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HomeMy WebLinkAboutJanuary 19, 2016TENTATIVE AGENDA Shakopee City Council Adj. Regular Session 7:00 p.m. January 19, 2016 LOCATION Council Chambers City Hall 129 Holmes Street South Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community with a proud past, promising future, and small town atmosphere within a metropolitan setting. Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth development and change. C. Maintain the City's strong financial health. D. Maintain improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well-trained, caring, and professional employees. F. Housekeeping item. Mayor Bill Mars presiding 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) A. Community Development 1. *Zoning Text Amendment to Chapters 151.042 (B-2, Office), 151.043 (B-3, Central Business), and 151.044 (MR, Major Recreation) to Add "Churches and Other Places of Worship" as Listed Conditional Uses (F) B. Police and Fire C. Public Works and Engineering 1. *Receive a Preliminary Engineering Report for the 2016-1 Street Reconstruction Project and call for a Public Hearing, Res. No. 7670, (E) 2. *Receive a Preliminary Engineering Report and Set a Public Hearing Date for the 2016-3 Bituminous Reclamation Project, Res. No. 7671 (E) 3. *Approve a Quote for the Memorial Park Pedestrian Bridge Removal (E) 4. *Repair the Hauer Trail Box Culvert and Arch Pipe in the Upper Valley Drainage Way System (E) 5. *Purchase of Two Electric Zamboni Ice Resurfacers (E) ADDED 1/19/16 D. Personnel 1. *Amendment to Part -Time Pay Plan - Res. No. 7672 (F) 2. *Approval of Position Description for Human Resources Manager (B,E) E. Parks and Recreation 1. *Capital Equipment Allocation Adjustment for 2017 Ice Resurfacer Replacement (B, F) 2. *Park Asset Allocation Adjustment -Skate Park (A, B) 3. *Purchase of Rubber Flooring, Dasher Boards, Stadia Seating, Locker Room Systems, Ice Painting and Scoreboards for the Shakopee Ice Arena and Community Center Improvements, Project No. PR2015-3 (A, B, C) F. General Administration 1. *City Bill List (F) 2. *City Council Minutes (F) 3. *Authorization to Dispose of Surplus Furniture (F) 4. *Temporary On -Sale Liquor License Application for Shakopee Senior Grad Party Fundraiser (F) 5. *Premises Permit for Shako Valley Amateur Hockey Association - Resolution 7673 (F) 6. *Joint Powers Agreement for Sentencing to Service Program (F) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Public Hearings: A. Order an Improvement and Preparation of Plans & Specifications for the 4th Avenue & Shenandoah Improvements 2015-7, Res. No. 7669 (E) 7. Business removed from the Consent Agenda will be discussed at this time 8. Recess for Economic Development Authority Meeting: 9. Reconvene 10. General Business: A. Community Development 1. Rezoning of Outlot A, Southbridge Crossings East 3rd Addition from B-1, Highway Business to R-4, High Density Residential & Comprehensive Plan Amendment to Re -guide the Property from Commercial to High Density Residential, Ord No. 926, Res. No. 7660 (B) B. Police and Fire C. Public Works and Engineering 1. Street Lighting Proposal for Downtown (E) D. Personnel E. Parks and Recreation 1. Approving Plans and Specifications for Quarry Lake Park Phase I and Authorization to Advertise for Bidding, Res. No. 7674 (A) F. General Administration 1. Approval of Modified Sewer Availability Charge (SAC) Program Policy (B, D) 2. Revision to "Recognition of Involved Citizens by City Council" Agenda Item (F) 3. Amending Salaries of Mayor and Council Members, Ord. No. 928 (F) 11. Workshop Discussion A. Multiple -Family Housing Workshop Discussion 12. Liaison & City Administrator Reports 13. Other Business 14. Adjourn to February 2, 2016 at 7:00 p.m. WtA Consent Business 4. A. 1. SHAKOPF,E TO: Mayor and City Council FROM: Kyle Sobota, Senior Planner DATE: 01/19/2016 SUBJECT: *Zoning Text Amendment to Chapters 151.042 (B-2, Office), 151.043 (B-3, Central Business), and 151.044 (MR, Major Recreation) to Add "Churches and Other Places of Worship" as Listed Conditional Uses (F) Action Sought Adopt Ordinance No. 927, which adds "Churches and Other Places of Worship" as a listed Conditional Use to City Code Sections 151.042 Subdv. C, 151.043 Subdv. C, and 151.044 Subdv. C. Introduction: Upon review of several chapters of the City Code, staff found that three sections of the zoning ordinance do not comply with the Religious Land Uses and Institutionalized Persons Act (RLUIPA). RLUIPA is a Federal law that is in place to prevent cities from using zoning as a means to exclude religious facilities from zoning districts where uses involving assembly areas are permitted. Assembly uses such as schools, arenas, lecture halls, auditoriums, theaters, and gymnasiums are considered similar uses to religious facilities by RLUIPA. The zoning districts (Office (B-2), Central Business (B-3), and Major Recreation (MR) under consideration each allow at least one of the similar uses under the classification of public buildings, private lodges and clubs, entertainment facilities, and theaters. Planning staff reviewed all districts of the zoning code and initiated the text amendment to bring the code into compliance with RLUIPA based on the allowances of these other assembly uses. Staff does not believe that removal of any of the listed assembly uses from these three districts is warranted, which would negate the need to add churches or other places of worship as a conditional use. Planning Commission Recommendation: On January 7th, the Planning Commission voted 7-0 to recommend that the City Council approve of the addition of "Churches and Other Places of Worship" as a listed Conditional Use in the B-2, B-3, and MR zoning districts. Action Requested: Adopt Ordinance No. 927, which adds "Churches and Other Places of Worship" as a listed Conditional Use to City Code Sections 151.042 Subdv. C. 151.043 Subdv. C, and 151.044 Subdv. C. Attachments: Ordinance No. 927 ORDINANCE NO. 927 AN ORDINANCE OF THE CITY OF SHAKOPEE APPROVING AN AMENDMENT TO ADD "CHURCHES AND OTHER PLACES OF WORSHIP" AS A LISTED CONDITIONAL USE TO CITY CODE SECTIONS 151.042 (OFFICE), 151.043 (CENTRAL BUSINESS), AND 151.044 (MAJOR RECREATION) WHEREAS, The City of Shakopee has proposed an amendment to the Zoning Ordinance regarding the addition of "Churches and other places of worship" as a listed Conditional use to City Code Sections 151.042 (Office, B-2, 151.043 (Central Business, B-3), and 151.044 (Major Recreation, MR); and WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on January 7, 2016 at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission recommended that zoning ordinance be amended to include churches and other places of worship in the B-2, Office, B-3, Central Business District, and MR, Major Recreation Zone; and WHEREAS, the City Council heard the matter at its meeting on January 19, 2016; and THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 — That City Code Chapter 151 (Zoning) is amended to add the language as follows: Language which is underlined shall be added. Language which is stme thr-,.,,g shall be deleted. Section 151.042, Office Business (B-2) Subdv. C. Conditional Uses: 14. Churches and other places of worship (re -number other entries accordingly) Section 151.043 Central Business (B-3) Subdv. C. Conditional Uses: 21. Churches and other places of worship (re -number other entries accordingly) Section 151.044 Major Recreation (MR) Subdv. C. Conditional Uses: 17. Churches and other places of worship (re -number other entries accordingly) Section 2. The City Council adopts the following findings of fact relating to the request to add "churches and other places of worship" as a listed conditional use to City Code Sections 151.042, 151.043, and 151.044. Criteria #I That the original zoning ordinance is in error; Finding #1 The original zoning ordinance does not comply with the Religious Land Uses and Institutionalized Persons Act. Criteria #2 That significant changes in community goals and policies have taken place; Finding #2 Significant changes in community goals and policies have not taken place. Criteria #3 That significant changes in City-wide or neighborhood development patterns have occurred; Finding #3 Significant changes in development patterns have not occurred. Criteria #4 That the Comprehensive Plan requires a different provision; Finding #4 The Comprehensive Plan does not require a different provision. Section 3. Effective Date. This ordinance shall be in effect from and after the date of its passage and publication. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of 52016. William P. Mars, Mayor ATTEST: City Clerk Published in the Shakopee Valley News on the day of , 2016. WtA SHAKOPEE TO: Mayor and City Council FROM: Jeff Weyandt, Assistant City Engineer DATE: 01/19/2016 Consent Business 4. C. 1. SUBJECT: *Receive a Preliminary Engineering Report for the 2016-1 Street Reconstruction Project and call for a Public Hearing, Res. No. 7670, (E) Action Sought Adopt Resolution No. 7670 , a resolution receiving a Preliminary Engineering report and calling for a public hearing on the 2016 Street Reconstruction project. Background On September 1, 2015, the City Council ordered the preparation of a preliminary engineering report to analyze the reconstruction of various streets throughout the City by Resolution No. 7604. This report has been completed and is attached for Council review. The purpose of the report is to evaluate the existing infrastructure (streets, utilities, drainage) and make recommendations for any improvements that are needed. The report also addresses the estimated costs for the improvements and the proposed assessments that result from the project being constructed. The attached resolution sets a date for the public hearing for this project for February 16, 2016. The approval of Resolution No. 7670 does not order the project nor does it commit the Council to constructing any improvements. The intent of this resolution is to accept the report and set the public hearing date. The public hearing will allow the property owners adjacent to the project area and the general public the opportunity to address the City Council on this project. Staff will make a full presentation at the February 16, 2016 public hearing on the report to the public and the City Council. Recommendation Offer Resolution No. 7670, A Resolution Receiving a Report and Calling a Hearing for the 2016 Street Reconstruction Project, Project No. 2016-1 and move its adoption. Budget Impact If the project is approved, it will be funded by the sanitary sewer fund, storm sewer fund, special assessments, Shakopee Public Utilities and the Capital Improvement Fund. Relationship to Vision This supports Goal E: Deliver effective and efficient public services by a staff of well-trained, caring and professional employees. Requested Action Adopt Resolution No. 7670 , a resolution receiving a Preliminary Engineering report and calling for a public hearing on the 2016 Street Reconstruction project. Attachments: Res. No. 7670 Preliminary Engineering Report RESOLUTION NO. 7670 A Resolution Receiving A Report And Calling A Hearing For The 2016 Street Reconstruction Project Project No. 2016-1 WHEREAS, pursuant to Resolution No. 7604 of the City Council adopted September 1, 2015, a report has been prepared by the City Engineer, with reference to the 2016 Street Reconstruction Project, Project No. 2016-1, and this report was received by the Council on January 19, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the 2016 Street Reconstruction Project and all appurtenant work in accordance with the report and the assessment of abutting and benefited property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement for the 2016 Street Reconstruction of $2,576,000.00. 2. A public hearing shall be held on such proposed improvements on the 16th day of February, 2016, at 7:00 P.M. or thereafter, in the Council Chambers of City Hall, at 129 South Holmes Street, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 2016-1 Public Improvement Project. 4. The City Council shall let the contract for all or part of the improvements as authorized by Minnesota Statutes 429.041, no later than three years from the date of adoption of this resolution. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2016. Mayor of the City of Shakopee ATTEST: City Clerk ENGR/2016-PROJECTS/2016- RECONSTRUCTION/WORD/RES7670-RECEIVE-REPORT-CALLM-HEARING Preliminary 0 Engineering Report 2016 Street Reconstruction • 3r`' Avenue • Minnesota Street Sheet Improvements and Appurtenant Work January 2016 SHAKOPEE CONTNI eNITY I'IUDE `_aINC_E. BZ7 PRELIMINARY ENGINEERING REPORT 2016 STREET RECONSTRUCTION 3`d Avenue from Spencer Street to CSAH 17 • Minnesota Street from Highway 101 to 4th Avenue City Project Number 2016-1 January 2016 Prepared By: City of Shakopee Engineering Department 129 South Holmes Street Shakopee, MN 55379 (952) 233-9300 (952) 233-3801 (Fax) Preliminary Engineering Report 2016 Street Reconstruction City of Shakopee, MN City Project No: 2016-1 PRELIMINARY ENGINEERING REPORT FOR 2016 STREET RECONSTRUCTION SHAKOPEE, MINNESOTA I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the State of Minnesota. Jeffrey J. Weyandt Date I / 1`l /�l b License No. 41342 Preliminary Engineering Report 2016 Street Reconstruction City of Shakopee, MN City Project No: 2016-1 EXECUTIVE SUMMARY The intent of this section is to highlight the important issues of this project. More detailed information is contained in the body of the report. On September 1, 2015, the City of Shakopee adopted Resolution No. 7604, which ordered the preparation of a preliminary engineering report to analyze the reconstruction of the following streets: • 3 Avenue from Spencer Street to CSAH 17 • Minnesota Street from Highway 101 to 4th Avenue The proposed improvements consist of reconstructing the streets, installing new storm sewer and replacing existing watermain and sanitary sewer including services. The estimated costs for the proposed improvements are $1,499,000 for the street improvements, $217,000 for the storm sewer improvements, $527,000 for the watermain improvements, and $344,000 for the sanitary sewer improvements. The total estimated project cost is $2,576,000. The project will be funded as follows: Assessments (30% of street improvements) Capital Improvement Fund Storm Sewer Fund Shakopee Public Utilities Sanitary Sewer Fund TOTAL PROJECT COST (Note: numbers in the report are rounded) Preliminary Engineering Report 2016 Street Reconstruction City of Shakopee, MN City Project No: 2016-1 $ 428,988.00 $ 1,059,012.00 $ 217,000.00 $ 527,000.00 $ 344,000.00 S 2,576,000.00 TABLE OF CONTENTS Description 1. Introduction 2. Scope 3. Background 4. Existing Conditions 5. Proposed Improvements 6. Special Assessments 7. Estimated Costs 8. Funding Sources 9. Conclusion Appendix Preliminary Engineering Report 2016 Street Reconstruction City of Shakopee, MN City Project No: 2016-1 Pry,ae No. 1 1 1 i 2 4 5 5 5 6 x. INTRODUCTION On September 1, 2015, the City Council adopted Resolution No. 7604, which ordered the preparation of a preliminary engineering report to analyze the reconstruction of the following streets: 3`d Avenue from Spencer Street to CSAH 17 Minnesota Street from Highway 101 to Ott' Avenue. This project is included in the City's Proposed 2016 Capital Improvement Program. 2. SCOPE This report will determine the feasibility and cost effectiveness of reconstructing the above-mentioned streets. All existing infrastructure elements (street, utilities, etc.) within the project area were evaluated as part of this report. The report will provide a description of the proposed improvements, an itemized cost estimate, a cost apportionment and a preliminary assessment roll. 3. BACKGROUND Based on the limited asbuilt information the City has for the proposed project area, it appears the majority of the improvements were constructed in the early 1960'x. The first 500 -feet of 3`d Avenue west of CSAH 17 was constructed in 1979. The existing pavements in a majority of the project area are deteriorated to the point where they require more than normal maintenance. There are many transverse and longitudinal cracks, areas of patching, crown problems and curb and gutter deficiencies. 4. EXISTING CONDITIONS The existing conditions are identified in Drawings 1 through 5 in the Appendix. 3`d Avenue 500 -feet west of CSAH 17 is 37 -feet wide with ductile iron watermain and PVC sanitary sewer. The curb and utilities are in good condition. The remaining portion of 3`d Avenue is 45 -feet wide in poor condition. The sanitary sewer is 8 -inch VCP in poor condition. The watermain ranges from 6 -inch to fl- inch CIP. Due to bedrock in the area the sanitary sewer and watermain are in the same trench between Market Street and Naumkeag Street. Minnesota Street is 41 - feet wide without utilities. There is limited storm sewer in the project area. There Preliminary Engineering Report 2016 Street Reconstruction City of Shakopee, MN City Project No: 2016-1 is sidewalk on both sides of 3rd Avenue between Spencer Street and Market Street and a small section of sidewalk on the south side of 3`d Avenue between Market Street and Minnesota Street. There is a sidewalk on the north side of 3rd Avenue approximately 500' west of CSAH 17. There is sidewalk on both sides of Minnesota Street between 1s` Avenue and 2nd Avenue. The sidewalk on the west side of Minnesota Street and the sidewalk on 3rd Avenue near CSAH 17 is in good condition. The remaining sidewalk in the project area is in poor condition. 5. PROPOSED IMPROVEMENTS The proposed project area is identified in Drawing 6 in the Appendix. The proposed improvements are as follows: 5.1 Street 3 d Avenue is proposed to be reconstructed at a width of 37 -feet to match the existing section west of CSAH 17. It is proposed to protect the curb and only replace the pavement on the portion of 3rd Avenue near CSAH 17 that was constructed in 1979. It is not proposed to assess the properties adjacent to this portion of the road. Minnesota Street between 1" Avenue and 2nd Avenue is proposed to be reconstructed to its current width of 41 - feet. The remaining portion of Minnesota Street is proposed to be reconstructed at a width of 37 -feet. All streets are proposed to be reconstructed to a 7 ton design. The project area is very flat with limited storm sewer in the area. For the most part existing grades and drainage patterns will need to be maintained. Narrowing the streets will allow for some minor grade adjustments. Reducing the street width has the following benefits: 1) Reduced hard surface 2) Reduction in runoff 3) Increased green space 4) Lower maintenance cost 5) Reduction in construction cost 6) Reduced speeds through a residential neighborhood 7) Allows for flexibility to adjust street grades to fix drainage problems S) Less impact to existing boulevard trees A 37 -foot roadway allows for parking on both sides of the street. It is proposed to replace the sidewalk on both sides of 3rd Avenue between Spencer Street and Market Street. It is not proposed to replace the small section of sidewalk on the south side of 3rd Avenue east of Market Street. Preliminary Engineering Report 2016 Street Reconstruction City of Shakopee, MN City Project No: 2016-1 It is proposed to extend the sidewalk on the north side of 3rd Avenue near CSAH 17 to Naumkeag Street. The sidewalk on the west side of Minnesota Street between I5t Avenue and 2°d Avenue will be protected and the sidewalk on the east side is proposed to be replaced. The proposed sidewalk improvements are identified in Drawing No. 7 in the Appendix. The Natural Resources Coordinator will prepare a tree replacement plan for the area using Tree Replacement Funds. The total estimated cost for the street improvements is $1,499,000. 5.2 Storm Sewer The proposed storm sewer improvements are identified in Drawing No. 8 in the Appendix. The proposed storm sewer improvements consist of replacing structures and storm sewer leads in the project area. Staff will also investigate replacing the main line storm sewer between Market Street and Minnesota Street The total estimated project cost for the proposed storm sewer improvements is $217,000. 5.3 Watermain The proposed watermain improvements are identified in Drawing No. 9 in the Appendix.. The proposed watermain improvements consist of replacing the existing watermain and water services within the project area. Because of bedrock in the area, the sanitary sewer and watermain will be installed in the same trench. on 3rd Avenue between Market Street and Naumkeag Street. The total estimated project cost for the proposed watermain improvements is $527,000. 5.4 Sanitary Sewer The proposed sanitary sewer improvements are identified in Drawing No. 10 in the Appendix. Preliminary Engineering Report 2016 Street Reconstruction City of Shakopee, MN City Project No: 2016-1 The proposed sanitary sewer improvements consist of replacing the sanitary sewer main line and services within the project area. The sanitary sewer lines will be replaced with 8 -inch PVC pipe and 8 -inch C-900 pipe when in the same trench as the watermain. Services will be replaced with 4 -inch or 6 -inch PVC pipe from the main line to approximately 10 feet inside of the Right of Way. The total estimated project cost for the sanitary sewer improvements is $344,000. 5.5 Easements It is not anticipated that easement acquisition will be required for this project. 6. SPECIAL ASSESSMENTS 6.1 Street 30% of the project costs for the street improvements are proposed to be assessed on a per Iot basis to benefiting properties. Corner lots that only have improvements made to one street will be considered a half lot. A corner lot is defined as a lot of record with two sides adjacent to existing City streets. Non single family residential uses will be assessed .5 units per unit. Non residential uses will be assessed the number of equivalent residential lots resulting from dividing the properties front footage by 60 - feet. The remaining 70% of the project cost for the proposed street improvements will be funded by the Capital Improvement Fund. The estimated assessment rate for the proposed street improvements is $5,107.00 per lot. A preliminary assessment roll is included in the Appendix. 6.2 Storm Sewer The General Storm Sewer Fund will fund 100% of the storm sewer improvements. 6.3 Watermain Shakopee Public Utilities will fund 100% of the watermain improvements. Preliminary Engineering Report 2016 Street Reconstruction City of Shakopee, N N City Project No: 2016-1 6.4 Sanitary Sewer The Sanitary Sewer Enterprise Fund will fund 100% of the sanitary sewer improvements. Actual Assessments will be based on the final project costs and apportionments 7. ESTIMATED COSTS An itemized cost estimate is included in the Appendix. The following costs were prepared using 2015 construction costs and are subject to change, depending on the final design of the project, bids received, and actual work performed. A summary of the estimated construction costs plus a 3% contingency, engineering and administration costs for the project are as follows: Street Improvements $1,499,000.00 Storm Sewer Improvements $ 217,000.00 Watermain Improvements $ 527,000.00 Sanitary Sewer Improvements $ 344,000.00 TOTAL PROJECT COST $2,576,000.00 S. FUNDING SOURCES A summary of the estimated funding apportionment for the recommended improvements is as follows: Assessments $ 428,988.00 Capital Improvement Fund $ 1,059,012.00 Storm Sewer Fund $ 217,000.00 Shakopee Public Utilities $ 527,000.00 Sanitary Sewer Fund $ 344,000.00 TOTAL PROJECT COST $2,576,000.00 9. CONCLUSION From an engineering standpoint, the recommended improvements are feasible, cost effective and necessary to maintain the City's existing infrastructure. Preliminary Engineering Report 2016 Street Reconstruction City of Shakopee, MN City Project No: 2016-1 APPENDIX Existing Conditions Proposed Area of Improvements Proposed Sidewalk Improvements Proposed Storm Sewer Improvements Proposed Watermain Improvements Proposed Sanitary Sewer Improvements Cost Estimate Assessment Roll Preliminary Engineering Report 2016 Street Reconstruction City of Shakopee, MN City Project No: 2016-1 MAIN SF FILMORE 5T - � X W ,R N � ur3 7h: w w Notg �[]�,�7[� JL Jld-511 �IG� �KOPEE 2016 STREET RECONSTRUCTION EXISTING CONDITIONS o� so ao DRAWING NO: Oanwx ®r: fi � �E�aNG �m �w, U J - � W O N m b ' m m Lscse � U al x E8 8" VCP 3: MNNMTA ST I' ZZZ9ZZ6£Zb�Z SfZZtrZ94Z .'M �_� � �� x, w � N I _ n w n P O �O n d n e� co x w, 2 „Z4 X3 MARKET ST x 3 � a w n m 'G n 3 � x m U J N m m X W R• m x N +D 7 m m x x a MMN 5T 2016 STREET RECONSTRUCTION a 50 100 DRAW"G NO: S MPEE EXISTING CONDITIONS �� BY. R� 3 R31•d PCIRS.TH 511Ii(GPEE EMQMEIIfING DEPRMIAfEMT NAUMKEAG ST — Is a GQ v 4 no m 41 w N Q� o w � R N O D U > D i] PRAM ST - Q M. M1 � W � V• ONi 3w N ` X � W � O pqj. d U DAKOTA ST °0 x �B W �1 rL= �X C A D r7 �•O d - U w Lfl _ � O w � 2016 STREET RECONSTRUCTION aATE: o so 100 DRAWING NO: IXiAM RM RN Co �EXISTING CONDITIONS aao,uamyp®e�,sN�alm s® srAzav¢ cxaxmeeec owAxn�ert 1 �Q Ex 6" WM . •x J t_J •a o N N 3 a' x w W O mi `w! O N W X Y1 a U W x �Zp .k } tJ x w w a x w NAUMKEAG ST U 4 U G 2016 STREET RECONSTRUCTION UAIE 0 50 100 DRAWING NO: MAW BY: RM SHAKOPEE EXISTING CONDITIONS �np�p���, STIAKOPEE Ewax¢mwc owAwmQrr � a N 1:JR 0 UO 41- '2ndC3 pV GH c r � 'i w Li 3rd dLo c� 0 Li v "r o 4 0 =' S • cn I i��hl IA��.I � � � C�< 75 . K 0 P LEE VE. E. w U) 10th V cn to 7i7 [-] 51 q-Mj 1�� 2016 STREET RECONSTRUCTION ATE: BY: RlH 0 400 Wo DMWING Nd: f�oarlml�[s'I PROJECT LOCATION 3HAKOPEE ENGINEERING DEPARTMENT 9 � M § k § \ � § 2 B B E � 2 ] § § ( 9 � M ti ��� �� •; Dry r �Ft �t � r�r g't K 1 9 1 V �1 m Q� m� V S r\✓ > �O v S s 1 b y� h� V` FIN LEGEND PROPOSED STORM SEWER mobb.Alm Ad 2016 STREET RECONSTRUCTION u��e owAvnNG N0: JL 1lAKOPEE cRnxa er. ani Q ��,� PROPOSED STORM SEWER�,,,,�� a� �„„,„G (J o�,���, Rpaj Ne Y 5J Z �OZ p A p U 1 f u 4J o' >} u >}° Q LEGEND PROPOSED SANITARY SERVE 4TM AV4M 2016 STREET RECONSTRUCTION DRAYANC No: SHAMPEE 9 commw,mpjl1z9Nm�, PROPOSED SANITARY SEWER gW ppEE ENM�MG OEPARna, Preliminary Cost Estimate 2016 Street Deconstruction City of Shakopee Street Improvements Item # Description Units Quantity Unit Price Extended Total 1 MOBILIZATION L. S. 1 $ 40,000.00 $ 40,000.00 2 TRAFFIC CONTROL L.S. 1 $ 7,240.00 $ 7,240.00 3 SAWCUT BITUMINOUS L. F. 1210 $ 3.00 $ 3,630.00 4 SAWCUT CONCRETE L. F. 340 $ 5.00 $ 1,700.00 5 REMOVE CURB AND GUTTER * LF. 8300 $ 3.00 $ 24,900.00 6 REMOVE CONCRETE PAVEMENT (ANY DEPTH) S.Y. 1820 $ 5.00 $ 9,100.00 7 COMMON EXCAVATION (P) C.Y. 6000 $ 12.00 $ 72,000.00 8 SUBGRADE PREPARATION S.Y. 18000 $ 0.50 $ 9,000.00 9 GEOTEXTILE FABRIC S.Y. 6500 $ 1.50 $ 9,750.00 10 SUBGRADE EXCAVATION (EV) C.Y. 8700 $ 12.00 $ 104,400.00 11 GRANULAR BORROW (CV) C.Y. 8700 $ 18.00 $ 156,600.00 12 TOPSOIL BORROW C.Y. 1520 $ 28.00 $ 42,560.00 13 CLASS 5 AGGREGATE BASE (100°/a CRUSHED LIMESTONE) TON 8500 $ 17.00 $ 144,500.00 14 BITUMINOUS MATERIAL NON -WEAR COURSE TON 2730 $ 70.00 $ 191,100.00 15 BITUMINOUS MATERIAL WEAR COURSE TON 1640 $ 74.00 $ 121,360 00 16 BITUMINOUS MATERIAL FOR TACK COAT GAL 1900 $ 4A0 $ 7,600.00 17 BITUMINOUS DRIVEWAY (3" THICK) S.Y. 65 $ 28.00 $ 1,820.00 18 CONCRETE CURB AND GUTTER, DESIGN B618 L.F. 8300 $ 11.00 $ 91,300.00 19 8" CONCRETE PAVEMENT S, F. 600 $ 7.00 $ 4,200.00 20 6" CONCRETE PAVEMENT S.F. 6800 $ 5A0 $ 34,000.00 21 4" CONCRETE WALK S.F. 2500 $ 4.00 $ 10,000.00 22 PROTECT EXISTING IRRIGATION SYSTEMS L.S. 1 $ 4,000.00 $ 4,000.00 23 PROTECT UNDERGROUND FENCING EACH 5 $ 200.00 $ 1,000.00 24 MISC LANDSCAPING L.S. 1 $ 10,000.00 $ 10,000.00 25 STREET LIGHTING L.S. 1 $ 10,000.00 $ 10,000.00 26 LAWN RESTORATION S.Y. 9100 $ 5.00 $ 45,500.00 Subtotal $ 1,157,260.00 +3% Contingency $ 34,740.00 Total With Contingency $ 1,192,000.00 +20% Indirect Casts $ 238,000.00 Total 1 $ 1,430,000.00 70% Of curb and gutter costs ($81,000) are funded by the storm sewer fund) Preliminary Cost Estimate 2016 Street Reconstruction City of Shakopee Non Assessable Costs Item # Description Units Quantity Unit Price Extended Total 1 MOBILIZATION L. S. 1 $ 3,000.00 $ 3,000.00 2 4" CONCRETE WALK S. F. 10000 $ 4.00 $ 40,000.00 3 6" CONCRETE WALK S F. 2500 $ 5.00 $ 12,500.00 4 PEDESTRIAN RAMPS EACH 16 $ 2,000.00 $ 32,000.00 5 RAILROAD STRIPING L. S. 1 $ 5,000.00 $ 5,000.00 6 STREET LIGHTING L.S. 1 $ 20,000.00 $ 20,000.00 Subtotal +3% Contingency Total With Contingency +20% Indirect Costs $ $ $ $ 112,500.00 3,500.00 116,000.00 23,000.00 Total j $ 139,000.00 Preliminary Cost Estimate 2016 Street Reconstruction City of Shakopee Storm Sewer Improvements Item # Description Units Quantity Unit Price Extended Total 1 MOBILIZATION L. S. 1 $ 3,000.00 $ 3,000.00 2 REMOVE STORM STRUCTURE (INCLUDES CASTING) EA. 10 $ 500.00 $ 5,000.00 3 REMOVE STORM SEWER PIPE (ANY SIZE) L. F. 20 $ 8.00 $ 16000 4 APPROVED INLET PROTECTION DEVISE EA. 10 $ 20000 $ 2,000.00 5 STORM SEWER PIPE L. F. 1000 $ 40.00 $ 401000.00 6 CONSTRUCT DRAINAGE STRUCTURE DESIGN 2'x3' EA. 10 $ 1,600.00 $ 16,000.00 7 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EA. 5 $ 2,000.00 $ 10,000.00 8 STRUCTURE DESIGN 48-4020 EXTRA DEPTH L. F. 10 $ 300.00 $ 3,000.00 9 10" CONCRETE PAVEMENT S. F. 800 $ 10.00 $ 8,000.00 10 4" DRAINTILE LF. 500 $ 10.00 $ 5,000.00 11 REPLACE CASTING EA. 1 $ 500.00 $ 500.00 12 ADJUST CASTING EA. 5 $ 400.00 $ 2,000.00 13 CONNECT TO EXISTING SEWER (STORM) EA. 20 $ 80x.00 $ 16,000.00 Subtotal +3% Contingency Total With Contingency +20% Indirect Costsl $ 110,660.00 $ 3,340.00 $ 114,000.00 $ 22,000.00 Total $ 136,000.40 Preliminary Cost Estimate 2016 Street Reconstruction City of Shakopee Watermain Improvements Item # Description Units (Quantity Unit Price Extended Total 1 MOBILIZATION EA. 1 $ 12,000.00 $ 12,000.00 2 REMOVE WATER MAIN L. F. 3160 $ 2.00 $ 6,320,00 3 REMOVE HYDRANT EA. 8 $ 200.00 $ 1,600.00 4 REMOVE GATE VALVE AND BOX ASSEMBLY EA. 17 $ 150.00 $ 2,550.00 5STOP) REMOVE VVA I ER SERVICE PIPE L.F. 2900 $ 1.00 $ 2,900.00 6 REMOVE VALVE MANHOLE EA. 1 $ 350.00 $ 350.00 7 TEMPORARY WATER SERVICE L S. 1 $ 20,000.00 $ 20,000.00 8 ROCK EXCAVATION C.Y. 800 $ 70.00 $ 56,000.00 9 CLEARING AND GRUBBING < 12" TREE 1 $ 200.00 $ 200.00 10 CLEARING AND GRUBBING 12" - 24" TREE 4 $ 300.00 $ 1,200.00 11 CLEARING AND GRUBBING 24"-32" TREE 5 $ 500.00 $ 2,500.00 12 CLEARING AND GRUBBING > 32" TREE 5 $ 1,000.00 $ 5,000.00 13 CONNECT TO EXISTING WATER MAIN EA 10 $ 1,000.00 $ 10,000.00 14 6" WATER MAIN - DUCTILE IRON PIPE CL 52 L, F. 2025 $ 34,00 $ 68,850.00 15 8" WATER MAIN - DUCTILE IRON PIPE CL 52 L. F. 1135 $ 38.00 $ 43,130.00 16 6" GATE VALVE AND BOX ASSEMBLY EA. 13 $ 1,300.00 $ 16,900.00 17 8" GATE VALVE AND BOX ASSEMBLY EA. 4 $ 1,500.00 $ 6,000.00 18 HYDRANT EA. 8 $ 3,500.00 $ 28,000.00 19 CONNECT TO EXISTING WATER SERVICE EA. 83 $ 200.00 $ 16,600.00 20 1" CORPORATION STOP EA. 83 $ 250.00 $ 20,750.00 21 1" CURB STOP AND BOX EA. 83 $ 220.00 $ 18,260.00 22 1" TYPE K COPPER PIPE L. F. 2900 $ 20.00 $ 58,000.00 23 Al CASTING OVER CURB STOP EA. 30 $ 200.00 $ 6,000.00 24 GATE VALVE EXTENSION L.F. 2 $ 100.00 $ 200.00 25 HYDRANT EXTENSION L. F. 2 $ 800.00 $ 1,600.00 26 ADJUST GATE VALVE EA. 15 $ 250.00 $ 3,750.00 27 WATER MAIN FITTINGS LB 3600 $ 5.00 $ 18,000.00 Subtotal $ 426,660.00 +3% Contingency $ 12,740.00 Total With Contingency $ 439,400.00 +20% Indirect Costs $ 87,600.00 Total $ 527,000.00 Preliminary Cost Estimate 2016 Street Reconstruction City of Shakopee Sanitary Sewer Improvements Item # Description Units Quantity Unit Priee Extended Total 1 MOBILIZATION L. S. 1 $ 9,000.00 $ 9,000.00 2 REMOVE SANITARY SEWER PIPE (ANY SIZE) L. F. 3060 $ 1.00 $ 3,060.00 3 REMOVE SANITARY SERVICE PIPE (ANY SIZE) L.F 2900 $ 1.00 $ 2,900.00 4 REMOVE SANITARY MANHOLE (INCLUDES CASTING) EA. 8 $ 250.00 $ 2,000.00 5 BYPASS PUMPING L. S. 1 $ 12,000.00 $ 12,000.00 6 CLEARING AND GRUBBING 12" - 24" TREE 5 $ 300.00 $ 1,500.00 7 CLEARING AND GRUBBING > 24" TREE 10 $ 500.00 $ 5,000.00 8 ROCK EXCAVATION C.Y. 80 $ 50.00 $ 4,000.00 9 CONNECT TO EXISTING SANITARY SEWER EA. 8 $ 900.00 $ 7,200.00 10 CONNECT TO EXISTING SANITARY SERVICE EA. 83 $ 100.00 $ 8,300.00 11 8" PVC SEWER PIPE. SDR 35 L. F. 1660 $ 32.00 $ 53,124.00 12 8" C900 SEWER PIPE L. F. 1400 $ 38.00 $ 53,200.00 13 4" PVC SEWER PIPE. SDR 26 L.F. 1400 $ 21.00 $ 29,400.00 14 6" PVC SEWER PIPE, SDR 26 L.1=. 1500 $ 23.00 $ 34,500.00 15 8" x 4" PVC WYE. SDR 26 EA. 40 $ 150.00 $ 6,000.00 16 8" x 6° PVC WYE. SDR 26 EA. 43 $ 200,00 $ 8,600.00 17 TELEVISE SANITARY SEWER L.F. 3060 $ 2.00 $ 6,120.00 18 48" SANITARY MANHOLE UP TO 10' DEEP. EA. 8 $ 2,500.00 $ 20,000.00 19 SANITARY MANHOLE EXTRA DEPTH L. F. 10 $ 200.00 $ 2,000.00 20 TRENCH ROCK TON 200 1 $ 25.00 $ 5,00000 21 ADJUST CASTING EA. 12 $ 400.00 $ 4,800.00 22 4" INSULATION S.Y. 20 $ 40.00 $ 800.00 Subtotal +3% Contingency Total With Contingency +20% Indirect Castsj $ 278,500.00 $ 8,500.00 $ 287,000.00 $ 57,000.00 Total 1 $ 344,000.00 C) 0 0 o n 0 0 Ln O O O In Ln C3 O9 � p O O p Cr) h h h <`) M h Lam- h co h h h P- u') O O p � IC) O O C) O Ln O O LO — r � _ _ _ _ L1.1 N Lri t!7 N N Ln L6 k6 N LC) Ln Ld ICS Uj Q cn co iu a bli. 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Z QQ Y w LU U j w F- LL? w <Z d Z Q EL r, 7w q a U m LY K Co w a wQ z w w¢ z w LY m cY z 00 z y U) F w O Q a w 0 7 0 D my My w y M� Lr)Lu pa >- z0 D ❑0 0 ❑0 m ¢Q Q zLo 0 M0 - Lu a 0 Ln Q J -+ OO m 0 M1 Q w M Q CO J Q ��t..)-- z Z ©, 2 Q Lb J w m 2 Lu M Lf1 Lu Q D O Z O 6� �r Z O (~j 0 O� w � a p 0 D d' LY 00 Z w M w z O Q O= z W Q M Z M N U) 10 N cc (7 M1 V) a N U) Y N Z y M (A .-, co 7 r-, CO > ❑ M, 0 M n U N C LL .-+ V) M1 V) O O O O N O M C) O O 0 O O O O O q a N N NO 0 D O p LO C O O O 4 O m o a a o a r N N N N N N NN N N N N N WtA SHAKOPEE TO: Mayor and City Council FROM: Jeff Weyandt, Assistant City Engineer DATE: 01/19/2016 Consent Business 4. C. 2. SUBJECT: *Receive a Preliminary Engineering Report and Set a Public Hearing Date for the 2016-3 Bituminous Reclamation Project, Res. No. 7671 (E) Action Sought Adopt Resolution No. 7671, a resolution receiving a Preliminary Engineering Report and calling for a public hearing on the 2016 Bituminous Reclamation Project, Project No. 2016-3. Background On November 17, 2015, the City Council ordered the preparation of a preliminary engineering report to analyze the reconstruction of various streets throughout the City by Resolution No. 7638. This report has been completed and is attached for Council review. The purpose of the report is to evaluate the existing pavement condition and make recommendations for any improvements that are needed. The report also addresses the estimated costs for the improvements and the proposed assessments that result from the project being constructed. The attached resolution sets a date for the public hearing for this project for February 16, 2016. The approval of Resolution No. 7671 does not order the project nor does it commit the Council to constructing any improvements. The intent of this resolution is to accept the report and set the public hearing date. The public hearing will allow the property owners adjacent to the project area and the general public the opportunity to address the City Council on this project. Staff will make a full presentation at the February 16, 2016 public hearing on the report to the public and the City Council. Recommendation Offer Resolution No. 7671, A Resolution Receiving a Report and Calling a Hearing for the 2016 Bituminous Reclamation Project, Project No. 2016-3 and move its adoption. Budget Impact If the project is approved, it will be funded by the Capital Improvement fund, storm sewer fund and special assessments. Relationship to Vision This supports Goal E: Deliver effective and efficient public services by a staff of well-trained, caring and professional employees. Requested Action Adopt Resolution No. 7671, a resolution receiving a Preliminary Engineering Report and calling for a public hearing on the 2016 Bituminous Reclamation Project, Project No. 2016-3. Attachments: Res. No. 7671 Preliminary Engineering Report RESOLUTION NO. 7671 A Resolution Receiving A Report And Calling A Hearing For The 2016 Bituminous Reclamation Project Project No. 2016-3 WHEREAS, pursuant to Resolution No. 7638 of the City Council adopted November 17, 2015, a report has been prepared by the City Engineer, with reference to the 2016 Bituminous Reclamation Project, Project No. 2016-3, and this report was received by the Council on January 19, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the 2016 Bituminous Reclamation Project and all appurtenant work in accordance with the report and the assessment of abutting and benefited property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement for the 2016 Bituminous Reclamation Project of $720,000.00. 