HomeMy WebLinkAbout5.F.2. 2010-2011 Goals & Objectives Update CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council ""OHER
FROM: Mark McNeill, City Administrator
SUBJECT: 2010 -2011 Goals & Objectives Update
DATE: August 4, 2010
Comment:
Introduction:
The purpose of this memorandum is to update the City Council on Goals and Objectives
which were adopted by the City Council earlier this year.
Background:
As is the standard for Shakopee City Council's, following the seating of each newly
elected Council, goals and objectives for the following two years are discussed and
adopted. This City Council adopted goals for their two year period on April 20 t ', 2010.
Attached are updates as to progress in achieving these goals (see highlighted comments
on the attached sheets).
Relationship to Visioning:
This meets all five of the City's stated long term goals.
Action Required:
Unless there are questions and discussion is desired, no action is needed.
49
Mark McNeill
City Administrator
MM:cn
Focus Area:
Economic Development
Responsible Party Target Date
Goal 1: Re- establish and begin regular meetings of the Economic Development Advisory
Committee.
A. Interview and make appointments; specify City Council 5/10
meeting frequency to be at least monthly.
Status: EDAC appointed, and first met on 6116110.
Meetings are held the third Wednesday of each month.
Goal 2: Develop a marketing plan for the Downtown & CR 101 corridor in "Old Shakopee ".
A. EDAC to define specific geographic area to be EDAC /Staff 9/10
Included in Downtown/CR 101 marketing plan.
B. EDAC to complete inventory of land use or EDAC /Staff 6/11
zoning changes, infrastructure improvements, or
other items affecting marketability of
Downtown/CR 101 area.
C. City Council to consider the recommendations of City Council 12/11
EDAC for the Downtown/CR 101 marketing plan.
Goal 3: Develop and Adopt a Plan for the Future of New and Existing
Retail Centers within the City.
A. EDAC to identify specific existing or planned retail EDAC 3/11
centers in the City, and define anticipated character and mix
of uses will be.
B. EDAC to develop recommendations regarding possible EDAC /PW 9/11
land use or zoning changes, and possible infrastructure
investment plans needed to support retail uses in the
identified areas.
C. Council to act on EDAC recommendations regarding City Council 12/11
retail centers.
Responsible Party Target Date
Goal 4: Develop and Adopt a Plan for the Further Development of Industrial and Business Park
areas in the City. (Valley Green /Dean Lakes/West End (CR 69 /US 169 /TH 41)
A. Review alternative gap financing tools and formulate EDA Dir/ 3/11
recommendations upon which the City of Shakopee Finance Dir.
should focus for development and use.
B. Council action on gap financing recommendations. City Council 4/11
C. Develop recommendations for the CR 69/US 169Interchange study County /City 9/10
Area
D. Council action on EDAC recommendations for the69 /169 study area City Council 10/10
Goal 5: Establish Job /Business Retention Program
A. EDAC to review with participation by the EDAC 12/10
Chamber of Commerce, Downtown Partnership
and others for possible design and implementation
of a Business Retention/Expansion program.
B. Council to review and take action of BRE City Council 3/11
recommendations
Goal 6: Ensure Tax Base Preservation
A. Review Economic Development assistance standards EDAC 7/11
to ensure that new C/I development adds to tax base,
in addition to provide for job creation.
B. Work to minimize impacts of foreclosures on residential Inspections/Police Ongoing
properties (Le, continue inspection programs; notify owners
of maintenance deficiencies.)
Focus Area:
TRANSPORTATION
Responsible Party Target Date
Goal 1: Reconstruct CR101 11 Avenue
A. Complete report for short term options study. County /Consultant /City 5110
1. Refer to EDAC for long term economic
impact review.
-Make recommendation to Council. EDAC 5111
Status: Council approved a S lane with no median design.
B. Complete Preliminary design County 6/10
1. Make decisions on following:
a. Right -of -way & easement- City Council /County 6/10
b. Access closures City Council /County 6/10
c. Design specifics City Council/County 6/10
d. Streetscape City Council/County 6/10
Status: Preliminary design of street, utilities, sidewalks,
lighting, and other work is underway.
C. Award contract for construction County 4/11
D. Complete project County 10 /11
Goal 2: Facilitate Marschall Rd /County Road 17 Improvements
A. Complete CSAH 42/17 Interchange County 10 /11
1. Give City consent on design. PW Dir /City Council 8/10
Status: Plans are nearly done and formal council
approval of interchange design will be forthcoming.
B. Decide on Marschall RdNierling Dr. safety City /County 11 /10
improvement project.
