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HomeMy WebLinkAbout3.a. Approval of Minutes: December 15, 2009 OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE, MINNESOTA Regular Session December 15,2009 Members Present: President Matt Lehman, Commissioners Pat Heitzman, Steve Clay, Terry Joos, and John Schmitt. Staff Members Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Jim Thomson, City Attorney; and Judith S. Cox, City Clerk. 1. Roll Call President Lehman called the meeting to order at 7:15 p.m. and roll was noted as above. 2. Approval of the Agenda Schmitt/Joos moved to approve the agenda. Motion carried 5-0. 3. Approval of the Minutes Joos/Schmitt moved to approve the Consent items. Motion carried 5-0. 3a. Minutes from November 17,2009 4. Fac;ade Improvement Loan Applications: 4a. Request of Adam Dedeker and Tania Richter for Fayade Improvement Loan Program (FILP) funding for window, door and awning replacement, new shakes/shingles, and signage for Karizma at 126 Lewis Street South. Mr. Leek said the proposed improvement is the replacement of doors and windows at an estimated cost of$11,385.00, a new awning at a cost of$8,479.79, a new projecting sign at a cost of$3,997.79, and replacement ofthe pink shingles at a cost of$1,550.00, totaling $25,412.58. In this case, one half ofthe cost would equal $12,706.29. Mr. Leek said the Design Review Committee recommended not granting the requested loan for the replacement of windows and doors for the reason that there would be no substantial visual change or enhancement of the current building fayade. The committee did recommend granting the requested loan for the awning, signage and shingle improvements equaling an amount of$7,Q13.79. Mr. Leek advised the EDA that there is not a specific funding allocation for the FILP program and that if approved, funds would need to come from the EDA Fund budget, as directed by the City Finance Director, and that the EDA will need to approve a budget amendment to accommodate any loans in 2009. Mr. V oxland explained to the EDA the revolving loan fund was set up by the EDA for business start up loans as opposed to a Fayade Improvement loan type program. Official Proceedings of the December 15,2009 Economic Development Authority Page -2- Cncl. Clay asked if the money in the revolving loan fund could be used for GAP financing that was discussed at the Ad Hoc EDA committee meeting held the week before. Mr. Leek said it could be used for that purpose. Joos/Heitzman moved to direct staffto prepare a loan agreement for fayade improvements not to exceed $7,013.79 for Karizma at 126 Lewis Street South. Motion carried 5-0. 4b. Request of Shakopee American Legion for FILP funding for soffit, fascia and siding replacement, and new doors, sidewalk, ramp and handrails for their property at 1266 1 sl A venue East. Mr. Leek said the proposed improvement of the siding, soffit and fascia replacement is at an estimated cost of$19,805.00, new doors at a cost of $2,355.00, and new sidewalks, ramp and handrails at a cost of$5,373.00, totaling $27,533.00. In this case one-half of the cost would equal $13,766.50. Mr. Leek said the Design Review Committee recommended not granting the requested loan for the replacement of the doors, sidewalk, and ramp for the reason that there would be no substantial visual change or enhancement for the current building fayade. The committee did recommend granting the requested loan for the soffit, fascia, siding and the handrail improvements, equaling an amount of $10,725.00. Joos/Heitzman moved to direct staff to prepare a loan agreement for fayade improvements not to exceed $10,725.00 for the Shakopee American Legion at 1266 1 st Avenue East. Motion carried 5-0. 4c. Request of Hennen's Shell Auto Center for FILP funding for garage door replacement, and stucco work on the building's fayade for the property at 807 1 st A venue East. Mr. Leek said the proposed improvement to replace the overhead garage door frames is an estimated cost of $1 ,923.00 and the stucco work is estimated to cost $11,163.00, totaling $13,086.00. In this case, one-half of the cost would equal $6,543.00. "" Mr. Leek said the Design Review Committee recommended not granting the requested loan for the replacement of the garage door frames for the reason that there would be no substantial visual change or enhancement of the current building fayade. The committee did recommend granting the requested loan for the stucco work, equaling an amount of$5,581.50. Clay/Joos moved directing staff to prepare a loan agreement for fayade improvements not to exceed $5,581.50 for Hennen's Shell Auto Center at 807 1 sl Avenue East. Motion carried 5-0. Official Proceedings of the December 15,2009 Economic Development Authority Page -3- After discussion, it was the consensus of ED A Commissioners that staff prepare a budget amendment for the three FaC(ade Improvement Loan Program loans just approved, using EDA fund reserves. The EDA also directed staffto come back with a proposal to set up a revolving loan fund taking approximately $50,000.00 out of ED A fund reserves. 5. Adjourn. Joos/Schmitt moved to adjourn. Motion carried 5-0. The meeting adjourned at 7:53 p.m. S1~d-hJ J. Cry-/ IJJdith S. Cox LEDA Secretary Kim Weckman Recording Secretary :r;z