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HomeMy WebLinkAbout4.F.2. City Council Minutes 011/16111 Consent Business 4. F. 2. SHAKOPEE TO: Mayor and City Council FROM: Lori Hensen, City Clerk DATE: 10/20/2015 SUBJECT: City Council Minutes (F) Action Sought Approve the City Council Minutes from October 6, 2015. Attachments: October 6, 2015 DRAFT OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION LOCATION Council Chambers City Hall 129 Holmes Street South October 6,2015 SHAKOPEE MINNESOTA 7:00 p.m. 1. Roll Call Present: Mayor Brad Tabke; Councilmember Matt Lehman; Councilmember Jay Whiting; Councilmember Kathi Mocol; Councilmember Mike Luce Staff City Administrator Bill Reynolds; Assistant City Administrator Kris Wilson; Public Works Present: Director/Engineer Bruce Loney; City Attorney Jim Thomson; Parks and Recreation Director Jamie Polley; City Clerk Lori Hensen 2. Pledge of Allegiance 3. Approval of Agenda Moved by Councilmember Matt Lehman,Seconded by Councilmember Mike Luce to approve the Agenda. Vote: 5 -0 4. Consent Business-(All items listed in this section are anticipated to be routine.After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Item 4.E.1.,Authorization to submit 2015 Mighty Ducks Grant for the construction of the new ice arena,Res. No. 7617 &7627,was removed by Cncl. Lehman for further discussion. Item 4.F.5.,Revision to Recognition of Involved Citizens by City Council,was removed by Cncl. Lehman for further discussion. Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol to approve the Consent Agenda as amended. Vote: 5 -0 A. Community Development B. Police and Fire 1. Snowmobile Ordinance Amendment, Ord.No. 918 (A,B, D) Motion to approve Ordinance No. 918,Fourth Series, an Ordinance Amending Section 8.30 of the City Code Pertaining to the Operation of Snowmobiles.(Motion carried under the Consent Agenda) C. Public Works and Engineering 1. Approve a Cooperative Agreement with Scott County for the CH 16-31 Project(D,E) Motion to authorize the appropriate city officials to execute the Scott County Construction Cooperative Agreement for the CH 16-31 Project. (Motion carried under the Consent Agenda) 2. Consider CSAH 16 Overhead Powerline Relocation(D) Motion to a motion determining that any overhead power lines along CSAH 16 that are to be relocated be placed underground as per the SPUC staff memo. (Motion carried under the Consent Agenda) 3. Declare Amounts, Order the Preparation of Proposed Amounts and Set a Public Hearing for Delinquent Refuse Bills,Res.No. 7607 (E) Motion to adopt Resolution No. 7607,A Resolution Declaring the Amount to be Assessed,Ordering the Preparation of Proposed Assessments,and Setting the Public Hearing Date for Delinquent Refuse Bills. 2)Directs a $45 administrative fee be added to each delinquent assessment for City costs if not paid in full by the Public Hearing date and 3)Directs a$25 administrative fee be added to each delinquent assessment for Republic Services/Allied Waste Services costs if not paid in full by the Public Hearing date. (Motion carried under the Consent Agenda) 4. Adopt an Ordinance Amending Section 3.02 of the City Code Authorizing Special Assessments Against Property Having Delinquent Charges for Sanitary Sewer Service, Ord.No. 917(C) Motion to adopt Ordinance No. 917,an ordinance amending Section 3.02 of the City code authorizing special assessments against property having delinquent and unpaid charges and costs for Sanitary Sewer service. (Motion carried under the Consent Agenda) 5. Approve a Quote and Award a Contract for the CSAH 78 Sanitary Sewer Extension(E) Motion to approve a Quote and Award a Contract to Chard Tiling&Excavating,Inc. for the CSAH 78 Sanitary Sewer Extension and approve a 10%contingency amount in this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. (Motion carried under the Consent Agenda) 6. Approve a Quote and Award a Contract for the Danube Avenue Storm Water Drainage Improvements (E) Motion to approve a Quote and Award a Contract to Chard Tiling&Excavating,Inc. for the Danube Avenue Storm Water Drainage Improvements and approve a 10%contingency amount in this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. (Motion carried under the Consent Agenda) 7. Award a Contract for the Patterson Drive Storm Sewer Improvements Project No. 2015-8,Res.No. 7618 (E) Motion to approve Resolution No.7618,which accepts the bids and awards a contract for the Patterson Drive Storm Sewer Improvements,Project No. 2015-8 to Chard Tiling&Excavating, Inc. and