1. Start design on MarschallNierling County /City 7/11
Status: County wants City to be the lead agency on this
project and an RFP to select a consultant to design should
begin this November /December, 2010.
C. Prepare for 2014 Co. Rd. 17 project (17 Ave. to CR 42)
1. Work with County consultant on design, Engineering 12/11
including access and right -of -way.
Status: County needs to issue a RFP for consultant to
design the project.
Responsible Party Target Date
Goal 3: Complete County Road 21/18 Project
A. Complete bus only ramp construction from Stagecoach Rd. County 9/10
B. Complete planning and design for Eagle Creek County /City 12/11
Park and Ride Station.
Goal 4: Facilitate River Crossing w /MnDOT and Met Council
A. Approve participation in Collaborative City Council 5/10
Agreement for TH41.
B. Get MnDOT/Met Council to initiate further study of CD Dir /City Council 9/11
River Crossings from I -35 to CR9, including 101 bridge.
Goal 5: Participate in CR 69 /TH 169 Interchange Study
A. Commit to' /a of study cost and staff time City Council 5110
B. Participate in Consultant selection (Economic CD and PW Dir. 9/10
Development and Transportation).
Goal 6: Work with Jurisdictions to Close Gaps on Regional & Local Trail System
A. Obtain funding for Memorial Park Trail Bridge Public Works 10 /11
B. Review Local and Regional Trails and identify Parks and Rec, Ongoing
areas for improvement (with County) and PW Directors
C. Determine Trail connection between Holmes Street Parks and Rec, 7/11
Bridge and SW Trail in Chanhassen (with 3 Rivers and PW Directors
Park District and County).
Goal 7: Expand Commuter Transit Service & Expand Ridership on Transit Circulator Service
A. Revise schedule to increase reverse commuter runs CD Director 10 /10
to downtown Minneapolis.
B. Revise commuter schedule to serve Eagle Creek & CD Director 10 /11
Southbridge Park and Ride lots.
C. Revise circulator routes to better serve east Shakopee CD Director 12/10
neighborhood (CR 18/21).
D. Make final decision on acquisition of former City Council 9/10
Shakopee Dodge property for Park and Ride Site.
Status: CD Director and Scott TPT in discussions with SW
Transit to expand the number of buses serving Southbridge
and connect to the Anderson Lakes Park and Ride, as well
as SWT U of MN service. "
Focus Area:
Strengthen Community Identity & Connections
Responsible Party Target Date
Goal 1: Improve Communication & Connections between the City, its Diverse Population,
and its Neighborhoods
A. Explore, Select and Implement a translation Communications 9/10
tool for the City's website Coordinator
B. Begin regular meetings /forums with neighborhood associations Administration/ 10 /10
and neighborhood watch groups City Council
C. Develop & implement new community event PRB/P &R Dir. 6/10
(replacement for Shakopee Showcase)
D. Expand use of social media (Facebook, Twitter, etc.) Administration/IT 10 /10
Goal 2: Evaluate & Enhance Community Amenities
A. Provide alternative site for congregate dining and address Admin/ P &R Dir. 8/10
related senior services
B. Discuss 2nd sheet of ice /multi- purpose facility & 2nd floor on PRAB /Council 4/10
fitness room of Community Center
Status: Consultants appointed; report due to be presented to
City Council 812
1. Decide on project completion and identify funding. City Council 8/10
C. Identify funding for undeveloped park lands P &R, and Fin. Dir. 12/11
(Riverside Fields, Greenfield East/Park Meadows)
Goal 3: Build Upon & Expand Partnerships & Sponsorships
A. Build relationships & partnerships with community leaders City Council /Staff Ongoing
(SPUC, Chamber of Commerce, School Board, Dntn Prtnrshp, etc)
Status: Chamber of Commerce and Downtown Partnership, as well as
SPUC included in agenda mailings for the EDAC
B. Create new partnerships with private enterprise and SMSC; City Council /Staff Ongoing
improve communications.
Core Area:
Responsible Fiscal Management
Responsible Party Target Date
Goal 1: Maintain Adequate Fund Balance Levels
A. Keep General Fund balance at 40 -45% Staff /Council On -going
B. Maintain Transit Fund balance at 40 -45 %, plus planned CD Dir. On -going
Capital expenditures
C. Have EDAC research EDA funding demands; bring for
Consideration at 2011 Budget Discussion EDAC 8/10
D. Target balance of Capital Improvement Fund at Council /Staff On -going
$1 million thru the CIP; research where else funding
could be used
E. Maintain Enterprise Funds at 3 -5 months operating Finance/PW Dir. On -going
expenditures, plus accumulated depreciation needs
F. Maintain Internal Service Funds at levels greater than Council/Staff On -going
accumulated depreciation of assets
Goal 2: Maintain Sustainable Property Tax Burden
A. Set tax burden at levels commensurate with tax base Council On -going
fluctuations
B. Maximize non -tax revenues where appropriate Dept. Heads On -going
(grants, fees, etc.)
