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HomeMy WebLinkAbout3.B. Downtown Street Lights and CR 101 Street Lights 3.(3. CITY OF SHAKO PEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Dowtown Street Lights and C.R. 101 Street Lights DATE: April 27, 2010 INTRODUCTION: In 2009 staff received an inquiry from the Downtown Partnership on the condition of the downtown street lights, particularly the concrete street lights, and has done an investigation with the supplier and manufacturer of those lights. Also staff has been working with Scott County and it consultants on a street lighting plan for C.R. 101. Staff would like to discuss the status of these two items at the workshop. BACKGROUND: The downtown streetscape that began in 1987 had a number of lights for the Central Business District. Many of the smaller lights were considered a Victorian style concrete pole (12 feet high) with an acorn light fixture and the taller lights were a Marquette style concrete pole (35 feet high). In the Downtown Central Business District, there are approximately 166 concrete lights. An inspection done last year with the manufacturer of the poles, approximately 64 poles are damaged to the point that need replacement. Approximately 67 Corten poles (self-weathering steel) are located on 1st Avenue and mini-bypass from Atwood Street to Spencer Street. Inspections have determined two poles need replacement now and six more poles in the next couple of years. Attached is the map showing the street lights in the downtown area and the damaged pole locations from a 2009 inspection. A more accurate map of concrete pole lights and Corten lights will be prepared for the Tuesday workshop. The problem with the concrete poles is that the fluted bases tend to get cracked or nicked and exposed to the elements, such as salting of the streets in the winter time. The bases of the poles then deteriorate to a point where they need to be replaced before they fall down. Staff did recognize this problem early on and did receive over 50 poles from the manufacturer and have installed those replacement poles, as the concrete poles have deteriorated over the last eleven years. At this point there are only four large poles left to be installed and no smaller poles left from the previous poles supplied. Staff has done some investigation of new street poles with LED lighting systems, versus replacing the current concrete light poles. Essentially, the analysis shows approximately the same cost for the installation of the poles. A less expensive system can be reinstalled if the City goes with the high efficiency lights and obtains Federal dollars for such a project and obtains conservation dollars from the Shakopee Public Utilities. With the downtown area improvements that were placed in 1987 and 1995, the area is starting to show wear and tear and will need some replacement or rehabilitation in the future. Staff's question for Council is whether to continue to replace the concrete lights that have been failing Also, a question for City Council is whether to pursue LED high efficiency lighting system for this area and to see whether or not Federal dollars can be obtained. Shakopee Public Utilities has shown a willingness to participate at some level, as their Commission is very much interested in a Street Lighting Efficiency Program, as indicated in their March 15, 2010 Commission meeting. Staff has also met with Shakopee Public Utilities staff and has been given a cost to remove the poles at approximately $155.00 each and to place a junction/connection box of approximately $200.00. At this particular time, there are approximately nine poles that are in very severe shape and need to be removed and either replaced or capped this year. Another 18 concrete poles will need to be replaced in two years. The City's budget for street replacement ($9,000.00) has already been tapped out for the year, thus staff would be recommending that the City just remove the lights and cap the area until a decision on what lighting system to be used in the downtown area. Staff will be able to discuss some of the options available, as per our discussions with lighting suppliers. It appears that with a new lighting system, particularly with LED's, that the amount of light can be greatly reduced in the downtown area and still provide the same light intensity. Currently, the City's Street Lighting Policy has the replacement of street lights to be a maintenance cost to