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Home My WebLink About5.F.6. Short Term/Long Term Goals s: F: b. CITY OF SHAKOPEE Memorandum COl\I^P~IT k >},' .~ 't!: ~bA) TO: Mayor and City Council . I!l . m\I'~' J( f~' FROM: Mark McNeill, City Administrator . \aV~ ~ SUBJECT: Short Term/Long Term Goals DATE: April 20, 2010 Comment: Introduction: At its meeting of April 20th, the City Council will be asked to adopt Short Term Goals and Objectives for the City (2010-2011), and also revised Long Term Goals. The latter are to guide the City in its decisions for the next twenty to thirty years. Background: Workshops to discuss both short term (two years) and long term (twenty to thirty years) goals were held on January 26th and March 9th. In addition, further discussion on the subject was held at the February 3rd regular City Council meeting. Final recommendations are provided below: Short Term Goals As a result of discussion at the more recent workshop on Goals and Objectives, the following modifications that had been directed by the City Council have been incorporated into the City's Two Years Goals and Objectives. Those directed changes were: Core Area: Responsible Fiscal Management Goal1.C.--EDAC was redirected to research EDAC funding demands (small business loans, fayade loan programs) to be brought back for consideration by the City Council for the 2011 funding year. Goal1.D.--Research and recommend as to where else CIF monies could be used (specifically, for Park Development?) Core Area: Public Safety/Public Works Goa13.1.--Report on feasibility study (cost, drawings) for Fire Station #2 relocation included in the 2011 budget. (Date: 8/1) Focus Area: Transportation Goal 7.C.--Modify circulator routes to better serve East Shakopee neighborhood (CR18121) and not solely Southbridge. Focus Area: Strengthen Community Identity and Connections Goall.A. --Revise the target date for implementation of a web site translator tool to September, 2010. A complete version of Short Term Goals and Objectives model is attached. If approved, those will be utilized until the end of 20 11. Long Term Goals The City Council has also considered an update of the long tenn goals which had resulted from the 2005 Strategic Visioning and Initiatives project. These goals have been intended to set the long term course for the City, and are typically for the 20 to 30 year timeframe. The specific goals set in 2005 for Shakopee were: A. Active and Healthy Community. B. High Quality of Life. C. Great place to kids to grow up. D. Vibrant, Resilient, and Stable. E. Financially Strong. A sixth rationale for requested City Council action (F. Housekeeping) was added later for actions that didn't reasonably fit within the first five. As discussed with the City Council on March 9th, a couple of these goals have never been easy to define, and are not relevant to some of the decisions that the Council has had to make. To address this, staff proposed to revise those long term goals. The suggested revised goals are: A. Keep Shako pee a safe and healthy community, where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's financial health. D. Maintain, improve, and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by staff of well trained, caring, and professional employees. We feel that these goals are more consistent with the other components with the Strategic Visioning initiatives, and also with the recommended short term (2 year goals) contained herein. Goal F, Housekeeping would also be used for those actions that do not reasonable fall into the above criteria. If adopted by the City Council, the recommended long term goals listed will replace the previous "A-F" goals on each of the recommendations to City Council, and will also be listed on each City Council agenda. Recommendation: I recommend that the revised Short and Long Term Goals as described herein be adopted. Relationship to Visioning: This supports all Goals A - E Action Required: If the Council concurs, it should, by motion, adopt revised the Short and Long Term Goals for use by the City for 2010-2011 decisions, as part of its Visioning process. J l J vL r V L{,.L2- <v..JJ) Mark McNeill City Administrator MM:cn Core Area: Responsible Fiscal Management Responsible Partv Tarflet Date Goal 1: Maintain Adequate Fund Balance Levels A. Keep General Fund balance at 40-45% Staff/Council On-going B. Maintain Transit Fund balance at 40-45%, plus planned CD Dir. On-going Capital expenditures c. Have EDAC research EDA incentive needs, and bring EDAC 8/1/10 back for consideration for 2011 Budget D. Conduct research on where CIF monies can be used Council/Staff 9/1/10 (spec. - Park Development) E. Maintain Enterprise Funds at 3-5 months operating Finance/PW Dir. On-going expenditures, plus accumulated depreciation needs F. Maintain Internal Service Funds at levels greater than Council/Staff On-going accumulated depreciation of assets Goal 2: Maintain Sustainable Property Tax Burden A. Set tax burden at levels commensurate with tax base Council On-going fluctuations B. Maximize