approve a 5%contingency amount on this project for use by the City Engineer. (Motion carried under the Consent Agenda) 8. Declare Amounts and Set a Public Hearing Date for the Unpaid Utility,False Alarm and Mowing Bills, Res. No. 7619(E) Motion to adopt Resolution No. 7619, a resolution declaring the costs to be assessed,ordering the preparation of proposed assessments and setting a public hearing date for the unpaid Utility,False Alarm and Mowing Bills. (Motion carried under the Consent Agenda) 9. Request of Northwest Asphalt,Inc. for Extended Work Hours for the Jennifer Lane Extension Project No. 2015-6 (E) Motion to approve a suspension of City Code Sec. 10.60,Noise Elimination and Noise Prevention, Subd. 3,Hourly Restrictions on Certain Operations, allowing work to start at 8:00 AM on Saturdays through November 21,2015,and directing staff to publish notice of the suspension terms with the conditions as recommended by staff. (Motion carried under the Consent Agenda) D. Personnel 1. Updated Position Description for IT Specialist(E) Motion to approve the position description for the position of IT Specialist. (Motion carried under the Consent Agenda) 2. Position Description for Administrative Assistant- Clerk's Division(E) Motion to approve the position description for the position of Administrative Assistant in the Clerk's Division. (Motion carried under the Consent Agenda) 3. Contract Renewal for MMUA Safety Program(F) Motion to authorize the appropriate City officials to enter into the attached contract amendment for the continuation of OSHA compliance and safety services through the Minnesota Municipal Utilities Association. (Motion carried under the Consent Agenda) E. Parks and Recreation 1. Authorization to Submit 2015 Mighty Ducks Grant for the Construction of the New Ice Arena,Res. Nos. 7617&7620 (A) Cncl. Lehman stated he was concerned that by entering into this agreement the City will not have the ability to change how the facility is operated. Ms.Polley responded that this Grant is only for the Ice Arena,not the Community Center. Cncl. Lehman asked why the entire cost of the project was referenced if the Grant is only for the Ice Arena. Ms. Polley answered that the entire project is under one name. Cncl. Lehman asked for clarification that the Grant only locks the City of Shakopee into the ice portion of the project. Ms. Polley responded that yes that is correct. She added that any changes the City might want to make in the future would need the States approval because the Grant is coming from them.Mayor Tabke added that the Grant could also be repaid if necessary. Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol to offer Resolution No. 7617,A Resolution of the City of Shakopee, Minnesota Authorizing the City to Submit a Mighty Ducks Grant Program Application for the New Ice Arena Project, and move its adoption,and Offer Resolution No. 7620,A Resolution of the City of Shakopee,Minnesota Establishing the LGU for the Mighty Ducks Grant Application,and move its adoption. Vote: 4- 1 Opposed: Councilmember Matt Lehman F. General Administration 1. City Bill List(F) Motion to approve the bills and electronic funds transfers in the amount of$1,517,618.70 and payroll transfers in the amount of$590,337.68 for a total of$2,107,956.38. (Motion carried under the Consent Agenda) 2. City Council Minutes (F) Motion to approve the City Council Minutes from September 15, and September 22,2015. (Motion carried under the Consent Agenda) 3. Government Access Upgrade(F) Motion to approve purchase of equipment and services from Alpha Video at a cost not to exceed $30,000. (Motion carried under the Consent Agenda) 4. Appointment of Election Judges -Res.No. 7616 (F) Motion to approve Resolution No. 7616,a resolution appointing Election Judges and establishing wages for the November 3,2015 Municipal Election,and move its adoption. (Motion carried under the Consent Agenda) 5. Revision to "Recognition of Involved Citizens by City Council" Agenda Item(B,E) Cncl. Lehman stated that he is concerned that because of how lengthy the new language is it will take people away from wanting to speak at the Council meetings.He asked if it could be drafted shorter. Cncl. Lehman stated that he agrees that there should not be political talk at the podium,and that anyone speaking should be respectful. He stated that everything else goes to far. Mayor Tabke responded by saying that he agrees that the new language is quite lengthy,but he added that he feels it is necessary. Time at the podium is a time for business,not a time for personal attacks. Mr. Reynolds added that we have a responsibility to provide notice to the public on issues being discussed. He also said that if Staff doesn't know about an issue they are not able to give Council a reasoned opinion on the issue. Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol to replace the"Recognition of Involved Citizens by City Council"Agenda Item language as outlined. Vote: 3 -2 Opposed: Councilmember Matt Lehman Councilmember Mike Luce 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL-(Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast,speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) No one responded. 6. Business removed from the Consent Agenda will be discussed at this time See items:4.E.1 and 4.F.5. 7. General Business: A. General Administration 1. Presentation of Exterior Design and Interior Floor Plans for New City Hall(F) Ms. Wilson addressed the Council regarding a Presentation of Exterior Design and Interior Floor Plans for New City Hall. The City Council had the opportunity to offer feedback on the design of a proposed new City Hall. On July 21,the Council authorized entering into a contract with BKV Group for the design of a new City Hall,to be constructed adjacent to the police station. A committee of 5 employees has toured other City Hall buildings in the metro area and worked with the group from BKV to develop the exterior design and interior floor plans. BKV Group architects presented exterior design and interior floor plans for Council member discussion. Bruce Schwartzman,a Partner at BKV, Scott Elofson,Lead Designer,and Duane Jones, Senior Architect presented plans for the exterior and interior design for the future City Hall Building. Cncl. Lehman inquired about the showers that were included in the plans.Ms. Wilson responded that all other City buildings has shower facilities,and Health and Wellness are a focus so showers were a request of City Staff. Cncl. Lehman asked if there was enough space alloted for the Building and Planning customer counter areas. Ms.Wilson stated that the space is similar to what is in the current City Hall building. She added that there is also an alternating row of standing height counter space as well as sitting benches located behind the counters for customer to complete paperwork if needed. Cncl. Lehman asked what the life expectancy was for the spaces marked"future"on the plans. Mr. Schwartzman responded that there is a 15 year projection at the very least, and added that space was left for expansion in the future.Mr. Reynolds added that the storage spaces in the building are being created so that they can be used as work spaces in the future is necessary. Cncl. Lehman asked if the Community Room will be accessible after hours.Ms. Wilson responded that it will be,all counters and doors are securable so that the room may be used after hours. Cncl. Whiting stated that he thinks the conference rooms could also be used as work space in the future if needed.He added that he likes the security aspect of the plans,and also likes the Health and Wellness aspects of the building. Cncl. Mocol stated that she likes the open collaborative environment,and she always like the outdoor atrium area. Mayor Tabke asked if these plans will leave the Engineering building empty.Mr. Reynolds stated that if Engineering moved into the new building there are a number of uses for the Engineering space. Ms. Wilson added that Facilities staff will more than likely be officed out of the building as well. She also stated that Public Works utilizes the majority of the building currently. Mayor Tabke stated that he feels more attention needs to be paid to connecting all of the buildings to look more like a campus.He also stated that it is important to make sure the building has functional levels of technology throughout. Cncl. Whiting also discussed the possibility of adding a solar power option to the new building. Mr. Schwartzman stated that it was a very good idea,and also a possibility to add it to the plans. 8. Other Business Cncl. Whiting informed the Council that there are many telephone poles being installed in a parking lot at Canterbury, and it is for the American Public Power Associations Annual Line Workers Rodeo coming in April. 9. Adjourn to Wednesday October 14, 2015 at 7:00 p.m. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting to adjourn. Vote: 5 -0 Lori Hensen City Clerk Heidi Emerson Recording Secretary