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Home My WebLink About4.C.5. Ordering Preliminary Engineering Report for the 2016 Reconstruction Project No. 2016-1, Res. No. 7604 101/161111 Consent Business 4. C. 5. SHAKOPEE TO: Mayor and City Council FROM: Jeff Weyandt, Assistant City Engineer DATE: 09/01/2015 SUBJECT: Ordering the Preliminary Engineering Report for the 2016 Reconstruction Project No. 2016-1, Res. No. 7604 (E) Action Sought Adopt Resolution 7604, which orders a Preliminary Engineering Report for the 2016 Street Reconstruction Project; authorize the appropriate City officials to execute an Agreement with ITCO Allied Engineering Company to perform soil borings; and authorize the appropriate City officials to execute an Agreement with WSB & Associates, Inc. to perform engineering services. Background Staff has completed the review of the proposed 2016-2020 Capital Improvement Program which includes street reconstruction projects on the streets listed below. Due to the size of the project, staff is requesting an early start on the project. Attached is a map showing the proposed study area for the 2016 Street Reconstruction Project. In the preliminary engineering report, staff will investigate street reconstruction along with utility replacement. In order to reconstruct these streets during the summer months of the 2016 construction season, soil borings, a topographical survey and the preliminary engineering report should be authorized at this time. It is staff's intent to prepare the preliminary engineering report in accordance with the current assessment policy of assessing 30% of the street improvements to the benefiting properties. This will require 70% of the street improvements to be city funded. Attached is Resolution No. 7604, which orders a preliminary engineering report to be prepared for the following streets: •3rd Avenue from Spencer Street to CSAH 17 •Minnesota Street from 1st Avenue to 4th Avenue Also, attached is a proposal from WSB & Associates, Inc. to perform surveying services and a proposal from ITCO Allied Engineering Company to perform soil borings. Recommendation 1. Offer Resolution No. 7604, A Resolution Ordering a Preliminary Engineering Report for the 2016 Street Reconstruction Project and move its adoption. 2. Authorize the appropriate City officials to execute an agreement with ITCO Allied Engineering Company to perform soil borings. 3. Authorize the appropriate City officials to execute an agreement with WSB & Associates, Inc. to perform engineering services. Budget Impact If the project is approved, it will be funded by the Sanitary Sewer Fund, Storm Sewer Fund, Shakopee Public Utilities, special assessments and Capital Improvement fund or tax levy. Relationship to Vision This supports Goal E: Deliver effective and efficient public services by a staff of well-trained, caring, and professional employees. Requested Action Adopt Resolution 7604, which orders a Preliminary Engineering Report for the 2016 Street Reconstruction Project; authorize the appropriate City officials to execute an Agreement with ITCO Allied Engineering Company to perform soil borings; and authorize the appropriate City officials to execute an Agreement with WSB & Associates, Inc. to perform engineering services. Attachments: RES. NO. 7604 Location Map WSB Agreement ITCO Allied Engineering Co. Agreement RESOLUTION NO. 7604 A Resolution Ordering The Preparation Of A Report On An Improvement To The 2016 Street Reconstruction Project WHEREAS, it is proposed to improve 3rd Avenue from Spencer Street to CSAH 17 and Minnesota Street from 1st Avenue to 4d' Avenue by reconstruction of sanitary sewer, watermain, storm sewer, concrete curb & gutter, aggregate, bituminous paving and all appurtenant work and to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes,Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to Bruce Loney, Public Works Director, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement,and the estimated cost of the improvement as recommended. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of ,2015. Mayor of the City of Shakopee ATTEST: City Clerk ENGR/20I6-PROJECTS2016-RECONSTRUCTION/WORD/RES7604ORDER-REPORT x 11 HENNEPIN A • .• CARVER CO . . . ... • • CO . - f . SCOTT ,. _. .._ . . . ._ .....,.,., ,- „---, - - V in nesotc CO . R i v e r . „ , --- . BLuF clik i0E.iliP3TEIIIIII.. c„ic\N p,UGN Fibr- \D .:1 Ilk* 4 * u..1 411111111111111 -1r-IC:\ 2nd P'\IE .0000°.*„..• LZI \c • tail 01"-- \---5\ io- vierlos two° PNE' iiii fclik o ...... i .