HomeMy WebLinkAbout5.F.2. Approval of Minutes: April 20, 2010
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE,MINNESOTA APRIL 20, 2010
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Matt Lehman, Pat
Heitzman, Steve Clay and Pamela Punt present. Also present Mark McNeill, City Administrator; Jim
Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development
Director; Jamie Polley, Parks, Recreation and Natural Resources Director; and Jeff Tate, Police Chief.
The Pledge of Allegiance was recited.
Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill stated there
were no changes to the agenda.
Clay/Punt moved to approve the agenda. Motion carried 5-0.
In the Mayor's report Mayor Schmitt said he attended the Scott County Historical Society exhibit on
the St. John's Bible. He also reminded everyone about Shakopee Clean Up Day on Saturday, April 24,
2010.
Mark McNeill, City Administrator, stated that several people who have served completed terms on
various City Advisory Boards are traditionally presented with a plaque of appreciation. Mr. McNeill
said the following people earned plaques but were unable to attend the meeting to receive their plaques
in person. They are Eric Braun, Shakopee ,Public Utilities Commission; Jeanie Penning, Park and
Recreation Advisory Board; Lisa Overn, Transit Commission; and Tami Kurtzweil, Planning
Commission.
Mayor Schmitt presented plaques to Jay Whiting, Historical Preservation Advisory Commission and
Michael Huber, Historic Preservation Advisory Commission.
MayorSchmitt asked if there were any additions or deletions to the Consent Agenda. No one
responded.
Lehman/Heitzman moved to approve the Consent Agenda. Mr. McNeill read the consent agenda.
Motion carried 5-0.
Lehman/Heitzman moved to declare 77 recovered and found bicycles as surplus property. (Motion
carried under the Consent Agenda)
Lehman/Heitzman moved to authorize staffto . contract with Duke's Sewer Root Control Specialists for
the price of $1.59 per lineal foot for sanitary sewer root control with payment to be expended from the
Sanitary Sewer Fund. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to authorize staff to utilize the re-purchase agreement with Ag Power
Enterprises, Inc. for unit #132,2008 John Deere 5425 Tractor for the price of$8,443.13 and the funds
to be expended from the Internal Service Equipment Fund. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to approve the bills in the amount of$641,720.65 and electronic transfers in
the amount of $699,283.04 for a total of$1,341,003.69. (Motion carried under the Consent Agenda)
Official Proceedings of the April 20, 2010
Shakopee City Council Page -2-
Lehman/Heitzman moved to approve the minutes of April 6, 2010. (Motion carried under the Consent
Agenda)
Lehman/Heitzman moved to approve the following inter-fund transfers for 2009.
From To Amount Purpose
General Fund Recreation $ 1 ,204,160 Budget funding
General Fund EDA $ 28,468 Certainteed abatement
Telecomm General Fund $ 100,000 Telecomm projects
Telecomm General Fund $ 106,500 Budget/overhead
Telecomm Building Fund $ 718,595 Close Telecomm Fund
Recreation. Fund Building Fund $ 384,947 Close Recreation Fund
Transit General Fund $ 11,200 Budget-overhead
EDA General Fund $ 19,200 Budget-overhead
State Aid Fund General Fund $ 90,000 Additional Seal coat
State Aid Fund 2009 Improvement $ 163,694 2009 Recon share
State Aid Fund 2009 Improvement $ 187,694 2009 Overlay share
Sewer Fund 2009 Improvement $ 154,782 2009 Recon share
Surface Water 2009 Improvement $ 99,340 2009 Recon share
Sewer Fund General Fund $ 50,000 Budget-overhead
Surface Water General Fund $ 50,000 Budget-overhead
TIF #12 EDA $ 1,571 Reimburse EDA
TIF #13 EDA $ 2,681 Reimburse EDA
1997B Debt CIF $ 35,000 Close/reimburse CIF
(Motion carried under the Consent Agenda)
Lehman/Heitzman moved to adjust the reservation of General Fund - Fund Balance for 2009 building
permit related activities by $334,303, from $1,011,596 to $677,293 as per the Springsted model and
the agreement with the Builders Association of the Twin Cities. (Motion carried under the Consent
Agenda)
LehmanlHeitzman moved to remove the Outdoor Learning Center Building Permit Fees from the table.
