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Home My WebLink About5.F.2. Approval of Minutes: June 01, 2010 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 1, 2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Matt Lehman, and Pamela Punt present. Councilor Pat Heitzman was absent. Also present was Mark McNeill, City Administrator; Bruce Loney, Public Works Director /City Engineer; R. Michael Leek, Community Development Director; Jim Thomson, City Attorney; Jamie Polley, Parks, Recreation & Natural Resources Director; Gregg Voxland, Finance Director; Rick Coleman, Fire Chief; Mark Noble, City Planner II; and Judith S. Cox, City Clerk. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill asked to add to the agenda 13.F.1. Hanging Flower Basket Sales. Clay/Punt moved to approve the agenda as amended. Motion carried 4 -0. Mayor Schmitt said in the Mayor's report that he attended the Memorial Day celebration at Memorial Park. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Cncl. Lehman asked to add to the consent agenda, 13.F.1, Hanging Flower Basket Sales. Lehman/Punt moved to approve the Consent Agenda as modified. Mr. McNeill read the consent agenda. Motion carried 4 -0. Lehman/Punt offered Resolution No. 7015, A Resolution Adopting Standard. Specifications and Standard Detail Plates for Street and Utility Construction, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Punt moved to authorize staff to contract with Pipe Services Corporation for the television inspection of $75,000 linear feet of sanitary sewer main at a cost of $0.32 per linear foot with funding to be expended from the Sanitary Sewer Fund. (Motion carried under the Consent Agenda) Lehman/Punt moved to approve the guidelines for the Shakopee Facility Sponsorship Program and usage of these guidelines by the "Shakopee Recreation: Bring People Together" (SP:BPT) group and other fundraising groups. (Motion carried under the Consent Agenda) Lehman/Punt offered Resolution No. 7008, a Resolution Adopting Revised HIPAA (Health Insurance Portability and Accountability Act) Policies and Procedures for the City of Shakopee's Group Health Plans, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Punt moved to adopt the job descriptions for the positions of Recreation Supervisor — Youth, Teen & Community Center and Recreation Supervisor — Aquatics, Fitness and Seniors. Also, moved to authorize staff to begin the hiring process for the Recreation Supervisor — Aquatics, Fitness and Seniors position. (Motion carried under the Consent Agenda) (CC Document No. 478) Official Proceedings of the June 1, 2010 Shakopee City Council Page -2- Lehman/Punt moved to approve the bills in the amount of $681,829.16 and electronic transfers in the amount of $9,872.66 for a total of $691,701.82. (Motion carried under the Consent Agenda) Lehman/Punt moved to approve the minutes of May 18, 2010. (Motion carried under the Consent Agenda) Lehman/Punt moved to accept the resignation of Mr. Michael W. Romans from the Shakopee Public Utilities Commission; and, offered Resolution No. 7016, a Resolution Appointing Joe Helkamp to the Shakopee Public Utilities Commission, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Punt moved to approve the applications and grant an On Sale or Off Sale 3.2 Percent'Malt Liquor License, conditioned upon compliance with all licensing requirements, to: Sky Ventures LLC, dba Pizza Hut, 257 Marshall Rd., On Sale Asian Hon, Inc., 1135 East 1 Ave., On Sale Raceway Park, Inc., One Checkered Flag Boulevard, On Sale Shakopee Jaycees, Joe Schleper Baseball Stadium at Tahpah Park, On Sale Tokyo Sushi & Grill Restaurant, Inc., 8080 Old Carriage Court N., On Sale Snover BBG LLC, dba Dickey's Barbecue Pit, 8088 Old Carriage Court N., On Sale Magnum Management Corporation dba Valleyfair, One Valleyfair Dr., On Sale 1. Depot Refreshments, location #3030 including adjacent fenced in outdoor dining areas. 