HomeMy WebLinkAbout5.F.2. Approve Minutes of May 18, 2010 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA MAY 18, 2010
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Matt Lehman, Pat
Heitzman, Steve Clay and Pamela Punt present. Also present Mark McNeill, City Administrator; Kris
Wilson, Assistant City Administrator; Judith Cox, City Clerk; R. Michael Leek, Community
Development Director; Bruce Loney, City Engineer /Public Works Director; Jim Thomson, City
Attorney; Gregg Voxland, Finance Director; Jamie Polley, Parks, Recreation and Natural Resources
Director; and Rick Coleman, Fire Chief.
The Pledge of Allegiance was recited.
Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill asked to
add 13.F.1, Authorization to Hire Community Service Officer.
Clay/Heitzman moved to approve the modified agenda. Motion carried 5 -0.
In the Mayor's report Mayor Schmitt welcomed Angela Whitecomb, Chamber of Commerce President.
Mr. McNeill gave some background information to Council regarding Ms. Whitecomb. Ms.
Whitecomb also spoke on her behalf.
Mayor Schmitt also said he attended a meeting with all Mayors in Scott County. The Mayors decided
to hold scheduled meetings as a way to network. Mayor Schmitt said he also attended the 169 Corridor
meeting that was held in Edina. The Met Council gave a presentation at the meeting.
Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda.
Cncl. Clay asked to remove 5.F.4., Council Workshop — CIP/Equipment Discussion. Cncl. Lehman
asked to add 13.F.1., Authorization to Hire Community Service Officer, to the Consent Agenda.
Lehman/Heitzman moved to approve the Consent Agenda as amended. Motion carried 5 -0. Mr.
McNeill read the consent agenda.
Lehman/Heitzman moved to declare the 2001 Polaris 6 wheeler and trailer as surplus property and sell
the 2001 Polaris 6 wheeler and trailer to Glyndon Fire Department in Minnesota for $5,000.00.
(Motion carried under the Consent Agenda)
Lehman/Heitzman 1. Offered Resolution No. 7003, A Resolution Accepting Bids on the 2010 Street
Reconstruction, Project No. 2010 -1, and moved its adoption. 2. Approved a 5% contingency amount
on this project for use by the City Engineer in authorizing change orders or quantity adjustments on
this project. 3. Authorized the appropriate City officials to execute an extension agreement with WSB
& Associates, Inc. to perform construction staking services on the 2010 Street Reconstruction Project.
(Motion carried under the Consent Agenda)
Lehman/Heitzman offered Resolution No. 7004, A Resolution Accepting Bids on the 2010 Bituminous
Overlay, Project No. 2010 -2, and moved its adoption; and, approved a 5% contingency amount on this
project for use by the City Engineer in authorizing change orders or quantity adjustments on this
project. (Motion carried under the Consent Agenda)
Official Proceedings of the May 18, 2010
Shakopee City Council Page -2-
Lehman/Heitzman offered Resolution No. 7013, a Resolution Approving City Staff to enter into an
Encroachment Agreement with the Property Owners at 2274 Wolf Ridge Avenue, and moved its
adoption. (Motion carried under the Consent Agenda)
Lehman/Heitzman 1. Moved to authorize the purchase of one Ford F350 pickup from Midway Ford
using State Contract #443070 for the purchase price of $32,894.54. 2. Moved to authorize the purchase
of one Grass Pak and set -up using the low quote from Foreman Fire Service and Repair for the
purchase price of $45,700.00. 3. Move to declare Unit #9570 a 1996 Chevy Grass Rig as surplus
equipment for disposition by the Fire Department. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to accept, with regret, the resignation of Travis Karlen, effective May 27,
2010; and, offered Resolution No. 7014, A Resolution of Appreciation to Travis Karlen, and moved its
adoption. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to accept, with regret, the resignation of Officer Brian Clark; and, offered
Resolution No. 7006, A Resolution of Appreciation to Officer Brian "Barney" P. Clark, and moved its
adoption. (Motion carried under the Consent Agenda)
Lehman/Heitzman offered Resolution No. 7009, 7010 and 7011 recognizing Glenn Heyda, Eileen
Klimek and Gene Jeurissen for providing 25 years of service and Resolution No. 7012 recognizing
Mike Hullander for 30 years of service to the City of Shakopee, and moved their adoption. (Motion
carried under the Consent Agenda)
Lehman/Heitzman moved to approve the bills in the amount of $937,018.79 and electronic transfers in
the amount of $368.449.73 for a total of $1,305,468.52. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to approve the minutes of April 27, 2010 and May 4, 2010. (Motion carried
under the Consent Agenda)
Lehman/Heitzman moved to approve the application and grant a temporary on -sale 3.2 percent malt
liquor license to the Shakopee Lions Club for the designated, fenced beer garden adjacent to the
concession stand at Tahpah Park on June 4, 2010 from 5:00 to 10:00 p.m., on June 5, 2010 from 8:00
a.m. to 10:00 p.m. and on June 5, 2010 from 10:00 a.m. to 8:00 p.m., and , also grant a license for the
designated, fenced beer garden between field No. 6 and 7 at Tahpah Park, on June 5, 2010 from 11 :00
a.m. to 7:00 p.m., conditioned upon the Lions Club staffing two police officers on June 5, 2010 from
noon to 6:00 p.m. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to authorize the hiring of Joseph Theis as a Community Service Officer, on
a temporary, seasonal basis. (Motion carried under the Consent Agenda)
Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not
on the agenda. No one responded.
