HomeMy WebLinkAbout4.C.1. Declare Amounts, Order the Prepartion of Porposed Assessment Amounts and Set a Public Heating for the 2015 Street Reconstruction Project No. 2015-1, Res. no. 7621 Consent Business 4. C. 1.
SHAKOPEE
TO: Mayor and City Council
FROM: Jeff Weyandt, Assistant City Engineer
DATE: 10/20/2015
SUBJECT: Declare Amounts, Order the Preparation of
Proposed Assessment Amounts and Set a Public Hearing for the 2015
Street Reconstruction Project No. 2015-1, Res. No. 7621 (E)
Action Sought
Adopt Resolution No. 7621, a resolution declaring the costs to be assessed, ordering
the preparation of proposed assessments and setting a public hearing date for the
2015 Street Reconstruction, Project No. 2015-1.
Background
On March 3, 2015, City Council adopted Resolution No. 7555, approving the plans
and specifications and ordering the advertisement for bids for the 2015 Street
Reconstruction, Project No. 2015-1. On April 21, 2015, City Council adopted
Resolution No. 7566, a resolution which accepts the bids and awards the contract
for the 2015 Street Reconstruction Project. The improvements have essentially
been completed with the final costs for construction at $2,078,193.80. The total
costs associated with street lighting, administration, financing and engineering for
the project is $250,891.06. The attached resolution shows how these costs are
being paid and the total cost to be assessed.
Recommendation
Adopt Resolution No. 7621, declaring the cost to be assessed and ordering the
preparation of proposed assessments for the 2015 Street Reconstruction, Project No.
2015-1, with a public hearing to be held on November 17, 2015.
Budget Impact
Project financing sources include the Sanitary Sewer fund, Storm Sewer fund,
Shakopee Public Utilities, Capital Improvement fund (CIF) and assessments to the
benefiting properties. From the preliminary engineering report to the project
completion, the funding summary is as follows:
Preliminary
Engineering Report Project Completion
Assessments $ 402,000.00 $ 387,772.95
CIF $ 986,500.00 $ 914,651.46
Sanitary Sewer Fund $ 437,000.00 $ 337,120.26
Storm Sewer Fund $ 241,000.00 $ 130,561.96
Shakopee Public Utilities $ 588,000.00 $ 558,978.23
Total Costs $2,654,500.00 $2,329,084.86
Relationship to Vision
This supports Goal E: Deliver effective and efficient public services by a staff of
well-trained, caring, and professional employees.
Requested Action
Adopt Resolution No. 7621, a resolution declaring the costs to be assessed, ordering
the preparation of proposed assessments and setting a public hearing date for the
2015 Street Reconstruction, Project No. 2015-1.
Attachments: Res. No. 7621
RESOLUTION NO. 7621
A Resolution Declaring The Costs To Be Assessed
And Ordering the Preparation Of Proposed Assessments
For The 2015 Street Reconstruction
Project No. 2015-1
WHEREAS, a contract has been let for the construction of the 2015 Street
Reconstruction Project as described in the preliminary engineering report, and the
contract price for such improvements was $2,167,423.00, and the final contract price for
such improvement is $2,078,193.80, and the expenses incurred or to be incurred in the
making of such improvements amounts to $250,891.06. Of this cost the City of Shakopee
will pay $1,382,333.68 and Shakopee Public Utilities will pay $558,978.23.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE,MINNESOTA:
1. The cost of such improvement to be specially assessed is hereby declared to
be $387,772.95.
2. The City Clerk, with the assistance of the City Engineer, shall forthwith
calculate the proper amount to be specially assessed for such improvement against every
assessable lot, piece, or parcel of land within the district affected, without regard to cash
valuation, as provided by law, and keep a copy of such proposed assessment in her office
for public inspection.
3. That the City Clerk shall, upon the completion of such proposed assessment,
notify the City Council thereof.
BE IT FURTHER RESOLVED:
1. That a hearing shall be held on the 17th day of November, 2015, in the
Council Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed
assessments and at such time and place all persons owning property affected by such
improvements and proposed assessments will be given an opportunity to be heard with
reference to such assessment.
2. That the City Clerk is hereby directed to cause a notice of the hearing on the
proposed assessment to be published once in the official newspaper of the City of
Shakopee at least two weeks prior to the hearing and she shall state in the notice the total
cost of the improvements. She also shall cause mailed notice of such hearing to be given
to the owner of each parcel described in the assessment roll not less than two weeks prior
to the hearing.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 2015.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGR/2015PROJECT/2015-STREET-RECONSTRUCTION/WORD/RES 7621-DECL4RE-COSTS-ASSESSED