HomeMy WebLinkAbout4.D.3. Contract Renewal for MMUS Safety Program Consent Business 4. D. 3.
SH.AKOt'EE
TO: Mayor and City Council
FROM: Kris Wilson, Assistant City Administrator
DATE: 10/06/2015
SUBJECT: Contract Renewal for MMUA Safety Program (F)
Action Sought
The Council is asked to authorize the appropriate City officials to enter into the
attached contract amendment for the continuation of OSHA compliance and safety
services through the Minnesota Municipal Utilities Association.
Background
For several years the City has participated in a shared safety program through the
Minnesota Municipal Utilities Association (MMUA). The program provides the
City with a qualified safety consultant who comes on-site two-days per month to
conduct trainings, perform mock OSHA inspections of facilities and otherwise
serve as a resource on workplace safety issues.
The contract runs on MMUA's fiscal year and therefore it is time to renew for the
October 1, 2015 - September 30, 2016 time frame.
Recommendation
Staff recommends the Council authorize the appropriate City officials to enter into
the attached contract amendment for the continuation of OSHA compliance and
safety services through the Minnesota Municipal Utilities Association.
Budget Impact
The total cost of the program is $26,400 per year, which is paid in quarterly
installments and funded out of the Personnel budget. This reflects a $1,000 increase
from the previous year's cost of$25,400.
Relationship to Vision
This is a housekeeping item. (F)
Requested Action
The Council is asked to authorize the appropriate City officials to enter into the
attached contract amendment for the continuation of OSHA compliance and safety
services through the Minnesota Municipal Utilities Association.
Attachments: MMUA Contract
Minnesota Municipal Utilities Association
AMENDMENT TO SERVICES AGREEMENT
Safety Management Program
Contract Date: July 7. 2015 Contract Number: 191-2016
The services agreement entered into between Minnesota Municipal Utilities Association
(MMUA) and City of Shakopee (Shakopee), dated August 11, 2014, contract number
191-2015, is amended as follows:
PART II, Section 1.
1. DURATION: This Agreement shall remain in force from October 1, 2015 until
September 30, 2016 (the "expiration date").
PART III, Section 1.
1. COMPENSATION: For the services covered by this Agreement, Shakopee shall
pay MMUA an annual fee of twenty-six thousand four hundred dollars and 00
cents ($ 26,400.00) for the 2015-16 annual period. Such compensation shall be
due and payable according to the selected payment terms below.
Payment terms for the fee agreed to above shall be based on one of the following
options (select one):
❑ Annual Payment ($26,400.00)
❑ Quarterly Payments ($6,600.00 each)
For any term of less than twelve full calendar months, the fee shall be a portion
of the annual fee, pro-rated based on the number of calendar months or partial
calendar months in which the services were provided as a percentage of twelve
(12).
The parties hereby accept the terms of the Agreement as modified.
City of Shakopee Minneso Municipal Utilities Association
By By
Title Title Executive Director
Date Date July 7. 2015
Purchase Order #