\ o \----L--6 t-ui a- NO cc icir..2 '\D wis z ‹ ...._ .... 0 o \s)1_00 . . 0 Y o 1 5kb Ve--r--"Agij 1-j cfj / [ J < D 0 _le F 1 E 4 s t ct 3011111 8t1- AVFJ F. -->) ; lk-Li ,,...0 , n, „IIII SHA KOP EE AVE. --,, I \ m ' 1 1 O I tn 10th\ ' 31F. il II \\ \-jlij (i)Ld LIL--- 1._ WU 2016 STREET RECONSTRUCTION DRAWING NO: 1 SHAKOPEE PROJECT LOCATION A WSB Infrastructure■ Engineering• Planning•Construction 701 Xenia Avenue South &Associates,Inc. Suite#300 Minneapolis,MN 55416 Tel: 763 541-4800 Fax: 763 541-1700 August 26, 2015 Mr. Jeff Weyandt, PE City of Shakopee 129 S. Holmes Street Shakopee, MN 55379 Re: City of Shakopee 2016 Street Reconstruction Project Estimate of Cost to Provide Topographic Survey Services and Construction Staking Services Dear Mr. Weyandt: We propose to provide survey services for this project, as described below, on an hourly cost- reimbursable basis in accordance with our current fee schedule. The areas for this work are listed below and as shown on the attached figures from your RFP: • 3rd Avenue -from Spencer Street to CSAH 17 • Minnesota Street—from 1st Avenue to 4th Avenue Scope and Prosect Understanding: • WSB will have the same survey crew throughout the project that will do all of the topographic survey and construction staking. This will ensure that they are familiar with the project and continuity throughout the construction will be maintained. This aspect has been our past practice and the City can be assured the same staff will be there each time. • WSB will complete a topographical survey of the project area. • WSB will submit the points for the various project areas to the City by October 20, 2015. • City staff will plot the topo. • The horizontal datum shall be on the Scott County coordinate system. • The vertical datum shall be on the NAVD88 sea level datum. • The project area extends 10-feet beyond the right-of-way (we will shoot the houses corners) • Survey will include all shots necessary to prepare a set of construction plans including but not limited to the following: 1. Shots at all match in points 2. Shots to establish existing vertical and horizontal alignment 3. Property irons to establish existing right-of-way 4. Cross sections every 50 feet, including at a minimum centerline, gutter line, top of curb, sidewalk, right-of-way line, grade breaks and 10-feet beyond the right-of- way. K:\Shakopee\2016 Recon Survey RFP\LTR Prop Shak 2016 Survey 8-26-15.doc Mr. Jeff Weyandt, PE City of Shakopee August 26, 2015 Page 2 of 3 5. Manhole reports including pipe sizes, pipe types, inverts block or precast and condition. 6. Boring locations (coordinate with ITCO Allied Engineering) 7. Small utilities (have utilities located through Gopher State One Call and maps of all small utilities in the area sent to the City). 8. All curb stops (WSB will coordinate the location of all curb stops with Shakopee Public Utilities). 9. QA/QC review of the topographic survey and manhole reports Deliverables to the City: • ASCI point file and points in a Cad file in AutoCAD format with all topographic survey shot information included. • Private Utility Maps collected from Gopher 1 Locates in paper and/or electronic PDF format. Topographic Survey Work: Cost not to exceed fee for the above described areas is given below: • 2016 Street Reconstruction: $6,400 Construction Staking: Based on similar project size and scope we have completed for the City of Shakopee we estimate our fee to complete the construction staking for this project at: • 2016 Street Reconstruction: $14,000.00 Construction staking will include sanitary sewer, water main, storm sewer and curb stakes. As-builts: As-built surveys we estimate to be competed for a fee for each of the areas is given below: • 2016 Street Reconstruction: $2,000.00 The as-built work would include rim and invert elevations on all project structures and coordinates on service locations. We will provide Cad file on disk in AutoCAD format with all as- built survey shot information included. Our hourly billing rates for a 2-person crew are $160/hour and office survey work at$101/hour for our in house survey technician. This letter represents our understanding of the requested services. If you are in agreement, please sign on the space provided and return one original signed copy to us for our records. If you have any questions concerning this letter or fee as discussed herein, please feel free to contact me at 763-287-7175. We greatly appreciate the opportunity to assist you and the City of Shakopee in the completion of these projects. Sincerely, WSB &Associates, Inc. Tom Voll, P.E. Project Manager K:\Shakopee\2016 Recon Survey RFP\LTR Prop Shak 2016 Survey 8-26-15.doc Mr. Jeff Weyandt, PE City of Shakopee August 26, 2015 Page 3 of 3 I hereby authorize WSB &Associates, Inc. to proceed with the above-referenced Scope of Work in accordance with the company's current fee schedule. City of Shakopee Authorized Representative Date K:\Shakopee\2016 Recon Survey RFP LTR Prop Shak 2016 Survey 8-26-15.doc Title 1 inch = 752 feet - P 41' SHAKOPEE August 7,2015 Map Powered by Data Link Title MOS H. ,. 