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Home My WebLink About9. 2011/2012 City Clerk Budgets CITY OF SHAKOPEE 2011 — 2012 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities therefore, and providing customer service to the public. GOALS: 1. Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2.Assist applicants in obtaining and renewing licenses in a positive and efficient manner. 3. Maintain city records, making them available to interested parties, in a timely and efficient manner. MEASUREMENT OF GOALS: Cost Per Capita of departments expenditures: Actual Budgeted Requested Requested 2009 2010 2011 2012 Expenditures $290,217 $325,880 $327,180 $365,040 Population 34,691 34,000 35,100 35,300 Expenditure /Capita $8.37 $9.58 $9.32 $10.34 Number of licenses issued 384 380 380 380 Records imaged 131,399 145,000 145,000 145,000 Staff 2009 2010 2011 2012 City Clerk 1 1 1 1 Deputy Clerk 1 1 1 1 Record Clerk 1 1 1 1 Receptionist (2 pt) OBJECT DESCRIPTION: Description of lines items: Wages Part -Time Temporary: Election Judges @ $8.75/hr for regular judges and @ $9.75/hr for head judges for city election $4,500 (2011) and for primary and general elections $26,000 (2012). 9 -1 Communications: Printing and publishing $13,600 (2011) and $10,000(2012). Insurance: Liability insurance $2,580 (2011) and $2,780 (2012). Software: Software annual fees $7,880 (2011) and $8,480 (2012). Building Rent (IS FUND): Building fund rental charges for city clerk division $16,720 (2011) and $16,540 (2012). Capital Expenditures: Scanner Replacement for imaging records into Laserfiche $5,500 (2012). 9 -2 R5509BUD SH005PV CITY OF SHAKOPEE 8/5/2010 14 :30:37 By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Page - 1 Fiscal Period: 7 / 10 Level Of Rollup 6 2008 2009 7/31/2010 2010 2011 2012 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 01000 GENERAL FUND 13 CITY CLERK 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4200 LICENSES AND PERMITS 4201 LICENSES 146,151- 153,815- 130,477- 141,100- 141,100- 144,000- 4200 LICENSES AND PERMITS 146,151- 153,815- 130,477- 141,100- 141,100- 144,000- 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 135- 145- 30- 4821 FINES & FORFEITS 700- 4500 CHARGES FOR SERVICE 135- 145- 730- 4001 REVENUES 146,286- 153,960- 131,207- 141,100- 141,100- 144,000- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 177,461 177,168 100,622 180,860 197,380 222,310 6100 BENEFITS 59,215 59,227 29,598 70,970 75,870 86,630 6001 WAGES & BENEFITS 236,676 236,396 130,220 251,830 273,250 308,940 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 9,414 2,089 111 1,750 2,750 1,750 6300 PROFESSIONAL SERVICES 26,764 9,051 1,800 28,200 5,600 4,800 6330 COMMUNICATIONS 22,080 17,638 7,683 15,280 16,680 14,010 6350 INSURANCE 3,643 2,561 2,648 2,500 2,580 2,780 6400 RENTALS 17,888 20,981 17,067 25,170 25,170 26,010 6470 DUES(rRAININGITRAVEL 1,354 1,501 419 1,150 1,150 1,250 6200 SUPPLIES AND SERVICES 81,143 53,821 29,727 74,050 53,930 50,600 6500 DEPRECIATION 6600 MISCELLANEOUS 24 6600 MISCELLANEOUS 24 6700 CAPITAL OUTLAY 6740 EQUIPMENT 5,500 6700 CAPITAL OUTLAY 5,500 6800 DEBT SERVICE 6000 EXPENDITURES 317,843 290,216 159,947 325,880 327,180 365,040 4000 REVENUES AND EXPENDITURES 171,557 136,256 28,740 184,780 186,080 221,040 13 CITY CLERK 171,557 136,256 28,740 184,780 186,080 221,040 01000 GENERAL FUND 171,557 136,256 28,740 184,780 186,080 221,040 9 -3 Clerk 2011 -12 Budget 2011 2012 2011 2012 0134 0134 Object # Description Imaging Imaging Total Total 6002 Wages FT - Reg. $ 4,800 $ 4,800 $ 171,130 $ 174,560 6015 Wages PT - Temp 26,250 47,750 6122 PERA 350 350 14,290 16,100 6124 FICA 370 370 15,100 17,010 6135 Health 34,260 41,120 6139 PEHP 1,200 1,200 6140 Life /LTD 930 930 6145 Dental 1,920 1,920 6170 Workers Comp 30 30 1,470 1,650 6180 Compensated Absences 6,700 6,700 6185 OPEB - - Total Personnel 5,550 5,550 273,250 308,940 6202 Operating Supplies - - 6210 Office Supplies 50 50 2,750 1,750 6240 Equipment Maintenance - - 6310 Attorney 3,500 3,500 6314 Computer Services 800 - 6316 Equipment Maintenance 550 550 850 850 6318 Filing Fees 250 250 6327 Other Prof Services 200 200 200 200 6332 Postage 2,800 3,730 6334 Telephone 280 280 6336 Printing /Publishing 13,600 10,000 6352 Liability Insurance 2,580 2,780 6410 Software - Annual Fees 7,880 8,480 6420 Equipment Rent 450 750 6430 Building Rent (IS FUND) 16,720 16,540 6435 Other Rent 120 240 6472 Conf / School / Training 150 150 650 750 6475 Travel /Subsistence 400 400 6480 Dues 100 100 Total Supplies & Services 950 950 53,930 50,600 6740 Capital Expenditures 5500 - 5,500 6/17/2009 Total $ 6,500 $ 12,000 $ 327,180 $ 365,040 9 -4 Clerk 2011 -12 Budget 2011 2012 2011 2012 2011 2012 0131 0131 0132 0132 0133 0133 Object# Description Mgt Mgt Elections Elections Licenses Licenses 6002 Wages FT - Reg. $ 149,200 $ 152,630 $ 9,630 $ 9,630 $ 7,500 $ 7,500 6015 Wages PT -Temp 21,750 21,750 4,500 26,000 6122 PERA 12,390 12,640 1,020 2,580 530 530 6124 FICA 13,080 13,340 1,080 2,730 570 570 6135 Health 34,260 41,120 6139 PEHP 1,200 1,200 6140 Life /LTD 930 930 6145 Dental 1,920 1,920 6170 Workers Comp 1,290 1,320 100 250 50 50 6180 Compensated Absences 6,700 6,700 6185 OPEB Total Personnel 242,720 253,550 16,330 41,190 8,650 8,650 6202 Operating Supplies 6210 Office Supplies 1,700 1,600 1,000 100 6240 Equipment Maintenance 6310 Attorney 3,400 3,000 100 100 400 6314 Computer Services 800 - 6316 Equipment Maintenance 300 300 6318 Filing Fees 250 250 6327 Other Prof Services 6332 Postage 2,700 2,700 100 1,000 30 6334 Telephone 280 280 6336 Printing /Publishing 12,200 10,000 1,400 6352 Liability Insurance 2,580 2,780 6410 Software - Annual Fees 7,880 8,480 6420 Equipment Rent 450 750 6430 Building Rent (IS FUND) 16,720 16,540 6435 Other Rent 120 240 6472 Conf ! School / Training 500 600 6475 Travel /Subsistence 400 400 6480 Dues 100 100 Total Supplies & Services 49,460 47,780 3,520 1,440 - 430 6740 Capital Expenditures 6117/2009 Total $ 292,180 $ 301,330 $ 19,850 $ 42,630 $ 8,650 $ 9,080 9 -5