HomeMy WebLinkAbout4.D.1. Approval of Position for Director of Planning & Developement Consent Business 4. D. 1.
Sr PEE
TO: Mayor and City Council
FROM: Kris Wilson, Assistant City Administrator
DATE: 09/01/2015
SUBJECT: Approval of Position Description for Director of Planning &
Development
Action Sought
The Council is asked to approve the attached position description for the position of
Director of Planning and Development and authorize its placement in Grade 12 of
the City's Non-Union Pay Plan.
Background
One of the key leadership positions included in City Administrator Bill Reynolds's
recommended organizational structure is that of Director of Planning and
Development. This position will lead the divisions of Planning, Economic
Development and Building Inspections and also oversee the City's involvement
with the Minnesota Valley Transit Authority. With Council's approval of the job
description, it is anticipated that this position will be advertised immediately with
the goal of having someone on board by mid-November.
Budget Impact
As a result of an overall restructuring of the City organization, this position can be
accommodated within the adopted operating budget and does not represent an
addition to the total number of full-time City employees.
Relationship to Vision
This item relates to Goal B: Positively manage the challenges and opportunities
presented by growth, development and change; and Goal E: Deliver effective and
efficient public services by a staff of well-trained, caring and professional
employees.
Recommendation
I recommend adoption of the attached position description and its placement in
Grade 12 of the Non-Union Pay Plan.
Requested Action
The Council is asked to approve the attached position description for the position of
Director of Planning and Development and authorize its placement in Grade 12 of
the City's Non-Union Pay Plan.
Attachments: position description for Director of Planning & Development
City of Shakopee
POSITION DESCRIPTION
TITLE: Director of Planning& Development
DEPARTMENT: Planning&Development
REPORTS TO: City Administrator
STATUS: Full-Time, Exempt
PAY GRADE: 12
APPROVED:
SUMMARY
Leads,directs and coordinates the City's planning and zoning,building inspection, and economic
development divisions. Responsible for overseeing all aspects of the Department's operations, including
the establishment of an effective organizational structure and management of personnel, equipment, and
budgetary resources.
ESSENTIAL DUTIES AND RESPONSIBILITES
In conjunction with the City Administrator and City Council, establishes policies,procedures and
programs designed to achieve the City's goals and objectives for economic development and
redevelopment, land-use, housing and retail/commercial services. Monitors and reports on progress in
achieving goals.
Ensures the coordination of all development-related processes and functions and the provision of
excellent customer service to the public,with a specific emphasis on property and business owners,
builders and developers.
Establishes strong working relationships between the City and numerous agencies and organizations
involved in development processes, including Scott County,the Metropolitan Council, Shakopee Public
Utilities, and various state agencies.
Provides guidance and broad direction to staff working with the Planning Commission and Economic
Development Advisory Commission to ensure a collaborative and cohesive approach to planning and
development issues.
Ensures appropriate City involvement and oversight in the planning and provision of transit services
through the Minnesota Valley Transit Authority.
Continuously evaluates the Department's processes and services; developing options for improving or
matching services more closely to community needs. Ensures adopted changes are implemented within
the designated timeline and budget.
Provides direct and in-direct leadership and supervision to all Department employees in accordance with
City policies and applicable laws. Responsibilities include development and training of personnel;
planning, assigning and directing work; evaluating performance, addressing complaints,resolving
problems and taking appropriate disciplinary action when necessary.
Develops and recommends annual departmental operating budget. Monitors and controls expenditures
within approved limits and according to City policies and procedures.
Facilitates understanding of Department's plans,policies,codes, regulations and functions for elected
officials and members of the community.
Represents the department at a variety of regularly scheduled and special City meetings and workshops.
Establishes and maintains effective working relationships with other City departments and staff; works
collaboratively as part of the City's management team to ensure the most effective and efficient delivery
of municipal services as a whole.
Participates in external meetings, seminars and training designed to keep informed of recent trends in the
field, industry best practices, new technologies and potential improvements.
Oversees administrative functions of the Department, including but not limited to the creation and
maintenance of all necessary and appropriate records, in accordance with the City's records retention
schedule;the dissemination of information to the public in accordance with applicable laws; and the
timely preparation of all necessary reports,correspondence and memos.
Keeps City Administrator advised of developments within the Department.
Performs other related duties as apparent or assigned by the City Administrator.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
• Knowledge of the municipal development process, modern principles and methodology of urban
planning, local and state economic development issues and programs and economic development and
redevelopment techniques and practices.
• Knowledge of relevant local, state and federal laws.
• Ability to maintain a high level of integrity and ethical performance at all times.
• Ability to establish and maintain positive,professional working relationships internally with co-
workers,subordinates and supervisors and externally with representatives of a wide variety of local,
state and federal agencies and organizations,as well as private entities.
• Ability to work with the public in a friendly,tactful manner.
• Ability to effectively organize and present information to elected officials,City staff and members of
the public.
• Ability to plan,direct and integrate broad, comprehensive planning and community development
issues and problems, evaluate solutions and develop sound conclusions, recommendations and
courses of action.
• Ability to effectively respond to a wide variety of inquires or complaints from regulatory agencies,
elected officials,City staff and the public.
• Ability to communicate ideas and explanations clearly in English,both orally and in writing.
• Ability to prepare complex reports and correspondence,using proper grammar, spelling and
punctuation.
• Ability to read, analyze, and interpret a wide range of documents including City policies, state
statutes and legal documents.
• Ability to support department recommendations within a context of objective analytical data and
justifiable cost.
• Ability to work successfully under stress, pressure and changing conditions. Ability to evaluate
situations, innovate, improvise as necessary, and adapt in a timely fashion.
• Ability to plan and develop organizational goals and objectives,take initiative,facilitate
organizational change and communicate goals and objectives to Department personnel and the
general public.
• Ability to assign, instruct, evaluate and prioritize the work of subordinates within the overall
framework of department goals and objectives.
QUALIFICATIONS
Minimum Qualifications
Bachelor's Degree in urban planning,business administration,public administration or other related
field,and at least seven years of increasingly responsible and diverse state or local government
experience. Must have supervisory experience.
Desirable Qualifications
Master's Degree in a related field and a combination of public and private sector experience strongly
desired. Fluency in a second language, in addition to English,that has a recognized presence in the
community(Spanish,Russian,Hmong, etc.).
PHYSICAL DEMANDS AND WORKING CONDITIONS
While performing the duties of this job,the employee is regularly required to sit, stand and move about
the office; use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms.
The employees is required to speak,hear and see in order to share information,receive instructions,and
complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25
pounds.
The normal work environment is a modern,climate-controlled office building,with moderate levels of
noise generated by conversations,phones and other office equipment.