGY: Foster community connections . The City communicates with residents through an expanded website; through cable televising of meetings and announcements on cable channel 16; through the Hometown Messenger publication; through stuffers in SPUC billings and through periodic direct mail; and through neighborhood meetings. . The Telecommunications work plan for 2006 includes initiatives to increase resident's use of the public access. studio and equipment by making improvemelitsto the studio and offering training classes through community education. . The Telecommunications work plan also includes production of government access programming above and beyond airing public meetings, with the goal of informing residents of city projects and initiatives. . Providing incentive programs for working out all year round (some examples would be our Minnesota River Walk and our Autumn National Forest Walk) . Continuing with tours when a new/potential member comes into the Community Center. . Continue to work with local businesses and service organizations on sponsoring programs, special events and advertising. . Continue cooperation with Shakopee School District and Shakopee Area Catholic School on joint use of facilities . Continue affiliation with youth and adult sports associations . Collaborate with organizations and promote public participation in regards to accessibility for City facilities, programs and services. . Continue operating the Enigma Teen Center using the Teen Advisory Board approach, which builds ownership through 'buy in', teaches responsibility and leadership. . Continue to buiJd relatiog~hipswith user groups, such as the young men that approached the City about creating a skateboarding team (Shakopee On Skateboards) . Work closely with the Shakopee Senior Citizen's Club. . Utilize Natural Resource Corridor Map to connect existing and proposed parks and trail systems connecting communities. . Providing parks spaces for team sports, which bring community members together. . Providing neighborhood park spaces for informal recreation and play so that children and adults can meet and interact in their own neighborhoods. STRATEGY: Provide high quality services . The City strives to provide the best quality services available to its customers in all facets for service delivery, while being mindful oftax impacts on the taxpayer. . Provide a positive experience for eligible voters during elections. . Assist applicants when applying for required licenses. . Provide information and assistance to the public as requested. . Provide timely building permit review and inspections. . Provide quality dial a ride, circulator, and (soon) commuter transit services to the City's residents. . Provide timely reviewofland use applications. . Provide IT services which support enhanced service delivery capabilities that have been created through the use of new computer technologies. . Begin implementation of asset management . Review of polices for ~torm water ponding, sidewalks, street sweeping and other major maintenance activities and place on the web. . 2006 Budget includes increased staffing. . Continuing to meet with staff and provide them with the best training to help patrons. . Providing updated manuals on Programs being offered . Following up with phone calls to potential members and making sure that their needs are being met and talk with current members about their needs and why they are coming to the Community Center. . Evaluate programs and services upon completion. . Provide training to all staffto ensure program objectives are followed. . Facilitate and utilize public input. . Restoring park spaces that heve fallen into disrepair . Selecting high quality materials and construction in park facilities to ensure long tern durability STRATEGY: Make community welcoming. . Provide a positive experience for eligible voters during elections. . Assist applicants when applying for required licenses. . Provide information and assistance to the public as requested. . Providing incentive programs for working out all year round (some examples would be Minnesota River Walk and our Autumn National Forest Walk) . Continuing with tours when a newlpotential member comes into the Community Center. . Following up with phone calls to potential members and making sure that their needs are being met and talk with current members about their needs and why they are coming to the Community Center. . Develop additional programs in new developments. . Offer easy and accessible ways for participants to learn about and register for programs - i.e., use of city web site and pursue the possibility of adding on-line registration. . Involving residents in Park Design processes. . Including multiple departments in park planning meetings so that residents can meet city staff face to face ".- ." .~._.. . ~-,," . STRATEGY: Make downtown and riverfront inviting . The City supported construction ofthe Community Playground by volunteers in October, 2005. The City is also proceeding with plans for the construction of a performing arts stage, seating, riverfront walkway, and other improvements to Huber Park, for construction in 2006. . Promote the Downtown Fa<;ade Improvement Program in early 2006 and continuing to work with the Shakopee Downtown Partnership. . The EDAC has proposed initiating conversations with property owners and businesses along the 1st Avenue corridor.to learn more about their plans for their property and determine what redevelopment opportunities are. likely to arise in the coming years, . Huber Park and related riverfront park improvements planned for 2006. . Relocation of Boat Landing . Relocation of Archery Range . Researching trail connections from neighborhoods to the river (via Outlet Channel) . . STRATEGY: Strengthen small town feel . Staff is utilizing the Project Pointing Guidelines, which are intended to infuse neighborhood design elements into new developments. It is largely the sense of neighborhood that people identify with a small town feel. . Challenge developers through the review process to introduce architectural design elements and materials that are evocative of the older parts of Shakopee. . Tahpah Park redevelopment planned for 2006. . Six neighborhood parks planned for construction in 2006. . Continue 'family oriented' programs and events where people get to know one another . Maintain and develop neighborhood parks where people can meet and socialize . Staff attendance at National Night Out. ...........