the City. The City has three Special Lighting Districts being the downtown 18t A venue corridor, Southbridge development and Stonebrooke development. Another question for Council can be the cost of replacement in Special Lighting Districts, and if this is a taxpayer expense only, or if the district should participate and to what level. The City has 2056 lights identified in its GIS Asset Management System. SPU provides the City with power and relamping maintenance. The street light system is aging like other assets and the amount of dollars needed to replace poles will increase. Currently, the replacement of poles is budgeted in the General Fund, Street Maintenance Division. I C.R.tot LIGHTS I Staff has also had several discussions on the lighting system for a future C.R. 101 Project. Attached is a typical section drawing from the County's consultant on a proposed streetscape and showing the lights within the corridor. Staff would have two questions to ask Council in our discussion on these lights. One question would be on the location of the lights in which staff believes locating the lights behind the sidewalk would increase the longevity of the lights and also still provide the lighting system for the sidewalk and street intersections. The other question is on what type of lights should be used in this corridor, high efficiency lights or regular lights. One objective staff would be looking at is a lighting system from Spencer Street to the Dangerfield bridge. Staff believes these lights should have an historic look, be high efficiency lights such as LED, are durable, low maintenance and cost effective to meet budget. With the C.R. 101 Project, Mn/DOT would pay for the (14) lights that currently exist on the project and Shakopee Public Utilities may be willing to participate in the high efficiency lights for this project. Staff did budget approximately $325,000.00 for City improvements with the streetscape for the C.R. 101 project. ALTERNATIVES: 1. Discuss the downtown street light situation and provide staff direction on how to proceed with the replacement program or the existing lights. 2. Discuss the C.R. 101 lights for the corridor and provide direction to staff on location of lights, type oflights and the amount of lights that may be desired for this corridor. 3. Table for addition information. RECOMMENDATION: Staff recommends Alternative No.1 and No.2, to discuss the downtown street lights and the c.R. 101 lights and provide staff some direction on how to proceed. ~i[ ruce Loney; .... Public Wor Director ENGR/2010-PROlECTS/2010-COUNCIL/STREET-LIGHTS-CR 101 treet Lights ;Damaged Poles " ~ 0 Good Condition ~ l . ~" ".' RESOLUTION NO. 4923 A Resolution Adopting A Street Lighting Policy For The City Of Shakopee WHEREAS, the City Council desires to establish a written policy on street lighting for the City of Shako pee; and WHEREAS, a Street Lighting Policy has been prepared and was reviewed by the City Council at its June 2, 1998 Council meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the Street Lighting Policy, a copy of which is attached hereto is hereby adopted. 2. This policy shall become effective June 2, 1998. .. Adopted in ~'J ~h1} session of the City Council of the City of Shako pee, p - Minnesota, held this ~Jt~ daYO~ 1998. C71)~ ~-<~L- Ma~r of the City of Shakopee A~~~&j4 ). 4 CityCt rk CITY OF SHAKO PEE STREET LIGHTING POLICY I. OVERVIEW The City intends that this street lighting policy promote the safe travel of City streets in a manner both fair and affordable to the City and its residents. Street lighting promotes pedestrian and traffic safety and to that extent the City shall approve street lighting where warranted by such concerns. Lighting requests shall come either by recommendation of the City Engineer or by property owners. ll. STREET LIGHTING STANDARDS A. GENERAL STANDARDS 1. The developer shall pay the full capital costs of every light to be installed. This includes poles, fixtures, underground wiring, and all appurtenant work. The developer shall pay operation and maintenance for the light system as per City Ordinances and Shakopee Public Utilities i Commission's Policy. PLAN APPROV AL " All lighting plans are submitted to the City and SPUC for review with the approval of street lighting pLan determined by SPUC'g Utility Manager. B. NEW SUBDIVISIONS 1. Residential Streets (Average lot size of2.5 acres or less) Street lights shall be placed at ii'1tersections, no more than 300 feet between lights where intersections are more than 450 feet apart, and at the ends of cul-de-sacs where the distance from the end of the cul-de-sac to the street intersection is greater than 250 feet. Developers shall also install lights to City Standards at the intersections of residential streets with collector streets. The lighting fixture standards shall be as per Shakopee Public Utilities Commission's (SPUC) recommendations and generally as follows: . Local Residential Streets " 24 foot fiberglass poles with 100 watt high pressure sodium (H.P.s.) lamp and light, approximately 19.5 feet above the ground. 