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It.41T. , 7 1 inch = 752 feet Sewer Gravity Storm Inlets Storm Detention Mains Areas Catchbasin Sewer 11111.61kiAl Manholes Standard — . -✓ Sewer SHAKOPEE Di Pressurized m Discharge Mains Points August 7,2015 StormStorm Gravity _ Manholes Mains Map Powered by DataLink ITCO ALLIED ENGINEERING C O. AN ALLIANCE OF INSTANT TESTING COMPANY AND ALLIED TEST DRILLING Jobsite and Laboratory Testing, Geotechnical Services Commercial, Residential and Municipal 7125 West 126th Street, Suite 500, Savage, MN 55378 Telephone: 952-890-7366 • www.itcoallied.com • Fax: 952-890-5883 August 17,2015 Mr. Jeff Weyandt, P.E. City of Shakopee 129 Holmes Street North Phone: 952-233-9362 Shakopee, MN 55379-1351 Fax: 952-233-3801 Re: Proposal for Soil Exploration -2016 Street Reconstruction Project We are pleased to submit this proposal for geotechnical engineering services for the above referenced project.This proposal letter presents our planned scope of work and the associated fees for this project.The purpose of our work would be to obtain information regarding subsurface conditions. The project site is located along 3rd Avenue East from Naumkeag Street to Spencer Street, and along Minnesota Street from Bluff Avenue to 2" Avenue. The site consists of existing roadways that will be reconstructed. ITCO Allied Engineering proposes to put down six borings on the site at locations as shown on the site plan. With this proposal we assume that the project site is accessible for a truck mounted drilling rig. If we find that the site is inaccessible to our drilling rig,we will contact you to discuss other field exploration options. Flagging or other traffic control is not included in this proposal. If this is necessary it would be done at additional cost. The borings will be Standard Penetration Test (SPT) borings with samples taken every 2.5 feet. SPT borings are recommended because they provide a more accurate soil profile than other types of borings.We have also included costs for conducting 6 gradation tests and 6 P.I. tests in order to determine the AASHTO soil classes and estimate the R-values.If pavement subgrade soils consist of sandy soils the P.I. tests would not be necessary. The results of our field exploration program, along with the boring logs and a boring location diagram would be presented in a final engineering report. The fees for our field exploration are presented in the following table. 1 Quantity Units Unit Cost Extended Total Mobilization 1 L.S. $300.00 $ 300.00 SPT Borings 6 Each $210.00 $1260.00 Pavement Patches 6 Each $ 10.00 $ 60.00 Gradation Tests 6 Each $ 70.00 $ 420.00 P.I. Tests (if needed) 6 Each $ 75.00 $ 450.00 Engineering Report 1 L.S. $500.00 $ 500.00 Subtotal $2990.00 Ten Percent Discount $(299.00) Total Estimated Cost $2691.00 If undocumented fill or poor soils are encountered at the proposed drill site and depths,additional bores or deeper sampling may be required to develop an adequate soil profile. If deeper sampling and/or additional borings are recommended,we will notify you and obtain your authorization,prior to proceeding with this work. The cost for our services would not exceed the estimated total cost given herein, unless unanticipated conditions are encountered and your authorization is obtained. If this proposal is acceptable please sign in the space provided below and return one copy with your original signature. If you have any questions regarding this proposal, or if we can provide additional assistance,please do not hesitate to contact us at(952) 890-5909. ITCO Allied Engineering Company Robert Sullentrop P.E. Project Engineer AUTHORIZATION I, representing (name) hereby authorize (company or self) the above described soils investigation to be performed on the subject property. This authorization provides the right of entry to ITCO Allied Engineering Co. for all required soils investigation work. Payment is due upon receipt of the invoice unless other arrangements are made in writing. SIGNATURE DATE 2