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Home My WebLink About5.F.2. Approval of Minutes-June 15, 2010 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 15, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Matt Lehman, Pamela Punt and Pat Heitzman present. Also present was Mark McNeill, City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; Bruce Loney, Public Works Director /City Engineer; R. Michael Leek, Community Development Director; Gregg Voxland, Finance Director; Mike Hullander, Public Works Superintendent; Jeff Weyandt, Assistant City Engineer; and Rick Coleman, Fire Chief. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr. McNeill said there were no changes to the agenda. Clay /Heitzman moved to approve the agenda as amended. Motion carried 5 -0. Mayor Schmitt had nothing to report in the Mayor's Report. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. There were no changes to the consent agenda. Lehman/Heitzman moved to approve the Consent Agenda. Mr. McNeill read the consent agenda. Motion carried 5 -0. Lehman/Heitzman moved to authorize the appropriate City officials to execute the consultant extension agreement from WSB & Associates, Inc. for 2010 GIS /CMMS in an amount not to exceed $12,499.00. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No, 7017, A Resolution of the City of Shakopee, Minnesota Accepting the Donation of Land Adjacent to Huber Park, PID 279060451, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to declare 2002 Cadillac Escalade, VIN: 3GYEK63N42G228845 and the 2003 Nissan 35OZ, VIN: JN1AZ34EX3T005598 as surplus property. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to extend the approval period of the final plat of Kristal Estates to July 18, 2012. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Ordinance No. 833, Fourth Series, An Ordinance Amending Chapter 11.70 Regarding Political Campaign Signs, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept, with regret, the resignation of Rodney Beck from the position of Maintenance Operator effective June 11, 2010. (Motion carried under the Consent Agenda) Official Proceedings of the June 1, 2010 Shakopee City Council Page -2- Lehman /Heitzman moved to approve the bills in the amount of $740,309.89 and electronic transfers in the amount of $762,434.19 for a total of $1,502,744.08. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the minutes of June 1, 2010. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the applications and grant a wine license and an on sale 3.2 percent malt liquor license to Chinitas LLC dba Taqueria La Bamba, 105 South Lewis Street, conditioned upon meeting all licensing requirements of the City Code. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the application and grant a temporary on -sale liquor license to the Shakopee American Legion, 1266 East 1s Avenue, for July 10, 2010, conditioned upon meeting all licensing requirements. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize parking on unpaved private property surfaces in the vicinity of Bluff Avenue and Huber Park, due to the "business rush" caused by Derby Days activities. This would be for the dates of August 4 — 8 2010, inclusive. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Mayor Schmitt asked for Council liaison reports. Cncls. Heitzman, Punt, Lehman & Clay had nothing to report. Clay /Lehman moved to recess for an Economic Development Authority meeting. Motion carried 5 -0. Mayor Schmitt reconvened the meeting at 7:09 p.m. Bruce Loney, Public Works Director /City Engineer introduced the 2011 -2015 Capital Improvement Program (CIP). Mr. Loney also said that there will also be a presentation of the Assessment Policy for Future Bituminous Overlay Projects and the 2011 -2020 Capital Equipment List. Jeff Weyandt, Assistant City Engineer, presented Council with the 2011 -2015 Capital Improvement Program. Mr. Weyandt discussed residential concerns as why street overlays are not categorized as maintenance activity. Mr. Weyandt said that due to Chapter 429 requirements for assessing projects this adds approximately $10,000 to $15,000 in extra project costs and doesn't allow the City flexibility to add streets to the project if bids were favorable. Mr. Weyandt asked Council to discuss revising the Special Assessment Policy to eliminate the assessment of future bituminous overly projects beginning in 2011. Council agreed to discuss the issue further at a later meeting date. Official Proceedings of the June 1, 2010 Shakopee City Council Page -3- Mr. Weyandt gave an overview of the projects in the current CIP which include sanitary sewer projects, street improvement projects, storm sewer projects, and other miscellaneous projects. Mr. Loney presented Council with the Draft 2011 -2015 Capital Improvement Program for the sanitary sewer, storm drainage and street improvements of the City of Shakopee as prepared by. the Public Works Department. Also included is the 2011 -2015 Park Asset Fund project list. Mr. Loney discussed each program with Council. Mr. Loney also discussed with the City Council the combining of the Capital Improvement Fund (CIF) and the State Aid fund. Mr. Loney said the CIF and State Aid fund are utilized in constructing or reconstructing infrastructure in the street and utility areas. City code does not include buildings but this was done before a building fund was established. Staff recommends that the funds be combined and that the code be updated to reflect the current standards. Mike Hullander, Public Works Superintendent, presented Council with the 2011 -2020 Capital Equipment List. Mr. Hullander highlighted all of the capital equipment by department and /or divisions of departments. Almost all purchases listed are replacements of existing equipment except for one additional administrative car for the police department in 2014. Due to the slowdown of developments, additional equipment is not anticipated. Mr. McNeill presented Council with the Term of Mayor. Mr. McNeill said that various Council members have suggested talking about changing the term of the Mayor from two years to four years. Mr. McNeill said that by ordinance Council could establish a four -year term but the ordinance must be adopted no later than four weeks before closing date for the filing of affidavits of candidacy for such election. Mr. McNeill discussed the advantages and disadvantages of a change from a two year to a four year mayoral term. The item was discussed by Council with half of them favoring four years and the other half favoring two years. A majority would like to look into it more. Mr. McNeill said he would do more research and bring it back later in the year for Council members to discuss again. Mr. McNeill presented Council with the Municipal Primary Elections. Mr. McNeill discussed with Council the need if there is a need for a primary election since the number of candidates typically does not warrant a primary election. However, in years that it does have several candidates, it would make it easier for voters to focus on the top two candidates if there was a primary election. The majority of the Council agreed not to have municipal primary elections at this time. Mr. McNeill presented Council with the Odd -Even Year Municipal Election Consideration. Official Proceedings of the June 1, 2010 Shakopee City Council Page -4- Mr. McNeill discussed the advantages and disadvantages of the odd -year election in which Shakopee participates in. A majority of Council want to keep the odd -year municipal election. Mayor Schmitt asked if there were any Council concerns or other business. Cncl. Lehman asked about the North Shore Investment report and would like a break down of where the money came from and what is the money allocated for. Mr. McNeill said most of the money is dedicated toward repayment of specific issues. Mr. McNeill said that he would provide a report for Council regarding this question. Lehman/Clay moved to adjourn. Motion carried 5 -0. Meeting adjourned at 8:47 p.m. ith S. Cox ity Clerk Kim Weckman Recording Secretary