non-tax revenues where appropriate Dept. Heads On-going (grants, fees, etc.) Goal 3: Maintain Debt Levels Relative to Projects A. Consider GO Bonding impacts when considering projects Staff/Council On-going B. Maintain per capita debt measures below median Finance Director/Council On-going compared to cities with same credit rating Goal 4: Control Spending A. Council to set budget at affordable levels City Council 9/10; 9/11 B. Monitor expenditures for compliance Staff/Council Monthly with adopted budgets Core Area: Public Safety/Public Works Responsible Partv TaTf!et Date Goal 1: Maintain Adequate Staffing Levels A. Retain high quality employees Police/Fire/Public On-going Works/Council B. Fill current department vacancies Police/Fire 9/10 c. Review PW structure to meet demands Public Works On-going Goal 2: Continue High Quality Training A. Train beyond minimum requirements Police/Fire/PW On-going B. Collaborate on more training between City departments Police/Fire/PW 11/10 Goal 3: Fire Station 2 Relocation A. Do report on feasibility study (cost, drawings) for Fire Fire/Admin 8/1 Station #2 relocation, in time for 2011 Budget discussion Goal 4: Continue Working on Goals and Objectives set forth by the Police Services Master Planning Task Force A. Maintain the high level of emergency response and law Police/CC/ Admin On-going enforcement B. Maintain a high level of pro-active crime prevention Police/CC/ Admin On-going C. Recruit, retain and support a skilled workforce Police/CC/ Admin On-going D. Employ efficient and effective operations to meet service Police/CC/ Admin On-going expectations and foster strong community support Goal 5: Community Survey A. Update 2005 police survey and collaborate with fire dept. Fire/Police 6/11 Responsible Partv Tar!!et Date Goal 6: Improve Department Visibility A. Implement Social Media such as Twitter, Tipline, and Police/Fire 10/1 0 E-911. B. Begin regular department features on cable access PolicelFire 10/1 0 C. Improve information on City web sites Police/Fire 7/10 D. Continue to expand and promote Crime-Free Multi- Police On-going Housing, and Neighborhood Watch Programs. Goal 7: Place Mobile Data Terminals in Fire Vehicles A. Establish server connection with County Fire/IT/County 10/10 GoalS: Establish Station Paging A. Establish paging requirement with county Fire/IT/County 6/10 B. Reprogram pagers Fire 7/10 C. Station paging up and running Fire 9/10 Goal 9: Fire Explorer Program A. Program recruitment and development Fire 1/11 B. Start program Fire 5/11 Goal 10: Use of Technology A. Continue development of GIS for operations and PW /PolicelFire/IT On-going emergency management B. Continue use of technology to support operations and Public W orks/IT On-going better utilization of resources Focus Area: TRANSPORTATION ResDonsible Partv Tanlet Date Goal 1: Reconstruct CR101/1st Avenue A. Complete report for short term options study. County/Consultant/City 5/10 1. Refer to EDAC for long term economic impact review. -Make recommendation to COlUlcil. EDAC 5/11 B. Complete Preliminary design County 6/10 1. Make decisions on following: a. Right-of-way & easement- City COlUlCil/COlUlty 6/10 b. Access closures City Council/County 6/10 c. Design specifics City Council/County 6/10 d. Streetscape City COlUlcil/County 6/10 C. A ward contract for construction County 4/11 D. Complete project County 10/11 Goal 2: Facilitate Marschall Rd/County Road 17 Improvements A. Complete CSAH 42/17 Interchange County 10/11 1. Give City consent on design. PW Dir/City COlUlcil 8/10 B. Decide on Marschall Rd/Vierling Dr. safety City/ColUlty 11/1 0 improvement project. 1. Start design on MarschallNierling County/City 7/11 C. Prepare for 2014 Co. Rd. 17 project (17th Ave. to CR 42) 1. Work with COlUlty consultant on design, Engineering 12/11 including access and right-of-way. Goal 3: Complete County Road 21/18 Project A. Complete bus only ramp construction from Stagecoach Rd. COlUlty 9/10 B. Complete planning and design for Eagle Creek County/City 12/11 Park and Ride Station. Resvonsible Partv TaTf!et Date Goal 4: Facilitate River Crossing w/MnDOT and Met Council A. Approve participation in Collaborative City Council 5/10 Agreement for TH41. B. Get MnDOT /Met Council to initiate further study of CD Dir/City Council 9/11 River Crossings from 1-35 to CR9, including 101 bridge. GoalS: Participate in CR 69/TH 169 Interchange Study A. Commit to 14 of study cost and staff time City Council 5/10 B. Participate in Consultant selection (Economic CD and PW Dir. 9/10 Development and Transportation). Goal 6: Work with Jurisdictions to Close Gaps on Regional & Local Trail System A. Obtain funding for Memorial Park Trail Bridge Public Works 10/11 B. Review Local and Regional Trails and identify Parks and Rec, Ongoing areas for improvement (with County) and PW Directors C. Determine Trail connection between Holmes Street Parks and Rec, 7/11 Bridge and SW Trail in Chanhassen (with 3 Rivers and PW Directors Park District and County). Goal 7: Expand Commuter Transit Service & Expand Ridership on Transit