(Motion carried under the Consent Agenda)
Lehman/Heitzman moved to require the payment of building permit fees for the School District's
, QutdoorLearn.ingCeilter and appt'Ove the reduction of the School District's contribution toward the
, , . construction of the sidewalk/trail: extension on Fuller Street by a like amount; and, authorize the use of
, the.Capital'Improvements Fund.for the difference caused for the Fuller Street si~ewalk/trail extension.
, (Motion camed under the Consent Agenda) ,
Lehman/Heitzman moved to adopt the revised Short and Long Term Goals for use by the City for
2010-2011 decisions, as part ofits visioning process. (Motion carried under the Consent Agenda) (Doc
No. CC- 475)
Lehman/Heitzman moved to accept and file the 2009 Telecommunications Activities Annual Report.
(Motion carried under the Consent Agenda) (Doc No. CC -476)
Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not
on the agenda. No one responded.
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Mayor Schmitt asked for Council liaison reports. Cncl. Clay said he got to present the Mayor's
proclamation to Carol Schultz who retired from the Shakopee Chamber of Commerce. Cncl. Clay said
he also attended the Shakopee Public Utility Commission meeting where they promoted John Crooks
to Shakopee Public Utilities Manager. Cncl. Clay said they discussed possible replacement of
transformers at the substation on west First A venue. He said there was also discussion of
undergrounding power lines at the intersection of County Road 16 and County Road 21. Cncl.
Lehman had no report. Cncl. Punt had no report. Cnc1. Heitzman attended the school board meeting.
He said the school board thanked the City for their involvement in the pedestrian bridge construction
on Fuller Street to the High School. He also said the ground breaking for the new Jackson Elementary
School on 17th A venue on will take place on April 26th.
Clay/Lehmani moved to recess for an Economic Development Authority meeting. Motion carried 5-0.
Mayor Schmitt reconvened the meeting at 7:14 p.m.
Jamie Polley, Parks, Recreation and Natural Resources Director, presented Council with the Future
Recreation Facilities Improvements.
Ms. Polley introduced Brad Tabke, chairperson for the Parks & Recreation Advisory Board (PRAB).
Mr. Tabke said that on November 23, 2009 the PRAB identified three goals that they felt were
priorities that would greatly enhance the Parks, Recreation and Natural Resource Department.
The three goals are a senior center which would include congregate dining, multipurpose facility/2nd
sheet of ice, and a second floor to the Community Center fitness facility. The PRAB chose these three
because they would be the most cost effective, increase revenue, and offer the citizens of Shakopee the
most opportunities.
Since the PRAB' s identification of the three goals, citizens of the City of Shakopee have begun to
organize in support of the projects. The group entitled the projects "Shakopee Recreation: Bringing
People Together."
Tom Schaff, president of the Shakopee Senior Club, addressed Council stating the City is in need of a
senior center. He said it would increase the value of homes and the addition of the three items would
enhance the community.
Ion Theis, a citizen of the City of Shakopee and a member of the Shakopee Senior Club, said she is
also in support of a senior center. She discussed the history of the Senior Club which at present time
has 50 members. She also discussed the lack of a permanent space for the Senior Club since its
inception in 1957.
Deb Smith, a citizen of the City of Shakopee and a member of the Shakopee Community Center,
discussed the need to expand the fitness center at the community center. She talked about the lack of
space in the current facility. She said the expansion would draw in more memberships which would
benefit the City. She also said the facility is in need of a childcare center which would also increase
membership. allowing more adults the opportunity to work out.
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T odd Hallet, chairperson of the Hockey Association, discussed the need to add a second sheet of ice to
the Community Center. He discussed the shortage of ice time and the increased participation of
younger hockey players. Mr. Hallet said that in '04-'05 the Shakopee Hockey Association had 221
players under 14 playing hockey. The preliminary numbers of the' 1 0-' 11 hockey season will be 450
players. Because of the increase in players, hockey practices have been shortened to allow all teams to
play. Practices have also been held at other venues and/or have had early morning or late night
practices because of the lack of ice time. He also said the addition of a second sheet of ice would
allow district and state hockey tournaments to be played.
