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HomeMy WebLinkAbout5.F.2. Approval of Minutes:February 23 and March 02, 2010 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 23, 2010 Scott County Board Chair, Barbara Marschall called the meeting to order at 7:00 p.m. with Mayor Schmitt, Council members Pat Heitzman, Pamela Punt, Steve Clay present and Matt Lehman present. Also present were Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, City Engineer/Public Works Director; and Judith S. Cox, City Clerk. Other people in attendance were Scott County Commissioners, Tom Wolf, Joe Wagner, Jerry Hennen and John Ulrich, Gary Shelton, County Administrator; Brad Davis; Leslie Vermillion, Public Works Director; and Michael Sobota, Community Development Director. Barbara Marschall, Scott County Chairperson, welcomed everyone with an introduction to the meeting agenda. Leslie Vermillion, Public Works Director, presented the group with the U.S. 169 Corridor Coalition update. Ms. Vermillion highlighted the coalition's mission, objectives and identified the member counties and cities. She also identified the inter-regional corridor from 1-494 to Mankato and the coalition's priorities. Ms. Vermillion discussed U.S. Highway 169's poor operation, congestion, and crash rates. U.S. Highway 169/1-494 interchange has one of the highest crash rates of any interstate interchange. U.S. Hwy 169 between Mankato and 1-494 carries the 2nd highest non-freeway heavy commercial truck volumes in the state. It's also considered an educational corridor to the state. Ms. Vermillion discussed traffic counts and freight volume. Ms. Vermillion highlighted major project priorities and the coalition's accomplishments to date. Michael Sobota, Scott County Community Development, presented the group with the TH 41 River Crossing Implementation Collaborative. Mr. Sobota discussed the 2008 decision of the C2 alignment of TH 41. He discussed the Tier 1 and II of the Environmental Impact Statement. He said the C2 alignment had the least affect on the environment as well as the least amount of impact on neighborhoods. Brad Davis of Scott County talked about the short-term, mid-term and long-term planning for the river crossing as far as right-of-way preservation. R. Michael Leek, Community Development Director, discussed river crossing implementation collaborative and what the common goals of the group represent. He discussed the partnership agreement's mission, purpose and responsibilities as well as the next steps in the process. Ms. Vermillion presented the group with the County Highway 69 & Trunk Highway 169 Interchange Preliminary Design. Official Proceedings of the February 23,2010 Shakopee City Council Page ~2- Ms. Vermillion talked about the history of the intersection and the need for an interchange. She discussed the existing and anticipated traffic growth as well as the highway system connections. She presented an overview of the State's project development process. Ms. Vermillion discussed the next step in the project is to come up with a cost participation agreement in March of2010. She said the preliminary design should be completed in 2011. The preliminary design and environmental documentation cost participation would be $400,000 from Scott County and is estimated to be a $150,000 commitment from the City of Shakopee. Chairperson Marschall asked if there was any other business to discuss. Mayor Schmitt discussed his concerns where a Highway 101 high water crossing in downtown Shakopee fits into the County's time frame from now until 2030. Commissioner Hennen said that the Denny Hecker sight in Shakopee is on hold due to lack of funding from the state. Chairperson Marschall adjourned the meeting at 8:35 p.m. ~Jo/ C(1/" . . ~thS.Cox Ity Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 2, 2010 Acting Mayor Steve Clay called the meeting to order at 7:00 p.m. with Council members Matt Lehman, Pat Heitzman, and Pamela Punt present. Mayor Schmitt was absent. Also present was Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; Bruce Loney, Public Works Director/City Engineer; Jim Thomson, City Attorney; Gregg Voxland, Finance Director; Jamie Polley, Parks, Recreation and Natural Resources Director; and Jeff Tate, Police Chief. The American Heritage Girls conducted a flag ceremony and lead the Pledge of Allegiance. Acting Mayor Clay asked if there were any additions or deletions to the agenda. Mark McNeill advised that there were no changes to the agenda. Lehman/Punt moved to approve the agenda. Motion carried 4-0. No Mayor's report. Acting Mayor Clay asked if there were any additions or deletions to the Consent Agenda. There were none. LehmanlHeitzman moved to approve the Consent Agenda. Mr. McNeill read the consent agenda. Motion carried 4-0. LehmanlHeitzman moved to approve a Council Workshop on April 13, 2010 with the Public Works Department. (Motion carried under the Consent Agenda) LehmanlHeitzman offered Resolution Number 6992, a Resolution Amending Resolution Number 6945, Amending the Pay Plan for Part-Time, Temporary and Seasonal Employees of the City of Shakopee, and moved its adoption. Additionally, moved to freeze the hourly wage rate paid to seasonal employees rehired for the 2010 summer. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of $941,697.27 and electronic transfers in the amount of$384,686.28 for a total of$1,326,383.55. (Motion carried under the Consent Agenda) LehmanlHeitzman moved to approve the minutes of February 09,2010 and February 16, 2010. (Motion carried under the Consent Agenda) LehmanlHeitzman offered Resolution No. 6991, a Resolution of Appreciation for Louis Van Hout, and moved its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the March 2, 2010 Shakopee City Council Page -2- Lehman/Heitzman moved to authorize the Mayor to sign and send a letter on behalf of the City of Shakopee to our Congressional Senators and Representatives and to Vice President Joe Biden asking for their leadership in communicating to the Federal Communications Commission that it should not take actions that establish federal standards that limit compensation for use of any public property by communications companies and to invalidate any fee inconsistent with the new standard. (Motion carried under the Consent Agenda) Acting Mayor Clay asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. No one responded. Judith Cox, City Clerk, presented Council with the Administrative Penalties for Tobacco Violations. Ms. Cox said that