2. A public hearing shall be held on such proposed improvements on the 16th day of February, 2016, at 7:00 P.M. or thereafter, in the Council Chambers of City Hall, at 129 South Holmes Street, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 2016-3 Public Improvement Project. 4. The City Council shall let the contract for all or part of the improvements as authorized by Minnesota Statutes 429.041, no later than three years from the date of adoption of this resolution. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2016. Mayor of the City of Shakopee ATTEST: City Clerk ENGRI2016-PROJECTS12016EtrUMINOUSRECLAMATIONIWORDIRES7671-RECEI VE -REPORT -CALLING -HEARING JANUARY 2016 plimW in, flhaixy EPEE C.:cIMM MIY PIUDE SINCE 1S57, 2016 Bituminous Reclamation Project • Hillwood Estates • Hillside Estates 1st Addition • Weinandt Acres 2nd Addition Street, anti Appurtenant Work PRELIMINARY ENGINEERING REPORT 2016 BITUMINOUS RECLAMATION PROJECT City Project Dumber 2016-03 January, 2016 Pmtg SHAKOPEE CQ�iPvI U Ply' PRME SINCE 1857 Prepared By: City of Shakopee Engineering Department 129 South Holmes Street Shakopee, MN 55379 (952) 233-9369 (952) 233-3803 (Fax) Preliminary Engineering Report 2016 Bituminous Reclamation Project City of Shakopee, MN City Project No: 2016-3 -Page 1 - PRELIMINARY ENGINEERING REPORT FOR 2016 BITUMINOUS RECLAMATION PROJECT City Project No. 2016-03 I hereby certify that this plan, specification, or report was prepared by me or tinder my direct supervision and that I am a duly licensed Professional Engineer tinder the laws of the State of Minnesota. Jeffrey J. Weyancit Date I / IJ / L_(-, License No. 41342 Preliminary Engineering Report 2016 Bituminous Reclamation Project City of Shakopee, MN City Project No: 2016-3 -Page 2 - TABLE OF CONTENTS Description Introduction Scope Background Proposed Improvements Special Assessments Estimated Costs Funding Sources Conclusion Appendix Preliminary Engineering Report 2016 Bituminous Reclamation Project City of Shakopee, MN City Project No: 2016-3 Pa,ae No. 2 4 -Page 3 - 1. INTRODUCTION On November 17, 2015, the City Council ordered the preparation of a Preliminary Engineering Report to analyze potential street improvements to Mark Court, Mike Court and Marcia Lane south of Maxine Circle, Hillwood Drive and Hillside Drive north of 22nd Avenue by Resolution No. 7638. This project is included in the City's 2016 Capital Improvement Program. This report will determine the feasibility of street improvements, and any other necessary improvements to the existing streets. The project area includes Hillwood Estates, Hillside Estates 1st Addition and Weinandt Acres 2nd Addition. The report will also determine the cost effectiveness of the proposed improvements, provide a cost apportionment, preliminary cost estimate and a preliminary assessment roll. 3. BACKGROUND Hillwood Drive was originally constructed in 1990. The streets located within the Hillside Estates I't Addition were constructed in 1979. The streets located within the Weinandt Acres 2nd Addition were constructed in 1991. The streets were constructed to rural street design with no curb and very little storm sewer. All of the streets have been crack sealed, seal coated and patched over the years as part of routine maintenance. Due to a combination of traffic, wear and age, the bituminous surface on all of these roadways has deteriorated and is in need of rehabilitation. 4. PROPOSED IMPROVEMENTS 4.1 Street The proposed street improvements are identified in Drawing No. I in the Appendix. The proposed street improvements consist of reclaiming the existing bituminous pavement, correcting areas of sub -grade instability, and the placement of a 3 -inch bituminous pavement layer. Preliminary Engineering Report Page l of 5 2016 Bituminous Reclamation Project No. 2016-03 City of Shakopee The purpose of this project is to resurface the roadway to extend its life, provide a smoother driving surface and to reduce yearly maintenance costs by reducing the amount of patching and crack sealing that is needed on a yearly basis. Improving the roadways now will delay the expense and inconvenience of a complete reconstruction by approximately 25 years. The total estimated project cost for the proposed street improvements is $ 720,000. An itemized cost estimate is included in the Appendix. 4.2 Sanitary Sewer All properties in this project area are served with Individual Onsite Sewage Treatment Systems (septic systems). These systems are not located within the roadway right of way and any maintenance and repairs are the responsibility of the property owner. It is anticipated that municipal sanitary sewer will be made available to these properties in the future. At that time the property owners can petition the City for municipal sewer and water service. When utilities are extended to this area the streets will be completely reconstructed to the current City standard street design. This project is being proposed now because the existing pavements are deteriorating rapidly and utility extensions are anticipated to be 20 to 25 years away. 4.3 Storm Sewer The existing metal culverts will be evaluated in the rural areas and replaced if necessary as part of this project. 4.4 W atermain All properties are served with individual wells which are the responsibility of the property owner. 4.5 Easements It is not anticipated that easement acquisition will be required for this project. 5. SPECIAL ASSESSMENTS 30% of the project costs for the street improvements are proposed to be assessed to the benefiting properties adjacent to the proposed project area. Properties adjacent to the improvements in the project area will be assessed on a unit basis. The remaining costs associated with the proposed street improvements, will be paid with Storm Drainage Funds and Capital Improvement Funds. Preliminary Engineering Report Page 2 of 2016 Bituminous Reclamation Project No. 2016-03 City of Shakopee Gol 7. The estimated unit assessment rates for each of the three areas within the project area are as follows:. ADDITION RATE Hillwood Estates $3,450.00 Hillside Estates 1St Addition $3,900.00 Weinandt Acres 2nd Addition $5,217.39 A preliminary assessment roll is included in the Appendix. Actual assessments will be based on the final project costs. Properties proposed to be assessed are identified on Drawings No. 2 through 4 in the Appendix. ESTIMATED COSTS An itemized cost estimate is included in the Appendix. The following costs were prepared using 2015 construction costs and are subject to change, depending on the final design of the project, bids received and actual work performed. A summary of the estimated construction costs plus a 10% contingency and engineering and administration costs for the project are as follows: Street Improvements Storm Sewer Improvements Total Project Cost FUNDING SOURCES $ 710,000 $ 10,000 S 720,000 A summary of the estimated funding apportionment is as follows: Assessments $ 212,999.97 Storm Drainage Fund $ 10,000.00 Capital Improvement Fund $ 497,000.03 Total Funding $ 720,000 Preliminary Engineering Report Page 3 of 5 2016 Bituminous Reclamation Project No. 2016-03 City of Shakopee S. CONCLUSION From an engineering standpoint, the proposed improvements are feasible, cost effective and necessary for the preservation of the existing infrastructure. Preliminary Engineering Report Page 4 of 5 2016 Bituminous Reclamation Project No. 2016-03 City of Shakopee APPENDIX Project Location Map Assessment Maps Cost Estimate Assessment Roll Preliminary Engineering Report Page 5 of 5 2016 Bituminous Reclamation Project No. 2016-03 City of Shakopee -I: Z „2' IJLI VG W,: RD e of R, p C) E 1RSO I - CIR U!/!/ �3REEK LN KNOLL PR CARRIAGE 3 CIR I�� DANITA Iv i _ RIDGE,-JIGRIDGE RIDGE a ABBEY CAAPI E.3 PT a� MAPLE DR RIDGE ST � z :I LANGSTON CT WOOD OUCj< 4 � 5 w I Y s7 VIEW NION CT FRANCIION s ` s AVE � wp,Y GROVELAND .MOOERS AVE ELM PL HILLSIDE ESTATES 1st ADDITION ©�INr�N AVE 329TH AVE EACE :IR KOODr- WOOD DUCK TR z a a 29TH AVE }9 SAKPE DR w a;s PROPOSED IMPROVEMENTS WEINANDT ACRES � a MARCfq LN I 2nd ADDITION _ z -> PENINSULA `t 2016 BITUMINOUS RECLAMATION 0 80� v2oa DATE: DEC 2015 pppWNG N0. PROJECT 2016-03 OR— fl . RT SHAKE)PE PROJECT LOCATION MAP SCALE"vee 1 Ccw5.c51u n ltlec¢ 9hc¢ vaa HILLWOOD HA ESTATES N i= HPLLwOOD DR p C) E 1RSO I - CIR U!/!/ �3REEK LN KNOLL PR CARRIAGE 3 CIR I�� DANITA Iv i _ RIDGE,-JIGRIDGE RIDGE a ABBEY CAAPI E.3 PT a� MAPLE DR RIDGE ST � z :I LANGSTON CT WOOD OUCj< 4 � 5 w I Y s7 VIEW NION CT FRANCIION s ` s AVE � wp,Y GROVELAND .MOOERS AVE ELM PL HILLSIDE ESTATES 1st ADDITION ©�INr�N AVE 329TH AVE EACE :IR KOODr- WOOD DUCK TR z a a 29TH AVE }9 SAKPE DR w a;s PROPOSED IMPROVEMENTS WEINANDT ACRES � a MARCfq LN I 2nd ADDITION _ z -> PENINSULA `t 2016 BITUMINOUS RECLAMATION 0 80� v2oa DATE: DEC 2015 pppWNG N0. PROJECT 2016-03 OR— fl . RT SHAKE)PE PROJECT LOCATION MAP SCALE"vee 1 Ccw5.c51u n ltlec¢ 9hc¢ vaa 9Wt •e - :nro dVW IN3WSS3SSV ANVNIWI"13ad C"0Z 103f Oad NOIIVWV'133U Sf1ONIWf1118 qwz _ MOW N IA a 3AV 3NIINMOl dgSNAOZ HTn&SmO'l bLb� z 3 0 x W cn Ld W x 0 cn Lu N z 0 0 w cn w w Q) 1 w m J J Q x G1 N J W C.] Q IL J a dVWIN3WSS3SSV AHVNIWll32id °"'•••"` "`•� a N011nwlfl33H snONIWnll9 %oz $ 3 Q A H16 ZV HVSO cl p Q y G f ;V G LU C a 3 Q3 J W U I r. CL J J Q ca � ,t O t w 1 � W ggg It 14� 1 3 � O - U) f!1 V1 LIP 3 Q3 J W U I r. CL J J Q PRELIMINARY CONSTRUCTION COST ESTIMATE Project 2016-03 - 2016 BITUMINOUS RECLAMATION IMPROVEMENTS HILLWOOD ESTATES 12/112015 ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL 1 MOBILIZATION L. S. 1.00 $10,000.00 $10,000.00 2 TRAFFIC CONTROL L. S. 1.00 $3,000.00 $3,000.00 3 BITUMINOUS PAVEMENT RECLAMATION S.Y. 3,250 $3.00 $9,750.00 4 HAUL FULL DEPTH RECLAMATION - EXCESS (LV) C.Y. 50 $15.00 $750.00 5 IREMOVE BITUMINOUS PAVEMENT S.Y. 70 $10.00 $700.00 6 SUBGRADE EXCAVATION C.Y. 100 $25.00 $2,500.00 7 SUBGRADE PREPARATION S.Y. 3,250 $1.00 $3,250.00 8 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TON 600 $75.00 $45,000.00 9 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) (DRIVEWAY) SY 150 $20.00 $3,000.00 10 BITUMINOUS MATERIAL FOR TACK COAT GAL 170 $4.00 $680.00 11 AGGREGATE SHOULDERING CLASS 5 TON 20 $30.00 $600.00 12 TOPSOIL IMPORT CY 60 $50.00 $3,000.00 13 SEEDING AC 0.2 $5,000.00 $1,000.00 14 EROSION CONTROL BLANKET (NATURAL NETTING) S.Y. 1,100 $5.00 $5,500.00 15 GRANULAR BORROW C.Y. 100 $20.00 $2,000.00 Sub Total $ 90,730.00 10% Contingency $ 9,270.00 Total Estimated Construction Cost $ 100,000.00 15% Engineering and Administration $ 15,000.00 TOTAL STREET IMPROVEMENT $ 115,000.00 PRELIMINARY CONSTRUCTION COST ESTIMATE Project 2016-03 - 2016 BITUMINOUS RECLAMATION IMPROVEMENTS HILLSIDE ESTATES 1st ADDITION 12/1/2015 ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL 1 MOBILIZATION L. S. 1.00 $10,000.00 $10,000.00 2 TRAFFIC CONTROL L.S. 1.00 $3,000.00 $3,000.00 3 BITUMINOUS PAVEMENT RECLAMATION S.Y. 6,050 $3.00 $18,150.00 4 HAUL FULL DEPTH RECLAMATION - EXCESS (LV) C.Y. 80 $15.00 $1,200.00 5 REMOVE BITUMINOUS PAVEMENT S.Y. 200 $10.00 $2,000.00 6 SUBGRADE EXCAVATION C.Y. 200 $25.00 $5,000.00 7 SUBGRADE PREPARATION S.Y. 6,050 $1.00 $6,050.00 8 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TON 1,100 $75.00 $82,500.00 9 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) (DRIVEWAY) SY 200 $20.00 $4,000.00 10 BITUMINOUS MATERIAL FOR TACK COAT GAL 300 $4.00 $1,200.00 11 AGGREGATE SHOULDERING CLASS 5 TON 30 $30.00 $900.00 12 TOPSOIL IMPORT C.Y. 100 $50.00 $5,000.00 13 SEEDING AC. 0.4 $5,000.00 $2,000.00 14 j EROSION CONTROL BLANKET (NATURAL NETTING) S.Y. 2,000 $5.00 $10,000.00 15 IGRANULAR BORROW C.Y. 200 $20.00 $4,000.00 Sub Total $ 155,000.00 10% Contingency $ 15,000.00 Total Estimated Construction Cost $ 170,000.00 15% Engineering and Administration $ 25,000.00 TOTAL STREET IMPROVEMENT $ 195,000.00 PRELIMINARY CONSTRUCTION COST ESTIMATE Project 2016-03 - 2016 BITUMINOUS RECLAMATION IMPROVEMENTS WEINANDT ACRES 2nd ADDITION 12/1/2015 ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL 1 MOBILIZATION L.S. 1.00 $10,000.00 $10,000.00 2 TRAFFIC CONTROL L. S. 1.00 $3,000.00 $3,000.00 3 BITUMINOUS PAVEMENT RECLAMATION S.Y. 13,300 $3.00 $39,900.00 4 1 HAUL FULL DEPTH RECLAMATION - EXCESS (LV) C.Y. 200 $15.00 $3,000.00 5 REMOVE BITUMINOUS PAVEMENT S.Y. 360 $10.00 $3,600.00 6 SUBGRADE EXCAVATION C.Y. 400 $25.00 $10,000.00 7 SUBGRADE PREPARATION S.Y. 13,300 $1.00 $13,300.00 8 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TON 2,400 $75.00 $180,000.00 9 ITYPE SP 9.5 WEARING COURSE MIXTURE (2,B) (DRIVEWAY) SY 320 $20.00 $6,400.00 10 BITUMINOUS MATERIAL FOR TACK COAT GAL 670 $4.00 $2,680.00 11 AGGREGATE SHOULDERING CLASS 5 TON 60 $30.00 $1,800.00 12 TOPSOIL IMPORT C.Y. 220 $50.00 $11,000.00 13 SEEDING AC. 0.8 $5,000.00 $4,000.00 14 EROSION CONTROL BLANKET (NATURAL NETTING) S.Y. 3,900 $5.00 $19,500.00 15 IGRANULAR BORROW L. 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C. 3. Action Sought Move to authorize the winter pricing quote from High Five Erectors II, Inc. to remove the Memorial Pedestrian Bridge. Background Previously in October, 2015, a bridge assessment report was done on the Memorial Pedestrian Bridge crossing the Mill Pond Channel. The report recommended the bridge be closed and should be permanently removed. Staff has gone out to contractors for a quote to remove the bridge. The only contractor that has responded has the attached quote from High Five Erectors, Inc. The pricing is such that the removal is much more cost effective if done in the winter time. Staff is still working with the DNR, Scott County, Three Rivers Park District, SMSC and Snowmobile Club for a replacement bridge or crossing of the Mill Pond Channel. Staff is requesting authorization of the quote to remove the bridge this winter as the price is $10,000 less than if removed in the summer. Recommendation Staff recommends to authorize the winter pricing quote of $8,373.00 to High Five Erectors II, Inc. Budget Impact This cost would come out of the Park Asset fund. Relationship to Vision This supports Goal E: Deliver effective and efficient public services by a staff of well-trained, caring, and professional employees. Requested Action Move to authorize the winter pricing quote from High Five Erectors II, Inc. to remove the Memorial Pedestrian Bridge. Attachments: Quote Arial Photo Bridge Photo 3005 4th Avenue East • P.O. Box 477 • Shakopee, MN 55379. 952-496-4000 • Fax: 952.-496-1650 . Certified Disadvantaged Business Enterprise (DBE) TO: FAX NUMBER: ATTN: DATE: �t a - '(7s- > /S - M g I G t C d f r atm/ e.S 25-0 ea,z L 4,:ree;,�. °,s—ar�a� 'Please notethe following: 1) Excludes bond costs and liquidated damages. 2) Excludes any grouting, touch-up painting; testing, lintels, shoring and demolition. 3) Price is based on regular working hours_ 4) Proposal includes insurance per attached certificate. If you require additional insured forms CG 2010 and CG 2037 (10-01 Edition), there will be an additional cost of $2,000.00 ADDED to the above price. If you require additional insured forms CG 2010 and CG 2037,(07-04 Edition), there will be NO additional cast. 5) No breaking apart of this proposal is allowed without prior agreement. 6) Upon acceptance of this bid proposal, it will become a part of High Five Erectors 11 subcontract. 7) 8) g) if you have any questions,. please call my cell 612-490-2551 or the office 952-496-4000. Thank you. HIGH FIVE ERECTORS II, INC. By: Dustin Buesgens, Vice President/Estimator "A Woman. Business Enterprise and Equal Opportuhity.Employer" C'4 n N LO i V b Memorial Park Bridge I i"CII - 94 fCCI SHAKOPEE March 17, 2015 Map Powered by DataLink BRIDGE ASSESSMENT REPORT Bridge No. (none) District: Metro County: Scott City: Shakopee Feature Carried: Trail Feature Crossed: Minnesota River Backwater Prepared For: City of Shakopee Prepared By: WSB & Associates. Mc. WSB & Associates, Inc. 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 WtA Consent Business 4. C. 4. SHAKOPEE TO: Mayor and City Council FROM: Mike Hullander, Public Works Superintendent DATE: 01/19/2016 SUBJECT: *Repair the Hauer Trail Box Culvert and Arch Pipe in the Upper Valley Drainage Way System (E) Action Sought Motion to accept the quote from PCiRoads, LLC for the price of $42,144.00 and also approve a 15 percent contingent to cover any unforeseen work for pipe and culvert repair in the Upper Valley Drainage -way System. Background Staff has attached a memo and quote from James Henderson, Public Works Engineering Technician, for repairs to culvert and pipe along the Upper Valley Drainage -way System. The needed repair work was discovered during the 2015 biannual inspection of the city's box culvert's and bridges. Staff requested four quotes but received only one bid for the repair work. It is recommended to due this repair work during the winter and low flow conditions. It is anticipated that the work would be done in February and take approximately 2 to 3 weeks to complete. Staff is also requesting a 15% contingent to cover any unforeseen or additional work required by the city engineer during the repairs. Recommendation Staff recommends approval of the requested action. Budget Impact Funds will be expended from the Surface Water Fund. Relationship to Vision E. Deliver effective and efficient public services by a staff of well-trained caring and professional employees. Requested Action Motion to accept the quote from PCiRoads, LLC for the price of $42,144.00 and approve a 15 percent contingent to cover any unforeseen work for pipe and culvert repair in the Upper Valley Drainage -way System. Attachments: Box Culvert Pipe Repair UVD CITY OF SHAKOPEE Memorandum TO: Bruce Loney, Public Works Director Mike Hullander, Public Works Superintendent FROM: James A. Henderson, Senior Public Works Technician SUBJECT: Storm water system repair work DATE: January 4, 20116 INTRODUCTION During the 2015 biannual inspection of the box culvert bridge located at the east end of the Upper Valley Drainage -way (UVD) under Hauer Trailer and turning north under Eagle Creek Boulevard a number of areas were found to be in disrepair Ref; (Attachment #1). In addition the 102 -inch arch pipe under ball field number five at Tahpah Park, also part of the UVD system, has flailing joints in the outfield area. It is recommended to use a polymer -modified grout (Attachment #3 & 4) for the repair; the same contractor doing the repair work on the box bridge can address this item. Both the Box Culvert Bridge and large pipe at Tahpah Park are key components of the cities storm water system carrying the whole flow of the UVD. Public Works and David Graham (PCI -Roads, Utilities division) conducted a second inspection of the site on December 11, 2015 and found the Scott County Bridge Engineers report to be accurate, all items in the report need repair plus four other areas and the pipe at Tahpah Park all have degraded significantly more over time then first reported. With this information, Public Works contacted Vite Companies, Ames Construction, ECI Contracting and PCI Roads -Utilities with a request to bid on the repair work, only PCI bid (Attachment #2). Note: With our ageing, systems in the city work of this type will become more frequent, also winter is the ideal time to perform this kind of work as both water levels and the chance of rain is low. RECOMMENDATION Staff recommends accepting the quote from PCI and ordering the repair work on both the box bridge and the large pipe at Tahpah Park. Furthermore that a 15% contingent to cover any unforeseen, or as required by the city engineer, work be added to the approval of the project and funded from the city storm drainage fund. James A. Henderson Senior Public Works Technician -t v J LJJ S Q S LL O z W z lJJ � L) p W ++ 2 -p z o O a 0 0 Ln as z ">, 7 U) cr L.0 U 3: w w Ln LL it Ln 0 U 0 - C'Z VI © � L U) LU U 0 Z) o Z © Lu Z Q 00 E U (P. 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ZI W u J Q W p a V) s 11 c4 ^ L i '�' p Q J Z W Z d U N N U u V N .0 W O u ✓� 0 W C3 O b' C `o - N w H m n p s2 p Q o m EiA N N ,w 3 va O V) 00 11� N v °o 0 O 00 U 00 L.9 ;D "n N u m x m oc 00 Zn W z c j �o .�-� V7 Qw p O N Ln O <:n O O '� O ;T Ln o Ln Zm .-L n Lo c7 Z Z Z N Z N r -i m O C Oo w " N O N Ln N-tT N Ln -�*- m Ln I', in w Ln w W cN C f" N ct 00 Z wZ 4 CL � Q w = J N � W LL u ^D O x m m u u a n X 0 J_ Q LLa x 'Z p Y a1 aJ u a S0 m LN 4.- 0 a) ;0 rts W s L i CD cuL -0 w W 0 - a +. a x m a CA 0 a a, d in L n L E N � N.O. N C L CL m i CEJ a m _0 a LL. L ap -a. �' a a, C LJ 4A LA — ;-I a E LOX ar In a n y m z 0 0 n mo a at s a' m Qj a o w � C7 -0Y L a (U v (U 't] (u sm F_ H Q. � iv M -a 00 v � w _0 ami m 'I m a) ri 8 '"'� N - 40N RS N 13 a. C r-1 e -i r-4LL _ m _ ea ,r, a CL Q Q, a fl. 9. 0 E N f\E Qj J LL 3 Q M —4 J\\ W- r-4 -4 J LL J �! LL LL M C 0 ` u E N Q 0 00 a L'4I Oo l0 V1 - m M u1 T UD r� r� f-, 1 L) r-, r-- rI CO 00 X 00 EC 'Z p James A. Henderson From: David Graham <dgraham@pciroads.com> Sent: Wednesday, December 30, 201.5 2:00 PM To: lames A. Henderson Cc: David Graham Subject: 84" Hauer Trail Storm Sewer Repair Quote Attachments: 201512301347.pdf,- Approved Applicator PCi Roads 2015 MN.pdf, Flex SLV PURe.pdf; SikaTop 122 PLUS.pdf,- SikaTop 123 PLUS.pdf Jill Attached is our quote to repair the two pipe locations we walked through. Also attached are material data sheets for proposed repair materials. Thank you for considering us for this work. Contact us with questions. Dave 763-497-6182 David Graham Protect M3n3 0F _ ' KiRoads, LLC 14123 42nd S►. Michael ADEN 55376 (703 4g7-wLS� (763) 497-81a) (763), 4971 -5 2100 (6 12) 240-7 42L dgraham@pciroa�Js.cc-m l�Z PCiRoads, LL 14123 42nd Street NE St. Michael, MN 55376-9443 Telephone: (763) 497-6100/Fax: (763) 497-6200 QUOTE OWNER: City of Shakopee, Jim Henderson CONTACT: DAVID GRAHAM PROJECT: Hauer Trail 84" Storm Sewer Repairs PHONE: (763) 497.6182 LETTING DATE: Wednesday, December 30, 2015 CELL: (612) 240-7428 LINE DESCRIPTION Ulm QTY PRICE EXTENSION 84" Hauer Trail Storm Sewer Repairs Mobilization LS 1.00 $ 3,200.00 3.200.00 $ Dewatering Roor Repair Locations EA 15.00 $ 1,238.00 $ 19 32C.DO 3 Floor Repair Locations EA 15.00 $ 537,00 $ 8,065.00 4 Overhead Crack Repair - Polyurethane Grout LF 100.00 $ 88.00 = $ 8.800.00 5 Verticaf Riser Patch EA 1.00 $ 123.00 $ 123.00 RCP Inlet Patch EA 2.00 123.00 $ 246.00 7 Total all items for 84" Storm Sewer Repair 39,744.00 60" Pipe Re air (running under ball field) 8 Repair Pipe joints EA 2.00 120x.00 2.400.00 NOTES: Heating not included. It is assumed if both ends of pipe are blocked off, ground temperatures will allow work to proceed Tunnel temperatures need to be 45 degrees or higher for work to commence. Product Data Sheet Edition 8.2003 Identification no 189 SikaTop 122 Plus SikaTop° 122 PLUS Two -component, polymer -modified, cementitious, trowel -grade mortar plus FerroGard 901 penetrating corrosion inhibitor Description SikaTop 122 PLUS is a two -component, polymer -modified, portland-cement. fast -setting, trowel -grade mortar. It is a high performance repair mortar for horizontal and vertical surfaces and offers the additional benefit of FerroGard 901, a penetrating corrosion inhibitor. Where to Use r On grade, above and below grade on concrete and mortar. ■ On horizontalsurfaces. ■ Asa structural repair material for parking structures. industrial plants. walkways, bridges. tunnels. dams.. and ramps. ■ Tolevelconcretesurfaces. ■ As anoverlaysystemfortoppinglresurfacingconcrete. ■ Overlay in cathodic protection systems. Advantages ■ High compressive and flexural strengths. ■ High early strengths. Opens to traffic fast: foot in 4-6 hours, pneumatic tire in 8-12 hours. ■ High abrasion resistance. ■ Increased freezelthawdurabifityand resistance todeicingsalts. . ■ Compatible with coefficient of thermal expansion of concrete - Passes ASTMC-884(modified). ■ Increased density -improved carbon dioxide resistance (carbonation) without adversely affecting water vaportransmission (notavaporbarrier). ■ Enhanced with FerroGard 901, a penetrating corrosion inhibitor- reduces corrosion even in the adjacent concrete. ■ Not flammable, non-toxic. ■ ConformstoECA/USPHS standards forsurfacecontactwithpotablewater. ■ USDA approved forfood industry. ■ ANSI/NSF Standard 61 potable water approved. Yield 0.51 cu. ft.iunitmortar;0.75cu ft.lunitconcrete:(SikaTop122+42lbs 3/8peagravel) Packaging Component'A'-1-gal. plasticjug;4lcarton Component'B'-61.5-Ib.multi-wall bag Typical Data(Material andcuringconditions@73°F(23°C)and50%R.H.) Shelf Life One year in original, unopened packaging Storage Conditions Store dry at40*-95°F. Condition material to 65°-75'F before using. Protect Component'A' from freezing. If frozen, discard. Coior Con crete gray when mixed. Mixing Ratio Plant -proportioned kit, mixentire unit Application Time Approximately 30 minutes. Finishing Time 50-120minutes Note: All times start after adding Component'B'teComponent'A'and are hlghiyaffected bytempera- ture, relative humidity. substrate temperature, wind. sun and otherjob site conditions. Density (wet mix) 13elbs.lcu ft. (2.18kg.11) Flexural Strength (ASTM C-293) 28days 2,000 psi (13.8 MPa) Splitting Tensile Strength (ASTM C-496) 28days 750 psi (5.2 MPa) Bond Strength* (ASTM C-882 modified) 28days 2.200 psi (15.2,MPa) Compressive Strength (ASTM C-109) 1 day 3,000 psi (20.7 MPa) 7 days 5,500 psi (37.9 MPa) 28days 7.000 psi (48.3 MPa) Permeability(AASHTOT-277) 28days Approx. 500 Coulombs. Electrical resistivity (ohm -cm) 28,000 FreezelThawResistance (ASTMC-666) 300 cycles 98% Corrosion Testing for FerroGard 901 Cracked Beam Corrosion Tests: Reduced corrosion rates 63% versus control specimens ASTM G109 modified after 400 days Mortar scribbed into substrate. How to Use Substrate Concreter mortar, and masonry products. Surface Preparation - ConcretelMortar: Remove all deteriorated concrete, dirt.. oil, grease. and all bond -inhibiting materials from surface Be sure repair area is not less than 118 inch in depth. Prepara- tion work should be done by high pressure water blast. scabdler, or other appropriate mechanical means to obtain an exposed aggregate surface with a minimum surface profile of 11116 inch (CSP -5) Saturate surface with clean water. Substrate should be saturated surface dry (SSD) with no standing water during application. Reinforcing Steel: Steel reinforcement should be thoroughly prepared by mechanical cleaning to remove ail traces of rust Where corrosion has occurred due to the presence of chlorides, the steel / �z should be high-pressure washed with clean water after mechanical cleaning. For priming of reinforcing steel use Sika Armatec 110 E cCem consult Technical Data Sheet). Priming Concrete Substrate: Prime the prepared substrate with a brush or sprayed applied coat of Sika Armatec 110 EpoCem (consult Technical Data Sheet). Alternately. a scrub coat of SikaTop 122 Plus can be applied prior to placement of the mortar. The repair mortar has to be applied into the wet scrub coat before it dries Mixing Pour approximately 718 of Component'A' into the mixing container. Add ComponenI (powder) while mixing continuously. Mix mechanically with a low -speed driil (400- 600 rpm) and mixing paddle or mortar mixer. Add remaining Component 'A' (liquid) to mix if a more loose consistency is desired. Mix to a uniform consistency. maximum 3 minutes. Thorough mixing and proper proportioning of the two components is necessary. For SikaTop 122 PLUS concrete: Pour all of Component'A' into mixing container. Add all of Compo- nent 'B' whale mixing. then introduce 318 inch coarse aggregate at desired quantity Mix to uniform consistency, maximum 3 minutes Addition rate is 42 lbs. per bag (approx. 3.0 to 3.5 gal by loose volume). The aggregate must be non-reactive (reference ASTMC1260. C227 and C289). clean, well - graded, saturated surface dry, have low absorption and high density, and comply with ASTM C 33 size number 8 per Table 2 Note: Variances in the quality of the aggregate will affect the physical properties of SikaTop 122 PLUS. The yield is increased to 0.75 cu. ft./unit with the addition of the aggregate (42 lbs.). Do not use limestone aggregate. Application & Finish SikaTop 122 PLUS must be scrubbed into the substrate, filling all pores and voids. Force material against edge of repair, working toward Center_ After filling repair, consolidate. then screed. Allcw mortar or concrete to set to desired stiffness, then finish with wood or sponge float for a smooth surface, or broom or burlap -drag for a rough finish. Curing As per ACI recommendations for portland cement concrete, curing is required. Moist cure with wet burlap and polyethylene, a fine mist of water or a water based' compatible curing compound. Curing compounds adversely affect the adhesion of following layers of mortar, leveling mortar or protective coatings Moist curing should commence immediately after finishing. Protect newly applied material from direct sunlight, wind, rain and frost. 'Pretesting of curing compound is recommended Limitations Application thickness: Min. Max. in one lift Neat 118 inch (3 mm) 1 inch (25 mm) Extended 1 inch (25 mm) 4 inches (100 mm) ■ Minimum ambient and surface temperatures 45'F(7°C) and rising at time of application ■ Addition of coarse aggregates may result in variations ofthephysical properties ofthe mortar. ■ Do not use solvent -based curing compound. ■ Size. shape and depth of repairmust be carefully considered and corsistentwith practices recommended by ACV For add itionalnformation.contact Technical Service . ■ For additional information on substrate preparation. refer to ICRP Guideline No 03732 Coatings. and Polymer Overlays ■ If aggressive means of substrate preparation is employed, substrate strength should be tested in accor- dance with ACI 503 Appendix A prior to the repair application. ■ As with all cement based materials, avoid contact with aluminum to prevent adverse chemical reaction and possible product failure Insulate potential areas of contact by coating aluminum bars. rails. posts etc. with an appropriate epoxy such as Sikadur Hi -Mod 32 Caution Component 'A' - irritant - May cause skinleyelresoiratory irritation. Avoid breathing vapors Use with adequate ventilation Avoid skin and eye contact. Safety goggles and rubber gloves are recommended Component 'B' - irritant; suspect carcinogen - Contains Portland cement and sand (crystalline silica) Skin and eye irritant. Avoid contact Dust may cause respiratory tract irritation Avoid breathing dust. Use only with adequate ventilation May cause delayed lung injury (silicosis)- IARC lists crystalline silica as having sufficient evidence of carcinogenicity in laboratory animals and limited evidence of carcinogenicity in humans NTP also lists crystalline silica as a suspect carcinogen. Use of safety goggles and chemical resistant gloves is recommended. If PELs are exceeded. an appropriate NIOSH approved respirator is required Remove contaminated clothing First Aid In case of skin contact, wash thoroughly with soap and water. For eye contact, flush immediately with plenty of water for at least 15 minutes, and contact a physician For respiratory problems. remove person to fresh air Clean Up In case of spillage, scoop or vacuum into appropriate container, and dispose of in accordance with current, applicable local, state and federal regulations Keep container tightly closed and in an upright position to prevent spillage and leakage Mixed components.: Uncured material can be removed with water, Cured material can only be removed mechanically KEEP CONTAINER TIGHTLY CLOSED KEEP OUT OF REACH OF CHILDREN NOT FOR INTERNAL CONSUMPTION FOR INDUSTRIAL USE ONLY CONSULT MATERIAL SAFETY DATA SHEET FOR MORE INFORMATION Sika warrants this product for one year from date of installation to be free from manufacturing defects and to meet the technical properties on the current technical data sheet if used as directed within shelf life. User determines suitability of product for intended use and assumes all risks. Buyer s sole remedy shall be limited to the purchase price or replacement of product exclusive of labor or cost of labor NO OTHER WARRANTIES EXPRESS OR IMPLIED SHALL APPLY INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE SIKA SHALL NOT BE LIABLE UNDER ANY LEGAL THEORY FOR SPECIAL OR CONSEQUENTIAL DAMAGES Visit our website at www.sikausa.com 1 -800 -931 -SIKH NATIONWIDE Regional Information and Sales Centers. For the location of your nearest Sika sales office. contact your regional center Sika Corporation SikaCanadalnc, Sika Mexicana S.A. de C.V. C1JALi7 201 Polito Avenue 601 DelmarAvenue Carretera Libre Celaya Km 8.5 Lyndhurst. NJ 07071 Potrtte Claire Corregidora_ Queretaro Phone 800-933-7452 QuebecH9R4A9 C P 76920A P. 136 Fax 201-933-6225 Phone 514-697-2610 Phone 5242250122 �O-;w Fax 514694-2792 Fax 52 42 25 0537 J/� �7 3 2 r' Z Product Data Sheet Edition 8.2003 Identification no. 188 SikaTop 123 Plus SikaTop° 123 PLUS Two -component, polymer -modified, cementitious, non -sag mortar plus FerroGard 901 penetrating corrosion inhibitor Description SikaTop 123 PLUS is a two -component, polymer -modified, portland cement, fast -setting nen-sag mortar. It is a high performance repair mortar for vertical and overhead surfaces. and offers the additional benefit of FerroGard 901, a penetrating corrosion inhibitor. Where to Use ■ On grade above. and below grade on concrete and mortar. ■ On vertical and overhead surfaces- ■ As a structural repairmaterial forparking structures, industrial plants, waterlwaste watertreatment facilities, roads, walkways, bridges, tunnels, dams.. ramps, etc ■ Approved for repairs over cathodic protection systems. Advantages ■ High compressive andflexural strengths. ■ High early strengths. r Increased freezeithaw durability and resistancetode-icing salts. ■ Compatible with coefficientof thermal expansion of concrete - Passes ASTM C-884 (modified)r ■ increased density- improved carbon dioxide resistance (carbonation) without adversely affecting water vapor transmission (nota vaporbarrier). ■ Enhanced with FerroGard 901, a penetrating corrosion inhibitor- reduces corrosion even in the adjacent concrete. ■ Notflammable, non-toxic ■ Conformsto ECA/USPHS standards forsurface contactwith potablewater. ■ USDAapproved. a ANSIlNSFStandard 61 potable water approved. Yield 0.39 cu. ft./unit. Packaging Component'A' - 1 gal. plasticjug;4/carton. Component`B' -441b. multi -wall bag. Typical Data I'Materialandcuringconditions �a"x.73°F(23°C)and 50%R.H.) Shelf Life Oneyear in original, unopened packaging. Storage Conditions Storedryat 40'-95'F. Condition material to 65°-75'F. before using. Protect Component 'A' from freezing. iffrozen, discard. Color Concretegraywhen mixed. Mixing Ratio Plant -proportioned kit. Application Time Approximately 15 min after adding Component'B'toComponent`A'.Application time is dependent on temperature and relative humidity Finishing Time 20 to 60 min after combining components depends on temperature relative humidity. and type of finish desired. Density(wetMix) 132Ibs /cu ft (2.2 kg./I) Flexural Strength (ASTM C-293) 28days 2.000 psi (13 8 MPa) Splitting Tensile Strength (ASTM C-496) 28days 900 psi (6.2 MPa) Bond Strength'(ASTM C-882 modified) 28days 2,200 psi (15.2 MPa) Compressive Strength (ASTM C-109) 1 day 3.500 psi (24.1 MPa) 7 days 6,000 psi (41 4 MPa) 28days 7.000 psi (48 3 MPa) Permeability (AASHTO T-277) 28days Approximately 500 Coulombs. Electrical resistivity (ohm -cm) 27,000 FreezelThawResistance (ASTM C-666) 300 cycles 98% Corrosion Testing for FerroGard 901 Cracked Beam Corrosion Tests: Reduced corrosion rates63% versus control specimens. ASTM 3109 modified after400days . Mortar scrubbed into substrate Substrate Concrete, mortar, and masonry products. ,41W Hfilt�i7 1J-- '�i( How to Use Surface Preparation ConcretelMortar: Remove all deteriorated concrete, dirt, oil, grease, and all bond -inhibiting materials ■ Do not use solvent -based curing compound in Size, shape and depthof repair must be carefully considered and consistent with practices recommended by ACI. 