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HomeMy WebLinkAbout4.F.2. City Council Minutes Consent Business 4. F. 2. SHM(OPEE TO: Mayor and City Council FROM: Lori Hensen, City Clerk DATE: 09/01/2015 SUBJECT: City Council Minutes (F) Action Sought Approve the Minutes from August 18, 2015. Attachments: August 18, 2015 DRAFT OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION LOCATION Council Chambers City Hall 129 Holmes Street South August 18,2015 SHAKOPEE MINNESOTA 7:00 p.m. 1. Roll Call Present: Mayor Brad Tabke;Councilmember Matt Lehman;Councilmember Jay Whiting;Councilmember Kathi Mocol;Councilmember Mike Luce Staff City Administrator Bill Reynolds;Assistant City Administrator Kris Wilson;Public Works Present: Director/Engineer Bruce Loney;City Attorney Jim Thomson;Police Chief Jeff Tate;Parks and Recreation Director Jamie Polley;Economic Development Coordinator Samantha DiMaggio; Senior Planner Kyle Sobota;Acting City Clerk Lori Hensen 2. Pledge of Allegiance 3. Approval of Agenda Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to approve the Agenda. Vote: 5-0 4. Consent Business-(All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Cncl.Lehman requested that item 4.A.1.,A preliminary and Final Plat of Saint Mary's Henderson Addition,CUP for an Over-Height Structure and a Senior housing facility,and two front yard setback variances in the Old Shakopee Residential(RIC)Zone for the Henderson,be removed for discussion. Cncl. Luce requested that item 4.F.3., Sewer Availability Charge(SAC)Credits for Elander Mechanical,Inc.,and item 4.F.5., Sewer Availability Charge (SAC)Credits for Midas Auto Services,be removed for discussion. Moved by Councilmember Matt Lehman,Seconded by Councilmember Kathi Mocol to approve the Consent Agenda as amended. Vote: 5-0 A. Community Development 1. Preliminary and Final Plat of Saint Mary's Henderson Addition,CUP for an Over-Height Structure and a Senior Housing Facility,and Two Front Yard Setback Variances in the Old Shakopee Residential (R1C)Zone for The Henderson Mr. Sobota presented a Preliminary and Final Plat of Saint Mary's Henderson Addition, CUP for an Over-Height Structure and a Senior Housing Facility,and Two Front Yard Setback Variances in the Old Shakopee Residential (R1C)Zone for The Henderson.The Council was asked to offer Resolution No. 7599, a resolution approving the preliminary and final plat of St. Mary's Henderson Addition,granting Conditional Use Permits for a Senior Housing Facility and Over-Height Structure,and granting front yard setback variances of 15' and 10'7", and move its adoption. Mr. Sobota stated that in the fall of 2014,the Planning Commission and City Council performed a concept review for The Henderson that contemplated 55 units of assisted living and senior apartments on this site. Since that time,the applicant has removed the assisted living component and reduced the number of units to 51 units. Last fall the zoning ordinance did not permit senior housing facilities in the R1C zone. However, in January of 2015,the City Council approved a text amendment to the Old Shakopee Residential, R1C zoning regulations to allow senior housing facilities as a conditional use. Mr. Sobota also discussed the height of the building and stated that the height of the building on the north side is proposed at 50',on the south side the proposed height is 39' along 6th Avenue. The height of Saint Mary's Church is approximately 64'to the top of the bell tower,with the cross being approximately 15'higher,for a total height of approximately 79'. Central School is approximately 41' in height along Lewis Street and is setback approximately 5' from the lot line along 5th Avenue and Lewis Street. Cncl.Lehman asked if the interior parking was adequate to serve the building,or if they will also rely on street parking. Mr. Sobota responded that the project is relying strictly on off street parking. The applicant proposes to provide 47 underground parking spaces and 4 surface parking spaces for The Henderson. Since parking for Saint Mary's Church is a concern,the applicant has proposed providing 30 spaces on their site for use by Saint Mary's Church. Cncl.Lehman stated that the height of the building was an issue previously for neighboring residents, and asked if the height in the current plan is the same. Mr. Sobota replied that the height remains the same. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting to approve Resolution No. 7599,a resolution approving the preliminary and final plat of St. Mary's Henderson Addition,granting Conditional Use Permits for a Senior Housing Facility and Over-Height Structure, and granting front yard setback variances of 15' and 10'7", and move its adoption. Vote: 5 -0 2. Text Amendment to Add Power Generation Facility as a Use and Definition in the Zoning Code- Ord. No. 909(A,B) Motion to approve Ordinance No. 909, an ordinance amending various sections of City Code relating to Power Generation Facilities,and move its adoption. (Motion carried under the Consent Agenda) 3. Setting a Public Hearing for the Vacation of Drainage and Utility Easements Adjacent to 1336 Blue Heron Trail and 1356 Heron Court-Res.No. 7601 (F) Motion to approve Resolution No. 7601,a resolution setting a public hearing for the the vacation of drainage and utility easements adjacent to 1336 Blue Heron Trail and 1356 Heron Court,and move its adoption. (Motion carried under the Consent Agenda) 4. Setting a Public Hearing for the Vacation of Drainage and Utility Easement at 1256 Wood Duck Trail -Res.No. 7602(F) Motion to approve Resolution No. 7602,a resolution setting a public hearing date for the the vacation of drainage and utility easements at 1256 Wood Duck Trail,and move its adoption. (Motion carried under the Consent Agenda) B. Police and Fire 1. Tribal Cooperative Law Enforcement Agreement(D) Motion to enter into the Cooperative Law Enforcement between the Shakopee Mdewakanton Sioux Community and the City of Shakopee. (Motion carried under the Consent Agenda) 2. Declare Two Forfeited Vehicles as Surplus Property(F) Motion to declare the 1998 Ford Expedition,VIN: 1FMRU18W2WLC48683; and the 2003 Ford Escape,YIN: 1FMYU93193KD0754 as surplus property. (Motion carried under the Consent Agenda) C. Public Works and Engineering 1. Approve Quote for Crossing Boulevard's Median Opening(E) Motion to approve a quote for opening the median on Crossings Boulevard at Penstemon Lane East and approve a 10%contingency amount in this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. (Motion carried under the Consent Agenda) 2. Award a Contract for the 2015 Sanitary Sewer Lateral Pipe Rehabilitation Project No.2015-4,Res. No. 7598(E) Motion to approve Resolution No. 7598,which accepts the bid and awards a contract for 2015 Sanitary Sewer Lateral Pipe Rehabilitation,Project No. 2015-4 and includes a contingency amount equal to 5%of the contract to cover minor change orders and quantity adjustments that may occur on the project. (Motion carried under the Consent Agenda) 3. Request from Eureka Construction,Inc. for Extended Work Hours on County Road 17 Project(D,E) Motion to approve a suspension of City Code Sec. 10.60,Noise Elimination and Noise Prevention, Subd. 3,Hourly Restrictions on Certain Operations,D,allowing work and directing staff to publish notice of the suspension terms with the conditions as recommended by staff. (Motion carried under the Consent Agenda) 4. 2015 Trail Reconstruction(A,E) Motion to accept the low quote and authorize staff to contract with Northwest Asphalt,Inc. for the 2015 Trail Reconstruction Project for the price of$59,995.00.The funding for this project to be expended from the Internal Service Park Asset Fund. (Motion carried under the Consent Agenda) D. Personnel 1. Amended Job Description for Finance Director(F) Motion to approve the position description for the position of Finance Director and authorize placement of the position in Grade 12 of the City's Non-Union Pay Plan. (Motion carried under the Consent Agenda) 2. City Clerk Job Description(F) Motion to approve the position description for the position of City Clerk and authorize its placement in Grade 8 of the City's Non-Union Pay Plan. (Motion carried under the Consent Agenda) 3. Contract Extension for Interim Finance Director Services(F) Motion to authorize a contract extension with AEM Financial Solutions for the services of Interim Finance Director Jean McGann. (Motion carried under the Consent Agenda) 4. Approval of Contract with Waters&Co. for Finance Director Search Process(F) Motion to authorize the hiring of Waters& Company Executive Recruitment to conduct executive recruitment services for the position of Finance Director,at a cost not to exceed$15,300. (Motion carried under the Consent Agenda) E. Parks and Recreation 1. Award of Contract for the Extension of Tahpah Ballfields 6&7(A) Motion to Award a contract to G Urban Companies,Inc. for the