1 .> 2. Residential Streets (.4verage lot size is greater than 2.5 acres) Street lighting standards shall be the same as for residential streets where average lot size is 2.5 acres or less. Street lights shall be placed at intersections, no more than 600 feet between lights where intersections are more than 900 feet apart, and at the ends of cul-de-sacs where the distance from end of cul-de-sac to the street intersection is greater than 500 feet. 3. Arterial and Collector Streets in Residential Areas Street lights shall be placed at intersections and spaced no more than 300 feet between lights-where intersections are more than 450 feet apart, with lights usually alternating from one side to the other depending on the width ofthe street The lighting fixture standards shall be per Shakopee Public Utilities Commission's recommendations and generally as follows: . Arterial and Collector Streets (north of Shakopee Bypass) 40 foot wooden poles with 250 H.P.S. lamp in cobra head style luminaries and light is approximately 32 feet above the ground. .. \. . Arterial & Collector Streets (south of Shakopee Bypass) 34 foot fiberglass pole with 250 watt H.P .S. lamp with shoebox style luminous and light is approximately 28 feet above the ground. 4. Industrial Areas Street lighting standards shall be the same as Collector Streets (south of Shakopee Bypass). Street lights shall be placed at intersections and spaced no more than 450 feet apart where intersections are more than 675 feet apart. 5. Commercial Areas Street lighting standards shall be the same as Collector Streets. Streets in Commercial District shall have street lights placed at intersections and spaced no more than 300 feet between lights where intersections are more than 450 feet apart, with lights alternating from one side to the other depending on the width of the street. 2 6. Special Lighting Districts Special lighting districts can be established only when approved by the City Council and Utilities Commission (I.E. Downtown Central Business District). c. EXISTING SUBDIVISIONS Where traffic safety clearly warrants, a street light may be placed upon the recommendation of the City Engineer's office. The basis of such warrants shall be a minimum Average Daily Traffic of 2000 vehicles or a layout such that, in the City Engineer's estimation, significant improvement in safety might be obtained by the placement of a street light. Since the benefit of such installations extends to the City as a whole, these will be done at City expense. When property owners request additional lighting for their neighborhoods, they . must do so by petition - signed by 60% of the property owners affected by the proposed light. The affected area shall be 150 linear feet on either side of the proposed light, on both sides of the street. The placement of the proposed light shall be specified in the petition. Petitioners shall approach the City, prior to circulating their petition, to obtain direction as to where street lights are warranted ( for their neighborhoods. Lights shall be approved if they meet the criteria for street lighting standards. If approved, each street light shall be paid for by the affected residents. Payment shall be made prior to the installation of the light and shall include the cost of poles, fixtures, underground wiring and all appurtenant work. The method of payment shall be as directed by the City Finance Department. The City shall assume operation and maintenance costs for a light from the time it is energized by the utility and as per City!SPUC agreements by separate resolutions. In existing developments new lights shall match in style and wattage those already in place. If no lights are currently in place, then 100 or 250 watt high pressure sodium (H.P.S.) lights in cobra~head or traditional style shall be the standard. D. COUNTY IDGHW A YS 1. Street lights shall be placed at intersections when the street light warrants, as established by Scott County Highway Department have been met. If warrants are met, per County policy, the County pays for the installation of the light with the cost of maintenance and operation to be provided as agreed upon in separate resolutions by the City and SPUC. 3 ...... 