'For additional information, contact Technical Service. in For additional information on substrate preparation, referto ICRI Guideline No. 03732 Coatings, and Polymer Overlays". ■ If aggressive means of substrate preparation is employed, substrate strength should be tested in accordance with ACI 503Appendix A prior to the repair application. ■ As with all cement based materials. avoid contact with aluminum to prevent adverse chemical reaction and possible product failure. Insulate potential areas of contact by coating aluminum bars. rails, posts etc with an appropriate epoxy such as Sikadur Hi -Mod 32. Caution Component 'A' - Irritant - May cause skin/eyelrespiratory irritation. Avoid breathing vapors Use with adequate ventilation Avoid skin and eye contact. Safety goggles and rubber gloves are recommended. Component 'B' - Irritant; suspect carcinogen- Contains portland cement and sand (crystalline silica). Skcn and eye irritant. Avoid contact Dust may cause respiratory tract irritation Avoid breathing dust Use only with adequate ventilation May cause delayed lung Injury (silicosis) IARC lists crystalline silica as having sufficient evidence of carcinogenicity in laboratory animals and limited evidence of carcinogenicity in humans NTP also lists crystalline silica as a suspect carcinogen Use of safety goggles and chemical resistant gloves is recommended If PELs are exceeded, an appropriate, NIOSH approved respirator is required Remove contaminated clothing First Aid In case of skin contact, wash thoroughly with soap and water For eye Contact, flush immediately with plenty of water for at least 15 minutes and contact a physician For respiratory problems remove person to fresh air Clean Up In case of spillage. scoop or vacuum into appropriate container, and dispose of in accordance with current. applicable local state and federal regulations Keep container tightly closed and in an upright position to prevent spillage and leakage. Mixed components: Uncured material can be removed with water Cured material can only be removed mechanically. KEEP CONTAINER TIGHTLY CLOSED KEEP OUT OF REACH OF CHILDREN NOT FOR INTERNAL CONSUMPTION FOR INDUSTRIAL USE ONLY CONSULT MATERIAL SAFETY DATA SHEET FOR MORE INFORMATION Sika warrants this product for one year from date of installation to be free frommanufacturing defects and to meet the technical properties on the current technical data sheet if used as directed within shelf life User determines suitability of product for intended use and assumes all risks Buyer's sore remedy shall be limited to the purchase price or replacement of product exclusive of labor or cost of labor NO OTHER WARRANTIES EXPRESS OR IMPLIED SHALL APPLY INCLUDINGANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. SIKH SHALL NOT BE LIABLE UNDER ANY LEGAL THEORY FOR SPECIAL CR CONSEQUENTIAL DAMAGES Visit ourwebsite atwww.skausa.com 1-800-933-SIKA NATIONWIDE Regional Information and Sales Centers. For the location of your nearest Sika sales office, contact your regicral center Sika Corporation from surface Be sure repair area is not less than 1f8 inch in depth. Preparation work should be done 201 PoliloAverue by high pressure water blast, scabbler, or other appropriate mechanical means to obtain an exposed Lyndhurst, NJ 07071 aggregate surface with a minimum surface profile of ±1/16 in. (CSP -5) Saturate surface with clean Phone: 800-933-7452 water. Substrate should be saturated surface dry (SSD) with no standing water during application. Fax 201-933-6225 Reinforcing Steel: Steel reinforcement should be thoroughly prepared by mechanical cleaning to remove all tracesofrust Where corrosion has occurred due to the presence ofchlorides,the steel should behigh- pressure washed with clean water aftermechanical cleaning. For priming of reinforcing steel use Sika Armatec 110 EpoCem (consult Technical Data Sheet) Priming Con c rete S u bstrate: Prime the prepared substrate with a brush or sprayed applied coat ofSika Armatec 110 EpoCem (consult Technical Data Sheet). Alternately, a scrub coat of Sika Top 123 can be applied prior to placement of the mortar. The repair mortar has to be applied into the wet scrub coat before it dries. Mixing Pour Component,A* into mixing container. Add Component,B'wh ile mixing continuously Mixmechanically with a low -speed drill (400 -600 rpm) and mixing paddle ormortar mixer Mixto a uniform consistency. maximum 3minutes. Manual mixing can be tolerated only for less than a full unit. Thorough mixing and proper proportioning ofthe two components is necessary. Application& Finish Ska7op 123 PLUS must be s c rub bed into the substrate, filling all pores and voids. Force material against edge of repair. working toward center After filling repair, con solid ate. then screed. Material may be applied in multiple lifts. The thickness of each lift, not to be less than 178 inch minimum or more than 1 5 inches maximum. Where multiple fifts are required score top surface of each lift to produce a roughened surface for next lift. Allow preceding lift to reach final set, 30 minutes minimum, before applying fresh material. Saturate surface ofthe liftwith clean water. Scrub fresh mortar into preceding lift. Allow mortaror concrete to set to desired stiffness, then finish with wood or sponge float fora smooth surface. Curing As perACI recommendations for poftland cement concrete, curing is required. Moistcure with wet burlap and polyethylene, a fine mist of water ora water based`, compatible curing compound. Curing compounds adversely affect the ad hesicn offollowing lifts of mortar, leveling mortar or protective coatings Moistcuring should commence immediately afterfinishing. If necessary protect newly applied material from direct sunlight. wind. rain and frost. •Pretesting of curing compound is recommended Limitations ■ Application thickness: Minimum 118 inch (3 mm). Maximum in one lift - 1 5 in (38 mm). ■ Minimum ambient and surface temperatures 45°F (7°C) and rising at timeofapplication. ■ Do not use solvent -based curing compound in Size, shape and depthof repair must be carefully considered and consistent with practices recommended by ACI. 'For additional information, contact Technical Service. in For additional information on substrate preparation, referto ICRI Guideline No. 03732 Coatings, and Polymer Overlays". ■ If aggressive means of substrate preparation is employed, substrate strength should be tested in accordance with ACI 503Appendix A prior to the repair application. ■ As with all cement based materials. avoid contact with aluminum to prevent adverse chemical reaction and possible product failure. Insulate potential areas of contact by coating aluminum bars. rails, posts etc with an appropriate epoxy such as Sikadur Hi -Mod 32. Caution Component 'A' - Irritant - May cause skin/eyelrespiratory irritation. Avoid breathing vapors Use with adequate ventilation Avoid skin and eye contact. Safety goggles and rubber gloves are recommended. Component 'B' - Irritant; suspect carcinogen- Contains portland cement and sand (crystalline silica). Skcn and eye irritant. Avoid contact Dust may cause respiratory tract irritation Avoid breathing dust Use only with adequate ventilation May cause delayed lung Injury (silicosis) IARC lists crystalline silica as having sufficient evidence of carcinogenicity in laboratory animals and limited evidence of carcinogenicity in humans NTP also lists crystalline silica as a suspect carcinogen Use of safety goggles and chemical resistant gloves is recommended If PELs are exceeded, an appropriate, NIOSH approved respirator is required Remove contaminated clothing First Aid In case of skin contact, wash thoroughly with soap and water For eye Contact, flush immediately with plenty of water for at least 15 minutes and contact a physician For respiratory problems remove person to fresh air Clean Up In case of spillage. scoop or vacuum into appropriate container, and dispose of in accordance with current. applicable local state and federal regulations Keep container tightly closed and in an upright position to prevent spillage and leakage. Mixed components: Uncured material can be removed with water Cured material can only be removed mechanically. KEEP CONTAINER TIGHTLY CLOSED KEEP OUT OF REACH OF CHILDREN NOT FOR INTERNAL CONSUMPTION FOR INDUSTRIAL USE ONLY CONSULT MATERIAL SAFETY DATA SHEET FOR MORE INFORMATION Sika warrants this product for one year from date of installation to be free frommanufacturing defects and to meet the technical properties on the current technical data sheet if used as directed within shelf life User determines suitability of product for intended use and assumes all risks Buyer's sore remedy shall be limited to the purchase price or replacement of product exclusive of labor or cost of labor NO OTHER WARRANTIES EXPRESS OR IMPLIED SHALL APPLY INCLUDINGANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. SIKH SHALL NOT BE LIABLE UNDER ANY LEGAL THEORY FOR SPECIAL CR CONSEQUENTIAL DAMAGES Visit ourwebsite atwww.skausa.com 1-800-933-SIKA NATIONWIDE Regional Information and Sales Centers. For the location of your nearest Sika sales office, contact your regicral center Sika Corporation Sika Canada Inc. 201 PoliloAverue 501 DelmarAvenue Lyndhurst, NJ 07071 Pointe Claire Phone: 800-933-7452 Quebec H9R 4A9 Fax 201-933-6225 Phone: 514-697-2610 Fax 514-6942792 Sika Mexicans S.A. de C.V. Qin A L i v Carretera Libre Celaya Km. 8.5 Corregidora, Queretaro C P 76920 AP 136 • Y i Phone, 52 42 25 0122 `f Fax 52 42 25 0537 t �1�5rFMS= 4 71,4G #///F /7` � 4e Z -r'2 WtA SHAKOPEE TO: FROM: DATE: SUBJECT: Action Sought Consent Business Mayor and City Council Jamie Polley, Parks & Recreation Director 01/19/2016 *Purchase of Two Electric Zamboni Ice Resurfacers (E) ADDED 1/19/16 4. C. 5. Move to authorize the purchase of two (2) new electric Zamboni 552 Ice Resurfacers for the price of $132,631.25 each with the funding for one (1) to come from the Capital Equipment Internal Service Fund and one (1) to come from the bond for the Community Center/Ice Arena Project. Background Parks and Recreation staff requested $135,000.00 to be included in the 2017 Capital Equipment Budget for the purchase of one new electric Zamboni Ice Resurfacer in 2017. The Community Center/Ice Arena project also budgeted for one new electric Zamboni Ice Resurfacer. The Zamboni takes approximately 10 months to be built and delivered. Staff is requesting to authorization to purchase both machines together for delivery at the end of 2016. The Zambonis will be purchased through the National Joint Purchasing Alliance (NJPA). The current 2007 Olympia Ice Resurfacer will be moved to Lions Park Rink and the 1997 Olympia at Lions Park will be declared surplus and sold. Recommendation Staff recommends going forward with this purchase. Budget Impact Funding has been allocated in the 2016 Community Center/Ice Arena project bond and 2017 Capital Equipment Internal Service Fund. Relationship to Vision E. Deliver effective and efficient public services by a staff of well-trained caring and professional employees. Requested Action If Council concurs, move to authorize the purchase of two (2) new electric Zamboni 552 Ice Resurfacers for the price of $132,631.25 each with the funding for one (1) to come from the Capital Equipment Internal Service Fund and one (1) to come from the bond for the Community Center/Ice Arena Project. Attachments: Electric Zamboni 552 FRANK J. ZAMBONI & CO.. INC. 15714 Colorado Avenue Paramount, CA 90723-0770 Phone (562) 633-0751 Fax (562) 633-9365 vvv4w.7.ambo n i . co m December 22, 2015 Troy Ciernia City of Shakopee 1255 Fuller St. S. Shakopee, MN 55879 PROPOSAL MODEL: Zamboni 552 QUANTITY: One (1) CAPACITY: Full Size • Snow Tank 100 cubic feet (actual volume) 120 cubic feet (compacted) • Ice Making Water Tank Constructed of High Density Polyethylene 200 U.S. gallons Wash Water Tank (optional) Constructed of High Density Polyethylene 82 U.S. gallons Total Water Capacity 282 U.S. gallons ELECTRONIC CONTROLS: Sevcona "Power Pak" MOSFET Controls • The 552 utilizes state-of-the-art Sevcon MOSFET (solid state) controls for both the vehicle traction drive and the accessory functions. • The Sevcon controls offer the latest in electronics technology and provide exact optimized control to achieve outstanding operability. These controls have been proven throughout the world in demanding applications such as forklifts and airport equipment. znFniE30n1R ELECTRONIC CONTROLS: The solid state MOSFET controls provide for infinitely variable traction speeds in forward and reverse, as well as optimum control of the accessory pump operation Fully Programmable Features -controlled acceleration. -accessory pump speeds affecting conditioner/snow tank lift and auger speeds. -compensation for different battery packages. "On -Board" Diagnostic Features -operator faults, such as starting in gear or parking brake on. -faults due to component failure. -hydraulic filter replacement. -electric motor brush -wear sensors. -motor temperature warning. Sevcon Dash Display • The Sevcon dash display acts as "window access" into the heart of the electric controls. -full diagnostics with alphanumeric display including stored fault codes. -battery discharge indicator and motor hourmeters. ELECTRIC MOTORS: • General Electric 17.5 HP traction drive motor with brush wear sensors. • Baldor 8 HP accessory motor with temperature and brush wear sensors, Designed in motor "step-up" to maximize the usage and efficiency of the battery power. BATTERY a& CHARGER: • 510 Amp Hour heavy-duty industrial type lead acid batteries. Heavy-duty features include a tabular solid plate design and heat bonded tar. • "Intelligent" charger is microprocessor controlled to provide the best charging sequence in all conditions. DRIVETRAIN: Dana/Spicer Axles • Front - 'Model 60, rated 6,400 Ib. capacity. • Rear - Model 60, rated 6,200 Ib. capacity and is a rigid, full -float design. Is Because the 552 uses Spicer/Dana axles that are optimized for our chassis, we offer the industry's highest manufacturer approved axle capacities. Proposal Page 2 DRIVETRAIN: • Our chassis/axle combination is the key to the Zamboni 552 having a turning radius of 16 feet, a full 3 feet tighter than most other machines. Hub City Transfer Case • Rugged cast iron housing for rigid gear and bearing support. Meat -treated alloy steel gears are helical cut for greater strength and lower noise. • Traction drive motor is directly -mounted to the housing for long shaft life. Chassis • 2" X 5" structural steel tubing for high strength and long service. HYDRAULICS: Danfoss Pump and Motor • Gear -type for high efficiency, flow and speed. This design has been proven in many rugged applications and helps to continue Zamboni's reputation for the best conveyor performance in the industry. Charlyn Steering Pump • The use of a hydraulic steering system provides very smooth power steering with little effort. Filtration and Tank • Parker 10 micron hydraulic filter ensures a clean environment for all hydraulic components. • Large 21 gallon tank enhances hydraulic fluid travel to rid the oil of entrapped air and increase heat dissipation. SNOW TANK AND AUGERS: • Large snow capacity and tank design provides all areas of the snow tank to be completely filled, even the top and rear corners. • Both 10 inch large diameter augers are double - flighted to ensure good performance even during heavy shaving and the augers are powder coated for durability. CONDITIONER: • Zamboni Ice Resur€acers have a well-deserved reputation for producing the finest sheet of ice, even after many years of being in use. • A unique design of spring and hydraulic down pressure is used for superior shaving results. • Performance will continue for the life of the machine by using replaceable bushings and springs. Proposal Page 3 HUMAN ENGINEERING: The operation of the 552 is very simple. The operator selects the travel direction, then drives the machine with a foot control. Because the conveyors are independent of vehicle speed, the 552 provides full power and speed to the augers at all times, even when slowing for corners. • Speed is controlled by a single foot pedal. A solid- state electronic actuator provides smooth and responsive acceleration. • Operator compartment has an ergonomic layout and includes a modern steering wheel with spinner knob. • The Mosfet electronic controls, while securely locked to inhibit unauthorized entry, are conveniently located should service be necessary. The battery is easily accessed through both side doors for routine maintenance checks, even with the snow tank down. • Wiring and looms are well routed and protected. FACILITY ENGINEERING: • Zamboni Ice Resurfacers offer unparalleled shaving and snow conveyor performance. A quality sheet of ice is among an arena's primary selling features. • Zamboni has the tightest turning radius in the industry, enabling operators to resurface deeper into their corners. • The snow tank on the 552 is designed with a flat bottom and sides, allowing for the snow to slide out with the least amount of residue and at a much lower height. This is important for both dumping indoors as well as outdoors in adverse conditions. • Polyethylene ice -making water tank is standard. This tank is completely rust free and has a 8" quick access cover for inspection and clean-out. MANUFACTURER'S STATEMENT: The Model 552 is proudly designed and manufactured in Paramount, California by Frank J. Zamboni & Co., Inc., a United States company. WARRANTY: Twenty Four (24) months or 2,000 hours, parts replacement only. SAFETY STANDARDS: The 552 is engineered to meet or exceed A.N.S.I. safety labelling requirements. Proposal Page 4 NJPA Zamboni 552 ............................................. $115,775.00 CONTRACT PRICING: • 510 AH Battery with Charger ................. $ Included • Board Brush ........................................... $ 5,450.00 • Chrome Wheels .................. ........ $ Standard • Wash Water System w/ Poly Tank ........ $ 4,585.00 • Guide Wheel .......................................... $ Standard • Black Powder Coated Conditioner......... $ Standard • Parking Brake ........................................ $ Standard • Electronic Water Level Sight Gauge ...... $ 465.00 • Conditioner Poly Side Plate ................... $ Standard • Snow Tank Light .................................... $ 340.00 • Advanced Water System ....................... $ 4,925.00 • Single Point Water System .................... $ 1,575.00 SUB -TOTAL: $133,125.00 Less NJPA Discount ($3,993.75) Transportation $ 3,500.00 TOTAL: $132,631.25 F.O.B.: Paramount, CA TERMS: Net 30 days on approved credit. Shipment November 2016. Pricing firm for 30 days. Pricing does not include any applicable sales tax. THANK YOU: Doug Peters Regional Sales Manager Frank J. Zamboni & Co., Inc. 15714 Colorado Avenue Paramount, CA 90723 Phone: (562) 633-0751 Fax: (562) 633-9365 12/22/15 Date secit cies-nia552I2-22.proppg2-5 Proposal Page 5 WtA SHAKOPEE TO: FROM: DATE: SUBJECT: Consent Business Mayor and City Council Michelle Lindsay, Human Resources Specialist 01/19/2016 *Amendment to Part -Time Pay Plan - Res. No. 7672 (F) 4. D. 1. Action Sought The Council is asked to offer Resolution No. 7672, a resolution amending the pay plan for part-time, temporary and seasonal employees of the City of Shakopee, and move its adoption. Background With the elimination of the Telecommunications Coordinator position, there is a need for some part-time help to ensure the operation of the government access channel. In order for the City to issue a paycheck to someone, the position must be listed on a Council approved pay plan, therefore staff is seeking to add the position of "Government Access Specialist" to Grade B of the pay plan for part-time, temporary and seasonal employees. Recommendation Staff recommends the addition of "Government Access Specialist" to Grade B of the City's Pay Plan for part-time, temporary and seasonal employees. Budget Impact There are sufficient funds in the administration budget to cover the costs of this part time position. Relationship to Vision This is a housekeeping item. (F) Requested Action The council is asked to offer resolution No. 7672, a resolution amending the pay plan for part-time, temporary and seasonal employees of the City of Shakopee, and more its adoption. Attachments: Resolution No. 7672 - Part -Time Pav Plan 2016 Part Time Temporary & Seasonal Pay Plan RESOLUTION No. 7672 A RESOLUTION AMENDING THE PAY PLAN FOR PART-TIME, TEMPORARY AND SEASONAL EMPLOYEES OF THE CITY OF SHAKOPEE WHEREAS, Resolution No. 7647, a resolution adopting the 2016 Pay Plan for Part - Time, Temporary and Seasonal Employees of the City of Shakopee, was adopted on December 1, 2015; and WHEREAS, there is the need to add the position of Government Access Specialist; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the 2016 Pay Plan for Part -Time, Temporary and Seasonal Employees is hereby amended to include the position of "Government Access Specialist" in Pay Grade B. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 19th day of January, 2016. Mayor of the City of Shakopee ATTEST: City Clerk City of Shakopee 2016 Part -Time, Temporary and Seasonal Pay Plan Step 1 Step 2 Step 3 Step 4 Step 5 Grade A Personnal Trainer Market Rate Certified Fitness Instructor Grade B $15.95 $16.95 $17.95 $l8.95 $19.95 On -Call Snow Plow Operator Government Access Specialist Grade C $15.05 $16.00 $16.95 $17.85 $18.80 Recreation Coordinator Recreation Instructor Learn to Skate Instructor Assistant Aquatic Manager Crew Leader (Public Works) Grade D $12.35 $13.10 $13.90 $14.65 $15.45 Recording Secretary Cable Technician Grade E $11.55 $12.25 $13.00 $13.70 $14.40 Alcohol / Tobacco Compliance Assistant Building Supervisor Arena Supervisor Water Safety Instructor (WSI) Maintenance Laborer II Live Sound Technician Student Intern (any department) Grade F $10.55 $11.20 $11.90 $12.55 $13.20 Service Desk Attendant Lifeguard Teen Center Supervisor Huber Park Site Host Maintenance Laborer Grade G $10.10 $10.70 $11.35 $12.00 $12.60 Birthday Party Host Recreation Leader Rink Attendant (indoor and outdoor) Community Event Assistant Grade H $9.50 $10.00 $10.50 $11.00 Recreation Assistant Teen Center Assistant Aquatic Assistant High -School Sanctioned Work -Experience Programs WtA SHAKOPEE TO: FROM: DATE: SUBJECT: Consent Business Mayor and City Council Michelle Lindsay, Human Resources Specialist 01/19/2016 *Approval of Position Description for Human Resources Manager (B,E) 4. D. 2. Action Sought The Council is asked to approve the attached position description for the position of Human Resources Manager and authorize its placement in Grade 10 of the City's Non -Union Pay Plan. Background One of the key positions included in City Administrator Bill Reynolds's recommended organizational structure is that of Human Resources Manager. With City Council's approval of the job description, it is anticipated that this position will be advertised immediately with the goal of having someone on board the beginning of March. Recommendation Staff recommends adoption of the attached position description and its placement in Grade 10 of the Non -Union Pay Plan. Budget Impact As a result of an overall restructuring of the City organization, this position has been accommodated for within the adopted operating budget and does not represent an addition to the total number of full-time City employees. Relationship to Vision This item relates to Goal B: Positively manage the challenges and opportunities presented by growth, development and change; and Goal E: Deliver effective and efficient public services by a staff of well-trained caring and professional employees. Requested Action The Council is asked to approve the attached position description for the position of Human Resources Manager and authorize its placement in Grade 10 of the the City's Non -Union Pay Plan. Attachments: Human Resources Manager Position Description City of Shakopee POSITION DESCRIPTION TITLE: Human Resources Manager DEPARTMENT: Administration REPORTS TO: Assistant City Administrator STATUS: Exempt PAY GRADE: 10 APPROVED: SUMMARY Directs and coordinates all human resource -related activities, including, but not limited to, personnel policy development, implementation and execution; recruitment/selection of personnel; discipline; compensation and benefit administration; labor relations; compliance with all applicable local, State and Federal laws and regulations affecting human resources. ESSENTIAL DUTIES AND RESPONSIBILITIES: Under the supervision of the Assistant City Administrator, directs the City's Human Resource functions, including recruitment and hiring, compensation and benefits, employee development and training, and labor negotiations. Monitors state and federal regulations and industry best practices regarding employment, compensation and benefits. Drafts, recommends and implements corresponding changes to City policy and procedures as necessary. Researches and makes recommendations to the Assistant City Administrator regarding personnel policies, compensation levels and employee benefits to reflect the City's goals, needs and resources. Coordinates the collective bargaining process and ensures proper implementation of all negotiated agreements. Supervises and oversees payroll processing and benefits administration. Ensures compliance with COBRA, the Family Medical Leave Act and other complex employee benefits and entitlements. Directs preparation of payroll authorizations for all salary adjustments and status changes. Assists and advises the Assistant City Administrator in developing departmental priorities, goals and objectives to meet City, departmental and customer needs; assists in establishing and implementing internal departmental organization and management systems to effectively meet operating goals and objectives; assists in developing and evaluation of internal policies and operating procedures and develops staff organization to effectively carry out departmental operations. Coordinate city-wide training and assess training needs for all departments. Serves as the primary contact for all City employees in answering human resource questions and assisting employees in understanding the City's human resource policies, rules and procedures, and insurance and benefit plans. Prepares new employee orientation packets and ensures proper completion of required new employee orientation and coordination of support to new employees. Oversees the Drug Free Workplace and D.O.T. testing programs, pre-employment medical, psychological and agility exams, and the fitness for duty evaluation process. Manages the insurance renewal process. Oversees the City's workers compensation, safety and wellness programs. Prepares and administers the annual Human Resource Department budget. Works with supervisors and Department Heads on issues of organizational structure, staffing levels and employee discipline. Establishes and maintains all permanent personnel files; approves all items entered and removed from files. Establishes and maintains effective working relationships with City departments and staff, ensuring excellent customer service. Participates in external meetings, seminars and training designed to keep informed of recent trends in the field, industry best practices, new technologies and potential improvements. Performs other related duties as apparent or assigned by Assistant City Administrator/City Administrator KNOWLEDGE, SKILLS AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English, both orally and in writing. • Ability to read, analyze and interpret correspondence, financial reports, legal documents and scholarly articles. • Ability to write reports, memos and business correspondence using proper spelling, grammar and punctuation. • Ability to effectively present information in one-on-one and group settings and respond to questions from employees, elected officials and the general public. • Ability to establish and maintain positive, professional working relationships with co-workers, subordinates, supervisors and elected officials. • Ability to maintain confidentiality of personnel information, follow the Minnesota Data Practices law and exercise appropriate judgment in the release or presentation of information. • Ability to define problems, collect data, establish facts, and draw valid conclusions. • Ability to support decisions and recommendations within a context of objective analytical data and justifiable cost. • Ability to work with the public in a friendly, tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to plan and develop organizational goals and objectives, take initiative, facilitate organizational change and communicate goals and objectives to City personnel and the general public. QUALIFICATIONS Minimum Qualifications Bachelor's degree in Public Administration, Political Science, Business Administration or closely related field from an accredited college or university. Three years of work experience directly with city/county human resources functions, knowledge of local government operations and a valid driver's license Desired Qualifications Master's Degree in Public Administration or closely related field. Work experience with NeoGov- Insight and JD Edwards HRIS systems and supervisory experience. PHYSICAL DEMANDS & WORKING CONDITIONS While performing the duties of this job, the employee is regularly required to sit, stand and move about the office; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms. The employee is required to speak, hear and see in order to share information, receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern, climate -controlled office building, with moderate levels of noise generated by conversations, phones and other office equipment. The City of Shakopee is an Equal Employment Opportunity Employer WtA SHAKOPEE TO: FROM: DATE: SUBJECT: Consent Business 4. E. 1. Mayor and City Council Jamie Polley, Parks & Recreation Director 01/19/2016 *Capital Equipment Allocation Adjustment for 2017 Ice Resurfacer Replacement (B, F) Action Sought To increase the amount allocated for a new Ice Resurfacer scheduled for replacement in 2017. Background The current 2007 Olympia Ice Resurfacer is scheduled to be replaced per the 2016-2025 Equipment Fund. The Ice Resurfacers have a 10 year replacement plan. The City currently has a 1997 Olympia Ice Resurfacer housed at Lions Park. With the purchase of a new ice resurfacer, the 1997 Olympia will be allocated as surpluse property and sold and the 2007 machine will move to Lions Park. Discussion The current machine has a propane engine. The State of Minnesota has implemented air quality guidelines and testing that are required for any facility utilizing a propane or gas machine. The testing is costly and time consuming for arena staff. Electric engine ice resurfacers that are emissions free are available and preferred, eliminating the required air quality testing. The 2017 allocation amount for a new ice resurfacer is $115,000. The cost of an electric ice resurfacer is approximately $135,000. There is a 10 month lead time on a new machine, therefore the 2017 machine will be ordered in early 2016. Recommendation Staff is recommending an increase in the amount allocated in 2017 to $135,000 for the new ice resurfacer. Relationship to Vision B. Positively manage the challenges and opportunities presented by growth development and change. F. Housekeeping item. Requested Action The City Council, if concur, authorize the increase in the amount allocated in 2017 for the replacement ice resurfacer from $115,000 to $135,000. WtA SHAKOPEE TO: FROM: DATE: SUBJECT: Consent Business Mayor and City Council Jamie Polley, Parks & Recreation Director 01/19/2016 *Park Asset Allocation Adjustment -Skate Park (A, B) 4. E. 2. Action Sought To approve an adjustment to the funds allocated to the relocation and construction of the skate park within the Park Asset Fund. Background The new ice arena will be located over the current location of the skate park. The demolition and removal of the skate park is included within the Community Center/Ice Arena project. The funds to reconstruct the skate park should be utilized from the Park Asset Fund. The Park Asset Fund plan that was approved with the 2016 budget allocated $40,000 for the skate park in 2017 and $50,000 in 2018. At the time the Park Asset Fund plan was approved, the Community Center/Ice Arena project had not been approved. Discussion The current skate park is free and is heavily used by thousands of youth each year. The skate park was started in 2001 and expanded in 2005. Some of the ramps are in need of repair and/or replacement. Funds were allocated based on these needs and the plan that the layout of the skate park would not change significantly. The ability to rebuild the skate park presents the City with the opportunity to build a modern skate park that could include stand alone concrete features, be made entirely of concrete, or incorporate current features in sufficient condition with newer features. Recommendation Staff is recommending $300,000 be allocated in 2016 for the reconstruction of the skate park (features, fencing, surfacing, etc). The $90,000 currently budgeted for the skate park would be reallocated to 2016 and an additional $210,000 would be allocated. The amount requested is based on the cost of concrete skate parks currently constructed in other communities. The addition of the $210,000 to the Park Asset Fund will not negatively effect the year end balance or other planned projects. An updated Park Asset Fund plan is attached. The skate park will most likely remain on the Community Center campus. There are opportunities to relocate it to the east, west or south of the Community Center. If the allocation is approved staff will work with the skate park users and a skate park designer to determine the best location and design for the park. Construction of the new skate park is anticipated for the fall of 2016 or spring of 2017. Relationship to Vision A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth development and change. Requested Action The City Council, if concur, allocate $300,000 in the park asset fund for the relocation and construction of the skate park in 2016. Attachments: 1. 13.15 Park Asset Fund Plan , PARK ASSET FL1H0 201E-2020- Revised 1.13,15 -- 2015 2016' - _. `SfiA7- 2018 - - _ _:2W - - BEGINNING BALANCE $ 2,107,975.64 $ 1,333375.01 $ Y675BSA1 57645.01 $ 302,305.01 $ 001965.01 EXPENDITURES EXPENDITURES EXPENDITURES EXPENDITURES EiPENIXTURES EXPENDITURES 5chmper field lights/roof 7.11MOM Tahpah fame t!M 795,150- 60.000 170,550 Lion'swarm ng houWrMM Mawanund Lk-from 1015 Trallwedays 50MODO 15@,000 65=P Trillovedays _ Ga ds. Lev, Drpre mond meta[ 60,0DD 70,000 Trallovedaya Fenee re cement Maln Paul Pump 60,000 15,000 70,000 Memorial e(Aryn Replan MemoridParUn06t - PI ndE ment 150,U00 SOO,OW 00,000 Pool F5 er Replacement Llaias ParkParbing Lnt - Memariol Park Traft l 50,OIX1 100,{100 12SOOD Ta tolKenJon 35000 RMervlswfenlc 25,000 CC Baser Rivatmant 200,OD Omagh-" 15A0D Trallowao4v 'UfeltmNISWRlnk Tahgaah F.11.0 32453. 147,544 Memodal&Wee _ CC Locker Replacenrtnt _150,000 105.000 Msd!,!