outfield extension of fields 6 and 7 at Tahpah Park for the amount of$143,850.00,and authorize the appropriate City Staff to enter into an agreement with Choice Electric,Inc. for the electrical hook up of the lighting for the amount of $57,000.00. (Motion carried under the Consent Agenda) 2. Establishing a Work Session for the City Council on September 22,2015(A,B) Motion to establish a work session meeting date on September 22,2015. (Motion carried under the Consent Agenda) F. General Administration 1. City Bill List(F) Motion to approve the bills and electronic funds transfers in the amount$3,739,369.69,payroll transfers in the amount of$482,665.73 for a total of$4,222,035.42. (Motion carried under the Consent Agenda) 2. City Council Minutes(F) Motion to approve the City Council Minutes from August 5,2015. (Motion carried under the Consent Agenda) 3. Sewer Availability Charge(SAC)Credits--Elander Mechanical,Inc. (D) Ms. DiMaggio presented a request for Sewer Availability Charge(SAC)Credits for Elander Mechanical,Inc. Ms. DiMaggio stated that Elander Mechanical,Inc. is requesting 6 City and Met Council SAC creditsfor a new 24,000-sq.-ft office/warehouse facility at 645 Shenandoah Drive. The company is currently located at 700 Valley Industrial Circle, Shakopee. The company has 65 employees and plans to add 10 new jobs with its expansion.The City SAC credits are valued at$2,850($475/credit)and the Met Council SAC credits are valued at$14,910($2,485/credit). Cncl. Luce requested an update on creating a program for revolving Sewer Access Charge(SAC) credits. Ms. DiMaggio responded that the original 400 SAC credits that were set aside for Economic Development have not all been used. Ms. DiMaggio plans to come back to the City Council at that time and discuss a revolving program. Cncl;Lehman asked if the Met Council was responsible for requiring additional Sewer Access Charges when a business makes a small improvement. Ms. DiMaggio reviewed the process with the Council. Cncl.Luce questioned if the City could require that a revolving SAC credit program be in place before any new credits are awarded. Mayor Tabke stated that Cncl.Luce could make a motion,but in his opinion it would be better to allow the projects to continue while the policies are created. Cncl. Luce stated that he would like to a program that included a revolving SAC credit with an 80% payback from the business,and a 20%forgiveness in a 10 year timeframe. Cncl.Whiting stated that would like to see that SAC credits focused more on expansions in the downtown area,and also more guidance on how they should be used. Ms. DiMaggio replied that the EDAC would also like to focus awarding the credits to smaller businesses. Moved by Councilmember Jay Whiting,Seconded by Councilmember Mike Luce to approve the recommended 6 SAC credits valued at$2,850 in City of Shakopee credits and$14,910 in Metropolitan (MET)Council Sewer Availability Charges(SAC)Credits to Elander Mechanical,Inc. Vote: 5-0 4. Temporary Liquor License- Shakopee American Legion(F) Motion to approve the application and grant a temporary liquor license to the American Legion,with the stipulation that wristbands are used to identify those that are legal to purchase liquor,for the Shakopee All Class Reunion being held in Huber Park on August 29,2015 from 4:00 to 8:00 p.m. (Motion carried under the Consent Agenda) 5. Sewer Availability Charge(SAC)Credits--Midas Auto Services(D) Ms. DiMaggio presented a request for Sewer Availability Charge(SAC)Credits for Midas Auto Services. Midas Auto Services is requesting 3 SAC credits for their 1,000 sq.-ft. expansion at 100 North Market Street. Midas has been operating in this facility since 1987 and they would now like to expand their business by adding two additional service bays. They also plan to expand their existing bathroom to become ADA compliant.With this expansion,Midas plans to hire two technicians along with a customer service associate. Discussion: Mayor Tabke questioned why the City is responsible for making sure that Sewer Access Charges are paid.Ms.DiMaggio reviewed the process with the Council. Mr.Thompson explained why the City collects the SAC from businesses. Ms. DiMaggio stated that Met Council chsrges are mandated by State Statute. She added that the next step is an appeal process and staff plans to look into that process next. Cncl. Luce asked why the business is being charged SAC when they are returning the building to its original