Circulator Service A. Revise schedule to increase reverse commuter runs CD Director 10/1 0 to downtown Minneapolis. B. Revise commuter schedule to serve Eagle Creek & CD Director 10/11 Southbridge Park and Ride lots. C. Revise circulator routes to better serve east Shakopee CD Director 12/1 0 Neighborhoods (CR 18/21 and Southbridge). D. Make final decision on acquisition of former City Council 9/10 Shakopee Dodge property for Park and Ride Site. Focus Area: Economic Development Responsible Partv Tarflet Date Goal 1 : Re-establish and begin regular meetings of the Economic Development Advisory Committee. A. Interview and make appointments; specify City Council 5/10 meeting frequency to be at least monthly. Goal 2: Develop a marketing plan for the Downtown & CR 101 corridor in "Old Shakopee". A. EDAC to define specific geographic area to be EDAC/Staff 9/10 Included in Downtown/CR 101 marketing plan. B. EDAC to complete inventory of land use or EDAC/Staff 6/11 zoning changes, infrastructure improvements, or other items affecting marketability of Downtown/CR 101 area. C. City Council to consider the recommendations of City Council 12/11 EDAC for the Downtown/CR 101 marketing plan. Goal 3: Develop and Adopt a Plan for the Future of New and Existing Retail Centers within the City. A. EDAC to identify specific existing or planned retail EDAC 3/11 centers in the City, and define anticipated character and mix of uses will be. B. EDAC to develop recommendations regarding possible EDAC/PW 9/11 land use or zoning changes, and possible infrastructure investment plans needed to support retail uses in the identified areas. C. Council to act on EDAC recommendations regarding City Council 12/11 retail centers. Resvonsible Partv Tan!et Date Goal 4: Develop and Adopt a Plan for the Further Development of Industrial and Business Park areas in the City. (Valley Green/Dean LakeslWest End (CR 69/US 169/TH 41) A. Review alternative gap financing tools and formulate EDA Dir/ 3/11 recommendations upon which the City of Shakopee Finance Dir. should focus for development and use. B. Council action on gap financing recommendations. City Council 4/11 C. Develop recommendations for the CR 69/US 169Interchange study County/City 9/10 Area D. Council action on EDAC recommendations for the69/169 study area City Council 10/10 GoalS: Establish Job/Business Retention Program A. EDAC to review with participation by the EDAC 12/10 Chamber of Commerce, Downtown Partnership and others for possible design and implementation of a Business Retention/Expansion program. B. Council to review and take action of BRE City Council 3/11 recommendations Goal 6: Ensure Tax Base Preservation A. Review Economic Development assistance standards EDAC 7/11 to ensure that new C/I development adds to tax base, in addition to provide for job creation. B. Work to minimize impacts of foreclosures on residential Inspections/Police Ongoing properties (i.e, continue inspection programs; notify owners of maintenance deficiencies.) Focus Area: Strengthen Community Identity & Connections Responsible Partv Tanlet Date Goal 1: Improve Communication & Connections between the City, its Diverse Population, and its Neighborhoods A. Explore, Select and Implement a translation Communications 9/10 tool for the City's website Coordinator B. Begin regular meetings/forums with neighborhood associations Administration! 10/10 and neighborhood watch groups City Council C. Develop & implement new community event PRB/P &R Dir. 6/10 (replacement for Shakopee Showcase) D. Expand use of social media (Facebook, Twitter, etc.) Administration/IT 10/10 Goal 2: Evaluate & Enhance Community Amenities A. Provide alternative site for congregate dining and address Admin! P&R Dir. 8/10 related senior services B. Discuss 2nd sheet of ice/multi-purpose facility & 2nd floor on PRAB/Council 4/10 fitness room of Community Center 1. Decide on project completion and identify funding. City Council 8/10 C. Identify funding for undeveloped park lands P&R, and Fin. Dir. 12/11 (Riverside Fields, Greenfield East/Park Meadows) Goal 3: Build Upon & Expand Partnerships & Sponsorships A. Build relationships & partnerships with community leaders City Council/Staff Ongoing (SPUC, Chamber of Commerce, School Board, Dntn Prtnrshp, etc) B. Create new partnerships with private enterprise and SMSC; City Council/Staff Ongoing improve communications Shakopee City Council DRAFT Transportation 2010-2011 Goals / CR 101/ First Avenue Focus Areas Marschall Road/ CR 17 CR 21/ 18 River Crossings (CRI0l, TE 41) CR 69/ US 169 Pedestrian Trails Transit High Quality Public Works & Public Safety Services Strengthen Community Responsible Fiscal Managelnent Economic Identity & Connections Development Inclusiveness / Diversity / Welcoming / Connections / Communication / Dowmown/RctmlCemcrs Opportunities for Feedback & Input Industrial Parks Old & New Shakopee / Partnerships / (Valley Green / Dean Lakes / West End (69/169/41)) Forums & Venues for Community Connections Job Retention/Business Retention / Community Amenities Tax Base Preservation