�Mpawpg 150,000 30,400 BAR&M P M E-g ta2016 Fidel 8 OAdkstop & Fe 26A00 TB ltrwhe chinkInIf 50,804 _ Stars Tennli Court Swiece Ucm Tennis Court Final 1SAW 21,746 CC Bskthall afoop Replaument _ Skit. Park Replacement 5000 300,000 Poet' Found 75,000 Tow 774,651 Tout EM!n!" 1,440, 000 Total" nses 585,000 Total mea 13D00D Toml mes 495,000 Total Expensec 775,000 M. REVENUE IN EST. REVENUE IN M. REVENUE tN EST. REVENUE IN FST. REVENUE IN EST. REVENUE IN f-Park Maim pe BMS Rent (CC IA & SV) from Park Malrt_MIW Mg Ran: ICC, IA & 3VI $125,000 $249,660 F..P. Malntertante Bldg Renr JCC, IA & SVI 511AODO 5744,660 Irom_Park Melntenante * Bkfg Rent{[[, u1 & M$749.650 $125AOD from Paak Ma ' Bide Rent ICC, IA & SV} $12SAW $249,660 om frPerk. Mcmtr"enm • B*ltenr (Cr_ IA&5VJ $125,000 $749,660 Tufal Revenue $0 Total'Ravertue $374,660 Tetel Revenue $374,660 Total Revenue $374,660 Tadal Revenue f $374x664 Total Revenue $374,664 P111WECTED YEAR END $ 4333,325.01 f$ 767,985.01 $ 57645.01 $ 302,305.01 $ 181,965.01 $ Y81,S25A1 Black •Park Rm,�ar.Ts.. _ Blue. R.cr.atlan Fatal Pr. *p.....Rent{CC. PA& SArefects Wmmt bueMne rnFC not the 2x18. tad 6ul _ rent of the rrew fad08es _ - j __ es. to he taken out wRh FAI.Pncw%e.0 - AretnaScarehoard _35,0(10 MIS CC Alr Handler. SCMD 2015 CC PakJng lot LI hts MOM _ 2016 _ AmnaDehumWNlm4 140,000 Y017 --- CC Parti int UpdaI. SMODO 2017 _ IA. KefdeeralbNCoplNy - - 1,750,000 2018 $ 1,495,W0.00 1 _- WtA SHAKOPEE TO: Mayor and City Council FROM: Jamie Polley, Parks & Recreation Director DATE: 01/19/2016 Consent Business 4. E. 3. SUBJECT: *Purchase of Rubber Flooring, Dasher Boards, Stadia Seating, Locker Room Systems, Ice Painting and Scoreboards for the Shakopee Ice Arena and Community Center Improvements, Project No. PR2015-3 (A, B, C) Action Sought Enter into a contract for the rubber flooring, dasher boards, stadia seating, locker room systems and scoreboards for the Shakopee Ice Arena and Community Center Improvements, Project No. PR2015-3 Background The Shakopee Ice Arena and Community Center Improvements will be completed utilizing a Construction Manager. On December 15, 2015 the City Council awarded 24 contracts for the new ice arena and Community Center renovations. These contracts were all part of the construction costs. In addition to construction costs, there are owners cost that include testing, furniture, flooring, dasher boards, low voltage, security, etc. Discussion The National Joint Powers Alliance (NJPA) is a municipal national contracting agency that provides a cooperative purchasing program similar to the state contract. Becker Arena Product, Inc., a local company based in Savage, provides many products pertaining to ice arenas and is a NJPA member. Becker Arena Products, Inc. has provided to the City a quote for the rubber flooring at both the Community Center and ice arena, dasher board systems, stadia seating, arena locker room benches and hooks and ice painting. The City will purchase these items directly from Becker Arena Products, Inc. Rink #1 Dasher Board System $162,426.84 Rink #2 Dasher Board System $164,061.65 Ice Painting & Floor Sealing $18,738.47 Locker room Benches $22,943.52 Locker room Hooks $14,658.07 Stadia Bleachers $68,857.31 Rubber Flooring Ice Arena $238,327.67 Rubber Flooring Comm Center Fitness Room $84,468.97 Equipment Trade In ($30,000) Total $744,482.50 11 In addition, the City obtained two quotes for scoreboards needed in the ice arena. Staff is recommending the purchase of Daktronics scoreboards from AIM Electronics in the amount of $47,405.00. Daktronics scoreboards are high quality, contain the information/components desired, have a 5 year warranty and the operations and service is familiar to staff. The City has worked with AIM Electronics for many years, as all of the City's indoor and outdoor scoreboards are Daktronics including the Community Center and Schleper Stadium scoreboards. Budget Impact The total amount of $744,482.50 for the arena items and Community Center flooring as well as the $47,405.00 for the scoreboards is included in the total project budget that was approved on December 17th. These items were all listed under owner costs. Relationship to Vision A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth development and change. C. Maintain the City's strong financial health. Requested Action If the City Council concurs, it should move to authorize the appropriate staff to: 1. Enter into a contract with Becker Arena Products, Inc. for the rubber flooring, dasher boards, stadia seating, locker room systems, and ice painting for the amount of $744,482.50. 2. Enter into a contract with AIM Electronics for the Ice Arena scoreboards for the amount of $47,405.00. Attachments: Becker/AIM Proposals Yo Ieafe r ■ ' see 0 ARENA PRODUCTS, INC. (quotation #'110415 -- SHA Revision # 3 Date: January 15, 2016 Prepared for: Ms. Jamie Polley City of Shakopee Parks & Recreation Department Re: Shakopee Ice Arena Our understanding of your current situation: You have requested pricing on various ice rink products available from Becker Arena Products for the new Shakopee Ice Arena project. Our approach to meet your needs: We are providing pricing as requested. Thank you for considering Becker Arena Products, Inc. as a product supplier and partner in your current project. We have been serving the Sports and Recreation Industry since 1988. We welcome the opportunity to earn your trust with this project by demonstrating our ability to ,perform to your satisfaction through our staff of professionals, with our versatility, experience, on-time deliveries and commitment to quality. With Becker Arena Products you will receive a Worry Free project — Guaranteed This system is available through the NJPA Cooperative Purchasing Program at discounted pricing. BECKER ARENA PRODUCTS, INC VENDOR CONTRACT #022113 — BAP The National Joint Powers Alliance {NJPA} is a municipal contracting government agency that serves education and government agencies nationally through competitively bid and awarded contract purchasing solutions. Over 47,000 Member agencies enjoy the value and commitment of the world- class NJPA awarded Vendors. Take advantage of the cooperative purchasing discounts shown here in this quotation mentioning our contract #022113 -BAP when ordering. You must be a member and contracting authority. Ask your sales person for a copy of the NJPA Contract Purchasing information booklet or go to www.n 1 pacoo . org for more information. Confidential: This document contains proprietary and confidential information that is owned and is of significant value to Becker Arena Products, Inc. No unauthorized use, disclosure or reproduction of any of this information is permitted without the prior written consent of Becker Arena Products, Inc. Per your recent request, below please find the pricing for the following dasher board systems and other related ice rink products. BAP6.0 SIGNATURE SERIES HOCKEY DASHER BOARD SYSTEM Becker Arena Products, Inc. shall furnish and install two custom built BAP6.0 Signature Series dasher board systems along with related options and accessories as described below. The pricing is based on the information furnished and will include the following items and features. RINK#1 [DASHER FRAMING & POLYETHYLENE !FACING, CAP RAIL & KICK PLATE Rink Size: 200'x 85' x 28' radius - 619 lineal feet of 42" high BAP6.0 Signature Series galvanized steel frame dasher boards (Ring with box divider panels and back walls to player, penalty and timekeeper boxes) 112" white high-density polyethylene dasher facing 112" x 8" high yellow high-density polyethylene kick plate 314" black high-density polyethylene cap rail 12" red & blue lines to have "SHAK©PEE" routed into lines Poly electrical enclosure at timekeeper table All panels pre -assembled All panel steel framing hot dip galvanized after fabrication 314" cast -in place anchors — (Standard carbon steel — not stainless steel) 518" drilled in epoxy anchors for box dividers and back walls GATES One 10"-0" double leaf equipment gate complete with heavy duty adjustable hinges, slide bar, cane bolts and heavy duty casters Four 2'-6" player box gates with heavy duty hinges and lift latches Two 2'-6" penalty box gates with heavy duty hinges and ice side push button latches Three 3'-0" access gates with heavy duty hinges and ice side push button latches One 6'-0" access gate with heavy duty hinges and ice side push button latches 1" thick high—density polyethylene thresholds on player, penalty and access gates PLAYER, PENALTY AND TIMEKEEPERS AREA Player boxes — Two each 5'-0" x 30' long with side divider panels and back walls (3'-0" opening in back wall of each player box) Penalty boxes — Two each 54" deep x 8' long with side divider panels and back walls Timekeeper box — One each 5'-0" deep x 8' long with Z-6` side divider panels and back walls (6-0" opening in back wall of timekeeper box) One each 1" thick x 18" wide x 96" long solid natural polyethylene timekeeper table 672 square feet of wood frame elevated flooring in the player, penalty and scorer boxes complete with protective 318" black Stamina matting Two wood frame ramps on either end of the player boxes with 318" black protective matting 52 lineal feet of 7" high x 18" wide wood frame elevated coach's walkway in the player's boxes 62 lineal feet of 9-112" wide recycled plastic benches with steel frames and supports in the player and penalty boxes (24' in each player box & 7' in each penalty box) 2 84 lineal feet of 318" thick white high-density polyethylene backer sheet in the player, penalty and timekeeper boxes complete with built-in shelving in the player boxes TEMPERED GLASS SHIELDING 238 lineal feet of '15mm (518") x W-0" high tempered glass shielding for the ends and radius corners of the rink complete with two-piece full height anodized aluminum shield supports (1.5'° from top of shielding) 144 lineal feet of 12mm (1/2") x 6'-0" high "Vision" supportless tempered glass shielding on the spectator side of the rink. Complete with formed polycarbonate shield support clip. 109 lineal feet of 12mm (1f2") x W-0" high tempered glass shielding for the box side of the rink complete with two-piece anodized aluminum shield supports 72 lineal feet of 12mm (1f2") x 4'-0" high tempered glass shielding on the back walls of the player and penalty boxes Aluminum shield supports to have a powder coated finish (Color to be determined) Shield termination padding HIGH-DENSITY POLYETHYLENE BACKER PANELS 277 lineal feet of 318" thick full height black high-density polyethylene backer panels 277 lineal feet of 318" x 5" high-density polyethylene kick plate on the bottom of the full height backer panels (Color to be determined) 245 lineal feet of 3/8" thick partial height black high-density polyethylene backer panels. H' mullion closure strip at each backer seam 245 lineal feet of 1/4" x 3" x 3" aluminum closure angle on the partial height backer. (Powder coated to match backer panel color) PROTECTIVE NETTING Two each 12' high x 121' long black nylon puck control nets above the shielding on the ends and radius corners to include all cable, conduit frame and hardware SHIELDING ATTIC STOCK Two each 12mm x 76" tempered glass shields for supportless shielding One each 12mm x 72" tempered glass shields for 3' access gate One each 15mm x 72" tempered glass for standard support shielding One each 15mm x 72" tempered glass for equipment gate leaf INSTALLATION Becker Arena Products, Inc. will furnish an experienced and professional installation team that meets all requirements to be considered a Qualified Becker Arena Products, Inc. Employee or Partner. Price includes installation labor Non-union labor I Nan prevailing wage rate). TOTAL PRICE DELIVERED & INSTALLED $ 165,082.31* NJPA — NATIONAL JOINT POWERS ALLIANCE PURCHASING PROGRAM DISCOUNTS BECKER ARENA PRODUCTS, INC — VENDOR CONTRACT #422113 - BAP NJPA BASE PRICE DISCOUNT — 5% [$ 8,254.12] BASE PRICE WITH 5% NJPA DISCOUNT $15+6,828.19 ADD FOR PREVAILING WAGE REQUIREMENTS 5,598.65 TOTAL PRICE $ 162,426.84 Accept *Dasher system includes a three (3) year limited warranty. 4 RIND #2 DASHER FRAMING & POLYETHYLENE FADING CAP RAIL & KICK PLATE Rink Size: 200'x 85'x 28' radius - 625 lineal feet of 42" high BAP6.0 Signature Series galvanized steel frame dasher boards (Ring with box divider panels and back wall to boxes) 112" white high-density polyethylene dasher facing 112" x 8" high yellow high-density polyethylene kick plate 314" black high-density polyethylene cap rail 12" red & blue lines to have "SHAKOPEE" routed into lines Poly electrical enclosure at timekeeper table All panels pre -assembled All panel steel framing hot dip galvanized after fabrication 314" cast -in place anchors — (Standard carbon steel — not stainless steel) 5/8" drilled in epoxy anchors for box dividers and back walls GATES One 10'-0" double leaf equipment gate complete with heavy duty adjustable hinges, slide bar, cane bolts and heavy duty casters Four 2'-6" player box gates with heavy duty hinges and lift latches Two 2'-6" penalty box gates with heavy duty hinges and ice side push button latches Two 2'-6" gates in the back of the player boxes with heavy duty hinges and push button latches Three 3'-0" access gates with heavy duty hinges and ice side push button latches One 6-0" access gate with heavy duty hinges and ice side push button latches 1" thick 'high—density polyethylene thresholds on player, penalty and access gates PLAYER PENALTY AND TIMEKEEPERS AREA Player boxes — Two each 5'-0" x 30' long with side divider panels only and back walls Penalty boxes —Two each 5'-0" deep x 8' long with side divider panels and back walls Timekeeper box — One each 5-0" deep x 8' long with 2'-6" long side divider panels and back walls (6-0" opening in back wall) One each 1" thick x 18" wide x 96" long solid natural polyethylene timekeeper table 420 square feet of wood frame elevated flooring in the player, penalty and scorer boxes complete with 318" black Stamina protective matting 60 lineal feet of 7" high x 18" wide wood frame elevated coach's walkway in the player's boxes 62 lineal feet of 9-112" wide recycled plastic benches with steel frames and supports in the player and penalty boxes (24' in each player box & 7' in each penalty box) 84 lineal feet of 318" thick white high-density polyethylene backer sheet in the player, penalty and timekeeper boxes complete with built-in shelving in the player boxes TEMPERED GLASS SHIELDING 238 lineal feet of 15mm (518") x W -O " high tempered glass shielding for the ends and radius corners of the rink complete with two-piece full height anodized aluminum shield supports (1.5" from top of shielding) 144 lineal feet of 12mm (112") x 6"-0" high "Vision" supportless tempered glass shielding on the spectator side of the rink. Complete with formed polycarbonate shield support clip. 5 183 lineal feet of 12mm (112'°) x 6'-0" high tempered glass shielding for the box side of the rink complete with two-piece anodized aluminum shield supports Aluminum shield supports to have a powder coated finish (Color to be determined) Shield termination padding HIGH-DENSITY POLYETHYLENE BACKER PANELS 294 lineal feet of 318" thick full height black high-density polyethylene backer panels 294 lineal feet of 318" x 6" high-density polyethylene kick plate on the bottom of the full height backer panels (Color to be determined) 208 lineal feet of 318" thick partial height black high-density polyethylene backer panels. 24 lineal feet of quick release backer panels on both ends at soccer panel locations "H r mullion closure strip at each backer seam PROTECTIVE NETTING Two each 12` high x 121' long black nylon puck control nets above the shielding on the ends and radius corners to include all cable, conduit frame and hardware SOCCER GOALS One pair of 12' wide x 6'-6" wide Indoor Soccer goals with nets SHIELDING ATTIC STOCK Two each 12mm x 76" tempered glass shields for supportless shielding One each 12mm x 72" tempered glass shields for 3' access gate One each 15mm x 72" tempered glass for standard support shielding One each 15mm x 72" tempered glass for equipment gate leaf INSTALLATION Becker Arena Products, Inc. will furnish an experienced and professional installation team that meets all requirements to be considered a Qualified Becker Arena Products, Inc. Employee or Partner. Price includes installation labor (Non-union labor 1 Non prevailing wage rate). TOTAL. PRICE DELIVERED & INSTALLED $ 166,803.15 NJPA - NATIONAL JOINT POWERS ALLIANCE PURCHASING PROGRAM DISCOUNTS BECKER ARENA PRODUCTS, INC - VENDOR CONTRACT #022113 - BAP NJPA BASE PRICE DISCOUNT - 5% [$ 8,340`161 BASE PRICE WITH 5% NJPA DISCOUNT $ 158,462.99 ADD FOR PREVAILING WAGE REQUIREMENTS 5,598.66 TOTAL PRICE $ 164,061.65 Accept Please note: Dasher pricing does not include: Glass handler Suction Cups, Glass & Acrylic Cleaning Kits, Goal Posts & Pegs. *Dasher system includes a three (3) year limited warranty. 11 ICE PAINTING & FLOOR SEALING OPTION #1 — PAINTING OF WHITE BASE COAT & INSTALLATION OF VINYL LINES Becker Arena Products to furnish all labor and materials for the following: Nine (9) bags of Lumin'Ice Premium white ice paint One (1) Vinyl line kit to include lines, circles, dots and goal creases TOTAL PRICE DELIVERED & INSTALLED $ 2,653.101per rink NJPA — NATIONAL JOINT POWERS ALLIANCE PURCHASING PROGRAM DISCOUNTS BECKER ARENA PRODUCTS, INC — VENDOR CONTRACT #022113 - BAP NJPA BASE PRICE DISCOUNT — 5% BASE PRICE WITH 5% NJPA DISCOUNT [$ 132.65] $ 2,520.451per rink Accept OPTION #2 — SOURCED GOODS - WHITE BASE COAT SEALER & INSTALLATION OF PAINTED LINES Becker Arena Products to furnish all labor and materials for the following; Two 55 gallon drums of TK Products #1023 Concrete Rink Sealer Four (4) 5 gallon pails of TK Products #1023 Concrete Rink Sealer One (1) Vinyl line kit to include lines, circles, dots and goal creases TOTAL PRICE DELIVERED & INSTALLED $17,0T1.601per rink NJPA — NATIONAL JOINT POWERS ALLIANCE PURCHASING PROGRAM DISCOUNTS BECKER ARENA PRODUCTS, INC — VENDOR CONTRACT #022113 - BAP NJPA BASE PRICE DISCOUNT — 5% BASE PRICE WITH 5% NJPA DISCOUNT [$ 821.00] $ 16,218.02fper rink Accept LOCKER ROOM BENCHING AND COAT 'HOOKS WALL MOUNT LOCKER ROOM BENCHES — SINGLE PLANK Nine locker rooms Becker Arena Products to furnish and install 593 lineal feet of wall mounted locker room benching (Rooms 143, 144, 145, 146, 152, 160, 161, 162 & 1.63) to include: 593 lineal feet of single plank 2" x 10" (1-112" x 9-318") recycled plastic lumber, zinc plated wall mount brackets, wall mount epoxy anchors and all required hardware for installation. 36 lineal feet of double wide benches (Approximately 4' in each locker room to accommodate ADA requirements.) Standard recycled lumber colors available are: black, green, cedar, blue, gray. Price includes installation labor at non-union/non-prevailing wage rate. TOTAL PRICE DELIVERED & INSTALLED $ 24,151.07 NJPA — NATIONAL JOINT POWERS ALLIANCE PURCHASING PROGRAM DISCOUNTS BECKER ARENA PRODUCTS, INC — VENDOR CONTRACT #022113 - BAP NJPA BASE PRICE DISCOUNT — 5% BASE PRICE WITH 5% NJPA DISCOUNT [$ 1,207.551 $ 22,943.52 Accept LOCKER ROOM WALL HOOKS (Nine locker rooms Becker Arena Products to furnish and install 593 lineal feet wall mounted locker room teat hocks (Rooms 143, 144, 145, 146, 152, 160, 161, 162 & 163) to include: 593 lineal feet of 114" thick x 4" wide mounting plate with a welded stud coat hook spaced approximately V-6" on center. The wall hooks are powder coated (Standard colors) and include wall mount epoxy anchors and all required hardware for installation. 36 lineal feet of additional Wall Hooks mounted at 48" from the floor (Approximately 4' in each locker room to accommodate ADA requirements.) Price includes installation labor at non- union/non-prevailing wage rate. TOTAL PRICE MATERIALS & DELIVERY ONLY $15,120.96 NJPA — NATIONAL JOINT POWERS ALLIANCE PURCHASING PROGRAM DISCOUNTS BECKER ARENA PRODUCTS, INC — VENDOR CONTRACT #022113 - BAP NJPA BASE PRICE DISCOUNT — Solo BASE PRICE WITH 5% NJPA DISCOUNT [$ 771.48] $14,658.07 Accept RECYCLED PLASTIC BLEACHER SEATING FRONT MOUNT BLEACHER SEATING WITH BACKS Becker Arena Products, Inc. to furnish and install 1350 lineal feet of FRONT MOUNT BLEACHER SEATING WITH BACKS to include; 1350 lineal feet of 2" x 10" (1-112" x 9-318") recycled plastic lumber, zinc plated front mount wall brackets, wall mount epoxy anchors, aluminum back rest brackets and 2" x 8" (1-112" x 7-318") recycled plastic lumber backrest plank and all required hardware for the installation. Includes all fasteners required for installation. Standard recycled lumber colors available are: red, black, green, cedar, blue, gray. Price includes installation labor at non-union/non-prevailing wage rate. TOTAL PRICE DELIVERED & INSTALLED $ 72,481.38 NJPA — NATIONAL JOINT POWERS ALLIANCE PURCHASING PROGRAM DISCOUNTS BECKER ARENA PRODUCTS, INC — VENDOR CONTRACT #022113 - BAP NJPA BASE PRICE DISCOUNT — 5% BASE PRICE WITH 6% NJPA DISCOUNT 6 [$ 3,624.07] $ 68,857.31 Accept RESILIENT ATHLETIC FLOORING The following pricing is based on the drawings & specifications furnished by 292 Design Group. FLOORING TO INCLUDE: Section 09 65 66 2.01 A. Mann ington Enforcer Skate Tile Rubber Sports Tiles Becker Arena Products will furnish and install Mannington Enforcer Skate Tile Rubber Sports Tiles 6mm thick (.236) x 36" x 36" tiles Colors: RFT - 1A - Storm RFT -1 B - Mauvestone RFT - 1 C - Sharkskin 9828 square feet (1092 tiles) including overage with the required adhesive. Includes Rooms: #101, #106, #107, #109, #110, #115 & #116 Please note: Rooms #106, #109 & #110 will be installed without a pattern. (One solid color) Section 09 65 66 2.01 F. North West Rubber; Stamina Becker Arena Products will furnish and install North West Rubber Stamina Rubber Flooring 1Dmm thick (.393) x 48" x 72" tiles Colors: RF - 5 - Earth 190 RF - 6 - Black 100 11,040 square feet (460 tiles) of RF - 5 Earth #190 including overage with the required adhesive. 5,208 square feet (217 tiles) of RF - 6 Black #100 including overage with the required adhesive. Includes Rooms: #120, #123, #124, #125, #133, #136, #137, #138, #139, #140, #141, #142, #143, #144, #145, #146, #147, #148, #152, #153, #155, #156, #158, #160, #161, #162, #163, #166, #168, #171, #174, #175 & #181 Cove Base Section 09 65 00 2.01 RESILIENT BASE A. Type RB -1 in rooms #155 & #155 only INSTALLATION Becker Arena Products, Inc. will furnish an experienced and professional installation team that meets all requirements to be considered a Qualified Becker Arena Products, Inc. Employee or Partner. Price includes installation labor (Non-union labor 1 Non prevailing wage rate). TOTAL PRICE DELIVERED & INSTALLED $ 250,871.23 NJPA - NATIONAL JOINT ROWERS ALLIANCE PURCHASING PROGRAM DISCOUNTS BECKER ARENA PRODUCTS, INC - VENDOR CONTRACT #022113 - BAP NJPA BASE PRICE DISCOUNT - 5% BASE PRICE WITH 5% NJPA DISCOUNT [ 12,543.561 $ 238,327.67 Accept Please note: There is no resilient base in any of the areas listed above except for rooms #155,156, 147 & 148. 10 TRADE-IN OF EXISTING EQUIPMENT DASHER BOARD SYSTEM Becker Arena Products will offer the following trade-in value for the existing used dasher system, tempered glass shielding and netting. Becker Arena Products is responsible for the removal of the existing system and all packaging of the materials. Dasher system becomes the property of Becker Arena Products. (Becker Arena products is responsible for all freight from Shakopee) Please DEDUCT from the base price [$ 25,000.00] Accept BLEACHER SEATING LOCKER ROOM SEATING & COAT HOOKS & LOBBY SEATING Becker Arena Products will offer the following trade-in value for the existing bleacher seating, locker room seating and coat hooks and lobby seating. Becker Arena Products is responsible for the removal of the materials and all packaging of the materials, All materials become the property of Becker Arena Products. (Becker Arena Products is responsible for all freight from Shakopee) Please DEDUCT from the base price 11 [$ 5,000..00] Accept Please Note: Taxes are the responsibility of the purchaser. Prices do not include taxes, special insurance requirements, bonding, or applicable permits and/or license fees. our Standard Payment terms are: 45% due upon placement of order 45% due 10 days prior to delivery 10% due upon delivery and installation We are looking forward to the opportunity of working with you on your project and if we can be of further assistance please do not hesitate to call. This proposal is subject to Becker Arena Products, Inc. Standard Terms and Conditions and Limited Warranty and may be withdrawn without penalty at any time before contract execution. If accepted, please sign and return one copy and retain a copy for your files. When approved by one of our officers and returned, it becomes a binding contract. This proposal is subject to change, withdrawal or cancellation until accepted by you. If Becker Arena Products, Inc. have not received your acceptance within 60 days from the date hereof, this proposal shall automatically expire. Becker Arena Products, Inc. retains a security interest in all products covered in this agreement until all sales' terms have been met. In addition, the purchaser agrees to sign any additional documents for Becker Arena Products, Inc. to perfect its security interest in the products. The above proposal is accepted: Purchaser Signature Becker Arena Products, Inc. Title Print Name Date NJPA Member Number Title Print Name Date 022113 -BAP NJPA Contract Number Becker Arena Products, Inc, is an Affirmative ActionlEqual Employment Opportunity Employer o� tiaKs 1 y7t L Quotation # 110415 — SHA Revision # 1 Date: November 24, 2015 Prepared for: Ms. Jamie Palley City of Shakopee Parks & Recreation Department Re: Shakopee Community Center Renovation Our understanding of your current situation: You have requested pricing on flooring products available from Becker Arena Products for the Shakopee Community Renovation project. Our approach to meet your needs: We are providing pricing as requested. Thank you for considering Becker Arena Products, Inc. as a product supplier and partner in your current project. We have been serving the Sports and Recreation Industry since 1988. We welcome the opportunity to earn your trust with this project by demonstrating our ability to perform to your satisfaction through our staff of professionals, with our versatility, experience, on-time deliveries and commitment to quality. With Becker Arena Products you will receive a Worry Free project — Guaranteed This system is available through the NJPA Cooperative Purchasing Program at discounted pricing. BECKER ARENA PRODUCTS, INC - VENDOR CONTRACT 9022113 - BAP The National Joint Powers Alliance (NJPA) is a municipal contracting government agency that serves education and government agencies nationally through competitively bid and awarded contract purchasing solutions. Over 47,000 Member agencies enjoy the value and commitment of the world- class NJPA awarded Vendors. Take advantage of the cooperative purchasing discounts shown here in this quotation mentioning our contract #022113 -BAP when ordering. You must be a member and contracting authority. Ask your sales person for a copy of the NJPA Contract Purchasing information booklet or go to www.nii)acoop.org for more information. Confidential: This document contains proprietary and confidential information that is owned and is of significant value to Becker Arena Products, Inc. No unauthorized use, disclosure or reproduction of any of this information is permitted without the prior written consent of Becker Arena Products, Inc. Per your recent request, below please find the pricing for the protective flooring RESILIENT ATHLETIC FLOORING -- Community Center Renovation only The following pricing is based on the drawings & specifications furnished by 292 Design Group. FLOORING TO INCLUDE: Section 09 65 66 2.01 A. Mannington Enforcer Skate Tile Rubber Sports Tiles Becker Arena Products will furnish and install Mannington Enforcer Skate & Spike Rubber Sports Tiles 6mm thick (.236) x 36" x 36" tiles Colors; RFT —1 A —Storm 6,066 square feet (671 tiles) including overage with the required adhesive. Rooms # 250 & #251 Cove Base Section 09 65 00 2.01 RESILIENT BASE A. Type RB -1 in rooms #250 & #251 INSTALLATION Becker Arena Products, Inc. will furnish a crew for the complete installation of the above flooring and cove base as described above. Price includes installation labor at non-union/non-prevailing wage rate. TOTAL PRICE DELIVERED & INSTALLED $ 88,914.71 NJPA -- NATIONAL JOINT POWERS ALLIANCE PURCHASING PROGRAM DISCOUNTS BECKER ARENA PRODUCTS, INC — VENDOR CONTRACT :_022113 - BAP NJ PA BASE PRICE DISCOUNT— 50/6 BASF= PRICE WITH 5% NJPA DISCOUNT [$ 4,445.741 $ 84,468.97 Accept Please note: The pricing does not include any demolition or removal of existing flooring if required. i rk Please Note: Taxes are the responsibility of the purchaser. Prices do not include taxes, special insurance requirements, bonding, or applicable permits and/or license fees. Our Standard Payment terms are: 45% due upon placement of order 45% due 10 days prior to delivery 10% due upon delivery and installation We are looking forward to the opportunity of working with you on your project and if we can be of further assistance please do not hesitate to call. This proposal is subject to Becker Arena Products, Inc. Standard Terms and Conditions and Limited Warranty and may be withdrawn without penalty at any time before contract execution. If accepted, please sign and return one copy and retain a copy for your files. When approved by one of our officers and returned, it becomes a binding contract. This proposal is subject to change, withdrawal or cancellation until accepted by you. 1f.Becker Arena Products, Inc. have not received your acceptance within 60 days from the date hereof, this proposal shall automatically expire. Becker Arena Products, Inc. retains a security interest in all products covered in this agreement until all sales' terms have been met. In addition, the purchaser agrees to sign any additional documents for Becker Arena Products, Inc. to perfect its security interest in the products. The above proposal is accepted: Purchaser Signature Title Print Name Date NJPA Member Number Becker Arena Products, Inc. Title Print Name Date 02211.3 -BAP NJPA Contract Number Becker Arena Products, Inc. is an Affirmative ActionlEgrual Employment Opportunity Employer J_ 4_1 F EL.6CT1?0/V1C5 inc. AutomatEd Industrial MaintEnance 7655 Washington Ave. 50, Phone: 952-941-9834 Edina. MN 55439 Fax: 952-941-7139 Shakopee Ice Arena PRICE QUOTATION January 14, 2016 DAKTRONICS LED HOCKEY SCOREBOARDS WITH ACCESSORIES Description Size Hx1NxD t Price 1. Daktronics Model H-2101 Hockey Scoreboard Incl. AS -5000 Console and Border Stripe 4'x 14'x 6" 2 $11,086 2. Daktronics Model H-2111 Hockey Scoreboard incl. A5-5000 Console and Border Stripe 4'x 8'x 6" 2 5,824 3. Daktronics Model H-2102 (Player/Penalty) 4'x 7'x 6" 2 sets 9,007 Hockey Scoreboard 4. Daktronics Model H-2103 (Shots on Goal) 4'x 3' x 6" 2 sets 2,668 Hockey Scoreboard 5. Daktronics Model BB -2114 Count Dawn Timer with Wireless AS -1600 Controller 17' x 1'10" 2 2,732 6. Wireless Controls (transmitter/receiver) 6 sets 4,740 7. Non -Backlit Rounded Name/Sponsor Panel 4" x 6' 2 1,766 8. Daktronics Model TI -2101 Time of Day Clock with Wireless AS -1600 Controller and Wireless Receiver 2'x 4'x 6" 2 6,422 9. Installation and Training* 2,500 10. Shipping and Handling 660 47 05 *NOTE: All electrical installation must be completed by a licensed electrician hired by owner. AIM Electronics will remove and dispose of existing scoreboards, mount new scoreboards, and provide training. AIM Electronics will also rent an airlift for installation.. OTHER INFORMATION: * Five (5) year parts warranty on scoreboards * Eight (8) weeks lead time * 30% down payment; Balance due 30 days after shipping * Prices valid for 60 days Bloomer, VVI Madison, WI Perham, MN 715-568-1288 608-827-5155 218-346-4194 Fax: 715-568-1287 Fax: 698-833-8433 Cell: 877-613-7627 e iQ- _n s � t° � . � • i i .n !r Pea 1 O • 4 ,'�•. v r� • rf � y o � P • 'n Pj K - a 4� c d M M a Z � p o a a- o �o t a • p 0.b O Dp p O /1• O 'CD X �CC T T i anSls ilPtls w,Sli uPele• CD C) • G V m s !� a,ltlia,tl: ,te _ rn r .., e„ to ,a8 v= I� a a fl- �I 1: ill a �.� aln?9fu1i wKl•d: rrrir O • O �iPS G r � �aLISlEi1F. O. : L iellilli V c +....1Y it Ei1P • 4 � O 3 g° r � V� rn. 1ltlit+ a •alltlltla a ftlPti eSFSIY11f QI1tY1 i11 Y yl��l�J � d O �r �ilillllFi �alttltll/' F _ _ il, tti <ItYPP�al-IF '� 11Yitltl!!liPl i° ieei - alili i..l •a rn • • a Eq W C:)/ Axeex tl i �•r C:) �r �C II y,Fll ��i A �y_ Z f7 N _ WtA SHAKOPEE TO: FROM: DATE: SUBJECT: Consent Business Mayor and City Council Jean McGann, Interim Finance Director 01/19/2016 *City Bill List (F) 4. F. 1. Action Sought Attached is the most recent monthly Financial Report for the General and EDA funds. These reports reflect the expenditures as recorded for 2015 & 2016 activity. The following transactions are notable for this reporting cycle: . The principal & interest bond payments to Wells Fargo & US Bank that are due on February 1 st are in this council check register total, $1,794,671.25. . The SWAT vehicle purchase that was approved at the 1/2/2015 council meeting has arrived. The 2015 Ford E-450 Chassi was purchased from Midway Ford $25,072.60 and the body from Kolstad Co $30,904.00 totaling $55,976.60. This purchase had no impact on the city budget since the funds came from the 2015 Mdewakanton contributed. . Scott County has requested payment for the Jennifer Lane Roadway Coop Agreement between the County and City. $276,462.15. . Shakopee Public Utilities has invoiced the city for the water connection charge for the Community Center Addition, $330,109.00. Included in the check list are various refunds, returns, and pass through. Action Requested Move to approve the bills and electronic funds transfers in the amount $3,328,880.50 and payroll transfers in the amount of $752,591.59 for a total of $4,081,472.09. Attachments: Bill List Monthly Financial Report Check Summary Check Register Funds transferred electronically January 6 to January 19, 2016 PAYROLL $ 294,229.74 FIT/FICA $ 87,916.15 STATE INCOME TAX $ 19,115.62 PERA $ 78,664.42 HCSP $ 10,994.29 NATIONWIDE $ 14,224.30 ICMA $ 1,709.62 MSRS $ 2,962.84 HEALTH SAVING ACCOUNT $ 121,495.78 FSA $ 5,010.75 MN WAGE LEVY $ 144.23 MEDICA $ 107,430.44 AFLAC $ 5,890.31 NIS $ 2,803.10 $ 752,591.59 r - w 0 LU O' IL � O Y m = G c N LL lL O T } L U 2 T G M 0 (n (6 O 0 Za LL m 0 O U UU) T w m A f` O (� N O CO N _M LO N O r1l: M r O O r- CO m O m M O O M I I II V LO O N M O 7 O O O O M O oq 7 O M r W (0 II C M r r m W O M r � M r o0 m N O q n l0 II N v II U d I I Cp O O N O M O M O Cn OD '�t O h O 00 O r OD N O n CO O O m � O O V V M O y u � UO � O r CO W CD O r V O O LO CO 7 CO r In ii a u O � N ¢ m M N V N M r M CO � O O N r 7 L[) O W V CO N n N r m r M r- M N r O � N V O V V CO r W r --m O O 04j O N u u II M N N m CO 7 O W Lf) O m 00 (0 II r-- O q � W O N O Ln M V O O q O O W llf' II O CO m N 00 N m M M (O 0) 00 O 7 00 0) II O d 7 N L!7 r W N N M 00 111 N LL) V V W N r- N N W r O O W m M N r V II II U O co O N O 7M M O LO a0 r 7 N LO LO O a O 1-- 0) N M M c O V V M N 7 N O r --O O r co r co N O LO V v a i r N N r N O (v N N E � CO } I I I I I I I I II O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O II LO O O O O LO CO O LO O LO m LO O h O LO II II t (4 7 � N It LO V O M Ln Lb N M Ln O tb O a0 r m M O Lb CO O O N M LO 0) N 00 Cl) (0 00 M V 0)CO W 7 7 LOcm N II } n m N M m N m O V w (0 m p- O h W M N w V m M O W r O O r N I I 0 m r r p- N N r N N II u a ii H v — — — — — — — — — — — — — — — — — — — OV !9w V Cl m � O O w h N. O 00 n 00 N O Un C' M N � M m C tO 7 O M a0 7 f0 O M LO 7 LO m n at' a) m W 00 m O O W W m m m W n m U r r r y N � CL W O m O m M M O r N CO M_ M O O N 7 LO V' CO P,� O M O CO N O M m M CO n 7 O 10 O V � O W N U N M W O M O M w M O O CO O W N r M N tO N N m O r n N O M M C m O) c O r CO OD N OD m m O � w CO d) r 00 O 0 m ) L[j d) N 7 (fl a0 N 3 � N m m N N O M M LO O M M m V h m � m m tb 00 V V V O N m (O m M N Cb n V tO CO W W V CO m LO N (p r n N N Cfl N M O OD M m M M n n m O M M fD tb r m N N M 7 LO V N V O O V O U O CO O O O M N (0 M N O O O LO N Q N co CO M M O O (O O M LO r N N n r r r r r N O N c O a U i Q H H 2 Z C7 w m a U F- (n O z a z w w Z U z > W Z Z) Z ::) z 0 wF m F z 0 o LL LL O ~¢ Y a z Z¢ ~ w O~ U Z K W O D H W O W � W o Z W CF - W 0 Z U z 2 J U W Z W W Y O Q �o z p Q p of U) Z � Q Q w z 0 C) 2¢ U LL U LL a. u? w U) a a z w Z) o O N M N W NM N V O CO h O C) r r '- r r r M Cl) Cl) V V V V w w O r0 O O 00 OD N N M M O M O O M O O N V' cD (O+) O M O ai O M O O V Cl)toCD MCl? n n N N ODW O O O O (0 I O OD O Mo M ( ( o C (3 co O OD W O O M Cl) N N 0 0 () o O m N Iq 00 00 W 00 O O 2 2 H H Q Q z z Z Z W W a a O W 0 � U U O O 0 Q 0 uiD 0) w rn N N O f` O (� N O CO N _M LO N O r1l: M r O O r- CO m O m M O O M LO (0 N C "0 LO O N m N r V M O (0 r V CO 00 O O r O m m L LO m M d' m W � O O CO V r (fl V (p M r m M m O (O "ItN LO co ) a U r N r CO (O r 7 CO CO N M w M CO O N N LO M 7 N N m LO N 7 V W M r O 0 O a0 0 O 0 O O 0 O o 0 CO 0 0 O 0 0 O a 0 O a 0 N 0 0 O a 0 W 0 0 O 0 0 V 0 0 O (0 0 0 O 0 0 O O 0 0 h CD UO � O O CO W CD O N V O O LO CO 7 CO r In r O � N ¢ m M N V N M r M CO � O O N r 7 L[) O W V CO N n N r m r M r- M N r O � N V O V V CO r W r --m O O 04j O N r CD W c O a U i Q H H 2 Z C7 w m a U F- (n O z a z w w Z U z > W Z Z) Z ::) z 0 wF m F z 0 o LL LL O ~¢ Y a z Z¢ ~ w O~ U Z K W O D H W O W � W o Z W CF - W 0 Z U z 2 J U W Z W W Y O Q �o z p Q p of U) Z � Q Q w z 0 C) 2¢ U LL U LL a. u? w U) a a z w Z) o O N M N W NM N V O CO h O C) r r '- r r r M Cl) Cl) V V V V w w O r0 O O 00 OD N N M M O M O O M O O N V' cD (O+) O M O ai O M O O V Cl)toCD MCl? n n N N ODW O O O O (0 I O OD O Mo M ( ( o C (3 co O OD W O O M Cl) N N 0 0 () o O m N Iq 00 00 W 00 O O 2 2 H H Q Q z z Z Z W W a a O W 0 � U U O O 0 Q 0 uiD 0) w rn N N O R55CKS2 LOGIS100 CITY OF SHAKOPEE Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary 12/25/2015- 12/19/2016 Company Amount 01000 GENERAL FUND 468,434.49 02120 FORFEITURE 24,713.19 02130 DARE FINES 1,011.54 02190 ECONOMIC DEVELOPMENT AUTHORITY 593.36 03035 20048 BLDG REFUNDING BONDS 229,012.50 03038 2006A GO IMP BONDS 394,800.00 03039 2007A GO IMP BONDS 161,100.00 03040 20078 GO IMP BONDS 159,200.00 03041 2008A GO IMP BONDS 216,700.00 03042 2010A GO IMP BONDS 144,246.25 03043 2012A GO REFUNDING BOND 489,612.50 04020 PARK RESERVE 72,023.58 04021 CAPITAL IMPROVEMENT FUND 43,606.15 04073 COMMUNITY CENTER & ICE ARENA 355,109.00 04074 CITY HALL 2015 19,045.66 07100 SEWER FUND 526,591.31 07300 SURFACE WATER FUND 130,026.88 07800 EQUIPMENT I.S. FUND 38,698.68- 07805 PARK ASSET I.S. FUND 29,446.93- 07806 INFO TECH I.S. FUND 28,806.43- 07810 BUILDING I.S. FUND 43,159.16- 08025 SW METRO DRUG TASK FORCE 19,637.04 08040 ESCROW FUND 13,412.72 08050 INVESTMENT TRUST FUND 115.53 Report Totals 3,328,880.50 1/15/2016 7:48:26 Page- 1 N Z Z Z Z Z W W W W 7 r z LU W LU W � W w W Q z W U U 0 0 w C7 O W Z Z Z Z w zW z U N m U z LL E Q Q n NC _ O Z Z Z Z Q w Z W J Of LL w O O O O w J J U w LL Z U U U H N W U U U U m} H Z_ } H H ❑ J O ul O LU p W LL W LL W LL w LL J p J J Of LL Of w U O to L) Z Z Z z d 7 m Z) d LLO w O a z LLI 2 W U W U U) W U of O Q 2 Z Z U Z) w U W Z w Z W O � H H j Z Z Z Cl) a a LL w w 0 O F- w w w w LL a p LL U) I- 0-1 O O O O ch Lli z w w a z z w o o K 2 2 2 2 m m U Ll J a a W w w w w 2 ❑ z (> LL' FQ- Q W W W W J J -i > W a 0 O H H H H LL LL m O ❑ w w N O O N a O Z L` V 7 7 7 (o O Ln N Cl O O z N co co co M M M Cl) M M CO N CO O Ln N (o O O O (0 C N V N J @ E O 0 (q O) Cq (O (O (D 7 V N M V M N M O (O N N O O O (� O Q M co co M M coco O) co _ O W N N W > wLL m ) N ° O O O O O O O O O 00 O N N O CQ 2 N N O Cl) 2 y, N N in LL N L Cl) M 7 Oami w Lm o LM 0 0 } r s' N O moo oo oo Clco co N N N ~ N Z 2 O m O N O Ln O oo oo O O O O U LO N O LO N O Ln N O LO_� N O m W m W w W � U) O "U N U W w uN7 w uN7 N u W LNC) 2 2 W 2 -0 2 2 N Q Q (p 3 ❑ N N N N N N N N (n (n (n (n (n (O U U O U OV Ln (O V O V O V (D V Ln (D Ln (D (O (0 (O (D L` V (` O O V O) V Z () M W d) M oo O M oo O M co (3) M co m M W D) M (b m co Oo CA M W CT M W d) M W W M W O M m m O ❑ (n N w w J U U J Z Q w w Q 0 h N z z ? w J L9 J w g U U U ¢ = O > H 11 J 2 w w w �� co r o 0 7 Fco 0 m c Q oo oo W oo oo O w Q ¢ Oy N 4t U W it H c oti w H H U tz g L ¢ I- w > w > v Ir U O D w ¢ m a w m d O 0- \ -0 T 0) N ❑ ❑ oo Woo N O N N N .a n O (p Z Z V Z Z 00 01 T W O N D D (O D D O O O O LL W LL W LL W LL W O O O (n Of (r K K c O O O O o0 Oo oo OR Cl) 't co OR r O O O Ln O O O O (D O O O O O O O oo O C� Ln m Ln (o Ln n Ln r` to Ln 0 O LO O LO O N O N m M O N N O L- L- O O r O O) Q M O) M O N O N O N O NN O O N N N O O O _O O O O O O O O O O O J (B N ❑ CO r N c0 r N co r N co r N co r N c0 r N co r N co r N U LO Y M LO LO M w M LO M 00 Ln M m Ln M CD M M O L 00 N � co r 00 r 00 r 00 r 00 r 00 r co r U N Z H ~ Z W w U ~ z W z 2 LU w o W a LIJ w a c7 C7 w Lu 0 Q z� z W z O Z w LU w W z z z CC w W z cli Q Q a z¢ z Q O O z a U U WO w w w U U z 0 z a cw7 Q z cw7 Q O Q H> H w O Q Q O a w LL v7 O K N O J J F J u% 2i LLJ U Z 2 H U w W ❑ U ❑ W Q Q Q LL ❑ z z 0 J W z LLI F- W J Q U7 W' Q .N K w K } w W Q z Q U U' w W Y W w W Y W U O w Y W z W Y W U K m Q m o a s (Cn a Q U Li m? 