configuration. Ms. DiMaggio answered that because the City does not have proof that the original charges were paid,the Met Council is requesting that they be paid now. Cncl. Lehman asked if the City is required to collect the charges for the Met Council. Mr. Thompson replied that the City is not collecting fees for the Met Council,they are charging fees to the City. The City then establishes a City SAC and charges the business. Moved by Councilmember Matt Lehman,Seconded by Councilmember Jay Whiting to approve the recommended 3 SAC credits valued at$1,425 in City of Shakopee credits and$7,455 in Metropolitan (MET)Council Sewer Availability Charges(SAC)Credits to Midas Auto Services . Vote: 5-0 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL-(Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) No one responded. 6. Business removed from the Consent Agenda will be discussed at this time See items: 4.A.1. Preliminary and Final Plat of Saint Mary's Henderson Addition,CUP for an Over-Height Structure and a Senior Housing Facility, and Two Front Yard Setback Variances in the Old Shakopee Residential(R1C)Zone for The Henderson 4.F.3. Sewer Availability Charge(SAC)Credits-Elander Mechanical,Inc. 4.F.5. Sewer Availability Charge(SAC)Credits- Midas Auto Services. 7. Recess for Economic Development Authority Meeting: Moved by Councilmember Jay Whiting,Seconded by Councilmember Mike Luce to recess for the Economic Development Authority meeting. Vote: 5-0 8. Reconvene 9. CenturyLink's Qualifications to Provide Cable Television Services-Res. No. 7600(D) Brian Grogan,The Attorney representing the City Of Shakopee,reviewed CenturyLink's legal,technical and financial qualifications to provide cable television services in the City of Shakopee.Mr. Grogan explained that the next step is to negotiate the actual terms under which CenturyLink would operate within the city.Negotiation of these terms has begun and will continue in the coming weeks,with a draft franchise agreement scheduled to come before Council for consideration later this year. Cncl. Lehman asked Mr. Grogan how important the financial information from the Parent Company was. Mr. Grogan replied that it is not uncommon for subsidiaries to rely on Parent Companies qualifications. Moved by Councilmember Jay Whiting, Seconded by Councilmember Kathi Mocol to approve Resolution No. 7600,a resolution regarding findings of fact with respect to the proposal of CenturyLink for a Cable Communications Franchise, and move its adoption. Vote: 5-0 10. General Business: A. Community Development B. Police and Fire C. Public Works and Engineering D. Personnel E. Parks and Recreation L Quarry Lake Park Large Shelter Construction(A,B) Ms. Polley addressed the Council and asked them to determine if the large shelter at Quarry Lake Park should be included in the building bid package for the construction of the park. She stated that on September 2,2014 the City Council authorized a contract with WSB&Associates to design Quarry Lake Park,develop plans and specifications,bid the project and conduct construction administration. As part of the contract,WSB hired Hagen,Christensen&Mcllwain Architects (HCM)to design the buildings and develop plans and specifications for the small shelter only. On December 2,2014,the Council directed staff to design the large shelter as a fully-enclosed, multi-purpose shelter that could be used for rentals,events,programs and classes. On December 16,2014 the City Council approved the final concept plan for the park and authorized the development of the final plans and specifications for the park construction not including the large shelter. On May 19,2015 the City Council approved the final concept plan for the large shelter. Ms. Polley informed the Council that the PRAB has recommended that the complete buildout of Quarry Lake Park be a priority project and that the large building should be constructed utilizing current and future park dedication fees. Ms. Polley also stated that Emerson Process Management has been extremely interested in the development of Quarry Lake Park since they first looked at locating their corporation in Shakopee. To assist with the completion of the large shelter,Emerson Process Management has approved a contribution of$500,000 over five years. The offer of the contribution is good for six months. If the City Council accepts this generous contribution,the City will provide: 1.Naming rights of the large building 2. Shelter