- , , STRATEGY: Ensure City's fiscal health . The City has adopted an operating budget which balances the desire for a steady tax rate, with making needed investments for the future, both in terms of new infrastructure and facilities, and maintenance of existing inventories. . Continue to charge fees for services as appropriate. . Partner with neighboring communities on services where appropriate. . Continue to invest in technology and infrastructure to conserve people resources. . Healthy growth in the community and in underlying property valuation bear directly on the City's ability to maintain its favorable rating, bond at favorable rates, and support needed municipal services. . Cost effective management of city and private development projects . PRAB has requested that the development fee study be expanded to include parks and recreation services. . Utilize Mn ReLeaf Grant obtained from the Minnesota DNR for Oak Wilt Suppression. . Apply for and utilize grants for park development and land acquisition (Shutrop, Quarry, Huber all have applied for and/or received grants from the State or DNR) . Ensure Park developments stay within budget. . Begin to implement asset management in public works systems for cost effective ways of managing assets w . STRATEGY: Ensure range of housing . Comprehensive Plan Updates/land use plans are prepared with the goals of the City'sHousing Action Plan (HAP) in mind. The HAP is intended to ensure that the City has a range of life~cycle housing options. . Staff routinely meets with developers, and discusses with them the alternative housing types that may b suited to the sites they are considering for development. . Staffworks with the Scott County HRA on the identification. and implementation of a variety of affordable housing projects. Examples are River City Centre, Northridge Court, Bluff Avenue Urban Villages. . Provide recommendations during the concept and plan review process to create a diversity of housing opportunities. .. Prd:; l'T~~ \\ ~.. TACTICS Make Community a Welcoming Place: cj Shakopee is a great place for kids to grow up. j Increase breadth and depth of citizen participation Facilitate diversity initiatives to engage people of diverse backgrounds Reach out to welcome newcomers Train existing city employees in other languages, culture, and cultural sensitivity. Hire new employeeswith knowledge of or training in languages, cultures, and cultural sensitivity. Regularly update comprehensive plan over 3D-year horizon. Make city hall more user friendly. Ensure Citv's Fiscal Health: Shakopee is financially strong. Identify sources and timing, then apply for state and feral grants for city improvements. Encourage affordable Housing as a community asset Strengthen tax base Mai,ntain industry/commerce balance Maintain and strengthen tourism Seek foundation funding for City initiatives Work with other govenunents to keep spending and taxes reasonable. Regularly update comprehensive plan over 3D-yearhorizon. Foster Community Connections: Shakopee has a high quality of life Shakopee is vibrant, resilient, and stable Shakopee is a great place for kids to grow up Regularly update comprehensive plan over 3D-year horizon Grow intelligently Make recreation programs more robust with more activities and programming breadth to serve our increasingly diverse community. Increase breadth and depth of citizen participation Create a strong multimodal transportation system Support more neighborhood and community-wide events, activities Expand opportunities for arts participation Accelerate completion of citywide trail system, sidewalks, greenways, and regional trail connections. Create community wide mentorship program for youth Create place/space for resident to gather - create welcoming spaces for youth Facilitate access to local amenities . Foster community communication. Make the Downtown and Riverfront More Inviting: Shakopee is financially strong Shakopee is a great place for kids to grow up Facilitate river water cleanup Incorporate live theater and the arts into the historic downtown Develop historic downtown district and invest in building preservation Promote Shakopee's historic heritage Create riverfront taskforce including people from Heritage Pres, downtown, Chamber, interest groups. Create attractive and appealing downtown/riverfront recreational amenities and year- round trails. Encourage specific development in downtown Create political will to go from community vision to detailed downtown and riverfront plans. Promote and support small businesses. Regularly update comprehensive plan over 30- year horizon Preserve natural wildlife habitat Facilitate access to urban conveniences Strengthen Small-Town Feel Shakopee is a great place for kids to grow up Shakopee is vibrant, resilient, and stable . Make neighborhoods more pedestrian friendly Support more neighborhood and community-wide events, activities Develop historic downtown district and invest in building preservation Promote Shakopee's historic heritage Increase breadth and depth of citizen participation Facilitate diversity initiatives to engage people of diverse backgrounds. Continually communicate the community's vision to residents, business owners, developers. Expand opportunities for arts participation Create community gathering locations Use natural areas to create sense of place in neighborhoods Regularly update comprehensive plan over 30-year horizon Increase use of park and rec facilities, programs: Shakopee is an active and healthy community Make recreational programs more robust with more activities and programming breadth to. serve our increasingly diverse community Develop parks and open spaces Optimize use of city-owned recreational facilities. Actively promote park and ree opportunities Regularly update comprehensive plan over 30-year horizon Support youth programming on history, wildlife protection; organize walks and tours, clean ups; plant trees (P&R, comm. Ed, library) Improve Individual Financial Health: Shakopee has a high quality of life Keep city taxes reasonable Foster jobs with livable wages Support expanded educational opportunities Provide High-quality Services That Meet Residents' Needs: Shakopee has a high quality of life Shakopee is a great place for kids to grow up Establish regular, ongoing dialogue between Council, advisory groups, and staff Integrate comprehensive plan with strategic plan and community vision Regularly update comprehensive plan over 30-year horizon Make City Hall more user friendly. Train existing city employees in other languages, culture, and cultural sensitivity. Optimize pubic safety services Hire new employees with knowledge of or training in languages, cultures, and cultural sensitivity. Optimize pttblic works services Regularly measure, monitor resident satisfaction with city services; identify changing needs. Optimize general city services Expand opportunities for arts participation Facilitate access to urban conveniences Foster intergovernmental cooperation Ensure Range of Housing Opportunities: Shakopee is vibrant, resilient, and stable. Regularly update comprehensive plan over 30-year horizon Grow intelligently. Improve quality of residential development Support life cycle housing Encourage affordable housing as a community asset Enhance resident physical, mental and spiritual health: Shakopee is an active and healthy community. Engage civic and religious groups in broader community initiatives. Create community wide mentorship program for youth. Expand opportunities for arts participation Support improved health care for community members. Reduce crime rate Improve air quality Actively promote park and rec opportunities. Protect the Environment: Shakopee is a great place for kids to grow up. Shakopee is an active and healthy community. Shakopee has a high quality of life. Preserve, grow, expand, create natural resources. Preserve natural wildlife habitat Educate citizens on the value and role of conservation Facilitate river water cleanup "