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Home My WebLink About4.C.7. 2015 Trail Sealcoat Project Consent Business 4. C. 7. SHA KOPEE TO: Mayor and City Council FROM: Mike Hullander, Public Works Superintendent DATE: 09/01/2015 SUBJECT: 2015 Trail Sealcoat Project (A, E) Action Sought Move to accept the quote from Gopher State Sealcoat, Inc. for the price of $25,684.10 and authorize staff to proceed with the 2015 Trail Sealcoat Project. Funds to be expended from the 2015 Park Maintenance Budget. Background Staff is recommending to sealcoat approximately 23,000 square yards of bituminous trail in the following parks: Hiawatha, Holmes, Green Meadows, Riverside Fields, Whispering Oaks and Huber. Sections of the Upper Valley Drainage-way and Deans Lake trail are also included for resurfacing. Staff sent out bid requests to four contractors and only received one quote. Two contractors are booked for the year and one contractor didn't meet specifications of accepted asphalt emulsion, crack filling and squeegee application. Staff is recommending accepting the quote from Gopher State Sealcoat, Inc. for the price of$25,684.10. Staff budgeted $50,000.00 for trail and court resurfacing in the 2015 Park Maintenance Budget. Recommendation Staff recommends accepting the quote and authorizing the project. Budget Impact Funding has been budgeted in the 2015 Park Maintenance Budget. Relationship to Vision A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. E. Deliver effective and efficient public services by a staff of well-trained caring and professional employees. Requested Action Move to accept the quote from Gopher State Sealcoat, Inc. for the price of $25,684.10 and authorize staff to proceed with the 2015 Trail Sealcoat Project. Funds to be expended from the 2015 Park Maintenance Budget. Attachments: 2015 Trail Sealcoat Project 12519 Rhode island Avenue South STATE TE Savage, Minnesota 55378 Phone: 952.9319188 Proposal LinimmihoilL,J1:1iii. T Fax: 952.9310956 ' www.GopherStateSealcoat.corn I Proposal Submitted To 1 installation Site James A.Henderson James A.Henderson City of Shakopee City of Shakopee 400 Gorman Street 400 Gorman Street Shakopee,MN 55379 Shakopee,MN 55379 I Account* I Quote* I Quote Date I Valid Thru I Tern I Estimator 5233 22420 08/17/2015 09/16/2015 NET10 Randy work* I Fax* I Mobile* I Email Address 1 952-233-9368 952-233-3807 i7tendersorashakopeeMN.gov DescnptiO° Total Price Asphalt Emulsion Sealcoat and Crack Seal,approximately 22,334 square yards: $25,684.10 Rout cracks 1/4"or larger to 1"x 1/2",except in alligatored areas. Clean out cracks. Seal cracks with MnDOT spec#3723 hot pour rubberized crackfilier. Touch up old cracks. Power clean asphalt surface. Prime bad oil spots as necessary. With a squeegee machine,apply one coat MicroPave Supreme,a 3%polymer-modified asphalt emulsion sealer, containing 2-4 pounds of silica sand per gallon. With a spray machine,apply one coat MicroPave Supreme,a 3%polymer-modified asphalt emulsion sealer, containing 2-4 pounds of silica sand per gallon. NOTES: (1) City to apply Round-Up,and rough sweep asphalt prior to our arrival (2) Work to be completed per the - specifications dated 8/13/2015. Quote Total $25,684.10 We propose to furnish material and labor,complete in accordance witn the above specifications,for the sum and terms outlined above. All material is guaranteed to be as specified. All work is to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from specifications involving extra costs will be executed upon written orders,and will become an extra charge over and above the estimate. All agreements are contingent upon strikes,accidents or delays beyond our control. Property owner is responsible for all permits and fees. PROPOSAL SUBMITTE Y • Aut rized Signature PrinName Date ACCANCE OF PROPOSAL The above prices,specifications and conditions are satisfactory and hereby accepted. You are authorized to complete this contract as specified Payment will be made as outlined. Authorized Signature Print Name Date James A. Henderson From: dustin@southwestpaving.com Sent Tuesday,August 18,2015 12:17 PM To: James A.Henderson Subject: RE:Request for bid Jim, thanks for including us in the bid. However we are not able to bid the project at this time. Thanks, Dustin Holmen Southwest Paving, Inc. 700 Railroad Street West NorwoodYoungAmerica, MN 55368 952-467-9002 Office 952-467-9003 Fax 612-919-7950 Cell dustin@southwestpaving.com Original Message Subject: Request for bid From: "James A. Henderson" <JHenderson@ShakopeeMN.gov> Date: Thu, August 13, 2015 9:48 am To: Randy Blackowiak <info@gopherstatesealcoat.com>, "'dustin@southwestpaving.com'" <dustin@southwestpaving.com>, "desiree@supersealonline.com" <desiree@supersealonline.com> You are invited to bid on the city of Shakopee 2015-trail sealcoat project please review the attached maps and bid Lump-Sum for the following work to be done after city council approval of the winning bid and before the 18th of September 2015: 1. Rout all cracks over'" to a uniform size of,1"in depth X1/2"in width max,except in alligator areas. 