Council directed staff to draft an ordinance amending certain penalties for tobacco violations and to mail notices to tobacco license holders advising of the proposed changes. Ms. Cox read the changes to Council which are a penalty for the first incident increases the fine from $200 to $500 and reduces the license suspension from two days to one day and provides that the one day license suspension is suspended on the condition that there are no further incidents within one year. The penalty for the second incident increases from $500 to $750 and the 5-day license suspension remains. A notice was mailed to all tobacco license holders and the Scott County Heath Director, Jennifer Deschaine. Ms. Deschaine contacted Ms. Cox and said that Scott County Public Health had no objections to the proposed changes. There were no tobacco license holders present and no comments from the audience. Lehman/Punt offered Ordinance No. 831, Fourth Series, An Ordinance of the City of Shakopee, Minnesota, Amending City Code Section 6.23, Tobacco, Tobacco Products and Tobacco Related Devices, Subd. 12. Administrative Penalties, and moved its adoption. Motion carried 4-0. Acting Mayor Clay asked for liaison reports. Cncl. Heitzman had no report. Cncl. Punt said she attended the Shakopee Chamber of Commerce Board Meeting. There was discussion about the Economic Development Authority Commission (EDAC) applications. Notifications were sent out to their members encouraging them to apply. Also discussed at the meeting was the Chamber of Commerce year end budget. Cncl. Lehman attended the Hwy 169 joint meeting with Scott County. They proposed interchange at 169/69 instead of the overpass. Acting Mayor Clay said that he attended the Shakopee Public Utilities Commission meeting. Discussed was a water main break at 12th Ave. and Jackson. They approved a Resolution to move forward with the 2010 Street Reconstruction that Council passed at the previous meeting. SPUC is narrowing the search down to replace the manager position. Bruce Loney, Public Works Director/City Engineer, presented Council with the Cost Participation of Railroad Crossing Improvements in the City of Shako pee. Official Proceedings of the March 2, 2010 Shakopee City Council Page -3- Mr. Loney said that staff was contacted by Union Pacific Railroad staff on a proposed railroad crossing improvement project in the City of Shakopee. Mr. Loney said the Union Pacific would like to improve eleven crossings in the City of Shakopee. Seven of the crossings are in the City right-of-way, in which the City granted the railroad an easement and four of those crossings are in the Union Pacific right-of-way. Mr. Loney said that Union Pacific's proposal is that the railroad would do all of the improvements of the crossings and is asking the City to Participate in the upgrade of the crossing material from timber to concrete. The estimated cost is approximately $1,500.00 per 8 foot panel. Ninety-nine panels of concrete would be needed to do all of the crossings for a total cost of$148,500.00. Mr. Loney said that six ofthe crossings are State Aid streets inwhich State Aid funds could be used at a cost of $75,000. The remainder $73,000 costs could be funded by the Capital Improvement Fund. Discussion followed. Lehman/Heitzman moved to direct staff to contact Union Pacific Railroad on negotiating an agreement for longevity and warranty on concrete for the eleven proposed crossings. Allow staff to negotiate the crossings at Sarzin Street and Valley Park Drive and ask when they plan on doing the crossings at Apgar and Scott Streets. Discussion followed. Cncl. Lehman said his concern is that the City gets a decent warranty on the project. Acting Mayor Clay has concerns about the money not being budgeted for the project in 2010. Acting Mayor Clay asked for a vote on the motion. Motion carried 4-0. Jamie Polley, Parks, Recreation and Natural Resources Director presented Council with the Donation of Property Adjacent to Huber Park. . Ms. Polley said that Gary and Sherla Monnens own a parcel of property adjacent to Huber Park that they would like to donate to the City of Shakopee. They request that the City provide them with documentation indicating the date of the donation, the legal description of the property being donated and the value of the property. The Monnens' s also request that the property remain as public property and never be sold to another party. Ms. Polley said that to make the site usable a large amount of cleanup would be needed. The site contains pieces of a foundation, an extensive amount of brick, a large concrete tank and invasive species. Clean up could be done with the Sentence to Service program. Fill would need to be brought in to prevent erosion which would be a cost to the City. Ms. Polley also said an environmental assessment would need to be done at a cost of approximately $500 to $1,000 dollars. Discussion followed. Heitzman/Punt moved to table the donation of property adjacent to Huber Park by Gary and Sherla Monnens to a future meeting. Motion carried 4-:0. Gregg Voxland, Finance Director, presented Council with the Calling of Bonds for Redemption, Resolution No. 6990. Official Proceedings of the March 2, 2010 Shakopee City Council Page -4- Mr. Voxland is asking Council to call certain bonds of the City for prepayment in order to save on interest cost, administrative expenses and lower the outstanding debt. The bonds include the 2002A 2002B, and 2003A General Obligation Improvement Bonds. Mr. Voxland said the main reason for calling the bonds early is for the City to save money. The interest that the City is paying on the bonds is more than the interest the City is making on the funds that are in the capital improvement fund from the assessments that were prepaid. LehmanlHeitzman offered Resolution No. 6990 A Resolution Providing for the Prepayment and Redemption of Certain Outstanding General Obligation Bonds of the City, and moved, its adoption. Motion carried 4-0. Acting Mayor Clay asked if there were any Council concerns. No one responded. Lehman/Punt moved to recess for an executive session to discuss labor strategies at 8: 18 p.m. Motion carried 4-0. Acting Mayor Clay re-convened the meeting at 8:47 p.m. and stated that no decisions or action was taken during the executive session. Punt/Heitzman movedto adjourn to Tuesday March 9, 2010 at 7:00 p.m. Motion carried 4-0. The Council meeting ended at 8:47 p.m. on Tuesday, March 02, 2010. ~:.&, City Clerk Kim Weckman Recording Secretary