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HomeMy WebLinkAbout5.F.2. Approve Minutes of July 6, 2010 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JULY 06, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Matt Lehman, Pamela Punt and Pat Heitzman present. Also present was Gregg Voxland, Acting City Administrator /Finance Director; Kris Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; Bruce Loney, Public Works Director /City Engineer; R. Michael Leek, Community Development Director; Jeff Tate, Police Chief; Jamie Polley, Parks, Recreation, and Natural Resources Director; and Brad Eller, Recreation Supervisor. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr.Voxland said there were no changes to the agenda. Clay/Punt moved to approve the agenda. Motion carried 5 -0. Mayor Schmitt had nothing to report in the Mayor's Report. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Cncl. Clay asked to add to the consent agenda, 12.A., Final Plat of Riverside Bluffs Third Addition located north of Eagle Creek Boulevard and west of Foothill Trail — Res. No. 7021 as revised. Cncl. Lehman asked to remove 5.E.1, Authorize Hiring One Community Service Officer — Travis Brown. Lehman/Heitzman moved to approve the Consent Agenda as amended. Mr. Voxland read the consent agenda. Motion carried 5 -0. Lehman/Heitzman moved to authorize the appropriate City Officials to enter into a contract to participate in the Metropolitan Council 2010 Citizen - Assisted Monitoring Program. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to declare three bicycles recovered by the police department as surplus property and authorize staff to donate these items to Scott County Human Services. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve that the existing overhead power lines on CSAH 16 from CSAH 21 to Pike Lake Road to be relocated shall be placed underground. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of $450,960.40 and electronic transfers in the amount of $402,444.29 for a total of $853,404.69. (Motion carried under the Consent Agenda) Official Proceedings of the July 06, 2010 Shakopee City Council Page -2- Lehman/Heitzman moved to approve the minutes of June 15, 2010. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7018, A Resolution Appointing Judges of Election and Establishing Compensation, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the application and grant a temporary on -sale 3.2 percent malt liquor license to the Shakopee Jaycees, Inc., for the fenced in beer garden at Huber Park, on Thursday, August 5, 2010 with the sales to cease at 8:00 p.m.; and on Friday and Saturday, August 6 and August 7, 2010, with sales to cease at 12:00 midnight and the bar being cleared of alcohol by 12:30 a.m. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7019, A Resolution Changing the August 3, 2010 Council Meeting Date, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7020 A Resolution Providing for the Issuance and Sale of General Obligation Improvement Bonds, Series 2010A, to be Issued in the Proposed Aggregate Principal Amount of $1,555,000, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the proper city officials to execute the assessment agreement with Scott County for the 2011 assessment year in the amount of $1 81,600. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate officials to enter into a grant contract with the State of Minnesota to fund 74.86% of the cost of energy efficiency improvements to the Police Station, and, authorize the hiring of Owens Companies Inc. to complete energy efficiency improvements to the Shakopee Police Station at a total price not to exceed $88,500. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate officials to sign Amendments #1 and #2 to the City's life insurance policies with Madison National Life. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept the property /liability insurance renewals from the League of Minnesota Cities Insurance Trust for a deposit premium of $493,957, and not waive the monetary limits on tort liability established by Minnesota Statutes 466.04. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7021, a Resolution Approving the Final Plat for Riverside Bluffs Third Addition, and moved its adoption. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. Official Proceedings of the July 06, 2010 Shakopee City Council Page -3- Elmer Otto, 1057 Eastview Circle, asked the City Council to consider passing an ordinance requiring all apal huent building owners in the City of Shakopee to be licensed, and have someone available on site at all times, and be required to join the City's Multi- housing Crime Prevention Program. Mayor Schmitt responded that this is being investigated by staff and that it will be discussed at budget time. Minesh Burkta, owner of the Valley Inn, 1181 First Avenue, advised Council that he had a meeting with Scott County and their consultants regarding access closures to First Avenue for the reconstruction project. Mr. Burkta stated that the County will be closing his only access to First Avenue which means his customers will be re- routed to use the access off of Bluff Street. Mr. Burkta said that he fears losing several customers if his access to First Avenue is closed. Mayor Schmitt suggested Mr. Burkta work with Bruce Loney and Michael Leek regarding this issue. Mayor Schmitt asked to discuss items removed from the Consent Agenda. Cncl. Lehman said he asked to remove from the consent agenda, 5.E.1., Authorization to Hire One Community Service Officer — Travis Brown because of the pending budget process. Cncl. Lehman doesn't want this person to be hired only to be laid -off if there are budget cuts. Kris Wilson, Assistant City Administrator, stated that for this calendar year the police department's budget includes funding