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N [-� M LO Ln <h O D) (D O N Ln (D � LO O OD M 7 O O O O O O O O O O O O O O r N 1- N r (O (O 0 V V In M M Ln N Ln M N r O _N V O 7 r- NW N V V M O r (D D) N M 00 M �_ 0 N N r N W D1 co D1 L Q V V N V L9 O O @ Ln ❑ Ln O N [O N M c0 N M (O N M N M LO O x* 0 Y o 0 0 0 0 0 0 0 0 O i0 d L O O O O U N N N N N I- M O (O M O Ln N W Cl! CD CO r- W O co N y N M M Cl) F C N E 7 fn C � N @ to C m T E E LL T Y @ a a LL aU F- m L w p U w F- m F° C O O Ln O W W N M co WtA Consent Business 4. F. 2. SHAKOPEE TO: Mayor and City Council FROM: Lori Hensen, City Clerk DATE: 01/19/2016 SUBJECT: *City Council Minutes (F) Action Sought Approve City Council Minutes from January 5, 2016 Attachments: January 5, 2016 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION LOCATION Council Chambers City Hall 129 Holmes Street South January 5, 2016 SHAKOPEE MINNESOTA 7:00 p.m. 1. Roll Call Present: Mayor William Mars; Councilmember Matt Lehman; Councilmember Jay Whiting; Councilmember Kathi Mocol; Councilmember Mike Luce Staff City Administrator Bill Reynolds; Public Works Director/Engineer Bruce Loney; City Attorney Jim Present: Thomson; City Clerk Lori Hensen 2. Pledge of Allegiance Approval of Agenda Mr. Reynolds stated that the following changes were made to the Agenda: Item 4.B.1., Revision to "Trade time for Fitness" Employee Benefit Program, was removed from the Agenda. Item 4.C.3., Purchase of Toro 5910 16' Mower, has a typographical error. Item 4.F.2., City Council Minutes, has been updated. Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to approve the Agenda. Vote: 5 - 0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will. be approved in one motion.) Item 4.13.2., Amendment to the Southwest Metro Drug Task Force 2015 Grant Agreement to include funding through 2016, Res. No. 7666, was removed by Cncl. Luce for further discussion. Item 4.D.1., Appointment of Finance Director, was removed by Cncl. Whiting for further discussion. Item 4.17.1., City Bill List, was removed by Cncl. Luce for further discussion. Item 4.17.5., Request for fee waivers to support workforce housing project - MWF Properties, Res. No. 7656, was removed by Cncl. Lehman for further discussion. Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce to approve the Consent Agenda as modified. Vote: 5 - 0 A. Community Development B. Police and Fire 1. *Revision to "Trade Time for Fitness" Employee Benefit Program (B) This item was removed from the Agenda. 2. *Amendment to the Southwest Metro Drug Task Force 2015 Grant Agreement to Include Funding Through 2016, Res. No. 7666 (D) Cncl. Luce stated that he had concerns about the number of crossed out items on the form. Mr. Reynolds replied that the form he is speaking about came directly from the State of MN. Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting to approve Resolution Number 7666, accepting Grant Amendment No. 1 to the current 2015 Violent Crime Enforcement Team (VCET) Grant Award, in the amount of $90,000. Vote: 5 - 0 C. Public Works and Engineering 1. *Purchase of Six (6) Police Interceptors and One (1) Administration Car for the Police Department (E) Motion to authorize the purchase of six (6) SUV police interceptors from Nelson Auto Center for the price of $178,379.70 and one (1) new Chevrolet Equinox from Ranger GM for the price of $22,195.00. The funding to be expended from the Capital Equipment Internal Service Fund. (Motion carried under the Consent Agenda) 2. *Purchase Two Pickup Trucks for the Facilities/Government Buildings Department (E) Motion to authorize the purchase of two (2) pickup trucks from Ranger GM for the price of $38,564.12 and accessories from Aspen Equipment for the price of $10,016.34. Funding is to be expended from the Capital Equipment Internal Service Fund, and to declare unit numbers 175, 195, 196 and 1899 as surplus property for sale at auction. (Motion carried under the Consent Agenda) 3. *Purchase of Toro 5910 16' Mower (E) Motion to authorize the purchase of one (1) new Toro 5910 mower from MTI Distributing for the price of $99,4000.83 with the funding to come from the Capital Equipment Internal Service Fund, and to declare the 2007 Toro 580D as surplus for sale at auction. (Motion carried under the Consent Agenda) 4. *2016 Street Tree Pruning Contract (A, D) Motion to approve the quote of Northeast Tree, Inc. to perform the work outlined in 2016 Street Tree Pruning Contract. (Motion carried under the Consent Agenda) D. Personnel 1. *Appointment of Finance Director (E) Mr. Reynolds addressed the Council regarding the the hiring of Darin Nelson as Finance Director. On August 18, Council authorized the hiring of Waters & Company to conduct executive recruitment services for the position of Finance Director. Applications have been solicited and received, and both first and second round interviews have been' conducted, involving a variety of city staff and officials. A thorough background check has been conducted for the final candidate. Mr. Nelson has 18 years of experience in the field of municipal finance. He is currently the Finance Director/City Treasurer for the City of Fridley, MN and previously served as an Assistant Finance Director for the city of Minnetonka and as Local Government Auditor for the Office of the State Auditor. He holds a Bachelor's Degree in Accounting from Minnesota State University — Moorhead, and a Master of Public and Non -Profit Administration from Metropolitan State University. Cncl. Whiting welcomed Mr. Nelson to the City. Cncl. Mocol stated that during the interview that she participated in, she was impressed with Mr. Nelsons focus on teamwork as well as his experience working with tax abatement and TIF districts. Cncl. Lehman stated that he reviewed the budget that Mr. Nelson worked on for the City of Fridley and was very impressed with the work he has done. Mr. Nelson addressed the Council and thanked them. He also stated that he was looking forward to this new position. Mayor Mars congratulated Mr. Nelson and welcomed him. Cncl. Luce stated that he feels Mr. Nelsons resume speaks for itself. Discussion: Cncl. Lehman asked if a background check would be required for Mr. Nelson. Mr. Reynolds stated that a thorough background investigation was completed; by Springsted. Moved by Councilmember Jay Whiting, Seconded by Councilmember Kathi Mocol to approve the hiring of Darin Nelson for the position of Finance Director with pay and benefits as outlined in this memo and attachments, contingent upon successful completion of a pre-employment physical/drug test and subject to a one-year probationary period. Vote: 5 - 0 E. Parks and Recreation F. General Administration 1. *City Bill List (F) Cncl. Luce stated that the City Bill List shows a Minneapolis company is being used for plaques and engraving, and in his opinion the City should be using a local company. Mr. Reynolds replied that, to his knowledge, the company used by the City for engraving and plaques is a local company, and the that city has used the same company for many years. He stated that he would verify the information and follow up with Cncl. Luce. Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce to approve the bills and electronic funds transfers in the amount $1,297,857.40 and payroll transfers in the amount of $987,124.16 for a total of $2,284,981.56. Vote: 5 - 0 2. *City Council Minutes (F) Motion to approve the City Council minutes from December 15 and 17, 2015. (Motion carried under the Consent Agenda) 3. *Designation of Official Newspaper (F) Motion to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 2016. (Motion carried under the Consent Agenda) 4. *Approve the Temporary On -Sale Liquor License for St. Joachim & Anne (F) Motion to approve the temporary on -sale liquor license to the Parish of St. Joachim & Anne (St. Mark's Church), 350 South Atwood Street, for January 30, 2016. (Motion carried under the Consent Agenda) 5. *Request for Fee Waivers to Support Workforce Housing Project -- MWF Properties, Res. No. 7656 (B,D) Ms. DiMaggio presented a Request for Fee Waivers to Support Workforce Housing Project from MWF Properties, Res. No. 7656. The City has received a request from MWF Properties seeking a local contribution to the financing of a workforce housing project adjacent to Target on Marschall Road. The local financial support is needed in order to help MWF obtain state and federal tax credits necessary to finance the project. Local financial support can be provided in multiple ways, however, MWF is suggesting that the Council consider the waiver of SAC fees and a portion of the Park Dedication fees that would be due on their proposed 57 unit workforce housing project. For the project in question, the City's contribution of $290,000 in fee waivers would support the construction of 57 units of rental housing affordable to households with incomes between 30 and 60% of the area median income. Cncl. Lehman stated that it would be his preference to discuss this project further after the City Council workshop on January 19, 2016. Cncl. Luce stated that it would be his preference to have the revolving SAC credit program that has been discussed in place prior to moving forward with this item. Ms. DiMaggio stated that the proposal being discussed is an R-3, and it zoned appropriately for the area, and the project. Peter Worthington, the applicant from MWF Properties, addressed the Council and explained the proposed project. Ms. DiMaggio discussed the reasons that the applicant is requesting fee waivers, and also gave a description of workforce housing. Cncl. Luce inquired about the timeline for receiving the updated information on the City's score from the Met Council. Mr. Reynolds replied that the Met Council will have the information to the City by the end of January. He added that the two factors involved in the change are the removal of tribal lands from the computation, and the second is that the City's original score was incorrect in regards to the housing allowance. Cncl. Luce stated that in his opinion there should be a decision made on this item until the updated numbers are available. Cncl. Whiting stated that in his opinion this project is a great fit for the area, and it is a good location. Cncl. Whiting made a motion to adopt Resolution No. 7656, A Resolution of the City of Shakopee Authorizing the Waiver of 48% of the City Park Dedication fee's totaling $121,280, and the waiver of 57 Sewer Availability Charge units valued at $27,075 in City SAC and $141,645 in Metropolitan Council SAC with the total waiver of fee's for this project not to exceed $290,000 for the sake of continuing the discussion. Cncl. Mocol seconded the motion. Discussion: Cncl. Lehman discussed his concerns and reservations in regards to this project. Cncl. Mocol discussed the current cost of rentals in Shakopee, and the difficulties for some to obtain financing for a home. She added that in her opinion the location is perfect for this project. Cncl. Luce stated that in his opinion this project should not move forward without all of the information from the Met Council. Cncl. Whiting stated that workforce housing is an important investment for the community. He added that in his opinion this is a great project, and he is ilooking forward to seeing it move forward. Mayor Mars stated that he would like to see a policy created to guide R-3 and R-4. He added that he feels it is important to to discuss what the community wants first and then move forward with development based on the policies and plans that are developed. Ms. DiMaggio informed the Council that this particular, project is not a Met Council project, but is instead a Minnesota Housing Finance Agency project. She added that the application is very competitive and the applicant is working with a strict deadline to move the project forward. Mr. Thomson stated that there is not a timeline for the Council to act on this issue. Cncl. Luce asked Ms. DiMaggio to review the SAC credit balance if this item was approved. Ms. DiMaggio reviewed the SAC credit balance with the Council. She also stated that Mr. Worthington was not able to request a low interest loan from thew City for this project. MFHA requires that the finds must come from TIF or a grant. Cncl. Luce stated that he is not against this project, and that he agrees that the location is good. He would like to discuss it further before moving forward with an approval. Moved by Councilmember Mike Luce, Seconded by Mayor William Mars to table the adoption of Resolution No. 7656, A Resolution of the City of Shakopee Authorizing the Waiver of 48% of the City Park Dedication fee's totaling $121,280, and the waiver of 57 Sewer Availability Charge units valued at $27,075 in City SAC and $141,645 in Metropolitan Council SAC with the total waiver of fee's for this project not to exceed $290,000 until a later date. Vote: 3 - 2 Opposed: Councilmember Jay Whiting Councilmember Kathi Mocol 6. *Premises Permit for Shockwaves Waterski Club, Res. No. 7668 (F) Motion to approve Resolution 7668, a resolution of the City of Shakopee approving the premises permit for Shockwaves Waterski Club located at the Shakopee American Legion, 1266 First Avenue East. (Motion carried under the Consent Agenda) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. No one responded. 6. Public Hearings: 7. Business removed from the Consent Agenda will be discussed at this time See items: 4.B.2. 4.D.1. 4.F.1. 4.17.5. 8. General Business: A. Community Development B. Police and Fire C. Public Works and Engineering D. Personnel E. Parks and Recreation F. General Administration 9. Other Business Mayor Mars stated that there would be a City Council Workshop to discuss R-4 on January 19, 2016. He also stated that he would like to hold a 'Workshop to discuss the Goals and Priorities of the City Council on either February 9, 2016 or February 23, 2016. The Council discussed and agreed to hold the Workshop on February 9, 2016. Mayor Mars stated he would like to discuss Fleet Management policies regarding Police Cruisers at a future meetings to decide if they requirements continue to be effective. Mr. Reynolds advised Mayor Mars that the current policy is 100,000 miles or 4 years for a cruiser, not 3 years or 75,000 as originally thought. Mayor Mars stated that he is comfortable with this new information and will be looking for consensus from the Council. Cncl. Lehman stated that in his opinion it is important for the Council to discuss overall Citywide customer service at a future workshop. The Council Members discussed fixture topics for City Council Workshops Mayor Mars stated that he would like to see per diem reinstated for City Council members, as well as reinstating the Recognition of Involved Citizens policies. Mr. Thomson stated that would be reviewing per diem, and discuss it with Mr. Reynolds and report back to the City Council on his findings.. Mayor Mars stated that Liaison appointments will take place at the meeting on January 19, 2016. He added that there will be two new Agenda items as well, Liaison Reports and City Administrator reports. Mayor Mars advised the Council Members that the League of Minnesota Cities will be holding a seminar for newly elected officials, and advised them to let Mr. Reynolds know if the plan to attend. 10. Adjourn to January 19, 2016 at 7:00 p.m. Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to adjourn. Vote. 5 r 0 L J Lori use City ler Heidi Emerson Recording Secretary WtA SHAKOPEE TO: FROM: DATE: SUBJECT: Consent Business Mayor and City Council Michelle Lindsay, Human Resources Specialist 01/19/2016 *Authorization to Dispose of Surplus Furniture (F) Action Sought The Council is asked to authorize the disposal of surplus furniture items. 4. F. 3. Background The following items of furniture are no longer in use by the City and are taking up valuable space needed for offices in the City Hall conference room: One 10' x 4' conference table Once credenza Eight upholstered chairs Recommendation I recommend Council to declare the above listed furniture as surplus and authorize the sale/disposal of these items. Budget Impact This item has no budgetary impact. Proceeds from the sale of these items are likely to be nominal and will be credited to the appropriate account by the Finance Department. The primary purpose of selling these items is to free up office space and avoid sending them to a landfill if possible. Relationship to Vision This is a housekeeping item. (F) Requested Action The Council is asked to declare the listed furniture as surplus property and authorize the appropriate staff to sell or dispose of these items as warranted. WtA SHAKOPEE TO: Mayor and City Council FROM: Lori Hensen, City Clerk DATE: 01/19/2016 Consent Business 4. F. 4. SUBJECT: *Temporary On -Sale Liquor License Application for Shakopee Senior Grad Party Fundraiser (F) Action Sought Approve the issuance of a temporary on -sale liquor license to the Shakopee Senior Grad Party for the annual wine tasting fundraiser to benefit the Senior All Night Graduation Parry. Background The Shakopee Senior Grad Party has made application for a temporary on -sale liquor license for February 18, 2016 at Canterbury Park. They are planning a wine tasting event as a fundraiser for the annual Senior All Night Graduation Party.State law permits wine tasting when conducted by a charitable, religious, or nonprofit organization with a temporary on -sale intoxicating liquor license. They have been granted a license for the past five years. The application is in order and has been reviewed by the Chief of Police without issue. Relationship to Vision Goal F: Housekeeping Requested Action Approve the temporary on -sale liquor license to the Shakopee Senior Grad Party, held at 1100 Canterbury Road for February 18, 2016. WtA SHAKOPEE TO: FROM: DATE: SUBJECT: Consent Business Mayor and City Council Lori Hensen, City Clerk 01/19/2016 *Premises Permit for Shako Valley Amateur Hockey Association - Resolution 7673 (F) 4. F. 5. Action Sought Approve Resolution 7673, a resolution of the City of Shakopee approving a premises permit for Shako Valley Amateur Hockey Association located at the Shakopee American Legion, 1266 First Avenue East. Background The Shako Valley Amateur Hockey Association is applying for a premises permit for gambling activities at the Shakopee American Legion located at 1266 First Avenue East. The permit will ultimately be issued by the State Gambling Control Board. When application is made, the Board requires that the local unit of government pass a resolution specifically approving or denying the application. Relationship to Vision Goal F: Housekeeping Requested Action Approve Resolution 7673, a resolution of the City of Shakopee approving the premises permit for Shako Valley Amateur Hockey Association located at the Shakopee American Legion, 1266 First Avenue East. Attachments: Resolution 7673 RESOLUTION 7673 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING PREMISES PERMIT FOR SHAKO VALLEY AMATEUR HOCKEY ASSOCIATION WHEREAS, the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew premises permits; and WHEREAS, the Shako Valley Amateur Hockey Association is seeking a Premises Permit for the site at the American Legion, 1266 First Avenue East, Shakopee, Minnesota. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the Premises Permit for the Shako ValleyAmateur Hockey Association at the American Legion, 1266 First Avenue East, Shakopee, Minnesota, be approved. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 19th day of January, 2016. Mayor of the City of Shakopee ATTEST: City Clerk WtA SHAKOPEE TO: FROM: DATE: SUBJECT: Consent Business Mayor and City Council William H. Reynolds, City Administrator 01/19/2016 *Joint Powers Agreement for Sentencing to Service Program (F) 4. F. 6. Action Sought To authorize the appropriate officials to enter into the attached Joint Powers Agreement for the Sentencing to Service Program. Background For many years the City of Shakopee had utilized the Sentencing to Service program to complete maintenance projects with a crew of individuals sentenced to perform community service. The attached 2016 agreement is a standard template Scott County uses with all participating cities and has been previously reviewed by the City Attorney. There are no substantive change in the reimbursement rate which was last increased in 2015 by 3%. Budget Impact The city only incurs costs under the agreement when we utilize a Sentence to Serve crew. Those departments/divisions that use a crew are billed for the service. Requested Action To authorize the appropriate officials to enter into the attached Joint Powers Agreement for the Sentencing to Service Program. Attachments: JPA Sentencing to Serve JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF SCOTT AND CITY OF SHAKOPEE IN THE COUNTY OF SCOTT FOR PARTICIPATION IN THE SENTENCING TO SERVICE PROGRAM THIS AGREEMENT, by and between the County of Scott, Minnesota, hereinafter referred to as "County," and the City of Shakopee in the County of Scott hereinafter referred to as "City," RECITALS 1. Minn. Stat. Sec. 609.135, subdivision 1, provides that a court may order non -institutional sanctions for a defendant, including "Sentencing to Service" (STS) 2. Pursuant to Minn. Stat. Sec. 241.20 through 241.23, the Commissioner of Corrections may make inmates available to the head of any state department or agency for conservation and other work upon any land, which is within the jurisdiction or control of such department or agency. 3. County has authority pursuant to Minn. Stat. Sec. 373.01, subdivision 1, to hold real property and to make contracts in relation to the property and concerns of County necessary to the exercise of its corporate powers. 4. County and City have authority pursuant to Minn. Stat. Sec. 471.59 to jointly or cooperatively exercise any power common to the contracting parties or any similar powers. 5. County and City have determined that it is in the public interest to establish joint community service projects utilizing "Sentencing to Service" personnel. 6. County and City have agreed that County shall assume record keeping and financial accounting responsibilities with respect to contract administration, work performance, and financial participation verification of the parties hereto. NOW THEREFORE, in consideration of the mutual undertakings and agreement contained within this contract, County and City hereby agree as follows: JOINT POWERS A. County and City agree to jointly and collectively establish community service projects utilizing "Sentencing to Service" personnel for the collective benefit of County, City, and their citizens. B. County shall pay directly to the Minnesota Department of Corrections, County and City's share of the costs of a crew leader and placing the crews into service on the STS program. City agrees to pay to County directly its share of the program costs as outlined in "Terms of Payment", herein. County and City hereby agree that the sole purpose of this agreement is to facilitate the receipt by City of qualified conservation and beautification projects by "Sentencing to Service" personnel for County and City and to facilitate the reimbursement to County of monies for services provided on behalf of the individual city participants. It is contemplated that no property, whether personal or real, will be acquired as a result of this Joint Powers Agreement. County hereby assumes the various financial accounting, work participation, and other contract administration responsibilities. This agreement is not intended to provide to any of the various members of the agreement any authority or responsibility. Sentence To Service Joint Powers Agreement City of Shakopee Page 2 of 6 SCOPE OF SERVICES A. County shall forward progress reports to City quarterly to include: (1) Date of service (2) Location and type of service performed (3) Size of crew performing project (4) Total number of hours worked by STS clients B. The crew leader shall base the work crews in Scott County. In an agreement with the State, County shall agree that work of the crews under that agreement shall be divided as follows: 1/4 State referred projects and 3/4 County and its local municipalities (Cities) referred projects. C. The County does not guarantee any minimum STS crew days for City referred projects. The City shall receive crew days as determined between County and City during the term of this Agreement for service on projects referred by City. Based on STS crew availability, the dates of the crew shall be determined jointly between County and City. A minimum of six (6) hours on site by crew shall be considered a work crew day. A half day of work crew service shall be considered three (3) to six (6) hours on site by crew. D. A work crew shall be defined as a minimum of four (4) persons present to perform agreed upon duties. E. The crew leader shall train each work crew in safety principles and techniques relevant to the work being done. F. Proposed work projects will be submitted by County, City, and State (DNR or DOC) to the crew leader in advance whenever possible. The DOC is responsible for screening projects to determine which projects meet STS guidelines. Crew leader is responsible to coordinate work project schedule and notify County and City if work project is accepted and when it is scheduled to be performed. G. It is the City's responsibility to certify in writing to the appropriate bargaining agent that the work performed by offenders on City referred projects will not result in the displacement of current employees or seasonal workers to include reduction in hours, wages, or other employment benefits. H. It is the City's responsibility to obtain any necessary work permits or permissions for work performed by offenders on City referred projects. Such documentation must be provided to the STS Crew Leader in advance of any work being performed. TERMS OF PAYMENT A. City agrees to pay County three hundred forty-two dollars and thirty-five cents ($342.35) per day for crew services received. The City agrees to pay one hundred seventy-one dollars and eighteen cents ($171.18) for half crew days consisting of three(3) hours on site. B. County shall submit invoices on a quarterly basis to the authorized agent of the City for payment of work completed. Payments shall be made within thirty (30) days after receipt of invoices. Sentence To Service Joint Powers Agreement City of Shakopee Page 3 of 6 EFFECTIVE DATE OF CONTRACT This contract shall be effective January 1, 2016. TERM OF CONTRACT This contract shall remain in effect until December 31, 2016, or until all obligations set forth in this agreement have been satisfactorily fulfilled, whichever occurs earlier. AUTHORIZED AGENTS The parties shall appoint authorized agents for the purpose of administration of this contract. Authorized agents are as follows: Contract Management Coordinator Office of Management & Budget Scott County Government Center, GC 236 200 Fourth Avenue West Shakopee, Minnesota 55379-1220 (952) 496-8369 (952) 496-8180 FAX mheller@co.scott.mn.us TERMINATION William H. Reynolds, City Administrator Shakopee City Hall 129 South Holmes Street Shakopee, Minnesota 55379 Phone — (952) 233-9311 Fax - (952) 233-3801 breynolds@shakopeemn.gov This contract may be terminated by any party, with or without cause, upon thirty (30) days written notice to the Authorized Agents of the other parties hereto. NOTICES Any notices to be given under this contract shall be given by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed to the authorized agents of the parties at the addresses stated herein. CONTROLLING LAW This contract is to be governed by the laws of the State of Minnesota. SUCCESSORS AND ASSIGNS The parties hereto, respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this contract and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this contract. No party shall assign, sublet, or transfer any interest in this contract without the prior written consent of the others. Sentence To Service Joint Powers Agreement City of Shakopee Page 4 of 6 DISTRIBUTION OF PROPERTY AND SURPLUS FUNDS There is not intent to acquire property. However, if property is acquired, County will acquire it and any surplus funds will be divided amongst the participating cities in proportion to their contribution under "Terms of Payment." CHANGES The parties agree that no change or modification to this contract, or any attachments hereto, shall have any force or effect unless the change is reduced to writing, dated, and made part of this contract. The execution of the change shall be authorized and signed in the same manner as for this contract. SEVERABILITY In the event any provision of this contract shall be held invalid and unenforceable, the remaining provisions shall be valid and binding upon the parties unless such invalidity or non -enforceability would cause the contract to fail its purpose. One or more waivers by either party of any provision, term, condition, or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. INDEMNIFICATION County shall save and protect, hold harmless, indemnify, and defend City, its officers, agents, employees and volunteer workers against any and all liability, causes of action, claims, loss, damages or cost and expense arising from allegedly arising from, or resulting directly or indirectly from any professional errors and omissions and/or negligent acts and omissions of County in the performance of this agreement. City shall save and protect, hold harmless, indemnify, and defend County, its commissioners, officers, agents, employees and volunteer workers against any and all liability, causes of action, claims, loss, damages or cost and expense arising from, allegedly arising from, or resulting directly or indirectly from any professional errors and omissions and/or negligent acts and omissions of [City] in the performance of this agreement. INJURY TO CREW MEMBER Claims or demands arising out of the injury or death of a crewmember shall be governed by Minn. Stat. Sec 3.739. COUNTY AND STATE AUDIT Pursuant to Minn. Stat. Section 16C.05, Subd. 5, the books, records, documents, and accounting procedures and practices of City relative to this agreement shall be subject to examination by the County and the State Auditor. Complete and accurate records of the work performed pursuant to this agreement shall be kept by City for a minimum of six (6) years following termination of this agreement for such auditing purposes. The retention period shall be automatically extended during the course of any administrative or judicial action involving the County of Scott regarding matters to which the records are relevant. The retention period shall be automatically extended until the administrative or judicial action is finally completed or until the authorized agent of the County notifies City in writing that the records need no longer be kept. Sentence To Service Joint Powers Agreement City of Shakopee Page 5 of 6 DATA PRACTICES City, its agents, employees and any subcontractors of City in providing all services hereunder, agree to abide by the provisions of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as amended, and Minn. Rules promulgated pursuant to Ch. 13. The City agrees to indemnify and hold County, its officers, department heads and employees harmless from any claims resulting from the City's unlawful disclosure, non -disclosure, or use of data protected under state and federal laws. TORT LIABILITY OF POLITICAL SUBDIVISIONS Tort claims or demands against County or City shall be governed by Minn. Stat. Sec. 466.01 et seq. ENTIRE AGREEMENT It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between County and City relating to the subject matter hereof. Sentence To Service Joint Powers Agreement City of Shakopee Page 6 of 6 IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby. Scott County By: Barbara Marschall County Board Chair Date: Gary L. Shelton County Administrator Date: APPROVED AS TO FORM: Jeanne Andersen for Ronald Hocevar Scott County Attorney DATE: City of Shakopee By: William Mars Mayor Date: William H. Reynolds City Administrator Date: WtA Public Hearings 6. A. SHAKOPEE TO: Mayor and City Council FROM: Bruce Loney, Public Works Director DATE: 01/19/2016 SUBJECT: Order an Improvement and Preparation of Plans & Specifications for the 4th Avenue & Shenandoah Improvements 2015-7, Res. No. 7669 (E) Action Sought Offer Res. No. 7669, a resolution ordering an improvement and preparation of plans and specifications for the 4th Avenue & Shenandoah Drive Improvements Project 2015-7, and move its adoption. Background As per Resolution No. 7661, a resolution receiving a report and calling for a public hearing on the 4th Avenue & Shenandoah Drive Improvements Project, Project No. 2015-7, a public hearing is scheduled for January 19, 2016. This agenda item is to conduct the public hearing for the proposed improvements associated with this project and pass Res. No. 7669, a resolution ordering an improvement and preparation of plans and specifications for the 411 Avenue & Shenandoah Drive Improvements Project. This is a Council initiated project that requires a supermajority vote to move forward. On July 21, 2015, City Council approved an extension agreement with WSB & Associates, Inc. to prepare a preliminary engineering report for the 4h Avenue & Shenandoah Drive Improvements Project. The report was completed and accepted by City Council on December 15, 2015. This proposed project includes reconstructing the following streets: Shenandoah Drive from 4th Avenue to CR 101 4th Avenue from Shenandoah Drive to CR 83 Two options were included in the feasibility report as follows: 1. Urban design $4,561,579.00 2. Rural design $2,755,587.78 Public Hearing Notices have been sent to the property owners, and staff has been working with property owners on questions and project scope. A presentation of the project will be made at the public hearing. Recommendation Offer Resolution No. 7669, a resolution ordering an improvement and preparation of plans and specifications for the 4th Avenue & Shenandoah Drive Improvements Project, No. 2015-7 and move its adoption. Staff recommends rural design due to cost and the construction timing is faster due to not having to relocate several utilities in the corridor. Budget Impact The total estimated project cost for Option 2 is $2,755,587.79. The project is proposed to be funded as follows: TAX INCREMENT FINANCING (TIF) $2,319,076.00 STORM SEWER FUND $ 51,068.74 SHAKOPEE PUBLIC UTILITIES $ 94,050.00 ASSESSMENTS (30% OF STREET) $ 254,446.24 ASSESSMENTS FOR UTILITY $ 21,436.80 SERVICES TOTAL $2,755,587.78 The street assessments only applied to 4th Avenue and areas east of previous overlay which was assessed. Relationship to Vision This supports Goal E: "Deliver effective and efficient public services by a staff of well-trained, caring, and professional employees." Requested Action Offer Res. No. 7669, a resolution ordering an improvement and preparation of plans and specifications for the 4th Avenue & Shenandoah Drive Improvements Project 2015-7, and move its adoption. Attachments: Res. No. 7669 PowerPoint RESOLUTION NO. 7669 A Resolution Ordering An Improvement And Preparation Of Plans And Specifications For The 4th Avenue & Shenandoah Drive Improvements Project Project No. 2015-7 WHEREAS, Resolution No. 7661 adopted on December 15, 2015, fixed a date for Council hearing on the proposed improvement of the 4th Avenue & Shenandoah Drive Improvements Project and all appurtenant work; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 19th day of January, 2016, at which all persons desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is necessary, cost effective and feasible and is ordered as hereinafter described: 4th Avenue & Shenandoah Drive Improvements Project (Option No. 2) and all appurtenant work. 2. Bruce Loney, Public Works Director, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the 2015-7 Public Improvement Program. 