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HomeMy WebLinkAbout5.F.2. Approval of Minutes: April 06, 2010 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 6,2010 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Matt Lehman, Pat Heitzman, and Pamela Punt present. Councilor Steve Clay was absent. Also present was Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Sarah Sonsalla, City Attorney; Jeff Tate, Police Chief; and Jamie Polley, Parks, Recreation and Natural Resources Director. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill advised that there were no changes to the agenda. Lehman/Heitzman moved to approve the agenda. Motion carried 4-0. No Mayor's report. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill asked to remove 5.A.1, Approval of Plans and Order Advertisement for Bids for the 2010 Street Reconstruction, Project No. 2010-1 - Resolution No. 6995. Lehman/Heitzman moved to approve the Consent Agenda as modified. Mr. McNeill read the consent agenda. Motion carried 4-0. Lehman/Heitzman offered Resolution No. 6996, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the 2010 Bituminous Overlay, Project No. 2010-2, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 6997, A Resolution Accepting Bids on the 2010 Cured-In-Place Pipe, Project No. 2010-3, and moved its adoption and, approved a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize an eight hour parking sign on east bound 2nd A venue from Holmes Street to the City Hall parking lot and as shown on the attached map. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7002, a Resolution Approving a Wetland Replacement Plan for the Whitebox Commodities Site (3251 CR 101 East) and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve a suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D,-for setting concrete bridge beams, and direct staff to publish notice of the suspension terms with the conditions as recommended by staff. (S.M. Hentges, Inc. contractor for the Fuller Street Pedestrian Bridge & Trail Project 2009-3.) (Motion carried under the Consent Agenda) Official Proceedings of the April 6, 2010 Shakopee City Council Page -2- Lehman/Heitzman moved to approve and authorize the appropriate city officials to enter into a Cleaning Contract with Plymouth Ridge, Inc. d/b/a Coverall Cleaning Concepts until December 31,2010 forUons, Memorial, Hiawatha, Tahpah, Holmes, Huber, Scenic Heights Parks, and Soccer Complex at 1 ih Avenue East. (Motion carried under the Consent Agenda) LehmanlHeitzman moved to authorize the appropriate City staff to execute the State of Minnesota cooperative agreement in relation to the Community Archery Grant. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate city officials to execute the following agreements: 1. Shakopee Coyotes Baseball Team to operate Joe Schleper Baseball Stadium concession stand for all home Coyote games. 2. Shakopee Indians Baseball Team to operate Joe Schleper Baseball Stadium concession stand for all home Indian and Shakopee High School games. 3. Shakopee Jaycees to operate Tahpah Softball Complex concession stand for adult softball league games.A. Shakopee Soccer Association to operate the 1 ih Avenue Sports Complex concession stand. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to declare the 1987 Mack Tanker as surplus property and authorize the sale of the 1987 Mack Tanker on e-bay. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 7000, a Resolution ofthe City of Shakopee Adopting the Scott County All-Hazard Mitigation Plan, and move its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to direct the appropriate City officials to notify Schmitty's of the City's desire to renew the current contract for an additional two-year period, for Blue Xpress bus service. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the payment ofInvoice IN3437 for $60,309.92 for final costs for the Southbridge Crossings park and ride. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to grant Chris Dellow full-time, regular status asa Captain with the Shakopee Police Department. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept, with regret, the resignation of Uno Baden from the Shakopee Fire Department, effective March 15,2010. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate officials to execute the 2010-2011 labor agreement with the Minnesota Teamsters, Local No. 320,representing employees in the Public Works Department. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the reclassification of the position of IT Specialist from non-exempt to exempt and direct that the job description be changed accordingly. (Motion carried under the Consent Agenda) Official Proceedings of the April 6, 2010 Shakopee City Council Page -3- Lehman/Heitzman moved to approve the bills in the amount of $435,571.52 and electronic transfers in the amount of $727,160.19 for a total of $1,162,731.71. