HomeMy WebLinkAbout3. Community Center Improvements Consultant's Presentations CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jamie Polley, Director of Parks, Recreation & Natural Resources
SUBJECT: Community Center Improvement Consultant Presentations
DATE: August 2, 2010
Introduction:
The Council is asked to hear a presentation by the financial consultants and architectural
consultants for the Community Center improvement projects.
Background:
On May 18 the City Council approved the hiring of the financial consultants, Park and
Recreation Consulting, LLC and Ken Vraa Consulting, LLC, to review the current operations of
the Parks, Recreation and Natural Resources Department and to develop an analysis of the
impacts the Community Center improvements will have on the revenues and expenditures of
the department. The consultants have held a number of meetings and gathered a great deal of
information. They will present their final report to the City Council for consideration.
The City Council also approved the hiring of the architectural consultant, Oertel Architects to
develop a concept plan for the senior center and fitness center improvements and provide a
cost estimate for the construction of the 2 nd sheet, senior center and fitness center. In addition
Oertel Architects was directed to develop a concept plan for the community center campus.
Oertel Architects will be at the meeting to present the concept plans and financial estimates for
the community center improvements.
If there is a desire to have this considered by voters, the City Council will need to give direction
on at minimum the following issues:
1. Size of ice facility and team rooms —A "bare bones" ice facility - -a practice sheet with
seating for 200 spectators —is estimated to cost $5,980,000. Adding seats for a second
ice sheet for competitive purposes (500 to 1000 spectators) with team locker rooms
could increase the cost to $7,075,000.
2. Banquet Room —If constructed as part of the senior facility, it would allow additional
rentable events that would generate operating revenues. It would, however, add
$650,000 to the project cost.
3. Kitchen —a commercial kitchen, either to support a banquet facility, or congregate
dining, would add $300,000 just for the unfinished space, and an additional $350,000 to
equip it.
From a scheduling standpoint, the City Council will need to make a decision as to whether to
place this on the agenda by August 17 The "Shakopee Recreation: Bringing People Together"
group would be prepared to present its marketing plan to the City Council on Monday, August
tH , should the Council so desire. Note that the 16
16 is already scheduled for a budget
workshop, and so that would not constitute an additional meeting.
The proposed schedule for decision - making is as follows:
Monday, August 2 Presentation by Consultants
Wednesday, August 4 Direction on Scope of Project (Regular Council meeting)
Monday, August 16 Marketing Presentation by SR:BPT (Budget Workshop)
Tuesday, August 17 —Last date to place question on November 2 nd Ballot
Recommendation:
It is recommended that the City Council review and discuss the information provided by the
consultants.
Relationship to Visioning:
This supports Goal A, "Keep Shakopee a safe and healthy community, where residents can
pursue active and quality lifestyles."
Action Required:
Provide direction as to any additional information that might be needed in order make a
referendum decision by August 17
Jamie Polley, CPRP
Director of Parks, Recreation & Natural Resources