4. The City Council shall let the contract for all or part of the improvements as authorized by Minnesota Statutes 429.041, no later than three years from the date of adoption of this resolution. Adopted in Minnesota, held this ATTEST: City Clerk session of the City Council of the City of Shakopee, day of , 2016. Mayor of the City of Shakopee ENGR/2016-PROJECTS/2016-O&SHENANDOAWWORD/RES7669-ORDERING-PROJECT PROJECT PURPOSE !\ Benefits: Relieve congestion ami improve eaf y Reconstruct the existing pavements m handle the increased area traffic Maintain I improve access[.Ioeal hustnesse [,.prove pedestrian tnohilityand safety htiid niYe impacts toadp—it properties and White. Minimize the duration of coosnuction to mee[ area development needs SI I's4;Of l -.f PROPOSED IMPROVEMENTS Project cnnsists ofpavement impro ants and related geometric modifications to 41h Avenue behveeu Shenandoah Drive and CSAFI 83, as well as Shenandoah Drive between 4t1 Avenue and CSAH tor. Rail road crossing improvements for vehicteand pedestrian safety at the Shenandoah Drive crossing near the CSAH tot intersection, It is anticipated that increased commercial development in the area will also contribute to furtherpavement deterioration and now is the time recommended for roadway imptavements. The Fulfillment Center development has committed S2.3 million in Tax Increment Financing (TIF) money to assist in the proposed roadway improvements. Ski nnrmrI EXISTING ROADWAY CONDITIONS q'^Ave z -Ian ral section roadway that is a8-£ twide, wills 6 ro 8f at wide gravel andl�or hicuminous shoulders, Shenandoah Dri.•e iso rural sertionmad that is q&feetwidewith 4lanes. 4'h Av..... originallya part ofehe Com,ty Road system and faecamea Ciry street subsequent mthe completion of County Road 7 in ahour,g7q, . The exis[lug pmemen[onq'b Avenueand Shenandoah Driveareata paint where it requres n.—.1iore than noal mena aintnce _ These streets have heen on t ha Capital Impmvemenr Plan far seveml years. : Five Int sidewalkalong the parcel at the southeast comer of4`11 Avenueand Shenandoah Ddve. FulRilnien[CeutetdisuiUuttan site. an 8 -faro path was installed to the north of their property line along the east aide of Shenandoah Drive and stops short of the existing oilroad cressing. : No orl.ae.r sidewalk or garb exists along tiaepmject. p� til IARCIPI-L i AGENDA I. Project Purpose _ Existing Conditions 3. Proposed Improvements Shenandoah Drive Railroad Crossing Improvements 4a -Avenue j. Estimated Project Costs Funding Sources 6 Project Schedule Conclusion & Recommendations 8 Questions Sl ['�K'l EXISTING UTILITY CONDITIONS . Sanf[arysewor. soarer main and storm sewcraxist within ire project limits rad arc detemtined to be in good m.dition. There is na main line storm save — either street and drainage is provided via road side ditdtes with inerts at idve-y,. Them have heed ponding improvements made with the past industrial park developments that have been designed with excess capari[y. r n -inch water main and pins along the north side of4th Avenue. Fulfillment Center de,•elopment extended a ta-inchwater main wasextended a long Shen—daah Drive, Sanitary sewer extends along the east and west halves of 4th Avenue and provides sufficient service to the surrounding properties. SPDC and Xoel overhead p.— fines drat exist aiong 4h Avenue . Other private utilities such asgas, cable [elevisionand cotmmuucation linesexisi h116 p,niect corridor. tiyAFirl'Irl: EXISTING CONDITIONS Si Shenandoah Drlve and CSAH 1171 Intersection EXISTING CONDITIONS 4'" Avenue at CertainTeed antra... looking east EXISTING CONDITIONS i n .�E •- t `ate Shenandoah Drive lacking south !021R21Hilk [NCIIIiII MIKOH M 41^ Avenue and C5AH 83 intersection 1aokh5g east SISI {11111k potm ,,HAWV� [ EXISTING CONDITIONS 405 Avenue at Shenandoah b— Intersectlon looking east PROPOSED DESIGN SI Shenandoah Drive Proposed Io be redairned at its curt..[—drh ofgg-ket asio-mn design vehicle wcigttt. The -icing p—d and proposed speed limit an Sh,—.daah Paive is 3o mph. . Impaovements to pedestrian t vilitiesat railroad—sing. p" -j Srinr:c?Ple -"7 PROPOSED DESIGN dtt`dtW' � ,I •I+ rcas a� ( freer" Railroad Crossing at Shenandoah Drive Pmpoced wider roadway width with- 4-F of wide median Ciy is pmpasimg —11—+g n die east side well a new concrete trait rras mp, pavement markings and advance warning signs 411 Ave n u e PROPOSED DESIGN Railroad Crossing at nntsed mea[an+nay Shenandoah Drive mmtstrw„dnsoy Pmpnsenrtme mtaian isr rsarery o++natne>BwRed and in—Ims vehkles ftom driving °"i^e vatev �- amwtdtherailroadcrvssingstap [,?� gases 3 t aWd+iKam SI Lkla $'Fh - c S11AKUI'IT 4-t Ave N.pnsed I mprovements dwelt half } Proposed [o be built to State Aid Standards . " to parking" and b rruc[ed to to ton vehmlewetght design �.li!� Pmpused posted p dlimit nngoliAvenue is remmntended to be 40 mph SHAWN:[: 4th Avenue '4 1 ++� � t •�� i ' 7s I �I I 40 Ave Prop osed linprovements (east half) Reclaiming[he roadwayavilt allow 6usinessaccessatall times dmringcnnsttttrtiota _`+Ii.M1A 4th Avenue 111 1 1 1. Proposed Typical Section - 4th Avenue Gemnle[[I[ Initl[mvenlenCs Th—iomg —d—yd, i d gth. rel bil slmulde+sisapp t ly,t f --id, PmlH,xd3-laac renal sxrnanwdl lrc wnhm thcx tAsttng Lmksandwvuld ay to mtmmal gladd tg. F po dot [wide [rail on the ryanll sidt f s7h lanes . ytnnx Ctnnrlert Tnmlrne SE IAKUI'Pp Estimated Costs i xp•u;g 6u S 54a4— s y1,a36.88 94,-F W a 5 . no "36 ao sa.as5487.78 Cost Estimarc A-arnptians . fasts were prepaaed using amts rn[ts[tuaion cows Cmses inchtda m95 Contingency Casesinrlu 1: 2"Alndt Costs fr Engineering and Admits mfion Costs 4FidA+a'FIL Funding Sources TIF FUNDING .5-6 'Af'erfinal pTopa rusts are deeeln,ined, the Ciry can decide l— rheU-3 million of TV money isIW -;I tw '1:1. Sli 1, Ill I CONCLUSION & RECOMMENDATION Conclusion T1,— —Ir ..... l—,i, ',dl,,,l —6, —..fpmd.i.,g—d [h. pavements .1-g 'g roadways is in _11 li—_difl— $t 4—,idp.,,d dw, increased --rd.l rl—l.p—., i. fl --ill also Now isthe time — =d For roadway Me Fulfillment C—, I.p. Financing F)money to assist in the proposed ..d..y D. proposed p -j— i---ry to h.pm- — to 1-1 h-ino. and improve hicleand p— ,icl—nd pe& -i— _Ey. Recommendation Due to inueased development ira the projett area and TIF fiwdsavailJGle to af(sex Froin anengineering sraudpoin4 the recommended ,h, nded inip—iientsaro feasible. A to maintain pol-kA 51 1AWN I PROJECT SCHEDULE . ... .. ... .... .. 11 I Pili ... .. .. ...... ..... .. .... ...... .. . .. .. .. .. .. .. .. ... .. WtA SHAKOPEE TO: Mayor and City Council FROM: Kyle Sobota, Senior Planner DATE: 01/19/2016 General Business 10. A. 1. SUBJECT: Rezoning of Outlot A, Southbridge Crossings East 3rd Addition from B-1, Highway Business to R-4, High Density Residential & Comprehensive Plan Amendment to Re -guide the Property from Commercial to High Density Residential, Ord No. 926, Res. No. 7660 (B) Action Sought Adopt Ordinance No. 926, which rezones property in Shakopee Crossings East 3rd Addition from B-1, Highway Business District to R-4, High Density Residential District and Resolution No. 7660 amending the land use guiding in the comprehensive plan from Commercial to High Density Residential. Site Information: Address: Unassigned PID / Legal: 27-434002-0, Outlot A Southbridge Crossings East 3rd Addition Owner: Shakopee Crossings Ltd Partnership Acreage: 12.60 Zoning: B-1, Highway Business Guiding: Commercial Adjacent Zoning / Use: North: CSAH 21 to CSAH 101 / MN13 Ramp South: Southbridge Transit Station East: iStorage, I-1, Light Industry West: River Valley Church, B-1 Highway Business Introduction: Sand Companies is requesting a rezoning and comprehensive plan amendment to allow for the construction of an apartment development adjacent to the Southbridge Transit Station and River Valley Church. The parcel is currently zoned B-1, Highway Business and is guided for commercial development. Sand Companies approached the City with a concept plan for an apartment development, however the current zoning of the property does not permit residential uses as a sole use of a property. Under the current zoning the project would need to be a mixed use project and approved by the City Council to have a residential component. Staff views this site as a potentially attractive site for attached housing because of the proximity to the transit station and the surrounding roadway network with connections to US 169, MN 13, and CSAH 101 as multiple routes to employment centers and retail areas. The site is within walking distance by sidewalk and trail of commercially zoned areas on the east side of CSAH 21 where Marcus Theaters and a coffee shop have been approved. There is additional vacant commercial land between the Marcus site and Home Depot, as well as south of River Valley Church. Background / Discussion: This property is currently an outlot and would require approval of a final plat to be developed, a conditional use permit for multiple principal structures would also be required under the proposed R-4 ordinance. The original development plan for this area contemplated a public street connection between Crossings Blvd and 13th Avenue. Staff believes there should at a minimum be a private drive connection that connects this site with Stagecoach Road and 13th Avenue, which would be reviewed under further land use applications if this request were to be approved. Generally, residential uses generate fewer trips than commercial developments. There is a significant stand of trees on the east side of the site that could be used as a buffer to the industrial development to the east of the site. The applicant has completed a tree inventory and has been in contact with Natural Resources staff regarding the requirements. A memo from the Natural Resources department is attached. Aerial photos of the site are attached. If the site were to be developed as a commercial site, it is anticipated that the developer would desire the majority of the trees to be removed. The applicant has presented two concept plans, each showing 300 units, which is a density of 24 units per acre (concept plans are attached). The applicant has been working to create another concept plan that would save a significant amount of trees on the site as an amenity and screening. The applicant has also conducted a market study and according the applicant's study there is unmet demand for approximately 1,300 apartment units in the Shakopee market area. On December 15, 2015 the City Council approved a zoning text amendment creating the R-4, High Density Residential Zoning District. The City Council also reviewed this request and tabled this item to have further discussion on multiple family housing within the community as well as have staff provide additional information. A Council Workshop is scheduled to take place at the 1/19/16 meeting to discuss the underlying issues with staff and multiple family housing developers. Planning Commission Recommendation: At the December 3rd meeting, the Planning Commission voted 6-1 to recommend that the City Council approve of the rezoning and comprehensive plan amendment. Action Requested: Adopt Ordinance No. 926 approving the rezoning of property from B-1, Highway Business District to R-4, High Density Residential District and Resolution No. 7660, a resolution amending the land use guiding in the comprehensive plan from Commercial to High Density Residential. Attachments: Location Map Applicant Narrative Area Aerial Photo Site Aerial Photo 4 Building Concept Plan 5 Building Concept Plan Natural Resources Memo Engineering Memo Ordinance No. 926 Resolution No. 7660 Print Preview Scott Couityr MN O"C1armer: Kap and psmei oa M are beiiarad bc� he accurate bat'ar. curacy rs not guarar.,teetL Fhrs ?s riots fagat Map Scale dveurnane and sherufr{ Trot 6e subst?tfted for a fife sear!-h,appafsaf, svruay, or for rcnrng veri caffe n. f inch = 700 feet 10/2612015 http:,lfgis.co.scott.mn.usl...s/Print.aspx?img=http:llgis.co.scott.mn.usfscgisjrestldirectoriesfarcgisoutputl_ags c5ab3829.jpg[10126J2015 1:40:04 PMJ Applicant Narrative: The rezoning of Southbridge Crossings to R-4 provides great opportunity for the City to follow Smart Growth principals as it promotes high density growth in an established compact, walkable urban center. The Southbridge Crossing development will also be a transit -orientated and walkable center with mixed used development that will offer a range of housing choices and many employment opportunities. The site also has great access to major transit corridors and will promote housing opportunities which will assist the community to meet the housing needs for the growing employment which is vital for employers. As the growth of Shakopee continues, multifamily housing will be an important need for the community so it can offer housing options for its residents. The location of R-4 housing at this location is a great opportunity for multifamily development without significant impacts to low density housing. Title SHAKOPEE November 25, 2015 Map Powered by DataLink from WSB & Associates 1 inch = 752 feet potA SHAKOPEE November 25, 2015 Map Powered by DataLink from WSB & Associates Title now t* A. A y • � �1r^ 1 i inch = 188 feet Southbridge Crossing Development, Lr_c 4 BUILDING CONCEPT Area for Stormwater and Greenspace IOEM we on Pipeline EasmentT Shakopee, MN -:1-P-, peline Easment *PARKING SUMMARY: 220 Surface Parking Stalls + Additional Room for 75 Stalls = 295 Stalls aunefernandl # p landscape Solution ��L!@ landscape Prepared: November 4, 2011 architects dh:' "• ` Vt*- S- 14M Development, LLC SITE PLAN CONCEPT x �71 Prepared: November 4, 2011 Southbridge Crossing Shakopee, MN /"-PARKING SUMMARY: r^1 331 Tolal Surface Parking Stalls aune Ternan andscape landscape Solution Bete l architects ..0-u I ; City of Shakopee Mamnrnnrlum TO: Kyle Sobota, Senior Planner FROM: Jacob Busiahn, Natural Resources Technician SUBJECT: Rezoning 131 to R4 -Comp Plan Amendment & Text Amendment — Southbridge Crossings PID #: 27-424002-0 CASE #: 15073 SUBLEDGER #: 115073 DATE: November 20th, 2015 The staff review indicates a request to review a rezoning of 131 to R4—comp plan amendment and text amendment located west of Stagecoach Rd, south of 13th Ave and north of Hanson Ave. Due to the proposed development plans more closely resembling commercial buildings/site development than single family residential, it is recommended the site be treated as commercial use in regards to the Tree Preservation Regulations (151.113) vs. residential use. This review should be considered preliminary, as more comments will follow with additional submittals. However, the natural resources division offers the following comments at this time to the applicant and to the planning department: General Conditions 1. The Tree Preservation Regulations (151.113) apply to this property. The proposed use of multi -family residential housing shall be treated as commercial site development in regards to the Tree Preservation Regulations (151.113). Recommendation Natural resources staff recommends approval of the Rezoning 131 to R4 -Comp Plan Amendment & Text Amendment application subject to the items listed above being attached as conditions of the approval. 1 oft City of Shakopee Memorandum TO: Kyle Sobota, Senior Planner FROM: Joe Swentek, Project Engineer SUBJECT: Rezoning Property from Highway Business (B-1) to Multiple Family Residential (R-4), Comprehensive Plan Amendment and Text Amendment PID #: 27-434002-0 CASE #: 15073 SUBLEDGER #: 115073 DATE: November 23, 2015 The application indicates a request to rezone the above referenced property to a newly created multiple family designation, a comprehensive plan amendment and for a text amendment. The 12.6 acre property is Outlot A of the Southbridge Crossings East 3rd Addition and is located north of the transit station along Stagecoach Road. The engineering department has completed its review of the requests and offers the following preliminary comments at this time for the applicant and for the planning department: 1. A detailed traffic analysis will need to be performed to determine the impacts the rezoning request will have on existing infrastructure. Any required improvements to accommodate development will be the responsibility of the future developer. 2. The future developer should be aware a through -street extension from Crossings Boulevard to Stagecoach Road will be required. The preferred connection point is at 13th Avenue. 3. The future developer should be aware the current curb cut on the north side of the existing Crossings Boulevard cul-de-sac is intended to be a shared access with the property to the west. It is preferred this connection be used as the access to eliminate poor intersection angles. 4. The future developer should investigate the possibility of eliminating the Crossings Boulevard cul-de-sac as part of a future development. It seems that with the shared access concept a cul-de-sac is unnecessary. 5. The future developer should contact the Minnesota Department of Transportation (MNDoT) regarding permission to upsize their existing storm basin for development purposes. This approach could help create more pervious area. H ABOAA-PC\2015\12-03\Sa nd_Enginering_M emo.docx ORDINANCE NO. 926 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE ZONING MAP ADOPTED IN CITY CODE SEC. 151.003 BY REZONING OUTLOT A, SOUTHBRIDGE CROSSINGS EAST 312D ADDITION FROM HIGHWAY BUSINESS (B- 1) TO HIGH DENSITY RESIDENTIAL (R-4) ZONE WHEREAS, Sand Companies, applicant and Shakopee Crossings LTD Partnership, property owner, have applied to rezone Outlot A, Southbridge Crossings East 3rd Addition from the Highway Business (B-1) Zone to the High Density Residential (R-4) Zone; and WHEREAS, the property is legally described as: Outlot A Southbridge Crossings East 3rd Addition, Scott County, Minnesota (PID No. 27-434002-0) WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on December 3, 2015, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission has recommended to the City Council that the subject property be rezoned as stated; and WHEREAS, the City Council heard the matter at its meeting on December 15, 2015 and January 19, 2016; and NOW, THEREFORE BE IT ORDAINED, that the City Council of the City of Shakopee hereby adopts the following findings of facts relative to the above-named request: Criteria #1 The original zoning ordinance is in error. Finding #1 The current ordinance allows the site to be developed as a residential development with a commercial component. The proposed rezoning allows the proposed to be developed as only residential. Criteria #2 Significant changes in community goals and policies have taken place. Finding #2 Significant changes in goals or policy have taken place. The City desires to create opportunities for high density residential housing to have multiple styles housing available for residents. Criteria #3 Significant changes in development patterns have occurred. Finding #3 No significant changes in development patterns have occurred. Criteria #4 The Comprehensive Plan requires a different provision. Finding #4 The comprehensive plan is proposed to be amended by Resolution No. 7660 to adjust the guiding for this property from Commercial to High Density Residential BE IT FURTHER ORDAINED, that the request to rezone the property as stated in this ordinance is hereby approved. Passed in regular session of the City Council of the City of Shakopee, Minnesota held this 19`x' day of January, 2016 Mayor of the City of Shakopee Attest: City Clerk Published in the Shakopee Valley News on the day of 920 OA RESOLUTION NO. 7660 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, REGUIDING OUTLOT A, SOUTHBRIDGE CROSSINGS EAST 3" ADDITION FROM COMMERCIAL TO HIGH DENSITY RESIDENTIAL IN THE 2030 COMPREHENSIVE PLAN WHEREAS, Sand Companies, applicant and Shakopee Crossings LTD Partnership, property owner, have applied to reguide Outlot A, Southbridge Crossings East 3d Addition from Commercial to High Density Residential; and WHEREAS, the property is legally described as: Outlot A Southbridge Crossings East 3rd Addition, Scott County, Minnesota (PID No. 2 7-434002-0) WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on December 3, 2015, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission has recommended to the City Council that the subject property be reguided as stated; and WHEREAS, the City Council heard the matter at its meeting on December 15, 2015 and January 19, 2016; and NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Shakopee hereby adopts the following findings of facts relative to the above-named request: Criteria #I The original zoning ordinance is in error. Finding #1 The current guiding and zoning allows the site to be developed as a residential development with a commercial component. The proposed re -guiding allows the property to be developed as solely residential use. Criteria #2 Significant changes in community goals and policies have taken place. Finding #2 Significant changes in goals or policy have taken place. The City desires to create opportunities for high density residential housing to have multiple styles housing availablefor residents. Criteria #3 Significant changes in development patterns have occurred. Finding #3 No significant changes in developmentpatterns have occurred. Criteria #4 The Comprehensive Plan requires a different provision. Finding #4 This proposed amendment would re -guide the proposed use of the subject property from Commercial to High Density Residential. BE IT FURTHER RESOLVED, that the request to re -guide the property as stated in this resolution is hereby approved. Passed in regular session of the City Council of the City of Shakopee, Minnesota held this 19" day of January, 2016 Mayor of the City of Shakopee Attest: City Clerk PA WtA SHAKOPEE TO: FROM: DATE: SUBJECT: General Business Mayor and City Council Bruce Loney, Public Works Director 01/19/2016 Street Lighting Proposal for Downtown (E) 10. C. 1. Action Sought Authorize the appropriate city officials to execute the attached extension agreement with SEH, Inc. on street lighting for the downtown area. Background Staff has done an inspection of street lights along CR 69, CR 101 and the Lewis Street bridge. The lights are deteriorating due to the heavy salt applications for ice/snow control. These lights were corten (self-sealing) street poles and installed in 1993 along 1 st Avenue from Holmes Street to Sommerville Street. The attached proposal is to design replacement lighting system for the county roads and Lewis Street bridge. Previously, replacement LED lights and Holophane poles were installed on CR 69 and CR 101 projects. Attached is a map showing the downtown area and number of lights and possible phasing of downtown improvements system. The 1st Avenue street lighting system would have concept designs done for consideration by the EDAC, Downtown businesses and City Council. Once a light is selected, then final design plans could be started. The SEH proposal is to design a bid package for replacement lighting system along CR 69, CR 101 and Lewis Street bridge. Also, included are concepts for downtown lights along 1st Avenue and potentially for the entire central business district. Recommendation Staff recommends approval of the SEH, Inc. extension agreement for street lighting engineering services. Budget Impact The replacement of lights along CR 69, CR 101 and Lewis Street bridge would be funded out of the Capital Improvement Fund. Concept design would be funded out of the Downtown Improvement fund. Relationship to Vision This supports Goal E: Deliver effective and efficient public services by a staff of well-trained, caring, and professional employees. Requested Action Authorize the appropriate city officials to execute the attached extension agreement with SEH, Inc. on street lighting for the downtown area. Attachments: Phase Plan - Street Lighting Downtown SEH, Inc. Proposal O:. ,^ 461 e D O —:---° _ xWV sn ON - Yl 1 fir• - O - D O 0 -O O" ° D ° 0 1 o o�1 o o w 0 0 0 O O y 71 �1 y P"aA SHAKOPEE COMMUNITY PRIDE SINCE 1857 Phase 1 Area Phase 2 Area Phase 3 Area TYPE OF POLE CONDITION O CONCRETEPOLE 0 GOOD O CORTEN POLE POOR O TRAFFIC POLE 0 VERY -POI O WOOD POLE 0 REPLACE 0 MISSING 0 O 00 O O 0 ;� .0.a0 O O O :. •-° o o Y 41. D o o p =s p o o f o p • o O - o o o 0 0 p ° °° ° 'p ' OO 0 ° OO O • O n • -OO 00 "0 ° 005O �. o °° O O °• .° �r O °0 ro O 00° O O O ./N's .t° - 0 O o 0 4,. p O f O 0 :_.O 0 0 ,t - • �1 - 7 1 < ° 1 `T o o _ - 0 O o -� O t. O 0 -O O" ° D ° 0 1 o o�1 o o w 0 0 0 O O y 71 �1 y P"aA SHAKOPEE COMMUNITY PRIDE SINCE 1857 Phase 1 Area Phase 2 Area Phase 3 Area TYPE OF POLE CONDITION O CONCRETEPOLE 0 GOOD O CORTEN POLE POOR O TRAFFIC POLE 0 VERY -POI O WOOD POLE 0 REPLACE 0 MISSING 250 0 250 SCALE: 1 "= 250' January 7, 2016 250 0 250 FW _ \ SCALE: 1 "= 250' 14 1 O 0 y� 1_ .�I .:.r Li rl • n _ l 4 M 1 } w �4t41 �H 4 � '� - ..�� 1.. ¢. �-� .r..,� • — � �� �� � !tel � � � tp -A SEH Building a Better World for All of Us' January 12, 2016 Bruce Loney, PE Director of Public Works City of Shakopee 400 Forman Street Shakopee, MN 55379 Dear Bruce: RE: Misc. Lighting Services Downtown Lighting Options & 101/69 Lighting Plans City of Shakopee, MN SEH No. SHAKO 116731 14.00 Short Elliott Hendrickson Inc. (SEH°) appreciates the opportunity to provide this scope of services and cost proposal for Lighting Services associated with the development of lighting and electrical concepts associated with the replacement existing lighting equipment along 1st Avenue East (Downtown), and for the preparation of construction documents, bidding services and construction observation for the replacement of existing acorn lighting equipment along Highways 101 and 69 immediately north of the Downtown area. This letter serves as a Supplemental Letter Agreement, as an execution of and in accordance with our Agreement for Professional Services. The following scope of services describes the associated project tasks and deliverables: TASK 6.0 - DOWNTOWN LIGHTING CONCEPTUAL PLAN This work consists of developing and presenting lighting equipment options and conceptual lighting layouts associated with a new street lighting system that will replace existing street lighting within the Downtown area along 1 st Avenue East between Fuller Street and the intersection of Highway 101. We will conduct two coordination meetings with the local business group and the City to identify specific lighting unit and pole mounted accessory styles, pole location layouts, and locations for festival/vendor power receptacles and power for tree lighting. Photometric calculations will be prepared to identify light levels that are appropriate for the Downtown area. Options for intelligent lighting controls will also be reviewed. Two additional meetings will be planned, one with the Economic Development Advisory Committee and one with City Council to review and approve concepts for future system design. Preliminary and final lighting and electrical system cost estimates and layouts will be prepared after the final equipment selection and locations are identified. Final layouts will serve as the framework for future electrical and civil engineering construction documents. The estimate fee for Task 6.0 is subject to a not -to -exceed amount of $10,200 including expenses. TASK 7.0 - HIGHWAYS 101 & 69 LIGHTING REPLACEMENT Design: This work consists of the preparation of electrical and lighting plans for the replacement of existing acorn lighting units located along Highways 101 and 69 immediately north of the area identified in Task 6.0, including lighting units located on the Highway 101 bridge over the Minnesota River. We will conduct one coordination meeting with the City to identify the preferred lighting equipment styles for this project. New LED lighting equipment is to be specified for installation on existing barrier anchorages, and on new light base foundations in locations where the barriers are not present. Existing circuiting will be evaluated and be specified for replacement as required. Photometric calculations will be prepared to ensure that proposed light levels are appropriate for the area and consistent with those generated by the adjacent LED lighting Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is 100% employee -owned I sehinc.com 1 651.490.2000 1 800.325.2055 1 888.908.8166 fax Bruce Loney, PE January 12, 2016 Page 2 systems. A system cost estimate will be provided after the final lighting and electrical layout is completed. Complete bidding and construction documents will be prepared that include the City's front-end contract and technical specification sections, lighting plans and electrical special provisions. Bidding: SEH will prepare the bid form and provide information to the City for their preparation and processing the ad for bid. SEH will post the plans on Quest CDN, attend the bid opening and prepare the bid tab. The City will process the conformed contracts. Construction: SEH will conduct a pre -construction meeting, address contractor requests for information, and review shop drawings. Minimal construction observation will be provided, and a punchlist inspection and review is included. The City will review and process contractor pay requests. It is our understanding that the following items and/or tasks will be furnished and/or performed by the City: • Asbuilt lighting and electrical plans for lighting and signal plans • Electronic base plans and reference files for the area associated with the construction along with the City's standard plan sheet border. The estimate fee for Task 7.0 is subject to a not -to -exceed amount of $12,700 including expenses and equipment. The City will furnish asbuilt lighting and electrical plans along with cad base files (if available) for the area associated with Tasks 6.0 and 7.0 for use in document preparation. If you are in agreement with the scope of work and the fees for the tasks outlined above, please sign both copies of this letter and return one copy to us as our formal notice to proceed with the work. We appreciate the opportunity to provide lighting engineering services to the City. Feel free to contact me at 651.765.2980, if you have any questions or comments regarding this proposal. Sincerely, SHORT ELLIOTT HENDRICKSON INC. 4V�:_ 4 Ken Taillon Project Manager kst c: John Rodeberg, SEH CITY OF SHAKOPEE, MINNESOTA City of Shakopee Authorized Representative Date City of Shakopee Mayor City of Shakopee City Administrator Date Date s:\pt\s\shako\116731\5-dsgn\53-design info\lighting services project\downtown 2016\1ighting proposal downtown & 69-101 lighting 2016-1-11.docx WtA SHAKOPEE TO: Mayor and City Council FROM: Jamie Polley, Parks & Recreation Director DATE: 01/19/2016 General Business 10. E. 1. SUBJECT: Approving Plans and Specifications for Quarry Lake Park Phase I and Authorization to Advertise for Bidding, Res. No. 7674 (A) Action Sought The City Council is asked to offer Resolution No. 7674, A Resolution Approving Plans and Specifications and Ordering Advertisements for Bids for Quarry Lake Park Phase I Construction, PR2016-1. Background The City acquired Quarry Lake Park in 2005 and at that time an initial concept plan was approved by the City Council. From 2009 to 2013 the park project remained as a future project because public access was not available to the park. With public access a possibility in late 2012, the City Council approved, on November 7, 2012, a new concept plan for Quarry Lake Park. The concept plan was very similar to the original plan and included park shelters, trails, a playground and parking lot. The approved concept plan also included the use of Xcel Energy's property to the south of Quarry Lake and to the West of the Xcel Energy power plant for soft surface trails. In 2013 the City obtained pubic access to the park allowing for the development of the park to begin. On September 2, 2014 the City Council approved a contract with WSB and Associates to complete the final design for the park. The City Council approved the