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the minutes of March 09, 2010 and March 16,2010. (Motion carried under the Consent Agenda) LehmanlHeitzman offered Resolution No. 6998, A Resolution of the City of Shako pee, Minnesota, Approving a Premises Permit for the Prior Lake Waterski Association, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize staff to proceed with replacement of the Community Center chiller by Associated Mechanical at a cost not to exceed $65,000 and Delta automated controls from Owens Company at a cost not to exceed $5,500. (Motion carried under the Consent Agenda) LehmanlHeitzman moved to authorize the appropriate city staff to renew our Microsoft License Service Agreement through SHI (Software House International) for an amount not to exceed $32,000 from the IT budget. (Motion carried under the Consent Agenda) Mayor Schmitt asked ifthere was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Cncl. Lehman stated that he asked Mr. McNeill to remove from the consent agenda the consideration of approving plans and ordering advertisement for bids for the 2010 Street Reconstruction, Project No. 2010-1 because he owns property in the area that will be reconstructed. Cncl. Lehman said that at the last meeting regarding this project there wasn't clarity on some sidewalk issues and embankments and slopes on ih Ave. and Dakota St. Cnc!. Lehman said that there was a list of concerns that area residents had at the public hearing and was wondering if any of them were taken into consideration. Bruce Loney, Public Works/Engineering Director, addressed each of the issues Cncl. Lehman had regarding the residential concerns. Punt/Heitzman offered Resolution No. 6995, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the 2010 Street Reconstruction, Project No. 2010-1, and moved its adoption. Motion carried 3-0 with Councilor Lehman abstaining because his is a resident within the reconstruction area. Mayor Schmitt asked for Councilor liaison reports. Cncl. Heitzman said he attended the Downtown Partnership meeting. He said they are going to draft a letter and send it to the City Council and Scott County supporting the 5-lane, no median design for the First A venue Corridor Project. Cncl. Punt said she attended the Chamber of Commerce board meeting. Cncl. Punt said they are continuing to interview present candidates with the pending retirement of Carol Schultz. Cncl. Lehman said he attended the Derby Days meeting. The Derby Days Committee is looking for a City Council member liaison. Cncl. Lehman said he would be interested in being the liaison as in the past. Heitzman/Punt moved to nominate Matt Lehman as City Council Liaison for the Derby Days committee. Motion carried 4-0. Official Proceedings of the April 6, 2010 Shakopee City Council Page -4- Lehman/Heitzman moved to recess for an Economic Development Authority meeting. Motion carried 4- O. Mayor Schmitt re-convened the meeting at 7:20 p.m. Bruce Loney, Public Works Director/City Engineer, presented Council with the Traffic Control for Thrush Street and Cardinal Drive Intersection. Mr. Loney said that in 2008 the intersection of Thrush Street and Cardinal Drive was studied and the facts were presented to Council on November 3,2008. At that time Council directed staff to conduct a further study on the traffic volumes and to get accurate pedestrian counts during the school year. Mr. Loney also said that a petition was received by residents regarding this intersection to add 4 way stop signs. Mr. Loney said that in June of2009 the Traffic Safety Review Committee (TSRC) met and recommended that no stop signs were warranted, crosswalk signs should be installed for the sidewalk crossing at the east leg of Thrush Street, a 30 MPH speed limit sign would be placed on westbound Thrush Street, from Independence and increased police enforcement of area. On July 1,2009 City Council approved these conditions. Mr. Loney said that since that time there have been two accidents at the intersection, one in January 2010 and the other in February 2010. Both accidents involved a southbound Cardinal Drive vehicle and an eastbound Thrush Street vehicle. At the March 4, 2010 TSRC meeting seven residents attended the meeting to discuss their concerns and to go over the City's Stop Sign Policy. The TSRC forwarded their recommendations on to City Council. They asked staff to recount the traffic volumes and pedestrians crossing counts before the April 6th council meeting to see if there were any changes and recommended the installation of stop signs on Cardinal Drive. Tim Holzhueter, 2600 Thrush Street, stated he is concerned with the safety of the area residents and children who cross the intersection of Thrush St. and Cardinal Dr. Mr. Holzhueter expressed his desire for a 4-way stop sign at the