Brett Vogel, a 9th grade hockey player, stated that his hockey practices have been as late as 10:30 p.m.
due to the lack of ice time. He also questioned why over the past few years a new soccer complex has
been added as well as a newer football and baseball stadium has been added. He said it was time for a
second sheet of ice to be added for the hockey players.
Anna Kubes, a 10th grade hockey player, also discussed the early or late practices and the need for a
second sheet of ice.
Mr. Tabke said a rough estimate to construct all three projects would be approximately $2 to$3 million
for a senior center; approximately $250,000 for the fitness center expansion; and approximately $5 to
$7 million for the second sheet of ice.
Mr. Tabke said the PRAB has looked at bonding, fund raising, and a referendum to fund the cost of the
projects.
Ms. Polley discussed the timeline of implementing the project. She explained that the first step was
hiring an architect to do a feasibility plan; develop construction costs for each project; complete a
study of projected revenue and expenses relating to each item; and, complete a community study to
evaluate if the citizens of Shakopee will support the items and how much they are willing to pay. This
would be completed between May and July.
In August she would then present the final costs, concept plans and funding sources to the City
Council. She also discussed a possible referendum in November.
Mayor Schmitt asked Council members to comment on the proposed project. Cncl. Heitzman asked if
the Shakopee Hockey Association and the Shakopee High School hockey team would have priority
choosing ice times. Ms. Polley said that the hockey teams would have first choice for ice times,
second would be other Shakopee ice events and then the other open times would be sold to other
associations.
Cncl. Punt commented on the exploration of a partnership for the fitness facility.
Cncl. Lehman had questions regarding the concept plan for the multipurposel2nd sheet of ice, bonding
payback, and the possible budget amendment of$35,000 for the development ofthe concept plans.
Cncl. Lehman said he's not in favor of budget amendments and asked Ms. Polley to look for other
alternatives to fund the concept plans.
Cncl. Clay had questions regarding additional staff if there is an expansion, parking concerns, and the
cost justifications for the public survey.
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Shakopee City Council Page -5-
Mayor Schmitt said he supports the project but asked that the concept plans should be broad to include
other possible future expansions.
Clay/Heitzman moved to direct staff to bring back recommendations for consultants for architectural
feasit>ility studies and preliminary design services; ice operational studies; and a community survey.
Motion carried 5-0.
Mr. McNeill said that staff would research the request for the budget amendment and bring it back to
Council in two weeks.
Lehman/Clay moved for a recess at 8:30 p.m. Motion carried 5-0.
Mayor Schmitt re-convened the meeting at 8:40 p.m.
Michael Leek, Community Development Director, presented Council with the Discussion of the 2010
Canterbury Park Special Event Calendar.
Mr. Leek said that representatives from Canterbury Park were present to discuss the upcoming events
at Canterbury Park.
Randy Sampson, CEO of Canterbury Park, wanted to present the upcoming events to the City Council
because of the complaints against them last year regarding a concert where profanity was expressed
over the speaker system.
Mr. Sampson said that the events this year will be held in a grassy area on the northeast corner of
Canterbury property. The area is at a lower level surrounded by a burm and the stage will be set up
facing the northeast toward the industrial park. He said this configuration would mitigate any noise
problems for the residential area.
He talked about the three major concerts being held at Canterbury this summer which are the Sound
Set Concert, Lilith Fair, and the Warped Tour. He also said the AMA Grand National Motorcycle
Races are tentatively scheduled for September 11, 2010.
Clay/Lehman moved to adjourn to Tuesday, April 27, 2010 at 7:00 p.m. Motion carried 5-0.
The Council meeting ended at 9:15 p.m. on Tuesday, April 20, 2010.
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(; dith S. Cox
City Clerk
Kim Weckman
Recording Secretary