2. Clean all routed cracks and previously sealed cracks that have reopened. 3. Seal cracks with MnDot spec#3723 hot pour rubberized crack filler(No Bands). 4. Torch up/out and clean old cracks as needed. 5. Power clean asphalt surface. 6. Clean and prime bad oil spots as needed. 7. Apply two even coats(not less than.15 Gal per SY each)by(squeegee machine or spray machine,note if squeegee machine is used second coat will be with spray machine)of MicroPave Supreme or city approved equivalent containing 3-4 pounds of silica sand per gallon. 8. The city will apply Round-Up as needed and do a rough sweeping of the area to be seal coated before works starts,contractor will do the final sweeping and prep work. 9. Work is to start with-in 10 days of city council approval of the winning bid and must be completed on or before September 18,2015. All work will be done during normal working hours,7-7 Monday-Friday. Please send all bids on company letterhead to the City Of Shakopee/ Public Works, Attn: James Henderson,400 Gorman St.S.,Shakopee,MN 55379 or email to jhendersort@ ShakopeeMN.Gov before noon on August 18,2015. i James A. Henderson Senior Public Works Technician Public Works,400 Gorman St.,Shakopee MN 55379 (952)233-9368 I (612)366-7888 cell (952)233-3807 fax jhenderson@ShakopeeMN.gov www.ShakopeeMN.gov 2 You are invited to bid on the city of Shakopee 2015-trail sealcoat project please review the attached maps and bid Lump-Sum for the following work to be done after city council approval of the winning bid and before the 18th of September 2015: 1. Rout all cracks over iia" to a uniform size of,1" in depth X ih" in width max, except in alligator areas. 2. Clean all routed cracks and previously sealed cracks that have reopened. 3. Seal cracks with MnDot spec#3723 hot pour rubberized crack filler(No Bands). 4. Torch up/out and clean old cracks as needed. 5. Power clean asphalt surface. 6. Clean and prime bad oil spots as needed. 7. Apply two even coats(not less than .15 Gal per SY each) by(squeegee machine or spray machine, note if squeegee machine is used second coat will be with spray machine)of MicroPave Supreme or city approved equivalent containing 3- 4 pounds of silica sand per gallon. 8. The city will apply Round-Up as needed and do a rough sweeping of the area to be seal coated before works starts,contractor will do the final sweeping and prep work. 9. Work is to start with-in 10 days of city council approval of the winning bid and must be completed on or before September 18, 2015. All work will be done during normal working hours,7-7 Monday-Friday. Please send all bids on company letterhead to the City Of Shakopee/ Public Works, Attn:James Henderson,400 Gorman St.S.,Shakopee, MN 55379 or email to jhenderson Shakopee\IN.Gov before noon on August 18,2015. 2h v le4e je.,,f 5, /Awec f goNo-x,`09 6.0 4 PQ J. ' " cleak f B Clef ' , ck A/o Riverside Fields Park Huber Park Deans Lake SF SY SF SY SF SY 235.0 8.5 1997.5 29.0 5.0 145.0 755.0 12.0 9060.0 1070.0 8.5 9095.0 50.5 15.5 782.8 460.0 8.0 3680.0 840.0 8.5 7140.0 130.5 9.5 1239.8 1445.0 9.0 13005.0 340.0 8.5 2890.0 164.0 10.0 1640.0 25745.0 2860.6 755.0 10.0 7550.0 98.5 12.0 1182.0 200.0 10.0 2000.0 347.0 9.5 3296.5 Green Medows 235.0 12.0 2820.0 26.0 20.0 520.0 175.0 9.0 1575.0 33492.5 3721.4 253.0 9.5 2403.5 810.0 9.0 7290.0 12.5 13.0 162.5 150.0 9.0 1350.0 Holmes Park 26.0 26.0 676.0 85.0 9.0 765.0 120.0 7.0 840.0 182.5 8.0 1460.0 450.0 10.0 4500.0 95.0 7.0 665.0 20.0 8.5 170.0 105.0 10.0 1050.0 75.0 7.0 525.0 178.0 8.0 1424.0 160.0 9.0 1440.0 450.0 7.0 3150.0 27.0 9.0 243.0 200.0 85.0 17000.0 357.0 7.0 2499.0 110.5 8.0 884.0 34970.0 3885.6 70.0 7.0 490.0 129.0 8.0 1032.0 105.0 7.0 735.0 162.0 8.5 1377.0 Hiawatha Park 8904.0 989.3 134.0 9.0 1206.0 505.0 8.5 4292.5 123.0 9.0 1107.0 60.0 10.0 600.0 Community Center/UVD 207.0 12.0 2484.0 125.0 8.5 1062.5 1295.0 8.0 10360.0 81.0 9.0 729.0 5955.0 661.7 150.0 8.0 1200.0 46.0 8.5 391.0 1785.0 8.0 14280.0 28.0 8.5 238.0 Total SF 201,004 25840.0 2871.1 72.0 8.0 576.0 Total SY 22,334 109.0 9.5 1035.5 Whispering Oaks/CR18 171.0 8.0 1368.0 Estimated Cost $26,800.53 1140.0 8.0 9120.0 993.0 10.0 9930.0 870.0 10.0 8700.0 14.0 10.0 140.0 48.0 22.0 1056.0 519.0 11.0 5709.0 18876.0 2097.3 367.0 10.0 3670.0 47221.5 5246.8