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Home My WebLink About4.E.2. Replacement of Ice Arena Hot Water Heater Consent Business 4. E. 2. SHAKOPE E TO: Mayor and City Council FROM: Jamie Polley, Parks & Recreation Director DATE: 10/20/2015 SUBJECT: Replacement of Ice Arena Hot Water Heater (A) Action Sought Authorize the replacement of the hot water heater in the Ice Arena in the amount not to exceed $18,000.00. Background There are currently two hot water heaters in the Ice Arena that are original to the building. The hot water heaters are used to heat the water that is put into the ice resurfacer to make new ice. The ice arena utilizes one hot water heater at a time. One hot water heater began to malfunction in the fall of 2014 and is now not working. The back up hot water heater has a leak and is currently running at 20%. Discussion With the potential of the construction of a new ice arena and the renovation of the Community Center, staff is recommending the purchase of a new high efficiency hot water heater that can be utilized in the indoor pool area of the new construction. The cost for the high efficiency hot water heater (including removal of the current hot water heater, permits and electrical) is approximately $17,500.00. The cost to replace the current hot water heater with a similar hot water heater is approximately $13,500.00. This smaller hot water heater would not be able to be reused in either the new ice arena or Community Center expansion. Budget Impact The 2015 operating budget currently has a balance of$29,000.00 in the building maintenance line items. It is anticipated that $11,000.00 will be sufficient to cover building maintenance needs for the remainder of the year. Two quotes were obtained to replace the hot water heater. The lowest quote submitted was from Minnesota Plumbing and Heating for the amount of$15,987.00 plus approximately $1,500.00 to remove the existing hot water heater, secure the proper permits and complete the electrical connections. Relationship to Vision A Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. Requested Action If Council concurs, move to authorize the replacement of the Ice Arena hot water heater with the recommended high efficiency hot water heater for an amount not to exceed $18,000.00. Attachments: MHP Pg 1 MHPPg2 MINNESOTA PLUMBING AND HEATING,INc. 1420 THIRD AVENUE WEST,SHAKOPEE,MINNESOTA 55379 PHONE:(952)445-4444 Fax:(952)445-9401 PROPOSAL SUBMITTED FO: PHONE/FAX DATE Shakopee Parks&Recreation Department 952-233-9506/Fax:952-233-3831 10/1/15 STREET JOB NAME 1255 Fuller St S Ice Arena Water Heater Replacement CITY,STATE AND.LIP CODE JOB LOCATION Shakopee,MN 55379 Community Center ATTENTION: MISC.JOB INFORMATION Terry Link 952-233-9506 TLink@ShakopeeMN.gov Thank you for the opportunity to provide this proposal.(Revised)Oct. 131,2015;see option D. We propose the following: > Disconnect two State Water Heaters: Move to the outside and haul away for disposal. Total this portion.$944.00 o Furnish&install: Option A: • (1)State SUF119-400NEA 95%Thermal Eff Modulating Ultra Force 399,900 BTU • 119 gallon water heater,Natural Gas(or AO Smith equal) • PVC vent pipe out roof • PVC combustion air piped to existing duct out roof. ■ Copper water pipe,valves,and fittings. • 1"gas piping from existing 2#Regulator. • Condensate piping to floor drain,4 feet out from cement pad. • Installation and Labor ■ Delivery and placing of new water heater. • Roof vent adapter Option A Total: $15987.00 Option B: • (1)State SBD100-390NE Natural Gas,100 gallon,290MBH 387 G.P.H.3 year Commercial warranty. (Gravity vent) • Gas line reconnected • Vent connector reconnected to existing chimney,cap abandoned W.H.connector. • Labor Option B Total: $11,935.00 Option C: Indirect water storage with gravity vent boiler/water heater. • (1) RayPak WH2-400 Natural Gas water heater with cu/ni tubes draft hood. • (1)Tank thermostat and well. • (1)115 Gallon storage tank with insulated jacket. • (1)Armstrong tank to heater circulator pump with flanges. • Labor Option C Total: $7847.00 Option D: Note:Design and engineering by others. Furnish and install: • (1)Amtrol WHS-120 ZCW #27755502, 120 gallon premier indirect fired SS water heater,240 MBH, Mechanical control. • (1)1"Honeywell V8043E5020/U motorized 2 Pos zone valves w/ES,n/c 3.5 cv 20 P.S.I close off. • (4) 1"Isolation valves, - Page 1 of 2 M:INOMEIM SULLWOLDEIOCUMENTSIMARK'S FOLDERWAUL'S POLDER%HAKOPER PARKS AND RECREATION DEPNCE ARENA WATER HEATER REPLACEMENT- REVISED 10.15.DOCX o Misc copper pipe and fittings. • (2) Domestic water side isolation valves o Misc. 1"copper pipe and fittings. (1) Domestic water side expansion tank. Amtrol ST-30V#I43W273, 14 gallon therm x troll(potable water) • Labor Option D Total:$7897.00 Not included in this bid: >City permit fee is extra and will be charged at cost plus$15 handling fee >Additional code upgrades/changes,not specifically noted,required by local authority may result in additional cost >A1l patching of walls and carpentry >Electrical wiring(by others) >Cutting and removal or patching of cement >Core drilling of cement,if needed >Asbestos removal >Night work or overtime expense >No lead paint protocol has been included in this estimate >Pipe insulation.Quoted upon request. Payment Terms: > Progress billing WE PROPOSE hereby to furnish material and labor-complete in accordance with above specifications,for the sum of: *SEE ABOVE The Customer agrees to pay cost for all extra charges, etc.that deviate from above specifications. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire,tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. Pre-Lien Notice: The following notice is provided to you as required by Minnesota Statute Section 514.011,Subdivision 1. This notice is to advise you of your rights under Minnesota Law in connection with the improvement to your property: A)any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. B) Under Minnesota Law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price,or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you alien waiver signed by persons who supplied any labor or material for the improvement and who gave you timely notice. If you have any questions or concerns regarding this pre-lien notice please contact your general contractor immediately. Paul Sullwold,Minnesota Plumbing and Heating,Inc. Note:proposal may be withdrawn by us if not accepted within 30 days. • ACCEPTANCE OP PROPOSAL-The above prices,specifications and conditions are satisfactory and hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. It is understood that a 1.5%per month charge is added to balances 30 days past due. S20 will be charged on returned checks. Date of Acceptance Signature Page 2 of 2 M:UtOMEIM SULLWOLDIDOCUMENTSIMARK'S FOLDERIPAULS POLDERWHAKOPEE PARKS AND RECREATION DEPTUCE ARENA WATER HEATER REPLACEMENT- UMW Ie-I S.DOCX