Goal 3: Maintain Debt Levels Relative to Projects
A. Consider GO Bonding impacts when considering projects Staff /Council On -going
B. Maintain per capita debt measures below median Finance Director /Council On -going
compared to cities with same credit rating
Goal 4: Control Spending
A. Council to set budget at affordable levels City Council 9/10; 9/11
B. Monitor expenditures for compliance Staff /Council Monthly
with adopted budgets
Core Area:
Public Safety /Public Works
Responsible Party Target Date
Goal 1: Maintain Adequate Staffing Levels
A. Retain high quality employees Police/Fire/Public On -going
Works /Council
B. Fill current department vacancies Police/Fire 9/10
Status: Police officer hired 05124110 to replace retired officer
Temporary CSO hired 06101110
Police department still has sworn officer and CSO vacancies
COPS grant application submitted in June
Status: Six Firefighters hired 511012010, Fire Department at
Full staffing
C. Review PW structure to meet demands Public Works On -going
Status: Reviewing structure during budget process
Goal 2: Continue High Quality Training
A. Train beyond minimum requirements Police /Fire/PW On -going
Status: Police in- service training reflects this objective
and additional training scheduled for fall
Status: Fire department training three Mondays a month and
additional outside training as it comes available
B. Collaborate on more training between City departments Police/Fire /PW 11 /10
Status: PWD has attended emergency management training
with police and fire
Search and rescue training conducted in May at the joint
training facility
Goal 3: Fire Station 2 Relocation
A. Report on Feasibility study, costs of new station Fire /Admin 8/10
Status: Oertel Architects has been hired to conduct the
feasibility Study
Responsible Party Target Date
Goal 4: Continue Working on Goals and Objectives set forth by the Police Services Master
Planning Task Force
A. Maintain the high level of emergency response and law Police /CC /Admin On -going
enforcement
B. Maintain a high level of pro- active crime prevention Police /CC /Admin On -going
Status: Street Crimes unit active for summer months
C. Recruit, retain and support a skilled workforce Police /CC /Admin On -going
Status: CSO and police officer hiring processes completed in spring
A Employ efficient and effective operations to meet service Police /CC /Admin On -going
expectations and foster strong community support
Status: Patrol minimums have been adjusted to reflect current
staffing levels
Recaptured costs through FEAM for spring flood expenses
Goal 5: Community Survey
A. Update 2005 police survey and collaborate with fire dept. Fire /Police 6/11
Goal 6: Improve Department Visibility
A. Implement Social Media such as Twitter, Tipline, and Police/Fire 10/10
E -911.
Status: Grant application submitted to fund Tip411 program
B. Begin regular department features on cable access Police/Fire 10 /10
C. Improve information on City web sites Police /Fire 7/10
Status: Citizen feedback link on PD website in place
A Continue to expand and promote Crime -Free Multi- Police On -going
Housing, and Neighborhood Watch Programs.
Goal 7: Place Mobile Data Terminals in Fire Vehicles
A. Establish server connection with County Fire /IT /County 10/10
Status: Scott County is in the process of building a web based
Program for the Scott County Fire Departments
Expected date of completion of the program 9110
Goal 8: Establish Station Paging Responsible Party Target Date
A. Establish paging requirement with county Fire /IT /County 6/10
Status: Scott County has finished splitting the city into two
Districts, still working on paging criteria with county
B. Reprogram pagers Fire 7/10
Status: Have started to reprogram pagers
C. Station paging up and running Fire , 9/10
Goal 9: Fire Explorer Program
A. Program recruitment and development Fire 1/11
B. Start program Fire 5111
Goal 10: Use of Technology
A. Continue development of GIS for operations and PW/Police/Fire /IT On -going
emergency management
Status: PTA /GIS staff has conducted meetings with police
and fire to determine GIS needs for 2010.
B. Continue use of technology to support operations and Public Works/IT On -going
better utilization of resources
Status: New PDA's are up and running for field
inspection and data collection of trees, playgrounds,
sanitary sewers, and signs.
Police department continues to implement in -squad cameras
Police department security cameras have been updated