2. Austin Blues, location #3055 including adjacent fenced in outdoor dining area. 3. Atomic Pizza, location #3032 including adjacent outdoor dining area. 4. Stadium Pizza and Grill, location #3050. Chaska Market, LLC dba Los Ranchos, 123 E. 2nd Ave. On Sale and Off Sale, Wal -Mart Stores Inc., 8101 Old Carriage Court, Off Sale Holiday Stationstores, Inc., 444 E. 1 Ave. Off Sale Holiday Station Stores, Inc., 1381 Greenwood Ct., Off Sale Holiday Stationstores, Inc. 8002 Old Carriage Court, Off Sale Holiday Stationstores, Inc. 3901 Eagle Creek Blvd. Off Sale, Shakopee 1997 LLC dba Cub Foods 1198 Vierling Dr. E., Off Sale Speedway SuperAmerica LLC #4546, 1298 Vierling Dr. E., Off Sale Speedway SuperAmerica LLC #4035, 1155 E. 1 Ave., Off Sale Speedway SuperAmerica LLC #8510, 1195 Canterbury Rd., Off Sale Kwik Trip Inc., 1522 Vierling Dr. E. Off Sale, Kwik Trip, Inc. 8225 Crossings Blvd. Off Sale, Sam's West Inc. 8201 Old Carriage Court, Off Sale Top Star Market Inc. 615 S. Marschall Rd., Off Sale PK India Inc. dba Shakopee Kwik Mart, 234 W. 1 Ave., Off Sale (Motion carried under the Consent Agenda) Lehman/Punt moved to: 1. Approve the applications and grant an Off Sale, On Sale, Sunday, and/or Club Intoxicating Liquor License(s), conditioned upon compliance with all licensing requirements, to: AFFC, Inc., dba Arnie's Friendly Folks Club, 122 E. First Ave., On Sale and Sunday Applebee's Restaurants North, LLC, 1568 Vierling Dr. E., On Sale and Sunday Official Proceedings of the June 1, 2010 Shakopee City Council Page -3- Bretbecca, Inc., dba Pullman Club, 124 W. First Ave., On Sale, Sunday and Off Sale Babe's Place, Inc., 124 S. Holmes St.; On Sale, Sunday and Off Sale Canterbury Park Concessions, Inc. 1100 Canterbury Road, On Sale and Sunday ERJ Dining IV, LLC dba Chili's Grill and Bar, 8098 Old Carriage Court, On Sale and Sunday Chipotle Mexican Grill of Colorado LLC, 8094 Old Carriage Court, ( includes outside dining and drinking), On Sale and Sunday Global Restaurant Group, Inc., dba Dangerfield's, 1583 E. First Ave., (includes outside dining and drinking), On Sale and Sunday El Toro of Shakopee, Inc., 1120 E. First Ave.(includes outside dining and drinking), On Sale and Sunday Great Lakes, Inc. dba Shakopee Ballroom, 2400 4th Ave. E., On Sale and Sunday Pablo's Mexican Restaurant, Inc., 230 S. Lewis Street (includes outside dining and drinking), On Sale RAM Arizona's LLC, 1244 Canterbury Rd. (includes outside dining and drinking), On Sale and Sunday RT Minneapolis Franchise LLC dba Ruby Tuesday, 4135 Dean Lakes Blvd., On Sale and Sunday MCW Entertainment LLC dba Hater's Bar and Grill, 911 E. 1 Ave., (includes outside dining and drinking), On Sale and Sunday Stonebrooke of Shakopee, Inc., 2693 Cty. Rd. 79 (includes outside dining and drinking), On Sale and Sunday Turtle's Bar and Grill, Inc., 132 E. First Ave., (includes Banquet Center), On Sale and Sunday Magnum Management Corp. dba Valley Fair, One Valleyfair Dr., Beach Bites Restaurant in Soak City Waterpark, On Sale and Sunday Saba Group LLC, dba Panzanella Bistro, 1561 E. First Ave., On Sale and Sunday Annward, Inc. dba Wine Styles, 8076 Old Carriage Court, Off Sale Hoang's Southside Liquors, Inc., 1667 17 Ave. E., Off Sale Crossroads Liquor of Shakopee, LLC, 1262 Vierling Dr. E., Off Sale Riverside Liquors, Inc., 507 First Ave. E., Off Sale Roseen & Roseen, Inc. dba MGM Liquor, 471 S. Marschall Rd., Off Sale Sam's West Inc., 8201 Old Carriage Court, Off Sale Valley Liquor, Inc., 1104 Minnesota Valley Mall, Off Sale Duerr LCC dba Shakopee Wine Cellars, 4041 Dean Lakes Blvd., Off Sale American Legion Club Post #2, 1266 E. First Ave. Club On Sale and Sunday Fraternal Order of Eagles #4120, 220 2 Ave. W. (includes outside dining and drinking), Club On Sale and Sunday Knights of Columbus Home Association, Inc., 1760 E. 4 Ave., Club On Sale and Sunday VFW Post 4046, Inc., 1201 E. 3 Ave. (includes outside