final design and authorized the preparation of plans and specifications for the park on December 14, 2014. The completion of the park was planned for the summer of 2015. While completing the plans and specifications the complexity of developing the 111 acre park became apparent. A number of agreements were being finalized and the timing of the bidding was not optimal. On April 7, 2015 the City Council approved staff s recommendation to continue to work on the park over the summer, bid the park construction in fall or winter of 2015/2016 and develop the park in 2016. Since April of 2015 the City and Xcel Energy have agreed upon a use agreement to install soft surface trails on their property. Shakopee Public Utilities is currently reviewing an easement agreement to allow electric feeder lines under the northern trails of the park. The easements for park access and park use with Emerson Process Management have been finalized and the Shakopee Prior Lake Waterski Association has begun holding events and contributing to the park development per their use agreement. Other partners in the development of the park include the Amateur Riders Motorcycle Association and the MN DNR. The DNR is willing to plant trout in the lake to make Quarry Lake a winter trout fishery. Discussion Park Reserve Fund Beginning in 2005 the Park Reserve Fund allocated $1.7 Million ($500,000 of which was anticipated grant funding) for the development of Quarry Lake Park. From 2009-2013 the park was considered a future unfunded project. Due to increased development within the City and the collection of park dedication fees, the funding for the park became available and in 2013, $1.79 million was allocated to make Quarry Lake Park a 2015 project. This was very similar to the funding for Southbridge Community Park which was completed in October of 2014. The Park Reserve Fund currently has a balance of $2,024,866.50. The Park Reserve Fund that was approved with the 2016 budget includes the $1.79 million for Quarry Lake Park and $350,000 allocated for a joint project with the school district. At this time a joint project has not been identified, therefore the amount available in the Park Reserve for Quarry Lake Park is $2.14 million. The amount of park dedication fees anticipated in 2016 and 2017, based on current development application or projects pending, is approximately $3 million. Park Construction Estimate The final plans, specifications and cost estimates have been completed. The amount of soil correction found to be needed to develop the park was significantly more then anticipated putting the estimated construction amount beyond what was allocated for the construction of the park. The main part of the park was a dumping ground during the mining of the quarry and it has been discovered that the soils are worse then anticipated. The Park Reserve Fund allocated $1.79 million for the construction of the park which does not include the construction of the large shelter/community building. The new cost estimate for the park construction not including the community building is $3.5 million. $905,000 of this increase is attributed to earthwork and soil corrections. Park Construction Site Work Options The park project is broken down into three packages; pedestrian bridge, building and site work. The pedestrian bridge package was bid and a contract has been awarded. The contractor began the work for the bridge on January 11, 2016. The pedestrian bridge package was approved first due to the lead time needed for the bridge. Based on the funds allocated in the Park Reserve, staff and WSB have identified three phase I options to start the park construction. The options were reviewed by the PRAB on December 14, 2015. Option 1- Preparing for future development . Full earthwork . All soil corrections . Removals and restoration of the site • Pedestrian Bridge (approved) Cost Estimate: $1,777,880.00 Option 2 - Future development + aggregate trails . Full earthwork . All soil corrections . Removals and restoration of the site . Pedestrian Bridge (approved) . Utilities . Aggregate trial loop around the lake Cost Estimate: $2,177,180.00 Option 3 - Main Park Area NW Corner • Earthwork of NW corner . Soil corrections in NW corner . Removals and restoration of NW corner . Utilities . Parking lots Cost Estimate: $1,818,030.00 The PRAB unanimously moved to recommend option 3 to the City Council for approval, as option 3, with the addition of the large shelter, would provide the most benefit to the community and establish Quarry Lake Park as a destination park. Building Package The City Council has supported designing a community building that will be highly sought after by individuals and groups for weddings, corporate functions, large special events, etc. The building that has been designed includes a large meeting room that will accommodate 169+ people seated at round table (250+ theater style), a catering kitchen, small meeting room, interior bathrooms for the shelter users and exterior bathrooms for the park users. The park shelter will generate revenue through rentals, programs, and special events. The City Council also recommended that the community building be designed to be as sustainable and energy efficient as possible. Attached you will see a memo of the sustainable qualities incorporated within the building design. The estimated cost of the community building is $2.3 million. Site improvements and the small parking lot specific to the community building are estimated at $270,000. Emerson Process Management has generously offered to donate $500,000 over five years to the construction of the building. The donation offering is available to the City until March of 2016. Emerson is very supportive of the park construction and feels the community building will make the park standout and assist in making the park a destination park. The 2016 Park Reserve Fund anticipates the park dedication fees to be collected in 2016 will fund the building construction. If the park dedication fees are collected later then anticipated, the PRAB is recommending, unanimously, that the building fund be utilized to pay for the community building and refunded as park dedication fees are collected. Budget Impact Attached is a revised Park Reserve Fund plan illustrating the allocation of funding in 2016 for the community building. The Park Reserve Fund currently has a balance of $2,024,866.50. $1.79 million is allocated to Quarry Lake Park in 2016 and $350,000 is allocated to a joint project with the school district not yet identified. The City Council could allocate $2.14 million to Quarry Lake Park. • Option 3 estimate: $1,818,030.00 • Community building estimate: $2,570,000.00 - $500,000 = $2,070,000.00. • Total cost of option 3 and the community building unanimously recommended by the PRAB = $3,888,030.00 • Park Reserve Fund allocation: $2.14 million • Amount to be funded with park dedication fees or building fund initially: $1,748,030.00. • Estimated park dedication fees to be collected: $3 million Timeline The proposed timeline for the phase I park development is to have advertisements run in the Shakopee Valley News on January 28th and February 4th. The Bid Opening is scheduled for February 23rd, 2016 and Award of Contract will be presented at the March 1 st City Council meeting. Construction is anticipated to begin in May of 2016. Recommendation On December 14, 2015, the PRAB unanimously moved to recommend to the City Council option 3 with the addition of the community building as construction phase I of Quarry Lake Park. Staff is also recommending that a Geothermal system, interior cast stone wall, the amphitheater with stadium seating and the gazebo be included in the bidding documents as bid alternates. Relationship to Vision A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. Requested Action If City Council concurs, 1. Offer Resolution No. 7674, A Resolution Approving Plans and Specifications and Ordering Advertisements for Bids for Quarry Lake Park Phase I Construction, PR2016-1. 2. Move to authorize the bid opening on February 23, 2016 at 1 p.m. 3. Move to include a Geothermal system, interior cast stone wall, the amphitheater with stadium seating and the gazebo be included in the bidding documents as bid alternates. Attachments: Resolution No. 7674 Design Contributions to Sustainability Revised Park Reserve Plan Quarry Park Plan Cover Sheet Site Layout Large Building Plan Cover Sheet Building Floor Plan Exterior Building Plan RESOLUTION NO. 7674 A Resolution Approving Plans and Specifications And Ordering Advertisements for Bids for the Quarry Lake Park Phase I Construction Project No. PR2016-1 WHEREAS, The City of Shakopee has hired WSB & Associates, Inc. to prepare plans and specifications for improvements for the Quarry Lake Park Construction, and any appurtenant work. WHEREAS, Quarry Lake Park Construction will be bid in three packages; site work, building and pedestrian bridge. WHEREAS, The park construction will take place in phases with phase I developing the main park area (NW corner of the park) and construction of the community building. WHEREAS, WSB and Associates, Inc. and their sub -consultant HCM Architects have prepared the plans and specifications for the site work phase I and community building and have presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. Such plans and specifications for the site work phase I and community building, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2. WSB & Associates, Inc shall prepare and cause to be inserted in the official paper and online an advertisement for bids upon the making of such improvement under such approved plans and specifications. The Advertisement for Bids shall be published as required by law. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2016. Mayor of the City of Shakopee ATTEST: City Clerk (**'4� H A G E N, CHRISTENSEN & MCI L W A I N A R C H I T E C T S MEMORANDUM TO: Shakopee FROM: Matt Lysne / Liz Berres Quarry Park Design Team DATE: December 9, 2015 COMM. NO: 1537 SUBJECT: Shakopee — Quarry Park COPIES TO: Sustainability This memorandum will serve as the list of `Design Contributions to Sustainability' for the Shakopee Quarry Lake Park Community Building & Picnic Pavilion SITE: • Brownfield Redevelopment - developing on Brownfield sites • Parking Capacity - Minimizing surface parking to the bare minimal while enhancing open space can enhance the qualities of sustaining the site. Minimizing impervious areas, thereby reducing the quantity and increasing the quality of stormwater, • Site Development - Protecting and restoring natural habitat allowing or the use of native vegetation to reduce landscaping irrigation requirements • Maximize Open Space - Maximizing open spaces may improve stormwater quantities and qualities, Increasing the amount of open space can reduce heat island effects. • Stormwater Design - Quality Control - Projects using best management practices (BMP) to capture and treat runoff by reducing the runoff volume, affects the storm water quantity by using rain gardens, vegetated swales, rainwater harvesting. WATER EFFICIENCY: • Water Efficient Landscaping -Using native or adaptive vegetation • Water Use Reduction - Low flow fixtures with automatic sensors- water saving technologies affect energy performance. ENERGY AND ATMOSPHERE: • Minimum Energy Performance — HVAC o Building energy performance and indoor environmental issues such as ventilation, occupant controllability and the amount of daylight has been carefully coordinated. Refrigerant selection contributes to greater environmental benefits by using environmentally preferable refrigerants and substances. P H 6 1 2- 9 0 4-1 3 3 2 F A X 6 1 2- 9 0 4- 7 3 6 6 420 1 CEDAR AVENUE SOUTH MINNEAPOLIS, MN 5 5 4 0 7 MEMORANDUM Design Contributions to Sustainability DATE: 1 2.09.20 1 5 • Alternate Bid: Geothermal System with In floor radiation and air o Energy use can be mitigated by using on-site renewable energy — the Lake o Geothermal System may deliver up to a 400% efficiency rating with a pond loop system. 4 units of energy are delivered for every 1 unit of electrical energy. Geothermal systems are transferring heat, not creating it by burning something. A more efficient comfort system lowers the bill significantly, up to 40% on total building energy compared to a conventional boiler system. Noise pollution reduction - Unlike air conditioners or heat pumps there is no outdoor unit (besides in the lake). Geothermal units are very smooth and quiet in operation comparable to a refrigerator. Geothermal units are also very reliable since the units are not subjected to wear and tear caused by snow, rain, ice, or vandalism. General Impacts - The EPA and the U.S. Department of Energy recognize geothermal systems as the most environmentally friendly way to heat and cool. Unlike other comfort systems, geothermal does not emit carbon dioxide, carbon monoxide, or other greenhouse gasses which contribute to air quality pollution. Additionally, low electricity demand from geothermal systems help reduce peak grid demand and the need for more electric generating plants. o EMAIL from August 14, 2015 'A Geo system would reduce utility bills by about 1/3 a month. As far as a cost estimate of payback we are too early in design to determine it without conducting an energy model. Please note that the pond loop system proposed is a cheaper and more efficient system compared to most Geothermal system options; so it will have a shorter payback comparatively. In lieu of the geo the boiler and condensing unit will have to be changed out in 30 years with annual maintenance, whereas the pond loop lifecycle is closer to 50-75 years, with only one unit and a small pumps with minimal required maintenance.' • Base Bid: Gas Boiler system with in -floor radiation o Energy use can be mitigated by using high efficient boiler and condenser units o (95% efficient boiler selected) boiler for heating and highly efficient variable refrigerant flow(vrf) heat pump system for cooling and outdoor air tempering. Vrf systems are 25% more efficient than convential systems. • Energy Performance - Energy consumption is ensued due to the project meeting the new high standard building code requirements for the envelope (climatically appropriate roofing materials), lighting and HVAC systems. Thermal Comfort - Thermal comfort is affected by environmental conditions (air temperature, radiant temperature, relative humidity and air speed), personal factors (metabolic rate and clothing) and personal preferences. Achieving thermal comfort with efficiency by zoning and City manual control based on building use. Zoning strategies employed for thermal comfort controllability also using an energy recovery unit allows incoming air to be treated with pervious condition interior air through a non -mixing system. • Controllability of Systems — o Lighting systems are affected by strategic window placement, glazing selection i.e. translucent upper transoms for daylight, thermal and view control. Daylighting/thermal HVAC responsive system can maximize energy savings. All Light fixtures are LED, most are on Occupancy Censors and exterior lighting are on daylight atomic timer clock. - H A G E N CHRISTENSEN & MCI LWAIN - PAGE 2 ❑ F 4 MEMORANDUM I I Desiqn Contributions to Sustainability DATE: 1 2.09.20 1 5 1 1 o The building automation system provided will allow the city staff to monitor and operate the systems remotely from any location with internet access. Staff members will be able to schedule the hvac equipment for special events without traveling to park site. Facilities staff can also remotely verify the operating status of hvac equipment. This control capability reduces park site energy consumption because facilities staff can more closely match hvac equipment operation with actual park occupancy. On-call staff will receive alarms in the event that the systems are not operating as expected. After receiving an alarm, staff can determine if a site visit is warranted to address the situation before it escalates into a serious and costly problem. • Daylight and Views — Daylight Increasing the area of vision glazing can increase access to views from the building and assist in lighting reduction. INDOOR ENVIRONMENTAL QUALITY: • Minimum Indoor Air Quality Performance — o Specified materials and furnishings do not release VOCs, Indoor environmental quality also includes occupant's auditory comfort and well being. o A energy recovery unit is provided for both options which will exhaust the bathroom air and bring in fresh outdoor air. This will reduce energy consumption. Carbon dioxide control is also provided which will monitor the co2 in the space and bring in more or less outdoor air as necessary to provide a breathable enviroment. • Acoustical Performance - Effective acoustical performance materials and systems implemented. LOW Dba units have been selected to provide a quiet environment for the occupants. MATERIALS AND RESOURCES: • Recycled Content — Specified recycled content and/or locally manufacturer materials EXTERIOR: Roofing/Fascia Berridge Metal Products Made from 32.3% Recycled Content 100% Recyclable at the end of their lifespan Cast Stone Stone contains recycled content Steel reinforcement made from recycled content Local company No on-site waste Reusable molds in production Long life -span and can be salvaged and reused Kalwall Higher Insulative properties and thermal comfort (or equal) Improves Daylighting Contains 10-20% Recycled content Reduces light pollution and Optimizes Energy Performance - H A G E N CHRISTENSEN & MCI LWAIN - PAGE 3 ❑ F 4 MEMORANDUM Design Contributions to Sustainability DATE: 1 2.09.201 s INTERIOR: Carpet 1 & 2 Interface Phonic collection is made with 60% post -consumer recycled content 100% of Manufacturing & Production GHG Offset No VOC 100% Recyclable at the end of their lifespan — to factory for r euse Net -Zero Goals for manufacturing by year 2020 Carpet Tile 3 Patcraft Earthen Weave collection is made with 36.1 % recycled content 100% Recyclable at the end of their lifespan — to factory for reuse Each ingredient is Cradle to Cradle Certified Floor Tile 1 Fiandre Link collection is made with 40% pre & post -consumer recycled content 30% of Raw Materials are locally sourced from manufacturing plant No VOC 50-75% Recyclable at the end of their lifespan — to factory for reuse Wall Tile 1 Fiandre Shen collection is made with 40% pre & post -consumer recycled content 30% of Raw Materials are locally sourced from manufacturing plant No VOC 50-75% Recyclable at the end of their lifespan — to factory for reuse Wall Tile 2 No VOC 50 year life span Manufacturing & Production GHG Offset & renewable resources used for energy 50-75% Recyclable at the end of their lifespan — to factory for reuse - HAGEN CHRISTENSEN & MCI LWAIN PAGE 4 OF 4 2016 Green Meadows 17th Ave. Sports Complex Riverside Fields Southbridge Community Park Huber Park Improve. Westminster Quarry Lake Park Quarry Lake Building High School Site Joint Development Riverview 2019 Tahpah Park Improve. Southbridge Trail Development Totals: 75,000 1,790,000 2,500,000 600,000 - - - - 75,000 300,000 $ 300,000 $ 4,965,000 $ - - 300,000 300,000 $ - $ 675,000 $ Park Reserve Fund Projected Fund Levels 2016-2020 Capital Improvement Program Revised 1.15.16 REVENUES: 2015 2016 2017 2018 2019 2020 Park Dedication Fees $ 1,157,545 $ 3,000,000 $ - $ $ - $ - Grants - 150,000 - - - Donations/Misc. 120,000 390,000 100,000 100,000 100,000 100,000 Interest 5,000 5,000 - - - - Total Revenue 1,282,545 3,545,000 100,000 100,000 100,000 100,000 EXPENDITURES: Expenditures per List -PARKS 300,000 4,965,000 - - 675,000 - Total Expenditures 300,000 4,965,000 - - 675,000 - Excess (Deficiency) 982,545 (1,420,000) 100,000 100,000 (575,000) 100,000 Cash Balance January 1* 912,355 1,894,900 474,900 574,900 674,900 99,900 Balance 12/31* $ 1,894,900 $ 474,900 $ 574,900 $ 674,900 $ 99,900 $ 199,900 * Balance equals cash balance per cash flow projection with project carry forward. ** Cash for 2013 based on YTD 12/31/2013 preliminary Detail: 2015 2016 2017 2018 2019 2020 2016 Green Meadows 17th Ave. Sports Complex Riverside Fields Southbridge Community Park Huber Park Improve. Westminster Quarry Lake Park Quarry Lake Building High School Site Joint Development Riverview 2019 Tahpah Park Improve. Southbridge Trail Development Totals: 75,000 1,790,000 2,500,000 600,000 - - - - 75,000 300,000 $ 300,000 $ 4,965,000 $ - - 300,000 300,000 $ - $ 675,000 $ Quarry Park Site Development City of Shakopee, MN 1 PROJECT LOCATOR MAP CS uo�,o.m. Drawing Index: CS Cover Sheet & Index L1.0 SWPPP L1.1 SWPPP 1_1.2 SWPPP 1_1.3 SWPPP L2.0 Overall Site Plan & Notes L3.0 Existing Conditions & Removals - North L3.1 Existing Conditions & Removals - South L4.0 Layout Plan - North L4.1 Layout Plan -South L5.0 Grading Plan - North L5.1 Grading Plan - South L6.1 Landscape & Restoration Plan - North L6.2 Landscape & Restoration Plan - South L6.3 Landscape Notes & Details C1.0 Utility Plan - North C1.1 Utility Plan - South E1.0 Electrical Enlargement Plan E1.1 Partial Electrical Site Plan E1.2 Electrical Schedules E1.3 Electrical Details & Notes D1.0 Details - Retaining Walls D1.1 Details - Miscellaneous Details D1.2 Details - Enclosure Details D1.3 Details - Miscellaneous Details D1.4 Details - Stair Details 1 D1.5 Details - Stair Details 2 D1.6 Details - Stair Details 3 ccn �.�' o, �, �,,,,. CITY OF SHAKOPEE, MINNESOTA SHEET Quarry Park Site Development CCA WSB www!wM:n�ep.cm' ° "CCA �„ £ Cover Sheet & Index CS ao.o�d accA h �� u n.���aw�.>w x�: omoN SKdP City of Shakopee, Minnesota CITY PROJ. NO. 2016-1 (D 2)_L SITE PLAN 113fM2!Tl j'-0" COMM. NO. 1537 0—r MI,,hi,i,,,,,I/E1,,l,l,.1 Civil/ -d—, s........ A 1WX2518-1-1— wbwd6.A Ai WSB 11/07115 MD.D.— Q SHAKOPEE ec. Owner City of Shakopee prnje,f Quarry Lake Park - Community Building T111Overall Site Plan SITE PLAN GENERAL NOTES 1- STSIUR— AND BDUNSARY IN— P-10ED B—NER ­NTRADT.R IS . NRRD 1- — I -111E. TD.. STE—DITIE. —THAT. M M I I.E —TRACTOR $'All N�_TAT_"P'N"T11 1— R—NAMAI IR R—IN 11 ANI DANAGE TO—TING MDN " "NAS tAT TH, , - E FIR —HIRIATIN "Ill 71 A01ITIDNA- WINK NEINI DDR—D, SITE PLAN KEY NOTES DONDINSON UNITS, SM CONTN— TO PRORNIE —; COOSSINATS RITH CSNL ELSE. IUMPSTSR AND EN—URS 11 SIM IONTRACTIR - SIM CIL SET w' e Ornwing No. .......ra,Eo,M....... al .0 HAGE N, CHRIST E N EEI & N111—AIN SHAKOPEE Citv of Shakoeee Quarry Lake Park Community Building 6201 Innovation Boulevard Shakopee, MN 55379 October 30th, 2015 INDEX TO DRAWINGS ARCHITECTURAL a0.0 Cover Shea( Drawing Ie. & Project Demnpgon a1.0 COMMUNITY BUILDING RENDERING a1.1 13.3 WSB Site Plan (For Reference Only) COMM. 0. 1537 Owner M honleal/Elecirlcal Civil/LOndscope BO%Qrmar Redaw Sal Finishes Flee, Plan .2.2 .3.1 Reef Plan Exterior Elevations 1N38115 12/07115 Bid Documents But ding Sections (►/''y�_'►/�'�■■1 Building Sections .5.1E- a5.2 or Details Exterior Details SHAKOPEE ^kr/ '!r/�I .7.1 .7.2 Toilet RoomElevations & Enlarged Plan Millwork Elevations INDEX TO DRAWINGS ARCHITECTURAL a0.0 Cover Shea( Drawing Ie. & Project Demnpgon a1.0 Ovemli Bite Plan a1.1 13.3 WSB Site Plan (For Reference Only) .12 .2.1 Pevkg Plan & Site Detalls Floor Plan .2.1 IS Furniture & Equipment Floor Plan .2.11 Finishes Flee, Plan .2.2 .3.1 Reef Plan Exterior Elevations a4.1 But ding Sections .4.2 Building Sections .5.1E- a5.2 or Details Exterior Details .5.3 Exterior Details .7.1 .7.2 Toilet RoomElevations & Enlarged Plan Millwork Elevations .7.3 Millwork Details .8.1 Window&Door Schedule .9.1 Reflected Ceiling Plan STRUCTURAL SO .0 Structual Tile Sheet .1.0Footing & Fo..deene Plan s2.0Reef .3.aSedue. Framing Plan & Details s3.1 Sections & Details .3.2 Sections & Details MECHANICAL m0.0 m1.1 Mechanical Tile Sheet Partial Site Plan - Mechanical m A Communlry Building Fee, Plan - Fire Protection m3.0 m3.1 Community BuildiM UiMertbor Plan - Plumbing Community Building Floe, Plan - Plumbing m4.1 Community Building Fbor Plane - Piping m4.2 m5.1 Community Building Floor Plana - Utility Room Communlry 9u0ding Floor Plans -HVAC hi Reef Plan -Mechanical m7.1 m8.1 Mechanical Schedule. Mechanical Details ni Mechanical Details m8.3 Mechanical Details "A M8.5 Mech.N.1 Details. Mechanical Details ELECTRICAL E Eleclrical Tile Sheet E2.1 Community BUIMing Floor Plan-Lghiing E3.1 Community Building Floor Plan - Power & Systems E4.1 Power Riser Diagram E5.1 Schedules - ElecMml E Delete - El-rical E6.2 D.tails-Electrical E6.3 Details - Eleetdeal GENERAL NOTES: 1. GENERAL CONTRACTOR IS RESPONStSLE FOR ALL WORK NECESSARY TO COMPLETE THE GENERAL CONSTRUCTION, VENTILATION, PLUMBING AND ELECTRICAL CONSTRUCTION AS SHOWN ON THESE CONTRACT DOCUMENTS. ITEMS NOT EXPRESSLY SET FORTH BUT WHICH ARE REASONABLY IMPLIED OR NECESSARY FOR THE PROPER PERFORMANCE OF THIS WORK SHALL BE INCLUDED. 2. BUILDING PAD PREPARATION: GENERAL CONTRACTOR IS RESPONSIBLE FOR SITE BUILDING PREP. & FINAL PREPARATION OF PADS, EXTENSION OF UTILITIES TO BUILDINGS AS SHOWN ON THESE CONTRACT DOCUMENTS. SITE CONTRACTOR WILL BRING UTILITIES TO APPROX. F FROM BUILDINGS UNLESS OTHERWISE NOTED. 3. CONTRACTOR IS RESPONSIBLE TO VISIT THE SITE TO VERIFY EXISTING CONDITIONS, REVIEW THE DOCUMENTS AND IDENTIFY ANY DISCREPANCIES. ALL DISCREPANCIES SHALL BE REPORTED TO THE ARCHITECT AT THE TIME OF THE BID. 4. GENERAL CONTRACTOR IS RESPONSIBLE FOR ALL PERMITS, & APPROVALS NECESSARY FOR COMPLETION OF THE WORK. 5. GENERALCONTRACTOR BHALL COORDINATEWITH THE SITE CONTRACTOR, OWNER & ARCHITECT THE LIMITS OF CONSTRUCTION FOR EACH BUILDING PRIOR TO BEGINNING THE WORK. AN AREA FOR STAGING OF BUILDING MATERIALS STORAGE ANO EQUIPMENT LOADINGIUNLOADING WILL BE COORDINATED WITH THE SITE CONTRACTOR, OWNER & ARCHITECT. PARKING OF CONSTRUCTION VEHICLES & WORKERS WILL BE RESTRICTED TO DESIGNATED AREAS. 6. GENERAL CONTRACTOR IS RESPONSIBLE TO COORDINATE WITH SITE CONTRACTOR AS REQUIRED FOR DURATION OF PROJECT. Sfmofurol Engineer Own City of Shakopee TltQuarry Lake Park - Community Building tine CojIver Sheet, Drawing Index &Project Description BUILDING CODE INFORMATION: Zoning I Ordinance Review A. Zoning District: Park Building Code Review B. Applicable Cotler Minnesota Building Code (MBC) -2015 Minnesote Acrossibllity Code- 2015 Minnesota Fire Cade -2015 International Fire Coda -2015 Inlemational Plumbing Code -2015 International Mechanical & Fuel and Gas Cade -2015 National Electrical Coda -2014 C. Proposed Building The project is W build a new Community building on a site al the naw Quany Park in Shakopee. The Fealty will mnsist of a 2,500 SF+gathering Space for Dining and/or Assembly Space witit support spaces including, Toilet Rooms, Servery, LobbylBreak-out space, Small Meeting Room aM Storage. The Builtling is proposed IS be approximately 5,256 SF. D. Occupancy Classifications (2015 Minneaote Building Code, Ch. 3) The proposed building will have the following omupancy types: - Occupancy Group A-2, Meeting and Dining Facility E Allowable Haight and Building Area (2015 Mlnnemtx Building Code, Table 503, Section 503 & Section 504) Occupancy Group A-2 (Type II -B) with auleri sprinkler system) 9,500 SF x 3 = 28,500 SF allowable par floor, 2-s(ory maximum The Proposed Building the within mesa III B. Occupancy BRISSRBon (2015 Minnemta Building Code, Ch.5) No separation is required between Group A-2 and Greup S-1 (Table 508.4) C. Building CS Shie tion Type (2015 Minnesota Building Coda, Chapter 6): Type BB D. Construction Requirements (2015 Minnaso+a Building Cede, Table 601) Construction type II -B Partitions - pelma tient 0 Bearing wells 0 Structure) frame 0 Fbor Construction 0 Roof mn.Wction 0 E EZHing-(2015 Minnemta Building Cotle, Table 1004.1.2) Gathering Spam: 2,533 SF/15 BE perpmupent=169 oa nts Conference Room: 234/15 SF per occupant =16 occupants Lobby: 43317 SF per occupant= 62 occupants Mechank;al Room: 3291300 SF per occupant = 2 occupants See- Storege: 3631300 5E per occupant = 2 occupants Servary: 280200 BE Par occupant = 2 occupants 253 omupnnts x 0.2 = 50.6 inches Total Estr Width required = 50.61"1 required F. A"'*" All Minnesota Aceesslbillty Code) All spaces shall comply with Mlnnasola Accessibility Cotle. M. Plumbing FMure Requl.-- (2015 Minnemta Building Cotle, Ch.29, Table 2902.1) Occupant load: 253 total ..up - (127 men & 127 women) (Similar to Resburanls, Banquet Halls and Food Coure) N. Total Flxtures Required: Male Water Closets Required: 1 per 75 occupants. Total required = 2 Lavatories Required. 1 per 200 omupanle. Total required =1 Female Wafer Closets Require par 75 occupants. Total required = 2 I p Lavatories Required: per 200 occupants. Total requiretl =1 Drtnking feuntalns: 1 per 500 Required: 1 Service sinks: Required: COMMUNITY BUILDING - CODE REVIEW PLAN ;' e Omwing No. .E or rn. srarE or w�.ne.o,a. a0.0 Hnca x, CHRIST E N EEI&.MeILwArry FLOOR PLAN GENERAL NOTES—DP PREDAar OEM IABI IINL"`Ess Nol oiHERYW�SE. NO PON4iNG 0°F SPLIT S. 1 2 3 4 5 5.7 6 6.5 NR�ourowEs NES.-I' AND ¢E DDR°DRawlxcaEaRaDDNIDxa� pRA­ LIP ?EAxDxDREroPAxD . oM"EEc.EEr HDI NTE R �x+rERIDRHN.axI SEEF.FFT Aa D noMluu cmu a az;Ewn° HBU-ns"u°PORAID Nva A - — - — - - - — - - - - — xDR�rDN. Nvr wxHCRDU, ; an E> "LAIEP. o"HL"E o c� ED.®"a,oi'; �"w i,�:;vP. IOR WALLNOTE E x„i ®;'C^o L FLOOR PLANKEYNOTES ISEE aHEAJH Nc UMERTENED Restroom FINISH NOTES DR ,axNO DNT o NxDwDwDR ®.ouu"ads Fx cx aRovm "aaREo. sxl I ¢s. O R OFPAPELE I, WDme �,M Restroom INSTALLED E.PREOAR�psxxaEST sx uwrtxPOP xaxcERsAND xooxa,SEE .E x. 103ns 113 _ O 11 Oao B ' r �® c5 rnEMSRaNE O EDicr�x MucwaRN-PRa DE REVD eL.—N. NSEE IRNE rzLLsorwtT oom wr s r-, ra^ •, - 110 O° �NEwINDvrtm Alfty RMErALeRacNEis liwniis wi�"ievetAOJVsI paohoEaiociwcc - S.—H— Oe INTERIOR DuvND ASSEMscv-SEE SHEET es., .I 102` ~ St°mge RNxDParENERa T o PDDDxxEDnDµ,EEMEDx "IM MY sync zr uxit�c EEez,a RR axPoam Exn[R OR arRuc,uRAc cowux PRINT, PrP C _ slrvo x uoal xRl _ + - +� — wR,zrou xvv E O x cEcouN,ER vnrx ovERxEao cowuD DooR SEE sxEEr rz O s� s EM,y 109 ®,a oc. a.,, O 100 N Lo0byl5eatln9 P P oro PNsx ND rnvialwo ana"x°E O RyR=x Me LNAuxer Toe En R@DIe.ao^nrr ruu 51. — — N aE ,s,°E o as M awRxMM narRM°wm ,, ° R. a MaLLaNELF 05INS. ANIIAEJN�1."111%�NS o TNPIN DEEP A.R.STORErRoxrsysTEMrwowooD s,u s¢sxE¢ae., w _ ,T o .-MPaNN ,EEMEDH Me tlng Room al ME.E—E P w u sPMasv- �eADKSPu e PETER 107 (Ia PaaM PER O n ax �Draa,PcooR To cE uxouxrux.sEEax.n S O L xD lm ueuoPon eo, ENTIRE E $ — — —HIR u: DAIRNETSA eASEox cuuwAusl I r uaMRcae,x¢s axD DRwgxD rDMxrux-aEE.:x s OEXvDamlxrER«,RsmumuRa°cDu,MN.Pamr.rvP. INTERIOR PARTITIONS ALT _ORP_, .S,._RRGr..,SE 1 -- �1A xDa E�e� � xIS Gathering Span l c 06 rP DRMAT- Lw'NxM xaDaRDM Ra.amEPLLDAw w x ,Fw �ANDDIiED `2 FE M, �3 naovE Ma80NRYDNPI-NDTDanixCTIRE `d ,u MR. STUD., 11.4-1. craaaoxEMDE I I I I I I n "N aRDRwA¢ r a w er P5 axDrDa� REaaDRE D�aDDxEaDa I ` "I sQ I10 PX DENorES PAR,mcxrvPES IaEE SCHEDDu:I IFRERR, TVPE R Dm.ao.oR swur � THEAca D—LE—G. —_ —_�'�— u,EtPa ___ ____PRDPR�ATa ` -r F -� -T aau w.reDPaR,moxsro es sSAu=D ar srs¢Dscx 8 1 rx AN IIS �MREar.sPR._TERM< Ea 16IALLRE'L HIGHT PARTITIONS TO SE 1EALE1 TO CONSTRUCTION FLOOR PLAN Ll iR'=1'-0' COMM. 0. 1537 0—, D-119 ND. IM115 eo�axm,RamaM SM . City of Shakopee se Dja<I IM7115 BHDDD,— WSB � � � Quarry Lake Park - Community Building ' °� `xe Store °` "'°°°'°�°m o a2.1 Title HacE N, CHRIST E NEE°Ez &.M11LwAIN SHAKOrEE P Floor Plan 3 CTTZ�Bulldl,qW�El�tb, ELEVATION GENERAL NOTES I At XZ.8,D A T.O. s.=� -2A �Au — — w,1_ 1.-0 — AA luoicareo ox oaAwiuc AN. 1. STRUCT /CECK PE�AmAvlg� Ll 12 4 STRUCTJDECK m omne TA. BEAM/DECK BEARINGS ...NT­­S01D­ion A1­NfS­SK _QANOL� TAN._L_ALZ._ 22�_ T T C 92 -TTY EastEl 1,8 - Community 6.5r T T T T T I II I I I I Community BW -9 N.dh E1,­ 1,8TT , O<�> MU-VEMS iouveH -_.N..ocw - ft STRUCT.IDECK -- — — — — _BEARING RI22'.9%GE A. -- — — — — B.O. STRUCTIDECK PARAPET ALL3'-1D" T cznv� Build,,, S,.Elevation - ELEVATION GENERAL NOTES I At XZ.8,D A T.O. s.=� -2A �Au — — w,1_ 1.-0 — AA luoicareo ox oaAwiuc AN. 1. STRUCT /CECK PE�AmAvlg� ELEVATION KEY NOTES 12 4 STRUCTJDECK m omne TA. BEAM/DECK BEARINGS ...NT­­S01D­ion A1­NfS­SK _QANOL� TAN._L_ALZ._ 22�_ saoaMtanam SHAKOPEE .ANN _C_ A� O N.=.T AN. --N. NC M.. ­ ANC O .L. To AxN N. N_N svuA OHoseete see MECH. O<�> MU-VEMS iouveH -_.N..ocw - ft STRUCT.IDECK -- — — — — _BEARING RI22'.9%GE A. -- — — — — B.O. STRUCTIDECK PARAPET ALL3'-1D" T cznv� Build,,, S,.Elevation - COMM. NO. 5 5.7 6.5 e di Cia/ Aw�_ TO. 12 4 STRUCTJDECK m omne 9mwing No. all BEARING RING 10/30/15 W%N.,ievvW 22�_ saoaMtanam SHAKOPEE E,C COMM. NO. 1537 e di Cia/ Aw�_ It 12 ily -.Shakopee Project Quarry Lake Park - Community Building Ttle � Exterior Elevations m omne 9mwing No. all -N IT11SEN & MCILWAIN ---T. 10/30/15 W%N.,ievvW looms saoaMtanam SHAKOPEE WtA SHAKOPEE TO: FROM: DATE: SUBJECT: General Business Mayor and City Council Samantha DiMaggio, Economic Development Coordinator 01/19/2016 Approval of Modified Sewer Availability Charge (SAC) Program Policy (B, D) 10. F. 1. Action Sought The City Council is asked to authorize modifications to the SAC policy as recommended by the Economic Development Advisory Committee. Background In September, 2008, the City received 1,494 Metropolitan Council SAC credits valued at $3,331,620 when Rahr Malting discontinued use of the regional system. As a result, the City has a limited `bank' of SAC credits that can be applied city-wide. The purpose of this policy is to establish procedures to regulate, coordinate, and facilitate the approval of Sewer Availability Charge (SAC) loans or grants for eligible businesses or properties. The Council initially agreed to utilize 400 of these credits, valued at $1,338,000 for Economic Development purposes. Currently there is a balance of $190,025 remaining for this activity. Since these credits/funds are nearly depleted, staff has been asked to review and modify the current policy. Council originally set aside $1,993,620 for sewer projects. In August, 2015, the City completed the L16 Lift Station Project utilizing $476,395 from this fund therefore the remaining balance is $1,517,225. Recommendation The EDAC reviewed the current policy on January 13, 2016 and they have made the following recommendations: . That the program funds continue to be available as a grant and/or loan. . They are requesting that the remaining $1,517,225 that was originally set aside for sewer projects now be available for economic development grants and/or loans . They suggested modifications to the current policy, the new policy is attached for your review. Budget Impact None as SAC credits were obtained from the Met Council once Rahr Malting came off the Metropolitan Council sewer system. Relationship to Vision This supports Goal B, " Positively manage the challenges and opportunities presented by growth development and change", and Goal D, "Maintain, improve, or create strong partnerships with other public or private sector entities." Requested Action If the Council concurs, it should, by motion, approve Res. No. 7675, a Resolution Authorizing Modifications to the Sewer Availability Charges (SAC) Program Policy and authorizes that the any remaining funds that were originally set aside for sewer projects now be allocated for Economic Development. Attachments: Revised Final Policy Previous Policy - Marked Up Req_ No_ 7675 City of Shakopee, Minnesota SEWER AVAILABILITY CHARGE (SAC) POLICY 1) POLICY PURPOSE For the purposes of this document, the term "City" includes the Shakopee City Council, staff, the Economic Development Authority, advisory boards and commissions, financial consultants and legal counsel. In September 2008, the City received 1,494 Metropolitan Council SAC credits valued at $3,331,620 when Rahr Malting discontinued use of the regional sanitary sewer system. As a result, the City has a limited `bank' of SAC credits that can be applied city-wide. The purpose of this policy is to establish procedures to regulate, coordinate, and facilitate the approval of Sewer Availability Charge (SAC) loans or grants for eligible businesses or properties. The City is committed to promoting quality development, redevelopment and reuse of properties. In certain situations, up front utility costs may prevent business start-ups, renovations or expansions. In any of these situations, the City may consider assessing, granting or loaning the funds necessary for sewer and water availability charges. This will be determined on a case-by-case basis for each fee and/or a combination of all of these fees. At any time, the City may discontinue the option to provide any assistance for these fees and approval is contingent upon funding. 