HomeMy WebLinkAbout13.C.1. Community Center Improvement Consultant Presentations is. C.1.
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jamie Polley, Director of Parks, Recreation & Natural Resources
SUBJECT: Community Center Improvement Consultant Presentations
DATE: August 2, 2010
Introduction:
The Council is asked to hear a presentation by the financial consultants and architectural
consultants for the Community Center improvement projects.
Background:
On May 18 the City Council approved the hiring of the financial consultants, Park and
Recreation Consulting, LLC and Ken Vraa Consulting, LLC, to review the current operations of
the Parks, Recreation and Natural Resources Department and to develop an analysis of the
impacts the Community Center improvements will have on the revenues and expenditures of
the department. The consultants have held a number of meetings and gathered a great deal of
information. They will present their final report to the City Council for consideration.
The City Council also approved the hiring of the architectural consultant, Oertel Architects to
develop a concept plan for the senior center and fitness center improvements and provide a
cost estimate for the construction of the 2nd sheet, senior center and fitness center. In addition
Oertel Architects was directed to develop a concept plan for the community center campus.
Oertel Architects will be at the meeting to present the concept plans and financial estimates for
the community center improvements.
If there is a desire to have this considered by voters, the City Council will need to give direction
on at minimum the following issues:
1. Size of ice facility and team rooms —A "bare bones" ice facility - -a practice sheet with
seating for 200 spectators —is estimated to cost $5,980,000. Adding seats for a second
ice sheet for competitive purposes (500 to 1000 spectators) with team locker rooms
could increase the cost to $7,075,000.
2. Banquet Room —if constructed as part of the senior facility, it would allow additional
rentable events that would generate operating revenues. It would, however, add
$650,000 to the project cost.
3. Kitchen —a commercial kitchen, either to support a banquet facility, or congregate
dining, would add $300,000 just for the unfinished space, and an additional $350,000 to
equip it.
From a scheduling standpoint, the City Council will need to make a decision as to whether to
place this on the agenda by August 17 The "Shakopee Recreation: Bringing People Together"
group would be prepared to present its marketing plan to the City Council on Monday, August
16 should the Council so desire. Note that the 16 is already scheduled for a budget
workshop, and so that would not constitute an additional meeting.
The proposed schedule for decision - making is as follows:
Monday, August 2 Presentation by Consultants
Wednesday, August 4 Direction on Scope of Project (Regular Council meeting)
Monday, August 16 Marketing Presentation by SR:BPT (Budget Workshop)
Tuesday, August 17 —Last date to place question on November 2nd Ballot
Recommendation:
It is recommended that the City Council review and discuss the information provided by the
consultants.
Relationship to Visioning:
This supports Goal A, "Keep Shakopee a safe and healthy community, where residents can
pursue active and quality lifestyles."
Action Required:
Provide direction as to any additional information that might be needed in order make a
referendum decision by August 17
Jamie Polley, CPRP
Director of Parks, Recreation & Natural Resources
13. C.1
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Community Center Improvement Costs
DATE: August 4, 2010
INTRODUCTION:
The purpose of this memo is to provide additional information as requested by the City
Council. This was from the August 2nd workshop when the proposed Community Center
improvements were discussed.
BACKGROUND:
At the meeting, the Council heard reports from the architect and financial consultants. A
specific question was raised about rental costs and operating costs.
It is important for the Council to be aware that, based on the findings of the financial
consultants, there will be costs in addition to only those which might be voted upon at a
November 2nd referendum.
Please note that the operation and maintenance costs below are approximate, as the
consultants included items which were not easily segregated on short notice. Additional
research and clarification will be done, and the results of that provided to the City
Council.
ASSUMPTIONS:
Bond retirement and issuance costs over 20 years:
$8.2 million project $658,000 annually /20 years
$10.7 million project $853,000 annually /20 years
Average: $9.5 Million $755,000
Annual additional rent, and O &M costs on $9.5 million project 450,000
Total annual additional cost: $1,205,000
It is important to note that these costs are approximate and will be refined as more
information is available.
ACTION REQUIRED:
Council should consider these as they give direction on the next steps for the Community
Center project.
Mark McNeill
City Administrator
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jamie Polley, Director of Parks, Recreation & Natural Resources
SUBJECT: Community Center Improvement Cost Scenarios
DATE: August 4, 2010
Introduction:
The Council has asked staff to prepare the costs of various improvement scenarios as presented
by the architectural consultant.
Background:
On August 2 nd the City Council was presented with concept plans for the Community Center
Improvements and the Community Center Campus concept. The City Council was posed with a
number of questions to consider if Council desires the improvements to the Community Center
to be considered by the public:
1. Size of ice facility and team rooms —A "bare bones" ice facility - -a practice sheet with
seating for 200 spectators —is estimated to cost $5,980,000. Adding seats for a second
ice sheet for competitive purposes (500 to 1000 spectators) with team locker rooms
could increase the cost to $7,075,000.
2. Banquet Room —If constructed as part of the senior facility, it would allow additional
rentable events that would generate operating revenues. It would, however, add
$650,000 to the project cost.
