HomeMy WebLinkAbout5.F.2. Approve Minutes of January 19, 2010
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE,M~ESOTA JANUARY 19,2010
Mayor Schmitt called the meeting to order at 7 :00 p.m. with Council members Matt Lehman, Pat
Heitzman, Steve Clay and Pamela Punt present. Also present Mark McNeill, City Administrator; Kris
Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael
Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; and Gregg
V oxland, Finance Director.
The Pledge of Allegiance was recited.
Mayor Schmitt asked ifthere were any additions or deletions to the agenda. Mark McNeill said there
were no additions or deletions to the agenda.
HeitzmanlPunt moved to approve the agenda. Motion carried 5-0.
In the Mayor's report Mayor Schmitt commented on the success of the Chamber of Commerce's food
drive. Mayor Schmitt said he received a Regional Training ~enter report from the board meeting he
attended. He said revenues have increased so the City is expected to receive a 10% decrease for
contributions. Mayor Schmitt said he attended the Highway 10111 st Avenue open house. He said there
was a good turn out with a lot of good feedback.
Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda.
Mr. McNeill asked to remove 5.F.5, Authorization to Apply for Energy Efficiency Grant. Cncl. Lehman
asked to remove 5.R1., Receive Report and Set Public Hearing for 2010 Street Reconstruction, Project
No. 2010-1 - Resolution No. 6975.
Clay/Heitzman moved to approve the Consent Agenda as amended. Mr. McNeill read the consent
agenda. Motion carried 5-0.
Clay/Heitzman moved to approve payment of2010 Suburban Transit Association (STA) dues in the
amount of $5,095.00. (Motion carried under the Consent Agenda)
Clay/Heitzman offered Resolution No. 6981, A Resolution Receiving a Report and Calling a Hearing for
the 2010 Bituminous Overlay, Project No. 2010-2, and moved its adoption. (Motion carried under the
Consent Agenda)
Clay/Heitzman offered Resolution No. 6982, A Resolution Accepting Bids on the Fuller Street Trail
Extension and Pedestrian Bridge, Project No. 2009-1, and moved its adoption, and authorized a 5%
contingency amount on this project for use by the City Engineer in authorizing change orders or quantity
adjustment on this project. (Motion carried under the Consent Agenda)
Clay/Heitzman moved to authorize the appropriate City officials to execute the Joint Powers Agreement
for 2010 Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating between the Cities of
Burnsville, Apple Valley, Eagan, Elko New Market, Lakeville, Rosemount, Savage, Prior Lake,
Farmington, West St. Paul, South St. Paul and Shakopee. (Motion carried under the Consent Agenda)
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Shakopee City Council Page -2-
Clay/Heitzman moved to authorize the purchase of one Ford Explorer from Elk River Ford for the amount
of $23,101.40 in accordance with State of Minnesota Contract #440054. The funds to be expended form
the Capital Equipment Internal Service Fund. (Motion carried under the Consent Agenda)
Clay/Heitzman moved to authorize staff to utilize the re-purchase agreement with Ag Power Enterprises,
Inc. on unit #152 a 2008 John Deere 1445 Mower for the price of $4,275.00 with the funds to be
expended from the Internal Service EquipmentFund. (Motion carried under the Consent Agenda)
Clay/Heitzman moved to accept the low quote from North Star Pump Service and authorize staffto
contract for refurbishing the three pumps at sanitary sewer lift station L-16 for the price of $24,579.65.
With the costs to be expended form the Sanitary Sewer Fund. (Motion carried under the Consent
Agenda)
Clay/Heitzman offered Resolution No. 6983, A Resolution Amending Resolution No. 5074 by adopting a
Revised Stop Sign Policy, and moved its adoption. (Motion carried under the Consent Agenda)
Clay/Heitzman moved to authorize staff to advertise for the position of paid-on-call firefighters and
proceed with the hiring process. (Motion carried under the Consent Agenda)
Clay/Heitzman moved to approve the bills in the amount of$843,733.74 and electronic transfers in the
amount of$513,655.02 for a total of$1,357,388.76. (Motion carried under the Consent Agenda)
Clay/Heitzman moved to approve the minutes of January 5,2010. (Motion carried under the Consent
Agenda)
Clay/Heitzman moved to approve the application and grant a temporary on-sale liquor license to the
Shakopee Senior Graduation Party, Inc. for February 11, 2010, at Canterbury Park, 1100 Canterbury
Road. (Motion carried under the Consent Agenda)
Clay/Heitzman moved to approve the applications and grant temporary on-sale liquor licenses to the
Church ofSt. Mark, 350 South Atwood Street, for February 6,2010 and July 24 and 25,2010,
conditioned upon meeting all licensing requirements. (Motion carried under the Consent Agenda)
Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on
the agenda. No one responded.
Mayor Schmitt asked to discuss items removed from the consent agenda.
Cncl. Lehman asked to remove 5.B.I., 2010 Street Reconstruction, Project No. 2010-1 from consent
because his residence is within the project area. He also asked why the estimate was higher than the
previous reconstruction project preformed on 8th Avenue. Bruce Loney, Public Works Director, said that
the estimates are based on the latest bid prices. He said the estimate is a fair estimate.