use at no charge for corporate functions; A.Weekdays(M-TH)-Maximum of 12 times per year B.Weekends(F-SU)-Maximum of 3 times per year 3. Shelter rental for Emerson Process Management(after no charge uses)-25%discount 4. Shelter rentals for employees(personal use)-25%discount To complete the plans and specifications and bid the shelter, $114,000 would be required to retain HCM to complete this work. If the shelter is constructed an additional$51,000 will be required for the Construction Administration services. As stated,the current contract with HCM though WSB is to complete plans and specifications and bid the small shelter only. Staff is recommending that the funds to complete the shelter come from the building fund to be paid back as park dedication fees are collected. Ms. Polley asked if the Council chooses to not move forward with the construction of the large shelter,that they determine if the small shelter should then include restrooms. If restrooms are to be included in the small shelter,a change of$8,500 would be required in the HCM contract. Cncl. Whiting asked if the costs of upgrading the kitchen from a catering kitchen to a commercial kitchen had been reviewed. Ms. Polley answered that although a commercial kitchen was not researched for this building, it was researched for a previous project and the cost was substantially higher. Cncl.Lehman stated that he would be in favor of adding restrooms to the smaller shelter,but he is not in favor of proceeding with the building of the large shelter. Mayor Tabke stated that he would like to see a list of potential revenues for a building like this. Ms. Polley responded that it is difficult to estimate projected revenue without knowing what the costs and fee's will be. Cncl. Whiting stated that he feels that working with Emerson Process Management is a great opportunity to build the shelter. He added that he would like to see the agreement with Emerson before moving forward. Cncl. Lehman asked how this project will affect other park projects that have been on hold. Ms. Polley responded that there is currently only one project on hold,but with the remaining balance in the Park Fund, it would not be able to move forward regardless of this project. Cncl. Whiting stated that feels the park shelter would be a major asset to the park and many businesses will be able to utilize it. Cncl.Luce asked if there was a deadline to accept Emerson Process Management's proposal.Ms. Polley answered that the deadline is 6 months. Cncl. Luce also asked if Emerson will handle the signage at the Park. Ms. Polley responded that the contract will be negotiated with Emerson. Discussion: Cncl. Whiting stated that the Council will need to the contracts and get more details before final approval. Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol to authorize the appropriate City staff to enter into a contract with WSB to increase the contract with HCM by $114,000 to complete the plans and specifications and bid package for the large shelter, and authorize funds from the Building Fund to be utilized for the construction of the large picnic shelter to be paid back through future park dedication fees. Vote: 4- 1 Opposed: Councilmember Matt Lehman 2. Authorization to Proceed with Construction Management Services(A,B) Ms. Polley addressed the Council to seek authorization to Proceed with Construction Management Services,and to enter into a contract with RJM Construction for construction management services for the Ice Arena construction and Community Center renovation project. She stated that due to the scope of the project and the need for phasing and facility coordination,staff is recommending that the City hire a Construction Manager to assist the City with the planning and development of the project. Brian Recker,Vice President of RJM Construction,addressed the Council and gave an overview of the services offered,and explained that a Construction Manager will work in tandem with the architects to develop comprehensive bid packages,minimize change orders during construction and manage the various contractors. The construction management process is different from a general contractor form of construction. Instead of one general contractor coordinating the sub contractors and bidding the project, a Construction Manager develops separate bid packages for all of the different parts of the project. This ensures qualified contractors are completing the specific work they are