for three full -time positions. Ms. Wilson said that one of the positions is filled, and one is seasonal and will end sometime in August. At that time Council can discuss if they would like to hire a full -time replacement or decide not to fill the position at that time. Chief Tate noted that in addition to the Community Service Officer position, there are two budgeted sworn Police Officer positions that are vacant. Clay/Punt moved to authorize the hiring of Travis Brown as a probationary Community Service Officer at Step E of Grade Level 2 of the City's 2010 Non -Union Pay Plan, subject to the satisfactory completion of pre - employment medical and psychological examinations. Motion carried 5 -0. Mayor Schmitt asked for Council liaison reports. Cncl. Heitzman said he attended the school board meeting where they worked on their 2010 -2011 budgets. He also attended the Downtown Partnership meeting and discussed the lighting program. Cncl. Punt had no report. Cncl. Lehman attended the Derby Days board meeting. He said they are still looking for donations and volunteers. Cncl. Clay attended the Shakopee Public Utilities Commission (SPUC) meeting. Discussed was the publicity SPUC received in the July issue of Good House Keeping regarding the Smart Switch program. The employees of SPUC are going to be donating their own personal time to help bring in the electrical service for the High School's environmental building. SPUC will also be advertising to fill the open position for the Water Superintendant. • Brad Eller, Recreation Supervisor, presented Council with the Derby Days Authorizations. Official Proceedings of the July 06, 2010 Shakopee City Council Page -4- Mr. Eller, liaison to the Derby Days Committee, said that this item was intended for the Consent Agenda but Cncl. Lehman had questions regarding the parking restrictions for the public in the Bluff Ave. area. Cncl. Lehman said he was concerned about emergency vehicles having enough room to turn left on to Bluff Street if vehicles are parked on both sides. Mr. Eller said that he spoke to the police and fire department's whose only request was that there is a clear access to the emergency entrance to the park. Mr. Eller said that the Derby Day's committee plans to have a volunteer on site to ensure the access. Cncl. Lehman said he also has concerns about residential parking on Bluff Ave. for residents with no other alternative but to park on Bluff Ave. Clay /Lehman moved to: 1. Authorize beer sales by the Shakopee Jaycees in Huber Park Thursday through Saturday night. This will allow for beer sales until 12:00 am for all alcohol to cease to be consumed in the Jaycees tent until 12:30 am and the park to be cleared by 1:00 am. 2. Authorize the extension of Huber Park hours to 1:00 am on Friday and Saturday, from the normal 10:00 pm closing. 3. Authorize the use of Huber Park without paying a usage fee and damage deposit. 4. Allow handicap and parking by permit only on Bluff Avenue (between Main St. and the emergency gate. 5. Authorize placement of Derby Days advertising signage. 6. Authorize the work requested of Public Works employees which would include placement of banners, barriers, fencing, moving picnic tables, garbage receptacles, emptying of garbage during the event, clean up of parade route. 7. Authorize closure of 10 Avenue from 1:00 pm to 5:00 pm on Sunday, August 8 from the Town Square Mall to Spencer Street to accommodate the Derby Days parade. 8. Approve Fireworks display at sunset on Saturday, August 7 at the riverfront on the north side. 9. Authorize the use of the Monnen's property for staff/vendor parking, and public parking (if available) during the event. 10. That parking restrictions for the public will be enforced by means of existing ordinance in the Bluff Avenue area and encourage the police department and City staff to accommodate property owners on Bluff Avenue to help ensure they maintain access and parking to their properties during this event. Motion carried 5 -0. Gregg Voxland, Finance Director, presented Council with the 2011 Board of Equalization. Mr. Voxland said the City has traditionally held a local Board of Equalization, whose job it is to review concerns from Shakopee taxpayers about the value of their properties. Mr. Voxland said the State of Minnesota approved the option to transfer the local Board of Equalization duties and powers to the County Board of Equalization for a three -year minimum. Discussion followed. Official Proceedings of the July 06, 2010 Shakopee City Council Page -5- Heitzman/Clay moved to transfer the local Board of Equalization duties to Scott County effective 01/01/2011 for a period of three years at which time the City will review. Motion carried 4 -1 with Cncl. Lehman opposed. Mayor Schmitt asked if there were any Council concerns. Cncl. Heitzman said Minesh Burkta, owner of the Valley Inn, as well as other business owners had contacted him regarding their meetings with the Scott County and their consultant about the Highway 101 project. Mr. Heitzman said that the County is not working with local businesses about access closures. Cncl. Heitzman said he would like to see the City Council back the local business owners. Cncl. Heitzman would like to see the road construction completed but leave all accesses alone at this time and review it again in five years. Heitzman/Punt moved to direct staff to contact Scott County for the status of the negotiations with business and home owners in the First Avenue/Hwy. 101 corridor project. Motion carried 4 -0 with Cncl. Lehman abstained due to a conflict of interest because he owns a business in the area of First Avenue. Heitzman/Lehman moved to adjourn to Tuesday, July 20, 2010 at 7:00 p.m. Motion carried 5 -0. Meeting adjourned at 7:57 p.m. dith S. Cox City Clerk Kim Weckman Recording Secretary