Clay/Heitzman offered Resolution No. 6975, A Resolution Receiving a Report and Calling a Hearing for
the 2010 Street.Reconstruction Project, Project No. 2010-1, and moved its adoption. Motion carried 4-0
with CncL Lehman abstaining.
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Kris Wilson, Assistant City Administrator, presented Council with 5.F.5., Authorization to Apply for
Energy Efficiency Grant.
Ms. Wilson said the staff is asking authorization to apply for a grant under the Energy Efficiency and
Conservation Block Grant through the Minnesota Department of Commerce's Office of Energy Security.
Ms. Wilson said that an energy audit was completed and as a result it was recommended that various
items should be changed with the Police Department building. Ms. Wilson said one quote for the work
has been received for $83,500. The quote is higher than anticipated but staffwill seek additional quotes
prior to Council's authorization to proceed with the project.
LehmanlPunt moved to direct staff to prepare and submit an energy efficiency grant application to the
Minnesota Department of Commerce for funding to implement recommended energy efficiency
improvements at the Police Station, with a 25% local match. Motion carried 5-0.
Mayor Schmitt asked for liaison reports. Cncl. Heitzman said he attended the open house for Highway
10111 st A venue corridor. He also attended the school board meeting in which Chuck Berg was re-elected
as chairman. Mr. Leek discussed the Denny Hecker site. The Prior Lake City Council scheduled their
discussion for February 1 st. Also, there is a tentative meeting scheduled for January 21 st with the
Metropolitan Council, Prior Lake, and County staff to begin discussing potential funding alternatives.
Mr. Leek said the bus ramp construction is expected to be completed in August 2010. Mr. Leek also said
the Suburban Transit Association met last week and discussed the legislative agenda. Cncl. Clay said that
he attended the Shakopee Public Utilities meeting. He said that they discussed the EP A's Unregulated
Contamination Monitoring Rule (UCMR) testing done with Shakopee's water and found no contaminants.
He said they discussed tree trimming near power lines. Also, discussed was health insurance and a
possible discussion with the City to combine the two groups.
Clay/Heitzman moved to recess for an Economic Development Authority meeting 7:26 p.m. Motion
carried 5-0.
Mayor Schmitt re-convened the meeting at 7:40 p.m.
Judy Cox, City Clerk, presented Council with the Administrative Penalties for Tobacco Violations.
Ms. Cox stated that at the last Council meeting staff was directed to prepare an amendment to the City
Code, Section 6.23, Subdivision 12, administrative penalties for tobacco violations for "tobacco stores"
only, for the first occurrence within a 36 month period. The direction was to reword the penalty for the
first occurrence to be the same as the first occurrence for an alcohol violation. The ordinance sets the fine
for the first incident for a tobacco store at $1,000 and a one day license suspension for the first incident,
provided, however, that $500 of the fine and the one day license suspension will be suspended for one
year on the condition that the licensee has no further incidents during that one year period. The penalties
for the second and additional incidents during a 36 month period will remain the same as outlined in the
city code.
Clay/Lehman moved to direct staff to start the process to reword the tobacco license penalty for the first
occurrence to a $500 fine with a one day tobacco license suspension stayed for one year if there is no
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Shakopee City Council Page -4-
second offense. The second offense within 36 months would be a $750 fine with a 5 day tobacco license
suspension. The third offense would remain the same as the original ordinance. Motion carried 5-0.
Mr. McNeill presented Council with the Extension of Refuse and Recycling Contract.
Mr. McNeill said that Council is being asked to give direction regarding a request from the City's
designated contract hauler, Dick's Sanitation Services, Inc., for a three year extension ofthe.current
garbage and recycling pick up contract.
Mr. McNeill said that Dick's Sanitation indicated that they are willing to negotiate a price decrease for the
first two years as an incentive for the extension.
After a discussion between Council and with David Domack of Dick's Sanitation, it was decided to
negotiate a three year extension of the existing contract with Dick's Sanitation.
Clay/Heitzman moved to direct staff to negotiate a three year extension of the existing contract with
Dick's Sanitation Services, Inc. for the provision of garbage/recycling services. Discussion followed.
Cncl. Lehman wanted clarification that the proposal would be brought back to Council for final approval.
Mr. McNeill stated that was correct.
Mayor Schmitt asked for a vote on the motion. Motion carried 5-0.
Mayor Schmitt asked if there were any Council Concerns. Cncl. Heitzman asked if the Prior Lake City
Council is web streamed because he is interested in the discussion Prior Lake will be having regarding the
former Denny Hecker site. Mr. Leek said he would check on it.
Mayor Schmitt said that he attended the SCALE meeting which included eight of the 10 legislators.
Mayor Schmitt said that he would send out more information to Council regarding that meeting.
Clay/Punt moved to recess for an executive session to discuss labor negotiations at 8:25 p.m. Motion
carried 5-0.
Mayor Schmitt re-convened the meeting at 9:00 p.m. and stated that no action was taken by the City
Council during the executive session.
Clay/Heitzman moved to adjourn to Tuesday, January 26,2010 at 7:00p.m. Motion carried 5-0.
The Council meeting ended at 9:00 p.m. on Tuesday, January 19, 2010.
~~J~
~ udith S. Cox
City Clerk
Kim Weckman
Recording Secretary