dining and drinking), Club On Sale and Sunday 2. Waive the Requirement of the City Code Section 5.02, Subd.9 for Dangerfield's Restaurant Inc., Stonebrook of Shakopee, Inc., and for Knights of Columbus Home Association, Inc. 3. Consistent with previous approval, the following conditions are placed on the approval of the license for MCW Entertainment, LLC dba Hater's Bar and Grill: a. The extended 648 Square foot area of the license which includes the deck shall be closed on a daily basis to the public at sunset and no sale or consumption of food or beverages is allowed on the deck after sunset. Official Proceedings of the June 1, 2010 Shakopee City Council Page -4- b. The doors to the extended deck license area shall remain closed at all times after sunset except in the case of an emergency. c. Applicant's failure to comply with any of these conditions shall be grounds for suspension or revocation of the license by the City Council. 4. Consistent with previous approval, the following condition is placed on the approval of the licenses for VFW post #4046, Inc: a. No alcohol possession or consumption in the patio area shall occur after 11:00 p.m. (Motion carried under the Consent Agenda) Lehman/Punt moved to approve the applications and grant a Wine License, conditioned upon compliance with all licensing requirements to: Tokyo Sushi & Grill Restaurant, Inc., 8080 Old Carriage Court N. Snover BBQ LLC, dba Dickey's Barbecue Pit, 8088 Old Carriage Court N. (Motion carried under the Consent Agenda) Lehman/Punt moved to authorize the appropriate officials to enter into contracts with Multi - Services Incorporated for temporary custodial services at a cost not to exceed $3100 per month. (Motion carried under the Consent Agenda) Lehman/Punt moved to set a special meeting to be held Monday, August 2 at 7:00 pm in the City Council chambers, to hear the reports of the financial and architectural consultants for the proposed Community Center Improvements. (Motion carried under the Consent Agenda) Lehman/Punt moved to adopt the revised FY2011 budget calendar, eliminating the August 2 budget workshop. (Motion carried under the Consent Agenda) (CC Document No. 479) Lehman/Punt moved to authorize the sale of excess hanging flower baskets by the Downtown Partnership as part of the Classic Car Cruise in downtown Shakopee. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Mr. McNeill stated that Steve Wischmann, Partner, in the firm of Kern, DeWenter, Viere, LTD., will present the results of the 2009 Comprehensive Annual Financial Report. In an overview, Mr. Wischmann discussed the Comprehensive Annual Financial Report, Compliance with Government Auditing Standards /Legal Compliance Audit Guide and the Management Letter. Mr. Wischmann discussed the City's material weaknesses, significant deficiencies and control deficiencies. This is due to the small number in staff in some divisions who control incoming and outgoing cash flow. Overall Mr. Wischmann said that the City of Shakopee is in good financial standings, has a fund balance with the recommendations of the State Auditor and has a Moody Bond rating of Aa3, which is a good rating. Official Proceedings of the June 1, 2010 Shakopee City Council Page -5- Mr. Wischmann then summarized the required communication summary with regard to the auditing performance and process preformed by KDV. Mayor Schmitt asked for Council liaison reports. Cncl. Clay had nothing to report. Cncl. Lehman said he attended the Board of Equalization. The only issue was declining property values and the restructuring of green acres and CRP programs. He also attended the Derby Days meeting. He said there may be an issue of accessing the event because of the bridge work. Cncl. Lehman said he also attended the Memorial Day celebration at Memorial Park. Cncl. Punt said she attended the Scott County Transit Review Board. At that meeting there was a presentation of