HomeMy WebLinkAbout5.F.9. Modification to 2011 Budget Calendar 5.F.9.
CITY OF SHAKOPEE
Memorandum
C NsENT
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Modification to 2011 Budget Calendar
DATE: June 1, 2010
Comment:
Introduction:
The Council is asked to adopt a modified calendar for the consideration of the budget for
fiscal year 2011.
Background:
Elsewhere on the June 1 agenda is a recommendation to set a special council meeting on
Monday, August 2 to hear recommendations from the consultants for the Community
Center's proposed improvements.
Setting a meeting on that date for the Community Center issue conflicts with a previously
established budget workshop. We are recommending instead to change dates for the
budget meeting.
Previously, the Council had rescheduled the major item to be discussed on August 2nd- -
the Public Works CIP -- for June 15 That leaves the budgets for Police, Clerk, and
Finance to be rescheduled. As shown on the attached revised calendar, those are being
rescheduled to August 9 Even with the elimination of August 2 budget workshop as
proposed, it leaves four budget work sessions scheduled. If additional discussion time is
needed, there are open nights still available in August (see attached calendar).
Recommendation:
So as to accommodate the newly scheduled meeting with the Community Center
Consultants, the Council should adopt the revised budget calendar as attached.
Relationship to Visioning:
This supports Goal F, "Housekeeping ".
Action Required:
If the Council concurs, it should, by motion, adopt the revised FY2011 budget calendar,
eliminating the August 2 budget workshop.
( IA 4 4 abiLLWO
Mark McNeill
City Administrator
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill
FROM: Gregg Voxland, Finance Director
SUBJ: 2011 Tentative Budget Calendar
DATE: June 1, 2010
Attached is a tentative 2011 budget calendar. Some dates will be modified as
Council's schedule unfolds and as developments warrant. Of course, Council
can change the meeting dates as desired.
The Five Year Capital Improvement Plan (CIP) for construction projects is
already underway. Projects in the CIP for 2011 will be built into the 2011
budget in the appropriate funds (capital projects funds, sewer fund etc.).
The budget work sessions will begin as shown on the attached sheet, unless
another time is desired by the Council.
2011 BUDGET CALENDAR
TENTATIVE
Date Who What
June 15 Reg mtg Council PW CIP, 5 Year Equipment List
July 16 Staff Budget requests due to Finance
Aug 9 (M) 7:00 Council Work session
EDA, Transit, Inspection, Planning
Facilities, IT, Council, Admin, Finance,
Clerk, Police
Aug 16 (M) 7:00 Council Work session
PW budgets, Utility funds,
Aug 24 (T) 7:00 Council Work session
Fire, Rec & Natural Res. budget, Park CIP
Aug 30 (M) 7:00 Council Work session if needed
Sept 7 Council Adopt proposed maximum tax levy
Sept 15 Staff Certify maximum property tax levy
to county which will be used for
proposed property tax notices.
Nov 19 County Proposed tax notices sent to owners
Dec 7 Council Hold actual property tax levy hearing
Dec 21 Council Adopt final tax levy and budget
Dec 23 Staff Certify final tax levy.
* Council can schedule additional dates for work sessions as needed.
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