intersection. Nicole Clough, 2484 Thrush Street, is also concerned with the safety of the neighborhood children who have to cross Thrush St. at Cardinal Drive. She would also like to see a 4-way stop sign installed at the intersection. If a 4-way stop sign is denied, then she would like to see a 2~way stop sign on Thrush Street and not on Cardinal Dr. Lehman/Heitzman moved to approve the following recommendations from the Traffic Safety Review Committee (TSRC); 2-way stop signs on Cardinal Drive and Crosswalk striping on east leg of Thrush Street. Discussion followed. Mayor Schmitt said he supports the two-way stop signs because the traffic speeds recorded warrant the stop signs. Mayor Schmitt asked for a vote on the motion. Motion carried 4-0. Cncl. Lehman asked that the police department continue enforcement in the area as well as re-educate the area residents about the intersection. Jeff Tate, Police Chief, stated the he would be happy to do so. Michael Leek, Community Development Director, presented Council with the Request of ISD 720 to waive building permit fees for the Outdoor Learning Center. Official Proceedings of the April 6, 2010 Shakopee City Council Page -5- Mr. Leek said the City received a request from ISD 720 to reduce the building permit fees. Mr. Leek said the permit fee will be approximately $1,100 and the plan review fee approximately $1,730. Jim Murphy, Shakopee High School Principal, presented Council with the Shakopee Environmental Learning Center Project. He discussed its design and what the school plans to accomplish with the learning center and asked council to waive the permit fees. A Shakopee High School student, Chelsea, addressed Council with comments regarding the concept plan of the learning center and benefit to the students of the high school Judy Tomczyk, Shakopee High School High Potential Teacher, presented Council with the list of donors who have committed, time, talent or money to the school for the learning center. Mr. McNeill advised Council that ifthey decide to waive or reduce the building fees it could cause issues in the future of other organizations who would come forward asking for the same waiver of building permit fees. Mr. Leek suggested looking at a way to donate money that would cover the fees and not waive or reduce the building permit fees. Lehman/Heitzman moved to table the request from ISD 720 to waive building permit fees for the Outdoor Learning Center. Motion carried 4-0. Mr. Leek presented Council with the Partnership Agreement for the River Crossing hnp1ementation Collaborative (RCIe) Mr. Leek reminded Council ofMn/DOT and the Federal Highway's (FHW A) selection of C-2 as the preferred alternative for the TH 41 River Crossing in December 2008. Scott County and the City of Shakopee have agreed to the RCIC because planning for the new river crossing will take place over many years. The purpose of the RCIC is to agree on the TH 41 River crossing corridor, reach agreement on a framework and common goals and strategies, and actively carry these forward. Punt/Heitzman offered Resolution No. 6999, Approving a Partnership Agreement for the River Crossing hnplementation Collaborative (RCle), and moved its adoption. Motion carried 4-0. Gregg V oxland, Finance Director, presented Council with the Internal Service Fund for Information Technology, Resolution No. 7001. Mr. Voxland said that Council has established internal service funds for major buildings, major mobile equipment, park asset replacement and is now proposed to establish a fund for IT (information technology) items. Items would consist of computers, printers, copiers, servers, etc that are network components. The fund would purchase/pay for these items as determined by IT and the Finance Director. Departments would be charged a proportional service fee. This would bring the management of items under one department versus spreading them out over a number of departments. Punt/Heitzman offered Resolution No. 7001 A Resolution Establishing an Information Technology Internal Services Fund, and moved its adoption. Motion carried 4-0. Mr. V oxland presented Council with the purchase of new copier. Mr. Voxland said the lease on the copier in the Community Center expires 4/17/2010. He is proposing to purchase a new copier utilizing the Information Technology Fund. Official Proceedings of the April 6, 2010 Shakopee City Council Page -6- LehmanJPunt moved to purchase a Savin C5050 copier as quoted from Crabtree Co. under the State of Minnesota contract in the amount of$14,265.67 with funding from the Information Technology Fund. Motion carried 4-0. Mayor Schmitt asked if there were any Council concerns. No one responded. Heitzman/Punt moved to adjourn to Tuesday, April 20, 2010 at 7:00 p.m. Motion carried 4-0. Meeting adjourned at 8:40 p.m. ~~J-Gy- J (lith S. Cox ity Clerk Kim Weckman Recording Secretary