trained to perform. Ms. Polley stated that the cost of the construction management services for the pre-construction and bidding phase is$49,457.00. The cost for the services during the construction phases is based on the final project cost. The proposal amount, based on a$25.6 Million project, is$933,279.00 for a total cost of services equaling$982,736.00. Mayor Tabke asked if the request was to authorize the entire project at once,or if it will be divided between pre-construction and construction phases. Ms. Polley answered that the project will be divided into pre-construction and construction phases so that if the project did not move forward the City would be responsible for pre-construction only. Discussion- Cncl. Lehman if the bidding and construction should be decided before the decision was made to use bonds or a referendum. Mr. Thomson answered that the contract will be drafted-with seperate stages. There will be language included that the project can be stopped after pre-construction if necessary. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting to award a contract for Construction Management Services to RJM Construction for the amount of$49,457 for the preconstruction and bidding phase and$933,279.00 for the construction phase of the Ice Arena construction and Community Center renovation project. Vote: 3-2 Opposed: Councilmember Matt Lehman Councilmember Mike Luce 3. New Ice Arena Location(A,B) Ms. Polley addressed the Council regardng a new Ice Arena Location. On June 30,2015 the City Council voted to retain 292 Design Group to develop the final plans and construction documents for the Community Center improvements and new ice arena. In order to complete the final plans for the project,the location of the new ice arena needs to be determined. 292 Design Groups's first task in developing the final plans and construction documents for the ice arena was to complete a preliminary site analysis of possible locations. After meeting with staff and the school district,the sites were narrowed down to two sites including land adjacent to the current Community Center and school district property between the West Junior High and Vaughn Field. Other potential sites discussed included Tahpah's west field and both the school district's undeveloped land at CR 78 &CR 79 and the current High School property. These sites were eliminated due to size, cost and/or availability. Tom Betty,of 292 Design Group,along with sub-consultant Stevens Engineering,conducted an analysis of the two chosen sites by considering the grading,storm water,utilities,parking,drives and pedestrian improvements,loss of existing facilities and compatibility. Mr. Betty styated that following the analysis, it was determined that the site adjacent to the Community Center was recommended for the following reasons; 1. Proximity to the current Community Center 2. Site is City property 3. Site contains adequate space to construct the third sheet of ice in the future if necessary 4. Site is buildable with no major grade changes necessary for this construction 5. Minimal impact on other programmable facilities. Cncl.Whiting asked if there was a benefit of building on City property as opposed to building on Schoo,property. Mr. Betty answered that the City will have more control if it is built on City property,and added that parking was also an issue on the School,property. Cncl. Luce asked if the waste water heat from the compressors will be utilized. Mr. Betty responded that it will be utilized for multiple uses. Cncl. Lehman asked if the design of the new building will match the existing Community Center. Mr. Betty answered that they plan to have both buildings mirror each other. Mayor Tabke asked if there was a possibility for an outdoor sheet of ice in the future rather than another indoor sheet. Mr. Betty stated that is was possible and thought it would be a good alternative. Ms. Polley stated that upon approval of the proposed site location by the City Council,the City will submit a Conditional Use Permit that will be reviewed by the Planning Commission on October 8th. The Conditional Use Permit is required to allow multiple structures on one lot. In addition to the CUP,the application will include approval of an over height structure and a parking variance. The building preliminarily is designed at 34 feet and the City Code requires approval of an over height structure above 35 feet,however,since the height is close and the plans are not final,the approval will be requested. The parking variance wil be requested based on usage statistics of similar facilities. The required parking can be accommodated on the site but may not all be needed until a third sheet of ice is constructed. Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol to approve the location of the new two sheet ice arena on City property adjacent to the Community Center. Vote: 3-2 Opposed: Councilmember Matt Lehman Councilmember Mike Luce F. General Administration 1. Establishing Mayor and Council Stipends-Ordinance No. 908(F) Establishing Mayor and Council Stipends--Ordinance No. 908,an ordinance amending City Code Chapter 2, Section 2.13,pertaining to the salaries of Mayors and Councilpersons.BackgroundPer Council action during a workshop held on August 5,2015,staff was directed to bring forward for consideration a stipend of$50.00 per meeting in which the Mayor or a Councilmember officially represented the City. Cncl. Lehman would like a limit added to the number of stipends per month. After much discussion it was agreed that City Council,EDA and Workshop meetings would not be included. Mr. Thomson also stated that any change in elected official salaries will not take place until after the next election. Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol to adopt Ordinance No. 908,an ordinance amending City Code Chapter 2, Section 2.13,pertaining to the salaries of Mayor and Councilpersons. - Vote: 3 -2 Opposed: Councilmember Matt Lehman Councilmember Mike Luce 2. Ordinance Establishing Even Year Municipal Elections-Ord. No. 910 The Council discussed an Ordinance Establishing Even Year Municipal Elections-Ord.No. 910 At the August 5 City Council meeting,the Council directed staff to prepare an ordinance changing municipal elections from odd to even numbered years.Working with the City Attorney,staff has identified two possible approaches to making this transition. Option#1: Completes the transition as quickly as possible but results in elected officials serving terms that are longer than they were originally elected for because it simply cancels the November 2017 elections and extends all terms by one year. This is a legally permissible option,and is actually the default transition plan provided for in statute if a City was to change its election year without providing a specific transition plan. Option#2: Takes two additional years to fully complete the transition,and requires that elections be conducted in 2017,2019 and 2020,but results in all elected officials serving the length of term for which they were elected. As noted in the text,an Ordinance on this topic does not become effective until 240 days after its publication. Therefore, any action taken now will have no impact on the upcoming November municipal elections. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting to adopt Ordinance No. 910,specifying Option#1. Vote: 3 -2 Opposed: Councilmember Matt Lehman Councilmember Mike Luce Discussion: Cncl. Lehman stated that he felt like Option 2 was a better option,and also suggested working with the School Board to determine if they would have any interest in moving to an even year election schedule. Cncl.Whiting stated that he felt the most important issue is getting more voters to the polling place. 3. Ordinance Establishing a 4-Year Term for Mayor-Ord.No. 911 The Council discussed an Ordinance Establishing a 4-Year Term for Mayor-Ord.No. 911. At the August 5 City Council meeting,the Council directed staff to prepare an ordinance establishing a four-year term for the office of Mayor. If adopted,the ordinance would not take effect until after this Fall's election. Therefore,the person elected to the office of Mayor in November of 2015 would serve a 3 year term based on the approval of Ordinance 910. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting to adopt Ordinance No. 911,establishing a four-year term for the office of Mayor. Vote: 3 -2 Opposed: Councilmember Matt Lehman Councilmember Mike Luce 11. Other Business There was none. 12. Closed Session for City Administrator Performance Evaluation Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting,to go into closed session under Minnesota Statute 13.D.05,subdivision 3 (A)to conduct a performance evaluation of the City Administrator. Vote: 4-1 Opposed: Councilmember Matt Lehman 13. . Adjourn to eptember 1,2015 at 7:00 p.m. b'‘(itt-L—is:4111" Acting City Clerk Heidi Emerson Recording Secretary