2. Street lights at intersections of City streets to County roads may be installed by the City if traffic and pedestrian safety clearly warrants a light in the estimation of the Public Works Director and as approved by City Council. The basis of such warrants shall be a minimum average daily traffic volume through the intersection of2,500 vehicles per day or 250 vehicles per non- daylight hour which is defined 6:00 PM to 6:00 k\1 or if there have been three accidents per year that have occurred during conditions other than daylight ora layout such that in the Public Works Director's estimation, significant improvement in safety might be obtained by the placement of a street light and if the County Road speed limit is posted at 40 m.p.h. or more. 3. Street lights at intersections may be approved by City Council if warrants are not met, per Scott County and the City Engineer; if property owners petition the City and pay for the initial cost. 4. Installation of street lights, along a County road between intersections for traffic and pedestrian safety, will be reviewed on a case by case basis by City Council. Ill. F1JNDING OF COSTS A. INITIAL INSTALLATION OF FIXTURES 1. New Subdivisions Residential, commercial and industrial developers will pay for the street lightbg system and enter into an agreement v.rith SPUC. 2. Existing Subdivisions New street lights would be paid for by benefiting properties through up front payments to the. City. The City will reimburse SPUC for installation of street lights. 3. Collector Streets All street lights in developing areas will be paid by the benefitting properties except the City will pay the additional costs, if any, from the required street lighting system for the development. 4. County Roads ; New street lights not meeting County warrants, but meeting City warrants and if approved by City Council, would be considered a benefit to the 4 Community as a whole and paid by the City from the Capital Improvement fund or other funds as designated by City Council. B. REPLACEMENT OF FIXTURES 1. The replacement of lighting fixtures is a maintenance cost to the City. C. OPERATING COSTS 1. The cost of power for street lighting is provided by SPUC, as part of contributions from SPUC to the City as agreed upon in separate resolutions. D. MAL~TENANCE COSTS 1. SPUC donates the cost of relamping and routine maintenance services for street lighting as provided by SPUC, as part of contributions from SPUC to the City as agreed upon in separate resolutions. REVISED: 5/28/98 ~ 5 "', I _ ~_. : ---. ~ --=- -- r- . -.. --- -. - - f :'^..- ..,. ...,.,.".- I I l ~ : 1. 1 ~ , '"lI': ...~'V . ~":g;, W ~ '4i ~. , ' ~ - - - - - -~~- - - - =aId)- - - - - - -FIOwerm2 - - - - - - - - - -~, - -O-o-t:-v -t- t-'. -htU - ~ - - - - -~- - ~~:;:~~~;:::~:s- . ec ral esree Ig mg at median endsi-~.. ~~AH 101 Color concrete mainten~~c~ edge ~ .~l+' V ~~ ' c:;> IJdI) -----------------------------------~---- g ~ I Liqhtinq at 75ft D.C. TYP. I - - - - - -- - ~ - - - - - - - - - -. - - - - - - - - - I.'~- L__ I 10. ... , l . -.~ I , I "'I 1 '~ r.... . 1 Voluntary Landscape Buffer 1 . '.. L! at parking Lots I · '-=~ ~ - -- -- --'-~~ "'"---"_. ~- "-- -~.:,' Flowering perennials ~ Tough, salt-tolerant at median ends ~. . ." ... .. ...... ,... ..!1" ":'it:.,,,,.,.,. ~,. / shrubs and grasses ~,~~ '~1!: .. .. Yi. through mid sections I -,:~""4J~_:~"'~l~' " ~~, '-. , . I Elevation of planted median Perennial ~ 4ft wide planting bed 1.5ft conc. \l~"'" 15ft - low sh m';"""~':"p ~t. ~.... ... .... rub ~ . ===d .... .,... .. ,. ......L-, ~cfi~ ~~~ CSAH 101 Corriclor Study 1 ~ ~..... ana-Sfreescape Ueslgn (Scott SIIAKOI'EE ~ @ __.'.... ...'i.;_.,..... !Ma7i5h.'3li2010' III I!\ _.....,J._,f)l) 1:1l1 ~'"'_..._..._- I 80'-0" Existing Right of Way " "" Plain concrete walk ~~ "" ~r., n; n; :: :: "" Co -- SCENARIO A: Work within R.O.1IIl I I I I \ , , 80'-0" ~ ~ Decorative Existing Right of Way street lighting ~ SCENARIO B: Existing R.O.1,1f. plus easements CS~ 101 Corrijjr Study 1.~ ...~ anC1 treescape eSlgn IScott SHAKOI'EE ~/rm @ rMarch"r3\2010 ~~_..~ ~I~~-"--'-"