3. Kitchen —a commercial kitchen, either to support a banquet facility, or congregate
dining, would add $300,000 just for the unfinished space, and an additional $350,000 to
equip it.
Discussion:
Staff has put together the costs of various improvement scenarios for Council discussion:
Community Center Improvements:
Senior Center - Basic
Senior /entrance $350,000
2 small meeting rooms $300,000
Restrooms $150,000
Construction fees $730,000
Basic Senior Center $1,530,000
Senior Center – Add ons
Large meeting room $650,000
Kitchen shell /storage $300,000
Kitchen equipment $350,000
Senior Center w/ Comm. Kitchen and banquet facility + fees $2,830,000
Renovation, interior (fitness area)
New floor, child care /programming. Etc $500,000
Misc. interior renovation $100,000
Staging /Temporary cond. $50,000
Total $650,000
Basic Senior Center + Fitness $2,180,000
Senior Center w/ comm. kit & banquet + Fitness $3,480,000
Ice Arena
West Addition — Main facility
Main building addition $4,200,000
Ice sheet /equipment $800,000
Construction Fees $870,000
Total for 200 seat option 2 nd sheet $5,870,000
Total for 200 seat option w/ HS team room add to existing sheet $6,340,000
(add $470,000)
Total 500 -1000 seat option w/ HS team rooms under bleachers $6,965,000
(add $625,000)
Total Package Options:
Basic Senior Center, Fitness & 200 seat sheet $8,050,000
Basic Senior Center, Fitness & 200 seat sheet w/ HS addition $8,520,000
Basic Senior Center, Fitness & 500 -1000 sheet w/ HS — bleachers $9,145,000
Senior Center comm. kit., banquet, Fitness & 200 seat sheet $9,350,000
Senior Center comm. kit., banquet, Fitness & 200 seat sheet w/ HS add $9,820,000
Senior Center comm. kit., banquet, Fitness & 500 -1000 HS — bleachers $10,445,000
Recommendation:
It is recommended that the City Council review and discuss the various improvement options
Relationship to Visioning:
This supports Goal A, "Keep Shakopee a safe and healthy community, where residents can
pursue active and quality lifestyles."
Action Required:
Provide direction as to any additional information that might be needed in order make a
referendum decision by August 17
Jamie Polley, CPRP
Director of Parks, Recreation & Natural Resources
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jamie Polley, Director of Parks, Recreation & Natural Resources
SUBJECT: Community Input Meeting - Community Center Improvement
DATE: August 4, 2010
Introduction:
This is an informational item recapping the discussions of the community input meeting for the
Community Center Improvements.
Information:
The City held a Community Input Open House meeting on Wednesday, July 28 at the
Shakopee Police Department. The reason for the meeting was to gather community input on
the proposed community center improvements. The meeting was not highly publicized.
Twenty -five people attended the meeting. Staff gave a short presentation covering the
History /Timeline explaining how the three improvements of a Senior Center, 2 Sheet of Ice
and a 2 Floor to the Fitness Center were chosen and the process that has take place including
the presentation to the City Council, hiring of the consultants and future meetings.
Staff also touched on the reason why a senior center, 2 sheet of ice and enhancements to the
fitness facility are needed and important to the City. The discussion was then opened for
questions from the attendees. Questions and statements from the attendees included (staff or
attendees answers in parenthesis):
• Is the current ice sheet self supporting? (the current ice sheet covers approximately 93%
of the expenses without building rent)
• Do non - resident ice renters pay the same amount as residents? (Yes)
• What are the total costs of construction? (This question was deferred to the consultant
presentation on August 2, 2010)
• The suggestion to add health into the marketing was made.
• If there is dwindling attendance at other senior centers why will this one work? (Seniors
in attendance answered this question. They felt very confident that with the number of
different senior groups currently utilizing the Community Center, youth building and
other city locations that having a central facility would be very well received. Staff also
feels that if it is programmed and utilized correctly it will serve as a home base and
gathering place for all Shakopee seniors.)
• Why are Baby boomers not getting involved in this project - senior center? (Staff and
citizens in attendance felt that baby boomers will get involved when they are aware of
more of the details of what the facility will include and offer them).
• Are there any churches offering these types of activities for seniors? (There are some
churches offering senior activities. With the construction of the Senior Center it is
anticipated that the City will work to collaborate with all entities that offer senior
programming).
• Are there any grants for healthy living improvements from the government — Federal?
(At this time there is no knowledge of such grants).
• It was suggested that the public be aware of any private partners involved and include
those partners in the marketing plan to show collaboration.
• Suggestion - A good reference book is (Generation Ageless) show that there will be
more senior singles than married couples.
• It costs $18.00 per year per household for Scott County parks. — Information from a
Scott County Commissioner.
The Shakopee Parks and Recreation: Bringing People Together Group presented a few
marketing slogans and ideas to the group. The SPR:BPT group is working with Razor Marketing
to plan future marketing materials and needs. The attendees gave the SPR:BPT group feedback
regarding their ideas with most showing support. Attendees also made statements about the
importance of Parks and Recreation within the overall City operations and the majority of the
attendees were positive about the projects.
Action Required:
No action is required on this informational item.
Jamie Polley, CPRP
Director of Parks, Recreation & Natural Resources