Mayor Schmitt asked to discuss the item taken off the Consent Agenda. Cncl. Clay asked to move the
CIP /Equipment workshop from Tuesday, June 22, 2010 to Tuesday, June 15, 2010 after the regular
City Council meeting. Mr. McNeill, said he would tentatively schedule the meeting for June 15, 2010
with the understanding that if the regularly scheduled City Council meeting becomes filled up the
workshop meeting would remain scheduled for June 22, 2010.
Official Proceedings of the May 18, 2010
Shakopee City Council Page -3-
Clay /Heitzman moved to reschedule the CIP /Equipment workshop to Tuesday, June 15, 2010 after the
regular City Council meeting. In the event the regular City Council meeting is full, the workshop
would be held on June 22, 2010 as originally planned. Motion carried 5 -0.
Mayor Schmitt asked for Council Liaison reports. Cncl. Heitzman attended the school board meeting.
Discussed was future land purchase. Cncl. Punt attended the Transit meeting and the Chamber of
Commerce meeting. Cncl. Lehman attended the Board of Review and the Derby Days meeting. Cncl.
Lehman wanted to know if the City has acquired the Monnen's property that was donated to the City;
and, if property owners could allow parking during Derby Days for a fee. Ms. Polley said the donation
process is not finished as of this date. Cncl. Clay attended the Public Utility Commission meeting. He
announced that there was a Commission member who resigned due to a job transfer. Cncl. Clay also
said that SPUC replaced four light poles on 2 Avenue with new LED lights and encouraged Council
members to check them out.
HeitzmanlClay moved to recess for the Economic Development Authority meeting. Motion carried 5-
0.
Mayor Schmitt re- convened the meeting at 7:24 p.m.
Jamie Polley, Parks, Recreation & Natural Resources Director, presented Council with the Community
Center Improvement Information.
Ms. Polley said that staff was directed to bring back recommendations for consultants for architectural
and financial work for the Community Center. Due to the short timeframe, consultants were not
solicited through a typical RFP process. Staff contacted consultants with whom the City has had
previous experience working with in these areas and interviewed two financial consultants and two
architectural consultants.
As a result of those interviews, staff recommends that the City Council approve Park and Recreation
Consulting, LLC and Ken Vraa Consulting, LLC as the financial consultant and Oertel Architects as
the architectural consultant.
The fee for the proposed financial services totals $14,700. The proposed fee for the architectural
services totals $11,830. The combined costs of the consultants is $26,530 with an estimated $3,000
additional needed if additional bonding information is needed. Staff is recommending that the funding
for the consultants come from the current year's Park, Recreation and Natural Resources budget where
$30,000 has been identified.
Clay /Heitzman moved to approve the hiring of Park and Recreation Consulting, LLC and Ken Vraa
Consulting, LLC as the financial consultants, and Oertel Architects as the Architectural consultant for
the Community Center improvement project, with funding to come from the approved 2010 Parks,
Recreation and Natural Resources budget. Motion carried 4 -1 with Cncl. Punt opposed.
Ms. Polley presented Council with the Shakopee Sponsorship Program.
Ms. Polley said that the group "Shakopee Recreation: Bring People Together" has indicated that a
portion of the funding for the community center improvement projects will come from donations and
sponsorships. Staff was directed by Council to revise the Facility Sponsorship Program to include the
Official Proceedings of the May 18, 2010
Shakopee City Council Page -4-
rooms anticipated to be in the 2nd Sheet of Ice and Senior Center. Ms. Polley provided Council with an
updated version of the Facility Sponsorship Program.
Clay/Heitzman offered Resolution No. 7007, A Resolution of the City of Shakopee, Minnesota,
Amending the Shakopee Sponsorship Program, and moved its adoption. Motion carried 5 -0.
Mayor Schmitt asked if there was any other business to discuss. Cncl. Clay asked that staff look into
contacting others who interviewed in January for the Shakopee Public Utility Commission to replace
the commission member who has recently resigned. Mr. McNeill said staff would look in to it and
bring it back to Council on June 1st.
Clay /Lehman moved to adjourn to Tuesday, June 1, 2010 at 7:00 p.m. Motion carried 5 -0.
The Council meeting ended at 7:44 p.m. on Tuesday, May 18, 2010.
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7J dith S. Cox
Ci ty Clerk
Kim Weckman
Recording Secretary