HomeMy WebLinkAbout5.C.2. Awarding Contract for the 2010 Bituminous Overlay Project No. 2010-2-Res. No. 7004 CITY OF SHAKOPEE
Memorandum
TO: Mayor & City CouncilF
Mark McNeill, City Administrator
FROM: Jeff Weyandt, Assistant City Engineer
SUBJECT: Consider Awarding a Contract for the
2010 Bituminous Overlay, Project No. 2010 -2
DATE: May 18, 2010
INTRODUCTION:
Attached is Resolution No. 7004, which accepts the bids and awards a contract for the
2010 Bituminous Overlay, Project No. 2010 -2.
BACKGROUND:
On April 6, 2010, City Council adopted Resolution No. 6996, which approved the plans
and specifications and authorized staff to advertise for bids for the 2010 Bituminous
Overlay, Project No. 2010 -2.
On May 11, 2010, a bid opening was held for the 2010 Bituminous Overlay Project, in
which there were ten bids opened for this improvement project. The bids are summarized
in the attached resolution. From the bid opening, the low bidder is Chard Tiling &
Excavating, Inc. with a bid of $523,494.96. The Engineer's estimate for this project is
$600,000.00.
The feasibility study contained a construction cost estimate of approximately
$711,490.00 and a project cost estimate of approximately $739,700.00. Adding a 5%
contingency to the actual low bid and 15% indirect costs, the estimated project cost is
approximately $632,000.00, which is below the estimated project cost in the feasibility
study.
If Council awards the contract, staff is also requesting a contingency amount equal to 5%
of the contract to cover minor change orders and quantity adjustments that may occur on
the project.
ALTERNATIVES:
1. Accept the low bid of Chard Tiling & Excavating, Inc. and adopt Resolution No.
7004.
2. Reject the low bidder and award to another bidder.
3. Reject all bids and rebid.
4. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
5. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No. 1 and No. 4 in order for this project to commence.
ACTION REOUESTED:
1. Offer Resolution No. 7004, A Resolution Accepting Bids on the 2010 Bituminous
Overlay, Project No. 2010 -2 and move its adoption.
2. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
Jeff Weyandt, P.E.
Assistant City Engineer
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ENGR/2010- PROJECTS /2010 - OVERLAY/ WORD/MEM7004- AWARD - CONTRACT
RESOLUTION NO. 7004
A Resolution Accepting Bids For
For The 2010 Bituminous Overlay
Project No. 2010 -2
WHEREAS, pursuant to an advertisement for bids for the 2010 Bituminous Overlay,
Project No. 2010 -2, bids were received, opened on May 11, 2010, and tabulated according to law,
and the following bids were received complying with the advertisement:
Bidder Amount
Chard Tiling & Excavating, Inc. $523,494.96
Astech Corporation $525,868.40
Valley Paving, Inc. $529,391.65
Hardrives, Inc. $532,506.65
Prior Lake Blacktop, Inc. $535,281.48
Northwest Asphalt, Inc. $535,283.73
GMH Asphalt Corporation $544,486.11
Wm. Mueller & Sons, Inc. $557,487.13
Bituminous Roadways, Inc. $558,435.30
Knife River Corporation $655,327.08
WHEREAS, it appears that Chard Tiling & Excavating, Inc., 26239 State Hwy. 25, Belle
Plaine, MN 56011 is the lowest responsible bidder for the 2010 Bituminous Overlay Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Chard Tiling & Excavating, Inc. in the name of the City of Shakopee for the 2010
Bituminous Overlay Project according to the plans and specifications therefore approved by the
City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2010.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGR/ 2010 - PROJECTS/ 2010 -0 VERLAY/ W ORD/RES 7004AwARD- CONTRACT