the metropolitan highway system improvement study. Cncl. Punt also said work will begin on the Hwy 13/101 interchange in the spring of 2011. Mark Noble, Planner II, presented Council with the Shakopee Historic Preservation Advisory Commission (HPAC) Field Research Review. Mr. Noble said the HPAC would like to inform the Council of their intent to officially designate 12 additional properties as locally significant historic properties. Mr. Noble presented pictures of the 12 properties. Mr. Noble said the HPAC has tentatively scheduled to discuss the field research review at their 06 /14/10 meeting at which time the property owners of the listed properties will have an opportunity to approach the commission and share their opinions. Clay/Punt moved to approve the Historic Preservation Advisory Commission to proceed with meeting with the property owners of the structures that are candidates for listing as locally designated historic properties, and to forward a final determination to the Council for formal approval at a future date. Motion carried 4 -0. Bruce Loney, City Engineer/Public Works Director, presented Council with the Authorization of Execution of Agreement for Participation in the CH 69 and TH 169 Interchange Preliminary Design with Scott County. Mr. Loney said the County has included their 2010 Transportation Improvement Program (TIP), an interchange study for the CH 69 & TH 169 intersection. At the February 23, 2010 workshop with the Scott County Board a request for cost participation was mentioned by the County staff and board to the City Council of 25% of the study cost. The estimated cost of the study is $600,000 with $150,000 or 25% at Shakopee's cost. Lehman/Clay moved to authorize the appropriate City officials to execute the Agreement for Participation in CH 69 & TH 169 Interchange Preliminary Design between the City of Shakopee and Scott County with funding to be from the general fund balance and not to exceed $150,000. Motion carried 4 -0. Mr. McNeill presented Council with the Hiring of an Architect for the Fire Station Feasibility Study. Mr. McNeill said that Council has indicated a desire to move ahead with the construction of a new satellite fire station, and an architectural study is therefore needed to provide a preliminary design and cost estimate for planning and funding purposes. • Official Proceedings of the June 1, 2010 Shakopee City Council Page -6- Mr. McNeill said the station would replace the current downtown station located at Second and Scott Streets. A more centralized location would be in the area of Lion's Park. Mr. McNeill said the new site would only be a satellite station with three drive- through bays. There would also be a small meeting room and a room for firefighters turn out gear. Mr. McNeill also said that Allina Health Systems has been in contact with the City regarding the feasibility of stationing an ambulance and crew in the new satellite station. That would involve an extra capital expenditure up front for the extra space but Allina would pay monthly rent. Mr. McNeill stated that City staff has interviewed two consultants and staff is recommending Oertel Architects be retained to do the study for the fire station relocation at a cost of $4,200 which would come from the Fire Department budget for 2010. Mr. McNeill then discussed possible financial options for the cost of the new station if Council decides to proceed after receiving information from Oertel later this year regarding design. Lehman/Punt moved to authorize the hiring of Oertel Architects to do a feasibility study and preliminary plan for Fire Station 2 relocation. Motion carried 4 -0. Mayor Schmitt asked if there were any Council concerns. No one had any concerns. Lehman/Clay moved to adjourn to Tuesday, June 15, 2010 at 7:00 p.m. Motion carried 4 -0. Meeting adjourned at 8:34 p.m. "44,L� 1. Judith S. Cox 'tit)/ Clerk Kim Weckman Recording Secretary •