2) BACKGROUND A. Metropolitan Council Sewer Availability Charge The Sewer Availability Charge (SAC) is a one-time fee imposed by Metropolitan Council Environmental Serves (MCES) to customer communities for each new connection or increase in capacity demand of the metropolitan disposal system. The customer communities may pass the SAC fee along with possible local fees to the building or property owners. The SAC fee is usually assigned when a building permit is issued for either a new building or a remodeling permit or when a connection permit is issued for an existing building connecting to the sanitary sewer system for the first time. One SAC unit equals 274 gallons of maximum potential daily wastewater flow capacity. A freestanding, single-family residence is charged one SAC unit, a base unit. Other types of buildings may pay a SAC fee based on the estimated potential capacity of wastewater. B. City Sewer Availability Charges In 1994, the City adopted access fees for the sanitary sewer system (SAC). Those fees are used for construction of other MCES interceptors and long-term maintenance of the City sanitary sewer system. For any construction project or change in use, the City SAC is the same as the number of units determined by the Metropolitan Council. However, city fees will be imposed only for the units resulting from an expansion or a change of use that requires additional charges. The total number of units for a project may be reduced in instances where the use was established prior to adoption of the City fees. January 19, 2016 City of Shakopee, Minnesota SEWER AVAILABILITY CHARGE (SAC) POLICY The City of Shakopee established the fixing of rates and charges for sewerage service in City Code Section 50.02: 50.02 FIXING RATES AND CHARGES FOR SEWERAGE SERVICE. All rates and charges for sewerage service including, but not by way of limitation, rates for service, availability, connection, disconnection, and reconnection fees, including penalties for non-payment, if any, shall be fixed, determined, and amended by the Council and adopted by resolution. (2013 Code, § 3.02) (Ord. 1, passed 4-1-1978; Ord. 402, passed 2- 16-1995) 3) POTENTIAL PROJECTS The following list provides examples of potential projects/instances where City assistance might be granted: a) Extension of sewer services to existing businesses b) Reuse or expansion of existing businesses c) Development or redevelopment of underutilized commercial properties d) Matching grant funds for government programs (housing and/or economic development) e) If the request provide the community with: o Increased employment or job retainage o Additional spin-off development o Potential for increased property tax capacity 4) FINANCING STRUCTURE In addition to the requirements of the application/approval process described below, the following basic tenets shall apply: Assessment or Loan Agreements: • Agreements may be developed to bear 0% interest. • Period of agreements shall be negotiated by staff and approved by the City Council • The owner of record must execute an agreement and waiver wherein the amount of the assessment or loan (per agreement) shall be recorded and assessable to the property in the event of default. 5) APPLICATION PROCESS a) Applications must be submitted by the property owner(s) or the building tenant in conjunction with the owner(s). The application shall become the property of the City and/or EDA and is subject to Minnesota Statutes, Chapter 13 (the Government Data Practices Statute). January 19, 2016 City of Shakopee, Minnesota SEWER AVAILABILITY CHARGE (SAC) POLICY b) Funds for this program are limited and shall be awarded to qualifying applicants on a first- come, first-served basis. c) City staff and/or the Economic Development Advisory Commission shall review the application materials and make a preliminary recommendation regarding the completeness of the application and whether the application meets the criteria outlined in this policy. d) In the event that the City Council concurs with the recommendation above, the City Council may either deny or grant final approval of a grant, interest bearing loan or assessment that allows financing of sewer access charges. e) When necessary, a "Deferred Payment Agreement" shall be executed between the eligible business, the fee property owner, and the City, and shall be recorded with Scott County. 6. GENERAL TERMS AND CONDITIONS a) The City reserves the right to determine and limit the amount of SAC credits that are applied for by any one applicant. This is to allow for the maximum utilization and benefit of the credits. Nothing herein shall imply or suggest that the City is under any obligation to provide incentives to any applicant. b) The City may charge a fee for requests under this policy, and these fees will be adopted annually during the fee schedule review. c) Any applicant who is not in good standing with the City, in regards to licenses, fees or other specific charges, will not be considered for this program. d) Requests specific to construction of single family homes are not eligible under this program. January 19, 2016 City of Shakopee, Minnesota SEWER AVAILABILITY CHARGE (SAC) CREDIT POLICY 1) I. General D„ v and n . petiye for Cr-eti - fhj n,.jLey. POLICY PURPOSE For the purposes of this document, the term "City" includes the Shakopee City Council, staff, the Economic Development Authority, advisory boards and commissions, financial consultants and legal counsel. In September 2008, the City received 1,494 Metropolitan Council SAC credits valued at $3,331,620 when Rahr Malting discontinued use of the regional sanitary sewer system. As a result, the City has a limited'bank' of SAC credits that can be applied city-wide. The purpose of this policy is to establish procedures to regulate, coordinate, and facilitate the approval of Sewer Availability Charge (SAC) loans or grants for eligible businesses or properties. To help sustain the leeal eeenamy and to maifftain and str-eng4hea the tax base, the City eften eensider-s The City is committed to promoting quality development, redevelopment and reuse of properties. In certain situations, up front utility costs may prevent business start-ups, renovations or expansions. In any of these situations, they City may consider assessing, granting or :bot+awi+i loaning the funds necessary for sewer and water availability charges. This will be determined on a case by case basis for each fee and/or a combination of all of these fees. At any time, the City may discontinue the option to provide any assistance for these fees and approval is contingent upon funding. I1. Background. und. A. Metropolitan Council Sewer Availability Charge The Sewer Availability Charge (SAC) is a one-time fee imposed by Metropolitan Council Environmental Serves (MCES) to customer communities for each new connection or increase in capacity demand of the metropolitan disposal system. • .. .. .. .. iMEMO _40.d.. .. .. N. W ,_ ... • Ira 11 MINOR - • The Sewer Availability Charge (SAC) is a one-time fee imposed by Metropolitan Council Environmental Serves (MCES) to customer communities for each new connection or increase in capacity demand of the metropolitan disposal system. The customer communities may pass the SAC fee along with possible local fees to the building or property owners. The SAC fee is usually assigned when a building permit is issued for either a new building or a remodeling permit or when a connection permit is issued for an existing building connecting to the sanitary sewer system for the first time. One SAC unit equals 274 gallons of maximum potential daily wastewater flow capacity. A freestanding, single-family residence is charged one SAC unit, a base unit. Other types of buildings may pay a SAC fee based on the estimated potential capacity of wastewater. B. City Sewer Availability Charges In 1994, the City adopted access fees for the sanitary sewer system (SAC). Those fees are used for construction of other MCES interceptors and long-term maintenance of the City sanitary sewer system. For any construction project or change in use, the City SAC is the same as the number of units determined by the Metropolitan Council. However, city fees will be imposed only for the units resulting from an expansion or a change of use that requires additional charges. The total number of units for a project may be reduced in instances where the use was established prior to adoption of the City fees. The City of Shakopee established the fixing of rates and charges for sewerage service in City Code Section 50.02: 50.02 FIXING RATES AND CHARGES FOR SEWERAGE SERVICE. All rates and charges for sewerage service including, but not by way of limitation, rates for service, availability, connection, disconnection, and reconnection fees, including penalties for non-payment, if any, shall be fixed, determined, and amended by the Council and adopted by resolution. (2013 Code, § 3.02) (Ord. 1, passed 4-1-1978; Ord. 402, passed 2- 16-1995) III. Potential Situations for- City ^ R44ay ,.o Projects The following list provides examples of potential projects/instances where that may benefit from City assistance might be granted: CR69 Sewer- Extension of sewer- to e*isfing btisinesses East Shakopee hi"stFial Rettse 4 existing s-paees thM result in iner-eased— T„"s Pial Development Develcpnefft of tfial pr-eper-ties job er-eatien MUM” 9 a) Extension of sewer services to existing businesses b) Reuse or expansion of existing businesses c) Development or redevelopment of underutilized commercial properties d) Matching grant funds for government programs (housing and/or economic development) e) If the request provides the community with: o Increased employment or job retainage o Additional spin-off development o Potential for increased property tax capacity IV. Financing Structure In addition to the requirements of the application/approval process described below, the following basic tenets shall apply: Assessment or Loan Agreements: • Agreements may be developed to bear 0% interest as detefmine • Period of agreements shall not exeee l five (" years oras be negotiated by staff and approved by the City Council + The owner of record must execute an agreement and waiver wherein the amount of the assessment or loan (per agreement) shall be recorded and assessable to the property in the event of default. er-ding to the tofms of the agtvemeat. Any applioant who has fiat been in good standing with the Gity, in r-egafds to keenses, fees or- othe V. Upon applioation, the City may eensidef an interest bear-ing lean or- assessment that allows finaneing e Nothing herein "„ Vi. r The following 0 Does shall imply er- suggest that the City is under- any rovide ineentives ests -;teff for- g.,.,lu tii Requests , , y be utilized ; .,i,, +; , . opt for use of SAC Credits: the request p ide f ,- .,-edeyel,.p,Y e t p eet? to an Page 3 VII. Application�� Process ►►�!*ses:�rsrs.�arrss:E:see�- --�sas�:rresireesstrserss!*ifff"M rss:U!zee�:�:e!szrssj. _ ........ .... a) Applications must be submitted by the property owner(s) or the building tenant in conjunction with the owner(s). The application shall become the property of the City and/or EDA and is subject to Minnesota Statutes, Chapter 13 (the Government Data Practices Statute). b) Funds for this program are limited and shall be awarded to qualifying applicants on a first- come, first-served basis. c) City staff and/or the Economic Development Advisory Commission shall review the application materials and make a preliminary recommendation regarding the completeness of the application and whether the application meets the criteria outlined in this policy. d) In the event that the City Council concurs with the recommendation above, the City Council may either deny or grant final approval of a grant, interest bearing loan or assessment that allows financing of sewer access charges. e) When necessary, a "Deferred Payment Agreement" shall be executed between the eligible business, the fee property owner, and the City, shall be recorded with Scott County. 6. GENERAL TERMS AND CONDITIONS a) The City reserves the right to determine and limit the amount of SAC credits that are applied for by any one applicant. This is to allow for the maximum utilization and benefit of the credits. Nothing herein shall imply or suggest that the City is under any obligation to provide incentives to any applicant. b) The City may charge a fee for requests under this policy, and these fees will be adopted annually during the fee schedule review. c) Any applicant who is not in good standing with the City, in regards to licenses, fees or other specific charges, will not be considered for this program. d) Requests specific to construction of single family homes are not eligible under this program. CITY OF SHAKOPEE, MINNESOTA RESOLUTION NO. 7675 RESOLUTION AUTHORIZING MODIFICATIONS TO THE SEWER AVAILABILITY CHARGE (SAC) PROGRAM POLICY WHEREAS, on April 17, 2012 the City Council for the City of Shakopee adopted Resolution Number 7184, A Resolution Adopting a Sewer Availability Charge (SAC) Credit Policy, and WHEREAS, the Sewer Availability Charge Credit Policy will provide a basis for decision making that will follow the guidance and recommendations for consistent application of these credits; and WHEREAS, the Sewer Availability Charge credits shall be available to existing businesses as well as new businesses within the community; and WHEREAS, the City Council desires to be proactive in the promotion and stimulation of economic growth, and WHEREAS, the City Council authorizes that the remaining balance of credits that were originally set aside for sewer projects now be utilized as economic development loans or grants for eligible businesses or properties within the community; and WHEREAS, as each application for the use of the remaining SAC credits is made, it will be presented to City Council for their consideration. NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE, MINNESOTA, that, the attached modified Sewer Availability Charge (SAC) Program Policy for the Economic Development Authority for the City of Shakopee is hereby adopted, effective January 19, 2016. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 19 Day of January, 2016. Mayor of the City of Shakopee ATTEST: City Clerk, City of Shakopee WtA SHAKOPEE TO: FROM: DATE: SUBJECT: General Business Mayor and City Council William H. Reynolds, City Administrator 01/19/2016 Revision to "Recognition of Involved Citizens by City Council" Agenda Item (F) 10. F. 2. Action Sought To review the "Recognition of Involved Citizens by City Council' agenda item and determine a further course of action. Background On October 6, 2015, Council adopted a change to the language of the subject agenda item. The previous agenda language for public recognition and comment was as follows: "Recognition of Involved Citizens by City Council - (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees)" The October 6th change, and current language, is as follows: "Recognition oflnvolved Citizens by City Council - Provides an opportunity for thepublic to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This commentperiod may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. " The purpose of the change was to: 1) provided notice to citizens regarding the scope and time limitations for comments, 2) outline the the proper decorum for addressing City Council, 3) ensure that lengthy presentations are not made to City Council without notice to the public that such items were to be presented, and 4) to provide notice to citizens regarding the interaction they can expect from City Council. Requested Action To review the 'Recognition of Involved Citizens by City Council" agenda item and determine a further course of action. WtA SHAKOPEE TO: FROM: DATE: SUBJECT: General Business Mayor and City Council William H. Reynolds, City Administrator 01/19/2016 Amending Salaries of Mayor and Council Members, Ord. No. 928 (F) 10. F. 3. Action Sought Review Ordinance No. 928 an ordinance amending City Code Section 31.04, pertaining to the salaries of Mayor and Council Members, and decide upon a course of action. Background On August 5, 2015 Council directed staff to bring forward for consideration a stipend of $50.00 per meeting in which the Mayor or a Council Member officially represented the City. On August 18, 2015 Council passed ordinance No. 908 which established that "...the Mayor and each Councilperson shall be paid $50.00 for any meeting attended at which the City Council has designated the Mayor or Councilperson as the official representative of the City Council" with limitations. Discussion Ordinance No. 928 would effectively repeal the previous action of Council by deleting paragraph 3 pertaining to the $50 per meeting payment. The effective date of the ordinance is November 7, 2018 as Minnesota law requires any changes in council salaries to become effective following the next municipal election. Budget Impact This item would be anticipated to save and estimated $6,500 to $8,500 per year upon it becoming effective. Requested Action Review Ordinance No. 928 an ordinance amending City Code Section 31.04, pertaining to the salaries of Mayor and Council Members, and decide upon a course of action. Attachments: Ord 928 Mayor Council Salaries ORDINANCE NO. 928 Fourth Series AN ORDINANCE OF THE CITY OF SHAKOPEE AMENDING SHAKOPEE CITY CODE SECTION 31.04 PERTAINING TO THE SALARIES OF MAYOR AND COUNCIL MEMBERS THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1. Section 31.04 of the Shakopee City Code is amended to read as follows: SEC. 31.04 SALARIES OF MAYOR AND COUNCIL MEMBERS Salaries of the Mayor and Council members and which amounts are deemed reasonable and proper, are hereby fixed, as follows: A. The annual salary of the Mayor shall be $15,000. B. The annual salary of each Council member shall be $7,500. Section 2. Effective Date. This ordinance is effective on November 7, 2018. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota held this 191h day of January, 2016. Mayor of the City of Shakopee Attest: City Clerk Published in the Shakopee Valley News on the day of 2016. WtA SHAKOPEE TO: Mayor and City Council FROM: Kyle Sobota, Senior Planner DATE: 01/19/2016 General Business 11. A. SUBJECT: Multiple -Family Housing Workshop Discussion Action Sought To engage in a workshop discussion with staff and developers regarding multiple -family residential housing needs and workforce housing in the City of Shakopee. Introduction: The city has been approached by four developers that currently are discussing, or have already proposed multiple -family housing in the city. Sand Companies is proposing a 300 unit development in Southbridge Crossings East, Trident Development is proposing a project west of the intersection of County Road 83 and 17th Avenue, and MWF properties is looking to develop the last remaining R-3 zoned site near Target, but has not submitted a development application. The last developer is Canterbury Park, which has discussed developing residential units as part of their master plan for developing the rest of their site, but has not submitted a development application. The developers have been invited to participate in this discussion and have provided information for this report. Background: On December 15, 2015 the City Council approved a text amendment to create the R-4 zoning district (ordinance is attached). Prior to the adoption of the R-4 zoning district, the maximum density for multiple family residential in the community (R-3 zone) was 14 units / acre by PUD, or 12 units / acre without a PUD. Attractive areas for higher density residential development are areas near retail and employment centers, arterial and collector roadways, and public transit. At this time there is one parcel of multiple family residential zoned property available for development directly east of Target, with only approximately 3 acres of developable area outside of the Xcel Energy easement. Dating back to 2001, the maximum density permitted in the R-3 zone was 18 units per acre. The Addison Apartments are developed at 18 units / acre. The current proposals discussed with staff fall within the allowed density range of the R-4 zone. Discussion: On December 15, 2015 the City Council also reviewed a request from Sand Companies to re -zone and re -guide a 12.60 acre property from B-1 to the newly created R-4 district. The City Council discussed the plan and tabled the item to have further discussion and requested additional information from city staff. The developers have stated that there is a desire for both younger and older populations to have lower maintenance living and mobility. These groups are looking to live in developments with greater amenities such as swimming pools, exercise rooms, community rooms, and heated parking. Increased density allows for developers to provide increased amenities and a higher quality product driven by current market demands. Employment: Several major employers have recently located or expanded in Shakopee (Amazon, Emerson, Entrust Datacard, Rahr Malting, Shutterfly, SanMar). The 88 unit building built at the Addison in 2015 is the only multiple -family housing development to be built since 2010. Vacancy Rates: In the rental market a 5% vacancy rate is considered desirable, which allows for stabile rent prices and choices as well as mobility for residents. The current vacancy rate for the Twin Cities is 2.3% for the 4th quarter of 2015. Planning staff researched vacancy rates in multiple family housing in the area. It was found that there is a very low rental vacancy rate in the area with Eden Prairie at 1.4 - 1.5% vacancy and Bloomington at 1.12%. The Scott County CDA estimates that Shakopee's current rental vacancy rate is 1.0-1.2%, although an exact number is not available. Data was not available for Chaska, Chanhassen, or Savage. The overall vacancy rate for Dakota County ins 2014 was 1.9%. Sand Companies has conducted a market study that states that there is unmet demand of approximately 1,300 units in the Shakopee market area. The Sand Companies proposal is for 300 units, leaving the demand at approximately 1,000 units when the project is completed with the current market conditions. Rental Rates: Three of the four developers that have approached the city about multiple family residential housing intend to focus their projects toward market rate apartments. Trident has mentioned that their rental rate is $1.48-$1.50 / square foot, or $1,480 - $1,500 / month for a 1,000 square -foot unit or $1,110 - $1,125 / month for a 750 square -foot unit. In discussions with Sand Companies, the anticipated rental rate for their project is $1,300 - $1,400 / month for a 2 bedroom unit. Trident proposes to develop units similar to Remington Cove Apartments in Apple Valley or Cielo Apartments in Fridley (photos of both developments are attached). Planning staff invited Doran Companies, a developer of several multiple -family housing projects in the Twin Cities, to participate in the discussion and also provide photographs of suburban apartment developments (site plan and elevations are attached). Planning staff researched rental rates of larger existing multi -family developments in the community to determine current rental rates to compare to current proposals. The rates for existing buildings are listed below: The Addison . 1 Bedroom $1,100, 750 square -feet .2 Bedroom $1,195 -$1,325, 975 square -feet . 3 Bedroom $1,500 - $1,550, 1,382 square -feet Eagle Creek Townhomes: .2 Bedroom: $1,110 - $1,160 . 3 Bedroom: $1,270 - $1,340 Riva Ridge . 1 Bedroom: $990 - $1,005 .2 Bedroom: $1,100 - $1,275 . 3 Bedroom: $1,265 White Pines: . 1 Bedroom $805 -$850, 800 square -feet . 2 Bedroom $925 - $975, 950 square -feet . 3 Bedroom $1,195 - $1295, 1300 square -feet Hunter's Ridge: . 1 Bedroom $795, 650 square -feet . 2 Bedroom $1,100, 900 square -feet Calls for Service: At the December 15 meeting, the City Council requested information regarding police calls for service to large multiple -family residential developments. A spreadsheet is attached of the ten largest multiple family housing developments in the community. The ten largest developments account for 1,093 (68%) of the 1,795 total multiple -family units (>4 dwelling units), but account for only 59.1% of the calls to multi -family residences (1,037 / 1,754 calls). 9% of total calls (1,754 / 19,766) in 2015 were at properties consisting of multiple -family residences. The numbers of calls for service per unit and resident at the largest multiple family developments varies, which can be attributed to active property management of larger developments, screening of tenants, or specific tenants resulting in multiple calls. The median number of calls per unit of the 10 largest developments is 0.758 calls / unit compared to 0.79 calls / unit for all multiple -family units. Development Character: Several photos and elevations are attached of suburban multi -family housing developments for the Council's reference. They are listed below: . Cielo, Fridley: 260 units, Trident Development . Remington Cove, Apple Valley: 101 units, http://www.remingtoncoveapts.com/, Trident . Cornerstone Village, St. Michael, Sand Companies . Arbor Lakes, Maple Grove, Doran West End Land Use Study: The West End Study is still in process. Currently the study contemplates an approximately 11 acre area of multiple -family residential near the intersection of 17th Avenue and County Road 15, and also a 3-4 acre area near Town Square Mall. The consultant's research anticipated the need for density of 24-36 units / acre, which is within the allowed range of the R-4 district. Workforce Housing Discussion: MWF Properties has had two proposals for workforce housing in the City, the first was an application to re -zone a 10 acre parcel on Stagecoach Road, which was opposed by the Planning Commission and denied by the City Council. MWF Properties is now looking to develop the last remaining R-3 zoned parcel, adjacent to Target and Brittany Village. MWF has requested fee waivers to aid in development of the site and to also receive state grants for constructing housing. The current MWF proposal falls within the allowed density of the R-3 zoning district. In order to receive grants for construction of housing below median income levels, projects are expected to receive incentives from cities, such as reductions in park dedication fees, SAC / WAC fees. Relation to Comprehensive Plan: As part of the comprehensive plan, the Met Council requires cities to guide land to allow for efficient use of land for transportation and also reduce infrastructure costs, since Met Council Environmental Services is the sewer service provider. From discussions with Met Council staff regarding comprehensive planning and density, the Met Council reviews plans for a specific density, not the median income. The West End land use study, development inquiries, applications, and zoning text amendment have been in response to market demands. Staff wishes to engage in further discussion with the City Council regarding the market's desire for additional multiple -family residential housing in Shakopee. Attachments: R-4 Zoning Ordinance Calls for Service at 10 largest Multi -Family Developments Cornerstone Village Photo Doran Site Plan Maple Grove Remington Cove Photo Remington Cove Photo 2 Doran Project Elevation 1 Doran Project Elevation 2 Doran Arbor Lakes Elevations Cielo Photo 1 Cielo Photo 2 Section 151.039 High Density Residential District (R-4) Subdv. 1. Purpose. The purpose of the High Density Residential Zone is to provide areas for the development of high density residential uses that are in close proximity to collector and arterial roadways or transit. The High Density Residential zoning district allows for the development of multiple - family housing from 14.01 units per acre to 40 units per acre, and provides increased housing choices and affordability in the community. Increased density also allows for the clustering of units near environmentally sensitive areas and the downtown and riverfront area. Subdv. 2 Permitted Uses: A. Multiple Family Dwellings B. Utility services C. Utility service structures, subject to the following requirements: 1. shall not be a water tower or electrical substation, or a building to house sanitary lift station controls; 2. shall be less than 20' in height; 3. may only be used to provide weather protection for utility equipment; 4. shall be designed, placed, and landscaped as necessary to assure that it blends with the neighboring uses, and is unobtrusive; and 5. shall comply with all applicable design standards D. Public recreation E. Residential Facilities serving 6 or fewer persons F. Day care facilities serving 12 or fewer persons Subdv. 3. Conditional Uses: A. Daycare Centers serving greater than 13 persons B. Structures greater than 45' in height C. Residential Facilities serving 7-16 persons D. Multiple principal structures on one lot Subdv. 4. Permitted Accessory Uses: A. Apartment Leasing Offices B. Open off-street parking spaces not to exceed 2.5 spaces / unit for a development C. Garages D. Fences E. Gardens and other horticultural uses not involving retail sales F. Solar equipment G. Swimming pools H. Tennis courts I. Receive only satellite dish antennas and other antennas J. Communication service apparatus / device(s) as permitted accessory uses, subject to the following conditions: 1. Shall be co -located on an existing tower or existing structure. Any co -located apparatus / device shall not extend more than 2' above the fagade, parapet, roof, or other portion of any structure. Such co -located apparatus/ device shall be designed and located in such a way that its appearance and surface finish minimizes visibility off-site; 2. Lights and or flashing equipment shall not be permitted unless required by state or federal agencies; 3. Signage shall not be allowed on the communication service apparatus / device(s) other than danger or warning type signs; 4. Must provide proof ftom a professional engineer that the equipment will not interfere with existing communications for public safety purposes ; 5. Applicable provisions of the City Code, including provisions of the State Building Code therein adopted, shall be complied with; 6. All obsolete or unused antennas and accompanying accessory facilities shall be removed within twelve (12) months of the cessation of operations at the site unless a time extension is approved by the City. After the facilities are removed, the site shall be restored to its original or an approved state. The user of the antenna and/ or accessory facilities shall be responsible for the removal of facilities and restoration of the site. 7. The applicant shall submit a plan illustrating all anticipated future location sites for communication towers and/or communication device(s)/ apparatus; 8. Wireless telecommunication towers and antennas will only be considered for City parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved by the City Council: a. City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; b. Commercial recreation areas and major playfields used primarily by adults. 9. All revenue generated through the lease of a City park for wireless telecommunication towers and antennas shall be transferred to the Park Reserve Fund. K. Other accessory uses, as determined by the Zoning Administrator Subdv. 5. Design Standards Within the R-4, High Density Residential Zone, no land shall be used and no structure shall be constructed or used, except in conformance with the following requirements: wCD CD C, b� n CD b7 �, � �•, rn `d � CD oID 0 CDCD cD p rn +� cocnCDd CD na w CD �. CD v' CD CD p., °' N a �' ° o CD o x o CD � v, CD 5- �+ �. cCD a' CD CD Ln vn C/] CD ° y y cu . $5 q p- G CD CD CD zn Cn m a� m CD 0 CD p E �-s OCD N C) CD CD CD'J (� n _ O O O< o O * p \ C� CDCDCD �• 6. O I'D 'Y• fD, Q �, n n `C A CD n a o °o o'er w R a w 0 0 (.A (.A to O � C G �. O O O � � � � � � -D .�.� OCD O .A 0 0 CD C CD CD CD � N • UQ CD CD CD uq Z N tNii (A CDw CD - - O m CD O O O \ C \ CD C, r CD �D n C) n K �+ U w zr CD CD CD O CD S� OCD a. MA nCIO CD � d •W� ..� CD �:FACl O CD L CD CD n N CD •P l/i N lh N O CD C m CD C m CD C UQ CD C OQ CD C QQ o a O� �' C N CD r Q\ p `CDn r '. �C p„ "D '-r- p CD ""y CD cD - - CD CD CD nCDD CD O N r* CD CD � c. CD uj CD a CDL V'CD r+CD W W "� CD M CD 2015 Calls for Service at Shakopee's 10 Largest Rental Properties Units Residents (Adults Only) 2015 Calls for Service Notes The Addision 202 380* 107 Estimated residents.* Data on new complex (built mid -2015) not included. Eagle Creek Townhomes 152 289 241 Estimated over 600 residents including children White Pines Apartments 123 205 53 Hunter's Ridge Apartments 122 285 208 Country Village Apartments 113 160* 66 Estimated residents* Riva Ridge Apartments 93 175 72 Huntington Park Apartments 89 274 117 EverGreen Heights 73 325 53 200 Levee Drive 1 66 75 49 Senior housing Timberland Valley 1 60 150 71 /l_ r ......mss■.'1 LEGEND III R NINEINN.------ / o III is �— corvuETE PAVN FUTUREurve — — — A •_�-�.�u,. S UNtlS I i O LOTS uv agvKue O /� BLOCK I ill KEr xoTE DEVELOPMENT SUMMARY UET xBB> NOIR. ge FEBr RUIRI EnREn P3, mcA< IT �r t� �J IliFEAR IN E, - -i nRTEBAEsraEEi las EBEr Ifill tiL�Jl off; �R—INBE aKuroseBznNnc PUD '° i o ExwxN�zflnNG /ii _ IMPEav oUSAREn s,M � �r rr ovBRUERES BENiMEOEVEEOPMEm BUNDR1uFNIS � xCsraLEs s EG 'r' - _ EPnaK Nc suafncE PoHKn6 l� . B -ITIEs A xESTA<ES p _DEVELOPMENT NOTES r LOT 1 L 1 BLOCKI , 1 AUDMEnsonsARERouuDEe TomENEAxBSTTE-IF. a / zAueMEN.nx:lxowxAREm,xEPA�oFOBRBroFARE�FTeaBDNEESsomERwBExoTEe LOT .. B Rne ExrAxo1 R aaq-�y6yo BLOCK 1 vs sw,uae coxs,RUREens-eulrEA x conn EUeno u4TBwixaaaonecaxnuaoR. 1ARD.. . n — . 11ANFRIIII aaoxoeI-Till NEn1Bsr-1111 EE/Exn /BHORUS i s ML eSEAEESTOBEB NwI&E-Ane 18 NLENGiH UNEBSiomERw sE xe oven. CLU 51065 of MPS, PREC i[BU ID Nr. BIMEN5 aN5M1D EXARBxm N6mEm'FNnUN[E EocnnoNi BUB i,BBnxexT�emR.EPaN�EOaPnen,IGNeDaS DNTR DRxInGREeRe EE—.N1 R EBmroBll PaNUMBERS, R TFeRmwRDDnDa�roTxeFDRE,�RE�„TBN,nFEem � ��D EBT AREa, AND LEE 8INNEFE5DN5 ESUDPE h'S \ III I MPSIx i�iawoA n�IM Mx�mAuo o�Eo�e�<al. TSI B til zos''•x�P�ni`��wa AaE NEI` I�INLIE A'14 - LOT)'y� I ._ I Iii oE:eNoanoBxTnxe000RexArewRxnR�B,000NTRAROR BxEPNTxEFEmIEB585mE BLOCK a no PawaxG scxs sx cEe AlDnnauox vEwaysns neou aEe avrnv. / 1111 L`, I II II 1 BLOCK 1 - lz smEET xnmesnREsuaEcrioaPPao xECTr vAEBrT �. III KEY NOTES -/ II ruru II F' III A eu Eo xe,Sroovs, macx srA assEEAaEu iEcruRAEPuus APraox sss uxi5 i sl i. 4t'', 1 c BmeecoNxrn..E mnealloBUNTER ecxrE6w,EwRasernox vmxcRIE seEwnEK II III i \ �FUTUNE Bu UNNG c APPBox sss ux Ts III U. AccEmBEE RnMP \R(Ak S� Y \ K BBmRB y _. _ mxaERB eEm we EPE BnBanTRnE P� � � j ;� II G I I __ _ --- - -� y RE,eENTTDNxBE s nT nEEMexeMENTswxn E / FUTURE ROADWAY EXTENSION r,l f, `❑ ` Er -- – I NORTH ' u �w..w svd.E T ��' VW 1 embU&k 12900 WhRewafer Drxe, sung 300 MIBIONNI a, MN 55343 763 476 60101elephone 763.476.8532 WRIMIN DORAN COMPANIES 7803 GLENROY ROAD SUITE 200 BLOOMINGTON, MN 55439 Project THE VILLAGE AT ARBOR LAKES MAPLE GROVE, MN NORTHEAST QUADRANT Of ELM CREEK BLVD & HEMLOCK LANE Certification � Meslare G-19. 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ITI Tl ... ... rTl .. ❑, .. w - .L�1 :r II r•r f 7 rr 1117 ® "ll r 11 r -r IT r II Ti + r 11 7 rr IIS- .��1. 1�.�Ilr _r■r1■�ir■.: R.� �� I lYMAPLE GROVE DOFUN ARBOR LAKER CT. y,ARC=IICTURE T;O, iR DOE y.g. FlNISHED_ROOR 0" 1 EXTERIOR MATERIAL LEGEND @East Guard House aaz^-ro° uWest Guvtl Houea vaz°-t•o" DOPlN ARC=CT13RE xa n TQRID�GE I FINISHED F300R � B 1 V nn Guartl Hl— SouM Guartl House U 3/32•=1'-B'• MAPLE MAPLE GROVE I ELEVATIONS ARBOR LANES CT. MAPLE GROVE A3-3 I � I ■l 111 , _ ��� �f �� �u�� ���� �r rr a �r ��� �uMu� �!�" ��� ' � �� . � Il � u .� ■� L 6 MAPLE GROVE PERSPECTIVE 1 AN ARBOR LAKES CT. VIEWS MAPLE GROVE A4-1 M 1 = m r,r 1p 1 - - -- 'MMM �� V^ yy 1 ��L k y Z S� i I